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2023-05-09 PRC Work Session Agenda Packet Special Meeting Notice Work Session of the City of Mendota Heights Parks and Recreation Commission Tuesday, May 9 6:30 pm Mendota Heights City Hall 1. Call to Order a. QR Code Signage within Parks Discussion b. Review of Parks Capital Improvement Plan (CIP) 2. Adjourn Alternative formats or auxiliary aids are available to individuals with disabilities upon request. Please contact City Hall at 651-452-1850 or cityhall@mendotaheightsmn.gov. 1 ________________________ Parks and Recreation Commission Work Session Memo DATE: May 9, 2023 TO: Chair Blanks and Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: QR Code Signage within Parks Discussion INTRODUCTION/BACKGROUND As part of the City’s Parks and Recreation Commission’s 2023 workplan, the Commission wanted to research the potential of installing signage within the parks with QR codes. At the April Parks and Recreation Commission meeting, the commissioners discussed the goal of the utilization of QR codes within the parks. There were many ideas of what could be provided to park users as part of the QR code program including; park information, an interactive park map, a place to provide park maintenance feedback/concerns, a link to the City’s recreation programs/event calendar, volunteer program promotion, and an animal print/plant type identification. ACTION RECOMMENDED/REQUESTED Staff has met to discuss the feasibility of this and will be providing the Commission with some options on implementation moving forward. If this is something the Commission determines they want to move forward with, the City’s Communications team can help design a sign. 2 ________________________ Parks and Recreation Commission Work Session Memo DATE: May 9, 2023 TO: Chair Blanks and Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Review of Parks Capital Improvement Plan (CIP) INTRODUCTION/BACKGROUND At the May work session, staff will review with the Commission the newly created Capital Improvement Plan (CIP). CIPs are a planning and management tool that should reflect the changing community’s needs, priorities, and funding mechanisms in order to fulfill the City’s strategic plan. The CIP should be reviewed annually by the Commissioners, and is a planning document that staff is continually refining. Not included in the Parks CIP is the ongoing general fund expenditures to Parks and Recreation. Included in the 2023 general fund budget is $1,306,600 for the parks department and $107,250 for recreation. It is important to note that just because a project is included in the Parks CIP, it does not mean it will be completed. The City Council may request community engagement for a project and the City must have sufficient funding to cover the costs of the project. Some projects on this list may not happen, while other timelines could get moved earlier or pushed back later within the plan. When reviewing the CIP, it will become evident that after five years it is more difficult to forecast future trends and needs within our park system. The Commission will be asked to focus on the next five to ten years for discussion purposes. ACTION RECOMMENDED/REQUESTED Included in the CIP are projects that have been discussed as enhancements, as well as projects that are considered maintenance of our existing amenities. Staff is mindful that the total project costs for the next few years are likely outside of the City’s budget capacity. Thus, staff will be asking the Commission to prioritize projects and discuss potential project timeline changes. The Commission is asked to review the document and discuss with staff recommended changes in order for the Commission to make a formal FY2024 budget recommendation at their June meeting. 