Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2023-02-07 City Council Agenda Packet
mi Tuesday, February 7, 2023 7:00 p.m. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of Minutes - City Council Meeting January 17,2023 b. Approval of Minutes - City Council Work Session January 17,2023 c. Acknowledge November 16, 2022 Airport Relations Commission Meeting Minutes d. Acknowledge October 25, 2022 Planning Commission Meeting Minutes e. Approval of Fourth of July Fireworks f. Resolution 2023-10 Approving the Application for Dakota County Community Development Block Grant Funding g. Approve Professional Services Change Order for the Ivy Falls East Street Improvement Project h. Authorize Hiring of Recreation Program Coordinator i. Authorize Hiring of a Temporary Recreation Program Coordinator j. Approval of Recreation Internship Description and Authorize Internship Posting k. Acknowledgement of Fire Synopsis I. Approval of December 2022 Treasurer's Report m. Approval of Claims List 6. Citizen Comment Period (for items not on the agenda) 7. Presentations/Recognitions a. Mendota Heights Community Foundation 8. Public Hearings a. Resolution 2023-08 Ordering Victoria Curve Street Improvements 9. New Business and Unfinished Business a. Resolution 2023-11 Lot Line Adjustment at 1170 Dodd Road, Planning Case 2023- 01 b. Resolution 2023-12 Lot Line Adjustment at 1941 Glenhill Road, Planning Case 2023-02 c. Proposed Par 3 Bond Payment Acknowledgement Event 10. Community Announcements 11. Council Comments 12. Adjourn 5a CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the Regular Meeting Held Tuesday, January 17, 2023 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Lorberbaum, Paper, and Miller, were also present. Councilor Mazzitello was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Lorberbaum moved adoption of the agenda. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Paper moved approval of the consent calendar as presented with Councilor Lorberbaum pulling items G and H. Councilor Lorberbaum noted her request to change the word abstain to recuse in Item A but stated that the minutes can remain on the consent calendar. a. Approval of January 3, 2023 City Council Minutes b. Approval of January 10, 2023 Council Work Session Minutes c. Acknowledge Parks and Recreation Commission December 13, 2022 Meeting Minutes d. Acknowledge Natural Resources Commission December 12, 2022 Work Session Minutes e. Acknowledge Natural Resources Commission December 14, 2022 Meeting Minutes f. Acknowledge the November 2022 Par 3 Financial Report g. Resolution 2023-07 Formally Accepting a Gift for a Park Bench Donation h. Approval of Revisions to the City's Picnic Shelter Rental Policy i. Resolution 2023-09 Calling for a Public Hearing on a Right -of -Way Vacation in the Furlong Addition j. Authorize Police Department Out of Metro Travel Request k. Authorize Police Department Out of State Travel Request 1. Approval of a Joint Powers Agreement for the Pharmaceutical Drug Disposal Program in. Approval of December 2022 Building Activity Report n. Approval of Claims List Councilor Miller seconded the motion. Ayes: 4 Nays: 0 PULLED CONSENT AGENDA ITEMS G) RESOLUTION 2023-07 FORMALLY ACCEPTING A GIFT FOR A PARK BENCH DONATION Councilor Lorberbaum referenced the $2,000 donation that will be used for the donation of two park benches. She asked the cost that the City would incur for the benches as well, as it mentions that the City will pay the remainder of the cost. Parks and Public Works Director Ryan Ruzek noted that the cost would depend upon the location where the benches are installed. He stated that historically the cost is $1,500 to $2,000 per bench, therefore the cost for the City could be $1,000 to $2,000. He confirmed that there are funds available for this use. Councilor Miller moved to approve RESOLUTION NO. 2023-07 FORMALLY ACCEPTING A GIFT FOR A PARK BENCH DONATION. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 H) APPROVAL OF REVISIONS TO THE CITY'S PICNIC SHELTER RENTAL POLICY Councilor Lorberbaum referenced language in the policy which states permits will be issued three times during the year and would like to see that language clarified. Parks and Recreation Manager Meredith Lawrence stated that staff would be open to revisions but stated that there is additional language stating that after that time permits will be accepted based on a first come, first serve basis. She explained that the City does permit on the three seasons. She stated that the Park Commission did review the policy and has recommended the language as proposed. Councilor Lorberbaum suggested using the language "three time periods". Councilor Lorberbaum moved to approve AMENDMENT TO THE REVISIONS TO THE CITY'S PICNIC SHELTER RENTAL POLICY AS SUGGESTED BY COUNCILOR LORBERBAUM. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 Councilor Lorberbaum moved to approve REVISIONS TO THE CITY'S PICNIC SHELTER RENTAL POLICY WITH THE AMENDED LANGUAGE. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PRESENTATIONS/RECOGNITIONS A) FIRE CAPTAIN OATH OF OFFICE AND BADGE PINNING Fire Chief Dave Dreelan explained that the Council was asked to conduct a ceremonial swearing in of Captain Hayley Heidelberg, the newest Fire Captain in the Mendota Heights Fire Department. Mayor Levine conducted the ceremonial swearing in of Fire Captain Hayley Heidelberg. She also expressed thanks to all members of the department that serve the community. PUBLIC HEARING A) RESOLUTION 2023-08 ORDERING VICTORIA CURVE STREET IMPROVEMENTS Public Works Director Ryan Ruzek explained that the Council was being asked to preside over a public hearing for the Victoria Curve Street Improvement project. He noted that an incorrect date was provided in the public notice and therefore the Council will still be asked to preside over a public hearing tonight and then continue the item. Larry Poppler, TKDA, stated that the Council approved the feasibility report in December and provided an overview the project details. He noted that a neighborhood meeting was held the previous week which had good participation. He provided an overview of the public input received. He also provided details on the estimated project cost, proposed assessment, and other forms of funding. He reviewed the proposed project schedule. Councilor Lorberbaum asked if the public would be noticed again for the February 7 date. Public Works Director Ryan Ruzek replied that notices and ads have already been submitted. Councilor Paper asked how this project compares to other projects in terms of the amount the City will be paying. Public Works Director Ryan Ruzek replied that the assessments are paying a lower portion of the project cost because of the limited number of parcels to assess. He noted that assessment will cover at least 20 percent of the project cost. He noted that a large amount of MSA funding would be used for the project. Mayor Levine referenced the proposed assessment rate and asked how that compares with previous assessments. Public Works Director Ryan Ruzek commented that this proposed assessment is a bit higher than typical. He stated that they did estimate conservatively and based on bids could be lowered. Councilor Lorberbaum moved to open the public hearing. Councilor Miller seconded the motion. Ayes: 4 Nays: 0 Greg Bolin, 1215 Victoria Curve, referenced an exhibit from the TKDA report included in the December Council packet which provided cross sections of Victoria Curve, with and without parking. He stated that it is his understanding that the section without parking would be in front of residences between Hunter and Glenhill. Mayor Levine confirmed that to be true. Mr. Bolin referenced the watermain replacement, which may impact trees. He provided a photograph of the mature pine trees that he would like to ensure are preserved if possible and asked the position of the City. Vinh Truong, 1217 Victoria Curve, asked if anyone has taken the time to observe the number of pedestrians walking down Victoria Curve. He commented that during the summer there are three or four people at most and therefore was unsure that would justify the need for a trail. He stated that he supports the road project but not the trail. Larry Alexander, 1203 Victoria Curve, stated that he is concerned with potential impacts to mature trees near the perceived property line as he has mature apple trees in that area. He stated that it was his understanding that there was supposed to be a give back of the land that is proposed to be used. He asked for details on the 40 feet that he believed would be given back to the property owners. He asked if there would be ideas on berming or other screening between the private properties and proposed trail. Lynn Burow, 1219 Victoria Curve, asked if the trail is necessary as it would lead to nowhere and there is not much pedestrian activity on Victoria Curve. She believed that would be unwarranted. She stated that she has concern with traffic on 62 and conflicts with pedestrians in that location. She stated that perhaps a guardrail would be more appropriate in that location than a walking path. She reiterated that a walkway is unnecessary. City Attorney Elliot Knetsch noted that this public hearing will be kept open and continued at the next meeting in February. Public Works Director Ryan Ruzek provided details on the existing pedestrian trail that dead ends at Hunter. He noted that the section of Victoria Curve from Hunter to the highway is wide with shoulders and therefore staff considered reviewing the width of the roadway with a shared use trail. He stated that the location of the back edge of the trail would match the existing curb line and therefore there would not be additional impacts into resident yards. He stated that this trail segment would fill the gap where people are currently walking on the roadway. He did not anticipate that this trail would become a regional attraction. He stated that Saint Paul Water has identified a needed watermain replacement, which may impact vegetation. He stated that trenchless technology is proposed, with excavations on each end. He noted that each home would then need to be connected to the new water line. He stated that he does not have enough information to know if the trees mentioned would be impacted. Councilor Miller noted that this would be done through boring and therefore a trench is not going to be dug the entire section of road. Public Works Director Ryan Ruzek confirmed that but noted that the water service for the mentioned home is near the pine trees. He stated that they will use trench boxes in attempt to minimize impacts to the extent possible. He referenced the property with the apple trees that was also mentioned and identified the right-of-way as it exists. He stated that if the residents desired, they could request vacation of the right-of-way, but easement would still be necessary for the utilities that exist. Councilor Miller asked the depth of the watermain line. Public Works Director Ryan Ruzek replied that depth is eight feet. He clarified where the on -street parking would be available as proposed. Mayor Levine noted that if the road width is shrunk, that would eliminate the on -street parking ability. Public Works Director Ryan Ruzek replied that in order to use MSA funds, the City needs to meet the MSA requirements for design. He stated that they would not be able to rebuild the road as it exists today, and if that were done, both sides would need to be signed as no parking. He stated that if the trail were not constructed, they could shift the alignment of the road to provide parking on one side without impacting residential properties. He again noted that the City would not proactively vacate right-of-way as there are utilities in that area. He stated that the residents could petition for such action, but easement would still be needed for those utilities. He noted that because they do not anticipate this trail to be a regional draw, they would not pursue a berm or additional screening along the trail. He noted that the mature existing vegetation would act as a screen for those properties. Mayor Levine noted that the public hearing will be continued at the February 7, 2023 Council meeting. NEW AND UNFINISHED BUSINESS A) RESOLUTION 2023-01 ESTABLISHING CITY DEPOSITORIES OF FUNDS Councilor Lorberbaum recused herself. City Administrator Cheryl Jacobson explained that the Council was being asked to adopt the resolution approving the 2023 City depositories. Councilor Paper moved to approve RESOLUTION NO. 2023-01 ESTABLISHING 2023 CITY DEPOSITORIES OF FUNDS. Councilor Miller seconded the motion. Ayes: 3 Nays: 0 Councilor Lorberbaum rejoined the Council. B) RESOLUTION 2023-06 APPOINTING CITY ADVISORY COMMISSION MEMBERS City Administrator Cheryl Jacobson provided a brief background on this item. The Council appoints members to the advisory commissions including the Planning Commission, Parks and Recreation Commission, Airport Relations Commission, and the Natural Resources Commission. Councilor Lorberbaum asked when the appointments would take effect. City Administrator Cheryl Jacobson replied that would depend upon when the seat opened. She stated that because there were two midterm vacancies for the Planning Commission, the candidates could begin immediately whereas the Airport Relations Commission candidate would begin in February. Councilor Miller moved to adopt RESOLUTION NO. 2023-06 APPOINTING CITY ADVISORY COMMISSION MEMBERS. Councilor Lorberbaum seconded the motion. Further discussion: Mayor Levine thanked the community noting that there were 16 incredible applicants. She continued to be impressed by the number of talented residents that apply to volunteer in these positions. She recognized that several members were being reappointed and thanked those individuals for their continued service. Ayes: 4 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming events and activities. COUNCIL COMMENTS Councilor Miller commended public works for continuing to put their best foot forward with snow removal. He also expressed thanks to residents that have been clearing snow around hydrants noting the time saving measure that provides in an emergency situation. Councilor Lorberbaum stated that she was unable to attend the Coffee with the Council event due to potential exposure to COVID and thanked Mayor Levine and Councilor Mazzitello for attending. She stated that she will attend an upcoming session of the event. She recognized and acknowledged the legacy of Dr. Martin Luther King Jr. She congratulated the newly appointed commission members and thanked all that applied. She encouraged those not appointed to reapply in the future. She also thanked the retired commission members as well as those continuing to serve. She stated that the Council meeting time will be changed beginning in February, with work sessions beginning at 5 p.m. and regular meetings beginning at 7 p.m. Councilor Paper congratulated the new Fire Captain and thanked the outgoing members of the different commissions. Mayor Levine congratulated the new Fire Captain. She reminded residents of the tri-district community education catalog which was recently mailed and noted that it provides great opportunities for residents. ADJOURN Councilor Paper moved to adjourn. Councilor Lorberbaum seconded the motion. Ayes: 4 Nays: 0 Mayor Levine adjourned the meeting at 7:16 p.m. Stephanie B. Levine Mayor ATTEST: Christine Lusian City Clerk 5b CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA DRAFT Minutes of the City Council Work Session Tuesday, January 17, 2023 CALL TO ORDER Mayor Levine called the work session to order at 4:30 pm. Councilmembers Lorberbaum and Paper were present. Staff in attendance included City Administrator Cheryl Jacobson, Public Works Director Ryan Ruzek, Assistant City Administrator Kelly Torkelson, Parks and Recreation Manager Meredith Lawrence, and City Clerk Christine Lusian. ROGERS LAKE SKATEPARK RENOVATION Park and Recreation Manager Meredith Lawrence reviewed the City Council's direction from the 2023 budget meetings to replace the existing skate park at Roger's Lake with a modular park and concrete base within the budget of $300,000. Lawrence gave the City Council a project update that included work with the City's skate park design and engineering consultants in addition to working with the City's Skate Park subcommittee. Lawrence explained that the city's design consultant took the feedback received from the subcommittee and designed a proposed modular feature skate park with a concrete pad within the budget provided. The renderings were then shared with the subcommittee for initial input on the design. The subcommittee asked staff to pursue a full concrete park instead of the proposed modular park. Lawrence stated that staff asked the city's design consultant to provide a rendering of a full concrete park within the budget of $300,000. Given the existing parameters, a full -concrete park would be approximately a third of the size of the existing skate park and half the size of a new modular feature skate park. Lawrence noted that with a full concrete skate park a 2023 build would not be feasible, so the project construction would need to be pushed to a future year. Staff asked the Council for direction on next steps. The City Council shared concerns regarding the new skate park being considerably smaller than the existing park, as well as a lack of features compared to what residents were used to if a full concrete park was pursued. Councilor Paper noted that the skate park in Mendota Heights is meant to be for residents to learn how to skate and is not intended to be a regional draw. He noted that there is not a lot of parking at this site and if the skate park becomes the preferred location of skaters throughout the metro area, there will be an issue with capacity. He felt a modular park would meet the priorities of the park and would benefit the residents of Mendota Heights, which is the top priority. Mayor Levine commented that the Council heard from residents in 2020 that the existing modular feature skate park was unique and was loved by the community. She stated she would like to see staff move forward with a modular skate park on a concrete pad, based on the $300,000 budget and would like to see the new park built in 2023. Councilor Paper noted the one change he would like to see would be the inclusion of the skatelite surface in comparison to the steel surface. He noted that this would have a better feel for skaters, would provide a noise dampening mechanism, and would provide the same surface that is currently at the park. Staff noted that the modular skatelite surface would need more maintenance than the steel surface and overall, a modular park would need more maintenance overtime than a concrete park. In addition, the skatelite surface would cost more than the steel surface. The City Council was comfortable with this. Staff noted that a maintenance plan would be included in the final proposal to the City Council. The City Council advised staff to proceed with a concrete base and modular features and asked staff to engage the community via a survey based on this direction. IVY FALLS EAST STREET REHABILITATION Public Works Director Ryan Ruzek updated Council on the project close out and contract status. The project was not completed on time and the city incurred additional costs as a result. Options to move forward include absorbing the additional costs, negotiating the additional costs with the contractor, and mediation. The Mayor and City Council requested the cost of mediation. HIRING REFERRAL PROGRAM Assistant City Administrator Kelly Torkelson explained the proposed hiring referral program that would incentivize existing staff to help the city recruit qualified candidates for open positions. The Mayor and Councilors Lorberbaum and Paper expressed support for the proposal and suggested looking at different incentive amounts dependent upon the position being recruited. Staff were directed to proceed with a hiring referral program. CONFLICT OF INTEREST AND ANTI -NEPOTISM POLICY Mayor Levine asked to discuss family and relatives of city council members serving on city advisory commissions. She noted that community members have expressed concern to her on the matter. Councilor Lorberbaum would like to move forward without a policy and handle each situation individually when it arises. Levine recommends that commissions be filled by community members who are not already first order relatives of the council. The Council will continue the conversation with the whole council group present. ADJOURNMENT Mayor Levine adjourned the meeting at 5:42p.m. Stephanie B. Levine, Mayor ATTEST: Christine Lusian, City Clerk 5C CITY OF MENDOTA HEIGHTS AIRPORT RELATIONS COMMISSION November 16, 2022 • 6:00 p.m. City Hall • 1101 Victoria Curve The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, November 16, 2022 at Mendota Heights City Hall; 1101 Victoria Curve. 