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2023-02-14 PRC Agenda Packet CITY OF MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION Tuesday, February 14, 2023- 6:30 P.M. Mendota Heights City Hall-Council Chambers AGENDA 1. Call to Order 2. Roll Call 3. Introduction of New Commissioners 4. Pledge of Allegiance 5. Election of Chairperson and Vice-Chairperson 6. Approval of Agenda 7. Approval of Minutes a. January 10, 2023 Regular Meeting Minutes 8. Citizen Comment Period (for items not on the agenda) *See guidelines below 9. Acknowledgement of Reports a. Par 3 Update b. Recreation Update c. Park Improvement Update 10. New Business a. Approval of Commission Bylaws b. Assign Commissioner Parks c. 2023 Summer Recreation Catalog 11. Unfinished Business a. Pickleball Light Program Review for 2023 b. Frozen Fun Fest Recap 12. Staff Announcements 13. Student Representative Update 14. Commission Comments and Park Updates 15. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to address the commission on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the Recreation Program Coordinator to appear on a future Parks and Recreation commission agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Chair may assign staff for follow up to the issues raised. DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Introduction of New Commissioners BACKGROUND On January 17, the City Council appointed Michael Toth, Jo Schifsky and Tica Hanson to the Parks and Recreation Commission. Below is a short biography on each new commissioner: Jo Schifsky: This year marks Jo’s 20th year in Mendota Heights! She and husband, Toby, have been raising their four children; Roman, Lily, Simone and Charlize in Mendota Heights since 2003. Real Estate is her professional calling. Jo volunteers with parent, sports, and committee groups at Two Rivers High School and stays active in the disability community in memory of her youngest child. Playing in our local parks with her kids and members of the MH MOMS Club made for wonderful memories when her children were little. Today, Jo especially enjoys our pickleball courts and cycling paths. Her other interests include foraging, mycology and the study of traditional foods. Staff did not receive a bio from Commissioner Hanson and Toth by the time the packet went live, so their bio’s are not included in this memorandum. ACTION REQUESTED Commissioners are invited to introduce themselves to the new Parks and Recreation Commissioners. DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Election of Chairperson and Vice-Chairperson BACKGROUND Section 2.3 of the Mendota Heights Parks and Recreation Commission Rules of Order (current approved document) states: “At the February meeting each year, the commission elects from its membership a Chairperson and a Vice-Chairperson.” The terms of both officers will last one year and become effective at the February meeting. According to Section 2.4 of the Mendota Heights Parks and Recreation Commission Rules of Order, “The Chairperson and Vice-Chairperson take office immediately following their election and hold office until their successors are elected and assume office.” The duties of officers are as follows: The Chairperson, or if absent, the Vice-Chairperson presides at meetings, appoints committees, and performs other duties as may be ordered by the commission. The Chairperson conducts meetings so as to keep them moving as rapidly and efficiently as possible and reminds members, witnesses, and petitioners to discuss only the subject at hand. The Chairperson is a voting member of the commission. REQUESTED ACTION Staff requests that the Commission accept nominations and elect a Chair and Vice-Chair. This matter requires a majority vote. The Chairperson and Vice-Chairperson will be elected separately. CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA DRAFT PARKS AND RECREATION MEETING MINUTES JANUARY 10, 2023 The January meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 10, 2023, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Bob Klepperich called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Bob Klepperich, Commissioners: Jaffrey Blanks, Patrick Cotter, Stephanie Meyer, Michelle Muller, Dan Sherer and Amy Smith; absent: none. Student Representative: Meg Murphy. Staff present: Parks and Recreation Manager, Meredith Lawrence. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Blanks/second Meyer to approve the agenda AYES 7: NAYS 0 5.a Approval of Minutes from December 13, 2022 Regular Meeting Motion Cotter/second Smith to approve the minutes of the December 13, 2022 Parks and Recreation Commission Regular Meeting. AYES 7: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7. Acknowledgement of Reports Chair Klepperich read the titles of the three updates (Par 3, Recreation, and Park Improvement Updates) and polled the Commissioners for questions. 7.a Par 3 Update Parks and Recreation Manager Meredith Lawrence reported that the course has been closed since November. She stated that the November Par 3 Report was included in the packet and provided a brief review. She stated that while revenue should be complete for 2022, there could be a few more expenditures showing in the December report. She stated that staff is in the process of finalizing the leagues and summer programing for the course for 2023. She reviewed the capital improvement projects planned for 2023 at the course and clubhouse and stated that those projects will be funded directly from the golf course fund. She stated that two pieces of equipment ordered for 2022 have been received and the other two pieces of equipment should be received soon. Commissioner Muller asked the estimated cost of the 2023 projects. Ms. Lawrence provided some estimates for the different items that have been ordered, as well as estimates for other projects that have not yet been ordered or bid. 7.b Recreation Update Parks and Recreation Manager Meredith Lawrence highlighted upcoming events, activities, and programming opportunities. Commissioner Smith asked how the adaptive bowling has been promoted. Ms. Lawrence replied that activity has not been heavily promoted, noting the recent staffing changes. Commissioner Smith commented that she would be happy to help with reaching out to special education teachers. Commissioner Blanks asked the age range for the gymnastics program. Ms. Lawrence replied that the age range is from three to 12 and is full. Commissioner Sherer asked for details on the art camps that were canceled. Ms. Lawrence replied that there were going to be two art camps, but the necessary registration was not met. She believed that the program could be marketed earlier in the future. She stated that because she has been looped back into registration recently, she has been involved in discussions to improve marketing. 