2023-05-16 City Council Agenda PacketCITY COUNCIL AGENDA
MENDOTA HEIGHTS CITY HALL – COUNCIL CHAMBERS
Tuesday, May 16, 2023
7:00 p.m.
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Adopt Agenda
5.Consent Agenda
a.Approve May 2, 2023 City Council Meeting Minutes
b.Approve April 24, 2023 City Council - Planning Commission Joint Work Session
Minutes
c.Approve Alcohol License Renewals
d.Approve Purchase of Street Light Control Cabinets
e.Authorize Purchase Orders for Control of Invasive Plant Species and Native
Restoration within the Oheyawahe/Pilot Knob Historic Site
f.Approve Out of State Travel Request—National Recreation and Park
Association
g.Acknowledge the March 2023 Fire Synopsis
h.Approve the March 2023 Treasurer’s Report
i.Approve of the Claims List
6.Public Comment Period (for items not on the agenda)
7.Presentations/Recognitions
a.Green Steps Cities
8.Public Hearings
a.Ordinance 576 Amend Fee Schedule
Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity
to address the Council on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations
which are longer will need to be scheduled with the City Clerk to appear on a future Cit y Council agenda.
Public comments may not be used to air personal attacks, to make political endorsements, or for political
campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that
presentation.
Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up
to the issues raised or occasionally called on to respond.
Page 2 of 2
9. New Business
a. Resolution 2023-21 Plan Approval and Ordinance Amendment for Victoria Curve
Street Improvements
b. Approve Ordinance Amendment Establishing a Loading Zone on Maple Street
c. Rogers Lake Skate Park Site Work and Concrete Base
d. Review First Quarter City Financial Report
10. Community Announcements
11. Council Comments
12. Adjourn
Alternative formats or auxiliary aids are available to individuals with disabilities upon
request. Please contact city hall at 651-452-1850 or cityhall@mendotaheightsmn.gov
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Regular Meeting
Held Tuesday, May 2, 2023
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 7:00 p.m. Councilors Lorberbaum, Paper, Mazzitello, and
Miller were also present.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Levine presented the consent calendar and explained the procedure for discussion and approval.
Councilor Lorberbaum moved approval of the consent calendar as presented.
a.Approval of April 18, 2023 City Council Minutes
b. Approval of April 18, 2023 Council Work Session Minutes
c.Acknowledge January 24, 2023 Planning Commission Meeting Minutes
d. Acknowledge February 8, 2023 Planning Commission Work Session Notes
e.Acknowledge February 28, 2023 Planning Commission Work Session Notes
f.Acknowledge April 17, 2023 Planning Commission Work Session Notes
g.Approve Alcohol License – Mendota Liquor Barrel
h. Approve City Clerk Out of Metro Area Travel Request
i.Authorize Purchase Order for Fence Work at Mertensotto Field (Civic Center)
j.Accept Resignation of Firefighter Steve Reamer
k. Approval of Claims List
Councilor Mazzitello seconded the motion.
Ayes: 5
Nays: 0
City Council | Tuesday, May 16, 2023 | Page 1 of 75 5a.
PUBLIC COMMENTS
No one from the public wished to be heard.
PRESENTATIONS
No items scheduled.
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2023-25 MINOR SUBDIVISION AND VARIANCE AT PROPERTY
GENERALLY LOCATED NEAR 1941 GLENHILL ROAD, PLANNING CASE 2023-03
Planning Consultant Jennifer Haskamp explained that the Council was asked to consider adopting a
resolution of approval for a minor subdivision and variance of Outlot A, Valley View Oak 2nd Addition,
generally located northeast of the Glenhill Road and Victoria Curve intersection, as requested by applicant
Michelle Culligan, on behalf of Lawrence and Mary Culligan.
Councilor Paper asked the city attorney for input on the classification of the driveway as being a legal
nonconforming driveway.
City Attorney Elliott Knetsch replied that he agrees with that description.
Councilor Paper asked if the width of the driveway could be capped to prevent a wider section.
Planning Consultant Jennifer Haskamp replied that a maximum width could be designated at 12 feet if
desired. She stated that the Council would also have the opportunity to review the driveway design as
part of the MRCCA Permit when that comes forward.
Councilor Paper asked if that would provide enough space for two vehicles to pass.
Planning Consultant Jennifer Haskamp replied that it would not but explained that a driveway does not
need to be designed for two-way traffic, noting that driveways typically range from 12 to 15 feet in width.
Councilor Paper referenced the elevation change for proposed Lot 2A and asked if there would be a lot of
dirt work or retaining walls needed to create the building pad.
Planning Consultant Jennifer Haskamp replied that the building pad location for that lot is quite flat.
Councilor Paper referenced Lot 2B and asked for details on that elevation change, as it appears to be fairly
minimal.
Planning Consultant Jennifer Haskamp confirmed that there is minimal grade change for that proposed
lot.
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Mayor Levine asked for clarification on elevation based on the provided maps.
Public Works Director Ryan Ruzek provided more detailed information on the elevation changes
throughout the property.
Councilor Lorberbaum asked if approving the subdivision would imply that they are buildable lots.
Planning Consultant Jennifer Haskamp confirmed that would be true, unless there were some issues that
came forward during the design of the homes that proved otherwise.
Councilor Lorberbaum stated that she did walk the driveway for Lot 2A, which seems very steep. She
asked if the driveway could be required to be located elsewhere if there was concern about this location.
Planning Consultant Jennifer Haskamp commented that the Council could agree that the barn driveway is
the least impactful based on the information provided and the variance would be provided for that only.
She stated that any other alignment of the driveway, if it crossed into the BIZ, would need to come forward
for a new variance. She stated that another option would be to provide a variance for crossing of the BIZ
and at the time of application the applicant would need to demonstrate that the alignment has the least
amount of impact, whether that is to the trees or BIZ.
Councilor Lorberbaum asked if the Council could state that they are not in favor of using the barn trail
and would prefer a different driveway location. She noted that the area further north would seem to have
less tree impact.
Planning Consultant Jennifer Haskamp commented that the area to the north is actually within the bluff
area designated by the DNR and therefore would require a different variance. She stated that if the Council
agrees that the barn driveway alignment is not preferred, a variance could be provided allowing crossing
into the BIZ for a driveway as long as it can be demonstrated to show the least amount of impact.
Councilor Lorberbaum commented that appears to be a long driveway and asked if the Fire Department
would be able to reach the home.
Planning Consultant Jennifer Haskamp replied that she spoke with the Fire Chief the previous day and the
fire code does not permit the review of the Fire Chief for a driveway to a single home. She stated that it
is the responsibility of the property owner to ensure a fire truck could reach their home or assume that
risk. She noted that in those cases, an insurance company for the homeowner may require sprinkling of
the home if a fire truck were not able to reach the home. She commented that she believes that the house
pad would be within 600 feet of the hydrant.
Councilor Lorberbaum referenced proposed Lot 2B and asked if the curve would create a hazard for those
entering and exiting the driveway.
Public Works Director Ryan Ruzek replied that there is not a City code which would prevent the location
of the driveway for that lot.
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Councilor Mazzitello asked if it would be possible to include language in the variance approval that the
variance is for impacts necessary to create a safe driveway and the applicant for the subsequent MRCCA
Permit could propose a driveway and provide supporting reasons.
Planning Consultant Jennifer Haskamp replied that could be done but suggested that a qualifier be
included such as minimal impact to the BIZ.
Councilor Mazzitello referenced proposed parcel 2B, noting that this is the second lot split within a
number of months that has come forward. He stated that residents have expressed concern that there
would continue to be proposed lot splits for that area. He asked if a condition could be placed upon
approval that would specify that any future proposed lot splits would need to wait until the certificate of
occupancy (COO) is received for lot 2B.
Planning Consultant Jennifer Haskamp confirmed that condition could be added.
Councilor Mazzitello recognized that the City cannot prevent a future lot split request.
Mayor Levine asked for clarification on the lot widths, and staff provided that clarification. She stated
that she received a number of emails from residents with concerns as to whether the driveway could handle
heavy machinery. She asked if that would be addressed in this process or in the future.
Planning Consultant Jennifer Haskamp commented that the design of the driveway and home would be
under a future MRCCA Permit and would not be included under this request. She commented on the
process that would be followed to design the driveway and ensure that it would provide safe access.
Mayor Levine commented that there are other ways to create access into the property, noting that it could
be moved over slightly outside of the BIZ but that would require more tree removal. She stated that the
question before the Council is what is the least impactful route.
Planning Consultant Jennifer Haskamp confirmed that the route outside of the BIZ would require
significant tree removal and most other routes would still require a variance to encroach into the BIZ.
Councilor Paper asked if there would be a utility easement for Lot 2A and whether that lot would be on
septic.
Public Works Director Ryan Ruzek provided details on the proposed utilities.
Councilor Paper asked if a retaining wall would count towards the width of a driveway.
Planning Consultant Jennifer Haskamp commented that the driveway has not yet been designed and
therefore the suggestion of Councilor Mazzitello to not specify the width but ask that the driveway be
designed in a safe manner with the least amount of impact makes sense.
Mayor Levine invited the applicant to address the Council.
Michelle Culligan, applicant, stated that she is present to address any questions. She stated that they
completed significant soil borings in preparation for the previous development request and came to the
City Council | Tuesday, May 16, 2023 | Page 4 of 75
conclusions that this area was buildable. She stated that the previous development involved a lot more
infrastructure. She stated that they reevaluated after the last request in a manner that would provide some
value to her parents that have lived on the land for years. She stated that they would not have an issue
with the suggestion of Councilor Mazzitello to require that the COO be obtained prior to another lot split
request.
Mayor Levine commented that the Council has watched the public hearing and read the emails and letters
received from residents. She invited audience members to speak. There were no audience members that
spoke.
Councilor Mazzitello moved to approve RESOLUTION NO. 2023-25 APPROVING A LOT SPLIT
(MINOR SUBDIVISION) AND VARIANCE AT OUTLOT A, VALLEY VIEW OAK 2ND ADDITION,
PLANNING CASE 2023-03, WITH THE FOLLOWING AMENDMENTS:
1.UNDER NOW THEREFORE BE IT RESOLVED, NUMBER FOUR SHOULD READ “THE
PROPOSED VARIANCE TO ENCROACH INTO THE BLUFF IMPACT ZONE USING THE
EXISTING BARN DRIVEWAY ALIGNMENT TO CREATE A SAFE ACCESS TO THE
PROPERTY WILL HAVE THE LEAST IMPACT TO EXISTING VEGETATION AND
TOPOGRAPHY AND MINIMIZES THE VARIANCE REQUEST TO THE EXTENT
POSSIBLE;
2.UNDER BE IT FURTHER RESOLVED, ANOTHER CONDITION FOUR WILL BE ADDED
STATING “ANY SUBSEQUENT LOT SPLITS CANNOT TAKE PLACE UNTIL
CERTIFICATE OF OCCUPANCY IS RECEIVED ON LOT 2B.
Councilor Paper seconded the motion.
Councilor Lorberbaum asked if the amendment would encourage the use of the existing barn driveway
rather than asking the applicant to come back with a driveway that would be the least impactful to the BIZ
and existing vegetation.
Councilor Mazzitello replied that condition three under be it further resolved states that future
improvements and development, including the modification and expansion of the barn driveway would
be subject to further MRCCA review and all future permit requirements. He stated that his condition
would state that the driveway should be least impactful and demonstrated on the future application.
