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2023-09-19 City Council Agenda PacketCITY COUNCIL AGENDA MENDOTA HEIGHTS CITY HALL - COUNCIL CHAMBERS Tuesday, September 19, 2023 7:00 p.m. 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Adopt Agenda 5.Police Officer and Police Sergeant Swearing In/Oath of Office 6.Consent Agenda a.Approve September 5, 2023 City Council Meeting Minutes b.Acknowledge Natural Resources Commission August 9, 2023 Meeting Minutes c.Acknowledge Parks and Recreation Commission August 8, 2023 Meeting Minutes d.Approve Rescheduling the December 5 Regular City Council Meeting e.Resolution 2023-49 Election Candidates Register for Write-In f.Ordinance 580 Establishing No Parking area on Riverside Lane g.Resolution 2023-57 Supporting the Dakota County 2024-2028 Capital Improvement Plan h.Award Professional Services Contract for the Marie Park Pond Improvements i.Approve Agreement with Dakota County Soil and Water Conservation District for Victoria Curve Rain Gardens j.Resolution 2023-60 Approving an Administrative MRCCA Minor Development Permit to 1125 Orchard Circle k.Denial of Massage Therapist License l.Approve Purchase Order for Police Department Encrypted Portable Radios m.Authorize the Hiring of Police Officer Logan Welter Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda. Public comments may not be used to air personal attacks, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up to the issues raised or occasionally called on to respond. Page 2 of 2 n. Approve Community Development Manager and Assistant City Engineer Job Descriptions and Authorize Recruitment o. Approve July 2023 Treasurer’s Report p. Approve Claims List 7. Public Comment Period (for items not on the agenda) 8. Presentations/Recognitions 9. Public Hearings 10. New Business a. Resolution 2023-58 Call for a Public Hearing on the Victoria Curve Street Improvements b. Adopt 2024 Preliminary Budget and Levy c. Ordinance 581 Creating a Moratorium for Short Term Rental Uses 11. Community Announcements 12. Council Comments 13. Adjourn Alternative formats or auxiliary aids are available to individuals with disabilities upon request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov. Request for City Council Action DATE: September 19, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly McCarthy, Police Chief Kelly Torkelson, Assistant City Administrator SUBJECT: Police Officer and Police Sergeant Oath of Office/Swearing In BACKGROUND In the past year, the Mendota Heights Police Department has onboarded officers Daniel Iverson, Caleb Kittock, Hunter Hubner, and Donovan Barr. These officers have completed their FTO with the department and are prepared to take their official oath of office to be sworn in as Mendota Heights Police Officers. In addition, Peter Renteria will also be sworn in as the department’s newest Police Sergeant. RECOMMENDATION Staff recommends the Mayor do the ceremonial Oath of Office for Officers Daniel Iverson, Caleb Kittock, Hunter Hubner, Donovan Barr, and Sergeant Peter Renteria. ACTION REQUIRED If the Council desires to implement the recommendation, it shall, bring the candidates forward to be sworn in by the Mayor. City Council | Tuesday, September 19, 2023 | Page 1 of 160 City Council | Tuesday, September 19, 2023 | Page 2 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, September 5, 2023 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, and Mazzitello, were also present. Councilor Miller was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Paper moved approval of the consent calendar as presented. a.Approval of August 15, 2023 City Council Minutes b. Approval of August 15, 2023 Council Work Session Minutes c.Approve the August 17, 2023 City Council Work Session Minutes d. Approve the August 22, 2023 City Council Work Session Minutes e.Acknowledge the July 12, 2023 Natural Resources Commission Meeting Minutes f.Approve Purchase Order for Manhole Lining at 1455 Mendota Heights Road g.Approve Purchase Order for Compact Wheel Loader, Plow, and Snowblower h. Approve Purchase Order for Manhole Sealing on Mayfield Heights Lane i.Approve Purchase Order for Public Works Truck and Snow Plow j.Resolution 2023-54 & 2023-55 Ordering Preparation of Feasibility Reports for the Friendly Hills Neighborhood Improvements and Bridgeview Shores Street Improvements k.Approve Amendments to the Non-Union Compensation Plan and Pay Matrix Effective October 1, 2023 l.Authorize Seasonal Compensation Matrix Revision City Council | Tuesday, September 19, 2023 | Page 3 of 160 September 5, 2023 Mendota Heights City Council Page 2 of 10 m. Approve the Police Sergeant Promotional Hiring n. Authorize the Hiring of Police Officer Mark McKernon o. Authorize Appointment of Chris Perrault as Fire Captain p. Declare Police Department Property as Surplus and Transfer of Ownership q. Acknowledge June 2023 Par 3 Financial Report r. Approval of Claims List Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PRESENTATIONS No items scheduled. PUBLIC HEARING A) STREET RECONSTRUCTION PLAN FOR VICTORIA CURVE STREET IMPROVEMENT PROJECT Stacie Kvilvang, Ehlers, explained that the Council was being asked to hold a public hearing regarding the Street Reconstruction and Overlay Plan (SROP) and approve the proposed resolutions for the issuance of bonds for the Victoria Curve Street Improvement Project. Councilor Lorberbaum asked if residents could purchase bonds. Ms. Kvilvang stated that bonds are bid competitively and if a resident had interest in doing so, they would go through their broker or bank and would not purchase them individually. Councilor Paper moved to open the public hearing. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 There being no one coming forward to speak, Councilor Mazzitello moved to close the public hearing. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Councilor Mazzitello asked and received confirmation that the actions before the Council should be considered separately. City Council | Tuesday, September 19, 2023 | Page 4 of 160 September 5, 2023 Mendota Heights City Council Page 3 of 10 1. APPROVE RESOLUTION 2023-52 ADOPTING A STREET RECONSTRUCTION AND OVERLAY PLAN AND APPROVING THE ISSUANCE OF GENERAL OBLIGATION STREET CONSTRUCTION BONDS Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-52 ADOPTING A STREET RECONSTRUCTION AND OVERLAY PLAN AND APPROVING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 2. APPROVE RESOLUTION 2023-53 PROVIDING FOR THE SALE OF $1,050,000 GENERAL OBLIGATION STREET RECONSTRUCTION BONDS, SERIES 2023A Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-53 PROVIDING FOR THE SALE OF $1,050,000 GENERAL OBLIGATION STREET RECONSTRUCTION BONDS, SERIES 2023A. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 NEW AND UNFINISHED BUSINESS A) RESOLUTION 2023-50 MRCCA PERMIT FOR PLANNING CASE 2023-13 (JON AND HILLARY LENZ, 1666 MAYFIELD ROAD) Planning Consultant Jennifer Haskamp explained that the Council was being asked to consider adopting a resolution of approval for a Mississippi River Corridor Critical Area (MRCCA) Permit at 1666 Mayfield Heights Road for a home addition and landscape improvements as proposed by the owners, Jon and Hillary Lenz. Councilor Lorberbaum asked if dirt would be brought into the site or hauled out as a result of the slope work. Planning Consultant Jennifer Haskamp commented that she did not believe that anything would be brought onsite, noting that typically a project aims to balance out materials rather than hauling out. Councilor Paper asked if the water from the property drains over the curb or whether it is retained on the property. Public Works Director Ryan Ruzek replied that the street is higher than the home on the west side, but water would flow over the curb on the north side. Mayor Levine invited the applicant to speak. Jon Lenz, applicant, commented that he and his wife have lived in the home for six years and would like to expand the home to fit their growing family. He commented that they do not plan to remove dirt from the site and would use the material to regrade. City Council | Tuesday, September 19, 2023 | Page 5 of 160 September 5, 2023 Mendota Heights City Council Page 4 of 10 Councilor Mazzitello moved to adopt RESOLUTION 2023-50 APPROVING A MRCCA PERMIT AT 1666 MAYFIELD HEIGHTS ROAD. Councilor Lorberbaum seconded the motion. Further discussion: Mayor Levine commented that she appreciates the deliberation of the Planning Commission and desire of the homeowner to expand their home to grow their family. Ayes: 4 Nays: 0 B) APPROVE ORDINANCE NO. 579 ZONING CODE TEXT AMENDMENT FOR PLANNING CASE 2023-14 (DROP SHOT, LLC) Planning Consultant Jennifer Haskamp provided a brief background on this item. The applicant and owner of 1415 Mendota Heights Road, Glenn Baron on behalf of Drop Shot, LLC is requesting an amendment to the City Code, Title 12 Zoning. The applicant has requested a text amendment to add Commercial Outdoor Recreation by Conditional Use Permit in the Industrial Zoning District. Councilor Lorberbaum commented that in other existing ordinances there are criteria and parking ratios. She commented that she would feel more comfortable having the parking ratios included before considering approval. Planning Consultant Jennifer Haskamp commented that the draft language states that adequate parking must be provided to correspond to the use. She stated that indoor or outdoor commercial recreation is not included in the parking ratio table and therefore similar use types are used. She explained that they would use a similar use in the table to calculate the number of stalls required for the outdoor space, depending on how the outdoor space would be used. Councilor Lorberbaum stated that she would like more language included that references the table. Planning Consultant Jennifer Haskamp commented that they could make a cross reference to the table if desired. Mayor Levine commented that the word adequate would encompass the use of the table. Councilor Lorberbaum commented that while it is nice that Mayor Levine interpreted it in that way, not everyone will and therefore she would like additional language included. Councilor Mazzitello suggested additional language that could satisfy the concern of Councilor Lorberbaum. He noted that this would be a Code amendment and not tied to a specific project and used the example of an indoor gym, such as Lifetime, that could then request outdoor space. He noted that the parking for the outdoor space would then also be based on how the parking was calculated for the indoor use. Planning Consultant Jennifer Haskamp confirmed that to be true. City Council | Tuesday, September 19, 2023 | Page 6 of 160 September 5, 2023 Mendota Heights City Council Page 5 of 10 Mayor Levine agreed with that suggested language as it would tie to the principle use. Planning Consultant Jennifer Haskamp provided language that could be used to encompass those thoughts and address the issue of parking calculation. Councilor Paper commented that this would be a broad change to commercial spaces that would allow for redevelopment. Planning Consultant Jennifer Haskamp commented that would be true within the industrial area. Councilor Paper commented that this would seem to create more flexibility for redevelopment. He used the scenario of someone coming forward with a request that would like to serve alcohol and how that would mix with other industrial uses. Planning Consultant Jennifer Haskamp commented that would fall under liquor licensing and the issue of indoor service versus outdoor. She provided the example of a brewery which can often go within industrial areas, noting that often outdoor spaces for breweries can require fencing and other mitigation efforts. She stated that process would still go through the public hearing process for a Conditional Use Permit, and they could place additional conditions upon the use. Sheldon Voss, future General Manager of Drop Shot, LLC, commented that the business is currently under construction. He stated that they are excited to be joining Mendota Heights and hope to be able to have some outdoor courts for summer use. Glenn Baron, applicant, stated that he is the owner of the property and a partner in the business. He echoed the comments of the previous speaker noting that they believe that this will be an amenity for the community and hope to offer both indoor and outdoor play. Councilor Paper asked if there is an anticipated target for memberships and whether there would be a cap. Mr. Baron replied that there would not be a specific cap and hope to have between 250 and 300 members. Councilor Lorberbaum thanked the applicants for allowing her to tour the site to better understand the request. She wished the business much luck. Councilor Mazzitello moved to adopt ORDINANCE NO. 579 AMENDING TITLE 12 ZONING OF THE CITY CODE. Councilor Paper seconded the motion. Further clarification: Councilor Lorberbaum asked if the motion includes the additional language as suggested by staff. Councilor Mazzitello confirmed that he would include the amended language for Item C. Councilor Paper commented that this could be an opportunity to provide more flexibility for redevelopment within the industrial district, which is a win for the community. City Council | Tuesday, September 19, 2023 | Page 7 of 160 September 5, 2023 Mendota Heights City Council Page 6 of 10 Ayes: 4 Nays: 0 C) APPROVE RESOLUTION 2023-56 LOT CONSOLIDATION AND TERMINATION OF DEVELOPMENT AGREEMENT FOR PLANNING CASE 2023-16 (SD CUSTOM HOMES) Planning Consultant Jennifer Haskamp stated that the applicant, Sean Doyle on behalf of Lakes LLC is requesting approval to consolidate two existing platted lots into one lot, and to terminate the Development Agreement associated with the Audrey Subdivision Final Plat. The purpose of this request is primarily to terminate and dissolve the Development Agreement and its improvement responsibilities because an adequate agreement for the private shared driveway could not be reached with the surrounding neighbors. To terminate the responsibilities associated with the Development Agreement, no more than two lots could be associated with the plat, which requires a lot line adjustment and/or consolidation. Councilor Lorberbaum asked the lot sizes for each of the three lots. She noted that when reviewing the home listed for sale, it appeared to be the entire parcel rather than just the one lot. Planning Consultant Jennifer Haskamp replied that the consolidation would be of lots two and three which are vacant. She stated that perhaps the MLS listing makes the property look larger than it is. Public Works Director Ryan Ruzek reviewed the three lot sizes. Councilor Lorberbaum commented that she attempted to drive in the driveway, but it did not look finished. She commented that within the Development Agreement, it states that the new driveway must be completed prior to the certificate of occupancy (CO) for the first home constructed. She stated that per the Development Agreement, the first home should not have obtained the CO prior to the driveway being completed. Planning Consultant Jennifer Haskamp commented that the CO has been held for the first property listed for sale. She stated that the covenant to construct the joint driveway that was referenced, is from the 1990s and not the covenant associated with the Development Agreement. Councilor Lorberbaum asked if the covenant would then be valid if the Development Agreement is terminated. Planning Consultant Jennifer Haskamp confirmed that would be true. Public Works Director Ryan Ruzek commented that the bituminous driveway mentioned in the original covenant was constructed 30 years ago. He commented that there is a utility home in the driveway that would still be patched. Councilor Paper asked if the home would need to be sprinkled. City Council | Tuesday, September 19, 2023 | Page 8 of 160 September 5, 2023 Mendota Heights City Council Page 7 of 10 Public Works Director Ryan Ruzek replied that he spoke with the Fire Chief and if there are just the two new homes, the Fire Department would not have any conditions related to hydrants or sprinkling. He stated that if a third home were added, those requirements would be triggered. Councilor Paper commented that heavy equipment for construction would seem to cause damage to the driveway. Public Works Director Ryan Ruzek replied that the original covenant does address that type of damage. He stated that the private driveway agreement would dictate those terms as that is a private agreement between those four or five parties. Councilor Paper commented that they are in a situation where this group could not come to an agreement, so the third lot cannot move forward but now they are supposed to believe that this group could come to an agreement on the driveway repair. Public Works Director Ryan Ruzek commented that he believed the neighbors and builder had good conversations but were ultimately not able to come to an agreement on the third home. Mayor Levine asked the number of flag lots. Public Works Director Ryan Ruzek identified the flag lots. Councilor Mazzitello clarified that there are lots that do not have any frontage onto Dodd and only upon this private drive. Public Works Director Ryan Ruzek commented that there are four total lots that would not have appropriate frontage, but if this action is approved that number would be reduced to three lots. Mayor Levine invited the applicant to speak. Sean Doyle, applicant, introduced himself. Councilor Mazzitello asked for input on the process for driveway repair under the original covenant, should the driveway be damaged by construction equipment. Mr. Doyle commented they do have a home that is built, and they are unable to obtain a CO. He stated that they were unable to come to an agreement on the shared driveway amendment that would be required. He stated that this is a 30-year-old asphalt driveway that they were going to replace as part of their project. He stated that they would be patching the sections dug out for utilities. He commented that they have not spoken more in depth about the driveway maintenance. Councilor Paper asked the proposal to fix damage that could be caused by construction equipment. Mr. Doyle commented that would be an issue that would need to be discussed at some point. He commented that it is an old driveway. He stated that one month ago he planned to replace the entire City Council | Tuesday, September 19, 2023 | Page 9 of 160 September 5, 2023 Mendota Heights City Council Page 8 of 10 driveway at his cost but removing one lot from the equation does change things. He stated that they are trying to find a way to move forward. He noted that it is a private matter between the parties to resolve. Councilor Paper commented that his concern is that construction equipment causes additional damage, above wear and tear, on a 30-year-old driveway. He believed that something should be agreed upon rather than trying to work it out later. Mr. Doyle commented that the issue with a shared driveway is that neighbors often have different opinions on maintenance. He again noted that it is an agreement between the private parties, and he does not want to be the test subject for something that could further handcuff him. He stated that he took over the development after it was through preliminary plat, with the understanding that the neighbors had some understanding of what was going on. He stated that he is open to reasonable discussion but does not want to be handcuffed into something that would not allow them to move forward. He commented that he would be a willing party and reasonable in discussion but needs to move forward. Sherry Klehr, 1768 Dodd Road, commented that they built their home in 1998 and the driveway was not constructed until the three homes were constructed. She commented that they are aware that the driveway has wear and tear. She commented that they were also aware that the Petersons wanted to sell their property. She stated that they are going to be happy to have the neighbors. She commented that this proposal makes sense, and they would like the driveway back to its normal state when construction is completed. She stated that the driveway does have wear and tear and there are portions of gravel from the utility work. She stated that this has been a neighborly thing and they did not realize that the change would require a formal agreement. She noted that they have always handled maintenance in a neighborly way and do not want a formal agreement that would require a company to be hired. Kathleen Orme, 1760 Dodd Road, stated that they purchased the home in 1992, which is when the driveway agreement was written. She stated that it was made clear that 1760 Dodd Road would not be responsible for any maintenance costs at any time in the future. She noted that the driveway was eventually raised and tilted towards their home, which led to flooding issues. She commented that any work that is completed on the driveway should address proper drainage. She commented that they believe that one home would be better than multiple homes. She noted that they support the continued private agreement. She noted that they do have concern with the condition of the driveway and impact of construction vehicles, stating that they would want the driveway repaired to the current condition after construction. Mayor Levine commented that the role of the Council is to review the lot line adjustment, acknowledging that there is a consequence of the lot line adjustment which will be the construction of a home and that could cause issues with the driveway. She commented that the Council is not here to discuss the driveway as that is a private matter between the residents. She encouraged the Council to focus on the lot line adjustment. Planning Consultant Jennifer Haskamp commented that it is a lot line adjustment and Development Agreement termination, which would revert then back to the original covenant for the driveway. City Council | Tuesday, September 19, 2023 | Page 10 of 160 September 5, 2023 Mendota Heights City Council Page 9 of 10 Councilor Mazzitello moved to approve THE LOT LINE ADJUSTMENT (CONSOLIDATION OF LOT 2 AND LOT 3 OF THE AUDREY SUBDIVISION) AND TERMINATION FO THE DEVELOPMENT AGREEMENT EXECUTED JANUARY 20, 2022, BASED ON THE FINDINGS OF FACT. Councilor Paper seconded the motion. Further discussion: Councilor Mazzitello commented that this is a great example of why a shared driveway is not a good idea. He stated that a shared driveway often works well between the original property owners, but issues arise when properties change hands. Ayes: 4 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming events and activities. COUNCIL COMMENTS Councilor Mazzitello welcomed a new business to the community and encouraged residents to try the diner. He referenced the resolution approved authorizing preparation of the roads in the Friendly Hills neighborhood. He noted that the road reconstruction plan began 28 years ago with the Friendly Hills neighborhood. He commented on recent attendance of the public works conference in San Diego, noting that it was a great event. He noted a local high school football game that will be played at TCO Stadium on September 15th. Councilor Lorberbaum recognized Labor Day, which is not about barbeques, fairs, or school starting but rather the achievement of American workers and what they have built together. She recognized the work of Representative Ruth Richardson. Councilor Paper welcomed a new Officer to the community and congratulated the Fire Captain. Mayor Levine wished all the students in the community a great year. She encouraged drivers to stay vigilant and pay attention to school bus stop arms. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Mayor Levine adjourned the meeting at 8:37 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: City Council | Tuesday, September 19, 2023 | Page 11 of 160 September 5, 2023 Mendota Heights City Council Page 10 of 10 _______________________________ Christine Lusian City Clerk City Council | Tuesday, September 19, 2023 | Page 12 of 160 NATURAL RESOURCES COMMISSION AGENDA MENDOTA HEIGHTS CITY HALL COUNCIL CHAMBERS Wednesday August 9, 2023, 6:00 p.m. Meeting Minutes The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday, August 9, 2023, at Mendota Heights City Hall; 1101 Victoria Curve. 1.Call to Order Vice-Chair Tupper called the meeting to order at 6:00pm. 2.Roll Call Natural Resources Coordinator Spreiter called the roll. Commissioners present: Husbands, Stein, Tupper, McCaslin, Knosalla, and Fahnhorst. Commissioners Absent: Chair Swank and Student Commissioner Byrnes. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 3.Adopt Agenda Motion to approve the agenda by Stein, second by Fahnhorst. Motion passed 6-0. 4.Approval of Minutes a.Approval of July, 12, 2023 Natural Resources Commission Meeting Minutes Motion to approve the minutes by Husbands, second by McCaslin. Motion passed 6-0. 5.Public Comment Period (for items not on the agenda) N/A 6.New Business a.New Commissioner Introduction Assistant City Administrator Torkelson introduced Lori Knosalla as the newest member to join the commission. Her term will expire on January 31, 2024 and could be reappointed after that time if she re-applies. Commissioner Knosalla is a new Mendota Heights resident, originally from Minneapolis. Her educational background is in Natural Resources Science and Management, and currently works in the field of Forestry and Responsible Resources. The commissioners welcomed Commissioner Knosalla. b.City Hall Adopt-a-Drain Naming Natural Resources Coordinator Spreiter shared information regarding the Adopt-a-Drain program, noting the purpose is to reduce the amount of debris entering surface waters via storm drains. City Council | Tuesday, September 19, 2023 | Page 13 of 160 The City is a program partner through the Lower Mississippi River Watershed Management Organization. The City has adopted a drain at City Hall. Residents who adopt a drain can name their drain. The City is looking for input as to a name for the drain at City Hall. Vice-chair Tupper suggested using Social Media to encourage engagement. Similar to the MN-DOT snowplow naming, residents can share input. Commissioner Knosalla suggested pairing this community feedback with the new rollout of the City’s new Instagram account. Assistant City Administrator Torkelson noted that the hope is that residents will name their own drains, and that the City sets the first example. She suggested that the commission name the City’s drain. Commissioner Fahnhorst suggested “The Grate One”. Vice-chair Tupper suggested “Clean Water Heights”, “Little Levine”, and “Small Town, Big Drain”. Commissioner McCaslin suggested “Midnight Drain to Georgia” and “The Name Your Own Drain Drain”. Commissioner Knosalla suggested “Join the Name a Drain Train”. Vice-chair Tupper asked if all the drain names need to be unique. Natural Resources Coordinator Spreiter will return with an answer, and noted you can look online and see the current list of drain names. Commissioner Stein suggested “Purple Drain”. Assistant City Administrator Torkelson asked the commission how they’d like to proceed. Commissioner Fahnhorst suggested selecting a name tonight and voting for three to whittle it down. Motion to nominate “Clean Water Heights” as the City Hall’s drain name by Husbands. Second by Fahnhorst. Motion passes 6-0. c. Fall Tree Planting Event Natural Resources Coordinator Spreiter shared information regarding the initiative of hosting a tree planting event. Staff is asking the Commission for feedback on their level of involvement in completing this event this fall. Coordinator Spreiter offered a few date suggestions. Commissioner Husbands asked for clarification on the details of the event. Coordinator Spreiter shared that the Commission can determine the location and the number of trees. She added that the City would open this event up to volunteers. City Council | Tuesday, September 19, 2023 | Page 14 of 160 Commissioner Husbands noted there are three dead trees in Marie Park and suggested this location to plant new trees. Commissioner Fahnhorst noted the work session in September should be a priority and doesn’t want to overload the commission. Vice-chair Tupper suggested October as a good month to do a tree planting and supports moving forward with the event. Commissioner Stein agrees that it’s a good ides to hold this event, and to use the trees that the City has in the gravel bed. Vice-chair Tupper polled the Commission and most of them agreed that October 5 would be a good date. Commissioner McCaslin commented that the tree species should be what determines the planting locations. 