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2023-06-06 City Council Agenda PacketCITY COUNCIL AGENDA MENDOTA HEIGHTS CITY HALL - COUNCIL CHAMBERS Tuesday, June 6, 2023 7:00 p.m. 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Adopt Agenda 5.Consent Agenda a.Approve May 16, 2023 City Council Meeting Minutes b.Acknowledge Natural Resource Commission April 12, 2023 Meeting minutes c.Acknowledge March 15, 2023 Airport Relations Commission Meeting Minutes d.Resolution 2023-27 Accept Memorial Tree Donation e.Approve the MN Historical Society Heritage Partnership Program Grant Agreement f.Approve Purchase Order for Tree Removals g.Resolution 2023-32 Approving an Administrative MRCCA Minor Development Permit to 1902 Glenhill Road (Planning Case 2023-06) h.Acknowledge the April 2023 Par 3 Financial Report i.Approve Replacement of Overhead Garage Door at Public Works j.Approve Purchase of Sanitary Sewer Camera Nozzle k.Resolution 2023-28 Accept Bids and Award Contract for the 2023 Sanitary Sewer Cleaning and Televising Project l.Resolution 2023-09 Accepting Project and Approving Final Payment for the Rogers Lake and Park Place Pond Improvement Project m.Resolution 2023-30 Authorizing Continued Participation in the Dakota County Electronic Crimes Task Force Joint Powers Agreement n.Approve Out of Metro Travel Request for City Mechanic Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda. Public comments may not be used to air personal attacks, to make politic al endorsements, or for political campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. If appropriate, the Mayor may assign sta ff for follow up to the issues raised or occasionally called on to respond. Page 2 of 2 o. Accept Natural Resources Commissioner Resignation p. Accept Police Sergeant Resignation and Authorize Police Sergeant and Police Officer Position Postings q. Approve Closure of City Hall on Monday, July 3, 2023 r. Approve Alcohol License Renewals s. Approve Massage Licenses t. Approve Claims List 6. Public Comment Period (for items not on the agenda) 7. Presentations/Recognitions 8. Public Hearings 9. New Business a. Authorize Purchase Order for the Wentworth Park Warming House Replacement b. Review First Quarter City Financial Report 10. Community Announcements 11. Council Comments 12. Adjourn Alternative formats or auxiliary aids are available to individuals with disabilities upon request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, May 16, 2023 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, and Mazzitello, were also present. Councilor Miller was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda, tabling Item 9D to the June 6th meeting. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Lorberbaum moved approval of the consent calendar as presented. a.Approval of May 2, 2023 City Council Minutes b. Approval April 24, 2023 City Council – Planning Commission Joint Work Session Minutes c.Approve Alcohol License Renewals d. Approve Purchase of Street Light Control Cabinets e.Authorize Purchase Orders for Control of Invasive Plant Species and Native Restoration within the Oheyawahe/Pilot Knob Historical Site f.Approve Out of State Travel Request – National Recreation and Park Association g.Acknowledge the March 2023 Fire Synopsis h. Approve the March 2023 Treasurer’s Report i.Approval of Claims List Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 City Council | Tuesday, June 6, 2023 | Page 1 of 113 May 16, 2023 Mendota Heights City Council Page 2 of 8 PUBLIC COMMENTS No one from the public wished to be heard. PRESENTATIONS A)GREEN STEPS CITIES Recycling Coordinator Courtney Selstad explained that Minnesota GreenStep Cities is a voluntary challenge, assistance, and recognition program to help cities achieve their sustainability and quality of life goals. This free continuous improvement program, managed by a public-private partnership, is based upon a menu of 29 optional best practices. An update was provided on the City’s recent progression to Step 2 of the GreenStep Cities, including highlights of the City initiatives that fulfill best practice actions in the program. Mayor Levine asked if electric vehicles are part of the GreenStep best practices. Recycling Coordinator Courtney Selstad confirmed that there are some best practices related to EVs. PUBLIC HEARING A) ORDINANGE 576 AMEND FEE SCHEDULE City Clerk Christine Lusian explained that the Council was being asked to amend the fee schedule. Councilor Lorberbaum referenced the vote requirements for the ordinance and publication summary, noting a higher number of votes required for the summary publication and asked for clarification. City Clerk Christine Lusian replied that the summary publication is a notice placed in the newspaper in a condensed format in order to save on printing and publication costs. She stated that more members of the Council are required in order to print less information in the paper. City Attorney Elliott Knetsch replied that if the Council is going to authorize summary publication of an ordinance it requires 4/5 vote. He stated that because it will be a summary, less information will be provided to the public in that format and therefore more support is required from the Council. Councilor Mazzitello referenced the door replacement which was previously part of windows and asked if that should be clarified as exterior doors, noting that interior doors are not subject to that fee. City Clerk Christine Lusian confirmed that change could be made. Councilor Paper asked if there is an inspection for an entry door installation. Public Works Director Ryan Ruzek replied that he believed that the permits do not trigger inspection. Councilor Paper moved to open the public hearing. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 City Council | Tuesday, June 6, 2023 | Page 2 of 113 May 16, 2023 Mendota Heights City Council Page 3 of 8 There being no one coming forward to speak, Councilor Mazzitello moved to close the public hearing. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Councilor Paper moved to adopt ORDINANCE NO. 576 AMENDING THE FEE SCHEDULE. Councilor Lorberbaum seconded the motion. Further discussion: Councilor Mazzitello requested the “exterior” be included prior to “door.” He also requested to include the summary publication in this motion. The motioner and seconder agreed to the amendments. Mayor Levine commented that she was happy to see the senior golf pass reintroduced. Parks and Recreation Manager Meredith Lawrence noted that the senior golf pass will be available for purchase beginning May 22nd at City Hall for $200. The amended motion is as follows: Councilor Paper moved to adopt ORDINANCE NO. 576 AMENDING THE FEE SCHEDULE AND ITS SUMMARY PUBLICATION ALONG WITH AN AMENDMENT TO STATE “EXTERIOR” DOOR. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 NEW AND UNFINISHED BUSINESS A)RESOLUTION 2023-21 PLAN APPROVAL AND ORDINANCE AMENDMENT FOR VICTORIA CURVE STREET IMPROVEMENTS Public Works Director Ryan Ruzek introduced the project and Larry Poppler, TKDA. Mr Poppler, explained that the Council was being asked to approve the plans and specifications and authorize advertisement for bid for the Victoria Curve Street Improvements. Councilor Lorberbaum stated that there are 29 total residential units mentioned while the total units for the city of Mendota Heights is 59 and asked for clarity on the difference. Mr. Poppler commented that there is a lot of frontage along Victoria Curve that is not assessable. He stated that units were assigned for that frontage, even though it will not be assessed, in order to make it fair to the other residents. Councilor Lorberbaum stated that at the last presentation there were residents from the Orchard area requesting to separate that portion of the project and asked for details. City Council | Tuesday, June 6, 2023 | Page 3 of 113 May 16, 2023 Mendota Heights City Council Page 4 of 8 Mr. Poppler stated that until the bid numbers are received, he would be hesitant to say one method would be better than the other. He noted that most likely if Orchard Hill were split off, those assessments would be higher. Councilor Mazzitello stated that before the final assessment numbers are set, the Council would like to see those assessment numbers, together and split. He referenced the property at the northwest corner of Glenhill which is undeveloped and how that would be assessed. He noted that property has since been subdivided and asked if that has been taken into account for assessment. Mr. Poppler stated that he has not run the assessment numbers yet but would keep that in mind. Councilor Mazzitello asked if the planting plan has been reviewed by staff and whether it was compliant with the City’s pollinator friendly requirements. Public Works Director Ryan Ruzek confirmed that the city’s Natural Resources Coordinator has reviewed and approved the planting plan. Councilor Paper commented that the project was deemed relatively small and asked if the first lift could be done by September 15th. Public Works Director Ryan Ruzek replied that would depend on the contractor’s schedule. He noted that a final end date is specified, along with milestones. Councilor Paper commented that overflow parking is needed for Rosh Hashanah and asked that the first lift be completed by September 15th. Mr. Poppler commented that the specifications could be adjusted to require that. Councilor Mazzitello moved to approve RESOLUTION NO. 2023-21 APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE VICTORIA CURVE STREET IMPROVEMENTS AND APPROVING ORDINANCE NO. 575 AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF THE CITY CODE. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 Councilor Mazzitello moved to approve ORDINANCE NO. 575 AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF THE CITY CODE. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 B)APPROVE ORDINANCE AMENDMENT ESTABLISHING A LOADING ZONE ON MAPLE STREET Public Works Director Ryan Ruzek noted that there was confusion on which item was being tabled and the applicant left. He stated that staff is attempting to get the applicant back. City Council | Tuesday, June 6, 2023 | Page 4 of 113 May 16, 2023 Mendota Heights City Council Page 5 of 8 Councilor Mazzitello moved to table CONSIDERATION OF ORDINANCE AMENDMENT ESTABLISHING A LOADING ZONE ON MAPLE STREET. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 C)ROGERS LAKE SKATE PARK SITE WORK AND CONCRETE BASE Public Works Director Ryan Ruzek provided background information and noted that the City Council is asked to review the quotes for the concrete base and site work for the Rogers Lake Skate Park improvements. He noted that the budget for improvements is $300,000 and that the lowest concrete bid came in at $227,153, exceeding project estimates. He stated that staff’s recommendation is to reject the bids. Councilor Paper asked if there is benefit to having the trail go up rather than down. Public Works Director Ryan Ruzek replied that the trail will go up a bit but could still meet the ADA compliance. He commented that the difference would be one to 1.5 feet. Councilor Paper asked the difference in reducing to five inches of concrete, as that would seem sufficient. He noted that a driveway is four inches and asked if that would be sufficient. Public Works Director Ryan Ruzek replied that with the amount of use, he would suggest five inches as a minimum, noting that there are also unstable soils below. Councilor Paper asked if there would be any excavation of the unstable soils, or whether they would just build up. Public Works Director Ryan Ruzek replied that they would just build up noting that they would still reclaim the existing material. Councilor Paper asked if inserting a layer of grid or fabric would help. Public Works Director Ryan Ruzek replied that the consultant is still working through those details. Councilor Paper asked if the City could still take delivery of the equipment to prevent a situation in which the costs increase in the future. Public Works Director Ryan Ruzek replied that there would be limited storage space and there could be a security risk. Councilor Paper stated that perhaps the City could rent a container that would lock to place the pieces inside. City Council | Tuesday, June 6, 2023 | Page 5 of 113 May 16, 2023 Mendota Heights City Council Page 6 of 8 Public Works Director Ryan Ruzek replied that they can work with American Ramp Company to see if they could hold the prices. He asked if the Council would still like to see the base done in fall of 2023, or spring of 2024. Councilor Paper commented that he would like to see this move forward in 2023, but not at this price. He commented that nothing is getting cheaper, and everything keeps increasing. He stated that he likes the idea of attempting to save costs but does not want to defer to next year. Councilor Mazzitello stated that if some of these changes were instituted, the project would need to be rebid. Public Works Director Ryan Ruzek replied that he would suggest advertising this as a competitive bid. Councilor Mazzitello commented that looking at the unit prices for the concrete, those are lower prices than he is seeing at the County. He agreed that taking an inch off the depth of the concrete and reducing excavation costs will assist in lowering the cost. Councilor Lorberbaum asked and received confirmation that the skate park is currently open and could continue to be used if this were delayed to next year. Public Works Director Ryan Ruzek confirmed that the Council does not want to see the plans prior to reposting. Councilor Mazzitello moved to REJECT THE BIDS FOR THE ROGERS LAKE SKATE PARK SITE WORK AND CONCRETE BASE….OR TO ACCEPT THE BIDS FROM NORTHWEST ASHPALT FOR THE ROGERS LAKE SKARE PARK SITE WORK AND CONCRETE BASE. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 B) APPROVE ORDINANCE AMENDMENT ESTABLISHING A LOADING ZONE ON MAPLE STREET (CONTINUED) Public Works Director Ryan Ruzek provided a brief background on this item. The Council was being asked to approve Ordinance 577 amending City Code, Title 6, Chapter 3, Section 3, establishing a loading zone on Maple Street. Steve Norton, representing the Copperfield and the Linden ownership group, stated that this stems primarily from blocking the handicap access along with noise and odor issues from the trucks making deliveries. He stated that the hope would be to alleviate those concerns by having the loading area in the proposed location during the designated hours, which would still allow for customer parking during the other times of day. Councilor Mazzitello stated that the owners of the Copperfield and Linden support this but asked if the customers of the Copperfield have been notified. City Council | Tuesday, June 6, 2023 | Page 6 of 113 May 16, 2023 Mendota Heights City Council Page 7 of 8 Mr. Norton replied that they have not notified customers of this possible change and would hope that the people would become aware through the methods of City communication. He recognized that they will have to explain to customers that area cannot be used for parking during certain times of the day. Councilor Mazzitello commented that the Copperfield is very popular for breakfast and that is a popular parking area. Mr. Norton confirmed that is a popular parking area, but this is an attempt to address concerns raised from residents of the Linden. Mayor Levine asked if the removal of these parking spaces would leave sufficient parking for the restaurant. Mr. Norton noted that these are public street parking spaces and therefore were not counted in the parking for any establishment. Councilor Mazzitello moved to adopt ORDINANCE NO. 577 AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF THE CITY CODE. Councilor Lorberbaum seconded the motion. Further discussion: Councilor Lorberbaum requested that an amendment be included specifying that the applicant pay for any costs for signage or curb painting. Councilor Mazzitello confirmed that he would accept that addition. Ayes: 4 Nays: 0 D) REVIEW FIRST QUARTER CITY FINANCIAL REPORT Item postponed to the June 6, 2023 meeting. COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming events and activities. COUNCIL COMMENTS Councilor Paper wished good luck to the local high school spring sports playoffs. Councilor Lorberbaum congratulated upcoming graduates. She referenced a resident that mentioned they had difficulty hearing within the Council Chambers. She noted that auxiliary aids are now available upon request. She stated that Saint Thomas Academy will be having the Wall That Heals, which is a traveling exhibit that will be available May 26th to May 29th. City Council | Tuesday, June 6, 2023 | Page 7 of 113 May 16, 2023 Mendota Heights City Council Page 8 of 8 Councilor Mazzitello commented that the wall is stunning, and everyone should go see it. He stated that Memorial Day is upcoming and read a statement from Abraham Lincoln. He asked people to consider what others have given in order for the rest of us to enjoy the quality of life that we have. Mayor Levine thanked the Dakota County Chamber of Commerce for sponsoring the State of the City event earlier tonight. She commented that Tommy Chicago’s is doing a great job during music in the park at Market Square Park. She also thanked those involved in the Touch a Truck event this past weekend. ADJOURN Councilor Paper moved to adjourn. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 Mayor Levine adjourned the meeting at 8:06 p.m. ____________________________________ Stephanie B. Levine Mayor ATTEST: _______________________________ Christine Lusian City Clerk City Council | Tuesday, June 6, 2023 | Page 8 of 113 CITY OF MENDOTA HEIGHTS NATURAL RESOURCES COMMISSION Wednesday, April 12, 2023- 6:00 P.M. Mendota Heights City Hall-Council Chambers Minutes The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday, April 12, 2023, at Mendota Heights City Hall; 1101 Victoria Curve. 1.Call to Order Chair Swank called the meeting to order at 6:00pm. 2.Roll Call Natural Resources Coordinator Spreiter called the roll. Commissioners present: Quick, Fahnhorst, McCaslin, Husbands, Swank, Tupper, and Stein. Commissioners Absent: Student Commissioner Byrnes. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 3.Adopt Agenda Motion to approve the agenda by Stein, second by Quick. Motion passed 7-0. 4.Approval of Minutes a.March Minutes Motion to approve the minutes by Husbands, second by Tupper. Motion passed 7-0. b.Joint Work Session Minutes Motion to approve the minutes by Fahnhorst, second by McCaslin. Motion passed 7-0. 