2023-12-06 City Council Agenda PacketCITY COUNCIL AGENDA
MENDOTA HEIGHTS CITY HALL
COUNCIL CHAMBERS
Wednesday, December 6, 2023 7:00 p.m.
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Adopt Agenda
5.Consent Agenda
a.Approve November 21, 2023 City Council Meeting Minutes
b.Approve November 21, 2023 City Council Work Session Minutes
c.Approve Massage License
d.Approve Community Waste Abatement Grant Agreement with Dakota County
e.Approve Joint Powers Agreement to Provide Recycling Services
f.Resolution 2023-92 Appointment of City Advisory Commission Members
g.Approve 2024 City Council Meeting Dates
h.Resolution 2023-91 Designating Polling Locations for Elections
i.Approve Wetland Delineation Report for the Interstate Valley Creek Project
j.Resolution 2023-93 Supporting Dakota County Regional Solicitation Grant
Application for the River to River Greenway
k.Resolution 2023-94 Accepting Bids and Awarding Contract for the Marie Park Pond
Improvements
l.Approve October 2023 Treasurer’s Report
m.Approve Claims List
6.Public Comment Period (for items not on the agenda)
7.Presentations/Recognitions
8.Public Hearings
9.New Business
a.St. Paul Regional W ater Service Board of Water Commission Suburban
Participation (Agreement)
b.Resolution 2023-95 Approving Final 2023 Tax Levy Collectible in 2024 and
Adopting Proposed Budget for 2024
c.Resolution 2023-89 Approving Two Variances, a Conditional Use Permit, and a
MRCCA Permit at 1037 Mayfield Heights Lane (Planning Case No. 2023-27)
10.Community Announcements
11.Council Comments
12.Adjourn
Next Meeting:
Tuesday, December 19, 2023 at 7:00 pm
City of Mendota Heights Council Chambers
Alternative formats or auxiliary aids are available to individuals with disabilities upon
request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Regular Meeting
Held Tuesday, November 21, 2023
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and
Miller, were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda.
Councilor Lorberbaum seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Levine presented the consent calendar and explained the procedure for discussion and approval.
Councilor Lorberbaum moved approval of the consent calendar as presented, pulling item E.
a.Approval of November 8, 2023 City Council Minutes
b. Acknowledge September 20, 2023 Airport Relations Commission Meeting Minutes
c.Acknowledge September 12, 2023 Parks and Recreation Commission Meeting Minutes
d. Acknowledge October 3, 2023 Parks and Recreation Work Session Meeting Minutes
e.Approve City Clerk Hire
f.Approve Purchase of M365 Software Licensing
g.Resolution 2023-86 Certifying Delinquent Sewer Accounts
h. Resolution 2023-87 Certifying Delinquent Water Accounts
i.Resolution 2023-88 Declaring Fire Department Apparatus as Surplus and Authorizing Sale
j.Approve September 2023 Treasurer’s Report
k. Approval of Claims List
Councilor Mazzitello seconded the motion.
City Council | Wednesday, December 6, 2023 | Page 1 of 248 5a
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEMS
E)APPROVE CITY CLERK HIRE
Councilor Mazzitello commented that Nancy has been with the City for a number of years and he believed
that with little exception she could do any job at the City. He commented that she has driven the elections
in the city through many City Clerks.
Councilor Mazzitello moved to authorize THE HIRE OF NANCY BAUER AS CITY CLERK WITH AN
ANNUAL SALARY OF $99,006.
Councilor Miller seconded the motion.
Further discussion: Mayor Levine commented that Ms. Bauer has worked for the City for 36 years and
she is excited about the new position for her.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
No one from the public wished to be heard.
PRESENTATIONS
A) FIRE CAPTAIN SWEARING IN CEREMONY
Fire Chief Dave Dreelan stated that the Council is asked to do a ceremonial swearing in of Captain Chris
Perrault, the newest Fire Captain for the Mendota Heights Fire Department.
The Oath of Office and badge pinning was completed.
Councilor Miller commented that he has known Captain Perrault for a long time as he began before
Councilor Miller’s time with the department. He commented on his ability to make people feel welcome
and that they belong and, on his dedication, for serving the community.
Councilor Mazzitello commented that he graduated high school with Captain Perrault and to see him
sworn in as a Captain makes him happy not only for the community, but as a fellow student.
Councilor Lorberbaum congratulated and thanked not only Captain Perrault, but all the firefighters.
Councilor Paper also expressed thanks.
Mayor Levine reminded residents that the department is made up of paid on call firefighters and thanked
the firefighters and their families.
City Council | Wednesday, December 6, 2023 | Page 2 of 248
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A)RESOLUTION 2023-85 ACCEPTING FEASIBILITY REPORT, AUTHORIZING PREPARATION
OF PLANS AND SPECIFICATIONS, AND CALLING FOR A PUBLIC HEARING ON THE
EMERSON AVENUE STREET IMPROVEMENTS
Larry Poppler, TKDA, explained that the Council was being asked to approve the feasibility report,
authorize preparation plans and specifications, and schedule a public hearing for the Emerson Avenue
Street Improvements.
Councilor Lorberbaum asked how the 3.5 units were calculated for the City.
Mr. Poppler replied that 100 feet equals one unit. He stated that those units are for Ivy Hills Park along
Maple Drive, which is roughly 350 feet.
Councilor Lorberbaum asked how the Ivy Keep townhomes were calculated.
Mr. Poppler explained how that area was calculated, noting that the City followed the same process that
was followed for the last project.
Councilor Lorberbaum asked for details on how parking bays are replaced as driveway replacements.
Mr. Poppler stated that cost was computed on a driveway standard rather than a road standard, noting the
different depths of bituminous.
Councilor Paper referenced the core sample data, noting a segment that is very deteriorated and asked how
that would occur.
Mr. Poppler replied that there are a number of factors that could have resulted in that condition.
Councilor Paper referenced a pedway and asked if that has been redone or would be redone as part of this
project.
Mr. Poppler replied that is not part of this project and believed the pedway at Ivy Hills was redone
previously. He commented that the parking lot at Ivy Hills would be redone as part of this project.
Councilor Paper asked if the 24 out of 27 responding were residents or households.
Mr. Poppler replied that those were households.
Councilor Paper referenced Emerson and asked if there would be any improvement on the curve.
City Council | Wednesday, December 6, 2023 | Page 3 of 248
Mr. Poppler replied that the street orientation would remain the same but pedestrian ramps would be added
at Wachtler to indicate a pedestrian crossing.
Councilor Paper asked why the parking bays are being done if they are private.
Mr. Poppler stated that a request has been made to include those, but if there is feedback not to do those,
that can be removed.
Councilor Mazzitello asked for details on the informational meeting that will be held.
Mr. Poppler replied that will take place on December 13th and will provide residents with input on the
proposed project in order to inform residents prior to the public hearing.
Mayor Levine asked if the portion from Saint Paul Regional Water Supply (SPRWS) would be paid by
the City or SPRWS.
Mr. Poppler replied that SPRWS would be funding those costs.
Mayor Levine asked if this assessment is comparable to the project recently completed near City Hall.
Mr. Poppler commented that they tend to estimate conservatively at this point with anticipation that the
cost could be lowered as they continue forward in design.
Mayor Levine asked if there would be curb cut rain gardens.
Mr. Poppler commented that would be an option and could be discussed at the neighborhood meeting.
Mayor Levine asked for more information on the park improvement line items.
Mr. Poppler replied that the bulk of those costs are related to the reclamation of the parking lot.
Councilor Mazzitello moved to approve RESOLUTION NO. 2023-85 ACCEPTING FEASIBILITY
REPORT AND CALLING FOR A PUBLIC HEAIRNG ON THE EMERSON AVENUE STREET
IMPROVEMENT PROJECT #202306.
Councilor Miller seconded the motion.
Further discussion: Mayor Levine commented that they heard loud and clear from the community about
the sidewalk and pedestrian way. She stated that they ask questions to gain input and the results clearly
showed that the neighborhood did not want that, therefore it was not included in the project.
Councilor Mazzitello clarified that the action tonight is calling for the public hearing. He stated that final
design decisions have not been made and the costs are estimates.
Ayes: 5
Nays: 0
City Council | Wednesday, December 6, 2023 | Page 4 of 248
B)PARK SYSTEM MASTER PLAN REQUEST FOR PROPOSAL (RFP)
Parks and Recreation Manager Meredith Lawrence provided a brief background on this item. The Council
was being asked to authorize the issuance of a Request for Proposals (RFP) for the development of a Park
System Master Plan.
Councilor Paper asked when it would be anticipated that the plan would need to be revised.
Parks and Recreation Manager Meredith Lawrence replied that after 13 or 14 years they would begin to
budget for the update as the vision is anticipated for 15 years.
Councilor Paper asked who completes park master plans.
Parks and Recreation Manager Meredith Lawrence replied that there are consultants that develop these
types of plans.
Councilor Paper asked if there is sufficient time to receive responses.
Parks and Recreation Manager Meredith Lawrence replied that is something the Park and Recreation
Commission discussed, therefore staff further discussed the response time after that meeting and still
believe that this would be sufficient time to receive responses. She stated that if desired, the Council could
add time to the response period.
Councilor Mazzitello commented that this is an excellent RFP, well drafted by staff. He stated that
typically the scoring is broken down and asked if that would be known by the proposers.
Parks and Recreation Manager Meredith Lawrence replied that they kept the scoring very broad. She
noted that staff would like leeway to work with the subcommittee and receive input from other
communities on their experiences with the consultants.
Councilor Mazzitello noted that the three-week response time is very standard, even for much larger
projects.
Councilor Lorberbaum agreed that this was well written.
Mayor Levine commented that she had asked that the Parks and Recreation budget be included as an
attachment, and it has been added. She commented that this plan will focus on only parks, not trails.
Councilor Miller moved to authorize THE RELEASE OF THE REQUEST FOR PROPOSALS FOR THE
DEVELOPMENT OF A PARK SYSTEM MASTER PLAN.
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Council | Wednesday, December 6, 2023 | Page 5 of 248
City Administrator Cheryl Jacobson announced upcoming community events and activities.
COUNCIL COMMENTS
Councilor Mazzitello commented that the following day marks the 60th anniversary of the assassination
of JFK and provided reflection on some of his most popular statements. He asked everyone to reflect on
that leadership and those messages.
Councilor Miller commented that recently he was a candidate for the 52B DFL primary and thanked those
that voted and showed their support. He commented that he did not move forward but he wanted to show
appreciation for everyone that supported him.
Councilor Lorberbaum stated that there has been a lot of talk of a possible community center and
encouraged residents to complete the survey asking for input on that topic. She commented on the
wonderful staff that the city has and wished everyone a happy Thanksgiving.
Councilor Paper congratulated Nancy Bauer and Captain Perrault. He again noted Movember recognizing
men’s health.
Mayor Levine echoed the congratulations to Nancy Bauer and Captain Perrault. She also thanked staff
that have been involved in the multiple elections. She encouraged residents to attend coffee and cribbage.
She also thanked Police Chief Kelly McCarthy for assisting as City Clerk for the evening.
ADJOURN
Councilor Mazzitello moved to adjourn.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
Mayor Levine adjourned the meeting at 8:00 p.m.
____________________________________
Stephanie B. Levine
Mayor
ATTEST:
_______________________________
Nancy Bauer
City Clerk
City Council | Wednesday, December 6, 2023 | Page 6 of 248
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the City Council Work Session
Tuesday, November 21, 2023
CALL TO ORDER
Mayor Levine called the work session to order at 5:00 p.m. Councilmembers Lorberbaum,
Mazzitello, Miller and Paper were also present.
Others present include City Administrator Cheryl Jacobson, Park and Recreation Manager Meredith
Lawrence, Finance Director Kristen Schabacker and Xcel Energy Community Relations Manager
Kirstin Sersland.
CITY DONATIONS, SPONSORSHIPS AND NAMING RIGHTS
Park and Recreation Manager Meredith Lawrence began with discussion of a potential sponsorship
policy and stated that currently the city has an informal program which consists of monetary and
in-kind donations relating primarily to the city’s legacy events which are Trick or Teeing, Frozen
Fun Fest, Parks Celebration and Touch-A-Truck.
Lawrence provided background on two forms of sponsorships seen in other municipalities. The
first focuses on the sponsorship of city programs and events. The second focuses on sponsorship
within the park system and consists of banners and signage commonly attached to city ball field
fences.
Councilor Lorberbaum asked if sponsorship signage was allowed within city ordinance would it
then permit other organizations such as the school district to allow it on their property.
Lawrence replied that if the city’s ordinance permits such signage then others would be allowed
to do it. Councilor Lorberbaum agreed and reiterated that it’s not just city property but that it could
go other places.
Councilor Paper asked about the potential sponsorship revenue and where funds would be guided.
Lawrence replied that would need to be determined by the city council and noted that other cities
typically guide funds towards parks and recreation programs and projects. She provided examples
such as fixing a ballfield and purchasing mounds as potential uses.
City Council | Wednesday, December 6, 2023 | Page 7 of 248 5b
Mayor Levine noted that she is in favor of sponsorships for legacy events but does not like the idea
of ball field or facility signage. She then polled the rest of council regarding their opinion of
sponsorships relating to programs and events and the park system.
Councilor Mazzitello stated that he was not a fan of signage on city fields. He liked the sponsorship
of city events but noted that the policy is critical to defining appropriate advertising within city
events.
Councilor Paper asked about restaurants that serve alcohol and noted that those types of
establishments would be beneficiaries of such advertising. Councilor Mazzitello echoed the
concern of alcohol promotion at city fields.
Councilor Paper asked about allowing signage on all fences versus specific to athletic fields.
Mayor Levine reiterated her opinion that she does not like the idea of signs on athletic fields.
Councilor Mazzitello restated that if the city expands the ordinance to allow signage on athletic
fields, then field owners like the School District would be able to allow signage on their property.
Councilor Paper would support one sided signage facing the inside of a field.
Councilor Miller noted that he does not like the aesthetics and is personally not in favor and
expressed concern about the impact on residents living adjacent to a ball field. He suggested that
if the city were to go down this path that stakeholders be engaged to get the voice of the public.
Councilor Lorberbaum shared that she is not totally against it but certainly not excited about it.
Mayor Levine stated that she is not in favor.
Lawrence asked the council about advertising on Par 3-hole signage.
Mayor Levine stated that something like that seems much more doable as it is smaller and less
conspicuous to neighbors. Councilor Mazzitello added that replacement costs would need to be
defined.
Lawrence summarized the discussion and direction to focus on developing a policy for the
sponsorship of city legacy events and not facility signage.
Mayor Levine polled the group regarding Par 3 signage. Councilor Mazzitello was in favor,
Councilor Paper was neutral and Councilor Miller with additional information could support it.
Lawrence moved the discussion to developing a city donation policy. She summarized that current
donations include financial donations for programs and events such as the fishing derby to personal
property such as golf clubs and park benches through the park bench donation program.
City Council | Wednesday, December 6, 2023 | Page 8 of 248
Councilor Lorberbaum asked about what else could be donated. Lawrence replied that tree
donations have been requested, picnic tables and bird feeders have also come up.
Lawrence added that the donation policy would also address Go Fund Me and Mendota Heights
Foundation donations to the city. She discussed with the council a past request by a neighborhood
group to fund raise to install a ninja warrior course at Hagstrom King and stated that such a policy
would address those types of requests. She stated that part of the assessment of park projects
focuses on equity from park to park, neighborhood to neighborhood.
Councilor Paper recalled the Hagstrom King fundraising request and that the city declined it
because it wasn’t fair but in the end the city spent a significant amount of money on the
replacement. Lawrence stated that the fundraising was denied because there was not a process
for the group to make donations tax free because the Foundation wasn’t formed yet. City
Administrator Jacobson added that there were other issues with the Hagstrom King proposal,
beyond neighborhood fundraising. She noted that what was being proposed created a different
kind of park, a bigger park, in an area that possibly couldn’t handle the additional parking and
volume of people that would go to a park if it provided an attraction such as a ninja warrior course.
Mayor Levine confirmed that the group would like to see a tree donation program. She asked
about fundraising for specific park features and confirmed that there is consensus that the city
doesn’t want to create situations that pit neighbors against neighbors but a policy that would allow
for certain user groups to fund raise. Staff should work with the Parks and Recreation Commission
to suggest a policy that defines the process for making a financial donation for a park project.
Lawrence moved on to discussing a city naming policy. She explained that naming policies
typically focus on naming something after someone who has provided significant contributions to
the city and/or naming something after someone who pays a certain dollar amount. Lawrence
shared a 1993 city policy and noted that the city currently has Mertensotto Field and Gruman Field.
Councilor Mazzitello confirmed that this is for park fields and facilities. Lawrence confirmed that
this could be citywide and not just for parks.
Mayor Levine suggested that the adopt-a-park program is the appropriate vehicle for recognition
and is underutilized. She is interested in promoting adopt-a-park and recognizing contributors
through signage acknowledging their participation in that program. Lawrence briefly explained
the city’s Volunteers in Park or VIP program.
Councilor Mazzitello agreed that there is no appetite allowing a policy whereby someone could
pay to name something. He stated that he was in favor of naming rights after someone who has
provided significant contributions to the city.
Lawrence confirmed council direction that there is no desire to provide naming opportunities for
those who have paid for it but a naming option for extremely significant contributions to the city
should be considered.
City Council | Wednesday, December 6, 2023 | Page 9 of 248
Lawrence moved the group on to the topic of a Legacy/Special Event policy. She stated that city
staff under the direction of the city attorney are considering a policy that outlines the level of
service in which the city provides resources to events that meet specific criteria.
Mayor Levine asked about athletic association tournaments. Lawrence stated that those types of
events are outlined in the city’s field and facility use policy. She clarified that the proposed policy
is meant for events like the Officer Scott Patrick Memorial 5k.
City Administrator Jacobson added that this policy would dove tail on the city’s public expenditure
policy and help to identify where council is comfortable spending city resources, human and
financial.
Councilor Mazzitello added that the legacy policy would formalize what we are already doing.
Lawrence agreed.
UTILITY FRANCHISE FEE
City Administrator Cheryl Jacobson and Finance Director Kristen Schabacker recapped previous
work session discussions about the implementation of utility franchise fees. They presented three
funding scenarios where estimated fees for electric and gas customers were calculated.
Councilor Lorberbaum questioned whether or not the council formally decided to collect utility
franchise fees versus the other types of revenue sources that were discussed at the June work
session.
Schabacker stated that the council included $350,000 in revenue in the proposed 2024 budget.
Councilor Mazzitello agreed that the council decided to move forward with utility franchise fees
but had not decided on anything else. Jacobson added that charitable gambling will be revisited
in early 2024 as it is still on the table as well as a hotel-lodging tax.
The council discussed the impact of fees on potential businesses in the business park. They noted
that the city is one of only a few cities that do not charge franchise fees.
The council provided support and direction for establishing utility franchise fees that generate
estimated revenue of $520,000. They concluded that the proposed customer fees are reasonable
and should be reviewed periodically, not necessarily every year but perhaps every five years.
Mayor Levine polled the council on direction of the funds and whether or not it should be put
towards a specific area such as sustainability. Council members discussed where the funds could
be directed within the budget. They concluded that their preference would be to apply the revenue
broadly to city programs and projects.
CITY ADVISORY COMMISSIONS
City Administrator Jacobson reviewed the city advisory commission members who are up for
reappointment in January, 2024. Council past practice has been to reappoint individuals to
advisory commissions, unless a commission member has termed out. Jacobson noted that Nissa
Tupper of the Natural Resources Commission is resigning which creates a mid-term vacancy on
that commission.
City Council | Wednesday, December 6, 2023 | Page 10 of 248
Jacobson asked the council about their preference for filling the mid-term vacancy on the Natural
Resources Commission. She reminded the council that the last time applications were accepted
for that commission was in June. The council could go back to the pool of applicants or open it
up to new applicants.
Council provided direction to post for new applicants and reach out directly to the two prior
applicants and let them know a seat is available again.
Councilor Mazzitello asked about the council’s previous discussion on performance evaluations
for advisory commission members and whether or not there was interest in continuing that
discussion.
The council discussed areas of training and onboarding of commission members noting social
media use as an area of concern and clarification. Staff will work with the city attorney on
education of commission members and on creating a commission member job description.
AFTER THE FACT PERMIT FEES
City Administrator Jacobson provided follow-up on the council’s previous council meeting
discussion on after the fact permits and the collection of fines in the form of double the permit fees
as permitted by city code. She stated that staff will be providing resident education on the need
for various permits and the charges for after the fact permits. She estimated that the education
campaign will run throughout the winter months.
The council concluded that a future discussion on after the fact permit fee amounts may be had
during the establishment of the fee schedule.
2024 CITY COUNCIL MEETING DATES
City Adm inistrator Jacobson provided a draft 2024 meeting calendar for council to review for
conflicts. Council agreed to move January city council meetings one week later due to the 2023
Christmas holiday and 2024 New Year’s holiday.
ADJOURNMENT
Mayor Levine adjourned the meeting at 6:50 p.m.
____________________________________
Stephanie B. Levine, Mayor
ATTEST:
_______________________________
Nancy Bauer, City Clerk
City Council | Wednesday, December 6, 2023 | Page 11 of 248
City Council | Wednesday, December 6, 2023 | Page 12 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor, City Council, and City Administrator
FROM: Nancy Bauer, City Clerk
Kelly Torkelson, Assistant City Administrator
SUBJECT: Massage Therapist License
INTRODUCTION
City Council is asked to approve a massage therapist license.
BACKGROUND
Massage therapist applicant, Candace Linares, practices massage at Hush Therapeutic Massage.
She has completed the application requirements including a successful background investigation.
RECOMMENDATION
City staff recommends City Council approve the massage license for Candace Linares effective
through June 30, 2024.
ACTION REQUIRED
If City Council concurs, it should, by motion, approve the massage license for Candace Linares.
City Council | Wednesday, December 6, 2023 | Page 13 of 248 5c
City Council | Wednesday, December 6, 2023 | Page 14 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor, City Council, and City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Community Waste Abatement Agreement with Dakota County
INTRODUCTION
The City Council is asked to approve the 2024 Community Waste Abatement Grant Agreement
allowing the City to continue to receive reimbursement funding from Dakota County for waste
abatement services provided by the city.
BACKGROUND
Mendota Heights is proposed to receive approximately $27,500 in community funding from
Dakota County in 2024 to assist in its recycling efforts. Funding for 2024 will go towards
residential communications, municipal facilities/park verification and education, special
collections, multifamily recycling, reduce/reuse activities and in person education, and event
recycling and organics collection.
There are no major changes to the County grant in 2024. Since West Saint Paul acts as the JPA
fiscal agent, the 2024 grant has been signed by their City Manager and the member cities are
now asked to sign.
Attachment: Community Waste Abatement 2024 Grant Agreement
BUDGET IMPACT
Funding has been included in the FY2024 preliminary budget.
RECOMMENDATION
Staff recommends that the City Council authorize the City Administrator, to act as the authorized
signer, to execute the 2024 grant agreement for community waste abatement.
ACTION REQUIRED
If the Council concurs, it should, by motion, approve the attached COMMUNITY WASTE
ABATEMENT 2024 GRANT AGREEMENT to be executed by the City Administrator. This
action requires a simple majority vote.
City Council | Wednesday, December 6, 2023 | Page 15 of 248 5d
Dakota County Contract #DCA21002
2024 Grant Agreement Page | 1 of 9
COMMUNITY WASTE ABATEMENT
2024 GRANT AGREEMENT
This Community Waste Abatement Grant Agreement (Agreement) is made and entered into by and between the County
of Dakota, acting through its Environmental Resources Department (County) and City of West St. Paul, itself and acting
as the fiscal agent for the cities of South St. Paul, Mendota Heights, Sunfish Lake, and Lilydale (Grantees).
WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551);
and
WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste
abatement program that is consistent with the Dakota County Solid Waste Master Plan (Master Plan); and
WHEREAS; the Master Plan governs all solid waste management in the County (Minn. Stat. § 115A.46); and
WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the
Master Plan (Minn. Stat. § 115A.46); and
WHEREAS, the Master Plan supports performance-based funding for municipalities to develop and implement waste
abatement programs, education, and outreach; and
WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the
Community Waste Abatement Grant Program; and
WHEREAS, funding amounts are established by the County Board each year as part of the Environmental Resources
Department (Department) budget; and
WHEREAS, the Grantees agrees to perform all activities described in this Agreement and Dakota County Waste
Abatement Community Grant Program Exhibits 1 (Guidelines) and 2 (Application)(collectively referred to as the “Exhibits”)
to the satisfaction of the County.
NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants
contained in this Agreement, the County and the Grantees agree as follows:
AGREEMENT
1. PURPOSE. The purpose of this Agreement is to provide grant funding to eligible municipalities to implement solid
waste abatement activities as described in this Agreement and the Exhibits.
2. ELIGIBILITY. Eligible municipalities include Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove
Heights, Lakeville, Lilydale, Mendota, Mendota Heights, Rosemount, South St. Paul, Sunfish Lake and West St. Paul.
3. PARTIES. The parties to this Agreement are the County and Grantees, collectively referred to as the “parties”.
4. TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall commence on
January 1, 2024, through December 31, 2024, (grant calendar year) for the purposes of completing activities identified
in Exhibit 2 and shall continue until April 1, 2024, for the purpose of reimbursement, unless earlier terminated by law
or according to the provisions of this Agreement.
5. GRANTEES OBLIGATIONS. The Grantees shall:
A.Develop, implement, and operate a local comprehensive landfill abatement program that complies with the Master
Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and the Exhibits.
B.Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1.
C.Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County
report forms (Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison.
6.ELIGIBLE AND INELIGIBLE EXPENSES. Grantees may use allocated funds only on eligible items as identified in
Exhibit 1 and completed within the calendar year of this Agreement. Other waste abatement expenses may be eligible
with prior written approval from the County Liaison.
City Council | Wednesday, December 6, 2023 | Page 16 of 248
Dakota County Contract #DCA21002
2024 Grant Agreement Page | 2 of 9
7. FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State.
Funding amounts are contingent upon available State and County funds, and reflect the funding levels approved by
the County Board as part of the annual budget. Base Funding is allocated for administration, residential
communications, municipal facilities/parks verification and employee education, and special collections. Optional
Supplemental Funding is allocated for multifamily recycling, additional special collections, reduce/reuse activities, in-
person education, event recycling/organics collection, and to meet funding gaps in eligible grant categories. The
allocated funding for the Grantees, or the fiscal agent of a legal entity acting on its behalf, shall be in the total amount
not to exceed $106,112.00, as set forth in Exhibit 2.
8. FUNDING MATCH. Grantees shall provide a 25% match of the total reimbursed grant funding amount through a cash
match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the
grant (i.e., any eligible expenses, whether new or ongoing).
9.FUNDING SOURCE ACKNOWLEDGEMENT. Provide funding source credit on all print materials, written as: Partially
funded by Dakota County and the Minnesota Pollution Control Agency.
10. RECORDS. The Grantees shall maintain financial and other records and accounts in accordance with requirements of
the County and the State of Minnesota. The Grantees shall manage funds in a dedicated bank account, maintain strict
accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be
maintained in a form which will permit the tracing of funds and program income to final expenditure. All records and
accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
11.PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set
forth in this Agreement and the Exhibits on a report form provided by the County. Grantees may request
reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the
performance of activities in accordance with this Agreement and the Exhibits on a reimbursement form provided by
the County.
Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by
January 15 following the grant calendar year. The Grantees must certify that the requested reimbursements are
accurate, appropriate and eligible in accordance with this Agreement, that the Grantees have submitted complete
documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not
been otherwise reimbursed.
Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial
reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary
and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for
reimbursement for each individual municipality.
Reimbursement request payment will not be made for activities with incomplete documentation. Complete
reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be
made to the Grantees within 30 calendar days of approved reimbursement request submissions. Reimbursements will
be made for approved expenditures incurred within the grant calendar year. No reimbursements will be made for
reimbursement requests received after February 15 following the grant calendar year.
12. FAILURE TO PERFORM. Upon review of each Grantees report, the County Liaison will notify the Grantees in writing
of any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction
of the County within the terms of this Agreement.
13. AMENDMENTS. The Dakota County Environmental Resources Director (Director) shall have the authority to approve
modifications to the Funding Amount as requested by the Grantees, as long as the amount payable does not exceed
the amount allocated in Section 7 and so long as the proposed modifications are consistent with the Agreement and
Exhibits. The County Liaison shall have the authority to approve modifications to the Application activities and related
expenses up to the Funding Amount, as requested by the Grantees, so long as the proposed modifications are
consistent with the Program Guidelines, Agreement, and Exhibits.
14. PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased
by the Grantees or by the County and provided to the Grantees to fulfill Grant obligations shall be the sole property of
the Grantees.
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Dakota County Contract #DCA21002
2024 Grant Agreement Page | 3 of 9
15. INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and
the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its
officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other
applicable laws govern liability of the County and the Grantees. The provisions of this section shall survive the
expiration or termination of this Agreement.
16. AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized
Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they
represent and to consent to modifications, except that the Authorized Representatives shall have only the authority
specifically granted by their respective governing boards. The parties shall provide written notification to each other of
any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be
provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a
modification of this Agreement.
TO THE COUNTY TO THE GRANTEES
Nikki Stewart, Director, or successor Nate Burkett, or successor, City Manager
Physical Development Division James Francis, or successor, Mayor
14955 Galaxie Avenue
Apple Valley, MN 55124
Cheryl Jacobson, or successor, City Administrator
Dan O’Leary, or successor, Mayor
Warren Peterson, or successor, Mayor
17. LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide
ongoing consultation, a liaison shall be designated by the County and the Grantees. The County and the Grantees
shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution
of this Agreement, the following persons are the designated liaisons:
COUNTY LIAISON GRANTEES LIAISON
Gena Gerard Courtney Selstad
Senior Environmental Specialist Recycling Coordinator
952-891-7021 651-552-4118
gena.gerard@co.dakota.mn.us cselstad@wspmn.gov
18. TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written notice
or without cause by giving thirty (30) days’ written notice, of its intent to terminate, to the other party. Such notice to
terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a
material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination
shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition,
notification to the County or the Grantees regarding termination of this Agreement by the other party shall be provided
to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this
Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or
failure to adequately perform the terms of this Agreement prior to the effective date of termination.
19.TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the
contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota
Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to
allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the
Grantees by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any
services that are provided after written notice of termination for lack of funding. The County will not be assessed any
penalty or damages if the Agreement is terminated due to lack of funding.
20.USE OF CONTRACTORS. The Grantees may engage contractors to perform activities funded pursuant to this
Agreement. However, the Grantees retains primary responsibility to the County for performance of the activities and
the use of such contractors does not relieve the Grantees from any of its obligations under this Agreement. If the
Grantees engages any contractors to perform any part of the activities, the Grantees agrees that the contract for such
services shall include the following provisions:
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Dakota County Contract #DCA21002
2024 Grant Agreement Page | 4 of 9
A.The contractor must maintain all records and provide all reporting as required by this Agreement.
B.The contractor must defend, indemnify, and hold harmless and save the County from all claims, suits, demands,
damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the
contracted work, caused in whole or in part by any negligent act or omission of the contractor, including
negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be
liable.
C.The contractor must provide and maintain insurance through the term of this Agreement in amounts and types
of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide
to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such
insurance coverage.
D.The contractor must be an independent contractor for the purposes of completing the contracted work.
E.The contractor must acknowledge that the contract between the Grantees and the contractor does not create
any contractual relationship between County and the contractor.
F.The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable
laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions
having jurisdiction over the activities.
G.The contractor must use County toolkits (i.e., text, content, images) and follow the County’s Waste Abatement
Education and Outreach Style Guide to provide standardized messaging.
21.COMPLIANCE WITH LAWS/STANDARDS. The County and Grantees agree to abide by all federal, state or local
laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to
the facilities, programs and staff for which either party is responsible, including but not limited to Minn. Stat. § 115A,
which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and
to transfer the recyclable materials to a recycler.
22.EXCUSED DEFAULT – FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage
resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's
reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events
may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural
disasters.
23.CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE.
A.In General. All remedies available to either party for breach of this Agreement are cumulative and may be
exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of
such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided by law.
B.Waiver. Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the
waiving party’s Authorized Representative. A waiver is not an amendment to the Contract. The County’s
failure to enforce any provision of this Contract does not waive the provision or the County’s right to enforce it.
24.RECORDS RETENTION AND AUDITS. Each party’s bonds, records, documents, papers, accounting procedures and
practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and
audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds
provided under this Agreement use federal funds these records are also subject to review by the Comptroller General
of the United States and his or her approved representative. Following termination of this Agreement, the parties must
keep these records for at least six years or longer if any audit-in-progress needs a longer retention time.
25. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only
be valid when they have been reduced to writing and signed by the authorized representatives of the County and
Grantees.
26. ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of
the other party. Consent under this section may be subject to conditions.
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Dakota County Contract #DCA21002
2024 Grant Agreement Page | 5 of 9
27.GOVERNMENT DATA PRACTICES. For purposes of this Agreement, all data on individuals collected, created,
received, maintained or disseminated shall be administered consistent with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13.
28.MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the
substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All
proceedings related to this Agreement shall be venued in Dakota County, Minnesota or U.S. District Court, District of
Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement.
29. MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive
statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There
are no representations, warranties, or provisions, either oral or written, not contained herein.
30. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is
rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder
of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair
the value of the entire Agreement with respect to either party.
31. ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included in this Contract
are intended to authenticate this writing and to have the same force and effect as wet ink signatures.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below.
FOR DAKOTA COUNTY
(I represent and warrant that I am authorized to
execute this contract on behalf of Dakota County.)
By: _____________________________________
Nikki Stewart, Director
Environmental Resources Department
Date of signature:__________________________
APPROVED AS TO FORM:
/s/ Dain L. Olson 11/15/23
Assistant County Attorney/Date
KS-23-283-2
Dakota County Contract #DCA21002
County Board Res. No. 19-577
CITY OF WEST ST. PAUL
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantees.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: _____________________________
Title: ______________________________
Date: ______________________________
City Council | Wednesday, December 6, 2023 | Page 20 of 248
Dakota County Contract #DCA21002
2024 Grant Agreement Page | 6 of 9
CITY OF LILYDALE
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantees.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: _____________________________
Title: ______________________________
Date: ______________________________
City Council | Wednesday, December 6, 2023 | Page 21 of 248
Dakota County Contract #DCA21002
2024 Grant Agreement Page | 7 of 9
CITY OF MENDOTA HEIGHTS
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantees.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: _____________________________
Title: ______________________________
Date: ______________________________
City Council | Wednesday, December 6, 2023 | Page 22 of 248
Dakota County Contract #DCA21002
2024 Grant Agreement Page | 8 of 9
CITY OF SOUTH ST. PAUL
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantees.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: _____________________________
Title: ______________________________
Date: ______________________________
City Council | Wednesday, December 6, 2023 | Page 23 of 248
Dakota County Contract #DCA21002
2024 Grant Agreement Page | 9 of 9
CITY OF SUNFISH LAKE
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantees.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: _____________________________
Title: ______________________________
Date: ______________________________
City Council | Wednesday, December 6, 2023 | Page 24 of 248
Dakota County Community Waste Abatement Grant Program
2024 Guidelines
I.Grant Overview
A.Municipalities in Dakota County have responsibilities to establish and maintain comprehensive local
waste abatement programs to support implementation of the Solid Waste Master Plan (Master
Plan). Dakota County provides educational, financial, and technical assistance to municipal
governments to aid local waste abatement programs. The Dakota County Community Waste
Abatement Grant Program (Program) assists municipalities with waste abatement expenses.
II.Grant Eligibility
A.Dakota County municipalities are eligible for the Program, excluding Dakota County townships and
the cities of Coates, Empire, Hampton, Miesville, New Trier, Randolph and Vermillion.
B.Municipalities with fewer than 1,000 households are eligible for limited funding in specific
categories.
C.To be eligible for Municipal Facilities Verification and Education funding, municipality must have at
least one municipal facility to verify or at least one employee to educate, other than the municipal
Liaison.
D.To be eligible for Multifamily Recycling funding, municipality must have multifamily housing.
III.Grant Funding Allocation and Match
A.Funding amounts are determined annually by the County Board of Commissioners.
B.Base Funding: Base Funding is allocated for required grant activities, including administration,
residential communications, municipal facilities/parks verification and employee education, and
special collections.
C.Supplemental Funding: Optional Supplemental Funding is allocated for multifamily recycling,
additional special collections, reduce/reuse activities, in-person education, event recycling, and gap
funding.
D.Matching Funds: Cities must provide a 25% match of the total reimbursed grant funding amount
(Base Funding plus Supplemental Funding) through a cash match, in-kind contribution, or
combination thereof, to pay for any activities that are instituted by the grant (i.e., any eligible
expenses, whether new or ongoing). Any expenses that are not listed in the Guidelines as Eligible
Expenses are ineligible for matching funds unless pre-approved by the County Liaison.
E.Fund Eligibility Limits and Flexibility: a fund allocation maximum is set for each Base and
Supplemental Funding grant category to align funding levels with Master Plan priorities, diversion
potential, and other criteria, as defined in the Fund Allocation document. Fund allocations may be
adjusted across grant categories, up to 10%, while not exceeding the total fund allocation for a given
year, with prior written approval from the County Liaison.
City Council | Wednesday, December 6, 2023 | Page 25 of 248
IV.Grant Application Instructions
A.Conduct a planning process with city staff and others who will be responsible for coordination and
implementation, to collectively determine which activities are feasible, realistic, and achievable.
B.Complete all pages of the Application, excluding shaded areas for reporting.
C.Use whole numbers for hours included in Cost Basis Calculations.
D.If multiple municipalities submit one Application, the Application must itemize descriptions, costs,
and funding requests for each municipality. Insert additional rows as needed.
E.Submit Application by October 1, 2023 to Dakota County for review. Email to:
gena.gerard@co.dakota.mn.us.
F.Finalize Application and collect signature of authorized representative (i.e., authorized contract
signatory).
G. Submit signed Application to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us.
H.Obtain Grant Agreement from Dakota County.
I.Execute Grant Agreement.
V.Funding Requests
Part 1: Base Funding Request (Required)
1.Grant Administration and Master Plan Support
Minimum Grant Requirements
A.Fulfill responsibilities necessary for effective grant administration and demonstrate performance of
waste abatement programs.
B.Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending
the Dakota County Recycling Ambassador course as approved by the County Liaison.
C.Participate in solid waste management training including, at minimum, the annual RAM/SWANA
conference, Association of Recycling Managers (ARM) regional meetings, and annual ARM
workshop, to support effective implementation of responsibilities.
D.Ensure municipal Liaison(s) attends the six Program meetings hosted by the County Liaison.
E.Refer persons, groups, and organizations to County Program Managers (e.g., businesses, multifamily
residences, schools) for all requests for resources (e.g., education, containers, labels).
City Council | Wednesday, December 6, 2023 | Page 26 of 248
F.Provide reasonable support to implement the Solid Waste Master Plan, including but not limited to:
1.Participate in the Solid Waste Management Plan revision process (e.g., attend city meetings
or other engagement methods for municipalities).
2.Participate in County meetings to coordinate event and multifamily programming related to
County Ordinance 110, if requested.
3.Coordinate with the County Liaison to develop or update municipal permits and agreements
to require recycling/back-of-house organics with best waste management practices at
events, tournaments, and festivals (e.g., event permit, event vendor agreement, facility
rental agreement, event hauler agreement), consistent with city codes and County
Ordinance 110.
G.Maintain current waste management information on the municipal website:
1.Describe city solid waste collection requirements for haulers (i.e., licensing requirements)
and hauler collection information (e.g., allowable collection days and time of day) for
residents and commercial generators
2.Describe city solid waste collection requirements for generators, including commercial
generators, events, and multifamily properties;
3.Post the County’s standardized messages for residential recycling materials (i.e., the yes/no
“what to recycle” list); and
4.Coordinate with County staff for municipal website content and links to Dakota County
website pages (e.g., Dakota County Recycling Requirements, the Recycling Guide, The
Recycling Zone, Residential Recycling, Business Recycling, Multifamily Recycling, School
Recycling, Event Recycling, Reuse Map, and Environmental Education Resources).
H.Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that
include information for all Base and Supplemental funded projects, as described in Reporting and
Reimbursement below.
I.Submit reimbursement requests by County deadlines with substantiating documentation, as
described in Reporting and Reimbursement below.
Eligible Expenses
A.Salary, benefits, and mileage of municipal personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities.
B.Solid waste training and professional memberships to support effective implementation of Base
Funding or Supplemental Funding activities, excluding out-of-state travel and lodging.
C.Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
City Council | Wednesday, December 6, 2023 | Page 27 of 248
2.Residential Communications
Minimum Grant Requirements
A.Provide County standardized articles with images to all residents of single-family and multifamily
dwellings in Municipality-mailed newsletters on each of the following topics, with full pages
preferred and a half page required at a minimum:
1.Home recycling;
2.Residential services at the Recycling Zone;
3.Residential organics drop-off site(s); and
4.Local reduce/reuse opportunities for residents (e.g., local donation and exchange options,
County online Dakota County Reduce & Reuse Map, County Fix-It Clinics).
B.Promote County staff-developed electronic media messages (e.g., website, social media, e-news)
about solid waste and household hazardous waste management, including but not limited to all
priority waste abatement topics listed in section A above, using County messaging.
C.Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone).
D.Provide funding source credit on all print materials, written as: Partially funded by Dakota County
and the Minnesota Pollution Control Agency.
E.Submit written residential waste abatement information to County Liaison for review at least three
business days before printing.
Eligible Expenses
A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities.
B.Percentage of cost for design, production, and postage for municipality newsletter devoted to waste
abatement articles on topics listed in Requirements above using County standardized messaging
articles and images, or to mail County waste abatement materials to new residents in coordination
with the County.
C.Outreach media usage fees (e.g., advertisements, videos, billboards, radio, theater, television, e-
news, and social media) for waste abatement standardized messaging.
D.Consultant/contract services or stipend for an organization or group to provide assistance.
E.Translation services if approved in advance by County Liaison.
F.Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
City Council | Wednesday, December 6, 2023 | Page 28 of 248
3.Municipal Facilities/Parks Verification and Education
Minimum Grant Requirements
A.Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to the
respective licensed facility, or to another facility approved by the County Liaison.
B.Provide monitoring and verification of recycling requirements and best waste management
practices at least once annually, by:
1.Reporting on status of compliance with Dakota County Ordinance 110 using the Commercial
Report Form or another tool provided by Dakota County, to verify recycling programs for
facilities under the municipality’s control collect the Designated List of Recyclables wherever
trash is collected and follow best waste management practices;
2.Optional: Visually inspecting waste management at all municipality-controlled facilities,
including parks.
C.Provide County standardized solid waste abatement messaging about recycling in municipal
buildings, in print or electronic format, to each municipal employee, volunteer, tenant, and
custodial/housekeeping staff annually, and other people responsible for sorting, collecting, or
transporting waste to external carts or dumpsters, within 30 days of a new hire or new tenant, and
within 30 days of a substantive change to your recycling or waste program.
D.Optional: Conduct in-person training on Ordinance 110 requirements with city personnel who are
responsible for (a) recycling container placement and monitoring on city property, (b) emptying
trash, recycling, and organics (if collected) containers on city property, (c) handling event permits or
facility rental applications, and (d) staffing events subject to Ordinance 110.
E.Optional: Add waste abatement infrastructure (i.e., recycling and organics containers and labels or
signage) in municipality-controlled facilities, including parks, where containers are needed and have
not yet been placed, (i.e., replacing existing containers is an ineligible expense), to implement best
waste management practices for in collaboration with parks and facilities staff as follows:
1.Paired: All trash containers are paired with recycling containers (within 10 feet of each
other).
2.Color-coded: All new containers and lids are blue for recycling, green for organics, and grey
or black for trash and are made from recycled-content materials. New multistream
containers are blue for recycling and gray or black for trash.
3.Signage: All containers have color-coded labels on the top and visible sides of the container.
Labels on sides of containers meet County label standards. For indoor containers, lids have
color-coded labels on both ends, facing opposite directions.
4.Convenient: All containers are strategically and conveniently located to serve employees
and visitors.
5.Appropriate lids: All containers have lids with openings appropriate for the collected
material. Recycling containers have Saturn-shaped or circle-shaped openings.
City Council | Wednesday, December 6, 2023 | Page 29 of 248
Eligible Expenses
A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities.
B.Copying and printing waste abatement education materials for municipal employees and vendors,
such as signs, trainings and mass communication using County messaging standards.
C.Consultant/contract services or stipend for an organization or group to provide assistance.
D.Fees for MRF tours to educate municipal employees about their local recycling system.
E.Recycling containers, organics containers, multi-stream (entryways only) containers, and
labels/signage necessary to fulfill Requirements described above, with preferred use of County staff-
recommended recycling receptacle options, or other receptacles as approved by the County Liaison
for special circumstances.
F.Trash receptacles are only eligible as part of a multi-stream container (i.e., the Program does not
fund stand-alone trash containers).
G.Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
4. Special Collections
Minimum Grant Requirements
A.Implement one or more drop-off events, discounts, curbside collections, permanent drop-off
collection sites, or combination thereof to collect specific traditional and non-traditional solid waste
materials from residents for reuse or recycling.
B.Collect all of the following materials from residents for reuse or recycling or organics composting,
with reuse required if reuse outlets are available:
1.Confidential paper for shredding
2.Mattresses and box springs
3.Pumpkins
C.The following optional materials may also be collected from residents for reuse or recycling, with
reuse required if reuse outlets are available:
1.Bicycles
2.Cardboard
3. CFLs
4.Furniture
5.Holiday lights
6.Scrap metal
7.Shoes
8.Athletic gear
City Council | Wednesday, December 6, 2023 | Page 30 of 248
9. Other materials as pre-approved by the County Liaison (e.g., carpet, textiles, film
plastic/plastic bags).
D. Ensure special collection opportunities are conveniently located and scheduled for every collection
in Item B, with an independent collection opportunity for each municipality having 1,000 households
or more; a municipality with fewer than 1,000 households may coordinate with a neighboring
municipality for co-collection.
E. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed
recycling/organics facility, or to another facility approved by the County Liaison.
F. Request and report weights, cubic yards, or number units for each material collected, as specified on
the County reporting tool.
G. Promote special collection opportunities to all single-family and multifamily residents using County
messaging standards, telling residents how materials will be managed.
H. Submit promotional communications to County Liaison for review at least three business days
before publication.
I. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages,
pricing conflicts, and competition for resident participation.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities (i.e., for collection of
materials listed above).
B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or
event with confirmed delivery to a reuse, recycling, or organics facility.
C. Vendor services, less resident fees, to collect materials listed above at a permanent residential
collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or
organics facility.
+
D. Print media copying/printing to promote special collection opportunities and permanent drop-off
sites to residents (e.g., posters, flyers, signs) using County messaging standards.
E. Fees for advertisements, videos, radio, television, e-news, and social media to promote collections,
using County messaging standards.
F. Consultant/contract services or stipend for an organization or group to provide assistance.
G. Safety vests, work gloves, and other protective equipment for volunteers working on collections for
materials listed above.
H. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
City Council | Wednesday, December 6, 2023 | Page 31 of 248
Part 2: Supplemental Funding Request (Optional)
5.Multifamily Recycling
Minimum Grant Requirements
A.Conduct all of the following activities:
1.Coordinate with the County Liaison to develop new or strengthen multifamily points of
contact (“touchpoints” such as business license renewals, rental license renewals, rental
inspections, fire inspections, and property manager meetings), consistent with city codes
and County Ordinance 110.
2.Send a mailing to property managers and owners about recycling resources, in coordination
with County staff.
3.Identify, strengthen, or both, municipal planning and construction procedures to support
recycling and organics in new or remodeled buildings (e.g., internal chutes; adequate
internal and external space).
4.Work with County Liaison to identify and provide technical assistance for multifamily
properties enrolled in the Dakota County Multifamily Recycling Program to implement best
waste management practices by:
a.First attending technical assistance training provided by County Liaison;
b.Promoting the program to engage new participants through strategic outreach;
c.Providing on-site needs assessments to systematically evaluate and document
opportunities to enhance recycling and waste prevention, and to meet best practices,
using County materials;
d.Using needs assessments to complete applications for the program in collaboration with
property managers to request County-supplied containers, labels, signage, education
materials, staff and resident education as needed, and other technical assistance;
e.Implementing approved plans in coordination with property managers, haulers, County
staff, and other partners;
f.Providing targeted on-site employee and resident education about recycling and waste
prevention, including the recycling system within the building, in partnership with the
County Liaison, using County messaging standards;
g.Providing ongoing support to sustain recycling efforts by contacting past program
participants to offer additional education materials, staff and resident education as
needed, and other technical assistance;
h.Promoting reuse and bulky waste collection opportunities for multifamily tenants at
move-in/move-out;
i.Collaborating with the County Liaison for culturally specific needs such as translation
and interpretation;
j.Following all program protocols for outreach and technical assistance, best waste
management practices, and education, using County messaging standards; and
k.Tracking and reporting on outcomes for each participating property, using forms or tools
provided by the County Liaison.
