05142024 PRC Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION MEETING AGENDA
May 14, 2024 6:30 PM
Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights
1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF THE AGENDA
The Commission, upon majority vote of its members, may make additions or deletions to the agenda. These items may be
submitted after the agenda preparation deadline.
5.APPROVAL OF MINUTES
a.March 12, 2024 Regular Meeting Minutes
b.April 9, 2024 Work Session Meeting Minutes
6.PUBLIC COMMENTS- for items not on the agenda
Public comments provide an opportunity to address the Commission on items which are not on the meeting agenda. All
are welcome to speak. Individuals should address their comments to the Commission as a whole, not individual members.
Speakers are requested to come to the podium and must state their name and address. Comments are limited to five (5)
minutes. No action will be taken; however, the Chair and Commissioners may ask clarifying questions as needed or request
staff to follow up.
7.ACKNOWLEDGEMENT OF REPORTS
Items on the Acknowledgement of Reports are approved by one motion of the Commission.
a.Par 3 Update
b.Recreation Update
c.Park Improvement Project Update
d.Park System Master Plan Update
e.Parks and Recreation Strategic Planning Update
8.NEW BUSINESS
a.2025 Preliminary Budget Discussion
b.Park Bench Donation Recommendation
9.UNFINISHED BUSINESS
a.Commissioner Community Engagement Update for Master Plan
1
10. STAFF ANNOUNCEMENTS
11.STUDENT REPRESENTATIVE UPDATE
12. COMMISSIONER COMMENTS AND PARK UPDATES
13. ADJOURN
Next Meeting
June 11, 2024 6:30PM
Information is available in alternative formats or with the use of auxiliary aids to individuals with disabilities upon request by calling city hall at 651-452-1850 or by emailing cityhall@mendotaheightsmn.gov
2
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
DRAFT PARKS AND RECREATION MEETING MINUTES
MARCH 12, 2024
The March meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, March 12, 2024, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks,
Commissioners: Tica Hanson, Stephanie Meyer, Michelle Muller, Jo Schifsky, Dan Sherer, and
Michael Toth; absent: None. Student Representative: Meg Murphy. Staff present: Parks and
Recreation Manager Meredith Lawrence, Recreation Coordinator Willow Eisfeldt, and Public
Works Director Ryan Ruzek.
3. Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Approval of Agenda
Motion Schifsky/second Muller, to approve the agenda. AYES 7: NAYS 0
5.a Approval of Minutes from February 13, 2024 Regular Meeting
Motion Meyer/second Hanson to approve the minutes of the February 13, 2024 Parks and
Recreation Commission Regular Meeting. AYES 7: NAYS 0
6.Citizen Comment Period (for items not on the agenda)
None.
7.Acknowledgement of Reports
Chair Blanks read the titles of the three updates (Par 3, Recreation, and Park Improvement
Updates) and polled the Commissioners for questions.
7.a Par 3 Update
Parks and Recreation Manager Meredith Lawrence reported that the course opened today for
the season. She recognized the efforts of staff in making it possible to open the course. She
stated that staff discussed the potential projects for the course with the City Council and
provided an update on the projects that will move forward. She stated that the gas carts would
be anticipated to arrive around April 1st. She noted that electric carts are not being pursued at
this time because of a lack of capability to charge and store those. She stated that the City
continues to work with Xcel through its partnership to look at energy efficient opportunities.
7.b Recreation Update
Recreation Coordinator Willow Eisfeldt stated that summer registration opened on February 27th
and provided an update on some of the programs still available for registration. She also
highlighted upcoming events and programing activities.
Ms. Lawrence recognized that the one-year anniversary for Ms. Eisfeldt is coming up and
commented on the great work that she has done, which is evident by the full list of program and
activity offerings.
3 5a.
7.c Parks Improvement Update
Parks and Recreation Manager Meredith Lawrence stated that with the early spring, the Rogers
Lake skate park project will be wrapping up, anticipating a May opening for the park. She also
hoped that the tennis court projects would be completed in the early spring and will provide a
date for the ribbon cutting. She stated that the 2024 parks capital projects have been approved,
providing the anticipated timeline for those projects.
Commissioner Meyer asked for an update on the donations received by TRAA for the portable
pitching mounds and the final amount requested.
Ms. Lawrence commented that she is aware that one donation was received but has not been
able to check in to determine if more donations were received. She stated that the Fresh Air
Fridays initiative was also approved by the City Council and will move forward.
Commissioner Meyer confirmed that this would begin on Earth Day and then a short survey
would be used to gather data on whether residents participated in the initiative.
Ms. Lawrence noted that the City’s communication team will be working with Ms. Ramirez going
forward to coordinate marketing and promotion of the initiative.
7.d Park System Master Plan Update
Parks and Recreation Manager Meredith Lawrence stated that the kickoff meeting with staff
began on January 29th and the online survey and engagement is still available. She provided
an update on the process and upcoming work, noting that she continues to meet with the
consultants biweekly for updates and progress reports.
Commissioner Schifsky asked if the QR code signs have been received and whether
information could be added about the Master Plan process.
Ms. Lawrence noted that the signs have begun to be installed and additional information could
be added on the website about the Master Plan and engagement opportunities.
Chair Blanks commented on some of the park events and opportunities for Commission
members to participate in engagement with residents.
Ms. Lawrence commented that three members can attend an event without posting for a
quorum. She noted other stakeholder groups that could benefit from Commission participation.
Chair Blanks asked that the Commission members look at the engagement opportunities
between now and May and determine which opportunities they could attend. He also
encouraged the members to think about other stakeholder groups they could connect with in the
community to receive input, similar to the process the Commission did within recent years.
Ms. Lawrence stated that she would be happy to join and provide materials for any meetings
with those groups in order to assist in passing that information to the consultants. She also
provided an update on the process with West St. Paul related to a potential community center.
Commissioner Sherer encouraged staff and the Commission to think about ways to reach young
families.
4
Ms. Lawrence stated that she is hoping to work with the schools to go in and complete
engagement, similar to the bike and pedestrian plan.
7.e Parks and Recreation Strategic Planning Update
Parks and Recreation Manager Meredith Lawrence provided the monthly update on the
strategic planning initiatives.
Commissioner Hanson asked for more information on the volunteer in the parks program.
Ms. Lawrence provided different opportunities available for residents to volunteer within the
parks, noting that more information can be found on the City website.
8.New Business
8.a Recreation Sponsorship Policy
Parks and Recreation Manager Meredith Lawrence stated that staff has been following a non-
official process/policy related to sponsoring of events and activities. The goal tonight is to
develop a policy that would provide a roadmap for staff to ensure sponsors are treated equitably
and provide staff with a method to approve/deny requests. She stated that while the
Commission has been interested with sponsorships for events and activities as well as within
the parks system, the Council did not support sponsorship within the parks system but did
support that within events/activities and programing. She stated that the sponsorship will not
impact the funds budgeted for events and programing, but will provide opportunity for
enhancements. She reviewed the different elements of the draft policy.
Commissioner Sherer asked if there would be a sponsorship level which would allow an event
to be named after the donor.
Ms. Lawrence replied that the City Council is not interested in naming rights for events.
Commissioner Sherer referenced language in the draft policy and asked if that would prevent a
restaurant which holds a liquor license from sponsoring an event.
Ms. Lawrence replied that alcohol is allowed in the parks, although not glass or kegs, therefore
those restaurants could sponsor events. She further explained the intent behind the language
and how that was tweaked by legal counsel.
Commissioner Hanson commented that the draft policy is very comprehensive. She asked the
benefit that would be provided to a business sponsoring an event.
Recreation Coordinator Willow Eisfeldt commented that businesses do receive recognition
depending on the level of sponsorship, providing some examples.