1. Call to Order Chair Norling called the meeting to order at 6:00pm. The following commissioners were present: Gina Norling, William Dunn, David Sloan, Arvind Sharma, and Jim Neuharth. Absent (excused): Kevin Byrnes and Jeff Hamiel. The following guests were present: Rose Agnew, Scott Norling, Michelle Ross, of the Metropolitan Airports Commission (MAC) and Dana Nelson (MAC). Staff present: City Administrator Cheryl Jacobson and Office Support Assistant Sheila Robertson. 2. Approval of Agenda Motion by Neuharth/Second by Dunn to approve the agenda. Motion passed 5-0. 3. Approval of Minutes a. Approve of Minutes of the September 21, 2022 Regular Meeting Motion by Dunn/Second by Sloan to approve the minutes. Motion passed 4-0. Commissioner Sharma abstained. 4. Public Comments Scott Norling, Mendota Heights resident, asked the MAC representatives present if it was possible to add the Eagan/Mendota Heights Corridor as an overlay on the MAC maps. Unfinished and New Business MAC MSP Airport Updates— Michele Ross, Community Relations Manager Michele Ross, who had spent three years as the Assistant Manager and was newly promoted to Manager, shared MAC's information on the following items: Operational and turbo prop trends, complaint data from Mendota Heights households, average passengers per flight data, Minneapolis/St. Paul (MSP) runway use, Bemidji Aviation departures over Mendota Heights, and COULT departures. i. Turbo Prop Operations Ms. Ross noted that the MSP operations have been steady over the past decade, and they're starting to see an increase since the recent dip from the 2020 pandemic data. She also discussed the runway usage, noting that Mendota Heights arrivals at 30R have increased 11% this past year, and departures at 12L have decreased 17% this past year. FAA Implementation of Eagan Request Ms. Ross noted that the MAC spent 400 hours moving needles and analyzing results, while needing to wait until January, 2022 to implement the request; post -pandemic. She noted the initial departure fix will be called COULT. Mendota Heights household complaints were down during the study period. The commission noted they'd like to see the complaint data points on a quarterly basis. iii. Noise Oversight Committee (NOC) Workplan Ms. Ross shared the NOC's 2023 workplan, noting there will be runway construction in 2023 and 2024. Commissioner Neuharth asked if there would be communication and notification of the closures. Ms. Ross noted there will be emails, news releases, etc. published. b. 2023 Meeting Dates The Airport Relations Commission is scheduled to meet the third Wednesday of odd number months. Following this schedule, the 2023 meeting dates would be as follows: January 18, March 15, May 17, July 19, September 20, and November 15. c. Chair Norling added an item to discuss the commission's 2023 workplan and strategic goals planning. Commissioners Sloan and Dunn suggested waiting until January, after the City Council has more direction. d. Chair Norling added an item to discuss the homeowner's pamphlet previously produced by the commission. She wants to ensure that future homeowners are advised of the information, and asked what the best way to distribute it is. City Administrator Jacobson noted that the Community Development Director has access to the document and can distribute it in the planning phases of some city projects. She also mentioned that a "realtor day" could be a possible way to distribute the information but was uncertain whether or not the St. Paul Area Association of Realtors hosts those any longer. 6. Acknowledge Receipt of Reports and Correspondence a. Review of Airport Operational Statistics (link: https://www.macenvironment.org/reports/) i. Complaint Information City Administrator Jacobson noted that complaint information is compiled by city staff and has not been assigned to a commissioner. She added that when a new member is appointed assignments should be reconsidered. ii. Runway Use Information Commissioner Neuharth noted some potential errors on the 12L and 12 R total operations charts. Commissioner Neuharth agreed to take over the commission duties related to runway use information and data. iii. Turboprop Information Commissioner Neuharth stated he'll work with Michele Ross (MAC) and Bemidji Aviation regarding turbo prop information. iv. Noise Monitor Information Commissioner Dunn noted there will was no significant change over the last six months. b. News Articles City Administrator Jacobson will send out to the commission. Chair Norling will take over the commission duties related to News Articles. 7. Commissioner Comments Commissioner Sharma suggested providing a thank you card or gift to Commissioner Byrnes before he leaves the commission. 8. Adjourn Meeting Motion by Neuharth/Second by Dunn to adjourn the meeting. Motion passed 5-0. Chair Norling adjourned the meeting at 7:18pm. Minutes taken by Sheila Robertson Office Support Assistant 5d CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSION MINUTES OCTOBER 25, 2022 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, October 25, 2022 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. The following Commissioners were present: Chair Litton Field, Commissioners Patrick Corbett, Sally Lorberbaum, Cindy Johnson, Michael Toth, Brian Petschel, and Andrew Katz. No absents. Approval ofAgenda The agenda was approved as submitted. Approval ofAugust 23, 2022 Minutes Commissioner Johnson noted on page three, the seventh paragraph, it should state, "She stated that because Tamarack trees lose their needles and if the area became overgrown with weeds..." COMMISSIONER JOHNSON MOVED, SECONDED BY COMMISSIONER CORBETT, TO APPROVE THE MINUTES OF AUGUST 23, 2022 AS AMENDED. AYES: 7 NAYS: 0 Commissioner Lorberbaum asked that when a question is asked, the answer is provided in the minutes. She noted that there were two action items for staff, referencing page four and asked if those actions have occurred. Community Development Director Tim Benetti replied that he did send the letter to MRCCA property owners as discussed. Commissioner Lorberbaum also referenced page 11, which had an action item and asked staff for an update. Community Development Director Tim Benetti replied that he did not have an update at this time unless someone had a question. Chair Field noted that he would prefer to hold the public hearing prior to the presentation tonight. Hearings A) PLANNING CASE 2022-22 DROP SHOT LLC/LAMAR LLC, 1415 MENDOTA HEIGHTS ROAD — CONDITIONAL USE PERMIT Community Development Director Tim Benetti explained that the applicant is seeking a conditional use permit (CUP) to place a new indoor athletic club facility inside a vacant space within an existing multi -tenant building, located at 1415 Mendota Heights Road. The proposed name of the facility is Twin City Racquet & Squash Club. The property is generally located at the northwest corner of Mendota Heights Road and Pilot Knob Road and is situated in the I -Industrial district. City Code Section 12-IG-2 allows certain defined "commercial recreation" uses by means of a conditional use permit in the Industrial district. Hearing notices were published and mailed to all properties within 350-ft. of the site; no comments or objections to this request were received. Community Development Director Tim Benetti provided a planning staff report and a presentation on this planning item to the Commission (which is available for viewing through the City's website). Staff recommended approval of this application based on the findings and with conditions. Commissioner Johnson asked if the indoor rule would have to do with the fact that this would be located in an industrial area. Community Development Director Tim Benetti replied that is a requirement by Code, to contain all elements inside the building. Chair Field opened the public hearing. Jeff Mulligan, representing the applicant, stated that he is present to answer any questions. Commissioner Lorberbaum asked for details on potential signage. Mr. Mulligan replied that he is unsure. He stated that they would want something identifying the business. He believed that signage on the building would be appropriate. He confirmed that they would meet City Code. Commissioner Lorberbaum noted the 24-hour facility and asked if staff would be onsite at all times in case someone is injured. Mr. Mulligan replied that they would not have staff 24 hours per day. He stated that there would be staff during the typical hours, but the other hours would be accessible through the key system. Jeff Nath, 1911 Knob Road, stated that his concern is the number of people that will be pulled into an industrial area on the outside of town. He had a concern with lighting as it could attract unsavory characters. He noted that perhaps there is a blue box to alert police if needed, similar to a college campus. Seeing no one further coming forward wishing to speak, Chair Field asked for a motion to close the public hearing. COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER KATZ, TO CLOSE THE PUBLIC HEARING. AYES: 7 NAYS: 0 COMMISSIONER CORBETT MOVED, SECONDED BY COMMISSIONER PETSCHEL, TO RECOMMEND APPROVAL OF THE CONDITIONAL USE PERMIT FOR THE PROPOSED TWIN CITY RACQUET AND SQUASH CLUB FACILITY AND COMMERCIAL RECREATIONAL USE IN THE I -INDUSTRIAL DISTRICT, BASED ON THE FINDINGS -OF - FACT AND WITH THE FOLLOWING CONDITIONS: 1. ALL RACQUET OR ATHLETIC ACTIVITIES SHALL BE CONDUCTED ENTIRELY WITHIN THE ENCLOSED BUILDING. THE OUTDOOR PADEL COURT SHOWN ON THE SUBMITTED SITE PLAN IS NOT APPROVED AND WILL NOT BE ALLOWED UNDER THIS CUP APPROVAL. 2. THE 24 PARKING SPACES LOCATED ON THE BACK SIDE OF THE BUILDING AND THE 16 SPACES LOCATED ON THE EAST EDGE OF THE EXISTING PARKING AREA, AS ILLUSTRATED ON THE SITE PLAN, MUST ALL BE STRIPED. 3. OUTDOOR STORAGE AND DISPLAY OF MATERIALS IS PROHIBITED. 4. A SIGN PERMIT SHALL BE REQUIRED PRIOR TO INSTALLATION OF ANY ADDITIONAL TENANT SIGNAGE ON THE SUBJECT PARCEL/BUILDING. NO BANNER OR TEMPORARY SIGNS WILL BE ALLOWED. 5. A BUILDING PERMIT SHALL BE REQUIRED PRIOR TO ANY APPLICABLE DEMOLITION OR TENANT SPACE IMPROVEMENTS. 6. NO ON -STREET PARKING OR BLOCKING OF LOADING AREAS IS ALLOWED. AYES: 7 NAYS: 0 Chair Field advised the City Council would consider this application at its November 1, 2022 meeting. Community Development Director Tim Benetti commented that he will work with the property owner to ensure the lighting is sufficient for the nighttime hours. Public Presentation B) MISSISSIPPI RIVER CORRIDOR CRITICAL AREA ORDINANCE OVERVIEW AND PRESENTATION Dan Petrik, Lake and River Shoreland Program Manager with MN Department of Natural Resources, reviewed the purpose of the MRCCA which was established in 1976 and regulates 32 communities along the river corridor. He explained the purpose and intent of both the MRCCA Ordinance and Plan and how the two work together. He identified the different primary conservation areas noting that the bluff impact zone and vegetation are the two most impactful in Mendota Heights. He provided more details on bluff and bluff impact zone, vegetative areas, and public corridor views identifying where they exist within the community. He reviewed the different MRCCA districts noting that the district determines the allowed height and setbacks. He noted that one of the most common requests the Commission may review would be variances and explained how those should be considered against the MRCCA standards and regulations and the criteria that should be considered. He reviewed the vegetation removal that is allowed without a permit as well as that which would require a permit. He explained the difference between that selective vegetation removal and intensive vegetation removal. He reviewed the performance standards for a vegetation removal permit and provided details on the vegetation restoration that would be required. He also provided details on land alteration within the MRCCA and the related requirements. He provided information on permit administration and resources available online. Commissioner Corbett asked if removal of one tree to improve the view of the property owner would be allowed without a permit. Mr. Petrik replied that as long as a whole swath of trees is not removed, it would be allowed. He stated that perhaps that should be done in consultation with neighbors as neighbors appreciate trees as well. Commissioner Lorberbaum commented that she has been walking neighborhoods and listening to concerns of residents. She asked if a community would need to follow the ordinance or issue variances. Mr. Petrik replied that is technically true most of the time but noted that a planned unit development would be a tool a community could use to provide variances and flexibility. Commissioner Katz commented that the community has a lot of natural springs that run along the bluff which could be impacted by development and asked how that would be regulated. Mr. Petrik replied that there is some standard speak to hydrological systems in terms of land alteration that was not included in his presentation. He noted that the City Engineer would need to review the plans to determine the stability of the soil. Commissioner Katz asked if the location of the springs is tracked. Mr. Petrik replied that the DNR does not map that information, but a local community could choose to do so. Commissioner Petschel asked if there has been case law on the delineation between selective and intensive vegetation removal. Mr. Petrik noted that language is fairly new and there has not yet been case law on that topic. He explained the difference between the selective and intensive vegetation removal. Commissioner Johnson stated that the City has underground springs classified as a primary conservation area and asked if Mr. Petrik would find that appropriate. Community Development Director Tim Benetti confirmed that language was added in response to a potential development that encountered that scenario. Mr. Petrik agreed that was a good addition for this landscape. Commissioner Johnson asked if there is a way to map the underground springs. Commissioner Katz commented that property owners were asked by the DNR to provide information on springs on their property at one time but was unsure where that process led. He stated that the information is available on the Minnesota spring inventory. Chair Field noted that unfortunately that suffers from being voluntary in submission, therefore information has only been provided by those that voluntarily contributed their data. He thanked Mr. Petrik for the presentation. New/Unfinished Business Community Development Director Tim Benetti referenced a previously requested update from Commissioner Lorberbaum and noted that staff did go out to further evaluate the property and noted that there was not a lot of cutting. He noted that the tree removal was a result of cutting dead trees. He noted that staff identified a number of additional trees that should be removed because they were dead, dying, or invasive. He stated that staff also identified the areas that should be restored. He also provided an update on the progress of that site, noting that it will remain under the three-year maintenance period and the property owner has continued to be very cooperative. He also asked that the Commission begin to use the Mendota Heights issued emails for Commission business. He noted that the workshop for this week has been canceled. He stated that staff has not yet received any applications and therefore if there is not business to hold a regular meeting, the Commission may hold a workshop instead. Chair Field stated that if there is not a planning case, perhaps a workshop be held the week earlier to avoid the holiday. Adiournment COMMISSIONER KATZ MOVED, SECONDED BY COMMISSIONER TOTH, TO ADJOURN THE MEETING AT 8:11 P.M. AYES: 7 NAYS: 0 5e 11oi Victoria Curve. Mendota Heights MN 55118 Phone 651-452-185o Fax:651-452-8940 MendotaHeightsMN.gov CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Approval of Fourth of July Fireworks INTRODUCTION The City Council is asked to approve the budget expenditure for the city's Fourth of July fireworks display and authorize the City Administrator to execute the necessary agreements with Northern Lighters Pyrotechnics ("NLP") and Mendakota Country Club for the event. BACKGROUND As part of the City Council's priority to Enhance City Governance and Services with a focused strategy to Enhance Connections and Community Partners, Businesses and Residents, the Council has supported city sponsored fireworks on Independence Day (July 4). Northern Lighter Pyrotechnics, Inc. has been the city's partner along with Mendakota Country Club, in this annual event. NLP is available again this year to produce the display and Mendakota Country Club is willing to be the host launch site. An agreement between the city, NLP, and Mendakota Country Club is needed. An agreement was drafted by the city attorney in 2022 between the city and NLP and between the city and Mendakota Country Club for accessing their property as the launch site. Staff will update these agreements to be used in 2023. BUDGET IMPACT The FY2023 budget includes $15,000 for this year's fireworks display. With the city's budget, NLP has said they can produce the same show length as last year, 18-22 minutes with the same shell count and a large finale. Staff contacted four additional pyrotechnic companies to seek quotes for the 2023 fireworks display. Unfortunately, the four companies did not have July 4 as an available date in order to provide staff with a proposal. RECOMMENDATION Staff recommends approving the budget expenditure for the City's Fourth of July fireworks display with Northern Lighter Pyrotechnics in the amount of $15,000. Additionally, staff recommends providing authorization to, once finalized, execute the necessary agreements between NLP and Mendakota Country Club for carryout of the event. ACTION REQUESTED If the City Council concurs, it should by motion, approve the budget expenditure for the City's Fourth of July fireworks display with Northern Lighter Pyrotechnics in the amount of $15,000, and authorize staff to execute the necessary agreements between NLP and Mendakota Country Club for carryout of the event. 