City Council | Wednesday, December 6, 2023 | Page 32 of 248
Eligible Expenses
A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities.
B.Consultant/contract services or stipend for an organization or group to provide assistance.
C.Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
6.Additional Special Collections and Reduce/Reuse Activities
Minimum Grant Requirements
A.Provide annual updates to the County’s online Dakota County Reduce & Reuse Map.
B.Implement any of the following activities:
1.Implement one or more additional Special Collection drop-off days, events, curbside
collections, permanent drop-off collection sites, or combination thereof to collect specific
(see Section 4C) traditional and non-traditional solid waste materials from residents for
reuse (preferred) or recycling.
2.Coordinate with County Liaison to implement one or more residential reduce/reuse
activities:
a.Host and/or promote residential swap events or city-wide garage sales; obtain and
report weights for each material collected at swap events; and ensure that usable items
that are not swapped are donated after the event, to the extent possible
b.Provide staff support at County Fix-It Clinics;
c.Implement a reusable bag exchange at specific location(s) (e.g., local store, farmer’s
market, co-op) by providing one or more containers for shoppers to share reusable
shopping bags;
d.Host or facilitate a lending library for tools, lawn and gardening equipment,
kitchenware, crafting, camping equipment, or other items as pre-approved by the
County Liaison;
e.Host residential reduce or reuse education classes (e.g., simple mending,
donation/downsizing with County messaging on proper disposal);
f.Track and report on outcomes using County forms, on an annual basis or more often as
requested, including monitoring presentation attendance (e.g., sign-in sheet or head
count), online webinar attendance (e.g., number of people who log on), booth
interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally
sheet).
g.Leverage existing residential activities to plan or start any of the following activities:
•Coordinate with realtors to promote reuse prior to home sales;
•Coordinate with a local repair business to host a repair event;
•Other as approved by County Liaison;
h.Facilitate changes to municipality codes, policies, and practices that are barriers to reuse
(e.g., clothing drop box prohibitions, rental companies, and secondhand stores);
i.Provide transportation for residents to participate in reduce/reuse activities (e.g.,
seniors);
City Council | Wednesday, December 6, 2023 | Page 33 of 248
j.Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use
products, by contracting with vendors that offer reusable products and services for
events (e.g., washing on site or off site).
3.Facilitate changes to internal policies and practices to promote reduce/reuse and recycling
of municipal supplies and equipment through any of the following:
a.Facilitate changes to increase recycled content in products purchased by the city (in
accordance with Minn. Stat. § 16C.073).
b.Identify existing city policies and administrative practices for copy paper purchases in
internal operations.
c.Facilitate revisions to policies and practices to purchase at least 30% post-consumer
recycled content copy paper.
4.Attend Reuse Minnesota meetings.
5.Other as approved by County Liaison.
Eligible Expenses
A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, working on the
planning, implementing, promoting, and reporting of eligible activities described in Requirements
above).
B.Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or
event with confirmed delivery to a reuse, recycling, or organics facility.
C.Vendor services, less resident fees, to collect materials listed above at a permanent residential
collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or
organics facility.
D.Print media copying/printing to promote reduce/reuse activities, special collection opportunities
and permanent drop-off sites to residents (e.g., posters, flyers, signs) using County messaging
standards.
E.Reuse training and professional memberships to support effective implementation of Reduce/Reuse
activities, excluding out-of-state travel and lodging.
F.Fees for County-approved professional educators and performers who help implement required
education activities on topics listed above and comply with County messaging standards.
G.Fees for advertisements, videos, radio, television, e-news, and social media to promote collections
using County messaging standards.
H.Translation services if approved in advance by County Liaison.
I.Consultant/contract services or stipend for an organization or group to provide assistance.
J.Reduce/reuse activity expenses with prior written approval (e.g., start-up supplies).
K.Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
City Council | Wednesday, December 6, 2023 | Page 34 of 248
7.In-Person Education
Minimum Grant Requirements
A.Provide in-person waste abatement education for adults and youth through instructional classes,
presentations, tours, or activities at booths, events, or gatherings to educate 1% or more of the
Municipality’s population through face-to-face learning experiences, on one to two of the following
topics per activity:
1.Home recycling (required)
2.Residential organics drop site(s) (optional)
3.Residential services at the Recycling Zone (optional)
4.Local reduce/reuse opportunities for residents (e.g., classes about simple mending,
donation/downsizing with County messaging on proper disposal) (optional)
B. Use County materials for promotional and distribution handouts.
C.Use display and education materials provided by County Liaison and track planned education
activities in County tool.
D.If conducting virtual education, provide a live format with interactive opportunities (i.e., no pre-
recorded videos).
E.Use messaging standards on County website for verbal education or have County Liaison review
messaging.
F.Coordinate with County Liaison for any education requests in schools, businesses, and multifamily
residences.
G.Track and report number of people educated in person using County forms, on an annual basis or
more often as requested, including monitoring presentation participation (e.g., sign-in sheet or head
count), online webinar participation (e.g., number of people who log on), booth interactions (e.g.,
clicker or tally sheet), and game interactions (e.g., clicker or tally sheet).
Eligible Expenses
A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities (i.e., only activities
described in Requirements above; does not include brochure distribution, or any activities lacking an
educational face-to-face interaction and direct learning experience).
B.Printing or copying of promotional or distribution pieces (e.g., posters, flyers, guides) complying with
County messaging standards and approved in advance by County Liaison, if not duplicative of
existing County publications.
C.Event, booth, and room rental fees.
D.Fees for County-approved professional educators and performers who help implement required
education activities on topics listed above and comply with County messaging standards.
City Council | Wednesday, December 6, 2023 | Page 35 of 248
E.Fees for MRF tours to educate residents about their local recycling system.
F.County-approved promotional items or professional services up to $500 in value that create minimal
waste and engage residents in education activities described above.
G.Consultant/contract services or stipend for an individual, organization or group to provide
assistance.
H.Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
8.Event Recycling and Organics Collection
Minimum Grant Requirements
A.Implement recycling, back-of house organics collection, or both, at events, tournaments, and
festivals.
1.Contact and assist event coordinators to plan and implement recycling collection, back-of-
house organics collection, or both.
2.Assist with obtaining temporary containers, proper bags, signage, hauler services for
collection, and as appropriate, recruit waste station staffing.
3.Assist with applying best waste management practices for standardized messaging to
vendors, volunteers, and custodial staff; labeling an appropriate number of co-located
recycling and trash containers in strategic locations to prevent overflow; and confirming
delivery to a licensed/permitted facility.
4.For recyclables collection, prioritize events on public property that generate at least one ton
(8 cy) of trash (e.g., community events, athletic tournaments, fairs, markets, concerts, etc.)
5.For organics collection, prioritize events of at least 300 people that generate back-of-house
organics and at least one ton (8 cy) of trash.
6.Obtain confirmation that collected materials are delivered to a licensed or otherwise
approved recycling/organics facility if grant funds are being used for hauling services at city
events.
Eligible Expenses
A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. X-frame containers, grabbers, green 5-gallon buckets, signage, X-Frame bags for recyclables and
organics, promotion and other materials necessary for successful project implementation at large
events. Purchased assets are the property of the city for use at events.
C.Recycling/organics hauling services of collected materials from city events, tournaments, and
festivals, with confirmed delivery to a licensed recycling/composting facility, or to another facility
approved by the County Liaison.
D.Consultant/contract services or stipend for an organization or group to provide assistance,
prioritizing large events.
City Council | Wednesday, December 6, 2023 | Page 36 of 248
E.Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
9.Gap Funding
Minimum Grant Requirements
A.Complete, or make progress toward completing, one or more waste abatement projects included in
eligible grant categories above, for which additional funding is needed, with first priority given to
filling funding gaps in Base Funding categories, second priority given to filling gaps in Supplemental
Funding categories, and third priority given to conducting waste abatement activities that are not
included in Base Funding or Supplemental Funding, with prior written County liaison approval.
Eligible Expenses
A.Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working
directly on the planning, implementing, promoting, and reporting of eligible activities.
B.Expenses for completion of projects that are eligible, as defined in Grant Requirements and Eligible
Expenses sections above.
C.Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
I.Ineligible Expenses
The following expenses are ineligible for funding:
A.Expenses that are not specified as an eligible expense above, unless written approval has been
obtained from the County Liaison.
B.Expenses related to non-waste abatement waste issues (e.g., energy, water, sustainability).
C.Expenses related to land disposal of materials, and collection and management of banned materials,
trash, hazardous and household hazardous waste and business waste, unless specifically identified
above (e.g., residential compact fluorescent bulb collection, multi-stream containers).
D.Expenses related to city code amendments and enforcement (e.g., code compliance administration,
inspections).
E.Municipality-generated waste management.
F.Food or refreshments unless approved by the County Liaison as compliant with Dakota County
Policy 2740.
G.Design/print of education and communications print materials not described above, unless prior
written approval has been obtained from the County Liaison.
City Council | Wednesday, December 6, 2023 | Page 37 of 248
H. Out-of-state meals, travel, and lodging.
I. Office supplies and equipment including phone charges, website host fees, and consultant fees.
J. Waste collection containers and lids, unless specifically identified above (e.g., X-frames for events).
II. Reporting and Reimbursement
Grant Requirements
A. By July 15, 2024, Municipality shall submit a mid-year report and reimbursement request form for
the first six months of 2024, on forms provided by the County Liaison.
B. By January 15, 2025, Municipality shall submit a final report and reimbursement request form for
the last six months of 2024, on forms provided by the County Liaison.
C. Mid-year and final reports shall include time spent on each category, and for each city if applicable,
for municipality personnel, full-time and temporary, while working directly on the planning,
implementing, promoting, and reporting of eligible activities during the reimbursement period.
D. Report and reimbursement request forms must be signed by the Authorized Representative (i.e.,
contract signatory) for the grant agreement, or by other designee who is independent of
municipality personnel who work directly on the planning, implementing, promoting, and reporting
of eligible activities.
E. Reimbursement requests must be for eligible expenses, less revenues or other monies received,
incurred in connection with the performance of grant activities.
F. Reimbursement requests must be supported by documentation that includes expense dates,
vendors, items purchased, and amounts – such as vendor invoices, receipts, or detailed financial
reports produced using municipal accounting software – itemizing all expenses related to the grant,
including salary and benefits. Any reimbursement request for multiple municipalities must
separately itemize the request for reimbursement for each individual municipality.
G. Salary and benefits cannot exceed the total amount budgeted for salary and benefits in the
Application unless reasonable justification is provided and approved by County Liaison in advance.
H. Activities outlined in the Application and contained in the Grant Agreement represent Municipality’s
obligations, and it is the County’s expectation that the Grant Agreement will be fully implemented.
Municipality must contact County Liaison to make workable adjustments as needed during the
contract period and proactively address any implementation challenges as they arise.
I. Changes to Application activities and related expenses require prior approval from the County
Liaison, as described in the Grant Agreement.
City Council | Wednesday, December 6, 2023 | Page 38 of 248
Dakota County Community Waste Abatement Grant Program
2024 Application
Municipality: West St. Paul, South St. Paul, Mendota Heights, Sunfish Lake and
Lilydale
Application Deadline: October 1, 2023
Funding Period: January 1, 2024 -December 31, 2024
2024 Report and Reimbursement Request July 15, 2024 for January -June 2024
Due Dates: January 15, 2025 for July -December 2024
Authorized Representative (Contract Signatory)
West St. Paul Name: Nate Burkett Title: City Manager
E-mail:nburkett@wspmn.gov Phone: 651-552-4101
Mailing Address: 1616 Humboldt Ave, West St.
Paul, MN 55118
South St. Paul Name: James Francis Title: Mayor
E-mail:jfrancis@sspmn.org Phone: 651-554-3203
Mailing Address: 125 3 rd Avenue, South St. Paul,
MN 55075
Mendota Heights Name: Cheryl Jacobson Title: City Administrator
E-mail:cjacobson@mendotaheights Phone: 651-255-1153mn.gov
Mailing Address: 1101 Victoria Curve, Mendota
Heights, MN 55118
Sunfish Lake Name: Dan O'Leary Title: Mayor
E-mail:cwilcoxclerk@gmail.com Phone: 651-238-0904
Mailing Address: 423 19th Ave North, South St .
Paul, MN 55075
Lilydale Name: Warren Peterson Title: Mayor
E-mail:cityoflilydale@comcast.net Phone: 651-457-2316
Mailing Address: 1011 Sibley Memoria l Highway,
Lilydale , MN 55118
Municipality Primary Contact
Designated Liaison: Cour tney Selstad Title: Recycling Coordinator
E-mail:cselstad@wspmn.gov Phone: 651-552-4118
Municipality Secondary Contact
WSP Designated Back-up: Eric Weiss Title: Parks, Recreation and
Environment Director
E-mail:eweiss@wspmn.gov Phone: 651-552-4138
SSP Designated Back-up: Monika Miller Title: Associate Planner
E-mail: mmann@southstpaul.org Phone: 651-554-3273
MH Designated Back-up: Meredith Lawrence Title: Parks and Recreation
Manager
E-mail:mlawrence@mendotaheights Phone: 651-255-1354mn.gov
SFL Designated Back-up: Christy Wilcox Title: City Clerk
E-mail: cwilcoxclerk@gmail.com Phone: 612-718-4282
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City Council | Wednesday, December 6, 2023 | Page 39 of 248
LD Designated Back-up: J Mary Schultz I Title: J City Administrator
Email: cityoflilydal e@comcast.net Phone: 651-457-2316
Municipality Communications Contact
WSP Name: Sarah Haugen Title: Communications
Coordinator
WSP E-mail: shaugen@wspmn.gov Phone: 651-552-4139
SSP Name: Jacob Steiner Title: Communications
Coordinator
SSP Email: jstei ner@southstpaul.org Phone: 651-554-3272
MH Name: Kelly Torkelson Title: Asst. City
Administrator
MH Email: ktorkelson@mendotaheights Phone: 651-255-1356mn.gov
SFL Name: Christy Wilcox Title: City Clerk
SFL Email: cwilcoxclerk@gmail.com Phone: 612-718-4282
LD Name: Mary Schultz Title: City Adm inistrator
LD Email: cityoflilydale@comcast.net Phone: 651-457-2316
Planning Team {names): Eric Weiss (WSP), Sam Murphy (WSP), Meredith
Lawrence (MH), John Boland (MH), Monika Miller (SSP), Deb Griffith (SSP),
Christy Wilcox (SFL), Mary Schultz (LD)
Budget Summary Fund Eligibility Fund Request
Part 1: Base Funding Request (Required)
1.Administration $29,000 $28,943
2.Residential Communications $16,500 $16,023
3.Municipal Facilities Verification and Education $3,840 $3,791
4.Special Collections $18,498.40 $17,515
Subtotal $67,838.40 $66,272
Part 2: Supplemental Funding Request (Optional) Fund Eligibility Fund Request
5.Multifamily Recycling $17,206.50 $14,364
6.Additional Special Collections and Reduce/Reuse Activities $9,249.20 $7,454
7.In-Person Education+ 8. Event Recycling and Organics $11,561.50 $6,808 + $4,280 =
$11,088
9.Gap Funding $6,936.45 $6,934
Subtotal $44,953.66 $39,840
Total Eligible Grant Funding $112,792.05 -
Total Grant Funding Request -$106,112
Total Grant Match/In-Kind Funding (25%) $27,719
Total Cost of Proposed Activities (Request+ Match) $133,831
Total Grant Diversion Potential (Tons) 48.1
21Page
City Council | Wednesday, December 6, 2023 | Page 40 of 248
A.Application and Reporting Instructions
1.Conduct a planning process with city staff and others who will be responsible for coordination and
implementation, to collectively determine which activities are feasible, realistic, and achievable.
2.Complete all gray shaded areas of the Application, excluding beige shaded areas used for biannual
reporting.
3.Include a Primary Contact, Secondary Contact, and Communications Contact for each municipality
included in the Application (page 1).
4.Use whole numbers for hours included in Cost Basis Calculations.
5.Include name and title for all staff included in the Application, including Matching Funds.
6.If multiple municipalities submit one Application, the Application must itemize descriptions, costs,
and funding requests for each municipality. Insert additional rows as needed.
7.Submit Application by October 1, 2023 to Dakota County for review. Email to:
gena.gerard@co.dakota.mn.us.
8.Finalize Application and collect signature of authorized representative (i.e., authorized contract
signatory).
9.Submit signed Application to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us .
10.Obtain Grant Agreement from Dakota County.
11.Execute Grant Agreement.
12.Complete all shaded areas for the mid-year and final reports as described in Guidelines Section VII.
8.Grant Request and Reimbursement Expenses
Part 1: Base Funding (Required)
1. Grant Administration and Descr iption of Expense Cost Basis Funding Jan-Jun Jul-Dec
Master Plan Support Calculation Request Actual Actual
Staff: WSP Salary to administer
Grant Requirements for Base Name: Courtney Selstad
Funding #1 Title: Recycling Coordinator $40/hr x 202 hours $8,080
Staff: SSP Salary to administer
Grant Requirements for Base Name: Courtney Se lstad
Funding #1 Title: Recycling Coordinator $40/hr x 216 hours $8 ,640
Staff: M H Salary to administer
Grant Requirements for Base Name: Courtney Selstad
Funding #1 Title : Recycling Coordinator $40/hr x 213 hours $8,520
Staff: SFL Salary to administer Grant Name: Courtney Selstad
Requirements for Base Funding #1 Title: Recycling Coordinator $40/hr x 24 hours $960
Staff: LD Salary to administer Grant Name: Courtney Selstad
Requirements for Base Funding #1 Title: Recycling Coor dinator $40/hr x 24 hours $960
RAM/SWANA Conference
WSP Training $525 $525
LD Training ARM Membership $35 $35
Mileage to conferences and
SFL Mileage meetings $0.655/mile x 50 miles $33
Communications Coordinator
Sarah Haugen time with
verifying County li nks on
website are active and link to
Other: WSP Salary correct pages $38/hr x 10 hours $380
Communications Coordinator
Other: SSP Salary Jacob Steiner time with verifying $34/hr x 10 hours $340
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City Council | Wednesday, December 6, 2023 | Page 41 of 248
County l inks on website are
active and link to correct pages
Communications Coordinator
Katie Bengtson time with
verifying County links on
website are active and link to
Other: MH Salary correc t pages $4 7 /hr x 10 hours $470
Funding Request Subtotal --$28,943
Parks and Recreation Director
WSP Matching Funds Eric Weiss supervisory time $61/hr x 40 hours $2,440
Associate Planner Monika M ille r
SSP Matching Funds supervisory time $35/hr x 50 hours $1,750
Parks and Recreation Manager
Meredith Lawrence supervisor y
MH Matching Funds time $60/hr x 40 hours $2,400
City Clerk Christy Wilcox
SFL Matching Funds supervisory time $50/hr x 4 hours $200
City Administrator Mary
LO Matching Funds Schultz's supervisory time $61/hr x 4 hours $244
Deliverables: Minimum Grant Requirements
� A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement
programs.
� B. Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending the Dakota County
Recycling Ambassador course as approved by the County Liaison.
� C.Participate in solid waste management training including, at minimum, the annual RAM/SWANA conference, Association of
Recycling Managers (ARM) regional meetings, and annual ARM workshop, to support effective implementation of
responsibilities. Describe training plans for (b) and (c): Liaison has already completed the Dakota County Recycling Ambassador
program; Liaison will participate in the RAM/SWANA Conference , ARM meetings and All Day workshop, and Reuse MN events and
conference as schedul e allows.
� D. Ensure municipal Liaison(s) attends the six Program meetings hosted by the County Liaison.
� E. Refer persons, groups, and organizations to County Program Managers (e.g., businesses, multifamily residences, schools) for all
requests for resources (e.g., education, containers, labels).
� F. Provide reasonable support to implement the Solid Waste Master Plan, including but not limited to:
1. Participate in the Solid Waste Management Plan revision process (e.g., attend city meetings or other engagement
methods for municipalities).
2.Participate in County meetings to coordinate event and multifamily programming related to County Ordinance 110, if
requested.
3.Coordinate with the County Liaison to develop or update municipal permits and agreements to require
recycling/back-of-house organics with best waste management practices at events, tournaments, and festivals (e.g.,
event permit, event vendor agreement, facility rental agreement, event hauler agreement), consistent with city
codes and County Ordinance 110.
� G. Maintai n current waste management information on the municipal website:
1.Describe city solid waste collection requirements for haulers (i.e., licensing requirements) and hauler collection
information (e.g., allowable collection days and time of day) for residents and commercial generators
2. Describe city solid waste collection requirements for generators, including commercial generators, events, and
multifamily properties;
3. Post the County's standardized messages for residential recycling materials (i.e., the yes/no "what to recycle" list);
and
4.Coordinate with County staff for municipal website content and links to Dakota County website pages (e.g., Dakota
County Recycling Requirements, the Recycling Guide, The Recycling Zone, Residential Recycling, Business Recycling,
Multifamily Recycling, School Recycling, Event Recycling, Reuse Map, and Environmental Education Resources).
� H. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all
Base and Supplemental funded projects, as described in Reporting and Reimbursement below.
� I. Submit reimbursement requests by County deadlines with substantiating documentation, as described in Reporting and
Reimbursement below. □Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) 0
41Page
City Council | Wednesday, December 6, 2023 | Page 42 of 248
Other Potential Outcomes I I(Optional)
Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024
Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025
2.Residential Description of Expense Cost Basis Funding Jan-Jun Jul-Dec
Communications Calculation Request Actual Actual
Staff: WSP Salary to administer
Grant Requirements for Base Name: Courtney Selstad
Funding #2 Title: Recycling Coordinator $40/hr x 60 hours $2,400
Name: Sarah Haugen
Title: Communicat ions
Coordinator
Incorporating 4 required county
articles in city newsletter, and
promoting County waste
abatement messaging on social
WSP Assisting Staff Salary media and in the newsletter $38/hr x 4 hours $152
Staff: SSP Salary to administer
Grant Requirements for Base Name: Cour tney Selstad
Funding #2 Title: Recycling Coordinator $40/hr x 60 hours $2,400
Name: Jacob Steiner
Title: Communications
Coordinator
Incorporating 4 required
articles, and promot ing County
waste abatement messaging on
social media and in the
SSP Assisting Staff Salary newsletter $34/hr x 4 hours $136
Staff: MH Salary to administer
Grant Requirements for Base Name: Courtney Selstad
Funding #2 Title: Recycling Coordinator $40/hr x 61 hours $2,440
Name: Katie Bengtson
Title: Communications
Coordinator Incorporating 4
required articles, and promoting
County waste abatement
messaging on social media and
MH Assisting Staff Salary in the newsletter $47 /hr x 9 hours $423
Staff: SFL Salary to administer Grant Name: Courtney Selstad
Requirements for Base Funding #2 Tit le: Recycling Coordinator $40/hr x 6 hours $240
Staff: LD Salary to administer Grant Name: Courtney Selstad
Requirements for Base Funding #2 Title: Recycling Coordinator $40/hr x 4 hours $160
[$700 for 1 full-color
page which includes
printing and postage
x2.5 full pages per
year (1 full page article
and 3 half page
4 required articles mailed to articles per year) =
WSP Article expense (% of cost) every household $1,750] $1,750
[$700 for 1 full-color
page which includes
printing and postage
x2.5 full pages per
year (1 full page article
and 3 half page
4 required articles mailed to articles per year)=
SSP Article expense {% of cost) every household $1,750] $1,750
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City Council | Wednesday, December 6, 2023 | Page 43 of 248
[$800 for 1 full-color
page which includes
printing and postage
x2 full pages per year
4 required articles mailed to (each article requiring
MH Article expense (% of cost) every household ½page)= $1,600] $1,600
$313 for ½ page x
4 required articles mailed to 4/year, including
SFL Article expense (% of cost) every household printing and posta ge $1,252
$330 for ½ page x
4 requi red articles mailed to 4/year, including
LD Article expense (% of cost) every household printing and postage $1,320
Funding Request Subtotal --$16,023
Name: Sarah Haugen
Title: Communications
Coord inator
Advertising recycling events and
promoting County waste
abatement messaging on social
WSP Matching Funds media $38/hr x 30 hours $1,140
Name : Jacob Ste iner
Title: Communications
Coordinator
Advertising recycling events and
promoting County waste
abatement messaging on social
SSP Matching Funds media $34/hr x 30 hours $1,020
Name : Katie Bengtson
Title: Communications
Coordinator
Advertising recycling events and
promoting County waste
abatement messaging on social
MH Matching Funds media $47 /hr x 25 hours $1,175
Name: Christy Wilcox
Title: City Clerk
Newsletter preparation and
SFL Matching Funds event promotion $50/hr x 8 hours $400
Name : Mary Schultz
Title: City Administrator
Newsletter preparation and
LD Matching Funds event promotion $61/hr x 5 hours $305
Deliverables: Minimum Grant Requirements
12:J A. Provide County standardized articles with images to all residents of single-family and multifamily dwellings in Municipality-
mailed newsletters on each of the following topics, with full pages preferred and a half page required at a minimum:
1.Home recycling;
2. Residential services at the Recycling Zone;
3.Residential organics drop-off site(s); and
4.Local reduce/reuse opportunities for residents (e.g., local donation and exchange options, County online Dakota
County Reduce & Reuse Map, County Fix-It Clinics).
12:J B. Promote County staff-developed electronic media messages (e.g., website, social media, e-news) about solid waste and
household hazardous waste management, including but not limited to all priority waste abatement topics listed in section A
above, using County messaging.
IZI C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone).
IZI D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution
Control Agency.
IZI E. Submit written residential waste abatement information to County Liaison for review at least three business days before
printing.
D Other: Click or tap here to en ter text.
GI Page
City Council | Wednesday, December 6, 2023 | Page 44 of 248
Diversion Potential (Measured Tons) 0
Other Potential Outcomes
(Optional)
Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024
Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025
3.Municipal Facilities/Parks Description of Expense Cost Basis Funding Jan-Jun Jul-Dec
Verification and Education Calculation Request Actual Actual
WSP Staff: Salary to administer
Grant Requirements for Base Name : Courtney Selstad
Funding 113 Title : Recycling Coordinator $40/hr x 29 hours $1,160
SSP Staff: Salary to administer
Grant Requirements for Base Name: Courtney Selstad
Funding 113 Title: Recycling Coordinator $40/hr x 32 hours $1,280
MH Staff: Salary to administer
Grant Requirements for Base Name : Courtney Selstad
Funding 113 Title: Recycling Coordinator $40/hr x 31 hours $1,240
LD Staff: Salary to administer Grant Name : Courtney Selstad
Requirements for Base Funding 113 Tit le : Recycling Coordinator $40/hr x 1 hour $40
WSP Staff: Parks/Facilities Staff Name : Mike Sanders
responsible for monitoring and Title: Public Works Assistant
verification Superintendent $50/hr 0
SSP Staff: Parks/Facilities Staff Name: Melissa Blair
responsible for monitoring and Title: Assistant to Public Works
verification Director/City Engineer $38/hr 0
M H Staff: Parks/Facilities Staff Name: John Boland
responsible for monitoring and Title: Public Works
verification Superintendent $68/hr 0
LD Staff: Parks/Facilities Staff
responsible for monitoring and Name: Mary Schultz
verification Title: City Admin istrator $61/hr 0
WSP Mileage Travel to municipal facilities $0.655/mile x 38 miles $25
SSP Mileage Travel to municipal facilities $0.655/mile x 38 miles $25
MH Mileage Travel to municipal facilities $0.655/mile x 32 miles $21
Funding Request Subtotal --$3,791
Mike Sanders, Public Works staff
WSP Matching Funds time assisting with verification $SO/hr x 6 hours $300
Melissa Blair, Asst to Public
Works Director/City Engineer
SSP Matching Funds salary to assist with verification $38/hr x 9 hours $342
John Boland Parks/ Facility Staff
salary, assisting with parks
MH Matching Fun verification $68/hr x 6 hours $408
City Administrator Mary
Schultz's salary to assist with
LO Matching Funds verification $61/hr x 1 hour $61
Deliverables: Minimum Grant Requirements
� A. Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to the respective licensed
facility, or to another facility approved by the County Liaison.
� B.Provide monitoring and verification of recycling requirements and best waste management practices at least once annually, by:
1.Reporting on status of compliance with Dakota County Ordinance 110 using the Commercial Report Form or another
tool provided by Dakota County, to verify recycling programs for facilities under the municipality's control collect the
Designated List of Recyclables wherever trash is collected and follow best waste management practices;
2.Optional: Visually inspecting waste management at all municipality-controlled facilities, including parks.
71Page
City Council | Wednesday, December 6, 2023 | Page 45 of 248
l:8l C. Provide County standardized solid waste abatement messaging about recycling in municipal buildings, in print or electronic
format, to each municipal employee, volunteer, tenant, and custodial/housekeeping staff annually, and other people
responsible for sorting, collecting, or transporting waste to external carts or dumpsters, within 30 days of a new hire or new
tenant, and within 30 days of a substantive change to your recycling or waste program.
Describe plan for employees: Ensure new hires are g iven recycling education provided by the County electron ically within 30
days of hire through New -Hire PowerPoints and online documents. Recycl ing information will also be availab le in each City Ha ll staff
areas for new hires, and all employees, to take a print piece . Once per year emai l to all staff, at all cities, w ill be sent out using messaging
from the County Sharepoint sit e.
Describe plan for volunteers, tenants, and custodial staff: Custodial staff will be giv en recycling print resources provided by the
County, along with the staff email if available. Volunteers wi ll be educated using standardized messaging provided by the
County pertaining to the volunteer oppo rtun ity.
D D. Optional: Conduct in-person training on Ordinance 110 requirements with city personnel who are responsible for (a) recycling
container placement and monitoring on city property, (bl emptying trash, recycling, and organics (if collected) containers on
city property, (c) handling event permits or facility rental applications, and (d) staffing events subject to Ordinance 110.
l:8l E. Optional: Add waste abatement infrastructure (i.e., recycling and organics containers and labels or signage) in municipality
controlled facilities, including parks, where containers are needed and have not yet been placed, (i.e., replacing existing
containers is an ineligible expense), to implement best waste management practices for in collaboration with parks and
facilities staff as follows:
1.Paired: All trash containers are paired with recycling containers (within 10 feet of each other).
2.Color-coded: All new containers and lids are blue for recycling, green for organics, and grey or black for trash and are
made from recycled-content materials. New multistream containers are blue for recycling and gray or black for trash.
3.Signage: All containers have color-coded labels on the top and visible sides of the container. Labels on sides of
containers meet County label standards. For indoor containers, lids have color-coded labels on both ends, facing
opposite directions.
4.Convenient: All containers are strategically and conveniently located to serve employees and visitors.
5.Appropriate lids: All containers have lids with openings appropriate for the collected material. Recycling containers
have Saturn-shaped or circle-shaped openings.
D Other : Click or tap here to enter text.
Diversion Potential (Measured Tons) 0
Other Potential Outcomes
{Optional)
Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024
Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025
4.Special Collections Description of Expense Cost Basis
Calculation
WSP Staff Salary to administer
Grant Requirements for Base Name: Courtney Selstad
Funding #4 Title: Recycling Coordinator $40/hr x 30 hours
Name: Sarah Haugen
Title : Communications
Coordinator
Time setting up Special
Collections promotions in city
WSP Assisting Staff Salary newsletters and social media $38/hr x S hours
SSP Staff Salary to administer Grant Name: Courtney Selstad
Requirements for Base Funding #4 Title : Recycling Coordinator $40/hr x 40 hours
Name: Melissa Blair
Title : Assistant to Public Works
Director/City Engineer
SSP As sisting Staff Salary Wo rking Clean Up Day $38/hr x 8 hours
Name: Jacob Steiner
Title: Communications
Coordinator
Time setting up Special
Collections promotions in city
SSP Assisting Staff Salary newsletters and social media $34/hr x 5 hours
SI Page
Funding Jan-Jun Jul-Dec
Request Actual Actual
$1,200
$190
$1,600
$304
$170
City Council | Wednesday, December 6, 2023 | Page 46 of 248
MH Staff Salary to administer Grant Name: Courtney Selstad
Requirements for Base Funding #4 Title: Recycling Coordinator $40/hr x 42 hours $1,680
SFL Staff Salary to administer Grant Name: Courtney Selstad
Requirements for Base Funding #4 Title: Recycling Coordinator $40/hr x 1 hours $40
LO Staff Salary to administer Grant Name: Courtney Selstad
Requirements for Base Funding #4 Title: Recycling Coordinator $40/hr x 5 hours $200
[3 paper trucks x 3
hours with transport=
$2,700] + [$25/per
mattress, estimate of
70 collected= $1,750
through 2nd Chance
Recycling + $3 7 5
event fee] + [20-yard
April paper shredding, mattress roll off for pumpkins,
recycling in the fall, pumpkin including delivery and
dumpster the first weekend SET di sposal costs=
WSP Vendor services after Halloween $700] = $5,525 $5,525
[2 paper trucks x 3
hours with transport,
split with local credit
union = $900] +
[$25/per mattress,
estimate 110 collected
= $2,750 through 2nd
Chance Recycling
+$375 event fee]+
[20-yard roll off for
September paper shredding, pump kins , including
mattress recycling through SSP delivery and SET
Clean Up Day in September, disposal costs = $700]
pumpkin dumpster the first +[$200 scrap metal
SSP Vendor services weekend after Halloween roll off x2 = $400]$5,125
Mattress recycling in August, [$25/per mattress,
and Pumpkin dumpster the first estimate of 70
weekend after Halloween, collected= $1,750
paper shred event in October through 2nd Chance
Recycling+ $375
Residents of Mendota will be event fee] + [20-yard
invited on the shred and roll off for pumpkins,
pumpkin flyers for co -collection, including delivery and
contributing funds to defray SET disposal costs =
MH Vendor services costs $700) $2,825
Mattress recycling through
W5P/IGH's September Clean Up
Day, paper through WSP's April
and MH's October event, SFL $25/mattress x 5
will join WSP/SSP/MH pumpkin collected = $125
collection events held the first through 2nd Chance
SFL Vendor services weekend after Halloween Recycling $125
Mattresses through MH's
August event, paper through [$25/mattress x 4
WSP's April event and MH's collected through 2nd
October event, LD will join Chance Recycling=
WSP/SSP/MH pumpkin $100] + contribution
collection events held the first of $160 toward MH's
LO Vendor services weekend after Halloween October shred]. $260
USAgain textile and shoe
collection for 2 weeks in early
fall at WSP, SSP and MH city
WSP, SSP and MH Vendor Service halls No cost $0
9IPage
City Council | Wednesday, December 6, 2023 | Page 47 of 248
~ Co lor flyers promoting Special
Collections to be d istributed at $0.25/flyer x 350
WSP Promotion expense city halls and community events flyers $88
Advertising in newsletter for
county approved special
WSP Promotion expense collections events $700 $700
Advertising in news letter for
county approved special
SSP Promotion expense collections events $146 $146
Advertising in newsl etter for
county approved special
SFL Promotion expense collections events $26 $26
$10/mattress x 70
Anticipated Revenue WSP mattress revenue estimated = $700 -$700
$10/mattress x 110
Anticipated Revenue SSP mattress revenue estimated= $1,100 -$1,100
$10/mattress x 70
Anticipated Revenue MH mattress revenue estimated= $700 -$700
$10/mattress x 5
Anticipated Revenue SFL mattress revenue estimated = $50 -$50
$10/mattress x 4
Anticipated Revenue LO mattress revenue estimated = $40 -$40
Mendota mattress co-collection
contribution; Mendota will pay Up to $72 for
Anticipated Revenue West St. Paul to defray costs Mendota participation -$72
Mendota pumpkin co-collection
contribution; Mendota will pay $27 for Mendota
Anticipated Revenue West St. Paul to defray costs participat ion -$27
Funding Request Subtotal (Deduct
Revenue) --$17,51 5
Communications Coordinator
Sarah Haugen time with
updating website for events, Sarah: $38/hr x 15
cr eating flyers for events and hours= $570
posting on social media
Parks and Rec Director, Eric
Weiss, staff time supervis ing Eric: $61/hr x 15 hours
and assis ting with acquiring = $915
space for events and
coordinating barricades/cones
Diane Erickson, Volunteer
Coordinator, staff time acquiring Diane: $37 /hr x 10
WSP Matching Funds volunteers hours= $370 $1,855
Melissa Blair, Assistant to Public
Works Director/City Engineer
planning Clean Up Day . Melissa: $38/hr x 19
hours= $722
Cory Pace, Public Works,
assisting with barricades, cones Cory: $41/hr x 10
and moving equipment hour s= $410
Communications staff, Jacob Jacob: $34/hr x 7
Steiner Anderson staff time, hours : $238
Community Affairs Liaison Deb
Griffith social media and Deb: $43/hr x 5 hour s
SSP Matching Funds advertisement help = $215 $1,585
Meredith: $60/hr x 12
Parks and Recreation Manager hours : $720
MH Matching Funds M eredith Lawrence's $1,128
10 I Page
City Council | Wednesday, December 6, 2023 | Page 48 of 248
supervisory time , and planning
events
John Boland, Park s/ Facility Staff
salary, assisting with barricades,
event layout and planning
City Clerk Christy Wilcox h elping
plan and promote collection
SFL Matching Funds events
City Administ rator Mary
Schultz's staff time promoting
LO Matching Funds collection events
Deliverables: Minimum Grant Requirements
John: $68/hr x 6
hours: $408
$SO/hr x 1 hour
$61/hr x 2 hours
$50
$122
jg) A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off collection sites, or
combination thereof to collect specific traditional and non-traditional solid waste materials from residents for reuse or
recycling.
jg) B. Collect all of the following materials from residents for reuse or recycling or organics composting, with reuse required if reuse
outlets are available:
!XI l. Confidential paper for shredding
!XI 2. Mattresses and box springs
!XI 3. Pumpkins
jg) C. The following optional materials may also be collected from residents for reuse or recycling, with reuse required if reuse
jg) D.
outlets are available (check all that apply):
!XI l. Bicycles
D 2. Cardboard □3. CFLs□4. Furniture
� 5. Holiday lights
D 6. Scrap metal
� 7. Shoes
� 8. Athletic gear
jg) 9. Other materials as pre-approved by the County Liaison (e.g., carpet, textiles, film plastic/plastic bags).
Ensure special collection opportunities are conveniently located and scheduled for every collection in Item B, with an
independent collection opportunity for each municipality having 1,000 households or more; a municipality with fewer than
1,000 households may coordinate with a neighboring municipality for co-collection.
jg) E. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed recycling/organics facility, or to
another facility approved by the County Liaison.
jg) F.
jg) G.
Request and report weights, cubic yards, or number units for each material collected, as specified on the County reporting tool.
Promote special collection opportunities to all single-family and multifamily residents using County messaging standards,
telling residents how materials will be managed.
jg) H. Submit promotional communications to County Liaison for review at least three business days before publication.
� I. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages, pricing conflicts, and
competition for resident participation. □Othe r: Click or tap here to enter text.
Diversion Potential {Measured Tons)
15 tons of paper+ 20 tons of pumpkins+ 5 tons of mattresses+ 1 tons
scrap metal, clothing, shoes= 41 tons
Other Potential Outcomes
{Optional)
Activity Report: Jon-Jun • Fill in County report form(s) by July 15, 2024
Activity Report: Jul-Dec • Fill in County report form(s) by January 15 , 2025
BASE FUNDING SUMMARY
Total Base Funding
11 I Page
$66,272
Jan-Jun
Report
Jul-Dec
Report
City Council | Wednesday, December 6, 2023 | Page 49 of 248
Total Base Funding Matching
Funds $16,925
Total Base Funding Diversion
Potential (Tons) 41 tons
Total Base Funding Staff Hours 1,146
Total Base Funding Staff
Expense $45,805
Part 2: Supplemental Funding (Optional)
Multifamily Recycling Description of Expense Cost Basis Funding Jan-Jun Jul-Dec 5. Calculation Request Actual Actual
WSP Staff Salary to administer
Grant Requirements for Name : Cou rtney Se lstad
Supplemental #5 Title: Recycling Coordinator $40/hr x 135 hours $5,400
SSP Staff Salary to administer Grant Na me: Courtney Selstad
Requirements for Supplemental #5 Title: Recycling Coordinator $40/hr x 134 hours $5,360
MH Staff Salary to administer Grant Name: Courtney Selstad
Requirements for Supplemental #5 Title: Recycling Coordinator $40/hr x 85 hours $3,400
Travel to participating $0.655/mile x 100
Other: WSP Mileage properties miles $66
Envelopes and stamps for ma iler $0.66/stamp x 30 HOA
to townhome/condo HOA letters = $20
properties
(Mai ler to apartments is $0.25/color copies x
Other: WSP mailing $0 additional cost) 90 total pages= $23 $43
Envelopes and stamps for mailer
to townhome/condo HOA $0.66/stamp x 30 HOA
properties letters = $20
(Mailer to apartments is $0 $0.2S/color copies x
Other: SSP mailing additional cost) 90 total pages= $23 $43
Envelopes and stamps for mailer
to townhome/condo HOA $0.66/stamp x 30 HOA
properties letters = $20
(Mailer to apartments is $0 $0.25/color copies x
Other: MH mailing additional cost) 90 total pages= $23 $43
Envelopes and stamps for mailer
to apartment property $0.66/stamp x 6
managements, and letters= $4
townhome/condo HOA $0.25/color copies x
Other: LD mailing properties 18 total pages = $5 $9
Funding Request Subtotal --$14,364
Zach Ludwig, Housing and Code
I ns pector, staff time assisting
with referring properties to
Multifamily grant and Zach: $40/hr x 35
communicating with properties , hours
assisting with updating
WSP Matching Funds inventory of properties $1400
Deb Gr iffith, Community Affairs
Liaison , staff time referr ing
properties to Multifamily grant
and identi fyi ng new properties Deb: $43/hr x 20
hours= $860
Mike Lindamood, Code
Enforcement Officer , staff time Mike: $32/hr x 17
SSP Matching Funds assist ing with referring hours= $544 $1,404
12 I Page
City Council | Wednesday, December 6, 2023 | Page 50 of 248
properties to Mul tifamily grant
and communicating with
properti es, assisting with mailer
to all properties and updating
inventory
Public Works Directo r Ryan
Ruzek staff time identifying
potential new properties and
directing inquiries to Multifamily
MH Matching Funds Grant $89/hr x 20 hours $1,780
Deliverables: Minimum Grant Requirements
A.Conduct all of the following activities:
IZI 1. Coordinate with the County Liaison to develop new or strengthen multifamily points of contact ("touchpoints" such as
business license renewals, rental license renewals, rental inspections, fire inspections, and property manager
mee tings), consistent with city codes and County Ordinance 110.
Describe plan: Work with rental license renewals and business license renewal staff at each City to maintain consistent
messaging on O rdinance 110
IZI 2. Send a mailing to property managers and owners about recycling resources, in coordination with County staff.
IZI 3. Identify, strengthen, or both, municipal planning and construction procedures to support recycling and organics in new or
remodeled buildings (e.g., internal chutes; adequate internal and external space).
Describe plan: Meet with Engineer staff at each city to review, and possibly edit, current construction permits
IZI 4. Work with County Liaison to identify and provide technical assistance for multifamily properties enrolled in the Dakota
County Multifamily Recycling Program to implement best waste management practices by:
a.First attending technical assistance training provided by County Liaison;
b.Promoting the program to engage new participants through strategic outreach;
c.Providing on-site needs assessments to systematically evaluate and document opportunities to enhance recycling
and waste prevention, and to meet best practices, using County materials;
d.Using needs assessments to complete applications for the program in collaboration with property managers to
request County-supplied containers, labels, signage, education materials, staff and resident education as needed, and
other technical assistance;
e.Implementing approved plans in coordination with property managers, haulers, County staff, and other partners;
f. Providing targeted on-site employee and resident education about recycling and waste prevention, including the
recycling system within the building, in partnership with the County Liaison, using County messaging standards;
g.Providing ongoing support to sustain recycling efforts by contacting past program participants to offer additional
education materials, staff and resident education as needed, and other technical assistance;
h.Promoting reuse and bulky waste collection opportunities for multifamily tenants at move-in/move-out;
i.Collaborating with the County Liaison for culturally specific needs such as translation and interpretation;
j.Following all program protocols for outreach and technical assistance, best waste management practices, and
education, using County messaging standards; and
k.Tracking and reporting on outcomes for each participating property, using forms or tools provided by the County
Liaison.
D Other: Click or tap here to enter text.
Diversion Potential {Measured Tons) 0
Other Potential Outcomes
{Optional)
Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024
Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025
6.Additional Special Cost Basis Collections and Description of Expense
Reduce/Reuse Activities Calculation
WSP Staff Salary to administer
Grant Requirements for Name: Courtney Se lstad
Supplemental #6 Title : Recycling Coordinator $40/hr x 9 hours
Pioneer Secure Shred for 2 paper trucks x 3
October paper shred event, hours with transport=
WSP Vendor Services hosted in MH -residents of $1,800
Bl Page
Funding Jan-Jun Jul-Dec
Request Actual Actual
$360
$1,800
City Council | Wednesday, December 6, 2023 | Page 51 of 248
Mendota will be invited on t he
shre d flyer for co-co llection
without contributing funds to
defray costs
r.Cup service for Explore WSP
WSP Reuse vendor services Days concerts x 2 nights $1,000 $1,000
Donation to Scout Troop for
volun teer ing at Fall & Winter
WSP Other: Decorations Swap $400 $400
Reuse MN Government
Membership and Conference Membership: $50
SSP Membership and Training attendance Conference: $90 $140
SSP to administer Grant Name: Courtney Selstad
Requirements for Supplemental #6 Title: Recycling Coordinator $40/hr x 30 hours $1,200
Deb Griffith, Commu nity Affairs
Liaison, assisting with costume
SSP Assisting Salary staff time swap $43/hr x 10 hours $430
Mileage driving from city
SSP Other: faciliti es to event sites $0.655/mile x 52 miles $34
Boy Scout used bike sale
(reusable condition bikes
confiscated by police and resold No expense or income
SSP Other: by Boy Scouts) incurred by city $0
Name: Courtney Selstad
MH Staff Salary to administer Grant Title: Recycling Coordinator
Requirements for Supplemental #6 $40/hr x 29 hours $1,160
United Heroes League athletic
WSP, SSP and MH Vendor Services gear collection in April No cost $0
No cost -Bring them
WSP, SSP and MH Vendor Services Holiday lights recycling to Recycling Zone $0
MH Reuse vendor service r.Cup service for Tr ick-or-Teeing $750 $750
Name: Courtney Selstad
SFL Staff time Title: Recycling Coordinator $40/hr x 1.5 hours $60
Name : Courtney Selstad
LD Staff time Title: Recycling Coordinator $40/hr x 3 hours $120
Funding Request Subtotal --$7,454
Communications Coordinator
Sarah Haugen time with
updating website to promote
reuse events, social med ia, flyer
creation and promotion
Sarah: $38/hr x 10
Park s and Rec Director Eric hours= $380
Weiss staff time supervising and
assisting with acquiring space Eric: $61/hr x 10 hours
WSP Matching Funds for reuse classes = $610 $990
Communications staff, Jacob
Steiner staff time in advertising
and promoting col lection events
SSP Matching Funds and reuse events $34/hr x 13 hours $442
Parks and Recreation Manage r
Meredith Lawrence's
supe rvisory time, assistance
plann ing co llection events and
MH Matching Funds reuse events $60/hr x 11 hours $660
Deliverables: Minimum Grant Requirements
� A. Provide annual updates to the County's online Dakota County Reduce & Reuse Map.
14 I Page
City Council | Wednesday, December 6, 2023 | Page 52 of 248
C><:I B. Implement any of the following three activities (check all that apply):
� l. Implement one or more additional Special Collection drop-off days, events, curbside collections, permanent drop-off
collection sites, or combination thereof to collect specific (see Section 4C} traditional and non-traditional solid waste
materials from residents for reuse (preferred) or recycling.
IZI 2. Coordinate with County Liaison to implement one or more residential reduce/reuse activities (check all that apply):
C><:I a. Host and/or promote residential swap events or city-wide garage sales; obtain and report weights for each
material collected at swap events; and ensure that usable items that are not swapped are donated after
the event, to the extent possible.
C><:I b. Provide staff support at County Fix-It Clinics.
D c. Implement a reusable bag exchange at specific location(s) (e.g., local store, farmer's market, co-op) by
providing one or more containers for shoppers to share reusable shopping bags.
D d. Host or facilitate a lending library for tools, lawn and gardening equipment, kitchenware, crafting, camping
equipment, or other items as pre-approved by the County Liaison.
D e. Host residential reduce or reuse education classes (e.g., simple mending, donation/downsizing with County
messaging on proper disposal).
D f. Track and report on outcomes using County forms, on an annual basis or more often as requested,
including monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar
attendance (e.g., number of people who log on), booth interactions (e.g., clicker or tally sheet}, and game
interactions (e.g., clicker or tally sheet).
D g. Leverage existing residential activities to plan or start any of the following activities
•Coordinate with realtors to promote reuse prior to home sales.