Commissioner Muller asked for details on the timing of the sponsorship donation received prior
to an event versus the timing of a Council meeting for recognition.
Ms. Lawrence explained that the Council accepts donations received after the fact.
Commissioner Muller referenced the ability for sponsors to have a tent/table at Frozen Fun Fest
and asked why that event was selected, noting that businesses may prefer the Parks
Celebration event.
5
Ms. Eisfeldt replied that part of the issue is related to the availability of space.
Ms. Lawrence commented that Frozen Fun Fest also has the business crawl and therefore was
determined to be a good fit. She commented that there is a fine line in providing the sponsors
the opportunity while ensuring that residents do not feel bombarded by marketing from
businesses during the City events.
Chair Blanks asked and received confirmation that businesses can request to sponsor specific
events.
Ms. Lawrence commented that they can make tweaks as they go forward to the pledge form
once the policy is completed and adopted.
Commissioner Sherer asked what would occur if a sponsorship exceeded the amount of a
program.
Ms. Eisfeldt commented that if the sponsorship was more than what was needed, those funds
would be declined. She stated that the business could choose to sponsor a different event or
apply to sponsor the event next year.
Ms. Lawrence noted that could also be an opportunity to pilot a new event.
Commissioner Hanson used the example of a pickleball company sponsoring an event which
featured a pickleball tournament. She asked if that sponsor would be able to donate prizes for
the tournament and whether that business could also set up a tent with merchandise for sale.
Ms. Lawrence replied that they do have to be cautious of people selling on City property,
therefore she would need to work with the City Clerk to determine if that would be an option.
She stated that the City is not allowed to award gift cards or cash.
Ms. Eisfeldt commented that they would mostly be focused on cash sponsorships, noting that
the business can provide suggestions on how they would like those funds to be spent. She
stated that they are not as interested in an in-kind donation as they would then have to place a
value on that.
Ms. Lawrence commented that an in-kind donation can be difficult as sometimes the City does
not have a use for the items donated. She stated that sometimes sponsors are willing to
provide space, which is a value and something that can be monetized as an in-kind donation.
Commissioner Meyer referenced some minor typos for correction. She also referenced the
continued use of “the City” and asked if that should be clarified to City Administrator, as people
could interpret that as City Council when the decision seems to be made by staff. She asked
what would happen if there was a platinum sponsor, but the sponsorship was not for the Frozen
Fun Fest. She asked if a tent or table could be provided for the sponsored event, or whether
additional language should be added stating that only applies to Frozen Fun Fest.
Ms. Lawrence commented that the City policies commonly use that phrase “the City” as that is a
general way to reference the City as a whole and therefore is comfortable continuing to use that
language.
6
Ms. Eisfeldt stated that the platinum sponsorship is not solely for one event and could be used
for any combination of events on the form. She stated that they do not want the events to be
business oriented with residents bombarded by marketing and promotions from businesses and
therefore are restricting the table/tent element to Frozen Fun Fest.
Commissioner Muller commented that perhaps a secondary summer event would be helpful
where tents/tables would be allowed as some vendors may be more summer oriented.
Ms. Eisfeldt commented that staff could look into adding that option for another event.
Ms. Lawrence commented that this will be the first trial year and while the policy will remain the
same, they can review this after the first year to determine any changes that should be made to
the pledge form.
Commissioner Muller commented that she does like the picture included of the fishing derby
and perhaps another picture could be included of another locations, such as Mendakota.
Ms. Lawrence commented that staff does have drone shots that will be included in the year in
review video and noted that some of those images could be pulled.
Commissioner Meyer commented that perhaps there is additional clarification made to
distinguish the one-time sponsorships versus the annual sponsorships.
Ms. Lawrence welcomed any additional changes, noting that staff would like to bring this
forward to the City Council for adoption.
Motion Meyer/second Muller to recommend adoption of the Recreation Sponsorship Policy as
discussed. AYES 7: NAYS 0
9.Unfinished Business
10.Staff Announcements
Parks and Recreation Manager Meredith Lawrence shared the following announcements:
•Staff recorded a video for the year in review, which will be shared at the City Council
meeting next week
•The Par 3 is open and tee times can be scheduled by calling the clubhouse
•Seasonal staff is needed, applications are available online or in person at City Hall
•Please fill out the survey related to the Park System Master Plan
•Other events can be found on the City’s website
11.Student Representative Update
Student Representative Murphy noted the parks have been busy with the warmer weather.
Summer programing opportunities sound robust with more offerings for teens.
12.Commission Comments and Park Updates
Commissioner Meyer
•Happy anniversary to Ms. Eisfeldt and great work during the past year
7
•Marie and Mendakota are in great shape and people have been enjoying the pickleball
courts
•Great to see the dugout work started at Marie
Commissioner Hanson
•Valley View is a small park she visited today for the first time
•Visited Civic Center and noticed the pitching mound
•Marie Park will be a busy location with people out playing pickleball
Commissioner Schifsky
•Visited Wentworth last week and it was a bit quiet but would imagine it is busier this
week
•Spent time today at Ivy Falls and met some residents that would like to get involved.
There was some concern with the swampy condition of the pond. Residents were
interested in perhaps a buckthorn removal event. She noticed the stone retaining wall
that could use some resetting.
•Noted an area in the ball field that would need grading to address the lip
Ms. Lawrence commented that staff is aware of the issue with the retaining wall and has plans
to address that this year, potentially removing that wall and regrading that area. She noted that
there is a schedule to grade the fields and could verify where that field is on the list. She noted
where the field falls in the current schedule and advised that the Commission could discuss that
priority list at the May meeting where the budget recommendations will be discussed and
recommended.
Chair Blanks
•Has been at Valley Park the last few days and it has been busy, noting his kids enjoyed
the playground
•Market Square is great, and he looks forward to the music events
Commissioner Muller
•People were playing pickleball at Friendly Hills and her daughter enjoyed playing tennis
•Kensington was quieter when they walked/biked through but noticed kids playing on the
playground
•She asked when bathrooms are opened
Ms. Lawrence explained that bathrooms are opened once they are certain the overnight
temperatures would not freeze the pipes, noting that is typically around April 1st.
Commissioner Toth
•He enjoys the passion that residents have for the dog park
•Dog park users do a great job cleaning up after themselves and their dogs
•Noticed the small dog area is uneven
•Asked if there has been any thought to adding picnic tables or benches
•Noticed residents fishing from the pier today at Rogers Lake
•The ducks are back as well, and the lake looks great
Ms. Lawrence commented that the dog park is still within an interim site designation under the
Comprehensive Plan, even though it appears that area will continue to be a dog park. She
noted concerns with digging given the proximity to Oheyawahe, but staff has discussed bringing
8
in dirt to complete some grading. She noted that the Master Plan will assist in planning for the
future of the dog park and potential amenities.
Commissioner Sherer
•It has been nice to see people out in the parks and on the fields
•Victoria Highland looks good, noting that the basketball hoop is in poor shape but is
scheduled for replacement on the CIP
•The basketball court gets a lot of use at Hagstrom King
•Received a lot of comments and questions about the trees removed at Hagstrom King
and around that area, noting that removal was related to EAB
13.Adjourn
Motion Schifsky/Second Muller to adjourn the meeting at 8:17 PM
AYES 7: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
9
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Parks and Recreation Commission Work Session
April 9, 2024
Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission, City of
Mendota Heights, Minnesota was held at 1101 Victoria Curve, Mendota Heights, MN 55118.
CALL TO ORDER
Chair Jaffrey Blanks called the meeting to order at 5:04pm. Commissioners Jo Schifsky, Michael Toth,
Tica Hanson, Michelle Muller (arrived at 5:17pm) and Dan Sherer (left at 5:30pm) were also present.
