02132024 PRC Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION MEETING AGENDA
February 13, 2024 6:30 PM
Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights
1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.ELECTION OF CHAIRPERSON AND VICE-CHAIRPERSON
5.APPROVAL OF THE AGENDA
The Commission, upon majority vote of its members, may make additions or deletions to the agenda. These items may be
submitted after the agenda preparation deadline.
6.APPROVAL OF MINUTES
a. January 16, 2024 Regular Meeting Minutes
7.PUBLIC COMMENTS- for items not on the agenda
Public comments provide an opportunity to address the Commission on items which are not on the meeting agenda. All
are welcome to speak. Individuals should address their comments to the Commission as a whole, not individual members.
Speakers are requested to come to the podium and must state their name and address. Comments are limited to five (5)
minutes. No action will be taken; however, the Chair and Commissioners may ask clarifying questions as needed or request
staff to follow up.
8.ACKNOWLEDGEMENT OF REPORTS
Items on the Acknowledgement of Reports are approved by one motion of the Commission.
a.Par 3 Update
b.Recreation Update
c.Park Improvement Project Update
d.Park System Master Plan Update
e.Parks and Recreation Strategic Planning Update
9.NEW BUSINESS
a.Approval of Commission Bylaws
b.Assign Commissioner Parks
c.TRAA Request for Portable Mounds
d.“Fresh Air Friday’s” Presentation
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10. UNFINISHED BUSINESS
11. STAFF ANNOUNCEMENTS
12.STUDENT REPRESENTATIVE UPDATE
13. COMMISSIONER COMMENTS AND PARK UPDATES
14. ADJOURN
Next Meeting
March 12, 2024 6:30PM
Information is available in alternative formats or with the use of auxiliary aids to individuals with disabilities
upon request by calling city hall at 651-452-1850 or by emailing cityhall@mendotaheightsmn.gov
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__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: Election of Chairperson and Vice-Chairperson
ITEM TYPE: ☐Monthly Report
☒New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED:
The Commission accept nominations and elect a Chair and Vice-Chair. The Chair and Vice-Chair will
be elected separately and the votes will be conducted by the Parks and Recreation Manager.
BACKGROUND:
Article 3: Officers and Duties, Section 1 of the Bylaws of the Mendota Heights Parks and Recreation
Commission states, “At the February meeting each year, the commission elects from its membership a
Chairperson and a Vice-Chairperson.” The terms of both officers will last one year and become
effective at the February meeting.
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
None.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
3 4.
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
DRAFT PARKS AND RECREATION MEETING MINUTES
JANUARY 16, 2024
The January meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, January 16, 2024, at Mendota Heights City Hall, 1101 Victoria Curve.
1.Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks,
Commissioners: Tica Hanson, Stephanie Meyer, Michelle Muller, Jo Schifsky, Dan Sherer,
Michael Toth, and Student Representative Meg Murphy. Absent: None. Staff present: Parks
and Recreation Manager Meredith Lawrence and Public Works Director Ryan Ruzek.
3.Pledge of Allegiance
The Pledge of Allegiance was recited.
4.Approval of Agenda
Motion Meyer/second Schifsky to approve the agenda AYES 7: NAYS 0
5.a Approval of Minutes from December 12, 2023 Work Session Meeting
Motion Meyer/second Hanson to approve the minutes of the December 12, 2023 Parks and
Recreation Commission Work Session Meeting. AYES 7: NAYS 0
5.b Approval of Minutes from December 12, 2023 Regular Meeting
Motion Meyer/second Muller to approve the minutes of the December 12, 2023 Parks and
Recreation Commission Regular Meeting. AYES 7: NAYS 0
6.Citizen Comment Period (for items not on the agenda)
None.
7.Acknowledgement of Reports
Chair Blanks read the titles of the three updates (Par 3, Recreation, and Park Improvement
Updates) and polled the Commissioners for questions.
7.a Par 3 Update
Parks and Recreation Manager Meredith Lawrence briefly reviewed winter activities in
preparation for the 2024 season. She stated that the capital projects were listed in the packet
and will be reviewed in more detail once the final 2023 year report is complete to determine how
those could be funded. She stated that the September and October financial reports were
included in the packet and provided a summary. She stated that the Commission previously
made a recommendation on the fees for the course which will be brought forward to the Council
to consider for implementation in the 2024 season.
Commissioner Sherer asked the earliest the course has opened in the past.
Ms. Lawrence commented that she is unsure of the exact date, but does recall a March opening
in a previous year.
4 6a.
Commissioner Sherer asked for an update on the golf carts and leases.
Ms. Lawrence replied that the City does lease the golf carts, currently a total of six carts. She
commented that the carts are leased on an annual basis, and they would continue to lease.
Commissioner Toth asked when the last fee increase occurred for the course.
Ms. Lawrence replied that there was a $1 increase in 2023, which was the first increase since
2018. She stated that the Commission recommended a $1 increase in 2024, along with an
increase for the cart rental fee, as that cost to the City is increasing.
Commissioner Hanson commented that she spoke with residents that have been playing
cribbage at the clubhouse on Wednesdays. She asked if the four tables is the maximum
capacity or whether additional tables could be provided.
Ms. Lawrence replied that the clubhouse currently has four tables with 20 chairs. She stated
that the maximum number attending thus far has been 16. She stated that they could bring in
additional temporary tables for cribbage if that is needed, but they still want to be mindful to
have clear pathways for moving around safely.
7.b Recreation Update
Parks and Recreation Manager Meredith Lawrence reviewed the recreation update highlighting
current and upcoming programing opportunities. She also provided an overview of the events
planned as part of the Frozen Fun Fest. She noted that summer programming registration will
open on February 27th. She confirmed that there are opportunities to volunteer for Frozen Fun
Fest.
Commissioner Hanson stated that perhaps it would be helpful for the Commission members to
have nametags for events.
Ms. Lawrence confirmed that staff could order nametags if that is desired. She noted that Chair
Blanks had previously expressed interest in getting t-shirts, but agreed that nametags would be
the easiest to move forward with. She confirmed the consensus of the Commission to make
nametags for the Commission.
7.c Parks Improvement Update
Parks and Recreation Manager Meredith Lawrence stated that the improvement update was
provided in the packet noting two projects continuing from 2023 with spring completion. She
also provided an update on the upcoming projects. She stated that they began rink flooding on
January 2nd and may be able to open rinks and warming houses the following day. She
commended the seasonal staff for their efforts to get the rinks open during this challenging
season and now cold weather. She stated that updates will be posted on the City website and
Facebook page as well as weather hotline.