3 Capital Improvement Plan City of Mendota Heights, Minnesota PROJECTS BY YEAR Data in Year FY 23 and FY 32 Project Name Department Project # Project Cost FY 23 Parks 05Civic Center-Ballfield Infield Surfacing 30,000Parks and Recreation Parks 06Civic Center-Pitching Mound Surfacing 0Parks and Recreation Parks 09Civic Center-1st and 3rd Baseline Fence 10,000Parks and Recreation Parks 18Civic Center-Portopotty Concrete Pad 0Parks and Recreation Parks 19Dog Park-Rules Signage at the Facility 500Parks and Recreation Parks 193Rogers Lake-Basketball Hoop 2,500Parks and Recreation Parks 196Rogers Lake-Skate Park Tier 1 350,000Parks and Recreation Parks 23Dog Park-Gravel Entrance 500Parks and Recreation Parks 233Valley-Foul Ball Post to 1st Baseline 500Parks and Recreation Parks 237Valley View Heights-Playground 75,000Parks and Recreation Parks 239Valley View Heights-Basketball Court Lines 1,500Parks and Recreation Parks 267Wentworth-Bike Rack 2,500Parks and Recreation Parks 276Wentworth-Tennis Court Surface (2) Asphalt 75,000Parks and Recreation Parks 277Wentworth-Tennis Court Fencing 25,000Parks and Recreation Parks 44Friendly Hills-Basketball Hoop 2,500Parks and Recreation 575,500Total for FY 23 FY 24 Parks 03Civic Center-Parking Lot Reconstruction Project 0Parks and Recreation Parks 114Kensington-Fencing South Fence 140,000Parks and Recreation Parks 118Kensington-Fiber (Door Access/Cameras)200,000Parks and Recreation Parks 119Kensington-Bottle Filler 2,000Parks and Recreation Parks 124Marie-Ballfield Infield Surfacing 10,000Parks and Recreation Parks 131Marie-Tennis Nets 500Parks and Recreation Parks 138Marie-Hockey Acryllic Surface 25,000Parks and Recreation Parks 140Marie-Hockey Lights 7,000Parks and Recreation Parks 145Marie-Dugout Addition 25,000Parks and Recreation Parks 182Mendakota-Fiber (Door Access/Cameras)200,000Parks and Recreation Parks 190Rogers Lake-Picnic Shelter w/Electricity 200,000Parks and Recreation Parks 191Rogers Lake-Picnic Shelter Roof 0Parks and Recreation Parks 199Rogers Lake-Fiber (Park Security/Camera)60,000Parks and Recreation Parks 24Dog Park-Water Source 50,000Parks and Recreation Parks 282Wentworth-Hockey Rink Boards (Treated Wood)30,000Parks and Recreation Parks 289Wentworth-Pickleball Court Installation 30,000Parks and Recreation Parks 32Friendly Hills-Grill 1,000Parks and Recreation Parks 77Ivy Hills-Parking Lot 0Parks and Recreation Parks 82Ivy Hills-Playground 140,000Parks and Recreation Parks 95Ivy Hills-Foul Ball/Outfield Fence Addition 29,000Parks and Recreation 1,149,500Total for FY 24 FY 25 Parks 01Hagstrom King-Connector 10,000Parks and Recreation Parks 02Civic Center-Field Name Sign 500Parks and Recreation Tuesday, May 2, 2023Page 1Produced Using the Plan-It CIP Software 4 Project Name Department Project # Project Cost Parks 08Civic Center-Backstop Safety Net 10,000Parks and Recreation Parks 109Kensington-Bathroom Toilets and Sinks 4,000Parks and Recreation Parks 136Marie-Basketball Court Lines 1,000Parks and Recreation Parks 151Mendakota-Safety Lighting on Path 7,500Parks and Recreation Parks 160Mendakota-Toilets/Sink 4,000Parks and Recreation Parks 17Civic Center-Batting Cage Netting 10,000Parks and Recreation Parks 178Mendakota-Basketball Hoops 5,000Parks and Recreation Parks 179Mendakota-Basketball Court Lines 2,000Parks and Recreation Parks 185Rogers Lake-Paved Walking Trails 25,000Parks and Recreation Parks 189Rogers