7. Old Business a. Cliff Timm Memorial Fishing Derby Report Natural Resources Coordinator Spreiter provided a recap of the event that was held on July 20th. The City holds this event annually and this year there were around 90 attendees. Natural Resources staff provided interactive exhibits on stormwater education. Recycling Coordinator Selstad provided interactive exhibits on recycling. b. Natural Resources Commission Site Tour Natural Resources Coordinator Spreiter asked the commission to offer dates for a site tour. Vice-chair Tupper reminded the commission that this tour could also be open to the City Councilmembers and other City Commissioners; not open to the public. The commissioners each offered their availability. Commissioner Husbands suggested the idea of replacing the September Commission meeting with the Site Tour. Commissioner Knosalla noted that removing the commission meeting would hold up the work proposed for the tree planting event. Coordinator Spreiter suggested finalizing details of the tree planting event over email. Vice-chair Tupper asked if an item regarding the structure of the awards program could be added to the work session agenda. Assistant City Administrator Torkelson replied that the work session agenda is full. Vice-chair Tupper suggested another option of holding the site tour prior to the September Commission meeting. She added the option to bike the tour. Commissioner Husbands asked what the goal of the site tour is. Vice-chair Tupper replied that it’s an opportunity to visit City parks, to see what projects have been completed or could be completed, and to network with other commissioners. City Council | Tuesday, September 19, 2023 | Page 15 of 160 Coordinator Spreiter commented that the tour could encompass two sites within Valley Park that are budget items. This could be done in about an hour. Commissioner Husbands asked how this tour would compare to the site tour that the Parks and Recreation Commission holds. The commission came to the consensus of moving the September Commission meeting to 5:00pm with a site tour to follow around 6:30pm. Staff will communicate with other City Commissions to invite them to join. c. Committee Reports • Ordinance and Policy Development Commissioner Fahnhorst will incorporate suggestions given by fellow commissioners regarding the ordinance document draft. • Education and Outreach Vice-chair Tupper noted the committee hasn’t met yet regarding the draft award categories program. They plan to meet prior to the September commission meeting. • Urban Forestry Commissioner Husbands noted they discussed a potential space in Marie Park that’s available for rehabilitation. She shared some details on recommendations received by Coordinator Spreiter. A potential rehabilitation project could be funded by the tree city budget line item yet this fall. Commissioner McCaslin mentioned a few similar programs used by the City of St. Louis Park that could be used as good examples. Commissioner Husbands would like to give trees away to residents in an effort to plant trees along public roads but on the private property side ofthe boulevard. • Green Steps Staff are waiting until the City Council reviews budget recommendations before bringing an update back to the commission and next steps. • Sustainability Commissioner Stein noted they’ve been discussing the Xcel Energy “Partner in Energy Program” and determined that the estimated staff time for Coordinator Spreiter would be five to ten hours per week. They’ll bring that up at the September work session to determine the priorities with this project. • Workplan Natural Resources Coordinator Spreiter read the goals for quarter three in the workplan. Vice-chair Tupper asked for a plan to integrate Commissioner Knosalla into one of the committees. Coordinator Spreiter replied that she asked Commissioner Knosalla which committee she’d be interested in joining and will inform the commission when the final decision has been made. City Council | Tuesday, September 19, 2023 | Page 16 of 160 8. Staff Announcements Natural Resources Coordinator Spreiter noted the annual Parks Celebration will be happening all weekend with plenty of events. The master gardeners and Recycling Coordinator will be at the Open House event at Mendakota Park on Saturday. The City will host a mattress recycling event on August 19th at Mendakota Park. Assistant City Administrator Torkelson stated the City has launched a new Instagram account using the handle @MendotaHeightsMN. She also stated that Student Commissioner Byrnes has completed her term and the City will be looking for another Student Commissioner soon. 9. Commission Comments Commissioner Stein recognized ISD 197 for receiving a 2023 Energy Efficient and Healthy Safe Schools award from several agencies. 10. Adjourn Motion to adjourn the meeting by Husbands, second by Knosalla. Motion passed 6-0. Vice-Chair Tupper adjourned the meeting at 7:04pm. City Council | Tuesday, September 19, 2023 | Page 17 of 160 City Council | Tuesday, September 19, 2023 | Page 18 of 160 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING MINUTES AUGUST 8, 2023 The August meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, August 8, 2023, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks, Commissioners: Stephanie Meyer, Michelle Muller, Jo Schifsky, Dan Sherer and Michael Toth; absent: Commissioner Tica Hanson. Student Representative: Meg Murphy. Staff present: Parks and Recreation Manager Meredith Lawrence, Recreation Program Coordinator Willow Eisfeldt, Parks and Recreation Intern Darby Keech, and Public Works Director Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Sherer/second Meyer to approve the agenda AYES 6: NAYS 0 5.a Approval of Minutes from June 13, 2023 Regular Meeting Motion Muller/second Schifsky to approve the minutes of the June 13, 2023 Parks and Recreation Commission Regular Meeting. AYES 6: NAYS 0 5.b Approval of Minutes from July 11, 2023 Work Session Motion Muller/second Toth to approve the minutes of the July 11, 2023 Parks and Recreation Commission Work Session. AYES 6: NAYS 0 6.Public Comment Period (for items not on the agenda) None. 7.Acknowledgement of Reports Chair Blanks read the titles of the three updates (Par 3, Recreation, and Park Improvement Updates) and polled the Commissioners for questions. 7.a Par 3 Update Parks and Recreation Manager Meredith Lawrence briefly reviewed the report highlighting updates that are being made to the clubhouse and other golf course projects. She stated that they have received a piece of equipment that was ordered in 2021 but they are still awaiting one additional piece that was also ordered in 2021. She provided information on the turf conditions as well as the number of rounds played. She noted that June had the highest number of rounds the course has ever seen and July had even higher numbers. Commissioner Muller asked how long the “five-for-five” deal has been offered. Ms. Lawrence replied that she is unsure as that predates her time with the City. 7.b Recreation Update City Council | Tuesday, September 19, 2023 | Page 19 of 160 Recreation Coordinator Willow Eisfeldt reviewed the different activities of the Parks Celebration which will take place this coming weekend. She also provided highlights from Safety Camp, Tour de Rec, and Music in the Park. She noted that fall program registration will open August 17th at 8 a.m. and provided a brief overview of some of the programs that will be offered to adults and youth. Commissioner Meyer asked if the pickleball tournament is pairs. Ms. Eisfeldt replied that it is teams of two, with one person required to be a Mendota Heights resident. She noted that registration is still being accepted through Wednesday. 7.c Parks Improvement Update Parks and Recreation Manager Meredith Lawrence provided a highlight of the report and status of the different projects. Commissioner Toth asked for clarification on the difference between the engineer’s estimate and the original bids received for the skate park. Public Works Director Ryan Ruzek replied that all the bids the City received were within a tolerance of each other and the estimate was low. He stated that when they did some redesign, the bids came in near the engineer’s estimate and reviewed the changes that were made to the design to lower the cost. Commissioner Sherer commented that contractors are very busy, and the high bids were most likely reflective that contractors do not need the work. Chair Blanks noted that the original bid had a smaller timeline whereas the rebid had a more flexible timeline. Ms. Lawrence noted that she has spoken with other cities, and they are receiving similar bids for concrete work. Commissioner Toth asked if the pad was left the original size that was discussed 90 days ago. Ms. Lawrence replied that they had talked about an 8,000 square foot pad and they were able to increase that to 10,000 square feet. Commissioner Meyer asked for details on the layout of the features and whether the recommendation of the Commission was accepted by the Council. Ms. Lawrence replied that staff brought forward the Commission recommendation with a few modifications. She stated that they rotated the design 90 degrees, and the additional pad space will provide more room. She commented that they did not remove any features but are still finalizing the final placement. Commissioner Meyer commented that she felt the two residents that spoke at the Commission meeting had good input on the design and layout and suggested that they be consulted for the flow of the design. Ms. Lawrence stated that staff did work with those residents following that meeting to formulate the design that was presented to the Council. City Council | Tuesday, September 19, 2023 | Page 20 of 160 Commissioner Meyer commented that she is excited to see the Wentworth warming house moving forward and asked if that would include bathrooms. Ms. Lawrence replied that there will not be bathrooms or running water. She commented that this design is similar to the Friendly Hills warming house. Commissioner Meyer asked if there would be opportunity to add on in the future. Mr. Ruzek replied that the likelihood of adding on to this structure would be slim to none. He stated that if they decided to add bathrooms, that could be a standalone feature somewhere in the park at a later date. 8. New Business 8.a Parks and Recreation Intern Presentation Parks and Recreation Manager Meredith Lawrence introduced the summer intern, Darby Keech. Intern Darby Keech introduced herself and provided background information on her educational experience. She reviewed her summer goals, project list, and different programming and events that she was involved with over the summer. She recapped the things that she learned during her summer internship and the things that she will take away from the experience. 9. Unfinished Business 9.a Review QR Code Signage Locations Chair Blanks noted that each member of the Commission was assigned the task of choosing a location for the sign within their assigned park. Parks and Recreation Manager Meredith Lawrence provided a sample of the sign that will be placed in each park. She stated that she used the input from the Commission to mark the proposed locations on the maps. She reviewed the proposed locations for signs as submitted by the Commission members. Commissioner Toth provided input on his placement locations. Commissioner Muller asked that a trash bin be placed near the sign location proposed for Hagstrom King. Ms. Lawrence asked for input on locations for Victoria-Highlands and the Dog Park. The Commission provided suggested locations for those two parks. She commented that staff will begin installing the signs as time allows. 9.b Parks and Recreation Strategic Planning Update Parks and Recreation Manager Meredith Lawrence provided an update on the progress on the Parks and Recreation Strategic Plan items. 10. Staff Announcements Parks and Recreation Manager Meredith Lawrence shared the following announcements: • The budget worksession that will include parks topics will be held on Tuesday, August 15th at 3 p.m. City Council | Tuesday, September 19, 2023 | Page 21 of 160 • Parks Celebration events will be held this weekend • Thanks to the parks and recreation staff as the summer is a busy season • Other events can be found on the City’s website 11. Student Representative Update Student Representative Murphy commented that many of her friends and family have been using the Par 3 Golf Course and she has noticed more youth at the course. She has enjoyed the Music in the Parks events and has high hopes for the skate park project. The Parks Celebration sounds like a great event for youth and the community. 12. Commission Comments and Park Updates Commissioner Meyer • Marie Park is doing great, and everyone loves the pickleball courts • Valley View Heights is wonderful, and her kids love the new playground • Thanks to staff for their hard work this summer • Looking forward to the Park Celebration events Commissioner Schifsky • The Parks Celebration events sound great • Thanks to Summer Intern Darby Keech for her presentation and hard work this summer • Lots of volleyball played at Ivy Hills • Wentworth is looking good • Recently visited Inver Grove Heights to see their pickleball courts and would be eager to have continued discussions on pickleball facilities. Chair Blanks • Received great feedback from the businesses about the Music in the Park events at Market Square • Valley Park is a great park Commissioner Muller • Rogers Lake looks empty without the skate park equipment, and she is excited for what is to come • Always people fishing and enjoying Rogers Lake • Kensington looks good with well-maintained bathrooms • Has been enjoying the Par 3 Golf Course Commissioner Toth • Mendakota has had a lot of baseball activity this summer and he notices the City employees prepping the park and cleaning after tournaments • Expressed thanks to the City employees in the Parks Department • Recently talked with a visitor at Rogers Lake from another community that had great things to say about the park Commissioner Sherer • Hagstrom King has a lot of activity on the playground and basketball court • The baseball fields were dry this year with the drought conditions City Council | Tuesday, September 19, 2023 | Page 22 of 160 • The porta potty at Hagstrom King gets a lot of use from transients that seem to stop just to use the bathroom • Looking forward to the repairs at Civic Center and perhaps there could be a meeting with user groups in the spring to ensure the investment is well maintained 13. Adjourn Motion Schifsky/Second Toth to adjourn the meeting at 7:39 PM AYES 6: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. City Council | Tuesday, September 19, 2023 | Page 23 of 160 City Council | Tuesday, September 19, 2023 | Page 24 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator SUBJECT: Rescheduling the December 5 City Council Meeting INTRODUCTION The Governor has called for a special election to be held on December 5 to fill the office of State Representative for District 52B. Minnesota Statutes §204C.03, subd. 1 prohibits public meetings from being held on an election day between the hours of 6-8:00 pm. BACKGROUND City Code provides that meetings of the city council shall be held the first and third Tuesdays of each month. At its December 6, 2022 meeting the city council approved meeting dates for 2023 including meeting on Tuesday, December 5. With the special election, the December 5 regular city council meeting is needing to be rescheduled. BUDGET IMPACT None. RECOMMENDATION Based on city council availability, the requirement to hold a public meeting/truth in taxation meeting for the 2024 budget and levy, the availability of meeting space and city staff, it is recommended that the city council reschedule their first December meeting from December 5 to December 6 at 7:00pm. ACTION REQUESTED If Council concurs, it should, by motion, approve rescheduling the first regular city council meeting in December to December 6, 2023 beginning at 7:00pm. City Council | Tuesday, September 19, 2023 | Page 25 of 160 City Council | Tuesday, September 19, 2023 | Page 26 of 160 Request for City Council Action DATE: September 19, 2023 TO: City Council and City Administrator FROM: Christine Lusian, City Clerk SUBJECT: Election Write-In Candidate Recording Process Update INTRODUCTION Council is asked to adopt resolution 2023-49 requiring write-in votes for an individual candidate only be individually recorded if the total number of write-in votes for that office is equal or greater than the fewest number of non-write-in votes for a ballot candidate. BACKGROUND Amendments to Minnesota Statutes §204B.09, subd. 3 provides that a city may adopt a resolution governing the counting of write-in votes for local office. Specifically, the resolution may: 1)Require the candidate to file a written request with the city clerk if the candidate wants to have the candidate’s write-in votes individually recorded; or 2)Require that write-in votes for an individual candidate only be individually recorded if the total number of write-in votes for that office is equal or greater than the fewest number of non-write-in votes for a ballot candidate. The purpose of this is to save elections staff time recording write-in votes for candidates that aren’t real or serious. For example, with the attached tally form none of these write-ins would be counted and recorded. Federal, state, and county offices already require a written request to have write in votes counted. This would align the process for city offices. BUDGET IMPACT N/A REQUESTED ACTION: If council agrees, it should adopt Resolution 2023-49 requiring write-in votes for an individual candidate only be individually recorded if the total number of write-in votes for that office is equal or greater than the fewest number of non-write-in votes for a ballot candidate. City Council | Tuesday, September 19, 2023 | Page 27 of 160 City Council | Tuesday, September 19, 2023 | Page 28 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-49 UPDATING ELECTION WRITE-IN CANDIDATE RECORDING PROCESS WHEREAS, Minnesota Statute 204B.09, subdivision 3 allows for the governing body of a statutory or home rule charter city to adopt a resolution governing the counting of write-in votes for local elective office: and WHEREAS, the current write-in vote counting process is overly time consuming and unnecessary, and WHEREAS, counting only registered or legitimate write-in candidates aligns the write-in recording process with Federal, State and County offices, and NOW, THEREFORE, BE IT RESOLVED that the city of Mendota Heights hereby requires that write-in votes for an individual candidate only be individually recorded if the total number of write-in votes for that office is equal to or greater than the fewest number of non-write- in votes for a ballot candidate. Adopted by the City Council of the City of Mendota Heights this nineteenth day of September 2023. CITY COUNCIL ATTEST: CITY OF MENDOTA HEIGHTS ________________________________ ________________________________ Christine Lusian, City Clerk Stephanie B. Levine, Mayor City Council | Tuesday, September 19, 2023 | Page 29 of 160 City Council | Tuesday, September 19, 2023 | Page 30 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Ordinance 580: No Parking on Riverside Lane INTRODUCTION The Council is asked to approve Ordinance 580 amending City Code Title 6, Chapter 3, Section 3 establishing parking restrictions on Riverside Lane. DISCUSSION Mendota Heights originally approved the Summit of Mendota Heights Development in 2005. This development was approved as a Medium Density Planned Unit Development (PUD) and a High Density PUD. The development has two private streets (Aspen Way and Birch Court) as well as one public street (Riverside Lane). The streets were constructed at a 27-foot width which is narrower than the city standard of 33 feet. Due to the narrower street, the development restricted parking to one side of the street only. The inner circle of Riverside Lane has been signed as “No Parking This Side of Street” since it was constructed. To this point there have not been issues. Recently, a vehicle has been parking in the restricted area. The Mendota Heights Police Department reviewed the city code and discovered that the parking restriction is not codified and they are not able to enforce the signed restriction. The attached Ordinance will add this restriction to the city code, allowing the police department to enforce the posted signs. Without adoption of this amendment, a traffic safety issue could occur due to vehicles parking on both sides of the street. BUDGET IMPACT Riverside Lane is currently posted with the parking restrictions. RECOMMENDATION Staff recommends adoption of the proposed Ordinance 580. ACTION REQUIRED If the City Council agrees with the staff recommendation, they should pass a motion adopting Ordinance 580, “AN ORDINANCE AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF THE CITY CODE”. This action requires a super majority vote. City Council | Tuesday, September 19, 2023 | Page 31 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 580 AN ORDINANCE AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF CITY CODE PROHIBITING PARKING ON CERTAIN STREETS The City Council of the city of Mendota Heights, Minnesota ordains as follows: The following streets are hereby added or amended to Title 6, Chapter 3, Section 3, Paragraph C of the City Code: Parking prohibited on certain streets: No person shall park or leave standing any motor vehicle on the following streets or portions thereof in the city: Street Side Location Riverside Lane West (Odd Number) All of Riverside Lane This ordinance becomes effective from and after its passage and publication. Passed by the City Council of Mendota Heights, Minnesota this nineteenth day of September, 2023. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS ______________________________ ___________________________ Christine Lusian, City Clerk Stephanie B. Levine, Mayor City Council | Tuesday, September 19, 2023 | Page 32 of 160 800 796 1316 1268 1256 1238 1330 1224 788 1284 1300 1312 1297797-813 781 1368 791 1291 1373 777 1349 784 1380 790 1383 1309 1370 1335 1321 1382 1390 1376 782 139514001392 1372 1394 1275 797-813 1316 1330 1366 1398 1223 1344 1294 1386 774 1235 WACHTLER AVESIBLEY MEMOR IAL HWYR IVER SIDE LNEMER SON AVEKNOLLWOOD LNASPEN WAYBIR CH CT Th is im ag ery is copyrig h ted and licensed by Nearm ap US Inc, wh ich retainsownersh ip of th e im ag ery. It is being prov ided by Dakota County under th eterm s of th at license. Under th at license, Dakota County is allowed toprov ide access to th e “Offline Copy Add-On for Gov ernm ent”, on wh ich th isim ag e serv ices is based, at 6-inch resolution, six m onth s after th e capturedate, prov ided th e user acknowledg es th at th e im ag ery will be used in th eirnorm al course of business and m ust not be resold or distributed for th e Summit of Mendota Heights Date: 8/30/2023 City ofMendotaHeig h ts 0 250 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. City Council | Tuesday, September 19, 2023 | Page 33 of 160 City Council | Tuesday, September 19, 2023 | Page 34 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-57 Supporting the Dakota County 2024-2028 Capital Improvement Plan INTRODUCTION The Council is asked to approve Resolution 2023-57 supporting the Dakota County 2024-2028 Capital Improvement Plan. BACKGROUND Every year Dakota County updates their five-year Capital Improvement Plan (CIP). In conjunction with these updates, the County asks for resolutions of support from cities and townships in the county to present to the County Board at their upcoming budget meetings from November 13-16, 2023. A copy of the Draft 2024-2028 CIP is attached for review. The County will release the Draft CIP for public comment on September 25 and the CIP is scheduled for official adoption on November 19, 2023 Mendota Heights has limited projects listed within the 2024-2028 Dakota County Capital Improvement Plan: Construction for CSAH 63 (Delaware Avenue) Marie Ave to Highway 62, 2024 Construction of Trail and Pedestrian Improvements Mill and Overlay of CSAH 63 (Delaware Avenue) Highway 62 to I-494 Design of future Improvements to CSAH 63 (Delaware Avenue) Marie Ave to Dodd Road (TH 149) – 2024 Design, Possible 2026/27 Construction Right-of-way acquisition for CSAH 63 (Delaware Avenue) Marie Ave to Dodd Road (TH 149) – 2024 ROW, Possible 2026/27 Construction Construction for CSAH 63 (Delaware Avenue) Marie Ave to Dodd Road (TH 149) – Possible 2026/27 Construction City Council | Tuesday, September 19, 2023 | Page 35 of 160 Study of future Improvements to CSAH 63 (Delaware Avenue) Highway 62 to I-494 - 2028 Design, Bike and Ped Improvements Additional improvements include a greenway trail projects in Valley Park. Dakota County also resurfaced Lexington Avenue from Highway 62 to Mendota Heights Road including trail replacement in 2023. If Council desires improvements to any County Roads (Wentworth, Wachtler, Delaware, Lexington), please express this desire to staff. BUDGET IMPACT None at this time. RECOMMENDATION Staff recommends that City Council approve Resolution 2023-57 supporting the Dakota County 2024-2028 Capital Improvement Plan. ACTION REQUIRED If Council wishes to support the Dakota County 2024-2028 CIP, they should adopt a Resolution in support of the CIP. RESOLUTION 2023-57, A RESOLUTION SUPPORTING PROJECTS LISTED IN THE DRAFT 2024-2028 DAKOTA COUNTY CAPITAL IMPROVEMENT PLAN. Adoption of this Resolution would require a simple majority vote. City Council | Tuesday, September 19, 2023 | Page 36 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2023-57 RESOLUTION SUPPORTING PROJECTS LISTED IN THE DRAFT 2024-2028 DAKOTA COUNTY CAPITAL IMPROVEMENT PLAN WHEREAS, Dakota County has asked cities and townships to request projects for inclusion in the 2024-2028 Capital Improvement Plan and the City of Mendota Heights values the cooperative working relationship it has with Dakota County; and WHEREAS, the City of Mendota Heights supports the continued maintenance and improvement of our regional road network, trails and park system; and is further supportive of the proposed work on the regional trail network; and WHEREAS, the City of Mendota Heights is also supportive of vehicular and pedestrian public safety as well as storm water drainage improvements throughout the public right-of-way in the city; and WHEREAS, Dakota County intends to begin a CSAH 63 Improvement Project from Highway 62 to Marie Avenue in 2024; CSAH 63 Reconstruction Project in 2024, 2025 and 2026; and WHEREAS, the City of Mendota Heights intends to participate in costs associated with the project in accordance with Council approved Cost Sharing Agreements; and WHEREAS, the City of Mendota Heights Capital Improvement Plan does shows adequate cost sharing funding for the CSAH 63 in 2024, 2025 and 2026. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mendota Heights, Minnesota supports the efforts of Dakota County to improve public safety, transportation, storm water drainage, parks, trails, and recreational facilities through the Draft 2024-2028 Capital Improvement Plan. Adopted by the City Council of the City of Mendota Heights this nineteenth day of September, 2023. CITY COUNCIL ATTEST: CITY OF MENDOTA HEIGHTS By_____________________________ By________________________________ Christine Lusian, City Clerk Stephanie B. Levine, Mayor City Council | Tuesday, September 19, 2023 | Page 37 of 160 2024 ‐ 2028 TRANSPORTATION CAPITAL IMPROVEMENT PROGRAMProject Number Road  Segment  Short Description  City Location  Annual Cost  City  Federal  State  CSAH  TAA  Gravel Tax & Other  Wheelage Tax  Transportation Sales Tax  County Funds  County Levy  Fund Category  Lead Agency 00‐000 0 00  02024 Section0  063‐032 CSAH 63 TH 62 to MarieSchool Safety ‐ ConstructionMendota Heights, West St Paul             1,300,000 100,000          600,000           ‐                       600,000          ‐                       ‐                       ‐                                ‐                       ‐                       Transportation Dakota County63‐033 CSAH 63 Marie Ave to TH 149 (Dodd Rd)ROW AcquisitionMendota Heights, West St Paul             2,000,000 300,000           ‐                        ‐                       1,700,000        ‐                        ‐                        ‐                        ‐                                ‐                       ‐                       Transportation Dakota County  ‐                       02025 Section                             ‐ 008‐031 CR 8At TH 13Construct Roundabout (MnDOT Lead)Mendota Heights                   35,000 ‐                        ‐                       ‐                       ‐                       ‐                       ‐                       ‐                       ‐                                35,000            ‐                       Transportation MnDOT  ‐                       02026 Section0                              ‐ 063‐033 CSAH 63 Marie Ave to TH 149 (Dodd Rd)ConstructionMendota Heights, West St Paul             6,800,000 1,020,000        ‐                       ‐                       1,480,000       ‐                       ‐                       4,200,000       ‐                                100,000          ‐                       Transportation Dakota County  ‐                       02027 Section0                              ‐ 0  ‐                       02028 Section0                              ‐ 063‐036 CSAH 63 I‐494 to TH 62Prelim Eng ‐ Ped/Bike ImprovementsMendota Hts, Sunfish Lake                300,000 45,000             ‐                       ‐                       ‐                       255,000          ‐                       ‐                       ‐                                ‐                       ‐                       Transportation Dakota County  ‐                       0City Council | Tuesday, September 19, 2023 | Page 38 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Award of a Professional Services Contract for the Marie Park Pond Improvements INTRODUCTION The Council is asked to award a contract for the design, surveying, testing and construction management for the Marie Park Pond Improvement Project. BACKGROUND Staff has received a number of calls regarding the pond in Marie Park having excessive algae growth. Staff assessed the pond and discovered that the pond has an accumulation of sediment. The inlet and outlet structures of the pond will be assessed in the project design phase. Staff prepared a Request for Proposals (RFP) and issued to three professional consulting firms. Three firms submitted a quote for this service. The proposed consulting work will include a topographic survey, bathymetric and soft sediment survey, sediment sampling, pond design, contract documents and administration, and construction administration. The low quote from WSB Engineering is for a not-to-exceed amount of $34,400. The second and third quotes provided the same services for a quote of $39,900, $59,907, respectively. BUDGET IMPACT The dredging of the pond would be paid for through the Storm Water Utility Fund. The project costs will be further analyzed once an engineer’s estimate is developed. The project currently has $100,000 identified in the 2024-2028 CIP. RECOMMENDATION Staff recommends that council accept the proposal from WSB Engineering for the proposed not- to-exceed price of $34,400. ACTION REQUIRED If Council wishes to enact the staff recommendation, it should pass a motion authorizing staff to enter in to a contract with WSB Engineering for the pond improvement at Marie Park. This action requires a simple majority vote. City Council | Tuesday, September 19, 2023 | Page 39 of 160 \\wsbgvfiles01.wsbeng.local\resources\GROUP DATA\WATER RESOURCES\WR Proposal Folder\Mendota Heights\Marie Park Pond Improvements\LTR PROP- rruzek - Marie Park Pond Improvements Project 20230906.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM September 6, 2023 Mr. Ryan Ruzek Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Marie Park Pond Improvements Project City of Mendota Heights, MN Dear Mr. Ruzek: Attached for your review and approval is our proposed scope of services, fee, and schedule for providing professional engineering services to complete preliminary design memo, final design, specification, permitting, bidding documents, and construction management for the Marie Park Pond Maintenance Project. WSB’s project team is extremely proficient at completing pond assessments and maintenance projects similar to what the City is requesting. Our project team has completed over 500 pond assessments and over 100 successful pond maintenance projects in the last 10 years for several communities surrounding Mendota Heights including West St. Paul and South St. Paul. Thank you for the opportunity to submit a proposal to partner with the City on this Project. If selected, we will begin work once the contract documents have been finalized. Please do not hesitate to contact Jake at 612-990-3576 with any questions. Sincerely, WSB Jake Newhall, PE Kendra Fallon, PE Director of Water Resources Water Resources Project Engineer City Council | Tuesday, September 19, 2023 | Page 40 of 160 Mr. Ryan Ruzek September 6, 2023 Page 2 \\wsbgvfiles01.wsbeng.local\resources\GROUP DATA\WATER RESOURCES\WR Proposal Folder\Mendota Heights\Marie Park Pond Improvements\LTR PROP- rruzek - Marie Park Pond Improvements Project 20230906.docx SCOPE OF ENGINEERING SERVICES FOR MARIE PARK POND IMPROVEMENTS CITY OF MENDOTA HEIGHTS, MN SCOPE OF ENGINEERING SERVICES Task 1 – Project Management ($2,800) Project management will be performed throughout the course of the project. The following subtasks are included as part of Project Management: 1.1 Attend project update meetings with City staff. This will include developing the agenda, preparing handouts and graphics, and attending the meeting. 1.2 Work with project team to coordinate project deliverables, schedule, and budget. Deliverables: Two (2) meetings. One (1) with City Staff to discuss pond survey findings and One (1) to discuss draft plans for pond cleanout project. Task 2 – Detailed Pond Inspection and Sediment Sampling ($2,800) This task consists of completing a bathymetric pond inspection of Marie Park Pond. This task also includes sediment sampling and analysis to determine the appropriate sediment disposal methods (consistent with the MPCA’s Managing Stormwater Sediment: Best Management Practice Guidance) for Marie Park Pond. Based on the pond size we are anticipating two samples will be needed. The sediment samples will be tested for cPAHs and PAHs using approved EPA Method 8270, copper using approved EPA Method 6010, and RCRA metals (including arsenic) using EPA Method 6010. Additionally, a visual inspection of all existing pond inlets/outlet will be completed to determine if there are any recommended improvements to the inlets/outlet. Findings from the survey, sampling and inspection will be used in developing the plans and bid documents. Deliverables: Bathymetric Map, Sediment Testing Spreadsheet, Photos of Inlets/Outlets. This task does not include lab fees. The fees will be passed on to the City and are anticipated to be approximately $300 per sample (a total of $600). Task 3 – Permit Coordination ($3,100) This task consists of coordinating and obtaining the required permits for the proposed pond maintenance activities. It is anticipated that US Army Corps of Engineers permitting will be required based on experience with similar projects. WSB will coordinate the necessary Wetland Conservation Act (WCA) no-loss applications. 3.1 US Army Corps of Engineers approval for the excavated ponds. 3.2 WCA no-loss applications. Deliverables: Necessary permitting documentation for the US Army Corps of Engineers and WCA. This task does not include any necessary permit application fees; these will be passed on to the City if applicable. City Council | Tuesday, September 19, 2023 | Page 41 of 160 Mr. Ryan Ruzek September 6, 2023 Page 3 \\wsbgvfiles01.wsbeng.local\resources\GROUP DATA\WATER RESOURCES\WR Proposal Folder\Mendota Heights\Marie Park Pond Improvements\LTR PROP- rruzek - Marie Park Pond Improvements Project 20230906.docx Task 4 – Construction Documents ($11,500) This task consists of completing construction plans, specifications, and bidding documents for all recommended pond maintenance activities for Marie Park Pond. Plans will be developed using pond survey/inspection data collected as part of Task 1. Plans are anticipated to include cover sheet, details, grading plan, and restoration/erosion control plan. A site visit is anticipated during final design to confirm construction access and other constructability details. In addition, an updated cost estimate will be developed to verify consistency between the proposed improvements and the City’s budget. This scope assumes answering questions during the bid/quote process to help facilitate the understanding of construction expectations. It is important to note that this task does not include negotiating site access with property owners and obtaining temporary easements or right-of-entry; however, we can assist with this as needed. 4.1 Prepare a draft construction plans, specification, and updated cost estimate 4.2 Finalize construction plans, specifications, and bidding documents based on feedback from City staff. Deliverables: Draft Plans, Final Plans, Specifications, and Bid Documents. Task 5 – Construction Management ($14,200) Construction management will be performed throughout the course of the construction schedule for the pond maintenance work. This will include attending weekly progress meetings throughout the project, and other necessary construction coordination. This task will include part-time observation (approximately 15-20 hours per week) and inspection of all critical construction components as well as regular check-ins with the contractor and the City. WSB will also complete any necessary construction staking. 5.1 Attend pre-construction meeting and weekly construction meetings. 5.2 Part-time construction observation. 5.3 Construction staking 5.4 Review and approve pay vouchers and shop drawings (if required) Deliverables: Construction Meetings and Construction Observation. TOTAL ESTIMATED ENGINEERING FEE The scope of services outlined in this proposal will be billed hourly, based on our current hourly rates (noted below). We are proposing to complete the tasks outlined above for the Marie Park Pond Improvements for a not-to-exceed fee of $34,400.00 plus expenses noted. - Principal/QC: Jake Newhall: $223/hr - Project Manager: Kendra Fallon: $160/hr - Graduate Engineer: Sarah Loberg: $123/hr - Professional Environmental Scientist: Roxy Robertson: $122/hr - Bathymetric Surveyor: Dan O’Neil: $103/hr - 2-Person Survey Crew: $235/hr - Admin: $102/hr TIME SCHEDULE Based on the current project schedule, WSB proposes to complete the design of the pond improvements in time to bid the project in November 2023, with pond construction planned for Winter 2023 and restoration in Spring/Summer 2024. City Council | Tuesday, September 19, 2023 | Page 42 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Approve Agreement with Dakota County Soil and Water Conservation District (SWCD) for Victoria Curve Rain Gardens INTRODUCTION The Council is asked to approve a contract for the maintenance of rain gardens on Victoria Curve. BACKGROUND Staff has been constructing curb cut rain gardens in conjunction with street improvement projects. The Victoria Curve Street Improvements include construction two rain gardens at city hall and one rain garden at Beth Jacob Synagogue. Dakota County informed staff that they have funding remaining in their budget and asked the city to apply for a grant. The rain gardens needed to be redesigned to the Dakota County standards which required a modification of the proposed storm sewer along Victoria Curve, the addition of a rain guardian inlet, underdrains with valves, and additional earthwork. There was also an added fee from the city consultant to produce revised plans. The estimate for the rain garden construction is $38,400. The Dakota County grant program would fund 85 percent of the project costs or $32,640. The city will be required to maintain the rain gardens for a period of 10 years. Dakota County SWCD will also provide assistance as needed. Due to a time constraint on Dakota County Board approval, The Public Works Director executed the grant agreement. The Council is asked to confirm the agreement authorizing this execution. BUDGET IMPACT Mendota Heights is projecting a grant amount of $32,640 for the rain garden construction. RECOMMENDATION Staff recommends that council approve the grant agreement with Dakota County for the construction of rain gardens on Victoria Curve. ACTION REQUIRED If Council wishes to enact the staff recommendation, it should pass a motion approving the grant agreement with Dakota County Soil and Water Conservation District for the Victoria Curve rain gardens. This action requires a simple majority vote. City Council | Tuesday, September 19, 2023 | Page 43 of 160 Dakota County Soil and Water Conservation District COST SHARE APPLICATION Program Type:CCS CIF X CCP IPP 1. Land Occupier (Applicant) Name/Title:Ryan Ruzek City Engineer Organization City of Mendota Heights Address:1101 Victoria Curve Mendota Heights, MN 55118 Phone/email:651-255-1152 Contact:Ryan Ruzek 651-255-1152 *The SWCD will not share email addresses but may use addresses periodically to contact project partners regarding SWCD initiatives. 2. PROJECT LOCATION Address/City/Township Name 1101 & 1179 Victoria Curve Mendota Heights, MN 55118 n/a 1/4 section n/a Section n/a Township n/a Range n/a 3. PROJECT DESCRIPTION, PLAN SKETCHES, AND PHOTOS (attach additional pages as necessary) 4. LIST THE MAIN OUTCOME OR BENEFITS OF THE PROPOSED PROJECT (attach additional pages as necessary) 5. BUDGET SUMMARY AND REQUESTED AMOUNT (See attached cost estimate for details) Total Estimated Project Value is: Funding Amount Requested From District is: Value of Match Provided by Applicant is: Other: 6. OTHER FUNDING SOURCES State USDA Watershed Other X 7. OPERATION AND MAINTENANCE Are you willing to follow an Operation and Maintenance Plan prepared by the SWCD at your own expense?___X___ Yes ______ No 8. Are you willing to allow a small sign to be placed near the project and site visits?___X___ Yes ______ No 10. WATERSHED IMPAIRMENTS Your land is located within the Minnesota/Mississippi River Watershed. Signature Land Occupier (Applicant)Date Signature of Landowners Date No X X Unknown X X X Based on stormwater modeling results using WinSLAMM (Windows Source Loading and Management Model), approximately 0.96 t/y of sediment, 2.62 lbs./y of phoshorus will be prevented from leaving the site and entering the storm sewer within the Minnesota River watershed. Project includes the installation of three bioretention basins (raingardens) proposed to be installed at along Victoria Curve, near the City Hall entrance and Beth Jacob Congregation Synagogue in Mendota Heights. The basin would capture runoff from the roadway, which is to be reconstructed. The project is a collaboration with the Dakota County SWCD, City of Mendota Heights, and Beth Jacob Congregation Synagogue. Is this project being completed to meet regulatory requirements of a different program? Are there identified wetlands on the application property? Do you have a registered feedlot? 9. CONSERVATION PLANNING QUESTIONS Questions pertain to the parcel where the project is located, and any adjacent parcels owned or operated by the applicant. 0.0%$0.00 15.0%$5,760.00 Yes $38,400.00 $32,640.00 85.0% Do state or local buffer rules apply to the application property? Do Shoreland or Floodplain regulations apply to the application property? I certify that to the best of my knowledge and belief that the information contained in this application is true, complete and accurate I authorize the Dakota County SWCD to take and disclose photographs and videos (including aerial drone footage) of the conservation practice for use in publications or promotional materials or on their website for the purpose of highlighting the Dakota County SWCD’s programs. I also authorize the Dakota County SWCD to disclose my name and applicable conservation practice information with any conservation practice photograph. Does the application property contain an irrigation well? If so, does it have a DNR water appropriations permit? Is there existing upland treatment upstream from the proposed project? Is there drain tile on the application property? If so, where are the outlets located? Are you interested in the Minnesota Agricultural Water Quality Certification Program? For Cover Crops Only: Are you currently reveiving, under contract to receive, or expecting to receive cover crop funding through any other cost share program? (landowner/applicant may need to complete USDA Information Release Authorization to confirm eligibility). X X X X X DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DE 09/06/2023 | 4:03 PM CDT 09/06/2023 | 11:32 AM CDT 09/06/2023 | 11:32 AM CDT 09/06/2023 | 1:49 PM CDT City Council | Tuesday, September 19, 2023 | Page 44 of 160 Applicant * If a group contract, this must be filed and signed by the group spokesperson as designated in the group agreement and the group agreement attached to this form. Conservation Practice Location Township No:Range No.:Section No. 1/4 1/4,1/4 n/a n/a n/a n/a n/a Contract Information 6. This contract, when approved by the Dakota County SWCD Board, will remain in effect unless canceled or amended by mutual agreement, except where installations of practices covered by this contract have not been installed by 06/30/2024, this contract will be automatically terminated on that date. 7. Items of cost for which reimbursement is claimed are to be supported by invoices/receipts for payments and will be verified by the organization board as practical and reasonable. The invoices must include: the name of the vendor; materials, labor or equipment used; the component unit costs and the dates the work was performed. The organization board has the authority to make adjustments to the costs submitted for reimbursement. Pre-Construction Cover is exempt from having the required invoices/receipts. Reimbursement requests must also be supported by a completed Percent Based Voucher Form. 1. Grant the organization's representative(s) access to the parcel(s) where the conservation practice(s) will be located. I (we), the undersigned, do hereby request cost share assistance to help defray the cost of installing the following practice(s) listed on the second page of this contract. It is understood that: 1. The land occupier is responsible for full establishment, operation, and maintenance of all practices and upland treatment criteria applied under this program to ensure that the conservation objective of the practice is met and the effective life, a minimum of 10 years, is achieved. The specific operation and maintenance requirements for the conservation practice listed are described in the operation and maintenance plan prepared for this contract by the technical assistance provider. 2. Should the land occupier fail to maintain the practice during its effective life, the land occupier is liable to the State of Minnesota for the amount up to 150% of the amount of financial assistance received to install and establish the practice unless the failure was caused by reasons beyond the land occupier’s control, or if conservation practices are applied at the land occupier’s expense that provide equivalent protection of the soil and water resources. 2. Obtain all permits required in conjunction with the installation and establishment of the practice(s) prior to starting construction of the practice(s). 3. Be responsible for the operation and maintenance of conservation practice(s) applied under this program in accordance with an Operation and Maintenance Plan prepared by the technical assistance provider. 4. Not accept cost-share funds, from state sources in excess of 100.0%, or state and federal sources that when combined are in excess of 100.0% of the total cost to establish the conservation practice(s). Pre-Construction Cover is exempt from the percent reimbursement rate limitations when utilizing the flat rate payment option. The land occupier's signature indicates agreement to: Applicant Signatures 5. Increases in the practice(s) units or cost must be approved by the organization board through amendment of this contract as a condition to increase the cost-share payments. PERCENT BASED CONSERVATION PRACTICE ASSISTANCE CONTRACT n/a Project Address 1101 & 1179 Victoria Curve Mendota Heights, MN 55118 Board Meeting Date(s): Ryan Ruzek, City of Mendota Heights Land Occupier Name 1101 Victoria Curve Organization: Amendment Address Other state or non-State funds? Board Meeting Date(s): General Information Contract Number: *If contract amended, attach amendment form(s) to this contract. 5. To provide copies of all forms and contracts pertinent to any other state or non-state programs that are contributing funds toward this project. City/State/Zip Code Mendota Heights, MN 55118 Project Name Victoria Curve Raingardens Township Name: 3. If title to this land is transferred to another party before expiration of the aforementioned life, it shall be the responsibility of the landowner who signed this contract to advise the new owner that this contract is in force and to notify other parties to the contract of the transfer. 4. Practice(s) must be planned and installed in accordance with technical standards and specifications of the: Canceled USDA_NRCS Field Office Technical Guide 23-CCP-02 YES No DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DE City Council | Tuesday, September 19, 2023 | Page 45 of 160 Conservation Practice Technical Assessment and Cost Estimate Pre-Construction Cover Amount Authorized for Financial Assistance Board Meeting Date Total Project Cost Estimate Practice standards ot eligible component(s): Date Land Occupier/Applicant (City) Landowners (City and Beth Jacob Congregation) 570 Stormwater Runoff ControlThe primary practice for which cost-share is requested is: $32,640.00 Date: 8-29-23 Fiscal YearAmount Ecological Practice: Authorized Signature Total Amount Authorized $32,640.00 I have the appropriate technical expertise and have reviewed the site where the above-listed practice(s) is to be installed and find it is needed and that the estimated quantities and costs are practical and reasonable. Technical Assistance Provider : Joe Barten Is allowed when temporary cover is necessary for the future installation of structural conservation practices. A Flat Rate Payment of up to $150 per acre, not to exceed 10 acres, is allowed as part of a state cost-share contract for the installation of structural practice(s). Amount/Acre (NTE $150/acre)Number of Acres (NTE 10 Acres)Total Amount The Dakota County SWCD Board has authorized the following for financial assistance, total not to exceed 85.0% of the total cost to establish the conservation practice. Address, if different from applicant information: 1101 & 1179 Victoria Curve, Mendota Heights, MN 55118 Program Name Community Conservation Partnership (CCP) Date $38,400.00 X . Engineered Practice: 620 Underground Outlet 342 Critical Area Planting DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DE 09/06/2023 | 4:03 PM CDT 09/06/2023 | 11:32 AM CDT 09/06/2023 | 11:32 AM CDT 09/06/2023 | 1:49 PM CDT City Council | Tuesday, September 19, 2023 | Page 46 of 160 CONSERVATION PROJECT ASSISTANCE CONTRACT GROUP PROJECT ADDENDUM General Information Group Spokesperson Project Contract Number Date Applicant Information and Signatures Group Spokesperson (Print)Address Signature Date Group Member (Print)Address Signature Date Group Member (Print)Address Signature Date Division of Payment Schedule: *Attach this form to the Cost Share Contract The Beth Jacob Congregation authorizes the City of Mendota Heights to install a bioretention basin (raingarden) on the property as shown on the plans signed and attached to this form. The City of Mendota heights is responsible for all expenses related to the project and shall receive all cost share payments from the SWCD for installation of the bioretention basin at Beth Jacob Congregation. Both the City and Beth Jacob shall be responsible for maintenance. The City shall provide drainage and structural maintenance and Beth Jacob shall provide vegetative maintenance during the 10 year contract period. We understand that this help is contingent upon staff assistance from the organization and in conformance with its policies and priorities. We further understand that the below designated group spokesperson is authorized to sign the Conservation Practice Contract* and shall do the negotiating with the organization. Prior to the approval of this application the spokesperson shall prepare a division of payments schedule agreed to by the undersigned and attach the plan to this form. Ryan Ruzek, Mendota Heights City Engineer Victoria Curve Raingardens 23-CCP-02 We (the undersigned) are interested in developing and conserving our soil, water and related resources to meet the objectives of our group. In order to meet our group objectives, we request assistance to help us plan and apply proper land use and conservation treatment measures as agreed upon by our group. 