2023-08-08 PRC Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Tuesday, August 8, 2023- 6:30 P.M.
Mendota Heights City Hall-Council Chambers
AGENDA
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Approval of Agenda
5.Approval of Minutes
a.June 13, 2023 Regular Meeting Minutes
b.July 11, 2023 Work Session Meeting Minutes
6.Public Comment Period (for items not on the agenda)
*See guidelines below
7.Acknowledgement of Reports
a.Par 3 Update
b.Recreation Update
c.Park Improvement Update
8.New Business
a.Parks and Recreation Intern Presentation
9.Unfinished Business
a.Review QR Code Signage Locations
b.Parks and Recreation Strategic Planning Update
10.Staff Announcements
11.Student Representative Update
12.Commission Comments and Park Updates
13.Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is
received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to
address the commission on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Chair.
Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be
scheduled with the Recreation Program Coordinator to appear on a future Parks and Recreation commission agenda. Comments
should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political
endorsements, or for political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor will any decisions be
made at that presentation. Questions from the Commission will be for clarification only. Citizen comments will not be used as a time
for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Chair
may assign staff for follow up to the issues raised.
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CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
DRAFT PARKS AND RECREATION MEETING MINUTES
JUNE 13, 2023
The June meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, June 13, 2023, at Mendota Heights City Hall, 1101 Victoria Curve.
1.Call to Order – Chair Jaffrey Blanks called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Jaffrey Blanks,
Commissioners: Tica Hanson, Michelle Muller, Jo Schifsky, Dan Sherer, and Michael Toth;
absent: Commissioner Stephanie Meyer and Student Representative Meg Murphy. Staff
present: Parks and Recreation Manager Meredith Lawrence, Parks and Recreation Intern Darby
Keech, and Public Works Director Ryan Ruzek.
3.Pledge of Allegiance
The Pledge of Allegiance was recited.
4.Approval of Agenda
Motion Sherer/second Muller, to approve the agenda AYES 6: NAYS 0
5.a Approval of Minutes from April 11, 2023 Regular Meeting
Motion Schifsky/second Muller to approve the minutes of the April 11, 2023 Parks and
Recreation Commission Regular Meeting. AYES 6: NAYS 0
5.b Approval of Minutes from May 9, 2023 Work Session Meeting
Motion Schifsky/second Muller to approve the minutes of the May 9, 2023 Parks and Recreation
Commission Work Session Meeting. AYES 6: NAYS 0
6.Citizen Comment Period (for items not on the agenda)
None.
7.Acknowledgement of Reports
Chair Blanks read the titles of the three updates (Par 3, Recreation, and Park Improvement
Updates) and polled the Commissioners for questions.
7.a Par 3 Update
Parks and Recreation Manager Meredith Lawrence reviewed the April financial update for the
course. She noted that in looking at the data, May of 2023 was above the performance of May
of 2022. She reviewed the year-to-date round report and provided an update on the receipt of
equipment that had been previously ordered noting that they are still waiting for two pieces of
equipment ordered in 2021. She also reviewed recently completed projects and improvements
planned for this year at the course and reviewed the course report. She noted that the City
Council also reinstituted the senior golf pass for this year.
Commissioner Sherer asked for details on the maintenance fence recommended by OSHA.
2 5a.
Ms. Lawrence stated that each year there is a safety inspection and noted that there is an
abrupt drop off near the maintenance building and therefore a safety fence was installed to
prevent a fall and injury.
Commissioner Hanson asked for details on the senior golf pass as she was not familiar.
Ms. Lawrence provided details on the pass. She noted that there was not much utilization of the
pass in recent years, with five being the highest number of passes sold. She stated that seven
passes have been purchased this year.
Commissioner Muller commented that it was great to see two additional passes sold this year.
7.b Recreation Update
Parks and Recreation Manager Meredith Lawrence provided a recreation update highlighting
recent and upcoming recreation programing and activities.
7.c Parks Improvement Update
Parks and Recreation Manager Meredith Lawrence reported that the 2022 dugout/fence work
project has been completed and provided an update on the progress of the 2023 budgeted
projects.
Commissioner Sherer asked if there have been multiple bids for the concrete or whether it has
been limited because of the tight schedule.
Public Works Director Ryan Ruzek replied that the project was sent to seven contractors and
five provided bids, but the project is currently out for public bid in attempt to gain better pricing.
Commissioner Sherer commented that the new dugout covers have received positive feedback.
8.New Business
8.a Introduction of Parks and Recreation Intern, Darby Keech
Parks and Recreation Manager Meredith Lawrence introduced the new Parks and Recreation
Intern, Darby Keech. She reviewed some of the duties Ms. Keech would be handling this
summer.
The Commission welcomed Ms. Keech.
8.b Park Bench Donation Recommendation
Parks and Recreation Manager Meredith Lawrence stated that the Commission is asked to
review a park bench donation. She provided an overview of the park bench donation policy and
advised that the City received a park bench donation to be installed at Ivy Hills Park near the
pond and reviewed the proposed plaque language. She commented that staff is excited about
the donation and recommends that the Commission accept the donation.
Motion Schifsky/second Hanson to accept the park bench donation. AYES 6: NAYS 0
8.c Park QR Code Signage Approval
Parks and Recreation Manager Meredith Lawrence reviewed the strategic priority of the
Commission to add QR codes to signage for public engagement. She noted that the group
discussed this at the April meeting and again at the May workshop to work out some of the
3
details. She stated that based on the feedback from those meetings, staff was able to create a
model sign and provided that example. She reviewed the proposed sign size and noted that it
was recommended to have one sign in each park. She stated that staff could then work with the
Commissioner assigned to each park to determine the best location for each park. She noted
that the estimated cost for the sign and installation would be a total of $280. She noted that
while the project was not included in the budget, staff feels there is sufficient funding to move
forward if that is the direction of the Commission.