Councilor Lorberbaum clarified her understanding of Councilor Mazzitello’s statement in that the council
motion encourages the use of the barn driveway, and if so, it would cause her to vote against it. She stated
that she would prefer to see language that states the applicant would need to show the proposed design
and why it would be least impactful.
Councilor Mazzitello explained that he is recommending using the barn driveway alignment. He stated
that as an engineer walking the site and understanding the codes and requirements of the MRCCA, he
believes that utilizing that alignment would be the least impactful to the critical area because of the
minimal amount of fill or excavation because the alignment is already compacted. He noted that this
City Council | Tuesday, May 16, 2023 | Page 5 of 75
would also be the least impactful to existing vegetation. He noted that running the driveway down the
finger area of the lot would require significant vegetation removal.
Councilor Lorberbaum stated that while she respects that knowledge and opinion, she will be opposing
this as she is concerned with use of the barn driveway.
Councilor Paper commented that he is satisfied with the request as proposed as this seems to be a good
compromise to allow development of the property.
Councilor Miller commented that he agrees that the path of least resistance is use of the barn drive as it
has had traffic on it and there are not mature trees growing in that area. He stated that if they choose
another route, there would be mature trees cut which would degrade the soils near the bluff area. He stated
that he supports using the existing drive as it would create less work, less potential headaches, and less
impact of future development. He had concern with the amount of leniency that would be given in terms
of width and looked forward to discussion on that when the application comes forward. He commented
that he believes that residents have a right to develop their property, and this is a much better plan than
the previous plan that came to the City. He stated that this could create something nice that fits into the
essence of this area and with surrounding homes.
Councilor Lorberbaum agreed with Councilor Miller’s statement that the owners of the property have the
right to develop, and this is a better plan but believes they could do even better.
Mayor Levine commented that this area has been identified as buildable in the 2040 Comprehensive Plan.
She stated that the lot split conforms to City Code and would be permitted, therefore it would come down
to the variance. She stated that the variance should be the least impactful to the BIZ and it is clear to her,
after walking the driveway, that the barn driveway is the least impactful location for a driveway. She
agreed with Councilor Miller that any other route would not be good for the bluff. She stated that the
MRCCA Permit will provide a secondary layer of review to ensure everything is done according to
MRCCA rules.
Councilor Paper appreciated that this would remove the least amount of vegetation.
Ayes: 4
Nays: 1 (Lorberbaum)
B)RESOLUTION 2023-26 VARIANCE AT SAINT THOMAS ACADEMY, PLANNING CASE
2023-04
Planning Consultant Jennifer Haskamp provided a brief background on this item. The Council was being
asked to consider adopting a resolution of approval for a variance at 949 Mendota Heights Road as
requested by the applicant, Saint Thomas Academy.
Councilor Paper asked how this would compare to the Two Rivers natatorium.
Ryan Hoffman, owner’s representative for the applicant, commented that he also worked on the Two
Rivers project noting that natatorium has a capacity of 325 and is much larger in size. He commented that
the two would be comparable in height and provided details on the diving well.
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Councilor Paper asked if the building would match the existing gym.
Mr. Hoffman confirmed that the two heights would be very comparable.
Councilor Lorberbaum commented that the property has a workable pool that the applicant wants to
expand. She asked the city attorney for legal clarification about what is the plight that is unique to the
property that’s not created by owner of the property.
City Attorney Elliott Knetsch stated that it is the role of the Council to make the findings that would
support issuance of a variance. He stated that it is not his role to state whether or not the variance should
be given. He stated that in speaking with staff there are unique elements of the property in that this is a
school in an R-1 district but without residential neighbors. He stated that the overall question to the
Council is whether the request would be reasonable. He acknowledged that the applicant does have a pool
but desires to expand that and make the facility more modern and up to date.
Councilor Mazzitello asked if the elevation of the existing natatorium matches the height of the existing
structure.
Planning Consultant Jennifer Haskamp replied that the existing natatorium is shorter than the main
building by less than one story.
Councilor Mazzitello commented that because schools are a permitted use rather than a conditional use,
the standard the applicant is asking for a variance against is how the height is measured for residential
structures. He noted that this is not a residential structure. He applauded staff and the Planning
Commission for the first condition to not require additional parking, as he would not want to see
unnecessary impervious surface.
Mayor Levine agreed that parking should be reviewed holistically noting that most swim meets are at
night when the student parking would be available.
Councilor Mazzitello moved to adopt RESOLUTION NO. 2023-26, APPROVING A VARIANCE AT
949 MENDOTA HEIGHTS ROAD (SAINT THOMAS ACADEMY PLANNING CASE 20234-24).
Councilor Paper seconded the motion.
Councilor Paper commented that this will be the second quality swimming facility in the community, and
it will be a great addition to the school and community.
Ayes: 4
Nays: 1 (Miller)
C)RESOLUTION 2023-24 AMENDMENTS TO THE SAINT THOMAS ACADMY CONDUIT
DEBT
Councilor Lorberbaum recused herself from the discussion.
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Finance Director Kristen Schabacker stated that the City Council is asked to pass the resolution consenting
to amendments to Saint Thomas Academy conduit debt and execute the Third Amendment to Educational
Facilities Revenue Refunding Note, Series 2010.
Councilor Paper asked if the City has a lot of these.
Finance Director Kristen Schabacker replied that it does not come up that often and provided two other
examples.
Councilor Paper asked if there are additional requests that are anticipated prior to June.
Finance Director Kristen Schabacker replied that she did not anticipate further requests in that timeline.
Mayor Levine asked staff to provide more details on conduit financing.
Finance Director Kristen Schabacker provided a summary of conduit debt financing and how the City
issues that type of financing using its policy.
Councilor Paper moved to adopt RESOLUTION NO. 2023-24 APPROVING THE EXECUTION OF
THE THIRD AMENDMENT TO EDUCATIONAL FACILITIES REVENUE REFUNDING NOTE
(SAINT THOMAS ACADEMY, SERIES 2010 AND AUTHORIZING THE EXECUTION OF
DOCUMENTS RELATED THERETO.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
Councilor Lorberbaum rejoined the Council.
D) CITY COUNCIL STATEGIC PRIORITIES
City Administrator Cheryl Jacobson explained that the Council sets strategic priorities at each two-year
mayoral election cycle. The City Council has discussed and reviewed priorities and goals for 2023-2024.
Mayor Levine thanked both the Council and staff for collaborative work on this refresh of the goals and
priorities that were created two years ago.
Councilor Lorberbaum moved to CONFIRM AND ACCEPT THE 2023-2024 STRATEGIC
PRIORITIES AND GOALS.
Councilor Miller seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson announced upcoming events and activities.
City Council | Tuesday, May 16, 2023 | Page 8 of 75
COUNCIL COMMENTS
Councilor Miller noted that this month is No Mow May and asked residents to be patient with those that
are choosing to participate. He thanked the residents that are participating in the initiative.
Councilor Lorberbaum commented on the Par 3 celebration. She stated that the Par 3 is a great example
of community participation where residents and businesses came together. She reviewed the history of
how the City acquired the course through use of a referendum. She commented that 15 years have passed
since that time and has become successful while other courses have closed. She recognized the hard work
of staff to make the course more sustainable with increased participation. She encouraged residents to
stop in at the course on May 6 to celebrate the bond payoff.
Councilor Mazzitello agreed that No Mow May is a great chance to support pollinators. He stated that it
is encouraging to see people investing in their properties during the spring. He advised of a local
production of Mama Mia and encouraged residents to attend. He wished residents a happy Cinco de
Mayo.
Councilor Paper noted that applications are available for the upcoming Scott Patrick Memorial 5k.
Mayor Levine noted the recent Arbor Day and Earth Day events and thanked the volunteers that
participated in clean-up and plantings. She encouraged residents to continue clean-up efforts before the
green up occurs.
ADJOURN
Councilor Mazzitello moved to adjourn.
Councilor Paper seconded the motion.
Ayes: 5
Nays: 0
Mayor Levine adjourned the meeting at 8:43 p.m.
____________________________________
Stephanie B. Levine
Mayor
ATTEST:
_______________________________
Christine Lusian
City Clerk
City Council | Tuesday, May 16, 2023 | Page 9 of 75
City Council | Tuesday, May 16, 2023 | Page 10 of 75
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
DRAFT Minutes of the Joint City Council – Planning Commission Work Session
April 24, 2023
Pursuant to due call and notice thereof, a work session of the City Council and Planning Commission,
City of Mendota Heights, Minnesota was held at Mendota Heights City Hall, 1101 Victoria Curve,
Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 6:00 p.m. Council members Lorberbaum, Mazzitello, and
Paper were present. Councilmember Miller was absent.
Planning Commission members present included Commissioners Field, Johnson, Petschel, and Udell.
Commissioners Stone, Katz, and Corbett were absent.
Staff in attendance included City Administrator Cheryl Jacobson, Public Works Director Ryan Ruzek,
Interim Planner Jennifer Haskamp and Jess Stone of Swanson-Haskamp Consulting, Assistant City
Administrator Kelly Torkelson, City Clerk Christine Lusian.
Four members of the public were present.
ZONING CODE REVIEW DISCUSSION
Mayor Levine opened the meeting and Planning Consultant Jennifer Haskamp provided an
introductory summary of the city’s zoning code update purpose and process. She noted that the
meeting was the first opportunity to review and discuss the full draft of the zoning code.
Planning Consultant Haskamp explained that the process has built off of the work of the Planning
Commission, the City Council, residents, and existing and past city staff. She reviewed that the goals
of the revision are to make the code easy to use, remove ambiguity and repetition, encourage
reinvestment/investment while protecting existing character and development patterns, address non-
conforming lots/areas, make roles and decision making clear, and generally to create a more usable
zoning code. She noted that the Zoning Code should reflect the approved 2040 Comprehensive Plan.
Planning Consultant Haskamp explained that while the structure and organization of the chapter has
changed, the majority of the policy and regulations have not changed and remain consistent with the
current zoning ordinance.
Planning Consultant Haskamp stated that the Planning Commission has reviewed Chapter Two of the
draft and that the meeting and discussion would focus primarily on that chapter. Before reviewing the
Chapter Two updates, the group reviewed the other chapters and their significant changes.
City Council | Tuesday, May 16, 2023 | Page 11 of 75 5b.
Planner Consultant Haskamp stated that Chapter Three provides a central location within the code for
all allowed and prohibited uses and introduces administrative permits. This is a new concept within the
code meant to streamline the process for items that do not rise to the level of a Conditional Use Permit
review. She requested that Commissioners and Councilmembers let her know if they think that
something should be moved to an administrative permit.
Councilmember Paper asked for clarification regarding how cannabis legalization was addressed in the
plan.
Planning Consultant Haskamp replied that the current draft did not address it at this time, as staff were
waiting for guidance from the final law before incorporating it into the code.
Planning Consultant Haskamp explained that Chapter Four focuses on building, character and design
standards. The requirements outlined in the draft strive to achieve architectural consistency and to
ensure that development or redevelopment is compatible with adjacent and surrounding properties.
Planning Consultant Haskamp stated that Chapter Five relates to administration and conformance and
establishes the general process and procedures for all land use applications that are contained in the
city’s zoning ordinance. She noted that by centralizing this process within a specific chapter, the
draft will be better able to maintain consistency in how the process is administered and updates to the
code will be able to be consistently applied.
Planning Consultant Haskamp explained that Chapter Six relates to the Critical Area Overlay District
and no significant changes were made to the chapter.
Planning Consultant Haskamp reviewed Chapter Seven rules and definitions.
Planning Consultant presented information and changes included in Chapter Two relating to zoning
districts and highlighted the re-named and modified zoning districts and those districts which were
removed because they were not used in the previous ordinance.