•Coordinate with a local repair business to host a repair event.
•Other as approved by County Liaison.
D h. Facilitate changes to municipality codes, policies, and practices that are barriers to reuse (e.g., clothing
drop box prohibitions, rental companies, and secondhand stores);
Di. Provide transportation for residents to participate in reduce/reuse activities (e.g., seniors).
C><:I j. Prioritize reusable dishware (e.g., washable baskets, cups} in place of single-use products, by contracting
with vendors that offer reusable products and services for events (e.g., washing on site or off site).
Describe plans for activities in (a) through (j): WSP: use r.Cup service for beer at Explore WSP Days concerts
(2 nights) in June; fall and winter holiday decorations swap in the fall; SSP: Arts & crafts supply swap in March; Boy
Scout Bike Sale (b ikes confiscated from police) in June ; costume swap in October; MH: Use r.Cup service for hot
chocol ate at Trick-or-Teeing event in October; All cities: Assist Dakota County with Fix-It clinics
IZI 3. Facilitate changes to internal policies and practices to promote reduce/reuse and recycling of municipal supplies and
equipment through any of the following (check all that apply):
C><:I a. Facilitate changes to increase recycled content in products purchased by the city (in accordance with Mn
Stat 16C.073.
IZJ b. Identify existing city policies and administrative practices for copy paper purchases in internal operations.
� c. Facilitate revisions to policies and practices to purchase at least 30% post-consumer recycled content copy
paper.
� 4. Attend Reuse Minnesota meetings. □5. Other as approved by County Liaison: Click or tap here to enter text.
Diversion Potential (Measured Tons)
5 tons paper + 1 ton of holiday lights, holiday de corations, clothes and
shoes = 6 tons
Other Potential Outcomes
{Optional)
Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024
Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025
7.In-Person Education*Description of Expense Cost Basis
Calculation
WSP Staff Salary to administer
Grant Req uirements for Name: Courtney Selstad
Supplemental 117 Title: Recyclin g Coordinator $40/hr x 55 hours
SSP Staff Salary to administer Grant Name: Courtney Selstad
Requirements for Supplemental 117 Title: Recycling Coordinator $40/hr x 42 hours
MH Staff Salary to administer Grant Name: Courtney Selstad
Requirements for Supplemental 117 Title: Recycling Coordinator $40/hr x 40 hours
15 I Page
Funding Jan-Jun Jul-Dec
Request Actual Actual
$2,200
$1,680
$1,600
City Council | Wednesday, December 6, 2023 | Page 53 of 248
SFL Staff Salary to administer Grant Name: Courtney Selstad
Requirements for Supplemental 117 Ti tle: Recycling Coordinator $40/hr x 2 hours $80
Flyers for education booth to $0.25/color copy x 250
WSP Printing/copying promote reuse events copies from $63
Sustainable Decluttering and
Downsizing class in partnership
with Thompson Park Activity
WSP Other: Center Speaker fee: $400 $400
Arts & Environmental Festival
furniture repair dem onstration
professional educator fee (see
WSP Other: Other below for de tails) $400 for 3 hours $400
MRF tou r (open to residents
from a II 5 cities):
Tour fee $100
WSP Other: Van rental $250 $350
Mileage driv ing from city
WSP Other: Mileage facilities to event sites $0.655/mile x 52 miles $35
Funding Request Subtotal --$6,808
Communication s Coordinator
Sarah Haugen time updating
website for recycling education
events, creating flyers and
posting on social media
Parks & Rec Director Eric Weiss Sarah: $38/hr x 7
supervisory time and assistance hours= $266
with coordinating recycling
education events in tandem Eric: $61/hr x 8 hours
WSP Matching Funds with Parks Departme nt = $488 $754
Deb Griffith, Community Affairs
Liaison, staff time providing
recycling ed ucation at farmers
market and recruiting Deb: $43/hr x 15
volunteers to assist with hours= $645
SSP Matching Funds recycling education $645
Communications staff Katie
Bengtson time advertising
recycling education events
throughout the year on social
media and newsletter, creating
flyers as needed, recruiting
volunteers to assist with
MH Matching Funds recycling education $47 /hr x 14 hours $658
City Clerk Christy Wilcox time
assisting with Arbor Day
SFL Matching Funds preparations $50/hr x 1 hr $50
Deliverables: Minimum Grant Requirements
� A. Provide in-person waste abatement education for adults and youth through instructional classes, presentations, tours, or
activities at booths, events, or gatherings to educate 1% or more of the Municipality's population through face-to-face learning
experiences, on one to two of the following topics per activity:
1.Home recycling (required)
2.Residential organics drop site(s) (optional)
3. Residential services at the Recycling Zone (optional)
4.Local reduce/reuse opportunities for residents (e.g., classes about simple mending, donation/downsizing with County
messaging on proper disposal) (optional)
Describe plan, including event names, cities , locations, dates, and total number of people to educate in person (1%
goal): WSP: Decluttering & downsizing presentation in partnership with the Thompson Park Activity Center in March
(estimated 30 people educated); Recycling table at Arts & Environmen tal Fair at Harmon Park in June (est imated 100
people educated); host a furn iture repa ir person for a refu rbish demonstration booth at the Arts & Environmental
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City Council | Wednesday, December 6, 2023 | Page 54 of 248
Fair at Harmon Park in June (e stimated 100 people educated); recycling kids activity for 2 Safety Camps at Harmon
Park in July and Augu st (estimated 90 kids educated); ta ble at COPS in the Park at Sports Complex in August
(estimated 50 people educated); table at school/community fairs as requested and as schedule allows (estimated 50
people educated); SSP: table at Environmental Expo at Centra l Square Community Cen ter in April (estimated 80
people educated); table at Kaposia Days street fair near Central Square Community Center in June (estimated 100
people educated); table at Farmers Market at Wakota Federal Credit Un ion lot in July and October (estimated SO
people educated); MH : table at SK Race at Market Square Park in June (estimated 40 people educated); table at
Fis hing Derby at Rogers Lake Park in July (estimated 50 peopl e educated); table at Parks Celebrat ion at Mendakota
Park in August (estimated 100 people educated); SFL: table at Arbor Day event at Musser Park in May (estimated 25
people educated); All cities: facilitate a tour of Eureka Recycling in fall (estimated 12 people educated)
[gJ 8.Use display and education materials provided by County Liaison and track planned education activities in County tool.
181 C. Review display and education materials with County liaison in advance of in-person education.
[gJ D. If conducting online education, provide a live format with interactive opportunities (i.e., no pre-recorded videos).
181 E. Use messaging standards on County website for verbal education or have County Liaison review messaging.
181 F. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily residences.
0 G. Track and report number of people educated in person using County forms, on an annual basis or more often as requested,
including monitoring presentation participation (e.g., sign-in sheet or head count), online webinar participation (e.g., number
of people who log on), booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet). □Other: Furn iture refurbishment demonstration -What: West St. Paul would like to host a furniture "flipping" demonstration as part
of the Exp lore West St. Pau Days Arts & Environmental Fair in June. WSP will ask Reuse MN fo r a demonstrator recommendation of
a craftsperson skilled in furniture repair and refurbishment (not yet done). We will ask that person to bring a piece of second-hand
furniture to "flip" during the event, while describing their process, tools, etc . to attendees. We will also suggest they bring finished
pieces to show attendees (if possible) or some before and after images of their work to give people ideas. Attendees can watch the
demonstration for as long as they wish and interact with the crafts person to ask questions. We will promote this as part of the fair
to invite attendees who are interested in furniture repair/reuse, but we also hope it will attract and inspire other fair attendees ..
Diversion Potential (Measured Tons) NA
Other Potential Outcomes
(Optional)
Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024
Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025
8.Event Recycling and Description of Expense Cost Basis Funding Jan-Jun Jul-Dec
Organics Collection•Calculation Request Actual Actual
WSP Staff Salary to administer Name: Courtney Selstad
Grant Requirements for Title: Recycling Coordinator
Supplemental #8 Open House in June $40/hr x 25 hours $1,000
Name: Cour tney Selstad
Title: Recycling Coordinator
SSP Staff Salary to administer Grant June Kaposia Days, October On
Requirements for Supplemental #8 the Road Again $40/hr x 2S hours $1,000
Name: Courtney Selstad
Title: Recycling Coordinator
MH Staff Salary to administer Grant SK race in June, Parks
Requirements for Supplemental #8 Celebration in August $40/hr x 19 hours $760
Republic, recycling dumpsters
and service for On the Road
SSP Recycling services Again $1,500 $1,500
Mileage from city properties to $0.655/mile x 30
Other: WSP mileage events miles $20
Funding Request Subtotal --$4,280
Dia ne Erickson, Volunteer $38/hr x 10 hours =
Coordinator, staff time assisting $380
with recruiting volunteers to
WSP Matching Funds mon itor recycling $380
Deb Gr iffith, Community Affairs Deb: $43/hr x 15
Li aison, staff time recruiting hours= $645
volunteers
SSP Matching Funds $973
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City Council | Wednesday, December 6, 2023 | Page 55 of 248
Cory Pace, Public Works Staff Cory $41/hr x 8
time, assisting with delivering hou rs= $328 cont ainers as necessary
Terry Sullivan, Facility Manager,
assistance with haulin g and
MH Matching Funds storing Xframes $47/hr x 14 hours $658
Cambined Subtotal for #7 and #8* $11,088
Deliverables: Minimum Grant Requirements
� A. Implement recycling, back-of house organics collection, or both, at events, tournaments, and festivals.
1.Contact and assist event coordinators to plan and implement recycling collection, back-of-house organics collection,
or both.
2.Assist with obtaining temporary containers, proper bags, signage, hauler services for collection, and as appropriate,
recruit waste station staffing.
3.Assist with applying best waste management practices for standardized messaging to vendors, volunteers, and
custodial staff; labeling an appropriate number of co-located recycling and trash containers in strategic locations to
prevent overflow; and confirming delivery to a licensed/permitted facility.
4.For recyclables collection, prioritize events on public property that generate at least one ton (8 cy) of trash (e.g.,
community events, athletic tournaments, fairs, markets, concerts, etc.)
5.For organics collection, prioritize events of at least 300 people that generate back-of-house organics and at least one
ton (8 cy) of trash.
6. Obtain confirmation that collected materials are delivered to a licensed or otherwise approved recycling/organics
facility if grant funds are being used for hauling services at city events.
Describe plans for activ ities in (A): WSP: provide and staff waste station at Open House at City Hall with potential d iversion of 20
pounds recycling and 15 pounds of back-of-hou se organics; SSP: fac ilitate set up and monitoring of bins at Kapo sia Days in June with
a potential diversion of 0.5 tons of recycling; facilitate set up and monitoring of bins at On The Road Again event in October with a
potential diversion of 0.5 tons of recycling; MH: facilitate extra bins and back-of-house organics at 5k Race with a potent ial diversion
of 15 pounds of organics ; facilitate recycling b ins and back-of-house organics for Parks Celebration in August with a potential
d iversion of 20 pounds of organics □O the r: Click or tap here to enter text.
Diversion Potential (Tons) lton
Other Potential Outcames
(Optional)
Activity Report: Jan-Jun •Fill in County report form(s) by Ju ly 15, 2024
Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025
*Supplemental Funding categories #7 and #8 share one funding allocation; combined subtotals may not exceed maximum fund eligibility.
9.Gap Funding Description of Expense Cost Basis Funding Jan-Jun Jul-Dec
Calculation Request Actual Actual
Staff: Salary to administer Grant Name: Click here to enter text # Hours: Click here to
Requirements for Supplemental #9 Title: Click here to ent er text enter text
WSP Staff Salary to administer
Additional Special Collections and Name: Courtney Selstad
Reduce/Reuse activities Title : Recycling Coordinator $40/hr x 20 hours $800
Donation to Scout Troop for
WSP Add Spec Collections Other: volunteering at Toy Swap $400 $400
WSP: $1,543
SSP:$743
MH: $232
Other eligible expenses -TBD SFL: $14
with County pre-a□□roval LO: $42 $2,574
Commercial Zone
PolyTech 42 gallon
1 set of recycling and trash bins square containers
for new trail head; 4 recycling with dome lids from
SSP Municipal Facilities Other: bins for Roosevelt Fields webstaurantstore.com $1,800
18 I Page
City Council | Wednesday, December 6, 2023 | Page 56 of 248
$259 (includes
shipping) each x 5
$1,800
Co mmerc ial Zone
PolyTech 42 gallon
square containers
with dome lids from
webstaura ntstore.com
$259 (includes
4 recycling bins to be placed at shipping) each x 4
Mendakota and Wentworth
MH Municipal Facilities Other: Parks $1,200 $1,200
SFL Residential Communications Name: Courtney Selstad
Staff Salary: Title: Recycling Coordinator $40/hr x 1 hr $40
LD Residential Communications Name: Courtney Selstad
Staff Salary Title: Recycling Coordinator $40/hr x 3 hours $120
Funding Request Subtotal --$6,934
Matching Funds
Deliverables: Minimum Grant Requirements
[81 A. Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories
above, for which additional funding is needed, with first priority given to filling funding gaps in Base Funding categories, second
priority given to filling gaps in Supplemental Funding categories, and third priority given to conducting waste abatement
activities that are not included in Base Funding or Supplemental Funding, with prior written County liaison approval.
Describe plan: WSP: Additional staff salary for Reduce/reuse activitie s; provide donation for scout troop assistance at an
additional swap event; SSP and MH : new containers; SFL: Additional staff salary for residential communications; LO : Additional staff
salary for res identia l communications □Other: Click or tap here to enter text.
Diversion Potential (Measured Tons) 0.1 tons of toys
Other Potential Outcomes
{Optional)
Activity Report: Jan-Jun •Fill in County report form(s) by July 15, 2024
Activity Report: Jul-Dec •Fill in County report form(s) by January 15, 2025
SUPPLEMENTAL FUNDING SUMMARY
Total Supplemental Funding
Request
Total Supplemental Matching
Funds
Total Supplemental Diversion
Potential (Tons)
Total Supplemental Funding
Staff Hours
Total Supplemental Funding
Staff Expense
APPLICATION SUMMARY
19 I Page
$39,840
$10,794
7.1
658.5
$26,770
Jan-Jun
Report
Jan-Jun
Report
Jul-Dec
Report
Jul-Dec
Report
City Council | Wednesday, December 6, 2023 | Page 57 of 248
Total Base and Supplemental
Funding Request (Combined)
Total Base and Supplemental
Matching Funds (Combined)
Total Base and Supplemental
Diversion Potential (Combined)
Total Base and Supplemental
Funding Staff Hours
(Combined)
Total Base and Supplemental
Funding Staff Expense
(Combined)
C.Application Signature
Authorized Representative (Contract Signatory): Nate Burkett
Title:
Signature (electronic signature acceptable):
Date:
Report and Reimbursement Request for January 1, 2024 -June 30, 2024*
Due: July 15, 2024
$106,112
$27,719
48.1
1,814.5
$72,575
I, the undersigned, certify that this report was prepared under my direction or supervision, and that the
information is true, accurate, and complete to the best of my knowledge.
Authorized Representative (Contract Signatory):
Title:
Signature (electronic signature acceptable):
Date:
Total Reimbursement Request:
Report and Reimbursement Request for July 1, 2024-December 31, 2024*
Due: January 15, 2025
I, the undersigned, certify that this report was prepared under my direction or supervision, and that the
information is true, accurate, and complete to the best of my knowledge.
Authorized Representative (Contract Signatory):
Title:
Signature (electronic signature acceptable):
Date:
Total Reimbursement Request:
*Attach documentation for all expenses as described in Dakota County Community Waste Abatement Grant Program 2024 Guidelines.
20 I Pa ge
City Council | Wednesday, December 6, 2023 | Page 58 of 248
INSURANCE TERMS
Contractor agrees to provide and maintain at all times during the term of this Contract such insurance coverages as are indicated herein and to
otherwise comply with the provisions that follow. Such policy(ies) of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction
of, the Contract indemnity provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and Independent
Contractors engaged by Contractor with respect to this Contract, and Contractor shall be entirely responsible for securing the compliance of all such persons
or parties with these provisions.
APPLICABLE SECTIONS ARE CHECKED
1.Workers Compensation. Workers' Compensation insurance in compliance with all applicable statutes including an All States or
Universal Endorsement where applicable. Such policy shall include Employer's Liability coverage in an amount no less than $500,000. If Contractor is not
required by Statute to carry Workers’ Compensation Insurance, Contractor agrees: (1) to provide County with evidence documenting the specific provision
under Minn. Stat. § 176.041 which excludes Contractor from the requirement of obtaining Workers’ Compensation Insurance; (2) to provide prior notice to
County of any change in Contractor’s exemption status under Minn. Stat. § 176.041; and (3) to hold harmless and indemnify County from and against any
and all claims and losses brought by Contractor or any subcontractor or other person claiming through Contractor for Workers’ Compensation or
Employers’ Liability benefits for damages arising out of any injury or illness resulting from performance of work under this Contract. If any such change
requires Contractor to obtain Workers’ Compensation Insurance, Contractor agrees to promptly provide County with evidence of such insurance coverage.
2.General Liability.
"Commercial General Liability Insurance" coverage (Insurance Services Office form title), providing coverage on an "occurrence" rather than on
a "claims made" basis, which policy shall include, but not be limited to, coverage for Bodily Injury, Property Damage, Personal Injury, Contractual Liability
(applying to this Contract), Independent Contractors, "XC&U" and Products-Completed Operations liability (if applicable). Such coverage may be
provided under an equivalent policy form (or forms), so long as such equivalent form (or forms) affords coverage which is at least as broad. An Insurance
Services Office "Comprehensive General Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office designation)
shall be considered to be an acceptable equivalent policy form.
Contractor agrees to maintain at all times during the period of this Contract a total combined general liability policy limit of at least $1,500,000
per occurrence and aggregate, applying to liability for Bodily Injury, Personal Injury, and Property Damage, which total limit may be satisfied by the limit
afforded under its Commercial General Liability policy, or equivalent policy, or by such policy in combination with the limits afforded by an Umbrella or
Excess Liability policy (or policies); provided, that the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that
afforded by the underlying Commercial General Liability policy (or equivalent underlying policy).
Such Commercial General Liability policy and Umbrella or Excess Liability policy (or policies) may provide aggregate limits for some or all of
the coverages afforded thereunder, so long as such aggregate limits have not, as of the beginning of the term or at any time during the term, been reduced to
less than the total required limits stated above, and further, that the Umbrella or Excess Liability policy provides coverage from the point that such
aggregate limits in the underlying Commercial General Liability policy become reduced or exhausted. An Umbrella or Excess Liability policy which "drops
down" to respond immediately over reduced underlying limits, or in place of exhausted underlying limits, but subject to a deductible or "retention" amount,
shall be acceptable in this regard so long as such deductible or retention for each occurrence does not exceed the amount shown in the provision below.
Contractor's liability insurance coverage may be subject to a deductible, "retention" or "participation" (or other similar provision) requiring the
Contractor to remain responsible for a stated amount or percentage of each covered loss; provided, that such deductible, retention or participation amount
shall not exceed $25,000 each occurrence.
Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds thereunder.
3.Professional Liability. Professional Liability (errors and omissions) insurance with respect to its professional activities to be performed
under this Contract. This amount of insurance shall be at least $1,500,000 per occurrence and aggregate (if applicable). Coverage under such policy may
be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract
termination.
It is understood that such Professional Liability insurance may be provided on a claims-made basis, and, in such case, that changes in insurers or
insurance policy forms could result in the impairment of the liability insurance protection intended for Dakota County hereunder. Contractor therefore
agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if such impairment of Dakota County's
protection could result; and further, that it will exercise its rights under any "Extended Reporting Period" ("tail coverage") or similar policy option if
necessary or appropriate to avoid impairment of Dakota County's protection. Contractor further agrees that it will, throughout the one (1) year period of
required coverage, immediately: (a) advise Dakota County of any intended or pending change of any Professional Liability insurers or policy forms, and
provide Dakota County with all pertinent information that Dakota County may reasonably request to determine compliance with this section; and (b)
immediately advise Dakota County of any claims or threats of claims that might reasonably be expected to reduce the amount of such insurance remaining
available for the protection of Dakota County.
City Council | Wednesday, December 6, 2023 | Page 59 of 248
4.Automobile Liability. Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of
the ownership, use, maintenance, or operation of all owned, non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection
with its performance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount
of at least $1,500,000 per accident, which total limits may be satisfied by the limits afforded under such policy, or by such policy in combination with the
limits afforded by an Umbrella or Excess Liability policy(ies); provided, that the coverage afforded under any such Umbrella or Excess Liability policy(ies)
shall be at least as broad with respect to such Business Automobile Liability insurance as that afforded by the underlying policy. Unless included within
the scope of Contractor's Commercial General Liability policy, such Business Automobile Liability policy shall also include coverage for motor
vehicle liability assumed under this contract.
Such policy, and, if applicable, such Umbrella or Excess Liability policy(ies), shall include Dakota County, its officers, employees and agents as
Additional Insureds thereunder.
5.Additional Insurance. Dakota County shall, at any time during the period of the Contract, have the right to require that Contractor
secure any additional insurance, or additional feature to existing insurance, as Dakota County may reasonably require for the protection of their interests or
those of the public. In such event Contractor shall proceed with due diligence to make every good faith effort to promptly comply with such additional
requirement(s).
6.Evidence of Insurance. Contractor shall promptly provide Dakota County with evidence that the insurance coverage required hereunder
is in full force and effect prior to commencement of any work. At least 10 days prior to termination of any such coverage, Contractor shall provide Dakota
County with evidence that such coverage will be renewed or replaced upon termination with insurance that complies with these provisions. Such evidence
of insurance shall be in the form of the Dakota County Certificate of Insurance, or in such other form as Dakota County may reasonably request, and shall
contain sufficient information to allow Dakota County to determine whether there is compliance with these provisions. At the request of Dakota County,
Contractor shall, in addition to providing such evidence of insurance, promptly furnish Contract Manager with a complete (and if so required, insurer-
certified) copy of each insurance policy intended to provide coverage required hereunder. All such policies shall be endorsed to require that the insurer
provide at least 30 days’ notice to Dakota County prior to the effective date of policy cancellation, nonrenewal, or material adverse change in coverage
terms. On the Certificate of Insurance, Contractor's insurance agency shall certify that he/she has Error and Omissions coverage.
7.Insurer: Policies. All policies of insurance required under this paragraph shall be issued by financially responsible insurers licensed to
do business in the State of Minnesota, and all such insurers must be acceptable to Dakota County. Such acceptance by Dakota County shall not be
unreasonably withheld or delayed. An insurer with a current A.M. Best Company rating of at least A:VII shall be conclusively deemed to be acceptable. In
all other instances, Dakota County shall have 15 business days from the date of receipt of Contractor's evidence of insurance to advise Contractor in writing
of any insurer that is not acceptable to Dakota County. If Dakota County does not respond in writing within such 15 day period, Contractor's insurer(s)
shall be deemed to be acceptable to Dakota County.
8.Noncompliance. In the event of the failure of Contractor to maintain such insurance and/or to furnish satisfactory evidence thereof as
required herein, Dakota County shall have the right to purchase such insurance on behalf of Contractor, which agrees to provide all necessary and
appropriate information therefor and to pay the cost thereof to Dakota County immediately upon presentation of invoice.
9.Loss Information. At the request of Dakota County, Contractor shall promptly furnish loss information concerning all liability claims
brought against Contractor (or any other insured under Contractor's required policies), that may affect the amount of liability insurance available for the
benefit and protection of Dakota County under this section. Such loss information shall include such specifics and be in such form as Dakota County may
reasonably require.
10.Release and Waiver. Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage, loss or
injury to the property interests of Contractor. Contractor hereby releases Dakota County, its officers, employees, agents, and others acting on their behalf,
from all claims, and all liability or responsibility to Contractor, and to anyone claiming through or under Contractor, by way of subrogation or otherwise, for
any loss of or damage to Contractor's business or property caused by fire or other peril or event, even if such fire or other peril or event was caused in whole
or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the terms hereof, or by anyone for whom such
party may be responsible.
Contractor agrees to effect such revision of any property insurance policy as may be necessary in order to permit the release and waiver of
subrogation agreed to herein. Contractor shall, upon the request of Dakota County, promptly provide a Certificate of Insurance, or other form of evidence
as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision is present;
and/or, if so requested by Dakota County, Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies).
K/CM/Exh/Insure-No-Prof-Liability-CM.doc Revised: 10/07
City Council | Wednesday, December 6, 2023 | Page 60 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor, City Council, and City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Joint Powers Agreement to Provide Recycling Services
INTRODUCTION
The City Council is asked to approve an amended Joint Powers Agreement (JPA) which allows
the City to continue to utilize a shared recycling position with the Cities of West Saint Paul,
South Saint Paul, Sunfish Lake and Lilydale.
BACKGROUND
The City Council approved a JPA in January, 2017 to partner with the Cities of West Saint Paul
and South Saint Paul to provide recycling services to the community. In 2018 the existing JPA
was amended to include Sunfish Lake and in 2019 to include Lilydale.
With the recycling coordinator position and Dakota County grant application evolving over the
past few years, staff has worked to amend the existing JPA to reflect the current practices.
Attachment: Redline Version Joint Powers Agreement to Provide Recycling Services
Joint Powers Agreement to Provide Recycling Services
BUDGET IMPACT
Funding has been included in the FY2024 preliminary budget.
RECOMMENDATION
Staff recommends that the City Council authorize the Mayor and City Clerk, to act as the
authorized signer, to execute the Amended Joint Powers Agreement to Provide Recycling
Services.
ACTION REQUIRED
If the Council concurs, it should, by motion, approve the attached AMENDED JOINT
POWERS AGREEMENT TO PROVIDE RECYCLING SERVICES to be executed by the
Mayor and City Clerk. This action requires a simple majority vote.
City Council | Wednesday, December 6, 2023 | Page 61 of 248 5e
Page 1 of 7
Page 1 of 7
JOINT POWERS AGREEMENT
TO PROVIDE RECYCLING SERVICES
THIS AGREEMENT is made this _______ day of ___________ 2020 2023 by and among the
Cities of WEST ST. PAUL, SOUTH ST. PAUL, MENDOTA HEIGHTS, SUNFISH LAKE
and LILYDALE (hereinafter individually referred to as a “City” and collectively referred to as
the "Cities").
WHEREAS, Metropolitan counties are responsible for waste management policy and programs
pursuantprograms pursuant to Minn. Stat. §115A.551; and
WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the
County to have a solid waste abatement program that is consistent with the Dakota County Solid
Waste Master Plan (Master Plan); and
WHEREAS, the Dakota County Solid Waste Master Plan (Master Plan) governs all solid waste
management in the County pursuant to Minn. Stat. § 115A.46; and
WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively
exercise any power common to the contracting parties; and
WHEREAS, the County and the Municipality are governmental units as that term is defined in
Minn. Stat. § 471.59;
NOW, THEREFORE, in consideration of the mutual promises and benefits the Cities shall
derive from this Agreement, the Cities hereby enter into this Agreement for the purposes stated
herein.
1.AUTHORITY. This Agreement is entered pursuant to Minnesota Statute § 471.59.
2.PURPOSE. The purpose of this Agreement is to provide recycling services for the
Cities.
3.WASTE ABATEMENT PROGRAM SERVICE. The City of West St. Paul shall
implement a waste abatement program (“Program”) as described in the Dakota County
Community Waste Abatement Grant Application (“Application”) for itself and the Cities
of South St. Paul, Mendota Heights, Sunfish Lake and Lilydale, attached hereto as
Attachment A.
If either the City of South St. Paul, Mendota Heights, Sunfish Lake, or Lilydale desire
additional waste abatement services outside of those described in the Application, the
City desiring the additional service(s) may enter into a separate agreement with West St.
Paul for those services and pay for those services with funds other than those awarded
under any waste abatement grant.
4.FINANCE.
City Council | Wednesday, December 6, 2023 | Page 62 of 248
Page 2 of 7
Page 2 of 7
A.The City of West St. Paul shall act as the fiscal agent for the Cities and shall
maintain a separate fund for the purpose of operating the Program. The City of
West St. Paul is authorized to pay Program expenses and receive reimbursements.
For each calendar year of the Program, the City of West St. Paul, following
review and consultation with the other Cities, shall submit an application on
behalf of the four Cities for a Dakota County Community Waste Abatement
Grant.
B.The City of West St. Paul shall submit a reimbursement request that complies
with the Dakota County Community Waste Abatement Grant Program Guidelines
and Application and in the manner set forth in the COMMUNITY WASTE
ABATEMENT 2023 GRANT AGREEMENT between Dakota County and the
Cities.
B.C. The City of West St. Paul shall purchase equipment and supplies for the Program
through procedures that are most beneficial to the Program. Contracts let and
purchases made shall conform to statutory requirements applicable to the Cities.
5.CONTRIBUTIONS OF FACILITIES AND FUNDS BY CITIES.
A.Each City shall determine which of its resources will be available to the Program,
including specifically any facilities, equipment, funds or personnel to be made
available for Program activities. As of the Effective Date, the Cities agree to a
Shared Recycling Coordinator for purposes of performing the Services. The Cities
shall use reasonable efforts to jointly resolve any work priority or performance
conflicts with respect to the Recycling Coordinator, and any conflicts that cannot
be resolved jointly will be resolved by West St. Paul in its reasonable discretion.
Each City will use reasonable efforts to provide a workspace with appropriate
office supplies and equipment to allow an environmental technician to fulfill the
requirements of the Program. The Cities agree the Recycling Coordinator in
charge ofoversees the Program and intends to primarily work out of the West St.
Paul City Hall three days a week and Mendota Heights City Hall two days a
week, with the option to work remotely or flex time as outlined in the City of
West St. Paul Personnel Policy or other as agreed to with the West St. Paul
Director of Parks, Recreation, and Environment. The Cities will cooperate to
establish a work schedule for the Coordinator .Coordinator.
B.For such time as the Recycling Coordinator services are shared under this
Agreement, the Recycling Coordinator will remain an employee of West St. Paul.
West St. Paul shall be solely responsible for the payment and provision of all
wages, employee benefits, workers’ compensation insurance, and the withholding
and payment of applicable payroll taxes relating to the Recycling Coordinator. As
an employee of the City of West St. Paul, theThe Recycling Coordinator will be
provided a West St. Paul city-issued laptop computer and phone. The Recycling
Coordinator shall follow all West St. Paul Information Technology policies.
City Council | Wednesday, December 6, 2023 | Page 63 of 248
Page 3 of 7
Page 3 of 7
A.If a City chooses to have the technician spend office time at their facility, that city
will provide a workspace with appropriate office supplies and equipment to allow
the technician to fulfill the requirements of the Program. The schedule of the
technician will be determined at a later date.
C.The Cities anticipatesintend that the Program will be fully funded by Dakota
County with some City in-kind waste diversion activity or funding by each City
as a percentage match determined by the County to the County’s funding. This
funding will support 0.825 FTE of the Recycling Coordinator’s time. To meet
their respective environmental and sustainability goals, the cities of West St. Paul
and Mendota Heights will each equally contribute additional funds to support the
remaining 0.175 FTE of the Recycling Coordinators time. Together, the Dakota
County grant and contributions from the cities of West St. Paul and Mendota
Heights will support 1.0 FTE.
B.D. The Cities will attempt to operate within the funding provided by Dakota County,
but it is feasible that the costs to operate the Program could potentially be higher
than the funding provided. In the case of a funding shortage, Cities shall make up
the funding deficit in the below manner for each situation described:
1)If costs are higher than funding: West St. Paul shall alert the Cities as
soon as it is aware that the potential exists for a funding shortage and shall
attempt to make modifications to the services that still meet the
requirements of the Program to offset the shortage prior to the shortage
occurring. If measures cannot be taken to address the shortage, the
shortage shall be made up by the Cities according to the grant funding
percentage allocated to or on behalf of each City in relation to the total
grant funding received by the Cities (as determined by the County’s grant
funding allocation model).
1)
2)
3)2)If a City doesn’t provide its in-kind waste diversion activity or funds or
accurately report it to West St. Paul by required deadlines in accordance
with County requirements, t: That City shall be responsible for any
funding shortage associated with its lack of reporting or failure to provide
its in-kind waste diversion.
C.The Recycling Coordinator in charge of the Program will be housed in either
West St. Paul City Hall or Mendota Heights City Hall. The West St. Paul City
Clerk will supervise the Recycling Coordinator with input from designated
supervisory contacts in South St. Paul, Mendota Heights, Sunfish Lake and
Lilydale.
6.PERSONNEL. The City of West St. Paul shall establish standards and qualifications for
its personnel. West St. Paul’s Recycling Services personnel shall be deemed employees
of the City of West St. Paul, not of the other member Cities. West St. Paul personnel
City Council | Wednesday, December 6, 2023 | Page 64 of 248
Page 4 of 7
Page 4 of 7
shall be responsible for carrying out the Program and the terms and conditions of the
Application and any resulting grant. The West St. Paul Director of Parks, Recreation, and
Environment will supervise the Recycling Coordinator with input from designated
supervisory contacts in South St. Paul, Mendota Heights, Sunfish Lake, and Lilydale.
7.INSURANCE AND INDEMNIFICATION.
A.General Liability Insurance. Each individual City agrees to maintain in force
comprehensive general liability insurance equal to or greater than the maximum
liability for tort claims under Minn. Stat. § 466.04. Each City shall maintain
public liability insurance coverage on the Public Resources made available for the
Program. If any City is notified that its insurance is cancelled, it will immediately
notify the other Cities in writing. If any City is unable to obtain or keep in force at
least the minimum coverage required by this paragraph, any City may withdraw
from this Agreement after giving the other member Cities at least thirty (30) days
written notice of its intent to withdraw. Insurance Coverage does not waive any
of the Cities’ protections under Chapter 466 of the Minnesota Statutes.
B.Workers' Compensation Insurance. Each City shall be responsible for injuries to
or death of its own employees. Each City shall maintain workers' compensation
coverage or self-insurance coverage, covering its own employees while they are
providing services pursuant to this agreement. Each City waives the right to sue
any other City for any workers' compensation benefits paid to its own employee
or their dependents, even if the injuries were caused wholly or partially by the
negligence of any other City or its officers, employees or agents.
B.
C.Indemnification. .. Each party agrees to defend, indemnify and hold harmless
(including reasonable attorney’s fees) the other party, its officials, officers, agents
and employees from any liability, claims, demands, damages, personal injury,
costs, judgments or expenses arising from any act or omission of the
indemnifying party relating to the Project. Neither party shall be required to pay
to the other party any amount as indemnification under this Agreement, whether
arising pursuant to this Agreement, expressly, by operation of law or otherwise, in
excess of the limits of liability applicable to the indemnifying party under
Minnesota Statutes, Chapter 466, or in the event that Minnesota Statutes, Chapter
466 does not apply, the maximum amount of insurance coverage available to the
indemnifying party. In those instances in which a party is directly liable for
damages as well as for indemnification to the other party, the combined liability
of the indemnifying party shall not exceed the limits of liability under Minnesota
Statutes, Chapter 466 or, in the event that Minnesota Statutes, Chapter 466 does
not apply, the maximum amount of insurance coverage available to the
indemnifying party. The Cities agree that liability under this Agreement is
controlled by Minnesota Statute § 471.59, subdivision 1a, and that the total
liability for the participating cities shall not exceed the limits on governmental
liability for a single entity of government as specified in Minnesota Statute
City Council | Wednesday, December 6, 2023 | Page 65 of 248
Page 5 of 7
Page 5 of 7
§466.04, subdivision 1. To the extent the services provided represent a joint
undertaking of the parties, the total liability of the parties shall not exceed the
liability limit of a single governmental unit as provided in Minnesota Statutes,
section 471.59, subdivision 1a. Neither party agrees to accept liability for the acts
or omissions of the other party.
The Cities agree to indemnify and hold harmless each other and each other's
respective employees, trustees, directors, officers, subcontractors, agents or other
members of its workforce, each of the foregoing referred to as "indemnified
party," against all actual and direct losses suffered by the indemnified party and
all liability to third parties arising from or in connection with any breach of this
Agreement or from any negligence or wrongful acts or omissions by the
indemnifying party or its employees, trustees, directors, officers, subcontractors,
agents or other members of its workforce in connection with the indemnifying
party's performance under this Agreement.
Accordingly, on demand, the indemnifying party agrees to reimburse the
indemnified party for any and all actual and direct losses, liabilities, lost profits,
fines, penalties, costs or expenses (including reasonable attorneys' fees) which
may for any reason be imposed upon any indemnified party by reason of any suit,
claim, action, proceeding or demand by any third party that results from the
indemnifying party's breach of any provision of this Agreement or from any
negligence or wrongful acts or omissions by the indemnifying party or its
employees, trustees, directors, officers, subcontractors, agents or other members
of its workforce in connection with the indemnifying party's performance under
this Agreement.
The Cities agree that liability under this Agreement is controlled by Minnesota
Statute § 471.59, subdivision 1a, and that the total liability for the participating
cities shall not exceed the limits on governmental liability for a single entity of
government as specified in Minnesota Statute § 466.04, subdivision 1.
8.DURATION.
A.This Agreement shall commence as of the date of the last party to execute it and
shall be on-going as provided herein.
A.B.Any City may withdraw from this Agreement on December 31 of any year.
Written notice of termination must be given to the other Cities at least ninety (90)
days prior thereto.
C.Upon a City's withdrawal from the Agreement or termination of the Agreement,
any resources will be promptly returned to the City that provided a resource to the
Program.
B.D. In the event of written notification to withdraw, the remaining Cities shall meet to
consider modifying the Agreement to continue without the withdrawing City or to
terminate.
City Council | Wednesday, December 6, 2023 | Page 66 of 248
Page 6 of 7
Page 6 of 7
9.PRIOR AGREEMENTS SUPERSEDED. This Agreement supersedes and repeals all
prior agreements among the Cities related to the recycling service. Any amendments to
this Agreement must be in writing and executed by both parties.
10.APPLICABLE LAW. This Agreement shall be interpreted under the laws of
Minnesota.
12.NOTICES. Any notices required under this Agreement must be personally delivered or
mailed to:
City of West St. Paul
Eric Weiss, Director of Parks, Recreation, and Environment
1616 Humboldt Ave
West St. Paul, MN 55118
City of South St. Paul
Monika Miller, Associate Planner
125 3rd Avenue N
South St. Paul, MN 55075
City of Mendota Heights
Meredith Lawrence, Parks and Recreation Manager
1101 Victoria Curve
Mendota Heights, MN 55118
City of Sunfish Lake
Christy Wilcox, City Clerk/Administrator
423 19th Avenue North
South St. Paul, MN 55075
City of Lilydale
Mary Schultz, City Administrator/City Clerk/Treasurer
1011 Sibley Memorial Hwy
Lilydale, MN 55118
INSERT CONTACTS AND ADDRESSES FOR EACH PARTY
13.SEVERABILITY. Should any part of this Agreement be deemed illegal or non-binding
by a court of law, the remainder of the Agreement shall remain in effect.
IN WITNESS WHEREOF, the Cities hereto have caused this Agreement to be executed by
their respective duly authorized officers.
Dated: ____________________ CITY OF WEST ST. PAUL
City Council | Wednesday, December 6, 2023 | Page 67 of 248
Page 7 of 7
Page 7 of 7
BY:
David J. NapierIts, Mayor
AND
Ryan SchroederIts, City Manager
Dated: ___________________ CITY OF SOUTH ST. PAUL
BY:
Its Mayor
AND
Its City ClerkManager
Dated: _____________________ CITY OF MENDOTA HEIGHTS
BY:
Its Mayor
AND
Its City Clerk
Dated: ___________________ CITY OF SUNFISH LAKE
BY:
Its Mayor
AND
Its City Clerk
Dated: ___________________ CITY OF LILYDALE
BY:
Its Mayor
AND
Its City Clerk
City Council | Wednesday, December 6, 2023 | Page 68 of 248
JOINT POWERS AGREEMENT
TO PROVIDE RECYCLING SERVICES
THIS AGREEMENT is made this _______ day of ___________ 2023 by and among the Cities
of WEST ST. PAUL, SOUTH ST. PAUL, MENDOTA HEIGHTS, SUNFISH LAKE and
LILYDALE (hereinafter individually referred to as a “City” and collectively referred to as the
"Cities").
WHEREAS, Metropolitan counties are responsible for waste management policy and programs
pursuant to Minn. Stat. §115A.551; and
WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the
County to have a solid waste abatement program that is consistent with the Dakota County Solid
Waste Master Plan (Master Plan); and
WHEREAS, the Dakota County Solid Waste Master Plan (Master Plan) governs all solid waste
management in the County pursuant to Minn. Stat. § 115A.46; and
WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively
exercise any power common to the contracting parties; and
WHEREAS, the County and the Municipality are governmental units as that term is defined in
Minn. Stat. § 471.59;
NOW, THEREFORE, in consideration of the mutual promises and benefits the Cities shall
derive from this Agreement, the Cities hereby enter into this Agreement for the purposes stated
herein.
1.AUTHORITY. This Agreement is entered pursuant to Minnesota Statute § 471.59.
2.PURPOSE. The purpose of this Agreement is to provide recycling services for the
Cities.
3.WASTE ABATEMENT PROGRAM SERVICE. The City of West St. Paul shall
implement a waste abatement program (“Program”) as described in the Dakota County
Community Waste Abatement Grant Application (“Application”) for itself and the Cities
of South St. Paul, Mendota Heights, Sunfish Lake and Lilydale, attached hereto as
Attachment A.
If either the City of South St. Paul, Mendota Heights, Sunfish Lake, or Lilydale desire
additional waste abatement services outside of those described in the Application, the
City desiring the additional service(s) may enter into a separate agreement with West St.
Paul for those services and pay for those services with funds other than those awarded
under any waste abatement grant.
4.FINANCE.
City Council | Wednesday, December 6, 2023 | Page 69 of 248
A.The City of West St. Paul shall act as the fiscal agent for the Cities and shall
maintain a separate fund for the purpose of operating the Program. The City of
West St. Paul is authorized to pay Program expenses and receive reimbursements.
For each calendar year of the Program, the City of West St. Paul, following
review and consultation with the other Cities, shall submit an application on
behalf of the four Cities for a Dakota County Community Waste Abatement
Grant.
B.The City of West St. Paul shall submit a reimbursement request that complies
with the Dakota County Community Waste Abatement Grant Program Guidelines
and Application and in the manner set forth in the COMMUNITY WASTE
ABATEMENT 2023 GRANT AGREEMENT between Dakota County and the
Cities.
C.The City of West St. Paul shall purchase equipment and supplies for the Program
through procedures that are most beneficial to the Program. Contracts let and
purchases made shall conform to statutory requirements applicable to the Cities.
5.CONTRIBUTIONS OF FACILITIES AND FUNDS BY CITIES.
A.Each City shall determine which of its resources will be available to the Program,
including specifically any facilities, equipment, funds or personnel to be made
available for Program activities. As of the Effective Date, the Cities agree to a
Shared Recycling Coordinator for purposes of performing the Services. The Cities
shall use reasonable efforts to jointly resolve any work priority or performance
conflicts with respect to the Recycling Coordinator, and any conflicts that cannot
be resolved jointly will be resolved by West St. Paul in its reasonable discretion.
The Cities agree the Recycling Coordinator oversees the Program and intends to
primarily work out of the West St. Paul City Hall three days a week and Mendota
Heights City Hall two days a week, with the option to work remotely or flex time
as outlined in the City of West St. Paul Personnel Policy or other as agreed to
with the West St. Paul Director of Parks, Recreation, and Environment. The Cities
will cooperate to establish a work schedule for the Coordinator.
B.For such time as the Recycling Coordinator services are shared under this
Agreement, the Recycling Coordinator will remain an employee of West St. Paul.
West St. Paul shall be solely responsible for the payment and provision of all
wages, employee benefits, workers’ compensation insurance, and the withholding
and payment of applicable payroll taxes relating to the Recycling Coordinator.
The Recycling Coordinator will be provided a West St. Paul city-issued laptop
computer and phone. The Recycling Coordinator shall follow all West St. Paul
Information Technology policies.
C.The Cities anticipates that the Program will be fully funded by Dakota County
with some City in-kind waste diversion activity or funding by each City as a
percentage match determined by the County to the County’s funding. This
funding will support 0.825 FTE of the Recycling Coordinator’s time. To meet
their respective environmental and sustainability goals, the cities of West St. Paul
City Council | Wednesday, December 6, 2023 | Page 70 of 248
and Mendota Heights will each equally contribute additional funds to support the
remaining 0.175 FTE of the Recycling Coordinators time. Together, the Dakota
County grant and contributions from the cities of West St. Paul and Mendota
Heights will support 1.0 FTE.
D.The Cities will attempt to operate within the funding provided by Dakota County,
but it is feasible that the costs to operate the Program could potentially be higher
than the funding provided. In the case of a funding shortage, Cities shall make up
the funding deficit in the below manner for each situation described:
1)If costs are higher than funding: West St. Paul shall alert the Cities as
soon as it is aware that the potential exists for a funding shortage and shall
attempt to make modifications to the services that still meet the
requirements of the Program to offset the shortage prior to the shortage
occurring. If measures cannot be taken to address the shortage, the
shortage shall be made up by the Cities according to the grant funding
percentage allocated to or on behalf of each City in relation to the total
grant funding received by the Cities (as determined by the County’s grant
funding allocation model).
2)If a City doesn’t provide its in-kind waste diversion activity or funds or
accurately report it to West St. Paul by required deadlines in accordance
with County requirements, that City shall be responsible for any funding
shortage associated with its lack of reporting or failure to provide its in-
kind waste diversion.
6.PERSONNEL. The City of West St. Paul shall establish standards and qualifications for
its personnel. West St. Paul’s Recycling Services personnel shall be deemed employees
of the City of West St. Paul, not of the other member Cities. West St. Paul personnel
shall be responsible for carrying out the Program and the terms and conditions of the
Application and any resulting grant. The West St. Paul Director of Parks, Recreation, and
Environment will supervise the Recycling Coordinator with input from designated
supervisory contacts in South St. Paul, Mendota Heights, Sunfish Lake, and Lilydale.
7.INSURANCE AND INDEMNIFICATION.
A.General Liability Insurance. Each individual City agrees to maintain in force
comprehensive general liability insurance equal to or greater than the maximum
liability for tort claims under Minn. Stat. § 466.04. Each City shall maintain
public liability insurance coverage on the Public Resources made available for the
Program. If any City is notified that its insurance is cancelled, it will immediately
notify the other Cities in writing. If any City is unable to obtain or keep in force at
least the minimum coverage required by this paragraph, any City may withdraw
from this Agreement after giving the other member Cities at least thirty (30) days
written notice of its intent to withdraw. Insurance Coverage does not waive any
of the Cities’ protections under Chapter 466 of the Minnesota Statutes.
B.Workers' Compensation Insurance. Each City shall be responsible for injuries to
City Council | Wednesday, December 6, 2023 | Page 71 of 248
or death of its own employees. Each City shall maintain workers' compensation
coverage or self-insurance coverage, covering its own employees while they are
providing services pursuant to this agreement. Each City waives the right to sue
any other City for any workers' compensation benefits paid to its own employee
or their dependents, even if the injuries were caused wholly or partially by the
negligence of any other City or its officers, employees or agents.
C.Indemnification. Each party agrees to defend, indemnify and hold harmless
(including reasonable attorney’s fees) the other party, its officials, officers, agents
and employees from any liability, claims, demands, damages, personal injury,
costs, judgments or expenses arising from any act or omission of the
indemnifying party relating to the Project. Neither party shall be required to pay
to the other party any amount as indemnification under this Agreement, whether
arising pursuant to this Agreement, expressly, by operation of law or otherwise, in
excess of the limits of liability applicable to the indemnifying party under
Minnesota Statutes, Chapter 466, or in the event that Minnesota Statutes, Chapter
466 does not apply, the maximum amount of insurance coverage available to the
indemnifying party. In those instances in which a party is directly liable for
damages as well as for indemnification to the other party, the combined liability
of the indemnifying party shall not exceed the limits of liability under Minnesota
Statutes, Chapter 466 or, in the event that Minnesota Statutes, Chapter 466 does
not apply, the maximum amount of insurance coverage available to the
indemnifying party. The Cities agree that liability under this Agreement is
controlled by Minnesota Statute § 471.59, subdivision 1a, and that the total
liability for the participating cities shall not exceed the limits on governmental
liability for a single entity of government as specified in Minnesota Statute
§466.04, subdivision 1. To the extent the services provided represent a joint
undertaking of the parties, the total liability of the parties shall not exceed the
liability limit of a single governmental unit as provided in Minnesota Statutes,
section 471.59, subdivision 1a. Neither party agrees to accept liability for the acts
or omissions of the other party.
8.DURATION.
A.This Agreement shall commence as of the date of the last party to execute it and
shall be on-going as provided herein.
B.Any City may withdraw from this Agreement on December 31 of any year.
Written notice of termination must be given to the other Cities at least ninety (90)
days prior thereto.
C.Upon a City's withdrawal from the Agreement or termination of the Agreement,
any resources will be promptly returned to the City that provided a resource to the
Program.
