Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2023-01-17 City Council Agenda Packet
CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA January 17, 2023 Tj 6:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of January 3, 2023 City Council Meeting Minutes b. Approval of January 10, 2023 City Council Work Session Minutes c. Acknowledge Parks and Recreation Commission December 13, 2022 Meeting Minutes d. Acknowledge Natural Resources Commission December 12, 2022 Work Session Minutes e. Acknowledge Natural Resources Commission December 14, 2022 Meeting Minutes f. Acknowledge the November, 2022 Par 3 Financial Report g. Resolution 2023-07 Formally Accepting a Gift for a Park Bench Donation h. Approval of Revisions to the City's Picnic Shelter Rental Policy i. Resolution 2023-09 Calling for a Public Hearing on a Right -of -Way Vacation in the Furlong Addition j. Authorize Police Department Out of Metro Travel Request k. Authorize Police Department Out of State Travel Request I. Approval of a Joint Powers Agreement for the Pharmaceutical Drug Disposal Program m. Approval of December, 2022 Building Activity Report n. Approval of Claims List 6. Citizen Comment Period (for items not on the agenda) 7. Presentations/Recognitions a. Fire Captain Oath of Office and Badge Pinning 8. Public Hearings a. Resolution 2023-08 Ordering Victoria Curve Street Improvements 9. New and Unfinished Business a. Resolution 2023-01 Establishing 2023 City Depositories of Funds b. Resolution 2023-06 Appointing City Advisory Commission Members 10. Community Announcements 11. Council Comments 12. Adjourn Guidelines for Public Comment Period: The Public Comment Period of the agenda provides an opportunity to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Council. Comments will be limited to 3 minutes per person; presentations which are longer will need to be scheduled with the City Clerk to appear on a future City Council agenda. Public comments may not be used to air personal attacks, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. If appropriate, the Mayor may assign staff for follow up to the issues raised or occasionally called on to respond. City Council I Tuesday, January 17, 2023 1 Page 1 of 74 5a CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 3, 2023 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Lorberbaum, and Mazzitello were also present. Councilors Paper and Miller were absent. OATH OF OFFICE City Administrator Jacobson administered the Oath of Office to Councilors Mazzitello and Lorberbaum and Mayor Levine. Councilor Lorberbaum introduced herself, thanking her family, those who supported her campaign, and those who voted for her. She commented that she pledges to listen to the community, support the residents, businesses, and schools in order to continue to make the city a vibrant place. Councilor Mazzitello thanked all of the residents that voted and are active in the city processes. He thanked his daughter and fianc6 for their assistance during the election. He commented that he is humbled to continue to serve his city. Mayor Levine commented that she is excited to continue the work as Mayor and acknowledged the community that continues to be engaged and invested. She commented that the council will continue to meet the high expectations of the residents by working together along with City staff. She acknowledged the support of her family. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Lorberbaum moved adoption of the agenda. Councilor Mazzitello seconded the motion. Ayes: 3 Nays: 0 CONSENT CALENDAR City Council I Tuesday, January 17, 2023 1 Page 2 of 74 Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Mazzitello moved approval of the consent calendar as presented, pulling items J and M for a separate discussion. a. Approval of December 6, 2022 City Council Minutes b. Approval of December 20, 2022 City Council Minutes c. Approval of December 20, 2022 City Council Work Session Minutes d. Designation of 2023 Acting Mayor e. Designation of Official Newspaper for 2023 f. Approval of Resolution 2023-03 Appointment Fire Relief Board of Trustees g. Approval of Appointments to Commissions and Boards h. Approval of Resolution 2023-05 Changing the Start Time of City Council Meetings i. Approval of Massage Therapist License k. Acknowledgement of November 2022 Fire Synopsis 1. Approval of Purchase of Bobcat Toolcat for Public Works m. Approval of a Pr-efessional Serviees Gentfaet for- Planning Sefviees with Swansen Haskemp r „stilt, g T T C n. Approval of Claims List Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 PULLED CONSENT AGENDA ITEMS J) APPROVAL OF 2023 FINANCIAL ITEMS AND AUTHORIZE FINANCE DIRECTOR TO EXECUTE ELECTRONIC PAYMENTS AND PREPAY CLAIMS Councilor Lorberbaum noted that there are a series of resolutions and noted that she would need to abstain from the first resolution. Mayor Levine noted that they would then need to pull Resolution No. 2023-01 and table that item as without Councilor Lorberbaum they would not have a quorum for approval. City Administrator Cheryl Jacobson noted that tabling would occur automatically as there would not be a quorum for the vote. Councilor Mazzitello moved to approve RESOLUTION 2023-02 ACCEPTING PLEDGE SECURITIES FOR 2023. Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 M) APPROVAL OF A PROFESSIONAL SERVICES CONTRACT FOR PLANNING SERVICES WITH SWANSON HASKAMP CONSULTING, LLC City Council I Tuesday, January 17, 2023 1 Page 3 of 74 Councilor Lorberbaum stated that the request states that the planning services are estimated at 10 to 15 hours per week. She commented that Mr. Benetti worked 40 hours per week which would lead her to believe that some things would not get done. She asked what would be prioritized and what would not be done. City Administrator Cheryl Jacobson stated that the request for an interim planning services contract for 10 to 15 hours per week would provide the minimum priority work for planning and permit services. She stated that the focus of the consultants would be the services requested daily. She noted that other City staff would handle some of the other duties. She highlighted certain items that would not receive priority during this time such as code enforcement. Councilor Lorberbaum moved to approve A PROFESSIONAL SERVICES CONTRACT FOR PLANNING SERVICES WITH SWANSON HASKAMP CONSULTING, LLC. Councilor Mazzitello seconded the motion. Ayes: 3 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PRESENTATIONS/RECOGNITIONS No items scheduled. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) REQUEST FOR PROPOSALS — VALLEY VIEW HEIGHTS PLAYGROUND REPLACEMENT Parks and Recreation Manager Meredith Lawrence explained that the Council was being asked to authorize the issuance of a Request for Proposals (RFP) for the playground replacement at Valley View Heights Park. Councilor Lorberbaum mentioned the engineering wood fiber surfacing and asked if the City has a choice on the surfacing. Parks and Recreation Manager Meredith Lawrence commented that federally there are standards set related to playground surfacing. She stated that the city can use engineered wood fiber or pour in place surfacing. She noted that the pour in place surfacing is much more costly, estimating about $50,000 for this small park. She stated that if that surfacing were desired, she would suggest using it at a larger park with more community access. City Council I Tuesday, January 17, 2023 1 Page 4 of 74 Mayor Levine referenced the proposed funding and asked for clarification on whether the $75,000 would be the total project cost. Parks and Recreation Manager Meredith Lawrence confirmed that the total project cost would be $75,000 and staff would determine a fair allocation of funding between fund balance and the special parks fund. Mayor Levine asked the members of the Park and Recreation Commission that were part of the task force. Parks and Recreation Manager Meredith Lawrence replied that Commissioners Blanks and Sherer were part of the task force in addition to Student Representative Murphy. Mayor Levine commented that she does support the project but noted that the community has not yet had an opportunity to review the project. She recognized that will occur once the RFPs are received. She noted the covered canopy desired for the park but noted the high cost of that element. She stated that the park could have more features rather than the canopy as there are trees at the park to provide shade. She asked if the RFP could provide options with and without the canopy. Parks and Recreation Manager Meredith Lawrence stated that the canopy could be listed as an alternate but noted that she would have to amend the RFP language. She stated that the canopy could also be removed, or the total project budget could also be increased. Councilor Mazzitello asked if there are milestones in the process where features could be added or removed based on the proposals from the vendors. Parks and Recreation Manager Meredith Lawrence stated that if the process were changed, she would want to allow all vendors to submit plans based on those changes. Councilor Mazzitello provided the scenario that all proposals exceed $90,000 and asked if at that point elements could be removed to keep the project within the budget. He stated that he would prefer listing the canopy as a bid alternate. Councilor Lorberbaum confirmed that she would also like to list the canopy as a bid alternate. Mayor Levine agreed. She noted that the best shade structure is a tree and additional trees could always be planted to provide more shade. Parks and Recreation Manager Meredith Lawrence confirmed the change that would be made to the RFP to list the canopy as an alternate and the requirement to have pictures with and without the canopy. Councilor Mazzitello moved to authorize THE RELEASE OF THE REQUEST FOR PROPOSALS FOR THE VALLEY VIEW HEIGHTS PARK PLAYGROUND REPLACEMENT WITH THE STIPULATION THAT THE COVERED CANOPY BE LISTED AS A BID ALTERNATE AND THAT RESPONDENTS TO THE RFP BE REQUIRED TO PROVIDE PROPOSALS WITH AND WITHOUT THE COVERED CANOPY IN BOTH PHOTOGRAPHS AND PRICE. Councilor Lorberbaum seconded the motion. Ayes: 3 City Council I Tuesday, January 17, 2023 1 Page 5 of 74 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming activities and events. COUNCIL COMMENTS Councilor Lorberbaum thanked everyone for watching the meeting, for those that attended, and those that supported her campaign. She also thanked Ultan Duggan for his 35 years of service to the City. She shared a quote with the group. She