Planning Consultant Haskamp reviewed the draft zoning map.
The Commission asked if there was a reason that the Somerset Neighborhood was excluded from the
proposed zoning map.
Planning Consultant Haskamp clarified that it was an unintentional oversight and that it would be
corrected in the draft moving forward.
Commissioner Johnson asked about how the city could set evaluation criteria for restrictions.
Consultant Planner Haskamp gave the example that if the city was trying to protect the environment of
the Rusty Patch Bumblebee that it could require an analysis from the applicant about the impacts on
that species as a part of their application.
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Planning Consultant Haskamp presented information on the proposed Traditional Neighborhood
Overlay (TN-O) District, a new overlay district for the zoning code. She explained that the overlay
district designates areas in the community that were developed prior to 1981 with a traditional
neighborhood pattern that includes smaller lot sizes and reduced setback requirements.
Councilmember Mazzitello stated that the original goal was to have the TN-O cover the entire city.
The group discussed further the purpose of the TN-O to set guidelines for how impacted properties,
which do not fit the R1 zoning standard, would be able to be changed moving forward in line with the
character of the neighborhood. It was noted that the TN-O prohibits further subdivision that does not
comply with R-1 dimensional standards.
Councilor Mazzitello discussed his interest in allowing property owners to replace what they already
have. In addition, he wanted to maintain property owner’s ability to make changes that would meet the
standards outlined in the R-1 zone.
Commissioner Johnson asked about how structures on properties such as playgrounds, pergolas or
swing sets would affect the calculation for impervious surfaces.
Planning Consultant Haskamp explained that it would depend if the structure included an impervious
surface or not.
Councilmember Mazzitello expressed concern about the limits of the side yard setbacks.
Planning Consultant Haskamp explained that as written, the code says that if the structure is less than
100 feet set back then the average of the neighboring properties is used for the standard. She stated it
was drafted this way to align with the stated goal for neighborhood consistency.
Planning Consultant Haskamp closed the presentation and discussion by inviting the Council and
Commissioners to send her their handwritten notes and edits.
ADJOURN
Mayor Levine adjourned the meeting at 8:30 pm.
____________________________________
Stephanie B. Levine, Mayor
ATTEST:
_______________________________
Christine Lusian, City Clerk
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City Council | Tuesday, May 16, 2023 | Page 14 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor, City Council, and City Administrator
FROM: Christine Lusian, City Clerk
SUBJECT: Alcohol License Renewals
INTRODUCTION
City Council is asked to approve alcohol license renewals.
BACKGROUND
The following establishments have completed application requirements and paid the associated
fees for license renewal:
•King and I Thai (On-Sale Wine and On-Sale 3.2% Malt Beer)
•Somerset Country Club (On-Sale Liquor with Sunday Sales)
•The Copperfield (On-Sale Liquor with Sunday Sales)
•Mendakota Country Club (On-Sale Liquor with Sunday Sales)
City approval and establishment insurance information will be shared with the state for
certification/approval and renewed licenses will authorize the sale of alcohol through June 30,
2024.
RECOMMENDATION
City staff recommends City Council approve the licenses effective July 1, 2023 through June 30,
2024.
ACTION REQUIRED
If City Council concurs, it should, by motion, approve the licenses for the establishments listed.
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City Council | Tuesday, May 16, 2023 | Page 16 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor, City Council, and City Administrator
FROM: John Boland, Public Works Superintendent
SUBJECT: Approval to Purchase Streetlight Control Cabinets
INTRODUCTION
The City/Public Works has five streetlight control cabinets throughout the city. Four of these
streetlight control cabinets need to be replaced.
BACKGROUND
These streetlight control cabinets were installed in 1987. These control cabinets operate the
streetlights and need to be replaced due to age and corrosion. Replacement of these cabinets
would include a new concrete foundation with conduit and wiring to the transformer and a new
aluminum cabinet with breakers and wiring.
Staff received estimates in the spring of 2022 for the replacement of four control cabinets and
also received new quotes this spring.
The bids received were:
Mid Northern Services $52,000
Collins Electric $57,282
Arcade Electric $59,500
BUDGET IMPACT
Expenses for the purchase and installation of the four streetlight control cabinets would come out
of the Street Light Fund. Staff had budgeted for replacement of these cabinets in the CIP to be
done over the next four years and there are funds in the budget to replace all four this year.
RECOMENDATION
Staff recommends that the Mendota Heights City Council approve the low bid from Mid
Northern Services for $52,000 for the purchase and installation of four streetlight control
cabinets.
ACTION REQUIRED
If Council concurs with the staff recommendation, they should pass a motion to approve the low
bid from Mid Northern Services for $52,000 for the purchase and installation of four streetlight
control cabinets. This action requires a simple majority vote.
City Council | Tuesday, May 16, 2023 | Page 17 of 75 5d.
City Council | Tuesday, May 16, 2023 | Page 18 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
Krista Spreiter, Natural Resources Coordinator
SUBJECT: Authorize Purchase Orders for the Control of Invasive Plant Species and Native
Restoration within the Oheyawahi/Pilot Knob Historic Site.
INTRODUCTION
The Council is asked to authorize the Natural Resources Coordinator to sign a contract with
Great River Greening for their 2023 work plan for the management of invasive species and
prairie and oak savanna management within the Oheyawahe/Pilot Knob Historic Site.
BACKGROUND
Mendota Heights has been working with Great River Greening on invasive species management
and native species restoration on the Oheyawahi/Pilot Knob Historic Site for several years.
Great River Greening has worked with the City to manage this restored native prairie and oak
savanna community since the City acquired the site in 2006. Great River Greening has
submitted its 2023 Work Plan for the site, attached as Appendix A in the attached contract.
The 2023 work plan for the Oheyawahe/Pilot Knob Historic Site includes seeding and native
vegetation establishment of areas that were controlled for monocultures of invasive species,
targeted control of specific invasive species, preparation of the south unit for a 2024 spring burn
including establishing burn breaks, and educational events with groups such as students from the
All Nations program at South High School in Minneapolis. The City contribution for this work
is $15,000.
BUDGET IMPACT
City Council has annually included funding in city budgets for management of the
Oheyawahi/Pilot Knob Historic Site. The available amount in the 2023 City Budget for this
effort is $15,000 for the Oheyawahi/Pilot Knob Historic Site. Great River Greening’s proposal is
$15,000 for Invasive Species Control and Restoration as discussed above for the work at the
Oheyawahi /Pilot Knob Historic Site.
City Council | Tuesday, May 16, 2023 | Page 19 of 75 5e.
RECOMMENDATION
Staff recommends that City Council approve the 2023 work plan proposed by Great River
Greening for invasive species control and site restoration within the Oheyawahe/Pilot Knob
Historic Site.
ACTION REQUIRED
Approve a motion authorizing the Natural Resources Coordinator to sign the agreement and
authorize the Public Works Director to issue a ‘not-to-exceed’ Purchase Order in the amount of
$15,000 to Great River Greening.
City Council | Tuesday, May 16, 2023 | Page 20 of 75
CONTRACT
Great River Greening
251 Starkey St, Suite 2200
Saint Paul, MN 55107-2016
651-665-9500
Project Name
Oheyawahe/Pilot Knob 2022
Project Location
Mendota Heights, MN 55118
PO: OPK2023
Date
5/10/2023
.
I.Parties. This contract governs the rights and responsibilities of Great River Greening (hereafter referred to
as GRG) and City of Mendota Heights (hereafter referred to as City, where GRG has been retained to
perform services for the contracting party).
II.Scope of Services. GRG agrees to provide natural resource management services at Oheyawahe/Pilot
Knob, owned the City, for an amount not to exceed $15,000.00. Individual budget amounts may be adjusted
at the direction of CITY staff in coordination with GRG project manager. Scope of Work detail including
target budgets indicated in Exhibit A
III.Schedule of Payments. CITY will make payment not totaling more than $15,000.00. This includes GRG
staff labor, travel expenses, materials, and any subcontractor expenses.
IV.Limitation of liability. CITY shall indemnify GRG and hold it harmless from and against any loss, claims,
liabilities, damages and costs, including reasonable attorney’s fees, related to the Project or the
performance of their services pursuant to this Agreement, unless caused by the negligence of GRG, its
agents or employees.
V.Amendment. This Agreement may be amended only in a written document signed by both parties.
VI.Independent Contractors. Each party, its officers, agents and employees are at all times an independent
contractor to the other party. Nothing in this Agreement shall be construed to make or render either party or
any of its officers, agents, or employees an agent, servant, or employee of, or joint venture of or with, the
other.
VII.Entire Agreement. This Agreement represents the entire agreement and understanding of the parties
hereto with respect to the subject matter of this Agreement, and it supersedes all prior and concurrent
agreements, understandings, promises or representations, whether written or oral, made by either party to
the other concerning such subject matter.
VIII.Insurance. GRG agrees to maintain during the term of this Contract the following insurance: Workers
Compensation Insurance, Commercial General Liability (with coverage no more restrictive that that provided
for by standard ISO Form CG 00 01 11 88 or CG 00 01 10 93 with standard exclusions "a" through "n") with
a minimum limit of $1,000,000.00 per occurrence and $2,000,000.00 in the aggregate for bodily injury and
property damages, the limit specified may be satisfied with a combination of primary and Umbrella/Excess
Insurance.
IX.Waiver. The failure of either party to insist in any one or more instances upon strict performance of any of
the provisions of this Agreement shall not be construed as a waiver or relinquishment of the right to enforce
or require compliance with such provision.
X.Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the
state of Minnesota.
City Council | Tuesday, May 16, 2023 | Page 21 of 75
XI.Completion. Work for this Project will be performed by December 31, 2023, unless circumstances beyond
GRG’s control that prevents GRG from completing the Project.
XII.Termination. This Agreement may be terminated by GRG for cause at any time upon seven days written
notice to the Provider. Cause shall mean a material breach of this Agreement and any supplemental
agreements or amendments thereto. This Agreement may be terminated by GRG at any time with or without
cause upon thirty-day written notice to the Provider. In the event of such a cancellation, the Provider shall be
entitled to payment determined on a pro rata basis for work or services satisfactorily performed.
Great River Greening City of Mendota Heights
Signature: _____________________________ Signature: _____________________________
Name: Kateri Routh Name: Krista Spreiter
Title: Executive Director Title: Natural Resources Technician
Date:_____ _________________ __ Date: _______________________________
Authorized Contact Persons
The authorized contact person for GRG is:
David Schmitz
251 Starkey St, Ste 2200
Saint Paul, MN 55107
612-242-3540
The authorized contact person for CITY is:
Krista Spreiter
1101 Victoria Curve
Mendota Heights, MN 55118
651-255-1123
City Council | Tuesday, May 16, 2023 | Page 22 of 75
Appendix A: Scope of Work and Proposed Budgets
Oheyawahe/Pilot Knob 2023 Work Plan Proposal
Seeding/Establishment:
•GRG will continue coordination with Landbridge Ecological to finish the re-do of the seeding in the
north section of the southern unit. This may include site prep herbicide application, drill seeding,
or broadcast seeding.
•GRG is engaging students from the All Nations program at South High School in Minneapolis to
apply additional seed and learn about the site and its restoration goals.