Commissioner Schifsky asked the type of material that would be used.
Ms. Lawrence replied that the signs would be of the same material as a stop sign.
Commissioner Toth asked if something has been missed in the design of the sign, perhaps a
trail, stream, or more color.
Ms. Lawrence stated that decision is of the Commission noting that staff came up with this
design based on the input of the Commission. She stated that if additional tweaks are needed,
it would most likely have to wait until the August meeting to come back with an updated draft.
Commissioner Muller commented that people in the parks know that they are in Mendota
Heights. She noted that perhaps the Mendota Heights font could be increased in size. She
stated that perhaps the trees could also be smaller which would make them an accent to the QR
code, as the code should be the focus.
Commissioner Schifsky agreed that the QR code should be larger and perhaps in the center
with the trees behind that.
Commissioner Hanson stated that she would like to see more graphics whether that be a trail,
bicycle, or other park feature.
Ms. Lawrence cautioned against adding too much to the sign as the direction was for a 12 by 12
sign and for the same sign to be used in each park.
Commissioner Toth referenced the Mendota Heights logo that is on the letterhead and stated
that perhaps that be placed on the sign.
Commissioner Schifsky stated that she would like the letterhead logo on the top with the QR
code in the center to keep it simple.
Ms. Lawrence stated that she would like clear direction in order to bring back a concept in
August, which would mean the signs would be printed in September and then installed most
likely in October.
Commissioner Muller stated that perhaps staff could make three options and the Commission
could vote on those outside of a meeting to move forward more quickly.
Ms. Lawrence stated that she would be happy to bring back three options but would prefer to do
that in an open meeting.
4
Commissioner Sherer stated that he likes the concept of the QR code being the focal point and
then perhaps adopting some of the elements from the new website, placing them in the corners
and the QR code in the center.
Chair Blanks commented that it would have been ideal for this information to be shared at the
workshop in order to move forward today.
Commissioner Muller commented that the function is spot on as discussed at the workshop.
Commissioner Hanson commented that she liked the idea of taking some of the graphics from
the website and placing them in the corners.
Commissioner Muller suggested one option be centering the QR code, with or without the trees
in the background, and then using the Mendota Heights letterhead logo. She noted that she
does not have an issue with the size of the QR code and just wants to see it centered.
Ms. Lawrence noted that nothing can go behind the QR code, or the code will not work for
scanning.
Commissioner Schifsky stated that the logo does have trees so perhaps that would be sufficient.
The Commission also provided input on the icons from the website that are preferred, should
they be incorporated into the design. The Commission confirmed the proposed size of 12 by
12.
Commissioner Toth noted that Rogers Lake has Rogers Lake and the skate park and wondered
if there should be two signs.
Ms. Lawrence noted that many parks are similar in nature to that. She stated that the
Commission could choose to have two signs within the parks if desired. She stated that location
information should be readily available for discussion when this is brought back.
Commissioner Muller commented that she would think to place the signs near an amenity such
as the playground or park shelter.
Chair Blanks asked that the Commission think of placement for the sign at their parks.
Commissioner Muller commented that perhaps a square would not be an ideal layout and she
would be open to a rectangle if the staff member designing the sign thinks that would look
better.
8.d Amendment to the Parks and Recreation Scholarship Program
Parks and Recreation Manager Meredith Lawrence stated that there is a scholarship program
for parks and recreation programing that was adopted in 2018 and reviewed those
qualifications, documentation requirements, assistance available, and eligible programs. She
reviewed the program usage in 2018 and 2019, noting that the City has not received any
applications since that time. She stated that staff is suggesting changes to the program and
reviewed the proposed amendments. She also reviewed the US Department of Housing/Urban
Development Income Limits and how that would be recommended to apply to assistance along
with additional options for supporting documentation.
5
Commissioner Hanson commented that there are people that live in the community but may not
have children that attend the schools in this community. She stated that perhaps notice should
be sent to the churches advising of this program in addition to the schools.
Commissioner Sherer stated that he supports the program but noted that this seems onerous
for the small cost of programing. He stated that people will be asked to submit documentation
for the income levels.
Ms. Lawrence noted that proof of residency would be required along with one other form. She
stated that if the Commission does not want to require income information, that could be a
recommendation.
Commissioner Sherer stated that he would support starting with $1,000 for the pilot and seeing
how that goes. He noted that people are often reluctant to admit they need the help and
therefore scholarships are often not utilized, especially when documentation is required. He
stated that he would prefer to make the information known and allow people to request help
without requiring the supporting documentation.
Commissioner Muller asked why that documentation would be needed to prove residency and
why a utility bill or another bill showing the address could not be sufficient.
Ms. Lawrence stated that those documents would prove need, but again noted that the
Commission could make the recommendation to not require proof of need. She stated that
these are taxpayer dollars and therefore they want to be mindful that there is a need.
Commissioner Sherer commented that City staff would also need to spend time reviewing the
documentation. He stated that perhaps people could simply check a box for income level
without requiring documentation.
Commissioner Hanson suggested placing a limit on the maximum a family could receive.
Chair Blanks replied that he would prefer to give the assistance to those who need it and if
additional funds are needed, they could review that request and make an adjustment.
Commissioner Schifsky commented that this has been well thought out and seems simple for
users to apply.
Ms. Lawrence replied that staff is also comfortable as drafted and does not feel this would be an
onerous process for the applicant or staff.
Commissioner Muller asked why a W -2 could not be provided.
Ms. Lawrence noted that would have more private information than needed and therefore she
was hesitant to include that as an option. She noted that the documentation would not become
public information and therefore if someone were willing to provide that form, they could do so.
Commissioner Schifsky asked for clarification on the foster child option and whether there would
be income limits.