5.Citizen Comment Period (for items not on the agenda) 6.New Business a.GreenStep Cities Update Coordinator Spreiter shared an update regarding Recycling Coordinator Courtney Selstad’s progress; advancing Mendota Heights to Step 2. The City will be recognized in May. Assistant City Administrator Torkelson confirmed the City Council worksession will be open to the public, but it won’t be a joint worksession. b.Q1 Workplan Status Report Coordinator Spreiter shared an update on the 2023 workplan. The Goal 1 Committee continues to review the ordinances. The Goal 2 Committee is developing materials. Goal 3 5bCity Council | Tuesday, June 6, 2023 | Page 9 of 113 has been completed, adopting a “tree-of-the-month” program. Goal 4, regarding GreenSteps, has been completed by onboarding our new Recycling and Sustainability Coordinator. Goal 5, reviewing community sustainability efforts, is still in process. c. Touch-a-Truck Event Update Coordinator Spreiter shared details of the upcoming Legacy Event; Touch-A-Truck. The event will be held on May 13, 10:00am-12:00pm. The rain backup date is May 14. There will be several varieties of vehicles there for residents to experience. There may be an electric vehicle (EV) on site. Commissioner Quick noted she liked the idea of the commission being present at the event. Chair Swank asked whether the commission wanted to participate in a few events; electric vehicle support and a community poll of “how did you get here”. Commissioner Stein suggested supporting the electric vehicle portion of the event, especially EV owners. Commissioner Quick concurred. Commissioner Tupper would be interested in staffing a board regarding “how did you get here” discussion and chatting with residents about sustainable transportation. Commissioner Stein suggested sharing information on electric bikes. Chair Swank asked whether commissioners could bring their own vehicles or scooters, etc., and if there would be any issue with that. She asked for more ideas regarding the “how did you get here” engagement tool. She suggested including the categories; walking, bicycling, car, EV, electric bike, skateboard, motorcycle, etc. d. Tree-of-the-Month Update Coordinator Spreiter shared details regarding this new program. The Committee came up with a proposal; sharing an article in Friday News showcasing a tree species native to MN and highlighting benefits and growing conditions of that species. Commissioner Fahnhorst asked how we would choose the Tree of the Month, adding he thinks Coordinator Spreiter can make the decision. He suggested some fun social media ideas. Commissioner Tupper added the idea of utilizing the content from the Friday News article on social media, calling to action residents to interact with the tree of the month. Commissioner Stein agreed on the idea of pure native trees, and having a Master Gardener share the importance of them. Commissioner McCaslin suggested adding information regarding the amount of those tree types we have in the City, per the GIS information. Commissioner Tupper added how exciting she is to see this work getting accomplished. City Council | Tuesday, June 6, 2023 | Page 10 of 113 Motion to approve the Tree of The Month program by Quick, second by Husbands. Motion passed 7-0. e. Tree Budget Recommendations Coordinator Spreiter noted that the City Council’s approved 2023 budget included a Tree City Designation Fund. She shared data on estimated costs and initiatives. She also further explained the Demonstration Tree Planting Model. Commissioner Quick suggested investing in a tree survey. Chair Swank asked the timeframe of having a tree survey done. Coordinator Spreiter thought that type of project would take about two years, and cost around $21,000. There might be a possibility to break that up into a few year’s budget. Commissioner Fahnhorst asked what the expectation is for tree care in rights-of-way land for residents and the City. Coordinator Spreiter stated the City prefers that there’s no planting in the right-of-way due to utility lines and road reconstruction potential, as well as lack of staff for maintenance. Commissioner Husbands shared information regarding a program used in St. Louis Park. Commissioner Tupper shared her appreciation to the City Council for adding this to their budget. She would like to see money go towards treating trees as infrastructure, much like maintaining playgrounds. Commissioner Fahnhorst added that unless there’s a specific goal for the tree survey, perhaps they can save that budget item for another year and utilize the funds in another way. Coordinator Spreiter shared that a tree survey can be utilized to identify high value trees, identifying health of trees, and identifying the actual number of public tree species. Commissioner Stein agreed on maintaining trees as normal infrastructure work. Commissioner McCaslin asked if there was a smart-phone based program that might help identify trees and take the place of a large, official tree survey. Commissioner Husbands noted the gravel pit at Public Works that might be utilized for new tree plantings. She suggested adding an intern or student representative to help water newly planted trees. Commissioner Fahnhorst advocated for the tree care line item, in emergency situations for example. 7. Old Business a. Pollinator Awareness Month Update City Council | Tuesday, June 6, 2023 | Page 11 of 113 Coordinator Spreiter shared information regarding this event in May. The City will be promoting pollinators; education via social media and Friday News. b. Committee Reports – Workplan Coordinator Spreiter shared information regarding proposed format changes for committee reports. • Ordinance and Policy Development Commissioner Fahnhorst shared information regarding potential ordinances that could be added, including trees, landscaping, and land use. • Education and Outreach Commissioner Tupper shared the focus of upcoming events; Touch-A-Truck and Pollinator Awareness Month. She shared a few items that could be used for tabling. • Urban Forestry Commissioner Husbands shared information regarding the $25,000 budget and the Tree- of-the-Month program. • Green Steps More information will be shared after the City Council’s upcoming worksession. • Sustainability Commissioner Stein shared information regarding the timeframe of taking advantage of different energy-saving programs. 8. Staff Announcements Coordinator Spreiter shared a reminder of the Earth and Arbor Day event on April 29. Assistant City Administrator Torkelson reminded the commission of upcoming social media posts, and asked if the commission would help spread the word. 9. Commission Comments Commissioner Husbands shared information regarding an article in the Washington Post about nativizing a homeowner’s yard. Commissioner Quick shared information regarding the Spring Tree Giveaway from a local organization. 10. Adjourn Motion to adjourn the meeting by Tupper, second by Stein. Motion passes 7-0. Chair Swank adjourned the meeting at 7:09pm. City Council | Tuesday, June 6, 2023 | Page 12 of 113 CITY OF MENDOTA HEIGHTS AIRPORT RELATIONS COMMISSION City Hall  1101 Victoria Curve Meeting Minutes March 15, 2023  6:00 p.m. The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, March 15, 2023 at Mendota Heights City Hall, 1101 Victoria Curve. 1.Call to OrderChair Norling called the meeting to order at 6:00pm. The following commissioners were present: Gina Norling, William Dunn, David Sloan, Jim Neuharth, Bruce Bobbitt, and Arvind Sharma. Absent: Jeff Hamiel.Staff present: City Administrator Cheryl Jacobson and City Clerk Christine Lusian. 2.Election of Officers—Chair and Vice Chair Motion by Dunn and second by Bobbitt to nominate Gina Norling as Chair for 2023. No other nominations made. Motion carried 6-0. Motion by Sloan and second by to nominate Arvind Sharma as Vice Chair for 2023. No other nominations made. Motion carried 6-0. 3.Approval of Agenda Motion by Neuharth/Second by Dunn to approve the agenda. Motion passed 6-0. 4.Approval of Minutes a.January 18, 2023 Regular Meeting Minutes Motion by Dunn/Second by Neuharth to approve the minutes. Motion passed 4-0-2 5.Public Comments None. The Commission welcomed new member Bruce Bobbitt. 6.Unfinished and New Businessa.ARC Rules of Order City Administrator Jacobson stated that the Commission’s Rules of Order were approved in2010 and need updating to incorporate City Council directed changes relating toCommissioner term limits and attendance requirements, in addition to general housekeeping changes such as meeting dates and times. 5cCity Council | Tuesday, June 6, 2023 | Page 13 of 113 City Administrator Jacobson noted that the City Council has asked that term limits be reinstated for the Commission and noted that language doing so has been added to the bylaws. Going forward, Commissioners will serve terms of four years, with a maximum of serving three consecutive full terms. Additionally, the city council has asked that the terms be staggered, so that at least two members shall expire each year. To achieve a reorder of staggering, existing commissioners will be grandfathered in. Commissioner Dunn asked that the City Administrator determine the staggering of terms and which commissioner is placed in which term. City Administrator Jacobson highlighted the council attendance requirements noting the uniqueness of the Commission and its schedule of meeting every other month. She noted that absences in a calendar year shall not exceed two consecutive meetings or more than 25 percent of the total meetings. Commissioner Bobbitt suggested that the language regarding notification from the city administrator shall be received after two absences, removing the reference to missing two consecutive absences. Commissioner Bobbitt asked if the Commission uses a specific parliamentary procedure for conducting meetings and if there was a parliamentarian or expert attending. City Administrator Jacobson explained that the city (council) generally uses Robert’s Rules of Order but that no specific procedure has been approved for use. She and the other Commissioners noted that the ARC is less formal and generally follows Roberts Rules for conducting meetings. Motion by Dunn/Second by Sloan to adopt the ARC Bylaws with the proposed amendment to Section 5 regarding attendance notification. Motion passed 6-0 b. ARC 2023 Work Plan Norling introduced and City Administrator Jacobson presented for review and discussion its current work plan for recommend updates or new action items for inclusion. Jacobson explained the higher level vision and values that is needing update versus the more measurable goals and tasks that agency staff carry out. Various other work plans feedinto ARC work plan, such as the City Council, NOC, FAA, MAC, NRC, etc. ARC's specificpriorities may include education and outreach and mitigation of noise exposure. Action: Jacobson to email ARC. Norling to create a one-page document by strategy. c.FAA RNAV Project Update City Administrator Jacobson provided an update of information received as part of the NoiseOversight Committee meeting. An online slideshow showed departure assignments, south City Council | Tuesday, June 6, 2023 | Page 14 of 113 flow layers of arrival and departures, project preferred alternate list, and concourse and gate changes primarily. Older navigation technology (VOR) is being phased out and replaced with satellite based technology (RNAV) during summer 2025 with no change in departure procedures. NOC would like to update federal representatives about the FAA RNAV project, as a past project didn't go well; Olson is leading discussions on the concerns. Action: Jacobson to send NOC link to ARC where the presentation is and when the upcoming stakeholder event is. 7. Acknowledge Receipt of Reports and Correspondence a. Review of Airport Operational Statistics (link: https://www.macenvironment.org/reports/) i. Complaint Information Commissioners present reviewed complaint information. ii. Runway Use Information Commissioner Neuharth reviewed 12L total operations, 12L night, 12R total, night, and north of corridor and had no concerns. iii. Turboprop Information City Administrator asked if the Commission needs to continue to track this data. Commissioner Neuharth and City Administrator Jacobson suggested talking with Michele Ross of MAC about trends. If the data continues to trend downward, then the Commission can take it off its monitoring list. iv. Noise Monitor Information None. b. MAC Reports None. c. News Articles None. 8. Commissioner Comments Commissioner Bobbitt expressed his appreciation for the welcome and introductions. 9. Adjourn Meeting Motion by Neuharth/Second by Dunn to adjourn the meeting Motion passed 6-0 Chair Norling adjourned the meeting at 7:32pm. Minutes taken by Christine Lusian City Clerk City Council | Tuesday, June 6, 2023 | Page 15 of 113 City Council | Tuesday, June 6, 2023 | Page 16 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council and City Administrator FROM: Krista Spreiter, Natural Resources Coordinator SUBJECT: Resolution 2023-27 Accepting Navajo Lane Neighbors Memorial Tree Donation in Memory of Wayne Nylin INTRODUCTION The City Council is asked to formally accept the memorial tree donation made by Navajo Lane Neighbors. BACKGROUND By state law, all donations to the City must be accepted by the City Council by means of a resolution. The City received a $200.00 donation from Navajo Lane Neighbors for the cost of the tree and tree care supplies. The City is grateful for the generosity of this donation and a thank you note will be sent to the Navajo Lane Neighbors. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve Resolution 2023-27 accepting the memorial tree donation made by the Navajo Lane Neighbors in honor of Wayne Nylin. ACTION REQUIRED If the Council concurs, it should, by motion adopt RESOLUTION 2023-27, FORMALLY ACKNOWLEDGING THE RECEIPT OF THE MEMORIAL TREE DONATION. 5dCity Council | Tuesday, June 6, 2023 | Page 17 of 113 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-27 A RESOLUTION ACCEPTING DONATION OF A MEMORIAL TREE IN MEMORY OF WAYNE NYLIN FROM THE NAVAJO LANE NEIGHBORS WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 “Gifts to Municipalities”; and WHEREAS, the Minnesota State Statute requires a resolution to accept gifts to municipalities; and WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to acknowledge the civic mindedness and generosity of citizens and officially recognize their donations. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mendota Heights is accepting the $200.00 donation from the Navajo Lane Neighbors. Adopted by the City Council of the City of Mendota Heights this 6th day of June, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST: Christine Lusian, City Clerk City Council | Tuesday, June 6, 2023 | Page 18 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director Krista Spreiter, Natural Resources Coordinator SUBJECT: Approve Minnesota Historical Society Heritage Partnership Program Grant Agreement INTRODUCTION The City Council is asked to approve an agreement with the Minnesota Historical Society for the Oheyawahe/Pilot Knob Interpretive Program Partnership Grant. BACKGROUND The City, on behalf of the Pilot Knob Task force and its partners (Dakota County and the Pilot Knob Preservation Association (PKPA)), submitted a grant application to the Minnesota Historical Society (MHS) for their Heritage Partnership Program Grant. The City and its partners were awarded the grant from MHS in the amount of $50,000, the full amount requested and total estimated project cost. The grant award requires a $25,110 match, that will be provided using both in-kind and cash- match funds. Cash-match funds in the amount of $10,000.00, will be provided by the City of Mendota Heights. This amount was approved as a separate line item within the City’s Parks Department budget in 2023. Remaining matching funds will be provided as in-kind services by task force members and City and County Staff. The project entails hiring a consultant to develop an Interpretive Concept Design Plan that will build on and conceptualize interpretive themes already identified in Phase I; and identify subthemes, narratives, and media for interpretation in self-guided and guided opportunities, focusing on engagement with the indigenous community. The goal of the project is to provide a thorough and comprehensive interpretative and educational experience for school groups, tour groups, and members of the public. The grant period begins once the State has obtained all required signatures, and ends June 1, 2024, and when all obligations have been satisfactorily fulfilled. 