7.c Parks Improvement Update Parks and Recreation Manager Meredith Lawrence stated that the dugout and fencing project is on the contractor’s schedule to be completed in the winter or early spring. She advised that the projects approved in the 2023 budget were listed in the packet and provided a brief update on the estimated times when those projects could potentially be completed. Commissioner Cotter asked for details on the W entworth tennis courts, as he believed the City received a previous grant for that project. Ms. Lawrence stated that an application has not been submitted for that project but noted that the Marie Park tennis courts did receive funding from that grant program in 2019. She stated that this project at Wentworth would be a full reconstruction of the court with new fencing. Commissioner Cotter asked how the group did for 2022 compared to what had been budgeted. Ms. Lawrence provided a brief summary of the different projects for 2022 and how those compared to the budgeted amounts. She recognized that it was a different year for projects as some did not move forward and some of the projects that occurred were not necessarily planned. She commented that she was confident with the prices received compared to the prices other cities paid for projects and the costs in the market. Commissioner Sherer asked for details on when certain projects would be bid. Ms. Lawrence noted that at this time staff is focusing on preparing the projects that will require more public engagement (playground replacement and skate park) and will bid the other improvement projects closer to spring. She stated that she has spoken with the contractors that have previously bid those projects and they were confident they would have availability. She noted that once staffing is back to full strength, they would have more time to devote to all aspects. Commissioner Sherer referenced the change that was made to include the canopy as a bid alternate and asked if any specifications were listed in terms of size. Ms. Lawrence replied that there were no specifications as the size could vary based on the size of the playground submitted, as the canopy was intended to be over the deck area. Motion Blanks/second Smith to acknowledge the staff reports. AYES 7: NAYS 0 8. New Business 8.a Approval of Revisions to the Picnic Shelter Policy Parks and Recreation Manager Meredith Lawrence provided background information on the number of picnic shelters available and the existing process for reservations, noting the increasing desire for people to rent the picnic shelters. She stated that staff continues to review the policy each year to suggest amendments to make the process smoother and easier for users and staff. She stated that staff recommends that the dates for the submission of tournaments and picnic shelter requests be aligned to ensure that the capacity at Mendakota Park is not exceeded. She stated that a copy of the existing policy with the suggested revisions was included in the packet for review. Chair Klepperich suggested replacing “due on” with “will be accepted beginning”. Ms. Lawrence stated that staff does suggest that applications be submitted by the deadline and noted that applications are still accepted after that date. Commissioner Cotter stated that he does not believe the language reads as intended. He suggested using “shall commence” rather than “will be due on”. Ms. Lawrence stated that the suggested language within the policy as presented matches the language within the field and facility policy. She stated that while she would not recommend changing the language within the field and facility use policy, she would agree with the language correction suggested by Commissioner Cotter for the picnic shelter reservation policy. Commissioner Meyer noted that the Commission agrees with the change as suggested by Commissioner Cotter. Commissioner Sherer asked if a priority group submitted a request prior to February 1st would be guaranteed their reservation. Ms. Lawrence replied that there are not user groups for picnic shelters. She stated that this policy is different than the field and facility use policy and the intention would be to align the deadlines for the two submissions. Commissioner Sherer asked how staff would determine priority for rentals received on the same day for the same time period from three different residents. Ms. Lawrence stated that people will bring in requests prior to the deadline, which are timestamped upon receipt, but staff will not review the requests until the deadline. Commissioner Meyer stated that perhaps the policy could also state that the application will be available one month prior. Commissioner Sherer asked how the language compares to the canoe rack rentals. Ms. Lawrence replied that language matches the language of the field and facility use policy. Commissioner Cotter provided suggested language. Ms. Lawrence stated that they could add language that states permits received after the deadline will be reviewed and considered on a first come, first serve basis. She noted that some residents will submit their application the first day, while some will call the day before their requested date. She explained that the intent is to address capacity and prevent a situation where there is a tournament occurring at the park and a reservation was already approved for an event at a shelter. She noted that the different shelters have different capacity and amenities and therefore it is not as simple as relocating a shelter reservation. Commissioner Muller asked how often this conflict has occurred in recent years. Ms. Lawrence replied that they have not kicked anyone out, but they are seeing that there are issues with capacity at Mendakota when there is a tournament and therefore staff is trying to get ahead of that situation. Commissioner Smith suggested making these revisions for this year and reviewing it after the season to see how well it worked. Commissioner Sherer asked how often requests are received early, using the example of a February request for an August shelter rental. Commissioner Meyer suggested changing the language, noting that applications will be available and could be dropped off but would not be reviewed until the deadlines. Commissioner Cotter provided grammatical suggestions. Commissioner Meyer did not believe the grammatical changes were needed. Ms. Lawrence provided suggested language to use. She stated that she wants to ensure the policy is clear. Motion Cotter/second Blanks to recommend approval of the revisions to the picnic shelter reservation policy as discussed. AYES 7: NAYS 0 8.b Approve Memorial Bench Parks and Recreation Manager Meredith Lawrence provided background information on the memorial park bench donation program. She reported that two park bench donations have been received to be installed near the Country Day School and Ivy Hills Park as shown on the map provided to be in memory of Tyler Newman. She reviewed the proposed language for the plaques. She stated that staff is grateful for the donations and agrees with the proposed locations. Chair Klepperich appreciated the donation from the family for the benches. Commissioner Meyer asked if staff has reached out to the school to ask if they agree with the location. Ms. Lawrence replied that she is not aware of staff reaching out to the school for this purpose. Commissioner Meyer stated that she did not think the school would object but believed it would be a good faith effort to reach out and advise them of the placement. Ms. Lawrence stated that she could reach out to the school before the Council meeting. Motion Blanks/second Muller to recommend approval of the park bench donations as proposed. AYES 7: NAYS 0 Commissioner Sherer offered condolences to the family and noted that this is a great way to honor his memory. 