Commissioner Schifsky asked if the concrete touch ups were completed at Roger’s Lake Park.
Ms. Lawrence confirmed that the concrete work was completed, and the equipment would be
installed this spring.
Commissioner Hanson asked for an update on excavation at Marie Park.
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Public Works Director Ryan Ruzek stated that there was a pause in excavation the previous
week because of the sloppy conditions but they have started again with the colder weather and
hoped that hauling would wrap up this week.
Commissioner Sherer asked if the parking lot would be accessible when the rink opens.
Mr. Ruzek commented that the contractor can block off the parking lot during business hours
and during that time skaters would park on the road.
Commissioner Sherer asked if the cracks would be sealed for the pickleball courts before the
surface is redone.
Ms. Lawrence commented that staff did meet with the contractors on site to ensure that the
cracks and issues would be addressed before applying the acrylic surfacing. She commented
that there is more maintenance needed for pickleball courts that are used as hockey rinks as
well because of the thick sheet of ice and melt that occurs.
Commissioner Sherer commented that he was disappointed to see the Council approve the
fiber project for Mendakota, as he ranked that project the lowest on the priority list. He believed
that to be an unnecessary project given the other needs for the park.
Commissioner Muller asked for more information on the Mendakota fiber project, as she
believed that some Commissioners supported the project because of the public Wi-Fi element
which is not going to be provided.
Ms. Lawrence reviewed the details of the proposed project noting the efficiency that it would
provide for staff, ease of access for those operating concessions, and enhanced public safety.
She confirmed that this does not include public Wi-Fi access, but that is something that could be
discussed for the future. She stated that if that is a desire, the City would need to have a public
Wi-Fi policy in place. She noted that the City has been behind in technology within the parks
system, and this is an opportunity to move forward and explore additional opportunities.
Chair Blanks asked how the cameras would be funded.
Ms. Lawrence replied that the cameras would be funded through the special parks fund.
Commissioner Muller asked why Mendakota was an easier location than the Par 3.
Ms. Lawrence explained that the cost was much less because the City is pulling much less fiber
for that location because of the existence at the Fire Station. She noted that it would be a much
further distance to pull to the Par 3. She stated that they do still desire to bring a similar fiber
project forward in the future for the Par 3.
Commissioner Sherer asked for details on the City’s data associated with this and whether the
current system will support this and archive video footage. He asked who would have access to
the camera footage.
Ms. Lawerence replied that the cameras would be added to the current City network that is
supervised by the Police Department and hosted by LOGIS. She stated that there would be no
additional cost to add the cameras to the existing system. She noted that certain approved staff
members would have access to camera footage but requests for previous footage would be
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submitted through the Police Department. She reviewed the cost for the fiber project, noting
that did not include the cameras as that will come forward as a separate request before the
Council. She noted that the project was ranked as the second highest priority for the
Commission in 2024, which is why quotes were obtained and it moved forward.
Commissioner Muller commented that when public Wi-Fi was dropped, that completely changes
her priority although she agrees that the proposed use would be a great use of the fiber.
Mr. Ruzek commented that the fiber would be set up to handle public Wi-Fi in the future if that is
added.
Commissioner Toth commented that this will provide efficiency for staff that will allow them to
focus on other tasks.
Commissioner Meyer asked and received confirmation that if public Wi-Fi is recommended, that
would be discussed by the Commission.
Chair Blanks asked why the cameras would not be a shared cost as the Police would have
benefit as well.
Ms. Lawrence commented that cost was not allocated in the Police budget and staff believed
that was an appropriate use of special parks funds.
8.New Business
8.a Park System Master Plan Update
Parks and Recreation Manager Meredith Lawrence thanked Commissioners Schifsky, Meyer
and Chair Blanks for their work on the subcommittee. She explained the benefits that a park
system master plan provides and noted that the subcommittee reviewed master plans from
other communities to determine what should be included in the RFP. She stated that the
Commission reviewed the RFP, as did the Council, and the RFP was released with no changes.
She stated that four proposals were received from six consultants, noting that two consultants
chose to work together on a proposal. She stated that all four proposers were interviewed, and
the consensus was that the Confluence/PROS proposal was the top choice. She stated that
$75,000 was budgeted for this master plan. She noted that the base bid from that consultant
had a price of $76,745 with optional bid alternates. She stated that staff and the subcommittee
felt that there would be value in adding the financial and equity analysis which would bring the
total to $85,970. She stated that the Council approved the base bid with the two alternates and
work will soon begin. She stated that this is a large-scale project for the City and staff will
provide monthly updates to the Commission. She again thanked the members that served on
the subcommittee, recognizing the time they dedicated to this process.
Commissioner Toth commented that this is a great project that he supports but this is another
item that comes in over budget. He asked how the $75,000 estimate was developed. He
commented that there has been a recent trend in going over budget for projects, using the
example of the skate park.
Ms. Lawrence stated that staff provides a budget estimate and explained how that is estimated.
She stated that often the projects are tough to estimate as each city asks for different elements
within a project and therefore it cannot be an equal comparison. She stated that it is difficult to
estimate what contractors will bid in this market, as some contractors need work while others do
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not. She noted that the two pickleball projects came in under budget. She stated that they
asked for a lot within the Park System Master Plan RFP and all of the proposals included bid
alternates that would have put the project above $75,000. She stated that they could have cut
elements from the proposal to come in under $75,000 but felt that all the elements were
imperative, noting that the financial and equity elements are important for this community.
Chair Blanks noted that they are also working with dated information as the comparison
information from other cities are from the time, they completed the plan and costs continue to
rise each year.
Commissioner Sherer recognized that all the proposals were above the budgeted amount and
therefore that would show that the cost is reasonable for this scope of work. He agreed that the
intent is to get the most out of the special parks dollars that they can and therefore the financial
information will be important.
Chair Blanks noted that the timeline is also different than anticipated.
Ms. Lawrence noted that the first project meeting will occur in the next two weeks and the hope
would be for completion in November/December, while preliminary data will be provided by May
to assist with budget recommendations for 2025.
Chair Blanks noted that a lot of data will be collected during the summer months, which delayed
the desired timeline.
Commissioner Sherer commented on the master plans for airports, which are updated every 10
years and have a cost of about $400,000.
Chair Blanks commented that the hope is that this planning would support decisions that are
needed for future planning for the parks.