5eCity Council | Tuesday, June 6, 2023 | Page 19 of 113 BUDGET IMPACT The grant agreement requires a $10,000.00 cash match that the City would provide. These matching funds would be taken from the City’s Parks Department budget. RECOMMENDATION Staff recommends that the City Council authorize the Oheyawahe/Pilot Knob Interpretive Program Partnership Grant agreement with the Minnesota Historical Society (attached) and authorize the Mayor and City Clerk to execute such agreement. ACTION REQUIRED If the Council concurs, it should, by motion, authorize the attached Minnesota Historical Society Heritage Partnership Program Grant Agreement contract to be executed by the Mayor and City Clerk. This action requires a simple majority vote. City Council | Tuesday, June 6, 2023 | Page 20 of 113 MINNESOTA HISTORICAL SOCIETY HERITAGE PARTNERSHIP PROGRAM GRANT AGREEMENT This agreement is made by and between the Minnesota Historical Society, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102, hereinaNer called the SOCIETY, acOng through its Director, and City of Mendota Heights, 1101 Victoria Curve Mendota Heights, Minnesota 55118 herein called the GRANTEE. WHEREAS, the Minnesota Legislature, under Minnesota Session Laws 2021, First Special Session Chapter 1, ArOcle 4, SecOon 2, Subdivision 4, approved funding to the SOCIETY for partnerships involving mulOple organizaOons to preserve and enhance access to Minnesota’s history and cultural heritage in all regions of the state, and WHEREAS the GRANTEE is collaboraOng with Pilot Knob PreservaOon AssociaOon (PKPA), Dakota Countyfor Oheyawahe/ Pilot Knob Interpre4ve Program Partnership; and WHEREAS the GRANTEE applied for a Heritage Partnership Program grant as part of the Fiscal Year 2023 grants round seeking funding to complete their proposed program, and WHEREAS, the SOCIETY’s Grants Review Commi]ee reviewed the applicaOon, heard tesOmony from the applicant and partners and recommended full funding for the program proposal at their meeOng on April 20, 2023, and WHEREAS the SOCIETY’s ExecuOve Commi]ee adopted the Grants Review Commi]ee’s recommendaOon and approved funding support from the SOCIETY’s Arts and Cultural Heritage Fund appropriaOon for history partnerships, NOW THEREFORE, the GRANTEE agrees to partner with other key stakeholders for Oheyawahe/Pilot Knob InterpreOve Program Partnership in accordance with the program outlined in this agreement and the following policies and procedures. I. PROGRAM DESCRIPTION A.The grant period for this acOvity is from June 01, 2023 to June 01, 2024. B.The grant work will be carried out in accordance with the provisions of the Minnesota Heritage Partnership Program Grants Manual. The grant work will also be carried out in accordance with the GRANTEE'S Minnesota Heritage Partnership Program Grant ApplicaOon. Page 1 of the applicaOon is included as A]achment A, and the enOre applicaOon is hereby incorporated by reference. C. The official grant budget as approved by the SOCIETY supersedes the GRANTEE'S grant applicaOon budget and is included as A]achment B and hereby incorporated by reference. D. Only the items set forth in the Approved Grant Budget (A]achment B) may be charged against the grant. E. Any grant expense not specifically approved in the Approved Grant Budget will not be allowed except upon prior wri]en request by the GRANTEE and prior wri]en approval by the SOCIETY. F. Changes in the Approved Grant Budget may not exceed twenty (20) percent of any line item. Changes occurring aNer the grant work begins that exceed twenty (20) percent of any line item will not be allowed except upon prior wri]en request by the GRANTEE and prior wri]en approval by the SOCIETY. Account No.Fiscal Year Object Code MNHS Grant No.Amount 02611 2023 5260 2301-27656 $50,000.00 grant $25,110.00 match REQ # 6320 City Council | Tuesday, June 6, 2023 | Page 21 of 113 City of Mendota Heights Oheyawahe/Pilot Knob InterpreOve Program Partnership 2301-27656 G. Changes in the Grant CompleOon Date will not be allowed except upon prior wri]en request by the GRANTEE and prior wri]en approval by the SOCIETY. H. No grant funds may be used to pay indirect costs, commonly referred to as overhead. II. ASSURANCES A.The GRANTEE understands that this agreement is funded by a grant financed by the State of Minnesota. B.The GRANTEE agrees that this grant will be administered and conducted in accordance with the following: a.Minn. Stat. 129.17D for Arts and Cultural Heritage Fund; b.Minn. Stat. 16B.98 for Grants Management C.The GRANTEE shall hold the SOCIETY and the State of Minnesota harmless from any loss, damage, or expense including reasonable a]orneys' fees and other costs of defense, arising as the result of any claim, acOon, complaint, proceeding, or liOgaOon of any kind whatsoever, directly or indirectly brought about as a result of the funded grant work. D.The GRANTEE agrees that in hiring of common or skilled labor for the performance of any work on the grant that no contractor, material supplier or vendor shall, by reason of race, creed, color, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age, discriminate against any person or persons who are ciOzens of the United States, or resident aliens, who are qualified and available to perform the work to which the employment relates. E.The GRANTEE agrees no contractor, material supplier or vendor shall, in any manner, discriminate against, or inOmidate, or prevent the employment of any person or persons idenOfied in the preceding paragraph, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, color, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age. F.This Agreement may be canceled or terminated by the SOCIETY, and all money due, or to become due hereunder may be forfeited for a second or any subsequent violaOon of the terms of this secOon. G.The GRANTEE assures that no part of the grant budget will be used directly or indirectly to pay for any personal service, adverOsement, telegram, telephone, le]er, printed or wri]en ma]er, or other device intended or designed to influence in any manner a member of the Minnesota Legislature, to favor or oppose, by vote or otherwise, any legislaOon or appropriaOon by the Legislature, whether before or aNer the introducOon of any bill or resoluOon proposing such legislaOon or appropriaOon. This shall not prevent communicaOng to members of the Minnesota Legislature on the request of any member or to the Legislature, through the proper official channels, requests for legislaOon or appropriaOons which they deem necessary for the efficient conduct of the public business. H.Both parOes agree that if intellectual property is created, the parOes will discuss the allocaOon of ownership and use rights. I.Copyright to copyrightable materials, including computer soNware, resulOng from this grant shall vest in the GRANTEE with a non-transferable royalty-free license to the SOCIETY for its non-commercial use. The GRANTEE shall grant the SOCIETY an opOon to license any such material(s) it wishes to develop for commercial purposes on terms and condiOons, including a royalty, as the parOes hereto agree in a subsequent wriOng. 2 City Council | Tuesday, June 6, 2023 | Page 22 of 113 City of Mendota Heights Oheyawahe/Pilot Knob InterpreOve Program Partnership 2301-27656 J.Except for (a) the above limitaOon, (b) the GRANTEE's right to control publicaOon of its own research results, (c) patented and patent-pending property and (d) the GRANTEE's confidenOal informaOon, the SOCIETY will have the free, irrevocable, non-exclusive unlimited right to use any research results collected by both the GRANTEE and the SOCIETY for any purpose worldwide. K.The GRANTEE agrees to include the Arts and Cultural Heritage logo on any and all communicaOons, websites, and promoOonal materials associated with the approved grant. The logo can be found at h]p:// www.legacy.leg.mn/legacy-logo/legacy-logo-download. L.The GRANTEE agrees that any publicity releases, informaOonal brochures, public reports, publicaOons, and public informaOon relaOng to approved grant work must acknowledge funding assistance from the State of Minnesota from the Arts and Cultural Heritage Fund. Any wri]en materials shall include the following: "This publica4on was made possible in part by the people of Minnesota through a grant funded by an appropria4on to the Minnesota Historical Society from the Minnesota Arts and Cultural Heritage Fund.” III. PROCEDURES FOR CONTRACTING SERVICES AND MATERIALS A.Any services and/or materials that are expected to cost $20,000 or more must undergo a formal noOce and bidding process. Evidence of the process along with copies of the bids received must be included in the GRANTEE’s financial records. B.Any services and/or materials that are expected to cost between $10,000 and $19,999 must be scoped out in wriOng and offered to a minimum of three (3) bidders. The GRANTEE must maintain financial records that verify the cost was compeOOvely based on at least three wri]en quotes submi]ed in response to wri]en specificaOons. C.Any services and/or materials that are expected to cost between $5,000 and $9,999 must be compeOOvely based on a minimum of three (3) verbal quotes. The GRANTEE must maintain financial records that verify the cost was compeOOvely based on at least three verbal quotes. IV. PAYMENT SCHEDULE A.The total obligaOon of the SOCIETY for all compensaOon and reimbursements to the GRANTEE under this grant agreement will not exceed $50,000.00. B.Grantee must obtain and supply matching funds as indicated in the approved budget (A]achment B) or for any overages necessary to complete the approved grant work. C.GRANTEE will receive payments from the SOCIETY in accordance with the following for up to eighty percent (80%) of the grant award. Grant Milestone:Payment Percentage Execute Grant Agreement 40% 1. Grantee must conduct a presentaOon with the partners and the Grants Office once grant work is at least 50% completed. Upload proposed dates and Omes at least 30 days prior to visit. (Upload to Milestone/CondiOon 1 report in the SOCIETY’S grants portal, h]ps://mnhs.fluxx.io.) 30 3 City Council | Tuesday, June 6, 2023 | Page 23 of 113 City of Mendota Heights Oheyawahe/Pilot Knob InterpreOve Program Partnership 2301-27656 D.DocumentaOon saOsfying the milestones must be submi]ed through the grants portal (h]ps:// mnhs.fluxx.io). A Milestone/CondiOon Report has been setup for each of the milestones. Log into the portal and go to the Reports secOon to locate the Milestone/CondiOon reports for your program's milestones. E.Reimbursement. A total of twenty percent (20%) of the grant funds will be released as the final payment aNer work is complete and financial documentaOon and the grant compleOon report, have been reviewed and accepted by the SOCIETY. V. FINANCIAL DOCUMENTATION AND FINAL REPORTING A.The GRANTEE will submit a completed final report including documentaOon for grant expenditures and final products on or before July 01, 2024. (Work on the grant must be concluded by June 01, 2024) B.The final report must be completed electronically in the Minnesota Historical Society’s Grants Portal (h]ps:// mnhs.fluxx.io). a.The financial documentaOon for grant costs to be uploaded with the final report shall include acceptable types of documentaOon such as: (1) copies of paid invoices/receipts, (2) copies of personnel Omesheets (if applicable), (3) copies of in-kind and/or donated services Omesheets (if applicable), and (4) copies of donated materials forms. b.The Final Products to be uploaded with the final report are: An Interpre@ve Concept Design Plan.. C.Unexpended Funds. The Grantee must promptly return any unexpended funds that have not been accounted in the financial documentaOon to the SOCIETY at grant closeout. VI. AUDIT A.The GRANTEE must maintain records and accounts consistent with generally accepted accounOng principles, and to provide for such fiscal control as is necessary to assure the proper disbursing of and accounOng for grant funds. The GRANTEE must maintain records and accounts this grant on file for a minimum of six (6) years aNer approval of the Final Report. B.The GRANTEE agrees to maintain records to document any matching funds claimed as part of the grant. The GRANTEE further agrees to secure reasonable wri]en proof of the value of Staff or Volunteer Labor, and for Donated Materials contributed to the grant. C.The GRANTEE agrees that accounts and supporOng documents relaOng to grant expenditures will be adequate to permit an accurate and expediOous audit. An audit may be made at any Ome by the SOCIETY, its designated representaOves, or any applicable agency of the State of Minnesota. VII. AMENDMENTS AND CANCELLATION A.Amendments 2. Prior to submission of the grant final report, Grantee must submit a draN of the InterpreOve Concept Design Plan and notes on the meeOngs at 75% compleOon to the Grants Office for review, comment, and possible edits. (Upload to Milestone/CondiOon 2 report in the SOCIETY’S grants portal, h]ps://mnhs.fluxx.io. Reviews may take up to 30 working days. Incomplete materials, or revisions to already submi]ed requests, restart the review clock.) 10 4 City Council | Tuesday, June 6, 2023 | Page 24 of 113 City of Mendota Heights Oheyawahe/Pilot Knob InterpreOve Program Partnership 2301-27656 Any significant variaOons from proposed work, costs, and/or Ome frames described in this agreement which are experienced or anOcipated during the course of the grant and any significant problems, delays, or adverse condiOons which materially affect planned performance should be submi]ed in wriOng to Grants Office, Minnesota Historical Society, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102. The SOCIETY will respond in wriOng, either approving or not approving the changes, and may amend the agreement if deemed necessary. VariaOons which are not known unOl the conclusion of the grant may be submi]ed with the Financial DocumentaOon; however, the GRANTEE understands that costs may be disallowed if changes are not approved. Any amendments to this agreement shall be in wriOng, and shall be executed by the same parOes who executed the original agreement or their successors in office. B. CancellaOon The SOCIETY may withhold, cancel, or revoke in whole or in part the grant amount if it determines that the GRANTEE has materially breached any term or condiOon of this agreement. GRANTEES will be given a 30- day noOce. In lieu of cancellaOon, GRANTEES may be given proposed remedies to ensure successful compleOon. In addiOon, both parOes may mutually agree to cancel the agreement if they determine that the grant work will not produce beneficial results commensurate with further expenditure of funds or because of circumstances beyond the control of either party. In the event of cancellaOon, the SOCIETY may withhold proceeds of the Grant; demand that the GRANTEE return any already disbursed proceeds to the Finance Commissioner; and seek any addiOonal legal or equitable remedy(ies). Finally, the GRANTEE hereby acknowledges that the proceeds of the Grant are being financed in part with funds provided by the State of Minnesota and administered through the SOCIETY, and that, per Minnesota Session Laws 2021, First Special Session Chapter 1, ArOcle 4, SecOon 2, Subdivision 4,, the funding will be canceled to the extent a court determines that the appropriaOon, or porOon thereof, unconsOtuOonally subsOtutes for a tradiOonal source of funding. 5 City Council | Tuesday, June 6, 2023 | Page 25 of 113 City of Mendota Heights Oheyawahe/Pilot Knob InterpreOve Program Partnership 2301-27656 I have read the above agreement and agree to abide by all of its provisions. Upon execuOon, this Agreement controls all acOviOes during the grant period. IN WITNESS WHEREOF, the parOes have caused this Agreement to be duly executed on the date(s) indicated below intending to be bound thereby. MINNESOTA HISTORICAL SOCIETY 345 KELLOGG BOULEVARD WEST SAINT PAUL, MINNESOTA 55102 CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE, MENDOTA HEIGHTS, MINNESOTA 55118 _________________________________________ Carolyn Veeser-Egbide (date) Grants Manager _________________________________________ Mary Green-Toussaint (date) Contract Manager _________________________________________ signature (authorized official) _________________________________________ (print name) _________________________________________ (print Otle) (date) 6 City Council | Tuesday, June 6, 2023 | Page 26 of 113 ATTACHMENT A HERITAGE PARTNERSHIP PROGRAM City of Mendota Heights G-HP-2301-27656 | $ 50,000 | MN Historical and Cultural Oheyawahe/Pilot Knob InterpreOve Program Partnership APPLICANT INFORMATION Program OrganizaOon:City of Mendota Heights Project Director:Krista Spreiter Authorized Officer:Stephanie Levine Applicant County:Dakota Applicant OrganizaOon Type:Local/Regional Government Governance/Board Members: Stephanie Levine, Mayor of the City of Mendota Heights, Sally Lorberbaum, Council Member Joel Paper, Council Member Jay Miller, Council Member John R. Mazzitello, Council Member Partners List: Pilot Knob PreservaOon AssociaOon (PKPA), Dakota County PROGRAM INFORMATION Partnership Program Title:Oheyawahe/Pilot Knob InterpreOve Program Partnership Brief Summary: Enhance collaboraOon between the partners to develop an InterpreOve Concept Design Plan, focusing on engaging Indigenous voices and connecOng City, County and PKPA experOse. City Council | Tuesday, June 6, 2023 | Page 27 of 113 ATTACHMENT B MINNESOTA HISTORICAL SOCIETY Heritage PreservaOon Department Heritage Partnership Program Approved Grant Budget Grantee:City of Mendota Heights MNHS Grant #:2301-27656 Program: Oheyawahe/Pilot Knob InterpreOve Program Partnership Budget Item Amount Requested Grant Amount Match 1. Engagement with Indigenous Community: Engage with indigenous groups and representaOves to understand stories, narraOves, perspecOves and interpreOve prioriOes for the site. $10,000.00 $10,000.00 $6,250.00 2. Review and ConfirmaOon of InterpreOve Plan: Review and document site history, including the narraOves of the Indigenous Community. ConfirmaOon of interpreOve themes already idenOfied, development and idenOficaOon of sub- themes and stories. $5,000.00 $5,000.00 $4,430.00 3. InterpreOve Concept Design Development: Development of conceptual design for interpretaOon, for self-guided and guided opportuniOes. Provide guidance as to appropriate interpreOve media to uOlize at each interpreOve site. $35,000.00 $35,000.00 $14,430.00 4. 5. 6. 7. 8. 9. 10. 11. 12. TOTAL $50,000.00 $25,110.00 City Council | Tuesday, June 6, 2023 | Page 28 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approval Purchase Order for Tree Removals INTRODUCTION Council is asked to approve a purchase order for the removal of 44 ash trees and one maple tree in the city’s rights-of-way, and 31 ash trees in the parks. BACKGROUND The city removes diseased, dying, and hazardous trees from the road rights-of-way and in the park system when needed. Staff removes trees that are not too big to do in-house, and the removal of larger trees are contracted out. Emerald Ash Borer continues to be an issue in the city, and constitutes all but one of these tree removals. These trees will be removed, the stumps ground, the grindings cleaned up, new dirt installed, and the area seeded with grass. Staff solicited bids from five companies for the tree removal and appurtenant work. Two quotes were received for the park removals and three quotes were received for the right-of-way trees: Right-of-Way Trees: Sorenson: $54,325 Savatree: $82,215 Davies: $86,624 Park Trees: Savatree: $34,180 Sorenson: $35,000 BUDGET IMPACT: The Street Department has a line item for $60,000 for tree removal, with $8,062 already used this year. The Parks Department has a line item of $50,000 with $10,783 already used this year. We will be over budget at this point in the street line item budget by $2,387 including these tree removals. The parks line item budget has adequate funds to cover theses costs. 