Lake-Playground 140,000Parks and Recreation Parks 194Rogers Lake-Basketball Court Lines 1,000Parks and Recreation Parks 200Tot Lot-Water Source (Community Garden)50,000Parks and Recreation Parks 207Valley-Playground 135,000Parks and Recreation Parks 208Valley-Picnic Shelter (no electricity)225,000Parks and Recreation Parks 209Valley-Picnic Shelter Roof 0Parks and Recreation Parks 210Valley-Bridge Over Creek 0Parks and Recreation Parks 222Valley-Backstop 30,000Parks and Recreation Parks 230Valley-Basketball Court Lines 1,000Parks and Recreation Parks 240Valley View Heights-Basketball Hoop 2,500Parks and Recreation Parks 257Victoria Highlands-Basketball Hoop 2,500Parks and Recreation Parks 258Victoria Highlands-Basketball Court Lines 1,000Parks and Recreation Parks 27Friendly Hills-Trail Kiosk Sign 2,000Parks and Recreation Parks 271Wentworth-Ballfield Infield Surfacing 10,000Parks and Recreation Parks 279Wentworth-Basketball Court Lines 1,000Parks and Recreation Parks 28Friendly Hills-Parking Lots (North/South)0Parks and Recreation Parks 280Wentworth-Basketball Hoop 2,500Parks and Recreation Parks 288Wentworth-Expand Basketball to Full 35,000Parks and Recreation Parks 29Friendly Hills-Paved Walking Trails 0Parks and Recreation Parks 43Friendly Hills-Basketball Court Lines 1,000Parks and Recreation Parks 55Friendly Hills-Dugout Addition 25,000Parks and Recreation Parks 58Hagstrom King-Parking Lot 0Parks and Recreation Parks 62Hagstrom King-Basketball Lines 1,000Parks and Recreation Parks 80Ivy Hills-Trail Retaining Wall 5,000Parks and Recreation Parks 84Ivy Hills-Backstop 30,000Parks and Recreation Parks 90Ivy Hills-Tennis/Volleyball Nets 1,000Parks and Recreation Parks 91Friendly Hills-Tennis Nets 500Parks and Recreation Parks 94Ivy Hills-Basketball Court Lines 1,000Parks and Recreation Parks 97Ivy Hills-Basketball Expansion/Adj Hoops 25,000Parks and Recreation 807,000Total for FY 25 FY 26 Parks 125Marie-Backstop 30,000Parks and Recreation Parks 163Mendakota-Concessions Sink 2,000Parks and Recreation Parks 166Mendakota-Netting on Backstops 16,000Parks and Recreation Parks 167Mendakota-1st and 3rd Baseline Fences 100,000Parks and Recreation Parks 195Rogers Lake-Sand Volleyball Court Timber Border 3,000Parks and Recreation Parks 197Rogers Lake-Fishing Pier (Wood Railings)25,000Parks and Recreation Parks 211Valley-Ballfield Infield Surfacing 10,000Parks and Recreation Parks 235Valley View Heights-Paved Walking Trails 0Parks and Recreation Parks 272Wentworth-Backstop 30,000Parks and Recreation Parks 31Friendly Hills-Playground 140,000Parks and Recreation Parks 48Friendly Hills-Pickleball Nets 5,000Parks and Recreation Parks 75Hagstrom King-Bleachers Behind Plate 50,000Parks and Recreation Parks 96Ivy Hills-Dugout Addition 25,000Parks and Recreation 436,000Total for FY 26 Tuesday, May 2, 2023Page 2Produced Using the Plan-It CIP Software 5 Project Name Department Project # Project Cost FY 27 Parks 101Kensington-Paved Walking Trails 30,000Parks and Recreation Parks 149Mendakota-Parking Lot 250,000Parks and Recreation Parks 150Mendakota-Paved Walking Trails 75,000Parks and Recreation Parks 153Mendakota-Park Kiosk Sign 4,000Parks and Recreation Parks 176Mendakota-Batting Cage Netting 10,000Parks and Recreation Parks 180Mendakota-Volleyball Net 1,000Parks and Recreation Parks 188Rogers Lake-Map Kiosk 2,000Parks and Recreation Parks 203Valley-Paved Walking Trails 0Parks and Recreation Parks 206Valley-Map Kiosk 2,000Parks and Recreation Parks 245Victoria Highlands-Map Kiosk 2,500Parks and Recreation Parks 246Victoria Highlands-Playground w/Shade 150,000Parks and