•Following seeding by Landbridge and student group, GRG will conduct establishment
maintenance on the seeded areas and do invasive spot treatments with the goal of minimizing
herbicide use during establishment $3000
Herbaceous Invasives:
Site will be monitored for herbaceous invasives throughout the growing season and proposed are
visits roughly corresponding to the timeline and target species below. Where possible, we will prioritize
non-chemical treatments (spot mowing or mowing), as well as restrict herbicide application from any
areas designated by tribal groups as collection zones:
•Spring visit (May) to target leafy spurge and other early invasives $2500
•June/July visits to target crown vetch, burdock, hedge parsley, birds foot trefoil, spotted
knapweed, thistles, etc. $2800
•Early August goldenrod mowing to target overabundant populations $1800
Woody Control:
•Sumac and small, dense buckthorn brush mow in summer, including Establishment
mowing/brush control along Acacia Blvd in 2021 brush removal area. $1600
•Foliar spray of invasive brush regrowth (August-September)$900
Prescribed Burn Preparation
•In preparation for a spring burn of the south unit in 2024, proposing a fall mow and thatch removal
of the burn break. This would also include prep around planted oaks/oak groves within the units.
$900
Woody Invasive Treatment Area Expansion:
•Proposed here is a “soft start” to controlling invasive woody populations on the east side of the
property, adjacent to prairie.
•Basal treatment of buckthorn, honeysuckle, and Siberian elm to achieve maximum acreage
$1500
Engagement Opportunities:
•GRG would continue to coordinate with the City to utilize the space for engagement/educational
opportunities, private volunteer events, etc.
Total: $15,000
Activities and budget amounts above may change pending discussion with City staff in order to address
time-sensitive management needs and priorities, observed conditions, etc.
City Council | Tuesday, May 16, 2023 | Page 23 of 75
City Council | Tuesday, May 16, 2023 | Page 24 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor, City Council and City Administrator
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Out of State Travel Authorization—National Recreation and Park
Association
INTRODUCTION
The City Council is asked to authorize Parks and Recreation Manager Meredith Lawrence to attend
the 2023 National Recreation and Park Association (NRPA) Conference in Dallas, Texas from
October 9-October 12.
BACKGROUND
The City’s Travel Authorization and Expense Reimbursement Policy requires that all out-of-state
conference, seminar, and other education related expenses be approved in advance by the City
Council, and must include an estimate of the costs of travel, lodging, and programming.
The NRPA conference is recognized as the premier annual conference for Park and Recreation
professionals in the United States. This national conference brings together park and recreation
professionals, students, citizen advocates and industry suppliers and offers attendees the
opportunity to participate in educational seminars, classes, professional development/networking
and one of the largest product tradeshows in the industry.
Parks and Recreation Manager Lawrence has been chosen to speak at the conference on the topic
of enhancing communication within the Parks and Recreation field as a whole.
BUGET IMPACT
Funds are available in the Recreation budget. The estimated total costs for attending are:
Airfare $532.00
Conference Registration $483.75
Lodging $1020.00
Meals $273.00
Total $2,308.75
City Council | Tuesday, May 16, 2023 | Page 25 of 75 5f.
RECOMMENDATION
It is recommended that the City Council authorize the out-of-state travel for Meredith Lawrence,
Parks and Recreation Manager to attend the 2023 NRPA conference in Dallas, Texas.
ACTION REQUIRED
If the City Council concurs, it should, by motion, authorize the out-of-state travel by Meredith
Lawrence, Parks and Recreation Manager to attend the 2023 NRPA conference in Dallas, Texas.
City Council | Tuesday, May 16, 2023 | Page 26 of 75
MEETING DATE: May 16, 2023
TO: Mayor, City Council, and City Administrator
FROM: Scott Goldenstein, Assistant Fire Chief
SUBJECT: March 2023 Fire Synopsis
Fire Calls: 22
For March 2023, the Fire Department was paged for service a total of 22 times.
Types of calls:
Fires: 1 March had the department responding to a burnt food call (cooking fire) that
required ventilation.
Medical/Extrication: 5 Mendota Heights Fire responded to a one vehicle accident with
injuries, one call was for the removal of an occupant in a stuck elevator, and three other calls
where coded as medicals.
Hazardous Situations: 5 March had the department responding to one call for arcing
power lines. In addition, the department was paged for a possible hazardous materials spill with
four occupants reporting issues. A gas leak at a residence had the department shutting down the
gas line and calling out Xcel to address the leak. Finally, the department responded to two carbon
monoxide calls as well.
False Alarms/System Malfunctions: 2 There was only one call for a system malfunction
and only one call for an unintentional fire alarm activation in March.
Service Call: 1 The department was requested by police to help get access to a residence
in a condominium for a possible medical emergency.
Good Intent: 2 March found the department responding to one call for a smoke scare (it was
dust from construction) and one call was coded as good intent.
Mendota Heights 15 calls
Lilydale 2 calls
Mendota 0 call(s)
Sunfish Lake 2 calls
Other 3 calls
Total 22 calls
City Council | Tuesday, May 16, 2023 | Page 27 of 75 5g.
Dispatched and Cancelled En route: 3 Three of the fire calls in March were cancelled before
our arrival.
Mutual/Auto-Aid Other: 3 Mendota Heights Fire was called to three mutual /auto aid calls.
The three calls were for West St Paul. One was for a structure fire, one was cancelled en route,
and one was a vehicle accident that was paged to Mendota Heights and was on the shared border
with West St Paul.
March Trainings
March 8 18:30 PPE/SCBA Mandatory Training Offering 1 of 3
This training is required by OSHA and was set up as multiple stations going over proper usage
and maintenance of the SCBA (Self Contained Breathing Apparatus) and PPE (Personal
Protective Equipment).
March 9 07:00 Electric Vehicle & ESS Training
Electric vehicles and energy storage systems bring with them a completely new set of hazards
and require different strategies to safely extinguish a fire. This drill featured a guest speaker to
go over best practices in this new and emerging area.
March 15 18:30 Electric Vehicle & ESS Training
Electric vehicles and energy storage systems bring with them a completely new set of hazards
and require different strategies to safely extinguish a fire. This drill featured a guest speaker to
go over best practices in this new and emerging area.
March 20 18:30 PPE/SCBA Mandatory Training Offering 1 of 3
This training is required by OSHA and was set up as multiple stations going over proper usage
and maintenance of the SCBA (Self Contained Breathing Apparatus) and PPE (Personal
Protective Equipment).
March 21 07:00 PPE/SCBA Mandatory Training Offering 1 of 3
This training is required by OSHA and was set up as multiple stations going over proper usage
and maintenance of the SCBA (Self Contained Breathing Apparatus) and PPE (Personal
Protective Equipment).
City Council | Tuesday, May 16, 2023 | Page 28 of 75
Number of Calls 22 Total Calls for Year 81
FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE
ACTUAL FIRES
Structure - MH Commercial $0
Structure - MH Residential $0
Structure - Contract Areas $0
Cooking Fire - confined 1 $0
Vehicle - MH $0
Vehicle - Contract Areas $0
Grass/Brush/No Value MH
Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES
Other Fire
OVERPRESSURE RUPTURE $0 $0 $0
Excessive heat, scorch burns
MEDICAL
Emergency Medical/Assist 2
Vehicle accident w/injuries 1
Extrication 1 ALL FIRES, ALL AREAS (MONTH)$0
Medical, other 1
HAZARDOUS SITUATION $0
Spills/Leaks 2
Carbon Monoxide Incident 2 $0
Power line down
Arcing, shorting 1 $0
Hazardous, Other
SERVICE CALL
Smoke or odor removal $0
Assist Police or other agency 1
Service Call, other
GOOD INTENT
Good Intent
Dispatched & Cancelled 3 Current To Date Last Year
Smoke Scare 1 15 58 59
HazMat release investigation 2 3 7
Good Intent, Other 1 0 2 1
FALSE ALARMS 2 6 5
False Alarm 3 12 7
Malfunction 1
Unintentional 1 Total:22 81 79
False Alarm, other
MUTUAL AID 3 FIRE MARSHAL'S TIME FOR MONTH
Total Calls 22 Inspections
Investigations
WORK PERFORMED Hours To Date Last Year
Re-Inspection
Fire Calls 256.5 1027 1081.5
Meetings 26 174 258.5 Meetings
Training 321.5 997.5 568.5
Special Activity 12 86 133 Administration
Fire Marshal 0 146
Plan Review/Training
TOTALS 616 2284.5 2187.5 TOTAL:0
Lilydale
Mendota
Sunfish Lake
Other
MENDOTA HEIGHTS FIRE DEPARTMENT
MARCH 2023 MONTHLY REPORT
FIRE LOSS TOTALS
LOCATION OF FIRE ALARMS
Mendota Heights
Mendota Heights Only Structure/Contents
Mendota Heights Only Miscellaneous
Mendota Heights Total Loss to Date
Contract Areas Loss to Date
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Request for City Council Action
DATE: May 16, 2023
TO: Mayor, City Council and City Administrator
FROM: Courtney Selstad, Recycling Coordinator
Meredith Lawrence, Parks and Recreation Manager
SUBJECT: GreenStep Cities Progress
INTRODUCTION
Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to help
cities achieve their sustainability and quality-of-life goals. This free continuous improvement
program, managed by a public-private partnership, is based upon a menu of 29 optional best
practices.
RECOMMENDATION
At its meeting on May 16, the City Council will hear a presentation from staff on the city’s recent
progression to Step 2 of GreenStep Cities, including highlights of the city initiatives that fulfill best
practice actions in the program.
ACTION REQUESTED
Informational only. Council should ask any questions that they may have.
City Council | Tuesday, May 16, 2023 | Page 45 of 75 7a.
City Council | Tuesday, May 16, 2023 | Page 46 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor, City Council, and City Administrator
FROM: Christine Lusian, City Clerk
SUBJECT: Public Hearing and Amend Fee Schedule
INTRODUCTION
City Council is asked to amend the fee schedule.
BACKGROUND
Four services have been identified as appropriate for requiring a fee to defray costs:
PARKS AND RECREATION PAR-3 GOLF
Senior Pass $200.00 per year (excludes golf cart)
BUILDING
Pool Permit $25.00 (above ground)
Door Replacement $75.00 / 1% + state surcharge
PUBLIC SAFETY
Certified Police Data $15.00
MN State Statutes 462.353 requires a public hearing for fees; notice was published in the Pioneer
Press and displayed on the city website.
RECOMMENDATION
City staff recommends City Council approve amendments to the fee schedule.
ACTION REQUIRED
Following the Public Hearing, Council should, by motion, approve:
1)ORDINANCE NO. 576 AN ORDINANCE AMENDING THE FEE SCHEDULE. The
action requires a simple majority vote of the Council.
2) Summary publication of the ORDINANCE NO. 576 AN ORDINANCE AMENDING
THE FEE SCHEDULE. The action requires a 4/5th vote of the Council.
City Council | Tuesday, May 16, 2023 | Page 47 of 75 8a.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 576
AN ORDINANCE AMENDING THE FEE SCHEDULE
The City Council of the City of Mendota Heights, Minnesota does hereby ordain:
The city’s fee schedule for 2023 is hereby amended by adding the following to:
PARKS AND RECREATION PAR-3 GOLF:
Senior Pass $200.00 per year (excludes golf cart)
BUILDING
Pool Permit $25.00 (above ground)
Door Replacement $75.00 / 1% + state surcharge
PUBLIC SAFETY
Certified Copy $15.00
This Ordinance shall be in effect from and after the date of its passage and publication.