5fCity Council | Tuesday, June 6, 2023 | Page 29 of 113 RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the street right-of-way tree removals to Sorenson Companies for their low bid of $54,325, and the park tree removals to Savatree for their low bid of $34,180. ACTION REQUESTED If Council concurs with the staff recommendation, they should pass a motion to approve the street right-of-way tree removal to Sorenson Companies for their low bid of $54,325, and the park tree removals to Savatree for their low bid of $34,180. This action requires a simple majority vote. City Council | Tuesday, June 6, 2023 | Page 30 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor Levine and City Council; City Administrator Jacobson FROM: Jennifer Haskamp, AICP, Consulting Planning Services SUBJECT: Resolution No. 2023-32 Approving an Administrative MRCCA Minor Development Permit to 1902 Glenhill Road [Planning Case No. 2023-06] INTRODUCTION Erik and Stephanie Johnson are requesting approval of an Administrative Mississippi River Corridor Critical Area (MRCCA) Permit for their property, located at 1902 Glenhill Road. BACKGROUND The Johnson’s received an Administrative MRCCA Minor Development Permit for a small addition on the subject property in April 2022. That work has been completed in compliance with the previously issued permit, and now the Owners are proposing to replace the existing porch with a new, slightly enlarged screen porch on the north (rear) side of the home. The subject property is located in the R-1 Residential Zoning district; and is situated within the Mississippi River Corridor Critical Area overlay district. According to the city’s MRCCA Mapping of this area, the subject property is located in the SR-Separated by River District. The MRCCA Map of the subject property (appended to this council report) shows a demarcated bluff line approximately 62-feet from the subject property’s north lot line; with the 20-foot wide bluff impact zone (BIZ) shown approximately 42-feet from this same north line. The proposed configuration of the porch will not impact the bluff line or encroach into the BIZ. The MRCCA Mapping system also identifies any Primary Conservation Areas (PCA), which include protected areas such as established Significant Existing Vegetative Stands or Native Plant Communities on properties inside the MRCCA district. The MRCCA map also identifies a green, cross-hatched area inside the bluff area as a Significant Vegetative Stand, but the designated area is setback approximately 122-feet from the north property line and the proposed replacement porch will not adversely impact the identified PCA. ANALYSIS Pursuant to City Code Section 12-3-12, “no building permit, zoning approval, or subdivision approval shall be issued for any action or development located in an area covered by this chapter (Mississippi River Corridor Critical Area) until a site plan has been prepared and approved in accordance with the provisions of this chapter.” 5gCity Council | Tuesday, June 6, 2023 | Page 31 of 113 Subpart D. of this section provides for “Minor Developments”, that are described as minor improvements to a single-family property that can be approved directly by the City Council, without Planning Commission review or recommendation, and without a public hearing, but only if the minor project and plans conform to the general standards specified within the section. The standards established for Minor Developments are as follows: Small building additions of 200 sq. ft. or less; decks; fences; driveways; walkways; stairs; open patios or outdoor sitting areas; storage sheds, gazebos and chicken coops; retaining walls (2’ or less in height); landscaping materials and gardens, and similar structures. All administrative approved projects must meet or comply with the following conditions. Staff review comments are provided after each condition: 1. No part of the subject property shall have slopes of greater than eighteen percent (18%). Staff Comments: The proposed screen porch replacement is located on the north side of the existing home and is affixed to the home in generally the same location as the existing porch. As shown on the submitted Site Plan, the topography in this area is generally flat with a gentle slope upward beginning beyond the rear yard setback line. There are no steep slopes present surrounding the porch or back patio area and the grade is less than 18%. As proposed, the project complies with this standard. 2. No part of the project shall impact, disturb or be situated in a bluff line setback area as defined by this chapter, whether on the same parcel or on an abutting parcel of land. Staff Comments: The subject property is located within the MRCCA overlay district, however, there are no bluffs or bluff impact zones (BIZs) or Primary Conservation Areas (PCAs) present on the subject property. The proposed screen porch will replace an existing porch in generally the same location, with a slight increase in size. The project, as proposed, will not adversely impact any abutting or neighboring property. As proposed, the project complies with this standard. 3. The proposed project shall not expand the enclosed area of the principal or accessory structures by more than two hundred (200) square feet. Staff Comments: The existing porch is approximately 15’ x 15’ and is a total of approximately 225 square feet. The proposed replacement porch is approximately 18’ x 18’ or 324 square feet. The expanded porch is approximately 99 square feet larger than the existing porch structure. The proposed project complies with this standard. 4. The proposed project shall not increase the height of any existing structure. Staff Comments: As shown on the submitted plan set, the proposed roofline of the screen porch will tie into the existing principal structure (home). The height will match the existing home and roofline and will not exceed the current height. As proposed, the project complies with this standard. 5. The proposed project shall be in compliance with all other requirements of this Chapter, and any other applicable regulations. Staff Comment: The proposed project, including associated grading and restoration activities are subject to the City’s rules and regulations including the Land Disturbance Guidelines. Staff has included a condition that all site work much comply with the standards and all appropriate permits must be obtained. Provided the conditions are met, the proposed project complies with this standard. City Council | Tuesday, June 6, 2023 | Page 32 of 113 6. The proposed project shall not result in significant changes to the existing finished grade. Staff Comment: The proposed porch is a replacement of an existing porch. The orientation and location of the porch is generally located in the same location and will be affixed to the structure similarly. The elevation of the porch and where it is tied into the structure and foundation are not proposed to change significantly. As proposed, the project complies with this standard. 7. The proposed project areas shall include native vegetation. Staff Comments: As shown in the site photos, no native vegetation or removals are proposed as part of this project. Three (3) native plants (lilacs) were planted and installed as part of the 2022 Administrative MRCCA permit. Staff spoke to the Owner who has indicated that they will plant three plants from the approved Native Plan List to comply with this standard. Staff confirms this standard is being met. INTERAGENCY REVIEW The MRCCA Permit application, survey, and site plan for this property were submitted to the Department of Natural Resources and National Park Service for review and comment on May 24, 2023. Both agencies had no comments or objections regarding the proposed project. RECOMMENDATION Based on staff’s interpretation of the intent of the Minor Development provisions of Title 12-3-1, the scope of the project does not require Planning Commission review or a public hearing; and therefore, may be given full consideration and approval by the City Council. As proposed, no adverse impacts to the Mississippi River Corridor’s bluff areas, bluff impact zone, or PCA’s are anticipated as a result of this project. The proposed project will have minimal to no impact on the surrounding properties are neighborhood and the project complies with the standards as described within this report. Staff recommends the City Council approve this Administrative MRCCA Permit to Erik and Stephanie Johnson, 1902 Glenhill Road, with the findings-of fact and conditions as noted in the attached resolution. ACTION REQUIRED Adopt RESOLUTION NO. 2023-32 APPROVING AN ADMINISTRATIVE MISSISSIPPI RIVER CORRIDOR CRITICAL AREA MINOR DEVELOPMENT PERMIT FOR THE PROPERTY LOCATED AT 1902 GLENHILL ROAD. This action requires a simple majority vote. Attachments 1) Letter of Intent (by Owners) 2) MRCCA Maps 3) Plan Set dated 04.20.23 City Council | Tuesday, June 6, 2023 | Page 33 of 113 SITE PHOTOS (from 2022 Administrative Permit review) – 1902 GLENHILL ROAD REAR OF 1902 GLENHILL – TOWARDS BAY/NOOK REAR OF 1902 GLENHILL – TOWARDS NEW ADDITION REAR YARD – AREA OF NEW ADDITION (note flat/level grade) REAR YARD – AREA OF NEW ADDITION (note flat/level grade) City Council | Tuesday, June 6, 2023 | Page 34 of 113 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-32 RESOLUTION APPROVING AN ADMINISTRATIVE MISSISSIPPI RIVER CORRIDOR CRITICAL AREA (MRCCA) MINOR DEVELOPMENT PERMIT FOR PROPERTY LOCATED AT 1902 GLENHILL ROAD (PLANNING CASE NO. 2023-06) WHEREAS, Erik and Stephanie Johnson (the “Applicant” and “Owners”) applied for an Administrative Mississippi River Corridor Critical Area (MRCCA) Minor Development Permit in order to replace and reconstruct an existing porch on their single-family dwelling structure, as proposed under Planning Case No. 2023-06, at the property located at 1902 Glenhill Road, legally described in attached Exhibit A (the “Subject Property”); and WHEREAS, the Subject Property is located within the Mississippi River Corridor Critical Area Overlay District of the City of Mendota Heights, and the proposed project qualifies as a Minor Development under Title 12-3-12, Subpart D of the City Code provisions for those properties situated in the recognized MRCCA District; and WHEREAS, the proposed project is compliant with the required conditions for exemption from Planning Commission review and a public hearing, and can be considered and acted on directly by the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that the Administrative MRCCA Minor Development Permit for property located at 1902 Glenhill Road, and proposed under Planning Case No. 2023-06, is hereby approved and supported by the following finding-of-facts: A) The project qualifies as a minor development and consideration under the Administrative MRCCA Permit standards because the replacement porch results in an expansion that is 200 sq. ft. or less in size; B) The proposed project poses no threat to the general health, safety and welfare of the public, or creates any negative impacts upon the MRCCA area, adjacent bluffs, bluff impact zones (BIZ’s), Primary Conservation Areas (PCA’s) or surrounding properties; C) The proposed addition will not impact or change any grades or drainage ways on the subject property; D) The proposed project will be done in accordance with all requirements of the City’s Land Disturbance Guidelines, and City Council | Tuesday, June 6, 2023 | Page 35 of 113 Mendota Heights Res. 2023-32 Page 2 of 3 E) The proposed project meets the general purpose and intent of the Mississippi River Corridor Critical Area Overlay District and City Code. BE IT FURTHER RESOLVED by the Mendota Heights City Council that the Administrative MRCCA Minor Development Permit as requested by Erik and Stephanie Johnson and for the property located at 1902 Glenhill Road, and as presented under Planning Case No. 2023-06, is further hereby approved with the following conditions of approval: 1. A building permit must be submitted to the city for review and approval prior to any construction work commencing on the subject property. 2. All new trees or vegetation to be installed on the subject property shall be native type tree species and/or pollinator friendly plantings. 3. Full erosion and sedimentation measures will be put in place prior to and during grading and construction work activities. 4. All disturbed areas impacted by new grading or construction work, both on the subject property shall be completely repaired and restored in a timely and expedited manner. 5. All grading and construction activity must be in compliance with applicable federal, state, and local regulations and codes, as well as in compliance with the City’s Land Disturbance Guidance Document. 6. All work on site will only be performed between the hours of 7:00 AM and 8:00 PM Monday through Friday; 9:00 AM to 5:00 PM weekends. Adopted by the City Council of the City of Mendota Heights this 6th day of June, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ________________________________ Stephanie B. Levine, Mayor ATTEST: ________________________________ Christine Lusian, City Clerk Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 City Council | Tuesday, June 6, 2023 | Page 36 of 113 Mendota Heights Res. 2023-32 Page 3 of 3 EXHIBIT A Address: 1902 Glenhill Road, Mendota Heights, Minnesota 55118 PID: 27-81250-01-040 Legal Description: LOT 4, BLOCK 1, VALLEY VIEW OAK ADDITION, DAKOTA COUNTY, MINNESOTA [Torrens Property] Drafted by: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 City Council | Tuesday, June 6, 2023 | Page 37 of 113 #1902 EXISTING HOUSE FFE = 938.43 FFE GARAGE = 933.41 5 FT. DRAINAGE & UTILITY EASE MENT20 FT. DRAINAGE & UTILITY EASEMENT5 FT. DRAINAGE & UTILITY EASEMENT #1901 EXISTING HOUSE #1908 EXISTING HOUSE 22'-5 1/4" 5 9 ' - 1 1 3 / 4 "38'-2 7/8"35'-1"48'-5 3/4"50'-2 3/8"44'-10 1/4 " 10 F T . D R A I N A G E & U T I L I T Y E A S E M E N T 16'0'20'10' 30' REAR SETBACK LINE 10' SIDE SETBACK LINE10' S IDE SETBACK L INE 30' FRONT SETBACK LINE EXISTING PATIO30'-0"30'-4 1/8"45'-8 1/2"18'-0"18'-0"PROPOSED SCREEN PORCH ADDITION EXISTING SCREEN PORCH TO DEMOLISH ZONING ORDINANCE SUMMARY /20/23 ZONES: R-1 AND CRITICAL OVERLAY DISTRICT HEIGHT LIMIT: 25' SETBACKS FRONT: 30' SIDE: 10' REAR: 30' HARDCOVER/ IMPERVIOUS LIMIT: NONE ISSUE DATE 952.250.1941 WINDMILLERDESIGNSTUDIO.COM 3.22.23 NOT FOR CONSTRUCTION NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. © 2023 Windmiller Design Studio. Reproduction solely by Windmiller Design Studio.- O H N S O N S C R E E N P O R C H1902 GLENHILL ROAD MENDOTA HEIGHTS, MN 551184.3.23 4.20.23 T1.0 SITE PLAN Site Plan 1/16" = 1'-0"T1.0 1 N W E S - O H N S O N S C R E E N P O R C H City Council | Tuesday, June 6, 2023 | Page 38 of 113 1 A3.0 6'-0"18'-0"2x TRTD FLOOR JOISTS-SIZE AND SPACING BY SUPPLIER2x TRTD FLOOR JOISTS-SIZE AND SPACING BY SUPPLIERBEAM -SEE STRUCTBEAM -SEE STRUCT7'-8 3/4"9'-0"18'-0" 6'-0" TRTD LEDGER -SEE STRUCT 2'-0" 5'-5 1/2" BEAM -SEE STRUCT1'-0"6'-0"6'-0"6'-0"3 1/4"9'-0"1'-0"EXISTING HOUSE 8'-8 3/4"8'-8 3/4" NEW STUD WALL DRAWING KEY EXISTING STUD WALL DEMO WALL EXISTING FOUNDATION WALL NEW FOUNDATION WALL LOWER LEVEL PLAN NOTES -SEE EXTERIOR ELEVATIONS AND BUILDING SECTIONS FOR PLATE HEIGHT. -ALL DIMENSIONS ARE ±. GENERAL CONTRACTOR TO FIELD VERIFY ALL EXISTING SITE CONDITIONS PRIOR TO COMMENCEMENT OF CONSTRUCTION -ALL DIMENSIONS TO FINISH FACE UNLESS OTHERWISE NOTED. AREA CALCULATIONS SUMMARY 3/22/23 SCREEN PORCH 304 S.F. ISSUE DATE 952.250.1941 WINDMILLERDESIGNSTUDIO.COM 3.22.23 NOT FOR CONSTRUCTION NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. © 2023 Windmiller Design Studio. Reproduction solely by Windmiller Design Studio.- O H N S O N S C R E E N P O R C H1902 GLENHILL ROAD MENDOTA HEIGHTS, MN 551184.3.23 4.20.23 A1.0 FOUNDATION PLAN Foundation Plan 1/4" = 1'-0"A1.0 1 N W E S City Council | Tuesday, June 6, 2023 | Page 39 of 113 DINING TABLE 72x36 DN 8R EXISTING KITCHEN SCREEN PORCH 18'-0" 2-8 SCREEN DR RIDGE BEAM-SEE STRUCTCLG: VAULTED, CEDAR FLR: WOOD/COMPOSITE ROOF JOISTS -SPACING BY SUPPLIER HEADER -SEE STRUCT 6'-0" 2'-0" VERIFY EXISTING WINDOW CLEARANCEBEAM-SEE STRUCTFLUSH STONE HEARTH 6'-0"6'-0" MANTEL PER MFR REQ AND TV ABOVE HEATNGLO VILLA WOOD 36 OUTDOOR FIREPLACE OR APPROVED EQUAL WOOD FRAMING ALTERNATE: CMU INCLUDING FROST FOOTING AT FIREPLACE 6'-3 1/2"5'-9 1/2"5'-11"18'-0"1'-0"FIREWOOD BOX 5'-5 1/2"5'-5 1/2"5'-5 1/2"4'-6"4'-6" DEMO AND REMOVE EXISTING SCREEN PORCH1'-0"2 - 8SCREEN DRDN 2'-0" 3' - 1 "3'-0"3'-0"2-8SCREENDRDN 2'-0" 8"2"8"8"2"8"8"3 1/2"DEMO1 A3.0 NEW STUD WALL DRAWING KEY: EXISTING STUD WALL NEW STONE VENEER -SEE EXTERIOR ELEVATIONS AND BUILDING SECTIONS FOR PLATE HEIGHT. -FINISHED HEIGHT OF WINDOWS, DOORS, AND OPENINGS SET AT 8'-0" THIS LEVEL UNLESS OTHERWISE NOTED. -VERIFY ALL WINDOW, DOOR & C.O. HEADER HTS. -ALL WINDOW DESIGNATIONS ARE GENERIC. CONFIRM MANUFACTURER. SUBMIT PRODUCT INFORMATION TO OWNER FOR REVIEW. -SUPPLIER TO CONFIRM EGRESS & TEMPERED LOCATIONS. -ALL DIMENSIONS ARE ±. GENERAL CONTRACTOR TO FIELD VERIFY ALL EXISTING SITE CONDITIONS PRIOR TO COMMENCEMENT OF CONSTRUCTION -ALL DIMENSIONS TO FINISH FACE UNLESS OTHERWISE NOTED. MAIN LEVEL PLAN NOTES: 1. GENERAL CONTRACTOR TO FIELD VERIFY ALL EXISTING CONDITIONS AFFECTED BY DEMOLITION & CONSTRUCTION; ARCHITECT TO BE NOTIFIED OF ANY DISCREPANCIES. 2. ALL UNAFFECTED ROOMS/AREAS TO BE SEALED OFF & PROTECTED FROM DEMOLITION & CONSTRUCTION DEBRIS. 3. FIELD VERIFY EXTENT OF REUSE/REFINISHING OF EXG WINDOWS & DOORS. 4. GENERAL CONTRACTOR TO PROTECT & INVENTORY ALL WINDOWS, DOORS, LIGHT FIXTURES, CABINETS, HVAC EQUIPMENT & PLUMBING TO BE REMOVED; VERIFY WITH OWNER METHOD OF STORAGE/DISPOSAL/DONATION. 5. GENERAL CONTRACTOR SHALL PROVIDE PROTECTION FROM THE ELEMENTS FOR EXISTING RESIDENCE THROUGHOUT CONSTRUCTION. 6. REVIEW DEMOLITION PLANS WITH STRUCTURAL ENGINEER: BRANDON CLARK W/ LARSON ENGINEERING 7. GENERAL CONTRACTOR SHALL PROVIDE ALL NECESSARY TEMPORARY STRUCTURAL SHORING/BRACING DURING DEMOLITION. 8. GENERAL CONTRACTOR SHALL RE VIEW THE SEQUENCING OF DEMOLITION WITH OWNER AND VERIFY ALL ROOMS TO BE USED AS ON-SITE STORAGE. 9. PROTECT ALL TREES & LANDSCAPING MATERIALS DURING CONSTRUCTION. VERIFY ANY REMOVAL OF LANDSCAPING WITH OWNER. GENERAL DEMOLITION NOTES: AREA CALCULATIONS SUMMARY 3/22/23: SCREEN PORCH 304 S.F. ISSUE DATE 952.250.1941 WINDMILLERDESIGNSTUDIO.COM 3.22.23 NOT FOR CONSTRUCTION NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. © 2023 Windmiller Design Studio. Reproduction solely by Windmiller Design Studio.- O H N S O N S C R E E N P O R C H1902 GLENHILL ROAD MENDOTA HEIGHTS, MN 551184.3.23 4.20.23 A1.1 MAIN LEVEL PLAN Main Level Plan 1/4" = 1'-0"A1.1 1 N W E S City Council | Tuesday, June 6, 2023 | Page 40 of 113 1 A3.0 6:12 6:12 6:12 V.I.F.2'-0"1'-0"1'-0"1'-0"RIDGE VENTCHIMNEY SHROUD -SEE EXTERIOR ELEVS EXISTING ROOF EXISTING ROOF ISSUE DATE 952.250.1941 WINDMILLERDESIGNSTUDIO.COM 3.22.23 NOT FOR CONSTRUCTION NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. © 2023 Windmiller Design Studio. Reproduction solely by Windmiller Design Studio.- O H N S O N S C R E E N P O R C H1902 GLENHILL ROAD MENDOTA HEIGHTS, MN 551184.3.23 4.20.23 A1.2 ROOF PLAN Roof Plan 1/4" = 1'-0"A1.2 1 N W E S City Council | Tuesday, June 6, 2023 | Page 41 of 113 OBLIQUE CHIMNEY SHROUD -BLACK CHIMNEY KING #2 REGAL OR APPROVED EQUAL SLOPED NATURAL STONE CAP LAP SIDING AND FRIEZE BOARD TO MATCH EXISTING HOUSE12 6 NATURAL STONE SIDING ALTERNATE: LAP SIDING TO MATCH EXISTING HOUSE FOOTINGS -SEE STRUCT 1'-0" ISSUE DATE 952.250.1941 WINDMILLERDESIGNSTUDIO.COM 3.22.23 NOT FOR CONSTRUCTION NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. © 2023 Windmiller Design Studio. Reproduction solely by Windmiller Design Studio.