Commissioner Steph Meyer was absent.
City staff present included Meredith Lawrence, Parks and Recreation Director/Assistant Public Works
Director.
PARK SYSTEM MASTER PLAN COMMISSIONER ENGAGMENT
Director Lawrence stated that Chair Blanks and Vice Chair Muller wanted to discuss the following:
1.Coordinate schedules for commissioners to attend recreation events to conduct engagement
2.Determine stakeholder groups that commissioners can connect with for engagement
3.Develop a goal for the number of postcards that Commissioners will hand out to residents of
Mendota Heights through their various social and recreation channels
The Commissioners planned who would attend the recreational events through May 22, which is the
conclusion of Phase 1 of the Park System Master Plan Engagement.
Director Lawrence discussed with Commissioners the goal of the engagement and what successful
engagement consists of when having dialogue with residents.
The Commissioners agreed to each hand out 50 post cards in person or via online platforms to Mendota
Heights community members—through social clubs, homeowner’s associations, talking with their
neighbors, youth groups, Facebook groups, etc.
The Commission discussed their goal to obtain 1,000 community members’ opinions as part of the Park
System Master Plan survey for Phase 1.
The commission adjourned the meeting at 5:52pm.
Minutes Taken By:
Meredith Lawrence, Parks and Recreation Director/Assistant Public Works Director
10 5b.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: May 14, 2024
AGENDA ITEM: Par 3 Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT:Meredith Lawrence, Parks and Recreation Director
ACTION REQUESTED:
Informational Item—No Action Requested
BACKGROUND:
Golf Course Open
The golf course opened briefly in March before re-opening in April for the 2024 season. The following
rounds have been played thus far in 2024:
•March: 261
•April: 1,923
Turf Conditions
The turf for the month of April was in good condition. The course had a small amount of snow mold
on a few of the greens, which was remedied after the first chemical application of the season. Pipe
work within the maintenance building was completed on May 6 due to an emergency leak.
Irrigation System
Staff turned on the irrigation system on April 18. Staff is in the process of checking irrigation heads
and replacing those that are not working properly. Staff will be working to flush out the system over
the next few weeks.
11 7a.
2024 Capital Projects Staff met with the City Council and determined the following projects will be deemed 2024 capital
projects at the Par 3 based on the 2023 final financial report.
•Additional Patio Tables/Chairs and Benches (Budget $12,000)—Par 3 Fund
o Approved: $6,432.57
o Arrived in March
•Greens Roller Replacement $16,000
o Approved: $16,191.41
o Arrived in April
•Sidewalk Concrete Project-Clubhouse (Budget $25,000)—Par 3 Fund
o Approved: $16,550
o Project Timeline: Early May, 2024
FISCAL AND RESOURCE IMPACT:
None
ATTACHMENTS:
None.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☐Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☐A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
12
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: May 14, 2024
AGENDA ITEM: Recreation Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Willow Eisfeldt, Recreation Program Coordinator
ACTION REQUESTED:
Informational item-no action requested
BACKGROUND:
Music in the Park
Music in the park is returning Wednesday, May 15. All concerts will be at Market Square Park from
6:00-7:30 PM. The May-June concerts are as follows:
•May 15: The Legendary Percolators
•May 29: Alligations
•June 12: The Patience Band
•June 26: All Good Company
There is no permanent seating at Market Square Park, please bring a lawn chair or blanket.
Adult Walking Group
Adult Walking Group begins for the summer on Thursday, May 23rd and will continue throughout the
summer, every other Thursday. While this program is free, registration is required so that staff are able
to send out weekly walking group locations to participants. For more information and to sign-up, visit
mendotaheightsmn.gov/register.
13 7b.
New Programs and Events
This summer, five new/returning events and programs have been added to the summer schedule.
•Yoga in the Park: In partnership with West St. Paul Parks and Recreation, we are excited to
provide Yoga in the Park for Mendota Heights community members. These classes will be
taught by a local yogi and are available for registration. Classes will begin in early June and will
be located at Ivy Hills Park. For more information and to register, visit
mendotaheightsmn.gov/register.
•Teen Night-Video Game Truck: In an effort to provide more teen programming, Game Truck is
coming to Friendly Hills Park on Thursday, June 13th from 5:00-7:00 PM. This is a free event
where teens can come and play video games with friends.
•Magic in the Park: Using the funds raised at the Maker’s Market in the Fall of 2023, we are
partnering with West St. Paul Parks and Recreation and ISD 197 Community Education to host
“Magic in the Park”. This is a free event for families and community members to attend at
Thompson County Park on Thursday, July 11 from 3:00-5:00 PM. There will be a free magic
show from at 3:00 PM with crafts and snacks to follow.
•Coffee, Cribbage and Cards: A pre-existing program that will be extended through the summer
due to popular demand. This program will continue at the Par 3 Community Clubhouse every
other Wednesday morning from 8:00-10:00 AM. This will begin on May 29th.
•Intermediate Pickleball Lessons: Offering beginners pickleball lessons in the past, this summer
parks and rec will also be offering intermediate lessons for those that know the game but are
ready to improve their match play skills.
FISCAL AND RESOURCE IMPACT:
None
ATTACHMENTS:
No attachments.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☐Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☐A Safe, Connected, and Walkable/Bikeable Community ☐ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
14
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: May 14, 2024
AGENDA ITEM: Park Improvement Project Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Director
ACTION REQUESTED:
Informational Item—No Action Requested
BACKGROUND:
2023 Projects Outstanding
•Roger’s Lake Skate Park Improvements: COMPLETE (Ribbon Cutting May 22)
•Wentworth Park Tennis Court Resurfacing: IN PROGRESS
o The Wentworth Park Tennis court was paved on October 31 with the first lift. The secondlift was paved on May 1. Next will be the application of acrylic surfacing/lines and
installation of fencing, net posts, and nets. Staff anticipates the courts to be open for usein early Summer.
2024 Project Update
The projects included in the 2024 budget include the following:
•Marie Park Hockey Rink Acrylic Surfacing for Pickleball (Budget: $30,000)—Fund Balance
o Approved: $26,985
o Project Timeline: July, 2024
•Mendakota Park Fiber Installation—Cameras, Door Access (Budget: $100,000)—Special Parks
Fund
o Approved: $108,710.60
o Project Timeline: June/July, 2024
•Marie Park Dugout Addition/Baseline Fencing ($30,000)—Special Parks Fund
o Approved: $26,240
15 7c.
o COMPLETE
•Park System Master Plan (Budget: $75,000)—Special Parks Fund
o Approved: $85,970
o Project Timeline: 2024 Calendar Year
•Wentworth Pickleball Installation in Hockey Rink (Budget: $30,000)—Special Parks Fund
o Approved: $23,550
o Project Timeline: June, 2024
•Marie Park Ball Field Resurfacing (Budget: $10,000)—General Levy
o Approved: $7,704.05
o COMPLETE
Updates will be provided as projects move along.
Special Park Fund Balance
Currently the Special Parks Fund is showing an estimated balance of approximately $442,000 as of May 6, 2024. Approved projects for 2024 impacting the Special Parks Fund balance include the following:
•Mendakota Park Fiber Project: $108,710.600
•Park System Master Plan: $85,970
•Wentworth Pickleball Installation in Hockey Rink: $23,550 (Nets, Posts, Post Work Not Included)
•Marie Park Dugout Addition: $26,240
These projections once funded will leave the balance at approximately: $197,559.50
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
None.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☐Greater Connection to the Natural Environment ☐ Vibrant and Diverse Community Programming
☐A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
16
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: May 14, 2024
AGENDA ITEM: Park System Master Plan Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Director
ACTION REQUESTED:
The Commission should review the Park System Master Plan update and provide questions to staff
should they have them.
