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2023-08-15 City Council Agenda Packet CITY COUNCIL AGENDA MENDOTA HEIGHTS CITY HALL – COUNCIL CHAMBERS Tuesday, August 15, 2023 7:00 p.m. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approve August 2, 2023 City Council Meeting Minutes b. Acknowledge June 13, 2023 Parks and Recreation Commission Meeting Minutes c. Acknowledge July 11, 2023 Parks and Recreation Commission Work Session Minutes d. Approve Purchase Order for Installation of Two Overhead Garage Doors for Public Works e. Reappointment of Student Representatives to Commission and Authorization for Posting f. Approve June 2023 Treasurer’s Report g. Approval of Claims List 6. Public Comment Period (for items not on the agenda) 7. Presentations/Recognitions a. Firefighter Swearing In 8. Public Hearings 9. New Business Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda. Public comments may not be used to air personal attacks, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up to the issues raised or occasionally called on to respond. Page 2 of 2 a. Resolution 2023-47 Supporting a Clean Water Funding Grant Application for Interstate Valley Creek b. Resolution 2023-48 Accepting Bids and Awarding Contract for the Wentworth Park Tennis Court Improvements 10. Community Announcements 11. Council Comments 12. Adjourn Alternative formats or auxiliary aids are available to individuals with disabilities upon request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Wednesday, August 2, 2023 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Mazzitello, and Miller were also present. Councilor Paper was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine requested to remove Item 5K from the agenda, noting that item will come back at a later date. Mayor Levine presented the agenda for adoption. Councilor Lorberbaum moved adoption of the agenda with the noted change. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Lorberbaum moved approval of the consent calendar as presented, pulling items D and F. a.Approval of July 18, 2023 City Council Minutes b. Approval of July 18, 2023 Council Work Session Minutes c.Acknowledge June 14, 2023 Natural Resources Commission Meeting Minutes d. Authorize the Conditional Hiring of Probationary Firefighters e. Approve Fire Department Out of Metro Travel Request f.Resolution 2023-42 Approving Appointment to the Natural Resources Commission g.Resolution 2023-43 Approving and Authorizing the Execution of Assignment and Assumption of Rights and Obligations Agreement for Pilot Knob BC LLC h.Approve Reimbursement for the Interstate Valley Creek Stabilization and Volume Reduction Study City Council | Tuesday, August 15, 2023 | Page 1 of 62 5a August 2, 2023 Mendota Heights City Council Page 2 of 7 i. Award Professional Services Contract for the Completion of the Oheyawahe/Pilot Knob Preservation Site Interpretive Plan, Phase II j. Approve Purchase Order for Wentworth Warming House Electrical Work k. Resolution 2023-46 Approve Renewal of Contract with Metro Bowhunters Resources Base for Deer Control and Public Hunt l. Approve Temporary Alcohol License for Holy Family Maronite Catholic Church m. Approve Purchase Order for a Snowplow and Tommy Liftgate n. Approval of Claims List Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 PULLED CONSENT AGENDA ITEMS D) AUTHORIZE THE CONDITIONAL HIRING OF PROBATIONARY FIREFIGHTERS Councilor Miller recognized the Fire Department noting that it is a paid on-call department and their ability to respond to emergencies in the community is contingent on the ability to get new staff. He commented that they have put effort towards modernizing the hiring process and five new members from the community will be joining the department. He commented that the department is only as strong as the community and is always in the perpetual state of hiring. He encouraged anyone that may be interested to apply to the department. Councilor Miller moved to authorize THE CONDITIONAL HIRING OF PROBATIONARY FIREFIGHTERS. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 F) RESOLUTION 2023-42 APPROVING APPOINTMENT TO THE NATURAL RESOURCES COMMISSION Mayor Levine invited Natural Resources Coordinator Krista Spreiter to come forward. Natural Resources Coordinator Krista Spreiter commented that there were three applicants and provided input on the member recommended for appointment. Lori Knosalla stated that she is honored to be recommended to join the Commission and provided background on her educational and career experience in natural resources. She commented that she is looking forward to assisting the community to thrive. Councilor Lorberbaum thanked the resident for applying. Councilor Mazzitello welcomed the resident to the Commission. Mayor Levine thanked the resident for her service and thanked all residents that applied for the position. City Council | Tuesday, August 15, 2023 | Page 2 of 62 August 2, 2023 Mendota Heights City Council Page 3 of 7 Councilor Mazzitello moved to adopt RESOLUTION 2023-42 APPROVING APPOINTMENT TO THE NATURAL RESOURCES COMMISSION. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS Ron Droher, 1101 Dodd Road, stated that he is concerned with the speed limit at Dodd and Delaware noting that traffic has gotten increasingly worse and there have been accidents at the intersection. He did not understand the five mile per hour increase in the speed limit. He noted that many people use that area as a pass through and are not concerned with the neighbors that live in that area. He asked that a digital sign and increased patrol efforts be in the area to assist in controlling the speed as most vehicles exceed 50 miles per hour. Ken Noack, 677 4th Avenue, commented that one week ago there was a storm event and they lost power in their neighborhood. He stated that he attempted to call Xcel but did not have a cell signal. He commented that he does have a signal booster at his home but that is powered by the electricity. He questioned what he would have done if he experienced an emergency at that time. He commented on the difficulty that they have had with cellular phone service because of the poor signal quality. He noted that it is embarrassing because they have million-dollar homes in the community but a lack of cellular service. He commented that the City should take a look at its cell tower ordinance to ensure that the providers can provide adequate service for the residents. City Administrator Cheryl Jacobson commented that they have heard from a number of residents about the poor cellular coverage in this area and throughout Dakota County. She stated that they have heard that the poor air quality is contributing to the problem and staff is working with a variety of carriers. She stated that they will be holding a Council worksession to discuss the topic. She confirmed that the community would be notified of the worksession. PRESENTATIONS A) CITY OF MENDOTA HEIGHTS INSTAGRAM ACCOUNT Assistant City Administrator Kelly Torkelson stated that City staff is proposing the launch of a new City Instagram account on August 7th. The new platform will be an additional social media platform, not a replacement of an existing platform. Social media is a cost-effective tool to engage with residents where they are currently at and helps to spread awareness of City initiatives and programs. Councilor Lorberbaum commented that this is exciting and asked who the audience is for Instagram. Assistant City Administrator Kelly Torkelson commented that it is a younger crowd ranging from teenagers to people in their 40s. Councilor Mazzitello asked if Facebook and Instagram are linkable or whether it would be a duplicative effort if the City wanted to share the same information on both platforms. City Council | Tuesday, August 15, 2023 | Page 3 of 62 August 2, 2023 Mendota Heights City Council Page 4 of 7 Assistant City Administrator Kelly Torkelson provided additional information on the platforms that are under common ownership, noting that messages are not automatically shared on both platforms and staff can decide which posts are appropriate for each audience. Councilor Miller commended staff for another method to reach the community. Mayor Levine commented that the City has multiple Facebook pages and asked if the City would have multiple Instagram pages as well. Assistant City Administrator Kelly Torkelson commented that Instagram would just have the one City page, but there is a potential for expansion in the future. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) ORDINANCE DISCUSSION – CANNABIS USE WITHIN PUBLIC PROPERTY AND PUBLIC PLACES Police Chief Kelly McCarthy explained that Governor Walz signed legislation (HF100/Chapter 63) legalizing adult-use cannabis in Minnesota beginning August 1, 2023. She noted that City Code prohibits tobacco use at all times in or on all recreational areas of the city. The new law is silent on whether cannabis can be smoked in public places other than public places governed by the MCIAA. While the law does not specifically authorize the use of cannabis in public places, it does not create any penalty for use in a public place other than those governed by the MCIAA. Further the new law does not clearly define the types of locations that are considered not generally accessible by the public. Mayor Levine asked if a person would be able to go into a park and smoke marijuana today. Police Chief Kelly McCarthy replied that would be legal today. Mayor Levine recognized a member of the public that would like to speak. Bob Blumberg, 1740 James Road, commented that he does not quite understand why this has been signed into law so quickly when there are still unanswered questions. He stated that from what he understands, until ordinances are put in place, someone would be able to smoke a joint in the park and expressed concern. He stated that he stopped in earlier today to pick up a copy of the park ordinance, which states that smoking is not allowed in the park. He asked if that could be applied towards smoking marijuana as well. He asked how this process would work and whether recommendations would be made by the City Attorney and Police Chief, and whether residents would be solicited as well. He asked if the park ordinance would be updated or whether this would become its own ordinance. He also asked for an anticipated timeline. City Council | Tuesday, August 15, 2023 | Page 4 of 62 August 2, 2023 Mendota Heights City Council Page 5 of 7 Police Chief Kelly McCarthy commented that staff has already been working on this but could not take action until the law became effective on August 1st. She stated that they do have sample language and ordinances to review. She noted that the public would be made aware of the worksession date, and the ordinance would become a standalone ordinance related to the use of marijuana usage in public places. Mr. Blumberg used the example of someone that would want to sell cannabis and asked if that would fall under zoning. Mayor Levine commented that is another subject for another day as that is currently prohibited. She noted that this process would create a standalone ordinance for cannabis usage and would also clean up other ordinance language to add vaping and update the social host ordinance. Councilor Miller commented that he supports the Police Chief and would like to see the City apply the public use language in the same manner it has been applied towards nicotine use. Councilor Mazzitello asked if the