- O H N S O N S C R E E N 3 O R C H1902 GLENHILL ROAD MENDOTA HEIGHTS, MN 551184.3.23 4.20.23 A2.0 EXTERIOR ELEVATIONS Exterior Elevation - North 1/4" = 1'-0"A2.0 1 City Council | Tuesday, June 6, 2023 | Page 42 of 113 12 6 V.I.F. TOP OF SUBFLOOR (MATCH EXISTING) TOP OF PLATE (MATCH EXISTING)+/- 9'-1 1/8"TOP OF EXISTING BLOCK16'-8"3'-0" MIN.RIDGE VENT EXISTING HOUSE (BEHIND) SIDING NOTES: -MATCH EXISTING LAP SIDING -MATCH EXISTING WINDOW & DOOR TRIM -MATCH EXISTING FRIEZE BOARD -MATCH EXISTING VENTED SOFFIT 1'-0" ISSUE DATE 952.250.1941 WINDMILLERDESIGNSTUDIO.COM 3.22.23 NOT FOR CONSTRUCTION NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. © 2023 Windmiller Design Studio. Reproduction solely by Windmiller Design Studio.- O H N S O N S C R E E N 3 O R C H1902 GLENHILL ROAD MENDOTA HEIGHTS, MN 551184.3.23 4.20.23 A2.1 EXTERIOR ELEVATIONS Exterior Elevation - East 1/4" = 1'-0"A2.1 1 City Council | Tuesday, June 6, 2023 | Page 43 of 113 TOP OF SUBFLOOR (MATCH EXISTING) TOP OF PLATE (MATCH EXISTING)+/- 9'-1 1/8"TOP OF EXISTING BLOCK SIDING NOTES: -MATCH EXISTING LAP SIDING -MATCH EXISTING WINDOW & DOOR TRIM -MATCH EXISTING FRIEZE BOARD -MATCH EXISTING VENTED SOFFIT 12 6 V.I.F. RIDGE VENT ISSUE DATE 952.250.1941 WINDMILLERDESIGNSTUDIO.COM 3.22.23 NOT FOR CONSTRUCTION NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. © 2023 Windmiller Design Studio. Reproduction solely by Windmiller Design Studio.- O H N S O N S C R E E N 3 O R C H1902 GLENHILL ROAD MENDOTA HEIGHTS, MN 551184.3.23 4.20.23 A2.2 EXTERIOR ELEVATIONS Exterior Elevation - West 1/4" = 1'-0"A2.2 1 City Council | Tuesday, June 6, 2023 | Page 44 of 113 NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. GENERAL NOTES: 1. IMPORTANT: ALL DIMENSIONS ARE ±. GENERAL CONTRACTOR TO FIELD VERIFY ALL EXISTING SITE CONDITIONS PRIOR TO COMMENCEMENT OF CONSTRUCTION. 2. ALL DIMENSIONS TO FRAMING & EXTERIOR SHEATHING UNLESS OTHERWISE NOTED. 3. ALL DIMENSIONS HAVE PRECEDENCE OVER SCALED DRAWINGS. 4. ALL STRUCTURAL COMPONENTS & CONNECTIONS TO BE ENGINEERED BY SUPPLIER. 5. ALL WINDOW HEADERS TO BE 2- 2X10'S UNLESS OTHERWISE NOTED. 6. ALL WOOD ABUTTING CONCRETE TO BE TREATED. 7. ALL ANGLES TO BE 45 DEGREES UNLESS OTHERWISE NOTED. 8. GENERAL CONTRACTOR TO INSTALL ALL PRODUCTS PER MANUFACTURERS' RECOMMENDATIONS. 9. GENERAL CONTRACTOR SHALL NOT COMMENCE WORK UNDER THIS CONTRACT PRIOR TO SUBMITTING PROOF OF INSURANCE AND APPROVAL OF THE OWNER. 10. GENERAL CONTRACTOR AND HIS SUBCONTRACTORS SHALL OBTAIN ALL REQUIRED PERMITS BEFORE STARTING THE WORK, AND OBTAIN SIGN-OFFS UPON COMPLETION OF THE WORK. 11. GENERAL CONTRACTOR SHALL PROVIDE ALL LABOR, MATERIALS AND SERVICES NECESSARY TO COMPLETE THE ENTIRE SCOPE OF WORK, AND SHALL COORDINATE ALL TRADES, MATERIAL DELIVERY SCHEDULES, ETC. TO PERFORM THE JOB IN THE MOST EXPEDITIOUS MANNER. 12. GENERAL CONTRACTOR SHALL BE RESPONSIBLE FOR THE SECURITY OF ALL BUILDING MATERIALS AND FIXTURES DURING CONSTRUCTION AND PROVIDING ALL NECESSARY PROTECTION TO EXISTING OCCUPIED AREAS. 13. GENERAL CONTRACTOR SHALL PERFORM DAILY CLEAN-UP OF THE JOB SITE. 14. GENERAL CONTRACTOR SHALL PERFORM FINAL CLEAN-UP OF THE SITE UPON COMPLETION OF THE WORK. 15. GENERAL CONTRACTOR TO COMPLY WITH ALL LOCAL, STATE AND FEDERAL CODES. 16. THE PREVAILING BUILDING CODE IS THE RESIDENTIAL BUILDING CODE (RBC) . 17. CONSTRUCTION SHOULD BE PERFORMED TO CURRENT STATE OF MINNESOTA BUILDING & ENERGY CODES AND LOCAL INDUSTRY STANDARDS AND STANDARD INDUSTRY PRACTICES. 18. ALL WINDOWS & DOORS SHOULD BE INSTALLED PER MANUFACTURERS INSTALLATION REQUIREMENTS AND THE MINNESOTA LATH AND PLASTER BUREAU REQUIREMENTS. 19. ALL WEATHER RESISTIVE BARRIERS SHOULD BE INSTALLED PER IRC SEC. R703.2 AS AMENDED BY THE STATE OF MINNESOTA RULES SECTION 1309.0707 20. ENGINEERING- ALL HVAC, PLUMBING, ELECTRICAL, SOILS AND STRUCTURAL ENGINEERING AND DESIGN SHALL BE PROVIDED BY THE RESPECTIVE SUBCONTRACTOR/SUPPLIER OF THOSE SYSTEMS AND COORDINATED BY THE GENERAL CONTRACTOR. INFORMATION HEREIN SHOWN IN THESE REGARDS IS PROVIDED FOR CLARIFICATION OF THE OVERALL PROJECT'S DESIGN INTENT ONLY. 21. PRODUCT INFORMATION- PROVIDE SAMPLES AND SHOP DRAWINGS FOR ALL MATERIALS AND FABRICATED ITEMS TO THE EXTENT THE OWNER HAS FULL UNDERSTANDING OF THE PRODUCTS AND/OR DESIGN OF. 22. SPECIFICATIONS- CONTRACTOR SHALL DISCLOSE TO THE OWNER AND COORDINATE ALL SPECIFICATIONS OF ALL ASPECTS OF THE WORK THAT ARE NOT INDICATED IN THE DRAWINGS OR PRE-SELECTED BY THE OWNER. NOTE: VERIFY GIRDER OR POINT LOADS WITH TRUSS/JOIST SUPPLIER THAT ARE ASSOCIATED WITH STRUCTURE NOT INDICATED ON PLANS AND CANNOT BE SUPPORTED ON TYPICAL SPREAD FOOTING. NOTIFY FOOTING & FOUNDATION SUPPLIER PRIOR TO PROCEEDING WITH ANY WORK. PLAN NOTES: GENERAL FRAMING INFORMATION: ALL WOOD FRAMING TO COMPLY WITH APPLICABLE STATE AND LOCAL BUILDING CODES AND THE NATIONAL DESIGN SPECIFICATIONS FOR WOOD CONSTRUCTION PUBLISHED BY THE NATIONAL FOREST PRODUCTS ASSOCIATION (NFPA) IMPORTANT: ALL DIMENSIONS ARE ±. GENERAL CONTRACTOR TO FIELD VERIFY ALL EXISTING SITE CONDITIONS PRIOR TO COMMENCEMENT OF CONSTRUCTION. THESE PLANS INDICATED CONCEPTUAL TRUSS CONFIGURATIONS AND LOADING CONDITIONS. ALL FLOOR AND ROOF TRUSSES INDICATED ON THESE PLANS ARE TO BE DESIGNED AND ENGINEERED BY THE MANUFACTURER LICENSED TO PRACTICE WITHIN THE STATE OF THE PROJECT. PRIOR TO CONSTRUCTION VERIFY ALL POINT LOAD AND BEARING CONDITIONS AND COORDINATE POSTS AND BEARING REQUIREMENTS WITH THE BUILDER. NOTIFY ARCHITECT/ENGINEER OF ANY DISCREPANCIES FROM THESE PLANS. FOLLOW MANUFACTURERS RECOMMENDATIONS AND REQUIREMENTS FOR AND FURNISH ALL BLOCKING, STIFFENERS, BRACING, FASTENERS, HARDWARE, ETC. NECESSARY FOR INSTALLATION. ALL CONVENTIONAL LUMBER TO BE HEM-FIR #2 GRADE OR BETTER. MINIMUM LVL LUMBER PROPERTIES: Fb = 2,600 PSI Fv = 285 PSI E = 1,900,000 PSI UNLESS NOTED OTHERWISE: EXTERIOR WALLS (INCLUDING GARAGE WALLS) TYPICALLY TO BE 2X6 CONSTRUCTION, INTERIOR WALLS TYPICALLY TO BE 2X4, INTERIOR WALL WITH POCKET DOORS TO BE 2X6 CONSTRUCTION. POCKET DOORS TO BE CUSTOM FABRICATED WITH "TIMBERSTRAND ENGINEERED FRAMING". CABINET WALLS AND BALLOON FRAMED WALLS SHALL BE FRAMED WITH "TIMBERSTRAND". PLAN DIMENSIONS ARE TYPICALLY TAKEN TO OUTSIDE OF WALL SHEATHING AT EXTERIOR WALLS AND TO CENTER LINES OF FACE OF STUD AT INTERIOR WALLS. COLUMN SIZES SHALL NOT EXCEED CRUSHING STRENGTH OF THE PLATES THEY BEAR ON- SIZE AS REQUIRED. UTILIZE SQUASH BLOCKING OR BEAR DIRECTLY ON FOUNDATION. USE PRESERVATIVE TREATED COLUMNS, BEAMS, PLATES, MISC. FRAMING MEMBERS AS REQUIRED BY CODE AND AS CALLED OUT IN PLANS. WHERE WOOD FRAMING SIZES ARE INDICATED, MANUFACTURER TO VERIFY GRADE AND SPACING REQUIRED TO MAINTAIN MINIMUM L/480 DEFLECTION. ALL FLOOR BEAMS TO BE SET FLUSH WITH FLOOR FRAMING UNLESS INDICATED OTHERWISE. ALL ROOF BEAMS TO BE DROPPED UNLESS NOTED OTHERWISE DROPPED FLOOR BEAMS OR ROOF BEAMS SHALL BE 12" MAXIMUM DEPTH UNLESS NOTED OTHERWISE. SILL PLATES SHALL BE 2X6 MINIMUM. ANCHOR BOLTS SHALL BE 1/2" MIN. DIAMETER (U.N.O.) CAST IN PLACE WITH 7" EMBED. ANCHOR BOLTS SHALL HAVE 2" DIA. X 0.125" THICK WASHERS TIGHTENED AND COUNTERSUNK 1/4" INTO THE TOP OF THE SILL PLATE. SPACING SHALL BE 48" O.C. WITH A MIN. OF TWO BOLTS PER PIECE WITH BOLT LOCATED NO MORE THAN 12" OR LESS THAN 4" FROM EACH END OF EACH PIECE. AT TILED FLOOR AREAS USE MUDSET METHOD AND DEPRESS FLOOR SHEATHING SO IT IS FLUSH WITH TOP OF FLOOR FRAMING (SHEATHING IN BETWEEN FRAMING MEMBERS) WINDOW DESIGNATIONS ON PLANS INDICATE FRAME WIDTH X HEIGHT. VERIFY ROUGH OPENING SIZES WITH WINDOW MANUFACTURER. AS A MINIMUM, UNLESS SHOWN OTHERWISE ON PLANS, PROVIDE DOUBLE STUD AT ALL HEADER AND LINTEL SUPPORTS (ONE FULL HEIGHT KING STUD AND ONE JACK STUD) SHEATHING: ALL EXTERIOR WALLS TO HAVE CONTINUOUS PLYWOOD WALL SHEATHING. EACH PANEL OF SHEATHING SHALL BE IDENTIFIED WITH THE APPROPRIATE GRADE - TRADEMARK OF THE AMERICAN PLYWOOD ASSOCIATION. PROVIDE 1/8" SPACE AT EDGES AND ENDS OF EACH SHEET OR AS REQUIRED BY THE MANUFACTURER. GRADE AND TYPE SHALL BE AS FOLLOWS: ROOF SHEATHING: 40/20 APA RATED SHEATHING EXPOSURE 1 EXTERIOR WALL: 24/16 APA RATED SHEATHING EXPOSURE 1 FLOORS: 48/24 APA RATED SHEATHING EXPOSURE 1 (T&G) 5/8" MINIMUM ROOF SHEATHING TO BE ATTACHED WITH 0.113" DIAMETER NAILS AT 6" O.C.; EDGE, 12" O.C. FIELD. PROVIDE 6" O.C. NAILING TO ALL MEMBERS IN LINE WITH SHEAR WALLS. EDGE FASTENERS SHOULD BE PLACED 3/8" FROM PANEL EDGES AND ENDS OR AS REQUIRED BY THE MANUFACTURER. 3/4"MINIMUM FLOOR SHEATHING TO BE GLUED AND ATTACHED WITH 0.113" DIAMETER NAILS @ 6" O.C. EDGE, 12" O.C. FIELD. 1/2" MINIMUM PLYWOOD EXTERIOR WALL SHEATHING TO BE ATTACHED WITH 0.113" DIAMETER NAILS AT 6" OC.; EDGE, 12" O.C. FIELD UNLESS OTHERWISE NOTED ON PLANS. INTERIOR SHEAR WALLS TO HAVE 5/8" GYPSUM SHEATHING BOTH SIDES OF WALL ATTACHED WITH 6d COOLER NAILS OR WALLBOARD NAILS AT 7" O.C. EDGE, 12" O.C. FIELD UNLESS NOTED OTHERWISE ON PLANS. SPLICE ALL SHEATHING ON A COMMON MEMBER SO AS TO PROPERLY TRANSFER SHEAR FORCES. ALL SHEATHING NAILING TO BE COMMON WIRE OR GALVANIZED NAILS. ROOF PLAN NOTES: - TYPICAL ROOFING SYSTEM SHALL BE AS FOLLOWS: ASPHALT ROOF SHINGLES, ROOFING FELT/SELF ADHERED ROOFING UNDERLAYMENT OVER ROOF SHEATHING. - STANDING SEAM METAL ROOF SYSTEM SHALL BE AS FOLLOWS: PREFORMED STANDING SEAM METAL PANELS, RED ROSIN PAPER, ROOFING FELT/SELF ADHERED ROOFING UNDERLAYMENT OVER ROOF SHEATHING. - METAL PANS WHERE INDICATED SHALL BE FLAT SOLDERED SEAMED COPPER OVER W.R GRACE “ULTRA” SELF ADHERED ROOFING UNDERLAYMENT. IF FIELD SEAMING IS PERFORMED PLACE 2 LAYERS ROOFING FELT UNDER SEAM LOCATIONS TO PROTECT UNDERLAYMENT. - ROOFING FELT SHALL BE UL RATED 30 LB ASPHALT SATURATED ORGANIC FELT. - TYPICAL SELF ADHERED ROOFING UNDERLAYMENT SHALL BE W.R. GRACE “ICE AND WATER SHIELD.” INSTALL AT FOLLOWING LOCATIONS; 1) ALONG EAVES EXTENDING A MINIMUM OF 36” HORIZONTALLY UP ROOF BEYOND THE INSULATED WALL LINE, 2) 36” SHEET WIDTH ALONG GABLE (RAKE) ENDS, 3) 36” SHEET WIDTH AT VALLEYS, 4) 36” SHEET WIDTH AT ROOF/WALL INTERSECTIONS, 5) ALL AROUND CHIMNES, SKYLIGHTS, AND OTHER ROOF PENETRATIONS, 6) COMPLETELY AT ALL ROOFS LESS THAN 4:12 PITCH, 7) 26: SHEET AT ROOF PITCH TRANSITIONS, 8) OTHER AREAS AS REQUIRED BY CODE. - INSTALL PREFINISHED METAL DRIP FLASHING ALONG ALL EAVES AND RAKE ENDS TO HAVE MINIMUM 6” FLANGE ONTO ROOF SURFACE. - INSTALL PREFINISHED METAL VALLEY FLASHING WITH 1” V-CRIMP, 12” MINIMUM UP EACH SIDE OF VALLEYS OR WEAVE SHINGLES AT VALLEYS. - INSTALL PREFINISHED METAL FLASHING AT ROOF PITCH TRANSITIONS. - INSTALL PREFINISHED METAL FLASHING ALONG ROOF/WALL INTERSECTIONS AND ALONG ROOF/CHIMNEY INTERSECTIONS. - CONFORM WITH “SMACNA” ARCHITECTURAL SHEET METAL MANUAL, LATEST EDITION FOR ALL METAL ROOFING, FLASHING, AND ROOF PENETRATION SYSTEMS. - RIDGE VENTS TO BE HIGH PROFILE, PLASTIC TYPE, SHINGLE OVER VENT SYSTEM (COR-A-VENT V-600 SERIES OR EQUAL). INSTALL CONTINUOUSLY ALONG RIDGES. - INSTALL ROOF TO WALL VENTS (COR-A-VENT ROOF-2-WALL VENT OR EQUAL) WHERE INDICATED ON DRAWINGS. - NOT ALL ROOF PENETRATIONS ARE INDICATED ON THESE DRAWINGS. COORDINATE FLUES, DRYER VENTS, PLUMBING STACKS, ETC. AND PROVIDE ACCESSORIES AND INSTALLATION AS REQUIRED. ALL PENETRATIONS SHOULD BE PLACED ON REAR SIDE OF ROOF IF POSSIBLE. REVIEW ALL PENETRATION LOCATIONS IN FIELD WITH OWNER. IMPORTANT NOTE FOR CONTRACTORS AND SUBCONTRACTORS: 1. THESE DRAWINGS ARE DESIGN DRAWINGS. THE GENERAL CONTRACTOR HAS THE RIGHT AND RESPONSIBILITY TO REVISE CONFIGURATIONS AND DETAILS DEPICTED IN THE ARCHITECT'S DESIGN DRAWINGS, AS REQUIRED, TO PROPERLY CONSTRUCT A TECHNICALLY SOUND PROJECT. 2. THE GENERAL CONTRACTOR IS TO NOTIFY THE ARCHITECT WHEN DEVIATING FROM THE DESIGN INTENT. 3. THE GENERAL CONTRACTOR IS RESPONSIBLE FOR VERIFYING ALL COVENANTS, ZONING, BUILDING, FIRE, HEATING, PLUMBING, AND ELECTRICAL CODE REQUIREMENTS. SELF SEALING ASPHALT MEMBRANE (ICE SHIELD) -FIRST (2)ROWS 9" SHINGLE STARTER 15 LB. ASPHALT ROOFING FELT ASPHALT SHINGLES AS SPECIFIED *PROVIDE SELF SEALING ASPHALT MEMBRANE (ICE SHIELD) AT ALL VALLEYS PREFINISHED METAL EDGE ISSUE DATE 952.250.1941 WINDMILLERDESIGNSTUDIO.COM 3.22.23 NOT FOR CONSTRUCTION NOTE: WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR STRUCTURAL OR DIMENSIONAL ERRORS OR OMISSIONS. WINDMILLER DESIGN STUDIO, LLC. ASSUMES NO RESPONSIBILITY FOR THE WORKMANSHIP OF THE SUB-CONTRACTORS. THE CONTRACTOR AND/OR OWNER MUST VERIFY AND CHECK ALL NOTES, DETAILS, ELEVATIONS, SECTIONS AND FLOOR PLANS AND NOTIFY WINDMILLER DESIGN STUDIO, LLC. OF ANY ERRORS OR OMISSIONS FOR POSSIBLE CORRECTION PRIOR TO THE START OF CONSTRUCTION. © 2023 Windmiller Design Studio. Reproduction solely by Windmiller Design Studio.- O H N S O N S C R E E N 3 O R C H1902 GLENHILL ROAD MENDOTA HEIGHTS, MN 551184.3.23 4.20.23 A3.0 GENERAL NOTES AND DETAILS Detail at Typical Roof Edge Not to scaleA3.0 1 City Council | Tuesday, June 6, 2023 | Page 45 of 113 634 220215 191184259162 61151 163 139 138149 90134 85 127 12511982 92 124 110 73109105 69 101 67595774 95 431431603837 9132 100132292821916141210213912105 73 731059134731885 1889 1903 1901 1247 12051921 1902 1920 1908 1914 1235 1199 1224 1253 1935 1230 1936 CULLIGAN LNGLENHILL R D Th is im agery is copyrigh ted and licensed by Nearm ap US Inc, wh ichretains ownersh ip of th e im agery. It is being provided by Dak ota Countyunder th e term s of th at license. Under th at license, Dak ota County isallowed to provide access to th e “Offline Copy Add-On for Governm ent”,on wh ich th is im age services is based, at 6-inch resolution, six m onth safter th e capture date, provided th e user ack nowledges th at th e im agerywill be used in th eir norm al course of business and m ust not be resold or 1902 GLENHILL ROADMENDOTA HEIGHTS, MNMRCCA MAP City ofMendotaHeigh ts 0 80 SCALE IN FEET Legend Municipal Boundary MR CCA Boundary Bluff_Elem 18% and 75 Degree Bluffs 18% over 25 ft Bluffs 20 ft bluff buffer 75 Degree Bluffs MRCCA_sig Significant Veg. Stands Native Plant Com m unities Date: 3/28/2022 City Council | Tuesday, June 6, 2023 | Page 46 of 113 Mississippi River Corridor Critical Area MRCCA Boundary City and Township Boundaries Parcels MRCCA Primary Conservation Areas Natural Drainage Routes Shore Impact Zones Native Plant Communities Significant Existing Vegetative Stands Bluff Impact Zone Wetlands 100 Year Floodplain River Legend Light Gray Canvas    0 30 60ft  City Council | Tuesday, June 6, 2023 | Page 47 of 113 City Council | Tuesday, June 6, 2023 | Page 48 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council and City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Acknowledge the April 2023 Par 3 Financial Report INTRODUCTION The City Council is asked to acknowledge the April Par 3 Financial Report. BACKGROUND In the month of April, the course had a total of 1,181 rounds of golf played. In April, the Par 3 had a total of $17,815 for monthly revenue. The 2023 year-to-date revenue total including April is $53,786. The course’s April expenditures totaled $22,973. The year-to-date expenditure total is $47,031. As of now the course is showing a $6,755 operating surplus. It is important to note that the course took in a large number of recreation program and league registrations in March and April for Summer programming. This means that revenue has been received but staffing costs have not been paid. In addition, included in the maintenance and repairs line item are the following capital items/ projects that were completed and paid for: •Patio Furniture: $8,195.03 •Carpet Replacement in Clubhouse: $4,483.41 Attachment: April 2023 Par 3 Financial Report RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the April Par 3 Financial Report. ACTION REQUIRED If the Council concurs, it should, by motion acknowledge the April Par 3 Financial Report. 5hCity Council | Tuesday, June 6, 2023 | Page 49 of 113 MONTHLY EXPENDITURE REPORT APRIL 2023 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT APRIL 2023 (33.33% OF YEAR) April REVENUES April YTD YTD YTD BUDGET 2023 2023 %2022 GREENS, LEAGUE & TOURN FEES $150,000 $12,526 $12,526 8.35%$10,126 RECREATION PROGRAMS $45,000 $4,576 $40,546 90.10%$45,548 CONCESSIONS $22,500 $700 $700 3.11%$897 SUNDRY REVENUE $0 $14 $14 100.00%$8 INTEREST $450 $0 $0 0.00%$0 INSURANCE CLAIM $0 $0 $0 0.00%$0 PAR 3 FUND REVENUE TOTAL $217,950 $17,815 $53,786 24.68%$56,579 EXPENDITURES April YTD YTD YTD BUDGET 2023 2023 %2022 CLUBHOUSE SALARIES $42,300 $1,970 $1,970 4.66%$2,499 ADMINISTRATIVE SALARIES $30,722 $2,460 $10,191 33.17%$7,544 FICA/PERA $12,952 $573 $1,209 9.33%$1,196 MEDICAL INSURANCE $7,187 $599 $2,396 33.34%$2,284 U/E & W/C INSURANCE $3,255 $0 $1,627 49.99%$1,059 RENTALS $6,000 $0 $0 0.00%$0 UTILITIES $14,495 $868 $3,840 26.49%$3,218 PROFESSIONAL FEES - AUDIT $2,990 $0 $0 0.00%$0 PROF FEES - CONSULTING FEES $1,100 $0 $0 0.00%$0 PROF FEES - GROUNDS MGMT $7,250 $0 $0 0.00%$0 PROF FEES - GROUNDS WAGES $25,000 $1,254 $1,328 5.31%$1,005 PROF FEES - TREE MAINTENANCE $1,500 $0 $0 0.00%$2,800 LIABILITY/AUTO INSURANCE $4,800 $0 $3,365 70.11%$3,885 OPERATING COSTS/SUPPLIES $8,850 $99 $2,177 24.60%$1,485 FUEL $2,600 $106 $106 4.09%$133 REPAIRS & MAINTENANCE $54,750 $12,990 $14,021 25.61%$6,505 SUNDRY/DUES/MILEAGE/CLOTHING $12,750 $159 $2,844 22.31%$1,969 CONTINGENCY $0 $0 $0 0.00%$0 ONLINE REG & CREDIT CARD FEES $7,975 $1,896 $1,956 24.53%$1,939 PAR 3 EXPENDITURES TOTAL $246,476 $22,973 $47,031 19.08%$37,521 5/24/2023 City Council | Tuesday, June 6, 2023 | Page 50 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approve Replacement of Overhead Garage Door at Public Works INTRODUCTION The Public Works garage door number one is approximately 15 years old. One of the springs broke on the door and has a temporary fix. BACKGROUND Staff received several quotes for new springs and cables. Because of the high price for repairs staff also asked for quotes to replace the door. Staff feels that it is a better financial decision to replace the door rather than fixing it. Two quotes were received for the installation of a new garage door and are as follows: Crawford Door $10,525 Twin City Garage Door $12,510 BUDGET IMPACT There is money in the Public Works Building Maintenance budget to cover the cost of the new door and installation. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the low bid from Crawford Door for $10,525 for the purchase and installation of a garage door. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion to approve the low bid from Crawford Door for $10,525 for the purchase and installation of a garage door. This action requires a simple majority vote. 5iCity Council | Tuesday, June 6, 2023 | Page 51 of 113 City Council | Tuesday, June 6, 2023 | Page 52 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approve Purchase of Sanitary Sewer Camera Nozzle INTRODUCTION The Utility Department is looking to purchase a new sanitary sewer camera nozzle for the jet truck and upgrade the old push style camera with a new monitor and sonde capabilities. BACKGROUND The old push style camera has distance limitations, an old monitor, and outdated memory storage capability. The new camera nozzle would hook up to the jet truck and cleans the sanitary sewer lines while filming the sewer pipe at the same time. With the new camera nozzle, the video footage could be uploaded to a cell phone or an iPad automatically for staff viewing. This would assist staff in viewing problem areas and should relieve some of the contracted camera services that we presently contract out. The upgraded monitor for our existing camera and sonde unit is battery operated and can upload files with a thumb drive. This device is mainly used on our storm sewers. BUDGET IMPACT There is $15,000 included in the CIP for purchasing this camera in 2023. Staff received two quotes for the camera and monitor and are as follows: Flexible Pipe & Tools $15,123.75 Enz USA: $16,618.35 RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the purchase of an eBomb camera nozzle and monitor from Flexible Pipe & Tools for their low bid of $15,123.75. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion to approve the purchase of an eBomb camera nozzle and monitor from Flexible Pipe & Tools for their low bid of $15,123.75. This action requires a simple majority vote. 5jCity Council | Tuesday, June 6, 2023 | Page 53 of 113 City Council | Tuesday, June 6, 2023 | Page 54 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: Bobby Crane, Sr. Engineering Technician SUBJECT: Resolution 2023-28 Accept Bids and Award Contract for the 2023 Sanitary Sewer Cleaning and Televising Project INTRODUCTION The Council is asked to accept bids and award a contract for the 2023 Sanitary Sewer Cleaning and Televising Project. BACKGROUND The City of Mendota Heights maintains a total 74 miles of sanitary sewer pipe, including 6.5 miles of the Sanitary Interceptor Line. The City’s sanitary sewer system is aging. Many of the sanitary sewer pipes are 60 years old and will soon need repair. Cleaning the sanitary sewer system on a regular cycle helps extend the life of the pipes. Televising of the sanitary sewer system shows where immediate repairs are needed. Lining pipes in need of repair with cured-in- place-pipe (CIPP) extends the life of the City’s sanitary sewer system. CIPP lining has a life expectancy of 50 years when properly maintained. Historically, from 2012 to 2016 (5 yr. cycle) and again from 2017 to 2021, the City cleaned and televised approximately 67.5 miles of residential and commercial sanitary sewer pipes two times. During the inspections, City staff identified approximately 4.4 miles of sanitary sewer pipe in need of repair. This has resulted in CIPP projects have rehabilitated approximately 6.5% of the City’s sanitary sewer system. The portion of the Sanitary Interceptor Line (see attached map) in this proposed project was last cleaned and televised in 2010. Currently, one full-time and one seasonal employee clean approximately 10 miles of pipe per year. The proposed project focuses solely on the City’s Sanitary Interceptor Line that collects sanitary wastewater from smaller neighborhood sanitary sewer systems and directs it to the Metropolitan Council for wastewater treatment. This proposed project would clean and televise 1.01 miles, approximately 16%, of the Sanitary Sewer Interceptor Line. BUDGET IMPACT Four proposals (see attached resolution) were received and opened on Wednesday, April 12, 2023, for the Sanitary Sewer Televising and Cleaning Project. Pipe Services Corporation submitted the lowest bid of $26,920.77. Their bid was substantially lower than the Engineer’s Estimate of $43,986.25. 5kCity Council | Tuesday, June 6, 2023 | Page 55 of 113 The Sanitary Sewer Fund has an annual budget amount of $62,000 allocated to the cleaning and televising of the sanitary sewer system. RECOMMENDATION Staff recommends that the Council accept the bids and award the contract to Pipe Services Corporation for their bid in the amount of $26,920.77. ACTION REQUIRED If City Council wishes to implement the staff recommendation, they should pass a motion adopting A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2023 SANITARY SEWER CLEANING AND TELEVISING. This action requires a simple majority vote. City Council | Tuesday, June 6, 2023 | Page 56 of 113 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-28 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2023 SANITARY SEWER CLEANING AND TELEVISING PROJECT WHEREAS, pursuant to an advertisement for bids for the proposed cleaning and televising of sanitary sewers to serve the area referred to as 2023 Sanitary Sewer Televising and Cleaning Project (City Project No. 202304), bids were received, opened and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER AMOUNT OF BID Pipe Services Corp. $26,920.77 Hydro-Klean, LLC $43,535.70 American Environmental $407,890.00 National Power Rodding Corp. $1,804,050.00 and WHEREAS, the Public Works Director recommends that the low bid submitted by Pipe Services Corp. of Shakopee, Minnesota, be accepted. NOW, THEREFORE, BE IT RESOLVED, by the Mendota Heights City Council as follows: 1. That the bids for the above project are hereby received and accepted. 2. That the bid of Pipe Services Corp. of Shakopee, Minnesota, submitted for the cleaning and televising of the above described project be and the same is hereby accepted. 3. That the contract be awarded to Pipe Services Corp. of Shakopee, Minnesota, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this sixth day of June, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST Stephanie B. Levine, Mayor _________________________ Christine Lusian, City Clerk City Council | Tuesday, June 6, 2023 | Page 57 of 113 CITY OF MENDOTA HEIGHTSPROJECT:2023 Sanitary Sewer Cleaning and TelevisingPROJECT #:MH202304 DATE:4/12/2023I certify that I have personally opened and read all bids, verified this abstract and find it correct.By:________________________________________________Ryan E. Ruzek, P.E. 44990ITEM NO.ITEM DESCRIPTIONUNITENGINEER'S ESTIMATED QUANTITYENGINEER'S ESTIMATED UNIT PRICEENGINEER'S ESTIMATED AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNT BID UNIT PRICE BID AMOUNTSCHEDULE 'A' - CLEANING AND TELEVISING1 Clean & Televise 27" Sanitary Sewer in Easement.*L.F. 4,496 $5.25 $23,604.00 $4.39 $19,737.44 $6.90 $31,022.40 $70.00 $314,720.00 $175.00 $786,800.002 Clean & Televise 36" Sanitary Sewer in Easement.**L.F. 251 $5.75 $1,443.25 $4.39 $1,101.89 $6.90 $1,731.90 $70.00 $17,570.00 $250.00 $62,750.003 Clean & Televise 2.5' x 6' Concrete Tunnel Sanitary Sewer in EasementL.F. 606 $6.50 $3,939.00 $6.24 $3,781.44 $6.90 $4,181.40 $100.00 $60,600.00 $750.00 $454,500.004 MobilizationL.S. 1 $15,000.00 $15,000.00 $2,300.00 $2,300.00 $6,600.00 $6,600.00 $15,000.00 $15,000.00 $500,000.00 $500,000.00SUBTOTAL$43,986.25 $26,920.77 $43,535.70 $407,890.00 $1,804,050.00*Use any city hydrant but monitor usage per SPRWS Requirements.**Televising to include processing video, report, etc.SUMMARYSCHEDULE 'A' - CLEANING AND TELEVISING$43,986.25 $26,920.77 $43,535.70 $407,890.00 $1,804,050.00TOTAL$43,986.25 $26,920.77 $43,535.70 $407,890.00 $1,804,050.00BID ABSTRACTPipe ServicesHydro-Klean, LLCAmerican Environmental National Power RoddingPage 1 of 1City Council | Tuesday, June 6, 2023 | Page 58 of 113 6666666666666666 6666666666666666666666666666666666666 6666666 66666 6 666666666666666666666666666666 666666666666666666666666666666666666666666666666666 6666666 66666 66666 6666666666666 66666 6666666666666666 666666666666666666666666666666666 666666666666666666666 6666666666 6666666666666666666666666666 66666666666666666666666666666 666666666 6 6!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.BEGIN CLEANING & TELEVISINGSANITARY SEWER AT MANDHOLE 19OBSTRUCTION: BRIDGE8' WIDE CLEARENCE10,000 LB WEIGHT LIMITOBSTRUCTION: BRIDGE8' WIDE CLEARENCE10,000 LB WEIGHT LIMITTRAIL ACCESS OFFOF BLUFF CIRCLETRAIL ACCESS OFFOF MARIE AVENUEEND CLEANING & TELEVISINGSANITARY SEWER AT HEAD HOUSEMARIE AVEINTERSTATE 35EVICTORIA RD SDODD RDLILAC LNDIANE R DWACHTLER AVEJAMES RDSIBLEY MEMORIAL HWYTRAIL RDSUMMIT LNBACHELOR AVEWENTWORTH AVEEVERGREEN KNLS1ST AVEWALSH LNVALLEY CURVSUTTON LNSTANWICH LNDOUGLAS RDCHERRY HILL RD 3RD AVEFARMDALE RDWILLOW LNOVERLOOK RDCELIA RDLANSFORD LNKNOLLWOOD LN CAREN RDEAGLE R I D G E D RROUND HILL RDUPPER COLONIAL DRVICKI LNHIGHVIEW CIR SIVY LNSIBLEY M E M O RI A L H W Y R A M PPARK PLACE DRINTER S T A T E 3 5 E S B R A M P LILYDALE RDSTONEBRIDGE RDPARK CIRHIGHVIEW CIR N2ND AVEHILLTOP RDLOWER COLONIAL DRBARBARA CTMAYFIELD HEIGHTS RDAVANTI DRMEDORA RDCLEMENT ST STON E B RI D G E L N PAMELA LNBLUFF CIRROLLING GREEN CURVLILYWO O D L N ARVIN DRADELINE CTOXFOR D C T GRYC CT STONEBRIDGE CTMAGER CTBROOKSIDE LNJAMES CTINTERSTATE 35 E NB R A MP CARE N C TBOARDWALK CTMAYFIELD HEIGHTS LNSPRING CREEK CIRDEER TRAIL CTSIBLE Y M E M O RI A L H W Y R A M P DOUGLAS RDEAGLE RIDGE DRINTERSTATE 35ECLEMENT ST 27"467'27"442'27"410'27"390'27"356'27"357'27"332'27"328'36"251'27"300'27"266'27"259'2.5'x6' Tun606'27"187'27"183'27" 80'27"59'27"80'19498765321718161514131211101This imagery is copyrighted and licensed by Nearmap US Inc, which retains o wnership of the imagery. It is being provide d by Dakota County under the terms of that license. Under that license, Dakota County is allo wed to provide access to the “Offline Copy Add-On for Government”, on which this image services is b ase d, at 6-inch resolu tion, six months after the capture date, provide d the user ackno wledges that the image ry will be use d in their no rmal course of busine ss and must not be resold or distributed for the pu rpose of direct commercial benefit or gain. By accessing this imagery, the user acknowledges these terms and affirms compliance. https://gisimg.co.dakota.mn.us/mrsid/base_aerialphotography_2020_sprg/Nearmap_DakotaCounty_SIGNED.pdf2023 Sanitary SewerCleaning & Televising Map(MH202304)March 24, 20220 300 600SCALE IN FEETLegendMendota Heights City Limits!.2023 Sanitary Manole!.2023 Head House6Sanitary Sewer; Not in Project6Sanitary Sewer in EasementCity Owned Parcel66!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.LEXINGTON AVEHWY 62I-35EMARIE AVEDODD RDWENTWORTH AVENUEVICTORIA ROADMARIE AVENUEWACHTLER AVENUEBLUFFCIRCLEPARKPLACEIN T E R S T A T E3 5 -E HIGHWAY13WENTWORTH AVECity Council | Tuesday, June 6, 2023 | Page 59 of 113 City Council | Tuesday, June 6, 2023 | Page 60 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-29 Accepting Project and Approving Final Payment for the Rogers Lake and Park Place Pond Improvements INTRODUCTION The Council is asked to approve Resolution 2023-29, to accept the work and approve the final payment for the Rogers Lake and Park Place Improvement Project. BACKGROUND The City Council awarded the contract to Veit & Company, Inc. at their November 15, 2022, City Council meeting for their low bid of $153,563.00. The contract work for project has been completed, inspected, and approved. The project is ready for final payment. This will start the one-year guarantee period. All required paperwork needed before the final payment can be issued has been submitted. BUDGET IMPACT The Rogers Lake and Park Place Pond Improvements are financed by the Storm Sewer Utility Fund. The final contract for the work was $166,515.11. The weight of the material removed from the Rogers Lake pond exceeded the estimate provided in the project plans. The project estimated 1600 tons of material to be removed and the final quantity totaled 2329 tons. The material from the Park Place pond was regulated fill and required to be disposed of in a landfill. Due to budget constraints, the Rogers Lake dredging was reduced by approximately 0.5 feet. Staff also approved a change order to repair the inlet pipes to Park Place Pond totaling $3,072.81. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached resolution. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 2023-29, “ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR THE ROGERS LAKE AN PARK PLACE POND IMPROVEMENTS” by simple majority vote. 5lCity Council | Tuesday, June 6, 2023 | Page 61 of 113 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2023-29 ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR ROGERS LAKE AND PARK PLACE POND IMPROVEMENTS WHEREAS, pursuant to a written contract with the City of Mendota Heights on November 15, 2022, with Veit & Companies of Rogers, MN, has satisfactorily completed the improvements for the Rogers Lake and Park Place Pond Improvements, in accordance with such contract. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Me ndota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract in the amount of $21,614.18, taking the contractor’s receipt in full. Adopted by the City Council of the City of Mendota Heights this sixth day of June, 2023. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS By____________________________ By___________________________ Christine Lusian, City Clerk Stephanie B. Levine, Mayor City Council | Tuesday, June 6, 2023 | Page 62 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: Kelly McCarthy, Chief of Police & Emergency Manager SUBJECT: Resolution No. 2023-30 Continued Participation in Dakota County Electronic Crimes Unit Joint Powers Agreement (JPA) INTRODUCTION The City Council is asked to authorize the continued participation in the Dakota County Electronic Crimes Task Force. BACKGROUND Since 2015, the City of Mendota Heights has participated in an Electronic Crimes Unit (ECU). The purpose of the ECU is to investigate illegal activities related to the use of electronic devices, the Internet, materials transmitted or used in electronic form, and the prosecution of those conducting such illegal activities. Since its inception, the citizens of Mendota Heights have benefited from the city’s participation. The work of the ECU has been instrumental in bringing several high-profile cases to a successful resolution. Attachments: Joint Powers Agreement BUDGET IMPACT The City of Mendota Heights will pay $21,000.00 in 2023 to participate in the Electronic Crimes Unit. These expenses are included in the 2023 Police budget. ACTION REQUIRED If Council desires to implement the recommendation, it should, pass a motion authorizing the Mayor to sign Resolution No. 2023-30 FORMALLY AUTHORIZING CONTINUED PARTICIPATION IN A JOINT POWERS AGREEMENT (JPA) “DAKOTA COUNTY ELECTRONIC CRIMES TASK FORCE.” 5mCity Council | Tuesday, June 6, 2023 | Page 63 of 113 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2023-30 AUTHORIZING PARTICIPATION IN A JOINT POWERS AGREEMENT “DAKOTA COUNTY ELECTRONIC CRIMES TASK FORCE” WHEREAS, the City of Mendota Heights desires to have the ability to contact neighboring communities for aid assistance; and WHEREAS, Minnesota State Statute requires a resolution to enter into a Joint Powers Agreement; and WHEREAS, the City recognizes the need to have all agreements accurately reflect the work being done and membership; and WHEREAS, the City recognizes that the advances in technology require a continuing investment in training and resources; and WHEREAS, the City wishes to provide the highest level of service to its citizens and all victims of crime; and WHEREAS, the City understands that the ability to investigate these cases continues to exceed the capacity of the police department(s) individual investigative divisions; and WHEREAS, the City understands the responsibilities vested in them to provide for the health, safety, and welfare of the community; and WHEREAS, the City Council of the City of Mendota Heights have duly considered this matter and wish to enter into an agreement that would expand the resources available to them and our neighbors to solve crimes. NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Mendota Heights hereby formally authorizes its continued participation in a Joint Powers Agreement for the Dakota County Electronic Crimes Task Force. Adopted by the City Council of the City of Mendota Heights this 6th day of June 2023. CITY COUNCIL ATTEST: CITY OF MENDOTA HEIGHTS By_________________________________ By_________________________________ Christine Lusian, City Clerk Stephanie B. Levine, Mayor City Council | Tuesday, June 6, 2023 | Page 64 of 113 Page 1 of 10 DAKOTA COUNTY ELECTRONIC CRIMES TASK FORCE JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for the enforcement of criminal laws in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes, Section 471.59. NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Electronic Crimes Task Force (“Task Force”). 2. General Purpose. The purpose of this Agreement is to establish an organization to coordinate efforts to investigate illegal activities related to the use of electronic devices, the Internet, and materials transmitted or used in electronic form and the prosecution of those conducting such illegal activities. 3. Parties. The parties to this Agreement are the following units of government: City of Apple Valley City of Mendota Heights City of Burnsville City of Rosemount City of Farmington City of South St. Paul City of Hastings City of West St. Paul City of Inver Grove Heights County of Dakota City of Lakeville Dakota County Drug Task Force (Individually or collectively “member(s)” or “party(ies)”) 4. Administrative Board. 4.1 Creation and Composition. A joint powers board, known as the Electronic Crimes Task Force Administrative Board (“Board”), is established for the purposes contained herein with the powers and duties set forth in this Agreement. The Board shall consist of one member from each of the law enforcement units of government that participates in the Task Force, appointed by their respective police chief or sheriff. Board members appointed by police chiefs and the sheriff must be full-time supervisory peace officers of their jurisdiction or office. The police chief or sheriff may appoint an alternative member to attend Board meetings if the appointed member is unavailable. Alternates must be full-time supervisory peace officers from their jurisdiction or office. Board members shall not be deemed employees of the Task Force and shall not be compensated by it. At the discretion of the Dakota County Attorney, the Dakota County Attorney’s Office shall serve the Board in an advisory capacity and shall be designated legal counsel on behalf of the Board and Task Force. The fiscal agent shall maintain a roster of current Board members and appointed alternates. 4.2 Terms. Board members and alternates shall serve at the pleasure of their respective police chief or sheriff. In the event that any Board member shall be removed by the appointing agency, the vacancy shall be filled by the appropriate appointing agency. 