5f 11oi Victoria Curve. Mendota Heights MN 55118 Phone 651-452-185o Fax:651-452-8940 MendotaHeightsMN.gov CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator SUBJECT: Community Development Block Grant Funds INTRODUCTION The City of Mendota Heights receives Community Development Block Grant (CDBG) funds through an annual allocation distributed by the Dakota County Community Development Agency (CDA) on behalf of Dakota County. The city is estimated to receive $20,117 for program year 2023 (July 1, 2023 to June 30, 2024). The city received $25,157 in 2022. The city is required to submit an application that specifies the eligible activities or projects which the city will direct the funds towards. The city has identified housing rehabilitation as the proposed CDBG funded activity. The CDA administers the Housing Rehabilitation Loan Program, which provides loans of up to $35,000 to eligible low/moderate income homeowners in Mendota Heights. Loans are commonly used for roof repair/replacement, furnace replacement, electrical and plumbing repairs, and insulation. The city has used previous CDBG funds for this program purpose and has funded one or two loans a year. The city submitted its application for CBBG funding by the January 20 deadline, a resolution is needed to complete the request. BACKGROUND Dakota County receives an annual allocation of CDBG funds, which is a federal program administered by the Department of Housing and Urban Development (HUD). The program is designed to assist local governments with various community development projects and programs that primarily aid low- and moderate -income residents. Per HUD rules, the CDBG allocation is based on three factors: a community's population, people in poverty, and overcrowded housing units. Each city receives a percentage of the annual Dakota County CDBG allocation based on these factors. Because these factors change over time, the allocation to each city will change over time. BUDGET IMPACT None. The allocated CDBG funds and loans provided through the Housing Rehabilitation Loan Program are administered by the Dakota County CDA. RECOMMENDATION Adopt Resolution 2023-10, approving the application of the City's fiscal year 2023 Community Development Block Grant funds. ACTION REQUESTED If the City Council concurs, it should, by motion, adopt Resolution 2023-10, approving the application of the City's fiscal year 2023 Community Development Block Grant funds. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2023-40 A RESOLUTION APPROVING THE APPLICATION FOR FISCAL YEAR 2023 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the City of Mendota Heights is a participating jurisdiction with the Dakota County Community Development Block Grant (CDBG) Entitlement Program for Fiscal Year 2023 (ending June 30, 2024); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested Fiscal Year 2023 CDBG applications be submitted by January 20, 2023, based on an allocation of funds approved in the Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Mendota Heights hereby approves the following: 1. The Fiscal Year 2023 CDBG application is approved for submission to the Dakota County CDA. 2. The Mayor for the City of Mendota Heights is authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the City of Mendota Heights, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. ADOPTED this day of February, 2023. Lo ATTEST: Christine Lusian, City Clerk Stephanie B. Levine, Mayor �� j Dakota County Agency Community Development Agency CDA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS APPLICATION FOR PROGRAM YEAR 2023 Application must be received by the Dakota County Community Development Agency NO LATER THAN FRIDAY, JANUARY 20, 2023 For July 1, 2023 — June 30, 2024 General Information Applicant Name: City of Mendota Heights UEI #: JYKCB2PFC9Y7 Contact Name: Cheryl Jacobson, City Administrator Applicant Address:1101 Victoria Curve City, State, Zip: Mendota Heights, MN 55118 Phone:651-255-1153 Email:cjacobson@mendotaheights.mn.gov Proposed Activities Activity Funding Amount #1 Title: Housing Rehabilitation Loans CDBG Request: $ 20,117 #2 Title: Click or tap here to enter text. CDBG Request: $ Click or tap here to enter text. #3 Title: Click or tap here to enter text. CDBG Request: $ Click or tap here to enter text. #4 Title: Click or tap here to enter text. CDBG Request: $ Click or tap here to enter text. #5 Title: Click or tap here to enter text. CDBG Request: $ Click or tap here to enter text. Total Request: $ 20,117 PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 40% of the any one community's proposed funding can be for PUBLIC SERVICES. As public services may not account for more than 15% of the County s total funding, public service requests may be decreased once all applications are submitted and reviewed by CDA staff. Certification I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to notification from the Dakota County CDA based on HUD's issuance of a Release of Funds Notice. 01 /19/2023 Date Title of Authorized Official PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS. Please complete the following Sections IN for EACH proposed activity. (For example, if 3 activities are being proposed, there will be 3 sets of the following pages.) Activity # #1 Activity Title: Housing Rehabilitation Loans Describe the proposed activity in detail. Please be specific about purpose, location, number of people or households served, etc. The Housing Rehabilitation Loan Program provides loans in amounts up to $35,000 to homeowners in Mendota Heights who meet equity and credit requirements and low/moderate income requirements. Those who qualify for the Housing Rehabilitation Loan Program will benefit from the structural integrity of the redevelopment of their properties. Residents and the City will also benefit from the increased market value and subsequent increased tax revenues generated from improved properties. The City of Mendota Heights is committed to supporting the continued viability of existing residential structures and neighborhoods throughout the entire community. Has this Activity received CDBG funding before? ❑x Yes ❑ No Check the eligible activity category of the proposed activity: (See attached definitions) Affordable Rental Housing Public Services ❑ Rehabilitation of Multi -Unit Residential ❑ Senior Services ❑ Fair Housing Activities ❑ Youth Services ❑ Energy Efficiency Improvements ❑ Transportation Services ❑ Operational Support Affordable Homeowner Housing Public Facilities ❑ Homeownership Assistance ❑ Recreational Parks ❑ New (Re)Construction Homeowner Housing ❑ Public Water/Sewer Improvements ® Rehabilitation/ Energy Efficiency Improvement of Single ❑ Street Improvements Unit Residential ❑ Sidewalks ❑ Fair Housing Activities ❑ Assessment Abatement ❑ ADA Improvements Homelessness Neighborhood Revitalization ❑ Coordinated Access to Services & Shelter ❑ Acquisition of Real Property ❑ Housing Stabilization ❑ Clearance and Demolition ❑ Emergency Shelter Operation ❑ Clean-up of Contaminated Site Economic Development Planning and Administration ❑ Employment Training ❑ Planning ❑ Economic Development Assistance ❑ Administration ❑ Rehabilitation of Commercial/Industrial Buildings ❑ Micro -Enterprise Assistance ❑ Relocation Describe the activity schedule: Is this a continuation of a previously funded activity? ®Yes ❑No Is this a time -specific project? ❑Yes ❑x No If this is a time -specific project, please note the start and end dates below: Proposed Activity Start Date: 07/01/2023 Proposed Activity Completion Date: 06/30/2024 CDBG funded projects/activities must meet one of the following program objectives. Check the objective for which the CDBG funds will be used. ❑ Low/Mod Area Benefit ❑ Low/Mod Limited Clientele Benefit © Low/Mod Housing Benefit ❑ Low/Mod Jobs Benefit ❑ Slum/Blight Area Benefit ❑ Slum/Blight Spot Benefit ❑ Urgent Need (extremely rare; used only for emergencies): (Please explain) Click or tap here to enter text. If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Activity live? (Please include map) Click or tap here to enter text. How many residents live in this area? Click or tap here to enter text. What is the percentage of low and moderate -income beneficiaries? Click or tap here to enter text.% How was this documented? ❑ HUD Data ❑ Survey (Please include a copy of survey) If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? 1 Households (Income eligibility must be verified by written documentation) Where will this activity occur? (Address of property, neighborhood, or citywide) To be determined by Dakota County Community Development Agency (CDA) 4 If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? Click or tap here to enter text. People Click or tap here to enter text. Households (Please choose either People or Households foreach project). How will income be verified? ❑ Income Verification Request Forms ❑ Eligibility Status for other Governmental Assistance program ❑ Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) ❑ Presumed benefit (HUD presumes the following to be low and moderate -income: abused children, battered spouses, elderly persons (62+), severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at least 51 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this activity create or retain full time equivalencies (FTEs)? ❑ Create ❑ Retain Forjob(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ❑ Yes ❑ No What percent of permanent FTEs will be held by or available to low/mod income persons? Click or tap here to enter text. % If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? Click or tap here to enter text. (Please provide letter from building inspector or other documentation noting deficiencies and include photos) What deficiency will be corrected or the public improvement be? Click or tap here to enter text. If Slum/Blight Area, what percent of buildings are deteriorated? Click or tap here to enter text.% 3 Indicate the proposed objective and outcome of the activity/project. Outcome #1 Outcome #2 Outcome #3 Availability/AccessibilityAvailability/Accessibility Affordability Sustainability Objective #1 ® Accessibility for the © Affordability for the ® Sustainability for the Suitable Living purpose of creating a suitable purpose of creating a purpose of creating a Environment living environment suitable living environment suitable living environment Objective #2 © Accessibility for the ® Affordability for the © Sustainability for the Decent purpose of providing decent purpose of providing purpose of providing Housing housing I decent housing decent housing Objective #3 ❑ Accessibility for the ❑ Affordability for the ❑ Sustainability for the Economic purpose of creating economic purpose of creating purpose of creating Opportunity opportunities economic opportunities economic opportunities Indicate how the activity outcome will be measured and projected number of beneficiaries. ❑ People ❑ Public Facilities ❑ Businesses ❑ Households ❑ Jobs ❑ Organizations ❑ Housing Units 1 Provide the total project cost and CDBG request. Total Project Cost: $ 20,117 Total CDBG Request: $ 20,117 CDBG Percent of Total Cost: 100% Describe all other funding sources. Source of Funds Amount Committed Pending CDBG $ 20,117 ❑ Click or tap here to enter text. $ ❑ ❑ Click or tap here to enter text. $ ❑ ❑ Total: $ 20,117 ❑ ❑ 12 Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs • Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs - Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs - Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects - Include professional services, project management costs, and other planning costs Itemized Use of Funds/Expenses Costs CDBG Funds Requested Other Funding Sources Home Improvement Loans $ 20,117 $ 20,117 $ Click or tap here to enter text. $ $ $ Click or tap here to enter text. $ $ $ Click or tap here to enter text. $ $ $ Click or tap here to enter text. $ $ $ Total: $ $ $ Please review each section for completeness Each activity should have separate Sections I through V, 5 KTielOMH�r3iPlilI AD 4yI.IH Is] 1kM The following are summary definitions of Community Development Block Grant Eligible Activities Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community Development Needs for the CDBG Program in the Consolidated Plan lists the priority of needs and dictates which types of eligible activities may be funded in a given year. CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government or used for political activities. Acquisition/Disposition: The use of CDBG funds to acquire real property, in whole or in part, by purchase, long-term lease, donation, or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right-of-ways, buildings and other property improvements, or other interests in real property. Demolition/Clearance: Clearance, demolition, and removal of buildings and improvements including movement of structures to other sites. Economic Development Activities: Economic development activities may include, but are not limited to: (1) Construction by the grantee or sub -recipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance. Rehabilitation: Rehabilitation related activities may include single-family rehabilitation, multi -family rehabilitation, energy efficiency improvements, public housing modernization, and rehabilitation of commercial properties. General Administration: CDBG funds may be used for the general administration costs incurred by a Subrecipient to administer their CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration. Relocation: CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families, businesses, non -profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act). Public Facilities/Improvements: CDBG funds may be used by the grantee or other public or private nonprofit entities for the acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of government cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and libraries, as well as water and/or sewer treatment plants. The regulations further specify that facilities that are designed for use in providing shelter for persons having special needs are considered to be public facilities. Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2) The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed 40% of the City's allocation and the total public services of all Subrecipients may not exceed 15% of the total grant awarded to Dakota County for that year. Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Individual project plans; Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development). Homeownership Assistance: Homeownership assistance activities may include financial assistance for down payments, closing costs or other part of the purchase process and counseling for pre -purchase, post -purchase or foreclosure prevention. 9 5g 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1650 phone 1 651.452.8940 Fax www.mendota-heights.com s CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Ivy Falls East Street Improvements — Professional Services Change Order INTRODUCTION The Council is asked to approve a Change Order for the Ivy Falls East Street Improvement Professional Services contract with TKDA Engineering. BACKGROUND Mendota Heights awarded a contract to TKDA Engineering for the surveying and inspection of the Ivy Falls East Street Improvement Project. Due to contractor delays which exceeded the specified construction schedule, TKDA is requesting additional compensation. DISCUSSION The original assumptions for the construction inspection on the Ivy Falls East project was 16 weeks with an October 2021 completion. The work on the project extended into the summer of 2022 requiring additional inspection services. The extended work also required additional material testing from Braun Intertec (sub -consultant) for quality assurance. BUDGETIMPACT Funding for the change orders is not expected to have a major impact to the overall project costs and is within the estimated indirect costs. TKDA is requesting an additional $25,000 for completion of this project. The original contract with TKDA totaled $130,000. The construction contract on the project totaled $1,560,477.72. The additional funds will be necessary to complete the project closeout including as-builts, warranty walkthrough, and construction documentation. RECOMMENDATION Staff recommends that City Council approve the Professional Services contract Change Order with TKDA Engineering. ACTION REOUIRED Staff recommends that the City Council pass a motion authorizing a Professional Services contract Change Order to TKDA for the Ivy Falls East Street Improvement project for $25,000. This action requires a simple majority vote. ri M1J TKDA@ December 21, 2022 Mr. Ryan Ruzek, PE Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 Via Email Only: RRuzek@mendotaheightsmn.gov Re: Additional Engineering Services — Amendment No. 1 Ivy Falls East Neighborhood Improvements, City Project 201906 TKDA Project No. 0018260.000 Dear Mr. Ruzek: Pursuant to our communications with you, we propose to provide Additional Engineering Services related to the Ivy Falls East Neighborhood Improvements Project. This request will amend our original proposal dated June 28, 2021. Construction for the Ivy Falls East project exceeded the specified construction schedule. The original assumptions for construction inspection included 16 weeks of construction observation with work completed in October of 2021. In reality, the work continued deep into November of 2021 and through the summer of 2022. This extended construction schedule required additional project inspection by TKDA. TKDA attempted to limit our time, however project details required our involvement. In addition, additional material testing by Braun Intertec (TKDA sub - consultant) was needed for quality assurance. The additional testing was again due to the Contractor's schedule for this project. TKDA respectfully requests an additional $25,000 for additional inspection and testing for this project. To date, the work has exceeded our budget by $13,723.66. The estimate provides for the replenishment of the budget for closeout of this project (as-builts, warranty walkthrough, construction documentation) as was contemplated with our original contract. If you have any questions, please contact Larry Poppler at 952.292.1098 or larry.poppler@tkda.com. Sincerely, wr ce P. fPo p p I e rPE u as W. Fisc er, PE Project Manager Vice President, Municipal Services LPP:DWF:add:arr ACCEPTED FOR THE CITY OF MENDOTA HEIGHTS, MINNESOTA By: (signature) Printed Name/Title Date TKDA® 1 444 Cedar Street Suite 1500 1 Saint Paul, MN 55101 An employee -owned company promoting affirmative action and equal opportunity. 