9/5/2023 Ryan Ruzek, City Engineer, Mendota Heights 1101 Victoria Curve, Mendota Heights, MN 55118 Brian Millberg, Interim Building Director, Beth Jacob Congregation Sonya Rapport, Engagement Director, Beth Jacob Congregation 1179 Victoria Curve, Mendota Heights, MN 55118 1179 Victoria Curve, Mendota Heights, MN 55118 DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DE 09/06/2023 | 4:03 PM CDT 09/06/2023 | 11:32 AM CDT 09/06/2023 | 1:49 PM CDT City Council | Tuesday, September 19, 2023 | Page 47 of 160 Dakota County Soil and Water Conservation District Stormwater Runoff Control (570) Operation and Maintenance Plan Cost Share Program IPP CCS CIF X CCP CONTRACT:23-CCP-02PROJECT: Victoria Curve Raingardens LAND OCCUPIER (APPLICANT): Ryan Ruzek, City of Mendota Heights PROJECT ADDRESS: 1101 Victoria Curve Mendota Heights, MN 55118 • • SPECIFIC RECOMMENDATIONS FOR YOUR PROJECT • • • • • • • • • • Joe Barten 651-480-7784 Ryan Ruzek 651-255-1152 a. c. d. e. •Plant materials that do not establish must be replaced. Species changes from the plans require prior SWCD approval. LAND OCCUPIER (APPLICANT)DATE TECHNICAL REPRESENTATIVE Revised 3/07/14DATERevised 3/8/19 Maintain vigorous growth of desirable vegetative coverings. This may include reseeding, fertilization, weeding and/or controlled application of herbicides when necessary. Periodic mowing may also be needed. GENERAL RECOMMENDATIONS Prevent unauthorized foot traffic, motorized vehicles or livestock entry. Immediately repair any vandalism, vehicular, or livestock damages. Inspections and maintenance are required to obtain intended function of the practice. The applicant agrees to operate and maintain the practice in accordance with the recommendations listed below at their own expense. The Cost Share Contract prohibits the removal and/or modification of the practice for ten (10) years from the date of completion without prior written approval by the Dakota SWCD. Report any observed active erosion, land disturbances or other unusual conditions that may affect the intended performance of the practice to the Dakota County SWCD immediately. Call (651) 480-7777 for any assistance related to your project. The purpose of this practice is to control the quantity and quality of storm water runoff. Inspect after significant storm events and at least semi-annually to identify repair and maintenance needs. Complete needed repairs as soon as possible. Provide regular inspection of settling basins, trash guards and other practices to collect and remove accumulated sediment and debris. Dredged material must be disposed of properly. The cleanout intervals may vary depending upon the volume of sediment that has accumulated. Avoid compacting the underlying soils during maintenance activities. 8/29/2023 Arrangements are in place to provide and verify the vegetation will receive a total of 1 inch of water per week during the active growing season until the plant materials are well established. Repair areas of active erosion or channel or slope failure immediately. Additional measures to prevent reoccurrence may be necessary. Contact the Dakota County SWCD for technical assistance. A follow up on site meeting is scheduled to evaluate plant establishment progress, plant health, and weed control recommendations. •An onsite meeting with the SWCD contact person and the maintenance person shall be held at the time of seeding and/or plant material installation to verify that: The upland contributing drainage areas are stable and sediment has been removed from pavement surfaces. Measures to prevent high flows and/or keep the practice off-line during plant establishment are provided. Make sure all structure drains are functional and soil is not being transported through the drainage system. The screens and/or rodent guards shall also be kept in place. Eradicate or otherwise remove all rodents or burrowing animals and repair any damage caused by their activity. •The SWCD contact person for this project is: •The field person providing maintenance for this project is: DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DE 09/06/2023 | 11:32 AM CDT City Council | Tuesday, September 19, 2023 | Page 48 of 160 Dakota County Soil and Water Conservation District Stormwater Runoff Control (570) Operation and Maintenance Plan Cost Share Program IPP CCS CIF X CCP PROJECT:Victoria Curve Raingardens CONTRACT:23-CCP-02 LAND OCCUPIER (APPLICANT):Beth Jacob Congregation PROJECT ADDRESS: 1179 Victoria Curve Mendota Heights, MN 55118 • • SPECIFIC RECOMMENDATIONS FOR YOUR PROJECT • • • • • • • • • • Joe Barten 651-480-7784 Branden Block 651.308.7897 a. c. d. e. • Plant materials that do not establish must be replaced. Species changes from the plans require prior SWCD approval. LAND OCCUPIER (APPLICANT)DATE TECHNICAL REPRESENTATIVE DATE Revised 3/8/19 The upland contributing drainage areas are stable and sediment has been removed from pavement surfaces. Measures to prevent high flows and/or keep the practice off-line during plant establishment are provided. Arrangements are in place to provide and verify the vegetation will receive a total of 1 inch of water per week during the active growing season until the plant materials are well established. A follow up on site meeting is scheduled to evaluate plant establishment progress, plant health, and weed control recommendations. 8/29/2023 Immediately repair any vandalism, vehicular, or livestock damages. Make sure all structure drains are functional and soil is not being transported through the drainage system. The screens and/or rodent guards shall also be kept in place. Eradicate or otherwise remove all rodents or burrowing animals and repair any damage caused by their activity. • The SWCD contact person for this project is: • The field person providing maintenance for this project is: • An onsite meeting with the SWCD contact person and the maintenance person shall be held at the time of seeding and/or plant material installation to verify that: Inspect after significant storm events and at least semi-annually to identify repair and maintenance needs. Complete needed repairs as soon as possible. Provide regular inspection of settling basins, trash guards and other practices to collect and remove accumulated sediment and debris. Dredged material must be disposed of properly. The cleanout intervals may vary depending upon the volume of sediment that has accumulated. Avoid compacting the underlying soils during maintenance activities. Maintain vigorous growth of desirable vegetative coverings. This may include reseeding, fertilization, weeding and/or controlled application of herbicides when necessary. Periodic mowing may also be needed. Repair areas of active erosion or channel or slope failure immediately. Additional measures to prevent reoccurrence may be necessary. Contact the Dakota County SWCD for technical assistance. Prevent unauthorized foot traffic, motorized vehicles or livestock entry. Inspections and maintenance are required to obtain intended function of the practice. The applicant agrees to operate and maintain the practice in accordance with the recommendations listed below at their own expense. GENERAL RECOMMENDATIONS The Cost Share Contract prohibits the removal and/or modification of the practice for ten (10) years from the date of completion without prior written approval by the Dakota SWCD. Report any observed active erosion, land disturbances or other unusual conditions that may affect the intended performance of the practice to the Dakota County SWCD immediately. Call (651) 480-7777 for any assistance related to your project. The purpose of this practice is to control the quantity and quality of storm water runoff. DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DE 09/06/2023 | 3:21 PM CDT City Council | Tuesday, September 19, 2023 | Page 49 of 160 Calculated By:Joe Barten Date:8/30/23 Cost Share Program:Community Conservation Partnership (CCP) Contract Number:23-CCP-02 Project Value Estimate *Price estimates are for installed items unless otherwise noted Unit ExtendedProject Items or Activities Unit Price Cost Mobilization 1 ls $1,000.00 $1,000.00 Raingarden Construction (grading, amended soil, per bid)1 lump $15,200.00 $15,200.00 4" HDPE Perforated With Circular Knit Filter Sock (underdrain) (fittings and connectors included)50 lf $15.00 $750.00 4" PVC Solid (fittings and connectors included)40 lf $30.00 $1,200.00 4" PVC Cleanout Assembly (Tee, riser, grate)2 ea $465.40 $930.80 4" PVC Valve & Valve Box 2 ea $1,071.10 $2,142.20 Connection to Existing Curb Draintile 2 ea $200.00 $400.00 Curb and Gutter Inlet to Bioretention Cell 3 ea $1,500.00 $4,500.00 Rain Guardian - Turret w/H20 vehicle loading grate 1 ea $3,372.50 $3,372.50 Wood Mulch (Mn/DOT Type 6) Shredded Hardwood 20 cy $125.00 $2,500.00 MNDOT Geotextile Fabric Type 5 2 sy $13.70 $27.40 River Rock (6-8")24 sf $15.10 $362.40 Native Plants (4'' pots, species per planting plan)1000 ea $2.50 $2,500.00 Subtotal:$34,885.30 The earthwork quantity shown is approximate and provided for informational purposes only. Contractors must determine for themselves the actual earthwork quantity needed to complete the work as shown on the plans and adjust their bids accordingly. Project Items or Activities Subtotal =$34,885.30 10%Contingency =$3,488.53 Total Estimated Project Value (rounded to nearest $100)=$38,400.00 CCP Up to 85% of Project Value- Not to Exceed =$32,640.00 a. Labor rate of $30 per hour for general labor b. Medium equipment (self-powered equipment under 60 hp) usage, including operator labor at $60 per hour. c. Heavy equipment (self-powered equipment 60 hp or larger) usage, including operator labor at $100 per hour. e. Professional or semi-professional services such as construction administration or engineering labor rate at $75 per hour. (Date, times and activity must be documented) 2. Date, times and activity must be documented for services, labor, or equipment provided by the applicant. 3. All Cost Share Program contracts and requests for payment require the approval of the Dakota County Soil and Water Conservation District (District) Board of Supervisors (Board). Applicant Signature__________________________________ SWCD Cost Share Policies: 1. When labor, equipment, and/or materials are proposed to be provided by the applicant to complete the project, the value of these items shall be estimated at: DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DE 09/06/2023 | 11:32 AM CDT City Council | Tuesday, September 19, 2023 | Page 50 of 160 I have reviewed and understand the plans and specifications andagree to complete the work accordingly. Failure to meet theseplans and specifications may jeopardize any cost share applied for.I understand that it is my responsibility to secure all necessarypermits and licenses, and to complete the work in compliance withall local, state, and federal laws. I assume responsibility fornegotiations and agreements with the contractors._______________________________ ______________Owner - PreConstructionDateRyan Ruzek, City EngineerMendota HeightsA Licensed Engineer in the State of MNThe following plan sheets are subsetsfrom a larger road reconstruction planset and are those relevant to theraingarden/bioretention basins installedas part of SWCD Contract 23-MDH-02.________________________ _________________________________________ Owners - As-BuiltDateBioretentionBasinAERIAL PHOTOBeth JacobCongregationBioretentionBasinsMendota HeightsCity Hall__________ _____________________ Owners - PreConstruction______________DateDocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DE09/06/2023 | 4:03 PM CDT09/06/2023 | 11:32 AM CDT09/06/2023 | 1:49 PM CDTCity Council | Tuesday, September 19, 2023 | Page 51 of 160 1'-6"3'-0"3'-0"6'-0"1'-6"2'-0"2'-0"4'-0"1' - 2"EROSION CONTROLBLANKETSTAPLE EVERY 18"TRENCHEROSION CONTROL BLANKET INSTALLATIONPLANSWPPPDETAIL 53:1 OR LESSSTEEPER THAN 3:1DETAIL #SCSUBGRADE CORRECTION1:1 CUTNOTES:1. CORRECT SUBGRADE AS DIRECTED BY THE ENGINEER.2. STOCKPILE ALL RECLAIM AND CRUSHED ROCK MIX BEFORE EXCAVATION (STOCKPILEAGGREGATE, SALVAGE AGGREGATE FROM STOCKPILE)3. LOCATE ALL UTILITIES BEFORE DIGGING.4. PLACE DRAIN TILE AT LOW POINT CATCH BASINS INDICATED ON THE PLANS AND AS DIRECTEDBY THE ENGINEER.SUBGRADE EXCAVATION SELECT GRANULAR BORROW SUBGRADE EXCAVATION6" INCREMENTS ASDIRECTEDBY THE ENGINEER4" PERF TP PIPE DRAIN ASDIRECTED BY THE ENGINEERAPPROVED SUBGRADEMNDOT TYPE 1 NON-WOVEN24" SEAM OVERLAPSTOCKPILEAGGREGATEFULL WRAP GEOTEXTILEMNDOT TYPE 1 NON-WOVEN 12" SEAM OVERLAPSALVAGE AGGREGATE FROMSTOCKPILECRUSHED ROCK (1.5" CLEAR)EXISTING = PROPOSED FINISHED GRADE0"ALOCATION, SIZE AND SHAPE TOBE APPROVED BY ENGINEERMINIMUM TWO ROWS OF SODLIMITS OF DISTURBANCE/SODSUBSOILTYPESUBSOIL TYPESAND/GRAVELSAND WITH CLAY OR SILTCLAY OR SILT WITH SANDCLAYS OR SILTSDCBA3" DOUBLE SHREDDED HARDWOOD MULCHRECOM.DEPTH6"6"-9"9"-12"12"-18"0"A6"DETAIL #RGEXISTING /SURROUNDING TURFLIMITS OF BOTTOMENGINEERED SOIL (SEE ABOVE)2:1 MAXPLAN VIEWNOTES:1. FINAL GRADE AND MULCHING SHALL BE DONEBY HAND.2. NO EQUIPMENT WILL BE ALLOWED ON THERAIN GARDEN AFTER EXCAVATION BEGINS.3. PERIMETER EROSION CONTROL SHALL BEINSTALLED AND REMAIN IN PLACE UNTIL TURFIS ESTABLISHED AROUND RAIN GARDEN.4. FOLLOW CURRENT DAKOTA COUNTY SWCD LIDSTANDARD.5. ALL MATERIAL, LABOR AND EQUIPMENT ISINCIDENTAL. PLANTS ARE NOT INCLUDED INCONTRACT.6. PAY AREA (SY) BASED ON LIMITS OF BOTTOM.7. LOCATE ALL UTILITIES BEFORE DIGGING.CROSS SECTION A-AMINIMUM TWO ROWS OF SOD6" - 18" FROM 0' ELEVATION (SEE TABLE ABOVE)24" DEPTH MINENGINEERED SOIL MIX:70% COURSE WASHED SAND (MNDOT 3126)30% LEAF-LITTER COMPOST ORGANIC GRADE 2 (MNDOT 3890)NO TOPSOIL OR ON-SITE SOILS MAY BE USED IN ENGINEERED SOIL MIXUNLESS APPROVED BY THE ENGINEER3 RING INFILTROMETER TESTING AND INFILTRATION TESTS ON THEENGINEERED SOILS MAY BE REQUIRED AS DIRECTED BY THE ENGINEERRESIDENTIAL RAIN GARDENMULCH / PLANTED AREAFLOWFLOW6"2' 3' 2'(PAY AREA SY)DEEP-RIP TO 24" DEPTH ON GRANULAR SURFACE: USE SUB-SOILRIPPER ATTACHMENT AT 24" SPACING TO LOOSEN SUB SOIL ANDENTRAIN SAND INTO SUB GRADE MATERIAL. DO NOT RIP WITHIN3' HORIZONTALLY OF PRIVATE UTILITIESMATCH EXISTING GRADEGRANULAR BORROW12"12"EXAMPLE CONSTRUCTION SEQUENCING:1. ENGINEER WILL MARK APPROXIMATE BOUNDARY LOCATIONS.2. CONTRACTOR TO AVOID COMPACTION OF SOILS BY HEAVY MACHINERY IN THEDELINEATED AREA.3. CONTRACTOR TO EXCAVATE AND ROUGH GRADE.4. CONTRACTOR TO RIP SUB-SOIL.5. CONTRACTOR TO INSTALL CURB CUT AT RAIN GARDEN LOCATION.6. CONTRACTOR TO BLOCK CURB CUT WITH SANDBAGS OR ROCKBAGS.7. ENGINEER WILL MARK GARDEN EDGE AND DEPTH.8. CONTRACTOR TO PROTECT GARDEN FROM EROSION WITH SILT FENCE OR BIO-LOG.9. CONTRACTOR TO FINE GRADE RAIN GARDEN DEPRESSION WITH 12” HOLD DOWN FORENGINEERED SOIL MIX.10. CONTRACTOR TO MIX AND INSTALL ENGINEERED SOIL MIX.11. CONTRACTOR TO PREPARE SOILS FOR SOD.12. CONTRACTOR TO INSTALL ALL NEARBY SOD AND SPREAD SHREDDED WOOD MULCH.CURB BREAK GRADE LINE0' ELEVATION LINEK:\g-m\Mendota Heights-City\20304000\04_Production\01_CAD\02_Sheets\DETAILS.dwg Sep 01, 2023 - 1:28pm 444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 75 SHEETSVICTORIA CURVE IMPROVEMENTSS.A.P. 140-117-001FILENAME:PLOT DATE:FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:10LPPIDRKMPLARRY P POPPLER410055/16/2023--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.DETAILSDocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DECity Council | Tuesday, September 19, 2023 | Page 52 of 160 TURRET DETAILGEOTEXTILE FABRICUNDER TURRET1.1'DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DECity Council | Tuesday, September 19, 2023 | Page 53 of 160 UNDERDRAIN DETAILSDocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DECity Council | Tuesday, September 19, 2023 | Page 54 of 160 SNVWHYDVW11811179PP>>>>> > > >500650025001>>>>>>50055007500390590490390290190190235+0036+0037+0038+0039+0040+0012.411.08908959009059109158908959009059109155001RIM 903.66I.E. 902.43 12 RCP (E)66 L.F. 12" RCP @ 0.60%5002RIM 904.21I.E. 902.03 15 RCP (NE)I.E. 902.03 12 RCP (W)34 L.F. 15" RCP @0.50%5007I.E. 900.215006RIM 905.64I.E. 900.54 15 RCP (N)I.E. 900.64 15 RCP (NW)SUMP 897.5433 L.F. 15" RCP @1.00%5003I.E. 901.865005I.E. 901.5086 L.F. 15" RCP @ 1.00%K:\g-m\Mendota Heights-City\20304000\04_Production\01_CAD\02_Sheets\STORM SEWER PLAN.dwg Sep 01, 2023 - 1:28pm 444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 75 SHEETSVICTORIA CURVE IMPROVEMENTSS.A.P. 140-117-001FILENAME:PLOT DATE:FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:52LPPIDRKMPLARRY P POPPLER410055/16/2023--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.STORM SEWER AND SUPERELEVATION PLANSCALE IN FEET0 10 2040VICTORIA CURVEHUNTER LANE CLASS III RIPRAPPROPOSED GRADE (TYP)EXISTING GRADE (TYP)NOTE:PIPE LENGTH SHOWNINCLUDES APRON>>>>SPECIAL DITCH GRADEINPLACE RIGHT-OF-WAYSTSTORM STRUCTURELEGEND:MNDOT RIGHT-OF-WAYSURFACE FLOW DIRECTION>>STORM SEWERRAIN GARDENELEV. 900.5520 SQ FTDA = 0.47 ACREGRADE TO APRONEMERGENCYOVERFLOW902.8DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DECity Council | Tuesday, September 19, 2023 | Page 55 of 160 SNVWVWVWVWXXXXX XPP>>>>ST>>>>>>>>>>50106001501850165017>>>>>>>>>>>>91 8 9 1 7 9 1 6 917918919918919>>>>44+0045+0046+0047+0048+0049+0049+59.580.040.040.040.040.030.020.020.000.04STA=45+97.85STA=46+16.11STA=46+70.86STA=47+07.36STA=45+36.50OFFSET=25.01ELEV=918.83STA=46+34.3690591091592092593090591091592092593068 L.F. 15" RCP @ 1.00%5018RIM 917.65I.E. 914.35 15 RCP (W)I.E. 914.22 15 RCP (E)95 L.F. 15" RCP @ 2.01%6001RIM 916.31I.E. 912.30 15 RCP (W)I.E. 910.78 15 RCP (E)5016RIM 916.80I.E. 915.03 15 RCP (E)K:\g-m\Mendota Heights-City\20304000\04_Production\01_CAD\02_Sheets\STORM SEWER PLAN.dwg Sep 01, 2023 - 1:35pm 444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 75 SHEETSVICTORIA CURVE IMPROVEMENTSS.A.P. 140-117-001FILENAME:PLOT DATE:FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:54LPPIDRKMPLARRY P POPPLER410055/16/2023--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.STORM SEWER AND SUPERELEVATION PLANSCALE IN FEET0 10 2040VICTORIA CURVEL E X ING TON A V E S MENDOTA HEIGHTS CITY HALLTH 62CONNECT TOEXISTINGSTORMSEWERPROPOSED GRADEEXISTING GRADECURB CUTCONSTRUCT 1' ROCKDITCH CHECKCONSTRUCT RAIN GARDEN, SEE DETAIL ON SHEET 10ELEV. 916.50550 SQ FTDA = 0.34 ACREHIGH POINTSTA 45+38.22ELEV. 919.37>>>>PERFORATED DRAIN PIPEINPLACE RIGHT-OF-WAYSTSTORM STRUCTURELEGEND:MNDOT RIGHT-OF-WAYSURFACE FLOW DIRECTION>>STORM SEWERCURB CUT, RAINGUARDIAN TURRETCURB CUT FORRAIN GARDENRAIN GARDENELEV. 915.3160 SQ FTDA = 0.14 ACREEMERGENCY OVERFLOWELEV. 916.5EMERGENCYOVERFLOWELEV 917.84" PERF DRAIN PIPEWITH VALVECONNECT TO 5016ELEV 915.104" PERF DRAIN PIPE WITH VALVECONNECT TO 6001ELEV 913.30NOTE:PERFORATED UNDER-DRAINS SHALL BE SLOTTEDSINGLE WALL HDPE WITH CIRCULAR KNIT POLYMERICFILAMENT FILTER SOCK PER ASTM D6707-01. MNDOT3733 TYPE I SEWN SEAM NON-WOVEN FABRIC SHALLNOT BE USED.DocuSign Envelope ID: A669F56A-94AC-4096-85A6-1AB36610E2DECity Council | Tuesday, September 19, 2023 | Page 56 of 160 Certificate Of Completion Envelope Id: A669F56A94AC409685A61AB36610E2DE Status: Completed Subject: Complete with DocuSign: Victoria Curve_Combined Raingarden Cost Share Docs_9-5-23.pdf Source Envelope: Document Pages: 13 Signatures: 17 Envelope Originator: Certificate Pages: 5 Initials: 0 Joe Barten AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 1590 Highway 55 Hastings, MN 55033 Joe.Barten@CO.DAKOTA.MN.US IP Address: 207.171.99.1 Record Tracking Status: Original 9/6/2023 11:10:59 AM Holder: Joe Barten Joe.Barten@CO.DAKOTA.MN.US Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Dakota County Location: DocuSign Signer Events Signature Timestamp Branden Block branden@beth-jacob.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 96.67.161.166 Sent: 9/6/2023 11:31:18 AM Viewed: 9/6/2023 3:21:17 PM Signed: 9/6/2023 3:21:50 PM Electronic Record and Signature Disclosure: Accepted: 9/6/2023 3:21:17 PM ID: 8aaa8755-924f-4105-b40b-ec11addef323 Brian Millberg brian@beth-jacob.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 96.67.161.166 Sent: 9/6/2023 11:31:18 AM Viewed: 9/6/2023 3:47:33 PM Signed: 9/6/2023 4:03:13 PM Electronic Record and Signature Disclosure: Accepted: 9/6/2023 3:47:33 PM ID: 15adf277-96ba-42d1-95e3-79391b172534 Ryan Ruzek rruzek@mendotaheightsmn.gov Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 156.142.58.36 Sent: 9/6/2023 11:31:17 AM Viewed: 9/6/2023 11:31:50 AM Signed: 9/6/2023 11:32:37 AM Electronic Record and Signature Disclosure: Accepted: 9/6/2023 11:31:50 AM ID: 81091a67-7a02-4022-8254-a14f0e151530 Sonya Rapport sonya@beth-jacob.org Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 96.67.161.166 Sent: 9/6/2023 11:31:17 AM Viewed: 9/6/2023 1:46:29 PM Signed: 9/6/2023 1:49:14 PM Electronic Record and Signature Disclosure: City Council | Tuesday, September 19, 2023 | Page 57 of 160 Signer Events Signature Timestamp Accepted: 9/6/2023 1:46:29 PM ID: cdaabfbc-abc0-49d8-a747-d087e9e22966 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/6/2023 11:31:18 AM Certified Delivered Security Checked 9/6/2023 1:46:29 PM Signing Complete Security Checked 9/6/2023 1:49:14 PM Completed Security Checked 9/6/2023 4:03:13 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure City Council | Tuesday, September 19, 2023 | Page 58 of 160 ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Dakota County (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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City Council | Tuesday, September 19, 2023 | Page 61 of 160 City Council | Tuesday, September 19, 2023 | Page 62 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution No. 2022-55 Approving an Administrative MRCCA Minor Development Permit to 1125 Orchard Circle [Planning Case No. 2022-16] INTRODUCTION Steve and Michelle McHale are requesting approval of an Administrative Mississippi River Corridor Critical Area (MRCCA) Permit for the property located at 1125 Orchard Circle. BACKGROUND This property was subject to a separate and full MRCCA Permit review in late 2021, whereby the City of Mendota Heights approved a new permit to construct a single-family dwelling on the subject property. This permit was approved under Res. No. 2021-87, adopted Nov. 3, 2021. The property was also approved for an Administrative MRCCA permit for a fence along the north property line in 2022. The McHale’s have completed most of the home construction project, and are now wrapping up some of the related outdoor yard and landscaping improvements. Part of these improvements include 80 feet of new six foot (6’) high privacy fence along the easterly property boundary line to match the fence along the northerly property line and a five foot (5’) fence with gates to enclose the rear yard as required by code for the swimming pool, to be installed by Midwest Fence. The subject property is located in the R-1 Residential Zoning district; and is situated within the Mississippi River Corridor Critical Area overlay district. According to the city’s MRCCA Mapping of this area, the subject property is located in the SR-Separated by River District. The MRCCA Map of the subject property shows a demarcated bluff line approximately 425-ft. (at its closest point) from the proposed fence location. No part of this proposed fence will impact or affect any adjacent bluff, steep slopes, or bluff impact zones (BIZ). The MRCCA Mapping system also identifies any Primary Conservation Areas (PCA), which include protected areas such as established Significant Existing Vegetative Stands or Native Plant Communities on properties inside the MRCCA district. The location of this new fence does not impact any part(s) of the adjacent PCA’s in this area. City Council | Tuesday, September 19, 2023 | Page 63 of 160 Pursuant to City Code Section 12-3-12, no building permit, zoning approval, or subdivision approval shall be issued for any action or development located in an area covered by this chapter (Miss. River Corridor Critical Area) until a site plan has been prepared and approved in accordance with the provisions of this chapter. Subpart D. of this section also includes an allowance for “Minor Developments”, which include minor improvements to a single-family property that can be approved directly by the City Council, without Planning Commission review or recommendation, and without a public hearing, but only if the minor project and plans conform to the general standards of this section. Eligible projects for an Administrative MRCCA Permit include small building additions, decks; fences; etc. All administrative approved projects must meet or comply with the following conditions (with Staff comments noted afterwards): 1. No part of the subject property shall have slopes of greater than eighteen percent (18%). Staff Comments: The new fence is being placed along the easterly boundary line of the subject property which has a recently constructed retaining wall. According to Dakota County GIS mapping, this area is fairly flat and level, except near the northeast corner of the property where it is slightly elevated from the backyard area. This slight rise in elevation is minor and does not contain any slopes or major gradients (over 18%) along this north lot line. Staff believes and confirms this standard is being met. 2. No part of the project shall impact, disturb or be situated in a bluff line setback area as defined by this chapter, whether on the same parcel or on an abutting parcel of land. Staff Comments: Although the subject property is situated in the MRCCA overlay district, there are no bluffs; bluff impact zones (BIZ’s); or any Primary Conservation Areas (PCA) on this property. The addition is minimal and minor enough to not pose any threat or negative impacts to the abutting or neighboring properties. Staff confirms this standard is being met. 3. The proposed project shall not expand the enclosed area of the principal or accessory structures by more than two hundred (200) square feet. Staff Comments: Not applicable; there is no addition proposed under this permit. Staff confirms this standard is being met. 4. The proposed project shall not increase the height of any existing structure. Staff Comments: Not applicable; there is no addition being made to any structure(s) under this permit. Staff confirms this standard will be met. 5. The proposed project shall be in compliance with all other requirements of this Chapter, and any other applicable regulations. Staff Comment: The proposed fence project and all related grading work and any restoration activities in and around this project site shall be in compliance with all other requirements of this chapter, and any other applicable regulations, including the City’s Land Disturbance Guidelines. Staff confirms this standard is or will be met. 6. The proposed project shall not result in significant changes to the existing finished grade. City Council | Tuesday, September 19, 2023 | Page 64 of 160 Staff Comment: The proposed fence is intended to follow the existing, grades of the subject property, and there are no plans by the fence contractor or homeowner to change these grades as part of this fence project. Staff confirms this standard is or will be met. 7. The proposed project areas shall include native vegetation. Staff Comments: The McHale’s have already submitted a new landscaping plan for the entire property, which was required as part of the primary MRCCA permit for the new home project, which includes a variety of new native plants, trees and shrubs. This permit would allow the installation of a typical residential privacy fence on the property, and there are no plans to remove any vegetation or trees to install this fence. Staff confirms this standard is being met. RECOMMENDATION Based on staff’s interpretation of the intent of the Minor Development provisions of Title 12-3-1, the scope of the project does not require Planning Commission recommendation and a public hearing; and therefore, may be given full consideration and approval by the City Council. Since there are no impacts to the Mississippi River Corridor’s bluff areas, bluff impact zone, or PCA’s in this district, an no impacts to the surrounding properties, staff recommends the City Council approve this Administrative MRCCA Permit to Steve and Michelle McHale of 1125 Orchard Circle, with the findings-of fact and conditions as noted in the attached resolution. ACTION REQUIRED Adopt RESOLUTION NO. 2023-60 APPROVING AN ADMINISTRATIVE MISSISSIPPI RIVER CORRIDOR CRITICAL AREA MINOR DEVELOPMENT PERMIT FOR THE PROPERTY LOCATED AT 1125 ORCHARD CIRCLE. This action requires a simple majority vote. City Council | Tuesday, September 19, 2023 | Page 65 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-60 RESOLUTION APPROVING AN ADMINISTRATIVE MISSISSIPPI RIVER CORRIDOR CRITICAL AREA (MRCCA) MINOR DEVELOPMENT PERMIT FOR PROPERTY LOCATED AT 1125 ORCHARD CIRCLE (PLANNING CASE NO. 2023-18) WHEREAS, Steve and Michelle McHale (as “Applicant” and “Owner”) applied for an Administrative Mississippi River Corridor Critical Area (MRCCA) Minor Development Permit in order to install a new six-foot (6’) privacy fence, as proposed under Planning Case No. 2023-18, and for the property located at 1125 Orchard Circle, legally described in attached Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property is located within the Mississippi River Corridor Critical Area Overlay District of the City of Mendota Heights, and the proposed project qualifies as a Minor Development under Title 12-3-12, Subpart D of the City Code provisions for those properties situated in the recognized MRCCA District; and WHEREAS, the proposed project is compliant with the required conditions for exemption from Planning Commission review and a public hearing, and can be considered and acted on directly by the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that the Administrative MRCCA Minor Development Permit for property located at 1125 Orchard Circle, and proposed under Planning Case No. 2023-18, is hereby approved and supported by the following finding-of-facts: A) The proposed fence project poses no threat to the general health, safety and welfare of the public, or creates any negative impacts upon the MRCCA area, adjacent bluffs, bluff impact zones (BIZ’s), Primary Conservation Areas (PCA’s) or surrounding properties; B) The proposed fence will not impact or change any grades or drainage ways on the subject property; C) The proposed fence project will be done in accordance with all requirements of the City’s Land Disturbance Guidelines; D) The proposed project meets the general purpose and intent of the Mississippi River Corridor Critical Area Overlay District and City Code. City Council | Tuesday, September 19, 2023 | Page 66 of 160 Mendota Heights Res. 2023-60 Page 2 of 3 AND BE IT FURTHER RESOLVED by the Mendota Heights City Council that the Administrative MRCCA Minor Development Permit as requested by Steve and Michelle McHale and for the property located at 1125 Orchard Circle, is further hereby approved with the following conditions of approval: 1. A separate fence permit must be approved by city staff prior to commencement of any installation work on the subject property. 