Adopted and ordained into an Ordinance this 16th day of May, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Stephanie B. Levine, Mayor
ATTEST:
___________________________
Christine Lusian, City Clerk
City Council | Tuesday, May 16, 2023 | Page 48 of 75
CITY OF MENDOTA HEIGHTS, MINNESOTA
NOTICE OF PUBLIC HEARING
Proposed Fee Schedule
NOTICE IS HEREBY GIVEN that the City Council of the City of Mendota Heights, Minnesota,
will meet at the Mendota Heights City Hall, 1101 Victoria Curve, at 7:00 p.m., on Tuesday, May
16, 2023, to hold a public hearing considering amendments to the fee schedule. All persons who
desire to be heard with respect to the fee schedule amendments will be heard at said time and place.
DATED this 5 day of May 2023.
BY ORDER OF THE CITY COUNCIL
/s/ Christine Lusian, Mendota Heights City Clerk
Publish: May 5, 2023 Pioneer Press
City Council | Tuesday, May 16, 2023 | Page 49 of 75
SUMMARY PUBLICATION
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 576
AN ORDINANCE AMENDING THE FEE SCHEDULE
The City Council of Mendota Heights Minnesota amends its fee schedule. The complete text of
this ordinance may be obtained at the Mendota Heights city hall or from the city’s website at
www.mendotaheightsmn.gov. Adopted and ordained this 16th day of May 2023.
CITY COUNCIL OF MENDOTA HEIGHTS
/s/Stephanie Levine, Mayor
Attest:
/s/Christine Lusian, City Clerk
City Council | Tuesday, May 16, 2023 | Page 50 of 75
MENDOTA HEIGHTS | ADOPTED DRAFT 2022-12-062023-05-
16 Page 5 of 14
PUBLIC SAFETY
2023
Fingerprints $ 20/card
Local Record Check Includes
clearance letter
$ 15
Certified Copy of Police Data $15
Dangerous Dog Registration Code 5-3-4. D.
MS 347.51 Subd.
2(3)
$ 500
False Alarm - Police calendar year First 3 - no charge,
4th-$50;
5th-$75;
6th, ea. add'l - $ 100
False Alarm - Fire calendar year First 2 - no charge,
3rd, ea. add'l - $ 150
Fire Alarm Permit commercial Per Attachment A
Underground Fuel Tank Removal $ 50 minimum
Plan Review Fee Per Attachment A
Fire Sprinkler Alteration Per Attachment A
Day Care Fire Inspection MS 299F.011 $ 50
DATA REQUESTS MS 13.03 subd. 3
Incident Report $ .25/page up to 100 pages
Accident Report - involved party
request
In-person
required
$ .25/page up to 100 pages
Accident Report - insurance or
attorney request
IPAD/MS13.82:
Must prove
involvement
in/relationship to
accident and
either present ID
or a signed
release
Self-addressed, stamped envelope
with signed release. If over 4pg,
contact requestor for alt. payment.
Formatted Table
Formatted Table
Formatted Table
City Council | Tuesday, May 16, 2023 | Page 51 of 75
MENDOTA HEIGHTS | ADOPTED DRAFT 2022-12-062023-05-
16 Page 9 of 14
PARKS AND RECREATION
2023
Application Fee Charged pPer
permit season for all
field / facility,
permit application
reservations.
Due upon
application.
Non-refundable.
$ 25
Concessions Building Reservation Food/beverage
license required
$25/event/day
Tennis Court Reservations $5/hour
Picnic Area/Shelter Resident $25
Resident Business $50
Non-Resident $50
Non-Resident
Business
$100
NOTE: Mendota Heights schools, city events, non-profit are fee exempt for Picnic Area/Shelter rental fees.
Picnic Table additional on-site $15/day
Canoe Rack Rental canoe storage @
Rogers Lake Park
$50/summer
Park Bench Donation $1,000/bench
PAR-3 GOLF
Footgolf $8/round
Greens Weekday
Juniors, Seniors
$12/round
Weekday $13/round
Weekend/Holiday
Juniors, Seniors
$14/round
Weekend/Holiday $15/round
Senior Pass Excludes golf cart $200/year
10-Round Pass $100
Pull Cart Rental $3/round
Formatted Table
Formatted Table
Formatted Table
City Council | Tuesday, May 16, 2023 | Page 52 of 75
MENDOTA HEIGHTS | ADOPTED DRAFT 2022-12-062023-05-
16 Page 13 of 14
BUILDING
2023
Building Moving Permit $ 75
Building Permit Fee Per Attachment A
Demolition Permit Per Attachment A
Mechanical Alteration/Replacement
(including gas piping and gas fire place
installation)
1% of value
$ 75 minimum
Plan Review Fee Per Attachment A Exceptions ($50 fee):
Decks, Basement Finishes, Kitchen
Remodel, Bathroom Remodel, and similar
projects.
Plumbing Permit Fee 1% of value
$ 75 minimum
Roof Permit - commercial 1% of value
$100 minimum
$1,000 maximum
Roofing and Siding Permit - residential 1% of value
$100 minimum
Sewer Permit $ 75
Window/Door Replacement - residential 1% of value + state surcharge
$75 minimum
Pool Permit – above ground $25 Formatted: Font: Not Bold
City Council | Tuesday, May 16, 2023 | Page 53 of 75
City Council | Tuesday, May 16, 2023 | Page 54 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2023-21 Approve Plans and Authorize Advertisement for Bids for the
Victoria Curve Street Improvements
INTRODUCTION
The purpose of this memo is to request that the Council approve the plans and specifications and
authorize the advertisement for bid for the Victoria Curve Street Improvements.
BACKGROUND
The preparation of a feasibility report for the Victoria Curve Street Improvements which is
required to follow the Minnesota Statutes Chapter 429 process was authorized by the Mendota
Heights City Council by adopting Resolution 2022-63 at the City Council meeting held on
August 16, 2022. The Statute 429 process is required because the city intends to assess a portion
of the project.
The feasibility report for the Victoria Curve Street Improvements was accepted by the Mendota
Heights City Council and called for a Public Hearing on January 17, 2023 by adopting
Resolution 2022-97 at the December 20, 2022, city council meeting. The recommendation of the
feasibility report was to proceed with this project.
The proposed streets to be rehabilitated are Victoria Curve and Orchard Hill. Based on staff
observations, as well as the pavement management system, a majority of these streets have
deteriorated to the point where it is no longer cost effective to patch the street and rehabilitation
is necessary.
Council ordered the Victoria Curve Street Improvements at their February 7, 2023 meeting.
DISCUSSION
The total estimated construction cost of the project is $1,417,224 not including indirect costs.
Due to the size of the bidding package (522 page specifications, 81 construction plan sheets), the
plans are not included in the packet. The entire plan set is available for viewing at city hall, the
three sheets with roadway configuration changes adjacent to city hall and Beth Jacob are
included.
City Council | Tuesday, May 16, 2023 | Page 55 of 75 9a.
Residents along Victoria Curve between Hunter Lane and Glenhill Road are requesting the street
be rehabilitated without an off-street trail. The plans for this project would not include any
roadway configuration changes between Hunter Lane and Highway 13 with the exception of
reducing the driving lane widths from 12 feet to 11 feet allowing for the shoulders to be
increased from 6 feet to 7 feet. This configuration will allow for shared parking/pedestrian use
of the shoulders.
The project is proposing to add a parking lane adjacent to the Mertensotto/Civic Center Field and
in front of Beth Jacob on the north side of the road. The existing parking will also remain on the
south side of the roadway. The addition of the parking lane will require that a silver maple tree
be removed from behind home plate. There will be a small retaining wall, and a stairway leading
from the parking lane to the field. The portable toilet will also be relocated to a concrete pad
away from the spectators. No alignment changes are proposed for Orchard Hill except for the
addition of pedestrian ramps along Lexington Avenue.
Victoria Curve currently prohibits parking along the north side of the street from Lexington
Avenue to Hunter Lane. The attached ordinance amendment will reduce the current parking
restriction to just the wetland area from Mertensotto field to Beth Jacob. This will allow for
parking from City hall to Mertensotto field as well as in front of Beth Jacob. Parking will still be
allowed on the south side of the roadway except for adjacent to the wetland area across from city
hall which has too steep of slopes to allow for parking.
BUDGET IMPACT
Street improvement projects are proposed to be assessed to the benefiting property owners.
Pursuant to the City’s Street Rehabilitation and Reconstruction Policy, the benefiting properties
should be assessed 50% of the street reconstruction and rehabilitation costs. The following tables
show the estimated unit assessments based on the City policy.
Project Total Total Estimated Costs
Street Improvements $ 1,093,589
Indirect Costs for Street Improvements (20%)* $ 218,718
Total Costs for Street Improvements $ 1,312,307
Trail Improvements $ 126,827
Indirect Costs Trail Improvements (20%)* $ 25,365
Total Costs for Trail Improvements $ 152,193
Storm Sewer Improvements $ 191,448
Sanitary Sewer Improvements $ 4,500
Water Improvements $ 860
Total Cost for Utility Improvements $ 196,808
Total Improvement Cost $ 1,417,224
Total Indirect Costs for City* $ 244,083
Total Cost $ 1,661,308
Rounded Total Cost $ 1,661,000
*Indirect costs include legal, engineering, administration, and finance
City Council | Tuesday, May 16, 2023 | Page 56 of 75
Assessment Calculation Total
Total Project Cost $ 1,661,000
Assessable Amount $ 1,312,307
Assessment Amount (50% of Assessable Amount) $ 656,154
Total Units - Residential* 29
Assessment - Residential $ 216,232.41
Total Units - City of Mendota Heights* 59
City Assigned Assessment Amount $ 439,921.11
Total Units 88
Unit Assessment (Assessable amount/ XX Units) $ 7,456.29
Total Assessment Amount $ 7,456
Victoria Curve abuts Trunk Highway 62 within this area and therefore only provide access to
one side of the street. This reduces the assessable front footage or number of units. In these areas,
a frontage or unit count was added and assigned to the City. This normalized the assessment
rates.
Residential assessments for the project are calculated to be $7,456 for the reclaimed streets
Funding Source Project Total
Municipal Levy $ 408,346
City Assessment (Municipal Levy) $ 439,921
Total Municipal Levy $ 848,267
Resident and Business Assessment (50%) $ 216,232
State Aid Funding $ 400,000
Utility Fund – Storm Sewer $ 191,448
Utility Fund – Sanitary Sewer Fund $ 4,500
Utility Fund – Water Fund $ 860
Total $ 1,661,308
The project is showing a Municipal Levy of $848,267. There is also $400,000 funding from the
Municipal State Aid account.
As the project is designed and competitively bid, the calculated assessment amount will be
updated leading up to the adoption of the assessment roll. The improvements are necessary to
allow for safe and reliable street and utility services within the City of Mendota Heights. The
project will be competitively bid to allow for a cost-effective improvement. The feasibility study
has provided an overall analysis of the feasible improvements for consideration within this
project area. Therefore, the proposed improvements within the areas outlined in this report are
necessary, cost effective, and feasible from an engineering standpoint.
RECOMMENDATION
Based on recent bid prices, staff has been conservative in this estimate. It is hopeful that pricing
will be below the estimate although this bidding market is difficult to project. Staff recommends
City Council | Tuesday, May 16, 2023 | Page 57 of 75
that the Council approve the plans and specifications for the Victoria Curve Street
Improvements, and authorize the advertisement for bids. Staff also recommends approval of
Ordinance 575 amending Title 6, Chapter 3, Section 3 of the City Code.
ACTION REQUIRED
If City Council wishes to implement the staff recommendations, pass a motion adopting A
RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE VICTORIA CURVE STREET
IMPROVEMENTS and APPROVING ORDINANCE 575 AMENDING TITLE 6,
CHAPTER 3, SECTION 3 OF THE CITY CODE.