City has the ability to include all public rights-of-way in public places. Police Chief Kelly McCarthy stated that there are ordinances that include all public rights-of-way but that could be difficult to enforce. She noted that staff could provide different examples for the Council to consider. Councilor Mazzitello asked for input on what the legislation states related to vehicular usage of cannabis. Police Chief Kelly McCarthy replied that a person would not be allowed to drive under the influence of cannabis and cannot actively use cannabis in a vehicle, but you can transport up to two ounces of cannabis in a vehicle in the same manner as alcohol. Mayor Levine confirmed the consensus of the Council to direct staff to prepare ordinance language for consideration at a future meeting as discussed. B) RESOLUTION 2023-44 APPROVING THE VARIANCE AND LOT LINE ADJUSTMENT FOR PLANNING CASE 2023-07 Planning Consultant Jennifer Haskamp provided a brief background on this item. The Council was being asked to consider adopting a resolution of approval for a Variance and Lot Line Adjustment at 5 Dorset Road and 3 Dorset Road. Jackie Douda is the Owner and Applicant of 5 Dorset Road and Tim and Mary Kirby are the Applicants and Owners of 3 Dorset Road. Councilor Mazzitello commented that he was excited to see this as it is a practical application of geometry. He referenced the existing nonconforming setback noting that is not being altered. He suggested adding an additional finding fact for the resolution stating that the reason the nonconforming lot width is being allowed is because in the future the line between 5 and 7 Dorset could be altered to become conforming. He noted that this is an extremely unique situation that allows this to happen. City Council | Tuesday, August 15, 2023 | Page 5 of 62 August 2, 2023 Mendota Heights City Council Page 6 of 7 Jackie Douda and Mary Kirby introduced themselves. Ms. Kirby stated that she has lived in the property since 1993 and has known about this property issue for some time, noting that she is thrilled to have a neighbor that is willing to work together to resolve this issue. Mayor Levine commented that it is great to see neighbors working together. Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-44, APPROVING A VARIANCE AND LOT LINE ADJUSTMENT AT 5 DORSET ROAD AND 3 DORSET ROAD, WITH THE FOLLOWING ADDITION: THAT AN ITEM UNDER NOW THEREFORE BE IT RESOLVED BE ADDED BETWEEN ITEMS FIVE AND SIX, STATING THAT THE NONCONFORMING LOT WIDTH COULD BE CORRECTED IN THE FUTURE SHOULD THE SOUTHERLY LOT LINE BE SIMILARLY ADJUSTED OF 5 DORSET ROAD. Councilor Lorberbaum seconded the motion. Further discussion: Councilor Mazzitello commented that if the owners of 5 and 7 Dorset Road should decide to make a similar adjustment in the future, the proper lot width of 5 Dorset could be restored. Mayor Levine commented that this is a very unique area of the community. Councilor Mazzitello commented that they are not asking or requiring that to occur, but simply stating that could occur to restore a conforming lot width. Ayes: 4 Nays: 0 C) RESOLUTION 2023-45 APPROVING THE CONDITIONAL USE PERMIT FOR PLANNING CASE 2023-12 Planning Consultant Jennifer Haskamp explained that the City Council is asked to consider adopting a resolution of approval for a Conditional Use Permit at 1924 Coventry Court as proposed by the Applicants and Owners Tim and Barb Lemke. Councilor Mazzitello asked if there is an intent to lay a driveway to the third stall. Planning Consultant Jennifer Haskamp replied that there is not an intent to add additional driveway. Tim Lemke introduced himself. He stated that this will allow him to store his snowmobile and four- wheeler in the same location along with additional storage space. Councilor Lorberbaum commented that she always visits the sites of planning applications and thanked the resident for clearly marking the site. She stated that she supports this request. Councilor Lorberbaum moved to adopt RESOLUTION NO. 2023-45, APPROVING A CONDITIONAL USE PERMIT AT 1924 COVENTRY COURT. Councilor Miller seconded the motion. Ayes: 4 City Council | Tuesday, August 15, 2023 | Page 6 of 62 August 2, 2023 Mendota Heights City Council Page 7 of 7 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming events and activities. COUNCIL COMMENTS Councilor Lorberbaum commented on an event this past Saturday recognizing Officer Scott Patrick, noting that next year will be the 10th anniversary of his death. She also recognized the passing of Hugo Blackfelner and asked for a moment of silence in his honor. She commented that Night to Unite was wonderful with 47 different events throughout the community. Councilor Miller echoed the sentiments of Councilor Lorberbaum. He stated that it was great to visit with residents the previous night at the various community parties. He stated that event helps to restore the feeling of community and thanked those that hosted the parties. Councilor Mazzitello commented that it was a distinct and humble honor to speak at the Officer Scott Patrick memorial. He noted that Scott prided himself on the ability to connect with everyone which helps to build community. He thanked those that were involved in the event honoring the memory of someone that is missed every day. He also enjoyed connecting with the members of the community at the different block parties the previous night. He wished good luck to all the residents going off to college in the next month. He also wished his daughter a happy birthday. Mayor Levine commented that the hat worn by Councilor Lorberbaum is available for sale. She was also impressed by the number of registered events in the community for Night to Unite. She commented that she is proud of the community, and it was great to visit with all the residents. She also thanked the public safety staff that were involved in the parties. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 Mayor Levine adjourned the meeting at 8:17 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Christine Lusian City Clerk City Council | Tuesday, August 15, 2023 | Page 7 of 62 City Council | Tuesday, August 15, 2023 | Page 8 of 62 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING MINUTES JUNE 13, 2023 The June meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 13, 2023, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks, Commissioners: Tica Hanson, Michelle Muller, Jo Schifsky, Dan Sherer, and Michael Toth; absent: Commissioner Stephanie Meyer and Student Representative Meg Murphy. Staff present: Parks and Recreation Manager Meredith Lawrence, Parks and Recreation Intern Darby Keech, and Public Works Director Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Sherer/second Muller, to approve the agenda AYES 6: NAYS 0 5.a Approval of Minutes from April 11, 2023 Regular Meeting Motion Schifsky/second Muller to approve the minutes of the April 11, 2023 Parks and Recreation Commission Regular Meeting. AYES 6: NAYS 0 5.b Approval of Minutes from May 9, 2023 Work Session Meeting Motion Schifsky/second Muller to approve the minutes of the May 9, 2023 Parks and Recreation Commission Work Session Meeting. AYES 6: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7.Acknowledgement of Reports Chair Blanks read the titles of the three updates (Par 3, Recreation, and Park Improvement Updates) and polled the Commissioners for questions. 7.a Par 3 Update Parks and Recreation Manager Meredith Lawrence reviewed the April financial update for the course. She noted that in looking at the data, May of 2023 was above the performance of May of 2022. She reviewed the year-to-date round report and provided an update on the receipt of equipment that had been previously ordered noting that they are still waiting for two pieces of equipment ordered in 2021. She also reviewed recently completed projects and improvements planned for this year at the course and reviewed the course report. She noted that the City Council also reinstituted the senior golf pass for this year. Commissioner Sherer asked for details on the maintenance fence recommended by OSHA. City Council | Tuesday, August 15, 2023 | Page 9 of 62 5b Ms. Lawrence stated that each year there is a safety inspection and noted that there is an abrupt drop off near the maintenance building and therefore a safety fence was installed to prevent a fall and injury. Commissioner Hanson asked for details on the senior golf pass as she was not familiar. Ms. Lawrence provided details on the pass. She noted that there was not much utilization of the pass in recent years, with five being the highest number of passes sold. She stated that seven passes have been purchased this year. Commissioner Muller commented that it was great to see two additional passes sold this year. 7.b Recreation Update Parks and Recreation Manager Meredith Lawrence provided a recreation update highlighting recent and upcoming recreation programing and activities. 7.c Parks Improvement Update Parks and Recreation Manager Meredith Lawrence reported that the 2022 dugout/fence work project has been completed and provided an update on the progress of the 2023 budgeted projects. Commissioner Sherer asked if there have been multiple bids for the concrete or whether it has been limited because of the tight schedule. Public Works Director Ryan Ruzek replied that the project was sent to seven contractors and five provided bids, but the project is currently out for public bid in attempt to gain better pricing. Commissioner Sherer commented that the new dugout covers have received positive feedback. 8. New Business 8.a Introduction of Parks and Recreation Intern, Darby Keech Parks and Recreation Manager Meredith Lawrence introduced the new Parks and Recreation Intern, Darby Keech. She reviewed some of the duties Ms. Keech would be handling this summer. The Commission welcomed Ms. Keech. 