Ms. Lawrence replied that income limits would not apply to those categories (foster child,
veteran).
6
Commissioner Schifsky referenced the foster child option and stated that if the foster parent
applied, she would like that child to receive full coverage at 100 percent.
Commissioner Sherer commented that it would seem like requiring the documentation would be
burdensome for a single parent that is having a hard year.
Commissioner Hanson stated that perhaps there is a box where staff discretion could be used
to review the application.
Commissioner Sherer stated that he does not believe people will take advantage of this
program.
Chair Blanks noted that if the program is being abused, the parameters could be changed.
Ms. Lawrence asked if the Commission wants to require the documentation so that she can
communicate that to the Council. She stated that there could be a top range stating that
applicants must fall within the HUD range. She noted that while most cities require
documentation, Mendota Heights does not have to.
Chair Blanks recognized that the City Council will make the final determination. He recognized
that there will always be outliers such as a Veteran with a high income or a foster family that has
a lot of money. He commented that he would like to make the program as accessible as
possible. He stated that he likes the idea of allowing a W -2.
Commissioner Sherer used the example of the City of Saint Paul, which used COVID funds to
make sports participation available at no cost, noting that their numbers exploded. He
recognized that may not occur in this situation.
Commissioner Muller commented on a soccer camp that was easy to participate in and resulted
in a large crowd of people showing up for that activity. She commented that this looks
complicated as she was unsure if both forms of documentation are required or just one.
Ms. Lawrence walked the Commission through the application process and what would be
needed in terms of documentation. She noted that the documentation required are the same
that would be required by the City of Eagan and the City of West Saint Paul.
Commissioner Muller commented that a resident could meet the income requirements without
having participation in one of the other programs.
Ms. Lawrence stated that the W -2 could be used if the Commission would prefer to allow that.
She commented that the more specific the information is, the easier the application process is
for applicants. She stated that she would like to bring this to the Council at the next meeting to
allow the amendments to apply for summer programing.
Chair Blanks stated that he likes the amendments as presented.
Commissioner Muller stated that she likes the additional flexibility for people to provide their
income information.
7
Commissioner Sherer noted that there are also parents that are not smart with their money
which makes it not possible for children to participate. He stated that he supports making it as
easy as possible in order to get more kids active.
Chair Blanks reviewed the proposed amendments suggested by the Commission in addition to
those presented by staff and confirmed unanimous consensus of the Commission to
recommend approval of the amendments to the City’s Parks and Recreation Scholarship
Program.
9.Unfinished Business
9.a 2024 Budget – Parks Capital Improvement Project Recommendations
Parks and Recreation Manager Meredith Lawrence reviewed the guiding principles and goals
that help to guide the capital improvement project recommendations. She reviewed the budget
timeline which began at the May workshop. She provided an overview of the draft 2024 budget
improvement package (BIP) summary including a summary of the discussed parks capital
projects. She stated that each Commissioner provided a list of priorities for the park projects
and displayed those results which staff had tabulated into a prioritized list. She noted that many
departments have a master plan, which parks do not, and provided the estimated cost, should
that choose to be included in the proposed budget recommendations. She stated that the
Commission is asked to make a recommendation on the BIP.
Commissioner Sherer stated that he was not able to attend the workshop. He stated that a few
projects strike him more as maintenance such as the Marie Parks tennis/pickleball court. He
asked how often that project would need to be redone. He noted that it seems other facilities do
not receive that regular attention. He stated that he seems to be in the minority for the
Mendakota fiber project as that seems more security related.
Commissioner Muller commented that she thought that project would provide access for the
Associations at the concession stand without assistance from staff.
Commissioner Sherer believed that issue had been resolved.
Ms. Lawrence commented that the fiber project has been discussed for multiple reasons. She
noted that internet service at the park would be helpful, and the irrigation system could be linked
for remote access. She stated that they have also discussed the availability of Wi-Fi in the
parks. She commented that they would also install door access key cards for both staff and the
user groups. She stated that the bathrooms would also be linked to timers for opening and
closing rather than having the Police lock and unlock the bathrooms. She stated that a camera
system would also be installed as there have been security concerns. She commented that the
Council will need to discuss the funding for the project. She commented that she will be looking
to bring fiber to the golf course next year. She believed the pickleball courts resurfacing was
scheduled for every five years because of the wear from ice and use.
Public Works Director Ryan Ruzek commented that he hoped that this was initial shrinkage from
the last filling and hoped that this would extend the lifespan to the typical tennis court lifespan.
Commissioner Hanson commented that Marie Park is a gem in the community that is heavily
used by the community every night of the week. She commented that the future is coming, and
she would not want to see the community left behind, therefore she will support the fiber project.
8
Commissioner Sherer stated that he is usually busy doing other things in the park rather than
being on his phone. He stated that he believes that there are things that could be taken better
care of in terms of infrastructure such as trails, fencing, nets, etc. He commented that he would
prefer to see those things addressed rather than adding new things.
Commissioner Muller commented that she placed Wentworth last as she would prefer to
maintain the existing courts before adding new courts.
Commissioner Schifsky asked if a new surface should be considered for pickleball so that they
are not constantly repairing that.
Ms. Lawrence replied that the court was repaved in 2019 and the acrylic surface is the typical
surfacing. She asked that the Commission keep the equity lens in the forefront in providing
recreation opportunities to residents of all ages and interests. She commented that they will
continue to see a lot of maintenance projects as budget requests for the next few years because
of the deferred maintenance. She acknowledged the balance between maintenance of the
existing infrastructure and the addition of new parks amenities.
Commissioner Toth asked why the surface at Marie Park has failed in three years.
Mr. Ruzek replied that there was some shrinkage and perhaps the storm event played a part in
that. He stated that they would not be scraping or removing, just filling the sand filler on the top
layer, noting that the underlying asphalt is still in great shape.