Commissioner Hanson asked if the financial sustainability analysis would provide
recommendations on potential funding sources for the future.
Ms. Lawrence commented that staff hopes to have a better analysis for what would be needed
to maintain the park system in the future. She stated that the Council is looking at options for
alternative funding park improvements in the future.
Commissioner Sherer asked how often the Comprehensive Plan is updated and the cost for
that.
Mr. Ruzek noted that the Comprehensive Plan is updated every ten years and estimated that
the last update had a cost of about $150,000. He noted that the Surface Water Management
Plan is also updated every 10 years, estimating that cost at about $100,000. He noted that this
plan would fall on the cheaper end for City plans.
Commissioner Muller asked for additional information on the first task.
Ms. Lawrence replied that they will review the current facilities and determine whether the
capital management plan is adequate to address those needs. She stated that they will then
look at the park spaces, trends, and demographics to address gaps and needs within the
system.
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Commissioner Muller asked how closely they would look at the needs of the community as a
whole, such as the Police Department needing more space.
Ms. Lawrence commented that this will focus on parks and noted that a separate analysis is
being done for Police and City Hall. She stated that they will compare the results of both
studies to determine if there are opportunities to work together.
9.Unfinished Business
9.a Parks and Recreation 2024 Work Plan Approval
Parks and Recreation Manager Meredith Lawrence stated that the 2024 work plan was included
in the packet, based off the discussion at the December worksession. She reviewed the
proposed action items and those that would be tasked with each item.
Commissioner Meyer commented that if the consultant has guidance for community outreach,
that would be helpful and then members of the Commission could begin to implement some of
those strategies and gain input from different community events during these winter months.
Commissioner Schifsky asked how they would go about coordinating.
Ms. Lawrence replied that would be up to the Commission, although she can help to facilitate a
sign-up sheet and provide materials. She stated that the consultant will be meeting with some
stakeholders, but the Commission will need to meet with different user groups as well.
Commissioner Muller commented that there was a time where the Commission volunteered to
get out and attend different events to gain input from community groups. She stated that it
would also be helpful to have at least one member of the Commission present at a parks event
to represent the group.
Chair Blanks commented that it would be helpful to have the nametags to start as those would
be helpful with this type of event as well.
Commissioner Muller commented that t-shirts would also be helpful and would not have to be
complicated, but just something that identifies the Commission member.
Ms. Lawrence commented that she can develop a document that can be used for signups.
Commissioner Muller commented that she believes that the sponsorship and donation policy
should be broken into parts. She commented that sponsoring events is different than donating
for a park bench or other items.
Ms. Lawrence stated that there was direction from the Council that they are not interested in
banner sponsorships in the parks but would support sponsorship of park programs and events
as well as sponsorship of Par 3 hole signs. She stated that the Council does support a donation
policy which would encompass the park benches, as well as other items such as trees or
neighborhoods that may want to contribute to a larger playground in their neighborhood park.
She stated that there would also be an overall general donation policy and use of funds. She
confirmed that there would be separate policies although they are grouped into one action item.
The Commission unanimously adopted the 2024 Work Plan.
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10.Staff Announcements
Parks and Recreation Manager Meredith Lawrence shared the following announcements:
•February will be the annual organization meeting and a Commissioner training will also
occur.
•Updates on warming houses and rinks will be posted on the City website.
•Seasonal employment opportunities will be posted on the City website.
•Other events can be found on the City’s website.
11.Student Representative Update
Student Representative Murphy commented that she was glad to see the increase in
attendance for Tour de Rec and looked forward to checking out the upcoming winter events.
12.Commission Comments and Park Updates
Commissioner Sherer
•Not much activity at Civic Center in the winter
•Hagstrom King continued to have a lot of activity most evenings until the snow and cold
temps started
•He stressed that the Commission will remain the experts, even though a consultant has
been brought in to assist in the master planning process
•He looked forward to the plan that the consultant will develop and how the Commission
can use that information
Commissioner Toth
•There has been cold weather and he looked forward to seeing people out on Rogers
Lake, urging them to test the ice before going out
Commissioner Muller
•It is always a different experience to see the parks once the leaves drop
•Thanks to those participating in the master plan subcommittee as she believes the add-
ons will provide great value
Chair Blanks
•The parks have been busy before the cold weather set in
•A resident requested a light near the compost bins at Mendakota
Commissioner Schifsky
•Enjoyed being a part of the master plan subcommittee and looks forward to the work
ahead
•Excited that the rinks are getting flooded and they will be able to use the new Wentworth
warming house
Commissioner Hanson
•Spoke with pickleball residents and educated them to not use shovels or chemicals on
the courts
•Residents are enjoying the cribbage at the clubhouse
•She will be out of state in February and therefore will not be at the next meeting
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Commissioner Meyer
•Happy to see the master plan process move forward
•Thanked City staff for their efforts during the winter months
13. Adjourn
Motion Meyer/Second Muller to adjourn the meeting at 8:08 PM
AYES 7: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
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__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: Par 3 Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED:
Informational Item—No Action Requested
BACKGROUND:
Preparation to Open With the unseasonably warm temperatures this Winter, staff is beginning preparations to open the
course so that when staff feels comfortable based on temperatures and course conditions things are ready to go. Staff interviewed clubhouse applicants on February 5 and is moving forward with
scheduling and completing training. The maintenance staff are working through the HR process and will be ready to start when the weather turns.
2024 Capital Projects
•Additional Patio Benches and Tables $12,000
•Greens Roller Replacement $16,000
•Fiber (Door Access/Cameras) $100,000These projects are what staff proposed for 2024 and will need Council approval before moving forward.
During budget work sessions, the City Council was unsure regarding the need for a few of the proposed capital items/projects.
Financial Reports
Included in the packet are the November and December Par 3 Financial Reports. At the end of the 2023 season, the Par 3 showed an operating surplus of $51,643. During the 2023 year the Par 3 had
12 8a.
$72,453.43 in capital projects that were funded through the Par 3’s fund, but not included in the annual operating report.