This action requires a simple majority vote.
City Council | Tuesday, May 16, 2023 | Page 58 of 75
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2023-21
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS, AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE VICTORIA CURVE
STREET IMPROVEMENT PROJECT
WHEREAS, the Public Works Director reported that the proposed improvements and
construction thereof were feasible, desirable, necessary, and cost effective, and further reported
on the proposed costs of said improvements and construction thereof; and
WHEREAS, the City Council has heretofore directed the Public Works Director to
proceed with the preparation of plans and specifications thereof; and
WHEREAS, the Public Works Director has prepared plans and specifications for said
improvements and have presented such plans and specifications to the City Council for approval.
NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council as
follows:
1. That the plans and specifications for said improvements be and they are hereby in all
respects approved by the City.
2.That the Clerk with the aid and assistance of the Public Works Director be and is hereby,
authorized and directed to advertise for bids for said improvements all in accordance with
the applicable Minnesota Statutes, such as bids to be received at the City Hall of the City
of Mendota Heights by 10:00 A.M., Thursday, June 8, 2023, and at which time they will
be publicly opened in the City Council Chambers of the City Hall by the Public Works
Director, will then be tabulated, and will then be considered by the City Council at its
next regular Council meeting.
Adopted by the City Council of the City of Mendota Heights this sixteenth day of May, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Stephanie B. Levine, Mayor
ATTEST
_________________________
Christine Lusian, City Clerk
City Council | Tuesday, May 16, 2023 | Page 59 of 75
City of Mendota Heights
Dakota County, Minnesota
ORDINANCE NO. 575
AN ORDINANCE AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF THE CITY CODE
The City Council of the City of Mendota Heights, Minnesota ordains as follows:
The following streets are hereby added to Title 6, Chapter 3, Section 3, Paragraph C of the City Code:
Parking prohibited on Certain Streets: No person shall park or leave standing any motor vehicle on
the following streets or portions thereof in the City:
Action Street Side Location
Delete Victoria Curve North Between Lexington Avenue (CR 43) and Hunter Lane
Add Victoria Curve North Between 750 feet and 1150 feet west of Lexington
Avenue (CR 43)
Add Victoria Curve South Between Lexington Avenue (CR 43) and 500 feet west of
Lexington Avenue (CR 43)
Adopted and ordained into an Ordinance this 16th day of May, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
__________________________
Stephanie B. Levine, Mayor
ATTEST:
______________________________
Christine Lusian, City Clerk
City Council | Tuesday, May 16, 2023 | Page 60 of 75
89590090591091592089590090591091592035+00 35+50 36+00 36+50 37+00 37+50 38+00 38+50 39+00 39+50 40+00 40+500.88%0.35%34+96.43903.545PVI STA: 38+60.09PVI ELEV: 905.33LENGTH: 150.00PVI STA: 35+93.95PVI ELEV: 904.40LENGTH: 150.00117935+0036+0037+0038+0039+0040+00PT: 38+67.96
19.0'15.0'24.0'10.0'10.0'12.5'15.0'24.8'R25.0'R25.0'R25.0'R25.0'R25.0'4.0'2.0'K:\g-m\Mendota Heights-City\20304000\04_Production\01_CAD\02_Sheets\CONSTRUCTION PLAN.dwg Apr 21, 2023 - 12:37pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 75 SHEETSVICTORIA CURVE IMPROVEMENTSS.A.P. 140-117-001FILENAME:PLOT DATE:FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:48LPPIDRKMPLARRY P POPPLER410053/1/2023--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.CONSTRUCTION PLANSCALE IN FEET01020 40B618 C&GHUNTER LANEVICTORIA CURVEMATCH LINE - STATION 40+50GENERAL NOTES:1. LOCATIONS OF EXISTING PROPERTY LINES, UTILITIES, CENTERLINES ANDGRADING ARE BASED ON BEST AVAILABLE INFORMATION AND AREAPPROXIMATE. CONTRACTOR SHALL FIELD VERIFY LOCATIONS ANDDIMENSIONS OF ALL PERTINENT EXISTING ITEMS PRIOR TO CONSTRUCTION.ALL INPLACE UTILITIES MAY NOT BE SHOWN ON THIS PLAN, AND THOSE THATARE SHOWN MAY NOT BE SHOWN IN THE EXACT LOCATIONS.2. ALL CONSTRUCTION ACTIVITIES ARE TO BE CONFINED TO EXISTING RIGHT OFWAY UNLESS OTHERWISE AUTHORIZED BY OWNER AND ENGINEER. ACCESSSHALL BE MAINTAINED TO ALL RESIDENCE AND BUSINESS THROUGHOUTCONSTRUCTION.3. CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT LEAST 48 HOURSPRIOR TO START OF ANY EXCAVATION ACTIVITIES.4. CONTRACTOR MUST PROTECT MAILBOXES, EXISTING LANDSCAPING,SPRINKLER SYSTEMS, INVISIBLE PET FENCES (INCIDENTAL). REMOVE ANDREINSTALL MAILBOXES IMPACTED BY CONSTRUCTION AS DIRECTED BY THEENGINEER.5. SEE SHEETS 5 TO 7 FOR TYPICAL STREET SECTIONS.6. SEE SHEETS 12 TO 17 FOR PEDESTRIAN RAMP DETAILS AND SHEETS 8 TO 10FOR DRIVEWAY AND SIDE WALK DETAILS.7. CONTRACTOR TO WORK WITH ENGINEER ON MINOR GRADE CHANGES TOTRAIL AND STREET CENTERLINE. CENTERLINE ELEVATION AND CROWN OFSTREETS TO REMAIN THE SAME AS EXISTING CONDITIONS.8. RESTORE AREAS DISTURBED BY CURB AND DRIVEWAY REPLACEMENT WITHHYDROSEED (MIX 25-131 IN BOULEVARD OR MIX 25-151 WHERE APPLICABLE).9. CURB REMOVAL AT EXISTING DRIVEWAYS MUST BE DONE TO PROTECT THEEXISTING DRIVEWAY. SAWCUT ALONG DRIVEWAY EDGE. PROTECT DRIVEWAYPAVEMENT UNTIL CONCRETE IS POURED. ANY DAMAGE TO DRIVEWAYS MUSTBE REPAIRED AT CONTRACTOR'S EXPENSE. DRIVEWAYS MUST BECONSTRUCTED TO MAINTAIN ACCESS TO RESIDENCE AND BUSINESS AT ALLTIMES. DRIVEWAYS SHALL BE CONSTRUCTED IN HALVES AS DIRECTED BY THEENGINEER (INCIDENTAL).10. CLEAR AND GRUB TREES AS DIRECTED BY ENGINEER.11. ALL CATCH BASIN STRUCTURES, MANHOLES SHALL HAVE EXISTING RINGSREMOVED AND BE REINSTALLED WITH SALVAGED CASTING AND NEWCONCRETE RINGS WITH INFILTRATION PRODUCT. ANY OUTDATED CASTINGSSHALL BE REPLACED, OR SWAPPED WITH STRUCTURES BEING REMOVED(INCIDENTAL), AT THE DISCRETION OF THE ENGINEER. (ADJUST FRAME ANDRING CASTING)12. COORDINATE GATE VALVE ADJUSTMENTS, REPAIRS AND REPLACEMENTS WITHSPRWS CONSTRUCTION REPRESENTATIVE (ADJUST VALVE BOX). REPLACEPARTS OF BROKEN OR NON-ADJUSTABLE VALVE BOXES WITH NEW PARTS(REPAIR VALVE BOX). REPLACE ALL PARTS (BELL TO LID) OF BROKEN ORNON-ADJUSTABLE VALVE BOXES WITH NEW PARTS (REPLACE VALVE BOX).CONSTRUCTION LIMITSINPLACE RIGHT-OF-WAYSTORM STRUCTUREWATER VALVESANITARY MANHOLEHYDRANTLEGEND:8" CONCRETE DRIVE. SEE SHEET 7 INSET G4" BITUMINOUS PAVEMENT. SEE SHEET 7 INSET C3" BITUMINOUS WALK. SEE SHEET 7 INSET DGRAVEL SHOULDER6" CONCRETE WALK. SEE SHEET 7 INSET HMNDOT RIGHT-OF-WAYTRUNCATED DOMESMAINTAIN ACCESS TO ATLEAST ONE ENTRANCE ATALL TIMESUTILITY INFORMATION SHOWN ON THIS PLAN HAS BEENPROVIDED BY THE UTILITY OWNER. THE CONTRACTORSHALL FIELD VERIFY EXACT LOCATIONS PRIOR TOCOMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW.NOTIFY GOPHER STATE ONE CALL 1-800-252-1166THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITYQUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINEDACCORDING TO THE GUIDELINES OF CI/ASCE 38-22, ENTITLED,“STANDARD GUIDELINES FOR INVESTIGATING AND DOCUMENTINGEXISTING UTILITIES”.VICTORIA CURVE2' GRAVEL SHOULDERRETAINING WALLCity Council | Tuesday, May 16, 2023 | Page 61 of 75
90591091592092593090591091592092593041+00 41+50 42+00 42+50 43+00 43+50 44+00 44+50 45+00 45+502.75%PVI STA: 44+04.00PVI ELEV: 920.27LENGTH: 400.00HIGH PT. STA: 45+38.22HIGH PT ELEV: 919.37XXXXXXXXXXXXXXXXXXXX41+0042+0043+0044+0045+0046+00PC: 43+53.88PT: 46+22.1910.0'12.5'15.0'19.0'15.0'8.0'4.0'STA=41+92.22OFFSET=-12.50STA=42+13.89OFFSET=-19.0019.0'13.5'2.0'STA=44+57.63OFFSET=19.00STA=42+28.95OFFSET=-38.00TW = 915.45BW = 914.35STA=42+50.00OFFSET=-38.00TW = 915.97BW = 914.69STA=43+00.00OFFSET=-38.00TW = 917.05BW = 915.23STA=43+50.00OFFSET=-38.00TW = 917.88BW = 915.70STA=43+84.12OFFSET=-37.68TW = 918.20BW = 916.12STA=43+97.49OFFSET=-37.55TW = 918.34BW = 916.23STA=44+50.18OFFSET=-37.22TW = 918.83BW = 916.87STA=45+00.00OFFSET=-39.00TW = 919.13BW = 917.48STA=45+33.01OFFSET=-42.49TW = 919.25BW = 917.902.0'K:\g-m\Mendota Heights-City\20304000\04_Production\01_CAD\02_Sheets\CONSTRUCTION PLAN.dwg Apr 21, 2023 - 12:37pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 75 SHEETSVICTORIA CURVE IMPROVEMENTSS.A.P. 140-117-001FILENAME:PLOT DATE:FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:49LPPIDRKMPLARRY P POPPLER410053/1/2023--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.CONSTRUCTION PLANSCALE IN FEET01020 40B618 C&GVICTORIA CURVEMATCH LINE - STATION 40+50MATCH LINE - STATION 45+50CONSTRUCTION LIMITSINPLACE RIGHT-OF-WAYSTORM STRUCTUREWATER VALVESANITARY MANHOLEHYDRANTLEGEND:8" CONCRETE DRIVE. SEE SHEET 7 INSET G4" BITUMINOUS PAVEMENT. SEE SHEET 7 INSET C4" BITUMINOUS WALK. SEE SHEET 7 INSET DGRAVEL SHOULDER6" CONCRETE WALK. SEE SHEET 7 INSET HMNDOT RIGHT-OF-WAYTRUNCATED DOMESSEE SHEET 11FOR STAIRDETAILSEE SHEET 8 FORWALL DETAILUTILITY INFORMATION SHOWN ON THIS PLAN HAS BEENPROVIDED BY THE UTILITY OWNER. THE CONTRACTORSHALL FIELD VERIFY EXACT LOCATIONS PRIOR TOCOMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW.NOTIFY GOPHER STATE ONE CALL 1-800-252-1166THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITYQUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINEDACCORDING TO THE GUIDELINES OF CI/ASCE 38-22, ENTITLED,“STANDARD GUIDELINES FOR INVESTIGATING AND DOCUMENTINGEXISTING UTILITIES”.RETAINING WALLVICTORIA CURVECity Council | Tuesday, May 16, 2023 | Page 62 of 75
90591091592092593090591091592092593046+00 46+50 47+00 47+50 48+00 48+50 49+00 49+50 49+75-0.54%1.49%49+36.01917.782PVI STA: 49+17.06PVI ELEV: 917.50LENGTH: 18.26LOW PT. STA: 49+12.78LOW PT ELEV: 917.5446+0047+0048+0049+0049+59.58PT: 46+2
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9
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.