BACKGROUND:
Staff has been out in the community meeting with resident groups and stakeholders to encourage
participation and to foster discussion surrounding Phase 1 of Community Engagement. Staff has met
with 602 people as part of the various meetings, events, and groups that have been conducted on a
staff level. Phase 1 of Community Engagement ends May 22 and discussions regarding the data and
information requested for Phase 2 have begun.
The Consultant was onsite March 19 to conduct the park conditions assessment, and to meet with
staff regarding the service level delivery and financial sustainability assessments. The consultant was
impressed with our park system and provided many insights and opportunities for improvement.
Staff and the consultant determined benchmark cities and staff are working to obtain comparable
data from these cities. The data will be compiled by the Consultant to provide recommendations on
funding, staffing and service level delivery moving forward.
Four stakeholder focus groups were conducted on April 18 with the following topic groups:
1.Community Partners
2.Active Adults
17 7d.
3.Inclusion
4.Athletic Users
The focus groups verified the trends we are seeing within Phase 1 of Community Engagement. The
individuals involved in Phase 1 of Community Engagement will meet again in August to discuss
options for improvement based on the information received in round one.
Staff meets bi-weekly with the consultant and will continue to do so until the completion of the
project.
A project update will be presented to the City Council at the July 16 work session at 5:00pm.
Commissioners are encouraged to attend.
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
Commissioner Engagement Event Sign Up Sheet
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
18
MASTER PLAN COMMISSIONER ENGAGEMENT
To sign up, email Meredith Lawrence mlawrence@mendotaheightsmn.gov,
up to three commissioners can attend each event in an official capacity.
Event Date and Time Location Commissioner(s)
Frozen Fun Fest
Ice Block Party
Friday, February 9
(4-6pm)
Friendly Hills Park Michelle Muller
Jaffrey Blanks
Frozen Fun Fest
Ice Fishing
Saturday, February 10
(9-11am)
Rogers Lake Park Michael Toth
Jaffrey Blanks
Frozen Fun Fest
Valentine’s at the Village
Saturday, February 10
(5-8pm)
Market Square Park
Frozen Fun Fest
Puzzle Competition
Sunday, February 11
(9-Noon)
(Noon-3pm)
Mendota Elementary Steph Meyer
Jo Schifsky
Pickleball with Public
Safety
Thursday, April 25
(5:30-7pm)
Friendly Hills Park Jo Schifsky
Tica Hanson
Touch a Truck Saturday, May 11
(10am-Noon)
Mendakota Park Jaffrey Blanks
Jo Schifsky
Music in the Park Wednesday, May 15
(6:30-8pm)
Market Square Park Jaffrey Blanks
Spring Pickleball
Tournament
Saturday, May 18
(8am-Noon)
Marie Park Jo Schifsky
Tica Hanson
Music in the Park Wednesday, May 29
(6:30-8pm)
Market Square Park Jaffrey Blanks
Music in the Park Wednesday, June 12
(6:30-8pm)
Market Square Park Jaffrey Blanks
Dan Sherer
Music in the Park Wednesday, June 26
(6:30-8pm)
Market Square Park Jaffrey Blanks
Jo Schifsky
Music in the Park Wednesday, July 10
(6:30-8pm)
Market Square Park Jaffrey Blanks
Dan Sherer
Cliff Timm Fishing Derby Thursday, July 18
(4-7pm)
Rogers Lake Park Michael Toth
Music in the Park Wednesday, July 24
(6:30-8pm)
Market Square Park Jaffrey Blanks
Music in the Park Wednesday, August 7
(6:30-8pm)
Market Square Park Jaffrey Blanks
Dan Sherer
Parks Celebration
Friday Food Truck Fest
Friday, August 9
(4:30-8pm)
Mendakota Park Michael Toth
Parks Celebration
TBD
Saturday, August 10
TBD
TBD Jo Schifsky
Michael Toth
Parks Celebration
Sunday Pickleball
Tournament
Sunday, August 11
(8am-Noon)
Marie Park
Music in the Park Wednesday, August 21
(6:30-8pm)
Market Square Park Dan Sherer
Music in the Park Wednesday, September 4
(6:30-8pm)
Market Square Park
19 7d1.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: May 14, 2024
AGENDA ITEM: Parks and Recreation Strategic Planning Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Director
ACTION REQUESTED:
The Commission should review the Strategic Planning update and provide questions to staff if
necessary.
BACKGROUND:
Included is the planning calendar that staff is utilizing to ensure progress. Each month staff will
provide an update on the strategic planning calendar.
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
2024 Strategic Planning Calendar-May Update
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
20 7e.
2024 STRATEGIC GOALS
ACTION ITEM STRATEGIC
INITIATIVE
RESPONSIBILITY TIMELINE
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec UPDATE
Comple�on of Park System Master Plan All Parks and Recrea�on
Manager
Work is underway on this project with the
consultant. Engagement Phase 1 closes May 22.
Finalize Sponsorship, Dona�on, and Event
Policies
Sustainable Funding
Source for Parks and
Recrea�on
Parks and Recrea�on
Manager
The sponsorship policy has been approved by the
City Council and is in effect. Staff will begin work on
the dona�on policy this Summer.
Work with businesses (Village and Plaza) for
Event Engagement
A Leading Community
with Invested Partners
Parks and Recrea�on
Manager/Recrea�on
Program Coordinator
Cupid’s Crawl with businesses was held as Frozen
Fun Fest. Music in the Park begins in May.
Work with the City of West Saint Paul to
determine if a joint facility is feasible.
A Leading Community
with Invested Partners
City Administrator/
Parks and Recrea�on
Manager
West Saint Paul has a new subconsultant for the
project—the City of West Saint Paul will be
including a ques�on on the poten�al Community
Center as part of their sta�s�cally valid survey this
Summer.
Create Trail CIP Program Greater Connec�on to
the Natural
Environment
Public Works Director Staff is planning to present this item at the June PRC
mee�ng.
Update Trail Maps to Be More Accessible A Safe, Connected,
Walkable and Bikeable
Community
Parks and Recrea�on
Manager/Senior
Engineering
Technician
The Senior Engineering Technician has received the
necessary informa�on from the Parks and
Recrea�on Director and is pu�ng finishes touches
on this to launch. This project will be launched in
the next month.
Diversify Programming Offered (Senior and
Teen Programming)
Vibrant and Diverse
Community
Programming
Recrea�on Program
Coordinator
The Coffee, Cards and Cribbage series is in full
swing. The Summer Adult Walking group took place
in 2023 and will be con�nued in 2024. Summer
2024 will provide new opportuni�es for seniors and
teens.
Coordinate Ongoing Community
Engagement Plan for Commissioners
Effec�ve Two-Way
Communica�on with an
Informed Community
Commissioners Commissioners discussed engagement at their April
work session. Roles have been assigned.
Con�nued Success of the Volunteer in the
Parks (VIP) Program
All Commissioners and
Staff
21 7e1.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: May 14, 2024
AGENDA ITEM: 2025 Preliminary Budget Discussion
ITEM TYPE: ☐Monthly Report
☒New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Director
ACTION REQUESTED:
The Commissioners should review the draft Capital Improvement Plan (CIP) for Parks and the Par 3
Golf Course. Upon review and discussion of the projects, the Commission should discuss the process
to determine their final 2025 budget recommendations to the City Council for the following budgets:
•Recreation Programs/Events
•Park Capital
•Par 3 Capital
At the June Parks and Recreation Commission meeting, a formal recommendation will be necessary.
BACKGROUND:
In 2021, the City Council, Parks and Recreation Commission, and key staff engaged in 12 hours of
strategic planning. This resulted in the following guiding principles and goals:
•Sustained Funding for Parks and Recreation
o Secure Sustainable Funding for Projects
•A Leading Community Agency
o Mendota Heights is a Model Organization
•Greater Connection tot eh Natural Environment
o Manage Natural Resources
•A Safe, Connected, Walkable and Bikeable Community
o Improve Trail Connectivity
22 8a.