FISCAL AND RESOURCE IMPACT:
None
ATTACHMENTS:
November Par 3 Financial Report
December Par 3 Financial Report
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☐Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☐A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
13
MONTHLY EXPENDITURE REPORT
NOVEMBER 2023
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
November 2023 (91.67% OF YEAR)
Nov
REVENUES November YTD YTD YTD
BUDGET 2023 2023 % 2022
GREENS, LEAGUE & TOURN FEES $150,000 $0 $209,659 139.77% $176,412
RECREATION PROGRAMS $45,000 $1,885 $50,923 113.16% $53,928
CONCESSIONS $22,500 $0 $36,090 160.40% $33,596
SUNDRY REVENUE $0 $10 $146 100.00% $425
INTEREST $450 $0 $0 0.00% $0
INSURANCE CLAIM $0 $0 $0 0.00% $0
PAR 3 FUND REVENUE TOTAL $217,950 $1,895 $296,818 136.19% $264,361
EXPENDITURES November YTD YTD YTD
BUDGET 2023 2023 % 2022
CLUBHOUSE SALARIES $42,300 $1,054 $45,402 107.33% $45,644
ADMINISTRATIVE SALARIES $30,722 $2,517 $28,249 91.95% $22,721
FICA/PERA $12,952 $539 $9,953 76.85% $10,401
MEDICAL INSURANCE $7,187 $599 $6,588 91.67% $6,280
U/E & W/C INSURANCE $3,255 $0 $5,602 172.12% $3,103
RENTALS $6,000 $0 $6,277 104.61% $6,453
UTILITIES $14,495 $1,551 $12,934 89.23% $12,832
PROFESSIONAL FEES - AUDIT $2,990 $0 $3,304 110.50% $2,877
PROF FEES - CONSULTING FEES $1,100 $0 $61 0.00% $0
PROF FEES - GROUNDS MGMT $7,250 $0 $0 0.00% $3,728
PROF FEES - GROUNDS WAGES $25,000 $1,558 $23,020 92.08% $18,689
PROF FEES - TREE MAINTENANCE $1,500 $0 $2,779 185.25% $5,300
LIABILITY/AUTO INSURANCE $4,800 $820 $4,185 87.19% $4,558
OPERATING COSTS/SUPPLIES $8,850 $350 $9,767 110.36% $10,766
FUEL $2,600 $284 $2,285 87.87% $2,595
REPAIRS & MAINTENANCE $54,750 $2,821 $57,868 105.70% $40,786
SUNDRY/DUES/MILEAGE/CLOTHING $12,750 $0 $7,629 59.84% $3,196
ONLINE REG & CREDIT CARD FEES $7,975 $479 $11,169 140.05% $9,292
PAR 3 EXPENDITURES TOTAL $246,476 $12,572 $237,072 96.18% $209,221
14 8a1.
MONTHLY EXPENDITURE REPORT
DECEMBER 2023
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
Decemberber 2023 (100% OF YEAR)
Dec
REVENUES December YTD YTD YTD
BUDGET 2023 2023 % 2022
GREENS, LEAGUE & TOURN FEES $150,000 $0 $209,659 139.77% $176,412
RECREATION PROGRAMS $45,000 $0 $50,923 113.16% $53,928
CONCESSIONS $22,500 $0 $36,090 160.40% $33,596
SUNDRY REVENUE $0 $0 $146 100.00% $425
INTEREST $450 $0 $0 0.00% $0
INSURANCE CLAIM $0 $0 $0 0.00% $0
PAR 3 FUND REVENUE TOTAL $217,950 $0 $296,818 136.19% $264,361
EXPENDITURES December YTD YTD YTD
BUDGET 2023 2023 % 2022
CLUBHOUSE SALARIES $42,300 $0 $45,402 107.33% $45,644
ADMINISTRATIVE SALARIES $30,722 $3,300 $31,549 102.69% $25,160
FICA/PERA $12,952 $223 $10,177 78.57% $10,757
MEDICAL INSURANCE $7,187 $599 $7,187 100.01% $6,851
U/E & W/C INSURANCE $3,255 -$132 $5,470 168.06% $3,103
RENTALS $6,000 $155 $6,432 107.20% $6,809
UTILITIES $14,495 $1,375 $14,309 98.71% $14,389
PROFESSIONAL FEES - AUDIT $2,990 $0 $3,304 110.50% $2,877
PROF FEES - CONSULTING FEES $1,100 $0 $61 0.00% $0
PROF FEES - GROUNDS MGMT $7,250 $0 $0 0.00% $3,728
PROF FEES - GROUNDS WAGES $25,000 $39 $23,059 92.24% $18,760
PROF FEES - TREE MAINTENANCE $1,500 $0 $2,779 185.25% $5,300
LIABILITY/AUTO INSURANCE $4,800 -$116 $4,070 84.78% $4,210
OPERATING COSTS/SUPPLIES $8,850 $14 $9,781 110.52% $11,300
FUEL $2,600 $8 $2,292 88.17% $2,701
REPAIRS & MAINTENANCE $54,750 $2,618 $60,487 110.48% $45,438
SUNDRY/DUES/MILEAGE/CLOTHING $12,750 $0 $7,629 59.84% $3,893
ONLINE REG & CREDIT CARD FEES $7,975 $22 $11,191 140.33% $9,389
PAR 3 EXPENDITURES TOTAL $246,476 $8,106 $245,178 99.47% $220,309
15 8a2.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: Recreation Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Willow Eisfeldt, Recreation Program Coordinator
ACTION REQUESTED:
Informational item-no action requested.
BACKGROUND:
Blade with the Blue
Blade with the Blue was scheduled for January 27 at Wentworth Park in partnership with West St. Paul
Parks and Recreation, Mendota Heights Police Department, and West St. Paul Police Department.
Unfortunately, both cities agreed upon canceling the event due to the unseasonably warm weather
which resulted in poor ice conditions. This event will not be rescheduled. Staff would like to highlight
Pickleball with Public Safety for those interested, which will be on Thursday, April 25 from 5:30-
7:00pm.
Warming Houses and Ice-Skating Lessons
With an unusually warm winter, the warming houses and ice rinks this season were opened for 6 days
between January 17 and January 22. In those 6 days our ice rinks saw approximately 563 skaters. On
January 23, the ice rinks were seen to be quickly deteriorating resulting in the warming houses closing
until colder temperatures allowed for flooding to begin again. On Monday, January 29 Parks and
Recreation Staff along with Public Works Staff decided to close the rinks for the remainder of the
season due to the warm temperatures projected in the extended forecast. With the ice rinks only
being skate-able for 6 days, staff also had to cancel ice skating lessons for the 2024 season.
16 8b.
Frozen Fun Fest
Staff will provide an update of Frozen Fun Fest Legacy events, occurring February 9 through February
11 during the February 13 meeting.