D.In the event of written notification to withdraw, the remaining Cities shall meet to
consider modifying the Agreement to continue without the withdrawing City or to
terminate.
City Council | Wednesday, December 6, 2023 | Page 72 of 248
9.PRIOR AGREEMENTS SUPERSEDED. This Agreement supersedes and repeals all
prior agreements among the Cities related to the recycling service. Any amendments to
this Agreement must be in writing and executed by both parties.
10.APPLICABLE LAW. This Agreement shall be interpreted under the laws of
Minnesota.
12.NOTICES. Any notices required under this Agreement must be personally delivered or
mailed to:
City of West St. Paul
Eric Weiss, Director of Parks, Recreation, and Environment
1616 Humboldt Ave
West St. Paul, MN 55118
City of South St. Paul
Monika Miller, Associate Planner
125 3rd Avenue N
South St. Paul, MN 55075
City of Mendota Heights
Meredith Lawrence, Parks and Recreation Manager
1101 Victoria Curve
Mendota Heights, MN 55118
City of Sunfish Lake
Christy Wilcox, City Clerk/Administrator
423 19th Avenue North
South St. Paul, MN 55075
City of Lilydale
Mary Schultz, City Administrator/City Clerk/Treasurer
1011 Sibley Memorial Hwy
Lilydale, MN 55118
13.SEVERABILITY. Should any part of this Agreement be deemed illegal or non-binding
by a court of law, the remainder of the Agreement shall remain in effect.
IN WITNESS WHEREOF, the Cities hereto have caused this Agreement to be executed by
their respective duly authorized officers.
Dated: ____________________ CITY OF WEST ST. PAUL
BY:
Its Mayor
City Council | Wednesday, December 6, 2023 | Page 73 of 248
AND
Its City Manager
Dated: ___________________ CITY OF SOUTH ST. PAUL
BY:
Its Mayor
AND
Its City Clerk
Dated: _____________________ CITY OF MENDOTA HEIGHTS
BY:
Its Mayor
AND
Its City Clerk
Dated: ___________________ CITY OF SUNFISH LAKE
BY:
Its Mayor
AND
Its City Clerk
Dated: ___________________ CITY OF LILYDALE
BY:
Its Mayor
AND
Its City Clerk
City Council | Wednesday, December 6, 2023 | Page 74 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
Nancy Bauer, City Clerk
SUBJECT: Resolution 2023-92 Reappointments to Advisory Commissions
INTRODUCTION
The City’s Advisory Commissions include the Planning Commission, Parks and Recreation
Commission, Airport Relations Commission and Natural Resources Commission. Members of
city advisory commissions are appointed by the city council.
BACKGROUND
The following advisory commission members have January 31, 2024 expiring terms, are eligible
for reappointment and have expressed their interest in serving again with their respective
commissions:
Planning Commission: Patrick Corbett and Jason Stone
Airport Relations Commission: William Dunn, David Sloan and Arvind Sharma
Natural Resources Commission: Lori Knosalla and Ted McCaslin
Parks and Recreation Commission: Michael Toth and Jaffrey Blanks
It is noted that due to the resignation of Nissa Tupper from the Natural Resources Commission, an
open position exists. The city council and staff will conduct the recruitment process—accepting
applications and interviewing candidates during December and January; with the city council
confirming new appointments at their January 23, 2024 meeting.
BUDGET IMPACT
N/A
ACTION REQUESTED
If the city council concurs, it should, by motion approve Resolution 2023-92, Reappointing
Advisory Commission Members.
City Council | Wednesday, December 6, 2023 | Page 75 of 248 5f
City Council | Wednesday, December 6, 2023 | Page 76 of 248
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-92
REAPPONTING COMMISSIONERS TO CITY ADVISORY COMMISSIONS
WHEREAS, the City Council of the City of Mendota Heights benefits from the active
participation of citizens in representing the City on boards and commissions; and
WHEREAS, the Planning Commission serves as an advisory body to the City Council.
They advise the City Council on matters pertaining to comprehensive planning, amendments to
the zoning code, conditional use permits, wetlands permits, and development plans; and
WHEREAS, the Airport Relations Commission serves as an advisory body to the City
Council. They advise the Council on matters pertaining to airport noise and operations at the
Minneapolis-St. Paul International Airport (MSP); and
WHEREAS, the Natural Resources Commission serves as an advisory body to the City
Council. They advise the Council on matters pertaining to natural resources, sustainability,
environmental and climate stewardship; and
WHEREAS, the Parks and Recreation Commission serves as an advisory body to the
City council. They advise the council on matters pertaining to the acquisition, development and
improvement of the city’s parks and recreational facilities and on the establishment of rules and
regulations for use and management of city parks; and
WHEREAS, the City Council recognizes the excellent service provided by current
advisory commission members Patrick Corbett and Jason Stone of the Planning Commission;
David Sloan, Arvind Sharma and William Dunn of the Airport Relations Commission; Lori
Knosalla and Ted McCaslin of the Natural Resources Commission and Jaffrey Blanks and
Michael Toth of the Parks and Recreation Commission.
NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that
it hereby reappoints the following residents to city advisory commissions with terms expiring as
indicated:
Planning Patrick Corbett January 31, 2027
Planning Jason Stone January 31, 2027
Airport Relations David Sloan January 31, 2026
Airport Relations William Dunn January 31, 2026
Airport Relations Arvind Sharma January 31, 2028
Parks and Recreation Jaffrey Blanks January 31, 2027
Parks and Recreation Michael Toth January 31, 2027
Natural Resources Lori Knosalla January 31, 2027
Natural Resources Ted McCaslin January 31, 2027
City Council | Wednesday, December 6, 2023 | Page 77 of 248
Adopted by the Mendota Heights City Council this 6th day of December, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
______________________________
Stephanie B. Levine, Mayor
ATTEST:
Nancy Bauer, City Clerk
City Council | Wednesday, December 6, 2023 | Page 78 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor and City Council, City Administrator
FROM: Nancy Bauer, City Clerk
SUBJECT: Approve 2024 Schedule of City Council Meeting Dates
INTRODUCTION
City code provides that meetings of the city council shall be held on the first and third Tuesdays of each
month. If conflicts such as holidays occur on a regular city council meeting day, the council may
reschedule a meeting to a different day.
BACKGROUND
City Council is asked to review and approve the 2024 schedule of City Council meeting dates as listed
below. Meeting dates with conflicts are noted along with the rescheduled date.
Meeting Date Rescheduled From Reason
January 9 January 2 Christmas and New Year’s
holidays January 23 January 16
February 6
February 20
March 6 March 5 Presidential Primary
March 19
April 2
April 16
May 7
May 21
June 4
June 18
July 2
July 16
August 7 August 6 Night to Unite
August 20
September 3
September 17
October 1
October 15
November 6 November 5 General Election
November 19
December 3
December 17
REQUESTED ACTION
The City Council should approve the 2024 City Council meeting dates.
City Council | Wednesday, December 6, 2023 | Page 79 of 248 5g
City Council | Wednesday, December 6, 2023 | Page 80 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor, City Council, and City Administrator
FROM: Nancy Bauer, City Clerk
SUBJECT: Resolution 2023-91 Designating Polling Locations
INTRODUCTION
The City Council is asked to designate polling locations for 2024 elections.
BACKGROUND
MN State Statutes § 204B.16, Subd. 1, states the governing body of each municipality must
designate by resolution a polling location for each election precinct. Staff requests that council
adopt a resolution designating polling places for the election precincts. These have been
designated polling places in the past, so there are no changes for the 2024 elections.
DISCUSSION
Staff recommends council designate the following polling places:
Precinct 1 Somerset Elementary School 1355 Dodd Road
Precinct 2 Two Rivers High School 1897 Delaware Avenue
Precinct 3 Holy Family Catholic Church 1960 Lexington Avenue S
Precinct 4 St. Thomas Academy 949 Mendota Heights Road
Precinct 5 Friendly Hills Middle School 701 Mendota Heights Road
RECOMMENDATION
Staff recommends City Council adopt a resolution designating polling places for election
precincts.
ACTION REQUIRED
If the Council concurs, it should by motion adopt RESOLUTION 2023-91 DESIGNATING
POLLING LOCATIONS FOR ELECTIONS.
City Council | Wednesday, December 6, 2023 | Page 81 of 248 5h
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-91 RESOLUTION DESIGNATING POLLING LOCATIONS FOR ELECTIONS
WHEREAS, Minnesota State Statutes 204B.16, Subd. 1 requires the City Council to designate
polling locations; and
WHEREAS, changes to polling locations may be made if a polling place becomes unavailable
before the next election; and
WHEREAS, no changes are being recommend to the currently designated polling places.
NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that the
polling locations for voting precincts be designated as follows:
Precinct 1 Somerset Elementary School 1355 Dodd Road
Precinct 2 Two Rivers High School 1897 Delaware Avenue
Precinct 3 Holy Family Catholic Church 1960 Lexington Avenue S
Precinct 4 St. Thomas Academy 949 Mendota Heights Road
Precinct 5 Friendly Hills Middle School 701 Mendota Heights Road
BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized to designate a
replacement polling location meeting the requirements for any polling location designated in this
Resolution, if a site becomes unavailable for use by the City; and
AND BE IT FURTHER RESOLVED, that the City Clerk is directed to send a copy of this
resolution and any subsequent polling place designations to the Dakota County Elections Office.
Adopted by the City Council of the City of Mendota Heights this 6th day of December 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
ATTEST Stephanie B. Levine, Mayor
_________________________
Nancy Bauer, City Clerk
City Council | Wednesday, December 6, 2023 | Page 82 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor, City Council, and City Administrator
FROM: Krista Spreiter, Natural Resources Coordinator
SUBJECT: Accept Wetland Delineation Report for the Interstate Creek Project
INTRODUCTION
The Council is asked to approve a Wetland Conservation Act (WCA) Joint Water Resources
application for determination of wetland boundary for the Dakota County Interstate Valley Creek
project located within Valley Park, from Marie Avenue north to State Hwy 13.
BACKGROUND
The City Council of Mendota Heights is the Local Governmental Unit (LGU) that administers
Chapter 8420 of the Minnesota Wetland Conservation Act (WCA). A Wetland Delineation and
Determination Report and Joint Water Resources application has been submitted for the
proposed project located within Valley Park. The application was submitted by SEH Engineering
on behalf of the applicant, Dakota County, on October 26, 2023, and noticed on October 27,
2023.
The wetland delineation report identified one wetland basin (identified as Wetland 1) within the
three investigation areas, consisting of 2.5 acres, and classified as Type 2 (Fresh Wet Meadow)
and Type 3 (Shallow Marsh). Wetland 1 appears on both the National Wetland Inventory and the
Public Waters Inventory. The delineation was conducted as part of the proposed Interstate Valley
Creek Stabilization project.
The application and supporting documents were noticed to the members of the Technical
Evaluation Panel (TEP) and members of the public who requested notice on October 27, 2023.
No comments were received.
BUDGET IMPACT
None, this process is a judicial requirement of the City. If council accepts the report, a Notice of
Decision will be sent to TEP members and their respective agencies (Dakota County SWCD, MN
Board of Soil and Water Resources, Lower Mississippi River WMO, and the Army Corps of
Engineers), as well as the applicant and any members of the public that requested notice.
RECOMMENDATION
Staff recommends that City Council approve and accept the Wetland Delineation Report dated
October 2023 and Joint Water Resources application as submitted by Dakota County, and direct
staff to issue the Notice of Decision.
City Council | Wednesday, December 6, 2023 | Page 83 of 248 5i
ACTION REQUIRED
If the City Council wishes to enact the staff recommendation, it should pass a motion accepting
the Wetland Delineation Report and Joint Water Resources application, and authorize staff to
issue a Notice of Decision. This action requires a simple majority vote.
City Council | Wednesday, December 6, 2023 | Page 84 of 248
Wetland Delineation Report
Dakota County
Interstate Creek
Mendota Heights, Dakota County, MN
DAKOT 167782 | October 2023
October 25, 2023 RE: Interstate Creek
Mendota Heights, Dakota County, MN
Wetland Delineation Report
SEH No. DAKOT 167782 30.90
Tony Wotzka
Dakota County Capital Improvement & Greenways Administrator
14955 Galaxie Avenue
Apple Valley, MN 55124
Dear Tony Wotzka:
Please find enclosed the Wetland Delineation Report for the Interstate Creek project in the City of
Mendota Heights, Minnesota. This Report presents the results of the field delineation for wetlands
performed on October 4th, 2023, completed by Ashley Mack (CMWP 5262). The field delineation included
on-site identification, classification, and boundary determinations of wetland basins following the 1987
U.S. Army Corps of Engineers Wetlands Delineation Manual and Regional Supplement to the Corps of
Engineers Wetland Delineation Manual: Midwest Region (USACE 2010).
Thank you for the opportunity to provide wetland services to the Dakota County. Short Elliott Hendrickson
Inc. (SEH) is pleased to provide you with this information for your records and review. If you have any
questions, please contact me directly at 612.428.1965 or via e-mail at amack@sehinc.com.
Sincerely,
Ashley Mack, CMWP
Graduate Scientist
c: Krista Spreiter, City of Mendota Heights
X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek
City Council | Wednesday, December 6, 2023 | Page 86 of 248
Wetland Delineation Report
Interstate Creek
Prepared for:
Dakota County
14955 Galaxie Avenue
Apple Valley, MN 55124
Prepared by:
Short Elliott Hendrickson Inc.
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-3507
651.490.2000 | 800.325.2055 | 888.908.8166 fax | sehinc.com
The procedures described in this report and the field methods used constitute an official
wetland delineation in accordance with the 1987 U.S. Army Corps of Engineers Wetlands
Delineation Manual and applicable Regional Supplement.
The field delineation was completed by Ashley Mack. The methodology meets the standards
and criteria described in the manual, and conforms to the applicable standards and
regulations in force at the time the fieldwork was completed. The results reflect conditions
present at the time of the delineation.
I hereby certify that this report was prepared by me or under my direct supervision.
Prepared by: 10/23/2023
Ashley Mack, Graduate Scientist
Certified Minnesota Wetland Professional-In Training,
No. 5262
Date
Reviewed by: 10/25/2023
Rebecca Beduhn, Senior Scientist
Certified Minnesota Wetland Professional, No. 1243
Professional Wetland Scientist, No. 2758
Date
City Council | Wednesday, December 6, 2023 | Page 87 of 248
Project Name and/or Number: Interstate Creek
PART ONE: Applicant Information
If applicant is an entity (company, government entity, partnership, etc.), an authorized contact person must be identified. If the
applicant is using an agent (consultant, lawyer, or other third party) and has authorized them to act on their behalf, the agent’s
contact information must also be provided.
Applicant/Landowner Name: Dakota County Parks Department
Mailing Address: 14955 Galaxie Avenue, Apple Valley, MN 55124
Phone:
E-mail Address:
Authorized Contact (do not complete if same as above): Tony Wotzka, Capital Improvement &
Greenways Administrator
Mailing Address:
Phone: 952-891-7966
E-mail Address: Tony.wotzka@co.dakota.mn.us
Agent Name: Ashley Mack
Mailing Address: 3535 Vadnais Center Drive, St. Paul, Minnesota 55110
Phone: 612.428.1965
E-mail Address: amack@sehinc.com
PART TWO: Site Location Information
County: Dakota City/Township: Mendota Heights
Parcel ID and/or Address: 270230008012, 270230006010, 270230005010, 270370003020, 270230076011
Legal Description (Section, Township, Range): Sec. 23, T28N, R23W
Lat/Long (decimal degrees): 44.8913567° -93.1276218°
Attach a map showing the location of the site in relation to local streets, roads, highways.
Approximate size of site (acres) or if a linear project, length (feet): Approx. 9.75 acres
If you know that your proposal will require an individual Permit from the U.S. Army Corps of Engineers, you must provide the
names and addresses of all property owners adjacent to the project site. This information may be provided by attaching a list to
your application or by using block 25 of the Application for Department of the Army permit which can be obtained at:
http://www.mvp.usace.army.mil/Portals/57/docs/regulatory/RegulatoryDocs/engform_4345_2012oct.pdf
PART THREE: General Project/Site Information
If this application is related to a delineation approval, exemption determination, jurisdictional determination, or other
correspondence submitted prior to this application then describe that here and provide the Corps of Engineers project number.
Describe the project that is being proposed, the project purpose and need, and schedule for implementation and completion. The
project description must fully describe the nature and scope of the proposed activity including a description of all project elements
that effect aquatic resources (wetland, lake, tributary, etc.) and must also include plans and cross section or profile drawings
showing the location, character, and dimensions of all proposed activities and aquatic resource impacts.
City Council | Wednesday, December 6, 2023 | Page 88 of 248
Project Name and/or Number: Interstate Creek
PART FOUR: Aquatic Resource Impact 1 Summary
If your proposed project involves a direct or indirect impact to an aquatic resource (wetland, lake, tributary, etc.) identify each
impact in the table below. Include all anticipated impacts, including those expected to be temporary. Attach an overhead view map,
aerial photo, and/or drawing showing all of the aquatic resources in the project area and the location(s) of the proposed impacts.
Label each aquatic resource on the map with a reference number or letter and identify the impacts in the following table.
Aquatic Resource
ID (as noted on
overhead view)
Aquatic
Resource Type
(wetland, lake,
tributary etc.)
Type of Impact
(fill, excavate,
drain, or
remove
vegetation)
Duration of
Impact
Permanent (P)
or Temporary
(T)1
Size of Impact2
Overall Size of
Aquatic
Resource 3
Existing Plant
Community
Type(s) in
Impact Area4
County, Major
Watershed #,
and Bank
Service Area #
of Impact Area5
1If impacts are temporary; enter the duration of the impacts in days next to the “T”. For example, a project with a temporary access fill that
would be removed after 220 days would be entered “T (220)”.
2Impacts less than 0.01 acre should be reported in square feet. Impacts 0.01 acre or greater should be reported as acres and rounded to the
nearest 0.01 acre. Tributary impacts must be reported in linear feet of impact and an area of impact by indicating first the linear feet of impact
along the flowline of the stream followed by the area impact in parentheses). For example, a project that impacts 50 feet of a stream that is 6
feet wide would be reported as 50 ft (300 square feet).
3This is generally only applicable if you are applying for a de minimis exemption under MN Rules 8420.0420 Subp. 8, otherwise enter “N/A”.
4Use Wetland Plants and Plant Community Types of Minnesota and Wisconsin 3rd Ed. as modified in MN Rules 8420.0405 Subp. 2.
5Refer to Major Watershed and Bank Service Area maps in MN Rules 8420.0522 Subp. 7.
If any of the above identified impacts have already occurred, identify which impacts they are and the circumstances associated
with each:
PART FIVE: Applicant Signature
Check here if you are requesting a pre-application consultation with the Corps and LGU based on the information you have
provided. Regulatory entities will not initiate a formal application review if this box is checked.
By signature below, I attest that the information in this application is complete and accurate. I further attest that I possess the
authority to undertake the work described herein.
Signature: Date:
I hereby authorize Ashley Mack (SEH) to act on my behalf as my agent in the processing of this application and to furnish, upon
request, supplemental information in support of this application.
1 The term “impact” as used in this joint application form is a generic term used for disclosure purposes to identify
activities that may require approval from one or more regulatory agencies. For purposes of this form it is not meant to
indicate whether or not those activities may require mitigation/replacement.
10/25/2023
City Council | Wednesday, December 6, 2023 | Page 89 of 248
Project Name and/or Number: Interstate Creek
Attachment A
Request for Delineation Review, Wetland Type Determination, or
Jurisdictional Determination
By submission of the enclosed wetland delineation report, I am requesting that the U.S. Army Corps of Engineers, St. Paul District
(Corps) and/or the Wetland Conservation Act Local Government Unit (LGU) provide me with the following (check all that apply):
Wetland Type Confirmation
Delineation Concurrence. Concurrence with a delineation is a written notification from the Corps and a decision from the LGU
concurring, not concurring, or commenting on the boundaries of the aquatic resources delineated on the property. Delineation
concurrences are generally valid for five years unless site conditions change. Under this request alone, the Corps will not address
the jurisdictional status of the aquatic resources on the property, only the boundaries of the resources within the review area
(including wetlands, tributaries, lakes, etc.).
Preliminary Jurisdictional Determination. A preliminary jurisdictional determination (PJD) is a non-binding written indication
from the Corps that waters, including wetlands, identified on a parcel may be waters of the United States. For purposes of
computation of impacts and compensatory mitigation requirements, a permit decision made on the basis of a PJD will treat all
waters and wetlands in the review area as if they are jurisdictional waters of the U.S. PJDs are advisory in nature and may not be
appealed.
Approved Jurisdictional Determination. An approved jurisdictional determination (AJD) is an official Corps determination that
jurisdictional waters of the United States are either present or absent on the property. AJDs can generally be relied upon by the
affected party for five years. An AJD may be appealed through the Corps administrative appeal process.
In order for the Corps and LGU to process your request, the wetland delineation must be prepared in accordance with the 1987
Corps of Engineers Wetland Delineation Manual, any approved Regional Supplements to the 1987 Manual, and the Guidelines for
Submitting Wetland Delineations in Minnesota (2013).
http://www.mvp.usace.army.mil/Missions/Regulatory/DelineationJDGuidance.aspx
City Council | Wednesday, December 6, 2023 | Page 90 of 248
Contents
Letter of Transmittal
Certification
Joint Application Form for Activities Affecting Water Resources in Minnesota
Contents
1 Introduction ................................................................ 1
1.1 Site Description ...................................................................................... 1
2 Wetland Delineation ................................................... 1
2.1 Wetlands Definition ................................................................................. 1
2.2 Methodology ........................................................................................... 2
2.3 Hydrophytic/Wetland Vegetation ............................................................ 2
2.4 Hydric/Wetland Soils .............................................................................. 3
2.5 Hydrology ............................................................................................... 3
3 Results ....................................................................... 3
3.1 Wetland 1 ............................................................................................... 4
3.2 Regulatory Considerations ..................................................................... 4
4 Bibliography ............................................................... 6
List of Tables
Table 1 – Wetland and Aquatic Resource Characteristics ......................................... 4
List of Figures
Figure 1 – Site Location and Topography
Figure 2 – 2021 Aerial Photography
Figure 3 – Watersheds and Bank Service Areas
Figure 4 – National Wetlands Inventory (NWI)
Figure 5 – MNDNR Public Waters Inventory (PWI)
Figure 6 – Dakota County Soil Survey
Figure 7 – 2-Foot LiDAR Topography
Figure 8 – Wetland Delineation Results
City Council | Wednesday, December 6, 2023 | Page 91 of 248
List of Appendices
Appendix A Wetland Delineation Data Forms
Appendix B Site Photographs
Appendix C Climate Summary Data
City Council | Wednesday, December 6, 2023 | Page 92 of 248
Wetland Delineation Report
Interstate Creek
Prepared for Dakota County
1 Introduction
The purpose of this study was to investigate the project area, identify areas meeting the technical
criteria for wetlands, delineate the jurisdictional extent of the wetland basins, and classify the
wetland habitat the Interstate Creek project. The field delineation was completed by SEH staff,
Certified Minnesota Wetland Professional Ashley Mack. This field delineation will be the basis on
which wetland impacts will be assessed for future project work along the marked portions of
Interstate Creek.
This report describes the methodology and results of the field delineation performed on October
4th, 2023. Figures referred to in the text are included at the end of the report.
1.1 Site Description
The study area is located in the east ½ of Section 23 in Township 28 North, Range 23 West in
Mendota Heights, Dakota County, Minnesota as shown on Figure 1. Figure 2 shows the site on
a 2021 aerial photograph background. The approximately 9.75-acre site is located within Valley
Park. The site is located in the Lower Mississippi River Watershed Management Organization,
the Mississippi River – Twin Cities (#20) major watershed, and Bank Service Area (BSA) #9
(Figure 3).
The study area consists of a variety of upland and wetland plant communities. The wetland and
upland communities onsite are described in more detail in the following sections.
2 Wetland Delineation
2.1 Wetlands Definition
Wetlands are defined in federal Executive Order 11990 as follows:
“Those areas that are inundated or saturated by surface or ground water at a frequency and
duration sufficient to support, and that under normal circumstances do support, a prevalence
of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include
swamps, marshes, bogs, and similar areas.”
According to U.S. Army Corps of Engineers Wetlands Delineation Manual (USACE 1987) and the
Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Midwest Region
(USACE 2010), one positive indicator (except in certain situations) from each of the three
elements must be present to make a positive wetland determination, which are as follows:
•Greater than 50 percent dominance of hydrophytic plant species.
City Council | Wednesday, December 6, 2023 | Page 93 of 248
• Presence of hydric soil.
• The area is either permanently or periodically inundated, or soil is saturated to the surface
during the growing season of the dominant vegetation.
2.2 Methodology
2.2.1 Resource Review
Topographic maps, the U. S. Fish and Wildlife Service (USFWS) National Wetlands Inventory
(NWI) map, and the Minnesota Department of Natural Resources (MNDNR) Public Waters
Inventory (PWI) map, the Natural Resources Conservation Service (NRCS) Web Soil Survey
(USDA 2023) for Dakota County, the Dakota County hydric soils list, and LiDAR data were
reviewed prior to visiting the site to locate potential wetland habitats. Figure 4 is a copy of the
NWI map, Figure 5 is a copy of the PWI map, and Figure 6 is a copy of the NRCS Web Soil
Survey map. Figure 7 shows the site boundary on two-ft LiDAR contours and a digital elevation
model. These sources showed two (2) wetland areas that were investigated in greater detail
during the field delineation.
2.2.2 Field Procedures
The study area was examined on October 4th, 2023, for areas meeting the technical wetland
criteria per the U.S. Army Corps of Engineers Wetlands Delineation Manual (USACE 1987) and
the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Midwest
Region (USACE 2010).
The delineation procedures in the Corps Manual (i.e., the Routine Onsite Determination Method),
in combination with wetland indicators and guidance provided in the Regional Supplement, were
applied for this delineation. Where differences in the two documents occur, the Regional
Supplement takes precedence over the Corps Manual for applications in the Midwest Region
(USACE 2010).
Field notes, samples, and photographs were taken at representative locations in each wetland
basin, with data transect locations following spacing guidelines in the Regional Supplement. The
respective wetland and upland plots for each wetland were documented on Wetland
Determination Data Forms (Appendix A). Relevant photographs of the site and representative
sample locations are included in Appendix B; all other photographs will be retained on file at
SEH.
Wetland boundaries were located and marked with pin flags labeled with “WETLAND
BOUNDARY” to allow for field review. The locations of the delineated wetland boundaries were
collected with a sub-meter accuracy Global Positioning System (GPS) unit and mapped. The
results of the delineation are shown on Figure 8. The sample points noted identify where data
was collected.
2.3 Hydrophytic/Wetland Vegetation
Wetland plant species nomenclature follows the National Wetland Plant List (USACE 2016).
Identification was aided when necessary with field guides for the region. Vegetation was sampled
in nested circular plots: 5-ft radius for herbaceous species, 15-ft radius for shrubs, and 30-ft
radius for trees and vines.
City Council | Wednesday, December 6, 2023 | Page 94 of 248
2.4 Hydric/Wetland Soils
Soils were observed for hydric soil characteristics. Soils were examined in cores taken with a
Dutch auger. Soil profiles were observed at a depth necessary to confirm hydric soil
characteristics. Typical soil profile depths are typically within 18-24 inches below ground surface
to allow for: (1) observation of an adequate portion of the soil profile to determine
presence/absence of hydric soil characteristics; (2) observation of hydrology including depth to
the water table and saturated soils; and, (3) identification of disturbances (e.g., buried horizon,
plow line, etc.). Soil color determinations were made using Munsell Soil Color Charts (Gretag-
Macbeth 1994). Site soil characteristics were compared to those mapped and described in the
Soil Survey for Dakota County (USDA 2023). Hydric soil characteristics were compared to those
identified in the Midwest Regional Supplement (USACE 2010) and the most recent version of the
NRCS publication Field Indicators of Hydric Soils in the United States, Version 8.1 (USDA 2017).
2.5 Hydrology
Primary and secondary indicators of hydrology were identified in the field to determine the
presence or absence of wetland hydrology, as described in the Midwest Regional Supplement
(USACE 2010) and are listed in each wetland description. Subsurface wetland hydrology
indicators were examined using the soil cores and/or soil pits as deep as 24 inches.
2.5.1 Wetland Classification
Wetland classification follows the methods described in Wetlands and Deepwater Habitats of the
United States (Cowardin, et al. 1979) that is used by the USFWS NWI. The Circular 39
classification (Shaw and Fredine 1956) is also provided. Wetland classification is also provided
following Wetland Plants and Plant Communities of Minnesota & Wisconsin (Eggers and Reed
2014), which is used for classifying wetlands for permitting-related activities under the Minnesota
Wetland Conservation Act (WCA) and the USACE Final St. Paul District Policy for Wetland
Compensatory Mitigation in Minnesota (USACE 2009).
3 Results
At the time of the delineation, the active growing season for the area had not yet ended. The
Regional Supplement (USACE 2010) describes several criteria marking the end of the active
growing season, which includes woody deciduous species losing their leaves and/or the last
herbaceous plants ceasing flowering and their leaves becoming dry or brown.
The field delineation was conducted under normal precipitation conditions as compared to the
historical average for the region according to the Minnesota State Climatology Office
(Appendix C). Most of the vegetation was identifiable, including all dominant species.
One (1) wetland basin was identified, delineated, and classified (Figure 8). The Wetland
Determination Data Forms (Appendix A) indicate the dominant species of vegetation and the soil
and hydrologic characteristics at representative locations around each basin. Table 1 is a
summary of the size and classification of each wetland basin.
City Council | Wednesday, December 6, 2023 | Page 95 of 248
A summary description of each delineated wetland basin follows Table 1.
Table 1 – Wetland and Aquatic Resource Characteristics
Wetland
ID
Size
(acres)1
Eggers & Reed
Classification
Circular 39/
Cowardin
Classification
Surficial
Connectivity
1 2.2704 Fresh (Wet) Meadow Type 2 / PEM1B Adjacent to Interstate
Creek. 0.2660 Shallow Marsh Type 3 / PEM1C
1 Size includes areas of wetland within the area of investigation only. Wetlands may extend beyond the
limits of the area investigated and actual wetland size may be larger than that indicated.
3.1 Wetland 1
Summary of Wetland 1 Characteristics
Eggers and Reed Classification Fresh (wet) Meadow & Shallow Marsh
Cowardin Classification PEM1B & PEM1C
Circular 39 Classification Type 2 & 3
Size (acres) 2.5364
Surficial Connectivity Adjacent to Interstate Creek.
Data Forms 1-u/w
Wetland 1 is a fresh (wet) meadow and shallow marsh wetland community located on either side
of Interstate Creek (Figure 8). There is direct connectivity between the wetland and the creek.
The wetland vegetation is characterized by dominant reed canary grass (Phalaris arundinacea –
FACW) in the fresh (wet) meadow and hybrid cattail (Typha x glauca – OBL) in the shallow
marsh.
Soils at the wetland sample point met technical hydric soil indicators A11 – Depleted Below Dark
Surface and F3 – Depleted Matrix. The Dakota County soil survey identifies soils in this wetland
as predominantly hydric, consistent with field observations.
Secondary wetland hydrology indicators observed included D2 – Geomorphic Position and D5 –
FAC Neutral Test. Saturation was encountered at 20 inches below ground surface at the sample
point.
The wetland boundary placement was primarily based upon a topographic change and a change
in vegetation dominance. The transition to upland was marked by a gradual topographic rise and
decreased cover of reed canary grass and increased cover of common buckthorn (Rhamnus
cathartica – FAC). The surrounding upland areas were dominated by common buckthorn, box
elder (Acer negundo – FAC) and lesser burdock (Arctium minus – FACU). Soils at the upland
sample point met hydric soil indicators A11 and F3. The sample point was located within the
wetland transition area. Hydrology indicators were not observed in the upland.
3.2 Regulatory Considerations
Wetlands in the project area are regulated by agencies at the local, regional, state, and federal
levels including the USACE and the EPA at the federal level, the Minnesota Board of Water and
City Council | Wednesday, December 6, 2023 | Page 96 of 248
Soil Resources (BWSR) and the Minnesota Pollution Control Agency (MPCA) at the state level,
and the City of Mendota Heights at the local level. The City of Mendota Heights has accepted the
responsibility for the administration of the Minnesota Wetland Conservation Act (WCA) of 1991.
The MNDNR has responsibility for the administration of wetlands and watercourses identified in
the PWI.
Construction plans that propose any direct alteration or indirect impact to wetlands or
watercourses within the project area will require permits from the appropriate regulatory
agencies. Violation of wetland regulations can result in substantial civil and/or criminal penalties.
City Council | Wednesday, December 6, 2023 | Page 97 of 248
4 Bibliography
Cowardin, L. M., V. Carter, F. C. Golet, and E. T. LaRoe. 1979. Classification of Wetlands and
Deepwater Habitats of the United States. U.S. Fish and Wildlife Service. 131 pp.
Eggers, S. D., and D. M. Reed. 2014. Wetland Plants and Plant Communities of Minnesota and
Wisconsin – Version 3.2. U.S. Army Corps of Engineers, St. Paul District, St. Paul,
Minnesota.
Gretag-Macbeth. 1994. Munsell Soil Color Charts. Macbeth Division of Kollmorgen Instruments
Corporation, Newburgh, New York.
Lichvar, R.W., M. D.L. Banks, W.N. Kirchner, and N.C. Melvin. 2016.. The National Wetland Plant
List: wetland ratings. Phytoneuron 2016-30: 1-17. Published 28 April 2016. ISSN 2153
733X.
Minnesota Department of Natural Resources Public Waters Inventory [shape file]. (2014).
Minnesota Geospatial Commons. Available online: https://gisdata.mn.gov/. [October 2023].
Natural Resources Conservation Service Wetlands (WETS) Climate Tables. Agricultural Applied
Climate Information System (AgACIS). Available online: https://efotg.sc.egov.usda.gov.
Shaw, S. P., and C. G. Fredine. 1956. Wetlands of the United States. U.S. Fish and Wildlife
Service, Circular 39. 67 pp.
Soil Survey Staff, Natural Resources Conservation Service, United States Department of
Agriculture. Web Soil Survey. Available online. [October 2023].
U.S. Army Corps of Engineers. 1987. Corps of Engineers Wetlands Delineation Manual.
Technical Report Y-87-1. Waterways Experiment Station, Vicksburg, Mississippi.
U.S. Army Corps of Engineers. 1988. Wetland Evaluation Methodology for the North Central
United States. 97 pp. plus appendices.
U.S. Army Corps of Engineers. 2009. Final St. Paul District Policy for Wetland Compensatory
Mitigation in Minnesota.
U.S. Army Corps of Engineers. 2010. Regional Supplement to the Corps of Engineers Wetland
Delineation Manual: Midwest Region. 130 pp. plus appendices.
U.S. Army Corps of Engineers. 2013. Public Notice: Guidance for Submittal of Delineation
Reports to the St. Paul District Army Corps of Engineers and Wetland Conservation Act
Local Governmental Units in Minnesota. 21 pp. plus appendices.
U.S. Army Corps of Engineers. 2018. National Wetland Plant List Version 3.4. Available online.
[June/2020].
U.S. Department of Agriculture, Natural Resources Conservation Service. 2017. Field Indicators
of Hydric Soils in the United States, Version 8.1. L. M. Vasilas, G. W. Hurt, and C. V. Noble
(eds.). USDA, NRCS, in cooperation with the National Technical Committee for Hydric
Soils.
U.S. Department of Agriculture - Soil Conservation Service. 1991. Hydric Soils of the United
States. In cooperation with the National Technical Committee for Hydric Soils. USDA-SCS,
Washington, D.C.
U.S. Department of Agriculture - Soil Conservation Service, 1994. Keys to Soil Taxonomy.
Pocahontas Press, Inc., Blacksburg, Virginia.
City Council | Wednesday, December 6, 2023 | Page 98 of 248
U.S. Department of Agriculture - Soil Conservation Service. 1992. Midwestern Wetland Flora:
Field Office Guide to Plant Species. Midwest National Technical Center, Lincoln,
Nebraska.
U.S. Department of Agriculture - Web Soil Survey for Dakota County, Minnesota. 2023. National
Cooperative Soil Survey On-line Database. http://websoilsurvey.nrcs.usda.gov/app/.
City Council | Wednesday, December 6, 2023 | Page 99 of 248
Figures
Figure 1 – Site Location and Topography
Figure 2 – 2021 Aerial Photography
Figure 3 – Watersheds and Bank Service Areas
Figure 4 – National Wetlands Inventory (NWI)
Figure 5 – MNDNR Public Waters Inventory (PWI)
Figure 6 – Dakota County Soil Survey
Figure 7 – 2-Foot LiDAR Topography
Figure 8 – Wetland Delineation Results
City Council | Wednesday, December 6, 2023 | Page 100 of 248
SITE LOCATIONProject: DAKOT 167782
Figure
1
3535 VADNAIS CENTER DR.
ST. PAUL, MN 55110
PHONE: (651) 490-2000
FAX: (888) 908-8166
TF: (800) 325-2055
www.sehinc.com
INTERSTATE CREEKMap by: amack
Projection: NAD83 UTM ZONE 15N
Source: SEH, ESRI,
DAKOTA COUNTY, USGS,
USDA, MNDNR
Print Date: 10/18/2023
DAKOTA COUNTY, MINNESOTA
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek\GIS\Interstate Creek\Interstate Creek.aprx±0 0.25 0.5 Miles
Legend
Area of Investigation
Dakota County
Counties
City Council | Wednesday, December 6, 2023 | Page 101 of 248
2021 AERIAL IMAGERYProject: DAKOT 167782
Figure
2
3535 VADNAIS CENTER DR.
ST. PAUL, MN 55110
PHONE: (651) 490-2000
FAX: (888) 908-8166
TF: (800) 325-2055
www.sehinc.com
INTERSTATE CREEKMap by: amack
Projection: NAD83 UTM ZONE 15N
Source: SEH, ESRI,
DAKOTA COUNTY, USGS,
USDA, MNDNR
Print Date: 10/18/2023
DAKOTA COUNTY, MINNESOTA
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek\GIS\Interstate Creek\Interstate Creek.aprxRae Ct Deer Tr
ail
CtBoardwalk Ct
Adelin
e
Ct
Nina Ct WachtlerAveSutto n La
Deer
T
r
a
i
l P t
Barbara
C
t
Bachelor Ave
Douglas RdDiane RdEvergreen
K
n
Trai lR dST8
ST8
Marie
Ave Marie AveMarie Ave
§¨¦35E
§¨¦35E
§¨¦35E
§¨¦35E
±0 250 500 Feet
Legend
Area of Investigation
City Council | Wednesday, December 6, 2023 | Page 102 of 248
WATERSHEDSProject: DAKOT 167782
Figure
3
3535 VADNAIS CENTER DR.
ST. PAUL, MN 55110
PHONE: (651) 490-2000
FAX: (888) 908-8166
TF: (800) 325-2055
www.sehinc.com
INTERSTATE CREEKMap by: amack
Projection: NAD83 UTM ZONE 15N
Source: SEH, ESRI,
DAKOTA COUNTY, USGS,
USDA, MNDNR
Print Date: 10/18/2023
DAKOTA COUNTY, MINNESOTA
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek\GIS\Interstate Creek\Interstate Creek.aprxMississippi R
unknown
Minnesota R
Mississippi
River - Twin
Cities #20
Lower
Minnesota
River #33
Eagan Inver Grove Heights
Lilydale
Mendota
Mendota
Heights
Saint Paul
Sunfish Lake
West Saint
Paul
±0 0.25 0.5 Miles
Legend
Area of Investigation
Municipal Boundary
HUC08
MajorWatersheds
Minor Watersheds
City Council | Wednesday, December 6, 2023 | Page 103 of 248
NATIONAL WETLANDS INVENTORY (NWI)
Project: DAKOT 167782
Figure
4
3535 VADNAIS CENTER DR.
ST. PAUL, MN 55110
PHONE: (651) 490-2000
FAX: (888) 908-8166
TF: (800) 325-2055
www.sehinc.com
INTERSTATE CREEKMap by: amack
Projection: NAD83 UTM ZONE 15N
Source: SEH, ESRI,
DAKOTA COUNTY, USGS,
USDA, MNDNR
Print Date: 10/18/2023
DAKOTA COUNTY, MINNESOTA
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek\GIS\Interstate Creek\Interstate Creek.aprxRae Ct Deer Tr
ail
CtBoardwalk Ct
Adelin
e
Ct
Nina Ct WachtlerAveSutto n La
Deer
T
r
a
i
l P t
Barbara
C
t
Bachelor Ave
Douglas RdDiane RdEvergreen
K
n
Trai lR dST8
ST8
Marie
Ave Marie AveMarie Ave PUBGxPEM1APEM1CPABGx
PEM1CPFO1APEM1CPFO1A
P E M 1 A d PEM1AdPFO1A
§¨¦35E
§¨¦35E
§¨¦35E
§¨¦35E
±0 250 500 Feet
Legend
Area of Investigation
NWI Circular 39
Class
1 - Seasonally Flooded
Basin or Flat
3 - Shallow Marsh
4 - Deep Marsh
5 - Shallow Open Water
City Council | Wednesday, December 6, 2023 | Page 104 of 248
PUBLIC WATERS INVENTORY (PWI)Project: DAKOT 167782
Figure
5
3535 VADNAIS CENTER DR.
ST. PAUL, MN 55110
PHONE: (651) 490-2000
FAX: (888) 908-8166
TF: (800) 325-2055
www.sehinc.com
INTERSTATE CREEKMap by: amack
Projection: NAD83 UTM ZONE 15N
Source: SEH, ESRI,
DAKOTA COUNTY, USGS,
USDA, MNDNR
Print Date: 10/18/2023
DAKOTA COUNTY, MINNESOTA
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek\GIS\Interstate Creek\Interstate Creek.aprxRae Ct Deer Tr
ail
CtBoardwalk Ct
Adelin
e
Ct
Nina Ct WachtlerAveSutto n La
Deer
T
r
a
i
l P t
Barbara
C
t
Bachelor Ave
Douglas RdDiane RdEvergreen
K
n
Trai lR dST8
ST8
Marie
Ave Marie AveMarie Ave
§¨¦35E
§¨¦35E
§¨¦35E
§¨¦35E
19-104 W
±0 250 500 Feet
Legend
Area of Investigation
PWI Classification
Public Water Wetland
City Council | Wednesday, December 6, 2023 | Page 105 of 248
DAKOTA COUNTY SOIL SURVEYProject: DAKOT 167782
Figure
6
3535 VADNAIS CENTER DR.
ST. PAUL, MN 55110
PHONE: (651) 490-2000
FAX: (888) 908-8166
TF: (800) 325-2055
www.sehinc.com
INTERSTATE CREEKMap by: amack
Projection: NAD83 UTM ZONE 15N
Source: SEH, ESRI,
DAKOTA COUNTY, USGS,
USDA, MNDNR
Print Date: 10/19/2023
DAKOTA COUNTY, MINNESOTA
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek\GIS\Interstate Creek\Interstate Creek.aprxRae Ct
EagleRidgeRdDeer Tr
ail
CtBoardwalk Ct
Adelin
e
Ct
Nina Ct Wachtler AveSutto n La
Deer
T
r
a
i
l P t
Barbara
C
t
Bachelor Ave
Douglas RdDiane RdEvergreen
K
n
Trai lR dST8
Marie Ave
§¨¦35E
895B
39B2
1027
1027
540
611F
7D
313
313
313
313
155B
98
895C
895C
155C
155C
155C
W
344
344
344
857B
49B
49B
49B
49B
250
250
155E
155E
1902B
415C
415C
±
0 250 500 Feet
Legend
Area of Investigation
Hydric Soil Rating
Nonhydric
Predominantly
Nonhydric
Predominantly Hydric
Hydric
Map Unit Soil Series Hydric Rating
100A Copaston loam, 0 to 2 percent slopes 0
1027 Udorthents, wet 0
155B Chetek sandy loam, 3 to 8 percent slopes 0
155C Chetek sandy loam, 8 to 15 percent slopes 0
155E Chetek sandy loam, 15 to 25 percent slopes 0
1898F Etter-Brodale complex, 25 to 60 percent slopes 0
1902B Jewett silt loam, 1 to 6 percent slopes 0
250 Kennebec silt loam 0
313 Spillville loam, 0 to 2 percent slopes, occasionally flooded 10
344 Quam silt loam 95
39B2 Wadena loam, 2 to 6 percent slopes, eroded 0
411A Waukegan silt loam, 0 to 1 percent slopes 0
415C Kanaranzi loam, 6 to 12 percent slopes 0
49B Antigo silt loam, 1 to 8 percent slopes 0
540 Seelyeville muck 100
611F Hawick loamy sand, 20 to 40 percent slopes 0
7D Hubbard loamy sand, 12 to 18 percent slopes 0
857B Urban land-Waukegan complex, 1 to 8 percent slopes 0
861C Urban land-Kingsley complex, 3 to 15 percent slopes 0
895B Kingsley-Mahtomedi-Spencer complex, 3 to 8 percent slopes 0
895C Kingsley-Mahtomedi-Spencer complex, 8 to 15 percent slopes 0
98 Colo silt loam, occasionally flooded 95
W Water 0
City Council | Wednesday, December 6, 2023 | Page 106 of 248
2-FT LiDAR TOPOGRAPHYProject: DAKOT 167782
Figure
7
3535 VADNAIS CENTER DR.
ST. PAUL, MN 55110
PHONE: (651) 490-2000
FAX: (888) 908-8166
TF: (800) 325-2055
www.sehinc.com
INTERSTATE CREEKMap by: amack
Projection: NAD83 UTM ZONE 15N
Source: SEH, ESRI,
DAKOTA COUNTY, USGS,
USDA, MNDNR
Print Date: 10/19/2023
DAKOTA COUNTY, MINNESOTA
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek\GIS\Interstate Creek\Interstate Creek.aprxRae Ct
EagleRidgeRdDeer Tr
ail
CtBoardwalk Ct
Adelin
e
Ct
Nina Ct Wachtler AveSutt o n
L
a
Deer
Trail Pt
Bar
b
a
ra Ct
Bachelor
Ave
Douglas RdDiane RdEvergreen
K
n
TrailRdST8
Marie Ave
§¨¦35E
794786782778880
878846844
8148128108928168
0480
0 8708
5
8798
792818
808
850
842 882866848838860856854852850876874872828826824822868862830820890888912904916880 876870820818892884890
8
868728668088068048028668627727709 1 2
9 10
920
918
892
890 8848
6478
0
868790806802788
83
6
834852 832
8668408328708588348428
78 882914868826
8208208188968848628908868727769168668
6
4
856854856
8268 22894870 870868
850826
820
8 22
8 16 8948848748728 7286485885285284683884
0
83283
08108
1
2
8088
0
6802768766
±0 250 500 Feet
Legend
Area of Investigation
2-Ft Contours
City Council | Wednesday, December 6, 2023 | Page 107 of 248
DELINEATION RESULTSProject: DAKOT 167782
Figure
8
3535 VADNAIS CENTER DR.
ST. PAUL, MN 55110
PHONE: (651) 490-2000
FAX: (888) 908-8166
TF: (800) 325-2055
www.sehinc.com
INTERSTATE CREEKMap by: amack
Projection: NAD83 UTM ZONE 15N
Source: SEH, ESRI,
DAKOTA COUNTY, USGS,
USDA, MNDNR
Print Date: 10/19/2023
DAKOTA COUNTY, MINNESOTA
This map is neither a legally recorded map nor a survey map and is not intended to be used as one. This map is a compilation of records, information, and data gathered from various sources listed on this map and is to be used for reference purposes only. SEH does not warrant that the Geographic
Information System (GIS) Data used to prepare this map are error free, and SEH does not represent that the GIS Data can be used for navigational, tracking, or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The user of this
map acknowledges that SEH shall not be liable for any damages which arise out of the user's access or use of data provided.Path: X:\AE\D\DAKOT\167782\3-env-stdy-regs\30-env-doc\90-wetlands\Interstate Creek\GIS\Interstate Creek\Interstate Creek.aprxParkCirAdelin
e
Ct
Deer Tr
ail
CtBoardwalk Ct
Nina Ct WachtlerAvePark Place Dr
Douglas Rd
S utt o n
L
a
Deer
T
r
a
il P t
Barbara CtDiane RdBachelor Ave
Evergreen Kn
Trail
R dST8
Marie Ave
§¨¦35E
Wetland 1
2.2704
Acres
Wetland 1
0.266 Acres
1-u1-w
Sp-a
Sp-b
±0 250 500 Feet
Legend
Area of Investigation
Circular 39
Type 2
Type 3
Sample Point
Creek
City Council | Wednesday, December 6, 2023 | Page 108 of 248
Appendix A
Wetland Delineation Data Forms
City Council | Wednesday, December 6, 2023 | Page 109 of 248
Project/Site
Slope (%):
Are climatic/hydrologic conditions of the site typical for this time of the year?(If no, explain in remarks)
Are vegetation , soil significantly disturbed?