Recreation Parks 262Wentworth-Kiosk Map 2,000Parks and Recreation Parks 46Friendly Hills-Pickleball Acryllic Surface 25,000Parks and Recreation Parks 56Friendly Marsh-Paved Walking Trails 25,000Parks and Recreation Parks 59Hagstrom King-Paved Walking Trails 0Parks and Recreation Parks 60Hagstrom King-Trail Kiosk Sign 2,000Parks and Recreation Parks 83Ivy Hills-Ballfield Infield Surfacing 10,000Parks and Recreation 590,500Total for FY 27 FY 28 Parks 105Kensington-Playground 175,000Parks and Recreation Parks 112Kensington-Concession Stand Sink 2,000Parks and Recreation Parks 133Marie-Grill 1,000Parks and Recreation Parks 26Friendly Hills-Park Sign Landscaping 1,000Parks and Recreation Parks 35Friendly Hills-Ballfield Infield Surfacing 10,000Parks and Recreation Parks 78Ivy Hills-Parking Lot Boards 4,000Parks and Recreation Parks 99Kensington-Parking Lot 40,000Parks and Recreation 233,000Total for FY 28 FY 29 Parks 130Marie-Tennis Court Asphalt 25,000Parks and Recreation Parks 155Mendakota-Playground with Shade Structure 350,000Parks and Recreation Parks 156Mendakota-Pour in Place Surfacing 75,000Parks and Recreation Parks 65Hagstrom King-Pitching Mound Surfacing 5,000Parks and Recreation Parks 66Hagstrom King-Ballfield Infield Surfacing 15,000Parks and Recreation Parks 88Ivy Hills-Bleachers 12,500Parks and Recreation 482,500Total for FY 29 FY 30 Parks 117Kensington-Bleacher Seating 25,000Parks and Recreation Parks 135Marie-Adjustable Hoops (2)5,000Parks and Recreation Parks 158Mendakota-Grill 2,000Parks and Recreation Parks 228Valley-Tennis Court Fencing 25,000Parks and Recreation Parks 229Valley-Tennis Court Surfacing 75,000Parks and Recreation Parks 232Valley-Adjustable Basketball Hoop 2,500Parks and Recreation Parks 63Hagstrom King-Adjustable Hoops 5,000Parks and Recreation Parks 79Ivy Hills-Paved Walking Trails 50,000Parks and Recreation Parks 93Ivy Hills-Basketball (Half, Concrete)20,000Parks and Recreation 209,500Total for FY 30 FY 31 Parks 164Mendakota-Ballfield Infield Surfacing 35,000Parks and Recreation Tuesday, May 2, 2023Page 3Produced Using the Plan-It CIP Software 6 Project Name Department Project # Project Cost 35,000Total for FY 31 FY 32 Parks 11Civic Center-Benches 5,000Parks and Recreation Parks 115Kensington-Fencing North Fence 75,000Parks and Recreation Parks 12Civic Center-Bleacher Seating 4,000Parks and Recreation Parks 120Marie-Park Identification Sign 1,500Parks and Recreation Parks 126Marie-Bleachers 10,000Parks and Recreation Parks 141Marie-Hockey Rink Fencing 10,000Parks and Recreation Parks 146Market Square Park-Picnic Tables 10,000Parks and Recreation Parks 148Mendakota-Park Identification Sign 1,500Parks and Recreation Parks 165Mendakota-Backstops 120,000Parks and Recreation Parks 168Mendakota-Outfield Fences 60,000Parks and Recreation Parks 169Mendakota-Bleacher Seating 40,000Parks and Recreation Parks 170Mendakota-Bench Seating 40,000Parks and Recreation Parks 173Mendakota-Soccer Field Fencing 25,000Parks and Recreation Parks 175Mendakota-Batting Cages w/Electricity 60,000Parks and Recreation Parks 181Mendakota-Soccer Goals 4,000Parks and Recreation Parks 183Rogers Lake-Park Identification Sign 1,500Parks and Recreation Parks 186Rogers Lake-Lake Aerator with Sump Pump 50,000Parks and Recreation Parks 201Valley-Park Identification Sign 1,500Parks and Recreation Parks 223Valley-Bleacher/Bench Seating 10,000Parks and Recreation Parks 234Valley View Heights-Park Identification Sign 1,500Parks and Recreation Parks 241Victoria Highlands-Park Identification Sign 1,500Parks and Recreation Parks 247Victoria Highlands-Ballfield Infield