2. If necessary, full erosion and sedimentation measures will be put in place prior to and during grading and construction work activities. 3. All disturbed areas impacted by new grading or construction work, both on the subject property shall be completely repaired and restored in a timely and expedited manner. 4. All construction activity will be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City’s Land Disturbance Guidance Document. 5. All work on site will only be performed between the hours of 7:00 AM and 8:00 PM Monday through Friday; 9:00 AM to 5:00 PM weekends. Adopted by the City Council of the City of Mendota Heights this 19th day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST: ________________________________ Christine Lusian, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 City Council | Tuesday, September 19, 2023 | Page 67 of 160 Mendota Heights Res. 2023-60 Page 3 of 3 EXHIBIT A Address: 1125 Orchard Circle, Mendota Heights, Minnesota 55118 PID: 27-81275-02-061 Legal Description: LOT 6, BLOCK 2, and the WEST 32-FEET OF LOT 5, BLOCK 2, VALS ADDITION, DAKOTA COUNTY, MINNESOTA [Abstract Property] City Council | Tuesday, September 19, 2023 | Page 68 of 160 City Council | Tuesday, September 19, 2023 | Page 69 of 160 City Council | Tuesday, September 19, 2023 | Page 70 of 160 Request for City Council Action DATE: September 19, 2023 TO: City Council and City Administrator FROM: Christine Lusian, City Clerk Kelly McCarthy, Police Chief SUBJECT: Massage Therapist License INTRODUCTION The City Council is asked to deny a massage therapist license for applicant James Kuhaulua. BACKGROUND Massage therapist applicant James Kuhaulua has an offer of employment at Hush Therapeutic Massage, and paid the associated fees. Background investigation by the police department identified that the applicant does not meet eligibility requirements for licensure as defined by Mendota Heights City Code 3-6-5 B.6. RECOMMENDATION Staff recommends City Council deny a massage therapist license for applicant James Kuhaulua. ACTION REQUIRED If City Council concurs, it should, by motion, deny the request for license. City Council | Tuesday, September 19, 2023 | Page 71 of 160 City Council | Tuesday, September 19, 2023 | Page 72 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor, Council and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Approve Purchase Order for Motorola Encrypted Portable Radios INTRODUCTION The Council is asked to approve a purchase order for the purchase of four Motorola encrypted portable radios for the Police Department. BACKGROUND The Dakota County Law Enforcement Operations Group is transitioning all Dakota County law enforcement agencies to encrypted radios. This change requires all portable, mobile, and building radio systems to be encrypted in order to send and receive encrypted radio transmissions. The police department has been obtaining encrypted radios as the need to purchase them has arose. Currently, the department has been able to transition all of the officers’ portable radios, department mobile radios, and the building radio system to the encrypted system. However, the department’s Police Reserves’ radios are not capable of this upgrade and need replacement. Without replacement, the Police Reserves will not have the ability to communicate via radio to Dakota County 911 or other officers, making it a safety risk for them. BUDGET IMPACT A 2024 budget improvement package in the amount of $22,800.00 was completed for this purchase. The anticipated lead time to receive the new radios would be 22-26 weeks from order date. Funding for this purchase would be covered with the 2024 police budget improvement package and with anticipated Public Safety Aid. RECOMMENDATION Staff recommends the Mendota Heights City Council approve the purchase order the purchase of four Motorola encrypted portable radios. City Council | Tuesday, September 19, 2023 | Page 73 of 160 ACTION REQUIRED If the Council concurs, they should, by motion, authorize the purchase of four Motorola encrypted portable radios for the police department. City Council | Tuesday, September 19, 2023 | Page 74 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor, City Council, and City Administrator FROM: Kelly McCarthy, Police Chief Kelly Torkelson, Assistant City Administrator SUBJECT: Approve Police Officer Hire INTRODUCTION The City Council is asked to approve the hiring of Logan Welter to the position of Police Officer with the Mendota Heights Police Department. BACKGROUND With the proposed hire of Logan Welter, the Mendota Heights Police Department will be fully staffed. Logan Welter currently serves as a sergeant for the Minnesota capitol police. In addition to that role he also has experience working for the state patrol as well as five years of experience working in the Military Police for the U.S. Army. He will be a great addition to the Mendota Heights Police Department and we are excited to have him join our team. The anticipated timeframe to begin employment for Logan Welter is in October 2023 dependent upon approval by the City Council. BUDGET IMPACT Funding would come from the Police Department’s 2023 authorized budget. ACTION RECOMMENDED Staff recommends the City Council authorize the hiring of Logan Welter on the condition that he successfully completes pre-employment medical exams. Starting salary will be the starting step based on the 2022-2023 Law Enforcement Labor Services, Inc. labor agreement. ACTION REQUIRED If City Council concurs, it should, by motion, approve the hiring of Logan Welter to the position of Police Officer with the Mendota Heights Police Department. City Council | Tuesday, September 19, 2023 | Page 75 of 160 City Council | Tuesday, September 19, 2023 | Page 76 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator Ryan Ruzek, P.E., Public Works Director SUBJECT: Job Description Approval and Authorization to Recruit – Assistant City Engineer and Community Development Manager INTRODUCTION The city council is asked to approve the job descriptions for the positions of Community Development Manager and Assistant City Engineer and authorize staff to begin the recruitment of each position. BACKGROUND The position of Community Development Director was added to the organization in 2016, replacing the City Planner position. The Director, under supervision of the City Administrator was responsible for planning, zoning, administration of the city’s comprehensive plan and city ordinances as well as other community and economic development projects and activities. The position was a department of one and was solely responsible for a wide range of work from entry level tasks to director level work, as the title implies. The Community Development Director position has been vacant since January. After two unsuccessful recruitments this spring, filling the position was paused in order to assess the essential functions and knowledge, skills and abilities for the job as well as placement within the organization and pay classification. As a result of this analysis, the Community Development Director position has been reclassified and retitled to Community Development Manager, which staff feels is more accurate based on the actual work performed as well as the desired level of education, work experience and knowledge, skills and abilities. The Community Development Manager will focus on the performance of intermediate professional work managing community development activities and operations including planning, zoning, community and economic development, permits and inspections, and code enforcement. In order to provide additional support for the position and create synergy within the organization, the Community Development Manager will report to the Public Works Director. City Council | Tuesday, September 19, 2023 | Page 77 of 160 The Assistant City Engineer position was approved as an addition in the 2023 budget. This position was previously part of the city’s organization, however, the 2015/2016 reorganization of the department resulted in the position no longer being used. The refreshed and updated Assistant City Engineer position will be responsible for the performance of intermediate professional and technical work assisting with planning, coordinating and managing major and minor public facilities and projects, including the preparation of plans, specifications, cost estimates, construction, inspection of public facilities and projects and contracts. The position will assist the Public Works Director with complex administrative and supervisory work in planning, coordinating, and directing the activities of the Engineering Department. Attachments: Community Development Manager position description Assistant City Engineer position description Public Works Department Organization Chart BUDGET IMPACT The Community Development Manager position is budgeted (under the Community Development Director position). The Assistant City Engineer position is a budgeted position. Both positions are ranked at pay grade 15 of the city’s 2023 Revised Compensation Plan. The positions full 2023 pay range is $102,758 to $126,316 annually. For purposes of recruitment, the advertised starting salary shall be posted at $102,758 to $113,930, which is steps one through four (midpoint) of the assigned pay grade. RECOMMENDATION It is recommended that the proposed job descriptions for the Community Development Manager and Assistant City Engineer be approved and that staff is authorized to begin recruitment to fill each position. ACTION REQUESTED If Council concurs, it should, by motion, approve the Community Development Manager and Assistant City Engineer job descriptions and authorize staff to begin recruitment for each position. City Council | Tuesday, September 19, 2023 | Page 78 of 160 CITY OF MENDOTA HEIGHTS COMMUNITY DEVELOPMENT MANAGER   Department:  Public Works/Engineering   FLSA Status: Exempt  General Definition of Work   Performs intermediate professional work managing community development activities and operations including planning, zoning,  community and economic development, permits and inspections, and code enforcement.  Ensures compliance with applicable rules  and regulations, maintains records and files, prepares reports, and related work as apparent or assigned. Work involves setting  policies and goals under the direction of the Public Works Director. Position manages assigned part‐time staff and contracts for  services.    Qualification Requirements  To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed  below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable  individuals with disabilities to perform the essential functions.    Essential Functions  1) Manages city planning operations  • Reviews and processes planning applications analyzing consistency with city ordinances, plans, policies and laws; prepares  recommendations and reports, public hearing notices and all associated documentation.  • Meets with applicants, city staff and others to discuss planning and building issues, review ideas and plans, ordinances and  policies; provides direction and assists applicants in the completion and submittal of planning applications.  • Serves as the staff liaison to the Planning Commission providing technical advice and direction; sets meeting agendas,  prepares reports and summaries; delivers presentations.  2) Directs city permitting, inspections and code enforcement activities   • Coordinates the processing of building permits with the Public Works Director and contracted Building Official and  inspectors.    • Oversees code enforcement program and inspections; responds to, investigates and resolves public inquiries and complaints  regarding property maintenance, housing maintenance, construction projects, vehicles, zoning, trash, signs, and other  nuisances and community concerns.  • Monitors and tracks problem properties, issues warning notices, compliance notices, and abatement notices; works with  other departments in issuing citations.  3) Assists with the development and updating of city long‐ and short‐range plans and city code  • Oversees the comprehensive planning process of the city; works with consultants and regional planning organizations to  update the city’s Comprehensive Plan.  • Manages consultant contracts for completion of city plans and city code updates.  4) Assists the City Administrator with city economic development activities and programming  • Assists in the development and implementation of economic development strategies, policies, and programs to promote and  support the city as a destination marketplace.  • Develops and maintains ongoing relationships with local businesses and chamber of commerce.  5) Supervises staff and consultant contracts for service  • Conduct performance evaluations, assign tasks, monitors quality of work, answer questions and enforce city and department  policies  6) Supports other city functions, performs general administrative activities and completes other duties as assigned        City Council | Tuesday, September 19, 2023 | Page 79 of 160 Knowledge, Skills and Abilities  Thorough knowledge of the principles and practices of community development; thorough knowledge of the principles and practices  of public and business administration; thorough knowledge of management and finance; ability to comprehend various ordinances,  regulations and policies; ability to read and interpret plans, maps and other documents; ability to work with contracts; ability to  prepare clear and comprehensive financial and administrative reports; ability to use knowledge of local zoning rules and laws,  including specific State Statutes that affect or guide zoning and land use decisions; ability to communicate ideas clearly and concisely,  both orally and in writing; ability to establish and maintain effective working relationships with County and State officials, associates  and the general public.  Education and Experience   Bachelor's degree in regional or municipal planning, urban planning, urban affairs, public administration or related field.     Considerable experience totaling 3‐5 years in municipal planning working for a local or county government unit or regional  planning agency, administration of local zoning rules and laws, including specific State Statutes that affect or guide zoning and  land use decisions.   AICP preferred  Special Requirements  Valid state driver's license  Desired    Master’s Degree in regional or municipal planning, urban planning, urban affairs, public administration or related field   GIS experience  Physical Requirements  This work requires the occasional exertion of up to 10 pounds of force; work frequently sitting and occasionally requires standing,  walking, speaking or hearing, using hands to finger, handle or feel and lifting; no special vision is required; vocal communication is  required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal  spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects  and/or small parts, use of measuring devices, operating machines and observing general surroundings and activities.  Environmental Conditions  This work occasionally requires exposure to outdoor weather conditions; work is generally in a quiet location (e.g. library, private  offices).                                            SAFE System © 8/11/2017 City of Mendota Heights, Minnesota   Created:  8/2023  City Council | Tuesday, September 19, 2023 | Page 80 of 160 CITY OF MENDOTA HEIGHTS ASSISTANT CITY ENGINEER   Department:  Public Works/Engineering   FLSA Status: Exempt  General Definition of Work   Performs intermediate professional and technical work assisting with planning, coordinating and managing major and minor public  facilities and projects, work includes the preparation of plans, specifications, cost estimates, construction, inspection of public facilities,  projects and contracts.  Assists the Public Works Director with complex administrative and supervisory work in planning, coordinating,  and directing the activities of the Engineering Department. Work involves setting policies and goals under the direction of the Public  Works Director.    Qualification Requirements  To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed  below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable  individuals with disabilities to perform the essential functions.    Essential Functions  1) Assists in the implementation of city engineering operations and projects  • Prepares or coordinates the preparation of detailed construction plans, feasibility reports, budgets, cost estimates,  preliminary and final designs, projects specifications, maps and other documents for the construction and replacement of  city infrastructure projects.      • Oversees the construction and maintenance of city infrastructure projects; directs the completion of infrastructure  projects.    • Reviews development proposals, plans, and plats prepared by private developers for conformity to city standards and  plans including transportation, sanitary sewer, water distribution and storm water drainage.    • Directs the inspection of construction sites and municipal improvement projects to verify and ensure compliance with  project plans and specifications.  May also perform routine inspections, as needed.     • Manage Right‐of‐Way, private utilities, pavement and drainage engineering issues.    2) Assists with the development and updating of city long‐ and short‐range plans, city code and the city’s Capital Improvement  Plan; recommends proposed amendments to city ordinances, policies, codes and fee structures.  • Assists with the planning and scoping efforts related specific construction projects, comprehensive plans, master plans and  other safety studies.    3) Responds to resident/citizen inquiries and acts as appropriate.  Provides a high level of customer service and public relations.    4) Attends City Council and city advisory commission meetings, as needed; represents the city and department at other public  meetings including construction and neighborhood meetings; provides written opinions and recommendations; delivers  presentations.      5) Supervises staff and consultant contracts for service; conducts performance evaluations, assigns tasks, monitors quality of  work, answer questions and enforces city and department policies.    6) Performs administrative responsibilities; assists in the preparation and implementation of the department budget; serves as  the Acting Public Works Director, when assigned.     7) Supports other city functions, performs general administrative activities and completes other duties as assigned.  Knowledge, Skills and Abilities  Thorough knowledge of the principles and practices of municipal engineering and municipal government operations; knowledge of  the laws and regulations relating to planning, design, construction and maintenance operation of public works and utility systems and  facilities; ability to make complex engineering calculations; ability to design and supervise the construction of a variety of  municipal/public work facilities; thorough knowledge of land and engineering surveying systems, methods, and techniques; ability to  establish and maintain effective working relationships with County and State officials, associates and the general public; ability to  read and understand blueprints and technical drawings.  City Council | Tuesday, September 19, 2023 | Page 81 of 160 Education and Experience   Bachelor's degree in Civil Engineering or closely related engineering or scientific field.   Considerable work experience totaling five (5) years in municipal engineering or related work and (2) two years of supervisory  experience.   Experience with AutoCAD, GIS, and other Civil Engineering software  Special Requirements  Valid state driver's license  Registered Professional Engineer in the State of MN or ability to become registered within 6 months of employment  Physical Requirements  This work requires the regular exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work  regularly requires speaking or hearing, using hands to finger, handle or feel and lifting and occasionally requires standing, walking,  sitting, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and repetitive motions; no  special vision is required; vocal communication is required for expressing or exchanging ideas by means of the spoken word;  hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or  computer data, use of measuring devices, operating machines, operating motor vehicles or equipment and observing general  surroundings and activities.  Environmental Conditions  This work occasionally requires exposure to fumes or airborne particles and exposure to outdoor weather conditions; work is  generally in a moderately noisy location (e.g. business office, light traffic).                                                            SAFE System © 8/11/2017 City of Mendota Heights, Minnesota   Created: 9/2023    City Council | Tuesday, September 19, 2023 | Page 82 of 160 Public Works/Engineering Organization (Proposed)   City Administrator(1.0 FTE)Public Works Director(1.0 FTE)Community Development Manager(1.0 FTE)Building Official(Contract)Fire Marshall(.5 FTE)Assistant City Engineer(1.0 FTE)Senior Engineering Technician(1.0 FTE)Secretary/Deputy City Clerk(1.0 FTE)PW Superintendent(1.0 FTE)Mechanic (1.0 FTE)PW Maintenance Leads(3.0 FTEs)PW Seasonal StaffPW Maintenance Workers(6.0 FTEs)Facilities Manager(1.0 FTE)Parks & Recreation Manager(1.0 FTE)Recreation Program Coordinator(1.0 FTE)Recreation Seasonal StaffRecycling Coordinator(Contract)Par 3 Seasonal StaffNatural Resources Coordinator(1.0 FTE)City Council | Tuesday, September 19, 2023 | Page 83 of 160 City Council | Tuesday, September 19, 2023 | Page 84 of 160 City Council | Tuesday, September 19, 2023 | Page 85 of 160 City Council | Tuesday, September 19, 2023 | Page 86 of 160 City Council | Tuesday, September 19, 2023 | Page 87 of 160 City Council | Tuesday, September 19, 2023 | Page 88 of 160 City Council | Tuesday, September 19, 2023 | Page 89 of 160 City Council | Tuesday, September 19, 2023 | Page 90 of 160 City Council | Tuesday, September 19, 2023 | Page 91 of 160 City Council | Tuesday, September 19, 2023 | Page 92 of 160 City Council | Tuesday, September 19, 2023 | Page 93 of 160 City Council | Tuesday, September 19, 2023 | Page 94 of 160 City Council | Tuesday, September 19, 2023 | Page 95 of 160 City Council | Tuesday, September 19, 2023 | Page 96 of 160 Request for City Council Action DATE: September 17, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-58 Calling for an Assessment Hearing on the Victoria Curve Street Improvement Project INTRODUCTION The Council is asked to approve Resolution 2023-58 calling for an assessment hearing on the Victoria Curve Street Improvement Project. BACKGROUND Council ordered the Victoria Curve Improvements at their February 7, 2023 meeting and directed staff to prepare plans and specifications for this street reconstruction project. The plans were approved and authorized to bid at the May 16,2023 meeting. Council awarded a contract to Danner Incorporated for $1,169,094.81 at the meeting on June 20, 2023. The Victoria Curve Street Improvements are proposed to be financed by Special Assessments, Municipal Bonds, Municipal State Aid, and Utility Funds. The project costs are further expanded to include indirect costs for administration, engineering, finance, legal, etc.: City Council | Tuesday, September 19, 2023 | Page 97 of 160 BUDGET IMPACT None at this time. Project costs will be further updated at the assessment hearing RECOMMENDATION Staff recommends that Council approve the resolution calling for an assessment hearing. Council should direct staff on the method of assessing the residents for the Victoria Curve Street Improvements. The assessment can be assessed based on the project as a whole or can be split based on the street. Historically, unless properties showed different zoning or improvement methods, assessments have been combined as one project. ACTION REQUIRED Staff recommends that the City Council pass a motion adopting Resolution No. 2023-58, “RESOLUTION CALLING FOR AN ASSESSMENT HEARING ON THE VICTORIA CURVE STREET IMPROVEMENT PROJECT”. This action requires a simple majority vote. City Council | Tuesday, September 19, 2023 | Page 98 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2023-58 RESOLUTION CALLING FOR AN ASSESSMENT HEARING ON THE VICTORIA CURVE STREET IMPROVEMENTS WHEREAS, the City Council, approved Resolution 2023-08 Ordering Plans for the Victoria Curve Street Improvements; and WHEREAS, the plans for the Victoria Curve Street Improvements were approved and authorized for an advertisement for bids under Resolution 2023-21; and WHEREAS, the City Council accepted the bids and authorized and approved a contract with Danner Incorporated under Resolution 2023-34 for their low bid of $1,169,094.81; and WHEREAS, the City Council desires to specially assess the benefitting properties following the Mendota Heights Street Reconstruction and Assessment