Are vegetation , soil naturally problematic?
SUMMARY OF FINDINGS
Hydrophytic vegetation present?
Hydric soil present?Is the sampled area within a wetland?
Indicators of wetland hydrology present?
Remarks: (Explain alternative procedures here or in a separate report.)
Dominance Test Worksheet
)
1 --(A)
2 --
3 --(B)
4 --
5 --(A/B)
=Total Cover
Sapling/Shrub stratum )Prevalence Index Worksheet
1 --Total % Cover of:
2 --OBL species x 1 =
3 --FACW species x 2 =
4 --FAC species x 3 =
5 --FACU species x 4 =
=Total Cover UPL species x 5 =
Herb stratum )Column totals (A)(B)
1 --Prevalence Index = B/A =
2 --
3 --Hydrophytic Vegetation Indicators:
4 --Rapid test for hydrophytic vegetation
5 --X Dominance test is >50%
6 --Prevalence index is ≤3.0*
7 --
8 --
9 --
10 --
=Total Cover
Woody vine stratum )
1 --
2 --
=Total Cover
Remarks: (Include photo numbers here or on a separate sheet)
Applicant/Owner:Dakota County State:
slope
Section, Township, Range:
Soil Map Unit Name
Acer negundo Ash-Leaf Maple
5
4
Y
Y
, or hydrology
, or hydrology
VEGETATION -- Use scientific names of plants.
30' Radius
If yes, optional wetland site ID:N
80.00%
Number of Dominant Species
that are OBL, FACW, or FAC:
Total Number of Dominant
Species Across all Strata:
Percent of Dominant Species
that are OBL, FACW, or FAC:
Absolute
% Cover
35
20 Y FAC
Dominant
Species
Indicator
Status
FACW
Problematic hydrophytic vegetation*
(explain)
0 0
5 N FAC
102 306
40
100
3.07
142 436
Arctium minus Lesser Burrdock
Barbarea vulgaris
25 Y FAC
Garden Yellow-Rocket
5 N FAC
25 Y FACU
7 N
Y
0
Interstate Creek
Hydrophytic
vegetation
present?
(Plot size:30' Radius
67
(Plot size:15' Radius
Tree Stratum (Plot size:
FAC
15
Morphological adaptations* (provide
supporting data in Remarks or on a
separate sheet)
N
30
0 0
15 Y
WETLAND DETERMINATION DATA FORM - Midwest Region
City/County:Mendota Heights/Dakota Sampling Date:
Acer saccharinum Silver Maple
40 Y FAC
October 4th, 2023
Sampling Point:1-uMinnesota
Local relief (concave, convex, none):none
Sec. 23, T28N, R23W
(If needed, explain any answers in remarks.)
Are "normal circumstances"
present? Yes
NAD83 UTM Zone 15N
Y
Udorthents, wet NWI Classification:
4 Lat:Long:44.8924227° Datum:-93.1268275°
Investigator(s):Ashley Mack
Landform (hillslope, terrace, etc.):
Note: This data sheet has been adapted to use the 2018 National Wetland Plant List:
U.S. Army Corps of Engineers 2018. National Wetland Plant List, version 3.4
Rhamnus cathartica European Buckthorn
25
Rhamnus cathartica European Buckthorn
(Plot size:5' Radius
Solanum dulcamara Climbing Nightshade
Geum canadense White Avens
*Indicators of hydric soil and wetland hydrology must be
present, unless disturbed or problematic
US Army Corps of Engineers Midwest Region
City Council | Wednesday, December 6, 2023 | Page 110 of 248
X
X
Aquatic Fauna (B13)
True Aquatic Plants (B14)
Hydrogen Sulfide Odor (C1)
Presence of Reduced Iron (C4)
Sampling Point:1-u
Depth
(Inches)
Matrix Redox Features
Texture RemarksColor (moist)%Color (moist)%Type*Loc**
Profile Description: (Describe to the depth needed to document the indicator or confirm the absence of indicators.)
SOIL
0-6 10YR3/2 100 loam
6-18 10YR4/2 98 7.5YR4/6 2 C PL sandy loam
Describe recorded data (stream gauge, monitoring well, aerial photos, previous inspections), if available:
Remarks:
Water-Stained Leaves (B9)
Oxidized Rhizospheres on Living Roots
(C3)
Drainage Patterns (B10)
Stripped Matrix (S6)
Loamy Mucky Mineral (F1)
*Indicators of hydrophytic vegetation and wetland
hydrology must be present, unless disturbed or
problematic
Remarks:
Type:
Sandy Mucky Mineral (S1)
YHydric soil present?
Iron-Manganese Masses (F12) (LRR K, L, R)
Very Shallow Dark Surface (TF12)
Dry-Season Water Table (C2)
Water Marks (B1)Crayfish Burrows (C8)
Saturation Visible on Aerial Imagery (C9)
Wetland Hydrology Indicators:
Saturation (A3)
HYDROLOGY
Depth (inches):
Surface Water (A1)Surface Soil Cracks (B6)
2 cm Muck (A10)
Depleted Below Dark Surface (A11)
Thick Dark Surface (A12)
Histosol (A1)
Histic Epipedon (A2)
Black Histic (A3)
Hydrogen Sulfide (A4)
Stratified Layers (A5)
Primary Indicators (minimum of one is required; check all that apply)
Redox Dark Surface (F6)
Depleted Dark Surface (F7)
Redox Depressions (F8)
No X
Restrictive Layer (if observed):
Recent Iron Reduction in Tilled Soils
(C6) Iron Deposits (B5)
Drift Deposits (B3)
Algal Mat or Crust (B4)
Sediment Deposits (B2)
Gauge or Well Data (D9)
Other (Explain in Remarks)
Yes
High Water Table (A2)
Yes No X Depth (inches):>24
Depth (inches):
Hydric Soil Indicators:
Loamy Gleyed Matrix (F2)
Stunted or Stressed Plants (D1)
Geomorphic Position (D2)
Secondary Indicators (minimum of two required)
-
FAC-Neutral Test (D5)
Inundation Visible on Aerial Imagery (B7)
Sparsely Vegetated Concave Surface (B8)
Field Observations:
*Type: C = Concentration, D = Depletion, RM = Reduced Matrix, MS = Masked Sand Grains. **Location: PL = Pore Lining, M = Matrix
Indicators of wetland
hydrology present?
Coast Prairie Redox (A16) (LRR K, L, R)
Dark Surface (S7) (LRR K, L)
5 cm Mucky Peat or Peat (S3) (LRR K, L, R)
Sandy Gleyed Matrix (S4)
Sandy Redox (S5)
Indicators for Problematic Hydric Soils:
Other (explain in remarks)
>24X
(includes capillary fringe)
Surface water present?
Yes No
Depleted Matrix (F3)
Saturation present?Depth (inches):
Thin Muck Surface (C7)
N
Water table present?
US Army Corps of Engineers Midwest Region
City Council | Wednesday, December 6, 2023 | Page 111 of 248
Project/Site
Slope (%):
Are climatic/hydrologic conditions of the site typical for this time of the year?(If no, explain in remarks)
Are vegetation , soil significantly disturbed?
Are vegetation , soil naturally problematic?
SUMMARY OF FINDINGS
Hydrophytic vegetation present?
Hydric soil present?Is the sampled area within a wetland?
Indicators of wetland hydrology present?
Remarks: (Explain alternative procedures here or in a separate report.)
Dominance Test Worksheet
)
1 --(A)
2 --
3 --(B)
4 --
5 --(A/B)
=Total Cover
Sapling/Shrub stratum )Prevalence Index Worksheet
1 --Total % Cover of:
2 --OBL species x 1 =
3 --FACW species x 2 =
4 --FAC species x 3 =
5 --FACU species x 4 =
=Total Cover UPL species x 5 =
Herb stratum )Column totals (A)(B)
1 --Prevalence Index = B/A =
2 --
3 --Hydrophytic Vegetation Indicators:
4 --X Rapid test for hydrophytic vegetation
5 --X Dominance test is >50%
6 --X Prevalence index is ≤3.0*
7 --
8 --
9 --
10 --
=Total Cover
Woody vine stratum )
1 --
2 --
=Total Cover
Remarks: (Include photo numbers here or on a separate sheet)
Note: This data sheet has been adapted to use the 2018 National Wetland Plant List:
U.S. Army Corps of Engineers 2018. National Wetland Plant List, version 3.4
0
Typha x glauca Hybrid Cattail
(Plot size:5' Radius
*Indicators of hydric soil and wetland hydrology must be
present, unless disturbed or problematic
October 4th, 2023
Sampling Point:1-wMinnesota
Local relief (concave, convex, none):concave
Sec. 23, T28N, R23W
(If needed, explain any answers in remarks.)
PEM1Ad
Are "normal circumstances"
present? Yes
NAD83 UTM Zone 15N
Y
Udorthents, wet NWI Classification:
2 Lat:Long:44.8923853° Datum:-93.1269123°
Investigator(s):Ashley Mack
Landform (hillslope, terrace, etc.):
80
60 60
WETLAND DETERMINATION DATA FORM - Midwest Region
City/County:Mendota Heights/Dakota Sampling Date:
Y
0
Interstate Creek
Hydrophytic
vegetation
present?
(Plot size:30' Radius
100
(Plot size:15' Radius
Tree Stratum (Plot size:
FACW
40
Morphological adaptations* (provide
supporting data in Remarks or on a
separate sheet)
Y
Phalaris arundinacea Reed Canary Grass
Urtica dioica
60 Y OBL
Stinging Nettle
35 Y FACW
5 N
Problematic hydrophytic vegetation*
(explain)
0 0
0 0
0
0
1.40
100 140
100.00%
Number of Dominant Species
that are OBL, FACW, or FAC:
Total Number of Dominant
Species Across all Strata:
Percent of Dominant Species
that are OBL, FACW, or FAC:
Absolute
% Cover
0
Dominant
Species
Indicator
Status
2
2
Y
Y
, or hydrology
, or hydrology
VEGETATION -- Use scientific names of plants.
30' Radius
wetland 1If yes, optional wetland site ID:Y
Applicant/Owner:Dakota County State:
toeslope
Section, Township, Range:
Soil Map Unit Name
US Army Corps of Engineers Midwest Region
City Council | Wednesday, December 6, 2023 | Page 112 of 248
X
X
Aquatic Fauna (B13)
True Aquatic Plants (B14)
Hydrogen Sulfide Odor (C1)
Presence of Reduced Iron (C4)
X
X
*Type: C = Concentration, D = Depletion, RM = Reduced Matrix, MS = Masked Sand Grains. **Location: PL = Pore Lining, M = Matrix
Indicators of wetland
hydrology present?
Coast Prairie Redox (A16) (LRR K, L, R)
Dark Surface (S7) (LRR K, L)
5 cm Mucky Peat or Peat (S3) (LRR K, L, R)
Sandy Gleyed Matrix (S4)
Sandy Redox (S5)
Indicators for Problematic Hydric Soils:
Other (explain in remarks)
20
(includes capillary fringe)
Surface water present?
Yes X No
Depleted Matrix (F3)
Saturation present?Depth (inches):
Thin Muck Surface (C7)
Y
Water table present?
Loamy Gleyed Matrix (F2)
Stunted or Stressed Plants (D1)
Geomorphic Position (D2)
Secondary Indicators (minimum of two required)
-
FAC-Neutral Test (D5)
18-24 10YR5/2 96 7.5YR4/6 4 C PL silty clay loam
Inundation Visible on Aerial Imagery (B7)
Sparsely Vegetated Concave Surface (B8)
Field Observations:
Yes No X Depth (inches):>24
Depth (inches):
Hydric Soil Indicators:
Redox Dark Surface (F6)
Depleted Dark Surface (F7)
Redox Depressions (F8)
No X
Restrictive Layer (if observed):
Recent Iron Reduction in Tilled Soils
(C6) Iron Deposits (B5)
Drift Deposits (B3)
Algal Mat or Crust (B4)
Sediment Deposits (B2)
Gauge or Well Data (D9)
Other (Explain in Remarks)
Yes
High Water Table (A2)
Depth (inches):
Surface Water (A1)Surface Soil Cracks (B6)
2 cm Muck (A10)
Depleted Below Dark Surface (A11)
Thick Dark Surface (A12)
Histosol (A1)
Histic Epipedon (A2)
Black Histic (A3)
Hydrogen Sulfide (A4)
Stratified Layers (A5)
Primary Indicators (minimum of one is required; check all that apply)
Describe recorded data (stream gauge, monitoring well, aerial photos, previous inspections), if available:
Remarks:
Water-Stained Leaves (B9)
Oxidized Rhizospheres on Living Roots
(C3)
Drainage Patterns (B10)
Stripped Matrix (S6)
Loamy Mucky Mineral (F1)
*Indicators of hydrophytic vegetation and wetland
hydrology must be present, unless disturbed or
problematic
Remarks:
Type:
Sandy Mucky Mineral (S1)
YHydric soil present?
Iron-Manganese Masses (F12) (LRR K, L, R)
Very Shallow Dark Surface (TF12)
Dry-Season Water Table (C2)
Water Marks (B1)Crayfish Burrows (C8)
Saturation Visible on Aerial Imagery (C9)
Wetland Hydrology Indicators:
Saturation (A3)
HYDROLOGY
8-18 10YR4/2 96 7.5YR4/6 4 C PL silty clay loam
0-8 10YR2/2 100 silt loam
Sampling Point:1-w
Depth
(Inches)
Matrix Redox Features
Texture RemarksColor (moist)%Color (moist)%Type*Loc**
Profile Description: (Describe to the depth needed to document the indicator or confirm the absence of indicators.)
SOIL
US Army Corps of Engineers Midwest Region
City Council | Wednesday, December 6, 2023 | Page 113 of 248
Project/Site
Slope (%):
Are climatic/hydrologic conditions of the site typical for this time of the year?(If no, explain in remarks)
Are vegetation , soil significantly disturbed?
Are vegetation , soil naturally problematic?
SUMMARY OF FINDINGS
Hydrophytic vegetation present?
Hydric soil present?Is the sampled area within a wetland?
Indicators of wetland hydrology present?
Remarks: (Explain alternative procedures here or in a separate report.)
Dominance Test Worksheet
)
1 --(A)
2 --
3 --(B)
4 --
5 --(A/B)
=Total Cover
Sapling/Shrub stratum )Prevalence Index Worksheet
1 --Total % Cover of:
2 --OBL species x 1 =
3 --FACW species x 2 =
4 --FAC species x 3 =
5 --FACU species x 4 =
=Total Cover UPL species x 5 =
Herb stratum )Column totals (A)(B)
1 --Prevalence Index = B/A =
2 --
3 --Hydrophytic Vegetation Indicators:
4 --Rapid test for hydrophytic vegetation
5 --Dominance test is >50%
6 --Prevalence index is ≤3.0*
7 --
8 --
9 --
10 --
=Total Cover
Woody vine stratum )
1 --
2 --
=Total Cover
Remarks: (Include photo numbers here or on a separate sheet)
Applicant/Owner:Dakota County State:
slope
Section, Township, Range:
Soil Map Unit Name
2
1
N
N
, or hydrology
, or hydrology
VEGETATION -- Use scientific names of plants.
30' Radius
If yes, optional wetland site ID:N
50.00%
Number of Dominant Species
that are OBL, FACW, or FAC:
Total Number of Dominant
Species Across all Strata:
Percent of Dominant Species
that are OBL, FACW, or FAC:
Absolute
% Cover
0
Dominant
Species
Indicator
Status
Problematic hydrophytic vegetation*
(explain)
0 0
5 N FACU
28 84
0
200
3.31
98 324
Setaria pumila Yellow Bristle Grass
Urtica dioica
45 Y FACU
Stinging Nettle
10 N FACW
25 Y FAC
10 N
3 N FACAmerican Burnweed
N
0
Interstate Creek
Hydrophytic
vegetation
present?
(Plot size:30' Radius
98
(Plot size:15' Radius
Tree Stratum (Plot size:
FACW
20
Morphological adaptations* (provide
supporting data in Remarks or on a
separate sheet)
N
40
0 0
WETLAND DETERMINATION DATA FORM - Midwest Region
City/County:Mendota Heights/Dakota Sampling Date:October 4th, 2023
Sampling Point:sp-aMinnesota
Local relief (concave, convex, none):none
Sec. 23, T28N, R23W
(If needed, explain any answers in remarks.)
Are "normal circumstances"
present? Yes
NAD83 UTM Zone 15N
Y
Colo silt loam, occasionally flooded NWI Classification:
3 Lat:Long:44.8960633° Datum:-93.1303711°
Investigator(s):Ashley Mack
Landform (hillslope, terrace, etc.):
Note: This data sheet has been adapted to use the 2018 National Wetland Plant List:
U.S. Army Corps of Engineers 2018. National Wetland Plant List, version 3.4
50
Arctium minus Lesser Burrdock
(Plot size:5' Radius
Phalaris arundinacea Reed Canary Grass
Chenopodium album Lamb's-Quarters
Senecio hieraciifolius
*Indicators of hydric soil and wetland hydrology must be
present, unless disturbed or problematic
US Army Corps of Engineers Midwest Region
City Council | Wednesday, December 6, 2023 | Page 114 of 248
Aquatic Fauna (B13)
True Aquatic Plants (B14)
Hydrogen Sulfide Odor (C1)
Presence of Reduced Iron (C4)
Sampling Point:sp-a
Depth
(Inches)
Matrix Redox Features
Texture RemarksColor (moist)%Color (moist)%Type*Loc**
Profile Description: (Describe to the depth needed to document the indicator or confirm the absence of indicators.)
SOIL
0-18 10YR3/1 100 sandy loam
Describe recorded data (stream gauge, monitoring well, aerial photos, previous inspections), if available:
Remarks:
Water-Stained Leaves (B9)
Oxidized Rhizospheres on Living Roots
(C3)
Drainage Patterns (B10)
Stripped Matrix (S6)
Loamy Mucky Mineral (F1)
*Indicators of hydrophytic vegetation and wetland
hydrology must be present, unless disturbed or
problematic
Remarks:
Type:
Sandy Mucky Mineral (S1)
NHydric soil present?
Iron-Manganese Masses (F12) (LRR K, L, R)
Very Shallow Dark Surface (TF12)
Dry-Season Water Table (C2)
Water Marks (B1)Crayfish Burrows (C8)
Saturation Visible on Aerial Imagery (C9)
Wetland Hydrology Indicators:
Saturation (A3)
HYDROLOGY
Depth (inches):
Surface Water (A1)Surface Soil Cracks (B6)
2 cm Muck (A10)
Depleted Below Dark Surface (A11)
Thick Dark Surface (A12)
Histosol (A1)
Histic Epipedon (A2)
Black Histic (A3)
Hydrogen Sulfide (A4)
Stratified Layers (A5)
Primary Indicators (minimum of one is required; check all that apply)
Redox Dark Surface (F6)
Depleted Dark Surface (F7)
Redox Depressions (F8)
No X
Restrictive Layer (if observed):
Recent Iron Reduction in Tilled Soils
(C6) Iron Deposits (B5)
Drift Deposits (B3)
Algal Mat or Crust (B4)
Sediment Deposits (B2)
Gauge or Well Data (D9)
Other (Explain in Remarks)
Yes
High Water Table (A2)
Yes No X Depth (inches):>18
Depth (inches):
Hydric Soil Indicators:
Loamy Gleyed Matrix (F2)
Stunted or Stressed Plants (D1)
Geomorphic Position (D2)
Secondary Indicators (minimum of two required)
-
FAC-Neutral Test (D5)
Inundation Visible on Aerial Imagery (B7)
Sparsely Vegetated Concave Surface (B8)
Field Observations:
*Type: C = Concentration, D = Depletion, RM = Reduced Matrix, MS = Masked Sand Grains. **Location: PL = Pore Lining, M = Matrix
Indicators of wetland
hydrology present?
Coast Prairie Redox (A16) (LRR K, L, R)
Dark Surface (S7) (LRR K, L)
5 cm Mucky Peat or Peat (S3) (LRR K, L, R)
Sandy Gleyed Matrix (S4)
Sandy Redox (S5)
Indicators for Problematic Hydric Soils:
Other (explain in remarks)
>18X
(includes capillary fringe)
Surface water present?
Yes No
Depleted Matrix (F3)
Saturation present?Depth (inches):
Thin Muck Surface (C7)
N
Water table present?
US Army Corps of Engineers Midwest Region
City Council | Wednesday, December 6, 2023 | Page 115 of 248
Project/Site
Slope (%):
Are climatic/hydrologic conditions of the site typical for this time of the year?(If no, explain in remarks)
Are vegetation , soil significantly disturbed?
Are vegetation , soil naturally problematic?
SUMMARY OF FINDINGS
Hydrophytic vegetation present?
Hydric soil present?Is the sampled area within a wetland?
Indicators of wetland hydrology present?
Remarks: (Explain alternative procedures here or in a separate report.)
Dominance Test Worksheet
)
1 --(A)
2 --
3 --(B)
4 --
5 --(A/B)
=Total Cover
Sapling/Shrub stratum )Prevalence Index Worksheet
1 --Total % Cover of:
2 --OBL species x 1 =
3 --FACW species x 2 =
4 --FAC species x 3 =
5 --FACU species x 4 =
=Total Cover UPL species x 5 =
Herb stratum )Column totals (A)(B)
1 --Prevalence Index = B/A =
2 --
3 --Hydrophytic Vegetation Indicators:
4 --Rapid test for hydrophytic vegetation
5 --Dominance test is >50%
6 --Prevalence index is ≤3.0*
7 --
8 --
9 --
10 --
=Total Cover
Woody vine stratum )
1 --
2 --
=Total Cover
Remarks: (Include photo numbers here or on a separate sheet)
Applicant/Owner:Dakota County State:
slope
Section, Township, Range:
Soil Map Unit Name
Salix nigra Black Willow
5
1
N
N
, or hydrology
, or hydrology
VEGETATION -- Use scientific names of plants.
30' Radius
If yes, optional wetland site ID:N
20.00%
Number of Dominant Species
that are OBL, FACW, or FAC:
Total Number of Dominant
Species Across all Strata:
Percent of Dominant Species
that are OBL, FACW, or FAC:
Absolute
% Cover
6
3 Y OBL
Dominant
Species
Indicator
Status
FACU
Problematic hydrophytic vegetation*
(explain)
10 50
10 N UPL
10 30
3
212
3.81
79 301
Glechoma hederacea Groundivy
Arctium minus
20 Y FACU
Lesser Burrdock
10 N FAC
15 Y FACU
15 Y
N
0
Interstate Creek
Hydrophytic
vegetation
present?
(Plot size:30' Radius
70
(Plot size:15' Radius
Tree Stratum (Plot size:
FACU
3
Morphological adaptations* (provide
supporting data in Remarks or on a
separate sheet)
N
6
3 3
3 Y
WETLAND DETERMINATION DATA FORM - Midwest Region
City/County:Mendota Heights/Dakota Sampling Date:
Quercus alba Northern White Oak
3 FACW
October 4th, 2023
Sampling Point:sp-bMinnesota
Local relief (concave, convex, none):none
Sec. 23, T28N, R23W
(If needed, explain any answers in remarks.)
Are "normal circumstances"
present? Yes
NAD83 UTM Zone 15N
Y
Colo silt loam, occasionally flooded NWI Classification:
6 Lat:Long:44.8984582° Datum:-93.1310481°
Investigator(s):Ashley Mack
Landform (hillslope, terrace, etc.):
Note: This data sheet has been adapted to use the 2018 National Wetland Plant List:
U.S. Army Corps of Engineers 2018. National Wetland Plant List, version 3.4
Fraxinus pennsylvanica Green Ash
53
Ageratina altissima White Snakeroot
(Plot size:5' Radius
Rhamnus cathartica European Buckthorn
Rubus occidentalis Black Raspberry
*Indicators of hydric soil and wetland hydrology must be
present, unless disturbed or problematic
US Army Corps of Engineers Midwest Region
City Council | Wednesday, December 6, 2023 | Page 116 of 248
Aquatic Fauna (B13)
True Aquatic Plants (B14)
Hydrogen Sulfide Odor (C1)
Presence of Reduced Iron (C4)
Sampling Point:sp-b
Depth
(Inches)
Matrix Redox Features
Texture RemarksColor (moist)%Color (moist)%Type*Loc**
Profile Description: (Describe to the depth needed to document the indicator or confirm the absence of indicators.)
SOIL
0-21 10YR3/1 100 sandy loam
21-24 10YR4/1 98 7.5YR4/4 2 C PL loamy sand
Describe recorded data (stream gauge, monitoring well, aerial photos, previous inspections), if available:
Remarks:
Water-Stained Leaves (B9)
Oxidized Rhizospheres on Living Roots
(C3)
Drainage Patterns (B10)
Stripped Matrix (S6)
Loamy Mucky Mineral (F1)
*Indicators of hydrophytic vegetation and wetland
hydrology must be present, unless disturbed or
problematic
Remarks:
Type:
Sandy Mucky Mineral (S1)
NHydric soil present?
Iron-Manganese Masses (F12) (LRR K, L, R)
Very Shallow Dark Surface (TF12)
Dry-Season Water Table (C2)
Water Marks (B1)Crayfish Burrows (C8)
Saturation Visible on Aerial Imagery (C9)
Wetland Hydrology Indicators:
Saturation (A3)
HYDROLOGY
Depth (inches):
Surface Water (A1)Surface Soil Cracks (B6)
2 cm Muck (A10)
Depleted Below Dark Surface (A11)
Thick Dark Surface (A12)
Histosol (A1)
Histic Epipedon (A2)
Black Histic (A3)
Hydrogen Sulfide (A4)
Stratified Layers (A5)
Primary Indicators (minimum of one is required; check all that apply)
Redox Dark Surface (F6)
Depleted Dark Surface (F7)
Redox Depressions (F8)
No X
Restrictive Layer (if observed):
Recent Iron Reduction in Tilled Soils
(C6) Iron Deposits (B5)
Drift Deposits (B3)
Algal Mat or Crust (B4)
Sediment Deposits (B2)
Gauge or Well Data (D9)
Other (Explain in Remarks)
Yes
High Water Table (A2)
Yes No X Depth (inches):>24
Depth (inches):
Hydric Soil Indicators:
Loamy Gleyed Matrix (F2)
Stunted or Stressed Plants (D1)
Geomorphic Position (D2)
Secondary Indicators (minimum of two required)
-
FAC-Neutral Test (D5)
Inundation Visible on Aerial Imagery (B7)
Sparsely Vegetated Concave Surface (B8)
Field Observations:
*Type: C = Concentration, D = Depletion, RM = Reduced Matrix, MS = Masked Sand Grains. **Location: PL = Pore Lining, M = Matrix
Indicators of wetland
hydrology present?
Coast Prairie Redox (A16) (LRR K, L, R)
Dark Surface (S7) (LRR K, L)
5 cm Mucky Peat or Peat (S3) (LRR K, L, R)
Sandy Gleyed Matrix (S4)
Sandy Redox (S5)
Indicators for Problematic Hydric Soils:
Other (explain in remarks)
>24X
(includes capillary fringe)
Surface water present?
Yes No
Depleted Matrix (F3)
Saturation present?Depth (inches):
Thin Muck Surface (C7)
N
Water table present?
US Army Corps of Engineers Midwest Region
City Council | Wednesday, December 6, 2023 | Page 117 of 248
Appendix B
Site Photographs
City Council | Wednesday, December 6, 2023 | Page 118 of 248
Photo 1 Sample Point 1-u
Photo 2 Sample Point 1-w
City Council | Wednesday, December 6, 2023 | Page 119 of 248
Photo 3 Wetland 1, North of Creek
City Council | Wednesday, December 6, 2023 | Page 120 of 248
Photo 4 Creek at Bridge Near Parking Lot
City Council | Wednesday, December 6, 2023 | Page 121 of 248
Photo 5 Culvert NW of Sample Transect
Photo 6 West Bank of Creek, Area of Non-Wetland
City Council | Wednesday, December 6, 2023 | Page 122 of 248
Photo 7 Sample Point Sp-a
Photo 8 Creek West of Sp-a
City Council | Wednesday, December 6, 2023 | Page 123 of 248
Photo 9 Creek West of Sp-a
City Council | Wednesday, December 6, 2023 | Page 124 of 248
Photo 10 Creek West of Sp-a
City Council | Wednesday, December 6, 2023 | Page 125 of 248
Photo 11 Northern AOI
Photo 12 Sample Point Sp-b
City Council | Wednesday, December 6, 2023 | Page 126 of 248
Photo 13 Creek West of Sp-b
City Council | Wednesday, December 6, 2023 | Page 127 of 248
Appendix C
Climate Summary Data
City Council | Wednesday, December 6, 2023 | Page 128 of 248
City Council | Wednesday, December 6, 2023 | Page 129 of 248
City Council | Wednesday, December 6, 2023 | Page 130 of 248
Request for City Council Action
DATE: December 6, 2022
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2023-93 Supporting Dakota County Regional Solicitation Grant
Application for the River to River Greenway
INTRODUCTION
The Council is asked to approve resolution 2023-93 supporting a Dakota County Regional
Solicitation Grant application for reconstructing the Valley Park trail from Marie Avenue to
Highway 62 and constructing a pedestrian underpass of Dodd Road (TH 149) as part of the River
to River Greenway.
BACKGROUND
The River to River Greenway travels 7.7 miles from the Lilydale trailhead of the Big Rivers
Regional Trail to Kaposia Landing in the communities of Mendota Heights, West St. Paul and
South St. Paul.
The greenway links:
•Valley Park
•Village at Mendota Heights
•Henry Sibley High School
•Dodge Nature Center
•Garlough Park and Elementary School
•Marthaler Park
•West St. Paul City Hall
•Robert Street commercial corridor
•Wentworth Library
•West St. Paul YMCA
•Thompson Oaks Golf Course
•Thompson County Park
•Kaposia Park
The greenway area contains a rich history with stories of key historical figures, movement
corridors, and open space preservation areas.
Dakota County developed a Master Plan for this Greenway in 2015 which was supported by the
Mendota Heights City Council under resolution 2015-39. The Dakota County Board recently
approved a fast tracking of developing construction plans for implementing the Greenway.
City Council | Wednesday, December 6, 2023 | Page 131 of 248 5j
Elements of the proposed plan also include an underpass of Dodd Road north of Highway 62.
Mendota Heights has previously partnered with Dakota County on providing and expanding a local
trail system to benefit the residents and provide safer access throughout the community. Dakota
County is requesting a resolution of support to construct a segment of the River to River Greenway.
BUDGET IMPACT
The Dakota County cost sharing policy outlines that Greenway Trail Improvements would be
fully funded by the County. In conjunction with the improvements, there may be local trail
segments for the city consider implementing including a connection from Ridge Place to
Highway 62 and from Dodd Road to the Highway 62 underpass. The city may also incorporate
stream bank stabilization projects along this trail corridor which would be funded through the
storm water utility.
RECOMMENDATION
Staff recommends that the City Council approve the resolution of support for the Regional
Solicitation grant application for the River to River Greenway trail improvements.
ACTION REQUIRED
If city council concurs, it should, by motion, adopt Resolution 2023-93, A RESOLUTION
EXPRESSING SUPPORT FOR DAKOTA COUNTY’S APPLICATION FOR A
REGIONAL SOLICITATION GRANT TO FUND CONSTRUCTION OF A PORTION
OF THE RIVER TO RIVER GREENWAY. This action requires a simple majority vote.
City Council | Wednesday, December 6, 2023 | Page 132 of 248
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-93
A RESOLUTION EXPRESSING SUPPORT FOR DAKOTA COUNTY’S APPLICATION
FOR A REGIONAL SOLICITATION GRANT TO FUND CONSTRUCTION OF A
PORTION OF THE RIVER TO RIVER GREENWAY
WHEREAS, the Metropolitan Council, through its Transportation Advisory Board, is
accepting applications for its 2024 Regional Solicitation program for motorized and non-
motorized transportation projects through December 15, 2023; and
WHEREAS, the program uses federal funding to support investments in multi-use trails
throughout the Twin Cities; and
WHEREAS, Dakota County is preparing a grant application for the portion of the River
to River Greenway that extends from Marie Avenue to TH 149 (Dodd Road) and includes a
grade separated crossing of TH 149 (Dodd Road); and
WHEREAS, the proposed trail project was identified in the River to River Greenway
Master Plan and the City of Mendota Heights Bike and Trail Master Plan.
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City
of Mendota Heights, Minnesota that:
1. The City of Mendota Heights is supportive of Dakota County’s application for a
Regional Solicitation Grant for this project and City Staff is authorized to prepare a
letter which expresses support for the application and acknowledges the proposed
layout of the project.
Adopted by the City Council of the City of Mendota Heights this sixth day of December, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
ATTEST
Stephanie B. Levine, Mayor
_________________________
Nancy Bauer, City Clerk
City Council | Wednesday, December 6, 2023 | Page 133 of 248
MARIE AVE
OVERLO OK
R
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P
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MENDAK O TA D RVICTORIA RD SWAGON WHEEL TRL AZTECLNWARRIORDRPONTIA
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SUTTONLNWESLEY LN
EA G LERIDGE DRTHERESA STBACHELOR AVE
KNOB RDTIMMY STMULBERRY LNCROWNPOINTDRWACHTLERAVEWENTWORTH AVE 8
149
149
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13
62 62
62
35E
35E
LILYDALE
MENDOTA
HEIGHTS
Municipal Boundaries
Parcels
River to River Greenway
ExisƟng Bicycle and Pedestrian Network
MulƟ Use Trail/Shared Use Trail
Sidewalk
Parks-OpenSpace
Lakes and Ponds
Waterways
0 0.2 0.4 0.6 0.8 1
Miles
Dakota County River to River Greenway CR 149 MulƟuse TrailCity Council | Wednesday, December 6, 2023 | Page 134 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2023-94 Accepting Bids and Awarding Contract for the Marie Park
Pond Improvement Project
INTRODUCTION
The Council is asked to approve Resolution 2023-94 accepting bids and awarding a contract for
the Marie Park Pond Improvement Project.
BACKGROUND
Council authorized staff to bid the Marie Park Pond Improvement Project at their November 8,
2023 meeting. The proposed plan includes sediment removal, outlet improvements, rip rap, tree
removal, restoration and other appurtenant work.
Ten bids were received and opened on Tuesday, November 28, 2023, at 10:00 a.m. for the Marie
Park Pond Improvements:
NAME OF BIDDER AMOUNT OF BID
Winberg Companies, LLC $124,432.50
Rachel Contracting, LLC $141,313.60
Fitzgerald Excavating $161,641.00
New Look Contracting, Inc. $162,881.00
Frattalone Companies $169,162.50
Peterson Companies, Inc. $187,889.46
Shoreline Landscaping & Contracting $189,200.00
North Star Excavating $196,949.28
Veit & Company $240,891.90
McNamara Contracting $249,713.00
Winberg Companies, LLC submitted the lowest responsible bid of $124,432.50. Their bid was
less than the Engineer's Estimate of $183,105.00. Winberg Companies, LLC is a contractor with
many years of experience with an office in Shafer, Minnesota.
City Council | Wednesday, December 6, 2023 | Page 135 of 248 5k
BUDGET IMPACT
The Marie Park Pond Improvements are proposed to be financed by the storm water utility fund.
The total cost for the Marie Park Pond Improvements is $124,432.50, not including indirect costs
for legal, engineering, administration, and finance.
RECOMMENDATION
Staff recommends that the council accept the bids and award the construction contract to Winberg
Companies, LLC for their bid in the amount of $124,432.50.
ACTION REQUIRED
If city council wishes to implement the staff recommendation, pass a motion adopting Resolution
2023-94, A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR
THE MARIE PARK POND IMPROVEMENT PROJECT. This action requires a simple
majority vote.
City Council | Wednesday, December 6, 2023 | Page 136 of 248
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-94
ACCEPTING BIDS AND AWARDING CONTRACT FOR THE MARIE PARK POND
IMPROVEMENT PROJECT
WHEREAS, pursuant to an advertisement for bids for the sediment removal, outlet
improvements and related appurtenant work for the Marie Park Pond Improvement Project, bids were
received, opened, and tabulated according to law and the following bids were received complying with
said advertisement:
NAME OF BIDDER AMOUNT OF BID
Winberg Companies, LLC $124,432.50
Rachel Contracting, LLC $141,313.60
Fitzgerald Excavating $161,641.00
New Look Contracting, Inc. $162,881.00
Frattalone Companies $169,162.50
Peterson Companies, Inc. $187,889.46
Shoreline Landscaping & Contracting $189,200.00
North Star Excavating $196,949.28
Veit & Company $240,891.90
McNamara Contracting $249,713.00
; and
WHEREAS, the Public Works Director recommended that the lowest responsible bid submitted
by Winberg Companies, LLC, of Shafer, Minnesota, be accepted.
NOW, THEREFORE, BE IT RESOLVED, by the Mendota Heights City Council as follows:
1. That the bids for the Marie Park Pond Improvement Project are hereby received and
accepted.
2. That the bid of Winberg Companies, LLC, of Shafer,Minnesota, submitted for the
construction of the above described improvements be and the same is hereby accepted.
3. That the contract be awarded to Winberg Companies, LLC, of Shafer, Minnesota, and that
the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all
contracts and documents necessary to consummate the awarding of said bids.
Adopted by the City Council of the City of Mendota Heights this sixth day of December, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_____________________________
ATTEST: Stephanie B. Levine, Mayor
Nancy Bauer, City Clerk
City Council | Wednesday, December 6, 2023 | Page 137 of 248
K:\023734-000\Admin\Construction Admin\Bidding\023734-000 LOR 112823.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM November 28, 2023
Honorable Mayor and City Council
City of Mendota Heights, MN
1101 Victoria Curve
Mendota Heights, MN 55118
Re: Marie Park Pond Improvements
City of Mendota Heights Project No. 202305
WSB Project No. 023734-000
Dear Mayor and Council Members:
Bids were received for the above-referenced project on Tuesday, November 28, 2023 and were
opened and read aloud. A total of ten (10) bids were received. The bids were checked for
mathematical accuracy. Please find enclosed the bid summary indicating the low bid as
submitted by Winberg Companies LLC of Shafer, MN in the amount of $124,432.50. The
Engineer’s Estimate was $183,105.00.
We recommend that the City Council consider these bids and award a contract in the amount of
$124,432.50 to Winberg Companies LLC based on the results of the bids received.
Sincerely,
WSB
Jake Newhall
Director of Water Resources
Attachments
cc: Joseph Winberg – Winberg Companies, LLC
Ryan Ruzek – City of Mendota Heights
Krista Spreiter – City of Mendota Heights
mj
City Council | Wednesday, December 6, 2023 | Page 138 of 248
Bid Tabulation
Marie Park Pond Improvements
City of Mendota Heights Project No. 202305
WSB Project No. 023734-000
Bids Due By: November 28, 2023 at 10:00 AM local time
Denotes corrected figure
Line No.Item #Item Description Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
Base Bid
1 2021.501 MOBILIZATION LS 1 $12,000.00 $12,000.00 $5,000.00 $5,000.00 $18,700.00 $18,700.00 $35,000.00 $35,000.00
2 2101.505 CLEARING ACRE 0.15 $20,000.00 $3,000.00 $8,500.00 $1,275.00 $11,260.00 $1,689.00 $15,000.00 $2,250.00
3 2101.505 GRUBBING ACRE 0.15 $20,000.00 $3,000.00 $8,800.00 $1,320.00 $11,260.00 $1,689.00 $12,000.00 $1,800.00
4 2104.502 REMOVE RC PIPE APRON EA 2 $500.00 $1,000.00 $400.00 $800.00 $360.00 $720.00 $300.00 $600.00
5 2106.601 DEWATERING LS 1 $8,000.00 $8,000.00 $2,185.00 $2,185.00 $10,890.00 $10,890.00 $4,000.00 $4,000.00
6 2106.607 EXCAVATION - CHANNEL AND POND (LV)CY 3350 $25.00 $83,750.00 $19.25 $64,487.50 $18.50 $61,975.00 $24.00 $80,400.00
7 2106.609 EXCAVATION - CHANNEL AND POND (LV) (SPECIAL)Ton 1000 $50.00 $50,000.00 $34.85 $34,850.00 $28.70 $28,700.00 $30.00 $30,000.00
8 2108.504 GEOTEXTILE FABRIC TYPE 5 S Y 38 $7.50 $285.00 $20.00 $760.00 $10.35 $393.30 $5.00 $190.00
9 2501.502 18" CS PIPE APRON EA 1 $1,000.00 $1,000.00 $1,685.00 $1,685.00 $1,265.00 $1,265.00 $300.00 $300.00
10 2501.502 36" RC PIPE APRON EA 1 $5,500.00 $5,500.00 $4,205.00 $4,205.00 $5,345.00 $5,345.00 $3,000.00 $3,000.00
11 2503.602 CONNECT TO EXISTING STORM SEWER EA 2 $2,000.00 $4,000.00 $700.00 $1,400.00 $498.00 $996.00 $1,000.00 $2,000.00
12 2511.507 RANDOM RIPRAP CLASS III (FIELDSTONE)CY 19 $200.00 $3,800.00 $120.00 $2,280.00 $205.00 $3,895.00 $45.00 $855.00
13 2573.501 STABILIZED CONSTRUCTION EXIT LS 1 $2,500.00 $2,500.00 $1,885.00 $1,885.00 $1,763.00 $1,763.00 $500.00 $500.00
14 2575.505 SEEDING ACRE 0.25 $12,000.00 $3,000.00 $1,500.00 $375.00 $5,065.00 $1,266.25 $2,000.00 $500.00
15 2575.508 SEED MIXTURE 21-111 LB 25 $20.00 $500.00 $25.00 $625.00 $11.25 $281.25 $4.00 $100.00
16 2575.508 SEED MIXTURE 25-131 LB 8 $20.00 $160.00 $50.00 $400.00 $56.30 $450.40 $6.00 $48.00
17 2575.508 SEED MIXTURE 33-261 LB 8 $45.00 $360.00 $50.00 $400.00 $56.30 $450.40 $6.00 $48.00
18 2575.509 MULCH MATERIAL TYPE 3 TON 0.5 $2,500.00 $1,250.00 $1,000.00 $500.00 $1,690.00 $845.00 $100.00 $50.00
$183,105.00 $124,432.50 $141,313.60 $161,641.00Base Bid Total
Engineer's Estimate Winberg Companies LLC Rachel Contracting LLC Fitzgerald Excavating
City Council | Wednesday, December 6, 2023 | Page 139 of 248
Bid Tabulation
Marie Park Pond Improvements
City of Mendota Heights Project No. 202305
WSB Project No. 023734-000
Bids Due By: November 28, 2023 at 10:00 AM local time
Denotes corrected figure
Line No.Item #Item Description Units Quantity Unit Price Total Price
Base Bid
1 2021.501 MOBILIZATION LS 1 $12,000.00 $12,000.00
2 2101.505 CLEARING ACRE 0.15 $20,000.00 $3,000.00
3 2101.505 GRUBBING ACRE 0.15 $20,000.00 $3,000.00
4 2104.502 REMOVE RC PIPE APRON EA 2 $500.00 $1,000.00
5 2106.601 DEWATERING LS 1 $8,000.00 $8,000.00
6 2106.607 EXCAVATION - CHANNEL AND POND (LV)CY 3350 $25.00 $83,750.00
7 2106.609 EXCAVATION - CHANNEL AND POND (LV) (SPECIAL)Ton 1000 $50.00 $50,000.00
8 2108.504 GEOTEXTILE FABRIC TYPE 5 S Y 38 $7.50 $285.00
9 2501.502 18" CS PIPE APRON EA 1 $1,000.00 $1,000.00
10 2501.502 36" RC PIPE APRON EA 1 $5,500.00 $5,500.00
11 2503.602 CONNECT TO EXISTING STORM SEWER EA 2 $2,000.00 $4,000.00
12 2511.507 RANDOM RIPRAP CLASS III (FIELDSTONE)CY 19 $200.00 $3,800.00
13 2573.501 STABILIZED CONSTRUCTION EXIT LS 1 $2,500.00 $2,500.00
14 2575.505 SEEDING ACRE 0.25 $12,000.00 $3,000.00
15 2575.508 SEED MIXTURE 21-111 LB 25 $20.00 $500.00
16 2575.508 SEED MIXTURE 25-131 LB 8 $20.00 $160.00
17 2575.508 SEED MIXTURE 33-261 LB 8 $45.00 $360.00
18 2575.509 MULCH MATERIAL TYPE 3 TON 0.5 $2,500.00 $1,250.00
$183,105.00Base Bid Total
Engineer's Estimate
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
$7,000.00 $7,000.00 $28,100.00 $28,100.00 $15,290.00 $15,290.00 $12,000.00 $12,000.00
$17,500.00 $2,625.00 $16,380.00 $2,457.00 $17,301.75 $2,595.26 $5,500.00 $825.00
$12,000.00 $1,800.00 $10,920.00 $1,638.00 $17,301.75 $2,595.26 $5,500.00 $825.00
$850.00 $1,700.00 $1,170.00 $2,340.00 $550.85 $1,101.70 $1,200.00 $2,400.00
$4,000.00 $4,000.00 $13,290.00 $13,290.00 $15,262.00 $15,262.00 $8,500.00 $8,500.00
$25.00 $83,750.00 $20.25 $67,837.50 $28.83 $96,580.50 $25.00 $83,750.00
$45.00 $45,000.00 $26.50 $26,500.00 $36.47 $36,470.00 $61.31 $61,310.00
$10.00 $380.00 $24.25 $921.50 $12.90 $490.20 $9.00 $342.00
$1,500.00 $1,500.00 $924.50 $924.50 $1,481.20 $1,481.20 $2,160.00 $2,160.00
$7,500.00 $7,500.00 $10,530.00 $10,530.00 $2,898.73 $2,898.73 $6,340.00 $6,340.00
$850.00 $1,700.00 $757.50 $1,515.00 $1,459.35 $2,918.70 $2,450.00 $4,900.00
$125.00 $2,375.00 $177.50 $3,372.50 $141.35 $2,685.65 $105.00 $1,995.00
$1.00 $1.00 $6,650.00 $6,650.00 $2,042.00 $2,042.00 $2,000.00 $2,000.00
$5,500.00 $1,375.00 $4,750.00 $1,187.50 $13,892.00 $3,473.00 $2,500.00 $625.00
$15.00 $375.00 $10.60 $265.00 $0.97 $24.25 $20.00 $500.00
$50.00 $400.00 $52.75 $422.00 $4.69 $37.52 $20.00 $160.00
$50.00 $400.00 $52.75 $422.00 $33.78 $270.24 $21.00 $168.00
$2,000.00 $1,000.00 $1,580.00 $790.00 $3,346.50 $1,673.25 $800.00 $400.00
$162,881.00 $169,162.50 $187,889.46 $189,200.00
Shoreline Landscaping &
ContractingFrattalone Companies Peterson Companies, Inc.New Look Contracting, Inc.
City Council | Wednesday, December 6, 2023 | Page 140 of 248
Bid Tabulation
Marie Park Pond Improvements
City of Mendota Heights Project No. 202305
WSB Project No. 023734-000
Bids Due By: November 28, 2023 at 10:00 AM local time
Denotes corrected figure
Line No.Item #Item Description Units Quantity Unit Price Total Price
Base Bid
1 2021.501 MOBILIZATION LS 1 $12,000.00 $12,000.00
2 2101.505 CLEARING ACRE 0.15 $20,000.00 $3,000.00
3 2101.505 GRUBBING ACRE 0.15 $20,000.00 $3,000.00
4 2104.502 REMOVE RC PIPE APRON EA 2 $500.00 $1,000.00
5 2106.601 DEWATERING LS 1 $8,000.00 $8,000.00
6 2106.607 EXCAVATION - CHANNEL AND POND (LV)CY 3350 $25.00 $83,750.00
7 2106.609 EXCAVATION - CHANNEL AND POND (LV) (SPECIAL)Ton 1000 $50.00 $50,000.00
8 2108.504 GEOTEXTILE FABRIC TYPE 5 S Y 38 $7.50 $285.00
9 2501.502 18" CS PIPE APRON EA 1 $1,000.00 $1,000.00
10 2501.502 36" RC PIPE APRON EA 1 $5,500.00 $5,500.00
11 2503.602 CONNECT TO EXISTING STORM SEWER EA 2 $2,000.00 $4,000.00
12 2511.507 RANDOM RIPRAP CLASS III (FIELDSTONE)CY 19 $200.00 $3,800.00
13 2573.501 STABILIZED CONSTRUCTION EXIT LS 1 $2,500.00 $2,500.00
14 2575.505 SEEDING ACRE 0.25 $12,000.00 $3,000.00
15 2575.508 SEED MIXTURE 21-111 LB 25 $20.00 $500.00
16 2575.508 SEED MIXTURE 25-131 LB 8 $20.00 $160.00
17 2575.508 SEED MIXTURE 33-261 LB 8 $45.00 $360.00
18 2575.509 MULCH MATERIAL TYPE 3 TON 0.5 $2,500.00 $1,250.00
$183,105.00
I hereby certify that this is an exact reproduction of bids received.
