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2023-09-05 City Council Agenda PacketCITY COUNCIL AGENDA MENDOTA HEIGHTS CITY HALL - COUNCIL CHAMBERS Tuesda y, September 5, 2023 7:00 p.m. 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Adopt Agenda 5.Consent Agenda a.Approve August 15, 2023 City Council Meeting Minutes b.Approve August 15, 2023 City Council Work Session Minutes c.Approve August 17, 2023 City Council Work Session Minutes d.Approve August 22, 2023 City Council Work Session Minutes e.Acknowledge the July 12, 2023 Natural Resources Commission Meeting Minutes f.Approve Purchase Order for Manhole Lining at 1455 Mendota Heights Road g.Approve Purchase Order for Compact Wheel Loader, Plow, and Snowblower h.Approve Purchase Order for Manhole Sealing on Mayfield Heights Lane i.Approve Purchase Order for Public Works Truck and Snow Plow j.Resolution 2023-54 & 2023-55 Ordering Preparation of Feasibility Reports for the Friendly Hills Neighborhood Improvements and Bridgeview Shores Street Improvements k.Approve Amendments to the Non-Union Compensation Plan and Pay Matrix Effective October 1, 2023 l.Authorize Seasonal Compensation Matrix Revision m.Approve the Police Sergeant Promotional Hiring n.Authorize the Hiring of Police Officer Mark McKernon o.Authorize Appointment of Chris Perrault as Fire Captain p.Declare Police Department Property as Surplus and Transfer of Ownership q.Acknowledge June, 2023 Par 3 Financial Report r.Approve Claims List Page 2 of 2 6.Public Comment Period (for items not on the agenda) 7.Presentations/Recognitions 8.Public Hearings a.Street Reconstruction Plan for Victoria Curve Street Improvement Project 1.Approve Resolution 2023-52 Adopting a Street Reconstruction and Overlay Plan and Approving the Issuance of General Obligation Street Reconstruction Bonds 2.Approve Resolution 2023-53 Providing for the Sale of $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A 9.New Business a.Approve Resolution 2023-50 MRCCA Permit for Planning Case 2023-13 (Jon and Hillary Lenz, 1666 Mayfield Road) b.Approve Ordinance No. 579 Zoning Code Text Amendment for Planning Case 2023-14 (Drop Shot, LLC) c.Approve Resolution 2023-56 Lot Consolidation and Termination of Development Agreement for Planning Case 2023-16 (SD Custom Homes) 10.Community Announcements 11.Council Comments 12.Adjourn Alternative formats or auxiliary aids are available to individuals with disabilities upon request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov. Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda. Public comments may not be used to air personal attacks, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up to the issues raised or occasionally called on to respond. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, August 15, 2023 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, Mazzitello and Miller were also present. PLEDGE OF ALLEGIANCE Council, the audience and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Lorberbaum moved approval of the consent calendar as presented. a.Approval of August 2, 2023 City Council Minutes b. Acknowledge June 13, 2023 Parks and Recreation Commission Meeting Minutes c.Acknowledge July 11, 2023 Parks and Recreation Commission Work Session Minutes d.Approve Purchase Order for Installation of Two Overhead Garage Doors for Public Works e.Reappointment of Student Representatives to Commission and Authorization for Posting f.Approve June 2023 Treasurer’s Report g.Approval of Claims List Councilor Miller seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. 5aCity Council | Tuesday, September 5, 2023 | Page 1 of 178 PRESENTATIONS A) FIREFIGHTER SWEARING IN Fire Chief Dave Dreelan stated that the Council is asked to do a ceremonial swearing in of firefighters Alex Lauth and TJ Samec. He noted that this is the first rookie class that received all training in-house, as that was previously conducted off-site. Mayor Levine acknowledged the large number of firefighters in attendance and thanked them for their service. Councilor Miller congratulated TJ and Alex, noting that he has spent a tremendous amount of time with them during training and in response to calls. He commented that these are two very good and adept firefighters. Councilor Lorberbaum echoed thanks to all the firefighters for their service. PUBLIC HEARING No items scheduled. NEW BUSINESS A) RESOLUTION 2023-47 SUPPORTING A CLEAN WATER FUNDING GRANT APPLICATION FOR INTERSTATE VALLEY CREEK Public Works Director Ryan Ruzek explained that the Council was being asked to approve Resolution 2023-47 supporting a Clean Water Funding grant application for implementing streambank stabilization and stormwater best management practices along Interstate Valley Creek from Marie Avenue to the Mississippi River. Councilor Lorberbaum commented that she supports the work and asked how the City would approve an application that is still in draft form. She noted that in certain spots there is still language that states need more information. Public Works Director Ryan Ruzek replied that would be refined before the August 24 grant deadline. He noted that a number of those spots have already been filled in but there is not a final draft yet prepared. Councilor Lorberbaum stated that perhaps this could be approved contingent upon the review of the City Administrator. City Administrator Cheryl Jacobson stated that if that is the desire of the Council, the resolution could be amended to include that language. Councilor Miller commented that if anyone has traversed this area, they would see the erosion mentioned by Public Works Director Ruzek and it continues to be an issue. He believed that this project could help to stabilize a critical area that would help to mitigate pollution downstream. City Council | Tuesday, September 5, 2023 | Page 2 of 178 Councilor Paper commented that he likes the idea of sweetening the deal, offering additional matching resources. Councilor Mazzitello commented that this has been a long time in the making. Mayor Levine acknowledged that Dakota County is working with the City to include the path through Valley Park as part of the greenway and therefore it would make sense to complete this project before the trail work is done. She acknowledged the different groups coming together to protect the river. Councilor Lorberbaum moved to approve RESOLUTION NO. 2023-47 SUPPORTING A CLEAN WATER FUNDING GRANT APPLICATION FOR INTERSTATE VALLEY CREEK, CONTINGENT UPON APPROVAL OF THE FINAL DRAFT BY THE CITY ADMINISTRATOR. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 B) RESOLUTION 2023-48 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE WENTWORTH PARK TENNIS COURT IMPROVEMENTS Public Works Director Ryan Ruzek provided a brief background on this item. The Council was being asked to accept bids and award a contract for the Wentworth Park Tennis Court Improvement Project. Councilor Paper asked why the fencing and mesh needs to be replaced. Public Works Director Ryan Ruzek replied that the rust is starting to show, noting that similar replacement was done at Marie Park. Councilor Paper asked if the poles could be straightened as well. Public Works Director Ryan Ruzek confirmed they could ask the contractor to do that. Councilor Mazzitello asked if the City has a successful track record of obtaining this type of grant. Public Works Director Ryan Ruzek replied that the City has only applied for this type of grant once before at Marie Park and was successful. He stated that the current indication is that the City would receive this grant. Councilor Paper asked if a grant was received at Ivy Hills. Mayor Levine confirmed that a grant was received for that project. She stated that the City has been successful in receiving this type of grant. Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-48 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE WENTWORTH PARK TENNIS COURT REHABILITATION PROJECT (PROJECT #202106). City Council | Tuesday, September 5, 2023 | Page 3 of 178 Councilor Miller seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming events and activities. COUNCIL COMMENTS Councilor Paper welcomed Alex and TJ to the Fire Department, wishing them a long and fulfilling career. He expressed appreciation for their willingness to give back to their community. Councilor Lorberbaum echoed those comments. She thanked the residents that attended the most recent Coffee with the Council and encouraged more residents to attend the next session to share their input. Councilor Miller commented that the fall high school sport season has begun and asked drivers to use caution as the athletes will be out running on the trails and roads. Councilor Mazzitello commented that days are getting shorter, but people are still out walking in the evenings. He asked pedestrians to wear light and/or reflective clothing to ensure drivers can see them. He commented that this is the anniversary of the end of the second world war. He wished his mother a happy 80th birthday. Mayor Levine welcomed the new members of the Fire Department. She stated that the Northern Dakota County Beyond the Yellow Ribbon chapter will be receiving recognition at the State Fair and thanked all the volunteers for their continued hard work. She invited residents to attend and show their support. She thanked all that participated in the Parks Celebration events, despite the bad weather on Friday night. ADJOURN Councilor Paper moved to adjourn. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 7:37 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Christine Lusian City Clerk City Council | Tuesday, September 5, 2023 | Page 4 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Held August 15, 2023 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 3:00pm. Councilors Lorberbaum, Mazzitello, Miller, and Paper were also present. Others in attendance included City Administrator Cheryl Jacobson, Public Works Director Ryan Ruzek, Finance Director Kristen Schabacker, Assistant City Administrator Kelly Torkelson, Public Works Superintendent John Boland, Parks and Recreation Manager Meredith Lawrence, Natural Resource Coordinator Krista Spreiter, City Clerk Christine Lusian, Police Chief Kelly McCarthy, Dr. Tessia Melvin, David Drown Associates, and Parks and Recreation Commissioner Jo Schifsky. COMPENSATION STUDY UPDATE Assistant City Administrator Torkelson introduced the topic and noted that the presentation will review proposed action based on the city council’s direction to follow a compensation philosophy that puts Mendota Heights at the market average. She noted that specific job titles and wages are not included in the presentation and for the council to be conscious that the city is in the process of negotiating the city’s union contracts. She reminded the council that the analysis was solely focused on wages and did not include things like benefits. Councilor Lorberbaum asked for a clarification about which positions are included in the unions. Torkelson said that the city has four unions, one for the police officers, one for police sergeants, one for public works and one for the facilities manager. Dr. Tessia Melvin reviewed the process of the compensation study including the structure of the compensation grid and the criteria that were used to develop the benchmarks which included population, proximity and performance expectations. She shared that the initial analysis showed that the city was below the market average for base wages, top pay, and actual pay and that leadership positions specifically were low. She shared that staff reviewed the classification evaluations for all city positions which brought the city’s average into a more consistent curve and set the stage to implement a proposed 5% market adjustment to the compensation grid. She noted that with this change the top rate of pay for staff was still slightly below average and that the council could consider adding an additional step in the future. She also recommended ongoing review of the market and job descriptions and to look for ways to reward employee tenure. Mayor Levine shared that the compensation study was done very well and that it is important to see the data and thought the city should do this analysis more often than we have in the past. Dr. Melvin noted that while the adjustment has a significant price tag, the average cost to turn over a position is $30,000. 5bCity Council | Tuesday, September 5, 2023 | Page 5 of 178 Councilor Paper asked to clarify that with the market adjustment and the proposed 2024 COLA that residents would see an 8% increase in staff salaries. Torkelson confirmed that it would be an 8% for most employees, and that this would be in addition to the costs for reclassification. Councilor Paper asked if there would be value in having this analysis done each year to avoid the large increase. Torkelson said that staff do review numbers each year, but after a few years there is value in bringing in an outside consultant. City Administrator Jacobson reiterated that staff review market trends each year, but noted that the employment market is extremely volatile right now. She noted that the City of Goodhue just was in the news for having their entire police department quit over wages and that the state demographer is projecting that Minnesota will have a labor shortage through at least 2030. Mayor Levine said that the city should be thinking about this going forward. She said that she would explain to residents the need for the adjustment. She said that we have great employees who do a high- quality job and that if that is what is expected then the city needs to pay for it. Councilor Miller stated that it was important for the city to be making this adjustment now and to not delay it to future years. Councilor Mazzitello wanted the city to look at the CPI and market indexes in future analysis in preparation for a potential recession and noted that the last time there was a recession we had an excess of overqualified applicants for jobs. PROPOSED BUDGET DISCUSSION FOR FY2024 City Administrator Jacobson began by reviewing the city council’s strategic priorities and providing a general overview of the 2024 budget. She noted that the proposed budget includes a 7.9% levy increase and an 11% increase in the general fund budget for 2024. Jacobson shared that inflation continues to be a factor and extended lead times for equipment delivery, specifically equipment used in public works, is resulting in increased costs. Included is a 5% increase for health benefits for staff, this is anticipatory of updated rates that the city will get in September. She concluded by stating that staff focused on incorporating the compensation study recommendations into the budget, which addresses the council’s strategic goal of attracting and retaining employees and providing excellent services. Jacobson highlighted that 2024 is an election year which means that we have increased costs to account for the three elections that will take place. Another change the council will see is an increase in costs associated with the building official. She reminded council that the city went through the RFP process for a new building official contract, and all three proposals came back with a percentage cost rather than a flat rate which is more expensive than the previous model that the city had. Finance Director Schabacker added that there is a preliminary tax rate calculation showing the impact of the proposal on residents. These numbers include the compensation study proposal that the city council just reviewed. Jacobson reviewed notable revenue items including public safety aid in the amount of approximately $510,000 as a one-time revenue. She noted that the city is also looking at implementing franchise fees City Council | Tuesday, September 5, 2023 | Page 6 of 178 next year, so estimates from those are also included in the proposed budget. Jacobson stated that there were 29 Budget Improvement Packages (BIPs) submitted this year. City Administrator Jacobson transitioned into reviewing proposals from engineering. The first BIP proposal reviewed was the Solid Waste Abatement Plan. Public Works Director Ruzek explained that the proposal would include organized garbage collection as well as curbside organics collection. Councilor Paper asked if the city had to look at organized garbage collection or if it can only focus the study on curbside organics. Director Ruzek asked the council for clarification of their goals because the proposal is inline with promoting sustainability and cost efficiency and if the council wanted to move to curbside organics it would impact all solid waste haulers. Councilor Mazzitello and Councilor Paper reiterated their interest in focusing on curbside organics rather than organized waste haulers. Mayor Levine noted that the city should be preparing residents for the change in requirements from the MPCA and Dakota County. She said that Mendota Heights is willing to be a vanguard city on this and the county should be paying us to do this work rather than us spending the money on a study. Parks and Recreation Manager Lawrence shared that the MPCA is going to require organics collection in either 2025 or 2026, at that point, all haulers will have to provide curbside organics. She noted that Dakota County did a solid waste study in 2017. They are willing to do an update to that study in their 2024 budget, but it would be for all of Dakota County and would likely not include Mendota Heights specific data. Mayor Levine said that she didn’t want to spend the money on our own study but to make sure that Mendota Heights was a partner on the county’s study. She also was interested in the Natural Resources Commission being involved in promoting education of organics. Lawrence asked for clarification if the council was interested in curbside organics implementation in 2024 or just to focus on education. Mayor Levine reiterated that she wanted staff to focus on education rather than doing the study in order to prepare the public for when the requirements come into place from the county. Councilor Miller said that the focus should be on educating residents for what is coming. Councilor Lorberbaum agreed and said that she wanted more than just articles in the newsletter, and that she was interested in the city hosting classes. City Administrator Jacobson said that the city would take direction from the county about the type and availability of educational materials and curriculum. Director Ruzek reviewed the engineering budget and discussed how natural resources was now its own section so some of the line items which had natural resources funds in it previously look different this year. Mayor Levine noted that there was an additional item in the requests that was not in the CIP. Public Works Superintendent Boland noted that the item, a field striper, is a new technology that has recently been introduced and was not included in the past CIP. He noted that the item will increase efficiency and reduce staff workload. Councilor Mazzitello noted that if the city council approves these items then they will have exceeded the unassigned fund balance. Finance Director Schabacker discussed other funding sources besides the fund balance such as the equipment reserve fund. The Mayor stated that she was not interested in using a fund that we had just started funding. She noted that the equipment reserve fund has $500,000 currently. Schabacker noted that the council could always choose to levy for the purchases. City Council | Tuesday, September 5, 2023 | Page 7 of 178 Councilor Mazzitello recommended funding the plow truck, the compact wheel loader and the 1- ton pick up truck because they did not come out of fund balance or levy. Councilor Paper noted that the council had discussed prioritizing how to support employees and that purchasing equipment that helps to reduce workload would save dollars in the future. He stated that he was in favor of funding Public Works requests 1-5. Public Works Superintendent Boland requested direction from the Council on the compact wheel loader so that staff could start work on that item. Ruzek noted that if the council was in favor that staff would bring a proposal to the September 5th meeting. Levine was in favor and asked staff to have a naming contest for the snowplow. Councilor Mazzitello said that the council could not fund everything from every department and asked about the impact of not funding the striper and the tool cat. Boland noted that the department would be able to manage without the tool cat but that the striper would have significant value. Director Ruzek transitioned to reviewing the utilities budget. He stated that some of the biggest costs are the BIPs for the generator replacement at the main lift station and some panels that operate the lift stations. Staff are working on implementing a larger SCADA system that will help to reduce the time that staff are needing to respond to alerts. Ruzek explained that we are not proposing a fee increase at this time however, he noted that the Surface Water Management Plan suggests that we charge more than we are currently charging. If the council was interested in doing this, we could include a rate increase when staff propose the sanitary sewer increases in the fall. Mayor Levine said that should would prefer small increases to stay in line with the plan. Ruzek talked about how it was challenging to move items out of this fund that are natural resources related because they have a different revenue source, but included in this fund are things like curb cut raingardens. He stated that he considers everything related to surface water to also be tied to the city’s natural resources strategy. Mayor Levine noted that the city needs to be more transparent on what we are spending on natural resources since we are spending a lot of resources on it, but the funds are allocated in different places. Mazzitello noted that it is difficult to mix utility fund dollars and levy funds. Councilor Miller asked which ponds the city was planning to maintain. Director Ruzek said that staff are working on an RFP for Marie pond next year. Councilor Lorberbaum asked about what the city does with old light poles. Public Works Superintendent Boland responded that the city recycles them and that we replace about a dozen poles a year. Councilor Paper asked for clarification about the tree city funds. Director Ruzek clarified that these are funds that we use in the city to fund tree projects. They are a part of the resources we are required to allocate because we are a tree city, but the funds do not go to Tree City USA. Mayor Levine asked if the city was planning to have another intern. Parks and Recreation Manager Lawrence said that the city was planning to have an intern in the future. Levine reiterated that she thought that internships were very important and that she would like to see a natural resources intern. Director Ruzek noted that we were looking into getting a Green Corps member, but the struggle is that we do not City Council | Tuesday, September 5, 2023 | Page 8 of 178 have space to house an intern. Councilor Mazzitello asked if there was work for an intern to do. Natural Resources Coordinator Spreiter said that there absolutely was enough work. Parks and Recreation Manager Lawrence introduced a BIP request for a Parks Master Plan. She explained that this document would show a strategic vision for the parks department and that it was currently a gap in the city’s strategy for parks management. She noted that the Parks Master Plan was the number one recommended priority from the Parks and Recreation Commission. Councilor Mazzitello said that the city should absolutely fund this project. Parks are a part of the city’s infrastructure and we have plans for all of our other infrastructure. Mayor Levine noted that the city already had several plans and information about the parks and that residents are not interested in changing our parks. She said that she was more interested in putting the money towards actual improvements rather than towards another plan. Lawrence shared that other cities that have a parks master plan are at an advantage for getting grant dollars. Councilor Miller noted that we have some underutilized park space currently and that a plan like this would help us to use our facilities in the best way possible. Mayor Levine invited Parks and Recreation Commissioner Jo Schifsky to share about what the parks commission thought about the proposal as it was their top priority. Schifsky shared that the commission wanted this in order to better understand the potential of projects rather than just replacing what we already have. There are requests for things like new pickleball courts and while we are doing our best to try and figure out where to put these amenities, a master plan would be an incredible resource to ensure that we were hearing feedback from the entire community rather than just a small interest group that was highly vocal. Levine said that while we do not necessarily have the nicest facilities, we do have facilities that are available and useful to local residents rather than attracting people from all over. Councilor Miller reiterated that we have underutilized spaces and that the city should leverage the knowledge and research of experts to best set us up to make good decisions and to think outside of the box. Lawrence presented a request to put fiber and cameras at Mendakota Park. This would allow staff to install key FOB access at facilities, reducing the need of staff to open and close bathrooms and reduce potential vandalism. Councilor Paper said that it was a lot of money to invest in technology that might be outdated in a few years. Councilor Mazzitello added that we would be able to remotely manage the irrigation system through this as well. Councilor Paper was interested in cheaper options such as Z wave technology that works on cell coverage. Mazzitello said that we need to prioritize cell coverage before investing in more technology that depends on it. City Council | Tuesday, September 5, 2023 | Page 9 of 178 Councilor Miller said that he was in favor of the item from a safety perspective, especially if we could use the special parks fund. Lawrence shared a proposal for Marie Park Infield resurfacing. The Council agreed to fund maintenance of existing facilities. Lawrence shared a request to fund the Ivy Hills swing set replacement. She noted that this project was pushed off in past years because there was not funding, but that it represents a safety concern at this point. There is not funding to redo the entire playground at this time and that there is limited scope for what can be done to the site without triggering required improvements. Councilor Paper asked about less expensive ways to refurbish the swings. Staff said that they would review to see what testing could be done. Council said that if it was determined to be a safety concern that the item should be brought back. Lawrence shared a request for a replacement of the fence at Kensington Park that is showing distress and rust. Councilor Paper asked if the high fence was necessary. Staff noted that the concern was that it was rusting, but that it is not yet failing. Councilor Paper said that he did not want to replace an item until it was failing. Lawrence shared a request for Maire Park Hockey Rink Acrylic Surfacing. She clarified that this was not a repaving of the rink, instead this would be a crack filing and then applying an acrylic coating similar to Friendly Hills. Councilor Mazzitello asked about the lifespan of the project. Staff said that it is rated for 10 years, however, ours will have additional wear and tear from the rink flooding. Mayor Levine adjourned the work session at 6:32pm. ATTEST: ____________________________________ Stephanie B. Levine, Mayor _______________________________ Christine Lusian, City Clerk City Council | Tuesday, September 5, 2023 | Page 10 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Held August 17, 2023 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 3:00 pm. Councilors Lorberbaum, Mazzitello, Miller and Paper were present. Others in attendance included City Administrator Cheryl Jacobson, Public Works Director Ryan Ruzek, Finance Director Kristen Schabacker, Assistant City Administrator Kelly Torkelson, Parks and Recreation Manager Meredith Lawrence, Natural Resource Coordinator Krista Spreiter, City Clerk Christine Lusian, Police Chief Kelly McCarthy, Fire Chief Dave Dreelan, Firefighter Tom Mattaini, and Parks and Recreation Commissioner Jo Schifsky. PROPOSED BUDGET DISCUSSION FOR FY2024 Chief Dreelan began with review of the fire budget and introduced firefighter Tom Mattaini to review a proposed increase in city contribution to the fire relief association pension fund. The request would be for an annual city contribution of $18,000 to fund firefighter pensions. Mattaini noted that the pension was one of the main recruitment and retention tools that the fire department had. Councilor Mazzitello asked if the increase should be consistent with the market adjustment that the rest of staff are getting. Mayor Levine noted that firefighters were not included in the analysis for the compensation study and that a round number is better than a percentage. Councilor Miller said that this investment would help sustain the department as a paid-on-call fire department which saves the city significant money. Chief Dreelan reviewed the remainder of the fire budget highlighting the additional costs of turnout gear inspections and the software for the fire marshal. He noted that there have been significant cost increases for turnout gear but that these updates are safety concerns and cannot be put off. City Administrator Jacobson explained that this request was originally included as a BIP but considering the life-safety needs associated with the request it was included as an operating expense. Dreelan shared that the estimated cost of a new set of turnout gear is $3,500 and has a life expectancy of 4-9 years depending of the rate of use. Regarding the fire marshal software, Dreelan explained that this tool will better prepare staff for arriving on scene. The remainder of the requests reflect maintaining the status quo of operations. Councilor Paper asked if it is still necessary for public works to plow firefighter driveways. Dreelan explained that in the past there had been situations where firefighters could not get to the station to respond to calls, that is less of a concern with the new station, however the service functions as a benefit to the firefighters. 