651.292.4400 • tkda.com 5h 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com s CITY OF MENGOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly Torkelson, Assistant City Administrator Meredith Lawrence, Park and Recreation Manager SUBJECT: Recreation Program Coordinator Hire INTRODUCTION The City Council is asked to approve the hiring of Willow Eisfeldt for the position of Recreation Program Coordinator. BACKGROUND The City Council authorized staff to advertise to fill the recreation program coordinator position at the December 20, 2022 City Council meeting. Staff completed the recruitment process and received 40 applications for the position. Staff conducted interviews of six candidates and are pleased to recommend the hiring of Willow Eisfeldt Willow has a bachelor's degree in Therapeutic Recreation from the University of Wisconsin- La Crosse and is currently working as a recreation manager for Chileda Inc. which is an organization that provides services to children and adults with cognitive and behavioral challenges. In addition, she has experience working as a recreation intern for the City of Boulder, Colorado Parks and Recreation Department. Willow's experience in event planning and recreation management build on her passion for parks and recreation and will be a great asset to the City of Mendota Heights. With the approval of the city council, Willow Eisfeldt's first day will be March 13, 2023. BUDGET IMPACT The Recreation Program Coordinator is a non-exempt budgeted position and is ranked at pay grade 8 on the city's compensation scale. The full pay range for the position is $65,086 to $80,007, annually. Staff are proposing to start Willow Eisfeldt at step 2 which is an annual salary of $67,364. RECOMMENDATION Staff recommends that the City Council approve the hiring of Willow Eisfeldt as the Recreation Program Coordinator with a pay rate of $67,364 annually with one week (40 hours) of vacation leave credited at the start of employment. ACTION REQUIRED If the City Council concurs, it should, by motion, approve the hiring of Willow Eisfeldt as the Recreation Program Coordinator with a pay rate of $67,364.18 annually with one week (40 hours) of vacation leave credited at the start of employment. 5i 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com s CITY OF MENGOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly Torkelson, Assistant City Administrator Meredith Lawrence, Park and Recreation Manager SUBJECT: Temporary Recreation Program Coordinator Hire INTRODUCTION The City Council is asked to approve the hiring of Alisha McGraw as a Temporary Recreation Program Coordinator to provide administrative support for the Parks and Recreation Manager during staff vacancies. BACKGROUND To support park and recreation initiatives while the recreation program coordinator position is vacant, staff are requesting to hire a temporary recreation program coordinator to support administrative and programming initiatives for the City. Alisha McGraw has worked for other cities in the past and is familiar with the software that Mendota Heights uses for recreation scheduling. Alisha brings valuable experience which will allow her to seamlessly support the city during this transition period. The additional support for staff during that process will help to ensure a smooth summer registration experience for community members looking to participate in Mendota Heights Park and Recreation Programming. In addition, this person will provide additional support during the upcoming Frozen Fun Fest to allow full time staff to be able to address high level event administrative oversight during this large community event. She will also support other administrative tasks as directed by the parks and recreation manager through the start of the permanent recreation program coordinator on March 13, 2023. BUDGET IMPACT As this position will be fulfilling duties usually performed by the recreation program coordinator, staff are recommending hiring Alisha McGraw at an hourly rate of $35.91. Wages for this temporary position will be funded by the vacancy in the recreation program coordinator position. This position is not benefits eligible. RECOMMENDATION Staff recommends that the City Council approve the hiring of Alisha McGraw as the Temporary Recreation Program Coordinator with a pay rate of $35.91 an hour. ACTION REQUIRED If the City Council concurs, it should, by motion, approve the hiring of Alisha McGraw as the Temporary Recreation Coordinator with a pay rate of $35.91 an hour. 5j 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-heights.com s CITY OF MENGOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor, City Council and City Administrator FROM: Kelly Torkelson, Assistant City Administrator Meredith Lawrence, Park and Recreation Manager SUBJECT: Recreation Internship Description and Posting INTRODUCTION The City Council is asked to approve the job description for and authorize staff to begin the recruitment process for hiring a Parks and Recreation Intern. BACKGROUND The purpose of the internship is to provide a learning experience and insight into the parks and recreation profession. The intern will work under the direction of the Parks and Recreation Manager and would work in partnership with other city staff including the recreation program coordinator, assistant city administrator, communications coordinator, public safety staff and public works staff. The internship experience will be a mutually beneficial experience for both the city and for the intern. Examples of tasks that the intern could work on include: • Develop a recreation program or event • Support parks and recreation staff in the planning and administration of Park Celebration • Provide administrative support for the planning of recreation programs • Attend capital project planning meetings • Attend safety committee meetings • Support seasonal staffing needs • Present to the Parks and Recreation Commission This position is intended for a current or recent college student with a background in recreation and park administration. The pay range for the internship is $15.75-$16.50 per hour. Staff anticipates that the internship will last 10-15 weeks depending on the student's school schedule and can offer up to 40 hours per week. The Parks and Recreation Departments has considered hosting an internship for several years. BUDGETIMPACT This is an unbudgeted item, however the parks budget currently has sufficient funds to cover the costs due to costs savings from low seasonal staffing as well as other items. RECOMMENDATION Staff recommends that Council approve the attached job description and authorize staff to begin the recruitment process for a Parks and Recreation Intern. ACTION REOUIRED If City Council concurs, it should by motion, approve the Parks and Recreation Intern job description and authorize staff to begin the recruitment process to fill the position. CITY OF MENDOTA HEIGHTS Parks and Recreation Intern Department: Parks and Recreation Accountable to: Parks and Recreation Manager Class: Temporary Part-time, Non -Exempt JOB SUMMARY The purpose of the parks and recreation internship is to provide insight into the parks and recreation profession. The intern will work under the direction of the Parks and Recreation Manager and would work in partnership with other city staff including the recreation program coordinator, assistant city administrator, communications coordinator, public safety staff and public works staff. The internship experience will be a mutually beneficial experience for both the city and for the intern. ESSENTIAL JOB FUNCTIONS 1. Develop a recreation program or event 2. Support parks and recreation staff in the planning and administration of a legacy community event 3. Provide administrative support for the planning of recreation programs 4. Attend capital project planning meetings 5. Attend safety committee meetings 6. Support seasonal staffing needs 7. Present to the Parks and Recreation Commission KNOWLEDGE, SKILLS AND ABILITIES 1. Passion for parks and recreation and public service 2. Ability to communicate ideas effectively in both oral and written formats; 3. Ability to prepare reports and maintain records; 4. Ability to establish and maintain effective working relationships with program participants, associates and the general public. MINIMUM QUALIFICATIONS • Current college student or recent college graduate • Experience working in parks and recreation DESIRED QUALIFICATIONS • First Aid/CPR Certification • Valid Minnesota Driver's License with a good driving record. 5k 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com of CITY OF MENDOTA HEIGHTS Request for City Council Action MEETING DATE: February 7, 2023 TO: Mayor, City Council, and City Administrator FROM: Scott Goldenstein, Assistant Fire Chief SUBJECT: December 2022 Fire Synopsis Fire Calls: 23 For December 2022, the Fire Department was paged for service a total of 23 times. Mendota Heights 17 call(s) Lilydale 4 call(s) Mendota 0 call(s) Sunfish Lake 1 call(s) Other 1 call(s) Total 23 calls Types of calls: Fires: 1 The fire department responded to a vehicle fire on 35E. The fire provided an extra challenge in that there was a significant amount of gasoline that was leaking from the vehicle and was continuing to burn. Medical/Extrication: 6 Six calls in the month of December were medical in nature. Hazardous Situations: 3 December had two carbon monoxide incidents (with carbon monoxide found to be present) and one call was for power lines that were down. Service Call: 3 Three fire calls to the fire department were coded as service calls. These included: A broken water line that was spraying onto a power outlet, a vehicle accident, and a resident needed assistance with a smoke detector. False Alarms/System Malfunctions: 2 There were two false fire alarms in December. One was due to a malfunction (broken sprinkler head) and the other was an unintentional activation of an alarm. Good Intent: 3 The department responded to a CO alarm call where the homeowner could not get the detector to stop chirping. It was later discovered that new detectors had been installed and the old one (which was chirping) was in the garbage. One call was a smoke scare and the other call was a smell of gas investigation. Dispatched and Cancelled En route: 4 Four calls were paged to the department and then cancelled before firefighters arrived on scene. Mutual/Auto-Aid Other: 1 One auto/mutual aid request was received from South Metro Fire but the call was cancelled before our truck arrived. December Trainings December 7 18:30 VEIS Mandatory 4 Offering 2 of 3 VEIS = Vent, Enter, Isolate and Search. This drill was held at the fire station and had both a classroom element as to where this high -risk procedure would be used and then it was practiced via ladders entering a structure via a 2nd floor window scenario in the fire station bay. December 8 07:00 VEIS Mandatory 4 Offering 3 of 3 VEIS = Vent, Enter, Isolate and Search. This drill was held at the fire station and had both a classroom element as to where this high -risk procedure would be used and then it was practiced via ladders entering a structure via a 2nd floor window scenario in the fire station bay. December 14 18:30 Mayday Mandatory 3 Offering 3 of 3 This drill reinforced proper procedures of what a firefighter needs to do in case of a mayday. This included radio procedures and the hands-on procedures for both the person calling the mayday and the person responding to the mayday call. December 19 18:30 Alarms & Preplans This drill had two primary elements. One portion of the drill, had all firefighters go over their skills of accessing building preplan information in the computer. The second portion of the drill, went over common commercial fire alarm systems. The state fire marshal's office was in attendance to go over their fire alarm prop. December 20 07:00 Alarms & Preplans This drill had two primary elements. One portion of the drill, had all firefighters go over their skills of accessing building preplan information in the computer. The second portion of the drill, went over common commercial fire alarm systems. The state fire marshal's office was in attendance to go over their fire alarm prop. December 28 18:30 Make -Up This drill time slot was modular based for firefighters that may have missed training during the past six months. The topic taught was based on the needs of those that attended this make up drill. December 29 07:00 Make -Up This drill time slot was modular based for firefighters that may have missed training during the past six months. The topic taught was based on the needs of those that attended this make up drill. MENDOTA HEIGHTS FIRE DEPARTMENT DECEMBER 2022 MONTHLY REPORT Number of Call! 23 Total Calls for Year FIRE ALARMS DISPATCHED ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Cooking Fire - confined Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract Other Fire OVERPRESSURE RUPTURE Excessive heat, scorch burns MEDICAL Emergency Medical/Assist Vehicle accident w/injuries Extrication Medical, other HAZARDOUS SITUATION Spills/Leaks Carbon Monoxide Incident Power line down Arcing, shorting Hazardous, Other SERVICE CALL Smoke or odor removal Assist Police or other agency Service Call, other GOOD INTENT Good Intent Dispatched & Cancelled Smoke Scare HazMat release investigation Good Intent, Other FALSE ALARMS False Alarm Malfunction Unintentional False Alarm, other MUTUAL AID Total Calls NUMBER STRUCTURE CONTENTS 394 MISC. TOTALS TO DATE $25,000 $637,400 $0 $0 1 $10,000 $24,400 $0 1.1 0 0 0 TOTAL MONTHLY FIRE LOSSES $0 $10,000 $0 FIRE LOSS TOTAL ALL FIRES, ALL AREAS (MONTH) 10 000 Mendota Heights Only Structure/Contents Mendota Heights Only Miscellaneous Mendota Heights Total Loss to Date Contract Areas Loss to Date 4 ITotal Losses 1 Mendota Heights Lilydale Mendota Sunfish Lake Other Total: 4 1 1 1 1 23 WORK PERFORMED Hours To Date Last Year Fire Calls 288 4980 5009 Meetings 14 536.5 372.5 Training 332.5 3450.75 4225.75 Special Activity 13 1050 918.5 Fire Marshal 376.5 552.5 TOTALS 647.5 10393.75 11078.25 $661,800 $0 $686.800 LOCATION OF FIRE ALARMS Current To Date Last Year 17 299 249 4 31 18 0 7 9 1 27 13 1 30 40 23 394 329 FIRE MARSHAL'S TIME FOR MONTH Inspections Investigations Re -Inspection Meetings Administration Plan Review/Training TOTAL: 0 0 0 51 CITY OF MENDOTA HEIGHTS TREASURER'S REPORT DECEMBER 2022 vo\�� BALANCE COLLATERAL Deerwood Bank Checking Account .03% $187,447.30 Collateral - Bonds $3,240,000.00 Gov't. Guar. $200,000.00 Investments Cost PV Saving Cert 7/27/2020 @ 1.50% Cherokee $14,064.33 $14,064.33 FHLMC 0.32% 11/24/23 $225,000.00 $215,826.75 Federal Farm Credit Bank Bond 0.31% 11/30/23 $490,000.00 $469,861.00 FHLB 1.35% 2/11/25 $490,000.00 $458,120.60 FHLB 0.35% 10/14/25 $500,000.00 $452,060.00 FHLB 0.50% 2/25/26 $340,000.00 $302,702.00 FHLB 0.50% 3/16/26 $505,000.00 $450,561.00 FHLB 0.65% 6/30/26 $300,000.00 $267,369.00 FHLB .75% 8/26/26 $250,000.00 $222,192.50 Bank Hapoalim BM NY 4.85% 05/21/24 $225,000.00 $225,672.75 Eaglemark Savings Bank .20% 4/28/23 $245,000.00 $241,839.50 BMW Bank America 0.40% 9/26/23 $245,000.00 $237,691.65 Webbank 0.55% 11/29/23 $110,000.00 $106,036.70 Bank United .45% 4/15/24 $245,000.00 $232,169.35 UBS Bank USA 0.35% 6/24/24 $245,000.00 $230,006.00 Texas Exchange Bank 0.50% 7/9/24 $247,000.00 $232,026.86 Toyota Financial Savings Bank .55% 8/5/24 $245,000.00 $229,780.60 Webbank 1.00% 12/30/24 $135,000.00 $125,790.30 JP Morgan 1.10% 1/31/25 $245,000.00 $228,117.05 Morgan Stanley Private Bank 0.40% 3/20/25 $245,000.00 $225,096.20 Ally Bank 2.60% 4/14/26 $245,000.00 $230,351.45 Sallie Mae Bank 1.00% 7/8/26 $144,000.00 $127,386.72 Goldman Sachs Bank 1.05% 9/22/26 $160,000.00 $140,822.40 State Bank of India 1.10% 9/28/26 $245,000.00 $215,930.75 Discover Bank 3.35% 7/12/27 $235,000.00 $223,148.95 Capital One 3.40% 8/17/27 $245,000.00 $232,887.20 Capital One USA 3.40% 8/17/27 $245,000.00 $232,887.20 Fidelity Institutional Government Portfolio (Piper) $13,865,373.61 $13,865,373.61 FHLB 4.08% 4/27/23 $750,000.00 $749,640.00 Gov't. Securities Fund 28% Sold 6/4 $433,187.00 MMkt Fd (WF) $11,825.46 TOTAL FUNDS AVAILABLE 12/31/2022 Funds Available 1/1/2022 Rates Money Market December Bank 0.03% 5 Yr. Tr. 3.99% 10 Yr. Tr. 3.88% $22,312,897.70 $21,400,714.92 TD Ameritrade Account Equipment Certificate Bond Proceeds Cash $11,652.96 US Treasury Bills 1/10/23 $534,623.63 US Treasury Bills 1/26/23 $401,003.32 Total for TD Ameritrade Account $947,279.91 5m 1101 Victoria Curve I Mendota Heights, MN 55118 651,452.1850 phone 1 651.452,8940 fax www.mendota-heights.com T CITY OF MENDOTA HEIGHTS Request for City Council Action MEETING DATE: February 7, 2023 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Claims List Summary BACKGROUND Sienificant Claims The Heights of Mendota — TIF Payments $ 111,866.45 US Bank — Monthly Purchases $ 11,873.37 A to Z Home Inspection — 11/28-12/3 0/22 Inspections $ 7,570.50 AXON Enterprise — Software License & Storage Police $ 12,845.04 Cargill Inc — Deicer Streets $ 11 789.56 Compass Minerals — Road Salt $ 27,077.94 Mansfield Oil — Fuel $ 23,596.02 Nystrom Publishing —Newsletter & Winter Recreation Postcard $ 6,301.92 Safe Assure Consultants — Safety Training $ 8,133.48 Savatree — Tree Services (2) Parks $ 4,102.00 South Metro SWAT — Membership Dues $ 13,888.35 SPRWS — Cell Tower Revenue Split Payment 4Q 2022 $ 13,394.19 TKDA — Street Project Work $ 27,999.09 Manual Checks Total System Checks Total Total for the list of claims for the February 7, 2023 City Council meeting $ 129,734.50 $ 233,332.21 $ 363,066.71 RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the list of claims for February 7, 2023. CITY OF MENDOTA HEIGHTS 02/02/23 3:17 PM Page 1 Claims List MANUAL CHECKS 01/31/23 MAN Account Comments DEPT Descr Amount Search Name EYE MED E 01-4131-070-70 JANUARY 2023 PREMIUM Parks & Recreation $5.13 G 01-2071 SEPT/OCT 2022 PREMIUM ADJ $9.24 E 01-4131-020-20 NOV 2022 PREMIUM ADJUSTM Police $9.75 E 01-4131-110-10 JANUARY 2023 PREMIUM Administration $29.97 E 01-4131-050-50 JANUARY 2023 PREMIUM Road & Bridges $20.22 E 01-4131-105-15 JANUARY 2023 PREMIUM Engineering Enterprise $5.13 E 15-4131-060-60 JANUARY 2023 PREMIUM Utility Enterprise $15.09 G 01-2071 JANUARY 2023 PREMIUM $15.09 E 01-4131-110-10 FEBRUARY 2023 PREMIUM Administration $40.75 E 01-4131-020-20 FEBRUARY 2023 PREMIUM Police $54.90 E 01-4131-050-50 FEBRUARY 2023 PREMIUM Road & Bridges $20.22 E 01-4131-070-70 FEBRUARY 2023 PREMIUM Parks & Recreation $5.13 E 01-4131-105-15 FEBRUARY 2023 PREMIUM Engineering Enterprise $10.26 E 15-4131-060-60 FEBRUARY 2023 PREMIUM Utility Enterprise $15.09 G 01-2071 FEBRUARY 2023 PREMIUM $15.09 E 01-4131-020-20 JANUARY 2023 PREMIUM Police $64.86 Search Name EYE MED $335.92 Search Name IVERSON, DAN E 01-4135-020-20 PAYROLL ADJUSTMENT Police $172.46 G 01-2010 PAYROLL ADJUSTMENT $928.31 Search Name IVERSON, DAN $1,100.77 Search Name MISSION SQUARE (ICMA RETIREMENT) G 01-2073 1/20/23 PAYROLL $150.00 G 01-2072 1/20/23 PAYROLL $3,090.00 Search Name MISSION SQUARE (ICMA RETIREMENT) $3,240.00 Search Name SAM S CLUB G 01-2010 WARMING HOUSE SUPPLIES - $137.61 Search Name SAM S CLUB $137.61 Search Name SPRWS E 01-4425-310-70 2023 AUTOMATIC FIRE SERVIC Parks & Recreation $33.33 E 01-4425-315-30 2023 HYDRANT ANNUAL CHAR Fire $25.00 G 45-2010 4TH QTR 2020 SERVICE - 1695 $31.35 G 01-2010 DEC 2022 SERVICE - 2121 DOD $92.57 E 01-4425-310-50 2023 AUTOMATIC FIRE SERVIC Road & Bridges $33.33 E 15-4425-310-60 2023 AUTOMATIC FIRE SERVIC Utility Enterprise $33.34 G 15-2010 DEC 2022 SERVICE - 2431 LEXI $21.24 E 45-4425-045-45 2023 AUTOMATIC FIRE SERVIC Golf Course $220.00 G 01-2010 DEC 2022 SERVICE - 2431 LEXI $21.25 G 01-2010 DEC 2022 SERVICE - 2431 LEXI $21.25 G 08-2010 DEC 2022 SERVICE - 1101 VIC $96.63 E 08-4425-000-00 2023 AUTOMATIC FIRE SERVIC Spec Fds $100.00 E 01-4425-315-30 2023 AUTOMATIC FIRE SERVIC Fire $100.00 Search Name SPRWS $829.29 Search Name THE HEIGHTS OF MENDOTA G 36-2010 THE HEIGHTS SOUTH - PAY AS $61,769.54 G 36-2010 THE HEIGHTS NORTH - PAY AS $50,096.91 ....... .._.. Search Name THE HEIGHTS OF MENDOTA $111,866.45 CITY OF MENDOTA HEIGHTS 02/02/23 3:17 PM Page 2 Claims List MANUAL CHECKS 01/31/23 MAN Account Comments DEPT Descr Amount Search Name U. S. BANK E 01-4305-030-30 OPERATING SUPPLIES - FIRE Fire $60.98 G 01-2010 MTG SUPPLIES - CITY COUNCI $131.51 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration -$5.99 E 01-4300-110-10 OFFICE SUPPLIES -ADMIN Administration $13.74 G 01-2010 OPERATING SUPPLIES - PARKS $192.72 G 01-2010 OFFICE SUPPLIES -ADMIN $17.95 G 01-2010 REC SUPPLIES $27.00 E 01-4305-070-70 OPERATING SUPPLIES -PARKS Parks & Recreation $345.00 G 01-2010 REC SUPPLIES $185.76 G 01-2010 WARMING HOUSE FLOORING - $576.00 G 01-2010 SENIOR PROGRAM SUPPLIES - $79.99 E 15-4300-060-60 OFFICE SUPPLIES - PW Utility Enterprise $15.99 G 01-2010 FROZEN FUN FEST SUPPLIES - $59.92 G 01-2010 OPERATING SUPPLIES - PD $109.97 G 01-2010 SENIOR PROGRAM SUPPLIES - $19.62 G 15-2010 SUPPLIES - UTILITY $26.56 G 01-2010 SENIOR PROGRAM SUPPLIES - $50.97 G 01-2010 SUPPLIES - PARKS $26.55 E 01-4435-200-70 IPAD - REC Parks & Recreation $1,099.00 G 01-2010 FUN LAB FIELD TRIP - REC $459.65 E 01-4435-200-70 2023 FROZEN FUN FEST CANO Parks & Recreation $1,320.50 E 01-4435-200-70 2023 FROZEN FUN FEST CANO Parks & Recreation $623.90 G 01-2010 SUPPLIES - REC $598.00 E 01-4404-020-20 MAPET MEMBERSHIP - PD Police $35.00 G 01-2010 FROZEN FUN FEST SUPPLIES - $323.52 E 01-4300-050-50 OFFICE SUPPLIES - PW Road & Bridges $15.99 G 01-2010 SUPPLIES - STREET $26.55 E 01-4400-020-20 BCA TRAINING - N. GORGOS Police $75.00 E 01-4435-200-70 FROZEN FUN FEST SUPPLIES - Parks & Recreation $33.10 G 01-2010 FROZEN FUN FEST SUPPLIES - $454.96 E 01-4300-070-70 OFFICE SUPPLIES - PW Parks & Recreation $15.99 E 01-4400-020-20 FBINAA CONFERENCE - W. WE Police $590.00 E 01-4400-200-70 TRAINING - M. LAWRENCE Parks & Recreation $995.00 E 01-4435-200-70 MARKETING SUPPLIES - REC Parks & Recreation $1,583.24 E 01-4402-030-30 ZOOM - FIRE Fire $16.06 G 01-2010 UNIFORMS - PD $57.66 E 01-4404-020-20 FBINAA DUES - W. WEGENER Police $115.00 G 01-2010 IPAD -REC $1,426.01 G 01-2010 DEC 2022 TRANSUNION - PD $75.00 Search Name U. S. BANK $11,873.37 Search Name XCEL ENERGY G 01-2010 UTILITIES NOV/DEC $14.57 G 01-2010 UTILITIES NOV/DEC $71.23 G 01-2010 UTILITIES NOV/DEC $16.80 G 45-2010 UTILITIES NOV/DEC $111.05 G 45-2010 UTILITIES NOV/DEC $122.56 G 45-2010 UTILITIES NOV/DEC -$8.52 G 01-2010 UTILITIES NOV/DEC $23.40 Search Name XCEL ENERGY $351.09 $129,734.50 CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Page 1 Claims List SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount Search Name A TO Z HOME INSPECTION, LLC G 01-2010 11/28/22-12/30/22INSPECTIO $7,570.50 Search Name A TO Z HOME INSPECTION, LLC $7,570.50 Search Name A.J. MOORE ELECTRIC, INC. E 01-4335-315-30 BLDG MAINT - FIRE Fire $237.50 Search Name A.J. MOORE ELECTRIC, INC. $237,50 Search Name ADVANCED SPORTSWEAR E 45-4410-045-45 STAFF CLOTHING - PAR 3 Golf Course $604.00 E 45-4410-045-45 STAFF CLOTHING - PAR 3 Golf Course $98.00 Search Name ADVANCED SPORTSWEAR $702.00 Search Name ALLSTREAM E 01-4210-020-20 TELEPHONE SERVICES - PD Police $218.59 E 01-4210-050-50 TELEPHONE SERVICES - STREE Road & Bridges $50.03 E 01-4210-070-70 TELEPHONE SERVICES - PARKS Parks & Recreation $50.03 E 15-4210-060-60 TELEPHONE SERVICES - UTILI Utility Enterprise $343.34 Search Name ALLSTREAM $661.99 Search Name AMERICAN FLAGPOLE & FLAG CO. E 08-4335-000-00 FLAGS - CITY HALL Spec Fds $213.80 Search Name AMERICAN FLAGPOLE & FLAG CO. $213.80 Search Name ARAMARK (AMERIPRIDE SERVICES) E 01-4200-610-70 MAT SERVICE - PW Parks & Recreation $10.00 E 01-4410-050-50 UNIFORM - PW Road & Bridges $9.67 E 01-4200-610-50 MAT SERVICE - PW Road & Bridges $10.00 E 01-4410-050-50 UNIFORM - PW Road & Bridges $9.67 E 15-4200-610-60 MAT SERVICE - PW Utility Enterprise $11.88 E 01-4200-610-50 MAT SERVICE - PW Road & Bridges $11.87 E 01-4410-050-50 UNIFORM - PW Road & Bridges $9.67 E 15-4200-610-60 MAT SERVICE - PW Utility Enterprise $10.00 E 01-4200-610-70 MAT SERVICE - PW Parks & Recreation $11.87 E 01-4200-610-50 MAT SERVICE - PW Road & Bridges $10.00 E 01-4200-610-70 MAT SERVICE - PW Parks & Recreation $10.00 E 01-4200-610-50 MAT SERVICE - PW Road & Bridges $11.87 E 15-4200-610-60 MAT SERVICE - PW Utility Enterprise $11.88 E 01-4410-050-50 UNIFORM - PW Road & Bridges $9.67 E 15-4200-610-60 MAT SERVICE - PW Utility Enterprise $10.00 E 01-4200-610-70 MAT SERVICE - PW Parks & Recreation $11.87 Search Name ARAMARK (AMERIPRIDE SERVICES) $169.92 Search Name ASPEN WASTE SYSTEMS INC. E 01-4280-310-50 JAN 2023 RUBBISH SERVICE - Road & Bridges $265.09 E 15-4280-310-60 JAN 2023 RUBBISH SERVICE - Utility Enterprise $265.10 E 01-4280-310-70 JAN 2023 RUBBISH SERVICE - Parks & Recreation $265.09 E 01-4280-315-30 JAN 2023 RUBBISH SERVICE - Fire $217.24 E 45-4280-045-45 JAN 2023 RUBBISH SERVICE - Golf Course $130.80 E 01-4220-085-85 JAN 2023 ORGANIC RECYCLIN Recycling $399.09 E 08-4280-000-00 JAN 2023 RUBBISH SERVICE - Spec Fds $383.46 Search Name ASPEN WASTE SYSTEMS INC. $1,925.87 Search Name ATOM CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Page 2 Claims List SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount E 01-4400-020-20 BASIC TRAINING - T. ALBINDIA Police $625.00 Search Name ATOM $625.00 Search Name AXON ENTERPRISE (TASER INTL) E 01-4301-020-20 SOFTWARE LICENSE & STORA Police $675.00 E 01-4301-020-20 SOFTWARE LICENSE & STORA Police $12,170.04 Search Name AXON ENTERPRISE (TASER INTL) $12,845,04 Search Name B & D WOOD RECYCLING & COMPOST E 01-4421-050-50 SAND HAULING - STREET Road & Bridges $455.00 Search Name B & D WOOD RECYCLING & COMPOST $455.00 Search Name BARR ENGINEERING G 15-2010 RIDGE PLACE SANITARY SEWE $1,426.13 G 29-2010 RIDGE PLACE SANITARY SEWE $1,426.13 Search Name BARR ENGINEERING $2,852.26 Search Name BGMN, INC. E 01-4320-110-10 FUEL ADDITIVE Administration $83.02 E 01-4320-030-30 FUEL ADDITIVE Fire $83.02 E 01-4320-050-50 FUEL ADDITIVE Road & Bridges $83.02 E 01-4320-070-70 FUEL ADDITIVE Parks & Recreation $83.02 E 15-4320-060-60 FUEL ADDITIVE Utility Enterprise $83.02 E 01-4320-020-20 FUEL ADDITIVE Police $83.02 Search Name BGMN, INC. $498.12 Search Name BOUND TREE MEDICAL LLC E 01-4305-030-30 OPERATING SUPPLIES - FIRE Fire $42.20 Search Name BOUND TREE MEDICAL LLC $42.20 Search Name BROADCAST MUSIC INC. E 01-4435-200-70 1/1/2023-12/31/2023 MUSIC LI Parks & Recreation $421.00 Search Name BROADCAST MUSIC INC. $421.00 Search Name BTR OF MINNESOTA E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $65.01 E 01-4330-490-70 Parks & Recreation $65.00 Search Name BTR OF MINNESOTA $130.01 Search Name CAMPBELL KNUTSON G 01-2010 DEC 2022 GENERAL LEGAL SER $775.50 G 01-2010 DEC 2022 MEETINGS LEGAL SE $916.26 G 01-2010 DEC 2022 PUBLIC WORKS LEG $264.00 G 01-2010 DEC 2022 CLERK LEGAL SERVI $132.00 G 01-2010 DEC 2022 PLANNING LEGAL SE $330.00 Search Name CAMPBELL KNUTSON $2,417.76 Search Name CARGILL INCORPORATED E 01-4421-050-50 DEICER - STREET Road & Bridges $11,789.56 Search Name CARGILL INCORPORATED $11,789.56 Search Name CLAREY S SAFETY EQUIPMENT E 01-4330-460-30 EQUIP REPAIR - FIRE Fire $1,139.69 Search Name CLAREY S SAFETY EQUIPMENT $1,139.69 CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Page 3 Claims List SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount Search Name COMPASS MINERALS E 01-4421-050-50 SALT - STREET Road & Bridges $10,284.34 E 01-4421-050-50 SALT - STREET Road & Bridges $16,793.60 Search Name COMPASS MINERALS $27,077.94 Search Name CROWN TROPHY E 01-4490-110-10 COMMISSION PLAQUE - ARC Administration $67.76 E 01-4490-080-80 COMMISSION PLAQUES - PLAN Planning $203.29 Search Name CROWN TROPHY $271.05 Search Name CUSTOM FIRE APPARATUS E 01-4330-490-30 EQUIP REPAIR - FIRE Fire $422.59 Search Name CUSTOM FIRE APPARATUS $422.59 Search Name DAKOTA COUNTY CHIEFS OF POLICE E 01-4404-020-20 2023 MEMBERSHIP DUES - MC Police $400.00 Search Name DAKOTA COUNTY CHIEFS OF POLICE $400.00 Search Name DTN, LLC E 01-4421-050-50 CLEARPATH WEATHER/DAILY F Road & Bridges $400.00 Search Name DTN, LLC $400.00 Search Name ELROY S ELECTRIC SERVICE E 01-4335-310-70 FURNACE MAINT - PW Parks & Recreation $43.17 E 15-4335-310-60 FURNACE MAINT - PW Utility Enterprise $43.16 E 01-4335-310-50 FURNACE MAINT - PW Road & Bridges $43.17 Search Name ELROY S ELECTRIC SERVICE $129.50 Search Name ESRI INC. E 01-4220-114-14 ARCGIS SOFTWARE LICENSE 2 Info Tech $1,212.00 Search Name ESRI INC. $1,212.00 Search Name FBI NORTHWEST CHAPTER E 01-4400-020-20 ELA TRAINING 1/18/23 - PD Police $80.00 Search Name FBI NORTHWEST CHAPTER $80.00 Search Name FIRST NET / AT&T MOBILITY G 01-2010 IPAD WIRELESS SERVICE - AD $38.23 G 45-2010 IPAD WIRELESS SERVICE - PAR $38.23 G 01-2010 CELL SERVICE - ENGINEERING $45.08 G 01-2010 CELL SERVICE - CITY COUNCIL $45.08 G 01-2010 CELL SERVICE - REC $50.13 G 15-2010 CELL SERVICE - UTILITY $45.08 G 01-2010 CELL SERVICE - PLANNING $45.08 G 01-2010 CELL SERVICE - REC $45.08 G 01-2010 CELL SERVICE - PD $963.25 G 01-2010 AIR CARDS - PD $420.53 G 01-2010 CELL SERVICE - FIRE $95.21 G 01-2010 CELL SERVICE - STREET $45.08 G 01-2010 IPAD WIRELESS SERVICE - REC $38.23 Search Name FIRST NET / AT&T MOBILITY $1,914.29 Search Name FLEET SERVICES G 01-2010 DEC 2022 SQUAD LEASES - PD $9,366.70 CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Page 4 Claims List SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount Search Name FLEET SERVICES $9,366.70 Search Name FLEETPRIDE E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $12.18 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $114.63 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $54.60 E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $46.01 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $281.98 E 01-4330-490-30 EQUIP REPAIR - FIRE Fire $500.00 E 01-4330-490-30 EQUIP REPAIR - FIRE Fire $76.25 E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $6.68 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $47.01 G 15-2010 EQUIP REPAIR - UTILITY $4.55 G 01-2010 EQUIP REPAIR - STREET -$249.09 E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $310.09 Search Name FLEETPRIDE $1,204.89 Search Name FORCE AMERICA E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $1,008.28 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $263.25 Search Name FORCE AMERICA $1,271.53 Search Name FURTHER (SELECT ACCOUNT) E 01-4131-105-15 JAN 2023 PARTICIPANT FEE Engineering Enterprise $6.75 E 08-4131-000-00 JAN 2023 PARTICIPANT FEE Spec Fds $2.25 E 01-4131-020-20 JAN 2023 PARTICIPANT FEE Police $41.95 E 01-4131-110-10 JAN 2023 PARTICIPANT FEE Administration $19.45 E 01-4131-070-70 JAN 2023 PARTICIPANT FEE Parks & Recreation $9.00 E 01-4131-050-50 JAN 2023 PARTICIPANT FEE Road & Bridges $4.50 Search Name FURTHER (SELECT ACCOUNT) $83.90 Search Name GALLS, LLC G 01-2010 UNIFORM - PD $166.59 Search Name GALLS, LLC $166.59 Search Name GOLDCOM E 01-4318-030-30 POSTAGE - FIRE Fire $15.24 Search Name GOLDCOM $15.24 Search Name GOPHER STATE ONE CALL E 01-4210-040-40 2023 ANNUAL FACILITY OPERA Code Enforcement/Inspe $50.00 Search Name GOPHER STATE ONE CALL $50.00 Search Name GRAINGER G 01-2010 BLDG MAINT - FIRE $18.13 G 08-2010 BLDG MAINT - CITY HALL -$188.58 G 08-2010 BLDG MAINT - CITY HALL $71.28 E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds $15.88 E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds $57.40 G 45-2010 BLDG MAINT - PAR 3 $44.50 G 45-2010 BLDG MAINT - PAR 3 -$2.86 Search Name GRAINGER $15.75 Search Name GREEN2 SOLAR LEASING, LLC E 01-4213-050-50 FEB 2023 SOLAR PANEL LEASE Road & Bridges $63.03 CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Page 5 Claims List SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount E 01-4213-070-70 FEB 2023 SOLAR PANEL LEASE Parks & Recreation $63.03 E 01-4213-030-30 FEB 2023 SOLAR PANEL LEASE Fire $189.11 E 45-4213-045-45 FEB 2023 SOLAR PANEL LEASE Golf Course $174.11 E 15-4213-060-60 FEB 2023 SOLAR PANEL LEASE Utility Enterprise $63.04 E 01-4213-030-30 FEB 2023 SOLAR PANEL LEASE Fire $155.18 E 01-4213-070-70 FEB 2023 SOLAR PANEL LEASE Parks & Recreation $126.07 E 01-4213-050-50 FEB 2023 SOLAR PANEL LEASE Road & Bridges $126.07 E 15-4213-060-60 FEB 2023 SOLAR PANEL LEASE Utility Enterprise $126.06 E 08-4213-000-00 FEB 2023 SOLAR PANEL LEASE Spec Fds $378.49 Search Name GREEN2 SOLAR LEASING, LLC $1,464.19 Search Name HEALTHEAST TRANSPORTATION G 01-2010 BLOOD ALCOHOL DRAW - PD $88.40 Search Name HEALTHEAST TRANSPORTATION $88.40 Search Name HELPING HANDS HOME SERVICES E 01-4335-315-30 ]AN 2023 BLDG MAINT - FIRE Fire $640.00 Search Name HELPING HANDS HOME SERVICES $640.00 Search Name HOME DEPOT CREDIT SERVICES G 01-2010 EQUIP REPAIR - PARKS $15.75 E 01-4403-030-30 TRAINING SUPPLIES - FIRE Fire $79.56 G 08-2010 BLDG MAINT - CITY HALL $40.84 Search Name HOME DEPOT CREDIT SERVICES $136.15 Search Name HOSE INC G 45-2035 COURSE MAINT - PAR 3 -$52.58 E 45-4334-045-45 COURSE MAINT - PAR 3 Golf Course $817.33 Search Name HOSE INC $764.75 Search Name INNOVATIVE OFFICE SOLUTIONS E 01-4300-070-70 SUPPLIES - PARKS Parks & Recreation $5.39 E 01-4300-105-15 SUPPLIES - ENGINEERING Engineering Enterprise $14.46 E 01-4300-050-50 SUPPLIES - STREET Road & Bridges $5.39 E 01-4300-105-15 SUPPLIES - ENGINEERING Engineering Enterprise $3.61 E 01-4490-109-09 SUPPLIES - CITY COUNCIL City Council $14.02 E 01-4300-110-10 SUPPLIES - ADMIN Administration $68.67 E 15-4300-060-60 SUPPLIES - UTILITY Utility Enterprise $5.39 E 01-4300-020-20 SUPPLIES - PD Police $77.12 Search Name INNOVATIVE OFFICE SOLUTIONS $194.05 Search Name INTERSTATE BATTERY SYSTEM E 01-4330-440-20 EQUIP REPAIR - PD Police $423.90 Search Name INTERSTATE BATTERY SYSTEM $423.90 Search Name I -STATE TRUCK CENTER E 15-4330-490-60 EQUIP REPAIR - UTILITY Utility Enterprise $210.65 Search Name I -STATE TRUCK CENTER $210.65 Search Name KENNEDY & GRAVEN G 01-2010 DEC 2022 LEGAL SERVICES $86.00 ..........._...._. Search Name KENNEDY & GRAVEN $86.00 Search Name L E L S G 01-2075 FEB 2023 UNION DUES $877.50 CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Page 6 Claims List SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount Search Name L E L S $877.50 Search Name LAWSON PRODUCTS, INC E 01-4305-050-50 OPERATING SUPPLIES - STREE E 01-4330-490-50 EQUIP REPAIR - STREET E 01-4305-070-70 OPERATING SUPPLIES - PARKS E 15-4305-060-60 OPERATING SUPPLIES - UTILIT E 01-4305-050-50 OPERATING SUPPLIES - STREE E 15-4305-060-60 OPERATING SUPPLIES - UTILIT E 01-4305-070-70 OPERATING SUPPLIES - PARKS E 01-4330-490-50 EQUIP REPAIR - STREET Search Name LAWSON PRODUCTS, INC Search Name LEAGUE MN CITIES E 01-4400-110-10 E 01-4400-109-09 E 01-4400-020-20 E 01-4490-080-80 Search Name LEAGUE MN CITIES Road & Bridges Road & Bridges Parks & Recreation Utility Enterprise Road & Bridges Utility Enterprise Parks & Recreation Road & Bridges CITY DAY ON THE HILL - C. JA Administration TRAINING - CITY COUNCIL City Council TRAINING - PD Police COMMISSIONER TRAINING - C. Planning Search Name LOCAL UNION NO. 70 G 01-2075 FEB 2023 UNION DUES Search Name LOCAL UNION NO. 70 Search Name LOGIS G 01-2010 PROFESSIONAL IT SERVICES G 01-2010 PROFESSIONAL IT SERVICES Search Name LOGIS Search Name LUBE-TECH G 01-1210 ANTIFREESE/GREASE E 01-4320-020-20 OIL E 15-4320-060-60 OIL E 01-4320-030-30 OIL E 01-4320-050-50 OIL E 01-4320-070-70 OIL E 15-4320-060-60 OIL Search Name LUBE-TECH Search Name MACQUEEN EMERGENCY E 01-4305-030-30 OPERATING SUPPLIES - FIRE E 01-4305-030-30 OPERATING SUPPLIES - FIRE E 01-4305-030-30 OPERATING SUPPLIES - FIRE Search Name MACQUEEN EMERGENCY Search Name MANSFIELD OIL COMPANY G 01-1210 FUEL G 01-1210 FUEL G 01-1210 FUEL G 01-1210 FUEL G 01-1210 FUEL Search Name MANSFIELD OIL COMPANY Search Name MENARDS Police Utility Enterprise Fire Road & Bridges Parks & Recreation Utility Enterprise Fire Fire Fire $70.16 $56.00 $70.16 $70.16 $59.79 $59.80 $59.79 $5.76 $451.62 $125.00 $30.00 $1,620.00 $15.00 $1,790.00 $81.50 $81.50 $1,120.00 $2,611.25 $3,731.25 $1,009.39 $99.18 $228.28 $75.85 $75.85 $75.85 $75.85 $1,640.25 $702.00 $108.00 $300.90 $1,110.90 $7,815.48 $1,504.39 $3,638.35 $2,980.95 $7,656.85 $23,596.02 E 01-4300-070-70 SUPPLIES - PARKS Parks & Recreation $4.40 Account CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 02/07/23 PAY Comments DEPT Descr Amount E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds $12.00 E 15-4330-490-60 EQUIP REPAIR - UTILITY Utility Enterprise $31.71 E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds $49.95 E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds $27.98 E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds $26.87 E 01-4300-050-50 SUPPLIES - STREET Road & Bridges $4.40 E 15-4300-060-60 SUPPLIES - UTILITY Utility Enterprise $4.39 E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $6.79 G 01-2010 OPERATING SUPPLIES - STREE $8.83 G 01-2010 PARK MAINTENANCE $11.58 E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise $18.66 Search Name MENARDS $207.56 Search Name MENDOTA HEIGHTS, CITY OF G 45-2010 2022 4TH QTR SEWER - PAR 3 $395.40 Search Name MENDOTA HEIGHTS, CITY OF $395.40 Search Name METRO BLOOMS G 29-2010 2022 RESILIENT YARD WORKS $2,500.00 Search Name METRO BLOOMS $2,500.00 Search Name METRO SALES G 01-2010 DEC 2022 COPIER/PRINTER LE $1,314.54 G 01-2010 DEC 2022 COPIER/PRINTER LE $11.56 G 01-2010 DEC 2022 COPIER/PRINTER LE $11.56 G 01-2010 DEC 2022 COPIER/PRINTER LE $255.32 G 01-2010 DEC 2022 COPIER/PRINTER LE $154.58 G 15-2010 DEC 2022 COPIER/PRINTER LE $11.57 Search Name METRO SALES $1,759.13 Search Name MINNEAPOLIS SAW COMPANY INC E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $112.00 Search Name MINNEAPOLIS SAW COMPANY INC $112.00 Search Name MITCHELL1 E 01-4300-030-30 FEBRUARY 2023 SERVICE Fire $174.00 E 01-4300-050-50 JANUARY 2023 SERVICE Road & Bridges $174.00 Search Name MITCHELL1 $348.00 Search Name MN CITY/COUNTY MANAGEMENT ASSN G 01-2010 5/l/22-12/31/22 MEMBERSHIP $161.55 E 01-4404-110-10 1/l/23-4/30/23/ MEMBERSHIP Administration $53.85 Search Name MN CITY/COUNTY MANAGEMENT ASSN $215.40 Search Name MN ST ADMIN ITG TELECOM SRVCE G 01-2010 DEC 2022 WAN SERVICE $111.00 G 01-2010 DEC 2022 WAN SERVICE $124.00 Search Name MN ST ADMIN ITG TELECOM SRVCE $235.00 Search Name MN STATE FIRE CHIEFS ASSN E 01-4400-030-30 TRAINING - FIRE Fire $520.00 Search Name MN STATE FIRE CHIEFS ASSN $520.00 Search Name MN TEAMSTERS LOCAL 320 G 01-2075 JAN 2023 UNION DUES $861.00 02/02/23 3:16 PM Page 7 CITY OF MENDOTA HEIGHTS 02/02/23 3 16 PM Claims List Page 8 SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount Search Name MN TEAMSTERS LOCAL 320 $861.00 Search Name MNPEA G 01-2075 FEBRUARY 2023 UNION DUES $117.00 Search Name MNPEA $117.00 Search Name MOBILE MINI E 01-4330-215-70 WARMING HOUSE RENTAL - PA Parks & Recreation $1,025.00 Search Name MOBILE MINI $1,025.00 Search Name NAMEPLATES E 01-4300-110-10 TRASH HAULER TAGS Administration $267.18 Search Name NAMEPLATES $267.18 Search Name NORTHFIELD SOLAR LLC G 01-2010 DEC 2022 ELECTRIC UTILITIES $66.67 G 45-2010 DEC 2022 ELECTRIC UTILITIES $14.62 G 45-2010 DEC 2022 ELECTRIC UTILITIES $20.58 G 01-2010 DEC 2022 ELECTRIC UTILITIES $114.87 G 15-2010 DEC 2022 ELECTRIC UTILITIES $318.86 G 28-2010 DEC 2022 ELECTRIC UTILITIES $535.29 G 15-2010 DEC 2022 ELECTRIC UTILITIES $109.05 G 01-2010 DEC 2022 ELECTRIC UTILITIES $109.06 G 08-2010 DEC 2022 ELECTRIC UTILITIES $960.77 G 01-2010 DEC 2022 ELECTRIC UTILITIES $109.06 G 01-2010 DEC 2022 ELECTRIC UTILITIES $321.00 Search Name NORTHFIELD SOLAR LLC $2,679.83 Search Name NORTHLAND CHEMICAL E 15-4300-060-60 SUPPLIES - PW Utility Enterprise $17.95 E 01-4300-050-50 SUPPLIES - PW Road & Bridges $17.95 E 01-4300-070-70 SUPPLIES - PW Parks & Recreation $17.95 Search Name NORTHLAND CHEMICAL $53.85 Search Name NUSS TRUCK & EQUIPMENT E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges -$6,217.07 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $438.26 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $7,215.00 Search Name NUSS TRUCK & EQUIPMENT $1,436.19 Search Name NYSTROM PUBLISHING CO., INC. E 01-4435-200-70 WINTER 2023 RECREATION PO Parks & Recreation $2,715.46 E 01-4268-650-10 ]AN/FEB 2023 HEIGHTS HIGHL Administration $3,586.46 Search Name NYSTROM PUBLISHING CO., INC. $6,301.92 Search Name ODP BUSINESS (OFFICE DEPOT) E 01-4300-110-10 ENVELOPES - ADMIN Administration $74.97 Search Name ODP BUSINESS (OFFICE DEPOT) $74.97 Search Name OPG-3, INC. E 01-4301-114-14 LASERFICHE SYSTEM AUDIT Info Tech $1,480.00 Search Name OPG-3, INC. $1,480.00 Search Name OREILLY AU T O/FIRST CALL E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $27.92 CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Page 9 Claims List SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise $27.92 E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $27.92 Search Name OREILLY AUTO/FIRST CALL $83.76 Search Name PARTY UNIT E 01-4435-200-70 2/11/2023 - FROZEN FUN FEST Parks & Recreation $350.00 Search Name PARTY UNIT $350.00 Search Name PLUNKETTS PEST CONTROL INC E 08-4335-000-00 )AN -DEC 2023 PEST CONTROL Spec Fds $193.80 Search Name PLUNKETTS PEST CONTROL INC $193.80 Search Name PRECISE MRM LLC E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $20.00 Search Name PRECISE MRM LLC $20.00 Search Name PRIORITY COURIER EXPERTS E 01-4490-110-10 COURIER SERVICE Administration $29.94 Search Name PRIORITY COURIER EXPERTS $29.94 Search Name R K HUNTER E 08-4335-000-00 BLDG MAINT - CITY HALL Spec Fds $125.00 Search Name R K HUNTER $125.00 Search Name RENT N SAVE G 01-2010 DEC 2022 RENTALS - PARKS $1,015.00 Search Name RENT N SAVE $1,015.00 Search Name SAFEASSURE CONSULTANTS INC E 01-4220-110-10 SAFETY TRAINING Administration $8,133.48 Search Name SAFEASSURE CONSULTANTS INC $8,133.48 Search Name SAFE -FAST, INC. G 01-2010 UNIFORM - STREET $243.61 G 01-2010 UNIFORM - PARKS $175.64 E 01-4410-050-50 UNIFORM - STREET Road & Bridges $20.00 Search Name SAFE -FAST, INC. $439.25 Search Name SAVATREE E 01-4500-070-70 TREE SERVICES - PARKS Parks & Recreation $4,102.00 Search Name SAVATREE $4,102.00 Search Name SNAP ON TOOLS E 01-4305-050-50 OPERATING SUPPLIES - STREE Road & Bridges $88.67 E 01-4305-070-70 OPERATING SUPPLIES - PARKS Parks & Recreation $88.67 E 15-4305-060-60 OPERATING SUPPLIES - UTILIT Utility Enterprise $88.66 Search Name SNAP ON TOOLS $266.00 Search Name SOUTH METRO SWAT E 01-4404-020-20 2023 MEMBERSHIP DUES Police $13,888.35 Search Name SOUTH METRO SWAT $13,888.35 Search Name SOUTH ST. PAUL ANIMAL HOSPITAL G 01-2010 2022 ANIMAL IMPOUNDS $697.20 Search Name SOUTH ST. PAUL ANIMAL HOSPITAL $697.20 CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Claims List Page 10 SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount Search Name SPRWS G 01-2035 OCT-DEC 2022 CELL TOWER R $1,750.27 G 01-2035 OCT-DEC 2022 CELL TOWER R $2,303.64 G 01-2035 OCT-DEC 2022 CELL TOWER R $1,750.27 G 01-2035 OCT-DEC 2022 CELL TOWER R $1,750.27 G 01-2035 OCT-DEC 2022 CELL TOWER R $2,487.93 G 01-2035 OCT-DEC 2022 CELL TOWER R $3,351.81 Search Name SPRWS $13,394.19 Search Name SPS COMPANIES, INC E 01-4300-110-10 NOTARY STAMP - K. W11 ROC Administration $47.80 Search Name SPS COMPANIES, INC $47.80 Search Name ST. PAUL PIONEER PRESS G 01-2010 DEC 2022 LEGAL NOTICES $41.36 G 01-2010 DEC 2022 LEGAL NOTICES $18.80 G 01-2010 DEC 2022 LEGAL NOTICES $225.60 G 01-2010 DEC 2022 LEGAL NOTICES $75.20 Search Name ST. PAUL PIONEER PRESS $360.96 Search Name STANDARD INSURANCE G 01-1145 FEB 2023 PREMIUM - LIFE/DIS $41.08 E 01-4131-050-50 FEB 2023 PREMIUM - LIFE/DIS Road & Bridges $267.01 G 01-2074 FEB 2023 PREMIUM - LIFE/DIS $129.10 G 01-2071 FEB 2023 PREMIUM - LIFE/DIS $1,769.66 E 15-4131-060-60 FEB 2023 PREMIUM - LIFE/DIS Utility Enterprise $149.13 E 08-4131-000-00 FEB 2023 PREMIUM - LIFE/DIS Spec Fds $133.16 E 01-4131-070-70 FEB 2023 PREMIUM - LIFE/DIS Parks & Recreation $228.54 E 01-4131-020-20 FEB 2023 PREMIUM - LIFE/DIS Police $846.16 E 01-4131-110-10 FEB 2023 PREMIUM - LIFE/DIS Administration $171.24 E 01-4131-105-15 FEB 2023 PREMIUM - LIFE/DIS Engineering Enterprise $204.24 Search Name STANDARD INSURANCE $3,939.32 Search Name STEPP MFG E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $163.00 Search Name STEPP MFG $163.00 Search Name STREICHERS E 01-4410-020-20 UNIFORM - PD Police $129.97 E 01-4410-020-20 UNIFORM - PD Police $262.99 E 01-4410-020-20 UNIFORM - PD Police $259.96 G 01-2010 UNIFORM - PD $199.98 E 01-4410-020-20 UNIFORM - PD Police $11.99 G 01-2010 UNIFORM - PD $164,00 E 01-4410-020-20 UNIFORM - PD Police $209.99 E 01-4305-020-20 OPERATING SUPPLIES - PD Police $169.98 E 01-4410-020-20 UNIFORM - PD Police $164.00 Search Name STREICHERS $1,572.86 Search Name SULLIVAN, TERRY E 08-4335-000-00 REIMBURSE SAFETY JACKET - Spec Fds $73.99 Search Name SULLIVAN, TERRY $73.99 Search Name SUN LIFE (ASSURANT BENEFITS) CITY OF MENDOTA HEIGHTS 02/02/23 3:16 PM Claims List Page 11 SYSTEM CHECKS 02/07/23 PAY Account Comments DEPT Descr Amount E 01-4132-031-30 FEB 2023 PREMIUM Fire $169.60 Search Name SUN LIFE (ASSURANT BENEFITS) $169.60 Search Name TIME SAVER OFF SITE SEC. SVC. E 01-4220-070-70 1/10/23 PARK & REC COMMISS Parks & Recreation $234.50 E 01-4220-110-10 1/3/23 CITY COUNCIL MINUTE Administration $159.00 Search Name TIME SAVER OFF SITE SEC. SVC. $393.50 Search Name TKDA G 92-2010 MARIE AVE STREET IMPROVEM $290.00 G 27-2010 VICTORIA CURVE STREET IMP $16,157.70 G 27-2010 EMERSON AVE ST IMPROVEME $11,551.39 Search Name TKDA $27,999.09 Search Name TRAFFIC LOGIX CORPORATION E 01-4301-020-20 SUBSCRIPTION - PD Police $1,625.00 G 01-1215 SUBSCRIPTION - PD $1,975.00 Search Name TRAFFIC LOGIX CORPORATION $3,600.00 Search Name TRI STATE BOBCAT E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $765.51 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $31.21 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $465.23 Search Name TRI STATE BOBCAT $1,261.95 Search Name TWIN CITY REFUSE & RECYCLING G 08-2010 WASTE DIPOSAL - CITY HALL $60.00 Search Name TWIN CITY REFUSE & RECYCLING .............__..... $60.00 Search Name VERIZON WIRELESS E 01-4210-050-50 FEB 2023 CELL SERVICE Road & Bridges $158.43 E 01-4210-070-70 FEB 2023 CELL SERVICE Parks & Recreation $116.23 E 45-4210-045-45 FEB 2023 CELL SERVICE Golf Course $40.01 E 01-4210-030-30 FEB 2023 CELL SERVICE Fire $151.17 E 01-4210-110-10 FEB 2023 CELL SERVICE Administration $41.14 Search Name VERIZON WIRELESS $506.98 Search Name W. W. GOETSCH ASSOCIATES, INC. E 15-4330-490-60 EQUIP REPAIR - UTILITY Utility Enterprise $1,589.00 Search Name W. W. GOETSCH ASSOCIATES, INC. $1,589.00 Search Name ZIEGLER INC E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $220.44 E 01-4330-490-50 EQUIP REPAIR - STREET Road & Bridges $1,980.00 Search Name ZIEGLER INC ....._............ $2,200.44 $233,332.21 7a 11oi Victoria Curve. Mendota Heights MN 55118 Phone 651-452-185o Fax:651-452-8940 MendotaHeightsMN.gov CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator SUBJECT: Presentation by the Mendota Heights Community Foundation INTRODUCTION Liz Petschel of the Mendota Heights Community Foundation will present information on the Foundation's latest initiative. BACKGROUND The Mendota Heights Community Foundation (MHCF) is a non-profit 5016 organization established in 2022 with the purpose of bringing people together to serve, strengthen and celebrate the community of Mendota Heights. MHCF program areas focus on community enhancement, community impact, environment and sustainability, youth learning and recreation, and senior recreation and learning. Website: https://mendotaheightscommunityfoundation.org/ ACTION REOUESTED Informational. Council should ask any questions that they may have. M. 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1650 phone 1 651.452.8940 Fax www.mendota-heights.com s CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-08 Ordering of Improvements for the Victoria Curve Street Improvements Project INTRODUCTION The purpose of this memo is to request that the Council preside over a public hearing for the Victoria Curve Street Improvement project. This Public Hearing is a continuation from the January 17, 2023 meeting. BACKGROUND The preparation of a feasibility report for the Victoria Curve Street Improvements which is required to follow the Minnesota Statutes Chapter 429 process was authorized by the Mendota Heights City Council by adopting Resolution 2022-63 at the City Council meeting held on August 16, 2022. The Statute 429 process is required because the city intends to assess a portion of the project. The feasibility report for the Victoria Curve Street Improvements was accepted by the Mendota Heights City Council and called for a Public Hearing on January 17, 2023 by adopting Resolution 2022-97 at the December 20, 2021, city council meeting. The recommendation of the feasibility report was to proceed with this project. The proposed streets to be rehabilitated are Victoria Curve and Orchard Hill. Based on our observations, as well as our pavement management system, a majority of these streets have deteriorated to the point where it is no longer cost effective to patch the street and rehabilitation is necessary. DISCUSSION The feasibility report indicates the estimated costs for the project, along with preliminary assessment estimates. At the end of the feasibility report, a project financing summary is included to show project cost splits and funding sources to be utilized. The total estimated cost of the project is $2,090,000 including indirect costs. The largest contributor to the increased costs allocated to the city are due to Victoria Curve having minimal assessable properties. Staff held an informational meeting on January 12, 2023. Issues A Neighborhood Informational Meeting was held on January 12, 2023 to provide the property owners an opportunity to discuss the projects in an informal setting prior to the Public Hearing. Staff presented the proposed improvements, project costs, estimated assessments and answered resident's questions. Twelve residents attended the informational meeting representing eight properties. Staff also meet with Beth Jacob separately. Some concerns resolved along vegetation removal along Victoria due to water main replacement, equality of costs for Orchard Hill versus Victoria Curve, a resident near Highway 13 in the city of Mendota was also concerned for vegetation as he has designed a new home on his parcel, various other aspects of the project were also discussed and questions answered. Minutes from the meeting have not been finalized. BUDGETIMPACT Street improvement projects are proposed to be assessed to the benefiting property owners. Pursuant to the City's Street Rehabilitation and Reconstruction Policy, the benefiting properties should be assessed 50% of the street reconstruction and rehabilitation costs. The following tables show the estimated unit assessments based on the City policy. Project Total Total Estimated Costs Street Improvements $ 1,115,915 Indirect Costs for Street Improvements (20%)* $ 223,183 Total Costs forStreet Improvements $ 1,339,097 Trail Improvements $ 371,211 Indirect Costs Trail Improvements (20%)* $ 74,242 Total Costs forTrail Improvements $ 445,453 Storm Sewer Improvements $ 139,632 Sanitary Sewer Improvements $ 4,658 Water Improvements $ 5,693 Total Cost for Utility Improvements $ 149,983 St Paul Regional Water Improvements $ 133,215 Total Indirect Costs for City (15%)* $ 19,982 Total Cost for St Paul Regional Water $ 153,197 Total Improvement Cost $ 1,770,324 Total Indirect Costs for City* $ 317,407 Total Cost $ 2,087,731 Rounded Total Cost $ 2,090,000 Assessment Calculation Total Total Project Cost $ 2,087,731 Assessable Amount $ 1,339,097 Assessment Amount 50% of Assessable Amount $ 669,549 Total Units - Residential* 29 Assessment -Residential $ 220,646.74 Total Units - City of Mendota Heights* 59 City Assigned Assessment Amount $ 448,901.98 Total Units 88 Unit Assessment (Assessable amount/ XX Units) $ 7,608.51 Total Assessment Amount $ 7,609 Victoria curve abuts Trunk Highway 62 and therefore only provides access to one side of the street for assessable properties. This reduces the assessable front footage or number of units. In these areas, a frontage or unit count was added and assigned to the City to normalize the assessment rates. Residential assessments for the project are calculated to be, $7,609 for the street improvements. Staff is hopeful that competitive bids will be received on the project reducing the assessment to residential properties. Funding Source Project Total Municipal Le $ 365,002 City Assessment Municipal Levy) $ 448,902 Total Municipal Levy $ 813,904 Resident and Business Assessment (50%) $ 220,647 State Aid Funding $ 750,000 Utility Fund — Storm Sewer $ 139,632 Utility Fund — Sanitary Sewer Fund $ 4,658 Utility Fund — Water Fund $ 5,693 St Paul Regional Water Fund $ 153,197 Total $ 2,087,731 The project is showing a Municipal Levy of $813,904. There is also $750,000 funding from the Municipal State Aid account. The total project cost is estimated at $2,090,000. It is presumed that the City would secure bonding for the Municipal Levy and Assessment portions of the project ($1,034,551). The assessment amount of $220,647 is equivalent to 21.3% of the bond amount. Minnesota Statutes Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the total bond issue amount be recovered through special assessments. As the project is designed and competitively bid, the calculated assessment amount will be updated leading up to the adoption of the assessment roll. The improvements are necessary to allow for safe and reliable street and utility services within the City of Mendota Heights. The project will be competitively bid to allow for a cost effective improvement. The feasibility study has provided an overall analysis of the feasible improvements for consideration within this project area. Therefore, the proposed improvements within the areas outlined in this report are necessary, cost effective, and feasible from an engineering standpoint. RECOMMENDATION Staff recommends that the Council conduct the Public Hearing and order the improvements, authorizing staff to prepare the plans and specifications for the Victoria Curve Street Improvement project. ACTION REOUIRED Conduct the public hearing, and then if City Council wishes to implement the staff recommendation, pass a motion adopting A RESOLUTION ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA CURVE STREET IMPROVEMENTS. This action requires a super majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-08 A RESOLUTION ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA CURVE STREET IMPROVEMENT PROJECT (PROJECT #202305) WHEREAS, on December 20, 2022, the Mendota Heights City Council authorized the holding of a public hearing (the "Hearing") under Minnesota Statutes, Chapter 429, as amended (the "Act"), to discuss and consider various street rehabilitation projects, storm water infrastructure improvement and replacement, aggregate base, concrete curb and gutter improvements, bituminous surfacing, trail improvements, and appurtenant work (collectively, the "Improvements"), in and along portions of the following streets: Victoria Curve from Lexington Avenue to Trunk Highway 13 and Orchard Hill from Lexington Avenue to the Cul-de-sac (collectively, the "Assessment Area"); and WHEREAS, also on December 20, 2022, the Council received a feasibility report on the Improvements from the Public Works Director (the "Feasibility Report"), which report explored the feasibility and estimated costs to provide the Improvements under the Act; and WHEREAS, the estimated costs of the Improvements, as detailed in the Feasibility Report, is $2,090,000, and will be financed from a combination of available City Utility Funds, Special Assessments, Municipal State Aid, and general obligation improvement bonds; and WHEREAS, the Public Works Director has held neighborhood informational meetings in January, to give each neighborhood in the Assessment Area a summary of the Improvements, and the necessity of such Improvements to the general overall health of the City; and WHEREAS, ten days' mailed notice and two weeks' published notice of the Hearing was given, as required by the Act, and the Hearing was held on the date hereof, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, a reasonable estimate of the total amount to be assessed, and a description of the methodology used to calculate individual assessments for affected parcels within the Assessment Area, has been made available for the Hearing. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mendota Heights, Minnesota, as follows: The Improvements are necessary, cost-effective and feasible as detailed in the Feasibility Report. Specifically, the Improvements are necessary to update the City's street infrastructure system, as many streets were originally constructed more than 30 years ago, and contain pavement that has been continually patched, overlaid, seal coated, and slurry sealed, but now is in need of rehabilitation. The repair of associated aging storm water infrastructure concurrently with the street reconstruction is additionally recommended for project efficiency. Finally, the Improvements are feasible from an engineering standpoint. 2. The Improvements are hereby ordered. The Council shall let the contract for all or part of the Improvements, as authorized by Section 429.041, Subdivision 1 of the Act, no later than December 31, 2023. 3. The portion of the Improvements related to associated storm water infrastructure are instituted under the Act, and this portion of the Improvements can be more economically completed if consolidated and joined as one project with the Improvements, as allowed pursuant to Minnesota Statutes, Section 435.56, as amended. Therefore, all subsequent proceedings under the Act related to the Improvements shall be conducted in all respects as if the various separate proceedings had originally been instituted as one proceeding. The actions of City staff and consultants to consolidate the storm water infrastructure portion of the Improvements with the remainder of the Improvements are approved and ratified. 4. The Improvements have no relationship to the City's Comprehensive Plan. The Public Works Director shall prepare plans and specifications for the making of such Improvements, which plans and specifications shall be placed on file at the City upon completion. 6. The Council declares its official intent to reimburse itself for all or a portion of the costs of the Improvements from the proceeds of tax-exempt bonds. The City has a reasonable expectation that it will issue one or more series of tax-exempt bonds in the estimated maximum principal amount of $2,090,000 to finance the Improvements, and the City will make reimbursement allocations with respect to such original expenditures for the Improvements from the proceeds of the Bonds. Adopted by the City Council of the City of Mendota Heights this seventh day of February, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST Christine Lusian, City Clerk M. 