9. Unfinished Business 9.a Review Draft 2023 Work Plan Parks and Recreation Manager Meredith Lawrence stated that a worksession was held in December to discuss the 2023 goals and priorities. She stated that she used that discussion, as well as the strategic planning document, to develop the draft work plan. She noted that the intent would be to have the items in the work plan accomplished during 2023. She reviewed the details of the draft work plan with the Commission. Chair Klepperich noted that action is not needed on this item tonight and this was meant to be a review and opportunity to provide input. He noted that the Commission did accomplish the items within the 2022 work plan as well. Ms. Lawrence noted that if there are no changes suggested, the plan could be adopted tonight as well. Commissioner Cotter stated that he likes numbers one and two and believed that they are related in both sponsorship and engagement. He stated that perhaps the financial consultant could provide input on sponsorship by businesses at the municipal fields. He noted that those sponsorships could help to fund field maintenance and advertise local businesses. Ms. Lawrence stated that staff views sponsorships in two different ways, such as program or event sponsorships and tangible asset sponsorship. She stated that staff is more interested in the parameters from the City perspective. She stated that they would gauge whether the Council would support banner type sponsorship in parks and if there was support, they would then discuss the type of advertising that would be allowed in parks. Commissioner Cotter agreed that it would be helpful to answer those questions as it could be a win/win to generate revenue for park maintenance and advertise local businesses. Commissioner Meyer referenced the goal to increase senior programing. She asked if it would be helpful to reach out to Mendota and Lilydale on potential senior programing as well. She referenced the item relating to QR codes on park signage and asked if that should be more specific. Ms. Lawrence confirmed that staff could reach out to surrounding communities related to senior programing and promotion. She stated that she would look to the Commission related to the goals of the QR codes and whether that is related to specific projects or parks feedback as a whole. She stated that she would want to see a plan for the feedback received. She noted that she can bring that item back for a future agenda item and continued discussion. Chair Klepperich stated that he brought this concept forward and explained that he saw a QR code in a park in another community asking for input on the desires for the park in the next five years. He stated that it seemed like a great opportunity to gather more engagement. Commissioner Muller noted that the park signs include a number for the parks department and therefore in the transition to a more digital time, the QR code could be helpful in gaining input from the public. Ms. Lawrence stated that the only signage in the parks that have phone numbers are for the skating rinks in the case there are problems with the lights. She stated that there are stickers on the playground that provide a phone number for emergencies. She stated that it would make sense to place those signs in high traffic areas and that could be part of the future discussion. Chair Klepperich encouraged to keep this item simple and agreed that the details could be worked out at a future meeting. He acknowledged the work of Ms. Lawrence to create these documents and expressed thanks. He also thanked the Commission for the input provided at the worksession. Commissioner Muller referenced the item related to working with West Saint Paul to determine whether a joint facility would be feasible and asked for more details. Ms. Lawrence stated that the city of West Saint Paul is in the process of updating its parks system master plan and is conducting a feasibility study for a community center. She noted that this would be a good opportunity to determine if it would be feasible for that to be a joint facility. Motion Blanks/second Smith to adopt the 2023 work plan and strategic planning calendar. AYES 7: NAYS 0 9.b Event Update – Frozen Fun Fest 2023 Parks and Recreation Manager Meredith Lawrence provided an update on the details of the 2023 Frozen Fun Fest which will occur February 10th through February 12th. Chair Klepperich acknowledged the work of Ms. Lawrence in taking over this event with the loss of a staff member from the team. 10. Staff Announcements Parks and Recreation Manager Meredith Lawrence shared the following announcements: • Ice rinks have been busy since opening on December 28th. Additional warming house staff will be needed for February. • Complaints have been received on the quality of the ice due to the weather. She commented that the parks crew that flood the rinks also plow, and plowing roads will always remain higher priority over rink flooding. She appreciated patience in establishing ice quality. • Seasonal jobs for summer will be posted in the next two weeks on the City website. • Expressed thanks to Commissioners Smith and Cotter and Chair Klepperich for their dedication to the Commission. She noted that this is their last meeting, and it has been an honor to work with all three members. • Other events can be found on the City’s website 11. Student Representative Update Student Representative Murphy commented on the upcoming events and programing for youth which is great to see. 12. Commission Comments and Park Updates Commissioner Smith • Staff did a great job with snow removal from the Friendly Hills rink and there has been a lot of sledding activity • Thanked Ms. Lawrence for all that she has learned from her in her time on the Commission • Appreciated the ability to work with the other members in her time on the Commission Commissioner Cotter • Excited about the Blade to the Blue event that will be held at Wentworth and can feature some of the updates to the park • Thanked Ms. Lawrence for her comments and passion. He recognized the hard work that she does and excellent job she does navigating all aspects. • Thankful to serve with the other members of the Commission and noted that it has been an honor to serve Commissioner Blanks • Have been skating at Wentworth Park recently with his kids • Will miss the three members leaving along with the diversity that their opinions provide Commissioner Muller • Rogers Lake continues to be beautiful • Her children have been enjoying the skating rinks and sledding hill at Friendly Hills • Will also miss the members of the Commission that will be leaving as well as the leadership provided by Chair Klepperich Commissioner Meyer • Marie Park continues to be busy with winter activity • Thanked staff for their preparation for the winter season and snow clearing • Expressed thanks for the leadership provided by Chair Klepperich and looked forward to seeing the departing members in the community Commissioner Sherer • Has not noticed much activity at Hagstrom King or Market Square in the winter months • Commented that indoor space is needed during these winter months and looked forward to collaboration with West Saint Paul on that potential • Thanked the departing Commission members and appreciated the input they provided from different perspectives Chair Klepperich • Snow has been removed from the basketball court at Valley View and trails are open at Ivy Hills • Read a statement expressing his sentiments from his time on the Commission, thanking his family, City staff, and the other members of the Commission he has worked with in his time on the Commission 13. Adjourn Motion Blanks/Second Muller to adjourn the meeting at 8:15 PM AYES 7: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Par 3 Update Financial Report A December financial report will be available at the meeting. Staff will review the current financial forecast of the Par 3 and answer any