commented that she is committed to maintaining the character and quality of life in Mendota Heights. Councilor Mazzitello wished everyone a happy new year. He invited everyone to come to the Copperfield on January 14 to share a cup of coffee and conversation with he and Councilor Lorberbaum. He asked drivers to slow down and be cautious with the winter weather. Mayor Levine stated that she was able to attend the short videos created by students on the dangers of vaping. She noted that they would be available online and asked that residents watch and share them in order to spread awareness on the dangers of vaping. She also wished Community Development Director Tim Benetti well in his next adventure in Apple Valley. ADJOURN Councilor Mazzitello moved to adjourn. Councilor Lorberbaum seconded the motion. Ayes: 3 Nays: 0 Mayor Levine adjourned the meeting at 6:46 p.m. Stephanie B. Levine Mayor ATTEST: Christine Lusian City Clerk City Council I Tuesday, January 17, 2023 1 Page 6 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 7 of 74 5 b CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Workshop Held Tuesday, January 10, 2023 Pursuant to due call and notice thereof, a work session of the Mendota Heights City Council was held at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 4:30 p.m. Council members Lorberbaum, Mazzitello, Miller and Paper were also present. Staff in attendance included City Administrator Cheryl Jacobson. INTERVIEWS FOR COMMISSION OPENINGS The City Council interviewed candidates for open positions on the Planning Commission, Parks and Recreation Commission and Airport Relations Commission. The applicants interviewed were: Michael Noonan, Brian Udell, Daniel Van Lith, Gary Fischbach, Andrew Shoaf, Charlie Weier, Kate Christensen, John Koegel, Leonard Axelrod, Michael Toth, Jeff Nath, Bruce Bobbitt, Jo Schifsky, Stephen Treichel, Tica Hanson, and Jason Stone. Following the interviews, the council discussed the appointment of Tica Hanson, Michael Toth, and Jo Schifsky to the Parks and Recreation Commission, Bruce Bobbitt to the Airport Relations Commission and Brian Udell and Jason Stone to the Planning Commission. The recommendations will be brought to the January 17, 2023 Council meeting. ADJOURN Mayor Levine adjourned the meeting at 10:08 pm. Stephanie Levine, Mayor ATTEST: Christine Lusian, City Clerk City Council I Tuesday, January 17, 2023 1 Page 8 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 9 of 74 5c CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING DECEMBER 13, 2022 The December meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, December 13, 2022, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order — Chair Bob Klepperich called the meeting to order at 6:30 p.m. 2. Roll Call — The following Commissioners were present: Chair Bob Klepperich, Commissioners: Jaffrey Blanks, Patrick Cotter, Stephanie Meyer, Michelle Muller, and Dan Sherer; absent: Commissioner Stephanie Meyer, Amy Smith, and Student Representative: Meg Murphy. Staff present: Parks and Recreation Manager, Meredith Lawrence, and Public Works Director, Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Blanks/second Cotter to approve the agenda AYES 5: NAYS 0 5.a Approval of Minutes from November 9, 2022 Regular Meeting Motion Blanks/second Sherer to approve the minutes of the November 9, 2022 Parks and Recreation Commission Regular Meeting. Further discussion: Chair Klepperich noted on page two, an additional statement was added as requested by Commissioner Sherer stating that, "MHAA has multiple sports and each works independently within its budget and one sport does not substitute for another." AYES 5: NAYS 0 5.b Approval of Minutes from December 1, 2022 Work Session Motion Blanks/second Muller to approve the minutes of the December 1, 2022 Parks and Recreation Commission Work Session. AYES 5: NAYS 0 6. Citizen Comment Period (for items not on the agenda) None. 7. Acknowledgement of Reports Chair Klepperich read the titles of the three updates (Par 3, Recreation, Park Improvement Updates, and Park and Recreation Strategic Planning Update) and polled the Commissioners for questions. 7.a Par 3 Update Parks and Recreation Manager Meredith Lawrence provided an overview of the October report and compared that to the previous year. She also reviewed the year-to-date revenue and expenditures for the course. She stated that the round report also receives information from previous years going back to 2018, noting that 2022 had the highest number of rounds. She reported that the course closed November 10t" and the discontinuation of the senior golf pass and other recommended fees were approved by the City Council. She noted that two pieces of City Council i Tuesday, January 17, 2023 i Page 10 of 74 equipment have been received and it is anticipated that the other two pieces of equipment could be received later this month. She noted the 2023 projects for the course that were included as part of the approved budget. Commissioner Cotter noted that in the last four years the number of rounds has doubled and commended staff for that success. Commissioner Sherer stated that the revenue has exceeded the budget forecasts and asked the plan for the excess revenue. Ms. Lawrence replied that if there is a positive balance at the end of the year that goes into the Par 3 Fund which can be used for equipment purchases and other maintenance expenditures. She noted that the carryover could also be used to offset a year that does not generate as much revenue, should that be necessary. She noted that there are future maintenance items on the horizon as well, such as the underground piping replacement for the irrigation system which has an estimated cost of $750,000. Commissioner Sherer asked for budget details on the proposed budget for 2023 for the course in regards to line items. Ms. Lawrence stated that staff reviews the actuals for current season expenditures to make increases where appropriate. She stated that they attempt to estimate costs as close to where they will be for the next year. 7.b Recreation Update Parks and Recreation Manager Meredith Lawrence highlighted upcoming recreational programing activities and events. She also highlighted the events planned for Frozen Fun Fest 7.c Parks Improvement Update Parks and Recreation Manager Meredith Lawrence provided an overview of the report which highlights progress on different projects. She also noted the park improvement projects that were included in the 2023 budget. Commissioner Cotter asked if the City still qualified for the grant for the tennis court resurfacing. Ms. Lawrence replied that staff believes that the project will qualify. She stated that in the last receipt of funds the City received $20,000 and noted that the project is estimated at $110,000. 7.d Park and Recreation Strategic Planning Update Parks and Recreation Manager Meredith Lawrence stated that the Commission met December 1st to discuss 2023 priorities. She stated that staff will bring back a draft of that information and a work plan for the Commission to review at the January meeting. 8. New Business 8.a Approval of 2023 Meeting Schedule Chair Klepperich stated that the proposed 2023 meeting schedule was included in the packet and noted that there were not any anticipated conflicts with the regular meeting date. Commissioner Sherer noted that the February meeting is scheduled for Valentine's Day and perhaps might be a conflict. City Council i Tuesday, January 17, 2023 i Page 11 of 74 Parks and Recreation Manager Meredith Lawrence noted that the Natural Resources Commission meets the second Wednesday of the month, therefore moving to the next day will no longer be an option. She stated that if desired, staff could look for another option for that meeting. The Commission confirmed consensus with the February date as scheduled. Motion Blanks/second Muller to approve the 2023 meeting schedule. AYES 5: NAYS 0 8.b Recommendation of Playground RFP for Valley View Heights Playground Project Chair Klepperich noted that the project scope and proposed RFP were included in the packet for review. Parks and Recreation Manager Meredith Lawrence provided background on the Valley View Heights playground. She stated that the work group met and provided a recommendation of features for the playground to include in the RFP, noting that the RFP would be sent to all reputable vendors. She reviewed the proposed project budget, photographs of the existing playground, and anticipated project timeline. Chair Klepperich noted that he was assigned to check on this park this year and advised that it is a park tucked away in a neighborhood, providing the location. Commissioner Sherer commented that there is a path connection to the south which makes the park easy to access from Rogers Lake. He asked if the language related to the climbing feature and the suitable age ranges reads appropriately. Ms. Lawrence noted that there are standards for the different age level equipment and advised that is the same language that was used in the Marie Park playground RFP. She noted that certain features are only designed for those two to five, while other features are designed for those five to 12. Commissioner Cotter noted that most new playgrounds have sections for smaller kids and older kids. He stated that he would be fine with the language as proposed. He noted that if clarification were desired, they could add in the organizations that enact those standards. Commissioner Sherer stated that he is comfortable with the language as proposed, noting that if a vendor has a question, they could ask staff. Commissioner Muller noted that there is not a parking lot. She stated that there is a basketball court and asked if it would make sense to upgrade to an adjustable hoop at this location. Ms. Lawrence replied that she would not add that to the RFP because it is not a playground feature. She stated that dependent on the cost of the project, they could potentially look at the basketball hoop. She noted that there is a separate plan that would update all of the basketball hoops to adjustable hoops within the next five years. She confirmed that if that is desired that is something that could probably occur during 2023 using special parks funds. Commissioner Muller noted the increase in donated benches and asked if donors request specific locations. She stated that the benches within the playground container would take away from playground space. City Council I Tuesday, January 17, 2023 1 Page 12 of 74 Public Works Director Ryan Ruzek