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone � 551.452.8940 fax www.mendota-heig hts.com m* CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor, City Council and City Administrator FROM: Jennifer Haskamp, AICP, Interim Planning Services SUBJECT: Resolution No. 2023-11 Approving a Lot Line Adjustment at 1170 Dodd Road [Planning Case No. 2023-01] INTRODUCTION City Council is asked to consider adopting a resolution of approval for a Lot Line Adjustment at 1170 Dodd Road as requested by the Applicant Henry (Vic) Holec. BACKGROUND The subject property is comprised of two separate parcels, with the larger parcel being 4.3 acres and the smaller (homesteaded) parcel being 0.79 acres. The 1170 Dodd Road site was formerly identified as the Hella Mears Estate properties, which originally consisted of three separate legal parcels, and included some dedicated but un-used road right-of-way segments (Somerset Road and Burr Oak Avenue) that ran through or near the subject property. The ROW segments in this residential block were recently vacated by the City, and sections were added or adjoined to the neighboring property owners. The resulting parcel is now a unified tract of land approximately 4.3 acres in area. The Holecs own the adjacent 8 Beebe Avenue property which is their current homestead. They purchased the adjacent Mears properties a few years ago, with the intention of subdividing the larger land parcel into new single-family parcels. For now, they have decided to delay a major subdivision of the larger land area and propose a minor subdivision/lot line adjustment to obtain the back (southeast) portion of the 4.3 acre parcel so that portion may be combined with their homestead. The Holecs are proposing to subdivide the 4.3 acre parcel by means of a lot line adjustment, to create two parcels: "Parcel A" to consist of 160,567 or 3.69 acres of land; and "Parcel B" to consists of 26,129-sq. f.t, or 0.60 acres of area. The Holecs intend to keep and adjoin Parcel B to their own existing parcel at 8 Beebe Avenue property, and Parcel A will be sold or retained by the owner for separate use or development. An aerial depicting the configuration is attached to this memo for your reference. At the January 28, 2023 Planning Commission meeting, a planning report was presented, a duly noticed public hearing was held, and public comments and testimony were recorded into the public records. A copy of the 1/28/2023 planning report including the survey of the proposed conditions is attached to this memo. The City received one email inquiry regarding the potential to further subdivide the land and complete a similar process with an adjacent contiguous property. Public testimony provided during the public hearing included questions and concerns regarding the potential development and/or subdivision of the larger parcel identified as Parcel A. RECOMMENDATION The Planning Commission unanimously recommended approval of the request as described in Planning Case 2023-01, for the property located at 1170 Dodd Road, with findings -of -fact that support the approval and certain conditions, as memorialized in the attached [draft] resolution. ACTION REQUESTED City Council may affirm the recommendation from the Planning Commission by adopting RESOLUTION NO.2023-11, APPROVING A LOT LINE ADJUSTMENT AT 1170 DODD ROAD. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-11 RESOLUTION APPROVING LOT LINE ADJUSTMENT AT 1170 DODD ROAD [PLANNING CASE NO.2023-011 WHEREAS, Henry (Vic) Holec made an Application for Lot Line Adjustment as proposed under Planning Case No. 2023-01, and for the property located at 1170 Dodd Road, as described in Exhibit A; and WHEREAS, the subject property is guided Low Density Residential in the 2040 Comprehensive Plan and situated in the R-1 One Family Residential District; and WHEREAS, Title 11-3-2 of the City Code (Subdivision Ordinance) allows the subdivision of parcels, provided that the resulting lots are compliant with the requirements of the applicable zoning district; and WHEREAS, the Applicant proposes to subdivide the Subject Property into two parcels, Parcel A and Parcel B which are legally described on Exhibit B; and WHEREAS, Parcel B is approximately 0.6 Acres and will be combined with the Holec's existing homestead at 8 Beebe Avenue; and WHEREAS, Parcel A is approximately 3.69 Acres and will be a vacant lot; and WHEREAS, on January 24, 2023 the Mendota Heights Planning Commission conducted a public hearing on the proposed Lot Line Adjustment application, and whereupon closing the hearing, recommended unanimously to approve the lot line adjustment on the subject property, with certain conditions and find -of -fact to support said approval. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council, that the recommendation from the Planning Commission on Planning Case No. 2023-01 is hereby affirmed, and the Lot Line Adjustment requested for the property located at 1170 Dodd Road, is approved based on the following findings -of -fact: 1. The proposed lot line adjustment request meets the general purpose and intent of the City Code and is consistent with the Comprehensive Plan. 2. Approval of the lot line adjustment will have no visible impact on the subject properties; and poses no threat or creates any negative impacts on the character of the neighborhood. The proposed adjustment does not cause any non -conformities on either parcel, based on the applicable zoning district standards for lot size and frontage requirements. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the Lot Line Adjustment requested for the property located at 1170 Dodd Road is hereby approved, with the following conditions: 1. Applicant shall file lot/parcel combination documents with Dakota County indicating the newly defined Parcel B created by this lot line adjustment must be added to or combined with 8 Beebe Avenue, Parcel ID Number 27-71150-04-060. 2. All transfer or deed documents which convey the portion of land under the lot line adjustment and lot split process shall be recorded with Dakota County. 3. No single-family development will be allowed or approved on the proposed Parcel B at any time. Adopted by the City Council of the City of Mendota Heights this 7th day of February 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST: Christine Lusian, City Clerk Planning Case No. 2023 - 01 Lot Line Adjustment Existing Parcels Proposed Parcels Mia a oa s 4!kw r WF 1170 Dodd Road Parcel A Source: Holec Survey, Dakota County GIS F 8 Bee 4 Parcel B 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1651.452.8940 fax www.mendota-hei g hts.com CITY OF m MENDOTA HEIGHTS PLANNING STAFF REPORT DATE: January 24, 2023 TO: Planning Commission FROM: Tim Benetti, Community Development Director Jennifer Haskamp, AICP -Swanson Haskamp Consulting SUBJECT: Planning Case No. 2023-01 Lot Line Adjustment APPLICANT: Henry (Vic) Holec PROPERTY ADDRESS: 1170 Dodd Road ZONING/GUIDED: R-1 One -Family Residential/SF Residential ACTION DEADLINE: 04/24/2023 (120-day Review Period) INTRODUCTION Mr. Vic Holec is requesting consideration of a simple lot line adjustment on a large parcel of land that he currently owns, located at 1170 Dodd Road. A public hearing notice for this planning item was published in the Pioneer Press and notice letters were mailed to all properties within 350-feet of the subject property. The City has received one email inquiry regarding the potential to further subdivide the land and complete a similar process with an adjacent contiguous property. DESCRIPTION OF THE REOUEST This 1170 Dodd Road site was formerly identified as the Hella Mears Estate properties, which originally consisted of three separate legal parcels, and included some dedicated but un-used road right-of- way segments (Somerset Road and Burr Oak Avenue) that ran through or near the subject property. These ROW segments in this residential block were recently vacated by the City, and sections were added or adjoined to the neighboring property owners. The resulting parcel is now a unified tract of land approximately 4.3 acres in area. Mr. & Mrs. Holec own the adjacent 8 Beebe Avenue property (their current homestead) and purchased the nearby Mears properties a few years ago, with the intention of subdividing the larger land parcel into a number of new single-family parcels. For now, they have decided to delay a major subdivision of the larger land area and propose a minor subdivision/lot line adjustment to obtain the back (southeast) portion of the 4.3 acre parcel. The Holec's are seeking to subdivide the 4.3 acre parcel by means of a lot line adjustment, to create two parcels: "Parcel A" to consist of 160,567 or 3.69 acres of land; and "Parcel B" to consists of 26,129-sq. f.t, or 0.60 acres of area. The Holec's intend to keep and adjoin Parcel B to their own existing parcel at 8 Beebe Avenue property, while the resulting Parcel A will be sold or retained by the owner for separate use or development. ANALYSIS Title 11-1-5.0 of the City Code (Subdivision Ordinance) allows lot line adjustments to take place, provided the following standards are met: Lot line adjustment request to divide a lot which is a part of a recorded plat where the division is to permit the adding of a parcel of land to an abutting lot and the newly created property line will not cause the other remaining portion of the lot to be in violation with this title or the zoning ordinance. This request to modify the unified parcel boundary line meets this City Code section, as the resulting parcel is being added to an abutting parcel; and the resulting adjustment does not cause the other remaining lots to be in violation of the zoning ordinance. The Holec's wish to keep the new Parcel B as an untouched and preserved natural extension to their current rear yard area with 8 Beebe Avenue. No new or separate single-family development can occur or would be allowed on this parcel without the required street frontage; and the city has conditioned that this new parcel must be combined with the Holec's main homestead parcel to avoid any creation of a "non- conforming parcel" without any access or frontage on a public roadway system. The resulting Parcel A will have enough frontage to create one or more lots along this Dodd Road (State Hwy. 149) frontage; or to have a new single-family subdivision served by a new public roadway system such as a small cul-de-sac section. However, the Holec's are not proposing any new lots or improvements to the larger Parcel A at this time or under this lot line adjustment application. This lot line adjustment will have minimal or no impact upon the neighboring properties, the residual parcel, and it will not impede the normal use, enjoyment and purpose of the entire Hunter Lane neighborhood. ALTERNATIVES 1. Recommend approval of the lot line adjustment, based on the attached findings -of -fact and based on certain conditions; or 2. Recommend denial of the lot line adjustment, based on the revised findings -of -fact that the proposed adjustment is not consistent with the City Code or Comprehensive Plan and may have a negative impact on the surrounding neighborhood and/or properties; or 3. Table the request; and request more information from the Applicant or city staff to be presented back to the Planning Commission at the next regular meeting. Planning Report: Case #2023-01 Page 2 STAFF RECOMMENDATION Staff recommends approval of the lot line adjustment based on the attached findings of fact supporting the request, with conditions noted as follows: 1) Applicant shall file lot/parcel combination documents with Dakota County indicating the newly defined Parcel B created by this line adjustment shall be added to or combined with 8 Beebe Avenue, Parcel ID Number 27-71150-04-060. 2) All transfer or deed documents which convey the portion of lands under the lot line adjustment and lot split process shall be recorded with Dakota County. 3) No single-family development will be allowed or approved on the proposed Parcel B at any time. FINDINGS OF FACT FOR APPROVAL Lot Line Adjustment 1170 Dodd Road The following Findings of Fact are made in support of approval of the proposed requests: 1. The proposed lot line adjustment request meets the general purpose and intent of the City Code and is considered consistent with the Comprehensive Plan. 2. Approval of the lot line adjustment will have no visible impact on the subject properties; and poses no threat or creates any negative impacts on the character of the neighborhood. 3. The proposed adjustment does not cause any non -conformities on either parcel, based on the applicable zoning district standards for lot size and frontage requirements. Planning Report: Case #2023-01 Page 3 � � Ei � I IFIC LAKE AND LAND SURVEYING, INC. 1200 Centre Pointe Curve, Suite 375 Mendota Heights, Minnesota 55120 Phone: 651— 7"76— 6211 Current Legal Description: (Trustee's Deed) Lots 1, 2, 3, 4, 5 and 6, Block 8; Lots 9, 10, 11 and 12, Block 7, and so much and such part of Lot 8, Block 7 described as follows: Beginning at the most Northerly corner of said Lot 8, thence Southeasterly along the Northeasterly line of said Lot 8 a distance of 77.2 feet to a point in a line parallel and distant 86.93 feet Northwesterly, measured at right angles from the Southeasterly line of Lot 7 in Block 7 and a Northeasterly production of said Southeasterly line; Thence Southwesterly along said last—mentioned parallel line a distance of 30 feet; thence Northwesterly at a deflections angle of 72. 12', a distance of 88.4 feet to a point in the Northwesterly line of said Lot 8; thence along the Northwesterly line of said Lot 8 along a curve to the right having a radius of 575 feet, a distance of 46.9 feet to the point of beginning; all in Somerset View Addition according to the plat thereof on file and of record in the office of the Register of Deeds in and for Dakota County, Minnesota. Together with all streets, alleys and highways vacated or to be vacated. Together with an easement for ingress and egress to and from Parcels 1 and 2 to Dodd Road over and across an existing driveway located upon that portion of Lots 1, 2 and 3, Block 8, Somerset View (Addition), adjacent to and within 15 feet of the southwesterly line of Parcels 1 and 2, which easement shall run with the land. EXCEPT the following described parcels: PARCEL 1: Those parts of Lots 1, 2 and 3, Block 8, Somerset View Addition, according to the plat thereof on file and of record in the office of the County Recorder in and for Dakota County, Minnesota, which lies northeasterly of a line described as follows: Beginning at a point on the northwesterly line of said Lot 3 distant 139.00 feet southwesterly from the most northerly corner of said Lot 3; thence running southeasterly to a point on the southeasterly line of said Lot 1 distant 52.00 feet northeasterly from the most southerly corner of said Lot 1. PARCEL 2: That part of Lot 1, Block 8, Somerset View Addition, Dakota County, Minnesota described as follows: Beginning at a point on the southeasterly line of Lot 1, distant 25 feet northeasterly from the most southerly corner of Lot 1; thence northeasterly 27 feet along said line to the most southerly corner of Parcel 1 described above, thence northwesterly along the southwesterly line of Parcel 1, 50 feet, thence southerly 52 feet more or less to the point of beginning. AREAS EXISTING LOT AREA: 186,696 SQ. FT. OR 4.29 ACRES PROPOSED LOT AREA PARCEL A: 160,567 SQ. FT. OR 3.69 ACRES PROPOSED LOT AREA PARCEL B: 26,129 SQ. FT. OF 0.60 ACRES. / / / / / GRAPHIC SCALE 15 30 60 ( IN FEET ) I INCH = 30 FT. EXISTING HOUSE ADDRESS: 571 MEARS SITE ADDRESS: 1170 DODD ROAD, MENDOTA HEIGHTS, MN BASIS OF BEARINGS: DAKOTA COUNTY COORDINATE SYSTEM NAD 83 (1986 ADJUSTMENT) LAKE & LAND SURVEYING. JOB NO. 2022.285 RP 1 OV 4 0 0 CO l \ 01* IRON PIPE 3/4 INCH G / \ O l A, IRON PIPE 'I'c"TTOvF 1/2 INCH IN q,'� CONCRETE � �tio----------- POINT POINT OF BEGINNI •4j� MOST NORTHERLY ' CORNER OF LOT t V\ bo \ •�rO��00 �v �Doo / ro O / 6ti \� i15•00 / •' `^`'` ' `/���' /�����'-� , qR O��-9 \ � IROPIPE [ INCH � 4Q 1 �` S T _ o ° Fs�. 0 9 119 �g <-, _ ��G• IOTF� FSC ,, <�.,. �l/eF Od O i �Q� ti �, F•ST O\N EXISTING HOnAVE O9S'CADDRESS: 7` O \ T,1501, l0 �l} -- / Made For: Mr. Vic Holec 1170 Dodd Road, Mendota Heights, MN, 55118 / / / / +X� \ 1 / j;4_ IRON PIPE / - � 1/2 INCH / -:i S �0,, F -9, O " I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. October 18, 2022 Jonathan L. Faraci Registered Land Surveyor & Registered Engineer Minnesota Registration No. 16464 SHEET 1 OF 2 C Ei�TIFICAJE I.OF SURV/�y Made For: LAKE AND LAND SURVEYING, INC. 1200 Centre Pointe Curve, Suite 375 Mendota Heights, Minnesota 55120 Phone: 651- 776- 6211 Proposed Legal Description Parcel A Lots 1, 2, 3, 4, 5 and 6, Block 8; Lots 9, 10, 11 and 12, Block 7, and so much and such part of Lot 8, Block 7 described as follows: Beginning at the most Northerly corner of said Lot 8, thence Southeasterly along the Northeasterly line of said Lot 8 a distance of 77.2 feet to a point in a line parallel and distant 86.93 feet Northwesterly, measured at right angles from the Southeasterly line of Lot 7 in Block 7 and a Northeasterly production of said Southeasterly line; Thence Southwesterly along said last-mentioned parallel line a distance of 30 feet; thence Northwesterly at a deflection angle of 72` 12', a distance of 88.4 feet to a point in the Northwesterly line of said Lot 8; thence along the Northwesterly line of said Lot 8 along a curve to the right having a radius of 575 feet, a distance of 46.9 feet to the point of beginning; all in Somerset View Addition according to the plat thereof on file and of record in the office of the Register of Deeds in and for Dakota County, Minnesota. Together with all streets, alleys and highways vacated or to be vacated. Together with an easement for ingress and egress to and from Parcels 1 and 2 to Dodd Road over and across an existing driveway located upon that portion of Lots 1, 2 and 3, Block 8, Somerset View (Addition), adjacent to and within 15 feet of the southwesterly line of Parcels 1 and 2, which easement shall run with the land. EXCEPT the following described parcels: PARCEL 1: Those parts of Lots 1, 2 and 3, Block 8, Somerset View Addition, according to the plat thereof on file and of record in the office of the County Recorder in and for Dakota County, Minnesota, which lies northeasterly of a line described as follows: Beginning at a point on the northwesterly line of said Lot 3 distant 139.00 feet southwesterly from the most northerly corner of said Lot 3; thence running southeasterly to a point on the southeasterly line of said Lot 1 distant 52.00 feet northeasterly from the most southerly corner of said Lot 1. PARCEL 2: That part of Lot 1, Block 8, Somerset View Addition, Dakota County, Minnesota described as follows: Beginning at a point on the southeasterly line of Lot 1, distant 25 feet northeasterly from the most southerly corner of Lot 1; thence northeasterly 27 feet along said line to the most southerly corner of Parcel 1 described above, thence northwesterly along the southwesterly line of Parcel 1, 50 feet, thence southerly 52 feet more or less to the point of beginning. PARCEL 3: All of Lot 12, and that part of Lot 11, Block 7, Somerset View Addition, Dakota County, Minnesota, and those parts of vacated Somerset Road accruing to said Lots 11 and 12, lying northeasterly of the following described line. Commencing at the most easterly corner of said Lot 12; thence South 55 degrees 45 minutes 21 seconds West, assumed bearing, along the southeasterly line of said Lots 11 and 12, a distance of 91.42 feet to the point of beginning of the line to be described; thence North 51 degrees 06 minutes 13 seconds West a distance of 204.35 feet to the centerline of said vacated Somerset Road, and said line there terminating. Proposed Legal Description Parcel B All of Lot 12, and that part of Lot 11, Block 7, Somerset View Addition, Dakota County, Minnesota, and those parts of vacated Somerset Road accruing to said Lots 11 and 12, lying northeasterly of the following described line. Commencing at the most easterly corner of said Lot 12; thence South 55 degrees 45 minutes 21 seconds West, assumed bearing, along the southeasterly line of said Lots 11 and 12, a distance of 91.42 feet to the point of beginning of the line to be described; thence North 51 degrees 06 minutes 13 seconds