Commissioner Toth asked and received confirmation that the asphalt and subsurface levels
have not failed.
Commissioner Schifsky commented on the wide range of ages and ability that play pickleball.
She commented that the courts at Marie are packed. She stated that the Friendly Hills courts
are not heavily used because of the orientation, as one user will face the sun. She commented
that if courts were in every park, they would be used. She asked for more details on the master
plan and what would be involved in that process.
Ms. Lawrence explained that the master plan would be long and in depth, reviewing each park
and what is being used, along with the needs and wants of the community. She confirmed that
there would be recommendations on what amenities should remain or be added, or how space
could be better used. She noted that there would be a lot of community engagement involved in
that process.
Chair Blanks commented that if the same funding were allocated from the previous year, these
projects could be included along with the master plan and the Council would make the decision.
Commissioner Muller asked if the special parks fund could be used for a master plan.
Ms. Lawrence was unsure and noted that she would need to consult with legal counsel.
Commissioner Sherer commented on the rate of inflation and how the balance of the special
parks fund will continue to give less in terms of what can be accomplished as inflation continues
to rise. He stated that he would advocate for using the money to get the most value they can.
9
Commissioner Muller stated that there has been discussion on whether there is a need for three
hockey rinks and perhaps the Wentworth rink is taken offline for hockey and transformed into
permanent pickleball courts.
Ms. Lawrence stated that they just signed the contract for a warming house at Wentworth, so
then they would need to consider what the warming house would be used for, or whether it
would be necessary if they were not going to have hockey there. She stated that for pickleball
they do like to engage the neighbors before adding courts. She commented that the Wentworth
hockey rink has been the most used rink even with a poor condition warming house. She stated
that if the Commission wants to look to reduce a hockey rink, she would recommend
engagement for that as well.
Chair Blanks suggested they table the consideration of removing an amenity as they would
need to have engagement for that. He suggested that this move forward to a vote as he
believed that the list was already prioritized based off the input of each Commissioner that filled
out the form. He stated that he would also like to add the master plan, hoping that the special
parks fund could be used for that purpose.
Commissioner Hanson stated that she does have an idea, but she will hold that to 2025.
Commissioner Schifsky referenced Ivy Falls Park, noting that the basketball court needs repair
and asked if that could be used for pickleball in the future.
Ms. Lawrence commented that the decision was made to not continue to flood that area in
2019. She stated that there had been discussion of expanding the basketball court to a full
sized court. She noted the proximity to the townhomes and stated that if a pickleball court were
desired she again would recommend public engagement.
Commissioner Muller commented that the list would move forward with Wentworth with an
acrylic surface, which is not proving to hold up with the flooding as the courts are dual purpose.
Chair Blanks noted that staff has stated that other City’s courts are being done every five years,
so that repair is in line.
Ms. Lawrence commented that if they would like to consider dedicated pickleball courts, they
would need to do more study and engagement.
Commissioner Schifsky stated that there are some new surfacing materials being considered
and tested.
Ms. Lawrence noted that they could continue to check into that in the future as part of a larger
discussion.
Commissioner Toth recognized that pickleball is a trend at this time but acknowledged that it
could be possible that decreases in the future and therefore he would not want to overbuild for
that sport. He believed that the master plan should be higher on the list. He stated that many of
the trails were constructed at the same time and there should be a plan to address the ongoing
maintenance that will be needed.
Mr. Ruzek replied that the City has been rebuilding and overlaying trails over time.
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The consensus of the Commission was to include the master plan as number one on the priority
list, shifting the remainder down.
Upon a unanimous vote the Commission recommended the 2024 budget improvement package
as presented, placing a park system master plan at the top of the list. AYES 6: NAYS 0
9.b Parks and Recreation Strategic Planning Update
Parks and Recreation Manager Meredith Lawrence provided an update on the parks and
recreation strategic planning progress.
10.Staff Announcements
Parks and Recreation Manager Meredith Lawrence shared the following announcements:
•Other events can be found on the City’s website
11.Student Representative Update
None.
12.Commission Comments and Park Updates
Commissioner Sherer
•Hagstrom King continues to be heavily used
•The new fencing looks great at Civic Center
Commissioner Toth
•Noted that the same color bag is used in both trash and recycling which could make it
difficult for staff to tell apart after picked up
Public Works Director Ryan Ruzek provided additional details noting that the bags are not
recyclable and therefore the material is taken out of the bags upon collection.
Commissioner Muller
•The parks look great and people are active in the parks
Chair Blanks
•Encouraged everyone to come listen to music the following night at Market Square
•Staff is doing an awesome job maintaining the parks
Commissioner Schifsky
•Wentworth and Ivy Hills look great
•There are young children that have moved into the area for Ivy Falls
Commissioner Hanson
•Marie and Victoria Highlands are in great condition, especially for the heavy use
•Congratulated Ms. Lawrence for her great organization and leadership
•Also thanked Mr. Ruzek and welcomed the new intern
13. Adjourn
Upon a unanimous vote, the meeting adjourned at 9:00 PM
AYES 6: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
11
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Parks and Recreation Commission Work Session
July 11, 2023 Draft Minutes
Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission, City of Mendota
Heights, Minnesota was held at 1101 Victoria Curve, Mendota Heights, MN 55118.
CALL TO ORDER
Chair Jaffrey Blanks called the meeting to order at 6:31pm. Commissioners Michelle Muller, Michael Toth, Stephanie
Meyer, Dan Sherer, Jo Schifsky and Student Representative Meg Murphy were also present. Commissioner Tica Hanson
was absent.
City staff present included Meredith Lawrence, Parks and Recreation Manager, Ryan Ruzek, Public Works Director, Kelly
Torkelson, Assistant City Administrator, Willow Eisfeldt, Recreation Program Coordinator and Darby Keech, Parks and
Recreation Intern.