provided details on the donated bench program of the City. He stated that it is great to have benches replaced as part of a park as well. He stated that he did recently receive two donated benches that had location requests. He noted that there could be an opportunity to put one of those benches in this location if the donor agrees. Ms. Lawrence stated that there are fall zones and regulations as to where equipment can be placed. She noted that typically benches are placed near the equipment for smaller children to make it easier for parents to keep their eyes on their children. Motion Cotter/second Blanks to recommend to the City Council to issue the RFP in order to advertise bids for the replacement of Valley View Heights Playground. AYES 5: NAYS 0 9. Unfinished Business 10. Staff Announcements Parks and Recreation Manager Meredith Lawrence shared the following announcements: • Staff will begin flooding outdoor rinks this Friday, anticipating that skating could begin in 10 to 14 days • Temporary warming house at Wentworth will be delivered December 19t". The City is still looking for more warming house attendants. • Three Commission members will be leaving after the January meeting: Commissioners Cotter, Smith, and Chair Klepperich. She welcomed interested residents to apply. • Other events can be found on the City's website 11. Student Representative Update None. 12. Commission Comments and Park Updates Commissioner Cotter Excited about the Par 3 Report Winter activities proposed reflect the different demographics and interests of the community Wentworth Park continues to be a work in progress, and he is excited to see it moving forward Commissioner Blanks • Valley and Mendakota parks are both doing well Commissioner Muller Thanked staff for having the Copperfield Ponds trails cleared Excited about the winter clubhouse activities • Thanked Council for approval of the budget and related parks projects Commissioner Sherer • Hagstrom King and Market Square parks have been quiet with the recent weather Chair Klepperich • Snow had been removed from the basketball court at Valley View • Thanked staff for their presence and work in preparation for the meetings City Council I Tuesday, January 17, 2023 1 Page 13 of 74 13. Adjourn Motion Blanks/Second Sherer to adjourn the meeting at 7:24 PM AYES 5: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. City Council I Tuesday, January 17, 2023 1 Page 14 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 15 of 74 5d CITY OF MENDOTA HEIGHTS NATURAL RESOURCES COMMISSION Monday, December 12, 2022- 6:00 P.M. Mendota Heights City Hall -Conference Room 1. Call to Order 2. Roll Call Coordinator Spreiter called the roll. Commissioners present: Fahnhorst, McCaslin, Husbands, Quick, Swank, Stein, Tupper. Student Representative Byrnes present. Commissioners absent: None. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 3. New Business a. 2023 Work Plan Discussion Assistant City Administrator facilitated a SWOT analysis with the Natural Resources Commission. The commission identified the following themes: Strengths: - Support from elected representatives - Engaged community supportive of natural resources investment - Natural Resources Management Plan - Small city allows for agility and responsiveness to natural resources needs - Mixed resources and wildlife, existing green space Weakness: - Limited community knowledge on issues and concerns - Limited budget and resources to respond to needs - Limited staff capacity to manage grants and projects - New commission is still learning and gearing up Opportunities: - Partnerships with cities, Dakota County and other agencies - Mendota Heights as a Leader in Natural Resources - Educating and Empowering residents - Ordinance and Policy opportunities - Coordination with other city commissions Threats: - Invasive Species - Climate Change - Perception of optional investment in natural resources - Some degraded natural areas - Potential future reduction of investment Coordinator Spreiter reviewed goals defined in previous work plan discussions to identify specific action items the commission was interested in pertaining to each goal. The goals identified were: 1. Ordinance Policy and Development 2. Education and Outreach 3. Urban Forestry Awareness and Opportunities 4. Green Steps 5. Sustainability 4. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hourMyaOMEO TM�4i i�� r�s�s7th�a 8 u�s�i�f 74 received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. City Council I Tuesday, January 17, 2023 1 Page 17 of 74 5e CITY OF MENDOTA HEIGHTS NATURAL RESOURCES COMMISSION Wednesday, December 14, 2022- 6:00 P.M. Mendota Heights City Hall -Council Chambers The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday, December 14, 2022, at Mendota Heights City Hall; 1101 Victoria Curve. 1. Call to Order Chair Swank called the meeting to order at 6:00pm. 2. Roll Call Coordinator Spreiter called the roll. Commissioners present: Fahnhorst, McCaslin, Husbands, Swank, Stein. Commissioners Absent: Student Representative Byrnes, Commissioners Quick, Tupper. Staff present: Natural Resources Coordinator Krista Spreiter and Assistant City Administrator Kelly Torkelson. 3. Approval of the Agenda Motion to approve the agenda by Husbands, second by Fahnhorst. Motion passed 5-0. 4. Approval of the Minutes a. Approve meeting minutes from the November 10, 2022 Natural Resources Commission Meeting Commissioner Husbands asked for clarification regarding an item included in the minutes but had not included in the work session. Assistant City Administrator Torkelson clarified that the December work session did not have capacity to include the conversation on the site visit but that staff would bring that discussion forward to the commission at a future date. Motion to approved the minutes by Stein, seconded by McCaslin Motion passed 5-0 5. New Business 2023 Community Event Calendar Coordinator Spreiter presented a community event calendar that pertains to the work of the Natural Resources Commission. Commissioner Stein asked for clarification on the Spring Lake Park hike, Coordinator Spreiter clarified that that event is hosted through Dakota County. Commissioner Husbands asked how the event calendar would be posted Coordinator Spreiter shared that the city posts city events on the city calendar. Assistant City Administrator Torkelson added that the city's new website will include capacity to highlight Natural Resources specific events. Chair Swank asked what events would be good to plan for tabling events for the commission. Coordinator Spreiter reviewed city events that would be potential options for the commission to volunteer at. Assistant CityciW&W 9i5 i�ff6yaypf gfS61 7, 2023 1 Page 18 of 74 recommended looking at the city's legacy events as opportunities for the commission to table and do engagement with the community. Commissioner Stein also offered that the national night out event would also be a potential engagement opportunity. Chair Swank also shared that it would make sense to do something around arbor day. Commissioner Fahnhorst also wanted to do something at the city's tree sale event. Commissioner Swank inquired if there would be an opportunity to be involved at Dakota County events. Coordinator Spreiter shared that staff would want to connect on specific opportunities with Dakota County Staff. b. 2023 Potential Natural Resources Grant Opportunities Coordinator Spreiter reviewed a grant tracking spreadsheet including past grants the city has applied for or received. Commissioner McCaslin was interested in continued tracking of the spreadsheet. Commissioner Stein asked how many grants staff would be able to pursue in a year. Coordinator Spreiter shared that it depended on the grant and the requirements pertaining to the grant. Currently she is managing 5-6 grants for the city. Commissioner Stein asked if we have pursued federal grants. Coordinator Spreiter shared that the city has not applied for federal grants, but we did pursue a bonding request for Oheyawahe last year but that request was not including in the legislative bonding bill. Chair Swank asked if we have pursued any grants through the Minnesota Historical Society. Coordinator Spreiter shared that we actually had applied for and received that grant last year for an interpretive plan for Oheyawahe and that staff would be pursuing that grant again for next year to continue the work. Chair Swank is interested in a site visit to Oheyawahe. c. 2023 Preliminary Natural Resources Budget Information Coordinator Spreiter provided a budget update on the 2023 budget to the Natural Resources Commission. Commissioner Husbands asked for clarification on if funding for invasive species management and native plantings has been allocated to specific tasks. Coordinator Spreiter shared that the natural resources management plan is directing the allocation of those funds. There are additional funds that would be available after the completion of the NRMP proposed projects. Chair Swank commented that it was great that the City Council authorized a significant increase to funding for natural resources projects in 2023 and thanked staff for their work advocating for those changes in the 2023 budget. 6. Staff Announcements Coordinator Spreiter shared that holiday light recycling is currently going on at City Hall and that commission applications are now open for other city commissions and a reminder of City Hall holiday hours. Assistant City Administrator Torkelson invited commissioners to share advisory commission openings on social media. In addition, the city is still hiring for winter seasonal staff. 7. Commission Comments Chair Swank acknowledged that this was the last me�iyn�,bycl6ifbcpd iWCh27,&,W" lgylbIT of 74 is just getting started. Commissioner Stein shared that the commission held a buckthorn event since the last meeting and that the 15 volunteers that attended made significant progress in that event. 8. Adjourn Motion to adjourn the meeting by McCaslin, second by Stein. Motion passes 5-0. Chair Swank adjourned the meeting at 6:37pm. Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. City Council I Tuesday, January 17, 2023 1 Page 20 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 21 of 74 5f 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendata-heights.com , ir CITY OF m MENDOTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council and City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Acknowledge the November Par 3 Financial Report INTRODUCTION The City Council is asked to acknowledge the November Par 3 Financial Report. BACKGROUND In the month of November, the course had a total of 207 rounds of golf played. The Par 3 had a total of $2,972 in revenue during the month of November. The 2022 year-to-date revenue total including November is $264,361 The course's November expenditures totaled $11,864. The year-to-date expenditure total is $209,223. As of now the course is showing a $55,138 operating surplus. Attachment: November Par 3 Financial Report RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the November Par 3 Financial Report. ACTION REQUIRED If the Council concurs, it should, by motion acknowledge the November Par 3 Financial Report. City Council I Tuesday, January 17, 2023 1 Page 22 of 74 MONTHLY EXPENDITURE REPORT NOVEMBER 2022 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT NOVEMBER 2022 (91.67% OF YEAR) November REVENUES November YTD YTD YTD BUDGET 2022 2022 % 2021 GREENS, LEAGUE & TOURN FEES $110,000 $2,862 $176,412 160.37% $167,782 RECREATION PROGRAMS $40,000 $0 $53,928 134.82% $49,488 CONCESSIONS $19,000 $110 $33,596 176.82% $25,295 SUNDRY REVENUE $0 $0 $425 100.00% $1,271 INTEREST $450 $0 $0 0.00% $0 INSURANCE CLAIM $0 $0 $0 0.00% $0 PAR 3 FUND REVENUE TOTAL $169,450 $2,972 $264,361 156.01% $243,836 EXPENDITURES November YTD YTD YTD BUDGET 2022 2022 % 2021 CLUBHOUSE SALARIES $34,300 $2,492 $45,644 133.07% $43,031 ADMINISTRATIVE SALARIES $25,807 $2,284 $22,721 88.04% $20,679 FICA/PERA $10,768 $849 $10,401 96.59% $9,583 MEDICAL INSURANCE $6,851 $571 $6,280 91.66% $6,098 U/E & W/C INSURANCE $3,100 $0 $3,103 100.09% $3,238 RENTALS $4,750 $155 $6,453 135.86% $5,138 UTILITIES $12,555 $1,519 $12,832 102.21% $11,645 PROFESSIONAL FEES - AUDIT $2,900 $0 $2,877 99.21 % $2,850 PROF FEES - CONSULTING FEES $1,100 $0 $0 0.00% $0 PROF FEES - GROUNDS MGMT $7,050 $0 $3,728 52.88% $0 PROF FEES - GROUNDS WAGES $22,000 $1,459 $18,689 84.95% $22,513 PROF FEES - TREE MAINTENANCE $1,500 $0 $5,300 353.33% $909 LIABILITY/AUTO INSURANCE $4,800 $673 $4,558 94.96% $4,804 OPERATING COSTS/SUPPLIES $7,850 $0 $10,766 137.15% $9,592 FUEL $1,750 $23 $2,595 148.27% $1,663 REPAIRS & MAINTENANCE $47,500 $1,431 $40,786 85.87% $47,429 SUNDRY/DUES/MILEAGE/CLOTHING $5,500 $0 $3,196 58.12% $8,702 ONLINE REG & CREDIT CARD FEES $7,475 $408 $9,292 124.31 % $6,748 PAR 3 EXPENDITURES TOTAL $207,556 $11,864 $209,223 1 100.80% 1 $204,622 1/11/2023 City Council I Tuesday, January 17, 2023 1 Page 23 of 74 5g 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com s ! CITY It OF MENDOTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-07 Park Bench Donation — Newman Family INTRODUCTION The Council is asked accept a park bench donation from Mike and Debra Newman. BACKGROUND The Park Bench Donation program was adopted in 2001. Through the program, a resident may donate $1000 to the city to offset the costs to purchase and install a park bench. Any costs above the donated amount are the responsibility of the city. Mike and Debra Newman have submitted a request to make a donation through the City's Park Bench Donation Program for two benches in memory of Tyler Newman. Mr. & Mrs. Newman have requested to place a bench near the playground at Ivy Hills Park and a second bench along the trail of Victoria Road near Country Day School. The desired language for the plaque is: In Memory of Tyler Newman who loved these parks and trails BUDGETIMPACT The $2,000 donation will be used toward the purchase and installation of the two park benches. Costs exceeding $2,000 will be drawn from the Parks Equipment/Maintenance budget. RECOMMENDATION Staff recommends accepting the park bench donation. ACTION REOUIRED If the Council concurs, it should, by motion pass RESOLUTION 2023-07, A RESOLUTION FORMALLY ACCPETING A GIFT FOR A PARK BENCH DONATION. This action requires a simple majority vote. City Council I Tuesday, January 17, 2023 1 Page 24 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-07 FORMALLY ACCEPTING A GIFT FOR A PARK BENCH DONATION WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 "Gifts to Municipalities"; and and WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities; WHEREAS, the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Mendota Heights formally accepts $2,000 for two park bench donations from Mike & Deb Newman of Lilydale, Minnesota. The two park benches are to be placed along the trail of Victoria Road near Country Day School and in Ivy Hills Park near the playground. The donated benches are in memory of Tyler Newman. Adopted by the City Council of the City of Mendota Heights this seventeenth day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST Christine Lusian, City Clerk City Council I Tuesday, January 17, 2023 1 Page 25 of 74 Park Bench Donation \�-----------i _---------T-------------------------- �--------------- too- ` ,.;oel, GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. City Council I Tuesday, January 17, 2023 1 Page 26 of 74 Park Bench Donation A mj Mj"V-77 747-7,5. MrXi'71 7777L A ----------- 'Uel,,17 -777;rrLe lf-1;77•-71*7777-r- r Lre WAR I # TT7 I.- GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. City Council I Tuesday, January 17, 2023 1 Page 27 of 74 5h 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendata-heights.com , CITY OF m MENDOTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Parks and Recreation Manager SUBJECT: Approval of Revisions to the City's Picnic Shelter Rental Policy INTRODUCTION Staff is recommending an amendment to the City's Picnic Shelter Reservation Policy. BACKGROUND The City has six parks with picnic shelters available for the public to rent. In 2022, the City permitted 88 picnic shelter reservations. On January 15, 2019 the City Council approved the Mendota Heights Picnic Shelter Rental Policy. In January of 2022, the City Council approved the following revisions to the Picnic Shelter Rental Policy: • Increased the number of days a permit request needs to be submitted in advance of a desired date of the event • Clarified the application deadline for Picnic Shelter Reservations • Quantified the number of picnic tables each facility will provide per reservation At the end of the 2022 season, staff reviewed the policy and discussed implementation. Staff is recommending a policy amendment beginning in 2023 that aligns the picnic shelter reservation request deadlines to the field and facility use policy deadlines. Currently, the picnic shelter reservation policy states the following for application deadlines: • Permits will be issued throughout the year based on the following timeline: o Permit requests for use during the calendar year shall commence the first business day in March, thereafter, on a first come, first serve basis for all interested parties. Currently, the City's field and facility policy states the following for application deadlines: • Permits will be issued three times throughout the year based on the following timeline: o Permit requests for use from December through February will be due on the first business day in November. o Permit requests for use from March through July will be due on the first business day in February. o Permit requests for use from August through November will be due on the first business day in June. City Council I Tuesday, January 17, 2023 1 Page 28 of 74 The City's Parks and Recreation Commission unanimously recommended the following language be included as the policy amendment for the City's Picnic Shelter Rental Policy: Permits will be issued three times throughout the year based on the following timeline: Permit applications for use from December through February will be posted on the City's website starting the first business day in October. Staff will begin reviewing permit requests the first day in November. • Permit applications for use from March through July will be posted on the City's website starting the first business day in January. Staff will begin reviewing the permit requests the first day in February. • Permit applications for use from August through November will be posted on the City's website starting the first business day in May. Staff will begin reviewing the permit requests the first business day in June. Permit requests for use thereafter shall commence on a first come, first serve basis for all interested parties. In 2022 there were weekends where the picnic shelter was already rented when user groups proposed adding sporting tournaments at Mendakota Park. Mendakota Park does not have the capacity to host both a baseball tournament and a large picnic shelter reservation the same day. By syncing up the request deadlines, administrative staff can work to ensure that parks are able to accommodate the capacity that is permitted. In addition, it prevents picnic shelters from being rented in the Fall, prior to athletic use permits being received by staff or the scheduling of city recreational programs and activities. Attachment: Proposed Picnic Shelter Rental Policy (with amendments) BUDGETIMPACT None. RECOMMENDATION The Parks and Recreation Commission unanimously recommends the approval of the revisions to the City's Picnic Shelter Rental Policy. ACTION REQUESTED If the council concurs, it should, by motion, approve the revisions to the City's Picnic Shelter Rental Policy. City Council I Tuesday, January 17, 2023 1 Page 29 of 74 CITY OF MENDOTA HEIGHTS PICNIC SHELTER RENTAL POLICY CONTACT: Mendota Heights Parks and Recreation 1101 Victoria Curve Mendota Heights, MN 55118 651-452-1850 APPROVED: January 15, 2019 REVISED: January 18,42-2 anuary 17, 2023 City Council I Tuesday, January 17, 2023 1 Page 30 of 74 City of Mendota Heights Picnic Shelter Rental Policy A. Purpose The City of Mendota Heights, hereinafter referred to as the "City", coordinates and issues permits for the use of picnic shelters owned by the City. The purpose of this policy is to establish guidelines to promote orderly and effective use and enjoyment of City picnic shelters and parks. B. Picnic Shelter Use Permits Picnic shelter permits are issued following the City's picnic shelter permit process. A permit is issued only after a request is made, all required documents and information is received, and the City has approved the request, either in -part or in its entirety. A request does not constitute an approval. Permit applicants must be 18 years of age or older. Permit requests shall be submitted at least five (5) days in advance of the desired date of the event. Application forms will be made available at City Hall or on the City's website The City reserves the right to deny, limit or revoke use