•Vibrant and Diverse Community Programming
o Expand Programming
•Recreational Facilities for All Ages
o Prioritize Projects and Initiatives
•Effective Two-Way Communication and an Informed Community
o Know the Community
•Human Capital
o Attract and Retain Qualified Employees and Volunteers
As a result of the strategic plan, a Capital Improvement Plan/Asset Management Plan was developed
in 2022 and updated in 2023. In order to accomplish the goal of providing recreation facilities for all
ages and prioritizing projects, programming and initiatives-- proactive preparation of the FY2025
budget is necessary.
Staff will discuss with the Commission the role and timing the Park System Master Plan, in relation to
the FY2025 budget requests.
The following is the timeline for the FY2025 Budget:
•May 14: Meeting to review CIP and proposed 2025 projects
•June 11: PRC will make FY2025 budget recommendations to the City Council
•June/July: Staff will work on Budget Improvement Packages (BIPs) for desired 2025 projects
and work with the Finance Director and City Administrator on financing options and feasibility
•August: Staff will meet with the City Council in budget work session to present parks,
recreation and Par 3 requests
•September: City Council will set preliminary budget for FY2025
•December: City Council will approve final budget for FY2025
It is important to note that just because a project is included in the Parks CIP, it does not mean it will
be completed. The City Council may request community engagement for a project and the City must
have sufficient funding to cover the costs of the project. Some projects on this list may not happen,
while other timelines could get moved earlier or pushed back later within the plan.
When reviewing the CIP, it will become evident that after five years it is more difficult to forecast
future trends and needs within our park system. The Commission will be asked to focus on the next
year for discussion purposes.
23
In 2025, there are projected to be over $1,000,000 in parks capital projects. Based on past budgets
and in looking at the City’s needs from a whole, not just from a Parks and Recreation lens, staff does
not feel this dollar amount is feasible for 2025. Thus, the Commission will need to provide direction to
staff on prioritizing projects, in addition to making recommendations on which project timeframes
need to be reconsidered and pushed to later years.
Commissioners will also note the CIP includes projects listed with a $0. This is because the current CIP
also functions as an Asset Management Plan, where the system has projects that correlate within the
program after their useful life—which could result in costs in the future.
The goal of the Par 3 Golf Course is to be self-sufficient, so staff will address with the Commission
which projects seem attainable based off projected 2024 revenues and expenses.
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
Parks Capital Improvement Plan
Par 3 Capital Improvement Plan
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
24
Produced Using Plan-It CIP Software Page 1/4
2024 through 2028
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2024
Marie-Ballfield Infield Surfacing Parks and Recreation *Parks 124 10,000
Marie-Hockey Acryllic Surface Parks and Recreation *Parks 138 30,000
Marie-Hockey Lights Parks and Recreation *Parks 140 7,000
Marie-Dugout Addition Parks and Recreation *Parks 145 25,000
Mendakota-Fiber (Door Access/Cameras)Parks and Recreation *Parks 182 100,000
Rogers Lake-Skate Park Tier 1 Parks and Recreation *Parks 196 350,000
Wentworth-Tennis Court Surface (2) Asphalt Parks and Recreation *Parks 276 100,000
Wentworth-Tennis Court Fencing Parks and Recreation *Parks 277 25,000
Wentworth-Pickleball Court Installation Parks and Recreation *Parks 289 30,000
Total for 2024 677,000
2025
Dog Park-Rules Signage at the Facility Parks and Recreation *Parks 19 500
Friendly Hills-Trail Kiosk Sign Parks and Recreation *Parks 27 2,000
Friendly Hills-Basketball Court Lines Parks and Recreation *Parks 43 1,000
Friendly Hills-Basketball Hoop Parks and Recreation *Parks 44 2,500
Hagstrom King-Parking Lot Parks and Recreation *Parks 58 0
Hagstrom King-Basketball Lines Parks and Recreation *Parks 62 1,000
Ivy Hills-Parking Lot Parks and Recreation *Parks 77 0
Ivy Hills-Trail Retaining Wall Parks and Recreation *Parks 80 5,000
Ivy Hills-Playground Parks and Recreation *Parks 82 140,000
Ivy Hills-Backstop Parks and Recreation *Parks 84 30,000
Ivy Hills-Tennis/Volleyball Nets Parks and Recreation *Parks 90 1,000
Friendly Hills-Tennis Nets Parks and Recreation *Parks 91 500
Ivy Hills-Basketball Court Lines Parks and Recreation *Parks 94 1,000
Ivy Hills-Basketball Expansion/Adj Hoops Parks and Recreation *Parks 97 25,000
Kensington-Bathroom Toilets and Sinks Parks and Recreation *Parks 109 4,000
Kensington-Fencing South Fence Parks and Recreation *Parks 114 122,500
25 8a1.
Produced Using Plan-It CIP Software Page 2/4
Project Name Department Project # Project Cost
Kensington-Fiber (Door Access/Cameras)Parks and Recreation *Parks 118 125,000
Kensington-Bottle Filler Parks and Recreation *Parks 119 2,000
Marie-Basketball Court Lines Parks and Recreation *Parks 136 1,000
Mendakota-Safety Lighting on Path Parks and Recreation *Parks 151 7,500
Mendakota-Toilets/Sink Parks and Recreation *Parks 160 4,000
Mendakota-Basketball Hoops Parks and Recreation *Parks 178 5,000
Mendakota-Basketball Court Lines Parks and Recreation *Parks 179 2,000
Rogers Lake-Playground Parks and Recreation *Parks 189 140,000
Rogers Lake-Picnic Shelter w/Electricity Parks and Recreation *Parks 190 200,000
Rogers Lake-Picnic Shelter Roof Parks and Recreation *Parks 191 0
Rogers Lake-Basketball Hoop Parks and Recreation *Parks 193 2,500
Rogers Lake-Basketball Court Lines Parks and Recreation *Parks 194 1,000
Rogers Lake-Fiber (Park Security/Camera)Parks and Recreation *Parks 199 60,000
Valley-Playground Parks and Recreation *Parks 207 135,000
Valley-Picnic Shelter (no electricity)Parks and Recreation *Parks 208 225,000
Valley-Picnic Shelter Roof Parks and Recreation *Parks 209 0
Valley-Bridge Over Creek Parks and Recreation *Parks 210 0