questions the commissioners may have. Par 3 Seasonal Employment Opportunities The City is now accepting applications for the following seasonal positions: Parks and Recreation Intern, Clubhouse Worker, Golf Course Maintenance Lead, Golf Assistant, and Golf Instructor. Positions are open until filled, Application materials are available from the City’s website or at City Hall. Season Open Preparation Staff is working to prepare for the upcoming season by completing seasonal maintenance on equipment, cleaning and organizing the clubhouse, and obtaining necessary materials and supplies for opening the course. The Mendota Heights Par 3 will be able to open when the weather changes; whenever that may be. Par 3 Annual Report Staff is working to compile the Parks, Recreation, and Par 3 Annual Report for 2022. This will be presented to the Commission at a future meeting. Maintenance Equipment Acquisition The City Council approved the acquisition of the following pieces of equipment in October, 2021: Aerator, Workman/Topdresser and Sandpro. Staff has been working with MTI Distributing to take possession of these pieces of equipment. There has been a manufacturing delay so the estimated arrivals are as follows: • Aerator: Delivered (General Fund Balance) • Sandpro: 2023 (Par 3 Fund) • Workman: 2023 (Par 3 Fund) • TopDresser: Delivered (Par 3 Fund) DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Recreation Update Tour De Rec Update This school year youth and families are invited to join city staff on the first Thursday of every month at local spots in Mendota Heights and West St. Paul. Staff will set up activities and provide equipment for youth and families to enjoy. There will be games, sports, crafts and more! This is a drop-in program – no registration is required. • March 2 (6:00pm-7:00pm)-Harmon Park Neighborhood Center • April 6 (6:00pm-7:00pm)-Marie Park • May 4 (6:00pm-7:00pm)-Mendota Elementary Blade with the Blue The City of Mendota Heights Recreation Department partnered with the Mendota Heights and West Saint Paul Police Departments to host “Blade with the Blue” on Saturday, January 28. The event was a great way for our Public Safety staff to meet and engage with the community. Warming House Update Attached is the warming house log. The log is compiled from the rink attendant’s daily reports. Areas highlighted in red mean that warming houses were closed due to the air temperature being below 0 or the inability to clear off snow on the rinks due to the safety priorities of the Public Works maintenance team. The dates highlighted in black means there was insufficient staffing for that date. Summer Registration Summer registration for recreation programs, leagues and events opens Tuesday, February 28 at 9:00am. Winter Senior Programs This winter, Mendota Heights Parks and Recreation will be offering a variety of programs for seniors at the Mendota Heights Par 3 Community Clubhouse: • Games and Coffee o Coffee, Cribbage and Cards: February 22 (9:00-11:00am) FREE Spring Break Camp and Field Trip This year the Cities of Mendota Heights and West Saint Paul are offering a Spring Break Camp from March 27-30 at Harmon Park that includes: games, tie dying, a movie/popcorn, and cooking. On March 31, there is an optional field trip to the Science Museum. Recreation Seasonal Employment The City is now accepting applications for the following seasonal positions: Parks and Recreation Intern, Pickleball Instructor, Pickleball Assistant, Tennis Assistant, Tennis Instructor, Golf Assistant, and Golf Instructor. Positions are open until filled, Application materials are available from the City’s website or at City Hall. Date # of Skaters Avg Temp Date # of Skaters Avg Temp Date # of Skaters Avg Temp 12/28/2022 40 35 12/28/2022 77 36.5 12/28/2022 98 35.4 12/29/2022 28 33.3 12/29/2022 24 33.5 12/29/2022 52 33.8 12/30/2022 137 18.7 12/30/2022 66 18.5 12/30/2022 40 20.4 12/31/2022 47 34 12/31/2022 28 22.5 12/31/2022 36 32.25 December Total: 184 26.35 December Total: 94 20.5 December Total: 76 26.325 Date # of Skaters Avg Temp Date # of Skaters Avg Temp Date # of Skaters Avg Temp 1/1/2023 48 29.1 1/1/2023 53 30.3 1/1/2023 52 29.6 1/2/2023 35 25.5 1/2/2023 102 25.1 1/2/2023 50 25.1 1/5/2023 23 19.6 1/5/2023 60 20.2 1/5/2023 20 21 1/6/2023 25 11 1/6/2023 15 12.6 1/6/2023 25 12.8 1/7/2023 19 14.4 1/7/2023 77 12.6 1/7/2023 84 13.5 1/8/2023 71 19.6 1/8/2023 79 26.3 1/8/2023 61 21.1 1/9/2023 47 30 1/9/2023 16 29.2 1/9/2023 12 28.4 1/10/2023 9 28.2 1/10/2023 56 27.8 1/10/2023 16 28 1/11/2023 6 31.4 1/11/2023 6 31.8 1/11/2023 19 32.8 1/12/2023 4 22 1/12/2023 20 22 1/12/2023 7 22.2 1/13/2023 0 15.2 1/13/2023 1/13/2023 33 17.4 1/14/2023 51 28.8 1/14/2023 81 29.8 1/14/2023 77 29.4 1/15/2023 40 33.6 1/15/2023 29 36.1 1/15/2023 29 35.3 1/16/2023 0 36 1/16/2023 0 36 1/16/2023 0 35.2 1/17/2023 1/17/2023 1/17/2023 1/18/2023 4 31 1/18/2023 11 31.4 1/18/2023 16 32.2 1/19/2023 2 26 1/19/2023 4 33.4 1/19/2023 5 30.2 1/20/2023 7 21.4 1/20/2023 11 25.4 1/20/2023 12 22 1/21/2023 24 25 1/21/2023 101 26.5 1/21/2023 67 25 1/22/2023 39 21.5 1/22/2023 62 21.8 1/22/2023 22 18.1 1/23/2023 21 31 1/23/2023 37 29.6 1/23/2023 13 31.2 1/24/2023 8 24 1/24/2023 20 24.8 1/24/2023 24 25.6 1/25/2023 0 24.2 1/25/2023 15 30 1/25/2023 27 25 1/26/2023 3 7.8 1/26/2023 4 12.2 1/26/2023 16 14.2 1/27/2023 6 15.6 1/27/2023 1/27/2023 50 12.8 1/28/2023 8 5.1 1/28/2023 26 8.4 1/28/2023 101 4.9 1/29/2023 9 3.8 1/29/2023 11 4.3 1/29/2023 5 3.5 1/30/2023 1/30/2023 1/30/2023 1/31/2023 63 4.8 1/31/2023 6 7.8 1/31/2023 0 5.8 January Total: 572 21.68888889 January Total: 902 23.816 January Total: 843 22.30741 Date # of Skaters Avg Temp Date # of Skaters Avg Temp Date # of Skaters Avg Temp 2/1/2023 25 15 2/1/2023 2/1/2023 13 17.4 2/2/2023 2/2/2023 2/2/2023 2/3/2023 2 1.6 2/3/2023 4 0.8 2/3/2023 3 1.2 2/4/2023 7 26.6 2/4/2023 20 26.6 2/4/2023 40 25.8 2/5/2023 24 27.3 2/5/2023 41 28.1 2/5/2023 93 27.5 2/6/2023 2/6/2023 2/6/2023 2/7/2023 2/7/2023 2/7/2023 2/8/2023 2/8/2023 2/8/2023 2/9/2023 2/9/2023 2/9/2023 2/10/2023 2/10/2023 2/10/2023 2/11/2023 2/11/2023 2/11/2023 2/12/2023 2/12/2023 2/12/2023 2/13/2023 2/13/2023 2/13/2023 2/14/2023 2/14/2023 2/14/2023 2/15/2023 2/15/2023 2/15/2023 2/16/2023 2/16/2023 2/16/2023 2/17/2023 2/17/2023 2/17/2023 2/18/2023 2/18/2023 2/18/2023 2/19/2023 2/19/2023 2/19/2023 2/20/2023 2/20/2023 2/20/2023 2/21/2023 2/21/2023 2/21/2023 2/22/2023 2/22/2023 2/22/2023 2/23/2023 2/23/2023 2/23/2023 2/24/2023 2/24/2023 2/24/2023 2/25/2023 2/25/2023 2/25/2023 2/26/2023 2/26/2023 2/26/2023 2/27/2023 2/27/2023 2/27/2023 2/28/2023 2/28/2023 2/28/2023 February Total: 58 17.625 February Total: 65 18.5 February Total: 149 17.975 # of skaters Avg temp # of skaters Avg temp # of skaters Avg temp Season Total: 814 21.88796296 Season Total: 1061 20.93867 Season Total: 1068 22.20247 Season Combined Total Skaters:2943 Friendly Hills December Marie December Friendly Hills January Marie January Friendly Hills February Marie February Friendly Hills Final Totals Marie Final Totals Wentworth December Wentworth January Wentworth February Wentworth Final Totals DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Park Improvement Update Dugout/Fence Work The following projects have been approved by the City Council and are estimated to be completed in early Spring, 2023 (the contractor has provided March 27 as a start date): • Installation of two dugouts @ Civic Center Field • Installation of two dugouts @ Victoria Highlands • Installation of two dugouts and adding 1st/3rd baseline fences @ Valley Park • Installation