permits based upon an applicant's performance history including compliance with the terms and conditions of use, park shelter conditions after use, and unruly behavior of participants and guests. C. Application Deadline Permits will be issued three times throughout the year based on the following timeline: • Permit aoolications for use from December throueh February will be hosted on the City's website starting the first business day in October. Staff will begin reviewing permit requests the first day in November. —Permit applications for use from March through July will be posted on the City's website starting the first business day in January. Staff will begin reviewing the permit requests the first day in February. • Permit applications for use from August through November will be posted on the City's website starting the first business day in May. Staff will begin reviewing the permit requests the first business day in June. Formatted: Font: 12 pt • Permit requests for use during the GaleR ar e@F shall Gemmenee the F t business day q Formatted: List Paragraph, Indent: Left: 0.61" R March, thereafter shall commence7 on a first come, first serve basis for all interested Formatted: Indent: Left: 0.36", No bullets or parties. numbering D. Terms and Conditions of Use City Council I Tuesday, January 17, 2023 1 Page 31 of 74 • The permit holder is required to be on -site during the entire event including set-up and clean-up of the event. A copy of the issued permit must be retained during the entire time of the rental and shown upon request. • Picnic shelter reservations are for the picnic area only. Users that have a permit are allowed to use the permitted picnic shelter space, but public park areas including playgrounds, hard court surfaces, and grassy areas will remain open for use by the public and therefore cannot be reserved, roped off or otherwise restricted from use by the public. • Reasonable decorating of the shelter is allowed. Temporary objects, signs, banners and other materials must be removed from City property at the conclusion of the event. Users are not allowed to attach objects to trees, shrubs or park features. • The use of inflatable play equipment and similar items are prohibited in City parks. Water activities that can cause damage to the facility and/or grounds are not permitted. • All users of City park shelters and areas are expected to leave the area(s) in the same or better condition than which it was found. Users are expected to dispose of waste in proper trash and recycling receptacles. The City of Mendota Heights prides itself on being a clean and green community, and renters are asked to recycle as much of their waste as possible. E. Non -Use of Reserved Picnic Shelters When permits are issued, a specific picnic shelter is reserved for the user, to the exclusion of others. Recognizing this exclusivity, users should only reserve the picnic shelter intended for use. Any user that has reserved a picnic shelter and subsequently determines that it cannot use it shall notify the City so that the shelter may be used by another user or the general public. F. Fees The City may charge application and use fees in order to recover public costs to operate, maintain, repair, improve and administer the use of City picnic shelters. For each application submitted, an application fee shall be assessed. Picnic shelter use fees shall be approved by the City Council and included in the City's Fee Schedule. Use fees are subject to change at the discretion of the City Council. All users who receive a permit for exclusive use of a picnic shelter must pay the appropriate fee per the City fee schedule. Payments for permits must be received in advance of the start of the reservation. Payments can be made by cash, check or credit/debit card. City Council I Tuesday, January 17, 2023 1 Page 32 of 74 Additional fees may be charged based on the size of the group and the additional facilities requested such as a picnic tables. All picnic shelters will have at least four picnic tables available for use. G. Cancellation Policy The City attempts to be flexible in accommodating user groups, but ultimately, the health and safety of the user and the condition of a park and picnic shelter takes priority. This may require the closure of picnic shelters, denial of use of picnic shelter, and/or the assignment of an alternate site for use. Picnic shelter closures will be communicated to permit holders by the Recreation Program Coordinator. Permits cancelled by the City of Mendota Heights may be rescheduled as availability allows, or may be refunded in full. Permits cancelled due to non -adherence with the picnic shelter use policy, City Ordinances, or terms and conditions of use will not be refunded. If the user cancels the event due to inclement weather, the permit holder should contact the City to reschedule the event. There shall be no refunds for weather -related cancellations. However, the permit holder may request to reschedule the event during the same calendar year at no additional charge. Reservations which are cancelled more than seven (7) days in advance will receive a 100% refund. Reservations that are cancelled less than seven (7) days in advance will not be entitled to a refund. The application fee is non-refundable regardless of the date cancelled. H. City Contact All communication with the Recreation Program Coordinator must be made through the permit holder. This eliminates confusion and establishes direct, efficient communication. Users should report any damage, accidents, dangerous or unsafe conditions to: City of Mendota Heights-R.,.-reatien oregrarn CoordinatorParks and Recreation Manager Phone: 651-255-1354 or 651-452-1850 (Monday — Friday from 8:00 am to 4:30 pm) After Hours Phone: 651-302-3301 Email: mlawrence@mendotaheightsmn.gov City Council I Tuesday, January 17, 2023 1 Page 33 of 74 5i 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com s ! CITY It OF MENDOTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-09 Calling for a Public Hearing on a Right -of -Way Vacation for Furlong Addition INTRODUCTION The Council is asked to approve Resolution 2023-09 calling for a public hearing on a Right -of - Way vacation commenced by Council. BACKGROUND The city of Mendota Heights received a request for a land sale on Lots 8 and Lots 9, Block 5, Furlong Addition from the Peron Family. The Minnesota Department of Transportation acquired this land from the Perron Family in 1976 for highway purposes. This land was turned back to the city of Mendota Heights in 2013. City staff contracted with DCA Title for a title commitment on the property. The title commitment shows a restriction that this property may not connect an access to Highway 55. A portion of these lots were also specified for highway use. In reviewing the deed when transferred to the city, the access to Highway 55 remains but the deed removed the restriction for highway purposes. The city should follow a right-of-way vacation process to confirm that the lots may be used for a single-family home. Notices will be sent to all properties within the Furlong Addition plat and all properties within 350 feet of the property. BUDGET IMPACT The Right -of -Way Vacation on the subject lots is being initiated by the city. It is anticipated that any costs will be recovered through the sale of the subject lots. RECOMMENDATION Staff recommends that Council approval of the resolution calling for a public hearing. ACTION REQUIRED Staff recommends that the City Council pass a motion adopting Resolution No. 2023-09, "RESOLUTION CALLING FOR A PUBLIC HEARING ON A RIGHT-OF-WAY VACATION COMMENCED BY COUNCIL". This action requires a super majority vote. City Council I Tuesday, January 17, 2023 1 Page 34 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO.2023-09 RESOLUTION CALLING FOR A PUBLIC HEARING ON A RIGHT-OF-WAY VACATION COMMENCED BY COUNCIL WHEREAS, the City Council, pursuant to Minnesota Statute §412.851, desires to vacate right-of-way for Highway purposes on Lot 8 & Lot 9, Block 5, Furlong Addition, Dakota County, Minnesota; and WHEREAS, said vacation on Lot 8 & Lot 9, Block 5, Furlong Addition, Dakota County, Minnesota is further described as: Tract A, that part of Lots 8 and 9, Block 5, Furlong Addition, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Dakota County, Minnesota, lying easterly of the easterly right-of-way line of Trunk Highway No. 55 as now located and established; which lies westerly and southwesterly of Line 1 described as beginning at a point on the north line of said Lot 9, distant 50 feet west of the northeast corner thereof; thence run southeasterly to the southeast corner of said Lot 8 and there terminating; and NOW THEREFORE, BE IT RESOLVED, the Mendota Heights City Council will consider the vacation of right-of-way and a public hearing shall be held on such proposed vacation on the twenty first day of February, 2023, before the City Council in the Mendota Heights City Hall located at 1101 Victoria Curve at 7:00 p.m. The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law. Adopted by the City Council of the City of Mendota Heights this seventeenth day of January, 2023. ATTEST BY Christine Lusian, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS BY Stephanie B. Levine, Mayor City Council I Tuesday, January 17, 2023 1 Page 35 of 74 Lakeview Ave/Lemay Lake Road jr 7. A J� W; oil —L . Ic Mgt A&!