8.b Park Bench Donation Recommendation Parks and Recreation Manager Meredith Lawrence stated that the Commission is asked to review a park bench donation. She provided an overview of the park bench donation policy and advised that the City received a park bench donation to be installed at Ivy Hills Park near the pond and reviewed the proposed plaque language. She commented that staff is excited about the donation and recommends that the Commission accept the donation. Motion Schifsky/second Hanson to accept the park bench donation. AYES 6: NAYS 0 8.c Park QR Code Signage Approval Parks and Recreation Manager Meredith Lawrence reviewed the strategic priority of the Commission to add QR codes to signage for public engagement. She noted that the group discussed this at the April meeting and again at the May workshop to work out some of the City Council | Tuesday, August 15, 2023 | Page 10 of 62 details. She stated that based on the feedback from those meetings, staff was able to create a model sign and provided that example. She reviewed the proposed sign size and noted that it was recommended to have one sign in each park. She stated that staff could then work with the Commissioner assigned to each park to determine the best location for each park. She noted that the estimated cost for the sign and installation would be a total of $280. She noted that while the project was not included in the budget, staff feels there is sufficient funding to move forward if that is the direction of the Commission. Commissioner Schifsky asked the type of material that would be used. Ms. Lawrence replied that the signs would be of the same material as a stop sign. Commissioner Toth asked if something has been missed in the design of the sign, perhaps a trail, stream, or more color. Ms. Lawrence stated that decision is of the Commission noting that staff came up with this design based on the input of the Commission. She stated that if additional tweaks are needed, it would most likely have to wait until the August meeting to come back with an updated draft. Commissioner Muller commented that people in the parks know that they are in Mendota Heights. She noted that perhaps the Mendota Heights font could be increased in size. She stated that perhaps the trees could also be smaller which would make them an accent to the QR code, as the code should be the focus. Commissioner Schifsky agreed that the QR code should be larger and perhaps in the center with the trees behind that. Commissioner Hanson stated that she would like to see more graphics whether that be a trail, bicycle, or other park feature. Ms. Lawrence cautioned against adding too much to the sign as the direction was for a 12 by 12 sign and for the same sign to be used in each park. Commissioner Toth referenced the Mendota Heights logo that is on the letterhead and stated that perhaps that be placed on the sign. Commissioner Schifsky stated that she would like the letterhead logo on the top with the QR code in the center to keep it simple. Ms. Lawrence stated that she would like clear direction in order to bring back a concept in August, which would mean the signs would be printed in September and then installed most likely in October. Commissioner Muller stated that perhaps staff could make three options and the Commission could vote on those outside of a meeting to move forward more quickly. Ms. Lawrence stated that she would be happy to bring back three options but would prefer to do that in an open meeting. City Council | Tuesday, August 15, 2023 | Page 11 of 62 Commissioner Sherer stated that he likes the concept of the QR code being the focal point and then perhaps adopting some of the elements from the new website, placing them in the corners and the QR code in the center. Chair Blanks commented that it would have been ideal for this information to be shared at the workshop in order to move forward today. Commissioner Muller commented that the function is spot on as discussed at the workshop. Commissioner Hanson commented that she liked the idea of taking some of the graphics from the website and placing them in the corners. Commissioner Muller suggested one option be centering the QR code, with or without the trees in the background, and then using the Mendota Heights letterhead logo. She noted that she does not have an issue with the size of the QR code and just wants to see it centered. Ms. Lawrence noted that nothing can go behind the QR code, or the code will not work for scanning. Commissioner Schifsky stated that the logo does have trees so perhaps that would be sufficient. The Commission also provided input on the icons from the website that are preferred, should they be incorporated into the design. The Commission confirmed the proposed size of 12 by 12. Commissioner Toth noted that Rogers Lake has Rogers Lake and the skate park and wondered if there should be two signs. Ms. Lawrence noted that many parks are similar in nature to that. She stated that the Commission could choose to have two signs within the parks if desired. She stated that location information should be readily available for discussion when this is brought back. Commissioner Muller commented that she would think to place the signs near an amenity such as the playground or park shelter. Chair Blanks asked that the Commission think of placement for the sign at their parks. Commissioner Muller commented that perhaps a square would not be an ideal layout and she would be open to a rectangle if the staff member designing the sign thinks that would look better. 8.d Amendment to the Parks and Recreation Scholarship Program Parks and Recreation Manager Meredith Lawrence stated that there is a scholarship program for parks and recreation programing that was adopted in 2018 and reviewed those qualifications, documentation requirements, assistance available, and eligible programs. She reviewed the program usage in 2018 and 2019, noting that the City has not received any applications since that time. She stated that staff is suggesting changes to the program and reviewed the proposed amendments. She also reviewed the US Department of Housing/Urban Development Income Limits and how that would be recommended to apply to assistance along with additional options for supporting documentation. City Council | Tuesday, August 15, 2023 | Page 12 of 62 Commissioner Hanson commented that there are people that live in the community but may not have children that attend the schools in this community. She stated that perhaps notice should be sent to the churches advising of this program in addition to the schools. Commissioner Sherer stated that he supports the program but noted that this seems onerous for the small cost of programing. He stated that people will be asked to submit documentation for the income levels. Ms. Lawrence noted that proof of residency would be required along with one other form. She stated that if the Commission does not want to require income information, that could be a recommendation. Commissioner Sherer stated that he would support starting with $1,000 for the pilot and seeing how that goes. He noted that people are often reluctant to admit they need the help and therefore scholarships are often not utilized, especially when documentation is required. He stated that he would prefer to make the information known and allow people to request help without requiring the supporting documentation. Commissioner Muller asked why that documentation would be needed to prove residency and why a utility bill or another bill showing the address could not be sufficient. Ms. Lawrence stated that those documents would prove need, but again noted that the Commission could make the recommendation to not require proof of need. She stated that these are taxpayer dollars and therefore they want to be mindful that there is a need. Commissioner Sherer commented that City staff would also need to spend time reviewing the documentation. He stated that perhaps people could simply check a box for income level without requiring documentation. Commissioner Hanson suggested placing a limit on the maximum a family could receive. Chair Blanks replied that he would prefer to give the assistance to those who need it and if additional funds are needed, they could review that request and make an adjustment. Commissioner Schifsky commented that this has been well thought out and seems simple for users to apply. Ms. Lawrence replied that staff is also comfortable as drafted and does not feel this would be an onerous process for the applicant or staff. Commissioner Muller asked why a W -2 could not be provided. Ms. Lawrence noted that would have more private information than needed and therefore she was hesitant to include that as an option. She noted that the documentation would not become public information and therefore if someone were willing to provide that form, they could do so. Commissioner Schifsky asked for clarification on the foster child option and whether there would be income limits. Ms. Lawrence replied that income limits would not apply to those categories (foster child, veteran). City Council | Tuesday, August 15, 2023 | Page 13 of 62 Commissioner Schifsky referenced the foster child option and stated that if the foster parent applied, she would like that child to receive full coverage at 100 percent. Commissioner Sherer commented that it would seem like requiring the documentation would be burdensome for a single parent that is having a hard year. Commissioner Hanson stated that perhaps there is a box where staff discretion could be used to review the application. Commissioner Sherer stated that he does not believe people will take advantage of this program. Chair Blanks noted that if the program is being abused, the parameters could be changed. Ms. Lawrence asked if the Commission wants to require the documentation so that she can communicate that to the Council. She stated that there could be a top range stating that applicants must fall within the HUD range. She noted that while most cities require documentation, Mendota Heights does not have to. Chair Blanks recognized that the City Council will make the final determination. He recognized that there will always be outliers such as a Veteran with a high income or a foster family that has a lot of money. He commented that he would like to make the program as accessible as possible. He stated that he likes the idea of allowing a W -2. Commissioner Sherer used the example of the City of Saint Paul, which used COVID funds to make sports participation available at no cost, noting that their numbers exploded. He recognized that may not occur in this situation. Commissioner Muller commented on a soccer camp that was easy to participate in and resulted in a large crowd of people showing up for that activity. She commented that this looks complicated as she was unsure if both forms of documentation are required or just one. Ms. Lawrence walked the Commission through the application process and what would be needed in terms of documentation. She noted that the documentation required are the same that would be required by the City of Eagan and the City of West Saint Paul. Commissioner Muller commented that a resident could meet the income requirements without having participation in one of the other programs. Ms. Lawrence stated that the W -2 could be used if the Commission would prefer to allow that. She commented that the more specific the information is, the easier the application process is for applicants. She stated that she would like to bring this to the Council at the next meeting to allow the amendments to apply for summer programing. Chair Blanks stated that he likes the amendments as presented. Commissioner Muller stated that she likes the additional flexibility for people to provide their income information. City Council | Tuesday, August 15, 2023 | Page 14 of 62 Commissioner Sherer noted that there are also parents that are not smart with their money which makes it not possible for children to participate. He stated that he supports making it as easy as possible in order to get more kids active. Chair Blanks reviewed the proposed amendments suggested by the Commission in addition to those presented by staff and confirmed unanimous consensus of the Commission to recommend approval of the amendments to the City’s Parks and Recreation Scholarship Program. 