5cCity Council | Tuesday, September 5, 2023 | Page 11 of 178 Councilor Paper asked about changes in the costs of hoses. Dreelan explained that the department has adjusted the process for budgeting to have more accountability and ownership throughout the department and that the change has less to do with actual changes in costs and more to do with a better system of recording what the actual costs of business are. Chief Dreelan reviewed the fire station roof replacement request. He explained that in anticipation of increased construction costs when the fire station was renovated, that a few capital improvement items were pulled out of the project to reduce costs, one being replacement of the existing roof. Dreelan shared that the condition of the roof has deteriorated to the point that it cannot be delayed any longer. The other project that was delayed was the parking lot resurfacing, however that project has been pushed back in order to prioritize the roof project in 2024. Dreelan added that the council should be aware that in 2028-2029 he is anticipating needing to replace fire engine-10 which he anticipates to be a $1.2 million expense. He encouraged the council to think about equipment reserve funds as these costs are continuing to increase. Mayor Levine expressed interest in seeing farther reaching CIP plans in future budget documents to help prepare for this type of upcoming expense. Chief McCarthy reviewed the proposed police budget and explained that there are no significant additional proposed expenses in the police budget. Mayor Levine asked about increases in the contractual services budget. Assistant City Administrator Torkelson explained that LOGIS is one of the contractual services included in the police budget and there are increased costs from increased rates from LOGIS. McCarthy reviewed BIP requests for the department including the decommissioning of retrofitted shotguns to be replaced with less than lethal tools. McCarthy explained that this request as well as the other requests in the police budget could be funded with Public Safety Aid that has designated uses that do not include building construction. Levine expressed appreciation for the shift in equipment away from more lethal tools to alternatives that are safer for the public and for staff. Other requests include reserve radios, pepperball launchers, updates to tasers, and a voice activated radio dispatch alarm. Public Works Director Ryan Ruzek and Parks and Recreation Manager Meredith Lawrence reviewed the BIP request for Marie Park dugouts. Lawrence explained that this request was the 7th priority of the Parks and Recreation Commission as well as a request from the Two Rivers Athletic Association (TRAA). She explained that the city has been doing these improvements throughout the park system and that dugouts provide shade and safety. Mayor Levine noted that this field is primarily used by younger players and questioned if we needed to install dugouts at each of the city’s baseball fields. Levine noted that she would prefer the city spend funds planting trees for shade rather than installing dugouts. Councilor Lorberbaum asked the city administrator to expand on why she included this project in her recommendation to the city council. Administrator Jacobson explained that it was a potential use of City Council | Tuesday, September 5, 2023 | Page 12 of 178 special parks fund and would provide an additional amenity to the city. She added that the project is inline with the council’s expressed interests from years past. Councilor Lorberbaum asked how additional funds can be added to the special parks fund. Jacobson clarified that funds are added through development in the city. Councilor Mazzitello advocated for the project on the basis that the park was used by more than just TRAA and that just because TRAA used the site for younger players did not mean that older players could not use the facility and that he was in favor of the project to promote safety of all users of the park. Mayor Levine asked about the feasibility of adding trees to the park for shade. City Administrator Jacobson noted that trees would not be eligible for funding through the special parks fund. Mazzitello added that he was in favor of the dug outs over trees because of the safety factor involved in dug outs. Councilor Miller agreed. Councilor Lorberbaum wanted to see where the budget was at in the end. Mayor Levine wanted staff to find high impact safety measures that the city could invest in and was not clear if dugouts were the best way to promote safety in the parks. The council discussed challenges with diminishing funds that lack ongoing funding mechanisms. Levine noted that capacity for future funding was one of the reasons that the city was looking into franchise fees. Lawrence reviewed the BIP request for the Rogers Lake shelter replacement. This project is the second highest used shelter in the city. Staff are interested in expanding the size of the facility. Councilor Paper was not interested in replacing the shelter but recognized that there could be some cosmetic upgrades for minimal funds. The council agreed. Lawrence reviewed the Wentworth pickleball installation BIP request. She shared that staff have received questions about this project which would provide additional pickleball courts on the North side of the city. Levine asked if the space was being used for any other purpose, staff reported that no other organized activities have been observed in the space during the summer. Staff also included that this project would involve community engagement efforts. The Council agreed to find out if there was interest in the community for expanded pickleball facilities. Director Ruzek added that staff can move forward with a survey and engagement for this project at any time as it would be funded with the special parks fund rather than the levy. Mayor Levine noted that she wanted to prioritize funding maintenance of facilities that the city already had and until the city was able to fund all necessary expenditures that it should not be adding additional facilities that will add to the maintenance burden. Lawrence introduced the board replacement of the Wentworth hockey rink BIP. Councilor Paper asked for more details pertaining to the failures of the current infrastructure. Staff said they would follow up with additional information. Lawrence introduced the recreation budget highlighting that the budget was mostly remaining the same. Staff are proposing a decrease in the summer concert series budget, keeping the number of concerts the same or slightly increasing the number depending on cost of performers. City Council | Tuesday, September 5, 2023 | Page 13 of 178 Natural Resources Coordinator Spreiter presented the natural resources budget. She explained that this is the first year that we have pulled these items into its own budget, that previously these items were included in other budgets. The budget includes a line item that encompasses the Natural Resources Management Plan Projects as well as budget to maintain existing restoration projects. There is also an increase in the natural resources maintenance fund that was a recommendation from the Natural Resources Commission. Mayor Levine asked if the city was still treating trees infected with emerald ash borer (EAB). Spreiter said that the city is still treating some trees but that treatment does not completely protect the trees from EAB, but that it slows the progress of the infestation. Rather than relying on treating trees, the city’s focus should be on replacing trees. Mayor Levine asked if the city is replacing boulevard trees. Spreiter said that the best practice is to move away from planting trees in the boulevard because they are difficult to maintain and the city does not currently budget to maintain boulevard trees. Councilor Mazzitello explained that boulevard trees also have to be removed when infrastructure projects require working in the right of way. Councilor Lorberbaum said that residents are confused if they need to be maintaining trees that are in their right of way and wanted more information about expectations for maintenance of boulevard trees to be in a future newsletter from the city. Mayor Levine noted that the city spends a lot of staff time working on natural resources and that currently was not reflected within the natural resources budget. Councilor Mazzitello liked having the separate budget that focused on natural resources, but he was interested in seeing some additional delineation of projects rather than grouping them together into a single line item. Councilor Mazzitello expressed interest in seeing the funds for the assistant city engineer, which he felt should have a surface water focus, also represented within the natural resources budget. Director Ruzek clarified that the main responsibilities of the assistant engineer will be city infrastructure and utilities. Parks and Recreation Manager Lawrence reviewed the Par 3 budget. While staff are expecting high revenues, there are also additional expenditures including overtime to meet the service needs of the course, and there were some additional costs associated with tree removal that the course had to fund this year. Levine wants staff to be more targeted in the number projections to more accurately show the impact of the success at the Par 3 golf course in the budget. Lawrence reviewed the BIP request for fiber to go to the golf course. Councilor Paper expressed hesitation spending that amount of money to run fiber thinking that it is not known what future technologies will come out that may make that infrastructure obsolete. Assistant City Administrator Torkelson added that along with running the fiber, the city would run conduit infrastructure that could be repurposed for future technology changes in the case that fiber was no longer the standard. Councilor Mazzitello asked about the possibility of expanding the size of the conduit to allow for additional lines to be buried along with the fiber. Director Ruzek said that it can become a lot more complicated when multiple lines are run together. City Council | Tuesday, September 5, 2023 | Page 14 of 178 Lawrence reviewed the greens roller BIP request. Councilor Miller asked if it would be possible to get a used machine. Lawrence said that staff have looked into that option, however it is difficult to confirm the value of a piece of machinery that is used. Lawrence added that there is a request to get some additional furniture for the par 3 golf course. The Council was in favor of the furniture request. ADJOURN Mayor Levine adjourned the work session at 6:13 pm. ATTEST: _______________________________ ____________________________________ Christine Lusian, City Clerk Stephanie B. Levine, Mayor City Council | Tuesday, September 5, 2023 | Page 15 of 178 City Council | Tuesday, September 5, 2023 | Page 16 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Held August 22, 2023 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 3:01 pm. Councilors, Mazzitello, Miller and Paper were present. Councilor Lorberbaum arrived at 3:05 pm. Others in attendance included City Administrator Cheryl Jacobson, Public Works Director Ryan Ruzek, Finance Director Kristen Schabacker, Assistant City Administrator Kelly Torkelson, Parks and Recreation Manager Meredith Lawrence, City Clerk Christine Lusian. Resident and Airport Relations Commissioner Bruce Bobbitt was present in the audience. PROPOSED BUDGET DISCUSSION FOR FY2024 Parks and Recreation Manager Meredith Lawrence introduced the recycling budget and explained that the city is continuing with the Joint Powers Agreement (JPA) with Dakota County for administering much of the recycling programming. She gave an update from the Solid Waste Abatement BIP conversation from the previous budget work session sharing that staff had met with Dakota County and they confirmed that they are going to be working on a countywide solid waste abatement plan for 2024 and that with dedicated staff time from Mendota Heights that they would be able to include Mendota Heights specific data. Councilor Lorberbaum arrived. City Administrator Cheryl Jacobson introduced the city council budget and highlighted the proposed change in the fireworks budget to include costs for a computerized show. This change is anticipated to increase the cost of the fireworks from $15,000 to $25,000. Councilor Paper asked staff to look into drone shows for the increased expense. Mayor Levine wanted to preserve the experience of the fireworks display while minimizing cost increases. Councilor Lorberbaum asked about what we get for the current budget of $15,000. Lawrence said that the industry standard is that a firework display costs approximately $1,000 per minute. Councilor Miller added that the fire department had a full debrief on this year’s show and feels that it should be opened to bid and safety should be a top priority. Mayor Levine said that she wanted to keep the show as traditional as possible and was not in favor of including requests for drone shows. Councilor Lorberbaum agreed that safety was a top priority. 5dCity Council | Tuesday, September 5, 2023 | Page 17 of 178 Mayor Levine asked about council salaries, noting that there was a zero percent increase and asked if council salaries could have an increase that was the same as employee’s COLA increase. She noted that there are a lot of costs associated with running for office, a lot of time, and potential additional costs and that it can be an equity issue that deters people from running for office. City Administrator Jacobson noted that there has not been an increase in council salaries in many years and that there are special rules and statutes that apply when increasing council pay. Councilor Miller was interested in seeing how Mendota Heights compares to other cities for council pay to gain perspective if their pay is out of line. Councilor Mazzitello agreed. Councilor Paper was not interested in an increase, but was open to studying it. Councilor Lorberbaum was interested in finding out more information. Jacobson introduced the administration budget. Assistant City Administrator Torkelson shared that HR testing had a large increase due to a change in process which is expanding the pre-hiring testing for firefighter recruitment. Jacobson shared that funds were added for architectural services to address building maintenance issues and that this allocation is separate from funds designated for potential building remodel architectural services. Mayor Levine was interested in funding the scanning services BIP to free up additional office space. Jacobson clarified that scanning services would open up space in storage not in staff offices. Jacobson reviewed additional administrative BIPs which included a fire suppression valve replacement and an assistant to the city administrator. She shared that for the assistant to the city administrator position, staff are at capacity but that she did not recommend it for this budget in order to prioritize funding the compensation study market adjustment. She noted that this request will come back to the council in the future. Councilor Mazzitello was interested in seeing the position included in a revised organizational chart that also included the community development manager and the assistant city engineer. Jacobson introduced the elections budget and highlighted Dakota County’s proposal to provide absentee/early voting services to cities and school districts. The cost to Mendota Heights for participation in the county’s program would be just under $13,000. Jacobson noted that the most significant savings for the city would be in staff time and resources. She added that there has been a lot discussion among staff reviewing the pros and cons of working with the county. Councilor Miller asked what the risks would be of partnering with the County. Jacobson said that the big concern is related to customer service and expectations of voters. She noted that we have experienced growing public narrative around distrust of elections and this partnership would introduce a potential point of error through the transfer of ballots. Councilor Miller shared that the city has a reputation for well run elections and that he was hesitant to introduce an element that could create additional issues. Councilor Lorberbaum agreed that we did not want to introduce additional uncertainty into the election. City Council | Tuesday, September 5, 2023 | Page 18 of 178 Mayor Levine said that partnering with the county would be putting our trust in an unproven system. Councilor Lorberbaum said that she wanted to see how the process worked with other cities before signing onto the JPA. The Council agreed that the experience of the deputy city clerk was a great asset to the city’s election processes and that they did not want to sign onto the County’s absentee voting JPA at this time. Councilor Mazzitello expressed interest in normalizing the elections budget to be consistent year to year. Assistant City Administrator Torkelson introduced the IT budget noting increases throughout the budget that reflect increased rates from LOGIS. She noted that staff have reviewed the cost of staying with LOGIS for IT administration as compared with what it would cost to staff those services with an employee and at this time it is still cost effective to leverage LOGIS for those services. Torkelson noted that the Dakota Broadband Board (DBB) budget line is transitioning to fiber management. There is also a change for hardware and software that reflect the change to M365 that was approved in the 2023 budget. Torkelson added that cybersecurity needs are also a part of what is prompting increased costs. Jacobson reviewed the community development budget highlighting that following the results of the compensation study that she will be proposing a reclassification of the community development director to a manager position under the public works director. Mazzitello asked where the assistant city engineer would be classified in the pay grid. Torkelson shared that staff have not evaluated that position but that information will be included when the posting is requested for approval. City Administrator Jacobson reviewed the building official/code enforcement budget highlighting a difference from the change in service providers from the city’s previous hourly building official to Inspectron Inc. which is funded by a percentage of permit fees. Councilor Mazzitello said that the structure means that the city will not overspend because any revenues that go out will be tied to revenues coming in. Director Ruzek said that the cost impact of this change is substantial, however it is more in line with best practices than previous funding models. Director Ruzek shared that in the city hall fund there is a request for furniture and equipment upgrades such as office chairs which have not been replaced in over a decade. The City Council returned to BIP requests that had been tabled throughout the discussion. The Council agreed to fund the police BIP requests as they could be funded with public safety aid dollars. The Council discussed the greens roller BIP request. Councilor Paper was hesitant to spend that much on a piece of equipment with limited use in the city. The Council requested that staff bring the greens roller request back with more information about potential alternatives. The Council agreed to use special parks fund to fund the Parks Master Plan, the Mendakota Fiber Install and the Marie dugouts. City Council | Tuesday, September 5, 2023 | Page 19 of 178 The Council discussed the administrative vehicle request. Mayor Levine asked if the vehicle would only be used for a few months of the year. Director Ruzek explained that the primary purpose would be as a summer vehicle for staff but that it could be used throughout the year. Mayor Levine asked about the feasibility of renting a vehicle for the summer months in order to reduce costs. Councilor Paper asked if staff would be open to a van in order to diversify the city fleet. Ruzek said that yes that would be a good option. Councilor Mazzitello advocated to fund a lease out of the levy rather than purchasing a vehicle from the fund balance. The Council agreed. The Council agreed to fund the fire suppression valve replacement at city hall with the city hall fund, the fire station roof replacement with the facility reserve fund, the streets snow plow truck and the compact wheel loader with fund 13 and patio furniture and benches at the Par 3 with the Par 3 fund. Councilor Paper expressed concern about the cost associated with installing fiber at the Par 3. The Council was interested in additional options about a phased installation of fiber such as funding the installation one year and the equipment the next year. The Council agreed to fund the Marie infield surfacing and the fire pension requests with the levy. The Marie Park Hockey Rink Acrylic Surfacing, 1-ton pick-up truck, the robot line striper, and depreciation costs would be funded with the fund balance. Mayor Levine asked if the city could bond to pay for the 1-ton pick up truck. Finance Director Kristen Schabacker said no you cannot bond for that. Councilor Miller expressed interest in funding the pick up to avoid deferred maintenance and the additional costs associated with it. The council did not fund the Ivy Hills swing set Rrplacement, the Kensington south fence replacement, The Rogers Lake picnic shelter, the Wentworth pickleball installation, the fiber installation at the Par 3, the greens roller, the assistant to the city administrator position, scanning services, and the streets sno- wolf plow for the tool cat. Finance Director Kristen Schabacker noted that there are updated financial numbers from the County and fiscal disparities that will cause the numbers to look a little bit different when the council approves the preliminary budget. ADJOURN Mayor Levine adjourned the work session at 6:01pm. ATTEST: _______________________________ ____________________________________ Christine Lusian, City Clerk Stephanie B. Levine, Mayor City Council | Tuesday, September 5, 2023 | Page 20 of 178 CITY OF MENDOTA HEIGHTS NATURAL RESOURCES COMMISSION Wednesday, July 12, 2023- 6:00 P.M. Mendota Heights City Hall-Council Chambers Minutes The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday, July 12, 2023, at Mendota Heights City Hall; 1101 Victoria Curve. 1.Call to Order Chair Swank called the meeting to order at 6:00pm. 2.Roll Call Natural Resources Coordinator Spreiter called the roll. Commissioners present: Swank, Husbands, Stein, Tupper, McCaslin, and Fahnhorst. Commissioners Absent: Student Commissioner Byrnes. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 3.Adopt Agenda Motion to approve the agenda by Tupper, second by McCaslin Motion passed 6-0. 4.Approval of Minutes a.Approval of June 14, 2023 Natural Resources Commission Meeting Minutes Motion to approve the minutes by Fahnhorst, second by Stein. Motion passed 6-0. 5.Public Comment Period (for items not on the agenda) 6.New Business a.Workplan Report: Quarter 2 Natural Resources Coordinator Spreiter listed the five goals and accomplishments attained in the second quarter. Commissioner Fahnhorst will provide more information regarding ordinances after the next subcommittee meeting. b.Planning for Q3 Work Session Natural Resources Coordinator Spreiter noted the Commission’s consensus to hold quarterly work sessions each year and reminded the Commission of the upcoming dates; September 27th at 6:00pm and December 13th at 4:00pm. She noted a proposal for the next worksession that the Ordinance and Policy Development subcommittee could help lead a discussion on developing a tree preservation ordinance. Commissioner Tupper liked the idea to have the conversation regarding the tree preservation ordinance. In addition, she suggested starting preliminary discussions for the 2024 workplan. 