* Ift - 714 A, t T. x A, 00 X 7 �6 kft Aj N, .14 =1 -a PLC 17 7 W'd N GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. City Council I Tuesday, January 17, 2023 1 Page 36 of 74 Lakeview Ave/Lemay Lake Road ► yR OR HL" bw GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors or omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. City Council I Tuesday, January 17, 2023 1 Page 37 of 74 5j CITY OF MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: INTRODUCTION: 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone j 651.452.8940 fax www.rnendota-heights.corn - Request for City Council Action January 17, 2023 Mayor, Council, and City Administrator Wayne Wegener, Police Captain Out of Metro Area Travel City policy requires notification for out of state travel. By policy, the Council is also required to approve out of metro area travel in excess of $1000. BACKGROUND: Officers Cara Hogan, Tommy Albindia, and Leif Vandersteen have requested to attend the Minnesota Bureau of Criminal Apprehension's Death and Missing Persons Investigative Conference. Conference costs $300.00/Officer - $900.00 Training dates: April 12 to April 14 Location: Breezy Point, Minnesota Lodging: Breezy Point - $780.00 Meals: Included in Conference Cost Total estimated cost: $1,680.00 BACKGROUND: Funding is available in the training budget to cover the costs. RECOMMENDATION: Authorize staff to attend the training. City Council I Tuesday, January 17, 2023 1 Page 38 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 39 of 74 5 k CITY OF MENDOTA HEIGHTS DATE: TO: FROM: SUBJECT: INTRODUCTION: 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone j 651.452.8940 fax www.rnendota-heights.corn - Request for City Council Action January 17, 2023 Mayor, Council, and City Administrator Wayne Wegener, Police Captain Out of State Travel City policy requires notification for out of state travel. By policy, the Council is also required to approve out of metro area travel in excess of $1000. BACKGROUND: Captain Wayne Wegener requested to attend the FBI National Academy Annual Training Conference in Denver, Colorado. Conference costs $590.00 Travel dates: July 28 to August 2 Location: Denver, Colorado Lodging: Hyatt Regency Denver (host hotel) - $1,267.46 Flights: $342.80 Meals: GSA maximum rate $/per day, 6 days = $444.00 Total estimated cost: $2,644.26 BACKGROUND: Funding is available in the training budget to cover the costs. RECOMMENDATION: Authorize staff to attend the training. City Council I Tuesday, January 17, 2023 1 Page 40 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 41 of 74 51 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rrendota•helghts.corn r CITY of MENOOTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor, Council and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Approve Renewal of a Joint Power Agreement (JPA) with Dakota County for the Pharmaceutical Drug Disposal Program. INTRODUCTION The City Council is asked to approve the renewal of the Joint Powers Agreement (JPA) with Dakota County for the Pharmaceutical Drug Disposal Program. BACKGROUND In 2010, the Dakota County Sheriff's Office started working with the Drug Enforcement Administration to sponsor prescription drug drop off events at the Dakota Service Centers. In 2013, the program was expanded to include drop off boxes at the police departments throughout the county, including one located at the Mendota Heights Police Department. A sworn police officer is responsible for emptying, weighing and logging in the materials collected, and placing them into secure storage. All pertinent MN Pollution Control and MN Board of Pharmacy regulations are being followed. The Dakota County Drug Task Force arranges for the transport and disposal of the waste. The attached JPA has been approved by the Dakota County Board and earlier versions were approved by the Mendota Heights City Council in 2013 and 2018. Attachment: Joint Powers Agreement — Pharmaceutical Drug Disposal Program BUDGETIMPACT There is no budget impact. On -going costs of the program consist of approximately one hour of on -duty time per week to empty the box and secure the items for storage. RECOMMENDATION Staff recommends Council approve the renewal of the JPA with Dakota County for the Pharmaceutical Drug Disposal Program. City Council i Tuesday, January 17, 2023 i Page 42 of 74 JOINT DOWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA THE CITY OF MENDOTA HEIGHTS AND THE DAKOTA COUNTY DRUG TASK FORCE FOR PHARMACEUTICAL DRUG DISPOSAL PROGRAM WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, County of Dakota ("County") and the City of Mendota Heights ("City") are political subdivisions of the State of Minnesota; and WHEREAS, the Dakota County Drug Task Force (DGDTF) is a joint powers organization created under Minn. Stat. § 471,59 acting through the Dakota County Drug Task Force Administrative Hoard; WHEREAS, the nonmedical use of and disposal of prescription drugs are growing problems in the United States; and WHEREAS, expired or unwanted prescriptions or over-the-counter medications from households have traditionally been disposed of by flushing them down the toilet or drain which can cause pollution in wastewater and which has been demonstrated to cause adverse effects to fish and other aquatic life; and WHEREAS, prescription drugs are highly susceptible to diversion, misuse and abuse; and WHEREAS, according to the 2016 National Survey on drug Use and Health, more Americans currently abuse prescription drugs than the number of those using cocaine, hallucinogens, and heroin combined; and WHEREAS, studies show that people who abuse prescription drugs often obtain them from family and friends, including from the home medicine cabinet; and WHEREAS, medications are also a significant cause of accidental poisoning and death; and WHEREAS, removing expired or unwanted prescriptions or over-the-counter medications (collectively referred to herein as "pharmaceutical drugs") from the possibility of potential abuse and keeping them out of the environment is an important goal; and WHEREAS, the City desires to establish a pharmaceutical drug disposal program to facilitate the collection and proper disposal of unused, unwanted, or expired pharmaceutical drugs, including controlled substances ("Program") and the County and DGDTF desire to provide assistance for the Program. NOW, THEREFORE, in consideration of the mutual promises and benefits that the County, the City, and DCDTF shall derive from this Agreement, the County, the City, and DCDTF hereby enter into this Agreement for the purposes stated herein. SECTION 1 PURPOSE The purpose of this Agreement is to define the responsibilities and obligations of the County, the City, and DCDTF for the organization and implementation of the Program. SECTION 2 PARTIES The parties to this Agreement are the County, the City, and DCOTF, collectively referred to as the "Parties". Dakota Coun[y Contract #C'0036204 1' .1 u c I I of 6 Joint Pnwsrs Agrecnicrit City Council I Tuesday, January 17, 2023 1 Page 43 of 74 SECTION 3 TERM This Agreement shall be effective upon execution by the Parties to this Agreement and shall remain in effect until December 31, 2026, unless earlier terminated by law or according to the provisions of this Agreement. SECTION 4 COOPERATION The Paitles agree to cooperate and use their reasonable efforts to ensure prompt Implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. SECTION 5 OBLIGATIONS OF THE PARTIES 5.1 RESPONSIBILITIES OF THE PARTIES. A. Program Approval and Reporting Requirements. • The County shall obtain any necessary approvals from the Minnesota Pollution Control Agency C'MPCA") for conducting the Program, including obtaining a hazardous waste generator number if necessary. • In accordance with federal law, the County shall obtain any necessary approvals from the U.S. Drug Enforcement Administration Program ("DEA") for conducting the Program. • The County shall obtain any necessary approvals from the Minnesota Board of Pharmacy (WEIP") for conducting the program. • The County is responsible for generating and filing any necessary reports with the MPCA, the DEA, and the MBP, or with any other local, state, or federal government or agency as required by any applicable law, statute, ordinance, rule or regulation, B. Drop Box. • The City may maintain a drop box in a secure location at the City's Police Department. The costs associated with maintaining the drop box shall be the responsibility of the City. • If requested by the City, the County, through Its Communications Department and Sheriffs Office, will provide signage for the drop box consistent with signage provided by the County to caner cities participating in the Program. C. Collection, Monitoring and Transportation to Dakota County Drag Task Farce. • The drop box must be emptied by licensed peace officers employed by the City. • The City, through the use of its licensed peace officers, is responsible for collecting and packaging pharmaceutical drugs deposited In the drop box. Packaging shall be provided to the City by the County at no cost to the City. The packaging must be of a type that is appropriate for the waste and will be accepted by the incinerator selected by the County pursuant to Section 5.1(E) of this Agreement. • The costs associated with monitoring the drop box and collectinglpackaginglstoring the deposited pharmaceutical dnigs shall be the responsibility of the City. After removing the collected pharmaceutical drugs from the drop box, licensed peace officers of the City's Police Department shall store the collected pharmaceutical drugs in a secure location at the police department until the pharmaceutical drugs are either properly disposed of or transferred to the Dakota County Drug Task Force for disposal. • The City, through the use of licensed peace officers employed by the City, Is responsible for transporting the collected pharmaceutical drugs to the Dakota County Drug Task Force to relinquish the collected pharmaceutical drugs for the purpose of disposal. The City shall be responsible for the costs associated with transportation of the pharmaceuticals to the Dakota County Drug Task Force. Prior to relinquishing possession of the collected pharmaceutical drugs, the City shall record the weight of the pharmaceuticals and the number of containers given to the Dakota County Drag Task Force and shall report this informatlon to the County's liaison. Dnkoru Cokinty Contract OC 0362o4 1' n o r 17 of 6 Joint Powers Agreement City Council I Tuesday, January 17, 2023 1 Page 44 of 74 • The County and the City will develop a mutually agreed upon chain of custody process to document the transfer and disposal of collected pharmaceutical drugs. • The DCDTF shall store the pharmaceutical drugs until such time as County, through its Sheriff's Office, collects them for transport for disposal at the incineration facility selected by the County. D. Collection and Disposal of Unacceptable Wastes. + The following wastes will not be accepted for collection in the drop box: sharps; thermometers; caner medications (chemotherapy or radioactive pharmaceutical wastes); and medical waste or items contaminated with bodily fluids (e.g., bandaging, empty IV bags, etc.). + If any such unacceptable wastes or other hazardous material are deposited into the drop box, the City is responsible for managing these wastes by removing there from the drop box and packaging them in appropriate containers. • The City shall be responsible for delivering the unacceptable waste to the Dakota County Recycling Zone, 3365 Dodd Rd, Eagan, or to another mutually agreed upon location. The County, at County expense, will properly dispose