9. Unfinished Business 9.a 2024 Budget – Parks Capital Improvement Project Recommendations Parks and Recreation Manager Meredith Lawrence reviewed the guiding principles and goals that help to guide the capital improvement project recommendations. She reviewed the budget timeline which began at the May workshop. She provided an overview of the draft 2024 budget improvement package (BIP) summary including a summary of the discussed parks capital projects. She stated that each Commissioner provided a list of priorities for the park projects and displayed those results which staff had tabulated into a prioritized list. She noted that many departments have a master plan, which parks do not, and provided the estimated cost, should that choose to be included in the proposed budget recommendations. She stated that the Commission is asked to make a recommendation on the BIP. Commissioner Sherer stated that he was not able to attend the workshop. He stated that a few projects strike him more as maintenance such as the Marie Parks tennis/pickleball court. He asked how often that project would need to be redone. He noted that it seems other facilities do not receive that regular attention. He stated that he seems to be in the minority for the Mendakota fiber project as that seems more security related. Commissioner Muller commented that she thought that project would provide access for the Associations at the concession stand without assistance from staff. Commissioner Sherer believed that issue had been resolved. Ms. Lawrence commented that the fiber project has been discussed for multiple reasons. She noted that internet service at the park would be helpful, and the irrigation system could be linked for remote access. She stated that they have also discussed the availability of Wi-Fi in the parks. She commented that they would also install door access key cards for both staff and the user groups. She stated that the bathrooms would also be linked to timers for opening and closing rather than having the Police lock and unlock the bathrooms. She stated that a camera system would also be installed as there have been security concerns. She commented that the Council will need to discuss the funding for the project. She commented that she will be looking to bring fiber to the golf course next year. She believed the pickleball courts resurfacing was scheduled for every five years because of the wear from ice and use. Public Works Director Ryan Ruzek commented that he hoped that this was initial shrinkage from the last filling and hoped that this would extend the lifespan to the typical tennis court lifespan. Commissioner Hanson commented that Marie Park is a gem in the community that is heavily used by the community every night of the week. She commented that the future is coming, and she would not want to see the community left behind, therefore she will support the fiber project. City Council | Tuesday, August 15, 2023 | Page 15 of 62 Commissioner Sherer stated that he is usually busy doing other things in the park rather than being on his phone. He stated that he believes that there are things that could be taken better care of in terms of infrastructure such as trails, fencing, nets, etc. He commented that he would prefer to see those things addressed rather than adding new things. Commissioner Muller commented that she placed Wentworth last as she would prefer to maintain the existing courts before adding new courts. Commissioner Schifsky asked if a new surface should be considered for pickleball so that they are not constantly repairing that. Ms. Lawrence replied that the court was repaved in 2019 and the acrylic surface is the typical surfacing. She asked that the Commission keep the equity lens in the forefront in providing recreation opportunities to residents of all ages and interests. She commented that they will continue to see a lot of maintenance projects as budget requests for the next few years because of the deferred maintenance. She acknowledged the balance between maintenance of the existing infrastructure and the addition of new parks amenities. Commissioner Toth asked why the surface at Marie Park has failed in three years. Mr. Ruzek replied that there was some shrinkage and perhaps the storm event played a part in that. He stated that they would not be scraping or removing, just filling the sand filler on the top layer, noting that the underlying asphalt is still in great shape. Commissioner Toth asked and received confirmation that the asphalt and subsurface levels have not failed. Commissioner Schifsky commented on the wide range of ages and ability that play pickleball. She commented that the courts at Marie are packed. She stated that the Friendly Hills courts are not heavily used because of the orientation, as one user will face the sun. She commented that if courts were in every park, they would be used. She asked for more details on the master plan and what would be involved in that process. Ms. Lawrence explained that the master plan would be long and in depth, reviewing each park and what is being used, along with the needs and wants of the community. She confirmed that there would be recommendations on what amenities should remain or be added, or how space could be better used. She noted that there would be a lot of community engagement involved in that process. Chair Blanks commented that if the same funding were allocated from the previous year, these projects could be included along with the master plan and the Council would make the decision. Commissioner Muller asked if the special parks fund could be used for a master plan. Ms. Lawrence was unsure and noted that she would need to consult with legal counsel. Commissioner Sherer commented on the rate of inflation and how the balance of the special parks fund will continue to give less in terms of what can be accomplished as inflation continues to rise. He stated that he would advocate for using the money to get the most value they can. City Council | Tuesday, August 15, 2023 | Page 16 of 62 Commissioner Muller stated that there has been discussion on whether there is a need for three hockey rinks and perhaps the Wentworth rink is taken offline for hockey and transformed into permanent pickleball courts. Ms. Lawrence stated that they just signed the contract for a warming house at Wentworth, so then they would need to consider what the warming house would be used for, or whether it would be necessary if they were not going to have hockey there. She stated that for pickleball they do like to engage the neighbors before adding courts. She commented that the Wentworth hockey rink has been the most used rink even with a poor condition warming house. She stated that if the Commission wants to look to reduce a hockey rink, she would recommend engagement for that as well. Chair Blanks suggested they table the consideration of removing an amenity as they would need to have engagement for that. He suggested that this move forward to a vote as he believed that the list was already prioritized based off the input of each Commissioner that filled out the form. He stated that he would also like to add the master plan, hoping that the special parks fund could be used for that purpose. Commissioner Hanson stated that she does have an idea, but she will hold that to 2025. Commissioner Schifsky referenced Ivy Falls Park, noting that the basketball court needs repair and asked if that could be used for pickleball in the future. Ms. Lawrence commented that the decision was made to not continue to flood that area in 2019. She stated that there had been discussion of expanding the basketball court to a full sized court. She noted the proximity to the townhomes and stated that if a pickleball court were desired she again would recommend public engagement. Commissioner Muller commented that the list would move forward with Wentworth with an acrylic surface, which is not proving to hold up with the flooding as the courts are dual purpose. Chair Blanks noted that staff has stated that other City’s courts are being done every five years, so that repair is in line. Ms. Lawrence commented that if they would like to consider dedicated pickleball courts, they would need to do more study and engagement. Commissioner Schifsky stated that there are some new surfacing materials being considered and tested. Ms. Lawrence noted that they could continue to check into that in the future as part of a larger discussion. Commissioner Toth recognized that pickleball is a trend at this time but acknowledged that it could be possible that decreases in the future and therefore he would not want to overbuild for that sport. He believed that the master plan should be higher on the list. He stated that many of the trails were constructed at the same time and there should be a plan to address the ongoing maintenance that will be needed. Mr. Ruzek replied that the City has been rebuilding and overlaying trails over time. City Council | Tuesday, August 15, 2023 | Page 17 of 62 The consensus of the Commission was to include the master plan as number one on the priority list, shifting the remainder down. Upon a unanimous vote the Commission recommended the 2024 budget improvement package as presented, placing a park system master plan at the top of the list. AYES 6: NAYS 0 9.b Parks and Recreation Strategic Planning Update Parks and Recreation Manager Meredith Lawrence provided an update on the parks and recreation strategic planning progress. 10. Staff Announcements Parks and Recreation Manager Meredith Lawrence shared the following announcements: • Other events can be found on the City’s website 11. Student Representative Update None. 12. Commission Comments and Park Updates Commissioner Sherer • Hagstrom King continues to be heavily used • The new fencing looks great at Civic Center Commissioner Toth • Noted that the same color bag is used in both trash and recycling which could make it difficult for staff to tell apart after picked up Public Works Director Ryan Ruzek provided additional details noting that the bags are not recyclable and therefore the material is taken out of the bags upon collection. Commissioner Muller • The parks look great and people are active in the parks Chair Blanks • Encouraged everyone to come listen to music the following night at Market Square • Staff is doing an awesome job maintaining the parks Commissioner Schifsky • Wentworth and Ivy Hills look great • There are young children that have moved into the area for Ivy Falls Commissioner Hanson • Marie and Victoria Highlands are in great condition, especially for the heavy use • Congratulated Ms. Lawrence for her great organization and leadership • Also thanked Mr. Ruzek and welcomed the new intern 13. Adjourn Upon a unanimous vote, the meeting adjourned at 9:00 PM AYES 6: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. City Council | Tuesday, August 15, 2023 | Page 18 of 62 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Parks and Recreation Commission Work Session July 11, 2023 Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission, City of Mendota Heights, Minnesota was held at 1101 Victoria Curve, Mendota Heights, MN 55118. CALL TO ORDER Chair Jaffrey Blanks called the meeting to order at 6:31pm. Commissioners Michelle Muller, Michael Toth, Stephanie Meyer, Dan Sherer, Jo Schifsky and Student Representative Meg Murphy were also present. Commissioner Tica Hanson was absent. City staff present included Meredith Lawrence, Parks and Recreation Manager, Ryan Ruzek, Public Works Director, Kelly Torkelson, Assistant City Administrator, Willow Eisfeldt, Recreation Program Coordinator and Darby Keech, Parks and Recreation Intern. PARKS CELEBRATION UPDATE Recreation Program Coordinator Eisfeldt provided the Commission with a summary of the events that have been planned for the 2023 Parks Celebration Event weekend. The Commissioners discussed the events and brought forth some ideas for potential changes to be considered for the future. QR CODE SIGNAGE WITHIN PARKS DISCUSSION Parks and Recreation Manager Lawrence briefly reviewed the item with the commissioners and provided a summary of the last discussion of this item at the June Commission meeting. Assistant City