4.3 Officers. At is first meeting each calendar year, the Board shall meet and elect from its members a chair, a vice-chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. Officers shall serve for a term of one (1) year or until the officer ceases to be a board member, whichever is shorter. City Council | Tuesday, June 6, 2023 | Page 65 of 113 Page 2 of 10 4.4 Meetings. The Board shall meet in January of each year and shall have other regular and special meetings at such times and places as the Board shall determine. Special meetings may be held on three (3) days' notice by the chair or any two (2) board members; except that a special meeting to consider adoption of or amendments to the Board's operating rules pursuant to Section 6.1 shall require ten (10) days' notice. The presence of two-thirds (2/3) of the Board members at a meeting shall constitute a quorum. 4.5 Voting. Each Board member shall be entitled to one vote. If a Board member is unable to attend a meeting, the duly appointed alternative may attend and vote. Proxy voting is not permitted. The Board shall function by a majority vote of the board members, or alternates, present. 5. Duties of the Administrative Board. 5.1 The Board shall formulate a program to carry out its purpose. 5.2 The Board shall coordinate intelligence between the members and the Task Force and cooperate with other local, state, and federal law enforcement agencies to accomplish the purpose for which it is organized. 5.3 The Board shall keep proper and adequate books of accounts showing all its receipts and disbursements by date, source, and amount. It shall have prepared an independent audit of the books and accounts of the Task Force and shall provide an audit report to its members if any member requests a financial audit of the Task Force. 5.4 The Board shall keep proper minutes of all its proceedings. 5.5 The Sheriff’s Office shall provide annually a year-end review/expenditure report of the Task Force’s activities. 5.6 The Board shall establish performance and quality control measures and periodically monitor those measures, to include Task Force investigatory practices and policies. 6. Powers of the Administrative Board. 6.1 The Board may adopt and amend such bylaws that it may deem necessary or desirable for the conduct of the business of the Board. Such bylaws shall be consistent with the terms of this Agreement and any applicable laws or regulations. 6.2 The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law. The Board may authorize the chair of the Board to enter into and execute those contracts. 6.3 The Board may sue and be sued. 6.4 The Board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the parties to this Agreement. 6.5 The Board may apply for and accept gifts, grants or loans of money or other property or assistance from the United States Government, the State of Minnesota, or any person, association or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money, property or assistance in accordance with the terms of the gift, grant or loan relating thereto. City Council | Tuesday, June 6, 2023 | Page 66 of 113 Page 3 of 10 6.6 The Board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. 6.7 The Board shall purchase and maintain public liability insurance coverage with limits consistent with Minnesota Tort Caps and such other bonds and insurance as is deemed necessary for the protections of the Board, its members, representatives, officers, agents and employees. The exercise of such authority by the Board shall not be construed as a waiver or modification of the limitations, defenses and immunities of liability contained in Minnesota Statutes, Chapter 466, Minnesota Statutes, Section 471.59, subd. 1a or other applicable law. Insurance coverage procured through the League of Minnesota Cities Insurance Trust will meet the requirements of this paragraph. 6.8 The Board may hold such other property as may be required to accomplish the purposes of this Agreement and upon termination of this Agreement make distribution of such property as provided for in this Agreement. 6.9 To the extent allowed by law, establish and collect fees, including user fees, for services performed by the Task Force, the Board or its members. 6.10 The Board may create a policies and procedures manual for use by the Task Force and review the same annually. If a policy or procedure adopted by the Board conflicts with a policy or procedure of a member, that member’s policy or procedure shall apply to any agent assigned by that member to the Task Force. 6.11 The Board may retain legal counsel to advise the Board and provide civil legal services. 6.12 The Board may recommend changes in this Agreement to its members. 7. Budgeting and Funding. 7.1 By April 30 of each year the Board shall prepare and adopt a budget for the following year and may amend the same from time to time. 7.2 The members intend to fund the cost of operating the Task Force through member contributions of funds, officers and staff and by obtaining grant funds and restitution, if available. By April 1 of each subsequent year, prior to the adoption of an annual budget for the following year, the Board will determine the amount of financial contribution and contribution of services by each member so that the adopted budget will be adequately funded and organizational objectives met. Any member may object to a proposed payment as excessive relative to the adopted budget. If a member’s objection cannot be resolved, the Board may adopt a revised budget to accommodate the member’s objection or an amendment to this Agreement approved by all members shall be executed by each member’s governing body. The Board shall determine the amount of financial contribution and/or contribution of services by members and any new members. 7.3 If the Board incurs any liability for damages arising from the services performed under this Agreement, the amount of damages shall be assessed equally amongst the members. Nothing herein shall be construed as a waiver or modification of the limitations, defenses and immunities as fully described in Section 10. 7.4 The Board shall adopt a budget based upon grant funds received, member financial contributions and money made available from other sources. The Board may amend the budget as needed to reflect revenue and expenditure changes. City Council | Tuesday, June 6, 2023 | Page 67 of 113 Page 4 of 10 7.5 Dakota County shall serve as the fiscal agent of the Task Force and shall account for all funds received pursuant to this Agreement according to generally accepted accounting principles. The fiscal agent shall forward reports on Task Force receipts and disbursements to the members on a regular basis. Fiscal agent responsibilities shall include, but not be limited to: management of all funds, including member contributions and grant monies, payment for contracted services and relevant bookkeeping and recordkeeping. No payment on any invoice for services performed by any person providing services in connection with this Agreement shall be authorized unless approved by the Board chair, vice-chair or secretary/treasurer. 7.6 The members agree to contribute their financial contributions, grant funds and dedicated licensed peace officers required to operate the Task Force. 7.7 All funds shall be accounted for according to generally accepted accounting principles. The secretary/treasurer shall make a quarterly financial report of all expenditures and receipts, and current fund balances to the Board. 7.8 The Board may not incur debt. 7.9 The Board’s obligation to reimburse members for any expense, furnish equipment, pay for staffing and the like is contingent upon the receipt of grant funds for that purpose. If insufficient grant funds are received, the Board may reduce the level of reimbursement, staffing and/or other expenditures. 8. Ag ents. 8.1 Each member shall inform the Board in December of each year of the identity of the licensed peace officers to serve as Agents for the Task Force (“Agents”) for the following calendar year. The chief law enforcement officer for that member shall have the responsibility for determining the identity of their assigned officer(s). The number of licensed peace officer(s) per member allowed to serve as Agents for the Task Force must be approved in advance by the Board. 8.2 Agents will be responsible for the investigation of illegal activities related to or involving the use of electronic devices, the Internet, and materials transmitted or used in electronic form, including case development and handling and processing of evidence. To the extent permitted by law, Agents will work cooperatively with assisting agencies, including sharing information acquired by Agents pursuant to this Agreement. 8.3 Agents are not employees of the Task Force. Agents shall remain employees of the member that has assigned them to the Task Force and shall be compensated by that member. Each party to this Agreement shall be responsible for injuries to or death of its own personnel. Each party shall maintain workers’ compensation coverage or self -insurance coverage covering its own personnel while they are providing assistance as a member of the Task Force. Each party to this Agreement waives its right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injury is caused wholly or partially by the negligence of any other party, or its officers, employees or agents. 8.4 The member appointing the Agent shall furnish the Agent with all standard department issued equipment necessary to perform all functions of the Agent. Agents’ computers must meet Dakota County standards. Each member shall be responsible for damages to or loss of its own equipment. Each member waives the right to sue any other member for any damages to or loss of its equipment, even if the damages or loss were caused wholly or partially by the negligence of any other member or its officers, employees or agents. City Council | Tuesday, June 6, 2023 | Page 68 of 113 Page 5 of 10 8.5 The members shall maintain the officer positions hired to replace the officer assigned to the Task Force, or maintain the full-time equivalent or half -time equivalent staffing assigned to the Task Force as described in Sections 7.2 and 8.1. 9. Indemnification. The Task Force is a separate and distinct public entity to which the parties have transferred all responsibility and control for actions taken pursuant to this Agreement. The Task Force shall defend and indemnify the parties, and their officers, employees, and agents, from and against all claims, damages, losses, and expenses, including attorney fees, arising from Task Force activities or operations, and decisions of the Board. Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes, Chapter 466, or a waiver of any available immunities or defenses. To the fullest extent permitted by law, action by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a(a), provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of another party. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or agents of any party for any act or omission for which the officer, employee, or agent is guilty of malfeasance in office, willful neglect of duty, or bad faith. Any excess or uninsured liability shall be borne equally by all the parties, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. 10. Insurance. The Board shall purchase general liability insurance for activities of the Task Force as described in Section 2. Such insurance shall name each member as an additional insured. By purchasing insurance, the members do not intend to waive, and this Agreement shall not be interpreted to constitute a waiver by any member of limitations on liability or immunities provided by any applicable Minnesota law, including Minnesota Statutes, Chs. 466 and 471. The cost of the general liability insurance shall be paid from funds of the Task Force. 11. Task Force Supervisory Oversight. The Dakota County Sheriff’s Office will provide supervisory oversight of Task Force operations including case assignments, record keeping, intelligence management, management of all property seized, and the execution of stings, arrests, search warrants and similar operations performed by the Agents. The members of this Agreement are not liable for the acts or omissions of the other members of this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other members. 12. Additional Parties. Any additional unit of government may become a party to this Agreement by adopting a resolution declaring its intention to do so and by entering into this Agreement, as it may be amended from time to time, provided that the parties have entered into an amendment pursuant to Section 13 approving such additional member. Such amendment shall be substantially in form of Exhibit A, attached hereto and incorporated by reference. 13. Amendments. Any amendment to this Agreement must be in writing and executed by all of the parties. City Council | Tuesday, June 6, 2023 | Page 69 of 113 Page 6 of 10 14. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. All counterparts and amendments shall be filed with the fiscal agent. 15. Effective Date. This Agreement shall take full effect upon execution by the parties. Members may execute this Agreement in counterparts and need not sign the same original document. The signed Agreement shall be filed with the Board’s designated fiscal agent, who shall notify all members in writing of its effective date. The fiscal agent shall also notify all parties of additional parties added pursuant to Section 12 and parties withdrawing pursuant to Section 16.3. 16. Termination and Withdrawal. 16.1 Termination Date. This Agreement shall terminate upon the occurrence of any one of the following events, whichever occurs first: • When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or • When a majority of members agree by resolution to terminate the agreement upon a date certain; or • On December 31, 2028, unless extended by agreement of all of the members. 16.2 Effect of Termination. Termination shall not discharge any liability incurred by the Board or by the members during the term of this Agreement. Each member shall be liable for its own acts and for the acts of the Board to extent provided by law. With the exclusion of technology equipment contributed and owned by any member, upon termination of this Agreement all property of the Task Force shall be sold or distributed to the members in proportion to their respective financial and staff contributions to the Task Force since its inception. Parties who effectively withdraw from this Agreement will not be entitled to any return of their financial contributions. 16.3 Withdrawal. Without the necessity of approval from the parties’ governing bodies, any party may withdraw from this Agreement upon 60 days’ written notice to the Board. The Board shall notify the members pursuant to Section 17 of the receipt of a withdrawal notice. Equipment acquired by an Agent or member as a result of training or other activities paid or sponsored by the Task Force shall remain the property of the Task Force upon withdrawal of that member from the Task Force. 16.4 Effect of Withdrawal. Withdrawal by any member shall not terminate this Agreement except as provided in Section 16.1. Withdrawal shall not act to discharge any liability incurred by or chargeable to the member prior to the effective date of withdrawal. Such liability shall continue until discharged by law or agreement. No member shall be entitled to a refund of administrative or operating funds paid or forgiveness of such funds owed to the Board. 17. Notice. Notice of withdrawal shall be provided by first class mail to the following and to any additional members added pursuant to Section 12: Apple Valley Chief of Police Mendota Heights Chief of Police 7100 147th Street West 1101 Victoria Curve Apple Valley, MN 55124 Mendota Heights, MN 55118 City Council | Tuesday, June 6, 2023 | Page 70 of 113 Page 7 of 10 Burnsville Chief of Police Rosemount Chief of Police 100 Civic Center Parkway 2875 145th Street West Burnsville, MN 55337 Rosemount, MN 55068 Farmington Chief of Police South St. Paul Chief of Police 19500 Municipal Drive 125 3rd Avenue North Farmington, MN 55024 South St. Paul, MN 55075 Hastings Chief of Police West St. Paul Chief of Police 150 3rd Street East 1616 Humboldt Avenue Hastings, MN 55033 West St. Paul, MN 55118 Inver Grove Heights Chief of Police Dakota County Sheriff 8150 Barbara Avenue Law Enforcement Center Inver Grove Heights, MN 55044 1580 Highway 55 Hastings, MN 55033 Lakeville Chief of Police 9237 183rd Street Dakota County Drug Task Force Lakeville, MN 55044 P.O. Box 21304 Eagan, MN 55121-0304 IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statutes, Section 471.59. Approved by the City Council CITY OF APPLE VALLEYMENDOTA HEIGHTS Date: By: Date of Signature: Attest: Date of Signature: City Council | Tuesday, June 6, 2023 | Page 71 of 113 Page 8 of 10 Approved by the City Council CITY OF BURNSVILLE Date: By: Date of Signature: Attest: Date of Signature: City Council | Tuesday, June 6, 2023 | Page 72 of 113 Page 9 of 10 Approved by the City Council CITY OF MENDOTA HEIGHTS Date: By: Date of Signature: Attest: Date of Signature: City Council | Tuesday, June 6, 2023 | Page 73 of 113 Page 10 of 10 EXHIBIT A Amendment to Dakota County Electronic Crimes Task Force Joint Powers Agreement Whereas, on or about January 1, 2018, the County of Dakota, the Dakota County Drug Task Force and the cities of Apple Valley, Burnsville, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul and West St. Paul (“Parties”) entered into a joint powers agreement establishing the Dakota County Electronic Crimes Task Force (“Agreement”); and Whereas, the Parties desire to amend the Agreement to add __________ as a party to the Agreement; and Whereas, __________ as a governmental unit of the State of Minnesota, through its duly elected governing body, has adopted a resolution approving the Agreement and authorizing its __________ to execute the same; and Whereas, the Agreement provides that any amendments to the Agreement must be in writing and executed by all of the Parties. Now, therefore, in consideration of the mutual promises contained herein, the Parties agree to amend the Agreement as follows: 1. Section 3 Parties to include __________ as a party to the Agreement. 2. Section 7.2 Budgeting and Funding to provide that ___________________ shall contribute____________________________________ for the initial calendar year of membership. 