PARKS CELEBRATION UPDATE
Recreation Program Coordinator Eisfeldt provided the Commission with a summary of the events that have been
planned for the 2023 Parks Celebration Event weekend. The Commissioners discussed the events and brought forth
some ideas for potential changes to be considered for the future.
QR CODE SIGNAGE WITHIN PARKS DISCUSSION
Parks and Recreation Manager Lawrence briefly reviewed the item with the commissioners and provided a summary of
the last discussion of this item at the June Commission meeting. Assistant City Administrator Torkelson discussed her
concerns regarding their desired design and how it seems as though they are asking staff to design a parks and
recreation department logo for the City. The Commission reviewed two options and chose one sign to move forward
with. Chair Blanks asked the Commissioners to submit to staff their desired location for the signs by July 25, so staff can
bring forth a recommendation at the August meeting.
REVIEW OF PARKS CAPITAL IMPROVEMENT PLAN (CIP)
Parks and Recreation Manager Lawrence presented the City’s newly designed Parks Capital Improvement Plan/Asset
Management Plan. The Commissioners reviewed the FY2024 projects that they have requested and discussed future
projects, the process of using a CIP, and potential funding sources in the future. The Commission applauded staff for
their work on the CIP and stated they are comfortable working off of it in the future.
RESCHEDULE OCTOBER PARKS AND RECREATION COMMISSION MEETING
Parks and Recreation Manager Lawrence notified the Commission that staff has a scheduling conflict with the October
regularly scheduled Commission meeting on October 10. The Commission elected to cancel the regularly scheduled
meeting on October 10, but conduct a Parks Tour on October 3 from 4:30-6:30pm. The Commission will determine the
tour locations at their September meeting.
The commission adjourned the meeting at 8:29pm.
Minutes Taken By:
Meredith Lawrence
Parks and Recreation Manager
12 5b.
DATE: August 8, 2023
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Par 3 Update
Clubhouse Updates
The following projects have been completed in 2023 at the clubhouse:
•Maintenance building fence for OSHA safety
•HVAC installed at the clubhouse
•Windows installed at the clubhouse
•New patio furniture for the clubhouse
•Carpet replacement in the clubhouse
•Clubhouse building interior and exterior painting complete
The Public Works Director and Senior Engineering Technician are working to engineer the new
sidewalk entrance for the clubhouse. Staff intends to get quotes on this project soon.
Maintenance Equipment Acquisition
The City Council approved the acquisition of the following pieces of equipment in October, 2021:
Aerator, Workman/Topdresser and Sandpro. Staff has been working with MTI Distributing to take
possession of these pieces of equipment. There has been a manufacturing delay so the estimated
arrivals are as follows:
•Sandpro: August, 2023 (Par 3 Fund)
•Workman: August, 2023 (Par 3 Fund)
The Topdresser and Aerator have been delivered.
Turf Conditions
The turf for the month of July was in good condition. Staff has been monitoring moisture levels
closely with the heat and little rain that has been received. At this time there are portions of the
course that irrigation doesn’t hit and so the grass has become dormant. The greens are in the
great shape. Staff has received many compliments from players on the condition of the facility.
13 7a.
Record Months
The Mendota Heights Par 3 Community Golf Course had two record setting months for rounds of
golf played in June and July of 2023. Staff is proud of the course’s staff who provide exceptional
experiences for our community to recreate.
Year 2018 2019 2020 2021 2022 2023
March 0 0 0 748 0 0
April 0 576 327 1678 896 1181
May 1710 1521 3138 2285 2797 2923
June 1674 1542 2881 2305 2839 3365
July 1744 1784 2470 2673 3213 3753
August 1681 1888 2568 2306 3042
September 861 785 1962 1758 1798
October 246 76 937 1157 1077
November 20 0 0 257 207
Additional 0 152 0 451 377 401
Total 7936 8324 14283 15618 16246 11623
14
DATE: August 8, 2023
TO: Parks and Recreation Commission
FROM: Willow Eisfeldt, Recreation Program Coordinator
SUBJECT: Recreation Update
Parks Celebration
The annual Mendota Heights Parks Celebration is occurring the weekend of Friday, August 11-
Sunday, August 13. Events during the Parks Celebration weekend include:
•Food Truck Fest: Friday, August 11 from 4:30 PM-8 PM at Mendakota Park featuring the
Teddy Bear Band preforming at 5 PM and Revved UP! preforming at 6:30 PM
•Bogey with the Red and Blue: Saturday, August 12 starting at 9:00am at the Par 3
Community Golf Course
•Family Fun Fest: Saturday, August 12 from 12 PM-2:30 PM at Mendakota Park featuring
a city open house, KidsDance performing from 1:30-2:30 PM, inflatables, and more
•Parks Celebration Pickleball Tournament: Sunday, August 13 starting at 8:00 AM at Marie
Park. While this event is free, registration is required at least one week prior to the event.
Safety Camp
Safety Camp is an annual partnered program that the City of Mendota Heights and West St. Paul
organize each summer. This year, the Safe Kids Safety Camp will be hosted on August 15 and 16.
Safety Camp continues to be a program that Mendota Heights and West St. Paul see heavy
interest in with registration filling within a week of opening. At Safety Camp, kids will learn about
internet safety, fire safety, pool and swimming safety and so much more.
Tour De Rec
Tour De Rec is a partnered program with West St. Paul and Community Education. This summer,
we have seen an increase in participants coming to Tour De Rec. This number varies anywhere
from 10-40 participants and this fluctuation can be caused from many different variables such as
weather, advertised activity or time of the year. We have a three more summer Tour De Rec
dates coming up for community members to attend:
•August 1 at Garlough Park, West St. Paul from 1:30-2:30 PM: Nature Scavenger Hunt
•August 8 at Market Square Park, Mendota Heights from 1:30-2:30 PM: Painting-palooza!