Coffee, Cards, and Cribbage
Based on popular demand, Coffee, Cards, and Cribbage has been extended through the spring at the
Par 3 Community Clubhouse. It will begin at 8:00 AM and run through 10:00 AM on the following
dates:
•March 6
•March 20
•April 3
•April 17
•May 1
FISCAL AND RESOURCE IMPACT:
None
ATTACHMENTS:
2024 Ice Rink Log
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☐Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☐A Safe, Connected, and Walkable/Bikeable Community ☐ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
17
Warming House Logs 2024
Friendly Hills January Marie January Wentworth January
Date # of Skaters Avg Temp Date # of Skaters Avg Temp Date
# of
Skaters Avg Temp
1/17/2024 2 8.8 1/17/2024 51 9.6 1/17/2024 8 9
1/18/2024 11 7.2 1/18/2024 24 7.2 1/18/2024 18 7.2
1/19/2024 27 4.2 1/19/2024 38 4 1/19/2024 9 3
1/20/2024 21 6.2 1/20/2024 66 7.545454545 1/20/2024 54 6.9
1/21/2024 20 19.66666667 1/21/2024 50 21.5 1/21/2024 45 21.16666667
1/22/2024 66 30.6 1/22/2024 27 30.6 1/22/2024 26 30.4
January Total: 147 12.77777778 January Total: 256 13.40757576
January
Total: 160 12.94444444
Friendly Hills Final Totals Marie Final Totals Wentworth Final Totals
# of skaters Avg temp # of skaters Avg temp
# of
skaters Avg temp
Season Total: 147 12.77777778 Season Total: 256 13.40757576 Season Total: 160 12.94444444
Season Combined Total
Skaters: 563
18 8b1.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: Park Improvement Project Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED:
Informational Item—No Action Requested
BACKGROUND:
2023 Projects Outstanding
•Roger’s Lake Skate Park Improvements: IN PROGRESS
o Concrete work is complete
o Features will be installed during the Spring of 2024
•Wentworth Park Tennis Court Resurfacing: IN PROGRESS
o The Wentworth Park Tennis court was paved on October 31 with the first lift. The secondlift will not be paved until the Spring of 2024. It will then have to cure for around 30 days
before the acrylic can be applied so the court is not likely to be open until early summer.
2024 Project Update
The projects included in the 2024 budget include the following:
•Marie Park Hockey Rink Acrylic Surfacing for Pickleball (Budget: $30,000)—Fund Balance
o Approved: $26,985
o Project Timeline: July, 2024
•Mendakota Park Fiber Installation—Cameras, Door Access (Budget: $100,000)—Special ParksFund
o Approved: $89,032.50--Camera Quote Still Outstanding (estimated $20,000)
o Project Timeline: June, 2024
•Marie Park Dugout Addition ($30,000)—Special Parks Fund
19 8c.
o In Process of Obtaining Quotes
•Park System Master Plan (Budget: $85,970)—Special Parks Fund
o Approved: $85,970
o Project Timeline: 2024 Calendar Year
•Wentworth Pickleball Installation in Hockey Rink (Budget: $30,000)—Special Parks Fund
o Approved: $23,550
o Project Timeline: June, 2024
•Marie Park Ball Field Resurfacing (Budget: $10,000)—General Levy
o Approved: $7,704.05
o Project Timeline: May, 2024
Updates will be provided as projects move along.
Special Park Fund Balance
Currently the Special Parks Fund is showing an estimated balance of approximately $442,000 as of February 1, 2024. Approved projects for 2024 impacting the Special Parks Fund balance include the
following:
•Mendakota Park Fiber Project: $109,032.50 (Estimate of Cameras Included)
•Park System Master Plan: $85,970
•Wentworth Pickleball Installation in Hockey Rink: $23,550 (Nets, Posts Not Included)
Projects included in the FY2024 budget for SPF:
• Marie Park Dugout Addition: $30,000
These projections once funded will leave the balance at approximately: $193,447.50
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
None.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☐Greater Connection to the Natural Environment ☐ Vibrant and Diverse Community Programming
☐A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
20
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: Park System Master Plan Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED: The Commission should review the Park System Master Plan update and
provide questions to staff if necessary.
BACKGROUND:
Key City staff met with Confluence/PROS representatives for the project kick off meeting on January
29 to discuss project logistics and to ensure the goals of the project are clear between all parties. At
the meeting Confluence/PROS did let the City know we are about a month behind on the project,
based on scheduling conflicts from both the City and consultant. That being said, with the abnormally
warm Spring, Confluence/PROS will begin the existing conditions assessment on site with staff to
update the City’s Asset Management Plan earlier than expected.
Online engagement opportunities have begun and staff/commissioners have promoted the QR
code/Park System Master Plan online site at the Frozen Fun Fest events. Commissioners are
encouraged to share the online engagement opportunities throughout the community.
Staff will be meeting with the consultant in the next month or two to begin work on the program
assessment and financial sustainability analysis. In addition, staff is in the process of determining
benchmark cities and is compiling information for the four stakeholder group meetings led by the
Consultant.
Staff will be meeting bi-weekly with the consultant for project updates and will continue providing
pertinent information to the Commission as the project progresses.
21 8d.
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
Commissioner Engagement Event Sign Up Sheet
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
22
MASTER PLAN COMMISSIONER ENGAGEMENT
To sign up, email Meredith Lawrence mlawrence@mendotaheightsmn.gov,
up to three commissioners can attend each event in an official capacity.