Surfacing 10,000Parks and Recreation Parks 249Victoria Highlands-Pitching Mound Surfacing 7,500Parks and Recreation Parks 25Friendly Hills-Park Identification Sign 1,500Parks and Recreation Parks 252Victoria Highlands-Bleacher/Bench Seating 10,000Parks and Recreation Parks 259Wentworth-Park Identification Sign 1,500Parks and Recreation Parks 273Wentworth-Bleacher/Bench Seating 10,000Parks and Recreation Parks 284Wentworth-Hockey Rink Fencing 10,000Parks and Recreation Parks 38Friendly Hills-Bleacher/Bench Seating 10,000Parks and Recreation Parks 40Friendly Hills-Tennis Court Asphalt 80,000Parks and Recreation Parks 41Friendly Hills-Tennis Court Fencing 20,000Parks and Recreation Parks 45Friendly Hills-Hockey Rink (Asphalt)100,000Parks and Recreation Parks 49Friendly Hills-Hockey Rink Fencing 10,000Parks and Recreation Parks 51Friendly Hills-Hockey Rink Boards 5,000Parks and Recreation Parks 57Hagstrom King-Park Identification Sign 1,500Parks and Recreation Parks 71Hagstrom King-Netting Replacement 5,000Parks and Recreation Parks 76Ivy Hills-Park Identification Sign 1,500Parks and Recreation Parks 89Ivy Hills-Tennis Fence 20,000Parks and Recreation Parks 98Kensington-Park Identification Sign 1,500Parks and Recreation 837,000Total for FY 32 GRAND TOTAL 5,355,500 Tuesday, May 2, 2023Page 4Produced Using the Plan-It CIP Software 7 Capital Improvement Plan City of Mendota Heights, Minnesota PROJECTS BY YEAR Data in Year FY 33 and FY 42 Project Name Department Project # Project Cost FY 33 Parks 121Marie-Parking Lot 0Parks and Recreation Parks 192Rogers Lake-Basketball Court (Half, Concrete)20,000Parks and Recreation Parks 238Valley View Heights-Basketball Court (Half, Asp)20,000Parks and Recreation Parks 256Victoria Highlands-Basketball Court (Half, Con)20,000Parks and Recreation Parks 278Wentworth-Half Basketball Court (Concrete)20,000Parks and Recreation Parks 42Friendly Hills-Basketball Court (Half, Concrete)20,000Parks and Recreation 100,000Total for FY 33 FY 34 Parks 132Marie-Tennis Backboard 3,000Parks and Recreation Parks 268Wentworth-Playground 175,000Parks and Recreation Parks 64Hagstrom King-Playground 150,000Parks and Recreation Parks 73Hagstrom King-Bench Seating 10,000Parks and Recreation Parks 87Ivy Hills-Bench Seating 4,000Parks and Recreation Parks 92Friendly Hills-Tennis Court Surface (Tiles)30,000Parks and Recreation 372,000Total for FY 34 FY 35 Parks 127Marie-Foul Ball Poles 1,000Parks and Recreation Parks 15Civic Center-Foul Ball Poles 1,000Parks and Recreation Parks 171Mendakota-Foul Ball Poles 4,000Parks and Recreation Parks 20Dog Park-Sun Shelter Table 3,500Parks and Recreation Parks 204Valley-Parking Lot Bollards 5,000Parks and Recreation Parks 227Valley-Foul Ball Posts 1,000Parks and Recreation Parks 255Victoria Highlands-Foul Ball Poles 1,000Parks and Recreation Parks 275Wentworth-Foul Ball Poles 1,000Parks and Recreation Parks 36Friendly Hills-Foul Ball Poles 1,000Parks and Recreation Parks 69Hagstrom King-Foul Ball Poles 1,000Parks and Recreation Parks 86Ivy Hills-Foul Ball Poles 1,000Parks and Recreation 20,500Total for FY 35 FY 36 Parks 123Marie-Playground 150,000Parks and Recreation 150,000Total for FY 36 FY 37 Parks 07Civic Center-Backstop Fence 30,000Parks and Recreation Parks 10Civic Center-Field Outfield Fence 30,000Parks and Recreation Parks 134Marie-Basketball (Full, Concrete)30,000Parks and Recreation Parks 16Civic Center-Batting Cages Fences (2)30,000Parks and Recreation Parks 184Rogers Lake-Parking Lots (North/South)0Parks and Recreation Parks 242Victoria Highlands-Parking Lot 0Parks and Recreation Tuesday, May 2, 