15 7b.
•August 22 at Kensington Park , Mendota Heights from 1:30-2:30 PM: Games Galore
Music in the Park
There is still time to catch some live music at Music in the Park located at Market Square Park.
Music in the Park is a popular event with spectator numbers ranging from 25-150 people. The
following are the final dates in this year’s Music in the Park series at Market Square Park from 6-
7:30 PM:
•Helium For Liftoff Trio- Wednesday, August 9, 2023
•Matt Graunke & The Crow River Rebellion- Wednesday, August 23, 2023
•Skippin Stones- Wednesday, September 6, 2023
Fall Program Registration
The City’s fall recreation program registration will open on Thursday, August 17, 2023 at 8:00 AM
on CivicRec. We will be featuring some new events and programming as well as bringing back
popular events from years prior. Fall programs are posted on CivicRec at
www.mendotaheightsmn.gov/register for community members and interested parties to view
prior to August 17.
16
DATE: August 8, 2023
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Park Improvement Update
Budget/2023 Project Update
Included in the 2023 budget for parks capital improvement projects are:
•Civic Center Foul Ball Fencing/Infield Maintenance: $40,000
•Wentworth Park Warming House: $100,000 (project scope similar to Marie and Friendly
Hills Warming Houses)
•Roger’s Lake Skate Park Improvements: $225,000
•Wentworth Park Tennis Court Resurfacing: $90,000
•Valley View Heights Playground Replacement: $75,000
Civic Center Infield Renovation Work: Staff received updated bids on this project and received
approval from the Council on February 21. The total project cost for the infield work is
$28,162.50. The project will be in progress between August 1 and August 18, 2023. The field will
be offline for the rest of the year.
Civic Center Foul Ball Fencing Replacement: The City Council approved on May 2 the replacement
of the first and third base fencing. The total project cost was $10,368. This project has been
completed.
Wentworth Warming House: Staff received three bids for this project. On June 6, the City Council
approved a contract with the low bidder in the amount of $58,800 to construct the new warming
house. Not included in the contract price is the new heater and the electrical quote. The City
Council approved a purchase order for the electrical work, which equaled $15,100. In addition,
the City will also need to pay the City building permit fees. Thus, the total project cost is estimated
to be $78,000. The new warming house will be ready by the 2023-2024 season.
Roger’s Lake Skate Park: The Commission reviewed the design proposal for the skate park at their
April Commission meeting. The City Council approved the design at the April 18 meeting. The
total cost for the equipment is $217,876.72.
Staff sought bids for the concrete portion of the project. The engineers estimate for the 100-foot
x 80-foot pad was $147,810. Unfortunately, the low bid for the concrete came in at $227,153.35.
17 7c.
Thus, the City Council rejected the bids and staff worked to rebid the concrete pad with a thinner
concrete base in order to reduce the project cost. The new low bid came in at $173,496. The
Council agreed to include the bid alternate, which increased the pad size to 100x100 feet, and
was an additional $25,857. Thus, the total price of the concrete will be $199,353.
The construction of the skate park base will begin on August 14. The concrete is anticipated to
be poured in the beginning of September and cured by the beginning of October.
The features will be available in November. Staff anticipates the features to be delivered and
installed in the Spring of 2023, due to weather factors.
Wentworth Tennis Courts: Staff has submitted a grant application to the United States Tennis
Association (USTA) for up to $20,000 towards this project. The USTA accepted our request for
funds and asked us to go out to bid on the project. Staff will host a bid opening for the
reconstruction of the two tennis courts at Wentworth Park on August 9. The USTA Northern
section has also reached out to staff and is willing to provide some funding for this project as
well. Staff anticipates this project to be completed this Fall.
Valley View Heights Playground: The City Council approved the renovation of the Valley View
Heights playground at their March 21 meeting. The project was completed on May 23. The City
hosted a ribbon cutting for the new amenity on June 8.
Special Park Fund Balance
Currently the Special Parks Fund is showing an estimated balance of approximately $725,000 as
of August 3, 2023.
Allocated Expenses for 2023:
•Dugouts at Valley, Victoria Highlands, and Civic Center: $53,574
•Skate Park Equipment Deposit: $108,938
•Valley View Heights Playground: $16,147
18
DATE: August 8, 2023
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Parks and Recreation Intern Presentation
INTRODUCTION
This Summer, Darby Keech has served as the City’s Parks and Recreation Intern. At the August
meeting, Darby will be presenting a short presentation that highlights the projects she has been
working on and what she has learned during her employment with the City.
This presentation is for informational purposes only, but the commissioners are encouraged to
ask questions if they have them.
19 8a.
DATE: August 8, 2023
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Park QR Code Signage Locations
INTRODUCTION
Included in the 2023 Strategic Priorities for the Parks and Recreation Commission is the
implementation of adding QR codes within the parks for a potential engagement opportunity
with residents.
BACKGROUND
According to Investopedia a QR Code is: “A quick response (QR) code is a type of barcode that
can be read easily by a digital device and which stores information as a series of pixels in a square-
shaped grid. QR codes are frequently used to track information about products in a supply chain
and often used in marketing and advertising campaigns. QR codes are considered an
advancement from older, uni-dimensional barcodes, and were approved as an international
standard in 2000 by the International Organization for Standardization (ISO).”
Below is an example of what a QR code looks like:
The City uses QR codes in many of its marketing and communications mediums. The City has put
up portable signs in the past in the parks with QR codes to promote upcoming City events and
programs.