Event Date and Time Location Commissioner(s)
Frozen Fun Fest
Ice Block Party
Friday, February 9
(4-6pm)
Friendly Hills Park Michelle Muller
Jaffrey Blanks
Frozen Fun Fest
Ice Fishing
Saturday, February 10
(9-11am)
Rogers Lake Park Michael Toth
Jaffrey Blanks
Frozen Fun Fest
Valentine’s at the Village
Saturday, February 10
(5-8pm)
Market Square Park
Frozen Fun Fest
Puzzle Competition
Sunday, February 11
(9-Noon)
(Noon-3pm)
Mendota Elementary Steph Meyer
Jo Schifsky
Pickleball with Public
Safety
Thursday, April 25
(5:30-7pm)
Friendly Hills Park Jo Schifsky
Touch a Truck Saturday, May 11
(10am-Noon)
Mendakota Park Jaffrey Blanks
Music in the Park Wednesday, May 15
(6:30-8pm)
Market Square Park Jaffrey Blanks
Spring Pickleball
Tournament
Saturday, May 18
(8am-Noon)
Marie Park Jo Schifsky
Music in the Park Wednesday, May 29
(6:30-8pm)
Market Square Park Jaffrey Blanks
Music in the Park Wednesday, June 12
(6:30-8pm)
Market Square Park Jaffrey Blanks
Music in the Park Wednesday, June 26
(6:30-8pm)
Market Square Park Jaffrey Blanks
Jo Schifsky
Music in the Park Wednesday, July 10
(6:30-8pm)
Market Square Park Jaffrey Blanks
Cliff Timm Fishing Derby Thursday, July 18
(4-7pm)
Rogers Lake Park
Music in the Park Wednesday, July 24
(6:30-8pm)
Market Square Park Jaffrey Blanks
Music in the Park Wednesday, August 7
(6:30-8pm)
Market Square Park Jaffrey Blanks
Parks Celebration
Friday Food Truck Fest
Friday, August 9
(4:30-8pm)
Mendakota Park
Parks Celebration
TBD
Saturday, August 10
TBD
TBD Jo Schifsky
Parks Celebration
Sunday Pickleball
Tournament
Sunday, August 11
(8am-Noon)
Marie Park
Music in the Park Wednesday, August 21
(6:30-8pm)
Market Square Park
Music in the Park Wednesday, September 4
(6:30-8pm)
Market Square Park
23 8d1.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: Parks and Recreation Strategic Planning Update
ITEM TYPE: ☒Monthly Report
☐New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED: The Commission should review the Strategic Planning update and provide
questions to staff if necessary.
BACKGROUND:
Included is the planning calendar that staff is utilizing to ensure progress. Each month staff will
provide an update on the strategic planning calendar.
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
2024 Strategic Planning Calendar-February Update
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
24 8e.
2024 STRATEGIC GOALS
ACTION ITEM STRATEGIC
INITIATIVE
RESPONSIBILITY TIMELINE
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec UPDATE
Comple�on of Park System Master Plan All Parks and Recrea�on
Manager
City Council approved professional services contract
with Confluence/PROS. Staff met with the
consultant on January 29 for the kick off mee�ng.
Finalize Sponsorship, Dona�on, and Legacy
Event Policies
Sustainable Funding
Source for Parks and
Recrea�on
Parks and Recrea�on
Manager
Staff received preliminary direc�on from the
Council at their work session in November and will
bring a dra� for the Commission to review in early
2024.
Work with businesses (Village and Plaza) for
Event Engagement
A Leading Community
with Invested Partners
Parks and Recrea�on
Manager/Recrea�on
Program Coordinator
Cupid’s Crawl with businesses was held as Frozen
Fun Fest.
Work with the City of West Saint Paul to
determine if a joint facility is feasible.
A Leading Community
with Invested Partners
City Administrator/
Parks and Recrea�on
Manager
Staff is working with with West Saint Paul to finish
the Feasibility Study. A report should be provided
to the Commission and Council in late February or
early March.
Create Trail CIP Program Greater Connec�on to
the Natural
Environment
Public Works Director
Update Trail Maps to Be More Accessible A Safe, Connected,
Walkable and Bikeable
Community
Parks and Recrea�on
Manager/Senior
Engineering
Technician
The Senior Engineering Technician has received the
necessary informa�on from the Parks and
Recrea�on Manager and is pu�ng finishes touches
on this to launch. This project should be complete
in early 2024.
Diversify Programming Offered (Senior and
Teen Programming)
Vibrant and Diverse
Community
Programming
Recrea�on Program
Coordinator
First ever Coffee, Cards and Cribbage series was
hosted in January and February, 2023 and is taking
place in 2024. The Summer Adult Walking group
took place in 2023 and will be con�nued in 2024.
Summer 2024 will provide new opportuni�es for
seniors and teens.
Coordinate Ongoing Community
Engagement Plan for Commissioners
Effec�ve Two-Way
Communica�on with an
Informed Community
Commissioners Staff sent a sign up list for engagement
opportuni�es to Commissioners in mid-January.
Con�nued Success of the Volunteer in the
Parks (VIP) Program
All Commissioners and
Staff
25 8e1.
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: Approval of Commission Bylaws
ITEM TYPE: ☐Monthly Report
☒New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED:
Staff will review the bylaws with the Commission. The Commissioners are asked to review the bylaws
and ask staff questions if they have any. The Commission should approve the attached bylaws with
any recommended changes.
BACKGROUND:
Each year at the February meeting it is recommended the Commission review the Parks and
Recreation Commission bylaws so that all commissioners are up-to-date and informed.
Chair Blanks requested two changes to be made to the Commission bylaws including:
1.Clarification of expectations regarding the attendance requirements (i.e. work sessions that
take place of regularly scheduled meetings)
2.Added requirement that Commissioners must visit their assigned parks at least once a month
and be prepared to give an update on their parks at the monthly meeting
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
Bylaws of the Mendota Heights Parks and Recreation Commission (Highlighted Changes)
26
9a.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☒ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☒ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
27
Bylaws – Mendota Heights Parks and Recreation Commission, February 13, 2024
BYLAWS
OF THE
MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION
ARTICLE 1: ORIGIN AND PURPOSE
SECTION 1-ORIGIN: In accordance with the City of Mendota Heights Ordinance No. 109,
“Establishing A Parks and Recreation Commission,” the following bylaws are adopted by the
parks and recreation commission to facilitate the performance of its duties and the
exercising of its functions as a Commission created by the city council.
SECTION 2-PURPOSE: The parks and recreation commission shall act as an advisory group to
the Mayor and city council and shall:
A.Advise the city council on matters pertaining to parks and recreational development
programs and shall cooperate with city personnel in implementing the parks and
recreation programs.
B.Advise the city council on the establishment of written rules and regulations for the
use, management and operation of the public parks and recreational facilities, the
same to be approved by action of the council before being put into effect.
C.If requested by the city council, prepare plans for the acquisition, development and
improvement of the city public parks and recreational facilities and shall, if requested
by the city council, develop a comprehensive plan for future park development and
open space.
D.If requested by the city council, prepare a capital improvements program for the
purpose of determining priorities and apportioning costs of scheduled
improvements.
E.In performing the aforementioned duties and responsibilities, exhibit the initiative in
formulating policies which will be responsive to the anticipated need and objectives
of the community.