Valley-Basketball Court Lines Parks and Recreation *Parks 230 1,000
Valley View Heights-Basketball Court Lines Parks and Recreation *Parks 239 1,500
Valley View Heights-Basketball Hoop Parks and Recreation *Parks 240 2,500
Victoria Highlands-Basketball Hoop Parks and Recreation *Parks 257 2,500
Victoria Highlands-Basketball Court Lines Parks and Recreation *Parks 258 1,000
Wentworth-Bike Rack Parks and Recreation *Parks 267 2,500
Wentworth-Ballfield Infield Surfacing Parks and Recreation *Parks 271 10,000
Wentworth-Basketball Court Lines Parks and Recreation *Parks 279 1,000
Wentworth-Basketball Hoop Parks and Recreation *Parks 280 2,500
Wentworth-Hockey Rink Boards (Treated Wood)Parks and Recreation *Parks 282 30,000
Wentworth-Expand Basketball to Full Parks and Recreation *Parks 288 35,000
Hagstrom King-Connection Point Parks and Recreation *Parks 01 10,000
Total for 2025 1,345,500
2026
Civic Center-Backstop Safety Net Parks and Recreation *Parks 08 10,000
Civic Center-Batting Cage Netting Parks and Recreation *Parks 17 10,000
Dog Park-Water Source Parks and Recreation *Parks 24 50,000
26
Produced Using Plan-It CIP Software Page 3/4
Project Name Department Project # Project Cost
Friendly Hills-Parking Lots (North/South)Parks and Recreation *Parks 28 0
Friendly Hills-Paved Walking Trails Parks and Recreation *Parks 29 0
Friendly Hills-Playground Parks and Recreation *Parks 31 140,000
Friendly Hills-Grill Parks and Recreation *Parks 32 1,000
Friendly Hills-Pickleball Nets Parks and Recreation *Parks 48 5,000
Friendly Hills-Dugout Addition Parks and Recreation *Parks 55 25,000
Hagstrom King-Bleachers Behind Plate Parks and Recreation *Parks 75 50,000
Ivy Hills-Foul Ball/Outfield Fence Addition Parks and Recreation *Parks 95 29,000
Ivy Hills-Dugout Addition Parks and Recreation *Parks 96 25,000
Marie-Backstop Parks and Recreation *Parks 125 30,000
Marie-Tennis Nets Parks and Recreation *Parks 131 500
Mendakota-Concessions Sink Parks and Recreation *Parks 163 2,000
Mendakota-Netting on Backstops Parks and Recreation *Parks 166 16,000
Mendakota-1st and 3rd Baseline Fences Parks and Recreation *Parks 167 100,000
Rogers Lake-Paved Walking Trails Parks and Recreation *Parks 185 25,000
Rogers Lake-Sand Volleyball Court Timber Border Parks and Recreation *Parks 195 3,000
Rogers Lake-Fishing Pier (Wood Railings)Parks and Recreation *Parks 197 25,000
Tot Lot-Water Source (Community Garden)Parks and Recreation *Parks 200 50,000
Valley-Ballfield Infield Surfacing Parks and Recreation *Parks 211 10,000
Valley-Backstop Parks and Recreation *Parks 222 30,000
Valley View Heights-Paved Walking Trails Parks and Recreation *Parks 235 0
Wentworth-Backstop Parks and Recreation *Parks 272 30,000
Total for 2026 666,500
2027
Friendly Hills-Pickleball Acryllic Surface Parks and Recreation *Parks 46 25,000
Friendly Marsh-Paved Walking Trails Parks and Recreation *Parks 56 25,000
Hagstrom King-Paved Walking Trails Parks and Recreation *Parks 59 0
Hagstrom King-Trail Kiosk Sign Parks and Recreation *Parks 60 2,000
Ivy Hills-Ballfield Infield Surfacing Parks and Recreation *Parks 83 10,000
Kensington-Paved Walking Trails Parks and Recreation *Parks 101 30,000
Mendakota-Parking Lot Parks and Recreation *Parks 149 250,000
Mendakota-Paved Walking Trails Parks and Recreation *Parks 150 75,000
Mendakota-Park Kiosk Sign Parks and Recreation *Parks 153 4,000
Mendakota-Batting Cage Netting Parks and Recreation *Parks 176 10,000
27
Produced Using Plan-It CIP Software Page 4/4
Project Name Department Project # Project Cost
Mendakota-Volleyball Net Parks and Recreation *Parks 180 1,000
Rogers Lake-Map Kiosk Parks and Recreation *Parks 188 2,000
Valley-Paved Walking Trails Parks and Recreation *Parks 203 0
Valley-Map Kiosk Parks and Recreation *Parks 206 2,000
Victoria Highlands-Map Kiosk Parks and Recreation *Parks 245 2,500
Victoria Highlands-Playground w/Shade Parks and Recreation *Parks 246 150,000
Wentworth-Kiosk Map Parks and Recreation *Parks 262 2,000
Total for 2027 590,500
2028
Civic Center-Parking Lot Reconstruction Project Parks and Recreation *Parks 03 0
Friendly Hills-Park Sign Landscaping Parks and Recreation *Parks 26 1,000
Friendly Hills-Ballfield Infield Surfacing Parks and Recreation *Parks 35 10,000
Ivy Hills-Parking Lot Boards Parks and Recreation *Parks 78 4,000
Kensington-Parking Lot Parks and Recreation *Parks 99 40,000
Kensington-Playground Parks and Recreation *Parks 105 175,000
Kensington-Concession Stand Sink Parks and Recreation *Parks 112 2,000
Marie-Grill Parks and Recreation *Parks 133 1,000
Total for 2028 233,000
GRAND TOTAL 3,512,500
28
Produced Using Plan-It CIP Software Page 1/3
2029 through 2033
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2029
Hagstrom King-Pitching Mound Surfacing Parks and Recreation *Parks 65 5,000
Hagstrom King-Ballfield Infield Surfacing Parks and Recreation *Parks 66 15,000
Ivy Hills-Bleachers Parks and Recreation *Parks 88 12,500
Marie-Tennis Court Asphalt Parks and Recreation *Parks 130 25,000
Mendakota-Playground with Shade Structure Parks and Recreation *Parks 155 350,000
Mendakota-Pour in Place Surfacing Parks and Recreation *Parks 156 75,000
Total for 2029 482,500
2030
Hagstrom King-Adjustable Hoops Parks and Recreation *Parks 63 5,000
Ivy Hills-Paved Walking Trails Parks and Recreation *Parks 79 50,000
Ivy Hills-Basketball (Half, Concrete)Parks and Recreation *Parks 93 20,000
Kensington-Bleacher Seating Parks and Recreation *Parks 117 25,000
Marie-Adjustable Hoops (2)Parks and Recreation *Parks 135 5,000
Mendakota-Grill Parks and Recreation *Parks 158 2,000
Valley-Tennis Court Fencing Parks and Recreation *Parks 228 25,000
Valley-Tennis Court Surfacing Parks and Recreation *Parks 229 75,000
Valley-Adjustable Basketball Hoop Parks and Recreation *Parks 232 2,500
Total for 2030 209,500
2031
Mendakota-Ballfield Infield Surfacing Parks and Recreation *Parks 164 35,000
Total for 2031 35,000
2032
Civic Center-Benches Parks and Recreation *Parks 11 5,000
Civic Center-Bleacher Seating Parks and Recreation *Parks 12 4,000
Friendly Hills-Park Identification Sign Parks and Recreation *Parks 25 1,500
29 8a2.