3. All other terms of the Agreement shall remain in force and effect unless otherwise amended in accordance with the terms of the Agreement. In Witness Whereof, the Parties have executed this Amendment to the Agreement on the dates indicated below. City Council | Tuesday, June 6, 2023 | Page 74 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approval of Out of Metro Travel Request for Brake Training INTRODUCTION The City Council is asked to approve out of metro area training for Advanced Brake Training in Moorhead, Minnesota, July 18-20, 2023. BACKGROUND City policy requires the city council approve any travel out of the twin cities metro area for city employees. Nick Courteau, the City Mechanic, would like to attend Advanced Brake Training that would be put on by Bendix. The class covers operation and troubleshooting of advanced safety systems and software including lane departure, collision mitigation, anti-lock brake systems, tire pressure mounting systems, and active steering. BUDGET IMPACT Estimated lodging and registration expenses will be approximately $850.00. There is money in the Public Works Training Budget to cover these costs. RECOMMENDATION City staff recommends City Council approve the registration and travel for the City Mechanic to attend the Advanced Brake Training in Moorhead, Minnesota. ACTION REQUIRED If the City Council concurs with the recommendation, they should pass a motion to approve the registration and travel for the City Mechanic to attend the Advanced Brake Training in Moorhead, Minnesota. This action requires a simple majority. 5nCity Council | Tuesday, June 6, 2023 | Page 75 of 113 City Council | Tuesday, June 6, 2023 | Page 76 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: Kelly Torkelson, Assistant City Administrator SUBJECT: Accept Commissioner Resignation and Authorize Position Posting INTRODUCTION Natural Resources Commissioner Rachel Quick has resigned from the Natural Resources Commission. Commissioner Quick has served on the Natural Resources Commission since its inception in 2022. Commissioner Quick’s term on the commission expires in 2024. In addition to accepting her resignation, staff are seeking authorization to advertise the open commission seat. Once the City Council appoints a new person to the seat, they will fulfill the remainder of the term. With the authorization of the City Council, staff will post the opening from June 7 through July 7 with interviews of candidates occurring in mid-July and an anticipated appointment by the City Council at the August 2, 2023 City Council Meeting. BUDGET IMPACT None ACTION RECOMMENDED To accept the resignation of Rachel Quick from the Natural Resources Commission and to authorize staff to post the commission opening. ACTION REQUIRED If the City Council agrees, to accept the resignation of Rachel Quick from the Natural Resources Commission and to authorize staff to post the commission opening. 5oCity Council | Tuesday, June 6, 2023 | Page 77 of 113 City Council | Tuesday, June 6, 2023 | Page 78 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly McCarthy, Police Chief Kelly Torkelson, Assistant City Administrator SUBJECT: Accept Sergeant Resignation and Authorize posting of positions BACKGROUND Sergeant Peyton Fleming has submitted his letter of resignation with a final work day of June 16, 2023. Sergeant Fleming has worked for the City of Mendota Heights Police Department since 2007. The City is thankful to Sergeant Fleming for his many years of service and care for the residents of Mendota Heights. Staff are also seeking authorization to post internally to fill the sergeant position. This posting process will be open to current Mendota Heights Police Officers. Following the promotion of one of the current officers to the sergeant position, there will be an additional vacancy for a police officer. In addition to the posting for the police sergeant position, staff are seeking authorization to post for a police officer. BUDGET IMPACT The Sergeant position is a budgeted position. The pay for this position will align with the 2022- 2023 MNPEA union contract which designates pay between $8,180-$9,202 monthly. The police officer posting will align with the 2022-2023 LELS union contract which designates pay between $5,933-$7,927 monthly. The police department currently budgets for 20 sworn officers and the current staffing for the police department is 21 sworn officers. While staff do not anticipate permanently staffing above 20 sworn officers, staff are requesting to continue the additional staffing to address the current challenges within the hiring market for police officers. Staff would request that the city council authorize posting to fill 21 positions to ensure the department’s continued ability to provide services and meet staffing demands. ACTION REQUESTED 5pCity Council | Tuesday, June 6, 2023 | Page 79 of 113 Accept the resignation of Peyton Fleming as Police Sergeant, authorize the internal posting for the police sergeant position and authorize posting for police officer to maintain 21 sworn officers in the Mendota Heights Police Department. RECOMMENDED ACTION: If the City Council agrees, it should, by motion accept the resignation of Peyton Fleming as Police Sergeant, authorize the internal posting for the police sergeant position and authorize posting for police officer to maintain 21 sworn officers in the Mendota Heights Police Department. City Council | Tuesday, June 6, 2023 | Page 80 of 113 Request for City Council Action DATE: July 6, 2023 TO: Mayor and City Council FROM: Kelly Torkelson, Assistant City Administrator Cheryl Jacobson, City Administrator SUBJECT: Closing City Hall for July 3, 2023 BACKGROUND The City Council is asked to close City Hall for Monday July 3, 2023. Under Section 14 of the Mendota Heights Personnel Code, the City recognizes 13 paid holidays each calendar year including one floating holiday. This year the standing holiday of Independence Day on July 4 falls on a Tuesday prompting many staff to request time off on Monday for July 3, 2023. Due to the challenge of staffing City Hall for that day, staff are requesting that the City Council close City Hall for Monday July 3, 2023. This designation will not change the allocation of holidays for staff, staff may still work on July 3 but city hall will be closed to the public for that day. BUDGET None. ACTION REQUESTED Staff recommends to close City Hall on Monday, July 3, 2023 for business on that day. RECOMMENDED ACTION: If the City Council agrees, to close City Hall on Monday, July 3, 2023 for business on that day. 5qCity Council | Tuesday, June 6, 2023 | Page 81 of 113 City Council | Tuesday, June 6, 2023 | Page 82 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: Christine Lusian, City Clerk SUBJECT: Alcohol License Renewals INTRODUCTION City Council is asked to approve alcohol license renewals. BACKGROUND The following establishments have completed application requirements and paid the associated fees for license renewal: •Courtyard by Marriott: On-Sale Liquor with Sunday Sales •Haiku Japanese Bistro: On-Sale Wine and On-Sale 3.2% Malt Beer •Teresa’s Mexican Restaurant: On-Sale Wine and On-Sale 3.2% Malt Beer •Tommy Chicago’s Pizzeria: On-Sale Wine and On-Sale 3.2% Malt Beer City approval and establishment insurance information will be shared with the state for certification/approval and renewed licenses will authorize the sale of alcohol through June 30, 2024. RECOMMENDATION City staff recommends City Council approve the licenses effective July 1, 2023 through June 30, 2024. ACTION REQUIRED If City Council concurs, it should, by motion, approve the licenses for the establishments listed. 5rCity Council | Tuesday, June 6, 2023 | Page 83 of 113 City Council | Tuesday, June 6, 2023 | Page 84 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor, City Council, and City Administrator FROM: Christine Lusian, City Clerk SUBJECT: Massage Licenses INTRODUCTION City Council is asked to approve massage licenses. BACKGROUND The following have completed application requirements and paid the associated fees for license renewal: Establishments Therapists Hush Therapeutic Massage Penner-Hurst Green Lotus Yoga & Healing Center Denison, Mary Ghirmazion, Ghenet Humphrey, DeShona Kelleher, Lucy Larson, Cynthia Schaefer, Eric Schanzenbach, Nikita Steenerson, Nicole Thao, Pa Willemsen, Kim Young, Richard Kenney, Grace Daniel, Christine Farley, Maureen Fletcher, Abbie RECOMMENDATION City staff recommends City Council approve the licenses effective through June 30, 2024. ACTION REQUIRED If City Council concurs, it should, by motion, approve the licenses. 5sCity Council | Tuesday, June 6, 2023 | Page 85 of 113 City Council | Tuesday, June 6, 2023 | Page 86 of 113 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com ,� CITY OF ,m1 MENDOTA HEIGHTS MEETING DATE: TO: FROM: SUBJECT: BACKGROUND Significant Claims Request for City Council Action June 6, 2023 Mayor, City Council and City Administrator Kristen Schabacker, Finance Director � Claims List Summary Met Council Environmental Srvcs -June Sewer Service US Bank -Monthly Purchases Bo !ton & Menk -Rogers Lake Skatepark Work Civicplus -Website Maintenance Flagship Recreation-Valley View Park Playground Gerlach Outdoor -Zero Turn Mower -Parks Johnson Fitness & Wellness Landscape Structures -Valley View Park Playground MacQueen Emergency -Thermal Imaging Cameras -Fire Nmihfield Solar LLC -Utilities Savatree -Tree Services ( 14 trees) Swanson Haskamp Consulting -Planning Services/Zoning Code Update TKDA-Victoria Curve Street Improvement Work Manual Checks Total System Checks Total Total for the list of claims for the June 6, 2023 City Council meeting RECOMMENDATION $ 112,278.62 $ 12,032.32 $ 6,643.50 $ 8,846.19 $ 39,596.35 $ 15,314.24 $ 7,310.00 $ 51,550.65 $ 28,594.43 $ 10,338.91 $ 8,029.00 $ 16,942.50 $ 33,619.31 $ 217,015.19 $ 294,383.49 $ 511,398.68 Staff recommends that the Mendota Heights City Council approve the list of claims for June 6, 2023. 5tCity Council | Tuesday, June 6, 2023 | Page 87 of 113 City Council | Tuesday, June 6, 2023 | Page 88 of 113 City Council | Tuesday, June 6, 2023 | Page 89 of 113 City Council | Tuesday, June 6, 2023 | Page 90 of 113 City Council | Tuesday, June 6, 2023 | Page 91 of 113 City Council | Tuesday, June 6, 2023 | Page 92 of 113 City Council | Tuesday, June 6, 2023 | Page 93 of 113 City Council | Tuesday, June 6, 2023 | Page 94 of 113 City Council | Tuesday, June 6, 2023 | Page 95 of 113 City Council | Tuesday, June 6, 2023 | Page 96 of 113 City Council | Tuesday, June 6, 2023 | Page 97 of 113 City Council | Tuesday, June 6, 2023 | Page 98 of 113 City Council | Tuesday, June 6, 2023 | Page 99 of 113 City Council | Tuesday, June 6, 2023 | Page 100 of 113 City Council | Tuesday, June 6, 2023 | Page 101 of 113 City Council | Tuesday, June 6, 2023 | Page 102 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager John Boland, Public Works Superintendent SUBJECT: Authorize Purchase Order for the Wentworth Park Warming House Replacement INTRODUCTION The City Council is asked to approve a purchase order for the construction of a new (replacement) warming house at Wentworth Park. BACKGROUND The city provides warming houses at Marie, Friendly Hills, and Wentworth parks for use by ice/skating rink users during the winter months. Warming houses at Marie and Friendly Hills were replaced in 2015 and 2017, respectively. The city began considering the replacement of the Wentworth warming house in 2018. Over the course of the last five years, a number of building iterations and budgets have been suggested for the warming house replacement. Most recently, in April of 2022, the City Council authorized the replacement of the warming house adding a small amount of community space along with restrooms, additional storage and other amenities. The lowest bid came in at $534,600, which was more than the engineer’s estimate of $360,000. The budget for this version of the warming house building was $250,000. The City Council rejected the bids for the project and asked staff to go back to the drawing board. During 2023 budget discussions, the council provided direction on the type of warming house to install and recommended that staff use the city’s standard warming house plans to construct a replacement warming house comparable to those at Marie and Friendly Hills parks. Due to the condition of the warming house last fall, the council approved removing it and a temporary trailer was used during the 2022-2023 skating season. Staff has designed the specifications for the replacement warming house and in most instances, it will be identical to the Friendly Hills Park warming house. The new warming house will be 14’ x 28’ in size as compared to the previous warming house which was 10’ x 18’. Staff solicited quotes from three reputable contractors for the construction of the warming house. The quotes received are as follows: 9aCity Council | Tuesday, June 6, 2023 | Page 103 of 113 • Kirchner Contracting: $58,800.00 • Paper Brothers: $64,812.00 • Tilsenbilt Building: $87,197.50 The low bidder, Kirchner Contracting, has done work for the City in the past and staff is confident in their quality of work to successfully complete this project. Purchase of the building’s heater will be separate from the construction contract and staff will coordinate installation along with electrical work throughout the project. These costs are not included in the above total as part of the bid proposals. Staff estimates the heater and electrical work to be an additional $15,000 for the project. In addition, the City will be required to pay the necessary building permit fees for this project which are estimated at $1,248.64. Thus, the total project cost is estimated to be $75,048.64. Attachment: Bid Proposal for Wentworth Warming House BUDGET IMPACT The FY2023 budget includes $100,000 for this project. The previous warming house was approximately 180 square feet. The new warming house will be approximately 392 square feet. Staff plans to allocate 55% of the total project cost to the Special Parks Fund, as this project greatly expands and enhances the recreational amenity at this park. The rest of this project would be funded from the City’s fund balance. ACTION RECOMMENDED Staff recommends that the City Council approve a purchase order for the Wentworth warming house by Kirchner Contracting for $58,800.00 ACTION REQUESTED If the City Council concurs, it should, by motion, approve the purchase order for the Wentworth warming house by Kirchner Contracting for $58,800.00 City Council | Tuesday, June 6, 2023 | Page 104 of 113 City Council | Tuesday, June 6, 2023 | Page 105 of 113 City Council | Tuesday, June 6, 2023 | Page 106 of 113 City Council | Tuesday, June 6, 2023 | Page 107 of 113 City Council | Tuesday, June 6, 2023 | Page 108 of 113 City Council | Tuesday, June 6, 2023 | Page 109 of 113 City Council | Tuesday, June 6, 2023 | Page 110 of 113 Request for City Council Action DATE: June 6, 2023 TO: Mayor and City Council FROM: Kristen Schabacker, Finance Director Cheryl Jacobson, City Administrator SUBJECT: Quarter 1 Financial Update INTRODUCTION The city’s budget is based on a calendar year fiscal year. Staff will provide a report on first quarter financials. BUDGET IMPACT Attachment: Budget to Actual Report (March 2023) ACTION REQUESTED Informational item. Council may choose to discuss items as needed. 9bCity Council | Tuesday, June 6, 2023 | Page 111 of 113 BUDGET TO ACTUAL REPORT March 2023 CITY OF MENDOTA HEIGHTS BUDGET TO ACTUAL REPORT March 2023 (25% of the Year) REVENUES March YTD YTD March YTD YTD BUDGET 2023 2023 %BUDGET 2022 2022 % PROPERTY TAX $9,380,964 $0 $0 0.00%$8,642,981 $0 $0 0.00% LICENSES AND PERMITS $361,450 $39,450 $75,786 20.97%$329,200 $39,988 $96,028 29.17% FINES AND FORFEITURES $91,500 $5,595 $10,293 11.25%$102,000 $6,562 $11,382 11.16% CHARGES FOR SERVICES $721,884 $147,559 $165,649 22.95%$600,164 $134,699 $145,632 24.27% INTERGOVERNMENTAL $415,000 $0 $84,704 20.41%$518,000 $0 $87,331 16.86% MISCELLANEOUS $73,000 $4,353 $15,122 20.71%$105,000 $6,468 $65,957 62.82% DAKOTA COUNTY $25,000 $0 $652 2.61%$23,500 $0 $0 0.00% OTHER $47,550 $0 $47,550 100.00%$47,550 $0 $47,550 100.00% GENERAL FUND TOTAL $11,116,348 $196,956 $399,756 3.60%$10,368,395 $187,717 $453,880 4.38% March YTD YTD March YTD YTD BUDGET 2023 2023 %BUDGET 2022 2022 % UTILITY $2,300,592 $524,812 $525,112 22.83%$2,300,592 $337,966 $338,491 14.71% STORM UTILITY $571,850 $146,959 $146,959 25.70%$541,850 $57,142 $57,142 10.55% PAR THREE GOLF $217,950 $35,971 $35,971 16.50%$169,450 $41,985 $42,051 24.82% CITY HALL $216,075 $0 $216,940 100.40%$216,075 $0 $216,940 100.40% EMERGENCY PREPAREDNESS $25,000 $0 $0 0.00%$25,000 $0 $0 0.00% FIRE RELIEF $350,000 $0 $0 0.00%$291,000 $0 $0 0.00% SPECIAL PARK FUND $5,000 $0 $0 0.00%$5,000 $0 $8,000 160.00% STREET LIGHT FUND $85,000 $0 $0 0.00%$53,000 $0 $0 0.00% OTHER FUND TOTAL $3,771,467 $707,742 $924,982 24.53%$3,601,967 $437,093 $662,624 18.40% GRAND TOTAL $14,887,815 $904,698 $1,324,738 8.90%$13,970,362 $624,810 $1,116,504 7.99% 1 City Council | Tuesday, June 6, 2023 | Page 112 of 113 BUDGET TO ACTUAL REPORT March 2023 EXPENDITURES March YTD YTD March YTD YTD BUDGET 2023 2023 %BUDGET 2022 2022 % CITY COUNCIL $49,906 $2,855 $7,682 15.39%$48,406 $2,646 $6,506 13.44% ADMINISTRATION $1,365,825 $115,526 $492,659 36.07%$1,300,361 $199,281 $555,334 42.71% ELECTIONS $42,497 $945 $2,194 5.16%$112,413 $6,153 $11,381 10.12% IT $226,475 $28,102 $50,151 22.14%$223,410 $365 $40,599 18.17% POLICE $4,852,973 $397,694 $1,213,916 25.01%$4,567,510 $297,684 $1,061,043 23.23% FIRE $653,863 $55,598 $133,156 20.36%$593,500 $41,978 $113,713 19.16% CODE ENFORCEMENT $135,389 $15,036 $27,241 20.12%$121,475 $49 $19,755 16.26% PUBLIC WORKS - STREETS $1,341,987 $125,190 $331,897 24.73%$1,263,986 $85,689 $233,126 18.44% PUBLIC WORKS - PARKS/RECREATION $1,413,850 $100,026 $269,332 19.05%$1,266,826 $74,296 $231,940 18.31% PLANNING $225,468 $15,295 $57,875 25.67%$263,350 $13,953 $36,275 13.77% RECYCLING $41,980 $394 $1,223 2.91%$31,600 $0 $681 2.16% ENGINEERING $766,135 $55,485 $191,251 24.96%$575,558 $38,143 $168,233 29.23% GENERAL FUND TOTAL $11,116,348 $912,147 $2,778,579 25.00%$10,368,395 $760,237 $2,478,586 23.91% March YTD YTD March YTD YTD BUDGET 2023 2023 %BUDGET 2022 2022 % UTILITY $2,462,973 $257,340 $550,639 22.36%$2,363,247 $304,000 $617,514 26.13% STORM UTILITY $475,758 $150,873 $194,970 40.98%$268,839 $23,934 $45,975 17.10% PAR THREE GOLF $317,726 $14,173 $29,384 9.25%$207,556 $3,355 $14,452 6.96% CITY HALL $334,668 $23,534 $53,385 15.95%$302,032 $20,628 $49,296 16.32% EMERGENCY PREPAREDNESS $42,700 $0 $154 0.36%$43,600 $9,730 $9,730 22.32% FIRE RELIEF $350,000 $0 $0 0.00%$291,000 $0 $0 0.00% SPECIAL PARK FUND $86,790 $0 $1,500 1.73%$449,250 $0 $5,500 1.22% EQUIPMENT RESERVE FUND $0 $0 $197,600 100.00%$1,513,539 $0 $0 0.00% STREETLIGHT MAINTENANCE FUND $166,000 $3,058 $3,058 1.84%$53,000 $2,878 $2,878 5.43% OTHER FUND TOTAL $4,236,615 $448,978 $1,030,690 24.33%$5,492,063 $364,525 $745,345 13.57% GRAND TOTAL $15,352,963 $1,361,124 $3,809,269 24.81%$15,860,458 $1,124,762 $3,223,931 20.33% 2 City Council | Tuesday, June 6, 2023 | Page 113 of 113