of these unacceptable wastes. Medical waste or Items contaminated with bodily fluids (e.g., bandaging, empty IV bags, etc.) will not be accepted at the Dakota County Recycling Zone and the City shall be responsible for the management of any such waste, including the disposal thereof. • The City shall be responsible for the management of any trash (e.g., cans, bottles, paper bags, etc.) deposited into the drop box. Including the disposal thereof. E. Disposal of Collected Pharmaceutical Drugs. • The County, through the Dakota County Sheriff's Office, shall be responsible for transporting the pharmaceutical drugs for disposal. The County shall be responsible for the costs associated with transportation of the pharmaceutical drugs for disposal. + The final method of disposal wlil be by incineration at a Iicon sad/perm itied Incinerator chosen by the County. The County, through its Environmental Resources Department, shall select and execute a contract with the disposal facility for the disposal of the collected pharmaceutical drugs. + During each calendar year of the term of this Agreement, the County shall pay for the costs of disposing the pharmaceutical drugs at the selected Incinerator(s). F. Training. • The County, through its Environmental Resources Department and Sheriff's Office, will provide training to City employees on managing pharmaceutical wastes, as agreed to between the Environmental Resources Department, the Sheriff's Office and the City's liaison. G. Program Promotion and Acknowledgment. + The City is responsible for local promotion of the Program. + The County and City shall appropriately acknowledge each other In any promotional materials, signage, reports, publications, notices, and presentations relating to the Program. This section shall survive the expiration or termination of this Agreement. 3.2 COSTS OF EMPLOYEES. In carrying out their respective obligations under this Agreement, each party shall be responsible for payment to their own employees. No party shall be liable to any other party for any remuneration to the other party's employees. 5.3 COMPLIANCE WITH LAWSISTANDARDS, The City, County, and DCDTF shall abide by all federal, state, or local laws, statutes, ordinances, rules, and regulations in conducting the Program. SECTION 6 INaEMNIPICATION Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. ch, 466 and other applicable laws govem liability of the County, the City, and DCDTF. The provisions of this section shall survive the expiration or termination of this Agreement. pukuta County (:cnlract NCO036204 I' i e 13 nf'6 Joint Pawers Agre=enl City Council I Tuesday, January 17, 2023 1 Page 45 of 74 SECTION 7 AUTHORIZED REPRESENTATIVES AND LIAISONS 7.1 AUTHORIZED REPRESENTATIVES. The following named persona are designated the authorized representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement; TO THE COUNTY: Georg T. Fischer, Director Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 TO THE DCDTF: Deputy Chief Greg Dahlstrom, Chair, or successor P.0 Box 21304 Eagan, MN 55121 Telephone: (651) 994-6220 TO THE CITY: Stephanie Levine, or successor, Mayor 1101 Victoria Curve Mendota Heights, MN 55118 In addition, notification to the County regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division,1500 Highway 55, Hastings, Minnesota 55033. 7.2 LIAISONS. To assist the Parties in the day-to-day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison from each party shall be designated by each party. The Parties shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: County Sheriff Liaison: Dan Bianconi, or successor Telephone: (651) 438-4721 Ismail. Daniel.bianconi@co.dakota.mn.us County Environmental Resources Liaison: Kristi Otterson, or successor Telephone: (952) 891.7547 Email: kristi.otterson co.dakota.mn.us SECTION 8 TERMINATION City Liaison: Eric Hagelee, or successor Telephone: 651-255-1176 Email: EHagelee@mendotaheightsmn.gov DCDTF Liaison; Capt, Bryan Hermerding Commander, or successor Telephone: (651) 994-6221 Email: byran.lieniierding(cbco.dakota.mn.us 8.1 IN GENERAL. Any party may terminate this Agreement for cause by giving seven days' written notice or without cause by giving 45 days' written: notice, of its intent to terminate, to the other Parties. Such notice to terminate for cause shall specify the circrRmstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the authorized representative of the other Parties. Ten-nination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 8.2 TERMINATION FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, any party may immediately terminate this Agreement If it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if funding cannot be continued DnkotA County Caateact 11CO036204 11 n L r 14 of ti Joint Poiven, Aprcamcnl City Council I Tuesday, January 17, 2023 1 Page 46 of 74 at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the terminating party to the other Parties by facsimile is sufficient notice under this section. The terminating party is not obligated to pay for any services that are provided after written notice of termination for lack of funding. No party will be assessed any penalty or damages if the Agreement is to rmtnated due to lack of funding. SECTION 9 GENERAL, PROVISIONS 9.11 SUBCONTRACTING. The Parties shall not enter into any subcontract for the performance of the services contemplated under this Agreement nor assign any Interest in the Agreement without prior written consent of all Parties and subject to such conditions and provisions as are deemed necessary. Such consent shall not be unreasonably withheld. The subcontracting or assigning party shall be responsible for the performance of its subcontractors or assignors unless otherwise agreed. 9.2 EXCUSED DEFAULT — FORCE MAJEURE. No party shall be liable to the other Parties for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 9.3 CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE_ A. All remedies available to all Parties for breach of this Agreement are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. B. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be construed to be modification for the terms of this Agreement unless stated to be such in writing and signed by authorized representatives of the County, the City, and DCDTF. 9.4 MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, signed by the authorized representatives of the County, the City, and DCDTF. 9.5 MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Dakota County, Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement. 9.6 MERGER. This Agreement is the final expression of the agreement of the Parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. 9.7 SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to any party. 9.8 WAIVER. If any party fails to enforce any provision of this Agreement, that failure does not waive the provision or right to enforce it. 9.9 ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included In this Contract are intended to authenticate this writing and to have the same force and effect as wet ink signatures. Dakwa COLHILy ConErnet 11C0436204 I' i e r 15 01`0 Joint Powecs Agreement City Council I Tuesday, January 17, 2023 1 Page 47 of 74 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below, APPROVED AS TO FORM: I$LQ In L. Olson 1212912022 Assistant County Attomey/Date KS-22-660-007 County Board Res. No. 22-335 DAKOTA COUNTY Georg T. Fischer, Director Physical Development Division Date of Signature: CITY OF MENDOTA HEIGHTS B Stephanie Levine, Mayor Date of Signature: City Clerk Date of Signature: DAKOTA COUNTY DRUG TASK FORCE 0 Deputy Chief Greg Dahlstrom, Chair Date of Signature: Dakota County Contract RC0036204 1' 11 it e I b afG Joint Powers AWcolnent City Council I Tuesday, January 17, 2023 1 Page 48 of 74 This page intentionally left blank. 1/5/2023 Mendota Heights Building Activity Report City Council I Tuesday, January 17, 2023 1 Page 49 of 74 5m Mike Andrejka, Building Official December 1, 2022 thru December 31, 2022 January 1, 2022 thru December 31, 2022 January 1, 2021 thru December 31, 2021 January 1, 2020 thru December 31, 2020 Building Permit No. Valuation Fee Collected Building Permit No. Valuation Fee Collected Building Permit No. Valuation Fee Collected Building Permit No. Valuation Fee Collected SFD 1 $ 1,000,000.00 $9,828.64 SFD 9 $ 7,577,840.00 $76,389.06 SFD 15 $ 12,311,440.00 $123,336.30 SFD 9 $ 5,137,935.00 $ 56,193.41 Apartment 0 $ $0.00 Apartment 2 $ 13,392,900.00 $93,200.42 Apartment 0 $ $0.00 Apartment 1 $ 14,000,000.00 $ 95,628.64 Townhouse 0 1 $ $0.00 Townhouse 0 $ $0.00 Townhouse 2 1 $ 1,000,000.00 $8,641.88 Townhouse 0 $ $ - Condo 0 $ - $0.00 Condo 0 $ $0.00 Condo 0 $ $0.00 Condo 0 $ $ - Misc 18 $ 502,379.14 $ 5,810.78 Misc 684 $ 31,048,508.98 $ 310,944.00 Misc 631 $ 22,862,459.29 $ 254,160.03 Misc 570 $ 10,352,898.54 $ 128,577.28 Commercial 6 $ 690,050.00 $9,959.08 Commercial 69 $ 7,433,897.48 $91,117.84 Commercial 68 $ 9,864,571.73 $102,561.35 Commercial 49 $ 2,148,443.00 $ 24,496.69 Sub Total 25 1 $ 2,192,429.14 1 $ 25,598.50 Sub Total 1 764 1 $ 59,453,146.46 $ 571,651.32 Sub Total 716 1 $ 46,038,471.02 1 $ 488,699.56 1 Sub Total 1 629 1 $ 31,639,276.54 1 $ 304,896.02 Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Trade Permit No. Valuation Fee Collected Plumbing 18 $1,488.20 Plumbing 216 $29,805.06 Plumbing 245 $25,921.40 Plumbing 186 $ 19,346.22 Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 $ - Sewer 1 $75.00 Sewer 29 $2,101.00 Sewer 30 $2,251.00 Sewer 18 $ 1,350.00 Mechanical 26 1 $2,368.99 1 Mechanical 387 $ 397.00 1 $51,610.44 1 Mechanical 1 416 1 $53,844.58 1 Mechanical 357 $ 37,199.69 Sub Total 45 1 1 $ 3,932.19 Sub Total 632 1 $ 83,516.50 Sub Total 691 1 1 $82,016.98 11 Sub Total 1 561 1 1 $ 57,895.91 License I No. Valuation Fee Collected Licenses I No. Valuation Fee Collected Licenses I No. Valuation Fee Collected Licenses No. Valuation Fee Collected Contractor 0 $0.00 Contractor 0 $0.00 Contractor 0 $0.00 Contractor 0 $ Total 1 70 1 $ 2,192,429.14 1 $ 29,530.69 Total 1 1396 1 $ 59,453,146.46 $ 655,167.82 Total 1407 1 $ 46,038,471.02 1 $ 570,716.54 1 Total 1 1190 1 $ 31,639,276.54 1 $ 362,791.93 NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit plan review fee and valuation totals City Council I Tuesday, January 17, 2023 1 Page 50 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 51 of 74 5 n 1101 Victoria Curve I Mendota Heights, MM 55118 651.452.1850 phone 1651.452.8940 fax www. mendota-heig lit s.com CITY OF MENDOTA HEIGHTS Request for City Council Action