Produced Using Plan-It CIP Software Page 2/3
Project Name Department Project # Project Cost
Friendly Hills-Bleacher/Bench Seating Parks and Recreation *Parks 38 10,000
Friendly Hills-Tennis Court Asphalt Parks and Recreation *Parks 40 80,000
Friendly Hills-Tennis Court Fencing Parks and Recreation *Parks 41 20,000
Friendly Hills-Hockey Rink (Asphalt)Parks and Recreation *Parks 45 100,000
Friendly Hills-Hockey Rink Fencing Parks and Recreation *Parks 49 10,000
Friendly Hills-Hockey Rink Boards Parks and Recreation *Parks 51 5,000
Hagstrom King-Park Identification Sign Parks and Recreation *Parks 57 1,500
Hagstrom King-Netting Replacement Parks and Recreation *Parks 71 5,000
Ivy Hills-Park Identification Sign Parks and Recreation *Parks 76 1,500
Ivy Hills-Tennis Fence Parks and Recreation *Parks 89 20,000
Kensington-Park Identification Sign Parks and Recreation *Parks 98 1,500
Kensington-Fencing North Fence Parks and Recreation *Parks 115 75,000
Marie-Park Identification Sign Parks and Recreation *Parks 120 1,500
Marie-Bleachers Parks and Recreation *Parks 126 10,000
Marie-Hockey Rink Fencing Parks and Recreation *Parks 141 10,000
Market Square Park-Picnic Tables Parks and Recreation *Parks 146 10,000
Mendakota-Park Identification Sign Parks and Recreation *Parks 148 1,500
Mendakota-Backstops Parks and Recreation *Parks 165 120,000
Mendakota-Outfield Fences Parks and Recreation *Parks 168 60,000
Mendakota-Bleacher Seating Parks and Recreation *Parks 169 40,000
Mendakota-Bench Seating Parks and Recreation *Parks 170 40,000
Mendakota-Soccer Field Fencing Parks and Recreation *Parks 173 25,000
Mendakota-Batting Cages w/Electricity Parks and Recreation *Parks 175 60,000
Mendakota-Soccer Goals Parks and Recreation *Parks 181 4,000
Rogers Lake-Park Identification Sign Parks and Recreation *Parks 183 1,500
Rogers Lake-Lake Aerator with Sump Pump Parks and Recreation *Parks 186 50,000
Valley-Park Identification Sign Parks and Recreation *Parks 201 1,500
Valley-Bleacher/Bench Seating Parks and Recreation *Parks 223 10,000
Valley View Heights-Park Identification Sign Parks and Recreation *Parks 234 1,500
Victoria Highlands-Park Identification Sign Parks and Recreation *Parks 241 1,500
Victoria Highlands-Ballfield Infield Surfacing Parks and Recreation *Parks 247 10,000
Victoria Highlands-Pitching Mound Surfacing Parks and Recreation *Parks 249 7,500
Victoria Highlands-Bleacher/Bench Seating Parks and Recreation *Parks 252 10,000
Wentworth-Park Identification Sign Parks and Recreation *Parks 259 1,500
Wentworth-Bleacher/Bench Seating Parks and Recreation *Parks 273 10,000
30
Produced Using Plan-It CIP Software Page 3/3
Project Name Department Project # Project Cost
Wentworth-Hockey Rink Fencing Parks and Recreation *Parks 284 10,000
Total for 2032 837,000
2033
Friendly Hills-Basketball Court (Half, Concrete)Parks and Recreation *Parks 42 20,000
Marie-Parking Lot Parks and Recreation *Parks 121 0
Rogers Lake-Basketball Court (Half, Concrete)Parks and Recreation *Parks 192 20,000
Valley View Heights-Basketball Court (Half, Asp)Parks and Recreation *Parks 238 20,000
Victoria Highlands-Basketball Court (Half, Con)Parks and Recreation *Parks 256 20,000
Wentworth-Half Basketball Court (Concrete)Parks and Recreation *Parks 278 20,000
Total for 2033 100,000
GRAND TOTAL 1,664,000
31
Produced Using Plan-It CIP Software Page 1/2
2034 through 2038
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2034
Hagstrom King-Playground Parks and Recreation *Parks 64 150,000
Hagstrom King-Bench Seating Parks and Recreation *Parks 73 10,000
Ivy Hills-Bench Seating Parks and Recreation *Parks 87 4,000
Marie-Tennis Backboard Parks and Recreation *Parks 132 3,000
Wentworth-Playground Parks and Recreation *Parks 268 175,000
Total for 2034 342,000
2035
Civic Center-Foul Ball Poles Parks and Recreation *Parks 15 1,000
Dog Park-Sun Shelter Table Parks and Recreation *Parks 20 3,500
Friendly Hills-Foul Ball Poles Parks and Recreation *Parks 36 1,000
Hagstrom King-Foul Ball Poles Parks and Recreation *Parks 69 1,000
Ivy Hills-Foul Ball Poles Parks and Recreation *Parks 86 1,000
Marie-Foul Ball Poles Parks and Recreation *Parks 127 1,000
Mendakota-Foul Ball Poles Parks and Recreation *Parks 171 4,000
Valley-Parking Lot Bollards Parks and Recreation *Parks 204 5,000
Valley-Foul Ball Posts Parks and Recreation *Parks 227 1,000
Victoria Highlands-Foul Ball Poles Parks and Recreation *Parks 255 1,000
Wentworth-Foul Ball Poles Parks and Recreation *Parks 275 1,000
Total for 2035 20,500
2036
Marie-Playground Parks and Recreation *Parks 123 150,000
Total for 2036 150,000
32 8a3.
Produced Using Plan-It CIP Software Page 2/2
Project Name Department Project # Project Cost
2037
Civic Center-Backstop Fence Parks and Recreation *Parks 07 30,000
Civic Center-Field Outfield Fence Parks and Recreation *Parks 10 30,000
Civic Center-Batting Cages Fences (2)Parks and Recreation *Parks 16 30,000
Friendly Hills-Warming House Roof Parks and Recreation *Parks 53 10,000
Hagstrom King-Basketball Court (Full,Concrete)Parks and Recreation *Parks 61 30,000
Marie-Basketball (Full, Concrete)Parks and Recreation *Parks 134 30,000
Rogers Lake-Parking Lots (North/South)Parks and Recreation *Parks 184 0
Victoria Highlands-Parking Lot Parks and Recreation *Parks 242 0
Victoria Highlands-Paved Walking Trails Parks and Recreation *Parks 243 0
Victoria Highlands-Backstop Parks and Recreation *Parks 250 30,000
Wentworth-Hockey Rink Parks and Recreation *Parks 281 100,000
Total for 2037 290,000
2038
Marie-Warming House Roof Parks and Recreation *Parks 143 10,000
Wentworth-Picnic Shelter Roof (2)Parks and Recreation *Parks 270 10,000
Total for 2038 20,000
GRAND TOTAL 822,500
33
Produced Using Plan-It CIP Software Page 1/2
2039 through 2043
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2039
Friendly Hills-Warming House Mechanicals Parks and Recreation *Parks 54 10,000
Total for 2039 10,000
2040
Dog Park-Fence (Large Dog Area)Parks and Recreation *Parks 21 40,000
Friendly Hills-Backstop Parks and Recreation *Parks 37 30,000
Kensington-Fencing West Fence Parks and Recreation *Parks 116 25,000
Marie-Warming House Mechanicals Parks and Recreation *Parks 144 10,000
Total for 2040 105,000
2042
Civic Center-Seating Concrete Pads Parks and Recreation *Parks 13 10,000
Friendly Hills-Picnic Shelter Roof (Shingles)Parks and Recreation *Parks 34 10,000
Friendly Hills-Bench Concrete Pads Parks and Recreation *Parks 39 10,000
Friendly Hills-Hockey Rink Lighting Parks and Recreation *Parks 50 25,000
Hagstrom King-Backstop Parks and Recreation *Parks 67 30,000
Hagstrom King-Outfield Fence Parks and Recreation *Parks 72 20,000
Hagstrom King-Bench Concrete Pads Parks and Recreation *Parks 74 10,000
Ivy Hills-Bench Concrete Pads Parks and Recreation *Parks 85 10,000
Kensington-Concrete Sidewalks Parks and Recreation *Parks 100 25,000
Kensington-Retaining Wall Parks and Recreation *Parks 102 15,000
Kensington-Picnic Shelter Roof (2) Shingles Parks and Recreation *Parks 107 10,000
Marie-Bench Concrete Pads Parks and Recreation *Parks 128 10,000
Marie-Hockey Rink Asphalt Parks and Recreation *Parks 137 100,000
Marie-Hockey Boards Parks and Recreation *Parks 139 10,000
Rogers Lake-Canoe Racks (2)Parks and Recreation *Parks 198 10,000
Valley-Bench Concrete Pads Parks and Recreation *Parks 224 10,000
Victoria Highlands-Outfield Fence Parks and Recreation *Parks 251 20,000
34 8a4.