5eCity Council | Tuesday, September 5, 2023 | Page 21 of 178 Commissioner Fahnhorst would like to make final detail changes to the text at the work session, so any bigger picture changes should be brought to light by the August Commission meeting. Commissioner McCaslin suggested the Natural Resources Management Plan be added to the 2024 workplan. Commissioner Stein noted there might be some work needed regarding the Partners in Energy Program, if the Commission later decides to move forward with it. Commissioner Tupper asked staff if there’d be opportunities to collaborate with other Commissions, or any of Council’s priorities to consider. Assistant City Administrator Torkelson noted that the preliminary 2024 budget will be completed by the work session date so there will be time to discuss available funds. She invited the Natural Resources Commission to articulate ideas for collaboration to be brought to other commissions for feedback. c. Green Steps Project Priorities Natural Resources Coordinator Spreiter reviewed the established best practice Green Steps priorities. She presented information on the current status of the action items. Commissioner Fahnhorst asked if there’s a history of easements in Mendota Heights. Coordinator Spreiter noted a few older and current easements within the City. Commissioner McCaslin asked if the City would be getting a sign that designates the City as a “Tree City USA”. Coordinators Spreiter noted that the City does have a sign and a flag that they are working to put up. Commissioner Husbands asked about a $25,000 budget item that might roll over into 2024, and asked if the Tree City Qualification was predicated on the use of that budget item. She suggested putting something forward in terms of using that budget before the end of 2023. Coordinator Spreiter confirmed that the City does intend to use that budget this year. She’ll take recommendations from the Commission for best use of the funds. Chair Swank asked how much of that budget would need to be kept for maintenance of new tree care. Coordinator Spreiter commented that it wouldn’t be a significant part of that balance used. Commissioner Husbands asked if the City would qualify the trees as “infrastructure”, similar to the Parks and Recreation Commission’s budget. Chair Swank asked what the process would be to shift that process to another budget item. Assistant City Administrator Torkelson noted that current funds can’t be changed at this time, but if the Commission is interested in 2024 budget change proposals, staff can look at that. City Council | Tuesday, September 5, 2023 | Page 22 of 178 Commissioner Husbands clarified that she’s not asking for a reallocation of funds, but rather having a mindset that the trees are qualified as infrastructure, and then budgeting accordingly. Chair Swank asked when that conversation should start, for future budget proposals? Assistant City Administrator Torkelson noted that budget decisions with the City Council begin in August with open work sessions. The time to make a recommendation would be now. Commissioner Tupper supports the recommendation to create a new budget line item for tree maintenance. Commissioner Husbands clarified that we need to start thinking in terms of natural assets also be incorporated as much as a built item within our parks; associated with infrastructure. Assistant City Administrator Torkelson noted that the City does already budget for tree maintenance, and asked if the Commission proposed further budget. Commissioner Husbands provided clarification on her proposal. Coordinator Spreiter clarified that she meant suggested using any extra budget to support some trees that need some help. Chair Swank shared a concern that the money could get used for other items if it’s combined with a general infrastructure line item. Commissioner Fahnhorst acknowledged the idea that tree maintenance is a part of infrastructure in parks, as well as the idea that staff should have the flexibility to budget for tree maintenance as its own item but also with some budget flexibility. Commissioner McCaslin noted they could add a high value tree item to decipher which trees are in most need. Assistant City Administrator Torkelson will ask staff and City Council to explore a high value tree line item, specifically to explore the infrastructure trees that the City already has. In addition, to explore interest in separating out tree maintenance and tree planting in the budget. Commissioner Husbands clarified that the current tree budget is specifically being used for emerald ash borer tree removal. Coordinator Spreiter noted there are separate line items for tree removal and tree care/maintenance. Commissioner Husbands emphasized the importance of replacing as many trees as they are removing. Regarding Green Steps Priorities, Chair Swank asked if the “efficient existing public buildings” action items were already completed or on their way to completion. Coordinator Spreiter provided clarification on which items have been completed and how to meet certain requirements. City Council | Tuesday, September 5, 2023 | Page 23 of 178 Commissioner Tupper added her ideas around supporting the “complete streets” action item. Commissioner Stein suggested that it’s good to be opportunistic in the certain areas that commissioners also have professional knowledge and experience on. Chair Swank suggested focusing on “complete streets” and taking advantage of commissioner’s expertise. d. Partners in Energy Program Natural Resources Coordinator Spreiter recapped a presentation given by Xcel Energy whom explained the program and some different options for the City. The program application deadline is coming up so there wouldn’t be time to enter before speaking to the City Council. The next deadline would be October. Commissioner Stein shared that he was very impressed with the presentation and wanted to be opportunistic with the rebates and financial incentives available for the City in the future. With support from Council he’d suggest getting an application in by the October deadline. Coordinator Spreiter asked for any initial recommendations. Commissioner Stein suggested doing more with efficient heating and cooling technologies within City buildings. In addition, taking advantage of incentive programs. Finally, helping inform Mendota Heights residents of these programs and opportunities. Commissioner Husbands suggested creating partnerships with corporate residents by getting them information on energy support. Commissioner Stein commented on a few more specific offshoots plans regarding electric vehicle and charging infrastructure, as well as a broader climate plan. Commissioner Tupper agrees with the priority areas that other commissioners have brought up. She asked staff what feasible next steps would be. Assistant City Administrator Torkelson replied that this would be a significant undertaking of staff time in order to make the program successful. She asked the Commission for their level of interest in pursuing the program. Commissioner Stein thinks that it’s a high priority based off the timing of opportunistic savings and benefits for the City and residents. Chair Swank agrees on the timeliness of the incentives. Commissioner Tupper added consideration of the financial savings to offset some staff time. Chair Swank suggested digging into this action item at the October work session. 7. Old Business a. Committee Reports – Workplan • Ordinance and Policy Development Commissioner Fahnhorst shared some ideas regarding ordinance guidelines and enforcement, requirements of professionals and laymen, the level of City staff involvement, value questions, and new development. City Council | Tuesday, September 5, 2023 | Page 24 of 178 Commissioner Husbands suggested putting emphasis on redevelopment as well. Commissioner McCaslin suggested writing ordinances more for a developer rather than an everyday citizen. • Education and Outreach Chair Swank asked the Commission if they could lend support at the upcoming Fishing Derby recreation event on July 20th. A kids’ activity and some educational items for adults are suggested responsibilities. Commissioner Tupper suggested a stormwater demonstration. Commissioner McCaslin suggested a demonstration on an ecosystem cycle. Commissioner Tupper suggested organizing a natural resources site tour and asked the commission for feedback and suggestions. Commissioner Husbands asked if the tour was open to the public. Commissioner Stein suggested touring the Valley Park projects that are in the next year’s budget to get a better idea of what’s planned. Commissioner Tupper shared information on the potential development of an award recognition program specific to natural resources. The first step is to identify the award categories, definitions, award categories, and nomination and selection process. A rough draft is hoped to be brought to the August Commission meeting. Commissioner Husbands suggested awarding corporate citizens using land for rehabilitation as opposed to mowing. Chair Swank shared that she found a company that can make them a portable banner with cutout holes for photo opportunities at future events and engagement opportunities. • Urban Forestry Commissioner McCaslin shared no new updates from the committee. Commissioner Husbands asked staff for suggestions on areas that would be good candidates for an understory planting. Natural Resources Coordinator Spreiter will work with Public Works to determine a good site in a park. • Green Steps Nothing new to report. • Sustainability Nothing new to report. 8. Staff Announcements Natural Resources Coordinator Spreiter shared information on the upcoming Fishing Derby event and a City Council | Tuesday, September 5, 2023 | Page 25 of 178 Master Gardener raingarden education tour. Assistant City Administrator Torkelson noted that the vacant commission position posting has closed and the interview process will start soon. 9. Commission Comments Commissioner Fahnhorst asked for an update on the feasibility of a stewardship account in the future budget. Natural Resources Coordinator Spreiter noted that staff will be bringing the proposal to future budget meetings. 10. Adjourn Motion to adjourn the meeting by Fahnhorst, second by Stein. Motion passed 6-0. Chair Swank adjourned the meeting at 7:31pm. City Council | Tuesday, September 5, 2023 | Page 26 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approve Purchase Order for Manhole Rehabilitation INTRODUCTION The Council is asked to approve a purchase order for manhole rehabilitation. BACKGROUND The sanitary manhole near 1455 Mendota Heights Road is deteriorating from gases produced in the sewer system related to flow from Lloyds Barbeque, and needs to be renovated with a liner system. Two quotes were solicited to line the manhole to fix the deteriorating conditions. The two quotes received were from: Hiperline $23,130.20 Spectra Tech $28,500.00 BUDGET IMPACT The project will be funded through the Sanitary Utility Fund. Lloyds Barbeque has agreed to pay half of the cost of the liner system. The city will hire the work, and pay the invoice. The city will invoice Lloyds to reimburse the city for fifty percent of the work done at this location. RECOMENDATION Staff recommends that the Mendota Heights City Council approve a purchase order to Hiperline for their low bid of $23,130.20 ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion to approve a purchase order to Hiperline for their low bid of $23,130.20 to line the manhole on Mendota Heights Road. This requires a simple majority vote. 5fCity Council | Tuesday, September 5, 2023 | Page 27 of 178 City Council | Tuesday, September 5, 2023 | Page 28 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approve Purchase of Compact Wheel Loader, Snow Plow Blade, and a Snow Blower INTRODUCTION Council is asked to approve the purchase of a John Deere 324L Compact Wheel Loader, Snow Wolf QPTX 138A Plow Blade, and a Snow Wolf AlphBlower 24-84-H Snowblower. BACKGROUND Staff has had discussions with the City Council regarding the purchase of a compact wheel loader for year-round maintenance at Public Works. This is a new piece of equipment with attachments that will be used in winter for snow removal primarily in cul-de-sacs, parking lots, and throughout the city’s trail system. This compact wheel loader will replace a pickup truck plow route, and will speed up snow removal time, have better visibility, and do a better job throughout the season. This loader features the same attachment style as the city’s skid loaders, so the city’s existing attachments are interchangeable with this piece of equipment. It can be used to load the big plow trucks, haul brush, and will also reduce the hours on the back hoe that is used for loader operations in the streets and the parks. This loader will be used by all departments. Staff had the ability to demo different models and talked to other municipalities to determine which model would be the best for the city. The John Deere 324L compact wheel loader has all the capabilities desired, solid resale value, comes with 24/7 service, and comes with a 60- month/3,000-hour warranty. BUDGET IMPACT The purchase of this equipment would be from the State contract with the following pricing: Loader $141,600 Plow $ 18,700 Snowblower $ 35,700 Total Price $196,000 5gCity Council | Tuesday, September 5, 2023 | Page 29 of 178 Staff had included this purchase as a Budget Improvement Package for 2024, and would like to order it now, so that the equipment could be utilized for the upcoming winter snow events. The funds for this purchase would come out of Fund 13. RECOMENDATION Staff recommends that the Mendota Heights City Council approve the purchase of compact wheel loader, plow blade, and snow blower off the state contract. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion authorizing staff to purchase a John Deere 324L Compact Wheel Loader, Snow Wolf QPTX 138A Plow Blade, and a Snow Wolf AlphBlower 24-84-H Snowblower off the state contract. This action requires a simple majority vote. City Council | Tuesday, September 5, 2023 | Page 30 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approve Purchase Order for Manhole Sealing – Mayfield Heights Lane INTRODUCTION The Council is asked to approve a purchase order for manhole sealing. BACKGROUND Manhole chimneys commonly need maintenance. The chimney of a manhole includes the top adjusting rings which are 2-inch-thick concrete rings held together by mortar. Manholes generally have two to eight rings. Manhole chimneys can fail due to heavy traffic, ground water, and sewer gases. Sealing the manhole chimneys can reduce inflow and infiltration into the manhole. Two quotes were solicited to seal nine manholes on Mayfield Heights Lane and one manhole on Kingsley Court. The two quotes received were from: EverLast Rehab $8,050 Ess Brothers, Inc. $8,300 BUDGET IMPACT The Sanitary Sewer system is designed to be a self-funded operation through the sewer utility rental charges. This project would be funded from the sewer utility account. RECOMENDATION Staff recommends that the Mendota Heights City Council approve a purchase order to EverLast Rehab for their low quote of $8,050. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion to approve a purchase order to EverLast Rehab for their low quote of $8,050. This requires a simple majority vote. 5hCity Council | Tuesday, September 5, 2023 | Page 31 of 178 City Council | Tuesday, September 5, 2023 | Page 32 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approve Purchase Order for Public Works Truck and Snow Plow INTRODUCTION The Council is asked to approve a purchase order for the purchase of a new Ford F350 4x4 XLT truck and plow that was included in the 2023 budget. BACKGROUND As part of the 2023 budget, $42,000 was budgeted in the Street Department for the purchase of a new pickup truck and plow. Staff will remove the existing Tommy lift from the old truck and place it on the new truck. Two quotes were obtained for the purchase of the truck with Midway Ford using the State contract for pricing. The two quotes obtained are: Inver Grove Ford $55,500 Midway Ford (from State contract) $55,850 These prices include tax, title, and license. We had a trade-in value based off of last year’s estimate, but due to the six-month timeframe we are given for delivery and the variability of the used car market, we cannot obtain a trade-in value. Stonebrooke has the State contract for the plow. This is the same plow that we have on other equipment so the parts will be the same or similar for stocking and repairs. Stonebrooke Snoex 8611PP plow: $12,743 BUDGET IMPACT There is $42,000 budgeted to be paid from the general fund balance for the purchase of this truck and plow. The Kelly blue book has the truck valued at $22,293.00 presently as a trade-in value. These items would then be $3,950.00 over the budgeted amount with the trade-in. RECOMENDATION Staff recommends that the Mendota Heights City Council approve purchase orders for the purchase of the Ford F350 truck and snowplow as prices have increased from setting the 2023 budget. 5iCity Council | Tuesday, September 5, 2023 | Page 33 of 178 ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion to approve a purchase order to Inver Grove Ford in the amount of $55,500 for the purchase of a Ford F350 4x4 truck and approve a purchase order to Sonebrooke in the amount of $12,743 for the purchase of a Snoex 8611PP plow. This requires a simple majority vote. City Council | Tuesday, September 5, 2023 | Page 34 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-54 & 2023-55 – Order Preparation of Feasibility Report for Friendly Hills Neighborhood Improvements and Bridgeview Shores Street Improvements INTRODUCTION The Council is asked to approve resolution 2023-54 & 2023-55 Ordering Preparation of Feasibility Reports for Friendly Hills Neighborhood Improvements and Bridgeview Shores Street Improvements. BACKGROUND The Friendly Hills Neighborhood Improvements and Bridgeview Shores Street Improvements are identified in the 2024-2028 Capital Improvement Plan (CIP). These streets currently have failing bituminous surfaces and need repair. DISCUSSION Friendly Hills Neighborhood Improvements – This project proposes to rehabilitate the Friendly Hills Streets of Apache Street, Aztec Lane, Cheyenne Lane, Creek Avenue, Decorah Lane, Fox Place, Hokah Avenue, Keokuk Lane, Mohican Lane, Mohican Court, Nashua Lane, Navajo Lane, Ocala Court, Ocala Lane, Pueblo Court, and Pueblo Lane. This neighborhood has the highest water main break frequency and a failing sanitary sewer interceptor. The improvements may also look at options to align Decorah Lane and Wagon Wheel Trail. This project is scheduled for 2025 but due to the size of the project, the city will need the added time for public engagement, design, etc. A Request for Proposals (RFP) will be developed and solicited for a professional services contract. Bridgeview Shores Street Improvements – This project proposes to rehabilitate Arbor Court, Bridgeview Court, Mendota Heights Circle, Monet Court, Monet Lane, Pondhaven Court, Pondhaven Lane, Westview Circle, and Westview Terrace. These streets currently have failing bituminous surfaces. This project is proposed for 2024 and would be designed in house. A professional services contract may be needed for inspections and materials testing. Treatment methods and improvements will be further identified in the feasibility process. 5jCity Council | Tuesday, September 5, 2023 | Page 35 of 178 BUDGET IMPACT The CIP identifies construction costs of $4,641,000 (2025) for the Friendly Hills Neighborhood Improvements and $1,500,000 (2024) for the Bridgeview Shores Street Improvements. The costs will be refined during the feasibility process. The projects are proposed to be funded by special assessments, municipal state aid, municipal bonds, utility funds, State grants, and St. Paul Regional Water participation. RECOMMENDATION Staff recommends that council adopt the resolutions authorizing the preparation of feasibility reports for Friendly Hills Neighborhood Improvements and Bridgeview Shores Street Improvements. ACTION REQUIRED If Council wishes to enact the staff recommendation, it should pass a motion adopting A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS (PROJECT #202405) and A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE BRIDGEVIEW SHORES STREET IMPROVEMENTS (PROJECT #202406). This action requires a simple majority vote. City Council | Tuesday, September 5, 2023 | Page 36 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-54 A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE FRIENDLY HILLS NEIGHBORHOOD IMPROVEMENTS (PROJECT NO. 202405) WHEREAS, it is proposed to construct improvements of Apache Street, Aztec Lane, Cheyenne Lane, Creek Avenue, Decorah Lane, Fox Place, Hokah Avenue, Keokuk Lane, Mohican Lane, Mohican Court, Nashua Lane, Navajo Lane, Ocala Court, Ocala Lane, Pueblo Court, and Pueblo Lane in Mendota Heights including the construction of reclaimed aggregate base, concrete curb and gutter, bituminous surfacing, storm sewer repair, trail improvements, traffic safety Improvements, sanitary sewer replacement, water main replacement, ADA improvements and appurtenant work; and WHEREAS, this project is identified in the City’s 2024-2028 Capital Improvement Plan; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED, by the Mendota Heights City Council that the proposed improvements be referred to the Public Works Director for study and that he is instructed to report to the Council with all convenience and speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective and feasible and as to whether they should best be made as proposed or in connection with other improvements, and the estimated costs for the improvements as recommended. Adopted by the City Council of the City of Mendota Heights this fifth day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST ___________________________ Christine Lusian, City Clerk City Council | Tuesday, September 5, 2023 | Page 37 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-55 A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE BRIDGEVIEW SHORES STREET IMPROVEMENTS (PROJECT NO. 202406) WHEREAS, it is proposed to construct improvements to Arbor Court, Bridgeview Court, Mendota Heights Circle, Monet Court, Monet Lane, Pondhaven Court, Pondhaven Lane, Westview Circle, and Westview Terrace in Mendota Heights including the construction of reclaimed aggregate base, concrete curb and gutter, bituminous surfacing, storm sewer repair, storm sewer extension, ADA improvements and appurtenant work; and WHEREAS, this project is identified in the City’s 2024-2028 Capital Improvement Plan; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED, by the Mendota Heights City Council that the proposed improvements be referred to the Public Works Director for study and that he is instructed to report to the Council with all convenience and speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective and feasible and as to whether they should best be made as proposed or in connection with other improvements, and the estimated costs for the improvements as recommended. Adopted by the City Council of the City of Mendota Heights this fifth day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST ___________________________ Christine Lusian, City Clerk City Council | Tuesday, September 5, 2023 | Page 38 of 178 DODD RDHIGHWAY 62 INTERSTATE 494 DELAWARE AVEONEILL DR HUBER DR LAKE DR MENDOTA RD D E C O R A H L NAPACHE STCHERI LN WAGON WHEEL TRL PAGEL RDDODD RD RAMP BLUEBILL DR AZTEC LNC H E Y E N N E L N K E O K U K L N BLUE GENTIAN RD FIELD STONE DRFOX PLCONCORD WAYPOND VIEW DRINTERSTATE 494 EB R A M P CHARLTON RD SWAN DRO C A L A L N ARGENTA TRL ABBEY WAY PRIVATE RD MARKET ST MO N E T C T MENDOTA HEIGHTS RD MEND A K O T A D R N O R D I C W A Y HAM P S H I R E D R APACHE LN M O H I C A N L N VIKINGS PKWY CREEK AVE CARMEN LN GRI E V E G L E N L N SOUTH PLAZA DR INTERSTATE 35E RAMP STONE RD PARK LNVISITATION DRN A V A J O L N NASHUA LNBRIDG E VI E W C T WHITFIELD DRPOND CIR EPOND CIR WARBOR CTHAVENVIEW CT BENT TREE LNNORTH P L A Z A D R PUEBLO DRDODD RD RAMP HIGHWAY 62 PRIVATE RDINTERSTATE 494 ONEILL D R MENDOTA HEIGHTS RD This imagery is copyrighted and licensed by Nearmap US Inc, which retains ownership of the imagery. It is being provided by Dakota County under the terms of that license. Under that license, Dakota County is allowed to provide access to the “Offline Copy Add-On for Government”, on which this image services is based, at 6-inch resolution, six months after the capture date, provided the user acknowledges that the imagery will be used in their normal course of business and must not be resold or distributed for the Street Rehabilitation Date: 8/30/2023 City of Mendota Heights01,250 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Legend 2024 2025 2026 2028 2024 includes Emerson Avenue Street Imp. 2025 includes Delaware Avenue 2026 includes Bunker Hills 2027 includes Chippewa Ave & Curley's 2028 includes Tilsen's Neighborhood City Council | Tuesday, September 5, 2023 | Page 39 of 178 City Council | Tuesday, September 5, 2023 | Page 40 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor and City Council FROM: Kelly Torkelson, Assistant City Administrator Cheryl Jacobson, City Administrator SUBJECT: 2023 Pay Classification Plan for Non-Union Employees INTRODUCTION The city desires to maintain a competitive position with other comparable cities in the attraction and retention of qualified employees. The city’s Pay Classification Plan covers all non-represented regular full and part-time employees. The Plan includes a method for position evaluation and classification and a pay matrix/salary schedule. BACKGROUND The city contracted with DDA Human Resources, Inc. to conduct a compensation study which included a market analysis, compensation calibration and recommended changes to the city’s compensation plan and pay matrix in order to achieve the city council’s goal of attracting and retaining a talented workforce, being a workplace of choice and offering compensation at market averages. The study conducted by DDA, on behalf of the city, analyzed employee compensation against comparable cities using population, proximity and performance expectations criteria. Overall, the study results illustrated that employee compensation was lagging the market average when compared to benchmark cities. The initial analysis of the city’s compensation showed that the base rate, the actual rate, and the top rate of the city’s pay ranges were all below average. The analysis showed that some positions were more out of line with the market than others; pulling the city’s overall average down. Staff reviewed the classification of all city positions and identified 12 positions needing reclassification. These reclassifications resulted in pay grade adjustments within the city’s existing salary schedule. Following these adjustments, the city’s deviation from market average was consistently 5% below comparable cities. To address council goals, DDA consultants recommended a 5% market adjustment to the salary schedule to align the average base salary and actual average salaries with the market average and bringing the city’s