of 3rd baseline fence @ Hagstrom King (Completed) The total project cost was $56,417. Budget/2023 Project Update Included in the 2023 budget for parks capital improvement project are: • Civic Center Foul Ball Fencing/Infield Maintenance: $40,000 • Wentworth Park Warming House: $100,000 (project scope similar to Marie and Friendly Hills Warming Houses) • Roger’s Lake Skate Park Improvements: $225,000 • Wentworth Park Tennis Court Resurfacing: $90,000 • Valley View Heights Playground Replacement: $75,000 Wentworth Tennis Courts: Staff has begun discussions with the USTA in order to prepare a grant application for funding assistance on this project. Valley View Heights Playground: RFP was approved by the City Council on January 3 and has been released to reputable vendors. Proposals are due back to the City by February 22. Roger’s Lake Skate Park: Staff is actively working on this project in conjunction with the consultants and subcommittee. Two subcommittee meetings have taken place thus far. The subcommittee asked staff to reconsider a full concrete park. Staff brought an update on the project to the City Council in January, and the City Council directed staff to continue designing a modular feature skate park with a concrete base, with the $300,000 budget, with a project completion in 2023. A survey was made available for residents to provide their thoughts on desired features for the next skate park. That survey closes February 19, after which staff and the consultants will meet to discuss next steps in regards to a meeting with the subcommittee. Staff still intends to bring a final plan for the Commission and City Council to review in the Spring of 2023. Wentworth Warming House: Staff is in the process of getting quotes for this project with the hope of bringing the project to the City Council for final approval in March. Civic Center Infield Renovation Work: Staff received updated bids on this project and is bringing those to the City Council for project approval on February 21. The project would be in progress between August 1 and August 18, 2023. The field would be offline for the rest of the year. Special Park Fund Balance Currently the Special Parks Fund is showing an estimated balance of approximately $721,500 as of February 6, 2023. Approved expenses but not yet paid: • Dugouts at Valley, Victoria Highlands, and Civic Center: $53,574 DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Approval of Commission Bylaws Background Each year in February it is recommended the commission review the Parks and Recreation Commission Rules of Order so that all commissioners are up-to-date and informed. This year, city staff converted the Rules of Order into Bylaws at the request of the City Administrator. A note that the attendance language has been updated based on direction from the City Council in regards to the number of meetings a commissioner must attend annually to continue on the commission into the next year. In addition, some other minor changes and edits have been made to this document. Attachment: Parks and Recreation Commission Bylaws Requested Action Staff will review the bylaws with the Commission. The Commissioners are asked to review the bylaws and ask staff questions if they have any. Staff recommends the Commissioners approve the attached bylaws. Rules of Order – Mendota Heights Parks and Recreation Commission, February 14, 2023 BYLAWS OF THE MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION ARTICLE 1: ORIGIN AND PURPOSE SECTION 1-ORIGIN: In accordance with the City of Mendota Heights Ordinance No. 109, “Establishing A Parks and Recreation Commission,” the following bylaws are adopted by the parks and recreation commission to facilitate the performance of its duties and the exercising of its functions as a Commission created by the city council. SECTION 2-PURPOSE: The parks and recreation commission shall act as an advisory group to the Mayor and city council and shall: A. Advise the city council on matters pertaining to parks and recreational development programs and shall cooperate with city personnel in implementing the parks and recreation programs. B. Advise the city council on the establishment of written rules and regulations for the use, management and operation of the public parks and recreational facilities, the same to be approved by action of the council before being put into effect. C. If requested by the city council, prepare plans for the acquisition, development and improvement of the city public parks and recreational facilities and shall, if requested by the city council, develop a comprehensive plan for future park development and open space. D. If requested by the city council, prepare a capital improvements program for the purpose of determining priorities and apportioning costs of scheduled improvements. E. In performing the aforementioned duties and responsibilities, exhibit the initiative in formulating policies which will be responsive to the anticipated need and objectives of the community. ARTICLE 2: MEMBERSHIP SECTION 1-NUMBER AND APPOINTMENT: The parks and recreation commission shall consist of seven (7) residents of the city, appointed by the mayor with the consent of the majority of the members of the city council. The members shall serve terms of three (3) years. The terms shall be staggered so that terms of two (2) members shall expire each year. No member shall be appointed to more than three (3) consecutive full terms. A member appointed to fill an unexpired term on the commission may be appointed to serve three (3) consecutive terms after completing the unexpired term, but in no case shall the individual serve more than eleven (11) consecutive years. Rules of Order – Mendota Heights Parks and Recreation Commission, February 14, 2023 ARTICLE 3: OFFICERS AND DUTIES SECTION 1-ELECTION OF OFFICERS: At the February meeting each year, the commission elects from its membership a Chairperson and a Vice-Chairperson. A. If the Chairperson retires from the commission before the next organizational meeting, the Vice-Chairperson becomes Chairperson. If both Chairperson and Vice- Chairperson retire, new officers are elected at the next meeting. B. If both Chairperson and Vice-Chairperson are absent from a meeting, the commission elects a temporary Chairperson by voice vote. C. The Secretary to the parks and recreation commission is appointed by the city administrator from the city staff. SECTION 2-DUTIES: The Chairperson, or if absent, the Vice-Chairperson presides at meetings, appoints committees and performs other duties as may be ordered by the commission. The Chairperson conducts meetings so as to keep them moving as rapidly and efficiently as possible and reminds members, witnesses and petitioners to discuss only the subject at hand. The Chairperson is a voting member of the commission. The Secretary is responsible for recording the minutes, keeping records of commission actions, conveying commission recommendations to the city council and providing general administrative and clerical service to the commission. ARTICLE 4: MEETINGS SECTION 1-DATE AND TIME: Regular meetings of the commission are held on the second Tuesday of each month at 6:30 p.m., unless otherwise agreed to and so stated in the agenda. All meetings and hearings, and all records and minutes are open to the public. A. When the regular meeting day falls on a legal holiday, there is no meeting that month unless otherwise noted. SECTION 2-SPECIAL MEETINGS: Special meetings may be called by the Chairperson or the