Produced Using Plan-It CIP Software Page 2/2
Project Name Department Project # Project Cost
Victoria Highlands-Bench Concrete Pads Parks and Recreation *Parks 253 10,000
Wentworth-Bench Concrete Pads Parks and Recreation *Parks 274 10,000
Wentworth-Hockey Rink Lighting Parks and Recreation *Parks 283 25,000
Total for 2042 380,000
2043
Wentworth-Warming House Roof Parks and Recreation *Parks 286 10,000
Wentworth-Warming House Mechanicals Parks and Recreation *Parks 287 10,000
Total for 2043 20,000
GRAND TOTAL 515,000
35
Produced Using Plan-It CIP Software Page 1/1
2044 through 2048
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2044
Wentworth-Parking Lot (North/South)Parks and Recreation *Parks 260 0
Wentworth-Paved Walking Trails Parks and Recreation *Parks 261 0
Total for 2044 0
2045
Civic Center-Irrigation System Parks and Recreation *Parks 04 250,000
Dog Park-Fence (Small Dog Area)Parks and Recreation *Parks 22 20,000
Kensington-Irrigation System Parks and Recreation *Parks 104 200,000
Mendakota-Irrigation System Parks and Recreation *Parks 154 500,000
Mendakota-Basketball Court (Full, Concrete)Parks and Recreation *Parks 177 30,000
Valley-Parking Lot Parks and Recreation *Parks 202 0
Valley-Basketball Court (Half, Asphalt)Parks and Recreation *Parks 231 15,000
Total for 2045 1,015,000
2047
Victoria Highlands-3rd Baseline Fence Parks and Recreation *Parks 248 10,000
Total for 2047 10,000
GRAND TOTAL 1,025,000
36 8a5.
Produced Using Plan-It CIP Software Page 1/1
2024 through 2028
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2024
ADA Compliance Work for Entrance Sidewalk Par 3 *Par 3-02 16,550
Greens Roller Par 3 *Par 3-21 18,000
Additional Patio Furniture and Benches Par 3 *Par 3-23 12,000
Total for 2024 46,550
2025
Online Tee Sheet System Par 3 *Par 3-10 12,000
Fiber (Door Access/Cameras)Par 3 *Par 3-22 140,000
Total for 2025 152,000
2026
Soffit/Fascia Par 3 *Par 3-07 20,000
Water Heater Par 3 *Par 3-09 5,000
Clubhouse Security System Par 3 *Par 3-11 5,000
Backup Generator Par 3 *Par 3-24 15,000
Total for 2026 45,000
2027
Underground Irrigation Piping Par 3 *Par 3-12 750,000
Total for 2027 750,000
2028
Blower Par 3 *Par 3-17 11,000
Total for 2028 11,000
GRAND TOTAL 1,004,550
37 8a6.
Produced Using Plan-It CIP Software Page 1/1
2029 through 2033
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2029
Parking Lot Maintenance Par 3 *Par 3-08 100,000
Total for 2029 100,000
2033
Greens Mower Par 3 *Par 3-13 68,000
Total for 2033 68,000
GRAND TOTAL 168,000
38 8a7.
Produced Using Plan-It CIP Software Page 1/1
2034 through 2038
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2034
Utility Cart Par 3 *Par 3-16 14,000
Total for 2034 14,000
2035
Fairway Mower Par 3 *Par 3-14 53,000
Total for 2035 53,000
2038
Rough Mower Par 3 *Par 3-15 120,000
Total for 2038 120,000
GRAND TOTAL 187,000
39 8a8.
Produced Using Plan-It CIP Software Page 1/1
2039 through 2043
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2043
Aerator Par 3 *Par 3-18 35,000
Top Dresser Par 3 *Par 3-19 25,000
Total for 2043 60,000
GRAND TOTAL 60,000
40 8a9.
Produced Using Plan-It CIP Software Page 1/1
2044 through 2048
Projects By Year
Mendota Heights, MN
Projects By Year
Project Name Department Project # Project Cost
2044
Sand Pro Par 3 *Par 3-20 35,000
Total for 2044 35,000
GRAND TOTAL 35,000
41 8a9z.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: May 14, 2024
AGENDA ITEM: Park Bench Donation Recommendation
ITEM TYPE: ☐Monthly Report
☒New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Director
ACTION REQUESTED:
If the Commission concurs, it should, by motion, recommend approval of the Park Bench Donation for
Ivy Hills Park by Laura Doty.
BACKGROUND:
The Park Bench Donation program was adopted in 2001. Through the program, a resident may
donate $1,500 to the City to offset the costs to purchase and install a park bench. Any costs above the
donated amount would be the responsibility of the City from the Parks Maintenance Budget.
Staff received a park bench donation from Ms. Laura Doty to be installed at Ivy Hills Park near the
pond. A map that is attached provides a pinpoint of where the bench is proposed to be installed. The
bench would be South of the retaining wall adjacent to the bench that was installed during the Fall of
2023. Staff has walked the site with the resident and feels it would be a good location for the bench.
The desired plaque language for the bench would read:
In memory of Sue Doty, who enjoyed walking this path for decades.
FISCAL AND RESOURCE IMPACT:
Laura Doty provided a $1,600 donation for the park bench. The City is grateful for this donation.
42 8b.
ATTACHMENTS:
Park Bench Donation Application
Map of Preferred Location of Bench
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☐ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☐ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
43
448b1.
645
642 632 622
MAPLE PARK DR
This ima gery is co p yrighted a n d licen sed by Nea rma p US In c, which reta in so wn ership o f the ima gery. It is bein g p ro vided by Da ko ta Co un ty un der theterms o f tha t licen se. Un der tha t licen se, Da ko ta Co un ty is a llo wed top ro vide a ccess to the “Offlin e Co p y Add-On fo r Go vern men t”, o n which thisima ge services is ba sed, a t 6-in ch reso lutio n , six mo n ths a fter the ca p tureda te, p ro vided the user a ckn o wledges tha t the ima gery will be used in theirn o rma l co urse o f busin ess a n d must n o t be reso ld o r distributed fo r the
Park Bench Donation
Da te: 5/30/2023
City o fMen do taHeights050
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
Pa rk Ben ch Lo ca tio n
45 8b2.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: May 14, 2024
AGENDA ITEM: Commissioner Community Engagement Update for Master Plan
ITEM TYPE: ☐Monthly Report
☐New Business
☒Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Director
ACTION REQUESTED:
The Commissioners should provide an update to one another on their community engagement
efforts for the Park System Master Plan.
BACKGROUND:
At the May Parks and Recreation Commission Work Session, the Commission discussed the need for
Commissioner-led community engagement for the Master Plan. The Commissioners in attendance
each received fifty postcards with details on how to get involved with the Park System Master Plan.
The Commissioners determined they would each be responsible for engaging fifty
residents/stakeholders regarding the Master Plan. Commissioners’ responsibilities are listed below.
Dan Sherer
Mendota Heights Dad’s Club
South Side Mom’s Club
Michael Toth
Dog Park Users
Roger’s Lake Park Users
Roger’s Lake Homeowners Association
Walking on Trails and Talking to Residents
46 9a.
Michelle Muller
Facebook (Copperfield Mom’s Group)
People of Mendota Heights Facebook Group
Mendota Heights Community Facebook Group
Quinn’s Baseball Team
Angela Corbett (Inclusion in Bar Classroom?)
Dance Team
Jo Schifsky
Mom’s Club (completed)
Volleyball Tournament Players (completed)
Dakota County CDA Building
Discuss the Potential of Handing out at Foundation Meeting
Post on West Saint Paul Neighbors Pages
Engage Businesses
Tica Hanson
Pickleball Group
TPAC
Spelling Bee People
ISD 197 Foundation
Mendota Heights Community Foundation
Jaffrey Blanks
Connect with His Neighbors
Track Friends
Rugby Friends
Somerset School Folks
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
None
47
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
48