top salary range within 1% of the market average. These adjustments 5kCity Council | Tuesday, September 5, 2023 | Page 41 of 178 would also make the city in compliance with the pay equity requirements that the city must complete in January 2024. The proposed adjustment would apply only to the city’s non-union pay matrix. The city would work to negotiate a memorandum of understanding for existing union contracts that would mirror the adjustment made for the non-union staff for the remainder of 2023. Attachments: Amended 2023 Non-Union Pay Matrix/Salary Schedule BUDGET IMPACT The cost to implement the proposed changes on October 1, 2023 is $57,088 for the remainder of 2023. This cost figure represents the cost for the adjustment for one quarter of the year for all positions non-union and union. RECOMMENDATION To align the city’s compensation with the market average, the city council is asked to amend the 2023 Pay Classification Plan for non-union employees to reflect recommended position reclassifications and a 5% market adjustment to pay matrix/salary schedule. REQUESTED ACTION: If the City Council concurs, it should, by motion, approve Resolution 2023-59 Amending the 2023 Pay Classification Plan for Non-Union Employees effective October 1, 2023 City Council | Tuesday, September 5, 2023 | Page 42 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-59 A RESOLUTION AMENDING THE 2023 PAY CLASSIFICATION PLAN FOR NON- UNION EMPLOYEES WHEREAS, the city desires to maintain a competitive position with comparable cities in the attraction and retention of qualified employees; and WHEREAS, the City Council adopted Resolution 2022-96 approving the 2023 Pay Classification Plan for non-union employees; and WHEREAS, the city contracted with DDA Human Resources, Inc. to conduct a compensation study which included a market analysis and compensation calibration considering population, proximity and performance expectations as comparison criteria; and WHEREAS, the study illustrated that employee compensation was lagging the market average compared to benchmark cities; and WHEREAS, position classifications were reviewed and 12 positions were reclassified resulting in an adjustment to the assigned pay grade within the city’s salary structure; and WHEREAS, the city desires to amend the 2023 Pay Plan to reflect a 5 percent market adjustment to the city’s Pay Classification Plan to align average base salaries and actual averages with the market. NOW, THEREFORE, BE IT RESOLVED, that the 2023 Pay Classification Plan for Non-Union Employees is hereby amended effective October 1, 2023. Adopted by the City Council of the City of Mendota Heights this 5th day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________ Stephanie B. Levine, Mayor ATTEST: __________________________ Christine Lusian, City Clerk City Council | Tuesday, September 5, 2023 | Page 43 of 178 CITY OF MENDOTA HEIGHTS FINAL SALARY MATRIX (2023) Updated with Market Adjustment Grade Position 1234567 1 $45,450 $47,041 $48,687 $50,391 $52,155 $53,980 $55,870 2 Community Service Officer $48,177 $49,863 $51,608 $53,415 $55,284 $57,219 $59,222 3 $51,068 $52,855 $54,705 $56,620 $58,601 $60,652 $62,775 4 Office Support Assistant $54,132 $56,026 $57,987 $60,017 $62,117 $64,291 $66,542 5 Utility Billing Clerk $57,380 $59,388 $61,466 $63,618 $65,844 $68,149 $70,534 6 Accounting Clerk Police Support Specialist Secretary/Deputy City Clerk $60,822 $62,951 $65,154 $67,435 $69,795 $72,238 $74,766 7 Natural Resources Technician $64,472 $66,728 $69,064 $71,481 $73,983 $76,572 $79,252 8 Recreation Program Coordinator $68,340 $70,732 $73,208 $75,770 $78,422 $81,166 $84,007 9 $72,440 $74,976 $77,600 $80,316 $83,127 $86,036 $89,048 10 Communications Coordinator Fire Marshal $76,787 $79,474 $82,256 $85,135 $88,115 $91,199 $94,391 11 Senior Engineering Technician Natural Resources Coordinator $81,394 $84,243 $87,191 $90,243 $93,402 $96,671 $100,054 12 City Clerk $86,278 $89,297 $92,423 $95,658 $99,006 $102,471 $106,057 13 Parks & Recreation Manager $91,454 $94,655 $97,968 $101,397 $104,946 $108,619 $112,421 14 Public Works Superintendent $96,942 $100,335 $103,846 $107,481 $111,243 $115,136 $119,166 15 $102,758 $106,355 $110,077 $113,930 $117,917 $122,044 $126,316 16 $108,924 $112,736 $116,682 $120,766 $124,992 $129,367 $133,895 17 Police Captain Community Development Director Assistant City Administrator $115,459 $119,500 $123,683 $128,011 $132,492 $137,129 $141,929 18 Finance Director Public Works Director $122,387 $126,670 $131,104 $135,692 $140,441 $145,357 $150,444 19 $129,730 $134,270 $138,970 $143,834 $148,868 $154,078 $159,471 20 Police Chief $137,513 $142,326 $147,308 $152,464 $157,800 $163,323 $169,039 21 City Administrator $145,764 $150,866 $156,146 $161,611 $167,268 $173,122 $179,182 22 $154,510 $159,918 $165,515 $171,308 $177,304 $183,510 $189,932 Step 4 = Midpoint Step City Council | Tuesday, September 5, 2023 | Page 44 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly Torkelson, Assistant City Administrator Kristen Schabacker, Finance Director SUBJECT: Seasonal Pay Matrix INTRODUCTION The City Council is asked to approve a revised seasonal pay matrix to support competitive market rates and to ensure the city can attract and retain seasonal staff. BACKGROUND Updating the city’s seasonal pay matrix is a regular action item for the City Council to consider. Staff review this annually to evaluate market comparisons and to ensure that the city is able to compensate competitively for seasonal workers. The proposed seasonal pay matrix has six pay grades to reflect the variations in work that is completed by the city’s seasonal staff. In reviewing the classification of seasonal workers, staff are proposing some classification adjustments to be more competitive in the seasonal staffing market. The proposed matrix moves public works maintenance and golf course maintenance workers from a paygrade-3 to a paygrade-4 and the Golf Course Clubhouse workers from a paygrade-2 to a paygrade-3. In addition, staff are requesting to create an additional grade for golf course maintenance leads, now paygrade-5. While there are currently no positions included for paygrade- 2 in the matrix, staff are anticipating needing to develop positions that would fit that paygrade in early 2024. The proposed pay matrix would go into effect beginning with the schedules for seasonal rink flooders, warming house attendants, and skating instructors and assistants. Approving this update now will allow staff to advertise the updated rates for recruitment for these positions. Attachment: Proposed 2023-2024 Seasonal Pay Matrix 5lCity Council | Tuesday, September 5, 2023 | Page 45 of 178 BUDGET IMPACT The hiring market for seasonal staff continues to be challenging. The inclusion of increased rates for the remainder of 2023 will be able to be absorbed within the budgeted 2023 wages for seasonal staff. RECOMMENADATION Staff recommends approval of the proposed 2023-2024 seasonal pay matrix effective immediately. REQUESTED ACTION If Council concurs, it should, by motion approve the proposed 2023-2024 seasonal pay matrix effective December 1, 2023. City Council | Tuesday, September 5, 2023 | Page 46 of 178 Proposed 2023-2024 Seasonal Pay Matrix Effective December 1, 2023 Step 1 Step 2 Step 3 Step 4 Change 1- Seasonal Warming House Attendant $11.50 $12.00 $12.50 $13.00 No Change 2- Seasonal $13.25 $13.50 $13.75 $14.00 No Change 3- Seasonal Golf Course Clubhouse Attendant $13.75 $14.00 $14.25 $14.50 $0.25 Pickleball Assistant Golf Assistant Tennis Assistant Skating Assistant Recreation Assistant 4- Seasonal Public Work Maintenance $16.25 $16.50 $16.75 $17.00 $0.25 Golf Course Maintenance Worker Rink Flooder Tennis Instructor Pickleball Instructor Golf Instructor Skating Instructor Recreation Lead Parks and Recreation Intern 5- Seasonal Golf Course Maintenance Lead $16.75 $17.00 $17.25 $17.50 $0.75 6- Seasonal Irrigation Specialist $18.25 $18.75 $19.25 $19.75 $0.25 2024 Pay Grade Step 1 Step 2 Step 3 Step 4 1- Seasonal $ 11.50 $ 12.00 $ 12.50 $ 13.00 2- Seasonal $ 12.50 $ 13.00 $ 13.50 $ 14.00 3- Seasonal $ 13.75 $ 14.00 $ 14.25 $ 14.50 4- Seasonal $ 16.25 $ 16.50 $ 16.75 $ 17.00 5- Seasonal $ 16.75 $ 17.00 $ 17.25 $ 17.50 6- Seasonal $ 18.25 $ 18.75 $ 19.25 $ 19.75 City Council | Tuesday, September 5, 2023 | Page 47 of 178 City Council | Tuesday, September 5, 2023 | Page 48 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly McCarthy, Police Chief Kelly Torkelson, Assistant City Administrator SUBJECT: Approve Police Sergeant Appointment INTRODUCTION Following the resignation of Sergeant Peyton Fleming, the city council authorized staff to do an internal posting to fill the vacant police sergeant position. Staff posted the position and received multiple qualified applicants for the role. Through the interview and evaluation process, Officer Peter Renteria was selected for recommendation of appointment to the position of Police Sergeant with the Mendota Heights Police Department. BACKGROUND Officer Peter Renteria has served as a Mendota Heights Police Officer since 2017. In that time, he has taken on several leadership roles that include being a use of force instructor, field training officer, and temporarily serving as the city’s police investigator. He has developed a martial arts training program for officers and led the process for updating the Mendota Heights Police Department mission statement. The first day of his new role will be September 9, 2023. BUDGET IMPACT The Sergeant position is a budgeted position. RECOMMENDATION Approve the promotion of Officer Peter Renteria to the position of Police Sergeant with the Mendota Heights Police Department. REQUESTED ACTION If council concurs, it should, by motion, approve the promotion of Officer Peter Renteria to Police Sergeant with the Mendota Heights Police Department. 5mCity Council | Tuesday, September 5, 2023 | Page 49 of 178 City Council | Tuesday, September 5, 2023 | Page 50 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council, and City Administrator FROM: Kelly McCarthy, Police Chief Kelly Torkelson, Assistant City Administrator SUBJECT: Approve Police Officer Hire INTRODUCTION The City Council is asked to approve the hiring of Mark McKernon to the position of Police Officer with the Mendota Heights Police Department. BACKGROUND Currently, the Mendota Heights Police Department has two vacant police officer positions. This hiring will decrease that to a single vacancy. Mark McKernon will come to the Mendota Heights Police Department with 26 years of project and account management experience but as a newly POST eligible police officer. He brings experience, empathy and a strong work ethic to the city and we are excited to have him join our team. The anticipated timeframe to begin employment for Mark McKernon is September 2023, and is dependent upon approval by the City Council. BUDGET IMPACT Funding would come from the Police Department’s 2023 authorized budget. ACTION RECOMMENDED Staff recommends the City Council hire Mark McKernon to the position of Police Officer. Starting salary will be the six-month step based on the 2022-2023 Law Enforcement Labor Services, Inc. labor agreement. ACTION REQUIRED If City Council concurs, it should, by motion, approve the hiring of Mark McKernon to the position of Police Officer with the Mendota Heights Police Department. 5nCity Council | Tuesday, September 5, 2023 | Page 51 of 178 City Council | Tuesday, September 5, 2023 | Page 52 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Fire Chief Kelly Torkelson, Assistant City Administrator SUBJECT: Appointment of Fire Captain Introduction The Council is asked to appoint Chris Perrault as a Captain with the Mendota Heights Fire Department. Background With the promotion of Dan Johnson to Training Officer, a new captain needed to be appointed to fill a vacant captain position. Firefighters that were interested in the Captain position were interviewed. After careful consideration, Firefighter Christ Perrault was selected to fill the vacant Captain position. An oath of office/swearing in of the Captain position will be held at a later date. Recommendation Staff recommends that the Mendota Heights City Council appoint Firefighter Chris Perrault as a Captain with the Mendota Heights Fire Department. Action Required If Council desires to implement the recommendation, they should pass a motion to appoint Chris Perrault to a Captain position with the Mendota Heights Fire Department. This requires a simple majority vote. 5oCity Council | Tuesday, September 5, 2023 | Page 53 of 178 City Council | Tuesday, September 5, 2023 | Page 54 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly McCarthy, Police Chief SUBJECT: Declaration of Surplus Property and Transfer of Ownership INTRODUCTION Council is asked to declare BolaWrap model 100 devices and surplus property and transfer of ownership to the Rosemount Police Department. BACKGROUND On July 5, 2023, Council approved the purchase of upgraded BolaWrap model 150 devices. The Police Department has taken possession of the upgraded units, and rendered our model 100 devices obsolete. There is no resale value of the items as they are no longer sold. BolaWraps contain electrical and hazardous material and would require specialized disposal. Rosemount PD currently uses the Model 100 and is willing to take possession of the following surplus devices: •21 BolaWrap 100’s •18 BolaWrap 100 Holster’s •84 BolaWrap 100 cassettes BUDGET IMPACT No direct budget impact but potential cost savings for disposal. REQUESTED ACTION: If council agrees declare the above property as surplus and transfer of ownership of the listed items to the Rosemount Police Department. 5pCity Council | Tuesday, September 5, 2023 | Page 55 of 178 City Council | Tuesday, September 5, 2023 | Page 56 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Acknowledge the June 2023 Par 3 Financial Report INTRODUCTION The City Council is asked to acknowledge the June Par 3 Financial Report. BACKGROUND In the month of June, the course had a total of 3,365 rounds of golf played and a total of $52,977 for monthly revenue. The 2023 year-to-date revenue total including June is $151,221. The course’s June expenditures totaled $27,733. The year-to-date expenditure total is $114,423. As of now the course is showing a $36,798 operating surplus. Included in the maintenance and repairs line item are the following capital items/projects that were completed and paid for: •Patio Furniture: $8,195.03 •Carpet Replacement in Clubhouse: $4,483.41 •Maintenance Building Fence: $5,318.10 •Chemicals/Fertilizer: $8,985.51 Not included in this financial report is the window replacement at the clubhouse, which totaled $10,651.91. This project was funded from the Par 3 fund, but not included in the monthly expenditure report. Attachment: June 2023 Par 3 Financial Report RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the June Par 3 Financial Report. ACTION REQUIRED If the Council concurs, it should, by motion acknowledge the June Par 3 Financial Report. 5qCity Council | Tuesday, September 5, 2023 | Page 57 of 178 MONTHLY EXPENDITURE REPORT JUNE 2023 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT JUNE 2023 (50.00% OF YEAR) June REVENUES June YTD YTD YTD BUDGET 2023 2023 %2022 GREENS, LEAGUE & TOURN FEES $150,000 $43,553 $92,667 61.78%$71,446 RECREATION PROGRAMS $45,000 $1,727 $45,097 100.21%$49,925 CONCESSIONS $22,500 $7,693 $13,342 59.30%$11,875 SUNDRY REVENUE $0 $4 $116 100.00%$100 INTEREST $450 $0 $0 0.00%$0 INSURANCE CLAIM $0 $0 $0 0.00%$0 PAR 3 FUND REVENUE TOTAL $217,950 $52,977 $151,221 69.38%$133,346 EXPENDITURES June YTD YTD YTD BUDGET 2023 2023 %2022 CLUBHOUSE SALARIES $42,300 $5,300 $12,763 30.17%$12,603 ADMINISTRATIVE SALARIES $30,722 $2,370 $14,944 48.64%$12,053 FICA/PERA $12,952 $1,223 $3,616 27.92%$3,903 MEDICAL INSURANCE $7,187 $599 $3,594 50.00%$3,425 U/E & W/C INSURANCE $3,255 $0 $5,364 164.81%$3,103 RENTALS $6,000 $1,452 $2,802 46.70%$3,041 UTILITIES $14,495 $1,293 $5,687 39.23%$5,698 PROFESSIONAL FEES - AUDIT $2,990 $0 $0 0.00%$1,522 PROF FEES - CONSULTING FEES $1,100 $61 $61 0.00%$0 PROF FEES - GROUNDS MGMT $7,250 $0 $0 0.00%$0 PROF FEES - GROUNDS WAGES $25,000 $3,317 $7,748 30.99%$6,133 PROF FEES - TREE MAINTENANCE $1,500 $0 $2,779 185.25%$5,300 LIABILITY/AUTO INSURANCE $4,800 $0 $3,365 70.11%$3,885 OPERATING COSTS/SUPPLIES $8,850 $864 $5,688 64.27%$3,785 FUEL $2,600 $326 $691 26.57%$1,052 REPAIRS & MAINTENANCE $54,750 $5,632 $34,062 62.21%$20,714 SUNDRY/DUES/MILEAGE/CLOTHING $12,750 $3,449 $6,707 52.61%$2,382 CONTINGENCY $0 $0 $0 0.00%$0 ONLINE REG & CREDIT CARD FEES $7,975 $1,846 $4,552 57.08%$3,650 PAR 3 EXPENDITURES TOTAL $246,476 $27,733 $114,423 46.42%$92,249 8/30/2023 City Council | Tuesday, September 5, 2023 | Page 58 of 178 ,� CITY OF 1 rn 1 MENDDT A HEIGHTS 1101 Victoria Curve I Mendota Heights. MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendotaheightsmn.ge - Request for City Council Action MEETING DATE: TO: FROM: SUBJECT: BACKGROUND Significant Claims September 5, 2023 Mayor, City Council and City Admini�t=��\/� Kristen Schabacker, Finance Director v:,. ,..,. Claims List Summary Inspectron -June Inspection Services Mid Northern Services -Street Light District Cabinets Sorenson Tree Service -Tree Removal Services SPRWS-Water Service Bituminous Roadways -Centre Pointe Street Improvement Work Bolton & Menk-Rogers Lake Skatepark/Marie Ave Bridge Work Great River Greening -Invasive Species/Pilot Knob Work Inspectron -July Inspection Services Lake Improvement Consulting -Rogers Lake Treatment Magic Turf-Civic Center Ballfield Work Mansfield Oil Company -Fuel Northfield Solar -Utilities Pipe Services -Sanitary Sewer Cleaning & Televising Savatree -Tree Services Swanson Haskamp Consulting -Interim Planning Services/Zoning Update TKDA -Street Improvement Projects Services US Bank -Monthly Purchases Manual Checks Total System Checks Total $ 68,345.00 $ 35,000.00 $ 54,325.00 $ 9,215.55 $ 233,435.55 $ 4,292.00 $ 11,551.15 $ 28,790.36 $ 4,985.00 $ 28,162.50 $ 11,661.64 $ 13,612.48 $ 26,563.16 $ 25,012.00 $ 11,956.25 $ 16,869.69 $ 10,170.70 $ 327,071.35 $ 532,895.87 Total for the list of claims for the September 5, 2023 City Council meeting $ 859,967.22 RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the list of claims for September 5, 2023. 5rCity Council | Tuesday, September 5, 2023 | Page 59 of 178 City Council | Tuesday, September 5, 2023 | Page 60 of 178 City Council | Tuesday, September 5, 2023 | Page 61 of 178 City Council | Tuesday, September 5, 2023 | Page 62 of 178 City Council | Tuesday, September 5, 2023 | Page 63 of 178 City Council | Tuesday, September 5, 2023 | Page 64 of 178 City Council | Tuesday, September 5, 2023 | Page 65 of 178 City Council | Tuesday, September 5, 2023 | Page 66 of 178 City Council | Tuesday, September 5, 2023 | Page 67 of 178 City Council | Tuesday, September 5, 2023 | Page 68 of 178 City Council | Tuesday, September 5, 2023 | Page 69 of 178 City Council | Tuesday, September 5, 2023 | Page 70 of 178 City Council | Tuesday, September 5, 2023 | Page 71 of 178 City Council | Tuesday, September 5, 2023 | Page 72 of 178 City Council | Tuesday, September 5, 2023 | Page 73 of 178 City Council | Tuesday, September 5, 2023 | Page 74 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: 2023 Bond Issue INTRODUCTION The Council is asked to hold a public hearing regarding the Street Reconstruction and Overlay Plan (SROP) and approve the attached resolutions for the issuance of bonds for the Victoria Curve Street Improvement Project. BACKGROUND The City typically issues bonds under Section 429 but since we do not meet the 20% threshold for special assessments, we will be issuing street reconstruction bonds. The SROP will provide us the authority to issue these bonds. Currently, this 5-year plan only includes the Victoria Curve Street Improvement project for 2023. The City is required to hold a public hearing on the Street Reconstruction and Overlay Plan and approve it with a 2/3 majority vote. The SROP is subject to a reverse referendum period of 30 days. If in that time the City receives a petition from 5% of the voters in the last general election to not issue the bonds, the city would have to either pay for the project with other city funds or place the project on the ballot for a vote of the general public at the next election in order to issue the bonds. Once the public hearing has been conducted and Resolution 2023-52 has been adopted, the Council is asked to approve Resolution 2023-53 providing for the sale of $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A. The City will be using Ehlers to assist in the sale and issuance of these bonds. The schedule is as follows: Pre-Sale Review by Council September 5, 2023 Distribute Official Statement Week of October 2, 2023 Conference with Rating Agency Week of October 9, 2023 Award Sale of Bonds October 17, 2023 Estimated Closing Date November 8, 2023 8aCity Council | Tuesday, September 5, 2023 | Page 75 of 178 Ehlers has prepared a Pre-Sale report that is attached for your review. We will be issuing $1,050,000 General Obligation Street Reconstruction Bonds for the street project with a term of 10 years. The assessment interest rate will be at 2% over the true interest costs of the bonds issued. BUDGET IMPACT The bonds will be paid with a combination of special assessments and an amount levied each year for the annual bond payments. RECOMMENDATION/REQUESTED ACTION Staff recommends that council conduct a public hearing and pass a motion to adopt Resolution 2023-52 Adopt a Street Reconstruction and Overlay Plan and Approving the Issuance of General Obligation Street Reconstruction Bonds and pass a motion to adopt Resolution 2023-53 Providing for the Sale of $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A. City Council | Tuesday, September 5, 2023 | Page 76 of 178 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA HELD: SEPTEMBER 5, 2023 Pursuant to due call, a regular or special meeting of the City Council of the City of Mendota Heights, Dakota County, Minnesota, was duly held at the Mendota Heights City Hall on September 5, 2023, at 7:00 p.m., for the purpose, in part, of adopting a street reconstruction and overlay plan and authorizing issuance of street reconstruction bonds. The following members were present: and the following were absent: Member ______________ introduced the following resolution and moved its adoption: RESOLUTION 2023-52 RESOLUTION ADOPTING A STREET RECONSTRUCTION AND OVERLAY PLAN AND APPROVING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS WHEREAS, the City of Mendota Heights, Minnesota (the "City"), has determined that it is in the best interest of the City to authorize the issuance and sale of general obligation street reconstruction bonds pursuant to Minnesota Statutes, Section 475.58, subdivision 3b, as amended (the "Act"), to finance the cost of street reconstruction projects, as described in the proposed street reconstruction and overlay plan described below, a copy of which is on file in the City Clerk's office; and WHEREAS, pursuant to the Act, the City is authorized to issue and sell general obligation street reconstruction bonds for street reconstruction under the circumstances and within the limitations set forth in the Act. The Act provides that a street reconstruction and overlay plan may be financed with general obligation street reconstruction bonds, following adoption of a street reconstruction and overlay plan, after a public hearing on the street reconstruction and overlay plan and on the issuance of general obligation street reconstruction bonds and other proceedings conducted in accordance with the requirements of the Act; and WHEREAS, pursuant to the Act, the City has prepared a five year street reconstruction and overlay plan for calendar years 2023 through 2027, which describes the streets to be reconstructed, the estimated costs and any planned reconstruction of other streets in the City, including the issuance of general obligation street reconstruction bonds under the Act (the "Plan"), to determine the funding strategy for street reconstruction projects; and WHEREAS, on September 5, 2023, the City Council held a public hearing on the adoption of the Plan and the issuance of not to exceed $1,200,000 general obligation street reconstruction bonds (the "Bonds") under the Plan for street reconstruction improvements to those streets described in the Plan (the "Street Reconstruction Projects") after publication of the City Council | Tuesday, September 5, 2023 | Page 77 of 178 notice of public hearing not less than 10 days nor more than 28 days prior to the date thereof in the City's official newspaper; and WHEREAS, all parties who appeared at the public hearing were given an opportunity to express their views with respect to the proposal to adopt the Plan and to undertake and finance the Street Reconstruction Projects by the issuance of Bonds and any written comments submitted prior to the public hearing were considered. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. City Policies and Goals. The financing of the Street Reconstruction Projects and the issuance and sale of the Bonds would further the policies and goals of the City as set forth in the Plan, hereby adopted by the City Council in connection with the issuance of the Bonds. 2. Public Hearing Notice. The City Council hereby ratifies the actions of the City Clerk in causing the publication of the Notice of Public Hearing to be published in the City's official newspaper as required by law; and 3. Adoption of Street Reconstruction and Overlay Plan. Based on information received at the public hearing, such written comments (if any) and such other facts and circumstances as the City Council deems relevant, it is hereby found, determined and declared that: (a) the Street Reconstruction Projects proposed in the Plan will allow the City to upgrade its transportation infrastructure to accommodate anticipated and existing residential and commercial development; and (b) the Plan is hereby approved and adopted in the form presently on file with the City. 4. Authorization and Approval of Bonds. The City is hereby authorized to issue the Bonds, the proceeds of which will be used, together with any additional funds of the City which might be required, to finance certain costs of the Street Reconstruction Projects and to pay costs of issuance of the Bonds. 5. Execution of Documents. The Mayor and City Clerk are authorized and directed to execute such other documents and instruments as may be required to give effect to the transactions herein contemplated. 