Certified By:
License No. 49170
Date: November 28, 2023
Base Bid Total
Engineer's Estimate
Unit Price Total Price Unit Price Total Price Unit Price Total Price
$11,000.00 $11,000.00 $40,000.00 $40,000.00 $9,500.00 $9,500.00
$33,000.00 $4,950.00 $52,821.00 $7,923.15 $16,300.00 $2,445.00
$11,000.00 $1,650.00 $29,350.00 $4,402.50 $11,000.00 $1,650.00
$511.50 $1,023.00 $1,070.00 $2,140.00 $500.00 $1,000.00
$4,365.91 $4,365.91 $3,750.00 $3,750.00 $3,100.00 $3,100.00
$30.25 $101,337.50 $35.60 $119,260.00 $52.75 $176,712.50
$52.18 $52,180.00 $37.00 $37,000.00 $43.00 $43,000.00
$28.16 $1,070.08 $11.00 $418.00 $4.00 $152.00
$1,278.02 $1,278.02 $2,512.00 $2,512.00 $400.00 $400.00
$3,446.52 $3,446.52 $7,097.00 $7,097.00 $3,800.00 $3,800.00
$506.00 $1,012.00 $2,475.00 $4,950.00 $600.00 $1,200.00
$110.00 $2,090.00 $177.00 $3,363.00 $120.00 $2,280.00
$1,650.00 $1,650.00 $4,638.00 $4,638.00 $1,250.00 $1,250.00
$5,500.00 $1,375.00 $5,282.00 $1,320.50 $5,250.00 $1,312.50
$242.65 $6,066.25 $11.75 $293.75 $21.00 $525.00
$124.95 $999.60 $59.00 $472.00 $21.00 $168.00
$147.55 $1,180.40 $59.00 $472.00 $21.00 $168.00
$550.00 $275.00 $1,760.00 $880.00 $2,100.00 $1,050.00
$196,949.28 $240,891.90 $249,713.00
North Star Excavating Veit & Company, Inc.McNamara Contracting
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Request for City Council Action
DATE: December 6, 2023
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
SUBJECT: St. Paul Regional Water Suburban Board Representation Agreement
INTRODUCTION
The City Council is asked to approve an Agreement for Suburban Representation on the Board of
Water Commissioners (for St. Paul Regional Water Services). Patrick Shea, General Manager for
St. Paul Regional Water Services will be in attendance and provide an informational presentation
on water services in Mendota Heights.
BACKGROUND
In October of 2015, the City Council approved a new water service agreement with St. Paul
Regional Water Services (SPRWS) in which the city deeded ownership of the water distribution
system to SPRWS. As part of that agreement, Mendota Heights, (joining other municipal partners
Maplewood, Falcon Heights, Lauderdale and West St. Paul), would be able to enter into a separate
agreement to hold one of two seats on the Board of Water Commissioners.
The existing Agreement for Suburban Representation is set to expire on December 31 and the
suburban partners, led by the City of Maplewood, are proposing that a new agreement be signed
officially adding Mendota Heights as a stakeholder and to the suburban representative rotation on
the Board of Water Commissioners.
The proposed agreement would run through December 31, 2031 unless otherwise amended.
Historically, the city of Maplewood has held a permanent seat (seat A) as they are larger than all
of the other suburban communities and the water utility is located in Maplewood. The second
suburban representative seat (seat B) is rotated among the communities of Falcon Heights, West
St. Paul, Lauderdale and Mendota Heights. The City of Mendota Heights would select a
representative for the two-year term beginning January 1, 2026 and ending December 31, 2027.
Attachment: Agreement Regarding Suburban Representation on Board of Water Commissioners
BUDGET IMPACT
None
City Council | Wednesday, December 6, 2023 | Page 155 of 248 9a
ACTION REQUESTED
If the council concurs, it should, by motion, approve the Agreement for Suburban Representation
on the Board of Water Commissioners for St. Paul Regional Water Services.
City Council | Wednesday, December 6, 2023 | Page 156 of 248
AGREEMENT REGARDING SUBURBAN REPRESENTATION ON
BOARD OF WATER COMMISSIONERS
This agreement (the “Agreement”) is made and entered into as of this _____ day of
_______________ 2023, by and among the Cities of Falcon Heights, Lauderdale, Maplewood,
Mendota Heights, and West St. Paul, each a municipal corporation under the laws of Minnesota
(collectively, the “Suburban Cities” or the “Parties”).
WITNESSETH:
WHEREAS, the Board of Water Commissioners (the “Board”), is a municipal corporation
organized under the 1885 Laws of the State of Minnesota, Chapter 110, which laws originally
provided for a five-member governing commission; and
WHEREAS, the Saint Paul Charter Commission and Saint Paul City Council by
Resolution No. 96-1365 authorized that the composition and governance of the Board be enlarged
and changed so as to allow for representation by suburban municipalities that have contracted with
the Board for the provision of water services; and
WHEREAS, prior to January 1, 1998 the Board consisted of five total members: three
Saint Paul City Council members appointed to two-year terms by the Mayor of Saint Paul, and
two at-large Saint Paul citizen members appointed to four-year terms by the Mayor of Saint Paul;
and
WHEREAS, in a contract between the Board and the City of Maplewood for the provision
of water services entered into as of October 30, 1996 (the “Maplewood Agreement”), Maplewood
and the Board agreed to enlarge Board membership to six total members with the additional
member representing Maplewood; and
WHEREAS, in the Maplewood Agreement, the Board also agreed to enlarge the Board
membership to seven total members in the event that other suburban cities enter into similar
agreements with the Board; and
WHEREAS, the Cities of Falcon Heights, Lauderdale, Mendota Heights, and West St.
Paul have executed agreements with the Board similar to the Maplewood Agreement, and therefore
City Council | Wednesday, December 6, 2023 | Page 157 of 248
Board membership has been expanded to a total of seven members to increase the suburban
representation on the Board; and
WHEREAS, the Suburban Cities are currently Parties to an agreement for representation
on the Board which expires on December 31, 2023; and
WHEREAS, the Suburban Cities now wish to enter into a new 8-year agreement with new
terms for shared representation on the Board.
NOW, THEREFORE, the Suburban Cities agree as follows:
SECTION I.
GENERAL PURPOSE
It is the general purpose of this Agreement to jointly and cooperatively develop a plan for
representation by the Suburban Cities on the Board beginning January 1, 2024.
SECTION II.
SELECTION OF SUBURBAN REPRESENTATIVE TO
THE BOARD OF WATER COMMISSIONERS
The Parties agree that the two suburban representatives shall be selected on the following
basis and according to the following terms:
1. The two suburban seats shall be designated as Seat A and Seat B.
2. Maplewood shall appoint a representative to the Board for Seat A. During the
term of this Agreement, Maplewood’s appointee shall serve for such period or
may be replaced with another representative as desired by the Maplewood City
Council.
City Council | Wednesday, December 6, 2023 | Page 158 of 248
3. The second suburban representative shall be designated as Seat B, and shall
consist of two-year terms commencing January 1, 2024 and shall be rotated
among the suburban representatives in the following order:
a. January 1, 2024- December 31, 2025 – Falcon Heights
b. January 1, 2026- December 31, 2027 – Mendota Heights
c. January 1, 2028- December 31, 2029 – West St. Paul
d. January 1, 2030- December 31, 2031 - Lauderdale
4. The Parties agree that in the event an additional suburban community enters into
a Water Service Agreement similar to those agreements executed by and between
the Board and the Suburban Cities, this Agreement may be amended to include
any such additional communities, which communities shall be subject to the same
terms and conditions as the original communities. Maplewood hereby
acknowledges that should additional cities join, Seat A may not remain an
exclusive seat for Maplewood.
5. Vacancies – The Parties agree that a vacancy on the Board of Seat B shall be
filled by the City currently holding the appointment and shall be for the period
remaining in the term.
6. Amendment – The Parties agree that this Agreement may be amended only as
may be mutually agreed to in writing by all of the Suburban Cities currently
represented on the Board at the time of amendment.
7. Duration – The Parties agree that the term of this agreement shall continue until
December 31, 2031, unless otherwise amended as provided herein.
[the remainder of this page left intentionally blank]
City Council | Wednesday, December 6, 2023 | Page 159 of 248
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed in their behalf respectively as of the day and year first above written.
Approved as to form: CITY OF FALCON HEIGHTS
By: By:
City Attorney Randy Gustafson
Mayor, City of Falcon Heights
Date: Date:
By:
Jack Linehan
City Administrator, City of Falcon Heights
Date:
Approved as to form: CITY OF LAUDERDALE
By: By:
City Attorney Mary Gaasch
Mayor, City of Lauderdale
Date: Date:
By:
Heather Butkowski
City Administrator, City of Lauderdale
Date:
City Council | Wednesday, December 6, 2023 | Page 160 of 248
Approved as to form: CITY OF MAPLEWOOD
By: By:
City Attorney Marylee Abrams
Mayor, City of Maplewood
Date: Date:
By:
Melinda Coleman
City Manager, City of Maplewood
Date:
Approved as to form: CITY OF WEST ST. PAUL
By: By:
City Attorney Dave Napier
Mayor, City of West St. Paul
Date: Date:
By:
Nate Burkett
City Manager, City of West St. Paul
Date:
City Council | Wednesday, December 6, 2023 | Page 161 of 248
Approved as to form: CITY OF MENDOTA HEIGHTS
By: By:
City Attorney Stephanie Levine
Mayor, City of Mendota Heights
Date: Date:
By:
Cheryl Jacobson
City Administrator, City of Mendota Heights
Date:
City Council | Wednesday, December 6, 2023 | Page 162 of 248
Request for City Council Action
DATE: December 6, 2023
TO: Mayor and City Council
FROM: Kristen Schabacker, Finance Director
Cheryl Jacobson, City Administrator
SUBJECT: Adopt Final Budget and Levy for FY 2024
INTRODUCTION
The City Council is asked to adopt the final budget and levy for Fiscal Year (FY) 2024.
BACKGROUND
In August, the City Council held three budget work sessions to discuss the proposed 2024
budget. It considered priorities for expenditures, and then balanced those needs with revenues
which would be available to fund that for the upcoming fiscal year, which begins January 1.
The majority of the discretionary expenditures are supported by taxes levied on residential and
commercial properties in the City. There have been no changes made to the levy and budget
since it was adopted in September 2023. The highlights of expenditures which are proposed for
FY 2024 are as follows:
•The City is budgeting a COLA increase of 3% and a 5% increase in its contributions for
employee health insurance premiums.
•An increase of $500 per firefighter for the Mendota Heights Fire Relief Association is
budgeted to go to the funding of fire fighter pensions.
•The 2024 budget includes amounts for Natural Resources projects, including tree
planting, native plantings and increased maintenance for existing city trees.
•Building inspection services had a fee structure change.
The 2024 budget includes capital items to be purchased from the general fund balance. The total
amount proposed to come from the general fund balance is $307,309. Even with these
purchases, the general fund balance does not go below the 75% balance that is to remain in
City Council | Wednesday, December 6, 2023 | Page 163 of 248 9b
accordance with the City’s Fund Balance Policy. There are capital purchases to be made from
other special funds as listed in the 2024 budget.
Significant Capital Items recommended for funding are:
•$325,000 Plow Truck – Streets Department
•$196,000 Compact Wheel Loader
•$300,000 Fire Station Roof Replacement
•Depreciation amounts to be placed in the Equipment Reserve Fund
The Budget document also includes an updated 5-year Capital Improvement Plan.
The 2024 Budget includes revenue to be collected from utility franchise fees. These franchise
fees will be collected by Xcel Energy through the property owner’s gas and electric utility bills.
The total General Fund budget for 2024 is $12,331,671, which is 10.93% greater than the 2023
budget. The total city budget for all funds in 2024 is $19,593,210, which also includes such
things as special revenue funds, enterprise funds, and debt service funds. The levy for 2024 will
increase by $941,895 from the 2023 levy. This represents a 7.88% increase over the 2023 final
levy.
Tax Impact on Residential Properties: Overall, the value of residential properties in Mendota
Heights increased by an average of 2.68% between 2023 and 2024. The proposed 7.88% levy
increase will increase the city portion of property taxes on an average value house ($527,000)
from $1,905,52 in 2023, to $1,987.26 in 2024. This represents a 4.29% increase in the city
portion of property taxes. Information on the impacts on other sample properties is attached.
Following is a comparison of the final levy for 2024, versus the final levy for 2023:
2023 Final 2024 Final
General Fund $9,380,964 $10,104,289
Emergency Prep $25,000 $25,000
Fire Relief $200,000 $252,000
Legal & Contingency $40,000 $40,000
Net General Levy $9,645,964 $10,421,289
Improvement Bonds $1,259,807 $1,428,946
Tax Abatement Bonds $173,615 $170,731
Fire Station Bonds $623,543 $622,283
Equipment Certificates $159,495 $161,070
Special Street Light District $85,000 $85,000
Net Certified Levy $11,947,424 $12,889,319
City Council | Wednesday, December 6, 2023 | Page 164 of 248
Dakota County sent out parcel specific tax statements to the property owners in November. The
notices show the change in property taxes for next year, based on the adopted preliminary levy.
Staff received two inquiries regarding their property taxes. One was a question regarding the
reason for the increase and one inquiry was relating to the classification of their property.
RECOMMENDATION
This proposed final budget and levy should be discussed and considered for approval at the
Council meeting on Wednesday, December 6, 2023. The final levy must be certified to the
County no later than December 28, 2023.
Therefore, we recommend adoption of the attached resolution for the final budget and levy for
FY 2024.
ACTION REQUIRED:
If the Council concurs with the recommendation, it should approve the following resolution:
Resolution 2023-95, Resolution Approving Final 2023 Tax Levy Collectible in 2024 and
Adopting Proposed Budget for 2024
The approval requires a simple majority.
City Council | Wednesday, December 6, 2023 | Page 165 of 248
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2023-95
RESOLUTION APPROVING FINAL 2023 TAX LEVY COLLECTIBLE IN 2024 AND
ADOPTING PROPOSED BUDGET FOR 2024
WHEREAS, the city has previously adopted a preliminary tax levy in resolution 2023-61;
and
WHEREAS, the city will accept public comments on December 6, 2023 on the proposed
budget and tax levy.
NOW, THEREFORE, BE IT RESOLVED that the city council adopts the following levy
for tax against all taxable property in the City of Mendota Heights for collection in the year 2024.
2024 Final
General Fund $10,104,289
Emergency Preparedness $ 25,000
Fire Relief $ 252,000
Legal & Contingency $ 40,000
General Levy $10,421,289
Special Debt Levies
Improvement Bonds $ 1,428,946
Abatement Bonds $ 170,731
Fire Station Bonds $ 622,283
Equipment Certificates $ 161,070
Total Special Levy $ 2,383,030
Street Light District Levy $ 85,000
Net Certified Levy $ 12,889,319
City Council | Wednesday, December 6, 2023 | Page 166 of 248
BE IT FURTHER RESOLVED that the budget as proposed is deemed to be practical and
reasonable to maintain the city operations and is hereby approved. The 2024 budget reflects
$19,593,210 of expenses for all funds. The 5-year capital improvement plan is presented as part of
the 2024 final budget document.
The clerk is hereby instructed to transmit a certified copy of this resolution to the Dakota
County Treasurer-Auditor.
Adopted by the City Council of the City of Mendota Heights this 6th day of December, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
___________________________
Stephanie B. Levine, Mayor
ATTEST:
____________________________
Nancy Bauer, City Clerk
City Council | Wednesday, December 6, 2023 | Page 167 of 248
City Council | Wednesday, December 6, 2023 | Page 168 of 248
Net Tax Capacity
Pay 2023 Pay 2024
Actual Preliminary
Tax Capacity Value 34,416,918 36,872,599 7.14%
Tax Increment (379,007) (426,625) 12.56%
Fiscal disparaties Contribution (3,095,404) (3,255,628) 5.18%
Net Tax Capacity 30,942,507 33,190,346 7.26%
Tax Capacity Rate
Estimate
Tax levy 11,862,424 12,804,319 7.94%
Fiscal disparities (451,488) (449,563) -0.43%
Net tax levy 11,410,936 12,354,756 8.27%
Net Tax Capacity 30,942,507 33,190,346 7.26%
Tax Capacity Rate 0.36889 0.37232 0.93%
City of Mendota Heights
City Council | Wednesday, December 6, 2023 | Page 169 of 248
Market Value for Residential Properties Increased an Average of 2.68% from 2023 to 2024
2024
Home Value Total 2023 Tax City Tax Difference % Change
311,648$ 1,149.64$
320,000$ 1,191.42$ 41.78$ 3.63%
$413,908 $1,526.87
$425,000 1,582.36$ 55.49$ 3.63%
$513,245 $1,905.52
$527,000 $1,987.26 81.73$ 4.29%
$681,730 $2,682.43
$700,000 $2,792.40 109.97$ 4.10%
Tax Rates for Mendota Heights
2006 28.027
2007 26.398 The percentage change increases as the valuations of the property increases over $500,000.
2008 24.142 Property taxes are calculated at 1% on the first $500,000 of the valuation.
2009 26.165 The calculation increases to 1.25% on the value over $500,000.
2010 28.061
2011 29.733
2012 32.057
2013 34.479
2014 34.737
2015 34.964 0.0001511 2015 referendum rate
2016 35.247 0.0001284 2016 referendum rate
2017 37.487 0.0001297 2017 referendum rate
2018 37.826 0.0001207 2018 referendum rate
2019 39.294 0.0001146 2019 referendum rate
2020 38.315 0.0001061 2020 referendum rate
2021 37.849 0.0001011 2021 referendum rate
2022 39.741 0.0000711 2022 referendum rate
2023 36.889 0.0000000 Referendum complete
2024 37.232
City Council | Wednesday, December 6, 2023 | Page 170 of 248
BUDGET AND REVENUE SUMMARY
CITY OF MENDOTA HEIGHTS
2024 BUDGET
BUDGET AND REVENUE SUMMARY
2021 2022 2022 2023 2024
BUDGET T ACTUAL ACTUAL BUDGET BUDGET BUDGET % CHANGE
GENERAL FUND $9,209,287 $10,074,484 $10,368,395 $11,116,348 $12,331,671 10.93%
GENERAL FUND CONTINGENCY $37,683 $198,145 $40,000 $40,000 $40,000 0.00%
UTILITY FUND $2,280,184 $2,163,731 $2,363,247 $2,462,973 $2,307,523 -6.31%
STORM WATER UTILITY FUND $406,522 $190,034 $268,839 $475,758 $752,826 58.24%
PAR THREE FUND $232,155 $261,732 $207,556 $317,726 $287,327 -9.57%
CITY HALL FUND $230,368 $248,582 $302,032 $334,668 $306,303 -8.48%
EMERGENCY PREPAREDNESS FUND $12,503 $10,275 $43,600 $42,700 $49,700 16.39%
FACILITY/INFRASTUCTURERESERVE FUND $31,200 $385,131 $0 $0 $300,000 100.00%
FIRE RELIEF FUND $286,883 $309,230 $318,000 $350,000 $378,000 8.00%
SPECIAL PARK FUND $117,417 $377,587 $449,250 $86,790 $246,830 184.40%
DEBT FUND $2,175,549 $2,226,724 $2,226,724 $2,216,460 $2,383,030 7.52%
EQUIPMENT RESERVE FUND $597,445 $543,433 $1,513,539 $901,167 $157,000 -82.58%
STREETLIGHT MAINTENANCE FUND $29,647 $73,427 $53,000 $166,000 $53,000 -68.07%
TOTAL BUDGET $15,646,842 $17,062,515 $18,154,182 $18,510,591 $19,593,210 5.85%
REVENUE
GENERAL FUND $10,158,304 $10,947,410 $10,368,395 $11,116,348 $12,331,671 10.93%
GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 $40,000 $40,000 0.00%
UTILITY FUND $2,384,474 $2,370,999 $2,300,592 $2,300,592 $2,414,979 4.97%
STORM WATER UTILITY FUND $571,330 $383,983 $541,850 $571,850 $571,850 0.00%
PAR THREE FUND $246,148 $262,789 $169,450 $217,950 $265,450 21.79%
CITY HALL FUND $216,625 $216,625 $216,075 $216,075 $259,500 20.10%
EMERGENCY PREPAREDNESS FUND $24,683 $22,894 $25,000 $25,000 $25,000 0.00%
FACILITY/INFRASTUCTURERESERVE FUND $71,384 $348,848 $0 $0 $0 0.00%
FIRE RELIEF FUND $297,201 $331,390 $318,000 $350,000 $378,000 8.00%
SPECIAL PARK FUND $77,998 $510,115 $5,000 $5,000 $5,000 0.00%
DEBT FUND $2,175,549 $2,226,724 $2,226,724 $2,216,460 $2,383,030 7.52%
EQUIPMENT RESERVE FUND/RESERVES $571,824 $571,347 $1,513,539 $901,167 $157,000 -82.58%
STREETLIGHT MAINTENANCE FUND $50,733 $51,419 $53,000 $85,000 $85,000 0.00%
TOTAL REVENUE $16,886,253 $18,284,544 $17,777,625 $18,045,442 $18,916,480 4.83%
City Council | Wednesday, December 6, 2023 | Page 171 of 248
TAX LEVY SUMMARY
CITY OF MENDOTA HEIGHTS
2024 BUDGET
TAX LEVY SUMMARY
2021 2022 2023 2024 % CHANGE
GENERAL FUND $8,009,068 $8,642,981 $9,380,964 $10,104,289 7.71%
EMERGENCY PREPAREDNESS $25,000 $25,000 $25,000 $25,000 0.00%
FIRE RELIEF $180,000 $207,000 $200,000 $252,000 26.00%
INFRASTRUCTURE/FACILITY RESERVE $0 $0 $0 $0 0.00%
EQUIPMENT RESERVE $0 $0 $0 $0 0.00%
LEGAL AND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00%
GENERAL FUND LEVY $8,254,068 $8,914,981 $9,645,964 $10,421,289 8.04%
IMPROVEMENT BONDS $1,278,087 $1,224,954 $1,259,807 $1,428,946 13.43%
TAX ABATEMENT BONDS $0 $171,145 $173,615 $170,731 -1.66%
FIRE STATION LEVY $624,173 $624,173 $623,543 $622,283 -0.20%
EQUIPMENT CERTIFICATES - DUMP TRUC $28,114 $27,707 $27,300 $26,775 -1.92%
EQUIPMENT CERTIFICATES - FIRE TRUCK $0 $0 $132,195 $134,295 1.59%
TOTAL SPECIAL LEVY $1,930,374 $2,047,979 $2,216,460 $2,383,030 7.52%
MARKET VALUE REFERENDUM LEVY $245,175 $178,745 $0 $0 0.00%
STREETLIGHT TAXING DISTRICT $53,000 $53,000 $85,000 $85,000 0.00%
TOTAL TAX LEVY $10,482,617 $11,194,705 $11,947,424 $12,889,319 7.88%
City Council | Wednesday, December 6, 2023 | Page 172 of 248
GENERAL FUND EXPENDITURE SUMMARY
GENERAL FUND FUND 01
DEPARTMENT 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET 2024 BUDGET % CHANGE
CITY COUNCIL $47,614 $42,921 $48,406 $49,906 $58,966 18.15%
ADMINISTRATION $1,286,931 $1,500,284 $1,300,361 $1,365,825 $1,509,469 10.52%
ELECTIONS $39,512 $103,235 $112,413 $42,497 $133,420 213.95%
IT $163,564 $224,468 $223,410 $226,475 $327,325 44.53%
POLICE $4,227,881 $4,179,809 $4,567,510 $4,852,973 $5,162,353 6.38%
FIRE $545,754 $619,194 $593,500 $653,863 $758,206 15.96%
CODE ENFORCEMENT $119,439 $119,853 $121,475 $135,389 $335,125 147.53%
PUBLIC WORKS-STREETS $1,104,033 $1,188,004 $1,263,986 $1,341,987 $1,346,077 0.30%
PUBLIC WORKS-PARKS $875,214 $1,244,354 $1,167,926 $1,306,600 $1,202,146 -7.99%
RECREATION $43,663 $71,002 $98,900 $107,250 $112,800 5.17%
NATURAL RESOURCES $0 $0 $0 $0 $447,942 100.00%
COMMUNITY DEVELOPMENT $201,934 $214,438 $263,350 $225,468 $200,838 -10.92%
RECYCLING $2,826 $6,973 $31,600 $41,980 $47,600 13.39%
ENGINEERING $550,922 $559,948 $575,558 $766,135 $689,404 -10.02%
TOTAL GENERAL FUND $9,209,287 $10,074,484 $10,368,395 $11,116,348 $12,331,671 10.93%
GENERAL FUND CONTINGENCY $37,683 $198,145 $40,000 $40,000 $40,000 0.00%
City Council | Wednesday, December 6, 2023 | Page 173 of 248
GENERAL FUND REVENUE SUMMARY
GENERAL FUND FUND 01
REVENUE SOURCE 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET 2024 BUDGET % CHANGE
TAXES
CURRENT TAX LEVY $8,063,733 $8,749,950 $8,642,981 $9,380,964 $10,104,289 7.71%
LICENSES AND PERMITS
CIGARETTE LICENSES $1,800 $1,800 $1,800 $1,800 $1,800 0.00%
RUBBISH LICENSES $1,410 $1,120 $1,400 $1,400 $1,200 -14.29%
LIQUOR LICENSES $32,350 $32,850 $25,000 $25,000 $30,000 20.00%
BUILDING PERMITS $501,170 $590,264 $235,000 $275,000 $300,000 9.09%
HEATING PERMITS $48,630 $50,409 $30,000 $30,000 $40,000 33.33%
PLUMBING PERMITS $26,442 $30,968 $20,000 $20,000 $25,000 25.00%
RIGHT OF WAY PERMITS $7,216 $21,049 $15,000 $7,500 $10,000 33.33%
MASSAGE PERMITS $692 $3,020 $1,000 $750 $2,000 166.67%
TOTAL LICENSES AND PERMITS $619,710 $731,480 $329,200 $361,450 $410,000 13.43%
FINES AND FORFEITS
COURT FINES $91,839 $57,686 $100,000 $90,000 $70,000 -22.22%
FALSE ALARMS FINES $1,300 $2,600 $2,000 $1,500 $2,000 33.33%
DOG IMPOUNDING $0 $0 $0 $0 $0 0.00%
TOTAL FINES AND FORFEITS $93,139 $60,286 $102,000 $91,500 $72,000 -21.31%
CHARGES FOR SERVICES
RECREATION PROGRAMS $26,512 $37,366 $35,000 $30,000 $35,000 16.67%
PARK USE FEES $7,440 $18,412 $5,500 $7,500 $7,500 0.00%
FIELD USE FEES $10,461 $10,000 $10,500 $10,500 0.00%
SOFTBALL LEAGUES $7,748 $4,901 $8,000 $7,750 $5,975 -22.90%
MAPS AND ORDINANCES $25 $0 $0 $0 $0 0.00%
PLANNING FEES $18,450 $9,357 $15,000 $15,000 $10,000 -33.33%
FIRE CONTRACTS $171,143 $185,851 $184,466 $191,237 $215,789 12.84%
LILYDALE POLICING $296,856 $248,352 $248,350 $331,076 $344,865 4.16%
MENDOTA POLICING $67,662 $48,324 $48,328 $73,821 $71,769 -2.78%
POLICE SECURITY (OFF DUTY OT) $13,875 $15,430 $10,000 $10,000 $12,000 20.00%
STREET MAINT. CHARGES $1,550 $2,850 $1,000 $1,000 $1,500 50.00%
ENGINEERING CHARGES $45,560 $38,009 $30,000 $40,000 $35,000 -12.50%
FILING FEES $0 $25 $20 $0 $20 100.00%
LEASE MAINTENANCE CHARGES $4,143 $7,262 $4,500 $4,000 $5,000 25.00%
TOTAL CHARGES FOR SERVICES $671,425 $616,139 $600,164 $721,884 $754,918 4.58%
City Council | Wednesday, December 6, 2023 | Page 174 of 248
GENERAL FUND REVENUE SUMMARY
INTERGOVERNMENTAL
MSA MAINTENANCE $154,526 $174,661 $165,000 $175,000 $175,000 0.00%
POLICE STATE AID $174,659 $191,147 $180,000 $175,000 $190,000 8.57%
SCHOOL RESOURCES OFFICER $110,492 $63,367 $105,000 $0 $0 0.00%
FEDERAL AND STATE GRANTS $59,472 $111,583 $40,000 $40,000 $50,000 25.00%
DAKOTA COUNTY GRANT $4,556 $30,000 $10,000 $10,000 $10,000 0.00%
PEACE OFFICER INSUR REIMBURSE $14,969 $17,849 $18,000 $15,000 $50,000 233.33%
ELECTION REIMBURSEMENT $0 $0 $0 $0 $0 0.00%
TOTAL INTERGOVERNMENTAL $518,674 $588,606 $518,000 $415,000 $475,000 14.46%
MISCELLANEOUS REVENUE
SUNDRY REVENUE $43,756 $176,063 $5,000 $5,000 $20,000 300.00%
DONATIONS $47,914 $24,000 $0 $0 $0 0.00%
CELL TOWER REVENUE $70,000 $67,276 $70,000 $48,000 $50,000 4.17%
INTEREST -$21,780 -$125,684 $30,000 $20,000 $20,000 0.00%
TOTAL MISCELLANEOUS $139,890 $141,655 $105,000 $73,000 $90,000 23.29%
DAKOTA COUNTY
WASTE MANAGEMENT $4,183 $11,745 $23,500 $25,000 $27,914 11.66%
TOTAL DAKOTA COUNTY $4,183 $11,745 $23,500 $25,000 $27,914 11.66%
OTHER REVENUE
UNAPPROPRIATED FUND TRANSFER $47,550 $47,550 $47,550 $47,550 $47,550 0.00%
UTILITY FRANCHISE FEE $0 $0 $0 $0 $350,000 100.00%
TOTAL OTHER REVENUE $47,550 $47,550 $47,550 $47,550 $397,550 736.07%
TOTAL GENERAL FUND REVENUE $10,158,304 $10,947,410 $10,368,395 $11,116,348 $12,331,671 10.93%
City Council | Wednesday, December 6, 2023 | Page 175 of 248
CITY COUNCIL
DEPARTMENT 9
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
CITY COUNCIL
4110 SALARIES-REGULAR $22,592 $22,344 $22,500 $22,500 $22,500 0.00%
4133 WORKERS COMPENSATION $194 $186 $185 $185 $195 5.41%
4135 FICA $1,728 $1,709 $1,721 $1,721 $1,721 0.00%
TOTAL HUMAN RESOURCES $24,514 $24,239 $24,406 $24,406 $24,416 0.04%
4220 PROFESSIONAL SERVICES $1,353 $330 $1,000 $2,500 $3,000 20.00%
4400 TRAINING $270 $0 $1,000 $1,000 $1,000 0.00%
4490 TELEPHONE $0 $541 $0 $500 $550 10.00%
4490 HALLOWEEN BONFIRE $761 $0 $1,000 $500 $0 -100.00%
4490 FIREWORKS $16,225 $15,225 $15,000 $15,000 $25,000 66.67%
4490 MISCELLANEOUS $4,491 $2,587 $6,000 $6,000 $5,000 -16.67%
TOTAL OTHER CHARGES $23,100 $18,683 $24,000 $25,500 $34,550 35.49%
4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $47,614 $42,921 $48,406 $49,906 $58,966 18.15%
CAPITAL OUTLAY ITEMS APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 176 of 248
ADMINISTRATION
DEPARTMENT 10
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
ADMINISTRATION
4110 SALARIES-REGULAR $670,486 $654,504 $639,032 $669,989 $758,196 13.17%
4115 SALARIES-OVERTIME $40 $0 $0 $0 $0 0.00%
4131 INSURANCE $103,252 $112,927 $142,206 $149,193 $160,306 7.45%
4133 WORKERS COMPENSATION $14,223 $6,895 $13,610 $14,290 $15,000 4.97%
4134 PERA $48,273 $47,695 $47,927 $50,249 $56,865 13.17%
4135 FICA $51,951 $52,737 $48,886 $51,254 $58,002 13.17%
4137 EMPLOYEE ASSISTANCE PROGRAM $1,795 $1,795 $1,800 $1,800 $1,800 0.00%
TOTAL HUMAN RESOURCES $890,020 $876,552 $893,461 $936,775 $1,050,169 12.10%
4200 RENTALS AND LEASES $2,313 $873 $2,000 $0 $10,600 100.00%
4209 CITY HALL RENT $65,000 $65,000 $65,000 $65,000 $78,000 20.00%
4210 TELEPHONE $1,224 $1,329 $2,500 $2,500 $2,500 0.00%
4220 CITY ATTORNEY $14,793 $15,982 $12,000 $27,000 $27,000 0.00%
4220 AUDITOR $28,900 $25,795 $26,000 $27,000 $28,000 3.70%
4220 CODIFIER-LINK TO CITY CODE $500 $0 $500 $500 $500 0.00%
4220 ARCHITECTURAL SERVICES $0 $30,739 $0 $0 $0 0.00%
4220 CODIFICATION SERVICES $2,325 $2,140 $1,700 $5,000 $5,000 0.00%
4220 PROF SERVICES - HR COMP $0 $0 $1,000 $17,500 $5,000 -71.43%
4220 SAFETY TRAINING $1,981 $7,974 $6,500 $7,000 $8,000 14.29%
4220 HR TESTING $0 $3,696 $0 $1,000 $4,000 300.00%
4220 COUNCIL RECORDING SERVICES $5,993 $5,644 $5,500 $6,000 $6,000 0.00%
4220 MISCELLANEOUS $20,069 $24,487 $18,000 $21,000 $21,000 0.00%
4221 RETAINER-CITY ATTORNEY $11,938 $7,506 $14,000 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $2,144 $2,156 $2,200 $2,200 $2,200 0.00%
4250 LIABILITY AND AUTO INSURANCE $119,307 $128,046 $146,000 $146,000 $146,000 0.00%
4268 NEWSLETTER $13,063 $16,693 $18,000 $21,500 $23,650 10.00%
TOTAL CONTRACTUAL SERVICES $289,550 $338,060 $320,900 $349,200 $367,450 5.23%
4300 OFFICE SUPPLIES $6,622 $7,777 $10,000 $8,000 $8,000 0.00%
4306 RECRUITMENT COSTS $1,251 $166 $2,000 $2,000 $2,000 0.00%
4318 POSTAGE $1,717 $1,925 $2,500 $2,500 $2,500 0.00%
4320 FUEL $2,015 $2,480 $1,500 $2,500 $2,500 0.00%
4330 EQUIPMENT REPAIR $6,013 $1,690 $5,000 $3,000 $3,000 0.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $291 $0 $1,000 $1,000 $1,000 0.00%
TOTAL COMMODITIES $17,909 $14,039 $22,000 $19,000 $19,000 0.00%
4400 TRAINING $889 $1,974 $7,500 $7,500 $7,500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $3,000 $1,000 $1,000 0.00%
4404 MEMBERSHIP DUES $17,445 $18,092 $17,500 $21,500 $23,500 9.30%
4415 MILEAGE AND AUTO ALLOWANCE $803 $3,062 $3,500 $3,800 $3,800 0.00%
4437 CREDIT CARD FEES $9,499 $11,193 $6,500 $1,000 $1,000 0.00%
4480 CONTINGENCY $55,802 $200,635 $20,000 $20,000 $30,000 50.00%
4490 MISCELLANEOUS $3,914 $5,577 $5,000 $5,000 $5,000 0.00%
4490 ARC PER DIEM $1,100 $800 $1,000 $1,050 $1,050 0.00%
TOTAL OTHER CHARGES $89,452 $241,333 $64,000 $60,850 $72,850 19.72%
4600 CAPITAL OUTLAY $0 $30,300 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $30,300 $0 $0 $0 0.00%
TOTAL EXPENDITURES $1,286,931 $1,500,284 $1,300,361 $1,365,825 $1,509,469 10.52%
CAPITAL OUTLAY ITEMS REQUESTED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 177 of 248
ELECTIONS
DEPARTMENT 12
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
ELECTIONS
4110 SALARIES-REGULAR $29,073 $22,572 $29,753 $28,983 $32,836 13.29%
4115 SALARIES-OVERTIME $0 $4,016 $8,000 $0 $5,000 100.00%
4125 SALARIES-ELECTION JUDGES $0 $41,879 $36,000 $0 $49,500 100.00%
4131 INSURANCE $4,954 $5,990 $7,266 $7,623 $8,001 4.96%
4134 PERA $2,175 $1,550 $2,831 $2,174 $2,838 30.54%
4135 FICA $2,168 $2,975 $2,888 $2,217 $2,895 30.58%
TOTAL HUMAN RESOURCES $38,370 $78,981 $86,738 $40,997 $101,070 146.53%
4220 CONSULTING FEES $0 $693 $150 $0 $1,000 100.00%
4240 LEGAL PUBLICATIONS $0 $516 $375 $0 $750 100.00%
ABSENTEE/EARLY VOTING $0 $0 $0 $0 $0 100.00%
TOTAL CONTRACTUAL SERVICES $0 $1,209 $525 $0 $1,750 100.00%
4300 OFFICE SUPPLIES $0 $6,513 $4,000 $0 $6,500 100.00%
4318 POSTAGE $0 $3,369 $7,500 $0 $4,000 100.00%
4330 BALLOT COUNTER MAINTENANCE $0 $3,445 $3,500 $0 $3,500 100.00%
4330 ELECTRONIC POLL BOOKS $0 $0 $0 $0 $4,000 100.00%
4330 ELECTRONIC POLL BOOK MAINTENANC $1,142 $0 $1,100 $1,500 $4,900 226.67%
TOTAL COMMODITIES $1,142 $13,328 $16,100 $1,500 $22,900 1426.67%
4415 MILEAGE AND AUTO ALLOWANCE $0 $295 $350 $0 $500 100.00%
4490 MISCELLANEOUS $0 $4,505 $4,700 $0 $6,200 100.00%
4490 IPADS, SECURE BALLOT BOXES $0 $4,918 $4,000 $0 $1,000 100.00%
TOTAL OTHER CHARGES $0 $9,717 $9,050 $0 $7,700 100.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $39,512 $103,235 $112,413 $42,497 $133,420 213.95%
CAPITAL OUTLAY ITEMS APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 178 of 248
INFORMATION TECHNOLOGY
DEPARTMENT 14
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET Budget CHANGE
IT
4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00%
4110 IT STAFF POSITION $0 $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00%
4210 TELEPHONE $25,848 $27,420 $15,800 $22,905 $35,830 56.43%
4220 WEBSITE COSTS $0 $0 $3,000 $0 $1,000 100.00%
LOGIS SUPPORT $36,852 $57,584 $30,000 $35,000 $62,866 79.62%
WEB SERVICES $1,560 $1,560 $2,000 $8,846 $8,846 0.00%
STATE OF MN LINE FEES (FIBER FEE)$1,247 $1,332 $3,000 $3,000 $3,000 0.00%
SERVER HOSTING $36,898 $43,038 $40,685 $42,530 $44,790 5.31%
FIBER MANAGEMENT (LOGIS)$13,245 $12,915 $17,500 $18,375 $9,877 -46.25%
TOTAL CONTRACTUAL SERVICES $115,650 $143,850 $111,985 $130,656 $166,209 27.21%
4301 COMPUTER SOFTWARE AND HARDWARE
MICROSOFT LICENSES & CALS $21,081 $0 $21,150 $7,170 $41,500 478.80%
COMPUTER REPLACEMENT $0 $33,603 $15,000 $9,975 $17,080 71.23%
MMD SYSTEM $0 $0 $7,000 $0 $0 0.00%
MISC HARDWARE & SOFTWARE $3,750 $11,082 $5,000 $5,384 $13,537 151.43%
LASERFICHE MAINTENANCE $11,256 $10,464 $11,000 $11,500 $22,211 93.14%
ADDITIONAL LASERFICHE LICENSES $2,707 $0 $2,700 $2,700 $0 -100.00%
SOFTWARE MAINTENANCE/RENEWALS $5,993 $14,656 $35,000 $35,227 $52,191 48.16%
SERVER REPLACEMENT AND MAINTENANCE $0 $0 $5,000 $8,000 $0 -100.00%
FIREWALL $0 $6,474 $5,000 $10,213 $9,847 -3.58%
DOOR ACCESS SYSTEM MAINTENANCE $1,920 $3,678 $3,825 $4,000 $4,000 0.00%
TOTAL COMMODITIES $46,707 $79,956 $110,675 $94,169 $160,366 70.30%
4400 TRAINING $525 $663 $750 $750 $750 0.00%
4490 MISCELLANEOUS $682 $0 $0 $900 $0 -100.00%
TOTAL OTHER CHARGES $1,207 $663 $750 $1,650 $750 -54.55%
4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $163,564 $224,468 $223,410 $226,475 $327,325 44.53%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 179 of 248
POLICE DEPARTMENT
DEPARTMENT 20
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
POLICE
4110 SALARIES-REGULAR/PATROL $1,369,186 $1,356,006 $1,395,422 $1,451,441 $1,557,070 7.28%
4110 SALARIES-REGULAR/ADMINISTRATION $769,487 $746,823 $834,978 $856,248 $940,950 9.89%
4115 SALARIES-OVERTIME/PATROL $40,449 $36,550 $80,946 $80,946 $80,946 0.00%
4130 SALARIES-TEMPORARY $5,659 $5,437 $10,400 $10,400 $10,400 0.00%
4131 INSURANCE $507,079 $529,563 $619,680 $655,440 $689,880 5.25%
4133 WORKERS COMPENSATION $175,860 $168,447 $168,265 $176,680 $185,510 5.00%
4134 PERA/PATROL $242,454 $243,717 $261,317 $271,232 $289,929 6.89%
4134 PERA/ADMINISTRATION $118,070 $116,385 $134,614 $137,852 $151,237 9.71%
4135 FICA/PATROL $23,184 $23,638 $22,203 $23,015 $24,547 6.66%
4135 FICA/ADMINISTRATION $18,195 $18,442 $20,116 $20,746 $22,951 10.63%
4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $3,269,623 $3,245,007 $3,547,941 $3,684,000 $3,953,420 7.31%
4200 RENTALS AND LEASES $74,186 $86,271 $74,000 $133,000 $133,000 0.00%
4209 CITY HALL RENT $76,803 $76,803 $76,803 $76,803 $92,000 19.79%
4210 TELEPHONE $12,190 $11,190 $21,000 $30,100 $26,000 -13.62%
4220 PROFESSIONAL SERVICES/LICENSES/FEES $29,885 $12,405 $50,900 $12,920 $13,200 2.17%
4222 PROSECUTIONS $70,692 $70,264 $71,000 $75,000 $75,000 0.00%
4225 ANIMAL IMPOUNDING FEES $2,588 $697 $1,000 $2,500 $2,500 0.00%
4223 OTHER CONTRACTUAL SERVICES $133,480 $137,636 $137,091 $169,900 $208,433 22.68%
4275 DISPATCH ANNUAL FEE $262,277 $240,389 $286,175 $278,200 $283,300 1.83%
TOTAL CONTRACTUAL SERVICES $662,101 $635,655 $717,969 $778,423 $833,433 7.07%
4300 OFFICE SUPPLIES $3,730 $2,796 $5,500 $6,000 $6,000 0.00%
4301 COMPUTER SOFTWARE/HARDWARE $30,725 $30,502 $25,000 $30,000 $22,000 -26.67%
4305 OPERATING SUPPLIES $20,178 $11,671 $40,000 $40,000 $40,000 0.00%
4305 POLICE RESERVES $3,854 $5,147 $4,000 $4,000 $4,000 0.00%
4306 RECRUITMENT COSTS $9,741 $5,751 $15,000 $15,000 $15,000 0.00%
4318 POSTAGE $238 $454 $1,000 $2,000 $2,000 0.00%
4320 GAS AND OIL $44,781 $66,808 $45,000 $80,000 $70,000 -12.50%
4330 EQUIPMENT REPAIR/GENERAL $46,029 $53,179 $25,000 $30,000 $30,000 0.00%
4330 EQUIPMENT REPAIR/CAR SET UP $27,888 $34,717 $45,000 $45,000 $45,000 0.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $4,185 $1,707 $11,000 $11,000 $11,000 0.00%
TOTAL COMMODITIES $191,349 $212,731 $216,500 $263,000 $245,000 -6.84%
4400 TRAINING $42,334 $34,410 $40,000 $45,000 $45,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $111 $0 $500 $500 $500 0.00%
4404 MEMBERSHIP DUES $13,092 $16,826 $17,500 $55,050 $58,000 5.36%
4410 CLOTHING AND EQUIPMENT $21,781 $31,197 $20,000 $20,000 $20,000 0.00%
4430 CAR WASHES $0 $0 $1,000 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $2,168 $2,659 $5,100 $5,000 $5,000 0.00%
4490 SHREDDING $0 $1,324 $1,000 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $79,486 $86,416 $85,100 $127,550 $130,500 2.31%
4610 CAPITAL OUTLAY $25,322 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $25,322 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $4,227,881 $4,179,809 $4,567,510 $4,852,973 $5,162,353 6.38%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
RESERVE RADIOS $22,280 $22,280
TASER UPDATES $14,900 $14,900
40MM DEFENSE TACTICAL LAUNCHER $9,720 $9,720
NON LETHAL PROJECTILE LAUNCHER $8,200 $8,200
VOICE ACTIVATED RADIO DISPATCHED ALARM $6,800 $6,800
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 180 of 248
FIRE DEPARTMENT
DEPARTMENT 30
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
FIRE
4110 SALARIES-REGULAR/ADMIN $49,318 $50,967 $79,802 $82,995 $96,757 16.58%
4110 SALARIES-REGULAR/FIREFIGHTERS $192,358 $201,713 $185,797 $193,229 $199,027 3.00%
4131 INSURANCE $4,926 $5,190 $5,190 $5,445 $17,145 214.88%
4132 INSURANCE-LONG TERM DISABILITY $2,977 $2,864 $3,000 $3,000 $3,000 0.00%
4133 WORKERS COMPENSATION $60,777 $58,213 $58,150 $61,060 $64,115 5.00%
4134 PERA/ADMIN $3,684 $3,783 $3,782 $3,933 $7,257 84.52%
4135 FICA/ADMIN $3,760 $3,886 $6,105 $6,349 $7,402 16.59%
4135 FICA/FIREFIGHTERS $5,512 $4,490 $2,694 $2,802 $2,886 3.00%
TOTAL HUMAN RESOURCES $323,312 $331,106 $344,520 $358,813 $397,589 10.81%
4200 RENTALS AND LEASES $38 $6 $100 $1,000 $500 -50.00%
4210 TELEPHONE $4,312 $3,999 $5,000 $8,100 $4,000 -50.62%
4211 ELECTRICAL SERVICE $15,530 $15,490 $10,000 $11,000 $15,000 36.36%
4212 GAS SERVICE $11,747 $21,431 $10,000 $18,000 $20,000 11.11%
4213 SOLAR LEASE $2,971 $3,995 $2,172 $4,200 $4,200 0.00%
PROFESSIONAL SERVICES
4220 LOGIS - IT SERVICES $0 $3,900 $4,000 $7,000 $8,000 14.29%
4220 AUDIT $7,675 $7,950 $7,750 $8,500 $10,000 17.65%
4220 LEGAL $462 $0 $1,500 $1,500 $1,500 0.00%
4220 OTHER PROFESSIONAL SERVICES $594 $242 $2,000 $2,000 $1,000 -50.00%
4240 LEGAL PUBLICATIONS $0 $0 $500 $750 $500 -33.33%
4244 MEDICAL EXAMS $4,284 $5,044 $8,000 $10,000 $10,000 0.00%
4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $6,430 $5,615 $11,000 $11,000 $11,000 0.00%
4268 DEPARTMENT REPORT PRINTING $3,338 $4,289 $3,500 $4,500 $4,500 0.00%
4268 STATIC TESTING $7,419 $4,149 $9,000 $10,500 $12,000 14.29%
4275 DISPATCH ANNUAL FEE $16,797 $16,332 $9,108 $8,800 $18,000 104.55%
4280 RUBBISH COLLECTION $2,364 $2,274 $2,000 $2,500 $2,750 10.00%
TOTAL CONTRACTUAL SERVICES $83,961 $94,716 $85,630 $109,350 $122,950 12.44%
4300 OFFICE SUPPLIES $1,804 $2,378 $1,500 $1,800 $2,000 11.11%
4301 COMPUTER SOFTWARE $12,613 $6,911 $4,700 $4,700 $10,500 123.40%
4301 COMPUTER HARDWARE $0 $17,322 $5,500 $8,800 $21,750 147.16%
4305 OPERATING SUPPLIES
BOOTS/BUNKERPANTS/COATS $3,334 $22,216 $22,000 $25,000 $45,517 82.07%
HOSE/NOZZELS/FITTINGS $1,751 $3,471 $9,000 $10,000 $11,000 10.00%
MISCELLANEOUS OPERATING SUPPLIES $12,217 $2,291 $17,000 $18,000 $19,000 5.56%
FIRE PREVENTION $0 $0 $7,000 $7,500 $7,500 0.00%
4318 POSTAGE $251 $158 $150 $150 $150 0.00%
4320 GAS AND OIL $6,331 $9,742 $6,000 $8,000 $8,000 0.00%
4330 EQUIPMENT REPAIR
COPIER MAINTENANCE $549 $481 $1,000 $1,000 $1,000 0.00%
RADIO REPAIRS AND MAINTENANCE $3,053 $0 $1,000 $1,000 $1,500 50.00%
APPARATUS REPAIRS AND MAINTENANCE $24,277 $28,223 $25,000 $27,000 $29,000 7.41%
SCBA SERVICE $1,350 $2,527 $1,000 $1,250 $1,500 20.00%
OTHER REPAIRS AND MAINTENANCE $14,751 $8,897 $2,000 $5,000 $7,000 40.00%
4331 MISC FURNITURE/EQUIPMENT $802 $0 $0 $0 $0 0.00%
4335 BUILDING MAINTENANCE $21,752 $57,956 $24,500 $28,000 $30,000 7.14%
TOTAL COMMODITIES $104,835 $162,573 $127,350 $147,200 $195,417 32.76%
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 181 of 248
FIRE DEPARTMENT
DEPARTMENT 30
4400 TRAINING $20,177 $13,056 $17,500 $18,000 $18,250 1.39%
4402 BOOKS AND SUBSCRIPTIONS $1,000 $2,098 $1,500 $1,750 $2,000 14.29%
4403 TRAINING EXPENSES $4,744 $7,732 $5,000 $5,500 $5,500 0.00%
4404 MEMBERSHIP DUES $1,100 $1,140 $1,750 $2,000 $2,250 12.50%
4410 UNIFORMS $2,797 $3,096 $7,000 $7,500 $10,500 40.00%
4415 MILEAGE $0 $0 $250 $250 $250 0.00%
4425 WATER SERVICE $3,531 $2,983 $2,500 $3,000 $3,000 0.00%
4490 MISCELLANEOUS $297 $694 $500 $500 $500 0.00%
TOTAL OTHER CHARGES $33,646 $30,799 $36,000 $38,500 $42,250 9.74%
4630 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $545,754 $619,194 $593,500 $653,863 $758,206 15.96%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Roof Replacement $300,000 $300,000
City Council | Wednesday, December 6, 2023 | Page 182 of 248
BUILDING OFFICIAL
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
BUILDING OFFICIAL
4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 $0 0.00%
4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00%
4209 CITY HALL RENT $12,000 $12,000 $12,000 $12,000 $14,500 20.83%
4210 TELEPHONE $3,623 $3,343 $5,500 $5,500 $4,000 -27.27%
4220 PROFESSIONAL SERVICES $0 $500 $500 $500 0.00%
CITY ATTORNEY $2,805 $0 $1,500 $2,000 $1,000 -50.00%
CITY ENGINEER/GOPHER ONE $631 $493 $0 $500 $500 0.00%
4231 CONTRACTED INSPECTIONS $97,103 $99,344 $97,850 $101,764 $300,000 194.80%
TOTAL CONTRACTUAL SERVICES $116,162 $115,179 $117,350 $122,264 $320,500 162.14%
4300 OFFICE SUPPLIES $308 $1,717 $1,250 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $1,382 $897 $500 $500 $500 0.00%
4318 POSTAGE $1,587 $1,774 $1,000 $1,500 $1,500 0.00%
TOTAL COMMODITIES $3,277 $4,388 $2,750 $3,250 $3,250 0.00%
4400 TRAINING $0 $0 $500 $500 $500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $286 $250 $250 $250 0.00%
4404 MEMBERSHIP DUES $0 $0 $125 $125 $125 0.00%
4490 MISCELLANEOUS $0 $0 $500 $500 $500 0.00%
4490 CREDIT CARD FEES $0 $0 $0 $8,500 $10,000 17.65%
TOTAL OTHER CHARGES $0 $286 $1,375 $9,875 $11,375 15.19%
4620 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $119,439 $119,853 $121,475 $135,389 $335,125 147.53%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 183 of 248
STREETS
DEPARTMENT 50
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
PW - STREETS
4110 SALARIES-REGULAR $393,206 $411,837 $397,681 $414,876 $452,104 8.97%
4115 SALARIES-OVERTIME $10,200 $11,690 $22,375 $22,375 $22,375 0.00%