At the April Parks and Recreation Commission meeting, the commissioners discussed the goal
of the utilization of QR codes within the parks. There were many ideas of what could be
provided to park users as part of the QR code program including; park information, an
interactive park map, a place to provide park maintenance feedback/concerns, a link to the
20 9a.
City’s recreation programs/event calendar, volunteer program promotion, and an animal
print/plant type identification.
At the May Parks and Recreation Commission work session, the commissioners finalized the
website details they would like linked to the QR code. In addition, staff brought some options for
signage for the Commissioners to review.
At the June Commission meeting commissioners reviewed the design options for the signage,
and at the July meeting, determined which sign they wanted staff to move forward with
purchasing.
Chair Blanks asked each Commissioner to provide staff with the desired location for the
installation of the QR Code Sign at the park they are responsible for monitoring by July 26.
Commissioners are responsible for the following signs:
•Chair Blanks: Valley and Market Square
•Commissioner Muller: Rogers Lake and Kensington
•Commissioner Meyer: Marie and Valley View
•Commissioner Toth: Friendly Hills and Mendakota
•Commissioner Schifsky: Ivy Hills and Wentworth
•Commissioner Hanson: Victoria Highlands and Dog Park
•Commissioner Sherer: Hagstrom King and Civic Center
Included in the packet are the maps based off the recommendations received from
commissioners on their assigned parks. In addition, staff provided the maps/commissioners
provided as additional reference.
Attachments: Finalized QR Code Sign Design
Proposed Signage Locations
Roger’s Lake
Valley View Heights
Ivy Hills
Marie
Valley
Wentworth
Friendly Hills
Mendakota
Hagstrom-King
Kensington
Market Square Park
Civic Center
Victoria Highlands (not received)*Blank map provided
Dog Park (not received)*Blank map provided
Once the park signage locations are chosen, parks maintenance staff will begin installing the signs
as time allows.
21
BUDGET IMPACT:
Staff has ordered the 10x10 signs, which were $21.00 each. The total project cost is $336.
RECOMMENDATION:
The Commission should review the locations for the installation of the signs and determine if
they agree the placement in each park is correct.
ACTION REQUESTED:
If the Commission concurs, it should, by motion, approve the Park QR Code Signage locations.
22
23 9a2.
7/25/23, 6:01 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Roger's Lake Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 75 feet
7/25/2023
24 9a3.
259a4.
7/31/23, 5:27 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Valley View Heights
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 38 feet
7/31/2023
26 9a5.
27
9a6.
7/31/23, 5:20 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Ivy Hills Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 150 feet
7/31/2023
28 9a7.
29 9a8.
7/31/23, 5:31 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Marie Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 75 feet
7/31/2023
30 9a9.
31
9a10.
7/31/23, 5:46 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Valley
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 75 feet
7/31/2023
32 9a11.
33 9a12.
7/31/23, 5:24 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Wentworth Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 100 feet
7/31/2023
34 9a13.
35
9a14.
7/25/23, 5:50 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Friendly Hills Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 150 feet
7/25/2023
36 9a15.
7/25/23, 5:45 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Mendakota Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 200 feet
7/25/2023
37 9a16.
Meredith
I walked Mendakota and Friendly Hills, these are my recommenda�ons for the placement of QR
signage.
At Mendakota, I have iden�fied four QR sign loca�ons. Each sign loca�on is iden�fied with a red
square on the map below. 3 of the 4 sign loca�ons are entrances which lead into the park, the
4th loca�on would be located within the area of the Pavilion/ball fields.
38 9a17.
Friendly Hills, three signs would be adequate. The placement of QR signage is iden�fied with a
red square on the map below.
Sign one, located at the entrance to the playground, second sign, located at the back side of
park (Baseball diamond, bike trail/pedway) and sign three, intersec�on of Decorah Lane and
bike trail/pedway.
39
7/25/23, 5:53 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Hagstrom King Park
1
271830205020
DONALD A TSTE WURDEN
623 WATERSEDGE TER
2
271830105020
THOMAS N NORRIS
626 POND VIEW DR
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 100 feet
7/25/2023
40 9a18.
41 9a19.
7/25/23, 6:04 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Kensington Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 100 feet
7/25/2023
42 9a20.
43 9a21.
7/31/23, 6:05 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Market Square Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 25 feet
7/31/2023
44 9a22.
45 9a23.
7/25/23, 5:55 PM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Civic Center
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 75 feet
7/25/2023
46 9a24.
47 9a25.
8/2/23, 9:32 AM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Victoria Highlands Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 50 feet
8/2/2023
48 9a26.
8/2/23, 9:34 AM Dakota County GIS
https://gis.co.dakota.mn.us/dcgis/1/1
Dog Park
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed.
This is not a legal document and should not be substituted for a title search,appraisal, survey, or
for zoning verification.
Map Scale
1 inch = 75 feet
8/2/2023
49 9a27.
DATE: August 8, 2023
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Park and Recreation Strategic Planning Update
BACKGROUND INFORMATION:
Included is the planning calendar that staff is utilizing to ensure progress. Each month staff will
provide an update on the strategic planning calendar.
RECOMMENDATION:
Informational Only.
50 9b.
2023 STRATEGIC GOALS
ACTION ITEM STRATEGIC
INITIATIVE
RESPONSIBILITY TIMELINE
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec UPDATE
Receive Educa�on on Poten�al Funding Sources
(Referendum, Charitable Gambling, Franchise Fees,
Sponsorships)
Sustainable Funding Source
for Parks and Recrea�on
City Administrator/ Parks
and Recrea�on Manager
The City Council (and two commissioners atended) met in
June to learn the poten�al funding op�ons moving forward for
the City for items including Parks and Recrea�on.
Finalize Sponsorship, Dona�on, Naming Rights, Legacy
Program Policy
Sustainable Funding Source
for Parks and Recrea�on
Parks and Recrea�on
Manager
Staff will be seeking direc�on from the Council on this topic at
the November Council work session.