Policy. NOW, THEREFORE, BE IT RESOLVED, the Mendota Heights City Council will consider the special assessments and an assessment hearing shall be held on such proposed assessments on the seventeenth day of October, 2023, before the City Council in the Mendota Heights City Hall located at 1101 Victoria Curve at 7:00 p.m. The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law including total project costs and assessment amounts Adopted by the City Council of the City of Mendota Heights this nineteenth day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS BY________________________________ ATTEST Stephanie B. Levine, Mayor BY_________________________ Christine Lusian, City Clerk City Council | Tuesday, September 19, 2023 | Page 99 of 160 City Council | Tuesday, September 19, 2023 | Page 100 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator Kristen Schabacker, Finance Director SUBJECT: Preliminary Budget and Levy for Fiscal Year 2024 INTRODUCTION The City Council is asked to adopt a preliminary budget and proposed levy for Fiscal Year 2024. BACKGROUND The City’s operating budget is the budget used to finance the day-to-day operations and obligations of the city. The operating budget is also called the General Fund budget. The budget development process begins in June with staff preparing budget requests and proposals. The council reviewed the requests and proposals over the course of three council work sessions held August. The preliminary budget focuses on the following city council strategic priorities: •Economic Vitality and Community Vibrancy •Environmental Sustainability and Stewardship •Premiere Public Services and Infrastructure •Inclusive and Responsive Government The budget process requires that the city adopt a preliminary budget and property tax levy for 2024 and certify it to Dakota County by October 2, 2023. The city is required to hold a meeting at which the budget and levy will be discussed and the public allowed to speak. The meeting must be after November 24 but no later than December 28 and held at 6:00pm or later. This required meeting will take place at the December 6* city council meeting. The city council must certify the final payable 2024 property tax levy to Dakota County no later than December 28. The city council will adopt the final 2024 budget and final property tax levy at the December 6 city council meeting. *Note due to the special election for MN Legislative District 52B, the regular city council meeting scheduled for December 5, has been rescheduled to December 6. City Council | Tuesday, September 19, 2023 | Page 101 of 160 BUDGET IMPACT The General Fund Budget for 2024 is $12,331,671, an increase of 10,93% or $1,215,323 over 2023. The total levy for 2024 is proposed to be $12,889,319, an increase of 7.88% or $941,895 over 2023 and is comprised of the following: 2023 Final 2024 Preliminary General Fund 9,380,964 10,104,289 Emergency Preparedness 25,000 25,000 Fire Relief 200,000 252,000 Legal & Contingency 40,000 40,000 General Fund Levy 9,645,964 10,421,289 Improvement Bonds 1,259,807 1,428,946 Tax Abatement Bonds 173,615 170,731 Fire Station Bonds 623,543 622,283 Equipment Certificates 159,495 161,070 Street Light District 85,000 85,000 Total Tax Levy 11,947,424 12,889,319 Tax Impact on Residential Properties Overall, the value of residential properties in Mendota Heights increased by an average of 2.68% from 2023 to 2024. The median taxable market value on a residential home in Mendota Heights increased 2.63% from 2023 to 2024 to $527,000 The proposed levy will increase the city portion of property taxes on a median valued home from $1,893 in 2023 to $1,994 in 2024. This represents a 5.32% increase in the city portion of property taxes. Attachments: Tax Rate Calculation Tax Rate Analysis 2024 Preliminary Budget Capital Improvement Plan RECOMMENDATION The adoption of the preliminary tax levy sets the maximum levy amount permissible, the amount may be decreased, but not increased, when the final certified 2024 levy is adopted. Staff recommends that the City Council approve the attached resolutions adopting the FY2024 preliminary budget and proposed levy for FY2024, as well as the resolution for the street light special taxing district. ACTION REQUESTED If Council concurs, it should, by motion, approve the following: 1. Resolution 2023-61 Approving the 2023 Levy Collectible in 2024 2. Resolution 2023-62 Adopting the Fiscal Year 2024 Preliminary Budget 3. Resolution 2023-63 Approving the Final 2023 Tax Levy for Special Taxing District No. 1 Collectible in 2024 City Council | Tuesday, September 19, 2023 | Page 102 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-61 RESOLUTION APPROVING PROPOSED 2023 LEVY COLLECTIBLE IN 2024 WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax levy for 2024 prior to October 2, 2023; and WHEREAS, the levy may be adjusted prior to December 28, 2023, to an amount not to exceed the adopted tentative levy. NOW, THEREFORE, BE IT RESOLVED, that the City Council adopt the following tentative levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2024: 2024 Preliminary General Fund 10,104,289 Emergency Preparedness 25,000 Fire Relief 252,000 Legal & Contingency Levy 40,000 Net General Tax Levy $10,421,289 Special Debt Levies Improvement Bonds 1,428,946 Tax Abatement Bonds 170,731 Fire Station Levy 622,283 Equipment Certificates 161,070 Net Levy Debt Service $2,383,030 Street Light District $85,000 Preliminary Levy Certified $12,889,319 City Council | Tuesday, September 19, 2023 | Page 103 of 160 BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings to reflect the adopted city budget. BE IT FURTHER RESOLVED that the City Council will hold a hearing Wednesday, December 6, 2023 at 7:00 P.M. at their regularly scheduled council meeting for the purpose of considering the proposed budget and levy. The public is invited to attend the meeting and speak to the final budget and levy. Adopted by the City Council of the City of Mendota Heights this 19th day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ____________________________ Stephanie B. Levine, Mayor ATTEST ____________________________ Christine Lusian, City Clerk City Council | Tuesday, September 19, 2023 | Page 104 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-62 RESOLUTION ADOPTING 2024 PRELIMINARY BUDGET WHEREAS, State Statute requires City Council adoption of a proposed budget for 2024 on or before October 2, 2023; and WHEREAS, the City Council has received and reviewed the City Administrator’s proposed 2024 budget; and WHEREAS, the Council recognized that the budget document was prepared on the basis of a preliminary levy; and WHEREAS, the final budget and levy will be considered at a Council meeting set for December 6, 2023. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota Heights that the City Administrator’s proposed 2024 budget appropriates expenditures in a manner consistent with service level needs and preliminary levy funding; and BE IT FURTHER RESOLVED, that Council hereby adopts the Administrator’s proposed 2024 budget subject to amendment following budget and levy hearings and adoption of a final levy. The 2024 proposed budget reflects $19,593,210 of expenditures for all budgeted funds. Adopted by the City Council of the City of Mendota Heights this 19th day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS __________________________ Stephanie B. Levine, Mayor ATTEST ____________________ Christine Lusian, City Clerk City Council | Tuesday, September 19, 2023 | Page 105 of 160 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-63 RESOLUTION APPROVING FINAL 2023 TAX LEVY FOR SPECIAL TAXING DISTRICT NO. 1 COLLECTIBLE IN 2024 WHEREAS, the City of Mendota Heights has, by Resolution No. 87-91, authorized the levy of taxes within Special Tax District No. 1 for the purpose of paying operating costs of the street lighting system established with said district; and WHEREAS, the City of Mendota Heights has determined that the sum of $85,000 will be required in 2024 for the purpose of paying such operating costs. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mendota Heights adopt the following levy against all taxable property within said Special Taxing District No. 1. Operation and Maintenance costs $85,000 BE IT FURTHER RESOLVED, that any tax-exempt property within said district be billed for services at a comparable rate computed on the assessor’s market value of such property. Adopted by the City Council of the City of Mendota Heights this 19th day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS __________________________ Stephanie B. Levine, Mayor ATTEST ________________________ Christine Lusian, City Clerk City Council | Tuesday, September 19, 2023 | Page 106 of 160 Net Tax Capacity Pay 2023 Pay 2024 Actual Preliminary Tax Capacity Value 34,416,918 36,753,879 6.79% Tax Increment (379,007) (426,625) 12.56% Fiscal disparaties Contribution (3,095,404) (3,255,628) 5.18% Net Tax Capacity 30,942,507 33,071,626 6.88% Tax Capacity Rate Estimate Tax levy 11,862,424 12,804,319 7.94% Fiscal disparities (451,488) (449,563) -0.43% Net tax levy 11,410,936 12,354,756 8.27% Net Tax Capacity 30,942,507 33,071,626 6.88% Tax Capacity Rate 0.36889 0.37358 1.27% City of Mendota Heights City Council | Tuesday, September 19, 2023 | Page 107 of 160 Market Value for Residential Properties Increased an Average of 2.68% from 2023 to 2024 2024 Home Value Total 2023 Tax City Tax Difference % Change 311,648$ 1,149.64$ 320,000$ 1,195.46$ 45.82$ 3.99% $413,908 $1,526.87 $425,000 1,587.72$ 60.85$ 3.98% $513,245 $1,893.31 $527,000 1,993.98$ 100.67$ 5.32% $681,730 $2,514.83 $700,000 2,801.85$ 287.02$ 11.41% Tax Rates for Mendota Heights 2006 28.027 2007 26.398 The percentage change increases as the valuations of the property increases over $500,000. 2008 24.142 Property taxes are calculated at 1% on the first $500,000 of the valuation. 2009 26.165 The calculation increases to 1.25% on the value over $500,000. 2010 28.061 2011 29.733 2012 32.057 2013 34.479 2014 34.737 2015 34.964 0.0001511 2015 referendum rate 2016 35.247 0.0001284 2016 referendum rate 2017 37.487 0.0001297 2017 referendum rate 2018 37.826 0.0001207 2018 referendum rate 2019 39.294 0.0001146 2019 referendum rate 2020 38.315 0.0001061 2020 referendum rate 2021 37.849 0.0001011 2021 referendum rate 2022 39.741 0.0000711 2022 referendum rates 2023 36.889 0.0000000 Referendum complete 2024 37.358 City Council | Tuesday, September 19, 2023 | Page 110 of 160 BUDGET AND REVENUE SUMMARY CITY OF MENDOTA HEIGHTS 2024 BUDGET BUDGET AND REVENUE SUMMARY 2021 2022 2022 2023 2024 BUDGET T ACTUAL ACTUAL BUDGET BUDGET BUDGET % CHANGE GENERAL FUND $9,209,287 $10,074,484 $10,368,395 $11,116,348 $12,331,671 7.21% GENERAL FUND CONTINGENCY $37,683 $198,145 $40,000 $40,000 $40,000 0.00% UTILITY FUND $2,280,184 $2,163,731 $2,363,247 $2,462,973 $2,307,523 4.22% STORM WATER UTILITY FUND $406,522 $190,034 $268,839 $475,758 $752,826 76.97% PAR THREE FUND $232,155 $261,732 $207,556 $317,726 $287,327 53.08% CITY HALL FUND $230,368 $248,582 $302,032 $334,668 $306,303 10.81% EMERGENCY PREPAREDNESS FUND $12,503 $10,275 $43,600 $42,700 $49,700 -2.06% FACILITY/INFRASTUCTURERESERVE FUND $31,200 $385,131 $0 $0 $300,000 0.00% FIRE RELIEF FUND $286,883 $309,230 $318,000 $350,000 $378,000 10.06% SPECIAL PARK FUND $117,417 $377,587 $449,250 $86,790 $246,830 -80.68% DEBT FUND $2,175,549 $2,226,724 $2,226,724 $2,216,460 $2,383,030 -0.46% EQUIPMENT RESERVE FUND $597,445 $543,433 $1,513,539 $901,167 $157,000 -40.46% STREETLIGHT MAINTENANCE FUND $29,647 $73,427 $53,000 $166,000 $53,000 213.21% TOTAL BUDGET $15,646,842 $17,062,515 $18,154,182 $18,510,591 $19,593,210 1.96% REVENUE GENERAL FUND $10,158,304 $10,947,410 $10,368,395 $11,116,348 $12,331,671 7.21% GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 $40,000 $40,000 0.00% UTILITY FUND $2,384,474 $2,370,999 $2,300,592 $2,300,592 $2,414,979 0.00% STORM WATER UTILITY FUND $571,330 $383,983 $541,850 $571,850 $571,850 5.54% PAR THREE FUND $246,148 $262,789 $169,450 $217,950 $265,450 28.62% CITY HALL FUND $216,625 $216,625 $216,075 $216,075 $259,500 0.00% EMERGENCY PREPAREDNESS FUND $24,683 $22,894 $25,000 $25,000 $25,000 0.00% FACILITY/INFRASTUCTURERESERVE FUND $71,384 $348,848 $0 $0 $0 0.00% FIRE RELIEF FUND $297,201 $331,390 $318,000 $350,000 $378,000 10.06% SPECIAL PARK FUND $77,998 $510,115 $5,000 $5,000 $5,000 0.00% DEBT FUND $2,175,549 $2,226,724 $2,226,724 $2,216,460 $2,383,030 -0.46% EQUIPMENT RESERVE FUND/RESERVES $571,824 $571,347 $1,513,539 $901,167 $157,000 -40.46% STREETLIGHT MAINTENANCE FUND $50,733 $51,419 $53,000 $85,000 $85,000 60.38% TOTAL REVENUE $16,886,253 $18,284,544 $17,777,625 $18,045,442 $18,916,480 1.51% City Council | Tuesday, September 19, 2023 | Page 111 of 160 TAX LEVY SUMMARY CITY OF MENDOTA HEIGHTS 2024 BUDGET TAX LEVY SUMMARY 2021 2022 2023 2024 % CHANGE GENERAL FUND $8,009,068 $8,642,981 $9,380,964 $10,104,289 7.71% EMERGENCY PREPAREDNESS $25,000 $25,000 $25,000 $25,000 0.00% FIRE RELIEF $180,000 $207,000 $200,000 $252,000 26.00% INFRASTRUCTURE/FACILITY RESERVE $0 $0 $0 $0 0.00% EQUIPMENT RESERVE $0 $0 $0 $0 0.00% LEGAL AND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00% GENERAL FUND LEVY $8,254,068 $8,914,981 $9,645,964 $10,421,289 8.04% IMPROVEMENT BONDS $1,278,087 $1,224,954 $1,259,807 $1,428,946 13.43% TAX ABATEMENT BONDS $0 $171,145 $173,615 $170,731 -1.66% FIRE STATION LEVY $624,173 $624,173 $623,543 $622,283 -0.20% EQUIPMENT CERTIFICATES - DUMP TRUCK $28,114 $27,707 $27,300 $26,775 -1.92% EQUIPMENT CERTIFICATES - FIRE TRUCK $0 $0 $132,195 $134,295 1.59% TOTAL SPECIAL LEVY $1,930,374 $2,047,979 $2,216,460 $2,383,030 7.52% MARKET VALUE REFERENDUM LEVY $245,175 $178,745 $0 $0 0.00% STREETLIGHT TAXING DISTRICT $53,000 $53,000 $85,000 $85,000 0.00% TOTAL TAX LEVY $10,482,617 $11,194,705 $11,947,424 $12,889,319 7.88% City Council | Tuesday, September 19, 2023 | Page 112 of 160 GENERAL FUND EXPENDITURE SUMMARY GENERAL FUND FUND 01 DEPARTMENT 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET 2024 BUDGET % CHANGE CITY COUNCIL $47,614 $42,921 $48,406 $49,906 $58,966 18.15% ADMINISTRATION $1,286,931 $1,500,284 $1,300,361 $1,365,825 $1,509,469 10.52% ELECTIONS $39,512 $103,235 $112,413 $42,497 $133,420 213.95% IT $163,564 $224,468 $223,410 $226,475 $327,325 44.53% POLICE $4,227,881 $4,179,809 $4,567,510 $4,852,973 $5,162,353 6.38% FIRE $545,754 $619,194 $593,500 $653,863 $758,206 15.96% CODE ENFORCEMENT $119,439 $119,853 $121,475 $135,389 $335,125 147.53% PUBLIC WORKS-STREETS $1,104,033 $1,188,004 $1,263,986 $1,341,987 $1,346,077 0.30% PUBLIC WORKS-PARKS $875,214 $1,244,354 $1,167,926 $1,306,600 $1,202,146 -7.99% RECREATION $43,663 $71,002 $98,900 $107,250 $112,800 5.17% NATURAL RESOURCES $0 $0 $0 $0 $447,942 100.00% COMMUNITY DEVELOPMENT $201,934 $214,438 $263,350 $225,468 $200,838 -10.92% RECYCLING $2,826 $6,973 $31,600 $41,980 $47,600 13.39% ENGINEERING $550,922 $559,948 $575,558 $766,135 $689,404 -10.02% TOTAL GENERAL FUND $9,209,287 $10,074,484 $10,368,395 $11,116,348 $12,331,671 10.93% GENERAL FUND CONTINGENCY $37,683 $198,145 $40,000 $40,000 $40,000 0.00% City Council | Tuesday, September 19, 2023 | Page 113 of 160 GENERAL FUND REVENUE SUMMARY GENERAL FUND FUND 01 REVENUE SOURCE 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET 2024 BUDGET % CHANGE TAXES CURRENT TAX LEVY $8,063,733 $8,749,950 $8,642,981 $9,380,964 $10,104,289 7.71% LICENSES AND PERMITS CIGARETTE LICENSES $1,800 $1,800 $1,800 $1,800 $1,800 0.00% RUBBISH LICENSES $1,410 $1,120 $1,400 $1,400 $1,200 -14.29% LIQUOR LICENSES $32,350 $32,850 $25,000 $25,000 $30,000 20.00% BUILDING PERMITS $501,170 $590,264 $235,000 $275,000 $300,000 9.09% HEATING PERMITS $48,630 $50,409 $30,000 $30,000 $40,000 33.33% PLUMBING PERMITS $26,442 $30,968 $20,000 $20,000 $25,000 25.00% RIGHT OF WAY PERMITS $7,216 $21,049 $15,000 $7,500 $10,000 33.33% MASSAGE PERMITS $692 $3,020 $1,000 $750 $2,000 166.67% TOTAL LICENSES AND PERMITS $619,710 $731,480 $329,200 $361,450 $410,000 13.43% FINES AND FORFEITS COURT FINES $91,839 $57,686 $100,000 $90,000 $70,000 -22.22% FALSE ALARMS FINES $1,300 $2,600 $2,000 $1,500 $2,000 33.33% DOG IMPOUNDING $0 $0 $0 $0 $0 0.00% TOTAL FINES AND FORFEITS $93,139 $60,286 $102,000 $91,500 $72,000 -21.31% CHARGES FOR SERVICES RECREATION PROGRAMS $26,512 $37,366 $35,000 $30,000 $35,000 16.67% PARK USE FEES $7,440 $18,412 $5,500 $7,500 $7,500 0.00% FIELD USE FEES $10,461 $10,000 $10,500 $10,500 0.00% SOFTBALL LEAGUES $7,748 $4,901 $8,000 $7,750 $5,975 -22.90% MAPS AND ORDINANCES $25 $0 $0 $0 $0 0.00% PLANNING FEES $18,450 $9,357 $15,000 $15,000 $10,000 -33.33% FIRE CONTRACTS $171,143 $185,851 $184,466 $191,237 $215,789 12.84% LILYDALE POLICING $296,856 $248,352 $248,350 $331,076 $344,865 4.16% MENDOTA POLICING $67,662 $48,324 $48,328 $73,821 $71,769 -2.78% POLICE SECURITY (OFF DUTY OT)$13,875 $15,430 $10,000 $10,000 $12,000 20.00% STREET MAINT. CHARGES $1,550 $2,850 $1,000 $1,000 $1,500 50.00% ENGINEERING CHARGES $45,560 $38,009 $30,000 $40,000 $35,000 -12.50% FILING FEES $0 $25 $20 $0 $20 100.00% LEASE MAINTENANCE CHARGES $4,143 $7,262 $4,500 $4,000 $5,000 25.00% TOTAL CHARGES FOR SERVICES $671,425 $616,139 $600,164 $721,884 $754,918 4.58% City Council | Tuesday, September 19, 2023 | Page 114 of 160 GENERAL FUND REVENUE SUMMARY INTERGOVERNMENTAL MSA MAINTENANCE $154,526 $174,661 $165,000 $175,000 $175,000 0.00% POLICE STATE AID $174,659 $191,147 $180,000 $175,000 $190,000 8.57% SCHOOL RESOURCES OFFICER $110,492 $63,367 $105,000 $0 $0 0.00% FEDERAL AND STATE GRANTS $59,472 $111,583 $40,000 $40,000 $50,000 25.00% DAKOTA COUNTY GRANT $4,556 $30,000 $10,000 $10,000 $10,000 0.00% PEACE OFFICER INSUR REIMBURSE $14,969 $17,849 $18,000 $15,000 $50,000 233.33% ELECTION REIMBURSEMENT $0 $0 $0 $0 $0 0.00% TOTAL INTERGOVERNMENTAL $518,674 $588,606 $518,000 $415,000 $475,000 14.46% MISCELLANEOUS REVENUE SUNDRY REVENUE $43,756 $176,063 $5,000 $5,000 $20,000 300.00% DONATIONS $47,914 $24,000 $0 $0 $0 0.00% CELL TOWER REVENUE $70,000 $67,276 $70,000 $48,000 $50,000 4.17% INTEREST -$21,780 -$125,684 $30,000 $20,000 $20,000 0.00% TOTAL MISCELLANEOUS $139,890 $141,655 $105,000 $73,000 $90,000 23.29% DAKOTA COUNTY WASTE MANAGEMENT $4,183 $11,745 $23,500 $25,000 $27,914 11.66% TOTAL DAKOTA COUNTY $4,183 $11,745 $23,500 $25,000 $27,914 11.66% OTHER REVENUE UNAPPROPRIATED FUND TRANSFER $47,550 $47,550 $47,550 $47,550 $47,550 0.00% UTILITY FRANCHISE FEE $0 $0 $0 $0 $350,000 100.00% TOTAL OTHER REVENUE $47,550 $47,550 $47,550 $47,550 $397,550 736.07% TOTAL GENERAL FUND REVENUE $10,158,304 $10,947,410 $10,368,395 $11,116,348 $12,331,671 10.93% City Council | Tuesday, September 19, 2023 | Page 115 of 160 CITY COUNCIL DEPARTMENT 9 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE CITY COUNCIL 4110 SALARIES-REGULAR $22,592 $22,344 $22,500 $22,500 $22,500 0.00% 4133 WORKERS COMPENSATION $194 $186 $185 $185 $195 5.41% 4135 FICA $1,728 $1,709 $1,721 $1,721 $1,721 0.00% TOTAL HUMAN RESOURCES $24,514 $24,239 $24,406 $24,406 $24,416 0.04% 4220 PROFESSIONAL SERVICES $1,353 $330 $1,000 $2,500 $3,000 20.00% 4400 TRAINING $270 $0 $1,000 $1,000 $1,000 0.00% 4490 TELEPHONE $0 $541 $0 $500 $550 10.00% 4490 HALLOWEEN BONFIRE $761 $0 $1,000 $500 $0 -100.00% 4490 FIREWORKS $16,225 $15,225 $15,000 $15,000 $25,000 66.67% 4490 MISCELLANEOUS $4,491 $2,587 $6,000 $6,000 $5,000 -16.67% TOTAL OTHER CHARGES $23,100 $18,683 $24,000 $25,500 $34,550 35.49% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $47,614 $42,921 $48,406 $49,906 $58,966 18.15% CAPITAL OUTLAY ITEMS APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 116 of 160 ADMINISTRATION DEPARTMENT 10 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE ADMINISTRATION 4110 SALARIES-REGULAR $670,486 $654,504 $639,032 $669,989 $758,196 13.17% 4115 SALARIES-OVERTIME $40 $0 $0 $0 $0 0.00% 4131 INSURANCE $103,252 $112,927 $142,206 $149,193 $160,306 7.45% 4133 WORKERS COMPENSATION $14,223 $6,895 $13,610 $14,290 $15,000 4.97% 4134 PERA $48,273 $47,695 $47,927 $50,249 $56,865 13.17% 4135 FICA $51,951 $52,737 $48,886 $51,254 $58,002 13.17% 4137 EMPLOYEE ASSISTANCE PROGRAM $1,795 $1,795 $1,800 $1,800 $1,800 0.00% TOTAL HUMAN RESOURCES $890,020 $876,552 $893,461 $936,775 $1,050,169 12.10% 4200 RENTALS AND LEASES $2,313 $873 $2,000 $0 $10,600 100.00% 4209 CITY HALL RENT $65,000 $65,000 $65,000 $65,000 $78,000 20.00% 4210 TELEPHONE $1,224 $1,329 $2,500 $2,500 $2,500 0.00% 4220 CITY ATTORNEY $14,793 $15,982 $12,000 $27,000 $27,000 0.00% 4220 AUDITOR $28,900 $25,795 $26,000 $27,000 $28,000 3.70% 4220 CODIFIER-LINK TO CITY CODE $500 $0 $500 $500 $500 0.00% 4220 ARCHITECTURAL SERVICES $0 $30,739 $0 $0 $0 0.00% 4220 CODIFICATION SERVICES $2,325 $2,140 $1,700 $5,000 $5,000 0.00% 4220 PROF SERVICES - HR COMP $0 $0 $1,000 $17,500 $5,000 -71.43% 4220 SAFETY TRAINING $1,981 $7,974 $6,500 $7,000 $8,000 14.29% 4220 HR TESTING $0 $3,696 $0 $1,000 $4,000 300.00% 4220 COUNCIL RECORDING SERVICES $5,993 $5,644 $5,500 $6,000 $6,000 0.00% 4220 MISCELLANEOUS $20,069 $24,487 $18,000 $21,000 $21,000 0.00% 4221 RETAINER-CITY ATTORNEY $11,938 $7,506 $14,000 $0 $0 0.00% 4240 LEGAL PUBLICATIONS $2,144 $2,156 $2,200 $2,200 $2,200 0.00% 4250 LIABILITY AND AUTO INSURANCE $119,307 $128,046 $146,000 $146,000 $146,000 0.00% 4268 NEWSLETTER $13,063 $16,693 $18,000 $21,500 $23,650 10.00% TOTAL CONTRACTUAL SERVICES $289,550 $338,060 $320,900 $349,200 $367,450 5.23% 4300 OFFICE SUPPLIES $6,622 $7,777 $10,000 $8,000 $8,000 0.00% 4306 RECRUITMENT COSTS $1,251 $166 $2,000 $2,000 $2,000 0.00% 4318 POSTAGE $1,717 $1,925 $2,500 $2,500 $2,500 0.00% 4320 FUEL $2,015 $2,480 $1,500 $2,500 $2,500 0.00% 4330 EQUIPMENT REPAIR $6,013 $1,690 $5,000 $3,000 $3,000 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $291 $0 $1,000 $1,000 $1,000 0.00% TOTAL COMMODITIES $17,909 $14,039 $22,000 $19,000 $19,000 0.00% 4400 TRAINING $889 $1,974 $7,500 $7,500 $7,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $3,000 $1,000 $1,000 0.00% 4404 MEMBERSHIP DUES $17,445 $18,092 $17,500 $21,500 $23,500 9.30% 4415 MILEAGE AND AUTO ALLOWANCE $803 $3,062 $3,500 $3,800 $3,800 0.00% 4437 CREDIT CARD FEES $9,499 $11,193 $6,500 $1,000 $1,000 0.00% 4480 CONTINGENCY $55,802 $200,635 $20,000 $20,000 $30,000 50.00% 4490 MISCELLANEOUS $3,914 $5,577 $5,000 $5,000 $5,000 0.00% 4490 ARC PER DIEM $1,100 $800 $1,000 $1,050 $1,050 0.00% TOTAL OTHER CHARGES $89,452 $241,333 $64,000 $60,850 $72,850 19.72% 4600 CAPITAL OUTLAY $0 $30,300 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $30,300 $0 $0 $0 0.00% TOTAL EXPENDITURES $1,286,931 $1,500,284 $1,300,361 $1,365,825 $1,509,469 10.52% CAPITAL OUTLAY ITEMS REQUESTED APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 117 of 160 ELECTIONS DEPARTMENT 12 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE ELECTIONS 4110 SALARIES-REGULAR $29,073 $22,572 $29,753 $28,983 $32,836 13.29% 4115 SALARIES-OVERTIME $0 $4,016 $8,000 $0 $5,000 100.00% 4125 SALARIES-ELECTION JUDGES $0 $41,879 $36,000 $0 $49,500 100.00% 4131 INSURANCE $4,954 $5,990 $7,266 $7,623 $8,001 4.96% 4134 PERA $2,175 $1,550 $2,831 $2,174 $2,838 30.54% 4135 FICA $2,168 $2,975 $2,888 $2,217 $2,895 30.58% TOTAL HUMAN RESOURCES $38,370 $78,981 $86,738 $40,997 $101,070 146.53% 4220 CONSULTING FEES $0 $693 $150 $0 $1,000 100.00% 4240 LEGAL PUBLICATIONS $0 $516 $375 $0 $750 100.00% ABSENTEE/EARLY VOTING $0 $0 $0 $0 $0 100.00% TOTAL CONTRACTUAL SERVICES $0 $1,209 $525 $0 $1,750 100.00% 4300 OFFICE SUPPLIES $0 $6,513 $4,000 $0 $6,500 100.00% 4318 POSTAGE $0 $3,369 $7,500 $0 $4,000 100.00% 4330 BALLOT COUNTER MAINTENANCE $0 $3,445 $3,500 $0 $3,500 100.00% 4330 ELECTRONIC POLL BOOKS $0 $0 $0 $0 $4,000 100.00% 4330 ELECTRONIC POLL BOOK MAINTENANC $1,142 $0 $1,100 $1,500 $4,900 226.67% TOTAL COMMODITIES $1,142 $13,328 $16,100 $1,500 $22,900 1426.67% 4415 MILEAGE AND AUTO ALLOWANCE $0 $295 $350 $0 $500 100.00% 4490 MISCELLANEOUS $0 $4,505 $4,700 $0 $6,200 100.00% 4490 IPADS, SECURE BALLOT BOXES $0 $4,918 $4,000 $0 $1,000 100.00% TOTAL OTHER CHARGES $0 $9,717 $9,050 $0 $7,700 100.