ARTICLE 2: MEMBERSHIP
SECTION 1-NUMBER AND APPOINTMENT: The parks and recreation commission shall consist
of seven (7) residents of the city, appointed by the mayor with the consent of the majority of
the members of the city council. The members shall serve terms of three (3) years. The
terms shall be staggered so that terms of two (2) members shall expire each year. No
member shall be appointed to more than three (3) consecutive full terms. A member
appointed to fill an unexpired term on the commission may be appointed to serve three (3)
consecutive terms after completing the unexpired term, but in no case shall the individual
serve more than eleven (11) consecutive years.
28 9a2.
Bylaws – Mendota Heights Parks and Recreation Commission, February 13, 2024
ARTICLE 3: OFFICERS AND DUTIES
SECTION 1-ELECTION OF OFFICERS: At the February meeting each year, the commission
elects from its membership a Chairperson and a Vice-Chairperson.
A.If the Chairperson retires from the commission before the next organizational
meeting, the Vice-Chairperson becomes Chairperson. If both Chairperson and Vice-
Chairperson retire, new officers are elected at the next meeting.
B.If both Chairperson and Vice-Chairperson are absent from a meeting, the commission
elects a temporary Chairperson by voice vote.
C.The Secretary to the parks and recreation commission is appointed by the city
administrator from the city staff.
SECTION 2-DUTIES: The Chairperson, or if absent, the Vice-Chairperson presides
at meetings, appoints committees and performs other duties as may be ordered by the
commission. The Chairperson conducts meetings so as to keep them moving as rapidly and
efficiently as possible and reminds members, witnesses and petitioners to discuss only
the subject at hand. The Chairperson is a voting member of the commission.
The Secretary is responsible for recording the minutes, keeping records of commission
actions, conveying commission recommendations to the city council and providing general
administrative and clerical service to the commission.
ARTICLE 4: MEETINGS
SECTION 1-DATE AND TIME: Regular meetings of the commission are held on the second
Tuesday of each month at 6:30 p.m., unless otherwise agreed to and so stated in the agenda.
All meetings and hearings, and all records and minutes are open to the public.
A.When the regular meeting day falls on a legal holiday, there is no meeting that
month unless otherwise noted.
SECTION 2-SPECIAL MEETINGS: Special meetings may be called by the Chairperson or
the Secretary.
SECTION 3-LOCATION: Meetings are held in the City Hall Council Chambers, 1101 Victoria
Curve, unless an offsite meeting is requested by the commission, which must be properly
noticed on the commission’s agenda.
A.Commissioners will be assigned parks to visit monthly at the February meeting. Each
Commissioner is expected to visit their assigned parks once a month and be prepared
to provide the Commission with an update at each regularly scheduled meeting.
SECTION 4-QUORUM: Four Parks and Recreation Commission members shall constitute a
quorum for the purpose of conducting its business. When a quorum is not present, the
Chairperson may open the meeting for the purpose of hearing from interested parties on
items on the agenda. No final or official action may be taken at such a meeting. However,
the facts and information gathered at such a meeting may be taken as a basis for action at a
subsequent meeting at which a quorum is present.
29
Bylaws – Mendota Heights Parks and Recreation Commission, February 13, 2024
SECTION 5-VOTING: Voting is by voice. Commission members voice votes on each issue are
recorded. In the event that any member shall have a financial interest in a matter before the
commission, the member shall disclose the interest and refrain from voting upon the matter,
and the secretary shall so record in the minutes that no vote was cast by such member.
ARTICLE 5: ATTENDANCE
SECTION 1-ATTENDANCE POLICY: Attendance at meetings is expected. Absences in a
calendar year should not exceed three consecutive meetings or more than 25 percent of all
meetings that take place on the second Tuesday of the month, unless otherwise noted on
the approved annual meeting schedule.
Members will receive a notification from the City Administrator after two consecutive or two
total absences. If the City Administrator determines there are extenuating circumstances in
a case of a member who has not met the attendance requirements, the City Administrator
may grant a waiver to the attendance requirement.
If a member exceeds the allowable number of absences, the mayor and city council will be
notified and the member shall be deemed to have voluntarily resigned from the commission
and the seat vacant. The vacancy shall be filled as soon as possible for the unexpired portion
of the term by the mayor with the consent of the majority of the members of the city
council.
Members unable to attend a meeting should contact the staff liaison, who will inform the
chair if a quorum cannot be attained and the meeting will be cancelled.
ARTICLE 6: THE PUBLIC
SECTION 1-PUBLIC INPUT: The Parks and Recreation Commission does not hold public
hearings, but may invite public comment. If members of the public want to speak on an
item, it is up to the discretion of the Commission Chair to determine if, how, and for how
long members of the public may address the commission.
SECTION 2-PUBLIC COMMENT GUIDELINES: The Citizen Comments section of the agenda
provides an opportunity for the public to address the commission on items which are not on
the agenda. Comments should be directed to the Chair.
ARTICLE 7: MISCELLANEOUS
SECTION 1: AMENDMENTS: These Rules of Order may be amended with the approval by
voice vote by a majority (four) of the members of the parks and recreation commission.
30
Bylaws – Mendota Heights Parks and Recreation Commission, February 13, 2024
These Bylaws were duly adopted by the Parks and Recreation Commission of the City of
Mendota Heights on the 13th day of February, 2024
31
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: Assign Commissioner Parks
ITEM TYPE: ☐Monthly Report
☒New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED:
The Commission should assign park or parks to each Commissioner to visit and provide updates at
the monthly meetings.
BACKGROUND:
In the past commissioners have been assigned parks to visit and report any problems to the Parks and
Recreation Manager and present an update monthly at the Commission meeting. Examples of what to
look for include the conditions and usage of the following: trails, playground equipment, ball fields,
soccer fields, picnic shelters, tennis courts and basketball courts. Commissioners should visit their
parks monthly.
Below is the list of parks to be assigned:
•Victoria Highlands
•Roger’s Lake
•Valley View Heights
•Ivy Hills
•Dog Park
•Marie
•Valley
•Wentworth
•Friendly Hills
32 9b.
•Hagstrom-King
•Kensington
•Mendakota
•Market Square Park
•Civic Center
2023 Park Assignments were as follows:
•Chair Blanks: Valley and Market Square
•Commissioner Sherer: Hagstrom King and Civic Center
•Commissioner Muller: Roger’s Lake and Kensington
•Commissioner Meyer: Marie and Valley View
•Commissioner Toth: Friendly Hills and Mendakota
•Commissioner Schifsky: Ivy Hills and Wentworth
•Commissioner Hanson: Victoria Highlands and Dog Park
FISCAL AND RESOURCE IMPACT:
None.