Administrator Torkelson discussed her concerns regarding their desired design and how it seems as though they are asking staff to design a parks and recreation department logo for the City. The Commission reviewed two options and chose one sign to move forward with. Chair Blanks asked the Commissioners to submit to staff their desired location for the signs by July 25, so staff can bring forth a recommendation at the August meeting. REVIEW OF PARKS CAPITAL IMPROVEMENT PLAN (CIP) Parks and Recreation Manager Lawrence presented the City’s newly designed Parks Capital Improvement Plan/Asset Management Plan. The Commissioners reviewed the FY2024 projects that they have requested and discussed future projects, the process of using a CIP, and potential funding sources in the future. The Commission applauded staff for their work on the CIP and stated they are comfortable working off of it in the future. RESCHEDULE OCTOBER PARKS AND RECREATION COMMISSION MEETING Parks and Recreation Manager Lawrence notified the Commission that staff has a scheduling conflict with the October regularly scheduled Commission meeting on October 10. The Commission elected to cancel the regularly scheduled meeting on October 10, but conduct a Parks Tour on October 3 from 4:30-6:30pm. The Commission will determine the tour locations at their September meeting. The commission adjourned the meeting at 8:29pm. Minutes Taken By: Meredith Lawrence Parks and Recreation Manager City Council | Tuesday, August 15, 2023 | Page 19 of 62 5c City Council | Tuesday, August 15, 2023 | Page 20 of 62 Request for City Council Action DATE: August 15, 2023 TO: Mayor, City Council, and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approve Purchase Order for Installation and Purchase of Two Overhead Garage Doors INTRODUCTION In 2022, as part of the new salt shed and back parking lot work, the City Council authorized the installation of two overhead garage doors for the old salt shed. BACKGROUND Materials were delayed for all of 2022 and were set to arrive in the spring of 2023. Last month, the contractor had let staff know that they would no longer be performing the work for the two overhead garage doors. Staff recently contacted companies for the purchase and installation of the two overhead garage doors. Staff received quotes from two contractors that have done work for the city in the past. Staff would like to proceed with the project with just the two quotes that were received. The two quotes are: Crawford Door Sales $28,430 Twin City Garage Door $29,096 BUDGET IMPACT Staff had budgeted $15,946 with the original contractor for the installation and purchase of the two overhead garage doors. With the new pricing for the quotes, this put the project overbudget by $12,484. Staff recommends that the total cost of the installation and purchase of the two garage doors (even the overage) to be paid from the fund balance of the general fund. This was the original funding source of this project. The total project was originally budgeted at $375,000 and was under budget by $9,341. RECOMENDATION Staff recommends that the Mendota Heights City Council approve a purchase order for the installation and purchase of two overhead garage doors for the old salt shed. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion to approve a purchase order to Crawford Door Sales in the amount of $28,430 to purchase and install two overhead garage doors for the old salt shed. This requires a simple majority vote. City Council | Tuesday, August 15, 2023 | Page 21 of 62 5d City Council | Tuesday, August 15, 2023 | Page 22 of 62 City Council | Tuesday, August 15, 2023 | Page 23 of 62 Request for City Council Action DATE: August 15, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly Torkelson, Assistant City Administrator SUBJECT: Student Representatives for City Advisory Commissions INTRODUCTION The City Council is asked to approve the reappointment of Meg Murphy as Student Representative to the Parks and Recreation Commission and authorize the advertisement for the Student Representative position on the Natural Resources Commission. BACKGROUND The Student Representative to the City Commissions serves in an advisory capacity and is a communication link for ideas, observations, concerns, satisfactions and questions to the Commission. The student representative is non-voting member of the Commission and the position is open to Mendota Heights residents attending high school (grades 9-12) in public, private or online/home school. Preference is given to students in grades 10 or 11 (during the school year). Staff is recommending the reappointment of Meg Murphy to serve as Student Representative to the Parks and Recreation Commission. Meg will be a Senior at the Convent of the Visitation and is a resident of Mendota Heights. She is actively involved in volunteering for Dorothy Day and in her church community. She participates on her school Debate Team and on the Nordic and Track/Field Teams. If approved, Meg’s term will go through this upcoming school year, ending May 31, 2024. BUDGET IMPACT None. ACTION RECOMMENDED Staff recommends the appointment of Meg Murphy to serve as Student Representative to the Parks and Recreation Commission, with a term ending May 31, 2024 and authorize the advertisement for a Natural Resources Commission student commissioner. ACTION REQUIRED If City Council concurs, it should by motion, approve the appointment of Meg Murphy to serve as Student Representative to the Parks and Recreation Commission, with a term ending May 31, 2024 and authorize the advertisement for a Natural Resources Commission student commissioner. City Council | Tuesday, August 15, 2023 | Page 24 of 62 5e City Council | Tuesday, August 15, 2023 | Page 25 of 625f City Council | Tuesday, August 15, 2023 | Page 26 of 62 City Council | Tuesday, August 15, 2023 | Page 27 of 625g City Council | Tuesday, August 15, 2023 | Page 28 of 62 City Council | Tuesday, August 15, 2023 | Page 29 of 62 City Council | Tuesday, August 15, 2023 | Page 30 of 62 City Council | Tuesday, August 15, 2023 | Page 31 of 62 City Council | Tuesday, August 15, 2023 | Page 32 of 62 City Council | Tuesday, August 15, 2023 | Page 33 of 62 City Council | Tuesday, August 15, 2023 | Page 34 of 62 City Council | Tuesday, August 15, 2023 | Page 35 of 62 City Council | Tuesday, August 15, 2023 | Page 36 of 62 City Council | Tuesday, August 15, 2023 | Page 37 of 62 City Council | Tuesday, August 15, 2023 | Page 38 of 62 Request for City Council Action DATE: August 15, 2023 TO: Mayor, City Council, and City Administrator FROM: Dave Dreelan, Fire Chief Scott Goldenstein, Assistant Fire Chief SUBJECT: Firefighter Oath of Office and Badge Pinning INTRODUCTION The Council is asked to do a ceremonial swearing in of firefighters Alex Lauth and TJ Samec. BACKGROUND In August of 2022, the Council approved the hiring of probationary firefighters. Firefighters Alex Lauth and TJ Samec have successfully passed their field training and one-year probationary period. Tonight, we ask that they be sworn in and presented with their badges. RECOMMENDATION Staff recommends the Mayor do the ceremonial Oath of Office for the two new firefighters. ACTION REQUESTED If Council concurs with the recommendation, bring the two firefighters forward for the ceremonial Oath of Office and presentation of badges. City Council | Tuesday, August 15, 2023 | Page 39 of 62 7a City Council | Tuesday, August 15, 2023 | Page 40 of 62 Request for City Council Action DATE: August 15, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-47 Supporting a Grant Application for Interstate Valley Creek INTRODUCTION The Council is asked to approve resolution 2023-47 supporting a Clean Water Funding grant application for implementing streambank stabilization and stormwater best management practices along Interstate Valley Creek from Marie Avenue to the Mississippi River. BACKGROUND The City Council received a presentation at their March 21, 2023 meeting regarding results from the Interstate Valley Creek Streambank Stabilization and Volume Reduction study. The study accepted by the Council was a joint study between the Lower Mississippi River Watershed Management Organization (LMRWMO)and Mendota Heights. Staff has been working with Dakota County, Dakota County Soil and Water Conservation District (SWCD), and the LMRWMO on trail and water quality improvements within Valley Park. Dakota County is developing greenway improvement plans and any streambank improvements would be best installed in conjunction with trail improvements to minimize disturbances and impacts to the park. The deadline for submittal of FY24 Clean Water Fund Grant applications is August 24. The project partners are proposing to submit one application under this competitive grant application process. The application would request $585,000 in grant funds to implement streambank stabilizations and stormwater best management practices along Interstate Valley Creek between Marie Avenue and the Mississippi River in Mendota Heights. The project is a partnership between the SWCD, Dakota County, City of Mendota Heights, and the LMRWMO. This project will install practices that have been identified within both the Interstate Valley Creek Stabilization and Volume Reduction Study and the LMRWMO’s Comprehensive Watershed Management Plan. The creek has substantial active bank erosion and discharges to the Mississippi River, which is impaired for total suspended solids (TSS). The identified streambank stabilizations and stormwater best management practices are estimated to reduce total suspended solids (TSS) by 292 tons/year and phosphorus (TP) by 270 lbs/year. A draft of the application is attached. City Council | Tuesday, August 15, 2023 | Page 41 of 62 9a BUDGET IMPACT The Clean Water Funds grant application requires a minimum 10% local match. Due to this application being highly competitive, the project partners are proposing a total grant match of $160,000. The grant match would be broken down as $100,000 from Mendota Heights (shown in the Capital Improvement Plan), $50,000 from Dakota SWCD, and $10,000 from the LMRWMO. RECOMMENDATION Staff recommends that the Council approve the attached resolution supporting the clean water funding grant application. ACTION REQUIRED If Council desires to implement the Staff recommendation, it should pass a motion adopting Resolution 2023-47, “A RESOLUTION SUPPORTING A CLEAN WATER FUNDING GRANT APPLICATION FOR INTERSTATE VALLEY CREEK,” by a simple majority vote. City Council | Tuesday, August 15, 2023 | Page 42 of 62 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023 - 47 RESOLUTION SUPPORTING A CLEAN WATER FUNDING GRANT APPLICATION FOR INTERSTATE VALLEY CREEK WHEREAS, in 1985 the City of Mendota Heights entered into a joint powers agreement (JPA) with the Cities of South Saint Paul, Inver Grove Heights, West Saint Paul, St. Paul, Sunfish Lake and Lilydale establishing the Lower Mississippi River Watershed Management Organization (LMRWMO); and WHEREAS, the Lower Mississippi River Watershed Management Organization implements projects and programs in partnership with its member Cities, including Mendota Heights, to improve the water quality of the water resources within its boundary and provides a valuable forum for the member cities to evaluate and resolve drainage issues within the watershed; and WHEREAS, the City of Mendota Heights has partnered with the LMRWMO on studies of Interstate Valley Creek to reduce erosion and