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $39,512 $103,235 $112,413 $42,497 $133,420 213.95% CAPITAL OUTLAY ITEMS APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 118 of 160 INFORMATION TECHNOLOGY DEPARTMENT 14 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET Budget CHANGE IT 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4110 IT STAFF POSITION $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4210 TELEPHONE $25,848 $27,420 $15,800 $22,905 $35,830 56.43% 4220 WEBSITE COSTS $0 $0 $3,000 $0 $1,000 100.00% LOGIS SUPPORT $36,852 $57,584 $30,000 $35,000 $62,866 79.62% WEB SERVICES $1,560 $1,560 $2,000 $8,846 $8,846 0.00% STATE OF MN LINE FEES (FIBER FEE)$1,247 $1,332 $3,000 $3,000 $3,000 0.00% SERVER HOSTING $36,898 $43,038 $40,685 $42,530 $44,790 5.31% FIBER MANAGEMENT (LOGIS)$13,245 $12,915 $17,500 $18,375 $9,877 -46.25% TOTAL CONTRACTUAL SERVICES $115,650 $143,850 $111,985 $130,656 $166,209 27.21% 4301 COMPUTER SOFTWARE AND HARDWARE MICROSOFT LICENSES & CALS $21,081 $0 $21,150 $7,170 $41,500 478.80% COMPUTER REPLACEMENT $0 $33,603 $15,000 $9,975 $17,080 71.23% MMD SYSTEM $0 $0 $7,000 $0 $0 0.00% MISC HARDWARE & SOFTWARE $3,750 $11,082 $5,000 $5,384 $13,537 151.43% LASERFICHE MAINTENANCE $11,256 $10,464 $11,000 $11,500 $22,211 93.14% ADDITIONAL LASERFICHE LICENSES $2,707 $0 $2,700 $2,700 $0 -100.00% SOFTWARE MAINTENANCE/RENEWALS $5,993 $14,656 $35,000 $35,227 $52,191 48.16% SERVER REPLACEMENT AND MAINTENANCE $0 $0 $5,000 $8,000 $0 -100.00% FIREWALL $0 $6,474 $5,000 $10,213 $9,847 -3.58% DOOR ACCESS SYSTEM MAINTENANCE $1,920 $3,678 $3,825 $4,000 $4,000 0.00% TOTAL COMMODITIES $46,707 $79,956 $110,675 $94,169 $160,366 70.30% 4400 TRAINING $525 $663 $750 $750 $750 0.00% 4490 MISCELLANEOUS $682 $0 $0 $900 $0 -100.00% TOTAL OTHER CHARGES $1,207 $663 $750 $1,650 $750 -54.55% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $163,564 $224,468 $223,410 $226,475 $327,325 44.53% CAPITAL OUTLAY ITEMS APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 119 of 160 POLICE DEPARTMENT DEPARTMENT 20 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE POLICE 4110 SALARIES-REGULAR/PATROL $1,369,186 $1,356,006 $1,395,422 $1,451,441 $1,557,070 7.28% 4110 SALARIES-REGULAR/ADMINISTRATION $769,487 $746,823 $834,978 $856,248 $940,950 9.89% 4115 SALARIES-OVERTIME/PATROL $40,449 $36,550 $80,946 $80,946 $80,946 0.00% 4130 SALARIES-TEMPORARY $5,659 $5,437 $10,400 $10,400 $10,400 0.00% 4131 INSURANCE $507,079 $529,563 $619,680 $655,440 $689,880 5.25% 4133 WORKERS COMPENSATION $175,860 $168,447 $168,265 $176,680 $185,510 5.00% 4134 PERA/PATROL $242,454 $243,717 $261,317 $271,232 $289,929 6.89% 4134 PERA/ADMINISTRATION $118,070 $116,385 $134,614 $137,852 $151,237 9.71% 4135 FICA/PATROL $23,184 $23,638 $22,203 $23,015 $24,547 6.66% 4135 FICA/ADMINISTRATION $18,195 $18,442 $20,116 $20,746 $22,951 10.63% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $3,269,623 $3,245,007 $3,547,941 $3,684,000 $3,953,420 7.31% 4200 RENTALS AND LEASES $74,186 $86,271 $74,000 $133,000 $133,000 0.00% 4209 CITY HALL RENT $76,803 $76,803 $76,803 $76,803 $92,000 19.79% 4210 TELEPHONE $12,190 $11,190 $21,000 $30,100 $26,000 -13.62% 4220 PROFESSIONAL SERVICES/LICENSES/FEES $29,885 $12,405 $50,900 $12,920 $13,200 2.17% 4222 PROSECUTIONS $70,692 $70,264 $71,000 $75,000 $75,000 0.00% 4225 ANIMAL IMPOUNDING FEES $2,588 $697 $1,000 $2,500 $2,500 0.00% 4223 OTHER CONTRACTUAL SERVICES $133,480 $137,636 $137,091 $169,900 $208,433 22.68% 4275 DISPATCH ANNUAL FEE $262,277 $240,389 $286,175 $278,200 $283,300 1.83% TOTAL CONTRACTUAL SERVICES $662,101 $635,655 $717,969 $778,423 $833,433 7.07% 4300 OFFICE SUPPLIES $3,730 $2,796 $5,500 $6,000 $6,000 0.00% 4301 COMPUTER SOFTWARE/HARDWARE $30,725 $30,502 $25,000 $30,000 $22,000 -26.67% 4305 OPERATING SUPPLIES $20,178 $11,671 $40,000 $40,000 $40,000 0.00% 4305 POLICE RESERVES $3,854 $5,147 $4,000 $4,000 $4,000 0.00% 4306 RECRUITMENT COSTS $9,741 $5,751 $15,000 $15,000 $15,000 0.00% 4318 POSTAGE $238 $454 $1,000 $2,000 $2,000 0.00% 4320 GAS AND OIL $44,781 $66,808 $45,000 $80,000 $70,000 -12.50% 4330 EQUIPMENT REPAIR/GENERAL $46,029 $53,179 $25,000 $30,000 $30,000 0.00% 4330 EQUIPMENT REPAIR/CAR SET UP $27,888 $34,717 $45,000 $45,000 $45,000 0.00% 4331 MISCELLANEOUS FURNITURE/EQUIP $4,185 $1,707 $11,000 $11,000 $11,000 0.00% TOTAL COMMODITIES $191,349 $212,731 $216,500 $263,000 $245,000 -6.84% 4400 TRAINING $42,334 $34,410 $40,000 $45,000 $45,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $111 $0 $500 $500 $500 0.00% 4404 MEMBERSHIP DUES $13,092 $16,826 $17,500 $55,050 $58,000 5.36% 4410 CLOTHING AND EQUIPMENT $21,781 $31,197 $20,000 $20,000 $20,000 0.00% 4430 CAR WASHES $0 $0 $1,000 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $2,168 $2,659 $5,100 $5,000 $5,000 0.00% 4490 SHREDDING $0 $1,324 $1,000 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $79,486 $86,416 $85,100 $127,550 $130,500 2.31% 4610 CAPITAL OUTLAY $25,322 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $25,322 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $4,227,881 $4,179,809 $4,567,510 $4,852,973 $5,162,353 6.38% CAPITAL OUTLAY ITEMS REQUESTED APPROVED RESERVE RADIOS $22,280 $22,280 TASER UPDATES $14,900 $14,900 40MM DEFENSE TACTICAL LAUNCHER $9,720 $9,720 NON LETHAL PROJECTILE LAUNCHER $8,200 $8,200 VOICE ACTIVATED RADIO DISPATCHED ALARM $6,800 $6,800 OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 120 of 160 FIRE DEPARTMENT DEPARTMENT 30 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE FIRE 4110 SALARIES-REGULAR/ADMIN $49,318 $50,967 $79,802 $82,995 $96,757 16.58% 4110 SALARIES-REGULAR/FIREFIGHTERS $192,358 $201,713 $185,797 $193,229 $199,027 3.00% 4131 INSURANCE $4,926 $5,190 $5,190 $5,445 $17,145 214.88% 4132 INSURANCE-LONG TERM DISABILITY $2,977 $2,864 $3,000 $3,000 $3,000 0.00% 4133 WORKERS COMPENSATION $60,777 $58,213 $58,150 $61,060 $64,115 5.00% 4134 PERA/ADMIN $3,684 $3,783 $3,782 $3,933 $7,257 84.52% 4135 FICA/ADMIN $3,760 $3,886 $6,105 $6,349 $7,402 16.59% 4135 FICA/FIREFIGHTERS $5,512 $4,490 $2,694 $2,802 $2,886 3.00% TOTAL HUMAN RESOURCES $323,312 $331,106 $344,520 $358,813 $397,589 10.81% 4200 RENTALS AND LEASES $38 $6 $100 $1,000 $500 -50.00% 4210 TELEPHONE $4,312 $3,999 $5,000 $8,100 $4,000 -50.62% 4211 ELECTRICAL SERVICE $15,530 $15,490 $10,000 $11,000 $15,000 36.36% 4212 GAS SERVICE $11,747 $21,431 $10,000 $18,000 $20,000 11.11% 4213 SOLAR LEASE $2,971 $3,995 $2,172 $4,200 $4,200 0.00% PROFESSIONAL SERVICES 4220 LOGIS - IT SERVICES $0 $3,900 $4,000 $7,000 $8,000 14.29% 4220 AUDIT $7,675 $7,950 $7,750 $8,500 $10,000 17.65% 4220 LEGAL $462 $0 $1,500 $1,500 $1,500 0.00% 4220 OTHER PROFESSIONAL SERVICES $594 $242 $2,000 $2,000 $1,000 -50.00% 4240 LEGAL PUBLICATIONS $0 $0 $500 $750 $500 -33.33% 4244 MEDICAL EXAMS $4,284 $5,044 $8,000 $10,000 $10,000 0.00% 4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $6,430 $5,615 $11,000 $11,000 $11,000 0.00% 4268 DEPARTMENT REPORT PRINTING $3,338 $4,289 $3,500 $4,500 $4,500 0.00% 4268 STATIC TESTING $7,419 $4,149 $9,000 $10,500 $12,000 14.29% 4275 DISPATCH ANNUAL FEE $16,797 $16,332 $9,108 $8,800 $18,000 104.55% 4280 RUBBISH COLLECTION $2,364 $2,274 $2,000 $2,500 $2,750 10.00% TOTAL CONTRACTUAL SERVICES $83,961 $94,716 $85,630 $109,350 $122,950 12.44% 4300 OFFICE SUPPLIES $1,804 $2,378 $1,500 $1,800 $2,000 11.11% 4301 COMPUTER SOFTWARE $12,613 $6,911 $4,700 $4,700 $10,500 123.40% 4301 COMPUTER HARDWARE $0 $17,322 $5,500 $8,800 $21,750 147.16% 4305 OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS $3,334 $22,216 $22,000 $25,000 $45,517 82.07% HOSE/NOZZELS/FITTINGS $1,751 $3,471 $9,000 $10,000 $11,000 10.00% MISCELLANEOUS OPERATING SUPPLIES $12,217 $2,291 $17,000 $18,000 $19,000 5.56% FIRE PREVENTION $0 $0 $7,000 $7,500 $7,500 0.00% 4318 POSTAGE $251 $158 $150 $150 $150 0.00% 4320 GAS AND OIL $6,331 $9,742 $6,000 $8,000 $8,000 0.00% 4330 EQUIPMENT REPAIR COPIER MAINTENANCE $549 $481 $1,000 $1,000 $1,000 0.00% RADIO REPAIRS AND MAINTENANCE $3,053 $0 $1,000 $1,000 $1,500 50.00% APPARATUS REPAIRS AND MAINTENANCE $24,277 $28,223 $25,000 $27,000 $29,000 7.41% SCBA SERVICE $1,350 $2,527 $1,000 $1,250 $1,500 20.00% OTHER REPAIRS AND MAINTENANCE $14,751 $8,897 $2,000 $5,000 $7,000 40.00% 4331 MISC FURNITURE/EQUIPMENT $802 $0 $0 $0 $0 0.00% 4335 BUILDING MAINTENANCE $21,752 $57,956 $24,500 $28,000 $30,000 7.14% TOTAL COMMODITIES $104,835 $162,573 $127,350 $147,200 $195,417 32.76% OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 121 of 160 FIRE DEPARTMENT DEPARTMENT 30 4400 TRAINING $20,177 $13,056 $17,500 $18,000 $18,250 1.39% 4402 BOOKS AND SUBSCRIPTIONS $1,000 $2,098 $1,500 $1,750 $2,000 14.29% 4403 TRAINING EXPENSES $4,744 $7,732 $5,000 $5,500 $5,500 0.00% 4404 MEMBERSHIP DUES $1,100 $1,140 $1,750 $2,000 $2,250 12.50% 4410 UNIFORMS $2,797 $3,096 $7,000 $7,500 $10,500 40.00% 4415 MILEAGE $0 $0 $250 $250 $250 0.00% 4425 WATER SERVICE $3,531 $2,983 $2,500 $3,000 $3,000 0.00% 4490 MISCELLANEOUS $297 $694 $500 $500 $500 0.00% TOTAL OTHER CHARGES $33,646 $30,799 $36,000 $38,500 $42,250 9.74% 4630 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $545,754 $619,194 $593,500 $653,863 $758,206 15.96% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Roof Replacement $300,000 $300,000 City Council | Tuesday, September 19, 2023 | Page 122 of 160 BUILDING OFFICIAL 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE BUILDING OFFICIAL 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4209 CITY HALL RENT $12,000 $12,000 $12,000 $12,000 $14,500 20.83% 4210 TELEPHONE $3,623 $3,343 $5,500 $5,500 $4,000 -27.27% 4220 PROFESSIONAL SERVICES $0 $500 $500 $500 0.00% CITY ATTORNEY $2,805 $0 $1,500 $2,000 $1,000 -50.00% CITY ENGINEER/GOPHER ONE $631 $493 $0 $500 $500 0.00% 4231 CONTRACTED INSPECTIONS $97,103 $99,344 $97,850 $101,764 $300,000 194.80% TOTAL CONTRACTUAL SERVICES $116,162 $115,179 $117,350 $122,264 $320,500 162.14% 4300 OFFICE SUPPLIES $308 $1,717 $1,250 $1,250 $1,250 0.00% 4305 OPERATING SUPPLIES $1,382 $897 $500 $500 $500 0.00% 4318 POSTAGE $1,587 $1,774 $1,000 $1,500 $1,500 0.00% TOTAL COMMODITIES $3,277 $4,388 $2,750 $3,250 $3,250 0.00% 4400 TRAINING $0 $0 $500 $500 $500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $286 $250 $250 $250 0.00% 4404 MEMBERSHIP DUES $0 $0 $125 $125 $125 0.00% 4490 MISCELLANEOUS $0 $0 $500 $500 $500 0.00% 4490 CREDIT CARD FEES $0 $0 $0 $8,500 $10,000 17.65% TOTAL OTHER CHARGES $0 $286 $1,375 $9,875 $11,375 15.19% 4620 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $119,439 $119,853 $121,475 $135,389 $335,125 147.53% CAPITAL OUTLAY ITEMS REQUESTED APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 123 of 160 STREETS DEPARTMENT 50 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE PW - STREETS 4110 SALARIES-REGULAR $393,206 $411,837 $397,681 $414,876 $452,104 8.97% 4115 SALARIES-OVERTIME $10,200 $11,690 $22,375 $22,375 $22,375 0.00% 4130 SALARIES-TEMPORARY $4,635 $0 $8,000 $8,000 $8,000 0.00% 4131 INSURANCE $100,657 $94,451 $110,858 $116,305 $122,072 4.96% 4133 WORKERS COMPENSATION $71,120 $68,123 $68,050 $71,455 $75,030 5.00% 4134 PERA $29,474 $31,112 $31,504 $32,794 $35,586 8.51% 4135 FICA $31,560 $33,046 $32,746 $34,062 $36,910 8.36% TOTAL HUMAN RESOURCES $640,852 $650,259 $671,214 $699,867 $752,077 7.46% 4200 RENTALS AND LEASES $3,060 $3,059 $5,500 $5,500 $5,500 0.00% 4210 TELEPHONE $3,526 $3,538 $4,000 $4,000 $4,000 0.00% 4211 ELECTRICAL-STREET LIGHTS $22,080 $24,855 $22,500 $24,000 $25,000 4.17% 4211 ELECTRICAL-PUBLIC WORKS GARAGE $1,849 $1,865 $3,000 $3,000 $3,000 0.00% 4211 ELECTRICAL-TRAFFIC SIGNALS $3,760 $3,587 $4,000 $4,000 $4,000 0.00% 4212 GAS SERVICE $3,537 $9,558 $5,000 $7,500 $10,000 33.33% 4213 SOLAR LEASE $2,072 $2,164 $2,172 $2,270 $2,400 5.73% 4220 PROFESSIONAL SERVICES $7,750 $6,053 $5,000 $5,000 $7,500 50.00% 4220 CITY ATTORNEY $0 $1,815 $1,000 $1,000 $1,000 0.00% 4240 LEGAL PUBLICATIONS $165 $0 $500 $500 $500 0.00% 4280 RUBBISH REMOVAL $2,387 $2,871 $2,500 $2,750 $3,000 9.09% TOTAL CONTRACTUAL SERVICES $50,186 $59,366 $55,172 $59,520 $65,900 10.72% 4300 OFFICE SUPPLIES $1,043 $840 $1,000 $1,000 $1,000 0.00% 4305 OPERATING SUPPLIES $13,190 $20,775 $18,000 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $0 $0 $500 $500 $500 0.00% 4318 POSTAGE $152 $6 $50 $50 $50 0.00% 4320 GAS AND OIL $29,056 $43,739 $30,000 $45,000 $45,000 0.00% 4330 EQUIPMENT REPAIR $45,841 $83,249 $80,000 $80,000 $85,000 6.25% 4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $331 $1,500 $1,500 $1,500 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $10,016 $8,854 $8,500 $8,500 $10,000 17.65% CUSTODIAL SERVICES $347 $1,040 $1,000 $1,500 $1,500 0.00% 4336 SNOW REMOVAL DAMAGE REPAIR $1,186 $578 $5,000 $5,000 $4,000 -20.00% TOTAL COMMODITIES $100,831 $159,413 $145,550 $161,050 $166,550 3.42% 4400 TRAINING $3,575 $1,063 $2,500 $7,500 $7,500 0.00% 4404 MEMBERSHIP DUES $65 $0 $300 $300 $300 0.00% 4410 CLOTHING AND EQUIPMENT $5,257 $4,186 $5,000 $5,500 $5,500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $250 $250 $250 0.00% 4420 STREET SIGNS AND POSTS $4,778 $11,310 $12,000 $12,000 $12,000 0.00% 4421 SAND AND SALT $53,160 $73,151 $125,000 $125,000 $125,000 0.00% 4422 STREET MAINTENANCE MATERIAL $24,803 $27,355 $40,000 $40,000 $40,000 0.00% 4423 CRACK SEALING/CHIP SEALING $98,417 $41,796 $100,000 $100,000 $100,000 0.00% 4424 STREET SWEEPING AND STRIPING $46,707 $56,357 $55,000 $70,000 $70,000 0.00% 4425 WATER SERVICE-PUBLIC WORKS $343 $392 $500 $500 $500 0.00% 4426 BONFIRE CLEAN UP $0 $0 $1,000 $0 $0 0.00% 4490 MISCELLANEOUS $45 $256 $500 $500 $500 0.00% 4500 TREE REMOVAL $45,725 $92,450 $50,000 $60,000 $0 -100.00% TOTAL OTHER CHARGES $282,875 $308,317 $392,050 $421,550 $361,550 -14.23% 4620 CAPITAL OUTLAY $29,289 $10,650 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $29,289 $10,650 $0 $0 $0 0.00% TOTAL EXPENDITURES $1,104,033 $1,188,004 $1,263,986 $1,341,987 $1,346,077 0.30% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Plow Truck $325,000 $325,000 Compact Wheel Loader $196,000 $196,000 OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 124 of 160 PARKS DEPARTMENT 70 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE PW - PARKS 4110 SALARIES-REGULAR $379,264 $474,764 $460,705 $486,690 $533,437 9.61% 4115 SALARIES-OVERTIME $20,807 $7,791 $15,000 $15,000 $15,000 0.00% 4130 SALARIES-TEMPORARY $27,038 $32,829 $50,000 $50,000 $50,000 0.00% 4131 INSURANCE $99,077 $122,778 $128,089 $134,383 $141,046 4.96% 4133 WORKERS COMPENSATION $28,445 $27,245 $27,215 $28,575 $30,000 4.99% 4134 PERA $29,581 $34,623 $35,678 $37,627 $41,133 9.32% 4135 FICA $35,196 $40,847 $40,217 $42,205 $45,780 8.47% TOTAL HUMAN RESOURCES $619,408 $740,878 $756,904 $794,480 $856,396 7.79% 4200 RENTALS AND LEASES $21,078 $22,593 $24,000 $29,000 $29,000 0.00% 4210 TELEPHONE $3,329 $3,826 $4,000 $4,000 $4,000 0.00% 4211 ELECTRICAL-PW/WARMING HOUSES $1,892 $1,916 $3,000 $3,500 $3,500 0.00% 4211 ELECTRICAL-COMF. STAT./AERATOR $4,933 $5,612 $6,000 $6,000 $6,000 0.00% 4212 GAS SERVICE $4,239 $10,421 $6,000 $8,000 $10,000 25.00% 4213 SOLAR LEASE $2,072 $2,164 $2,172 $2,270 $2,400 5.73% 4220 PROFESSIONAL SERVICES CITY ATTORNEY $2,022 $1,426 $1,500 $1,500 $2,000 33.33% TESTING/COMMISSION MINUTES $0 $4,256 $2,000 $2,000 $6,000 200.00% BIKE/PED PLAN $0 $34,513 $0 $0 $0 0.00% CITY ENGINEERING $0 $1,030 $0 $0 $0 0.00% NATURAL RESOURCES PLAN $0 $87,654 $0 $0 $0 0.00% 4240 LEGAL PUBLICATION $354 $681 $500 $500 $750 50.00% 4268 OTHER CONTRACT SERVICES SIBLEY PARK MAINTENANCE $0 $0 $21,500 $0 $0 0.00% 4280 RUBBISH REMOVAL $2,295 $2,871 $2,500 $2,750 $3,000 9.09% TOTAL CONTRACTUAL SERVICES $42,214 $178,963 $73,172 $59,520 $66,650 11.98% 4300 OFFICE SUPPLIES $881 $1,656 $1,750 $1,750 $1,750 0.00% 4305 OPERATING SUPPLIES $10,181 $17,922 $18,000 $18,000 $20,000 11.11% 4306 RECRUITMENT COSTS $0 $180 $500 $500 $500 0.00% 4318 POSTAGE $244 $366 $150 $250 $350 40.00% 4320 GAS AND OIL $17,011 $22,732 $17,500 $25,000 $25,000 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $9,117 $51,212 $46,500 $46,500 $46,500 0.00% PARKS MAINTENANCE SUPPLIES $49,321 $56,350 $60,000 $60,000 $60,000 0.00% CHEMICALS AND FERTILIZER $1,277 $0 $14,000 $14,000 $14,000 0.00% PARK MAINTENANCE COSTS $14,119 $8,314 $19,000 $31,000 $31,000 0.00% ERADICATE INVASIVE PLANTS $31,399 $25,330 $40,000 $50,000 $0 -100.00% TOWN CENTRE LANDSCAPE MAINT.$0 $0 $9,000 $9,000 $9,000 0.00% MARIE PARK INFIELD $0 $0 $0 $0 $10,000 100.00% PILOT KNOB RESTORATION $5,822 $0 $11,000 $15,000 $0 -100.00% TREE SALE $0 $0 $0 $10,000 $0 -100.00% NATIVE PLANTINGS $3,582 $21,575 $10,000 $40,000 $0 -100.00% TREE CITY USA DESIGNATION $0 $0 $0 $25,000 $0 -100.00% 4331 MISC OFFICE/COMPUTER EQUIP $0 $211 $1,500 $1,500 $1,500 0.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $9,864 $6,411 $8,500 $8,500 $10,000 17.65% CUSTODIAL SERVICES $347 $1,040 $1,000 $1,500 $1,500 0.00% TOTAL COMMODITIES $153,165 $213,299 $258,400 $357,500 $231,100 -35.36% OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 125 of 160 PARKS DEPARTMENT 70 4400 TRAINING $925 $130 $7,000 $7,000 $7,000 0.00% 4404 MEMBERSHIP DUES $450 $450 $1,000 $1,000 $1,000 0.00% 4410 CLOTHING AND EQUIPMENT $3,138 $3,158 $5,000 $5,500 $5,500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $324 $260 $250 $400 $400 0.00% 4425 WATER SERVICE PUBLIC WORKS $343 $392 $500 $500 $500 0.00% PARKS $24,924 $23,825 $20,000 $25,000 $30,000 20.00% 4490 MISCELLANEOUS $575 $2,946 $1,500 $1,500 $1,500 0.00% 4490 COMMISSIONER PER DIEM $2,350 $550 $4,200 $4,200 $2,100 -50.00% 4500 TREE REMOVAL $27,398 $70,002 $40,000 $50,000 $0 -100.00% TOTAL OTHER CHARGES $60,427 $101,713 $79,450 $95,100 $48,000 -49.53% 4600 CAPITAL OUTLAY $0 $9,500 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $9,500 $0 $0 $0 0.00% TOTAL EXPENDITURES $875,214 $1,244,354 $1,167,926 $1,306,600 $1,202,146 -7.99% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Field Striper Robot $40,000 $40,000 Pick Up Truck $87,000 $87,000 Marie Ballfield Infield $10,000 $10,000 Included above Marie Hockey Rink Resurfacing $30,000 $30,000 City Council | Tuesday, September 19, 2023 | Page 126 of 160 RECREATION DEPARTMENT 70 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE RECREATION 4435 SOFTBALL LEAGUES $5,096 $941 $8,000 $8,000 $8,500 6.25% 4435 TENNIS LESSONS $3,692 $3,259 $3,150 $3,500 $4,000 14.29% 4435 SUMMER CONCERTS $4,274 $10,246 $25,000 $22,500 $18,000 -20.00% WINTERFEST $0 $8,125 $5,000 $6,000 $8,000 33.33% FARMERS MARKET $0 $0 $3,000 $0 $0 0.00% 4435 SAFETY CAMP $838 $1,047 $1,700 $1,700 $1,700 0.00% 4435 SPECIAL EVENTS/PROGRAMMING $2,154 $2,069 $4,000 $6,500 $7,000 7.69% 4435 TOUR DE REC $55 $0 $1,000 $500 $1,000 . WORKOUTS IN THE PARK $0 $0 $500 $500 $500 0.00% CONTRACTED PROGRAMS $6,792 $9,459 $11,250 $11,250 $11,250 0.00% SENIORS PROGRAMMING $0 $151 $3,000 $4,500 $4,500 0.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $1,181 $5,813 $3,500 $3,500 $6,000 71.43% 4435 FIELD TRIPS $200 $976 $4,000 $4,000 $4,000 0.00% 4435 SUMMER PLAYGROUND PROGRAM $0 $0 $1,500 $0 $0 0.00% 4435 RECREATION OFFICE SUPPLIES $121 $0 $550 $550 $600 9.09% 4435 KIDS FISHING DERBY $936 $612 $1,750 $1,750 $1,750 0.00% 4435 YOUTH AND STAFF SHIRTS $834 $1,460 $2,750 $3,250 $3,250 0.00% 4435 SCHOLARSHIP PROGRAM $0 $0 $1,000 $1,000 $2,500 150.00% PARK CELEBRATION EVENTS $8,038 $9,840 $5,000 $9,000 $9,000 0.00% MARKETING & COMMUNICATIONS $3,517 $3,791 $6,000 $8,000 $8,000 0.00% 4435 MISCELLANEOUS $159 $6,609 $1,000 $1,000 $1,500 50.00% 4436 ONLINE REGISTRATION FEES $1,396 $2,432 $2,250 $2,250 $2,750 22.22% 4400 TRAINING/CONFERENCES $1,380 $4,171 $4,000 $6,500 $7,500 15.38% 4400 MEMBERSHIPS/SUBSCRIPTIONS $0 $0 $0 $1,500 $1,500 0.00% 4400 TUITION REIMBURSEMENT $3,000 $0 $0 $0 $0 0.00% TOTAL RECREATION CHARGES $43,663 $71,002 $98,900 $107,250 $112,800 5.17% BUDGET IMPROVEMENT REQUESTS REQUESTED APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 127 of 160 NaturalResources 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE NATURAL RESOURCES 4110 SALARIES-REGULAR $94,035 4131 INSURANCE $22,860 4134 PERA $7,053 4135 FICA $7,194 TOTAL HUMAN RESOURCES $131,142 VALLEY PARK POLLINATOR CORRIDOR $14,430 VALLEY PARK FOREST ENHANCEMENT - NORTH $34,070 VALLEY PARK FOREST ENHANCEMENT - SOUTH CENTRAL $18,437 VALLEY PARK NW FOREST ENHANCEMENT $21,165 VALLEY PARK E FOREST ENHANCEMENT $8,235 VALLEY PARK S OAK/ASPEN KNOLL ENHANCEMENT $3,663 NATURAL RESOURCE MAINTENANCE $40,000 PILOT KNOB RESTORATION $15,000 TREE SALE $10,000 TREE CITY USA DESIGNATION $25,000 TREE SERVICES $125,000 TOTAL CONTRACTUAL SERVICES $315,000 4490 COMMISSIONER PER DIEM $1,800 TOTAL OTHER CHARGES $1,800 TOTAL EXPENDITURES $447,942 OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 128 of 160 COMMUNITY DEVELOPMENT DEPARTMENT 80 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE COMMUNITY DEVELOPMENT 4110 SALARIES-REGULAR $118,929 $124,818 $122,614 $127,519 $117,349 -7.98% 4131 INSURANCE $20,160 $20,760 $20,760 $21,780 $22,860 4.96% 4134 PERA $8,920 $9,196 $9,196 $9,564 $8,801 -7.98% 4135 FICA $8,495 $8,923 $9,380 $9,755 $8,978 -7.97% TOTAL HUMAN RESOURCES $156,504 $163,698 $161,950 $168,618 $157,988 -6.30% 4220 PROFESSIONAL SERVICES CONSULTING PLANNER $0 $30,528 $60,000 $10,000 $10,000 0.00% COMP PLAN $11,253 $0 $1,500 $500 $500 0.00% CITY ATTORNEY $21,016 $8,547 $15,000 $20,000 $10,000 -50.00% OPEN TO BUSINESS - DAKOTA COUNTY $2,500 $2,800 $2,500 $3,000 $3,000 0.00% DAKOTA COUNTY CHAMBER DIRECTORIES $1,295 $0 $1,000 $0 $0 0.00% PLANNING COMMISSION-MINUTES $3,036 $1,852 $3,000 $3,500 $3,500 0.00% RESOLUTION FILING WITH COUNTY $1,715 $1,183 $1,500 $2,000 $2,000 0.00% OTHER PROFESSIONAL SERVICES $0 $0 $500 $500 $500 0.00% 4222 PROSECUTIONS $0 $0 $2,000 $2,000 $0 -100.00% 4240 LEGAL PUBLICATIONS $1,030 $837 $2,000 $2,000 $2,000 0.00% TOTAL CONTRACTUAL SERVICES $41,845 $45,746 $89,000 $43,500 $31,500 -27.59% 4300 OFFICE SUPPLIES $475 $393 $2,500 $2,500 $2,500 0.00% 4318 POSTAGE $531 $136 $1,500 $1,500 $1,500 0.00% 4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 $0 $0 0.00% TOTAL COMMODITIES $1,006 $529 $4,500 $4,000 $4,000 -11.11% 4400 TRAINING -$267 $952 $4,000 $4,000 $2,000 -50.00% 4402 BOOKS AND SUBSCRIPTIONS $224 $0 $100 $500 $500 0.00% 4404 MEMBERSHIP DUES $118 $473 $500 $750 $750 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $41 $36 $300 $100 $100 0.00% 4490 PLANNING COMMISSION PER DIEM $1,725 $1,925 $2,500 $3,000 $3,000 0.00% 4490 MISCELLANEOUS $738 $1,079 $500 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $2,579 $4,465 $7,900 $9,350 $7,350 -21.39% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $201,934 $214,438 $263,350 $225,468 $200,838 -10.92% CAPITAL OUTLAY ITEMS REQUESTED APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 129 of 160 RECYCLING DEPARTMENT 85 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE RECYCLING 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4220 RECYCLING EVENTS/SUPPLIES $2,826 $6,943 $10,000 $10,000 $10,000 0.00% 4220 SHARED RECYCLING POSITION $0 $0 $20,000 $30,380 $36,000 18.50% TOTAL CONTRACTUAL SERVICES $2,826 $6,943 $30,000 $40,380 $46,000 13.92% 4300 OFFICE SUPPLIES $0 $0 $500 $500 $500 0.00% 4318 POSTAGE $0 $0 $500 $500 $500 0.00% TOTAL COMMODITIES $0 $0 $1,000 $1,000 $1,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 $100 0.00% 4490 MISCELLANEOUS $0 $30 $500 $500 $500 0.00% TOTAL OTHER CHARGES $0 $30 $600 $600 $600 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $2,826 $6,973 $31,600 $41,980 $47,600 13.39% CAPITAL OUTLAY ITEMS REQUESTED APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 130 of 160 ENGINEERING FUND 5 DEPARTMENT 15 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE ENGINEERING 4110 SALARIES-REGULAR $337,975 $353,930 $344,073 $477,594 $424,168 -11.19% 4115 SALARIES-OVERTIME $10,636 $9,190 $10,000 $10,000 $10,000 0.00% 4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 $10,000 0.00% 4131 INSURANCE $71,359 $72,009 $74,944 $100,406 $82,525 -17.81% 4133 WORKERS COMPENSATION $7,636 $7,313 $7,305 $7,670 $8,055 5.02% 4134 PERA $25,692 $26,610 $26,555 $36,570 $32,563 -10.96% 4135 FICA $27,365 $28,769 $27,852 $38,066 $33,978 -10.74% TOTAL HUMAN RESOURCES $480,663 $497,821 $500,729 $680,306 $601,289 -11.61% 4200 RENTALS AND LEASES $798 $782 $900 $900 $900 0.00% 4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 $59,000 19.61% 4210 TELEPHONE $544 $541 $4,000 $4,000 $4,000 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $3,500 $3,720 $3,750 $3,750 $3,865 3.07% OTHER PROFESSIONAL SERVICES $1,615 $0 $2,000 $2,000 $2,000 0.00% 4250 LIABILITY AND AUTO INSURANCE $9,302 $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $65,088 $54,373 $59,979 $59,979 $69,765 16.32% 4300 OFFICE SUPPLIES $1,064 $1,307 $2,000 $2,000 $2,000 0.00% 4305 OPERATING SUPPLIES $1,120 $928 $1,200 $1,200 $1,200 0.00% 4318 POSTAGE $168 $315 $300 $300 $300 0.00% 4320 GAS AND OIL $1,830 $2,980 $2,000 $3,000 $3,500 16.67% 4330 EQUIPMENT REPAIR $39 $483 $1,500 $1,500 $1,500 0.00% 4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT MISCELLANEOUS EQUIPMENT $0 $0 $3,000 $5,000 $5,000 0.00% TOTAL COMMODITIES $4,221 $6,013 $10,000 $13,000 $13,500 3.85% 4400 TRAINING $480 $789 $2,500 $2,500 $2,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 $100 0.00% 4404 MEMBERSHIP DUES $0 $123 $500 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $101 $750 $500 $500 $500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $1,000 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $369 $81 $250 $250 $250 0.00% TOTAL OTHER CHARGES $950 $1,742 $4,850 $4,850 $4,850 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $8,000 $0 -100.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $8,000 $0 -100.00% TOTAL EXPENDITURES $550,922 $559,948 $575,558 $766,135 $689,404 -10.02% CAPITAL OUTLAY ITEMS REQUESTED APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 131 of 160 UTILITY FUND REVENUE SUMMARY UTILITY FUND FUND 15 REVENUES 2024 REVENUE SOURCE 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET BUDGET % CHANGE SEWER RENTAL $2,381,337 $2,403,823 $2,287,742 $2,287,742 $2,402,129 5.00% SEWER PERMITS $2,415 $2,025 $1,500 $1,500 $1,500 0.00% LILYDALE LIFT STATION MAINT.$2,500 $5,377 $2,500 $2,500 $2,500 0.00% MISCELLANEOUS INCOME $10,049 $20,151 $10,000 $10,000 $10,000 0.00% INTERST INCOME -$677 -$3,469 $10,000 $10,000 $10,000 0.00% UNAPPROPRIATED TRANSFER -$11,150 -$56,907 -$11,150 -$11,150 -$11,150 0.00% TOTAL UTILITY FUND REVENUE $2,384,474 $2,370,999 $2,300,592 $2,300,592 $2,414,979 4.97% City Council | Tuesday, September 19, 2023 | Page 132 of 160 UTILITY FUND 15 DEPARTMENT 60 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE SEWER UTILITY 4110 SALARIES-REGULAR $154,948 $153,558 $148,676 $155,874 $170,005 9.07% 4115 SALARIES-OVERTIME $2,025 $2,980 $5,000 $5,000 $5,000 0.00% 4130 SALARIES-TEMPORARY $5,016 $7,280 $8,000 $8,000 $8,000 0.00% 4131 INSURANCE $22,137 $22,655 $39,236 $41,164 $43,205 4.96% 4133 WORKERS COMPENSATION $16,671 $15,654 $15,950 $16,750 $17,590 5.01% 4134 PERA $10,859 $21,366 $11,526 $12,066 $13,125 8.78% 4135 FICA $12,155 $13,295 $12,368 $12,919 $14,000 8.37% 4139 OPEB $187 $1,234 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $223,998 $238,022 $240,756 $251,773 $270,925 7.61% 4200 RENTALS AND LEASES $1,552 $1,442 $7,000 $7,000 $7,000 0.00% 4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 $8,250 19.50% 4210 TELEPHONE $7,864 $5,063 $8,000 $8,000 $8,000 0.00% 4211 ELECTRIC SERVICE PUBLIC WORKS GARAGE $1,849 $1,865 $3,000 $3,000 $3,000 0.00% LIFT STATIONS $12,603 $10,504 $12,500 $15,000 $15,000 0.00% 4212 GAS SERVICE PUBLIC WORKS GARAGE $2,501 $9,558 $5,000 $7,500 $10,000 33.33% LIFT STATIONS $1,500 $3,005 $1,500 $3,000 $3,500 16.67% 4213 SOLAR LEASE $2,072 $2,164 $2,172 $2,270 $2,400 5.73% 4220 PROFESSIONAL SERVICES CITY ENGINEER $5,814 $3,486 $0 $0 $0 0.00% CITY AUDIT $3,000 $2,976 $3,000 $3,500 $3,600 2.86% TRAINING $0 $0 $500 $1,500 $1,500 0.00% OTHER PROFESSIONAL SERVICES $32,483 $10,303 $15,000 $15,000 $15,000 0.00% 4240 LEGAL PUBLICATIONS $574 $62 $250 $250 $250 0.00% 4250 LIABILITY AND AUTO INSURANCE $8,416 $8,770 $10,000 $10,000 $10,000 0.00% 4280 RUBBISH REMOVAL $2,295 $2,871 $2,500 $2,750 $3,000 9.09% TOTAL CONTRACTUAL SERVICES $89,427 $68,973 $77,326 $85,674 $90,500 5.63% 4300 OFFICE SUPPLIES $296 $578 $2,000 $2,000 $2,000 0.00% 4305 OPERATING SUPPLIES $10,771 $16,787 $15,000 $15,000 $15,000 0.00% 4318 POSTAGE $4,347 $5,533 $5,000 $5,500 $6,000 9.09% 4320 GAS AND OIL $4,159 $6,757 $5,000 $7,500 $7,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE SEWER CLEANING/TELEVISING $76,519 $45,537 $62,000 $62,000 $62,000 0.00% SEWER LINING $0 $0 $200,000 $200,000 $250,000 25.00% ROOT CHEMICALS $7,079 $10,206 $10,000 $10,000 $10,000 0.00% HYDRANT MARKERS $0 $0 $750 $750 $750 0.00% SOFTWARE SUPPORT $795 $840 $2,000 $2,000 $2,000 0.00% LIFT STATIONS MAINTENANCE $15,126 $20,932 $15,000 $15,000 $15,000 0.00% MISCELLANEOUS EQUIPMENT REPAIRS $31,419 $25,887 $35,000 $35,000 $35,000 0.00% 4331 FURNITURE/EQUIPMENT $0 $122 $1,200 $1,200 $1,200 0.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $4,929 $6,411 $8,500 $8,500 $10,000 17.65% CUSTODIAL SERVICES $347 $1,040 $1,000 $1,500 $1,500 0.00% TOTAL COMMODITIES $155,787 $140,631 $362,450 $365,950 $417,950 14.21% OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 133 of 160 UTILITY FUND 15 DEPARTMENT 60 4400 TRAINING $917 $1,158 $2,500 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $0 $0 $500 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $1,083 $1,258 $1,250 $1,250 $1,250 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $11 $24 $250 $250 $250 0.00% 4425 WATER SERVICE $343 $392 $350 $400 $400 0.00% 4437 CREDIT CARD FEES $1,838 $3,265 $1,500 $2,000 $3,500 75.00% 4449 MWCC CHARGES $1,467,725 $1,472,261 $1,471,365 $1,347,343 $1,314,748 -2.42% 4460 CONSTRUCTION COSTS $137,544 $32,277 $0 $0 $0 0.00% 4490 MISCELLANEOUS $4,963 $5,373 $5,000 $5,000 $5,000 0.00% 4491 DEPRECIATION $196,548 $200,096 $200,000 $200,000 $200,000 0.00% TOTAL OTHER CHARGES $1,810,972 $1,716,105 $1,682,715 $1,559,243 $1,528,148 -1.99% 4600 CAPITAL OUTLAY $0 $0 $0 $200,333 $0 -100.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $200,333 $0 -100.00% TOTAL EXPENDITURES $2,280,184 $2,163,731 $2,363,247 $2,462,973 $2,307,523 -6.31% CAPITAL OUTLAY ITEMS REQUESTED APPROVED City Council | Tuesday, September 19, 2023 | Page 134 of 160 STORM WATER UTILITY FUND 29 DEPARTMENT STORM WATER UTILITY FUND 29 REVENUES 2024 REVENUE SOURCE 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET BUDGET % CHANGE STORM WATER UTILITY FEES $582,537 $586,430 $550,000 $580,000 $580,000 0.00% MISCELLANSOUS INCOME $0 $4,684 $0 $0 $0 0.00% INTEREST INCOME -$1,557 -$12,481 $1,500 $1,500 $1,500 0.00% UNAPPROPRIATED TRANSFER -$9,650 -$194,650 -$9,650 -$9,650 -$9,650 0.00% TOTAL STORM UTILITY FUND REVENUE $571,330 $383,983 $541,850 $571,850 $571,850 0.00% City Council | Tuesday, September 19, 2023 | Page 135 of 160 STORM WATER UTILITY FUND 29 DEPARTMENT 29 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE STORM WATER UTILITY 4110 SALARIES-REGULAR $23,424 $24,185 $23,946 $24,904 $27,224 9.32% 4131 INSURANCE $4,135 $4,221 $6,436 $6,752 $7,087 4.96% 4134 PERA $1,750 $3,895 $1,796 $1,868 $2,042 9.31% 4135 FICA $1,768 $1,828 $1,832 $1,905 $2,083 9.34% 4139 OPEB $55 $227 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $31,132 $34,356 $34,010 $35,429 $38,436 8.49% 4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 $8,250 19.50% 4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 $0 -100.