Secretary. SECTION 3-LOCATION: Meetings are held in the City Hall Council Chambers, 1101 Victoria Curve, unless an offsite meeting is requested by the commission, which must be properly noticed on the commission’s agenda. SECTION 4-QUORUM: Four Parks and Recreation Commission members shall constitute a quorum for the purpose of conducting its business. When a quorum is not present, the Chairperson may open the meeting for the purpose of hearing from interested parties on items on the agenda. No final or official action may be taken at such a meeting. However, the facts and information gathered at such a meeting may be taken as a basis for action at a subsequent meeting at which a quorum is present. Rules of Order – Mendota Heights Parks and Recreation Commission, February 14, 2023 SECTION 5-VOTING: Voting is by voice. Commission members voice votes on each issue are recorded. In the event that any member shall have a financial interest in a matter before the commission, the member shall disclose the interest and refrain from voting upon the matter, and the secretary shall so record in the minutes that no vote was cast by such member. ARTICLE 5: ATTENDANCE SECTION 1-ATTENDANCE POLICY: Attendance at regular meetings is expected. Absences in a calendar year should not exceed three consecutive meetings or more than 25 percent of the total meetings. Members will receive a notification from the City Administrator after two consecutive or two total absences. If the City Administrator determines there are extenuating circumstances in a case of a member who has not met the attendance requirements, the City Administrator may grant a waiver to the attendance requirement. If a member exceeds the allowable number of absences, the mayor and city council will be notified and the member shall be deemed to have voluntarily resigned from the commission and the seat vacant. The vacancy shall be filled as soon as possible for the unexpired portion of the term by the mayor with the consent of the majority of the members of the city council. Members unable to attend a meeting should contact the staff liaison, who will inform the chair if a quorum cannot be attained and the meeting will be cancelled. ARTICLE 6: THE PUBLIC SECTION 1-PUBLIC INPUT: The Parks and Recreation Commission does not hold public hearings, but may invite public comment. If members of the public want to speak on an item, it is up to the discretion of the Commission Chair to determine if, how, and for how long members of the public may address the commission. SECTION 2-PUBLIC COMMENT GUIDELINES: The Citizen Comments section of the agenda provides an opportunity for the public to address the commission on items which are not on the agenda. Comments should be directed to the Chair. ARTICLE 7: MISCELLANEOUS SECTION 1: AMENDMENTS: These Rules of Order may be amended with the approval by voice vote by a majority (four) of the members of the parks and recreation commission. Rules of Order – Mendota Heights Parks and Recreation Commission, February 14, 2023 These Bylaws were duly adopted by the Parks and Recreation Commission of the City of Mendota Heights on the 14th day of February, 2023 DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Assign Commissioner Parks Background In the past commissioners have been assigned parks to visit and report any problems to the Parks and Recreation Manager. Examples of what to look for include: conditions of trails, playground equipment, ball fields, tennis courts, and basketball courts. Commissioners are asked to visit their parks monthly. Below is a list of the parks to be assigned: Victoria Highlands Roger’s Lake Valley View Heights Ivy Hills Dog Park Marie Valley Wentworth Friendly Hills Hagstrom-King Kensington Mendakota Market Square Park Civic Center The 2022 park assignments were as follows: • Commissioner Sherer: Market Square and Hagstrom King • Commissioner Muller: Kensington and Rogers Lake • Commissioner Meyer: Marie Park and Victoria Highlands • Commissioner Cotter: Wentworth and Civic Center • Commissioner Blanks: Valley and Mendakota • Commissioner Smith: Friendly Hills and Dog Park • Chair Klepperich: Ivy Hills and Valley View Heights Requested Action The commission should decide if there are any other parks in Mendota Heights they see fit to be on the list and assign parks to the commissioners. DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: 2023 Summer Recreation Catalog Background Included in the packet is the 2023 Summer Recreation Catalog that includes recreational programs, leagues and events for members of the community of all ages. Attachment: 2023 Summer Recreation Catalog Requested Action The commission is asked to review the 2023 Summer Recreation Catalog and ask any questions of staff that they have. REGISTRATION OPENS 9 A.M. TUESDAY, Feb. 28 Parks & RecreationMendota Heights Register for events and programs at MendotaHeightsMN.gov/ParksRecreation or in person at City Hall during business hours. SUBSCRIBE to eNEWS mendotaheightsmn.gov FACEBOOK MHParksandRec CITY HALL BUSINESS HOURS Mon–Th: 7am–4:30pm | F: 7–11:30am PARKS & RECREATION 651-452-1850 STAY IN TOUCH REGISTER EARLY Watch for deadlines and register at least one week prior to the program start. Capacities may be limited and programs may fill quickly. Cancellations occur if there are not enough participants for an activity. FEE ASSISTANCE PROGRAM Residents with a parent on active military duty or who receive free and reduced meals through ISD 197 may be eligible for 50% off (up to $150). Contact Parks & Recreation for details. NEW & FAVORITE PROGRAMS Get ready for a summer filled with friendship and fun! You’ll find your favorite programs such as Safety Camp, tennis and golf lessons, along with great new programs filled with adventure and education. W ITH SUMMER PROGRAMS SURE TO BRING SMILES Summer 2023 Teis Programs City of Mendota Heights | Page 2 The City of Mendota Heights oers tennis lessons as a fun and aordable opportunity for all ages and abilities to enjoy the sport. Lessons take place at Marie Park or Visitation School. Summer 2023 Youth Tennis Lessons June 12–July 28 (No lessons week of July 4) Littles · Ages 4-6 $45 50-minute lessons introduce tennis using mini nets and junior tennis balls. Parents and chaperons are encouraged to stay on-site. Mondays or Wednesdays 8 a.m. or 9 a.m. at Visitation; 5 p.m. at Marie Park Tuesdays or Thursdays 11 a.m. or Noon at Visitation Saturdays 9 a.m. or 11 a.m. at Marie Park Youth · Ages 7-12 $45-$90 50-minute lessons introduce the game while having fun and improving skills; participants grouped according to skill level, no prior experience required. Monday or Wednesday Evenings $45 6 p.m. at Marie Park Mondays & Wednesdays $90 10 a.m., 11 a.m. or Noon at Visitation Tuesdays & Thursdays $90 8 a.m., 9 a.m. or 10 a.m. at Visitation Saturdays $45 10 a.m. or Noon at Marie Park In-House League · Ages 8-14 $90 One-hour of matches consisting of singles and doubles play, with instructors on hand to provide coaching. Participants must have prior experience in match play and scoring. Mondays & Wednesdays 1:15 p.m. at Visitation Adult Tennis Lessons Taught by USTA Instructors Beginner · Ages 18 and up $75 per person, per session Marie Park 60-minute lessons for those who want to learn tennis etiquette, basic strokes and strategy; all participants will be given a new tennis racket. Session 1: Thursdays, June 1–July 6; 6–7 p.m. Session 2:Thursdays, July 20–Aug. 24; 6–7 p.m. Intermediate · Ages 18 and up $75 per person, per session Marie Park 