8
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4
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+
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.
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4
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.
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8.0'19.0'13.0'8.0'R25.0'R25.0'R30.0'R30.0'2.0'A=45+33.01FSET=-42.49W = 919.25W = 917.902.0'K:\g-m\Mendota Heights-City\20304000\04_Production\01_CAD\02_Sheets\CONSTRUCTION PLAN.dwg Apr 21, 2023 - 12:38pm444 Cedar Street, Suite 1500Saint Paul, MN 55101651.292.4400tkda.comDESCRIPTION OF REVISIONSNO. DATE BYDESIGNEDDRAWNCHECKEDCITY OF MENDOTA HEIGHTS, MINNESOTASHEET NO. OF 75 SHEETSVICTORIA CURVE IMPROVEMENTSS.A.P. 140-117-001FILENAME:PLOT DATE:FILENAME:PLOT DATE:NAME:SIGNATURE:LIC. NO.:DATE:50LPPIDRKMPLARRY P POPPLER410053/1/2023--- --- --- ------ --- --- ------ --- --- ------ --- --- ------ --- --- ---I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONALENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.CONSTRUCTION PLANSCALE IN FEET01020 40B618 C&GB618 C&GB618 C&GVICTORIA CURVELEXINGTON AVE SMENDOTA HEIGHTS CITY HALLMATCH LINE - STATION 45+50CONSTRUCTION LIMITSINPLACE RIGHT-OF-WAYSTORM STRUCTUREWATER VALVESANITARY MANHOLEHYDRANTLEGEND:8" CONCRETE DRIVE. SEE SHEET 7 INSET G4" BITUMINOUS PAVEMENT. SEE SHEET 7 INSET C4" BITUMINOUS WALK. SEE SHEET 7 INSET DGRAVEL SHOULDER6" CONCRETE WALK. SEE SHEET 7 INSET HMNDOT RIGHT-OF-WAYTRUNCATED DOMESB618 C&GB618 C&GUTILITY INFORMATION SHOWN ON THIS PLAN HAS BEENPROVIDED BY THE UTILITY OWNER. THE CONTRACTORSHALL FIELD VERIFY EXACT LOCATIONS PRIOR TOCOMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW.NOTIFY GOPHER STATE ONE CALL 1-800-252-1166THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITYQUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINEDACCORDING TO THE GUIDELINES OF CI/ASCE 38-22, ENTITLED,“STANDARD GUIDELINES FOR INVESTIGATING AND DOCUMENTINGEXISTING UTILITIES”.VICTORIA CURVERETAINING WALLCity Council | Tuesday, May 16, 2023 | Page 63 of 75
City Council | Tuesday, May 16, 2023 | Page 64 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Ordinance 577: Maple Street Loading Zone
INTRODUCTION
The Council is asked to approve Ordinance 577 amending City Code; Title 6, Chapter 3, Section
3 establishing a loading zone on Maple Street.
BACKGROUND
Paul Dzubnar, from the Copperfield Restaurant has been having issues with delivery of goods to
his restaurant. Currently, there are semi’s that use the Linden Lofts parking lot which has
created issues with blocking handicap stalls and vehicle exhaust has been reported by residents
near the delivery area. Mr. Dzubnar is asking to establish a loading zone on Maple Street in the
existing bump out parking area between Dodd Road and the Linden Lofts entrance. The
requested loading restriction would be from 7:00 A.M. -2:00 P.M. Monday through Saturday.
City Code 6-2-2-E states that the City Council may designate Special Parking Areas through
resolution. Staff is presenting this request as an ordinance amendment which would create a new
section for loading zones under Title 6, Chapter 3, Section 3 of the city code. The recommended
language for this paragraph is:
No person shall park or leave standing any motor vehicle other than expeditious loading and
unloading during the following hours, on the following days:
7:00 A.M. to 2:00 P.M., MONDAY THROUGH SATURDAY
Street Side Location
Maple Street North Dodd Road (TH 149) extending 165 feet east
BUDGET IMPACT
The loading zone would be identified with “No Parking” signs with a plate below which would
highlight the hours of 7:00 A.M. to 2:00 P.M. Monday through Saturday. The cost of the new
signs and possible curb painting would be invoiced to the Copperfield.
City Council | Tuesday, May 16, 2023 | Page 65 of 75 9b.
RECOMMENDATION
Staff recommends that the Council discuss and comment on the proposed loading zone on Maple
Street.
ACTION REQUIRED
If the City Council agrees to establish a loading zone on Maple Street, they should pass a motion
adopting Ordinance 577, “AN ORDINANCE AMENDING TITLE 6, CHAPTER 3,
SECTION 3 OF THE CITY CODE”. This action requires a super majority vote.
City Council | Tuesday, May 16, 2023 | Page 66 of 75
City of Mendota Heights
Dakota County, Minnesota
ORDINANCE NO. 577
AN ORDINANCE AMENDING TITLE 6, CHAPTER 3, SECTION 3 OF THE CITY CODE
The City Council of the City of Mendota Heights, Minnesota ordains as follows:
The following paragraph is hereby added to Title 6, Chapter 3, Section 3, of the City Code:
F. Loading zone: No person shall park or leave standing any motor vehicle other than expeditious
loading and unloading during the following hours, on the following days:
7:00 A.M. to 2:00 P.M., MONDAY THROUGH SATURDAY
Street Side Location
Maple Street North Dodd Road (TH 149) extending 165 feet east
Adopted and ordained into an Ordinance this sixteenth day of May, 2023.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
___________________________
Stephanie B. Levine, Mayor
ATTEST:
______________________________
Christine Lusian, City Clerk
City Council | Tuesday, May 16, 2023 | Page 67 of 75
1925
720
745
1938
1933
755
DODD RDMAPLE ST
HILLT
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D
LINDEN STT his im agery is copyrighted an d licen sed by Nearm ap US In c, which retain sown ership of the im agery. It is bein g provided by Dak ota Coun ty un der theterm s of that licen se. Un der that licen se, Dak ota Coun ty is allowed toprovide access to the “Offlin e Copy Add-On for Govern m en t”, on which thisim age services is based, at 6-in ch resolution , six m on ths after the capturedate, provided the user ack n owledges that the im agery will be used in theirn orm al course of busin ess an d m ust n ot be resold or distributed for the
Ord 577 Loading Zone
Date: 4/20/2023
City ofMen dotaHeights060
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
Loadin g Zon e7AM-2PM M-Sat3 sign sPain t curb
City Council | Tuesday, May 16, 2023 | Page 68 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor and City Council, City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Rogers Lake Skate Park Site Work and Concrete Base
INTRODUCTION
The City Council is asked to review the quotes for the concrete base and site work for the Rogers
Lake Skate Park Improvements.
BACKGROUND
In August, 2022, staff brought forward a 2023 budget request for $300,000 to construct a new
skate park at Rogers Lake Park. The City Council included the Rogers Lake Skate Park
Reconstruction project in the 2023 budget.
In November, 2022 the City Council approved professional services agreements with Bolton and
Menk, Inc. and the American Ramp Company for the engineering and design of the Rogers Lake
Skate Park Reconstruction Project. Staff estimated the consulting fees in regards to this project to
total $40,000.
The cost of the equipment, shipping and installation based on American Ramp Company’s
proposal is $217,876.72. The City’s engineering consultant estimated the new concrete pad to cost
$147,810. The total project cost, not including the consulting fees was estimated at $365,686.72.
Bids were solicited from seven local contractors and five bids were received for the site work and
concrete base. Staff did also include a Bid Alternate 1 for the project which would have added an
additional 2,000 square feet of concrete to construct a 100 foot x 100 foot pad instead of the
original 100 foot x 80 foot pad. The bid results were as follows:
Bidder Base Bid Bid Alternate Bid plus Bid Alternate
Northwest Asphalt $227,153.35 $35,342.30 $262,495.65
McNamara Cont. $229,502.00 $33,239.25 $262,741.25
Pember Co. $240,462.75 $34,398.25 $274,861.00
Meyer Contracting $239,792.68 $37,835.35 $277,628.03
Sunram Const. $275,573.00 $42,766.25 $318,339.25
City Council | Tuesday, May 16, 2023 | Page 69 of 75 9c.
BUDGET IMPACT
The preliminary budget for 2023 included a total of $300,000 for this project ($225,000 from the
General Fund balance and $75,000 from the Special Parks Fund). This budget would also include
the consulting costs.
The cost of the equipment, shipping and installation based on American Ramp Company’s
proposal is $217,876.72. Including the low bid from Northwest Asphalt ($227,153.35) and the
estimated consulting fees ($40,000) the total project cost would equate to $485,030.07. The
Finance Director has confirmed there are sufficient funds in the General Fund balance if the
Council desires to move forward with the project.
STAFF RECOMMENDATION
Staff and its consulting firm have discussed the bids with the contractors. Some potential savings
could be realized with a redesign of the concrete base.
Some recommended reductions in project scope would be to raise the elevation of the existing
concrete base which would reduce the excavated material and haul off but would increase the
imported topsoil quantities. The consultant is also reviewing replacing the steel rebar
reinforcement with a fiber mesh reinforcement. Consideration is also being given to reduce the
slab thickness from 6 inches to 5 inches. It is anticipated that these changes could reduce the
project costs by approximately $50,000. It should be noted that the above changes will increase
the risk of failure with premature cracking so the city should be aware of the added risk as it makes
its determination.
The staff recommendation would be to reject the five bids for the Rogers Lake Skate Park Site
Work and Concrete Base. This project would then be rebid using the competitive bidding process
as the estimate would be around the $175,000 threshold. Delaying the project may also increase
the cost of the original American Ramp Company quote if delayed until 2024.
Staff is available to discuss the project with Council at the meeting or additional options could be
discussed at a future workshop.
ACTION REQUESTED
If the City Council concurs, it should, by motion, reject bids for the Rogers Lake Skate Park site
work and concrete base. If the Council desires to proceed with the Rogers Lake Skate Park
improvements to be completed in 2023, the bid from Northwest Asphalt has been vetted and
would be recommended for approval.
City Council | Tuesday, May 16, 2023 | Page 70 of 75
ABSTRACT OF BIDS * bid amount changed due to found calculation/addition error
ROGERS LAKE SKATE PARK
CITY OF MENDOTA HEIGHTS, MN
BMI Project No. 0R1.129199
10/21/2016
9:00 AM 1 2 3 4 5
ITEM APPROX.