storm water volume; and WHEREAS, the City of Mendota Heights desires to implement stabilization and volume reduction strategies to protect and enhance the watershed; and WHEREAS, the City of Mendota Heights desires to partner with the Dakota Soil and Water Conservation District, Dakota County, and the Lower Mississippi River Watershed Management Organization to implement Best Management Practices for streambank stabilization and Volume Reduction within the Interstate Valley Creek watershed. NOW, THEREFORE, BE IT RESOLVED, the City of Mendota Heights supports the grant application for Clean Water funds to implement streambank stabilization and storm water best management practices along Interstate Valley Creek between Marie Avenue and the Mississippi River: 1. The City of Mendota Heights has identified a local match of $100,000 to be utilized for this segment of streambank. Adopted by the City Council of the City of Mendota Heights this fifteenth day of August, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST: By:______________________________________ _______________________________ Stephanie B. Levine, Mayor Christine Lusian, City Clerk City Council | Tuesday, August 15, 2023 | Page 43 of 62 FY 2024 Clean Water Fund Competitive Grants Request for Proposal (RFP) 11 FY 2024 CWF Projects & Practices Application Questions (Answers to each question are limited to 2000 characters.) Application Title: Interstate Valley Creek Streambank Stabilization and Volume Reduction Project Project Abstract (5 points): Succinctly describe what you are trying to achieve and how you intend to achieve those results, including the type and quantity of projects and/or practices included in the application budget and anticipated outcomes. This project will install practices that have been identified in the Interstate Valley Creek Stabilization and Volume Reduction Study and in the Lower Mississippi River Watershed Management Organization’s (LMRWMO) Watershed Management Plan. The creek has substantial active bank erosion and the creek discharges to the Mississippi River, which is impaired for total suspended solids (TSS). The 3 streambank stabilization and 3 stormwater best management practices are estimated to reduce total suspended solids (TSS) by 292 tons/year and phosphorus (TP) by 270 lbs/year. Does your organization have any active CWF competitive grants? If so, specify FY and percentage spent. Also, explain your organization's capacity (including available FTEs or contracted resources) to effectively implement additional Clean Water Fund grant dollars. The Dakota County SWCD has an FY22 Drinking Water Protection Grant that is 50% spent (including 50% of funds encumbered for practice installation). That CWF competitive grant is focused on groundwater protection practices in rural portions of Dakota County. This application specifically addresses different conservation needs for streambank stabilization and stormwater BMP installation. The Dakota County SWCD has the expertise of 11 full time staff. Staff are knowledgeable in conservation planning, engineering principles, and ecological practices. Staff will be able to implement this grant to coordinate and install streambank stabilization and stormwater BMP installations along Interstate Valley Creek. Water Resource: Identify the water resource the application is targeting for water quality protection or restoration. Interstate Valley Creek and the Mississippi River Proposed Measurable Outcomes: Succinctly describe the proposed measurable outcomes of this grant application. This grant application proposes to install 3 streambank stabilizations and 3 stormwater best management practices along Interstate Valley Creek. The 6 practices will have a combined total suspended solids (TSS) reduction of 292 tons/year and a combined phosphorus (TP) reduction of 270 lbs/year. Prioritization (Relationship to Plan) – 20 FY 2024 PROJECTS AND PRACTICES QUESTIONS City Council | Tuesday, August 15, 2023 | Page 44 of 62 FY 2024 Clean Water Fund Competitive Grants Request for Proposal (RFP) 12 Question 1. (18 points): (A) Describe why the water resource was identified in the plan as a priority resource, identify the specific water management plan reference by plan organization (if different from the applicant), plan title, section, and page number. (B) In addition to the plan citation, provide a brief narrative description that explains whether this application fully or partially accomplishes the referenced activity. (C) Provide weblinks to all referenced plans. A) Interstate Valley Creek was included in the list of 1a priority waterbodies in the most recent LMRWMO watershed plan (2023). It was identified as a priority resource because of its direct discharge to an impaired reach of the Mississippi River, it is a major stream that is publicly accessible (over half of the 2.5 mile creek is within public property/parkland), and it is impaired due to bacteria (E. coli). The creek was identified as a high priority for future projects due to the presence of existing bank erosion. In the recently adopted watershed management plan, the implementation table included “The LMRWMO will cooperate with member cities to implement streambank stabilization and improvement projects along Interstate Valley Creek” (LMRWMO plan, Table 5-1 LMRWMO 2023-2033 Implementation Schedule with Activity Description). To complete a more comprehensive assessment which would document the extent and severity of existing erosion issues and evaluate them based on their pollutant loading, the Interstate Valley Creek Stabilization and Volume Reduction Study was completed. This study identified, developed concept plans for, and ranked the practices based on cost-benefit. The practices to be installed through this project include the feasible projects with the greatest benefit per dollar spent given the timeline and budget. B) This project will accomplish the referenced activity in the LMRWMO watershed management plan. It is important to note that while this project accomplishes the immediate goals of the LMRWMO’s watershed plan, it is one of many projects that will need to be completed to address the TSS impairments of the Mississippi River. C) Lower Mississippi River Watershed Management Plan: https://lmrwmo.org/wp-content/uploads/2023/04/2023-LMRWMO- Watershed-Management-Plan_Final.pdf Lower Mississippi River WMO – Interstate Valley Creek Stabilization and Volume Reduction Study: https://lmrwmo.org/wp-content/uploads/2023/06/FINAL-Interstate-Valley-Creek-Study-20230130-RED.pdf Question 2. (2 points): (A) Describe how the resource of concern aligns with at least one of the statewide priorities referenced in the Nonpoint Priority Funding Plan (also referenced in the “Projects and Practices” section of the RFP). (B) Describe the public benefits resulting from this proposal from both a local and state perspective. (A) Both the Mississippi River and Interstate Valley Creek are resources of concern that meet high-level state priority 3: Restore and protect water resources for public use and public health. This project will protect water resources by reducing pollutants (TSS and TP) that are a direct result of streambank erosion. This reach of Interstate Valley Creek is also impaired for excess bacteria (E. coli). The stormwater best management practices will filter and infiltrate stormwater runoff, thus reducing bacteria levels. The project will also have public benefits by reducing TSS in the adjacent reach of the Mississippi River. (B) From a local perspective, Interstate Valley Creek is accessible via a regional trail that runs alongside much of the creek. The creek is accessible to the public and this project will help improve the water quality of the creek by reducing erosion and sediment transport within the creek. From a state perspective, the Interstate Valley Creek discharges to the Mississippi River. Mississippi River from the south metro to Lake Pepin is a huge recreational resource that is impaired for excess sediment/suspended solids. This project will help reduce TSS in the Mississippi River leading to a healthier river and improved recreational experience for river users. Targeting – 25 City Council | Tuesday, August 15, 2023 | Page 45 of 62 FY 2024 Clean Water Fund Competitive Grants Request for Proposal (RFP) 13 Question 3. (15 points): Describe the methods used to identify, inventory, and target the root cause (most critical pollution source(s) or threat(s)). Describe any related additional targeting efforts that will be completed prior to installing the projects or practices identified in this proposal. A comprehensive assessment to document the extent and severity of existing erosion issues and evaluate issues based on their pollutant loading was completed through the Interstate Valley Creek Stabilization and Volume Reduction Study. This study identified, developed concept plans for, and ranked the practices based on a cost-benefit analysis. To target the most critical pollution sources, existing GIS data was collected and reviewed, field surveys were conducted to visually inspect the streambanks for erosion, erosion rates were estimated for each actively eroding site, concept stabilization designs were created, additional potential impacts were considered, and cost estimates were calculated. Projects were then ranked based on the cost per ton of TSS reduction. The final result of the study included a table of 10 streambank stabilization projects and 6 stormwater best management practices. Along with the completed study, practices were prioritized based on compatibility with a planned trail reconstruction project. The regional trail that runs along much of Interstate Valley Creek is planned to be reconstructed in 2024/25. Due to the terrain of Interstate Valley, the trail corridor is the major access route for construction of the streambank stabilization and best management practices. Once reconstructed, access with heavy equipment and materials would damage the trail, which would limit future constructability of these projects. These projects were selected because they were accessible through the segment of the trail that is scheduled for reconstruction in 2024/2025. The proposed practices include the top 3 streambank stabilization practices and 3 of the top 5 best management practices. Question 4. (10 points): How does this proposal fit with complementary work that you and your partners are implementing to achieve the goal(s) for the priority water resource(s) of concern? Describe the comprehensive management approach to this water resource(s) with examples such as: other financial assistance or incentive programs, easements, regulatory enforcement, or community engagement activities that are directly or indirectly related to this proposal. This project is being completed through a partnership between the City of Mendota Heights, the Lower Mississippi River Watershed Management Organization, Dakota County, and the Dakota SWCD. Each of the partners is contributing a financial or in-kind contribution to the project. A major driver of this project is the opportunity to install the streambank stabilization and best management practices in conjunction with the trail reconstruction. The trail will be constructed using Dakota County’s Greenway Design Guidelines which seek to create greenways that link larger hubs providing plants and animals a functioning ecosystem and incorporate practices such as buffer strips, native vegetation, and land management