60-minute lessons for those continuing to develop stroke consistency and accuracy while learning net play, court coverage and match strategy. Session 1: June 1–July 6; 7:05–8:05 p.m. Session 2: July 20–Aug. 24; 7:05–8:05 p.m. Tour de Rec Ages 6–12 1:30–2:30 p.m. Join us for this free recreation program, which aims to bring fun and friendship to neighborhoods throughout our community. Free drop in program, no registration required. June. 13 – TPAC June 20 – Wentworth Park June 27 – Southview Park July 11 – Mendota Elementary July 18 – Harmon Park July 25 – Mendakota Park Aug. 1 – Garlough Elementary Aug. 8 – TBD Aug. 22 – TBD Golf Programs City of Mendota Heights | Page 3 Golf Tournaments $20 per team April 15; 9 a.m. – Junior/Adult Championship Join us for a recreational two-person scramble tournament just like the pros do in Orlando. All participants must have their own golf clubs. One registration per team. July 15; 9 a.m. – Juniors Tournament (Ages 6–15) Join us for a recreational juniors golf tournament. This tournament will be played in a two person scramble format. One registration per team. Golf Lessons Adult Beginner · Ages 18 and up $75 per person, per session 55-minute lessons on golf etiquette, basic strokes and strategy; small class size for individualized instruction. Tuesdays, June 6–27 5:30 p.m. or 6:30 p.m. Tuesdays, July 11–Aug. 1 5:30 p.m. or 6:30 p.m. Tiger Tots · Ages 4–6 $35 per person, per session 40-minute lessons feature the basics of golf strokes and etiquette, while focusing on the love of the game; participants receive a souvenir ball. Mondays, June 12–26 8 a.m., 8:50 a.m. or 9:40 a.m. Mondays, July 10–24; 8 a.m., 8:50 a.m. or 9:40 a.m. Mondays, July 31–Aug. 14 8 a.m., 8:50 a.m. or 9:40 a.m. Junior Golf Camps Beginners · Ages 6–12 $90 per person, per week 10:30a.m.–12:15p.m. Mon.–Thurs. This program is for students new to golf or with very little experience. June 19–22; 26–29 July 10–13; 17–20; 24–27; July 31–Aug. 3 Aug. 7–10; Aug.; 14–17 Intermediate · Ages 8–14 $90 per person, per week 1–2:45 p.m. Mon.–Thurs. This program is for students with golf experience, who are familiar with the rules and are able to play a round of golf. June 19–22; 26–29 July 10–13; 17–20; 24–27; July 31–Aug. 3 Aug. 7–10; Aug.; 14–17 Golf Leagues Juniors · Ages 6–15 $125 per person Wednesdays, June 14 – Aug. 2; 9–10:45 a.m. tee times Fridays, June 16 – Aug. 4; 9–10:45 a.m. tee times Register juniors with enough experience to play unsupervised; children will play in groups of four. Women · Ages 18 and up $145 per person Wednesdays: May 24–Aug. 9; 3–7 p.m. tee times Register as an individual or with a foursome and you’ll have a standing tee time! All levels of experience are welcome. Seniors · Ages 65 and up $70 per person Tuesdays, June 13 – Aug. 8; 7:30–8:30 a.m. tee times (No league play July 4) Register as an individual or with a foursome and you’ll have a standing tee time! All levels of experience are welcome. The Mendota Heights Par 3 Community Golf Course is a nine-hole, par 27 public course owned and operated by the City of Mendota Heights. Programming oered at the golf course provides fun and aordable opportunities for golfers of all ages and abilities to learn more about the sport. Participants in all programs must bring their own clubs and equipment. Mayer Arts Musical Theater Camps Harmon Park Neighborhood Center Mayer Arts believes teaching the arts is not only providing training for those who are serious about learning but also to just have fun! They teach proper technique, terminology, body awareness, and an appreciation for the arts so that students will not only find a love for the arts but also build healthy habits and self-esteem. The Little Mermaid July 31–Aug. 3, 9 a.m.–Noon Ages 4–8 $101 Let’s go Under the Sea! We will choose our characters, learn music and choreography from The Little Mermaid then create our own musical! Disenchanted July 31–Aug. 3, 1 – 4 p.m. Ages 7–12 $101 Break the magic spell before it is too late! We will choose our characters, learn music and choreography from Disenchanted then create our own musical! ARTrageous Art Camps Harmon Park Neighborhood Center Register early for these two-day art camps filled with fun and creativity! ARTrageous Pajama pARTy July 10–11; 10 a.m.–12:30 p.m. Ages 5–11 $75 Caribean Crusin’ July 12–13; 10 a.m.–12:30 p.m. Ages 5–11 $75 Pirates and Mermaids, Oh My! July 14; 10 a.m. – 12:30 p.m. Ages 3–6 $45 Dinosaur Tales! July 24–25; 10 a.m.–12:30 p.m. Ages 3–6 $75 City of Mendota Heights | Page 4 Art & Theater eld Trips Ages 8-14 Apple Valley Aquatic Center June 27; 8:30 a.m.–4 p.m.; $46 St. Paul Saints & Ice Skating July 26; 9 a.m. – 4:30 p.m.; $46 Rockin’ Jump Eagan & Swimming Aug. 24; 8:30 a.m.–4 p.m.; $44 Join the West St. Paul and Mendota Heights Police, Fire and Recreation Departments for a day filled with fun, hands-on activities while learning about fire safety, stranger danger, first aid and more. Lunch, snacks and camp t-shirt included with registration. Harmon Park Little Tykes (Grades K–2) July 28; 8 a.m.–4:30 p.m. $20 per person Safe Kids (Grades 3–5) Aug. 15–16; 8 a.m.–4:30 p.m. $40 per person Safety Camp Sports Camps Fascinang Fridays City of Mendota Heights | Page 5 Tech Academy Multiplayer Minecraft: City Builder June 20; 5:30–7:30 p.m. Entering Grades 1–5 Thompson Park Activity Center $29 per person; equipment provided From beginner to experienced, Minecraft lovers will have a blast while they collaborate with fellow students to construct a city! Architecture & Design June 26–29; 9 a.m.–Noon Entering Grades 5–9 Harmon Park $137 per person; equipment provided Learn about architecture and test your design ideas through art, building activities and design challenges using the 3D design tool TinkerCAD. Hogwarts Film School & STEAM Camp June 26–29; 1–4 p.m. Entering Grades 2–6 Harmon Park $125 per person; equipment provided Create your own stop–motion animation using characters from the Harry Potter and Fantastical Beasts series! Weekly Camps Ages 6–11 years $80 per week Mondays–Thursdays; 9 a.m.–Noon Join us for one or all of these weekly sports camps, for a fun summer of friendship and athletics! Flag Football June 12–15; Kensington Park Bat & Ball June 20–23; Harmon Park (Tues.-Fri.) Soccer June 26–29; Haskell Park Multi–Sport July 10–13; West St. Paul Sports Complex Basketball July 17–20; St. Thomas Academy Sand Volleyball July 24–27; Rogers Lake Park Weekly Fun Ages 6–12 Harmon Park 8 a.m.–4:30 p.m. $23 per person Register early for these themed events filled with fun and education! June 16 – Summer Science Lab June 23 – Kickball with Cops and Firefighters July 7 – Outdoor Adventures July 14 – Just Add Water July 21 – Olympic Games Aug. 4 – Build It! Aug 11 – Animal Planet City of Mendota Heights | Page 6 Adults & Seniors Events Intro to Pickleball Ages 16 and up $80 per person, per session Friendly Hills Park 60-minute lessons help you learn the basic strokes and rules of this popular game. Tuesdays, May 30–July 11; 6 p.m. or 7:15 p.m. (no class July 4) Tuesdays, July 25–Aug. 29; 6 p.m. or 7:15 p.m. Pickleball Tournament All Ages; $10 per team Marie Park Join us for a day of friendly competition on the Marie Park courts! Player levels are self assigned; games are unofficiated. One person per team must register. May 20; 8:30 a.m.