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $1,100 $1,191 $1,200 $1,200 $1,240 3.33% WMO MEETINGS $0 $26 $6,000 $6,000 $0 -100.00% ENGINEERING FEES $2,284 $12,780 $35,000 $35,000 $35,000 0.00% RAIN GARDEN DESIGN/CONSTRUCTION $270 $1,164 $35,000 $35,000 $35,000 0.00% SURFACE WATER TREATMENT $12,351 $8,500 $10,000 $10,000 $10,000 0.00% OTHER PROFESSIONAL SERVICES $57,419 $3,540 $2,500 $2,500 $30,000 1100.00% 4240 LEGAL PUBLICATIONS $0 $96 $250 $250 $250 0.00% TOTAL CONTRACTUAL SERVICES $80,328 $34,200 $97,054 $97,054 $119,740 23.37% 4300 OFFICE SUPPLIES $0 $0 $250 $250 $250 0.00% 4318 POSTAGE $0 $0 $25 $25 $25 0.00% 4330 EQUIPMENT REPAIR $190 $2,923 $10,000 $10,000 $10,000 0.00% 4337 STORM SEWER MAINTENANCE $16,927 $24,241 $50,000 $50,000 $50,000 0.00% 4339 POND MAINTENANCE $0 $15,074 $0 $0 $100,000 100.00% TOTAL COMMODITIES $17,117 $42,238 $60,275 $60,275 $160,275 165.91% 4404 MEMBERSHIP DUES $23,548 $24,551 $24,000 $27,500 $28,875 5.00% 4460 CONSTRUCTION COSTS $199,072 $0 $0 $200,000 $350,000 75.00% 4490 MISCELLANEOUS $881 $246 $500 $500 $500 0.00% 4491 DEPRECIATION $54,444 $54,444 $53,000 $55,000 $55,000 0.00% TOTAL OTHER CHARGES $277,945 $79,241 $77,500 $283,000 $434,375 53.49% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $406,522 $190,034 $268,839 $475,758 $752,826 58.24% CAPITAL OUTLAY ITEMS REQUESTED APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 136 of 160 PAR THREE REVENUE SUMMARY PAR 3 REVENUES 2024 REVENUE SOURCE 2021 ACTUAL 2022 ACTUAL 2022 BUDGET 2023 BUDGET BUDGET % CHANGE GREEN FEES $167,781 $176,412 $110,000 $150,000 $177,000 18.00% RECREATION PROGRAMS $49,488 $53,928 $40,000 $45,000 $54,000 20.00% CONCESSIONS $25,295 $33,596 $19,000 $22,500 $34,000 51.11% SUNDRY REVENUE $3,771 $425 $0 $0 $0 0.00% INTEREST -$188 -$1,571 $450 $450 $450 0.00% TOTAL PAR THREE FUND REVENUE $246,147 $262,789 $169,450 $217,950 $265,450 21.79% City Council | Tuesday, September 19, 2023 | Page 137 of 160 PAR THREE FUND 45 DEPARTMENT 45 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE PAR 3 4110 SALARIES-ADMIN $21,372 $25,159 $25,807 $30,722 $34,358 11.84% 4115 SALARIES-OVERTIME(HOLIDAY)$1,599 $951 $300 $300 $1,600 433.33% 4110 SALARIES-CLUBHOUSE $42,312 $45,147 $34,000 $42,000 $46,000 9.52% 4110 SALARIES - MAINTENANCE $22,302 $18,306 $22,000 $25,000 $27,000 8.00% 4131 INSURANCE $6,653 $6,851 $6,851 $7,187 $7,544 4.97% 4133 WORKERS COMPENSATION $3,238 $3,042 $3,100 $3,255 $3,420 5.07% 4134 PERA $3,181 $4,040 $4,486 $5,454 $6,027 10.51% 4135 FICA $6,594 $6,720 $6,282 $7,498 $8,335 11.16% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $107,251 $110,217 $102,826 $121,416 $134,284 10.60% 4200 RENTALS AND LEASES $5,282 $6,809 $4,750 $6,000 $8,000 33.33% 4210 TELEPHONE $4,299 $4,623 $4,000 $4,500 $5,000 11.11% 4211 ELECTRIC SERVICE CLUBHOUSE $589 $720 $875 $875 $875 0.00% MAINTENANCE $2,630 $3,244 $2,000 $2,750 $3,350 21.82% 4212 GAS SERVICE $614 $883 $800 $1,200 $1,200 0.00% 4213 SOLAR LEASE $1,907 $1,993 $2,000 $2,090 $2,183 4.45% 4220 PROFESSIONAL SERVICES CITY AUDIT $2,850 $2,877 $2,900 $2,990 $3,080 3.01% SYSTEM INSPECTIONS $0 $0 $1,000 $1,000 $1,000 0.00% DEPT OF AG LICENSE $25 $0 $100 $100 $100 0.00% 4250 LIABILITY AND AUTO INSURANCE $4,253 $4,210 $4,800 $4,800 $4,800 0.00% 4268 CONTRACT SERVICES IRRIGATION SYSTEM SERVICES $2,580 $3,728 $4,500 $4,500 $4,500 0.00% IRRIGATION SOFTWARE $2,475 $0 $2,550 $2,750 $2,750 0.00% 4280 RUBBISH REMOVAL $891 $1,004 $800 $1,000 $1,250 25.00% TOTAL CONTRACTUAL SERVICES $28,395 $30,090 $31,075 $34,555 $38,088 10.22% 4300 OFFICE SUPPLIES $158 $731 $600 $600 $800 33.33% 4305 GOLF SUPPLIES $2,310 $4,239 $3,000 $3,000 $4,500 50.00% 4310 CONCESSIONS $5,170 $5,497 $4,250 $5,250 $6,000 14.29% 4320 GAS AND OIL $1,664 $2,701 $1,750 $2,600 $3,000 15.38% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $10,619 $2,660 $10,000 $12,000 $12,000 0.00% REEL SHARPENING $0 $1,818 $2,000 $2,250 $2,250 0.00% 4331 MISC FURNITURE?EQUIPMENT $0 $6,959 $0 $0 $500 100.00% 4334 COURSE MAINTENANCE MISCELLANEOUS $1,783 $0 $3,500 $3,500 $3,500 0.00% CHEMICALS AND FERTILIZER $17,349 $18,411 $16,000 $20,000 $22,500 12.50% IRRIGATION SYSTEM REPAIR $5,494 $4,994 $5,000 $5,500 $5,500 0.00% COURSE BEAUTIFICATION $4,824 $2,627 $2,000 $2,000 $3,000 50.00% SOIL/SAND $1,197 $679 $1,000 $1,500 $1,500 0.00% 4335 BUILDING MAINTENANCE $4,582 $7,154 $8,000 $8,000 $8,000 0.00% TOTAL COMMODITIES $55,150 $58,468 $57,100 $66,200 $73,050 10.35% OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 138 of 160 PAR THREE FUND 45 DEPARTMENT 45 4400 TRAINING $159 $484 $1,000 $2,000 $2,000 0.00% 4404 MEMBERSHIP DUES $255 $255 $500 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $6,196 $1,944 $1,750 $5,000 $5,000 0.00% 4435 RECREATION PROGRAM SUPPLIES $2,306 $900 $0 $3,000 $3,000 0.00% 4425 WATER SERVICE $369 $341 $480 $480 $480 0.00% 4427 SEWER SERVICE $1,582 $1,582 $1,600 $1,600 $1,675 4.69% 4436 ONLINE REGISTRATION FEE $673 $2,537 $1,475 $1,475 $3,000 103.39% 4437 CREDIT CARD FEES $6,207 $6,852 $6,000 $6,500 $7,000 7.69% 4480 CONTINGENCY $3,500 $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $2,068 $1,210 $2,250 $2,250 $2,250 0.00% 4500 TREE REMOVAL $909 $5,300 $1,500 $1,500 $5,000 233.33% TOTAL OTHER CHARGES $24,224 $21,406 $16,555 $24,305 $29,905 23.04% 4620 CAPITAL OUTLAY $17,135 $41,552 $0 $71,250 $12,000 -83.16% TOTAL CAPITAL OUTLAY $17,135 $41,552 $0 $71,250 $12,000 -83.16% TOTAL EXPENDITURES $232,155 $261,732 $207,556 $317,726 $287,327 -9.57% CAPITAL OUTLAY ITEMS REQUESTED APPROVED PATIO FURNITURE & BENCHES $12,000 $12,000 City Council | Tuesday, September 19, 2023 | Page 139 of 160 CITY HALL FUND 8 DEPARTMENT 0 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE CITY HALL 4110 SALARIES-REGULAR $68,293 $71,645 $70,824 $73,657 $79,664 8.16% 4115 SALARIES-OVERTIME $1,906 $932 $0 $0 $0 0.00% 4131 INSURANCE $19,211 $19,813 $20,760 $21,780 $22,860 4.96% 4133 WORKERS COMPENSATION $8,052 $8,018 $8,170 $8,580 $9,010 5.01% 4134 PERA $5,320 $10,218 $5,312 $5,524 $5,975 8.16% 4135 FICA $6,040 $6,162 $5,418 $5,635 $6,094 8.15% 4139 OPEB $221 $1,114 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $109,043 $117,901 $110,484 $115,176 $123,603 7.32% 4211 ELECTRIC SERVICE $22,664 $25,428 $25,000 $25,000 $26,000 4.00% 4212 GAS SERVICE $7,110 $13,106 $7,500 $9,750 $14,000 43.59% 4213 SOLAR LEASE $4,192 $4,380 $4,348 $4,542 $4,800 5.68% 4220 PROFESSIONAL SERVICES ARCHITECTURAL SERVICES $0 $0 $0 $0 $15,000 100.00% MISC PROFESSIONAL SERVICES $0 $0 $1,000 $2,000 $1,000 -50.00% 4240 LEGAL PUBLICATION $0 $0 $0 $0 $0 0.00% 4250 LIABILITY AND AUTO INSURANCE $5,759 $6,139 $7,000 $7,000 $7,000 0.00% 4280 RUBBISH SERVICE $3,733 $4,254 $3,500 $4,500 $4,500 0.00% TOTAL CONTRACTUAL SERVICES $43,458 $53,307 $48,348 $52,792 $72,300 36.95% 4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 $5,000 177.78% 4335 BUILDING MAINTENANCE $36,375 $36,056 $46,500 $46,500 $40,000 -13.98% TOTAL COMMODITIES $36,375 $36,056 $48,300 $48,300 $45,000 -6.83% 4404 MEMBERSHIP DUES $0 $0 $50 $50 $50 0.00% 4415 MILEAGE $0 $0 $100 $100 $100 0.00% 4425 WATER SERVICE $4,967 $4,813 $4,500 $5,000 $5,000 0.00% 4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 $10,000 0.00% 4490 MISCELLANEOUS $19 $0 $250 $250 $250 0.00% 4491 DEPRECIATION $36,506 $36,506 $80,000 $40,000 $40,000 0.00% TOTAL OTHER CHARGES $41,492 $41,319 $94,900 $55,400 $55,400 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $63,000 $10,000 -84.13% TOTAL CAPITAL OUTLAY $0 $0 $0 $63,000 $10,000 -84.13% TOTAL EXPENDITURES $230,368 $248,582 $302,032 $334,668 $306,303 -8.48% CAPITAL OUTLAY ITEMS REQUESTED APPROVED FIRE SUPPRESSION VALVE $10,000 $10,000 OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 140 of 160 EMERGENCY PREPAREDNESS FUND 7 DEPARTMENT 0 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE EMERGENCY PREPAREDNESS 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4211 ELECTRIC SERVICE $0 $0 $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $7,000 $7,000 $9,000 28.57% TOTAL CONTRACTUAL SERVICES $0 $0 $7,000 $7,000 $9,000 28.57% 4305 OPERATING SUPPLIES $0 $0 $1,500 $1,500 $1,500 0.00% 4330 REPAIRS AND MAINTENANCE SIREN MAINTENANCE AGREEMENT $2,974 $545 $5,000 $5,000 $5,000 0.00% N95 MASK TESTING $0 $0 $700 $0 $0 0.00% PHSYICALS $0 $0 $3,000 $3,000 $3,000 0.00% DAKOTA COUNTY SPECIAL OPS $0 $3,724 $3,000 $3,000 $3,000 0.00% EOC SUPPLIES $0 $0 $1,000 $1,000 $1,000 0.00% TOTAL COMMODITIES $2,974 $4,269 $14,200 $13,500 $13,500 0.00% 4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 $1,200 0.00% 4400 TRAINING $3,666 $0 $5,000 $0 $0 0.00% 4400 CONTINGENCY $0 $0 $0 $0 $0 0.00% 4400 DAKOTA COUNTY EMER. PREP. CMTE.$5,863 $6,006 $4,000 $9,000 $14,000 55.56% 4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $9,529 $6,006 $10,200 $10,200 $15,200 49.02% 4620 CAPITAL OUTLAY $0 $0 $12,200 $12,000 $12,000 0.00% TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,000 $12,000 0.00% TOTAL EXPENDITURES $12,503 $10,275 $43,600 $42,700 $49,700 16.39% CAPITAL OUTLAY ITEMS REQUESTED APPROVED SIREN ESCROW $12,000 $12,000 OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 141 of 160 FIRE RELIEF ASSOCIATION FUND 6 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE FIRE RELIEF 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4200 RENTALS AND LEASES $0 $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 $0 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 $0 0.00% 4490 FIRE AID $117,133 $125,625 $110,000 $115,000 $125,000 8.70% 4490 CITY CONTRIBUTION $168,750 $181,604 $207,000 $234,000 $252,000 7.69% 4490 SUPPLEMENTAL BENEFIT ADMIN $1,000 $2,000 $1,000 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $286,883 $309,230 $318,000 $350,000 $378,000 8.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $286,883 $309,230 $318,000 $350,000 $378,000 8.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 142 of 160 SPECIAL PARK FUND FUND 10 DEPARTMENT 0 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4220 CITY AUDIT $1,250 $1,240 $1,250 $1,290 $1,330 3.10% 4220 PROFESSIONAL SERVICES $6,955 -$8,451 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $8,205 -$7,211 $1,250 $1,290 $1,330 3.10% 4300 OFFICE SUPPLIES $0 $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 $0 0.00% 4460 ADJUSTABLE HOOPS $0 $0 $0 $5,000 $5,000 0.00% 4460 CONSTRUCTION COSTS $34,738 $21,307 $5,000 $5,000 $5,000 0.00% 4490 MISCELLANEOUS $1,470 $132 $500 $500 $500 0.00% TOTAL OTHER CHARGES $36,208 $21,438 $5,500 $10,500 $10,500 0.00% 4620 CAPITAL OUTLAY $73,004 $363,360 $442,500 $75,000 $235,000 213.33% TOTAL CAPITAL OUTLAY $73,004 $363,360 $442,500 $75,000 $235,000 213.33% TOTAL EXPENDITURES $117,417 $377,587 $449,250 $86,790 $246,830 184.40% CAPITAL OUTLAY ITEMS REQUESTED APPROVED PARKS MASTER PLAN $75,000 $75,000 MENDAKOTA FIBER INSTALL $100,000 $100,000 MARIE PARK DUGOUT $30,000 $30,000 WENTWORTH PICKLEBALL $30,000 $30,000 CAT OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 143 of 160 DEBT SERVICE CITY OF MENDOTA HEIGHTS 2024 BUDGET DEBT SUMMARY IMPROVEMENT BONDS 2021 LEVY 2022 LEVY 2023 LEVY 2024 LEVY END DATE 2013 $123,661 $114,943 $0 $0 2/1/2034 2014 Refunding $69,104 $63,003 $67,512 $66,661 2/1/2027 2014 $69,566 $74,551 $79,150 $78,389 2/1/2035 2015 Refunding $139,794 $136,434 $138,324 $134,859 2/1/2028 2015 $48,836 $48,818 $48,800 $48,545 2/1/2036 2016 $80,543 $80,267 $79,823 $79,380 2/1/2037 2017 $91,632 $90,999 $95,616 $94,878 2/1/2030 2018 $109,447 $106,357 $103,267 $105,427 2/1/2030 FIRE STATION $624,173 $624,173 $623,543 $622,283 2/1/2035 2019 $351,455 $313,134 $269,631 $274,466 2/1/2031 2020 $194,048 $196,448 $174,538 $171,703 2/1/2032 2021 $0 $0 $203,146 $202,606 2/1/2034 2022 $0 $0 $0 $172,033 TOTAL $1,902,260 $1,849,127 $1,883,350 $2,051,229 TAX ABATEMENT BONDS 2021 LEVY 2022 LEVY 2023 LEVY 2024 LEVY END DATE 2020 TAX ABATEMENT BONDS $0 $171,145 $173,615 $170,731 2/1/2032 EQUIPMENT CERTIFICATES 2021 LEVY 2022 LEVY 2023 LEVY 2024 LEVY END DATE DUMP TRUCK $28,114 $27,707 $27,300 $26,775 2/1/2025 FIRE TRUCK $0 $0 $132,195 $134,295 2/1/2034 PAR THREE BONDS 2021 LEVY 2022 LEVY 2023 LEVY 2024 LEVY END DATE PAR THREE $245,175 $178,745 $0 $0 2/1/2023 GRAND TOTAL $2,175,549 $2,226,724 $2,216,460 $2,383,030 Debt Numbers Verified City Council | Tuesday, September 19, 2023 | Page 144 of 160 STREETLIGHT MAINTENANCE FUND 28 DEPARTMENT 0 2021 2022 2022 2023 2024 % ACTUAL ACTUAL BUDGET BUDGET BUDGET CHANGE STREET LIGHT MAINTENANCE 4110 SALARIES-REGULAR $0 $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 $0 0.00% 4211 ELECTRICAL SERVICES $12,994 $8,952 $17,500 $17,500 $17,500 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $500 $500 $500 0.00% TOTAL CONTRACTUAL SERVICES $12,994 $8,952 $18,000 $18,000 $18,000 0.00% 4330 REPAIRS AND MAINTENANCE $16,653 $64,475 $35,000 $35,000 $35,000 0.00% TOTAL COMMODITIES $16,653 $64,475 $35,000 $35,000 $35,000 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $0 $0 $0 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $113,000 $0 -100.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $113,000 $0 0.00% TOTAL EXPENDITURES $29,647 $73,427 $53,000 $166,000 $53,000 -68.07% CAPITAL OUTLAY ITEMS REQUESTED APPROVED LED upgrades 45,000$ Pole Replacements 25,000$ OBJ DESCRIPTION City Council | Tuesday, September 19, 2023 | Page 145 of 160 Funding Source Fund Balance Robot Line Striper - Parks 40,000$ 1 Ton Pickup Truck - Public Works 87,000$ Marie Park Hocke Rink Acrylic Surfacing for Pickleball 30,000$ Depreciation 150,309$ TOTAL 307,309$ CITY OF MENDOTA HEIGHTS 2023 BUDGET IMPROVEMENT PACKAGE (BIP) SUMMARY --OTHER SPECIAL FUNDS Plow Truck - Streets 325,000$ Fund 13 Compact Wheel Loader with Snow Blade and Open Ribbon Snow Blower 196,000$ City Hall Fire Suppression Valve Replacement 10,000$ City Hall Fund Fire Station Roof Replacement 300,000$ Facility Reserve Street Light LED Conversion 45,000$ Street Light Street Light Replacement Poles 25,000$ Par 3 Patio Furniture and Benches 12,000$ Par 3 Fund Mendakota Fiber - Cameras, Door Access 100,000$ Special Parks Marie Park Dugout Addition 30,000$ Parks Master Plan 75,000$ Wentworth Pickleball Installation in Hockey Rink 30,000$ 40MM Defense Technology Tactical Single Launcher (LMTS)9,720$ Public Safety Aid Pepperball Non-Lethal Projectile Launchers 8,200$ Police Reserve Radio Replacement 22,280$ Taser Purchase 14,900$ Voice Activated Radio Dispatched Alarm (VARDA)6,800$ TOTAL 1,209,900$ Capital Item Requested Capital Item Requested City Council | Tuesday, September 19, 2023 | Page 146 of 160 2022-2026 Capital Improvement Plan Streets 2024 2025 2026 2027 2028 Sylvandale/Emerson Neighborhood Rehabilitation 2,000,000$ Project 1 (Arbor, Monet, Bridgeview, Pond Haven, Westview)1,500,000$ Delaware Reconstruction 75,000$ 250,000$ 420,000$ Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)4,641,000$ Decorah/Wagon Wheel Realignment 575,000$ Wachtler/Sibley Memorial Roundabout 8,000$ Bunker Hills Neighborhood Rehabilitation 1,275,000$ Project 2 (Lake, Rogers East, Pagel)2,950,000$ Curleys Valley View 2,550,000$ Chippewa Ave 1,500,000$ Tilsen Neighborhood 2,000,000$ Project 3 (Abbey, Apache, Hampshire)2,250,000$ 3,575,000$ 5,474,000$ 4,645,000$ 4,050,000$ 4,250,000$ Sanitary Sewer 2024 2025 2026 2027 2028 Main Lift Station - Generator Lift Station Panel Replacement Sewer Camera Friendly Hills Interceptor replacment $750,000 Annual Cleaning 62,000$ 62,000$ 62,000$ 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ 250,000$ 250,000$ 250,000$ 312,000$ 1,062,000$ 312,000$ 312,000$ 312,000$ Storm Sewer 2024 2025 2026 2027 2028 Streambank Stabilization 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Sylvandale Neighborhood Rehabilitation 50,000$ Project 1 (Arbor, Monet, Bridgeview, Pond Haven, Westview)50,000$ Friendly Hills Neighborhood Rehabilitation 200,000$ Delaware Reconstruction 100,000$ Bunker Hills 100,000$ Project 2 (Lake, Rogers East, Pagel)50,000$ Curley's/Valley View Rehabilitation 50,000$ Chippewa Ave 50,000$ Tilsens Neighborhood Rehabilitation 50,000$ Project 3 (Abbey, Apache, Hampshire)50,000$ Pond Maintenance 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 300,000$ 500,000$ 350,000$ 300,000$ 300,000$ City Council | Tuesday, September 19, 2023 | Page 148 of 160 2022-2026 Capital Improvement Plan Parks/Trails 2024 2025 2026 2027 2028 Parks System Master Plan 75,000$ Kensington-Fencing South Fence 122,500$ Marie-Hockey Acryllic Surface 30,000$ Marie-Dugout Addition 30,000$ Mendakota-Fiber (Door Access/Cameras)100,000$ Rogers Lake-Picnic Shelter w/Electricity 200,000$ Wentworth-Pickleball Court Installation 30,000$ Wentworth-Hockey Rink Boards (Treated Wood)300,000$ Ivy Hills-Swingset Replacement 20,000$ Hagstrom King-Connection Point 10,000$ Kensington-Fiber (Door Access/Cameras)125,000$ Mendakota-Safety Lighting on Path 7,500$ Civic Center-Batting Cage Netting 10,000$ Mendakota-Basketball Hoops 5,000$ Rogers Lake-Paved Walking Trails 25,000$ Rogers Lake-Playground 140,000$ Rogers Lake-Fiber (Park Security/Camera)60,000$ Tot Lot-Water Source (Community Garden)50,000$ Valley-Playground 135,000$ Valley-Picnic Shelter (no electricity)225,000$ Valley-Backstop 30,000$ Dog Park-Water Source 50,000$ Wentworth-Ballfield Infield Surfacing 10,000$ Wentworth-Expand Basketball to Full 35,000$ Friendly Hills-Dugout Addition 25,000$ Ivy Hills-Backstop 30,000$ Ivy Hills-Basketball Expansion/Adj Hoops 25,000$ City Council | Tuesday, September 19, 2023 | Page 149 of 160 2022-2026 Capital Improvement Plan Marie-Backstop $30,000 Mendakota-Netting on Backstops $16,000 Mendakota-1st and 3rd Baseline Fences $100,000 Rogers Lake-Fishing Pier (Wood Railings)$25,000 Valley-Ballfield Infield Surfacing $10,000 Wentworth-Backstop $30,000 Friendly Hills-Playground $140,000 Hagstrom King-Bleachers Behind Plate $50,000 Ivy Hills-Foul Ball/Outfield Fence Addition $29,000 Ivy Hills-Dugout Addition $25,000 Kensington-Paved Walking Trails $30,000 Mendakota-Parking Lot $250,000 Mendakota-Paved Walking Trails $75,000 Victoria Highlands-Playground w/Shade $150,000 Friendly Hills-Pickleball Acryllic Surface $25,000 Friendly Marsh-Paved Walking Trails $25,000 Ivy Hills-Ballfield Infield Surfacing $10,000 Kensington-Playground $175,000 Friendly Hills-Ballfield Infield Surfacing $10,000 Kensington-Parking Lot $40,000 265,000$ 997,500$ 455,000$ 565,000$ 225,000$ City Hall/Facilities 2024 2025 2026 2027 2028 Police Dept Expansion/City Hall Remodel 12,000,000$ Roof Replcement - Fire Station 300,000$ Parking Lot - Fire Station 100,000$ City Fall Fire Suppression Valve 10,000$ City Hall Boilers 63,000$ Public Works Garage doors, floor coating 200,000$ Parking Lot (Public Works)250,000$ 310,000$ 12,613,000$ -$ -$ -$ City Council | Tuesday, September 19, 2023 | Page 150 of 160 2022-2026 Capital Improvement Plan Equipment 2024 2025 2026 2027 2028 Engineering Vehicle (Engineering)30,000.00$ Plow Truck - Mack (Streets)325,000$ 3/4 Ton Pickup (Parks)87,000$ Compact Wheel Loader 196,000$ Robot Line Striper 40,000$ 40MM Defense Tech. Tactical Single Launcer 9,720$ Pepperball Non-Lethal Projectile Launcher 8,200$ Taser Updates 14,900$ VARDA - Voice Activated Radio Dispatched Alarm 6,800$ Police Reserve Radios 22,280$ Ford Explorer (Fire Chief)65,000.00$ Ford F250 pickup and pump (Fire)95,000.00$ Brush Chipper 60,000.00$ 1 Ton Pickup (Parks)80,000$ Loader 150,000$ Park & Recreation Vehicle 30,000$ 510 John Deere 25,000$ Parks Trailer 10,000$ Ford Explorer (Fire Chief)50,000$ Ford F250 pickup and pump (Fire)70,000$ 2000 Gallon Tanker (Fire)300,000$ Facility Vehicle 30,000$ Squad Replacements (Police)35,000$ 35,000$ 35,000$ 35,000$ City Council | Tuesday, September 19, 2023 | Page 151 of 160 2022-2026 Capital Improvement Plan Par 3 2024 2025 2026 2027 2028 Par 3 Fiber (Door Access/Cameras)140,000$ Par 3 Greens Roller 16,000$ Par 3 Patio Furniture and Benches 12,000$ Par 3 Online Tee Time Software 12,000$ Par 3 Sofia/Fascia 20,000$ Par 3 Parking Lot Maintenance 15,000$ Par 3 Water Heater 5,000$ Par 3 Back Up Generator 15,000$ Par 3 Clubhouse Security System 5,000$ Par 3 Underground Irrigation Piping 750,000$ Par 3 Blower Replacement 11,000$ 12,000$ 208,000$ 20,000$ 750,000$ 11,000$ Streetlight 2024 2025 2026 2027 2028 Cabinet Replacement LED Upgrades $45,000 $45,000 Street Light Pole Replacement $25,000 $25,000 Pole Painting 25,000$ 25,000$ 25,000$ 70,000$ 70,000$ 25,000$ 25,000$ 25,000$ Totals 4,844,000$ 20,924,500$ 5,807,000$ 6,002,000$ 5,123,000$ City Council | Tuesday, September 19, 2023 | Page 152 of 160 Request for City Council Action DATE: September 19, 2023 TO: Mayor Levine and City Council; City Administrator Jacobson FROM: Jennifer Haskamp, AICP, Consulting Planning Services SUBJECT: Ordinance 581 Creating a Moratorium for Short Term Rental uses INTRODUCTION The purpose of Ordinance 581 is to create a moratorium to allow for the study and development of an ordinance to regulate Short Term Rental uses in the city. A moratorium is an interim ordinance that expires within 12-months, unless it is extended by the City Council and a public hearing is held. Per state law, an interim ordinance requires that a city is: •Conducting studies on the issue; and •Has authorized the study to be conducted. Ordinance 581 has been posted for 10 days on the City’s website and at City Hall. BACKGROUND Over the past few months there have been several inquiries regarding the City’s policy for regulating and permitting Short Term Rentals. Short Term Rentals are oftentimes referred to as VRBOs, Air BnB’s, or similar, and are typically rented for periods shorter than 30 days. The City’s current ordinances address rental of a residential property but do not differentiate between long- term rental periods and short-term rental periods. Short-term rental periods have not been expressly studied by the city and may have different impacts on the surrounding neighborhood, and therefore warrant separate study and consideration so that appropriate ordinances may be developed. The City’s current ordinance and policy regarding rental of residential real estate in the R-1 zoning district is contained in Title 3, Chapter 5 Rental Housing. There are no ordinance performance standards regarding short term rental in either Chapter 5 or within Title 12 Zoning. Given that the current ordinances are inadequate, study and research is necessary so that appropriate regulations and standards can be developed. As Short Term Rentals have become more prevalent, several of our peer communities (examples such as Apple Valley, Eagan) have studied and developed ordinances to permit, license, or in some cases prohibit the use. If the City Council adopts the moratorium, the next steps that staff will take include: City Council | Tuesday, September 19, 2023 | Page 157 of 160 •Study and research other ordinances and prepare a summary memo for the City Council. •Discuss lessons learned with peer communities, focusing on communities with similar development and land use patterns. •Work with the city council, and if directed the planning commission, through issue identification specific to Mendota Heights. •Prepare a draft ordinance for discussion. RECOMMENDATION The current ordinances do not adequately address Short Term Rentals and their potential impact to surrounding neighborhoods. Staff recommends adoption of the interim ordinance to establish a moratorium on short term rental properties so that appropriate study and research can be conducted. ACTION REQUIRED Adopt ORDINANCE 581 CREATING A MORATORIUM FOR SHORT TERM RENTAL USES and authorize staff to begin study. This action requires a simple majority vote. City Council | Tuesday, September 19, 2023 | Page 158 of 160 227483v4 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 581 AN INTERIM ORDINANCE CREATING A MORATORIUM FOR SHORT-TERM RENTAL USES WITHIN MENDOTA HEIGHTS The City Council of the City of Mendota Heights does ordain: Section 1. Findings and Purpose. 1. Pursuant to Minnesota Statutes section 462.357, the City has the authority to regulate the use of land through the adoption and enforcement of official controls. 2. Pursuant to Minnesota Statutes section 462.355, the City has the authority to adopt an interim zoning ordinance for the purpose of protecting the planning process and the health, safety and welfare of its citizens. 3. The City desires to protect the planning process by providing sufficient time for its review of the City’s zoning code and licensing ordinances prior to any further short-term rental activity occurs. 4. The City desires to protect the planning process by ensuring that any ordinance changes need not be expedited and that all issues related to short-term rentals (i.e. deterioration of housing, nuisance activities, and general complaints) can be completely examined. 5. The City desires to protect the public health, safety, and welfare of its citizens by its study of its official controls in these areas. 6.The City finds that City Code Title 3, Chapter 5 does not adequately define and address short term rentals. 7.The City Council deems it necessary to adopt an Interim Ordinance placing a moratorium on all Short-Term Rental uses for a period of 12 months from the effective date of this Interim Ordinance to permit the planning process to take place and to allow City staff, the Planning Commission, and the City Council sufficient time to study the issue and update the City’s processes. Section 2: Temporary Restrictions on Short-Term Rentals. 1. During the moratorium no person, firm, partnership, corporation or other legal entity shall operate a residential short-term rental within the City. 2. Short-term rentals are a form of lodging and related services, subject to Minnesota sales tax under Minnesota Statutes, section 297A.61, subdivision 3(g)(2). 3. Short-term rentals as defined by the beforementioned statute, for purposes of this ordinance, shall be deemed rental of any single-family attached or detached dwelling for a period of thirty days or less. 4.This moratorium shall not apply to any hotel, motel, nursing homes, or other care faculties. City Council | Tuesday, September 19, 2023 | Page 159 of 160 227483v4 5. This moratorium shall exclude short term rentals legally in operation prior to this moratorium. Section 3: Intent and Authorization. 1.It is the intent of this ordinance to allow the City of Mendota Heights time to complete an in-depth study concerning adoption of revisions of the City Code and official processes related to short-term rentals. 2. City staff is directed and authorized to conduct a study of the City Code and official controls that may need to be adopted or amended to protect the public health, safety, and welfare as they relate to short-term rentals. Section 4: Enforcement. The City may enforce this Ordinance by mandamus, injunctive relief, or other appropriate civil remedy in any court of competent jurisdiction. The City Council hereby authorizes the City Administrator, in consultation with the City Attorney, to initiate any legal action deemed necessary to secure compliance with this Ordinance. A violation of this Ordinance is also subject to the City’s general penalty in City Code Section 1-4-1. Section 5: Effective Date. This ordinance shall take effect immediately upon its passage and shall remain in effect until September 19, 2024, or until the adoption of the official controls being studied, whichever occurs first. Section 6: Severability. Every section, provision, or part of this Interim Ordinance is declared severable from every other section, provision, or part thereof to the extent that if any section, provision, or part of this Ordinance shall be held invalid by a court of competent jurisdiction, it shall not invalidate any other section, provision, or part thereof. ADOPTED this ____ day of ____________, 2023 by the City Council for the City of Mendota Heights. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________________ Stephanie B. Levine, Mayor ATTEST: ___________________________ Christine Lusian, City Clerk City Council | Tuesday, September 19, 2023 | Page 160 of 160