NO.ITEM QUANT.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
BASE BID
1 MOBILIZATION 1 LUMP SUM $7,500.00 $7,500.00 $16,129.00 $16,129.00 $3,000.00 $3,000.00 $30,750.00 $30,750.00 $13,863.14 $13,863.14 15,600.50 $15,600.50
2 TRAFFIC CONTROL 1 LUMP SUM $1,500.00 $1,500.00 $809.00 $809.00 $750.00 $750.00 $1,500.00 $1,500.00 $700.00 $700.00 4,500.00 $4,500.00
3 FULL DEPTH RECLAMATION (10") (P)1,485 SQ YD $3.00 $4,455.00 $2.31 $3,430.35 $5.00 $7,425.00 $2.35 $3,489.75 $2.37 $3,519.45 2.50 $3,712.50
4 SAWCUT PAVEMENT 20 LIN FT $10.00 $200.00 $5.00 $100.00 $5.00 $100.00 $4.25 $85.00 $2.26 $45.20 5.00 $100.00
5 STOCKPILE RECLAIM MATERIAL ONSITE 410 CU YD $3.75 $1,537.50 $12.58 $5,157.80 $25.00 $10,250.00 $9.00 $3,690.00 $5.14 $2,107.40 12.25 $5,022.50
6 EXCAVATION - COMMON (EV)610 CU YD $28.00 $17,080.00 $34.25 $20,892.50 $25.00 $15,250.00 $41.25 $25,162.50 $23.26 $14,188.60 33.50 $20,435.00
7 EXCAVATION - SUBGRADE 20 CU YD $30.00 $600.00 $34.25 $685.00 $25.00 $500.00 $47.00 $940.00 $24.85 $497.00 42.00 $840.00
8 GEOTEXTILE FABRIC TYPE 5 1,110 SQ YD $1.75 $1,942.50 $1.10 $1,221.00 $2.00 $2,220.00 $1.85 $2,053.50 $2.08 $2,308.80 2.50 $2,775.00
9 4" PVC SUBSURFACE DRAIN 350 LIN FT $16.00 $5,600.00 $22.20 $7,770.00 $30.00 $10,500.00 $32.75 $11,462.50 $19.98 $6,993.00 25.75 $9,012.50
10 4" CLEANOUT 4 EACH $650.00 $2,600.00 $500.00 $2,000.00 $250.00 $1,000.00 $385.00 $1,540.00 $308.11 $1,232.44 450.00 $1,800.00
11 4" CONCRETE HEADWALL W/ ANIMAL GUARD 1 EACH $1,100.00 $1,100.00 $1,050.00 $1,050.00 $500.00 $500.00 $800.00 $800.00 $1,294.65 $1,294.65 2,500.00 $2,500.00
12 SELECT GRANULAR BORROW (CV) 460 CU YD $30.00 $13,800.00 $36.05 $16,583.00 $25.00 $11,500.00 $47.75 $21,965.00 $47.42 $21,813.20 48.25 $22,195.00
13 AGGREGATE FROM STOCKPILE 410 CU YD $5.00 $2,050.00 $18.50 $7,585.00 $25.00 $10,250.00 $13.55 $5,555.50 $20.79 $8,523.90 21.75 $8,917.50
14 4" CONCRETE WALK 980 SQ FT $4.00 $3,920.00 $8.09 $7,928.20 $7.15 $7,007.00 $6.80 $6,664.00 $14.28 $13,994.40 8.75 $8,575.00
15 6" CONCRETE PAVEMENT 8,000 SQ FT $8.80 $70,400.00 $15.13 $121,040.00 $15.70 $125,600.00 $13.00 $104,000.00 $15.54 $124,320.00 19.00 $152,000.00
16 COMMON TOPSOIL BORROW 125 CU YD $45.00 $5,625.00 $42.00 $5,250.00 $60.00 $7,500.00 $60.00 $7,500.00 $44.02 $5,502.50 50.00 $6,250.00
17 SEDIMENT CONTROL LOG TYPE WOOD FIBER 650 LIN FT $2.00 $1,300.00 $3.65 $2,372.50 $3.00 $1,950.00 $3.80 $2,470.00 $4.49 $2,918.50 3.75 $2,437.50
18 TEMPORARY SAFETY FENCE 500 LIN FT $2.50 $1,250.00 $3.65 $1,825.00 $3.00 $1,500.00 $3.50 $1,750.00 $4.49 $2,245.00 3.75 $1,875.00
19 SILT FENCE TYPE MS 150 LIN FT $3.00 $450.00 $3.65 $547.50 $3.00 $450.00 $3.40 $510.00 $7.06 $1,059.00 6.00 $900.00
20 SEED, FERTILIZER, HYDRAULIC BONDED FIBER MATRIX 2,450 SQ YD $2.00 $4,900.00 $1.95 $4,777.50 $5.00 $12,250.00 $3.50 $8,575.00 $5.17 $12,666.50 2.50 $6,125.00
QUOTE BASE BID TOTAL:$147,810.00 $227,153.35 $229,502.00 $240,462.75 $239,792.68 $275,573.00
ADD ALTERNATE 1
1A EXCAVATION - COMMON (EV)195 CU YD $28.00 $5,460.00 $34.25 $6,678.75 $25.00 $4,875.00 $40.00 $7,800.00 $22.01 $4,291.95 33.50 $6,532.50
2A GEOTEXTILE FABRIC TYPE 5 185 SQ YD $1.75 $323.75 $1.10 $203.50 $2.00 $370.00 $1.85 $342.25 $1.86 $344.10 2.50 $462.50
3A 4" PVC SUBSURFACE DRAIN 10 LIN FT $16.00 $160.00 $22.20 $222.00 $30.00 $300.00 $32.75 $327.50 $25.00 $250.00 25.75 $257.50
4A SELECT GRANULAR BORROW (CV) 110 CU YD $30.00 $3,300.00 $36.05 $3,965.50 $25.00 $2,750.00 $47.75 $5,252.50 $44.94 $4,943.40 48.25 $5,307.50
5A 4" CONCRETE WALK 195 SQ FT $4.00 $780.00 $8.09 $1,577.55 $7.15 $1,394.25 $6.80 $1,326.00 $17.62 $3,435.90 8.75 $1,706.25
6A 6" CONCRETE PAVEMENT 1,500 SQ FT $8.80 $13,200.00 $15.13 $22,695.00 $15.70 $23,550.00 $12.90 $19,350.00 $16.38 $24,570.00 19.00 $28,500.00
$23,223.75 $35,342.30 $33,239.25 $34,398.25 $37,835.35 $42,766.25
$171,033.75 $262,495.65 $262,741.25 $274,861.00 $277,628.03 $318,339.25
$277,040.40 $318,330.25
QUOTE ADD ALTERNATE 1 TOTAL:
QUOTE TOTAL WITH ALTERNATES:
SUNRAM CONSTRUCTION
CORCORAN, MN
NORTHWEST ASPHALT
SHAKOPEE, MN
Engineer's Estimate
Bolton & Menk, Inc.MENOMONIE, WI
MEYER CONTRACTING
MAPLE GROVE, MN
PEMBER COMPANIESMCNAMARA CONTRACTING
ROSEMOUNT, MN
City Council | Tuesday, May 16, 2023 | Page 71 of 75
City Council | Tuesday, May 16, 2023 | Page 72 of 75
Request for City Council Action
DATE: May 16, 2023
TO: Mayor and City Council
FROM: Kristen Schabacker, Finance Director
Cheryl Jacobson, City Administrator
SUBJECT: Quarter 1 Financial Update
INTRODUCTION
The city’s budget is based on a calendar year fiscal year. Staff will provide a report on first
quarter financials.
BUDGET IMPACT
Attachment: Budget to Actual Report (March 2023)
ACTION REQUESTED
Informational item. Council may choose to discuss items as needed.
City Council | Tuesday, May 16, 2023 | Page 73 of 75 9d.
BUDGET TO ACTUAL REPORT
March 2023
CITY OF MENDOTA HEIGHTS
BUDGET TO ACTUAL REPORT
March 2023 (25% of the Year)
REVENUES March YTD YTD
BUDGET 2023 2023 %
PROPERTY TAX $9,380,964 $0 $0 0.00%
LICENSES AND PERMITS $361,450 $39,450 $75,786 20.97%
FINES AND FORFEITURES $91,500 $5,595 $10,293 11.25%
CHARGES FOR SERVICES $721,884 $147,559 $165,649 22.95%
INTERGOVERNMENTAL $415,000 $0 $84,704 20.41%
MISCELLANEOUS $73,000 $4,353 $15,122 20.71%
DAKOTA COUNTY $25,000 $0 $652 2.61%
OTHER $47,550 $0 $47,550 100.00%
GENERAL FUND TOTAL $11,116,348 $196,956 $399,756 3.60%
March YTD YTD
BUDGET 2023 2023 %
UTILITY $2,300,592 $524,812
$525,112 22.83%
STORM UTILITY $571,850 $146,959
$146,959 25.70%
PAR THREE GOLF $217,950 $35,971
$35,971 16.50%
CITY HALL $216,075 $0
$216,940 100.40%
EMERGENCY PREPAREDNESS $25,000 $0
$0 0.00%
FIRE RELIEF $350,000 $0
$0 0.00%
SPECIAL PARK FUND $5,000 $0
$0 0.00%
STREET LIGHT FUND $85,000 $0
$0 0.00%
OTHER FUND TOTAL $3,771,467 $707,742 $924,982 24.53%
GRAND TOTAL $14,887,815 $904,698 $1,324,738 8.90%
1
City Council | Tuesday, May 16, 2023 | Page 74 of 75
BUDGET TO ACTUAL REPORT
March 2023
EXPENDITURES
March YTD YTD
BUDGET 2023 2023 %
CITY COUNCIL $49,906 $2,855 $7,682 15.39%
ADMINISTRATION $1,365,825 $115,526 $492,659 36.07%
ELECTIONS $42,497 $945 $2,194 5.16%
IT $226,475 $28,102 $50,151 22.14%
POLICE $4,852,973 $397,694 $1,213,916 25.01%
FIRE $653,863 $55,598 $133,156 20.36%
CODE ENFORCEMENT $135,389 $15,036 $27,241 20.12%
PUBLIC WORKS - STREETS $1,341,987 $125,190 $331,897 24.73%
PUBLIC WORKS - PARKS/RECREATION $1,413,850 $100,026 $269,332 19.05%
PLANNING $225,468 $15,295 $57,875 25.67%
RECYCLING $41,980 $394 $1,223 2.91%
ENGINEERING $766,135 $55,485 $191,251 24.96%
GENERAL FUND TOTAL $11,116,348 $912,147 $2,778,579 25.00%
March YTD YTD
BUDGET 2023 2023 %
UTILITY $2,462,973 $257,340 $550,639 22.36%
STORM UTILITY $475,758 $150,873 $194,970 40.98%
PAR THREE GOLF $317,726 $14,173 $29,384 9.25%
CITY HALL $334,668 $23,534 $53,385 15.95%
EMERGENCY PREPAREDNESS $42,700 $0 $154 0.36%
FIRE RELIEF $350,000 $0 $0 0.00%
SPECIAL PARK FUND $86,790 $0 $1,500 1.73%
EQUIPMENT RESERVE FUND $0 $0 $197,600 100.00%
STREETLIGHT MAINTENANCE FUND $166,000 $3,058 $3,058 1.84%
OTHER FUND TOTAL $4,236,615 $448,978 $1,030,690 24.33%
GRAND TOTAL $15,352,963 $1,361,124 $3,809,269 24.81%
2
City Council | Tuesday, May 16, 2023 | Page 75 of 75