ATTACHMENTS:
None.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☐Greater Connection to the Natural Environment ☐ Vibrant and Diverse Community Programming
☐A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☒Effective Two-Way Communication with an Informed Community
33
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: TRAA Request for Portable Mounds
ITEM TYPE: ☐Monthly Report
☒New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED: The Commission should consider a request for the City to purchase portable
mounds for usage by Two Rivers Athletic Association (TRAA) and provide a recommendation to the
City Council on next steps.
BACKGROUND:
The Two Rivers Athletic Association (TRAA) approached the City, asking if the City would purchase
four portable mounds to be used for their boy’s baseball program. In addition, TRAA has asked for
the Mendakota Park ball fields to become a “Metal Cleat Free Facility.”
The requested portable mounds are six-inch Portolite One-Piece Game Mounds and cost $1,899 each.
The National Sales Representative from Portolite has agreed to sell the mounds for $1,350. TRAA has
sought funding through a grant from the Metro Baseball League (MBL), which would cover the cost of
two of the mounds, resulting in two of the portable mounds needing to be funded. Saint Thomas
Academy Assistant Athletic Director of Operations/Middle School Athletic Director, Matt Pryor, has
agreed to fund one of the portable mounds, as they need portable mounds in the Spring at
Mendakota Park.
If the MBL grant is awarded to TRAA (decision will be made February 12) the cost breakdown would
be as follows:
•Mound Cost: ($1,350*4 Mounds): $5,400
o MBL Grant (Pass Through TRAA): $2,700
o Saint Thomas Contribution: $900
o City of Mendota Heights Responsibility: $1,800
34 9c.
The cost to ship the portable mounds would be an additional $900, but TRAA has agreed to pick up
the portable mounds from the manufacturer to save costs.
In the past, the City has not purchased portable pitching mounds as the City does not have a use for
the accessory for any City programs. In regards to the request for the metal cleat restriction, staff has
concerns that the ban of metal cleats at Mendakota Park could become an issue as the fields are used
by other users, not just TRAA.
The following data was compiled from surrounding cities:
TRAA and STA have agreed that the mounds would be City property, as the City would purchase the
portable mounds, and TRAA and STA would provide a donation to cover their portion of the
donation. This is common practice when user groups request the addition of park accessories from
the City.
Some considerations moving forward on this request:
1.Portable mounds typically last five years, TRAA has stated they would seek funding from the
City in the future when it becomes time to replace the portable mounds
a.In the future, the replacement of these four mounds would not qualify as a Special Parks
Fund eligible expense
2.Other users would have the right to use the mounds as they would be stored outside at
Mendakota Park throughout the Spring, Summer and Fall—no group would get exclusive right
of the mounds or could move them offsite for use
CITY PURCHASER ARE METAL CLEATS ALLOWED AT COMPLEX?
Woodbury Association Yes
Burnsville Association Yes
Hastings Association Yes
Apple Valley Association Yes
Eagan Association No
Rosemount Association Yes
South Saint Paul Association Yes
Farmington Association Yes
Inver Grove Heights Both Yes
Lakeville Neither Yes
Cottage Grove City Yes
35
3.TRAA owns a total of 8 mounds currently, it could be an expectation moving forward that the
City funds the replacement of the existing mounds in the future
4.Banning Metal Cleats from Mendakota Park as a City mandate could be problematic as the City
has other users that utilize the facility and do wear metal cleats
5.It is important to note that donations to the City do not result in exclusive use of the donated
accessory or guaranteed access to the fields/facilities the donated accessories will be housed
FISCAL AND RESOURCE IMPACT:
If the grant from MBL is awarded, the cost to the City of Mendota Heights would be $1,800. Since the
City does not currently own portable mounds, staff believes this expenditure would qualify for usage
from the Special Parks Fund.
ATTACHMENTS:
None.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☒Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☐Greater Connection to the Natural Environment ☐ Vibrant and Diverse Community Programming
☐A Safe, Connected, and Walkable/Bikeable Community ☒ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
36
__________________________________________________ REQUEST FOR COMMISSION ACTON
MEETING DATE: February 13, 2024
AGENDA ITEM: “Fresh Air Friday’s” Presentation
ITEM TYPE: ☐Monthly Report
☒New Business
☐Unfinished Business
CONTACT: Meredith Lawrence, Parks and Recreation Manager
ACTION REQUESTED: Consider recommendation of the proposed “Green Friday’s” iniaitive to the
City Council.
BACKGROUND:
Kirsten Ramirez, Mendota Heights resident will be present at the meeting to discuss her proposal for
the City to encourage “Fresh Air Friday’s.”
Background provided by Kirsten:
The purpose of the project from the U of MN is to do some hands-on work in the "real world" to work
to improve public health. I am looking at public health through the lens of effects of climate change.
Climate change is linked to multiple human health outcomes: asthma, heat emergencies, food
insecurities, etc. Greenhouse gases are the biggest contributor to climate change, so by working to
lower greenhouse gases (from burning fuel), we lessen the impact of climate change and its effects on
human health.
Project Proposal provided by Kirsten:
My project is to propose and hopefully implement an initiative for “Fresh Air Friday’s” in the city of
Mendota Heights. Fresh Air Fridays will encourage residents to make an intentional choice on Fridays
to reduce their carbon emissions by carpooling, teleworking, biking, walking, etc. This initiative's
target implementation will coincide with the week of Earth Day in late April 2024. The proposal will be
presented to both the city's Parks Commission and the Natural Resources Commission to hopefully
obtain support to then be presented to the city council for approval for implementation.
37 9d.
The outcome of the project will be a reduction in emissions as an effort to address climate change.
Addressing climate change has human health benefits for the entire population of Mendota Heights
residents (air quality, heat stress, water quality, infectious diseases, and many more).
FISCAL AND RESOURCE IMPACT:
If the City encourages this iniaitive, staff time would be needed mostly from the Communications
team to promote the iniaitive and encourage resident support.
ATTACHMENTS:
None.
ITEM RELATION TO COMMISSION GUIDING PRINICIPLES:
☐Sustainable Source of Funding for Parks and Rec ☐ A Leading Community with Invested Partners
☒Greater Connection to the Natural Environment ☐ Vibrant and Diverse Community Programming
☒A Safe, Connected, and Walkable/Bikeable Community ☐ Active Recreation Facilities for All
☐Effective Two-Way Communication with an Informed Community
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