4130 SALARIES-TEMPORARY $4,635 $0 $8,000 $8,000 $8,000 0.00%
4131 INSURANCE $100,657 $94,451 $110,858 $116,305 $122,072 4.96%
4133 WORKERS COMPENSATION $71,120 $68,123 $68,050 $71,455 $75,030 5.00%
4134 PERA $29,474 $31,112 $31,504 $32,794 $35,586 8.51%
4135 FICA $31,560 $33,046 $32,746 $34,062 $36,910 8.36%
TOTAL HUMAN RESOURCES $640,852 $650,259 $671,214 $699,867 $752,077 7.46%
4200 RENTALS AND LEASES $3,060 $3,059 $5,500 $5,500 $5,500 0.00%
4210 TELEPHONE $3,526 $3,538 $4,000 $4,000 $4,000 0.00%
4211 ELECTRICAL-STREET LIGHTS $22,080 $24,855 $22,500 $24,000 $25,000 4.17%
4211 ELECTRICAL-PUBLIC WORKS GARAGE $1,849 $1,865 $3,000 $3,000 $3,000 0.00%
4211 ELECTRICAL-TRAFFIC SIGNALS $3,760 $3,587 $4,000 $4,000 $4,000 0.00%
4212 GAS SERVICE $3,537 $9,558 $5,000 $7,500 $10,000 33.33%
4213 SOLAR LEASE $2,072 $2,164 $2,172 $2,270 $2,400 5.73%
4220 PROFESSIONAL SERVICES $7,750 $6,053 $5,000 $5,000 $7,500 50.00%
4220 CITY ATTORNEY $0 $1,815 $1,000 $1,000 $1,000 0.00%
4240 LEGAL PUBLICATIONS $165 $0 $500 $500 $500 0.00%
4280 RUBBISH REMOVAL $2,387 $2,871 $2,500 $2,750 $3,000 9.09%
TOTAL CONTRACTUAL SERVICES $50,186 $59,366 $55,172 $59,520 $65,900 10.72%
4300 OFFICE SUPPLIES $1,043 $840 $1,000 $1,000 $1,000 0.00%
4305 OPERATING SUPPLIES $13,190 $20,775 $18,000 $18,000 $18,000 0.00%
4306 RECRUITMENT COSTS $0 $0 $500 $500 $500 0.00%
4318 POSTAGE $152 $6 $50 $50 $50 0.00%
4320 GAS AND OIL $29,056 $43,739 $30,000 $45,000 $45,000 0.00%
4330 EQUIPMENT REPAIR $45,841 $83,249 $80,000 $80,000 $85,000 6.25%
4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $331 $1,500 $1,500 $1,500 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $10,016 $8,854 $8,500 $8,500 $10,000 17.65%
CUSTODIAL SERVICES $347 $1,040 $1,000 $1,500 $1,500 0.00%
4336 SNOW REMOVAL DAMAGE REPAIR $1,186 $578 $5,000 $5,000 $4,000 -20.00%
TOTAL COMMODITIES $100,831 $159,413 $145,550 $161,050 $166,550 3.42%
4400 TRAINING $3,575 $1,063 $2,500 $7,500 $7,500 0.00%
4404 MEMBERSHIP DUES $65 $0 $300 $300 $300 0.00%
4410 CLOTHING AND EQUIPMENT $5,257 $4,186 $5,000 $5,500 $5,500 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $250 $250 $250 0.00%
4420 STREET SIGNS AND POSTS $4,778 $11,310 $12,000 $12,000 $12,000 0.00%
4421 SAND AND SALT $53,160 $73,151 $125,000 $125,000 $125,000 0.00%
4422 STREET MAINTENANCE MATERIAL $24,803 $27,355 $40,000 $40,000 $40,000 0.00%
4423 CRACK SEALING/CHIP SEALING $98,417 $41,796 $100,000 $100,000 $100,000 0.00%
4424 STREET SWEEPING AND STRIPING $46,707 $56,357 $55,000 $70,000 $70,000 0.00%
4425 WATER SERVICE-PUBLIC WORKS $343 $392 $500 $500 $500 0.00%
4426 BONFIRE CLEAN UP $0 $0 $1,000 $0 $0 0.00%
4490 MISCELLANEOUS $45 $256 $500 $500 $500 0.00%
4500 TREE REMOVAL $45,725 $92,450 $50,000 $60,000 $0 -100.00%
TOTAL OTHER CHARGES $282,875 $308,317 $392,050 $421,550 $361,550 -14.23%
4620 CAPITAL OUTLAY $29,289 $10,650 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $29,289 $10,650 $0 $0 $0 0.00%
TOTAL EXPENDITURES $1,104,033 $1,188,004 $1,263,986 $1,341,987 $1,346,077 0.30%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Plow Truck $325,000 $325,000
Compact Wheel Loader $196,000 $196,000
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 184 of 248
PARKS
DEPARTMENT 70
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
PW - PARKS
4110 SALARIES-REGULAR $379,264 $474,764 $460,705 $486,690 $533,437 9.61%
4115 SALARIES-OVERTIME $20,807 $7,791 $15,000 $15,000 $15,000 0.00%
4130 SALARIES-TEMPORARY $27,038 $32,829 $50,000 $50,000 $50,000 0.00%
4131 INSURANCE $99,077 $122,778 $128,089 $134,383 $141,046 4.96%
4133 WORKERS COMPENSATION $28,445 $27,245 $27,215 $28,575 $30,000 4.99%
4134 PERA $29,581 $34,623 $35,678 $37,627 $41,133 9.32%
4135 FICA $35,196 $40,847 $40,217 $42,205 $45,780 8.47%
TOTAL HUMAN RESOURCES $619,408 $740,878 $756,904 $794,480 $856,396 7.79%
4200 RENTALS AND LEASES $21,078 $22,593 $24,000 $29,000 $29,000 0.00%
4210 TELEPHONE $3,329 $3,826 $4,000 $4,000 $4,000 0.00%
4211 ELECTRICAL-PW/WARMING HOUSES $1,892 $1,916 $3,000 $3,500 $3,500 0.00%
4211 ELECTRICAL-COMF. STAT./AERATOR $4,933 $5,612 $6,000 $6,000 $6,000 0.00%
4212 GAS SERVICE $4,239 $10,421 $6,000 $8,000 $10,000 25.00%
4213 SOLAR LEASE $2,072 $2,164 $2,172 $2,270 $2,400 5.73%
4220 PROFESSIONAL SERVICES
CITY ATTORNEY $2,022 $1,426 $1,500 $1,500 $2,000 33.33%
TESTING/COMMISSION MINUTES $0 $4,256 $2,000 $2,000 $6,000 200.00%
BIKE/PED PLAN $0 $34,513 $0 $0 $0 0.00%
CITY ENGINEERING $0 $1,030 $0 $0 $0 0.00%
NATURAL RESOURCES PLAN $0 $87,654 $0 $0 $0 0.00%
4240 LEGAL PUBLICATION $354 $681 $500 $500 $750 50.00%
4268 OTHER CONTRACT SERVICES
SIBLEY PARK MAINTENANCE $0 $0 $21,500 $0 $0 0.00%
4280 RUBBISH REMOVAL $2,295 $2,871 $2,500 $2,750 $3,000 9.09%
TOTAL CONTRACTUAL SERVICES $42,214 $178,963 $73,172 $59,520 $66,650 11.98%
4300 OFFICE SUPPLIES $881 $1,656 $1,750 $1,750 $1,750 0.00%
4305 OPERATING SUPPLIES $10,181 $17,922 $18,000 $18,000 $20,000 11.11%
4306 RECRUITMENT COSTS $0 $180 $500 $500 $500 0.00%
4318 POSTAGE $244 $366 $150 $250 $350 40.00%
4320 GAS AND OIL $17,011 $22,732 $17,500 $25,000 $25,000 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS/MAINTENANCE $9,117 $51,212 $46,500 $46,500 $46,500 0.00%
PARKS MAINTENANCE SUPPLIES $49,321 $56,350 $60,000 $60,000 $60,000 0.00%
CHEMICALS AND FERTILIZER $1,277 $0 $14,000 $14,000 $14,000 0.00%
PARK MAINTENANCE COSTS $14,119 $8,314 $19,000 $31,000 $31,000 0.00%
ERADICATE INVASIVE PLANTS $31,399 $25,330 $40,000 $50,000 $0 -100.00%
TOWN CENTRE LANDSCAPE MAINT.$0 $0 $9,000 $9,000 $9,000 0.00%
MARIE PARK INFIELD $0 $0 $0 $0 $10,000 100.00%
PILOT KNOB RESTORATION $5,822 $0 $11,000 $15,000 $0 -100.00%
TREE SALE $0 $0 $0 $10,000 $0 -100.00%
NATIVE PLANTINGS $3,582 $21,575 $10,000 $40,000 $0 -100.00%
TREE CITY USA DESIGNATION $0 $0 $0 $25,000 $0 -100.00%
4331 MISC OFFICE/COMPUTER EQUIP $0 $211 $1,500 $1,500 $1,500 0.00%
4335 BUILDING MAINTENANCE
BUILDING MAINTENANCE $9,864 $6,411 $8,500 $8,500 $10,000 17.65%
CUSTODIAL SERVICES $347 $1,040 $1,000 $1,500 $1,500 0.00%
TOTAL COMMODITIES $153,165 $213,299 $258,400 $357,500 $231,100 -35.36%
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 185 of 248
PARKS
DEPARTMENT 70
4400 TRAINING $925 $130 $7,000 $7,000 $7,000 0.00%
4404 MEMBERSHIP DUES $450 $450 $1,000 $1,000 $1,000 0.00%
4410 CLOTHING AND EQUIPMENT $3,138 $3,158 $5,000 $5,500 $5,500 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $324 $260 $250 $400 $400 0.00%
4425 WATER SERVICE
PUBLIC WORKS $343 $392 $500 $500 $500 0.00%
PARKS $24,924 $23,825 $20,000 $25,000 $30,000 20.00%
4490 MISCELLANEOUS $575 $2,946 $1,500 $1,500 $1,500 0.00%
4490 COMMISSIONER PER DIEM $2,350 $550 $4,200 $4,200 $2,100 -50.00%
4500 TREE REMOVAL $27,398 $70,002 $40,000 $50,000 $0 -100.00%
TOTAL OTHER CHARGES $60,427 $101,713 $79,450 $95,100 $48,000 -49.53%
4600 CAPITAL OUTLAY $0 $9,500 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $9,500 $0 $0 $0 0.00%
TOTAL EXPENDITURES $875,214 $1,244,354 $1,167,926 $1,306,600 $1,202,146 -7.99%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Field Striper Robot $40,000 $40,000
Pick Up Truck $87,000 $87,000
Marie Ballfield Infield $10,000 $10,000 Included above
Marie Hockey Rink Resurfacing $30,000 $30,000
City Council | Wednesday, December 6, 2023 | Page 186 of 248
RECREATION
DEPARTMENT 70
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
RECREATION
4435 SOFTBALL LEAGUES $5,096 $941 $8,000 $8,000 $8,500 6.25%
4435 TENNIS LESSONS $3,692 $3,259 $3,150 $3,500 $4,000 14.29%
4435 SUMMER CONCERTS $4,274 $10,246 $25,000 $22,500 $18,000 -20.00%
WINTERFEST $0 $8,125 $5,000 $6,000 $8,000 33.33%
FARMERS MARKET $0 $0 $3,000 $0 $0 0.00%
4435 SAFETY CAMP $838 $1,047 $1,700 $1,700 $1,700 0.00%
4435 SPECIAL EVENTS/PROGRAMMING $2,154 $2,069 $4,000 $6,500 $7,000 7.69%
4435 TOUR DE REC $55 $0 $1,000 $500 $1,000 100.00%
WORKOUTS IN THE PARK $0 $0 $500 $500 $500 0.00%
CONTRACTED PROGRAMS $6,792 $9,459 $11,250 $11,250 $11,250 0.00%
SENIORS PROGRAMMING $0 $151 $3,000 $4,500 $4,500 0.00%
4435 PROGRAM SUPPLIES/EQUIPMENT $1,181 $5,813 $3,500 $3,500 $6,000 71.43%
4435 FIELD TRIPS $200 $976 $4,000 $4,000 $4,000 0.00%
4435 SUMMER PLAYGROUND PROGRAM $0 $0 $1,500 $0 $0 0.00%
4435 RECREATION OFFICE SUPPLIES $121 $0 $550 $550 $600 9.09%
4435 KIDS FISHING DERBY $936 $612 $1,750 $1,750 $1,750 0.00%
4435 YOUTH AND STAFF SHIRTS $834 $1,460 $2,750 $3,250 $3,250 0.00%
4435 SCHOLARSHIP PROGRAM $0 $0 $1,000 $1,000 $2,500 150.00%
PARK CELEBRATION EVENTS $8,038 $9,840 $5,000 $9,000 $9,000 0.00%
MARKETING & COMMUNICATIONS $3,517 $3,791 $6,000 $8,000 $8,000 0.00%
4435 MISCELLANEOUS $159 $6,609 $1,000 $1,000 $1,500 50.00%
4436 ONLINE REGISTRATION FEES $1,396 $2,432 $2,250 $2,250 $2,750 22.22%
4400 TRAINING/CONFERENCES $1,380 $4,171 $4,000 $6,500 $7,500 15.38%
4400 MEMBERSHIPS/SUBSCRIPTIONS $0 $0 $0 $1,500 $1,500 0.00%
4400 TUITION REIMBURSEMENT $3,000 $0 $0 $0 $0 0.00%
TOTAL RECREATION CHARGES $43,663 $71,002 $98,900 $107,250 $112,800 5.17%
BUDGET IMPROVEMENT REQUESTS REQUESTED APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 187 of 248
NaturalResources
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
NATURAL RESOURCES
4110 SALARIES-REGULAR $94,035
4131 INSURANCE $22,860
4134 PERA $7,053
4135 FICA $7,194
TOTAL HUMAN RESOURCES $131,142
VALLEY PARK POLLINATOR CORRIDOR $14,430
VALLEY PARK FOREST ENHANCEMENT - NORTH $34,070
VALLEY PARK FOREST ENHANCEMENT - SOUTH CENTRAL $18,437
VALLEY PARK NW FOREST ENHANCEMENT $21,165
VALLEY PARK E FOREST ENHANCEMENT $8,235
VALLEY PARK S OAK/ASPEN KNOLL ENHANCEMENT $3,663
NATURAL RESOURCE MAINTENANCE $40,000
PILOT KNOB RESTORATION $15,000
TREE SALE $10,000
TREE CITY USA DESIGNATION $25,000
TREE SERVICES $125,000
TOTAL CONTRACTUAL SERVICES $315,000
4490 COMMISSIONER PER DIEM $1,800
TOTAL OTHER CHARGES $1,800
TOTAL EXPENDITURES $447,942
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 188 of 248
COMMUNITY DEVELOPMENT
DEPARTMENT 80
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
COMMUNITY DEVELOPMENT
4110 SALARIES-REGULAR $118,929 $124,818 $122,614 $127,519 $117,349 -7.98%
4131 INSURANCE $20,160 $20,760 $20,760 $21,780 $22,860 4.96%
4134 PERA $8,920 $9,196 $9,196 $9,564 $8,801 -7.98%
4135 FICA $8,495 $8,923 $9,380 $9,755 $8,978 -7.97%
TOTAL HUMAN RESOURCES $156,504 $163,698 $161,950 $168,618 $157,988 -6.30%
4220 PROFESSIONAL SERVICES
CONSULTING PLANNER $0 $30,528 $60,000 $10,000 $10,000 0.00%
COMP PLAN $11,253 $0 $1,500 $500 $500 0.00%
CITY ATTORNEY $21,016 $8,547 $15,000 $20,000 $10,000 -50.00%
OPEN TO BUSINESS - DAKOTA COUNTY $2,500 $2,800 $2,500 $3,000 $3,000 0.00%
DAKOTA COUNTY CHAMBER DIRECTORIES $1,295 $0 $1,000 $0 $0 0.00%
PLANNING COMMISSION-MINUTES $3,036 $1,852 $3,000 $3,500 $3,500 0.00%
RESOLUTION FILING WITH COUNTY $1,715 $1,183 $1,500 $2,000 $2,000 0.00%
OTHER PROFESSIONAL SERVICES $0 $0 $500 $500 $500 0.00%
4222 PROSECUTIONS $0 $0 $2,000 $2,000 $0 -100.00%
4240 LEGAL PUBLICATIONS $1,030 $837 $2,000 $2,000 $2,000 0.00%
TOTAL CONTRACTUAL SERVICES $41,845 $45,746 $89,000 $43,500 $31,500 -27.59%
4300 OFFICE SUPPLIES $475 $393 $2,500 $2,500 $2,500 0.00%
4318 POSTAGE $531 $136 $1,500 $1,500 $1,500 0.00%
4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 $0 $0 0.00%
TOTAL COMMODITIES $1,006 $529 $4,500 $4,000 $4,000 0.00%
4400 TRAINING -$267 $952 $4,000 $4,000 $2,000 -50.00%
4402 BOOKS AND SUBSCRIPTIONS $224 $0 $100 $500 $500 0.00%
4404 MEMBERSHIP DUES $118 $473 $500 $750 $750 0.00%
4415 MILEAGE AND AUTO ALLOWANCES $41 $36 $300 $100 $100 0.00%
4490 PLANNING COMMISSION PER DIEM $1,725 $1,925 $2,500 $3,000 $3,000 0.00%
4490 MISCELLANEOUS $738 $1,079 $500 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $2,579 $4,465 $7,900 $9,350 $7,350 -21.39%
4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $201,934 $214,438 $263,350 $225,468 $200,838 -10.92%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 189 of 248
RECYCLING
DEPARTMENT 85
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
RECYCLING
4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00%
4220 RECYCLING EVENTS/SUPPLIES $2,826 $6,943 $10,000 $10,000 $10,000 0.00%
4220 SHARED RECYCLING POSITION $0 $0 $20,000 $30,380 $36,000 18.50%
TOTAL CONTRACTUAL SERVICES $2,826 $6,943 $30,000 $40,380 $46,000 13.92%
4300 OFFICE SUPPLIES $0 $0 $500 $500 $500 0.00%
4318 POSTAGE $0 $0 $500 $500 $500 0.00%
TOTAL COMMODITIES $0 $0 $1,000 $1,000 $1,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 $100 0.00%
4490 MISCELLANEOUS $0 $30 $500 $500 $500 0.00%
TOTAL OTHER CHARGES $0 $30 $600 $600 $600 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $2,826 $6,973 $31,600 $41,980 $47,600 13.39%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 190 of 248
ENGINEERING
FUND 5 DEPARTMENT 15
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
ENGINEERING
4110 SALARIES-REGULAR $337,975 $353,930 $344,073 $477,594 $424,168 -11.19%
4115 SALARIES-OVERTIME $10,636 $9,190 $10,000 $10,000 $10,000 0.00%
4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 $10,000 0.00%
4131 INSURANCE $71,359 $72,009 $74,944 $100,406 $82,525 -17.81%
4133 WORKERS COMPENSATION $7,636 $7,313 $7,305 $7,670 $8,055 5.02%
4134 PERA $25,692 $26,610 $26,555 $36,570 $32,563 -10.96%
4135 FICA $27,365 $28,769 $27,852 $38,066 $33,978 -10.74%
TOTAL HUMAN RESOURCES $480,663 $497,821 $500,729 $680,306 $601,289 -11.61%
4200 RENTALS AND LEASES $798 $782 $900 $900 $900 0.00%
4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 $59,000 19.61%
4210 TELEPHONE $544 $541 $4,000 $4,000 $4,000 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $3,500 $3,720 $3,750 $3,750 $3,865 3.07%
OTHER PROFESSIONAL SERVICES $1,615 $0 $2,000 $2,000 $2,000 0.00%
4250 LIABILITY AND AUTO INSURANCE $9,302 $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $65,088 $54,373 $59,979 $59,979 $69,765 16.32%
4300 OFFICE SUPPLIES $1,064 $1,307 $2,000 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $1,120 $928 $1,200 $1,200 $1,200 0.00%
4318 POSTAGE $168 $315 $300 $300 $300 0.00%
4320 GAS AND OIL $1,830 $2,980 $2,000 $3,000 $3,500 16.67%
4330 EQUIPMENT REPAIR $39 $483 $1,500 $1,500 $1,500 0.00%
4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT
MISCELLANEOUS EQUIPMENT $0 $0 $3,000 $5,000 $5,000 0.00%
TOTAL COMMODITIES $4,221 $6,013 $10,000 $13,000 $13,500 3.85%
4400 TRAINING $480 $789 $2,500 $2,500 $2,500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 $100 0.00%
4404 MEMBERSHIP DUES $0 $123 $500 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $101 $750 $500 $500 $500 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $1,000 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $369 $81 $250 $250 $250 0.00%
TOTAL OTHER CHARGES $950 $1,742 $4,850 $4,850 $4,850 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $8,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $8,000 $0 -100.00%
TOTAL EXPENDITURES $550,922 $559,948 $575,558 $766,135 $689,404 -10.02%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 191 of 248
UTILITY FUND
REVENUE SUMMARY
UTILITY FUND FUND 15
REVENUES
2024
REVENUE SOURCE 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET BUDGET % CHANGE
SEWER RENTAL $2,381,337 $2,403,823 $2,287,742 $2,287,742 $2,402,129 5.00%
SEWER PERMITS $2,415 $2,025 $1,500 $1,500 $1,500 0.00%
LILYDALE LIFT STATION MAINT. $2,500 $5,377 $2,500 $2,500 $2,500 0.00%
MISCELLANEOUS INCOME $10,049 $20,151 $10,000 $10,000 $10,000 0.00%
INTERST INCOME -$677 -$3,469 $10,000 $10,000 $10,000 0.00%
UNAPPROPRIATED TRANSFER -$11,150 -$56,907 -$11,150 -$11,150 -$11,150 0.00%
TOTAL UTILITY FUND REVENUE $2,384,474 $2,370,999 $2,300,592 $2,300,592 $2,414,979 4.97%
City Council | Wednesday, December 6, 2023 | Page 192 of 248
UTILITY
FUND 15 DEPARTMENT 60
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
SEWER UTILITY
4110 SALARIES-REGULAR $154,948 $153,558 $148,676 $155,874 $170,005 9.07%
4115 SALARIES-OVERTIME $2,025 $2,980 $5,000 $5,000 $5,000 0.00%
4130 SALARIES-TEMPORARY $5,016 $7,280 $8,000 $8,000 $8,000 0.00%
4131 INSURANCE $22,137 $22,655 $39,236 $41,164 $43,205 4.96%
4133 WORKERS COMPENSATION $16,671 $15,654 $15,950 $16,750 $17,590 5.01%
4134 PERA $10,859 $21,366 $11,526 $12,066 $13,125 8.78%
4135 FICA $12,155 $13,295 $12,368 $12,919 $14,000 8.37%
4139 OPEB $187 $1,234 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $223,998 $238,022 $240,756 $251,773 $270,925 7.61%
4200 RENTALS AND LEASES $1,552 $1,442 $7,000 $7,000 $7,000 0.00%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 $8,250 19.50%
4210 TELEPHONE $7,864 $5,063 $8,000 $8,000 $8,000 0.00%
4211 ELECTRIC SERVICE
PUBLIC WORKS GARAGE $1,849 $1,865 $3,000 $3,000 $3,000 0.00%
LIFT STATIONS $12,603 $10,504 $12,500 $15,000 $15,000 0.00%
4212 GAS SERVICE
PUBLIC WORKS GARAGE $2,501 $9,558 $5,000 $7,500 $10,000 33.33%
LIFT STATIONS $1,500 $3,005 $1,500 $3,000 $3,500 16.67%
4213 SOLAR LEASE $2,072 $2,164 $2,172 $2,270 $2,400 5.73%
4220 PROFESSIONAL SERVICES
CITY ENGINEER $5,814 $3,486 $0 $0 $0 0.00%
CITY AUDIT $3,000 $2,976 $3,000 $3,500 $3,600 2.86%
TRAINING $0 $0 $500 $1,500 $1,500 0.00%
OTHER PROFESSIONAL SERVICES $32,483 $10,303 $15,000 $15,000 $15,000 0.00%
4240 LEGAL PUBLICATIONS $574 $62 $250 $250 $250 0.00%
4250 LIABILITY AND AUTO INSURANCE $8,416 $8,770 $10,000 $10,000 $10,000 0.00%
4280 RUBBISH REMOVAL $2,295 $2,871 $2,500 $2,750 $3,000 9.09%
TOTAL CONTRACTUAL SERVICES $89,427 $68,973 $77,326 $85,674 $90,500 5.63%
4300 OFFICE SUPPLIES $296 $578 $2,000 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $10,771 $16,787 $15,000 $15,000 $15,000 0.00%
4318 POSTAGE $4,347 $5,533 $5,000 $5,500 $6,000 9.09%
4320 GAS AND OIL $4,159 $6,757 $5,000 $7,500 $7,500 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
SEWER CLEANING/TELEVISING $76,519 $45,537 $62,000 $62,000 $62,000 0.00%
SEWER LINING $0 $0 $200,000 $200,000 $250,000 25.00%
ROOT CHEMICALS $7,079 $10,206 $10,000 $10,000 $10,000 0.00%
HYDRANT MARKERS $0 $0 $750 $750 $750 0.00%
SOFTWARE SUPPORT $795 $840 $2,000 $2,000 $2,000 0.00%
LIFT STATIONS MAINTENANCE $15,126 $20,932 $15,000 $15,000 $15,000 0.00%
MISCELLANEOUS EQUIPMENT REPAIRS $31,419 $25,887 $35,000 $35,000 $35,000 0.00%
4331 FURNITURE/EQUIPMENT $0 $122 $1,200 $1,200 $1,200 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $4,929 $6,411 $8,500 $8,500 $10,000 17.65%
CUSTODIAL SERVICES $347 $1,040 $1,000 $1,500 $1,500 0.00%
TOTAL COMMODITIES $155,787 $140,631 $362,450 $365,950 $417,950 14.21%
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 193 of 248
UTILITY
FUND 15 DEPARTMENT 60
4400 TRAINING
$917 $1,158 $2,500 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES
$0 $0 $500 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT
$1,083 $1,258 $1,250 $1,250 $1,250 0.00%
4415 MILEAGE AND AUTO ALLOWANCE
$11 $24 $250 $250 $250 0.00%
4425 WATER SERVICE
$343 $392 $350 $400 $400 0.00%
4437 CREDIT CARD FEES
$1,838 $3,265 $1,500 $2,000 $3,500 75.00%
4449 MWCC CHARGES
$1,467,725 $1,472,261 $1,471,365 $1,347,343 $1,314,748 -2.42%
4460 CONSTRUCTION COSTS
$137,544 $32,277 $0 $0 $0 0.00%
4490 MISCELLANEOUS
$4,963 $5,373 $5,000 $5,000 $5,000 0.00%
4491 DEPRECIATION
$196,548 $200,096 $200,000 $200,000 $200,000 0.00%
TOTAL OTHER CHARGES $1,810,972 $1,716,105 $1,682,715 $1,559,243 $1,528,148 -1.99%
4600 CAPITAL OUTLAY $0 $0 $0 $200,333 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $200,333 $0 -100.00%
TOTAL EXPENDITURES $2,280,184 $2,163,731 $2,363,247 $2,462,973 $2,307,523 -6.31%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
City Council | Wednesday, December 6, 2023 | Page 194 of 248
STORM WATER UTILITY
FUND 29 DEPARTMENT
STORM WATER UTILITY FUND 29
REVENUES
2024
REVENUE SOURCE 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET BUDGET % CHANGE
STORM WATER UTILITY FEES $582,537 $586,430 $550,000 $580,000 $580,000 0.00%
MISCELLANSOUS INCOME $0 $4,684 $0 $0 $0 0.00%
INTEREST INCOME -$1,557 -$12,481 $1,500 $1,500 $1,500 0.00%
UNAPPROPRIATED TRANSFER -$9,650 -$194,650 -$9,650 -$9,650 -$9,650 0.00%
TOTAL STORM UTILITY FUND REVENUE $571,330 $383,983 $541,850 $571,850 $571,850 0.00%
City Council | Wednesday, December 6, 2023 | Page 195 of 248
STORM WATER UTILITY
FUND 29 DEPARTMENT 29
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
STORM WATER UTILITY
4110 SALARIES-REGULAR $23,424 $24,185 $23,946 $24,904 $27,224 9.32%
4131 INSURANCE $4,135 $4,221 $6,436 $6,752 $7,087 4.96%
4134 PERA $1,750 $3,895 $1,796 $1,868 $2,042 9.31%
4135 FICA $1,768 $1,828 $1,832 $1,905 $2,083 9.34%
4139 OPEB $55 $227 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $31,132 $34,356 $34,010 $35,429 $38,436 8.49%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 $8,250 19.50%
4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 $0 -100.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $1,100 $1,191 $1,200 $1,200 $1,240 3.33%
WMO MEETINGS $0 $26 $6,000 $6,000 $0 -100.00%
ENGINEERING FEES $2,284 $12,780 $35,000 $35,000 $35,000 0.00%
RAIN GARDEN DESIGN/CONSTRUCTION $270 $1,164 $35,000 $35,000 $35,000 0.00%
SURFACE WATER TREATMENT $12,351 $8,500 $10,000 $10,000 $10,000 0.00%
OTHER PROFESSIONAL SERVICES $57,419 $3,540 $2,500 $2,500 $30,000 1100.00%
4240 LEGAL PUBLICATIONS $0 $96 $250 $250 $250 0.00%
TOTAL CONTRACTUAL SERVICES $80,328 $34,200 $97,054 $97,054 $119,740 23.37%
4300 OFFICE SUPPLIES $0 $0 $250 $250 $250 0.00%
4318 POSTAGE $0 $0 $25 $25 $25 0.00%
4330 EQUIPMENT REPAIR $190 $2,923 $10,000 $10,000 $10,000 0.00%
4337 STORM SEWER MAINTENANCE $16,927 $24,241 $50,000 $50,000 $50,000 0.00%
4339 POND MAINTENANCE $0 $15,074 $0 $0 $100,000 100.00%
TOTAL COMMODITIES $17,117 $42,238 $60,275 $60,275 $160,275 165.91%
4404 MEMBERSHIP DUES $23,548 $24,551 $24,000 $27,500 $28,875 5.00%
4460 CONSTRUCTION COSTS $199,072 $0 $0 $200,000 $350,000 75.00%
4490 MISCELLANEOUS $881 $246 $500 $500 $500 0.00%
4491 DEPRECIATION $54,444 $54,444 $53,000 $55,000 $55,000 0.00%
TOTAL OTHER CHARGES $277,945 $79,241 $77,500 $283,000 $434,375 53.49%
4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $406,522 $190,034 $268,839 $475,758 $752,826 58.24%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 196 of 248
PAR THREE
REVENUE SUMMARY
PAR 3
REVENUES
2024
REVENUE SOURCE 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET BUDGET % CHANGE
GREEN FEES $167,781 $176,412 $110,000 $150,000 $177,000 18.00%
RECREATION PROGRAMS $49,488 $53,928 $40,000 $45,000 $54,000 20.00%
CONCESSIONS $25,295 $33,596 $19,000 $22,500 $34,000 51.11%
SUNDRY REVENUE $3,771 $425 $0 $0 $0 0.00%
INTEREST -$188 -$1,571 $450 $450 $450 0.00%
TOTAL PAR THREE FUND REVENUE $246,147 $262,789 $169,450 $217,950 $265,450 21.79%
City Council | Wednesday, December 6, 2023 | Page 197 of 248
PAR THREE
FUND 45 DEPARTMENT 45
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
PAR 3
4110 SALARIES-ADMIN $21,372 $25,159 $25,807 $30,722 $34,358 11.84%
4115 SALARIES-OVERTIME(HOLIDAY)$1,599 $951 $300 $300 $1,600 433.33%
4110 SALARIES-CLUBHOUSE $42,312 $45,147 $34,000 $42,000 $46,000 9.52%
4110 SALARIES - MAINTENANCE $22,302 $18,306 $22,000 $25,000 $27,000 8.00%
4131 INSURANCE $6,653 $6,851 $6,851 $7,187 $7,544 4.97%
4133 WORKERS COMPENSATION $3,238 $3,042 $3,100 $3,255 $3,420 5.07%
4134 PERA $3,181 $4,040 $4,486 $5,454 $6,027 10.51%
4135 FICA $6,594 $6,720 $6,282 $7,498 $8,335 11.16%
4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $107,251 $110,217 $102,826 $121,416 $134,284 10.60%
4200 RENTALS AND LEASES $5,282 $6,809 $4,750 $6,000 $8,000 33.33%
4210 TELEPHONE $4,299 $4,623 $4,000 $4,500 $5,000 11.11%
4211 ELECTRIC SERVICE
CLUBHOUSE $589 $720 $875 $875 $875 0.00%
MAINTENANCE $2,630 $3,244 $2,000 $2,750 $3,350 21.82%
4212 GAS SERVICE $614 $883 $800 $1,200 $1,200 0.00%
4213 SOLAR LEASE $1,907 $1,993 $2,000 $2,090 $2,183 4.45%
4220 PROFESSIONAL SERVICES
CITY AUDIT $2,850 $2,877 $2,900 $2,990 $3,080 3.01%
SYSTEM INSPECTIONS $0 $0 $1,000 $1,000 $1,000 0.00%
DEPT OF AG LICENSE $25 $0 $100 $100 $100 0.00%
4250 LIABILITY AND AUTO INSURANCE $4,253 $4,210 $4,800 $4,800 $4,800 0.00%
4268 CONTRACT SERVICES
IRRIGATION SYSTEM SERVICES $2,580 $3,728 $4,500 $4,500 $4,500 0.00%
IRRIGATION SOFTWARE $2,475 $0 $2,550 $2,750 $2,750 0.00%
4280 RUBBISH REMOVAL $891 $1,004 $800 $1,000 $1,250 25.00%
TOTAL CONTRACTUAL SERVICES $28,395 $30,090 $31,075 $34,555 $38,088 10.22%
4300 OFFICE SUPPLIES $158 $731 $600 $600 $800 33.33%
4305 GOLF SUPPLIES $2,310 $4,239 $3,000 $3,000 $4,500 50.00%
4310 CONCESSIONS $5,170 $5,497 $4,250 $5,250 $6,000 14.29%
4320 GAS AND OIL $1,664 $2,701 $1,750 $2,600 $3,000 15.38%
4330 REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAIR $10,619 $2,660 $10,000 $12,000 $12,000 0.00%
REEL SHARPENING $0 $1,818 $2,000 $2,250 $2,250 0.00%
4331 MISC FURNITURE?EQUIPMENT $0 $6,959 $0 $0 $500 100.00%
4334 COURSE MAINTENANCE
MISCELLANEOUS $1,783 $0 $3,500 $3,500 $3,500 0.00%
CHEMICALS AND FERTILIZER $17,349 $18,411 $16,000 $20,000 $22,500 12.50%
IRRIGATION SYSTEM REPAIR $5,494 $4,994 $5,000 $5,500 $5,500 0.00%
COURSE BEAUTIFICATION $4,824 $2,627 $2,000 $2,000 $3,000 50.00%
SOIL/SAND $1,197 $679 $1,000 $1,500 $1,500 0.00%
4335 BUILDING MAINTENANCE $4,582 $7,154 $8,000 $8,000 $8,000 0.00%
TOTAL COMMODITIES $55,150 $58,468 $57,100 $66,200 $73,050 10.35%
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 198 of 248
PAR THREE
FUND 45 DEPARTMENT 45
4400 TRAINING $159 $484 $1,000 $2,000 $2,000 0.00%
4404 MEMBERSHIP DUES $255 $255 $500 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $6,196 $1,944 $1,750 $5,000 $5,000 0.00%
4435 RECREATION PROGRAM SUPPLIES $2,306 $900 $0 $3,000 $3,000 0.00%
4425 WATER SERVICE $369 $341 $480 $480 $480 0.00%
4427 SEWER SERVICE $1,582 $1,582 $1,600 $1,600 $1,675 4.69%
4436 ONLINE REGISTRATION FEE $673 $2,537 $1,475 $1,475 $3,000 103.39%
4437 CREDIT CARD FEES $6,207 $6,852 $6,000 $6,500 $7,000 7.69%
4480 CONTINGENCY $3,500 $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $2,068 $1,210 $2,250 $2,250 $2,250 0.00%
4500 TREE REMOVAL $909 $5,300 $1,500 $1,500 $5,000 233.33%
TOTAL OTHER CHARGES $24,224 $21,406 $16,555 $24,305 $29,905 23.04%
4620 CAPITAL OUTLAY $17,135 $41,552 $0 $71,250 $12,000 -83.16%
TOTAL CAPITAL OUTLAY $17,135 $41,552 $0 $71,250 $12,000 -83.16%
TOTAL EXPENDITURES $232,155 $261,732 $207,556 $317,726 $287,327 -9.57%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
PATIO FURNITURE & BENCHES $12,000 $12,000
City Council | Wednesday, December 6, 2023 | Page 199 of 248
CITY HALL
FUND 8 DEPARTMENT 0
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
CITY HALL
4110 SALARIES-REGULAR $68,293 $71,645 $70,824 $73,657 $79,664 8.16%
4115 SALARIES-OVERTIME $1,906 $932 $0 $0 $0 0.00%
4131 INSURANCE $19,211 $19,813 $20,760 $21,780 $22,860 4.96%
4133 WORKERS COMPENSATION $8,052 $8,018 $8,170 $8,580 $9,010 5.01%
4134 PERA $5,320 $10,218 $5,312 $5,524 $5,975 8.16%
4135 FICA $6,040 $6,162 $5,418 $5,635 $6,094 8.15%
4139 OPEB $221 $1,114 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $109,043 $117,901 $110,484 $115,176 $123,603 7.32%
4211 ELECTRIC SERVICE $22,664 $25,428 $25,000 $25,000 $26,000 4.00%
4212 GAS SERVICE $7,110 $13,106 $7,500 $9,750 $14,000 43.59%
4213 SOLAR LEASE $4,192 $4,380 $4,348 $4,542 $4,800 5.68%
4220 PROFESSIONAL SERVICES
ARCHITECTURAL SERVICES $0 $0 $0 $0 $15,000 100.00%
MISC PROFESSIONAL SERVICES $0 $0 $1,000 $2,000 $1,000 -50.00%
4240 LEGAL PUBLICATION $0 $0 $0 $0 $0 0.00%
4250 LIABILITY AND AUTO INSURANCE $5,759 $6,139 $7,000 $7,000 $7,000 0.00%
4280 RUBBISH SERVICE $3,733 $4,254 $3,500 $4,500 $4,500 0.00%
TOTAL CONTRACTUAL SERVICES $43,458 $53,307 $48,348 $52,792 $72,300 36.95%
4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 $5,000 177.78%
4335 BUILDING MAINTENANCE $36,375 $36,056 $46,500 $46,500 $40,000 -13.98%
TOTAL COMMODITIES $36,375 $36,056 $48,300 $48,300 $45,000 -6.83%
4404 MEMBERSHIP DUES $0 $0 $50 $50 $50 0.00%
4415 MILEAGE $0 $0 $100 $100 $100 0.00%
4425 WATER SERVICE $4,967 $4,813 $4,500 $5,000 $5,000 0.00%
4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 $10,000 0.00%
4490 MISCELLANEOUS $19 $0 $250 $250 $250 0.00%
4491 DEPRECIATION
$36,506 $36,506 $80,000 $40,000 $40,000 0.00%
TOTAL OTHER CHARGES $41,492 $41,319 $94,900 $55,400 $55,400 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $63,000 $10,000 -84.13%
TOTAL CAPITAL OUTLAY $0 $0 $0 $63,000 $10,000 -84.13%
TOTAL EXPENDITURES $230,368 $248,582 $302,032 $334,668 $306,303 -8.48%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
FIRE SUPPRESSION VALVE $10,000 $10,000
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 200 of 248
EMERGENCY PREPAREDNESS
FUND 7 DEPARTMENT 0
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
EMERGENCY PREPAREDNESS
4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $0 $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $7,000 $7,000 $9,000 28.57%
TOTAL CONTRACTUAL SERVICES $0 $0 $7,000 $7,000 $9,000 28.57%
4305 OPERATING SUPPLIES $0 $0 $1,500 $1,500 $1,500 0.00%
4330 REPAIRS AND MAINTENANCE
SIREN MAINTENANCE AGREEMENT $2,974 $545 $5,000 $5,000 $5,000 0.00%
N95 MASK TESTING $0 $0 $700 $0 $0 0.00%
PHSYICALS $0 $0 $3,000 $3,000 $3,000 0.00%
DAKOTA COUNTY SPECIAL OPS $0 $3,724 $3,000 $3,000 $3,000 0.00%
EOC SUPPLIES $0 $0 $1,000 $1,000 $1,000 0.00%
TOTAL COMMODITIES $2,974 $4,269 $14,200 $13,500 $13,500 0.00%
4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 $1,200 0.00%
4400 TRAINING $3,666 $0 $5,000 $0 $0 0.00%
4400 CONTINGENCY $0 $0 $0 $0 $0 0.00%
4400 DAKOTA COUNTY EMER. PREP. CMTE. $5,863 $6,006 $4,000 $9,000 $14,000 55.56%
4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $0 $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $9,529 $6,006 $10,200 $10,200 $15,200 49.02%
4620 CAPITAL OUTLAY $0 $0 $12,200 $12,000 $12,000 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,000 $12,000 0.00%
TOTAL EXPENDITURES $12,503 $10,275 $43,600 $42,700 $49,700 16.39%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SIREN ESCROW $12,000 $12,000
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 201 of 248
FIRE RELIEF ASSOCIATION
FUND 6
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
FIRE RELIEF
4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00%
4200 RENTALS AND LEASES $0 $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 $0 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 $0 0.00%
4490 FIRE AID $117,133 $125,625 $110,000 $115,000 $125,000 8.70%
4490 CITY CONTRIBUTION $168,750 $181,604 $207,000 $234,000 $252,000 7.69%
4490 SUPPLEMENTAL BENEFIT ADMIN $1,000 $2,000 $1,000 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $286,883 $309,230 $318,000 $350,000 $378,000 8.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $286,883 $309,230 $318,000 $350,000 $378,000 8.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 202 of 248
SPECIAL PARK FUND
FUND 10 DEPARTMENT 0
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
SPECIAL PARK
4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00%
4220 CITY AUDIT $1,250 $1,240 $1,250 $1,290 $1,330 3.10%
4220 PROFESSIONAL SERVICES $6,955 -$8,451 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $8,205 -$7,211 $1,250 $1,290 $1,330 3.10%
4300 OFFICE SUPPLIES $0 $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 $0 0.00%
4460 ADJUSTABLE HOOPS $0 $0 $0 $5,000 $5,000 0.00%
4460 CONSTRUCTION COSTS $34,738 $21,307 $5,000 $5,000 $5,000 0.00%
4490 MISCELLANEOUS $1,470 $132 $500 $500 $500 0.00%
TOTAL OTHER CHARGES $36,208 $21,438 $5,500 $10,500 $10,500 0.00%
4620 CAPITAL OUTLAY $73,004 $363,360 $442,500 $75,000 $235,000 213.33%
TOTAL CAPITAL OUTLAY $73,004 $363,360 $442,500 $75,000 $235,000 213.33%
TOTAL EXPENDITURES $117,417 $377,587 $449,250 $86,790 $246,830 184.40%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
PARKS MASTER PLAN $75,000 $75,000
MENDAKOTA FIBER INSTALL $100,000 $100,000
MARIE PARK DUGOUT $30,000 $30,000
WENTWORTH PICKLEBALL $30,000 $30,000
CAT OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 203 of 248
DEBT SERVICE
CITY OF MENDOTA HEIGHTS
2024 BUDGET
DEBT SUMMARY
IMPROVEMENT BONDS 2021 LEVY 2022 LEVY 2023 LEVY 2024 LEVY END DATE
2013 $123,661 $114,943 $0 $0 2/1/2034
2014 Refunding $69,104 $63,003 $67,512 $66,661 2/1/2027
2014 $69,566 $74,551 $79,150 $78,389 2/1/2035
2015 Refunding $139,794 $136,434 $138,324 $134,859 2/1/2028
2015 $48,836 $48,818 $48,800 $48,545 2/1/2036
2016 $80,543 $80,267 $79,823 $79,380 2/1/2037
2017 $91,632 $90,999 $95,616 $94,878 2/1/2030
2018 $109,447 $106,357 $103,267 $105,427 2/1/2030
FIRE STATION $624,173 $624,173 $623,543 $622,283 2/1/2035
2019 $351,455 $313,134 $269,631 $274,466 2/1/2031
2020 $194,048 $196,448 $174,538 $171,703 2/1/2032
2021 $0 $0 $203,146 $202,606 2/1/2034
2022 $0 $0 $0 $172,033
TOTAL $1,902,260 $1,849,127 $1,883,350 $2,051,229
TAX ABATEMENT BONDS 2021 LEVY 2022 LEVY 2023 LEVY 2024 LEVY END DATE
2020 TAX ABATEMENT BONDS $0 $171,145 $173,615 $170,731 2/1/2032
EQUIPMENT CERTIFICATES 2021 LEVY 2022 LEVY 2023 LEVY 2024 LEVY END DATE
DUMP TRUCK $28,114 $27,707 $27,300 $26,775 2/1/2025
FIRE TRUCK $0 $0 $132,195 $134,295 2/1/2034
PAR THREE BONDS 2021 LEVY 2022 LEVY 2023 LEVY 2024 LEVY END DATE
PAR THREE $245,175 $178,745 $0 $0 2/1/2023
GRAND TOTAL $2,175,549 $2,226,724 $2,216,460 $2,383,030
Debt Numbers Verified
City Council | Wednesday, December 6, 2023 | Page 204 of 248
STREETLIGHT MAINTENANCE
FUND 28 DEPARTMENT 0
2021 2022 2022 2023 2024 %
ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE
STREET LIGHT MAINTENANCE
4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00%
4211 ELECTRICAL SERVICES $12,994 $8,952 $17,500 $17,500 $17,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $500 $500 $500 0.00%
TOTAL CONTRACTUAL SERVICES $12,994 $8,952 $18,000 $18,000 $18,000 0.00%
4330 REPAIRS AND MAINTENANCE $16,653 $64,475 $35,000 $35,000 $35,000 0.00%
TOTAL COMMODITIES $16,653 $64,475 $35,000 $35,000 $35,000 0.00%
4490 MISCELLANEOUS $0 $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $0 $0 $0 $0 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $113,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $113,000 $0 0.00%
TOTAL EXPENDITURES $29,647 $73,427 $53,000 $166,000 $53,000 -68.07%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
LED upgrades 45,000$
Pole Replacements 25,000$
OBJ DESCRIPTION
City Council | Wednesday, December 6, 2023 | Page 205 of 248
CITY OF MENDOTA HEIGHTS
2024 BUDGET IMPROVEMENT PACKAGE (BIP) SUMMARY FUND BALANCE
Robot Line Striper - Parks 40,000$ Fund Balance
1 Ton Pickup Truck - Public Works 87,000$
Marie Park Hocke Rink Acrylic Surfacing for Pickleball 30,000$
Depreciation 150,309$
TOTAL 307,309$
2024 BUDGET IMPROVEMENT PACKAGE (BIP) SUMMARY --OTHER SPECIAL FUNDS
Plow Truck - Streets 325,000$ Fund 13
Compact Wheel Loader with Snow Blade and Open Ribbon Snow Blower 196,000$
City Hall Fire Suppression Valve Replacement 10,000$ City Hall Fund
Fire Station Roof Replacement 300,000$ Facility Reserve
Street Light LED Conversion 45,000$ Street Light Fund
Street Light Replacement Poles 25,000$
Par 3 Patio Furniture and Benches 12,000$ Par 3 Fund
Mendakota Fiber - Cameras, Door Access 100,000$ Special Park Fund
Marie Park Dugout Addition 30,000$
Parks Master Plan 75,000$
Wentworth Pickleball Installation in Hockey Rink 30,000$
40MM Defense Technology Tactical Single Launcher (LMTS) 9,720$ Public Safety Aid
Pepperball Non-Lethal Projectile Launchers 8,200$
Police Reserve Radio Replacement 22,280$
Taser Purchase 14,900$
Voice Activated Radio Dispatched Alarm (VARDA) 6,800$
TOTAL 1,209,900$
Capital Item Requested
Capital Item Requested Amount Funding Source
Amount Funding Source
City Council | Wednesday, December 6, 2023 | Page 206 of 248
2022-2026 Capital Improvement Plan
Streets 2024 2025 2026 2027 2028
Sylvandale/Emerson Neighborhood Rehabilitation 2,000,000$
Project 1 (Arbor, Monet, Bridgeview, Pond Haven, Westview)1,500,000$
Delaware Reconstruction 75,000$ 250,000$ 420,000$
Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)4,641,000$
Decorah/Wagon Wheel Realignment 575,000$
Wachtler/Sibley Memorial Roundabout 8,000$
Bunker Hills Neighborhood Rehabilitation 1,275,000$
Project 2 (Lake, Rogers East, Pagel)2,950,000$
Curleys Valley View 2,550,000$
Chippewa Ave 1,500,000$
Tilsen Neighborhood 2,000,000$
Project 3 (Abbey, Apache, Hampshire)2,250,000$
3,575,000$ 5,474,000$ 4,645,000$ 4,050,000$ 4,250,000$
Sanitary Sewer 2024 2025 2026 2027 2028
Main Lift Station - Generator
Lift Station Panel Replacement
Sewer Camera
Friendly Hills Interceptor replacment $750,000
Annual Cleaning 62,000$ 62,000$ 62,000$ 62,000$ 62,000$
Annual Lining 250,000$ 250,000$ 250,000$ 250,000$ 250,000$
312,000$ 1,062,000$ 312,000$ 312,000$ 312,000$
Storm Sewer 2024 2025 2026 2027 2028
Streambank Stabilization 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
Sylvandale Neighborhood Rehabilitation 50,000$
Project 1 (Arbor, Monet, Bridgeview, Pond Haven, Westview)50,000$
Friendly Hills Neighborhood Rehabilitation 200,000$
Delaware Reconstruction 100,000$
Bunker Hills 100,000$
Project 2 (Lake, Rogers East, Pagel)50,000$
Curley's/Valley View Rehabilitation 50,000$
Chippewa Ave 50,000$
Tilsens Neighborhood Rehabilitation 50,000$
Project 3 (Abbey, Apache, Hampshire)50,000$
Pond Maintenance 100,000$ 100,000$ 100,000$ 100,000$ 100,000$
300,000$ 500,000$ 350,000$ 300,000$ 300,000$
City Council | Wednesday, December 6, 2023 | Page 207 of 248
2022-2026 Capital Improvement Plan
Parks/Trails 2024 2025 2026 2027 2028
Parks System Master Plan 75,000$
Kensington-Fencing South Fence 122,500$
Marie-Hockey Acrylic Surface 30,000$
Marie-Dugout Addition 30,000$
Mendakota-Fiber (Door Access/Cameras)100,000$
Rogers Lake-Picnic Shelter w/Electricity 200,000$
Wentworth-Pickleball Court Installation 30,000$
Wentworth-Hockey Rink Boards (Treated Wood)30,000$
Ivy Hills-Swingset Replacement 20,000$
Hagstrom King-Connection Point 10,000$
Kensington-Fiber (Door Access/Cameras)125,000$
Mendakota-Safety Lighting on Path 7,500$
Civic Center-Batting Cage Netting 10,000$
Mendakota-Basketball Hoops 5,000$
Rogers Lake-Paved Walking Trails 25,000$
Rogers Lake-Playground 140,000$
Rogers Lake-Fiber (Park Security/Camera)60,000$
Tot Lot-Water Source (Community Garden)50,000$
Valley-Playground 135,000$
Valley-Picnic Shelter (no electricity)225,000$
Valley-Backstop 30,000$
Dog Park-Water Source 50,000$
Wentworth-Ballfield Infield Surfacing 10,000$
Wentworth-Expand Basketball to Full 35,000$
Friendly Hills-Dugout Addition 25,000$
Ivy Hills-Backstop 30,000$
Ivy Hills-Basketball Expansion/Adj Hoops 25,000$
City Council | Wednesday, December 6, 2023 | Page 208 of 248
2022-2026 Capital Improvement Plan
Marie-Backstop $30,000
Mendakota-Netting on Backstops $16,000
Mendakota-1st and 3rd Baseline Fences $100,000
Rogers Lake-Fishing Pier (Wood Railings)$25,000
Valley-Ballfield Infield Surfacing $10,000
Wentworth-Backstop $30,000
Friendly Hills-Playground $140,000
Hagstrom King-Bleachers Behind Plate $50,000
Ivy Hills-Foul Ball/Outfield Fence Addition $29,000
Ivy Hills-Dugout Addition $25,000
Kensington-Paved Walking Trails $30,000
Mendakota-Parking Lot $250,000
Mendakota-Paved Walking Trails $75,000
Victoria Highlands-Playground w/Shade $150,000
Friendly Hills-Pickleball Acryllic Surface $25,000
Friendly Marsh-Paved Walking Trails $25,000
Ivy Hills-Ballfield Infield Surfacing $10,000
Kensington-Playground $175,000
Friendly Hills-Ballfield Infield Surfacing $10,000
Kensington-Parking Lot $40,000
265,000$ 1,370,000$ 455,000$ 565,000$ 225,000$
City Hall/Facilities 2024 2025 2026 2027 2028
Police Dept Expansion/City Hall Remodel 12,000,000$
Roof Replcement - Fire Station 300,000$
Parking Lot - Fire Station 100,000$
City Fall Fire Suppression Valve 10,000$
City Hall Boilers 63,000$
Public Works Garage doors, floor coating 200,000$
Parking Lot (Public Works)250,000$
310,000$ 12,613,000$ -$ -$ -$
City Council | Wednesday, December 6, 2023 | Page 209 of 248
2022-2026 Capital Improvement Plan
Equipment 2024 2025 2026 2027 2028
Engineering Vehicle (Engineering)30,000$
Plow Truck - Mack (Streets)325,000$
3/4 Ton Pickup (Parks)87,000$
Compact Wheel Loader 196,000$
Robot Line Striper 40,000$
40MM Defense Tech. Tactical Single Launcher 9,720$
Pepperball Non-Lethal Projectile Launcher 8,200$
Taser Updates 14,900$
VARDA - Voice Activated Radio Dispatched Alarm 6,800$
Police Reserve Radios 22,280$
Ford Explorer (Fire Chief)65,000$
Ford F250 pickup and pump (Fire)95,000$
Brush Chipper 60,000$
1 Ton Pickup (Parks)80,000$
Loader 150,000$
Park & Recreation Vehicle 30,000$
510 John Deere 25,000$
Parks Trailer 10,000$
Ford Explorer (Fire Chief)50,000$
Ford F250 pickup and pump (Fire)70,000$
2000 Gallon Tanker (Fire)300,000$
Facility Vehicle 30,000$
Squad Replacements (Police)35,000$ 35,000$ 35,000$ 35,000$
709,900$ 485,000$ 485,000$ 130,000$ 35,000$
City Council | Wednesday, December 6, 2023 | Page 210 of 248
2022-2026 Capital Improvement Plan
Par 3 2024 2025 2026 2027 2028
Par 3 Fiber (Door Access/Cameras)140,000$
Par 3 Greens Roller 16,000$
Par 3 Patio Furniture and Benches 12,000$
Par 3 Online Tee Time Software 12,000$
Par 3 Sofia/Fascia 20,000$
Par 3 Parking Lot Maintenance 15,000$
Par 3 Water Heater 5,000$
Par 3 Back Up Generator 15,000$
Par 3 Clubhouse Security System 5,000$
Par 3 Underground Irrigation Piping 750,000$
Par 3 Blower Replacement 11,000$
12,000$ 208,000$ 20,000$ 750,000$ 11,000$
Streetlight 2024 2025 2026 2027 2028
Cabinet Replacement
LED Upgrades $45,000 $45,000
Street Light Pole Replacement $25,000 $25,000
Pole Painting 25,000$ 25,000$ 25,000$
70,000$ 70,000$ 25,000$ 25,000$ 25,000$
Totals 5,553,900$ 21,782,000$ 6,292,000$ 6,132,000$ 5,158,000$
City Council | Wednesday, December 6, 2023 | Page 211 of 248
City Council | Wednesday, December 6, 2023 | Page 212 of 248
Request for City Council Action
DATE:
TO:
FROM:
December 6, 2023
Mayor, City Council and City Administrator
Jennifer Haskamp, AICP, Interim Planning Services
SUBJECT: Resolution No. 2023-89 Approving Two Variances, a Conditional Use Permit,
and a MRCCA Permit at 1037 Mayfield Heights Lane [Planning Case No. 2023-
27]
INTRODUCTION
The City Council is asked to consider adopting a resolution approving two Variances, a
Conditional Use Permit (CUP), and a MRCCA Permit to construct an addition and a covered
entry to the existing single-family residence located at 1037 Mayfield Heights Lane. The
proposed addition will expand the western side of the existing residential structure by 1,146-
square feet and consist of two floors. The addition will encroach approximately 5 feet (37 square
feet) into the back-yard setback and 5 feet (50-square feet) into the side-yard setback. The
proposed 39-square foot covered entry extends about three feet (3’) into the front yard setback,
which requires a Conditional Use Permit.