6. Voter Referendum Contingency. Pursuant to the Act, a petition requesting a vote on the question of issuing the Bonds, signed by voters equal to five percent of the votes cast in the last municipal general election, may be filed within thirty days of the public hearing. Upon receipt of such petition within the prescribed time period, the City may issue the Bonds only after obtaining the approval of a majority of the voters voting on the question of the issuance of the Bonds. The authorizations and approvals contained herein are subject to and contingent upon not receiving such a petition, or, in the event such a petition is filed, the approving vote of a majority of the voters voting on the question of the issuance of the Bonds. City Council | Tuesday, September 5, 2023 | Page 78 of 178 The motion for the adoption of the foregoing resolution was duly seconded by member _____________ and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted. [Bonds must be approved by at least a two-thirds vote of the membership present.] [Issuance of Bonds is subject to a 30-day reverse referendum after the public hearing.] City Council | Tuesday, September 5, 2023 | Page 79 of 178 STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF MENDOTA HEIGHTS I, the undersigned, being the duly qualified and acting City Clerk of the City of Mendota Heights, Minnesota, do hereby certify that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to adopting a street reconstruction and overlay plan and the issuance of general obligation street reconstruction bonds. WITNESS my hand on September 5, 2023. ________________________________ City Clerk City Council | Tuesday, September 5, 2023 | Page 80 of 178 BUILDING COMMUNITIES. IT’S WHAT WE DO. September 5, 2023 FIVE – YEAR STREET RECONSTRUCTION & OVERLAY PLAN: City of Mendota Heights, MN 2023 - 2027 3 Prepared by: Ehlers 3060 Centre Pointe Drive Roseville, Minnesota 55113 City Council | Tuesday, September 5, 2023 | Page 81 of 178 City of Mendota Heights, MN Five-Year Street Reconstruction & Overlay Plan 1 TABLE OF CONTENTS I. INTRODUCTION II. PURPOSE III. PLANNING PROCESS IV. PROJECT SUMMARY V. FINANCING VI. PLAN CONTINUATION APPENDIX A: PROJECT COSTS APPENDIX B: REPAYMENT SCHEDULE 2 2 3 4 4 5 6 7 City Council | Tuesday, September 5, 2023 | Page 82 of 178 City of Mendota Heights, MN Five-Year Street Reconstruction & Overlay Plan 2 I. INTRODUCTION In 2002, the Minnesota State Legislature passed into law a bill which generally exempts city bonds issued under a street reconstruction program from the referendum requirements usually required for bonding expenditures. In 2013 the Legislature amended the law to allow bituminous overlays to be included in the street reconstruction program. In 2021 the Legislature amended the definition of street reconstruction and bituminous overlays to include the addition or reconstruction of turn lanes, bicycle lanes, sidewalks and paths. In addition, bicycle lanes, sidewalks and paths were added as allowable costs when widening a street. The authorization is contained in Minnesota Statutes, Section 475.58, subdivision 3b (the “Act”). II. PURPOSE A street reconstruction program represents a major expenditure of city funds for the reconstruction or bituminous overlay of public streets. As defined in the Act, street reconstruction and bituminous overlay projects may include utility replacement and relocation and other incidental costs, turn lanes and other improvements having a substantial public safety function, realignments, other modifications to intersect with state and county roads, and the local share of state and county road projects. Except in the case of turn lanes, safety improvements, realignments, intersection modifications, and local share of state and county road projects, street reconstruction and overlays do not include the portion of project costs allocable to widening a street or adding curbs and gutters where none previously existed. A Street Reconstruction and Overlay Plan (SROP) is a document designed to anticipate street reconstruction and overlay expenditures and schedule them over a five-year period so that they may be purchased in the most efficient and cost-effective method. A SROP allows the matching of expenditures with anticipated income. As potential expenditures are reviewed, the city considers the benefits, costs, alternatives and impact on operating expenditures. The City of Mendota Heights, Minnesota (the “City”) believes the street reconstruction and overlay process is an important element of City Council | Tuesday, September 5, 2023 | Page 83 of 178 City of Mendota Heights, MN Five-Year Street Reconstruction & Overlay Plan 3 responsible fiscal management. Major capital expenditures can be anticipated and coordinated to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. This coordination of capital expenditures is important to the City in achieving its goals of adequate physical assets and sound fiscal management. Good planning is essential for the wise use of limited financial resources. The SROP is designed to be updated on an as needed basis. III. PLANNING PROCESS The City Council annually reviews its capital expenditures according to their priority, fiscal impact, and available funding as part of its Capital Improvement Plan (CIP) process. The City assembles the specific capital expenditures to be undertaken within the next five years. The City Council prepares a plan based on the available funding sources. From this information, a preliminary CIP is prepared for public discussion from citizens and other governmental units. Changes are made based on that input, and a final plan is established. Over the life of the CIP, once the funding becomes available the individual capital expenditures can be made as part of individual project approvals. In subsequent years, the process is repeated as expenditures are completed and new needs arise. If bonding is necessary, the City works with its municipal advisor to prepare a bond sale and repayment schedule. Street reconstruction and overlay planning occurs separately from the CIP process focusing specifically on street reconstruction and overlay projects to be financed with general obligation street reconstruction bonds under provisions of the Act. The SROP is to describe the identified street reconstruction and overlay projects to be financed, their estimated costs, and any planned reconstruction or overlay of other streets in the City over the next five years. For a city to use its authority under the Act to finance street reconstruction and bituminous overlay expenditures with general obligation bonds, it must meet the requirements provided therein. City Council | Tuesday, September 5, 2023 | Page 84 of 178 City of Mendota Heights, MN Five-Year Street Reconstruction & Overlay Plan 4 Specifically, the city must hold a public hearing for public input on a SROP. Notice of such hearing must be published in the official newspaper of the city at least 10, but not more than 28 days prior to the date of the public hearing. In addition, the council must approve the SROP and issuance of street reconstruction bonds by a two-thirds majority vote of its membership present at the meeting following a public hearing. Although a referendum is not required, a reverse referendum is allowable. If a petition requesting a vote on the issuance of bonds bearing the signatures of at least 5 percent of the votes cast in the last municipal general election is filed with the municipal clerk within 30 days after the public hearing, a referendum vote on the issuance of the bonds shall be required to authorize the issuance. If the municipality elects not to submit the question to the voters, the municipality shall not propose the issuance of bonds under the Act for the same purpose for a period of 365 days from the date of receipt of the petition. IV. PROJECT SUMMARY The expenditures to be undertaken with this SROP are limited to those listed in Appendix A. All other foreseeable capital expenditures within the City government will come through other means or through an amendment to this SROP. V. FINANCING The total amount of requested expenditures under the SROP is up to $1,500,000. If these expenditures are to be funded, that amount of money is anticipated to be generated through a combination of tax levy, special assessments and sale of general obligation street reconstruction plan bonds over the five-year period. In the financing of the SROP, one statutory limitation applies. Under Chapter 475, with few exceptions, cities cannot incur debt in excess of City Council | Tuesday, September 5, 2023 | Page 85 of 178 City of Mendota Heights, MN Five-Year Street Reconstruction & Overlay Plan 5 3% of the assessor’s estimated market value (EMV) for the city. The City’s Pay 2023 EMV is $2,900,875,100. As noted in the table below, the City’s debt subject to this requirement, including the proposed bond issue, is within the required threshold: Assessor's Estimated Market Value 2,900,875,100 Multiply by 3%0.03 Statutory Debt Limit 87,026,253 Less: Debt Paid Solely from Taxes (6,830,000) Less: Proposed Bond Issue(s)(1,050,000) Unused Debt Limit 79,146,253 Net Debt Limit Under the SROP, the City plans to issue up to $1,500,000 in general obligation bonds in the year 2023 to finance the 2023 road reconstruction project. No future financing is anticipated under this SROP at this time. The bond sizing is based upon funding the estimated project amounts listed in Appendix A plus estimated issuance costs. Current estimates of size and repayment of the general obligation street reconstruction and overlay bonds under consideration is shown in Appendix B. VI. PLAN CONTINUATION This SROP should be reviewed annually as needed by the City Council using the process outlined in this document. It should review proposed expenditures, make priority decisions, and seek funding for those expenditures it deems necessary for the City. If deemed appropriate, the Council should prepare an update to this SROP. City Council | Tuesday, September 5, 2023 | Page 86 of 178 City of Mendota Heights, MN Five-Year Street Reconstruction & Overlay Plan 6 APPENDIX A Plan Project Costs: The 2023 capital expenditure of approximately $1,456,095 for the City’s 2023 road reconstruction and bituminous overlay project is to be funded with up to $1,500,000 in bond proceeds. Year Project Amount 2023 2023 Road Reconstruction 1,456,095$ 2024 None Anticipated -$ 2025 None Anticipated -$ 2026 None Anticipated -$ 2027 None Anticipated -$ TOTAL 1,456,095$ Project Costs Proposed SROP Bond Issues: Year Amount 2023 1,050,000$ 2024 -$ 2025 -$ 2026 -$ 2027 -$ TOTAL 1,050,000$ Proposed SROP Bond Issues City Council | Tuesday, September 5, 2023 | Page 87 of 178 City of Mendota Heights, MN Five-Year Street Reconstruction & Overlay Plan 7 APPENDIX B Proposed Repayment Schedule: City Council | Tuesday, September 5, 2023 | Page 88 of 178 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA HELD: SEPTEMBER 5, 2023 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Mendota Heights, Dakota County, Minnesota, was duly held at City Hall on September 5, 2023, at 7:00 P.M., for the purpose, in part, of authorizing the competitive negotiated sale of $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A. The following members were present: and the following were absent: Member ________________ introduced the following resolution and moved its adoption: RESOLUTION NO. ______________ RESOLUTION PROVIDING FOR THE SALE OF $1,050,000 GENERAL OBLIGATION STREET RECONSTRUCTION BONDS, SERIES 2023A A. WHEREAS, the City Council of the City of Mendota Heights, Minnesota (the "City") has heretofore determined that it is necessary and expedient to issue the City's $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A (the "Bonds"), to finance the 2023 road reconstruction project in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9). NOW, THEREFORE, BE IT RESOLVED by the City of Mendota Heights, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 P.M. on October 17, 2023, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member _______________________ and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: City Council | Tuesday, September 5, 2023 | Page 89 of 178 and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. City Council | Tuesday, September 5, 2023 | Page 90 of 178 STATE OF MINNESOTA DAKOTA COUNTY CITY OF MENDOTA HEIGHTS I, the undersigned, being the duly qualified and acting City Clerk of the City of Mendota Heights, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as the minutes relate to providing for the issuance and sale of $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A. WITNESS my hand on September 5, 2023. __________________________________________ City Clerk City Council | Tuesday, September 5, 2023 | Page 91 of 178 September 5, 2023 PRE-SALE REPORT FOR City of Mendota Heights, Minnesota $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A Prepared by: Ehlers 3060 Centre Pointe Drive Roseville, MN 55113 Advisors: Stacie Kvilvang, Senior Municipal Advisor Keith Dahl, Municipal Advisor Jason Aarsvold, Senior Municipal Advisor BUILDING COMMUNITIES. IT’S WHAT WE DO. City Council | Tuesday, September 5, 2023 | Page 92 of 178 Presale Report City of Mendota Heights, Minnesota September 5, 2023 Page 1 Proposed Issue: $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A Purpose: To finance the 2023 road reconstruction project. Debt service will be paid from ad valorem property taxes and special assessments. Capitalized interest will be included to provide for interim interest payments due prior to collection of any pledged revenues. The City intends to levy a total of $169,156 in special assessments to benefitting property owners, of which approximately $93,036 is anticipated to be collected in pre-paid assessment. The Bonds have been reduced by this amount accordingly. The remaining $76,120 of special assessments will be collected in years 2024 to 2033 at a rate of 2% over the True Interest Costs of the Bonds. Annual assessments will be paid on an equal principal basis. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475.58 under a Street Reconstruction and Overlay Plan (SROP) to be approved by the City Council on September 5, 2023 after a public hearing. The Bonds count against the Net Debt Limit of 3% of the estimated market value of taxable property in the City. The City’s Pay 2023 EMV is $2,900,875,100, therefore the debt limit is $87,026,253. The proposed issue of $1,050,000, plus the City’s current outstanding debt secured solely from property taxes of $6,830,000 equals a total debt amount of $7,880,000. This figure is well below the City’s statutory debt limit noted above. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term/Call Feature: The Bonds are being issued for a term of 10 years. Principal on the Bonds will be due on February 1 in the years 2026 through 2034. Interest is payable every six months beginning August 1, 2024. The Bonds will be subject to prepayment at the discretion of the City on February 1, 2032 or any date thereafter. EXECUTIVE SUMMARY OF PROPOSED DEBT City Council | Tuesday, September 5, 2023 | Page 93 of 178 Presale Report City of Mendota Heights, Minnesota September 5, 2023 Page 2 Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City’s most recent bond issues were rated by S&P Global Ratings. The current rating on those bonds is “AAA”. The City will request a new rating for the Bonds. Basis for Recommendation: Based on your objectives, financial situation and need, risk tolerance, liquidity needs, experience with the issuance of Bonds and long-term financial capacity, as well as the tax status considerations related to the Bonds and the structure, timing and other similar matters related to the Bonds, we are recommending the issuance of Bonds as a suitable option. Method of Sale/Placement: We are recommending the Bonds be issued as municipal securities and offered through a competitive underwriting process. You will solicit competitive bids, which we will compile on your behalf, for the purchase of the Bonds from underwriters and banks. An allowance for discount bidding will be incorporated in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.” The underwriter of the bonds will retain a portion of this reoffering premium as their compensation (or “discount”) but will pay the remainder of the premium to the City. The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of Bonds we have been directed to use the net premium to reduce the size of the issue for the project. The resulting adjustments may slightly change the true interest cost of the issue, either up or down. The amount of premium can be restricted in the bid specifications. Restrictions on premium may result in fewer bids, but may also eliminate large adjustments on the day of sale and City Council | Tuesday, September 5, 2023 | Page 94 of 178 Presale Report City of Mendota Heights, Minnesota September 5, 2023 Page 3 unintended impacts with respect to debt service payment. Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the City’s objectives for this financing. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: The City must ensure compliance with certain sections of the Internal Revenue Code and Treasury Regulations (“Arbitrage Rules”) throughout the life of the issue to maintain the tax- exempt status of the Bonds. These Arbitrage Rules apply to amounts held in construction, escrow, reserve, debt service account(s), etc., along with related investment income on each fund/account. IRS audits will verify compliance with rebate, yield restriction and records retention requirements within the Arbitrage Rules. The City’s specific arbitrage responsibilities will be detailed in the Nonarbitrage Certificate (the “Tax Compliance Document”) prepared by your Bond Attorney and provided at closing. The Bonds may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1) small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4) reasonable reserve requirements, 5) expenditure within an available period limitations, 6) investments yield restrictions, 7) de minimis rules, or; 8) borrower limited requirements. An Ehlers arbitrage expert will contact the City within 30 days after the sale date to review the City’s specific responsibilities for the Bonds. The City is currently receiving arbitrage services from Ehlers in relation to the Bonds. Investment of Bond Proceeds: Ehlers can assist the City in developing a strategy to invest your Bond proceeds until the funds are needed to pay project costs. City Council | Tuesday, September 5, 2023 | Page 95 of 178 Presale Report City of Mendota Heights, Minnesota September 5, 2023 Page 4 Risk Factors: Special Assessments: We have assumed some prepayment of assessments. If the City receives significantly higher amount of pre-paid assessments, it may need to increase the levy portion of the debt service to make up for any lower interest earnings than the expected assessment interest rate. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Taft Stettinius & Hollister LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's Global Ratings (S&P) Summary: The decisions to be made by the City Council are as follows:  Accept or modify the finance assumptions described in this report.  Adopt the resolution attached to this report. City Council | Tuesday, September 5, 2023 | Page 96 of 178 Presale Report City of Mendota Heights, Minnesota September 5, 2023 Page 5 Pre-Sale Review by City Council and Public Hearing On Street Reconstruction Plan: September 5, 2023 Distribute Official Statement: Week of October 2, 2023 Conference with Rating Agency and Due Diligence Call to review Official Statement: Week of October 9, 2023 City Council Meeting to Award Sale of the Bonds: October 17, 2023 Estimated Closing Date: November 8, 2023 Attachments Estimated Sources and Uses of Funds Estimated Proposed Debt Service Schedule Resolution Authorizing Ehlers to Proceed with Bond Sale EHLERS’ CONTACTS Stacie Kvilvang, Senior Municipal Advisor (651) 697-8506 Jason Aarsvold, Senior Municipal Advisor (651) 697-8512 Keith Dahl, Municipal Advisor (651) 697-8595 Emily Wilkie, Senior Public Finance Analyst (651) 697-8588 Alicia Gage, Senior Financial Analyst (651) 697-8551 PROPOSED DEBT ISSUANCE SCHEDULE EHLERS’ CONTACTS City Council | Tuesday, September 5, 2023 | Page 97 of 178 Mendota Heights, Minnesota $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A Assumes Current Market BQ AAA Rates plus 50bps Sources & Uses Dated 11/08/2023 | Delivered 11/08/2023 Sources Of Funds Par Amount of Bonds $1,050,000.00 Prepaid Assessments 93,036.00 MSA Funds 250,000.00 Sewer Funds 9,000.00 Water Funds 2,000.00 Storm Sewer Funds 167,296.00 Total Sources $1,571,332.00 Uses Of Funds Total Underwriter's Discount (1.500%)15,750.00 Costs of Issuance 49,500.00 Deposit to Capitalized Interest (CIF) Fund 45,345.97 Deposit to Project Construction Fund 1,456,095.00 Rounding Amount 4,641.03 Total Uses $1,571,332.00 Series 2023A GO Street Re | SINGLE PURPOSE | 8/23/2023 | 9:14 AM City Council | Tuesday, September 5, 2023 | Page 98 of 178 Mendota Heights, Minnesota $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A Assumes Current Market BQ AAA Rates plus 50bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/08/2023 ----- 08/01/2024 --26,920.97 26,920.97 - 02/01/2025 --18,425.00 18,425.00 45,345.97 08/01/2025 --18,425.00 18,425.00 - 02/01/2026 105,000.00 3.650%18,425.00 123,425.00 141,850.00 08/01/2026 --16,508.75 16,508.75 - 02/01/2027 105,000.00 3.550%16,508.75 121,508.75 138,017.50 08/01/2027 --14,645.00 14,645.00 - 02/01/2028 110,000.00 3.500%14,645.00 124,645.00 139,290.00 08/01/2028 --12,720.00 12,720.00 - 02/01/2029 115,000.00 3.450%12,720.00 127,720.00 140,440.00 08/01/2029 --10,736.25 10,736.25 - 02/01/2030 115,000.00 3.450%10,736.25 125,736.25 136,472.50 08/01/2030 --8,752.50 8,752.50 - 02/01/2031 120,000.00 3.450%8,752.50 128,752.50 137,505.00 08/01/2031 --6,682.50 6,682.50 - 02/01/2032 125,000.00 3.500%6,682.50 131,682.50 138,365.00 08/01/2032 --4,495.00 4,495.00 - 02/01/2033 125,000.00 3.500%4,495.00 129,495.00 133,990.00 08/01/2033 --2,307.50 2,307.50 - 02/01/2034 130,000.00 3.550%2,307.50 132,307.50 134,615.00 Total $1,050,000.00 -$235,890.97 $1,285,890.97 - Yield Statistics Bond Year Dollars $6,737.08 Average Life 6.416 Years Average Coupon 3.5013812% Net Interest Cost (NIC)3.7351619% True Interest Cost (TIC)3.7693644% Bond Yield for Arbitrage Purposes 3.4995101% All Inclusive Cost (AIC)4.6540563% IRS Form 8038 Net Interest Cost 3.5013812% Weighted Average Maturity 6.416 Years Series 2023A GO Street Re | SINGLE PURPOSE | 8/23/2023 | 9:14 AM City Council | Tuesday, September 5, 2023 | Page 99 of 178 Mendota Heights, Minnesota $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A Assumes Current Market BQ AAA Rates plus 50bps Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total Assessments Levy/(Surplus) 02/01/2024 --------- 02/01/2025 --45,345.97 45,345.97 (45,345.97)--12,026.96 (12,026.96) 02/01/2026 105,000.00 3.650%36,850.00 141,850.00 -141,850.00 148,942.50 11,585.46 137,357.04 02/01/2027 105,000.00 3.550%33,017.50 138,017.50 -138,017.50 144,918.38 11,143.96 133,774.42 02/01/2028 110,000.00 3.500%29,290.00 139,290.00 -139,290.00 146,254.50 10,702.48 135,552.02 02/01/2029 115,000.00 3.450%25,440.00 140,440.00 -140,440.00 147,462.00 10,260.98 137,201.02 02/01/2030 115,000.00 3.450%21,472.50 136,472.50 -136,472.50 143,296.13 9,819.48 133,476.65 02/01/2031 120,000.00 3.450%17,505.00 137,505.00 -137,505.00 144,380.25 9,377.98 135,002.27 02/01/2032 125,000.00 3.500%13,365.00 138,365.00 -138,365.00 145,283.25 8,936.48 136,346.77 02/01/2033 125,000.00 3.500%8,990.00 133,990.00 -133,990.00 140,689.50 8,495.00 132,194.50 02/01/2034 130,000.00 3.550%4,615.00 134,615.00 -134,615.00 141,345.75 8,053.50 133,292.25 Total $1,050,000.00 -$235,890.97 $1,285,890.97 (45,345.97)$1,240,545.00 $1,302,572.25 $100,402.28 $1,202,169.97 Significant Dates Dated 11/08/2023 First Coupon Date 8/01/2024 Yield Statistics Bond Year Dollars $6,737.08 Average Life 6.416 Years Average Coupon 3.5013812% Net Interest Cost (NIC)3.7351619% True Interest Cost (TIC)3.7693644% Bond Yield for Arbitrage Purposes 3.4995101% All Inclusive Cost (AIC)4.6540563% Series 2023A GO Street Re | SINGLE PURPOSE | 8/23/2023 | 9:14 AM City Council | Tuesday, September 5, 2023 | Page 100 of 178 Mendota Heights, Minnesota $76,120 General Obligation Street Reconstruction Bonds, Series 2023A Assessments 2.0% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2024 7,612.00 5.800%4,414.96 12,026.96 12/31/2025 7,612.00 5.800%3,973.46 11,585.46 12/31/2026 7,612.00 5.800%3,531.96 11,143.96 12/31/2027 7,612.00 5.800%3,090.48 10,702.48 12/31/2028 7,612.00 5.800%2,648.98 10,260.98 12/31/2029 7,612.00 5.800%2,207.48 9,819.48 12/31/2030 7,612.00 5.800%1,765.98 9,377.98 12/31/2031 7,612.00 5.800%1,324.48 8,936.48 12/31/2032 7,612.00 5.800%883.00 8,495.00 12/31/2033 7,612.00 5.800%441.50 8,053.50 Total $76,120.00 -$24,282.28 $100,402.28 Significant Dates Filing Date 1/01/2024 First Payment Date 12/31/2024 Series 2023A GO Street Re | SINGLE PURPOSE | 8/23/2023 | 9:14 AM City Council | Tuesday, September 5, 2023 | Page 101 of 178 Mendota Heights, Minnesota $1,050,000 General Obligation Street Reconstruction Bonds, Series 2023A Assumes Current Market BQ AAA Rates plus 50bps Detail Costs Of Issuance Dated 11/08/2023 | Delivered 11/08/2023 COSTS OF ISSUANCE DETAIL Municipal Advisor $19,000.00 SRP Fee $2,500.00 Bond Counsel $13,000.00 Rating Agency Fee $14,000.00 Miscellaneous $1,000.00 TOTAL $49,500.00 Series 2023A GO Street Re | SINGLE PURPOSE | 8/23/2023 | 9:14 AM City Council | Tuesday, September 5, 2023 | Page 102 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Jennifer Haskamp, AICP, Interim Planning Services SUBJECT: Resolution No. 2023-50 Approving a Mississippi River Corridor Critical Area (MRCCA) at 1666 Mayfield Heights Road [Planning Case No. 2023-13] INTRODUCTION The City Council is asked to consider adopting a resolution of approval for a Mississippi River Corridor Critical Area (MRCCA) Permit at 1666 Mayfield Heights Road for a home addition and landscape improvements as proposed by the Owners Jon and Hillary Lenz. BACKGROUND The subject property is located southeast of Mayfield Heights Road and Mayfield Heights Lane and is developed with a single-family detached home on the west half of the subject property. The Applicants are proposing an approximately 500 square foot addition to the lower level of the northeast/southeast façade of the existing home. The existing home is a one-level structure with a reverse walkout and tuck-under garage on the west side of the property. The proposed addition includes a walkout connected to two new patio areas on the east half of the property. By utilizing the grades, the lower level of the structure is exposed with ample windows and natural light making the basement area more livable, while minimizing the vertical impact of the addition. At the August 22, 2023 Planning Commission meeting, a planning report was presented, a duly noticed public hearing was held, and comments from property owners were received and recorded into the public record. A copy of the 8/22/2023 planning report including the project plans are attached to this memo. The City received no inquiries or public testimony regarding the application. RECOMMENDATION The Planning Commission recommended approval of the request unanimously as described in Planning Case 2023-13, for the property located at 1666 Mayfield Heights Road with findings- of-fact to support approval and certain conditions, as memorialized in the attached [draft] resolution. ACTION REQUESTED 9aCity Council | Tuesday, September 5, 2023 | Page 103 of 178 City Council may affirm the recommendation from the Planning Commission by adopting RESOLUTION NO. 2023-50, APPROVING A MRCCA PERMIT AT 1666 MAYFIELD HEIGHTS ROAD. City Council | Tuesday, September 5, 2023 | Page 104 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-50 RESOLUTION APPROVING A MISSISSIPPI RIVER CORRIDOR CRITICAL AREA (MRCCA) PERMIT FOR PROPERTY LOCATED AT 1666 MAYFIELD HEIGHTS ROAD (PLANNING CASE NO. 2023-13) WHEREAS, Jon and Hillary Lenz (the “Applicant” and “Owners”) applied for a Mississippi River Corridor Critical Area (MRCCA) Permit for an addition to their single-family dwelling structure, hardscape and landscape improvements as proposed under Planning Case No. 2023-13, at the property located at 1666 Mayfield Heights Road, legally described in attached Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property is located within the Mississippi River Corridor Critical Area Overlay District of the City of Mendota Heights, and the proposed project is subject to the rules and regulations contained in Title 12, Chapter 3 Critical Area Overlay District; and WHEREAS, the proposed project was considered at a duly noticed public hearing on August 22, 2023; and WHEREAS, the Planning Commission considered the proposed addition, hardscape and landscape improvements and unanimously recommended approval of the MRCCA permit with the conditions and findings as noted. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that the MRCCA Permit for property located at 1666 Mayfield Heights Road as proposed under Planning Case No. 2023-13, is hereby approved and supported by the following finding-of-facts: A) The project was determined to comply with the Chapter 3 Critical Area Overlay District standards and Site Plan requirements providing the conditions are met; and B) The proposed project poses no threat to the general health, safety and welfare of the public, or creates any negative impacts upon the MRCCA area, adjacent bluffs, bluff impact zones (BIZ’s), Primary Conservation Areas (PCA’s) or surrounding properties; and C) The proposed addition, hardscape and landscape improvements will not adversely impact the grades or drainage ways on the subject property; and D) The proposed project will be done in accordance with all requirements of the City’s Land Disturbance Guidelines; and E) The proposed project meets the general purpose and intent of the Mississippi River Corridor Critical Area Overlay District and City Code. City Council | Tuesday, September 5, 2023 | Page 105 of 178 AND BE IT FURTHER RESOLVED by the Mendota Heights City Council that the MRCCA Permit as requested by Jon and Hillary Lenz and for the property located at 1666 Mayfield Heights Road, and as presented under Planning Case No. 2023-13, is further hereby approved with the following conditions of approval: 1. A building permit, including a full grading plan, must be approved by the City of Mendota Heights prior to the commencement of any site work. 2. The proposed project must comply with all requirements of the City’s Land Disturbance Guidance Document. All plans must be reviewed and approved by the Public Works Director. 3. All erosion control requirements as approved in the Erosion Control Plan must be put in place prior to the commencement of any grading and site work activities. Such measures must remain in place for the duration of the construction activities until proper site restoration plans are completed. 4. All grading and construction activity must comply with applicable federal, state, and local regulations and codes. 5. The landscape plan must be planted and installed per the plant schedule identified on the Landscape Plan. Any deviation from the plant schedule must be with an approved Native Plant, or an amendment to the permit may be required. 6. The future pergola identified on the plan set dated July 20, 2023 shall not require a separate MRCCA permit provided it complies with, and matches, the plans. 7. All work on site will only be performed between the hours of 7:00 AM and 8:00 PM Monday through Friday; 9:00 AM to 5:00 PM weekends. All disturbed areas in and around the project site shall be restored and have an established and permanent ground cover immediately after the project is completed. Adopted by the City Council of the City of Mendota Heights this 5th day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST: ________________________________ Christine Lusian, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 City Council | Tuesday, September 5, 2023 | Page 106 of 178 EXHIBIT A Address: 1666 Mayfield Heights Road, Mendota Heights, Minnesota 55118 PID: 270230052093 Legal Description: PT OF GOVT LOT 5 COM INT E LINE MAYFIELD HGTS RD & S LINE MAYFIELD HGTS LANE E ON S LINE LANE 219.68 FT TO W LINE LOT 7 MAYFIELD HGTS S ON W LINE 125.59 FT W PARR S LINE 231.87 FT TO E LINE RD N ON E LINE RD 125 FT TO BEG Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 City Council | Tuesday, September 5, 2023 | Page 107 of 178 Planning Staff Report DATE: August 15, 2023 TO: Planning Commission FROM: Jennifer Haskamp, AICP, SHC – Planning Consultant SUBJECT: Planning Case No. 2023-13 MRCCA-CRITICAL AREA PERMIT APPLICANT: Jon and Hillary Lenz PROPERTY ADDRESS: 1666 Mayfield Heights Rd. LOT SIZE: 0.65 Acres (~28,125 SF) ZONING/GUIDED: R-1 One Family Residential/LR Low Density Residential 120-DAY ACTION DEADLINE: November 17, 2023 INTRODUCTION The Applicant and Owners, Jon and Hillary Lenz, are proposing to construct an addition onto their principal structure (residential home) which requires a Mississippi River Corridor Critical Area (MRCCA) permit. The Property is located within the MRCCA overlay district and any improvements and/or expansion of the structure is required to obtain a MRCCA Critical Area Permit. A duly noticed public hearing has been posted for August 22, 2023 in the Pioneer Press and individual notice letters were mailed to all owners within 350-feet of the subject Property. As of the date of this staff report, no comments or objections to the project have been received. BACKGROUND The subject property is generally located east of Mayfield Heights Road and south of Mayfield Heights Lane. While the lot is addressed from Mayfield Heights Road, the home and driveway are accessed from the north which is from the cul-de-sac (Mayfield Heights Lane.) The property was initially developed in 1956 with a single-family detached home with an attached two-stall garage which is located on the west side of the property. The subject lot is not platted, and was an exception to the Mayfield Heights subdivision in 1968. (See Aerial) City Council | Tuesday, September 5, 2023 | Page 108 of 178 The existing home and associated improvements are primarily developed on the western half of the lot, and the easter half is a mix of turf grass, vegetation and overstory trees. The lot is oriented east-west, with approximately 124-feet of frontage on Mayfield Heights Road (side yard/front) and 220-feet of frontage on Mayfield Heights Lane (front yard). The existing home is setback approximately 17-feet from Mayfield Heights Road (west – side yard/front), 42-feet from Mayfield Heights Lane (north – front yard), 30-feet from the south property line (rear) and 130-feet from the east property line (side yard). There is an existing shed on the property that is approximately 234-square feet and per the attached landscape plan is located in the southeast corner of the property. The existing home is positioned on the west half of the lot which is positioned at the highest point on the property. The existing home is built into the slope with the lower level exposed on the northeast corner of the property while the basement is fully underground on the south side of the property (See google images below for reference). Existing Home The existing home is a one-story with below-grade reverse walkout as shown in the images above. The existing home foundation size is approximately 1,328 square feet with and the tuck-under garage is approximately 300 square feet. Because of the grades of the property, and how the home was cut into the slope, the northwest corner is exposed while the existing south and east elevation basement area is below grade. Proposed Addition and Landscape Improvements The proposed addition is approximately 500 square feet and is located on the southeast façade of the principal structure expanding the lower level of the structure. The proposed project is unique given that the addition is “below” grade and is intended to utilize the downward slope by digging out a small area and expanding the lower level. The area of the proposed addition is on relatively flat grades and extends to the top of the downward slope which will create a walk-out for the addition area. By utilizing the grades, the lower level of the structure is exposed with ample windows and natural light making the basement area more livable, while minimizing the vertical impact of the addition since it will be limited to the basement level. As proposed, the roof of the addition will become a roof top deck with outdoor living space and eventually a pergola. The roof-top deck and pergola will be attached to the existing first-story of the home and will not exceed the height of the existing roof line. Attached to the proposed addition are exterior hardscape improvements including a proposed two-tier patio that extends northwest from the proposed addition. Per the Certificate of Survey, the upper-level patio is approximately 210 SF and the lower patio is approximately 331 SF with a total of 541 square of new patio area. The proposed patios are located within an area with more significant slope ranging between approximately 18% and 25% which will require raining walls to be constructed as depicted on the site plan. The existing improvements on site have an impervious surface coverage of approximately 4,746 SF which is approximately 17.6% of the lot. With the proposed addition and exterior improvements, the impervious surface coverage increases to 5,734 SF which is approximately 21.3% of the lot. City Council | Tuesday, September 5, 2023 | Page 109 of 178 ANALYSIS  MRCCA Critical Are Permit Per Title 12, Chapter 3 Critical Area Overlay District a Critical Area Permit is required for the subject project. The following summary of the site is provided as reference: Standard Subject Property Conditions MRCCA Sub District Separated from River Bluff on Site? No Bluff Impact Zone (BIZ) No, addition is located more than 185 feet from nearest BIZ Significant Vegetative Stands No, addition is located more than 250 feet from nearest significant area Subject to Section 12-3-9 Vegetation Management No, does not meet criteria Subject to Section 12-3-11 Land Alteration Standards and Stormwater Management Yes. Addition is permitted but stormwater must be diverted from any BIZ area. Steep slope development is permitted with conditions: • Not within any BIZ area. • Soil types are suitable. • Vegetation is managed consistent with ordinance standards. Subject to Section 12-3-12 Site Plan Requirements Yes. Must include Site Plan and Landscape Plan As described in Section 12-3-4 C.3., the Separated from River (SR) sub-district describes the management purpose as, “..provides flexibility in managing development without negatively affecting the key resources and features of the river corridor. Minimizing negative impacts to primary conservation areas and minimizing erosion and the flow of untreated storm water into the river are priorities…” As indicated on the attached GIS maps, there are no Bluff Impact Zones (BIZ), Bluffs or Primary Conservation Areas (PCAs) including significant vegetative stands on the subject property. All stormwater must be managed in compliance with the City’s stormwater and land disturbance requirements which are requirements of the Building Permit process. Per Code Sect. 12-3-12, the Detailed Site Plan must be drawn to scale and the proposed project accurately described through narrative and supporting maps and/or plans. A full plan set, including the Site Concept Plan, Architectural Plans and Landscape have been submitted by the Applicant, and is attached to this Staff Report. As shown on the Site Concept Plan, the proposed addition will cut into the existing hill to the northeast of the existing home where slopes exceed 18%. As previously described, the proposed addition is unique because it is below-grade as it exists today but becomes exposed on the northeast corner once excavated. Gading, excavation and land disturbance within steep slope areas is permitted within the MRCCA overlay district provided it meets certain conditions. Section 12-3-11 stipulates that such activity may not be located within a BIZ, soil types must be deemed suitable, and the vegetation and erosion control must be adequately managed. As noted previously, there are no Bluff, BIZ or PCA areas on the subject lot, and therefore development within a steep slope area is generally permissible. The City’s Public Work Director has reviewed the plans including soil types and has no additional comments regarding the current City Council | Tuesday, September 5, 2023 | Page 110 of 178 plans. Restoration of the site with vegetation including shade seed/blanket mix is proposed post construction, and an extensive landscape plan is proposed. As described in the Applicant’s narrative and shown on the Landscape Plan, the proposed addition and hardscape improvements result in the removal of two trees, one existing Spruce Tree and one existing Linden Tree. As shown on the landscape plan, the proposed plan will incorporate additional native plantings including 6 bobo hydrangeas, 14 chicagoland boxwoods, 6 quick fire hydrangeas, karl forester grass and native perennials including coreopsia, aster, baptisia, coneflowers, joe pye weed, native grasses, listria, etc. Additionally, 5 Dakota Pinnacle Birch and 2 Sugar Maple will also be planted as part of the landscape plan. The proposed addition and hardscape improvements are designed to improve the drainage and grading on the site as described within the narrative. Given the grades of the property, several retaining walls are proposed surrounding the extents of the addition and patio areas. These retaining walls will assist with drainage but will also support stabilization of the grades post construction. The drainage improvements including retaining walls and swales will improve and divert drainage northwest towards the low spot on the lot. This information, as well as the submitted soil types have been submitted to the Public Works Director and he has indicated that he has no additional comments or recommendations on the plans at this time. However, it should be noted that the detailed grading plan must include full retaining wall specifications to determine what permits, if any, are required for their installation. The architectural plans note that on the addition’s rooftop deck that pergola may be constructed. This was included in the plan set and was also transmitted to the MNDNR and NPS for review. As proposed the pergola meets the height standards as it is well below the height of the roof line of the one-story home. Since this is a future improvement, it should be expressly noted that the pergola would be permitted to be constructed without an amendment to the Critical Area Permit provided it matches the plan set dated July 20, 2023, and that no further MNDNR or NPS review is required. As proposed, the addition, hardscape improvement and landscape plan comply with the R-1 zoning district standards. The addition complies with all required setbacks, height and lot dimensional requirements. The Applicant must demonstrate the development of this site will not adversely impact neighboring residential properties provided the conditions are met, including that proper site grading, erosion control and stormwater standards are met during and after construction. The information submitted by the Applicant is complete and is adequate for conceptual review to demonstrate that the project will comply with all MRCCA standards and all applicable City Code requirements. Final grading, stormwater, erosion control and development plans will be reviewed as part of the building permit process that includes a stormwater land disturbance permit to be obtained. Based on the information contained within the submission, the proposed addition, hardscape improvements and landscape plan will have minimal or no adverse impact on adjacent properties or the neighborhood. INTERAGENCY REVIEW Under the MRCCA Ordinance, the city is required to submit the MRRCA permit request to the MNDNR and the National Park Service (NPS). The plan set and project information was transmitted to both agencies on August 7, 2023 for their review and comment. Both agencies replied on August 8, 2023 and indicated that they have no issues or comments regarding the proposed project. ALTERNATIVES 1. Approve the MRCCA-Critical Area Permit request for 1666 Mayfield Heights Road, which would allow for the construction of the addition, hardscape and landscape improvements, based on the City Council | Tuesday, September 5, 2023 | Page 111 of 178 findings-of-fact that the proposed project is compliant with the policies and standards of the MRCCA Overlay District and City Zoning Code standards, with certain conditions; or 2. Deny the MRCCA-Critical Area Permit request for 1666 Mayfield Heights Road, based on the revised or amended findings-of-fact that the application does not meet certain policies and standards of City Code as determined by the Planning Commission; or 3. Table the request; direct staff to work with the Applicants and allow them more time to refine the site plan for the property and extend the application review period an additional 60 days, in compliance with Minnesota State Statute 15.99. STAFF RECOMMENDATION Staff recommends approval of the MRCCA-Critical Area Permit request for 1666 Mayfield Heights Road, with the following conditions: 1. A building permit, including a full grading plan, must be approved by the City of Mendota Heights prior to the commencement of any site work. 2. The proposed project must comply with all requirements of the City’s Land Disturbance Guidance Document. All plans must be reviewed and approved by the Public Works Director. 3. All erosion control requirements as approved in the Erosion Control Plan must be put in place prior to the commencement of any grading and site work activities. Such measures must remain in place for the duration of the construction activities until proper site restoration plans are completed. 4. All grading and construction activity must comply with applicable federal, state, and local regulations and codes. 5. The landscape plan must be planted and installed per the plant schedule identified on the Landscape Plan. Any deviation from the plant schedule must be with an approved Native Plant, or an amendment to the permit may be required. 6. The future pergola identified on the plan set dated July 20, 2023 shall not require a separate MRCCA permit provided it complies with, and matches, the plans. 7. All work on site will only be performed between the hours of 7:00 AM and 8:00 PM Monday through Friday; 9:00 AM to 5:00 PM weekends. 8. All disturbed areas in and around the project site shall be restored and have an established and permanent ground cover immediately after the project is completed. City Council | Tuesday, September 5, 2023 | Page 112 of 178 FINDINGS-OF-FACT FOR APPROVAL MRCAA -Critical Area Permit for 1666 Mayfield Heights Road The following Findings of Fact are made in support of approval of the proposed requests: 1. The proposed addition, hardscape and landscape project meets the general purpose and intent of the Mississippi River Corridor Critical Area (MRCCA) Separated from River Overlay District. 2. The proposed work and disturbance to construct the addition, hardscape and landscape improvements are low-intensity and a significant part of the lot is retained in pervious area including greenspace and vegetation. The proposed project is within the spirit and intent of the MRCCA Separated from River Overlay District that provides for flexibility within the management purpose. 3. The proposed project will not be detrimental to the health, safety or general welfare of the community; should not cause any serious traffic congestion nor hazards; will not seriously depreciate surrounding property value; and said use appears to be in harmony with the general purpose and intent of the City Code and the Comprehensive Plan. 4. The construction of the addition, hardscape and landscape improvements shown in the plan set dated July 20, 2023 comply with all standards and regulations of the Mississippi River Corridor Critical Area Overlay District and Zoning Ordinance and other applicable ordinances; represents reinvestment in a residential neighborhood that is consistent with the Comprehensive Plan’s goals for residential land uses; and is consistent with current single-family development pattern of the neighborhood. City Council | Tuesday, September 5, 2023 | Page 113 of 178 7403 Ridgeway Rd. Golden Valley, MN 55427 Phone: 612.599.0265 E-Mail: jbattles@acaciaarchitects.com Web: www.acaciaarchitects.com Acacia Architects ◼ www.acaciaarchitects.com ◼ 612.599.0265 Date: July 20, 2023 City of Mendota Heights MRCCA Letter of Intent 1101 Victoria Curve Mendota Heights, MN 55118 Dear City of Mendota Heights: We are submitting for a Mississippi River Corridor Critical Area Permit for a single-family residential property located at 1666 Mayfield Heights Rd. Mendota Heights, MN 55118. The proposed project entails a single-story addition off the east side of the existing home built in 1956. The addition falls within the existing zoning constraints for the property. It has a 500 sq.ft. gross foundation footprint composed of two bedrooms, a roof deck over the addition, a patio and new sidewalks to the addition. An existing 487 sq.ft. side & rear deck will be removed in the area where the addition is located. The addition is an extension off the existing basement and as such a majority of the addition will be below existing grade and minimally impact view corridors. The goal of the addition is to provide better access to the current eastern primary yard space as well as some additional living space for a growing family. The existing basement finished ceilings range from 6’-9”- 7-4” and minimize the usability of the space. The new space will have standard 8’ ceilings. The project will improve the usability of the house and site while also adding to and enhancing the existing landscaping. No trees will be removed as part of the project and new landscaping will be implemented including the addition of native plantings. The area impacted by the addition will only have turf removal. The addition will also resolve some drainage issues on the southeast corner of the house where conditions currently allow moisture into the basement. The existing slope & drainage of the site drain to the east and the project will better manage but not change this. Sincerely, Jeremiah Battles, AIA Principal City Council | Tuesday, September 5, 2023 | Page 114 of 178 City Council | Tuesday, September 5, 2023 | Page 115 of 178 1a renovation to the home ofCOPYRIGHT 2023 ACACIA ARCHITECTS, LLC 14 APRIL 2023 7 JULY 2023 20 JULY 2023 - -Jon & Hillary Lenz1666 Mayﬁeld Heights Rd.Mendota Heights, MN 5511836" R A N G E DW FRIDGEHOSE BIBB20'-0"SITE NOTES: 1.) SITE INFORMATION TAKEN FROM SURVEY BY ANDERSON & ASSOCIATES 2.) ZONING: R-1 ONE FAMILY RESIDENTIAL 3.) FRONT SETBACK: 30' 4.) SIDE SETBACK: 10' (30' FOR CORNER LOT ON ADJACENT SIDE) 5.) REAR SETBACK: 30' 6.) STRUCTURAL COVERAGE: CONFIRM 7.) IMPERVIOUS SURFACE COVERAGE: NO RESTRICTIONS. CITY IS ON PROCESS OF REWRITING THE ZONING CODE AS OF 2/15/2023. POSSIBLE IMPERVIOUS SURFACE OF 35%. 8.) HEIGHT: 25' (TO MIDPOINT OF ROOF) 9.) SEE LANDSCAPE DESIGN PLAN FOR MORE INFORMATION. DO W N AC MAYFIELD HEIGHTS LANE MAYFIELD HEIGHTS ROAD221' SIDE PROPERTY LINE125' FRONT PROPERTY LINE125.59' REAR PROPERTY LINE209.68' SIDE PROPERTY LINE 30' SIDE SETBACK 30' FRONTSETBACK30' REAR SETBACK12"LIN D E N NEI G H B O R ' S H O U S E DEC K NEIGHBOR'SGARAGENEI G H B O R ' S HO U S E FR O N T DEC K NE W W A L K DRI V E FEN C E 27"CO T T O N W O O D 3",2 - 6 " 9" MU L B E R R I E S 15" S P R U C E 12" S P R U C E 2-3 " , 6 " MU L B E R R Y 6"& 9 "BO X E L D E R 6" A S H 12" B O X E L D E R 6" M U L B E R R Y SHEDDECK RAMP FIR E RIN G9" O A K 15" S P R U C E 18" 15"15" WHI T E P I N E S DECK 9" B O X E L D E R 12" A S H 12" ELM 9" S P R U C E 21" MA P L E 18" M A P L E 18" M A P L E 2 7 " M A P L E 30"CO T T O N W O O D 6" W A L N U T 6" R E D P I N E 9" O A K 12" O A K 12" B O X E L D E R 15" E L M 9"&1 8 " MA P L E 12"& 2 1 " M A P L E 15" W A L N U T 6" O A K (DE A D ) 9" BIR C H 6" W A L N U T 12" MAPLE6" A S H 6"& 9 "BOX E L D E R 9",2 - 1 2 " MA P L E NEIGHBOR'S DRIVEREA R W A L K NE W PAT I ORETAINING WALLRET A I N I N G W A L L S STA C K SWI T C H E S RE M O V E D E C K & FE N C E EXI S T . PAT I O NE W W A L K NEWWALKEXI S T I N G W A L K VEGETABLE GARDEN RETAINING WALLS RET A I N I N G WAL L S LO W E R PAT I O RETAININGWALLS1,31 9 . 0 8 s q f t 598.22 sq ft ROOF DECK,500 sq ft FOUNDATION10' SIDE SETBACK EXI S T I N G H O U S E ADDITIONTRUE NORTH 1. 2. 3. 4. 5. SITE PLAN LOWER LEVEL PLAN & INTERIOR ELEV'S DRAWING INDEX MAIN & LOWER LEVEL PLANS BEFORE MAIN LEVEL PLAN & INTERIOR ELEV'S ELEVATIONS 6.SECTIONS & SECTION DETAILS 7.ELECTRICAL PLANS SCALE: 1/16" = 1'-0" 1 SITE CONCEPT PLAN 1 STRUCTURAL BY OTHERS. A MATERIALS LIST & 3-D IMAGERY SHOULD ACCOMPANY THIS DRAWING SET. ALL 11" X 17" COPIES ARE REDUCED 50% (HALF SCALE ). City Council | Tuesday, September 5, 2023 | Page 116 of 178 2a renovation to the home ofCOPYRIGHT 2023 ACACIA ARCHITECTS, LLC 14 APRIL 2023 7 JULY 2023 20 JULY 2023 - -Jon & Hillary Lenz1666 Mayﬁeld Heights Rd.Mendota Heights, MN 5511836" RANGE DW FRIDGEHOSE BIBB7'-11 3/4" CLG. 8'-1/8" CLG. 8'-1/4" CPT. 7'-11 1/4" CLG. 9'-1 1/2" CLG.FLUSH HEARTHATTIC ACCESS ISLAND STEP DOWNGASFIRECOVE CLG. 24"H. LEDGE CPT. LAMINATE LAMINATE TILE LAMINATECPT.CPT. TILE LAM. TILE CPT. TILEROOFSTRUCTURE GAS METERAC FRONT LANDING STEPS PLANTERELECT. METER SIDE DECK BEARING WALL ASSUMED PANTRYSOFFITLANDING SHLVS.OPENWELL HOUSE BELOW OWNER'S SUITE EN SUITEWALK-IN CLOSET BEDROOM 2 ML BATHML HALL LIVING ROOM KITCHEN DINING GUARD RAILFRONT DECK (NOT DOCUMENTED) REAR PATIO REAR DECKWALK STEPSFRONT WALK HOSE BIBB NOT FUNCTIONING UP D W 7'-2 3/4" CLG. 7'-4" CLG. 7'-2 1/2" CPT. 7'-5 1/4" SLAB-JOIST 7'-6 3/4" CLG.7'-7 1/4" CLG. 7'-4 3/4" CLG.WORKOUTROOMFLUSH HEARTHG A S FI R E FURN WH WELL HOUSE WATER 2X10 JOISTS@ 16" O.C.7"H X 4"W STEEL BEAM MECH. SOFFIT SP SUBSP9" STEP ELECT. METER NOTE: NO HOSE BIBBS LOCATED CPT.TILECPT.CONC.CPT. CONC.CPT.CONC.C P T . TI L E3" STEPDRAINTILE CONC. FRONT STEPS ABOVE DECK ABOVE (NOT DOCUMENTED) CONFIRM BEAM & POST LOC. GAS METERJOISTSJOISTSSOFFIT 7"H. SOFFIT 2 3/4"H. SOFFITCMU WALLLL BATH BEDROOM 3 LAUNDRY/ MECH. GARAGE OFFICE/ FAMILY ROOM 2X10 JOISTS@ 16" O.C.DRIVESTACKDRAINEGRESS PIT EGRESS PIT DECK ABOVE PATIO ABOVE PROJECT NORTH TRUE NORTH SCALE: 1/4" = 1'-0" 2 MAIN LEVEL PLAN "BEFORE" 2SCALE: 1/4" = 1'-0" 1 LOWER LEVEL PLAN "BEFORE" 2 City Council | Tuesday, September 5, 2023 | Page 117 of 178 3a renovation to the home ofCOPYRIGHT 2023 ACACIA ARCHITECTS, LLC 14 APRIL 2023 7 JULY 2023 20 JULY 2023 - -Jon & Hillary Lenz1666 Mayﬁeld Heights Rd.Mendota Heights, MN 55118UP REFR1 6 MECHANICAL SOFFITMECHANICAL SOFFIT UP D W HOSE BIBB HOSE BIBB 16'-0"+/- ADDITION 13'-10 1/4"3'-6"13'-8"31'-0 1/4"15'-7" 14'-0"1'-7" 6'-2"20'-4" 10'-2"3'-6"7'-2"16'-0" ADDITION4'-0"+/- ADDITION3'-0"2'-0"11'-1"+/-2'-4"+/-4'-10 3/4"4 1/2"6'-0"2'-6"8'-8"6'-0"3'-0"6'-0"3'-0"12'-11"6'-1"15'-0"10'-4 1/2"+/-6'-0"2'-8"3'-4 1/2"13'-9 1/4"1'-1"3'-7"1'-6" 7'-2"5'-3 1/2"7'-6" 3'-0 1/2"+/-3'-8"+/-5'-6 1/2"4'-6"1'-7"4'-2"1'-5" 7'-5"9'-0 1/2" 2'-2"+/- 10'-2 1/2"4'-5 3/4"4'-4 1/2"5'-0"1'-7 1/2"1'-10 1/2"4'-8 3/4"4'-4 1/2"4'-6 3/4"13'-6"2'-1"3'-6 1/4"11'-6 1/2"1'-4"3'-0"2'-2 1/2" 2'-2"3'-4 1/2"1'-6 1/2"4'-2 1/2" 1'-1 1/2" 3'-6"1'-6 1/2"13'-5 3/4" CMU20'-0"8' CLG.7'-4" CLG. 2 6 BEDROOM 3/ OFFICE GARAGE FAMILY ROOM SHIFT STACK INTO WALL?DRAINSP SUBSPEXISTING DRIVESTEPS ABOVE BEDROOM 4/ WORKOUT MUD LL HALL STEPS12 3/4"H.STORAGELOCKERS BENCH& CUBBIES(UNTOUCHED)3'-6"X4'-6"SHOWERDRY BARREPLACE 2'-8"DR. REPLACE WIND. FURN WH REMOVE CHIMNEY GASFIREFRONT DECK ABOVE LAUNDRY LL BATH PATIO TIERED EGRESS PIT RETAINING WALL12 3/4"H. LEDGE12 3/4"H. LEDGE3' DR.2'-4 "DR . WALK-IN CLOSETVENT 2'-4"DR.WALK-IN CLOSETVANITYUCAP8054 T 2'-8" GLASS DR. COATS GLASS 2'-8"DR. 5' GLASS DR.2'-8"DR.TILECORKTILE WALK STEPS RETAINING WALL RETAINING WALL PATIO ABOVE RETAINING WALLSTEPS ABOVE NEW WIND.CLOSETNOTES: 1.) CONTRACTOR TO VERIFY ALL EXISTING CONDITIONS. 