ARC 03-15-23 Meeting MinutesCITY OF MENDOTA HEIGHTS AIRPORT RELATIONS COMMISSION
City Hall 1101 Victoria Curve Meeting Minutes
March 15, 2023 6:00 p.m.
The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, March 15, 2023 at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order Chair Norling called the meeting to order at 6:00pm.
The following commissioners were present: Gina Norling, William Dunn, David Sloan, Jim
Neuharth, Bruce Bobbitt, and Arvind Sharma. Absent: Jeff Hamiel. Staff present: City Administrator Cheryl Jacobson and City Clerk Christine Lusian.
2. Election of Officers—Chair and Vice Chair
Motion by Dunn and second by Bobbitt to nominate Gina Norling as Chair for 2023. No other nominations made.
Motion carried 6-0.
Motion by Sloan and second by to nominate Arvind Sharma as Vice Chair for 2023. No other nominations made.
Motion carried 6-0. 3. Approval of Agenda
Motion by Neuharth/Second by Dunn to approve the agenda. Motion passed 6-0. 4. Approval of Minutes
a. January 18, 2023 Regular Meeting Minutes
Motion by Dunn/Second by Neuharth to approve the minutes. Motion passed 4-0-2
5. Public Comments
None.
The Commission welcomed new member Bruce Bobbitt.
6. Unfinished and New Business a. ARC Rules of Order
City Administrator Jacobson stated that the Commission’s Rules of Order were approved in 2010 and need updating to incorporate City Council directed changes relating to Commissioner term limits and attendance requirements, in addition to general house keeping changes such as meeting dates and times.
City Administrator Jacobson noted that the City Council has asked that term limits be reinstated for the Commission and noted that language doing so has been added to the bylaws. Going forward, Commissioners will serve terms of four years, with a maximum of serving three consecutive full terms. Additionally, the city council has asked that the terms be staggered, so that at least two members shall expire each year. To achieve a reorder of staggering, existing commissioners will be grandfathered in.
Commissioner Dunn asked that the City Administrator determine the staggering of terms
and which commissioner is placed in which term.
City Administrator Jacobson highlighted the council attendance requirements noting the
uniqueness of the Commission and its schedule of meeting every other month. She noted
that absences in a calendar year shall not exceed two consecutive meetings or more than 25
percent of the total meetings.
Commissioner Bobbitt suggested that the language regarding notification from the city
administrator shall be received after two absences, removing the reference to missing two
consecutive absences.
Commissioner Bobbitt asked if the Commission uses a specific parliamentary procedure for conducting meetings and it’s there was a parliamentarian or expert attending. City Administrator Jacobson explained that the city (council) generally uses Robert’s Rules of Order but that no specific procedure has been approved for use. She and the other Commissioners noted that the ARC is less formal and generally follows Roberts Rules for conducting meetings. Motion by Dunn/Second by Sloan to adopt the ARC Bylaws with the proposed amendment to Section 5 regarding attendance notification. Motion passed 6-0 b. ARC 2023 Work Plan
Norling introduced and City Administrator Jacobson presented for review and discussion its
current work plan for recommend updates or new action items for inclusion.
Jacobson explained the higher level vision and values that is needing update versus the
more measurable goals and tasks that agency staff carry out. Various other work plans feed into ARC work plan, such as the City Council, NOC, FAA, MAC, NRC, etc. ARC's specific priorities may include education and outreach and mitigation of noise exposure. Action: Jacobson to email ARC. Norling to create a one-page document by strategy. c. FAA RNAV Project Update
City Administrator Jacobson provided an update of information received as part of the Noise Oversight Committee meeting. An online slideshow showed departure assignments, south
flow layers of arrival and departures, project preferred alternate list, and concourse and gate changes primarily. Older navigation technology (VOR) is being phased out and replaced with satellite based technology (RNAV) during summer 2025 with no change in departure procedures. NOC would like to update federal representatives about the FAA RNAV project, as a past project didn't go well; Olson is leading discussions on the concerns.
Action: Jacobson to send NOC link to ARC where the presentation is and when the
upcoming stakeholder event is.
7. Acknowledge Receipt of Reports and Correspondence
a. Review of Airport Operational Statistics (link: https://www.macenvironment.org/reports/) i. Complaint Information Commissioners present reviewed complaint information.
ii. Runway Use Information Commissioner Neuharth reviewed 12L total operations, 12L night, 12R total,
night, and north of corridor and had no concerns.
iii. Turboprop Information
City Administrator asked if the Commission needs to continue to track this data. Commissioner Neuharth and City Administrator Jacobson suggested
talking with Michele Ross of MAC about trends. If the data continues to trend
downward, then the Commission can take it off its monitoring list.
iv. Noise Monitor Information None.
b. MAC Reports
None.
c. News Articles None.
8. Commissioner Comments Commissioner Bobbitt expressed his appreciation for the welcome and introductions.
9. Adjourn Meeting
Motion by Neuharth/Second by Dunn to adjourn the meeting Motion passed 6-0
Chair Norling adjourned the meeting at 7:32pm.
Minutes taken by Christine Lusian City Clerk