–4 p.m. Bean Bag Leagues Ages 21 and up $50 per team of two West St. Paul Sports Complex Join us for six weeks of bean bag leagues, complete with a playoff tournament! Thursdays, July 13–Aug. 17; 6–7:30 p.m. Walking Group 9 a.m. Fridays May 26, June 30, July 28 and Aug. 25 Ages 18 and up Join us for a 2 to 3-mile walk. Staff will lead the hike; join for the entire hike, or any portion of it, and go at your own pace. Free event; registration required. Kids Garage Sale Saturday, April 29; 10 a.m.–Noon Veterans Memorial Community Center Ages 6–15 years; $8 per table Calling all young entrepreneurs! Are you looking for ways to make money? Do you have items you are looking to sell? The Kids Garage Sale will be perfect for you! Each participant registered will receive one poster board to promote their items. One table (6' or 8') and one chair will be provided. Participants are in charge of handling all sales and must bring cash for change. This is a great opportunity for kids make decisions on their own, learn money management, and gain confidence Cli Timm Memorial Fishing Derby Thursday, July 20; 4–7 p.m. Rogers Lake Park Ages: 13 an under; $10/person Enjoy fishing. snacks, beverages and prizes. Pickleball with Public Safety April 27; 5:30–7 p.m. Friendly Hills Park All Ages Free; registration recommended Join members of the Mendota Heights Police and Fire Departments for a few Pickleball matches! Bogey with the Red and Blue Saturday, August 12; 9 a.m. Par 3 Community Golf Course All Ages; $10 per person Enjoy nine holes with police and firefighters! Individuals and groups welcome; to be grouped in foursomes. Light refreshments provided. Touch–a–Truck Saturday, May 13; 10 a.m.–Noon Backup Date: Sunday, May 14 Mendakota Park All Ages; Free Get behind-the-scenes and close up to fire trucks, police cars, mowers, plow trucks and more! Plus, games, photo opportunities and refreshments. DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Pickleball Light Program Review for 2023 INTRODUCTION The Parks and Recreation Commission is asked to evaluate the 2022 recreational nighttime light usage program at Marie Park and consider approval of the continuation of use for 2023. BACKGROUND In the Spring of 2021, the Parks and Recreation Commission considered a resident request for the use of Marie Park rink lights to allow for nighttime pickleball play during the summer until 10:00pm. After discussion and community engagement, the Commission recommended the creation of a pilot program, testing the use of lights during the months of September and October, when days are shorter. Upon City Council approval, the City provided for evening pickleball and basketball play at Marie Park from September 15-October 31, 2021 by utilizing the rink lights until 8:00pm. The use of the evening lights was launched as a pilot program for the 2021 season. The Commission and City Council agreed to review the light use at the end of the 2021 season for continued implementation in 2022. At the November 9, 2021 Parks and Recreation Commission meeting, staff reviewed the 2021 season with the Commission. Staff did not receive any complaints with the addition of lights in the fall evening hours. The City received many compliments regarding the program. Additionally, the City received several inquiries in regards to implementing the same program at Friendly Hills Park for 2022. The Commission discussed making the Marie Park light usage permanent and increasing the number of days the lights are turned on for evening recreational use. The Commission recommended to the City Council the permanent seasonal use of the lights at Marie Park to begin when the pickleball nets are installed in the Spring, typically sometime in late March/early April depending on the weather with the lights on daily until 9:00pm. To account for sunset times and longer daylight hours, city staff would adjust the timing of the lights on or around April 30 when the sunset times reach approximately 8:15pm. As part of the permanent program recommendation, the Commission recommended that the use of evening lights would commence on or around August 18 when sunset times would again be approximately 8:15pm and natural light would suffice for recreational play. The lights would remain on until 9:00pm daily until the pickleball nets were removed for the season which is typically mid-to-late November depending on the weather. In regards to implementation of the program at Friendly Hills Park, the Commission and City Council directed staff to engage the neighbors in 2022 near the park for consideration of the same light program being used at Friendly Hills Park. Staff presented the resident responses at the March 1, 2022 City Council meeting. The City Council directed staff not to move forward with a light program at Friendly Hills for nighttime pickleball, but did ask staff to look into the cost of user activated light switches at the rinks to prevent light pollution. On June 21, 2022, the City Council approved the addition of user driven dial light switches. During the 2022 Spring and Fall nighttime pickleball season staff received no complaints from the public about the use of the lights. In the Fall, after the user driven dial light switches were installed, there were some glitches with the breaker box and the lights not engaging. Residents reached out to staff regarding their concerns and the user activated lights were fixed prior to the 2022-2023 hockey season. During the Fall of 2022, staff was approached by some residents asking for the lights to be available in the morning for Fall morning pickleball play. Staff let the resident know this request would be included in the 2022 season recap presentation to the commission for consideration in 2023. In addition, with the use of the user activated lights, staff did run into issues with the lights at Marie not being converted to LED yet. When the lights went off and needed to be re-activated, it took up to 10 minutes for the lights to turn back on. Staff is recommending an LED conversion at Marie Park in the 2024 budget. DISCUSSION The City Council asked for this program to be reviewed annually. Staff is asking the Parks and Recreation Commission to discuss the current program and make a recommendation for the 2023 Spring and Fall pickleball seasons. In review, the 2022 season comprised of the pickleball lights being on from mid-April to mid- October. The lights were able to be utilized until 9:00pm. This program only took place at Marie Park. BUDGET IMPACT The Finance Director estimates the cost to utilize the lights is approximately $30 per month at Marie Park. RECOMMENDATION Staff recommends the continuation of the nighttime pickleball light program at Marie Park in 2023. The program would run from the time the pickleball nets are installed to the time the nets are taken down for the season in the Fall. The lights could be utilized until 9:00pm. DATE: February 14, 2023 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Frozen Fun Fest Recap INTRODUCTION In February, 2023 the City hosted its second annual Frozen Fun Fest. BACKGROUND The Frozen Fun Fest weekend comprised of the following events: Friday, February 10 Cupid’s Valentine Crawl at Market Square Park Saturday, February 11 Puzzle Competition at the Fire Station Ice Festival at Friendly Hills Park Sunday, February 6 Ice Fishing Demonstration at Roger’s Lake Snow Footgolf at the Mendota Heights Par 3 *Throughout the weekend, there was a coloring contest and medallion hunt* DISCUSSION The Parks and Recreation Commission is asked to review the event and provide ideas on how the event could be improved in 2024. RECOMMENDATION: The Commission should review the 2023 Frozen Fun Fest and provide staff with ideas for the 2024 Frozen Fun Fest.