2023Page 1Produced Using the Plan-It CIP Software 8 Project Name Department Project # Project Cost Parks 243Victoria Highlands-Paved Walking Trails 0Parks and Recreation Parks 250Victoria Highlands-Backstop 30,000Parks and Recreation Parks 281Wentworth-Hockey Rink 100,000Parks and Recreation Parks 53Friendly Hills-Warming House Roof 10,000Parks and Recreation Parks 61Hagstrom King-Basketball Court (Full,Concrete)30,000Parks and Recreation 290,000Total for FY 37 FY 38 Parks 143Marie-Warming House Roof 10,000Parks and Recreation Parks 270Wentworth-Picnic Shelter Roof (2)10,000Parks and Recreation 20,000Total for FY 38 FY 39 Parks 54Friendly Hills-Warming House Mechanicals 10,000Parks and Recreation 10,000Total for FY 39 FY 40 Parks 116Kensington-Fencing West Fence 25,000Parks and Recreation Parks 144Marie-Warming House Mechanicals 10,000Parks and Recreation Parks 21Dog Park-Fence (Large Dog Area)40,000Parks and Recreation Parks 37Friendly Hills-Backstop 30,000Parks and Recreation 105,000Total for FY 40 FY 42 Parks 100Kensington-Concrete Sidewalks 25,000Parks and Recreation Parks 102Kensington-Retaining Wall 15,000Parks and Recreation Parks 107Kensington-Picnic Shelter Roof (2) Shingles 10,000Parks and Recreation Parks 128Marie-Bench Concrete Pads 10,000Parks and Recreation Parks 13Civic Center-Seating Concrete Pads 10,000Parks and Recreation Parks 137Marie-Hockey Rink Asphalt 100,000Parks and Recreation Parks 139Marie-Hockey Boards 10,000Parks and Recreation Parks 198Rogers Lake-Canoe Racks (2)10,000Parks and Recreation Parks 224Valley-Bench Concrete Pads 10,000Parks and Recreation Parks 251Victoria Highlands-Outfield Fence 20,000Parks and Recreation Parks 253Victoria Highlands-Bench Concrete Pads 10,000Parks and Recreation Parks 274Wentworth-Bench Concrete Pads 10,000Parks and Recreation Parks 283Wentworth-Hockey Rink Lighting 25,000Parks and Recreation Parks 34Friendly Hills-Picnic Shelter Roof (Shingles)10,000Parks and Recreation Parks 39Friendly Hills-Bench Concrete Pads 10,000Parks and Recreation Parks 50Friendly Hills-Hockey Rink Lighting 25,000Parks and Recreation Parks 67Hagstrom King-Backstop 30,000Parks and Recreation Parks 72Hagstrom King-Outfield Fence 20,000Parks and Recreation Parks 74Hagstrom King-Bench Concrete Pads 10,000Parks and Recreation Parks 85Ivy Hills-Bench Concrete Pads 10,000Parks and Recreation 380,000Total for FY 42 GRAND TOTAL 1,447,500 Tuesday, May 2, 2023Page 2Produced Using the Plan-It CIP Software 9 Capital Improvement Plan City of Mendota Heights, Minnesota PROJECTS BY YEAR FY 43 FY 47thru Project Name Department Project # Project Cost FY 43 Parks 286Wentworth-Warming House Roof 10,000Parks and Recreation Parks 287Wentworth-Warming House Mechanicals 10,000Parks and Recreation 20,000Total for FY 43 FY 44 Parks 260Wentworth-Parking Lot (North/South)0Parks and Recreation Parks 261Wentworth-Paved Walking Trails 0Parks and Recreation 0Total for FY 44 FY 45 Parks 04Civic Center-Irrigation System 250,000Parks and Recreation Parks 104Kensington-Irrigation System 200,000Parks and Recreation Parks 154Mendakota-Irrigation System 500,000Parks and Recreation Parks 177Mendakota-Basketball Court (Full, Concrete)30,000Parks and Recreation Parks 202Valley-Parking Lot 0Parks and Recreation Parks 22Dog Park-Fence (Small Dog Area)20,000Parks and Recreation Parks 231Valley-Basketball Court (Half, Asphalt)15,000Parks and Recreation 1,015,000Total for FY 45 FY 47 Parks 248Victoria Highlands-3rd Baseline Fence 10,000Parks and Recreation 10,000Total for FY 47 GRAND TOTAL 1,045,000 Tuesday, May 2, 2023Page 1Produced Using the Plan-It CIP Software 10