Work with businesses (Village and Plaza) for Event
Engagement
A Leading Community with
Invested Partners
Parks and Recrea�on
Manager/Recrea�on
Program Coordinator
The Cupid’s Valen�ne Crawl event was held in February, 2023.
The Concert in the Park Series will take place this Spring,
Summer and early Fall.
Work with the City of West Saint Paul to determine if
a joint facility is feasible.
A Leading Community with
Invested Partners
City Administrator/ Parks
and Recrea�on Manager
The City of West Saint Paul has signed a contract with Mend
Consul�ng for their Parks System Master Plan. Included in their
plan is a feasibility study for a community center. Results are
an�cipated by Fall, 2023.
Host Joint Work Session with Natural Resource
Commission
Greater Connec�on to the
Natural Environment
Parks and Recrea�on
Manager
A joint work session was held on March 22.
Create Trail CIP Program Greater Connec�on to the
Natural Environment
Public Works Director Staff is working to create some maps for this project as a visual.
The Trail CIP should be available for distribu�on to the
Commission this Fall.
Host Bike Clinic/Fix It Clinic with a Local Bike Shop A Safe, Connected, Walkable
and Bikeable Community
Recrea�on Program
Coordinator/ Parks and
Recrea�on Manager
Staff have set a date for a bike fix-it clinic to be on Wednesday,
September 20 from 5:30 PM- 6:30 PM at Market Square Park.
This event will be called “Cycles & Cider.”
Update Trail Maps to Be More Accessible A Safe, Connected, Walkable
and Bikeable Community
Parks and Recrea�on
Manager/Senior
Engineering Technician
Increase Senior Programming Vibrant and Diverse
Community Programming
Recrea�on Program
Coordinator
First ever Coffee, Cards and Cribbage series was hosted in
January and February, 2023. The Summer Adult Walking group
started on May 26, 2023.
Develop a Pre-K Program Vibrant and Diverse
Community Programming
Recrea�on Program
Coordinator
Staff Comple�on of a 15 Year CIP Ac�ve Recrea�onal Facili�es
for All
Parks and Recrea�on
Manager
Staff has completed a CIP Dra�, which was reviewed at work
sessions in May and July.
Look at Op�ons to Expand Teen Programming
Opportuni�es Indoors
Ac�ve Recrea�onal Facili�es
for All
Parks and Recrea�on
Manager
Add QR Codes on Signage within Parks Effec�ve Two-Way
Communica�on with an
Informed Community
Parks and Recrea�on
Manager
Signs have been ordered and will be installed this Fall.
Con�nue Community Engagement Mee�ngs Effec�ve Two-Way
Communica�on with an
Informed Community
Parks and Recrea�on
Commissioners
This ini�a�ve is up to the Commission on next steps.
51 9b1.
PARKS AND RECREATION
SCHOLARSHIP PROGRAM
The City of Mendota Heights recognizes the importance of all residents having the ability to participate in recreation
programs in the community. The City’s Parks and Recreation Scholarship Program works to provide financial resources
to qualifying Mendota Heights residents to participate in fee-based programs and events to foster positive health and
wellness within the community. This program is open to Mendota Heights residents of all ages.
The program offers financial options for registration-based recreation programs, events, trips, classes or camps. The
program does not cover greens fees at the Par 3 or the Senior Golf Pass. Each participant that receives approval of the
program can receive up to $200 of city funding per calendar year of programming.
Anyone interested in utilizing the City’s Parks and Recreation Scholarship Program is asked to complete the request form
below:
Name of Head of Household:
Birthdate:
Street Address:
City:Mendota Heights State:MN Zip:
Email
Address:
Home/Cell
Phone #:
Please indicate the number of persons in your household and your annual gross income. Income is defined as the total
gross annual income of all family and non-family members 18+ years old living within the household.
Number of People in Household:
Household Annual Gross Income:$
The amount of city contribution will be based upon U.S. Department of Housing and Urban Development income limits
for state, federal and local levels using the sliding scale listed below.
0% Participant Contribution = “Extremely Low Income”à 30% of Area Median Income
10% Participant Contribution: “Very Low Income” à 50% of Area Median Income
20% Participant Contribution: “60 Percent Limit”à 60% of Area Median Income
30% Participant Contribution: “Low Income”à 80% of Area Median Income
52 9b2.
I meet qualifications as a (check box of criteria met and documentation provided):
☐Participant in CDA Housing (address serves as documentation)
☐Veteran (DD214 form serves as documentation)
☐Active Duty Military Family (military ID card serves as documentation)
☐Family with a Foster Child (foster care paperwork serves as documentation)
☐Proof of County Assistance (SNAP or Medical Assistance serves as documentation)
☐Income-based Social Security (disability or supplemental paperwork serves as documentation)
☐Most Recent W2 tax form (proof of income level meeting HUD requirements serves as documentation)
*If an applicant meets the criteria met and would like to utilize a different form of documentation, reach out to the City’s
Parks and Recreation Manager, mlawrence@mendotaheightsmn.gov or 651-255-1354*
Household Participant(s) Name and Date of Birth (Please Print)
Name:Date of Birth:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Notice
Mendota Heights is collecting information from you to assess your eligibility for financial assistance. You are not legally required to
complete this application; however, if you fail to do so, the city will be unable to process this application or authorize financial
assistance. The information you provide is accessible to government entity users whose work assignments reasonably require access
or are authorized by law or court order. I understand the privacy notice and certify that the information on my application is true
and complete.
Signature of Applicant (Parent or Guardian if participant is under 18 years old)
I hereby certify that the information on this form is accurate and complete.
________________________________________________________________________ Date__________________
Received by: Mendota Heights Parks and Recreation Staff
________________________________________________________________________ Date__________________
53