practices that improve water quality and ecosystem management. Planning of the train reconstruction will include public outreach efforts to obtain feedback (verify)and educate areas residents about the water quality practices that are being installed as part of the trail reconstruction. City-County Conservation Collaborative and natural resource management work occurring? City Council | Tuesday, August 15, 2023 | Page 46 of 62 FY 2024 Clean Water Fund Competitive Grants Request for Proposal (RFP) 14 Measurable Outcomes and Project Impact - 20 Question 5. (5 points): (A) What is the primary pollutant(s) this application specifically addresses? (B) Has a pollutant reduction goal been set (via TMDL or other study) in relation to the pollutant(s) or the water resource that is the subject of this application? If so, please state that goal (as both an annual pollution reduction AND overall percentage reduction, not as an in-stream or in- lake concentration number). (C) If no pollutant reduction goal has been set, describe the water quality trends or risks associated with the water resource or other management goals that have been established. (D) For protection projects, indicate measurable outputs such as acres of protected land, number of potential contaminant sources removed or managed, etc. (A)The primary pollutant that this application specifically addresses is sediment, which is a major contributor to the TSS impairment of the Mississippi River. (B) The South Metro Mississippi River Total Suspended Solids Total Maximum Daily Load calls for a 20% reduction from local tributary loads. Need more info on annual load reductions here…since this is coming from an MS4 city, are the local tributary loads the appropriate metric or is that referring to non-MS4 loads? (C) NA (D) NA Question 6. (10 points): (A) What portion of the water quality goal will be achieved through this application? Where applicable, identify the annual reduction in pollutant(s) that will be achieved or avoided for the water resource if this project is completed. (B) Describe the effects this application will have on the root cause of the issue it will address (most critical pollution source(s) or threat(s)). (A) See note above- need more info on annual load reductions. (B) This project will directly address the root cause of the issue. Excess sediment from streambank erosion is contributing to downstream TSS impairments. This project will address the streambank erosion by stabilizing actively eroding segments of the streambank and reducing sediment transport downstream. It will also address part of the root cause of the erosion – high flow rates and volumes within the stream. Through the use of stormwater best management practices, water will be temporarily held in some best management practices and will be infiltrated in other best management practices. This will dcrease erosive forces within the stream. Question 7. (5 points): If the project will have secondary benefits, specifically describe, (quantify if possible), those benefits. Examples: hydrologic benefits, climate resiliency, enhancement of aquatic and terrestrial wildlife species, groundwater protection, enhancement of pollinator populations, or protection of rare and/or native species. One of the secondary benefits of the stormwater best management practices will be to reduce peak flow rates and volumes within the stream. Decreasing flow rates by temporarily holding water in stormwater practices and reducing overall volume by infiltrating water in some of the best management practices will partially address the root of the issue since the high flow rates and volumes are a contributor to the bank erosion. This reach of Interstate Valley Creek is also impaired for excess bacteria (E. coli). While exact reductions have not been determined, the stormwater best management practices will filter and infiltrate stormwater runoff, thus reducing bacteria levels in water that reaches the stream. Vegetation restoration along the stabilized streambanks will be a diverse native mixture of plants, which will enhance wildlife habitat along the stream corridor. This will have a benefit to pollinators and other terrestrial wildlife. Cost Effectiveness and Feasibility - 15 City Council | Tuesday, August 15, 2023 | Page 47 of 62 FY 2024 Clean Water Fund Competitive Grants Request for Proposal (RFP) 15 Question 8. (15 points): (A) Describe why the proposed project(s) in this application are considered to be the most cost effective and feasible means to attain water quality improvement or protection benefits to achieve or maintain water quality goals. Has any analysis been conducted to help substantiate this determination? Discuss why alternative practices were not selected. Factors to consider include, but are not limited to: BMP effectiveness, timing, site feasibility, practicality, and public acceptance. (B) If your application is proposing to use incentives above and beyond payments for practice costs, please describe rates, duration of payments and the rationale for the incentives’ cost effectiveness. Note: For in-lake projects such as alum treatments or carp management, please refer to the feasibility study or series of studies that accompanies the grant application to assess alternatives and relative cost effectiveness. Please attach feasibility study to your application in eLINK. (A) A comprehensive assessment to document the extent and severity of existing erosion issues and evaluate them based on their pollutant loading was completed through the Interstate Valley Creek Stabilization and Volume Reduction Study. This study identified, developed concept plans for, and ranked the practices based on a cost-benefit analysis. To target the most critical pollution sources, existing GIS data was collected and reviewed, field surveys were conducted to visually inspect the streambanks for erosion, erosion rates were estimated for each actively eroding site, concept stabilization designs were created, additional potential impacts were considered, and cost estimates were calculated. Projects were then ranked based on the cost per ton of TSS reduction. The final result of the study included a table of 10 streambank stabilization projects and 6 stormwater best management practices. Along with the completed study, practices were prioritized based on compatibility with a planned trail reconstruction project. The regional trail that runs along much of Interstate Valley Creek is planned to be reconstructed in 2024/25. Due to the terrain of Interstate Valley, the trail corridor is the major access route for construction of the streambank stabilization and best management practices. Once reconstructed, access with heavy equipment and materials would damage the trail, which would limit future constructability of these projects. The proposed practices include the top 3 streambank stabilization practices and 3 of the top 5 best management practices. (B) This application is not proposing to use incentives above and beyond practice costs. Project Readiness -15 Question 9. (10 points): a) What steps have been taken or are expected to ensure that project implementation can begin soon after the grant award? b) Describe general environmental review and permitting needs required by the project (list if needed). c) Also, describe any discussions with landowners, status of agreements/contracts, contingency plans, and other elements essential to project implementation. d) What activities, if any proposed, will accompany your project(s) that will communicate the need, benefits, and long-term impacts to your local community? This should go above and beyond the standard newsletters, signs and press releases. a) This project is time-sensitive because it will be installed concurrently with the reconstruction of the trail. Coordination is already occurring to incorporate the streambank stabilization and stormwater best management practices as part of the overall trail reconstruction plans. Because work on the trail design has already begun and this project was not initiated until after the trail design started, supplemental information for the design of these practices is being gathered to be used in the design. Topographic surveys are being completed, wetland delineation needs are being evaluated, and design documents will be generated to incorporate the practices. b) A wetland delineation has been completed and boundaries have been approved for the trail corridor that will be reconstructed concurrently with these practices. Stormwater best management practices are being evaluated to determine if additional wetland delineation is needed at the location of those BMPs. If needed, wetland delineation will be done in fall 2023 (using local funding and not included as part of this grant application) so that wetland permitting can be done without delaying the projects. Coordination has already been completed with the DNR Hydrologist to confirm that Interstate Valley Creek is not on the public water’s Inventory. No DNR permitting is needed for the project. c) All land where projects will occur is owned by the city of Mendota Heights (verify). Multiple coordination meetings have City Council | Tuesday, August 15, 2023 | Page 48 of 62 FY 2024 Clean Water Fund Competitive Grants Request for Proposal (RFP) 16 occurred between staff of partnering organizations to discuss project constraints, budget, responsibilities, and timeline. If awarded this grant, a Joint Powers agreement will be established between the City of Mendota Heights, Dakota County, Dakota SWCD, and the Lower Mississippi River Watershed Management Organization that outlines roles, responsibilities, financial contributions, and future operations and maintenance. d) Need more info here Question 10. (5 points): Describe how the budget categories support the activities in your application. Please provide adequate Activity Category detail in your budget table to support your application and show project readiness (see eLINK Activity Categories). Stream Restoration Projects Only The Legacy Fund Restoration Evaluation Report recommends early coordination and comprehensive planning for stream projects. Describe the expertise of your team (i.e., geomorphology, hydrology, plant and animal ecology, construction site management, and engineering) and early coordination efforts you have been part of to ensure project success. Project coordination has been occurring between project partners including the City of Mendota Heights, Dakota County, Dakota SWCD, and the Lower Mississippi River Watershed Management Organization. Dakota County staff are experienced in the development, design, construction, operations, and maintenance of streambank stabilization and stormwater best management practices. SWCD staff will be involved in all aspects of the project to ensure practice standards are being met and successful completion of the project. Dakota County Parks/Natural Resources staff are experiences in the plan and animal ecology of the site and have been actively managing vegetation and habit along the trail and stream corridor. Project design will be completed by a professional engineer (consultant) that is experienced in the design and implementation of streambank stabilization projects and stormwater best management practices. The contractor selected to construct the practices will need to meet qualifications including knowledge of streambank restoration practices and demonstration of successful completion of similar scale and type