West a distance of 204.35 feet to the centerline of said vacated Somerset Road, and said line there terminating. Together with the vacated portion of Burr Oak Avenue lying adjacent to said Lot 12. Mr. Vic Holec 1170 Dodd Road, Mendota Heights, MN, 55118 I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. October 18, 2022 Jonathan L. Faraci Registered Land Surveyor & Registered Engineer Minnesota Registration No. 16464 SHEET 2 OF 2 467 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone � 551.452.8940 fax www.mendota-heig hts.com m* CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor, City Council and City Administrator FROM: Jennifer Haskamp, AICP, Interim Planning Services SUBJECT: Resolution No. 2023-12 Approving a Lot Line Adjustment at 1941 Glenhill Road [Planning Case No. 2023-02] INTRODUCTION The City Council is asked to consider adopting a resolution of approval for a Lot Line Adjustment at 1941 Glenhill Road as proposed by the Applicant Michelle Culligan on behalf of Lawrence and Mary Culligan ("Owner"). BACKGROUND The subject property is comprised of two separate parcels with the larger parcel being 6.28 acres and the smaller parcel being 0.46 acres. The Owner, Lawrence and Mary Culligan, own both properties that are subject to this Application. The existing smaller 0.46 acre parcel is a developed single-family lot, and the larger parcel is currently vacant. The Owner is proposing to subdivide the large 6.28 acre parcel by means of a lot line adjustment, whereby two parcels would be created: "Parcel A" to consist of approximately 5.8 acres of land; and "Parcel B" to consist of approximately 1.12 acres of land. The Owners intend to combine and adjoin Parcel B to the property at 1941 Glenhill Road, and Parcel A will remain a vacant lot. Both parcels are fully contained within the Mississippi River Corridor Critical Area (MRCCA) overlay district and are subject to the rules and regulations as established by the ordinance. The MRCCA subdivision and design standards provide an exception to the rules for any subdivision that creates two lots or less. The proposed lot line adjustment does not create any new lots and no improvements to either parcel are proposed. At the January 28, 2023 Planning Commission meeting, a planning report was presented, a duly noticed public hearing was held, and comments from property owners were received and recorded into the public record. A copy of the 1/28/2023 planning report including the survey is attached to this memo. The City received one inquiry for more information regarding the lot split by phone. No members of the public provided testimony during the public hearing. RECOMMENDATION The Planning Commission recommended approval of the request unanimously as described in Planning Case 2023-02, for the property located at 1941 Glenhill Road with findings -of -fact to support approval and certain conditions, as memorialized in the attached [draft] resolution. ACTION REQUESTED City Council may affirm the recommendation from the Planning Commission by adopting RESOLUTION NO.2023-12, APPROVING A LOT LINE ADJUSTMENT AT 1941 GLENHILL ROAD CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-12 RESOLUTION APPROVING LOT LINE ADJUSTMENT AT 1941 GLENHILL ROAD [PLANNING CASE NO.2023-021 WHEREAS, Michelle Culligan, on behalf of Lawrence and Mary Culligan, made an Application for Lot Line Adjustment as proposed under Planning Case No. 2023-02, and for the property located at 1941 Glenhill Road, as described in Exhibit A; and WHEREAS, the subject property is guided Low Density Residential in the 2040 Comprehensive Plan, situated in the R-1 One Family Residential District and in the Mississippi River Corridor Critical Area (MRCCA); and WHEREAS, Title 11-1-5.0 of the City Code (Subdivision Ordinance) allows the subdivision of parcels, provided that the resulting lots are compliant with the requirements of the applicable zoning district; and WHEREAS, the Applicant proposes to subdivided the Subject Property into two parcels, Parcel A and Parcel B, which are legally described and illustrated on attached Exhibit B; and WHEREAS, Parcel A is approximately 5.8 acres and will be a vacant lot; and WHEREAS, Parcel B is approximately 1.12 acres and will be combined with the existing homestead located at 1941 Glenhill Road; and WHEREAS, the subject parcels are located within the Mississippi River Corridor Critical Area and are subject to the standards within this section of the City Code. Title 12-3-11.B.2 (Critical Area Subdivision and Land Development Standards); and WHEREAS, Title 12-3-11.B.2 Critical Area Subdivision and Land Development Standards provides an exception of the subdivision and land development standards if it is a minor subdivision that consists of two (2) or fewer lots and this Application for Lot Line adjustment creates no new lots; and WHEREAS, on January 24, 2023 the Mendota Heights Planning Commission conducted a public hearing on the proposed Lot Line Adjustment application, and whereupon closing the hearing, recommended unanimously to approve the lot line adjustment on the subject property, with certain conditions and find -of -fact to support said approval. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council, that the recommendation from the Planning Commission on Planning Case No. 2023-02 is hereby affirmed, and the Lot Line Adjustment requested for the property located at 1941 Glenhill Road, is approved based on the following findings -of -fact: 1. The proposed lot line adjustment request meets the general purpose and intent of the City Code and is considered consistent with the Comprehensive Plan. 2. Approval of the lot line adjustment will have no visible impact on the subject properties; and poses no threat or creates any negative impacts on the character of the neighborhood. 3. The proposed adjustment does not cause any non -conformities on either parcel, based on the applicable zoning district standards for lot size and frontage requirements. BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the Lot Line Adjustment requested for the property located at 1941 Glenhill Road is hereby approved, with the following conditions: 1. Applicant shall file lot/parcel combination documents with Dakota County indicating the newly defined Parcel B created by this lot line adjustment shall be added to or combined with 1941 Glenhill Road, Parcel ID Number 27-81251-01-010. 2. Any future improvements or development on the subject parcels shall be subject to MRCCA review and all necessary permits must be obtained. 3. All transfer or deed documents which convey the portion of lands under the lot line adjustment and lot split process shall be recorded with Dakota County. Adopted by the City Council of the City of Mendota Heights this 7th day of February 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST: Christine Lusian, City Clerk 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1651.452.8940 fax www.mendota-hei g hts.com CITY OF m MENDOTA HEIGHTS PLANNING STAFF REPORT DATE: January 24, 2023 TO: Planning Commission FROM: Jennifer Haskamp, AICP -Swanson Haskamp Consulting SUBJECT: Planning Case No. 2023-02 Lot Line Adjustment APPLICANT: Michelle Culligan, on behalf of Lawrence and Mary Culligan PROPERTY ADDRESS: 1941 Glenhill Road ZONING/GUIDED: R-1 One -Family Residential/SF Residential ACTION DEADLINE: May 4, 2023 (120-day Review Period) INTRODUCTION Mr. and Ms. Culligan are requesting consideration of a simple lot line adjustment on a large parcel of land that they currently own, located at 1941 Glenhill Road. A public hearing notice for this planning item was published in the Pioneer Press and notice letters were mailed to all properties within 350-feet of the subject property. The city has received two inquiries from a adjacent property owners requesting additional information regarding the planning item. DESCRIPTION OF THE REQUEST Mr. and Ms. Culligan own both properties that are part of this applicant. They would like to obtain the northern portion of the larger lot to add to their property at 1941 Glenhill Road. The Culligan's are seeking to subdivide the large 6.28 acre parcel by means of a lot line adjustment, whereby two parcels would be created: "Parcel A" to consist of approximately 5.8 acres of land; and "Parcel B" to consist of approximately 1.12 acres of area. The Culligan's intend to keep and adjoin Parcel B to their own 1941 Glenhill Road property, while the resulting Parcel A will remain vacant. ANALYSIS Title 11-1-5.0 of the City Code (Subdivision Ordinance) allows lot line adjustments to take place, provided the following standards are met: Lot line adjustment request to divide a lot which is a part of a recorded plat where the division is to permit the adding of a parcel of land to an abutting lot and the newly created property line will not cause the other remaining portion of the lot to be in violation with this title or the zoning ordinance. This request to modify the unified parcel boundary line meets this City Code section, as the resulting parcel is being added to an abutting parcel; and the resulting adjustment does not cause the other remaining lot to be in violation of the zoning ordinance. The resulting Parcel A will have enough frontage and lot area to be potentially further subdivided in the future, but such request is not a part of the consideration for this application. This lot line adjustment will have minimal or no impact on the neighboring properties, the residual parcel, nor impede the normal use, enjoyment and purpose of the entire Valley View Oak neighborhood. The subject parcels are located within the Mississippi River Corridor Critical Area (MRCCA) and are subject to the standards contained within this section of the City Code. Title 12-3-11.B.2. (Critical Area Subdivision and Land Development Standards) provides an exception to the subdivision and land development standards if it is a minor subdivision that consists of two (2) or fewer lots. Since the proposed minor subdivision and rearrangement and lot line adjustment requires Parcel B to be adjoined to the property at 1941 Glenhill Road there is no net increase in the number of lots. As presented, the proposed minor subdivision is not subject to the design standards established. No new structures or improvements on the lot(s) are proposed as part of this application. A condition is included that states that all future improvements on the lot(s) are subject to individual MRRCA review and all necessary permits must be obtained. ALTERNATIVES 1. Recommend approval of the lot line adjustment, based on the attached findings -of -fact and based on certain conditions; or 2. Recommend denial of the lot line adjustment, based on the revised findings -of -fact that the proposed adjustment is not consistent with the City Code or Comprehensive Plan and may have a negative impact on the surrounding neighborhood and/or properties; or 3. Table the request; and request more information from the Applicant or city staff to be presented back to the Planning Commission at the next regular meeting. Planning Report: Case #2023-02 Page 2 STAFF RECOMMENDATION Staff recommends approval of the lot line adjustment based on the attached findings of fact supporting the request, with conditions noted as follows: 1) Applicant shall file lot/parcel combination documents with Dakota County indicating the newly defined Parcel B created by this line adjustment shall be added to or combined with 1941 Glenhill Road, Parcel ID Number 27-81251-01-010. 2) Any future improvements or development on the subject parcels shall be subject to MRCCA review and all necessary permits must be obtained. 3) All transfer or deed documents which convey the portion of lands under the lot line adjustment and lot split process shall be recorded with Dakota County. FINDINGS OF FACT FOR APPROVAL Lot Line Adjustment 1941 Glenhill Road The following Findings of Fact are made in support of approval of the proposed requests: 1. The proposed lot line adjustment request meets the general purpose and intent of the City Code and is considered consistent with the Comprehensive Plan. 2. Approval of the lot line adjustment will have no visible impact on the subject properties; and poses no threat or creates any negative impacts on the character of the neighborhood provided the conditions are met. The proposed adjustment does not cause any non -conformities on either parcel, based on the applicable zoning district standards for lot size and frontage requirements. Planning Report: Case #2023-02 Page 3 EXISTING LEGAL DESCRIPTION (Per Title Commitment File No. 65601 prepared by Old Republic Title Insurance Company, dated June 7, 2020) Lot One (1), Block One (1), in VALLEY VIEW OAK 2ND ADDITION, according to the recorded plat thereof, Dakota County, Minnesota. Being Registered land as evidenced by Certificate of Title No. 173000. PARCEL 1 (Per Proposed Lot Split by Loucks dated 01/03/23. The Lot Split has not been recorded as of the date of this survey.) That part of Outlot A, VALLEY VIEW OAK 2ND ADDITION, Dakota County, Minnesota, lying north of a line drawn from the southwest corner of Lot 1, Block 1, said VALLEY VIEW OAK 2ND ADDITION to a point on the west line of said Outlot A, 119.00 feet southerly of the northwest corner of said Outlot A and said line there terminating. PROPOSED LEGAL DESCRIPTION Proposed Parcel Lot 1, Block 1 and that part of Outlot A, VALLEY VIEW OAK 2ND ADDITION, Dakota County, Minnesota, lying north of a line drawn from the southwest corner of said Lot 1 to a point on the west line of said Outlot A, 119.00 feet southerly of the northwest corner of said Outlot A and said line there terminating. GENERAL NOTES 1. The address, if disclosed in documents provided to or obtained by the surveyor, or observed while conducting the fieldwork is 1941 Glenhill Road, Mendota Heights, MN 55118. 2. The bearings for this survey are based on the Dakota County Coordinate System NAD 83 (1986 Adjust). 3. Benchmark: MnDOT monument "1918H" (GSID Station 101785). An aluminum alloy rod located at the southwest corner of Trunk Highway No. 110 and Lexington Ave. S. Elevation = 921.70 (NGVD29) Site Benchmark: Top nut of hydrant located at the northeast corner of the the site along the west side of Glenhill Road. Elevation = 913.22 (NGVD29) 4. This property is contained in Zone X (areas determined to be outside the 0.2% annual chance floodplain) per Flood Insurance Rate Map No. 270370018E, Community Panel No. 270110 0018 E, and Flood Insurance Rate Map No. 270370019E, Community Panel No. 270110 0019 E effective date of December 2, 2011. 5. Area Existing Property = 19,855± SF or 0.45± Acres Area Proposed Parcel = 48,717± SF or 1.12± Acres Total Property Area = 68,572± SF or 1.57± Acres 6. The field work was completed on March 5, 2020. '1� ty "/ / I I '1� I / A / / r'— % / \ 4 Y / I L_ L_ L— I \ 6 i vi L vi i L! 858- N°46'45"M 182.73 i�� �� x\ 82 / /r- _ i / I / / o \\W83'T09E / \COP\#16099 1 1 / / /\ / I 1 / Y / L— IF IF CP \ VAL Y vkt 4,A�, N A D. 1 00 o \ \ \ \ \ I p 1 V 0� OrLo(` I /�- FENCE .5± I V ALLS 0.5t FT N / \ A / / \� \ \ \ \ \ C`1` \ \ \\ \ \ \ / I y0� 0� _\1 �- FENCE COR. "OP 1 FALLS 0.2± FT vn I 1 S ° Housk'� ' <- L°� \ \ �h S69 46 f// -->----->_- v I , 908 I TIJ \ le, �" � N '3j2 2No N. Xv R J o 0) X � V N �,`o �6 9N � El l J k�x�/ S �/� / / / / ' I I I I ? 3390i '�"0 , °1 1IlX//� 01 �xjx— — I / ��g010� RD Jo i�,R FRS 6 - 00 I( I / / / j / / /A- / / cc I i h 7g 'h:�4 ? 110 W = ----- III ^\<`\//�� ��/ / �I/,III °F�k� 8 ,11k I ''" ' v / 1 i D �.� SMi ' I NOU ss g a ,22 I .RIMy90�.' /RD 49.03 I i INV- 89 o� / _ I , :7 884- ( ^, r\ I� jo I W ILL, / I O _ 1011 I o3j 'N r5 9 I O-- / N --V Y _ l I I 1 / I I 9 o— 1, RD I Oo 1L/ I ,I "0 II IE;N ,Z L m V V --z _aaa— ,o r.0otE1- \, LYALN6102- „�JE OAK 21 5,60WSBlCok 1ADD. T V �60 ��w 62 HouO1/2"OPEN o 1 I RET. WALL PA S U I 1 1 \ I 1 I o FALLS 0.2± FT S - w I � _ I L �I 1 I I I <— � I IIII \ \ \ \\1 \ \ o I I 1 L.._ V w ! V \ I _ , 4.4 i V� /� / ► III I I . L J RICK B Q -� IL A rr� / 1 L / L ZONING INFORMATION Current Zoning: R-1 (One Family Residential District) Any zoning classification, setback requirements, height and floor space area restrictions, and parking requirements, shown hereon, was researched to the best of our ability and is open to interpretation. Per the City of Mendota Heights Zoning Map and City Code, on June 8, 2020, information for the subject property is as follows: Current Setbacks: Front 30 feet Side 10 feet or 1/2 the height of the structure contiguous to side yard Rear 30 feet or 20% of the average lot depth, whichever is greater Height 2 stories or 25 feet, whichever is lesser in height Width 100 feet LEGEND FOUND 1/2 INCH X 14INCH IRON Q® CATCH BASIN MONUMENT, MARKED "LS 10943" UNLESS SHOWN OTHERWISE OO STORM MANHOLE O TO BE SET 1/2 INCH X 14 INCH IRON O SANITARY MANHOLE MONUMENT, MARKED "LS 48988" HYDRANT O FOUND CAST IRON MONUMENT D4 GATE VALVE FOUND PK NAIL LIGHT POLE ® ALUMINUM DISC QJ POWER POLE (M) MEASURED INFORMATION 0 AIR CONDITIONING UNIT (VV02) RECORD DIMENSION PER PLAT OF VALLEY VIEW OAK 2ND ADDITION 0 CURB STOP (MnDOT) RECORD DIMENSION PER PLAT OF EO ELECTRIC METER MnDOT ROW PLAT NO. 19-103 E❑ ELECTRIC TRANSFORMER UNLESS SHOWN OTHEREWISE ( INFORMATION AS SHOWN ON PLANS FLARED END SECTION © GAS METER NOT FIELD VERIFIED PLAN PER PLAN E GUY WIRE CB CATCH BASIN 0 GUY POLE SMH SANITARY MANHOLE ❑H HAND HOLE STMH STORM MANHOLE 0 LIGHT POLE TIC TOP OF CURB RDo ROOF DRAIN THSD ELEV @ THRESHOLD —= SIGN TNH TOP NUT HYDRANT ❑ TELEPHONE PEDESTAL RIM=972.5 STRUCTURE RIM & INVERT INV=962.5—S;W ❑� UTILITY PEDESTAL INV=(962.5—S; W) 10 YARD LIGHT -N- » STORM SEWER > SANITARY SEWER WATERMAIN S SANITARY SEWER SERVICE W WATER SERVICE CULVERT ------ >>------ MAPPED STORM SEWER --->----- >--- MAPPED SANITARY SEWER ------- I ------- MAPPED WATERMAIN ELE UNDERGROUND ELECTRIC GAS UNDERGROUND GAS TEL UNDERGROUND TELEPHONE — —OH OVERHEAD UTILITY x x— BARBED WIRE FENCE —I[—][— IRON FENCE Ei Ei — WOOD FENCE ° GUARDRAIL CONCRETE CURB RETAINING WALL CONCRETE PAVERS EXISTING BUILDING CONTOUR 0 40 80 SCALE IN FEET x972.5 SPOT ELEVATION LoUCKS PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. 01/03/23 SURVEY ISSUED I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. A/ ; - Max L. Stanislowski - PLS License No. 48988 Date 12/30/22 Loucks Project No. 18524 Project Lead MLS Drawn By SFM Checked By MLS Field Crew DJP, SKS Ap u igan a Em :,:.. .. . _ -om Centre Pointe Cy Q C «e Poet¢ C1 I v 9c 11oi Victoria Curve. Mendota Heights MN 55118 Phone 651-452-185o Fax:651-452-8940 MendotaHeightsMN.gov CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: February 7, 2023 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Par 3 Bond Payment Acknowledgement Event INTRODUCTION The City Council is asked to provide staff with direction on the requested Par 3 bond payment acknowledgement event. BACKGROUND In 2007, voters approved a referendum authorizing the City to acquire and improve the Mendota Heights Par 3 Golf Course, by issuing $2,790,000 in General Obligation Bonds. The City paid the final bond payment for the Par 3 property on February 1, 2023. At the November, 2022 work session, the City Council requested that staff plan an event at the Mendota Heights Par 3 Community Golf Course to acknowledge the payoff of the Par 3 bonds. BUDGETIMPACT The FY2023 budget did not include funds for the requested event. RECOMMENDATION Staff is seeking direction from the City Council on the scope and budget for the acknowledgement event. ACTION REQUESTED The Council is asked to discuss ideas and budget and provide staff with direction for the proposed event.