2.) INTERIOR WALLS TO BE 2X4 UNLESS OTHERWISE NOTED. 3.) INTERIOR DIMENSIONS ARE TO FACE OF DRYWALL. 4.) VERIFY ALL REQUIRED TEMPERED WINDOW LOCATIONS. 5.) CONFIRM FIREPLACE VENTING FEASIBILITY PRIOR TO WINDOW ORDER. 6.) THE GOAL IS TO MINIMIZE DUCT SOFFITS & OTHER CEILING OBSTRUCTIONS TO THE EXTENT POSSIBLE (OWNER IS 6'-5" TALL). 18" MAPLE CONFIRM TREE CLEARANCE CONFIRM FIRE VENT CLEARANCES CORTEN WELL WINE CLOSET UCAP6444UCAP6454UAWN3020 SUMP? STONE SLAB HEARTH 2'-6"DR.4'-8"DR.2'-0"DR. X 6-'6"+/-MEDCAB12" CMU OR 10" POURED WALLS NEW DR. IN R.O. (3) 2X4 MULLION INSULATE WELL HOUSE W/ THERMAX WALL INSULATION & SPRAY FOAM CEILING. REMOVE DR.2'DR.CORTEN WELL 9 1/2" TJI JOISTSACTIVEPASSIVE CONFIRM WINDOW HEIGHT RELATIVE TO DUCTWORK/ MECH. SOFFIT UCA3244 E UCA3054 E(3) 2X6 MULLIONUCA3044 E9 1/4" LVL BEAM 9 1/4" LVL BEAM UCA3654 E BEAM SOFFIT WELL IS CURRENTLY NOT CAPPED & NOT FUNCTIONAL. MAKE OPERATIONAL FOR YARD IRRIGATION, IF ALLOWED. 2X6 WALLS WHERE NEEDED FOR PLUMBING RETAINING WALLLOWER PATIO RETAINING WALLRETAINING WALLSTEP5'-0"14'-0"(3) 2X6 MULLION1'-4"+/-4'-0"1'-10 1/2"1 1/2"7'-4"+/-5"+/-1 1/2" MUD WEST 72" (4 EQUAL) CUBBIES HOOKSTRIP 12"D. LOCKERS FLAT TRIM CAP SHOE CUBBIES 3/4"H. SHOE ADJ. SHELVES 3/4 ADJUSTABLE SHELVES W/ 5/4 LIP ON FRONTS TYPICAL 1'-6"3'-10"+/-1'-10 1/2"1 1/2"5"+/-2 1/2"+/-6'-0" 3"+/- SUPPORT MUD EAST 18"D. BENCH HOOKSTRIP, VERIFY HEIGHT AFTER HOOK SELECTION. 12"D. ADJUSTABLE SHOE RACK FLAT TRIM CAP 3'-6"+/-3'-0 1/2"9 1/2"+/-4"6'-0"+/-1'-0"7'-4"+/-2'-0"2'-6" LL BATH WEST TILE BASE TYPICAL, CONFIRM HEIGHT AFTER TILE SELECTION METAL TILE EDGE TRIM TYPICAL DOOR GLASS OPEN 2CM COUNTERTOP CURB CAP MECHANICAL SOFFIT 1X NAILING PLATE ASSUMED @ BOTTOM OF BEAM TO MAXIMIZE HEIGHT. 36" TOWEL BAR ALT: 2ND STACKED TOWEL BAR OR HOOKS 1'-8"+/- 2'-8"3'-0"6"3'-0"+/-7'-4"+/-LL BATH EAST BACKSPLASH MED CAB BY OWNER (CONFIRM SIZE) 24"+/-12"12" TP OUTLETSCONCESCONCE MECHANICAL SOFFIT (CONFIRM SIZE) BEAM SOFFIT 6'-6"+/- DOOR HAND TOWEL BAR CONFIRM MED CAB & SCONCE LOC'S AFTER SELECTIONS ARE MADE. TILE BASE TYPICAL3'-0"1'-6"+/-2'-2 1/4"3/4"7"+/-LAUNDRY NORTH SOFFIT 21"30"+/-21" 6"H. BACKSPLASH 72" ALT: TILE BEAM SOFFIT 3'-0"1'-6"2'-8 1/2"1 1/2"7'-4"+/-1 1/4" 1 1/4"TYPICAL DRY BAR WEST MINI FRIDGE (DRAWER STYLE?) TILE GLASS UPPERS SPACER76"24"3"+/- 104"END PANELGLASS SHELVES & ACCENT LIGHTS 3'-0"2'-3"+/-1'-6"+/-7"+/-2'-1 1/4"+/- 3'-0 1/2"+/- WINE CLOSET SOUTH BEAM SOFFIT 4"H. FLUSH TOE ACCENT WALL? ALT: WINE FRIDGE? OPEN 16"D. COUNTER 3'-6"+/-1'-0"+/-1'-4"+/-SHOWR WEST SHAMPOO SHELVES SHAVING SHELF SHOWER HEAD BEAM SOFFIT TILE TO CLG. PROJECT NORTH TRUE NORTH SCALE: 1/4" = 1'-0" 9 LOWER LEVEL PLAN "AFTER" 3 SCALE: 1/2" = 1'-0" 1 MUD WEST 3 SCALE: 1/2" = 1'-0" 7 MUD EAST 3 SCALE: 1/2" = 1'-0" 5 LL BATH WEST 3SCALE: 1/2" = 1'-0" 4 LL BATH EAST 3SCALE: 1/2" = 1'-0" 3 LAUNDRY NORTH 3SCALE: 1/2" = 1'-0" 2 DRY BAR WEST 3 SCALE: 1/2" = 1'-0" 8 WINE CLOSET SOUTH 3 SCALE: 1/2" = 1'-0" 6 SHOWER WEST 3 City Council | Tuesday, September 5, 2023 | Page 118 of 178 4a renovation to the home ofCOPYRIGHT 2023 ACACIA ARCHITECTS, LLC 14 APRIL 2023 7 JULY 2023 20 JULY 2023 - -Jon & Hillary Lenz1666 Mayﬁeld Heights Rd.Mendota Heights, MN 551181 6 36" RANGE DW FRIDGEHOSE BIBB2 6 31'-0 1/4"4'-0"10'-4 1/2"+/-21'-2 1/2" 20'-8 3/4"+/-12'-0"3'-0"4'-0"3'-0"2'-0"+/-3'-7 1/2"6'-8 3/4"7'-8 1/2"3'-6 1/4"11'-6 1/2"15'-11 1/2"OWNER'S SUITE EN SUITE WALK-IN CLOSET BEDROOM 2 ML BATHML HALL LIVING ROOM KITCHENDINING DOWN AC FRONT DECK EXISTING PATIO ROOF DECK GUARD RAIL(UNTOUCHED) (UNTOUCHED) (UNTOUCHED) (UNTOUCHED) (UNTOUCHED) (UNTOUCHED) (UNTOUCHED) REMOVE CHIMNEY 14"D TALL CAB 45"H LOW VANITY WALL 18" MAPLE CORNER DRAINAGE ISSUE, DRAIN BELOW SLAB LOWER PATIO WALK STEPS STEPS TIERED EGRESS PIT NEW WALK CONFIRM TREE CLEARANCE STEPS (CONFIRM HEIGHT TRANSITION )HANDRAILUCA2848 E NEW WINDOW REPLACE 2'-8" POCKET DOOR WITH NEW 5 LITE PATTERNED GLASS DOOR. STACK SWITCHES DRAIN OUTLETS INWALLS TYPICALDRAINAGE SWALE WALK SLOPE NEW WALK STEPS WALL BELOWEXISTING WALK VINE LATTICE GAS METER CONFIRM CLEARANCE MAKE EXISTING HOSE BIBB FUNCTIONAL KEEP VANITY & COUNTERTOP LANDINGLANDING LANDING HANDRAILRETAINING WALLRETAINING WALLRETAINING WALLRETAINING WALLRETAINING WALLRETAINING WALLRETAINING WALLRETAINING WALL RETAINING WALL LOWER PATIO 1'-9"4'-0"12'-5 1/2"2'-0"1'-0" FUTURE PERGOLA5'-0"+/-2'-10"+/-2"3'-6"ML BATH EAST EXISTING VANITY41 1/2" REMOVE CLOSET & CHIMNEY ASSUMED JOG IN WALL THICKNESS KEEP BACKSPLASH & COUNTERTOP, IF FEASIBLE SPACER TO CLEAR DOOR HARDWARE2"+/- NEW LOW WALL W/ 1X WOOD TOP FLAT TRIM TOWEL CAB W/ADJUSTABLE SHELVESBUILT-INCLOTHESHAMPER?14"D. CAB W/FLUSH TOE PROJECT NORTH TRUE NORTH SCALE: 1/4" = 1'-0" 2 MAIN LEVEL PLAN "AFTER" 4 SCALE: 1/2" = 1'-0" 1 ML BATH EAST 4 City Council | Tuesday, September 5, 2023 | Page 119 of 178 5a renovation to the home ofCOPYRIGHT 2023 ACACIA ARCHITECTS, LLC 14 APRIL 2023 7 JULY 2023 20 JULY 2023 - -Jon & Hillary Lenz1666 Mayﬁeld Heights Rd.Mendota Heights, MN 551182'-0"+/-1'-0"+/-4'-0"+/-2'-9"6'-8"+/-3'-2 3/4"EXISTING STUCCO NEW EGRESS WINDOW NEW EXISTING TRIM GUARDRAIL FUTURE PERGOLA T FSTUCCO NEW SLAB HEIGHTFLASHINGRETAINING WALL 9'-6"+/-6'-6"+/-1 1/2" MIN.3'-2 3/4"2'-5"EXISTING ROOF EXISTING STUCCO STUCCO RETAINING WALL RETAINING WALL RETAINING WALLS FUTURE PERGOLA T/FT/E E F F = FIXED T= TEMPERED E = EGRESS CONTROL JOINT @ END OF FRAMING TRIMTRIMGLASS FLASHINGNEW SLAB HEIGHT TRIM 1'-0 3/4"+/-2'-2"1'-10"EXISTING NEWALIGNNEW OVERSIZED GUTTERS & DOWNSPOUTS TYPICAL. CONFIRM DOWNSPOUT LOCATIONS. CORNER DRAINAGE ISSUE STEPS NEW WINDOW AC REPLACE WINDOW GAS FUTURE PERGOLA T FLASHING TRIM TO GRADE NEW SLAB HEIGHT SCALE: 1/4" = 1'-0" 1 NORTH ELEVATION 5 SCALE: 1/4" = 1'-0" 3 EAST ELEVATION 5SCALE: 1/4" = 1'-0" 2 SOUTH ELEVATION 5 City Council | Tuesday, September 5, 2023 | Page 120 of 178 6a renovation to the home ofCOPYRIGHT 2023 ACACIA ARCHITECTS, LLC 14 APRIL 2023 7 JULY 2023 20 JULY 2023 - -Jon & Hillary Lenz1666 Mayﬁeld Heights Rd.Mendota Heights, MN 551185 6 8'-1 1/8" FRAMINGMATCH DOOR R.O.1'-1 1/2"3'-0"4'-0"+/-1 1/2" MIN. BELOW SLAB 2'-0"1'-0"+/-3"1"8 1/2"+/-4 1/4"1 1/4"9'-4 3/4"+/-FRAMING NEW R.O. FFE 843.44 EXISTING LL FFE EXISTING FFE 852.84 MATCH EXISTING FFE MATCH EXISTING FFE 852.84 30° TYPICAL DETAIL @ TOP OF BLOCK WALL DETAIL @ WOOD FRAMED WALL 9 1/2" TJI JOISTS 2X4 TOP RAIL 9 1/2" TJI JOISTS 9 1/2" TJI JOISTS EXISTING STRUCTURE SHADED FINISHED INTERIOR WALL SLOPE=(3"+/-, 19'@ 1/4"= 4 3/4", 19'@ 1/8"= 2 3/8") EXISTING WALL & STUCCO FINISH EPDM MEMBRANE WRAPPED UP WALL, PATCH STUCCO FUR OUT TO ALIGN W/ FINISHED WALL (3) 5 1/2 FLUSH LVL AZEK HISTORIC SILL TYPICAL STUCCO TO MATCH HEAVY GUAGE FLASHING TO 6" BELOW GRADE. 6" CMU TOP COURSE 4" PVC PERFORATED DRAIN TILE LAID IN A COURSE GRAVEL BED @ BOTH SIDES OF FOUNDATION/FOOTINGS. WRAP PIPE IN A FABRIC SILT SLEEVE. DRAIN TO DAYLIGHT OR CONNECT TO AN INTERNAL SUMP BASKET. 12" CMU FOUNDATION (SEE STRUCTURAL) FOOTINGS (SEE STRUCTURAL) PATIO SLOPED AWAY FROM HOUSE ABOVE PREPARED SUBGRADEFOUNDATION WATER PROOFING MEMBRANE W/2" ENERGY INSULATION & DRAINAGE BOARD, R-10 TO THE EXTERIOR OF FOUNDATION WALLS. INSET FOUNDATION WALLS 2" SO EXTERIOR INSULATION FLUSHES OUT W/ FRAMED WALLS. 1X6 T&G V-JOINT CLEAR CEDAR CONCEALED CUSTOM RECTANGULAR GUTTER, ALT: STANDARD K STYLE (SHOWN) 5/4X2 COMPOSITE TRIM TYPICAL ALUMINUM DRIP CAP AT ALL DOOR & WINDOW OPENINGS TYPICAL EXTERIOR FRAMED WALL TO BE 2X6 STUDS @ 16" O.C. W/1/2" CDX EXTERIOR-GRADE PLYWOOD. WRAP SHEATHING WITH DRAINAGE WRAP (WRB). CMU COURSING FRAMED WALL INSULATION TO BE R=25 CLOSED CELL SPRAY FOAM. CAULK ALL FRAMING JOINTS INCLUDING @ FLOOR/WALL PLATE, BETWEEN TOP PLATES, & @ FOAM/FRAMING JOINTS. TYPICAL STOOL & APRON 1X WOOD TRIM & SHOE OVER 3/4" RIGID INSULATION 7" SPRAY FOAM INSULATION 2" EXISTING JOISTS 3 6 3 6 8'-0"+/-3'-0"7'-8"45° 9 1/2" I-JOISTS FUTURE PERGOLA ROOF DECK: 5/4X6 COMPOSITE DECKING OVER TREATED 2X SLEEPERS OVER EPDM MEMBRANE OVER SLOPED FLOORING. CONCEALED GUTTER CURB GLASS DO NOT UNDERMINE FOOTING EXISTING GRADE 852.84 FFE 843.44 FFE 16'-0"3'-0"MATCH DOOR R.O.8 1/2"NEW R.O. DETAIL @ TYPICAL WALL AZEK HISTORIC SILL TYPICAL HEAVY GUAGE FLASHING TO 6" BELOW GRADE. 6" CMU TOP COURSE ANCHOR POST TO END BLOCKING 1X COMPOSITE TRIM OVER 2X FRAMING ANCHORED TO DOUBLE RIM. TYPICAL STUCCO R-25 CLOSED CELL SPRAY FOAM 5/4X2 COMPOSITE TRIM TYPICAL 4" REINFORCED BASEMENT SLAB, SEAL PERIMETER CMU JOINT. OVER R-10 MIN. BELOW SLAB INSULATION, 6 MIL POLY, 6" 3/4 WASHED ROCK. VENEER PLYWOOD WINDOW SURROUND 2" SPRAY FOAM INSULATION 2X4 FRAMED WALL HELD 1" PROUD OF CMU W/ TREATED BASE PLATE. FINISHED FLOOR TYPICAL FOUNDATION INSULATION TYPICAL INTERIOR FINISH TO BE 1/2" GYPSUM BOARD ON WALLS AND 5/8" GYPSUM BOARD ON CEILINGS. TAPE, FILL AND SAND SURFACE SMOOTH. REINFORCE OUTSIDE CORNERS WITH CORNER BEADS. CAULK ALL WALL BASE PLATE & SUBFLOOR JOINTS. CMU COURSING FRAME OUT ABOVE WINDOWS ROOF COMPOSITION: 5/4X6 COMPOSITE DECKING OVER TREATED SLEEPERS OVER EPDM MEMBRANE (2 LAYERS BELOW SLEEPERS) OVER 3/4" T&G SHEATHING OVER SLEEPERS OVER 3/4" T&G SHEATHING. 2X4 CEDAR TOP RAIL METAL POSTS & 1/8" STAINLESS CABLE RAILS @ 3" O.C.3'-0"2" 1" DETAIL @3'-0"1"2'-11"+/-SCALE: 1/4" = 1'-0" 2 SECTION @ ADDITION WEST 6 SCALE: 3/4" = 1'-0" 3 DETAIL @ WOOD FRAMED WALL 6 SCALE: 1/4" = 1'-0" 1 SECTION @ ADDITION NORTH 6 SCALE: 3/4" = 1'-0" 5 DETAIL @ TYPICAL CMU WALL 6 SCALE: 3/4" = 1'-0" 4 DETAIL @ STAIR 6 City Council | Tuesday, September 5, 2023 | Page 121 of 178 7a renovation to the home ofCOPYRIGHT 2023 ACACIA ARCHITECTS, LLC 14 APRIL 2023 7 JULY 2023 20 JULY 2023 - -Jon & Hillary Lenz1666 Mayﬁeld Heights Rd.Mendota Heights, MN 5511836" RANGE DW FRIDGEHOSE BIBBSSDSSSD SDOWN AC ADD SCONCE STACK SWITCHES TABLEBENCHLED STEP RISER LIGHTS SWITCHED OUTLET FOR LANDSCAPE LIGHTING SWITCHED SOFFIT OUTLET RELOCATE SWITCHING TO FAN REPLACE VANITY LIGHT? ADD LIGHT R WPWPUP REFRUP D W P F HOSE BIBB SDSDSD S SSD SDS3D SSDS S3 SD SD SS4 S4 S4D SD S3 SSD S3S3SDEQUAL EQUAL EQUALEQUAL1/4 1/2 1/4 EQUAL EQUAL EQUALEQUAL8' CLG.7'-4" CLG. SP SUBSPFURN WH GASFIREQUEEN SIZE BED DRESSERQUEEN SIZE BEDDRESSERELECTRICAL NOTES: 1.) ALL OUTLET & FIXTURE LOCATIONS TO BE CONFIRMED DURING A WALK-THRU WITH THE OWNER & ARCHITECT. 2.) UPPER CABINETS TO HAVE UNDERCABINET LED LIGHTS (2700K). 3.) INSTALL SMOKE DETECTORS & CARBON MONOXIDE DETECTORS PER CODE. 4.) ASSUME LED BULBS ON ALL FIXTURES. PROVIDE COMPATIBLE DIMMERS. 5.) BATH FANS TO HAVE PUSH BUTTON TIMER SWITCH, LUTRON OR EQUAL. 6.) PROVIDE ALTERNATE COST FOR BURYING ELECTRICAL TO HOUSE. SEE LANDSCAPE PLANS FOR LANDSCAPE LIGHTING TVDRY BARSWITCHED OUTLET FOR LANDSCAPE LIGHTING TO EXISTING GARAGE LIGHTS CAT 6AOUTLET FOR STICK VACUUM GFIACTIVEPASSIVELANDSCAPE LIGHTING TO FOLLOWCONFIRM SOFFITUPPER CAB PUCK LIGHTS (WACLED) & UNDERCAB LIGHTSR R WPSD SD SD PROJECT NORTH TRUE NORTH MD C 1 2 SD H T 42"72"14" SSP GFI GFI WP S SD S3 F R D ELECTRICAL SYMBOLS KEY CEILING MOUNTED FIXTURE WALL MOUNTED FIXTURE & J-BOX "D" REFERS TO FIXTURE SCHEDULE RECESSED FIXTURE RECESSED DIRECTIONAL FLUORESCENT FIXTURE CEILING FAN TRACK LIGHTING ACCENT LIGHT/STAIR LIGHT PORCELAIN SOCKET EXTERIOR FLOOD FIXTURE W/MOTION DETECTOR UNDERCABINET LIGHTING DUPLEX OUTLET SWITCHED OUTLET QUAD OUTLET FLOOR DUPLEX GROUND FAULT INTERRUPT OUTLET WEATHERPROOF OUTLET LIGHT SWITCH LIGHT SWITCH W/DIMMER & 3-WAY TELEPHONE ("2" INDICATES LINE) CABLE TV OUTLET SMOKE DETECTOR GARAGE DOOR OPENER DOORBELL DOORBELL CHIMES ELECTRIC HEATER CENTRAL VACUUM OUTLET EXHAUST FAN THERMOSTAT WALL-MOUNTED SPEAKER SECURITY PANEL LOCATION HEIGHT TO CENTERLINE OF BOX WIRING SCALE: 1/4" = 1'-0" 1 MAIN LEVEL ELECTRICAL PLAN 7 SCALE: 1/4" = 1'-0" 2 LOWER LEVEL ELECTRICAL PLAN 7 City Council | Tuesday, September 5, 2023 | Page 122 of 178 1a renovation to the home ofCOPYRIGHT 2023 ACACIA ARCHITECTS, LLC 14 APRIL 2023 - - - -Jon & Hillary Lenz1666 Mayﬁeld Heights Rd.Mendota Heights, MN 5511836" R A N G E DW FRIDGEHOSE BIBBSITE NOTES:1.) SITE INFORMATION TAKEN FROM SURVEY BY ANDERSON & ASSOCIATES2.) ZONING: R-1 ONE FAMILY RESIDENTIAL3.) FRONT SETBACK: 30'4.) SIDE SETBACK: 10' (30' FOR CORNER LOT ON ADJACENT SIDE)5.) REAR SETBACK: 30'6.) STRUCTURAL COVERAGE: CONFIRM7.) IMPERVIOUS SURFACE COVERAGE: NO RESTRICTIONS. CITY IS ON PROCESS OF REWRITINGTHE ZONING CODE AS OF 2/15/2023. POSSIBLE IMPERVIOUS SURFACE OF 35%.8.) HEIGHT: 25' (TO MIDPOINT OF ROOF) DO W N AC MAYFIELD HEIGHTS LANE MAYFIELD HEIGHTS ROAD221' SIDE PROPERTY LINE125' FRONT PROPERTY LINE125.59' REAR PROPERTY LINE209.68' SIDE PROPERTY LINE 30' SIDE SETBACK 30' FRONTSETBACK30' REAR SETBACK12"LIN D E N NEI G H B O R ' S H O U S E DE C K NEIGHBOR'SGARAGENEI G H B O R ' S HO U S E FR O N T DEC K NE W W A L K DRI V E FEN C E PLAN T E R 27"CO T T O N W O O D 3",2 - 6 " 9" MU L B E R R I E S 15" S P R U C E 12" S P R U C E 2-3 " , 6 " MU L B E R R Y 6"& 9 "BO X E L D E R 6" A S H 12" B O X E L D E R 6" M U L B E R R Y SHEDDECK RAMP FIR E RIN G9" O A K 15" S P R U C E 18" 15"15" WHI T E P I N E S DECK 9" B O X E L D E R 12" A S H 12" ELM 9" S P R U C E 21" MA P L E 18" M A P L E 18" M A P L E 2 7 " M A P L E 30"CO T T O N W O O D 6" W A L N U T 6" R E D P I N E 9" O A K 12" O A K 12" B O X E L D E R 15" E L M 9"&1 8 " MA P L E 12"& 2 1 " M A P L E 15" W A L N U T 6" O A K (DE A D ) 9" BIR C H 6" W A L N U T 12" MAPLE6" A S H 6"& 9 "BO X E L D E R 9",2 - 1 2 " MA P L E NEIGHBOR'S DRIVEFR O N T W A L K REA R W A L K NE W PAT I O RET A I N I N G W A L L S RET A I N I N G W A L L S RET A I N I N G W A L L S STA C K SWI T C H E S RE M O V E D E C K & F E N C E GAS M E T E R CO N F I R M C L E A R A N C E EXI S T . PAT I O NE W W A L K 1,31 9 . 0 8 s q f t 598.22 sq ft10' SIDE SETBACK EXI S T I N G H O U S E ADDITIONTRUE NORTH 1.2.3.4.5.SITE PLANLOWER LEVEL PLAN AFTERDRAWING INDEXMAIN & LOWER LEVEL PLANS BEFOREMAIN LEVEL PLAN AFTERELEVATIONS & SECTION6.ELECTRICAL PLANS SCALE: 1/16" = 1'-0" 1 SITE PLAN "AFTER" 1 THIS IS A PRELIMINARY PLAN SET FOR COST ESTIMATINGONLY. ALL STRUCTURAL NOTES ARE ASSUMPTIONS;A MATERIALS LIST & 3-D IMAGERY SHOULD ACCOMPANYTHIS DRAWING SET.ALL 11" X 17" COPIES ARE REDUCED 50% (HALF SCALE ). BB HOOP MAILBOX 4'-8" 5'-11" 3'-9" G A T E EX. RAI S E D BED 34'-6" LF FENCE IN BED (OPTIONAL) 43'-5" FENCE ON TOP OF WALL CAP ROOF DECK OVERHANG. LF WALL BELOW LF-WLF-WLF-DRS-CO R N E R RS-SLIPRS-SLIPRS- SLI P RS- SLI P RS- SLI P RS- SLI P CHAIRCHAIRSIDETABLEPP SIDETABLESID E TAB L E ROOF DECK 852.84 ROCK/EDGING GRANITE BOULDER WALLS 3' x 6' FIRE TABLE 5'-0"14'- 0 "15'-0"20'-0"TRANSFORMER DRAINAGE SWALE HIGHLAND SOD ACCESS ROADSHADE SEED/BLANKET MIX P REMOVE SPRUCE VEGETABLE GARDEN12'-6"ENTRY STEPS BY OTHERS HIGHLAND SOD 5' MULCH RING EX OAK WINDOW WELL 2' x 3' STEPPERS IN ROCK MULCH X BLUESTONE PLANKING COLORED CONC.STEPMFE: 852.84 COLORED CONC. STEPS BY OTHERS GAS LINE REMOVE LINDEN X COLUMNAR TREES KARL FOERSTER GRASS HYDRANGEA GRANITE BOULDER WALLS EXISITNG LANDSCAPE BED DRAIN TILE + 843.19 + 850.5 STE P STEPSTEPSTEPSTE P TW: 849.0 TW: 846.0 BW: 843.0 TW: 844.0 BW: 842.0 TW: 843.0 BW: 842.0 TW: 842.0 BW: 840.0 TW: 842.0 BW: 839.0 TW: 845.0 BW: 842.0 + 845.54 + 848.44 + 849.6 + 843.03 LFE: 843.44 TW: 856.0 BW: 853.0 TW: 853.0 BW: 850.0 TW: 854.0 BW: 850.0 TW: 852.5 BW: 849.0 TW: 848.0 BW: 847.0 TW: 849.0 BW: 847.5STEP850.18 + + 849.02 + 849.5 + 849.0 + 848.0 + 847.0 TW: 854.0 BW: 851.0 TW: 859.0 BW: 855.0 + 842.41 + 842.41 + 851 ? + 849.35 + 849.35 842.91 + + 842.53 842.29 + + 850.5 850.85 + 845.37 + ISSUE/REVISIONSPROPOSED LANDSCAPE PLAN FOR THEISSUE:DATE: Copyright ©2020 LIVIT Site + Structure, LLC 651.755.4513 www.livitsitestructure.com This drawing contains proprietary information which belongs to LIVIT Site + Structure, LLC. Any unauthorized duplication or use is strictly prohibited. L1.1 LANDSCAPE PLAN LINEW ORK/SYMBOL LEGEND 12" CATCH BASIN DRAIN TILE BED EDGING PERIMETER SLEEVING BOULDER WALL BOULDER OUTCROPPINGS Bobo Hydrangea Chicagoland Boxwood Quick Fire Hydr. Karl Foerster Grass Native Perennials List: Coreopsis, Aster, Baptisia, Coneflower. Joe Pye Weed, Native Grasses, Liatris, Monarda, Rudbeckia. SYMBOL COMMON NAME QUANTITY PLANT SCHEDULE 6 14 6 15 50 5 2 Dakota Pinnacle Birch Sugar Maple PROPOSED TREES LENZ RESIDENCE1666 MAYFIELD HEIGHTS RDMENDOTA HIEGHTS, MN 55118BASE MAP: PLAN REVIEW:07.13.23 07.20.23 SCALE: 1/8 0 1 2 3 4 5 IN0816243240 FT City Council | Tuesday, September 5, 2023 | Page 123 of 178 8/7/23, 5:45 PM Dakota County GIS https://gis.co.dakota.mn.us/dcgis/1/1 1666 Mayfield Heights Land Use/Land Development Mississippi River Corridor Critical Area (MRCCA) Districts DISTRICT CA-RN CA-ROS CA-RTC CA-SR CA-UC CA-UM Water MRCCA Bluff Impact Zones Property Information Parcel Lines Tax Parcels Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification. Map Scale 1 inch = 75 feet 8/7/2023 City Council | Tuesday, September 5, 2023 | Page 124 of 178 Soil Map—Dakota County, Minnesota (1666 Mayfield Heights Rd. Mendota Heights MN 55118) Natural Resources Conservation Service Web Soil Survey National Cooperative Soil Survey 7/17/2023 Page 1 of 349711104971200497129049713804971470497156049716504971110497120049712904971380497147049715604971650488310488400488490488580488670488760488850488940489030489120 488310 488400 488490 488580 488670 488760 488850 488940 489030 489120 44° 53' 53'' N 93° 8' 53'' W44° 53' 53'' N93° 8' 15'' W44° 53' 35'' N 93° 8' 53'' W44° 53' 35'' N 93° 8' 15'' WN Map projection: Web Mercator Corner coordinates: WGS84 Edge tics: UTM Zone 15N WGS84 0 150 300 600 900Feet 0 50 100 200 300Meters Map Scale: 1:3,850 if printed on A landscape (11" x 8.5") sheet. Soil Map may not be valid at this scale. City Council | Tuesday, September 5, 2023 | Page 125 of 178 MAP LEGEND MAP INFORMATION Area of Interest (AOI) Area of Interest (AOI) Soils Soil Map Unit Polygons Soil Map Unit Lines Soil Map Unit Points Special Point Features Blowout Borrow Pit Clay Spot Closed Depression Gravel Pit Gravelly Spot Landfill Lava Flow Marsh or swamp Mine or Quarry Miscellaneous Water Perennial Water Rock Outcrop Saline Spot Sandy Spot Severely Eroded Spot Sinkhole Slide or Slip Sodic Spot Spoil Area Stony Spot Very Stony Spot Wet Spot Other Special Line Features Water Features Streams and Canals Transportation Rails Interstate Highways US Routes Major Roads Local Roads Background Aerial Photography The soil surveys that comprise your AOI were mapped at 1:15,800. Warning: Soil Map may not be valid at this scale. Enlargement of maps beyond the scale of mapping can cause misunderstanding of the detail of mapping and accuracy of soil line placement. The maps do not show the small areas of contrasting soils that could have been shown at a more detailed scale. Please rely on the bar scale on each map sheet for map measurements. Source of Map: Natural Resources Conservation Service Web Soil Survey URL: Coordinate System: Web Mercator (EPSG:3857) Maps from the Web Soil Survey are based on the Web Mercator projection, which preserves direction and shape but distorts distance and area. A projection that preserves area, such as the Albers equal-area conic projection, should be used if more accurate calculations of distance or area are required. This product is generated from the USDA-NRCS certified data as of the version date(s) listed below. Soil Survey Area: Dakota County, Minnesota Survey Area Data: Version 18, Sep 6, 2022 Soil map units are labeled (as space allows) for map scales 1:50,000 or larger. Date(s) aerial images were photographed: May 15, 2020—Jun 9, 2020 The orthophoto or other base map on which the soil lines were compiled and digitized probably differs from the background imagery displayed on these maps. As a result, some minor shifting of map unit boundaries may be evident. Soil Map—Dakota County, Minnesota (1666 Mayfield Heights Rd. Mendota Heights MN 55118) Natural Resources Conservation Service Web Soil Survey National Cooperative Soil Survey 7/17/2023 Page 2 of 3 City Council | Tuesday, September 5, 2023 | Page 126 of 178 Map Unit Legend Map Unit Symbol Map Unit Name Acres in AOI Percent of AOI 7C Hubbard loamy sand, 6 to 12 percent slopes 4.0 6.1% 7D Hubbard loamy sand, 12 to 18 percent slopes 6.6 10.3% 39B2 Wadena loam, 2 to 6 percent slopes, eroded 2.0 3.1% 100A Copaston loam, 0 to 2 percent slopes 9.0 14.0% 250 Kennebec silt loam 3.0 4.6% 320B Tallula silt loam, 2 to 6 percent slopes 1.4 2.2% 411A Waukegan silt loam, 0 to 1 percent slopes 3.6 5.6% 415C Kanaranzi loam, 6 to 12 percent slopes 5.3 8.2% 539 Klossner muck, 0 to 1 percent slopes 1.6 2.5% 857B Urban land-Waukegan complex, 1 to 8 percent slopes 14.9 23.1% 858C Urban land-Chetek complex, 1 to 15 percent slopes 8.0 12.4% 896F Kingsley-Mahtomedi complex, 25 to 40 percent slopes 2.2 3.4% 1027 Udorthents, wet 1.4 2.1% 1078 Anthroportic Udorthents, 2 to 9 percent slopes 0.5 0.7% 1898F Etter-Brodale complex, 25 to 60 percent slopes 0.9 1.3% Totals for Area of Interest 64.4 100.0% Soil Map—Dakota County, Minnesota 1666 Mayfield Heights Rd. Mendota Heights MN 55118 Natural Resources Conservation Service Web Soil Survey National Cooperative Soil Survey 7/17/2023 Page 3 of 3 City Council | Tuesday, September 5, 2023 | Page 127 of 178 8/7/23, 5:47 PM MRCCA Primary Conservation Areas (PCAs) arcgis.dnr.state.mn.us/portal/apps/Embed/index.html?webmap=e3ef3c1e55504511a1d00be51d035861&extent=-93.3925,44.8455,-92.9881,45.002&home=true&zoom=true&previewImage=false&scale=…1/1 Mississippi River Corridor Critical Area MRCCA Boundary City and Township Boundaries Parcels MRCCA Primary Conservation Areas Natural Drainage Routes Shore Impact Zones Native Plant Communities Significant Existing Vegetative Stands Bluff Impact Zone Wetlands 100 Year Floodplain River Legend Light Gray Canvas    0 50 100ft  City Council | Tuesday, September 5, 2023 | Page 128 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Jennifer Haskamp, AICP, Consulting Planner SUBJECT: Ordinance No. 579 Amending Title 12 Zoning of the City Code to allow Commercial Outdoor Recreation by Conditional Use Permit in the Industrial Zoning District [Planning Case No. 2023-14] INTRODUCTION The Applicant and Owner of 1415 Mendota Heights Road, Glenn Baron on behalf of Drop Shot, LLC is requesting an amendment to the City Code, Title 12 Zoning. The Applicant has requested a text amendment to add Commercial Outdoor Recreation by Conditional Use Permit in the Industrial Zoning District. BACKGROUND The Applicant initially discussed their request at Planning Commission work session in early 2023 when the Allowed Uses section was discussed. The Planning Commission generally reacted favorably provided certain conditions were included in the draft language. The Applicant had hoped that the zoning code update process would be nearing completion, but due to timing with their business operations they are requesting consideration of the amendment to the current code (to be incorporated into the full zoning code update, if approved). At the August 22, 2023 Planning Commission meeting, a planning report was presented, and draft Ordinance 579 was presented. A duly noticed public hearing was held, and no members of the public provided written or verbal testimony. A copy of the 8/22/2023 planning report including the draft Ordinance are attached to this memo. RECOMMENDATION The Planning Commission recommended approval of Ordinance 579 as described in Planning Case 2023-14, to amend Title 12 Zoning to include commercial outdoor recreation use with a Conditional Use Permit in the Industrial Zoning District. ACTION REQUESTED City Council may affirm the recommendation from the Planning Commission by adopting ORDINANCE NO. 579 AMENDING TITLE 12 ZONING OF THE CITY CODE. 9bCity Council | Tuesday, September 5, 2023 | Page 129 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 579 AMENDING TITLE 12 ZONING, CHAPTER 1 ARTICLE G INDUSTRIAL DISTRICT SECTION 12-1G-2 CONDITIONAL USES TO ADD COMMERCIAL RECREATION, OUTDOOR USE The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. City Code Title 12 – ZONING is hereby amended as follows: Article G. Industrial District, Section 12-1G-2 Conditional Uses of the City Code is hereby amended by adding the underlined language and by deletions shown by strikethrough. 12-1G-2: CONDITIONAL USES: Commercial Recreation, outdoor, provided the following conditions are met: A. The outdoor commercial recreation use must be accessory to a permitted or conditionally permitted principal use. B. Outdoor recreation uses must be compatible and consistent with the principal use. C. Adequate parking must be provided on site. The total area used for the outdoor commercial recreation use shall be used to determine the required number of stalls. D. A site plan must be submitted to show the site layout, type and location of outdoor recreation uses proposed, the parking configuration, any proposed exterior lighting locations, and proposed landscaping. E. An operations plan must be submitted that includes the proposed hours of operation. Section 2. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Adopted and ordained into an Ordinance this 5th day of September 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST Christine Lusian, City Clerk City Council | Tuesday, September 5, 2023 | Page 130 of 178 Planning Staff Report DATE: August 17, 2023 TO: Planning Commission FROM: Jennifer Haskamp, AICP, SHC – Planning Consultant SUBJECT: Planning Case 2023-14 ZONING CODE TEXT AMENDMENT – to add Commercial Outdoor Recreation use in Industrial Zoning District with Conditional Use Permit APPLICANT: Glenn Baron on behalf of Drop Shot, LLC Property Owner of 1415 Mendota Heights Road 120-DAY ACTION DEADLINE: December 2, 2023 INTRODUCTION The Applicant Glenn Baron on behalf of Drop Shot, LLC is requesting consideration of a Zoning Text Amendment to permit Commercial Outdoor Recreation uses in the Industrial Zoning District. Per City Code Section 12-1L-8, any owner of property within the City may request an amendment to the Zoning Code. The Applicant has specifically requested an amendment to Section 12-1G-2: Conditional Uses, which is a subsection of Article G. Industrial District regulations. The proposed amendment is to ADD “Commercial Recreation, Outdoor” to the City Code. A duly noticed public hearing was published in the Pioneer Press. While the proposed amendment would apply to any property zoned Industrial in the City, the Applicant’s change is proposed to specifically allow for such use on property located as 1415 Mendota Heights Road. Given the intent of the application, notices were sent to properties within 350-feet of the subject property indicating the proposed Zoning Text Amendment. DISCUSSION & BACKGROUND The Applicant attended a Planning Commission Zoning Code Update work session when Allowed Uses was discussed. During the work session the Applicant was given the opportunity to discuss their request to include Commercial Outdoor Recreation as a conditionally permitted use within the Industrial zoning district. The Planning Commission generally reacted favorably to the request and indicated that certain conditions should also be considered for incorporation. Such considerations included that the Commercial Outdoor Recreation use should only be permitted when accessory to a compatible, and similar, use such as Commercial Recreation uses contained fully within an enclosed building. City Council | Tuesday, September 5, 2023 | Page 131 of 178 During the course of discussion, the Applicant indicated that requiring such uses to be accessory to a principal use on the property was acceptable due to the indoor Commercial Recreation uses planned for their site (See attached narrative for summary of indoor uses). While this language was not specifically included within the Applicant’s narrative, it is implied by the references to the indoor activities that have already been approved under separated Conditional Use Permit. Given the Applicant’s narrative, and the discussion at the Spring 2023 work session, the following draft language is proposed to be added to the Zoning Code and is provided for your review and consideration. • Section 12-1G-2 Conditional Uses. Add “Commercial recreation, Outdoor” to the list, and incorporate the following conditions: o The outdoor commercial recreation use must be accessory to a permitted or conditionally permitted principal use. o Outdoor recreation uses must be compatible and consistent with the principal use. o Adequate parking must be provided on site. The total area used for the outdoor commercial recreation use shall be used to determine the required number of stalls. o A site plan must be submitted to show the site layout, type and location of outdoor recreation uses proposed, the parking configuration, any proposed exterior lighting locations, and proposed landscaping. o An operations plan must be submitted that includes the proposed hours of operation. No other changes to the code are proposed. The proposed addition in reflected in the attached draft Ordinance Number 579. ALTERNATIVES for ACTION The proposed ordinance amendment is to Title 12-Zoning, which requires the Planning Commission to provide a review under a public hearing process and provide a recommendation to the City Council. The Planning Commission may consider one of the three following actions: 1. Recommend approval of the draft Ordinance No. 579 which amends certain sections of Zoning Code Title 12 – Zoning, as presented herein or with added/revised language and standards deemed necessary by the commission; or 2. Recommend denial of the requested zoning code amendments and make no changes to Title 12 – Zoning, with findings to support such a recommendation; or 3. Table the amendment request, and direct city staff to provide additional information for further consideration by the Planning Commission and present this information at the next scheduled Planning Commission meeting. STAFF RECOMMENDATION Recommend approval of the draft Ordinance No. 579 as presented herein, or as may be modified through Planning Commission discussion. Please note that the proposed ordinance amendment does not approve a specific project or application and will apply to all Industrial zone properties in the City. The Applicant will be required to make separate application for a Conditional Use Permit for the specific project if the ordinance amendment is approved. Attachments 1) Letter of Intent – Narrative from Applicant 2) Draft Ordinance No. 579 City Council | Tuesday, September 5, 2023 | Page 132 of 178 August 4, 2023 City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: LETTER OF INTENT To Whom it May Concern: Attached please find a completed Zoning Ordinance Amendment Application. We are requesting the City of Mendota Heights permit Commercial Outdoor Recreational use in an Industrial zoning district with a Conditional Use Permit at 1415 Mendota Heights Road. It is our intention to create a racquets club at this location. The club would consist of: • 4 Pickleball Courts Indoors • 4 Pickleball Courts Outdoors • 1 Padel Court Indoors • 2 Padel Courts Outdoors • 3 Squash Courts Indoors • 1 Squash Doubles Court Indoors Pickleball has become an incredibly popular sport enjoyed by individuals of all ages and abilities yet the options to play this sport year-round in Minnesota are extremely limited. The creation of indoor pickleball courts is an excellent opportunity for players to enjoy this sport year-round. Padel is a popular racquet sport in Europe and is just now being introduced in the US. We would like to be one of the first facilities to offer the opportunity to learn and play this sport in the Midwest. For the uninitiated, Padel is a mix between tennis and pickleball. Squash is a racquet sport that has been played in Minnesota for close to 100 years. There are limited opportunities to play this sport and we believe an addition of squash courts in Mendota Heights will be well received. Participants would come primarily from the surrounding area and would reserve court times online prior to playing. Please see our response statements to the following standards: a) The proposed use will not be detrimental to the health, safety or general welfare of the community. On the contrary, we believe the creation of our proposed racquet courts will enhance the health, safety and general welfare of the community. These sports contribute to a healthy lifestyle and recreation and will provide an opportunity to local residents to participate in sports that have an easy entry level and general popularity. City Council | Tuesday, September 5, 2023 | Page 133 of 178 b) The proposed use will not cause serious traffic congestion nor hazards – we don’t anticipate any serious traffic congestion nor hazards caused by the creation of a racquets club. Our building has roughly 100 parking spots which is more than adequate to support folks reserving court time. c) The proposed use will not seriously depreciate surrounding property value – we believe that the creation of indoor racquet courts will positively impact the surrounding property values by bringing something of value to the community, promoting wellness and engaging various members of the community. d) The proposed use is in harmony with the general purpose and intent of the City Code and the comprehensive plan – To our knowledge the creation of racquet courts within our facility at 1415 Mendota Heights Road does not violate any provisions within the City Code and instead will enhance the general well-being of the community by bringing recreational and wellness opportunities to residents of Mendota Heights. We look forward to developing our proposed project in conjunction with city officials. You can reach me with questions via email at sgnerb@gmail.com or phone at 612.759.1278 Sincerely Glenn Baron Partner Drop Shot LLC City Council | Tuesday, September 5, 2023 | Page 134 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 579 AMENDING TITLE 12 ZONING, CHAPTER 1 ARTICLE G INDUSTRIAL DISTRICT SECTION 12-1G-2 CONDITIONAL USES TO ADD COMMERCIAL RECREATION, OUTDOOR USE The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. City Code Title 12 – ZONING is hereby amended as follows: Article G. Industrial District, Section 12-1G-2 Conditional Uses of the City Code is hereby amended by adding the underlined language and by deletions shown by strikethrough. 12-1G-2: CONDITIONAL USES: Commercial Recreation, outdoor, provided the following conditions are met: A. The outdoor commercial recreation use must be accessory to a permitted or conditionally permitted principal use. B. Outdoor recreation uses must be compatible and consistent with the principal use. C. Adequate parking must be provided on site. The total area used for the outdoor commercial recreation use shall be used to determine the required number of stalls. D. A site plan must be submitted to show the site layout, type and location of outdoor recreation uses proposed, the parking configuration, any proposed exterior lighting locations, and proposed landscaping. E. An operations plan must be submitted that includes the proposed hours of operation. Section 2. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Adopted and ordained into an Ordinance this 5th day of September 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST Christine Lusian, City Clerk City Council | Tuesday, September 5, 2023 | Page 135 of 178 City Council | Tuesday, September 5, 2023 | Page 136 of 178 Request for City Council Action DATE: September 5, 2023 TO: Mayor, City Council and City Administrator FROM: Jennifer Haskamp, AICP – SHC, Planning Consultant and Ryan Ruse, Public Works Director SUBJECT: LOT LINE ADJUSTMENT (CONSOLIDATION) AND TERMINATION OF THE DEVELOPMENT AGREEMENT (1770 Dodd Rd., Audrey Addition, Planning Case 2023-17) INTRODUCTION The Applicant, Sean Doyle on behalf of Lakes LLC is requesting approval to consolidate two existing platted lots into one lot, and to terminate the Development Agreement associated with the Audrey Subdivision Final Plat. The purpose of this request is primarily to terminate and dissolve the Development Agreement and its improvement responsibilities because an adequate agreement for the private shared driveway could not be reached with the surrounding neighbors. To terminate the responsibilities associated with the Development Agreement no more than two lots could be associated with the plat, which requires a lot line adjustment and/or consolidation. BACKGROUND In the 1990s the area northeast surrounding the subject Property was developed and platted with single-family uses and access was approved utilizing a shared private driveway. At that time, the Owner of the subject Property did not want to subdivide the parcel but wanted to retain the right to divide the parcel into two lots at some time in the future. To effectuate this future condition, the prior owners contributed to the costs associated with constructing the shared private driveway and also stubbed the utilities in for a second lot that was planned to be subdivided at some time in the future. In 2020, a proposal was made to divide the subject property at 1770 Dodd Road into three (3) lots which was a departure from the prior 1990s plan. The creation of three (3) lots required a variance from the public road frontage requirement, and was conditioned on the developer entering into a Development Agreement so that certain improvements would be completed. The subject Property was granted Final Plat approval for three lots; Lot 1, Lot 2, and Lot 3, Block 1 of the Audrey Subdivision and a Development Agreement was executed. Condition 1 and 2a. of the Development Agreement required the Developer to improve the private driveway, install an additional set of utilities for the third lot, and to obtain an updated private driveway agreement with the neighbors that utilize the shared private driveway. The purpose of requiring the Developer to obtain a Joint Driveway Agreement with the surrounding owners was to memorialize the access to the newly planted subdivision, and specifically the additional lot since it was not originally contemplated in 9cCity Council | Tuesday, September 5, 2023 | Page 137 of 178 the 1990s development plan. The Development Agreement, and the subsequent condition (2a.) that a Joint Driveway Agreement was required, was necessitated by the platting of the property into three (3) lots, rather than the originally contemplated two (2) lot configuration. Over the past year the Developer has attempted to prepare an updated Joint Driveway Agreement but has been unable to obtain agreement with the surrounding neighbors as required by the Development Agreement. Since this is a requirement of the Development Agreement, the Developer cannot move forward with their development plan to develop three single-family lots. In August of 2023, the Developer contacted City Staff to discuss how to proceed since the Joint Driveway Agreement as conditioned in the Development Agreement cannot be met. The City Staff indicated that there are two potential solutions available: 1) Request an Amendment to the Development Agreement to remove the Joint Driveway Agreement condition; or 2) To revert back to the original 2-lot configuration thus generally negating the need for the Development Agreement. After consideration, the Developer, who is also the Owner of the lots, concluded that the best path forward is to complete a lot consolidation of Lot 2 and Lot 3 of the Audrey Subdivision, and to formally request the termination of the Development Agreement. The request does not fit neatly within the City’s ordinance requirements, but it is necessary to both document the consolidation of Lots 2 and 3, and to take specific action to terminate the Development Agreement. Since City Staff does not have the authority to terminate the Development Agreement, a formal application process was necessary so that the City Council could review and consider the request. ANALYSIS The City Code is not explicit with respect to lot consolidations, and therefore the Developer likely would be able to complete the consolidation administratively with Dakota County. Because it could be handled administratively, this process does not require a public hearing or review by the Planning Commission. However, completing the lot consolidation at the County would not absolve the Developer of the duties under the Development Agreement. Therefore, the Developer is requesting a Lot Line Adjustment to combine or consolidate Lot 2 and Lot 3 and to release, or terminate, the Development Agreement if the Lot Line Adjustment is approved. City Code Section 11-1-5.C.1., states, “Lot line adjustment request to divide a lot which is a part of a recorded plat where the division is to permit the adding of a piece of land to an abutting lot and the newly created property line will not cause the other remaining portion of the lot to be in violation with this title or the zoning ordinance...” As shown on the attached revised plat, the consolidation will add a piece of land to the abutting lot, resulting in one lot as opposed to the previously approved two lot configuration. This consolidation will not result in any further non-conformance, and the prior variance from frontage on a public road remains valid when applied to the consolidated lot. As stated in the Background, had the original request been for a Lot Split of the subject property a variance would have still been necessary, but a formal plat of the property would likely not have been required as it would have been processed as a Lot Split. As such given the prior findings regarding the intent to allow for a Lot Split of the property in the1990’s, the Lot Split and Variance would have likely been granted and no Development Agreement would have been required. City Council | Tuesday, September 5, 2023 | Page 138 of 178 OTHER DEVELOPMENT AGREEMENT CONSIDERATIONS The primary purpose of this Application is for the Developer to consolidate and/or combine two lots into one lot so that the Development Agreement can be terminated. City Staff feels that this request is reasonable since many of the conditions established within the Development Agreement were established because the Audrey Plat configuration increased the total number of lots in the subdivision from two to three lots. As previously noted, utilities (water and sanitary sewer) were installed for a second lot in the 1990s anticipating the eventual Lot Split of the Subject Property. As such, no additional utilities or improvements to the shared private driveway are necessary for one additional single-family home to be constructed. Given the existing condition, the Development Agreement is not applicable since the additional lot will no longer exist. ALTERNATIVES for ACTION 1. Recommend approval of the Lot Line Adjustment (Consolidation of Lot 2 and Lot 3 of the Audrey Subdivision) and Termination of the Development Agreement executed January 20, 2022, based on the attached findings-of-fact and based on certain conditions; or 2. Recommend denial of the Lot Line Adjustment and request to Terminate the Development Agreement, based on the revised findings-of-fact that the proposed Lot Line Adjustment and Termination of the Development Agreement are not consistent with the City Code or Comprehensive Plan and may have negative impact on the surrounding neighborhood and/or properties; or 3. Table the request, and request more information from the Applicant or City Staff. STAFF RECOMMENDATION Staff recommends approval of the Lot Line Adjustment (Lot Consolidation) and Termination of the Development Agreement January 20, 2022 based on the attached findings of fact supporting the request, with conditions noted as follows: 1. Applicant must record the Lot Line Adjustment (Lot Consolidation of Lot 2 and Lot 3) at Dakota County indicating the newly revised property descriptions for the resulting lot. 2. Applicant must record Resolution 2023-56 indicating that the Development Agreement executed on January 20, 2022 has been terminated and is no longer valid. 3. All transfer or deed documents which convey the portion of lands under the lot line adjustment and lot split process shall be recorded with Dakota County. City Council | Tuesday, September 5, 2023 | Page 139 of 178 FINDINGS OF FACT FOR APPROVAL Lot Line Adjustment and Termination of Development Agreement 1770 Dodd Road (Lot 2 and Lot 3 of the Audrey Subdivision) The following Findings of Fact are made in support of approval of the proposed Lot Line Adjustment and Termination of the Development Agreement for the Audrey Subdivision at 1770 Dodd Road: 1. The original Subject Property located at 1770 Dodd Road was planned to be subdivided into two lots in the 1990s which comprised an existing homestead and one newly created lot. 2. To retain the right to subdivide the parcel, utilities for a second lot including water service and a sanitary sewer service were installed in the 1990s and the previous property owner contributed to the cost to construct the shared private driveway. 3. In 2020 the subject property was granted a Final Plat and variance to increase the number of lots in the subdivision from two (2) to three (3) lots, legally described as Lot 1, 2, and 3, Block 1 of the Audrey subdivision. 4. The executed Development Agreement was required because the subdivision increased the number of lots from two to three which required upgrades to the shared private driveway and the installation of a third set of utilities to serve Lot 3. 5. The Development was unable to meet condition 2a. of the Development Agreement, and therefore Lot 3 cannot be developed consistent with the terms and conditions. 6. Given that the Development Agreement conditions cannot be met, the Developer proposes to revert back to the original 1990s configuration that planned two Lots on the subject Property. 7. The Applicant’s proposed consolidation will result in two lots in the Audrey Subdivision to be legally described as Lot 1 and Lot 2, Block 1 of the Audrey subdivision. 8. The consolidation of two lots negates the need for the Development Agreement since no additional utilities or improvements to the shared private driveway are necessary to serve Lot 2 of the Audrey subdivision. 9. The proposed lot line adjustment is consistent with the Low Density Residential (LR) density requirements and the resulting lot sizes are generally consistent with the surrounding neighborhood conditions. 10. That provided the conditions of approval are met, the resulting lots will comply with the intent and purpose of the R-1 Zoning District and the LR land use designation. City Council | Tuesday, September 5, 2023 | Page 140 of 178 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-56 RESOLUTION APPROVING A LOT LINE ADJUSTEMENT AND THE TERMINATION OF THE DEVELOPMENT AGREEMENT FOR THE AUDREY ADDITION SUBDIVISION GENERALLY LOCATED AT 1770 DODD ROAD (PLANNING CASE NO. 2023-17) WHEREAS, Sean Doyle on behalf of Lakes LLC (the “Applicant” and “Owner” and “Developer”) applied for Lot Line Adjustment and to Terminate the Development Agreement executed on January 20, 2022 for the Audrey Addition Subdivision, as proposed under Planning Case No. 2023-17, at the property generally located at 1770 Dodd Road, legally described in attached Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property was subdivided into three Lots and the Final Plat recorded as the Audrey Addition subdivision; and WHEREAS, the Final Plat was conditioned on the execution of a Development Agreement that required certain improvements so that three lots could be developed for single-family residential uses; and WHEREAS, the conditions of the Development Agreement were tied to the creation of Lot 3 of the Audrey Addition subdivision; and WHEREAS, the Applicant proposes to consolidate Lot 2 and Lot 3, Block 1 into one lot to be legally described as Lot 2; and WHEREAS, the consolidation of Lot 2 and Lot 3, Block 1 is subject to Section 11-1-5.C.1 of the City Code which provides standards regarding Lot Line Adjustments; and WHEREAS, the consolidation of the Final Plat into two lots negates the conditions contained within the Development Agreement related to required improvements; and WHEREAS, the consolidation of two lots is an administrative procedure that does not require a public hearing or consideration by the Planning Commission; and WHEREAS, the request to terminate the Development Agreement is a contract with the City and can be considered and acted on directly by the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that the Lot Line Adjustment to consolidate and combine Lot 2 and Lot 3 of the Audrey Addition Subdivision and the request to Terminate the Development Agreement executed on January 20, City Council | Tuesday, September 5, 2023 | Page 141 of 178 2022 for the property generally located at 1770 Dodd Road, and proposed under Planning Case No. 2023-17, is hereby approved and supported by the following finding-of-facts: A) The original Subject Property located at 1770 Dodd Road was planned to be subdivided into two lots in the 1990s which comprised an existing homestead and one newly created lot. B) To retain the right to subdivide the parcel, utilities for a second lot including water service and a sanitary sewer service were installed in the 1990s and the previous property owner contributed to the cost to construct the shared private driveway. C) In 2021 the subject property was granted a Final Plat and variance to increase the number of lots in the subdivision from two (2) to three (3) lots, legally described as Lot 1, 2, and 3, Block 1 of the Audrey subdivision. D) The executed Development Agreement was required because the subdivision increased the number of lots from two to three which required upgrades to the shared private driveway and the installation of a third set of utilities to serve Lot 3. E) The Development was unable to meet condition 2a. of the Development Agreement, and therefore Lot 3 cannot be developed consistent with the terms and conditions. F) Given that the Development Agreement conditions cannot be met, the Developer proposes to revert back to the original 1990s configuration that planned two Lots on the subject Property. G) The Applicant’s proposed consolidation will result in two lots in the Audrey Subdivision to be legally described as Lot 1 and Lot 2, Block 1 of the Audrey subdivision. H) The consolidation of two lots negates the need for the Development Agreement since no additional utilities or improvements to the shared private driveway are necessary to serve Lot 2 of the Audrey subdivision. I) The proposed lot line adjustment is consistent with the Low Density Residential (LR) density requirements and the resulting lot sizes are generally consistent with the surrounding neighborhood conditions. J) That provided the conditions of approval are met, the resulting lots will comply with the intent and purpose of the R-1 Zoning District and the LR land use designation. AND BE IT FURTHER RESOLVED by the Mendota Heights City that the Lot Line Adjustment to consolidate and combine Lot 2 and Lot 3 of the Audrey Addition Subdivision and the request to Terminate the Development Agreement executed on January 20, 2022 for the property generally located at 1770 Dodd Road, and proposed under Planning Case No. 2023-17, is further hereby approved with the following conditions of approval: City Council | Tuesday, September 5, 2023 | Page 142 of 178 1. Applicant must record the Lot Line Adjustment (Lot Consolidation of Lot 2 and Lot 3) at Dakota County indicating the newly revised property descriptions for the resulting lot. 2. Applicant must record this Resolution 2023-56 indicating that the Development Agreement executed on January 20, 2022 has been terminated and is no longer valid. 3. All transfer or deed documents which convey the portion of lands under the lot line adjustment and lot split process shall be recorded with Dakota County. Adopted by the City Council of the City of Mendota Heights this 5th day of September, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST: ________________________________ Christine Lusian, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 City Council | Tuesday, September 5, 2023 | Page 143 of 178 EXHIBIT A Address: 1770 Dodd Road, Mendota Heights, Minnesota 55118 PID: 271130001010 (LOT 1, BLOCK 1, AUDREY ADDITION, DAKOTA COUNTY, MINNESOTA) PID: 271130001020 (LOT 2, BLOCK 1, AUDREY ADDITION, DAKOTA COUNTY, MINNESOTA) PID: 271130001020 (LOT 2, BLOCK 1, AUDREY ADDITION, DAKOTA COUNTY, MINNESOTA) Legal Description: LOT 1-3, BLOCK 1, AUDREY ADDITION, DAKOTA COUNTY, MINNESOTA Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 City Council | Tuesday, September 5, 2023 | Page 144 of 178 August 28, 2022 Ryan Ruzek City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: 1770 Dodd Rd Ryan: We are requesting a lot line adjustment for Audrey Addition. Currently the plat is 3 lots and we are proposing to remove the lot line between lot #2 and lot #3 to create 1 single lot. The Audrey Addition would consist of just 2 lots. We would then like to dissolve the existing development agreement. Please consider the following: Intent: To dissolve the Development agreement and amend the Audrey Addition Our Request: That we are granted the dissolvement of the development agreement and the single lot formation. Sincerely, Sean Doyle Chief Manager LAKES, LLC, SD Companies LLC d.b.a. 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