of projects. Describe how your organization will provide financial assurance that operations and maintenance funds are available if needed. If awarded this grant, a Joint Powers agreement will be established between the City of Mendota Heights, Dakota County, Dakota SWCD, and the Lower Mississippi River Watershed Management Organization that outlines roles, responsibilities, financial contributions, and future operations and maintenance. The City of Mendota Heights has identified operations and maintenance funds in their budget and assurances of at least 20 percent of total project cost will be documented prior to work plan approval to ensure projects provide the proposed long-term clean water benefits. The Constitutional Amendment requires that Amendment funding must not substitute traditional state funding. Briefly describe how this project will provide water quality benefits to the State of Minnesota without substituting existing funding. Amendment funding through this proposal would leverage local matching funds to install voluntary BMPs where they do not currently exist. The practices to be installed will provide TSS reduction to the Mississippi River and e.coli reduction within Interstate Valley Creek. Funding provided through an approved grant would be used to install BMPs which would not otherwise be installed. City Council | Tuesday, August 15, 2023 | Page 49 of 62 FY 2024 Clean Water Fund Competitive Grants Request for Proposal (RFP) 21 BUDGET: Activity Name Activity Description Category Local Funds (Grant match) State Grant $ requested Activity Lifespan (yrs) Administration Manage the grant and provide overall administration of funds and match requirements, maintain project files and financial records, provide status reporting into eLINK system, and follow all reporting requirements. Administration/Coordination $15,000 3 Project Development Project Development will include coordinating with project partners to determine roles and responsibilities, developing a JPA between project partners, preparing the scope of work and RFP for project construction, and coordinating with contractors and consultants. Planning and Assessment $10,000 (LMRWMO) $20,000 3 Stormwater Best Management Practices Material and labor costs for a contractor to construct/install stormwater best management practices. Urban Stormwater Management Practices $100,000 (City of Mendota Heights) $282,500 10 Streambank and Shoreline Protection Material and labor costs for a contractor to construct/install streambank stabilization practices. Streambank or Shoreline Protection $200,000 10 Technical/Engineering Assistance Technical/Engineering will include activities associated with the survey/design, construction oversight, certification, and inspection of installed BMPs. Technical/Engineering Assistance $50,000 (Dakota County) $67,500 3 Total $160,000 $585,000 City Council | Tuesday, August 15, 2023 | Page 50 of 62 FY 2024 Clean Water Fund Competitive Grants Request for Proposal (RFP) 21 PROPOSED ACTIVITY INDICATORS: Activity Name Indicator Name and Units Value Waterbody Calculation Tool Comments Water Pollution (Reduction Estimates) Total Suspended Solids (TSS) 292 ton/yr Mississippi River P8 Water Pollution (Reduction Estimates) Phosphorus (TP) 270 lb/yr Mississippi River P8 City Council | Tuesday, August 15, 2023 | Page 51 of 62 Valley Park R2R to Wentworth ▪Highest Ranked Stabilization Project ▪Cost~ $85,000 ▪Sediment: 158 tons/yr ▪Phosphorus: 135 lbs/yr ▪Cost/Benefit: $46/lb of Phosphorus City Council | Tuesday, August 15, 2023 | Page 52 of 62 Valley Park Wetland ▪2nd Highest Ranked Stabilization Project ▪Cost~ $100,000 ▪Sediment: 74 tons/yr ▪Phosphorus: 85 lbs/yr ▪Cost/Benefit: $46/lb of Phosphorus City Council | Tuesday, August 15, 2023 | Page 53 of 62 Valley Park Playground ▪3rd Highest Ranked Stabilization Project ▪Cost~ $50,000 ▪Sediment: 48 tons/yr ▪Phosphorus: 41 lbs/yr ▪Cost/Benefit: $46/lb of Phosphorus City Council | Tuesday, August 15, 2023 | Page 54 of 62 Valley Park Wetland Infiltration Basin ▪Good project with close Trail/Stabilization Proximity ▪2nd Highest Ranked Volume Control Project ▪Cost~ $185,000 City Council | Tuesday, August 15, 2023 | Page 55 of 62 Park Place Filtration Basin ▪Project of Opportunity with Trail project ▪4th Highest Ranked Volume Control Project ▪Cost~ $185,000 City Council | Tuesday, August 15, 2023 | Page 56 of 62 Valley Park Wetland Enhancement & Weir ▪Project of Opportunity with Trail & stabilization projects ▪Could be done separately from North ▪Lower Cost/Benefit ▪5th Highest Ranked Volume Control Project ▪Cost~ $231,000 (~$80,000 for weir without wetland enhancement) City Council | Tuesday, August 15, 2023 | Page 57 of 62 City Council | Tuesday, August 15, 2023 | Page 58 of 62 Request for City Council Action DATE: August 15, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-48 Accept Bids and Award Contract for the Wentworth Park Tennis Court Improvement Project INTRODUCTION The Council is asked to accept bids and award a contract for the Wentworth Park Tennis Court Improvement Project BACKGROUND City park facilities are aging. Many of the park tennis courts were constructed under a referendum in 1989. Maintenance or replacements are needed at many of the city parks. The Wentworth Park tennis court has been identified as needing to be replaced. Staff began a grant application process with USTA in the summer of 2023. Due to the grant requirements, a fully engineered set of plans needed to be developed. The plan was drafted by city staff and reviewed by the USTA. Per grant requirements, the city needs to award the project to a contractor before a grant acceptance letter can be issued. The USTA grant is estimated to be approximately $20,000. The city is also hopeful of receiving an additional grant of $5,000 from the USTA Northern Section. Staff bid the project in late July and opened bids on August 9 per Statute requirements. Three bids were submitted for this project. The low bid was provided by Bituminous Roadways of Mendota Heights, MN for a cost of $118,800.00. The bids were higher than the staff estimate of $89,725.25 due mostly to the chain link fencing costs and asphalt. BUDGET IMPACT This project is budgeted from the General Fund as it is a maintenance replacement project and not eligible for Special Park Funds. The budgeted amount for the project is $90,000. Staff anticipates receiving grant funds totaling $25,000, leaving a local share of $93,800. RECOMMENDATION Staff recommends that the Council accept the bids and award the contract to Bituminous Roadways for their bid in the amount of $118,800. City Council | Tuesday, August 15, 2023 | Page 59 of 62 9b ACTION REQUIRED If City Council wishes to implement the staff recommendation, it should pass a motion adopting A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE WENWORTH PARK TENNIS COURT REHABILITATION PROJECT (PROJECT #202106). This action requires a simple majority vote. City Council | Tuesday, August 15, 2023 | Page 60 of 62 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-48 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE WENTWORTH PARK TENNIS COURT IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the proposed Wentworth Park Tennis Court Improvement Project (City Project No. 202106), bids were received, opened and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER AMOUNT OF BID Bituminous Roadway, Inc. $118,800.00 Parkstone Contracting, LLC $140,729.50 McNamara Contracting $149,999.99 Urban Companies $159,435.00 and WHEREAS, the Public Works Director recommended that the low bid submitted by Bituminous Roadways of Mendota Heights, Minnesota, be accepted. NOW, THEREFORE, BE IT RESOLVED, by the Mendota Heights City Council as follows: 1. That the bids for the above project are hereby received and accepted. 2. That the bid of Bituminous Roadways of Mendota Heights, Minnesota, submitted for the above described project be and the same is hereby accepted. 3. That the contract be awarded to Bituminous Roadways of Mendota Heights, Minnesota, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this fifteenth day of August, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST Stephanie B. Levine, Mayor _________________________ Christine Lusian, City Clerk City Council | Tuesday, August 15, 2023 | Page 61 of 62 CITY OF MENDOTA HEIGHTSPROJECT:Wentworth Park Tennis Court ImprovementsPROJECT #:202106DATE: 8/9/2023I certify that I have personally opened and read all bids, verified this abstract and find it correct.By:__________________________________________________________________ITEM NO.ITEM DESCRIPTIONUNITENGINEER'S ESTIMATED QUANTITYENGINEER'S ESTIMATED UNIT PRICEENGINEER'S ESTIMATED AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNTBID UNIT PRICEBID AMOUNTSCHEDULE 'A' - MARIE PARK TENNIS COURTS1MOBILIZATIONLS 1 $15,000.00 $15,000.00$5,200.00$5,200.00 $21,000.00 $21,000.00 $4,500.00 $4,500.00$8,000.00$8,000.002TRAFFIC CONTROLLS 1 $1,000.00 $1,000.00$659.00$659.00 $850.00 $850.00 $1,123.99 $1,123.99$15,000.00$15,000.003REMOVE & REPLACE NET POST BASEEA 4 $2,250.00 $9,000.00$2,550.00$10,200.00 $2,500.00 $10,000.00 $2,500.00 $10,000.00$2,500.00$10,000.004REMOVE & REPLACE CENTER STRAP ANCHOR BASEEA 2 $1,000.00 $2,000.00$300.00$600.00 $250.00 $500.00 $225.00 $450.00$250.00$500.005REMOVE CHAIN LINK GATES (2) & HARDWARESF 98 $3.00 $294.00$3.00$294.00$3.00$294.00$3.00$294.00$3.00$294.006REMOVE CHAIN LINK FENCE & HARDWARELF 456$10.75$4,902.00$11.00$5,016.00 $10.00 $4,560.00$9.00$4,104.00$10.00$4,560.007REMOVE BITUMINOUS PAVEMENTSY 1,491$4.50$6,709.50$9.00$13,419.00 $7.00 $10,437.00 $14.00 $20,874.00$12.00$17,892.008BASE PREPARATIONSY 1,491 $2.75 $4,100.25$2.00$2,982.00$3.50$5,218.50 $14.00 $20,874.00$5.00$7,455.009CLASS 5 LIMESTONE AGGREGATE (VIRGIN)TON 20$50.00$1,000.00$60.00$1,200.00 $75.00 $1,500.00 $60.00 $1,200.00$100.00$2,000.0010BITUMINOUS TACK COATGAL 80 $5.00 $400.00$5.00$400.00$6.00$480.00$3.00$240.00$5.00$400.00111.5" BITUMINOUS BASE COURSE (MNDOT 2360 SPNWB230B)TON 135$90.00$12,150.00$127.00$17,145.00 $165.00 $22,275.00 $148.00 $19,980.00$200.00$27,000.00121.5" BITUMINOUS WEAR COURSE (MNDOT 2360 SPWEAB240B)TON 135 $95.00 $12,825.00$155.00$20,925.00 $185.00 $24,975.00 $148.00 $19,980.00$210.00$28,350.0013LS 1 $30.00 $30.00$7,800.00$7,800.00 $7,500.00 $7,500.00 $6,500.00 $6,500.00$7,000.00$7,000.0014LS 1 $25.00 $25.00$7,300.00$7,300.00 $7,000.00 $7,000.00 $16,000.00 $16,000.00$7,000.00$7,000.0015CLEAR ACRYLIC LINE PAINT PRIMER; TEXTURED WHITE/GREY LINE PAINTLS 1 $2.00 $2.00$1,500.00$1,500.00 $1,500.00 $1,500.00 $3,000.00 $3,000.00$2,000.00$2,000.0016INSTALL GALVANIZED CHAIN LINK FENCE (10FT) & HARDWARELF 448 $42.50 $19,040.00$40.00$17,920.00 $38.00 $17,024.00 $35.00 $15,680.00$37.00$16,576.0017INSTALL GALVANIZED CHAIN LINK GATES (2) & HARDWARESF 104 $12.00 $1,248.00$60.00$6,240.00 $54.00 $5,616.00 $50.00 $5,200.00$52.00$5,408.00SUBTOTAL$89,725.75 $118,800.00 $140,729.50 $149,999.99 $159,435.00SUMMARYSCHEDULE 'A' - MARIE PARK TENNIS COURTS$89,725.75 $118,800.00 $140,729.50 $149,999.99 $159,435.00TOTAL$89,725.75$118,800.00$140,729.50$149,999.99$159,435.00BID ABSTRACTBituminous Roadways, Inc. Parkstone Constracting, LLC McNamara Contracting, Inc. Urban Companies, LLCACRYLIC RESURFACER MIX (2 COATS) INCLUDING ACRYLIC ADHENSION PROMOTERCOLORPLUS PIGMENT - FOREST GREEN (PRODUCT #C1374G); COLORPLUS PIGMENT - BLUE (PRODUCT #C1384G); NEUTRAL CONCENTRATE WITH SAND (2 COATS)Page 1 of 1City Council | Tuesday, August 15, 2023 | Page 62 of 62