BACKGROUND
The subject property is located on the southern curve of the Mayfield Heights Lane cul-de-sac.
Constructed in 1979, the existing structure is a split-level, single family residence.
The subject property is located in the Mississippi River Critical Corridor Area (MRCCA) in the
River Neighborhood sub-district. Significant Existing Vegetative Stands run along the eastern
edge of the parcel, but the property is not in a Bluff Impact Zone (BIZ), nor does it contain any
wetlands or other protected natural features.
City Code Section 12-1D-4: Yards and Open Spaces, subsection 2.a. stipulates that “covered
and/or enclosed entryways (porches, decks, stoops, or similar structures) that extend into the front
yard setback require the approval of a conditional use permit.” The Applicant is proposing to
construct a 39-squarefoot covered front stoop, which will extend approximately three-feet (3’) into
the front-yard setback. This complies with City Code Section 12-1D-4, subsection 2.a.(2) and
requires a Conditional Use Permit.
Furthermore, the Applicant is proposing to construct an addition to the existing home, which will
feature three new bedrooms and a bathroom. The addition will expand the western side of the
existing residential structure by 1,146-square feet and consist of two floors. The addition will
encroach approximately 5 feet (37-square feet) into the back-yard setback and 5 feet (50-square
feet) into the side-yard setback. Because the property is fully contained within the MRCCA overlay
City Council | Wednesday, December 6, 2023 | Page 213 of 248 9c
district a MRCCA Permit is required, in addition to the variances from side-and-back-yard setback
requirements.
At the November 28, 2023 Planning Commission meeting, a planning report was presented. A
duly noticed public hearing was held, and no additional testimony was provided beyond the
written testimony provided by the adjacent property owner. A copy of the 11/28/2023 planning
report and attachments are attached to this memo. As noted in the attachment, staff
recommended approval of the Variances, Conditional Use Permit, and MRCCA Permit. Through
discussion, the Planning Commission determined that the applicant met the conditions set forth
in City Code Section 12-1D-4(2.a), adequately demonstrated the presence of practical
difficulties, and met the standards of the MRCCA Permit.
RECOMMENDATION
The Planning Commission recommended approval of the Variances, Conditional Use Permit,
and MRCCA Permit requests (5-1) as described in Planning Case 2023-27, for the property at
1037 Mayfield Heights Lane with attached findings-of-fact and certain conditions, as
memorialized in the attached [draft] resolution.
ACTION REQUESTED
City Council may affirm the recommendation from the Planning Commission by adopting
RESOLUTION NO. 2023-89, APPROVING TWO VARIANCES, A CONDITIONAL USE
PERMIT, AND A MRCCA PERMIT FOR THE PROPERTY LOCATED AT 1037
MAYFIELD HEIGHTS LANE.
City Council | Wednesday, December 6, 2023 | Page 214 of 248
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-89
RESOLUTION APPROVING A VARIANCE, A MRCCA PERMIT, AND A
CONDITIONAL USE PERMIT AT 1037 MAYFIELD HEIGHTS LANE
[PLANNING CASE NO. 2023-27]
WHEREAS, David Ellis (the “Applicant” and “Owner”) applied for two Variances, a
Conditional Use Permit, and a Mississippi River Corridor Critical Area (MRCCA) Permit to
construct an addition and a covered entryway as proposed under Planning Case No. 2023-27, at
the property located at 1037 Mayfield Heights Lane, legally described in attached Exhibit A (the
“Subject Property”): and
WHEREAS, the subject property is guided Low Density Residential in the 2040
Comprehensive Plan, and is situated in the R-1 One Family Residential District, and
WHEREAS, the Subject Property is located within the Mississippi River Corridor Critical
Area Overlay District of the City of Mendota Heights, and the proposed project is subject to the
rules and regulations contained in Title 12 Chapter 3 Critical Area Overlay District; and
WHEREAS, Title 12-1D-4, Subsection 2.a. of the City Code (Yards and Open Spaces)
allows covered and/or enclosed entryways that extend into the front yard setback up to five feet
(5’), provided that a Conditional Use Permit is first obtained; and
WHEREAS, the Applicant proposes to construct an approximately 39-square foot covered
entryway onto the existing residential structure which will encroach into the required front yard
setback by approximately three feet (3’).
WHEREAS, the Applicant proposes to construct an approximately 1,146-square foot
addition onto the existing residential structure which will encroach into the required back yard
setback by approximately five (5) feet and into the required side yard setback by approximately
five (5) feet.
WHEREAS, on November 28, 2023, the Mendota Heights Planning Commission
conducted a public hearing on the proposed Variances, Conditional Use Permit, and MRCCA
Permit, and whereupon closing the hearing, recommended (5-1) to approve the application with
certain conditions and findings-of-fact to support said approval.
NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that
the recommendation from the Planning Commission on Planning Case No. 2023-27 is hereby
affirmed, and the Variances, Conditional Use Permit, and MRCCA Permit, requested for the
property located at 1037 Mayfield Heights Lane, is approved based on the following findings-of-
fact.
City Council | Wednesday, December 6, 2023 | Page 215 of 248
1. The project includes a comprehensive planting plan. The Applicant will install turf and
native vegetation once construction is complete. The addition and covered stoop are also
planned in such a way that the existing natural features on the lot will be disturbed to the
least extent possible. Therefore, the proposed project is within the spirit and intent of the
MRCCA River Neighborhood sub-district that provides for flexibility within the
management purpose.
2. The proposed addition will allow for the continued use of the property as a single-family
structure.
3. The proposed addition represents an investment in a residential neighborhood which is
consistent with the Comprehensive Plan’s goals for residential land uses.
4. The Applicant has demonstrated that there are unique circumstances of the lot that
support the request for a variance from the strict interpretation of the ordinance.
5.The Applicant has demonstrated that there are practical difficulties in complying with the
ordinance due to the existing orientation of the home, location and placement on a cul-de-
sac and presence of significant vegetation which is recommended for protection through
the City’s MRCCA ordinance requirements.
6. The proposed covered stoop meets all of the conditions put forth in City Code Section
12-1D-4, subsection 2.a.(2).
7. The proposed project will not be detrimental to the health, safety or general welfare of the
community; should not cause any serious traffic congestion nor hazards; will not
seriously depreciate surrounding property value; and said use appears to be in harmony
with the general purpose and intent of the City Code and the Comprehensive Plan.
8. The construction of the addition and the covered stoop as shown in the plan must comply
with all standards and regulations of the Mississippi River Corridor Critical Area Overlay
District and Zoning Ordinance and other applicable ordinances; represents reinvestment
in a residential neighborhood that is consistent with the Comprehensive Plan’s goals for
residential land uses; and is consistent with current single-family development pattern of
the neighborhood.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the
Variances, Conditional Use Permit, and MRCCA Permit for property located at 1037 Mayfield
Heights Lane as proposed under Planning Case No. 2023-27, is hereby approved with the
following conditions:
1. A building permit, including a grading plan, must be approved by the City prior to the
commencement of any site work.
2. The proposed project must comply with all requirements of the City’s Land Disturbance
Guidance Document. All plans must be reviewed and approved by the Public Works
Director.
City Council | Wednesday, December 6, 2023 | Page 216 of 248
3. All erosion control requirements as approved in the Erosion Control Plan must be put in
place prior to the commencement of any grading and site work activities. Such measures
must remain in place for the duration of the construction activities until proper site
restoration plans are completed.
4.All construction activities and traffic must be fully contained on the subject property and
may not encroach onto the adjacent property, unless a construction easement agreement
is executed with the adjacent property owner.
5. All grading and construction activity must comply with applicable federal, state, and
local regulations and codes.
6. All work on site will only be performed between the hours of 7:00 AM and 8:00 PM
Monday through Friday; 9:00 AM to 5:00 PM weekends.
Adopted by the City Council of the City of Mendota Heights this 6th day of December 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Stephanie B. Levine, Mayor
ATTEST:
________________________________
Nancy Bauer, City Clerk
City Council | Wednesday, December 6, 2023 | Page 217 of 248
EXHIBIT A
Address: 1037 Mayfield Heights Lane, Mendota Heights, Minnesota, 55118
PID: 274750000063
Legal Description: Lot and Block 6, MAYFIELD HEIGHTS, Dakota County, Minnesota
City Council | Wednesday, December 6, 2023 | Page 218 of 248
PLANNING STAFF REPORT
MEETING DATE: November 28, 2023
TO: Planning Commission
FROM: Jennifer Haskamp, AICP - SHC
SUBJECT: Planning Case 2023-27
MRCCA Permit & Variance
APPLICANT: David Ellis
PROPERTY ADDRESS: 1037 Mayfield Heights Lane
ZONING: R-1 One Family Residential
LAND USE: LR Low Density Residential
ACTION DEADLINE: February 23, 2024 (120-day Review Period)
INTRODUCTION
David Ellis is the Applicant and Owner (“Applicant”) of the property located at 1037 Mayfield Heights
Lane. He is requesting a Mississippi River Corridor Critical Area (MRCCA) Permit and variances from the
required side-yard and back-yard setbacks to construct an addition to the existing single-family residence.
As part of the Application review, staff determined that a Conditional Use Permit (CUP) is also needed to
construct a covered front stoop that encroaches approximately three 3) feet into the front-yard setback.
A public hearing notice for this item was published in the Pioneer Press and notice letters were mailed to
all surrounding properties within 350-feet of the subject property. No public comments or objections were
received.
BACKGROUND / SITE DESCRIPTION
The subject property is located on the southern curve of the
Mayfield Heights Lane cul-de-sac. Constructed in 1979, the
existing structure is a split-level, single family residence.
The subject property is located in the Mississippi River
Critical Corridor Area (MRCCA) in the River Neighborhood
sub-district. Significant Existing Vegetative Stands run along
the western edge of the parcel, but the property is not in a
Bluff Impact Zone (BIZ), nor does it contain any wetlands or
other protected natural features.
The following Analysis regarding the proposed request is
provided for your review and consideration.
City Council | Wednesday, December 6, 2023 | Page 219 of 248
PROPOSED IMPROVEMENTS
The existing lot is developed with a single-family, split-level home. The Applicant is proposing to construct
an addition to the existing home, which will feature three new bedrooms and a bathroom. The addition will
expand the western side of the existing residential structure by 1,146-square feet and consist of two floors.
The addition will encroach approximately 37-square feet into the back-yard setback and 50-square feet into
the side-yard setback.
Furthermore, City Code Section 12-1D-4: Yards and Open Spaces, subsection 2.a. stipulates that “covered
and/or enclosed entryways (porches, decks, stoops, or similar structures) that extend into the front yard
setback require the approval of a conditional use permit.” The Applicant is proposing to construct a 39-
squarefoot covered front stoop, which will extend about three-feet (3’) into the front-yard setback. This
complies with City Code Section 12-1D-4, subsection 2.a.(2) and requires a Conditional Use Permit.
Photos of the existing home and lot are provided for reference (Google Maps).
In summary, the Applicant is requesting the following:
• A MRCCA Permit to construct a 1,146-squarefoot addition to the western side of the existing
residential structure.
• A Variance from the side-yard setback, given that the addition will encroach approximately 50-
square feet into the setback.
• A Variance from the back-yard setback, given that the addition will encroach approximately 37-
square feet into the setback.
• A Conditional Use Permit (CUP) to construct a covered stoop which extends about three-feet (3’)
into the front-yard setback. (Note, staff identified this as a requirement as part of their review).
ANALYSIS
The following analysis is provided for each request: 1) MRCCA permit; 2) Variance from side and rear
yard setbacks; and 3) Conditional Use Permit for covered porch.
MRCCA CRITICAL AREA PERMIT
Per Title 12, Chapter 3 Critical Area Overlay District a Critical Area Permit is required for the subject
project. The following summary of the site is provided as reference:
Standard Subject Property Conditions
MRCCA Sub District River Neighborhood District (CA-RN)
Bluff on Site No
Bluff Impact Zone (BIZ) No
City Council | Wednesday, December 6, 2023 | Page 220 of 248
Significant Vegetative Stands or Primary
Conservation Area (PCA)
The proposed addition will be located on the
western side of the existing residential structure,
more than 100-feet away from any Significant
Vegetative Stands.
Subject to Section 12-3-9 Vegetation
Management
Yes. The proposed addition will be located on the
western side of the existing residential structure,
more than 100-feet from any Significant
Vegetating Stands. No trees will be removed as
part of the project and new landscaping/turf will
be installed.
Subject to Section 12-3-11 Land Alteration
Standards and Stormwater Management
Yes. The proposed project still meets the design
standards set forth in subsection B.4.a., which
stipulates that twenty percent (20%) of the total
parcel area for properties in a RN District be set
aside and designated as protected open space.
Subject to Section 12-3-12 Site Plan
Requirements
Yes. Applicant has met Site and Landscape Plan
requirements.
As described in Section 12-3-4 C.2., the River Neighborhood (RN) sub-district describes the management
purpose as follows:
“The RN district must be managed to maintain the character of the river corridor within the context of
existing residential and related neighborhood development, and to protect and enhance habitat, parks and
open space, public river corridor views, and scenic, natural, and historic areas. Minimizing erosion and
the flow of untreated storm water into the river and enhancing habitat and shoreline vegetation are
priorities in the district.”
As indicated on the attached GIS maps, the proposed addition is more than 100-feet from any Significant Existing Vegetative Stands. Furthermore, the placement of the addition on the western side of the property
ensures that the natural area on the eastern side of the lot is undisturbed. No trees will be removed to make
space for the addition, and the applicant will install landscaping and turf in disturbed areas after construction
is completed. The Applicant submitted a detailed planting plan and intends to place a variety of native
plantings once construction is complete. This aligns with the management purpose and goals for the RN
sub-district. The City’s Public Work Director has reviewed the plans including soil types and has no
additional comments regarding the current plans, but notes that all stormwater management and land
alteration standards must be met during the construction process.
Per Code Sect. 12-3-12, the Detailed Site Plan must be drawn to scale and the proposed project accurately
described through narrative and supporting maps and/or plans. The plan set for the addition is attached to
this report, and the site plan is included. The proposed addition is located on that portion of the site that
slopes downward exposing a walkout lower level. The proposed addition will use the existing grades to
create a day-lit lower level while expanding the main floor. Given the grades of the site, the proposed
addition is approximately 24-feet tall when calculating the average height. The proposed addition exceeds
the height of the existing roof line by approximately 6.5-feet.
As proposed, the Project complies with the standards set forth in the MRCCA ordinance provided any
conditions of approval are met. The location of the addition on the west façade is most desirable so that the
existing vegetation on the site is protected to the extent possible.
City Council | Wednesday, December 6, 2023 | Page 221 of 248
INTERAGENCY REVIEW
Under the MRCCA Ordinance, the city is required to submit the MRRCA permit request to the MNDNR
and the National Park Service (NPS). The plan set and project information was transmitted to both agencies
for their review and comment. At the time of this report, given the holiday week, no response had been
received. A verbal update will be provided with the staff report presentation.
VARIANCE
City Code Section 12-1L-5 governs variance requests. The city must consider a number of variables when
recommending or deciding on a variance, which generally fall into two categories: (i) practical difficulties;
and (ii) impact to the community.
The “practical difficulties” test contains three parts: (i) the property owner proposes to use the property in
a reasonable manner not otherwise permitted by the zoning ordinance; (ii) the plight of the property owner
is due to circumstances unique to the property, not created by the property owner; and (iii) the variance, if
granted, will not alter the essential character of the locality or neighborhood. It is also noted that economic
considerations alone do not constitute practical difficulties. In addition, variances are only to be
permitted when they are in harmony with the general purposes and intent of the zoning ordinance
and consistent with the comprehensive plan.
Section 12-1L-5(E)(1) further provides other issues the city may consider when granting or denying a
variance, noted as follows:
•Effect of variance upon health, safety, and welfare of the community.
•Existing and anticipated traffic conditions.
•Effect on light and air, as well as the danger of fire and the risk to public safety.
•Effect on the value of properties in the surrounding area, and upon the Comprehensive Plan.
•Granting of the variance is not a convenience to the applicant, but necessary to alleviate undue
hardship or difficulty.
When considering a variance request, the Planning Commission must determine if these standards have
been met in granting a variance, and provide findings-of-facts to support such a recommendation to the
City Council. If the Planning Commission determines the Applicant has failed to meet these standards, or
has not fully demonstrated a reasonableness in the granting of such variance, then findings-of-fact
supporting a recommendation of denial must be determined.
As part of any variance request, Applicants are required to prepare and submit their own responses and
findings, which for this case, are noted below, followed by a brief staff response:
1.Are there any practical difficulties that help support the granting of this variance? (“practical
difficulties” means the owner proposes to use the property in a reasonable manner not permitted
by City Code)
Applicant’s Response:
A small portion of the setbacks prevent us from being able to use the land for an addition to the single-
family home.
Staff’s Response:
City Council | Wednesday, December 6, 2023 | Page 222 of 248
The property’s location on a cul-de-sac and the positioning of the house in relation to the front property
line and the westerly property line create unique setback lines. The westerly property line is shared with
a flag lot, and the “flagpole” portion of the lot abuts the westerly line. This flagpole is approximately
30-feet wide and is only developed with a driveway, resulting in a significant setback between the
subject property and the nearest westerly neighbor. Given the cul-de-sac and adjacent flag lot it is
logical that any alterations to the house may be complicated by these conditions.
Furthermore, it should be noted that the western side of the property is largely wooded and features
Significant Existing Vegetative Stands. Therefore, the placement of the proposed addition on the
western edge of the lot does not interfere or disrupt the existing vegetation. The western side of the lot
also features an existing attached garage. Given this, there is no other logical place for the addition to
be installed.
2. The plight of the property owner is due to circumstances unique to the property, not created by
the property owner.
Applicant’s Response:
The current setbacks in relation to the amount of unused land.
Staff’s Response:
Staff confirms that the property’s location on a cul-de-sac and the orientation of the home, including
existing garage location, on the lot closer to the westerly property line creates a unique condition. The
existence of Significant Existing Vegetative Stands (MRCCA) on the eastern edge of the lot also
contributes to a unique circumstance that the Applicant is attempting to preserve by placing the addition
as far away from the vegetation as possible.
3. The variance, if granted will not alter the essential character of the neighborhood.
Applicant’s Response:
There would only be a small infringement on the current setbacks.
Staff’s Response:
Many houses in the neighborhood feature a mid-century modern architectural style, so the proposed
addition would not alter the existing character of the surrounding area. Furthermore, the addition will
not impede nor intrude upon the views of the neighboring property at 1041 Mayfield Heights Lane, as
the proposed addition will abut the neighboring driveway and be hidden behind a dense tree line.
4. Restrictions on Granting Variances.
The following restrictions should be considered when reviewing a variance:
a) Economic considerations alone do not constitute practical difficulties.
The purpose of this variance request is to allow the property owners to utilize their property in a
way that corresponds with their current needs. The variance will also permit the Ellis family to
expand their home in a way that compliments the existing architecture and the constraints of the
lot. The addition may increase the value of the subject property, but this is not the primary reason
for the request.
b) Variances are only to be permitted when they are in harmony with the general purposes and
intent of the zoning ordinance and consistent with the comprehensive plan.
Staff finds that requested variances from the side-and-back yard setbacks are consistent with
surrounding properties and land use, particularly given the presence of the abutting flag lot. No
additional lots are created as a result of this request, and the intent is to permit the homeowners to
City Council | Wednesday, December 6, 2023 | Page 223 of 248
expand their existing home in a way that compliments the existing structure and the property as a
whole. As proposed, the requested variance is consistent and in harmony with the existing R-1
zoning which designates this property for single-family residential uses.
The subject property is designated as LR-Low Density Residential in the current 2040 Plan. Certain
land use goals and policies are noted below:
• Land Use Goal #2: Preserve, protect, and enrich the mature, fully developed residential
neighborhoods and character of the community.
• Housing Goal #1: Preserve and improve existing neighborhoods and housing units.
o Housing Policy #2: Explore options for flexibility in Zoning Code standards and encourage
reinvestment in existing houses
o Housing Policy #4. Support the maintenance and rehabilitation of the community’s existing
housing stock.
Other guiding principles in the comprehensive plan provide for maintaining, preserving, and
enhancing existing single-family neighborhoods. City Staff believes that the request for a variance
from the minimum lot width is consistent with the goals stated in the comprehensive plan as
referenced above.
CONDITIONAL USE PERMIT
Pursuant to Title 12-1L-6, the city recognizes that the development and execution of Zoning Code is based
upon the division of the city into districts within which regulations are specified. It is further recognized
that there are special or conditional uses which, because of their unique characteristics, cannot be properly
classified in any district or districts without consideration, in each case, of the impact of those uses on
neighboring land or the public need for the particular location.
To provide for these needs, the city may approve a conditional use for those uses and purposes, and may
impose conditions and safeguards in such permits to ensure that the purpose and intent of this chapter is
effectively carried out.
The City may grant a conditional use provided the proposed use demonstrates the following:
a) Use will not be detrimental to the health, safety or general welfare of the community,
b) Use will not cause serious traffic congestion nor hazards,
c) Use will not seriously depreciate surrounding property value, and
d) Use is in harmony with the general purpose and intent of this chapter and the comprehensive plan.
A) The proposed use will not be detrimental to the health, safety or general welfare of the
community; will not cause serious traffic congestion or hazards; nor depreciate surrounding
property value.
Staff Response:
The proposed covered front stoop is intended to support the existing and proposed single-family
use of the property. The proposed stoop will also have no adverse impact to traffic or surrounding
property values.
City Council | Wednesday, December 6, 2023 | Page 224 of 248
e) The proposed use conforms to the general purpose and intent of the city code and
comprehensive plan, including all applicable performance standards, so as not to be in
conflict on an on-going basis.
Staff Response:
As designed and shown on the Applicant’s submission, the proposed covered stoop only encroaches
into the front-yard setback by approximately three-feet (3’), is only 37-square feet in size, and will
not exceed the height of the principal structure. It is therefore well within the conditions put forth
in City Code Section 12-1D-4, subsection 2.a.(2), which states:
Covered and/or enclosed entryways (porches, decks, stoops, or similar structures) that extend into
the front yard setback shall require the approval of a conditional use permit, subject to compliance
with the following conditions:
1) Such structure may not extend into the front or side yard more than five feet (5').
2) Such structure shall be limited in size to fifty (50) square feet.
3) Such structure may not extend above the height of the ground floor level of the
principal building.
Staff determines that the proposed project is consistent with the City’s zoning and comprehensive
plan, as well as the City Code as it relates to covered entryways.
ALTERNATIVES
1. Approve the MRCCA-Critical Area Permit, Variance requests, and/or Conditional Use Permit request
for 1037 Mayfield Heights Lane, which would allow for the construction of a 1,146-squarefoot addition
to the existing residential structure and a covered stoop on the findings-of-fact that the proposed project
is compliant with the policies and standards of the MRCCA Overlay District and City Zoning Code
standards, with certain conditions; or
2. Deny the MRCCA-Critical Area Permit, Variance requests, and/or Conditional Use Permit request for
1037 Mayfield Heights Lane, based on the revised or amended findings-of-fact that the application does
not meet certain policies and standards of City Code as determined by the Planning Commission and
may have negative impact on the surrounding neighborhood and/or properties; or
3. Table the request; direct staff to work with the Applicants and allow them more time to refine the plan
for the property and extend the application review period an additional 60 days, in compliance with
Minnesota State Statute 15.99.
STAFF RECOMMENDATION
Staff recommends approval of the MRCCA-Critical Area Permit, Variance requests, and Conditional Use
Permit request for 1037 Mayfield Heights Lane, with the following conditions:
1. A building permit, including a grading plan, must be approved by the City prior to the
commencement of any site work.
City Council | Wednesday, December 6, 2023 | Page 225 of 248
2. The proposed project must comply with all requirements of the City’s Land Disturbance Guidance
Document. All plans must be reviewed and approved by the Public Works Director.
3. All erosion control requirements as approved in the Erosion Control Plan must be put in place prior
to the commencement of any grading and site work activities. Such measures must remain in place
for the duration of the construction activities until proper site restoration plans are completed.
4. All grading and construction activity must comply with applicable federal, state, and local
regulations and codes.
5. All work on site will only be performed between the hours of 7:00 AM and 8:00 PM Monday
through Friday; 9:00 AM to 5:00 PM weekends.
City Council | Wednesday, December 6, 2023 | Page 226 of 248
FINDINGS-OF-FACT FOR APPROVAL
MRCAA -Critical Area Permit, Variances, and a Conditional Use Permit
for
1037 Mayfield Heights Lane
The following Findings of Fact are made in support of approval of the proposed requests:
1. The project includes a comprehensive planting plan. The Applicant will install turf and native
vegetation once construction is complete. The addition and covered stoop are also planned in such
a way that the existing natural features on the lot will be disturbed to the least extent possible.
Therefore, the proposed project is within the spirit and intent of the MRCCA River Neighborhood
sub-district that provides for flexibility within the management purpose.
2. The proposed addition will allow for the continued use of the property as a single-family structure.
3. The proposed addition represents an investment in a residential neighborhood which is consistent
with the Comprehensive Plan’s goals for residential land uses.
4. The Applicant has demonstrated that there are unique circumstances of the lot that support the
request for a variance from the strict interpretation of the ordinance.
5. The Applicant has demonstrated that there are practical difficulties in complying with the ordinance
due to the existing orientation of the home, location and placement on a cul-de-sac and presence of
significant vegetation which is recommended for protection through the City’s MRCCA ordinance
requirements.
6. The proposed covered stoop meets all of the conditions put forth in City Code Section 12-1D-4,
subsection 2.a.(2).
7. The proposed project will not be detrimental to the health, safety or general welfare of the
community; should not cause any serious traffic congestion nor hazards; will not seriously
depreciate surrounding property value; and said use appears to be in harmony with the general
purpose and intent of the City Code and the Comprehensive Plan.
8. The construction of the addition and the covered stoop as shown in the plan must comply with all
standards and regulations of the Mississippi River Corridor Critical Area Overlay District and
Zoning Ordinance and other applicable ordinances; represents reinvestment in a residential
neighborhood that is consistent with the Comprehensive Plan’s goals for residential land uses; and
is consistent with current single-family development pattern of the neighborhood.
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1037 Mayfield Heights Ln
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be
substituted for a title search,appraisal, survey, or for zoning verification.
Map Scale
1 inch = 25 feet
5/8/2023
City Council | Wednesday, December 6, 2023 | Page 238 of 248
MENDOTA
LILYDALE PICKEREL LAKEMISSISSIPPI RIVERMINNESOTA
RI
VE
R DODD RDValley
Park
North
Valley
Park
South
Wentworth
Park
Ivy Hills
Park
Marie
Park
Ivy Falls
Civic
Center
Park
Victoria
Highland
Park
Mississippi River Corridor Critical Area Overlay Map
City of Mendota Heights
µMRCCA OVERLAY DISTRICT
PARKS
Municipal Boundary Line TH 13Delaware Ave.Dodd Rd.Wentworth Ave.
Marie Ave.Marie Ave.Lexington Ave.Wachtler Ave.Hunter LaneCity Council | Wednesday, December 6, 2023 | Page 239 of 248
10/9/23, 5:32 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Dakota County, MN
Land Use/Land
Development
Mississippi River
Corridor Critical Area
(MRCCA) Districts
DISTRICT
CA-RN
CA-ROS
CA-RTC
CA-SR
CA-UC
CA-UM
Water
MRCCA Bluff Impact
Zones
Property Information
Addresses
Parcel Lines
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be
substituted for a title search,appraisal, survey, or for zoning verification.
Map Scale
1 inch = 75 feet
10/9/2023
City Council | Wednesday, December 6, 2023 | Page 240 of 248
8/7/23, 5:47 PM MRCCA Primary Conservation Areas (PCAs)
arcgis.dnr.state.mn.us/portal/apps/Embed/index.html?webmap=e3ef3c1e55504511a1d00be51d035861&extent=-93.3925,44.8455,-92.9881,45.002&home=true&zoom=true&previewImage=false&scale=…1/1
Mississippi River Corridor Critical Area
MRCCA Boundary
City and Township Boundaries
Parcels
MRCCA Primary Conservation Areas
Natural Drainage Routes
Shore Impact Zones
Native Plant Communities
Significant Existing Vegetative Stands
Bluff Impact Zone
Wetlands
100 Year Floodplain
River
Legend
Light Gray
Canvas
0 50 100ft
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6' 11"6' 3"4' 2"6' 5"1 0 ' 9 "
1' 5"
5' 2"
5' 4"5 ' 4 "6' 2"4' 11"5 ' 5 "13' 7"12' 7"11' 4"4' 0"15' 1"13' 0"4' 8"5' 6"
28' 1"28' 1"17' 5"17' 5"28' 1"28' 1"7' 1"35' 4"15' 0"15' 1"4' 11"
7' 4"6' 5"8' 6"9 ' 9 "9' 9"9
'
6
"9' 5"7' 10"3' 7"2' 4"
1' 5"
4' 0"
17' 5"17' 5"28' 1"28' 1"28' 1"28' 1"6' 2"74' 2"6' 1"3' 1"10' 6"4' 5"4' 3"6' 10"2' 9"3' 11"2' 8"6' 3"2' 8"18' 6"2' 0"20' 0"28' 0"20' 0"42' 3"23' 9"7"1' 4"5"7"1' 1"
8' 9"3' 1"7"
19' 11"28' 7"2 2 ' 1 0 "23' 11"1 3 ' 0 "46' 9"Existing
House
5' 11"2' 4"Garage
5' 11"2' 4"Driveway
8' 0"1' 9"W Side
Property Line
8' 0"2' 2"3' 0"3' 0"4' 0"4' 0"2' 2"2' 2"c
6' 2"6' 2"1' 8"1' 8"28' 1"28' 1"NSWE6' 5"8' 2"10'
5'
Dimension Key:
10' 3"6' 6"2 2 ' 9 "
2 3 ' 5 "
Proposed
Remodel Addition
Buildout
(illustrating Lower Level only)
13' 11"4' 5"28' 1"11' 0"1' 6"9' 1"26' 9"20' 1"
2' 7"5' 5"
8"6"1' 0"3' 5"12' 3"2' 1"8' 11"7' 0"11' 6"8' 1"12' 5"
5' 4"31' 6"6' 9"3' 6"2' 10"2' 2"1 ' 1 1 "2' 10"3' 4"1' 3"1' 3"
Existing
Drain Basin
8' 0"2' 2"Setback
Line
8' 0"2' 2"1 1 ' 5 "1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"1' 8"10' 3"10' 4"2' 3"2' 3"2' 1"2' 1"28' 1"28' 1"2' 1"2' 1"2' 1"2' 1"5' 9"5' 9"4' 1"4' 1"2' 9"2' 9"2' 2"2' 2"20' 1"20' 2"1' 9"1' 9"1' 9"1' 9"1' 9"1' 9"2' 2"2' 2"5' 9"5' 9"2
7"1' 1"2
7"1' 1"2
7"1' 1"3
7"1' 1"5
7"1' 1"6
7"1' 1"7
7"1' 1"7
7"1' 1"9
7"1' 1"11
1' 1"1' 1"12
1' 1"1' 1"13
1' 1"1' 1"12
1' 1"1' 1"12
1' 1"1' 1"14
1' 1"1' 1"15
1' 1"1' 1"14
1' 1"1' 1"15
1' 1"1' 1"15
1' 1"1' 1"16
1' 1"1' 1"18
1' 1"1' 1"20
1' 1"1' 1"3' 1"3' 1"3' 1"3' 1"17
1' 1"1' 1"5 ' 3 "76' 4"76' 10"2' 7"2' 7"10
1' 1"1' 1"8
7"1' 1"1
7"1' 1"PINK TINT
AREA:
Intent
to
Retain
Existing
Landscape/
Vegetation
7' 1"9' 10"15' 3"
2' 2"20' 5"10' 2"53' 11"
20'0
1' 10"1' 1"10'3
1' 10"1' 1"9' 11"David Ellis
1037 Mayfield Heights Lane
Mendota Heights, MN 55118
612-414-4730
Lilydale Garden Center
10/1/23 Original
10/5/23 Modified
10/11/23 Modified
10/23/23 Modified
Natives Planting Design by Perry
Scale pending PDF output size:
See Dimension Key;
not for use as a construction document;
verify dimensions on site
Native Plant Selections & Descriptions
EXISTING VEGETATION IN BUILDOUT AREA TO PROPERTY LINE:
Box Elder tree
ADJACENT VEGETATION BEYOND (W) PROPERTY LINE:
A - Black Walnut tree
B - Box Elder trees
C - Cottonwood tree
D - Canada Red cherry tree
E - Swamp White oak
F - Maple trees
G - Queen Anne's Lace
PROPOSED:
FRONT ENTRANCE / WALKOUT GRADE NATIVE PLANTINGS FOR THE HOME LANDSCAPE —
1 – baptisia australis – false indigo, sun-part sun, 3-4’h, blue flowers
2 – n/a
3 – prairie dropseed
4 – n/a
5 – American elderberry, sun-part sun, 9’h, fragr wht fl, berries
6 – big bluestem, sun, 6-8’h, blu blade, red-brown in winter, seed head
7 – rudbeckia hirta – black-eyed Susan, sun, 2’h, yellow fl w/ blk ctr – bees, butterfly
8 – asclepias tuberosa – butterfly milkweed, 3’h, bright orange flowers - butterfly
9 – schyzachirim - little bluestem, sun, 3’h, blue blade, red-purple in winter, seed head
10 – cornus - pagoda dogwood, sun-part sun, 15’hx20’w, pale yellow fl, purple-blk fruit
11 – baptisia alba - wild white indigo, sun-part sun, 2’h, white flowers on spikes - bees
12 – arisaema triphyllum – Jack in the Pulpit, sun-part shade, 1.5’h, green fl, red berries
13 – viburnum trilobum – American highbush cranberry, sun-part shade, 9’h, fragr wht fl, red fall color, red berries
14 – asclepias incarnata - swamp milkweed, sun-part sun, 4’h,
15 – iris versicolor – blue flag, sun-part sun, 3’h, blue or lav fl – bees, butterfly
16 – cornus sericea – red osier dogwood, 18’h, red stems in winter, berries
17 – eupatorium maculatum – Joe pye weed, sun-part sun, 5’h, fuzzy pink flower
18 – salix discolor – pussy willow, sun-part shade, 20’h, fuzzy catkins
19 - PINK TINT AREA = intent to retain existing vegetation
20 – sorbus americanus - Showy mountain ash, 20-25’hx15-20’w, white fl, orange cluster of berries, fall color
53' 1"61' 4"9' 2"
14
1' 1"1' 1"A
11"1' 6"B
11"1' 6"B
11"1' 6"B
11"1' 6"F
10"1' 6"F
10"1' 6"E
11"1' 6"D
11"1' 6"C
11"1' 6"F
10"1' 6"G
1' 0"1' 6"Proposed
Edging Lines
(customer choice)
8' 5"3' 3"Entrance Level
Patio
(Concrete)
8' 0"3' 3"Front
Entrance
8' 0"2' 2"Landscaped Planting Beds
Finished with
Natural Shredded Wood Mulch
(customer choice)
14' 3"4' 5"30' 5"16' 2"3' 0"3' 0"9' 0"7' 0"16' 7"
10' 6"10"10' 6"10"8' 6"10' 8"
10' 8"3' 0"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"3' 0"10"
2' 1"2' 1"3
7"1' 1"2' 1"2' 1"3
7"1' 1"2' 1"2' 1"3
7"1' 1"2' 1"2' 1"3
7"1' 1"2' 1"2' 1"3
7"1' 1"2' 1"2' 1"3
7"1' 1"2' 1"2' 1"3
7"1' 1"2' 1"2' 1"7
7"1' 1"2' 1"2' 1"7
7"1' 1"2' 1"2' 1"7
7"1' 1"2' 1"2' 1"7
7"1' 1"2' 1"2' 1"7
7"1' 1"2' 1"2' 1"7
7"1' 1"2' 9"2' 9"9
7"1' 1"2' 9"2' 9"9
7"1' 1"2' 7"2' 7"8
7"1' 1"2' 3"2' 3"11
1' 1"1' 1"2' 3"2' 3"11
1' 1"1' 1"c
6' 2"6' 2"13
1' 1"1' 1"2' 1"2' 1"3
7"1' 1"2' 1"2' 1"3
7"1' 1"2' 3"2' 3"11
1' 1"1' 1"2' 3"2' 3"11
1' 1"1' 1"Lower Level/Walkout
Patio
(Concrete)
9' 9"3' 3"Lower Level Access
(Concrete)
9' 4"2' 2"Egress
Well
8' 0"2' 2"5' 2"7' 11 "City Council | Wednesday, December 6, 2023 | Page 248 of 248