MEETING DATE: January 17, 2023 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Claims List Summary BACKGROUND Significant Claims Met Council Environmental Services — Jan Sewer Service American Ramp Company — Skate Park Concept Design Bituminous Roadways — Centre Pointe Street Project Bond Trust Services Corp — Bond Issue Payments CNH Architects — City Hall/Police Dept Addition /Remodel Work Emergency Automotive Technologies — Equipment Repair Police Lower Mississippi River WMO — Membership Dues MTI Distributing — Reel Sharpening/Top Dresser — Par 3 Metro Cities — Membership Dues Midwest Machinery — Gator Components — Parks City of West St Paul — Sanitary Sewer Agreement Manual Checks Total System Checks Total Total for the list of claims for the January 17, 2023 City Council meeting $ 112,278.62 $ 4,500.00 $ 189,326.34 $ 2,362,400.00 $ 20,509.25 $ 4,808.91 $ 23,178.34 $ 17,153.82 $ 4,662.00 $ 4,495.00 $ 3,413.80 $ 127,245.12 $ 2,750,748.06 $ 2,877,993.18 RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the list of claims for January 17, 2023. City Council I Tuesday, January 17, 2023 1 Page 52 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:17 PM Page 1 Claims List MANUAL CHECKS 12/30/22 MAN Account Comments DEPT Descr Amount Search Name ALBINDIA, THOMAS E 01-4410-020-20 REPLACES CHECK # 94749 Police $19.27 Search Name ALBINDIA, THOMAS $19.27 Search Name FREDRICKSON & BYRON, P.A. R 01-3365 REPLACES CHECK # 93966 Search Name FREDRICKSON & BYRON, P.A. Search Name MENDOTA HEIGHTS, CITY OF G 01-1019 REPLENISH PETTY CASH - PD G 01-1021 REPLENISH PETTY CASH - ADM Search Name MENDOTA HEIGHTS, CITY OF Search Name METRO COUNCIL ENVIRONMENT SVC G 15-1215 ]AN SEWER SERVICE Search Name METRO COUNCIL ENVIRONMENT SVC Search Name PETSCHEL, BRIAN E 01-4490-080-80 E 01-4490-080-80 E 01-4490-080-80 Search Name PETSCHEL, BRIAN Search Name US POSTAL SERVICE E 15-4318-060-60 Search Name US POSTAL SERVICE REPLACES CHECK # 93897 REPLACES CHECK # 95531 REPLACES CHECK # 98084 $500.00 $500.00 $78.45 $219.06 $297.51 $112,278.62 $112,278.62 Planning $50.00 Planning $50.00 Planning $50.00 $150.00 4TH QTR UTILITY BILLING POS Utility Enterprise $1,002.17 $1,002.17 $114,247.57 City Council I Tuesday, January 17, 2023 1 Page 53 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:18 PM Page 1 Claims List MANUAL CHECKS 01/06/23 MAN Account Comments DEPT Descr Amount Search Name DELTA DENTAL G 01-1145 JAN 2023 DENTAL PREMIUM $5,7481.30 Search Name DELTA DENTAL $5,748.30 Search Name LEE, JAMES E 01-4490-030-30 EMPLOYMENT RELEASE Search Name LEE, JAMES Search Name MISSION SQUARE (ICMA RETIREMENT) G 01-2073 01/06/2023 PAYROLL G 01-2072 01/06/2023 PAYROLL Search Name MISSION SQUARE (ICMA RETIREMENT) Search Name STANDARD INSURANCE E 08-4131-000-00 E 01-4131-105-15 E 01-4131-070-70 E 01-4131-050-50 E 01-4131-020-20 E 01-4131-110-10 G 01-2071 G 01-2074 E 15-4131-060-60 Search Name STANDARD INSURANCE JAN PREMIUM - LIFE/DISABILI JAN PREMIUM - LIFE/DISABILI JAN PREMIUM - LIFE/DISABILI JAN PREMIUM - LIFE/DISABILI JAN PREMIUM - LIFE/DISABILI JAN PREMIUM - LIFE/DISABILI JAN PREMIUM - LIFE/DISABILI JAN PREMIUM - LIFE/DISABILI JAN PREMIUM - LIFE/DISABILI Fire Spec Fds Engineering Enterprise Parks & Recreation Road & Bridges Police Administration Utility Enterprise $100.00 $100.00 $150.00 $3,090.00 _..-_._........ . $3,240.00 $133.16 $204.24 $243.51 $279.09 $811.89 $171.24 $1,769.66 $129.10 $167.36 $3,909.25 $12,997.55 City Council I Tuesday, January 17, 2023 1 Page 54 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:12 PM Page 1 Claims List SYSTEM CHECKS 01/17/23 PAY Account Comments DEPT Descr Amount Search Name AAA CREDIT SCREENING SERVICE G 01-2010 SCREENING SERVICES - PD $60.00 Search Name AAA CREDIT SCREENING SERVICE $60.00 Search Name ADVANCED SPORTSWEAR G 45-2010 STAFF CLOTHING - PAR 3 $213.00 Search Name ADVANCED SPORTSWEAR $213.00 Search Name ALERUS RETIREMENT AND BENEFITS G 01-2010 DEC 2022 SERVICE FEE/ADMIN $94.50 Search Name ALERUS RETIREMENT AND BENEFITS $94,50 Search Name ALL CITY ELEVATOR, INC. E 08-4335-000-00 JAN 2023 MAINTENANCE - CIT Spec Fds $196.00 Search Name ALL CITY ELEVATOR, INC. $196.00 Search Name ALLEGRA PRINT & IMAGING G 01-2010 RECEIPT BOOKS $181.20 G 01-2010 BUSINESS CARDS - K. SPREITE $63.08 G 01-2010 BUSINESS CARDS - J. LARRIVE $61.97 G 01-2010 BUSINESS CARDS - S. LORBER $49.37 G 01-2010 RECEIPT BOOKS $362.40 G 01-2010 RECEIPT BOOKS $1,268.40 Search Name ALLEGRA PRINT & IMAGING $1,986.42 Search Name ALLIED GENERATORS G 08-2010 BLDG MAINT - CITY HALL $320.00 Search Name ALLIED GENERATORS $320.00 Search Name ALLSTREAM G 01-2010 TELEPHONE SERVICES - STREE $49.60 G 15-2010 TELEPHONE SERVICES - UTILI $340.34 G 01-2010 TELEPHONE SERVICES - PARKS $49.60 G 01-2010 TELEPHONE SERVICES - PD $216.63 Search Name ALLSTREAM $656.17 Search Name AMERICAN RAMP COMPANY E 01-4220-125-70 SKATEPARK CONCEPT DESIGN Parks & Recreation $4,500.00 Search Name AMERICAN RAMP COMPANY $4,500.00 Search Name APACHE GROUP E 01-4305-030-30 OPERATING SUPPLIES - FIRE Fire $264.53 E 08-4335-000-00 BLDG SUPPLIES - CITY HALL Spec Fds $951.60 Search Name APACHE GROUP $1,216.13 Search Name ARAMARK (AMERIPRIDE SERVICES) G 08-2010 MAT SERVICE - CITY HALL $80.19 G 15-2010 MAT SERVICE - PW $11.88 G 01-2010 MAT SERVICE - PW $11.87 G 01-2010 UNIFORM - PW $9.67 G 15-2010 MAT SERVICE - PW $10.00 G 01-2010 MAT SERVICE - PW $10.00 G 01-2010 MAT SERVICE - PW $10.00 G 01-2010 UNIFORM - PW $9.67 City Council I Tuesday, January 17, 2023 1 Page 55 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:12 PM Page 2 Claims List SYSTEM CHECKS 01/17/23 PAY Account Comments DEPT Descr Amount G 01-2010 MAT SERVICE - PW $11.87 Search Name ARAMARK (AMERIPRIDE SERVICES) $165.15 Search Name ASPEN MILLS G 01-2010 UNIFORMS - PD $328.65 Search Name ASPEN MILLS $328.65 Search Name BARR ENGINEERING G 29-2010 PARK PL/ROGERS LK POND IM $1,226.00 Search Name BARR ENGINEERING $1,226.00 Search Name BGMN, INC. G 01-2010 FUEL ADDITIVE $85.27 G 15-2010 FUEL ADDITIVE $85.27 G 01-2010 FUEL ADDITIVE $85.27 G 01-2010 FUEL ADDITIVE $85.27 G 01-2010 FUEL ADDITIVE $85.27 G 01-2010 FUEL ADDITIVE $85.27 Search Name BGMN, INC. $511.62 Search Name BITUMINOUS ROADWAYS G 97-2010 CENTRE POINTE STREET IMPR $189,326.34 Search Name BITUMINOUS ROADWAYS $189,326.34 Search Name BLUE CROSS BLUE SHIELD G 01-2071 FEB 2023 HEALTH INSURANCE $450.10 E 01-4131-070-70 FEB 2023 HEALTH INSURANCE Parks & Recreation $3,151.94 E 01-4131-050-50 FEB 2023 HEALTH INSURANCE Road & Bridges $4,728.40 Search Name BLUE CROSS BLUE SHIELD $8,330.44 Search Name BOLTON & MENK INC G 01-2010 ROGERS LAKE SKATEPARK $1,029.50 G 01-2010 BRIDGE INSPECTIONS - STREE $495.00 Search Name BOLTON & MENK INC $1,524.50 Search Name BOND TRUST SERVICES CORP E 83-4455-000-00 2016A BOND ISSUE Spec Fds $80,000.00 E 93-4455-000-00 2020A BOND ISSUE Spec Fds $340,000.00 E 89-4456-000-00 2019B BOND ISSUE Spec Fds $31,975.00 E 89-4455-000-00 2019B BOND ISSUE Spec Fds $330,000.00 E 33-4456-000-00 2019A BOND ISSUE Spec Fds $102,225.00 E 33-4455-000-00 2019A BOND ISSUE Spec Fds $390,000.00 E 87-4456-000-00 2018A BOND ISSUE Spec Fds $15,375.00 E 87-4455-000-00 2018A BOND ISSUE Spec Fds $105,000.00 E 85-4456-000-00 2017A BOND ISSUE Spec Fds $11,556.25 E 83-4456-000-00 2016A BOND ISSUE Spec Fds $6,902.50 E 79-4226-000-00 2014A BOND ISSUE Spec Fds $100.00 E 43-4456-000-00 2015C BOND ISSUE Spec Fds $10,800.00 E 43-4455-000-00 2015C BOND ISSUE Spec Fds $160,000.00 E 44-4456-000-00 2015B BOND ISSUE Spec Fds $3,450.00 E 44-4455-000-00 2015B BOND ISSUE Spec Fds $230,000.00 E 81-4456-000-00 2015A BOND ISSUE Spec Fds $10,556.25 E 85-4455-000-00 2017A BOND ISSUE Spec Fds $125,000.00 E 42-4456-000-00 2014B BOND ISSUE Spec Fds $4,642.50 City Council I Tuesday, January 17, 2023 1 Page 56 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:12 PM Page 3 Claims List SYSTEM CHECKS 01/17/23 PAY Account Comments DEPT Descr Amount E 94-4456-802-00 2021A BOND ISSUE Spec Fds $33,775.00 E 81-4455-000-00 2015A BOND ISSUE Spec Fds $75,000.00 E 42-4226-000-00 2014B BOND ISSUE Spec Fds $100.00 E 83-4226-794-00 2016A BOND ISSUE Spec Fds $100.00 E 33-4226-000-00 2019A BOND ISSUE Spec Fds $475.00 E 93-4456-000-00 2020A BOND ISSUE Spec Fds $27,460.00 E 94-4455-802-00 2021A BOND ISSUE Spec Fds $115,000.00 E 79-4455-000-00 2014A BOND ISSUE Spec Fds $80,000.00 E 42-4455-000-00 2014B BOND ISSUE Spec Fds $65,000.00 E 79-4456-000-00 2014A BOND ISSUE Spec Fds $7,907.50 Search Name BOND TRUST SERVICES CORP $2,362,400.00 Search Name BURNSVILLE, CITY OF G 01-2010 2022 IPA ADMINISTRATIVE FE Search Name BURNSVILLE, CITY OF Search Name CITY AUTO GLASS G 01-2010 EQUIP REPAIR - PD Search Name CITY AUTO GLASS Search Name CLAREY S SAFETY EQUIPMENT G 01-2010 HOSE/NOZZLE FITTINGS - FIRE Search Name CLAREY S SAFETY EQUIPMENT Search Name CNH ARCHITECTS, INC G 01-2010 CITY HALL/PD ADDITION & RE Search Name CNH ARCHITECTS, INC Search Name COMCAST BUSINESS E 45-4210-045-45 E 01-4268-030-30 Search Name COMCAST BUSINESS Search Name COVERALL E 01-4335-310-70 E 01-4335-310-50 E 15-4335-310-60 Search Name COVERALL Search Name CRAWFORD DOOR G 01-2010 Search Name CRAWFORD DOOR JAN 8-FEB 7 2023 SERVICE - P Golf Course JAN 7-FEB 6 2023 SERVICE - FI Fire JAN 2023 COMMERCIAL CLEAN Parks & Recreation JAN 2023 COMMERCIAL CLEAN Road & Bridges JAN 2023 COMMERCIAL CLEAN Utility Enterprise BLDG MAINT - FIRE Search Name DAKOTA 911 (DAKOTA COMMUNICATIONS) E 01-4275-020-20 FEB 2023 DISPATCH E 01-4275-030-30 FEB 2023 DISPATCH Search Name DAKOTA 911 (DAKOTA COMMUNICATIONS) Search Name DCA TITLE E 01-4490-110-10 Search Name DCA TITLE TITLE SERVICES Police Fire Administration $536.89 $536.89 $691.28 $691.28 $2,374.88 $2,374.88 $20,509.25 $20,509.25 $244.79 $34.53 $279.32 $86.67 $86.67 $86.66 $260.00 $232.50 $232.50 $21,765.56 $688.44 $22,454.00 $575.00 $575.00 Search Name DTN, LLC E 01-4421-050-50 CLEARPATH WEATHER/DAILY F Road & Bridges $400.00 Search Name DTN, LLC $400.00 City Council I Tuesday, January 17, 2023 1 Page 57 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:12 PM Page 4 Claims List SYSTEM CHECKS 01/17/23 PAY Account Comments DEPT Descr Amount Search Name EMERGENCY AUTOMOTIVE TECHNOLOG G 01-2010 EQUIP REPAIR - PD $3,409.91 G 01-2010 EQUIP REPAIR - PD $1,399.00 Search Name EMERGENCY AUTOMOTIVE TECHNOLOG $4,808.91 Search Name ESS BROTHERS & SONS INC G 01-2010 EQUIP REPAIR - STREET $936.40 Search Name ESS BROTHERS & SONS INC $936.40 Search Name FBI NORTHWEST CHAPTER E 01-4400-020-20 ELA TRAINING 1/18/23 - PD Police $80.00 Search Name FBI NORTHWEST CHAPTER $80.00 Search Name FIRST NET / AT&T MOBILITY G 01-2010 IPADS - ELECTIONS $76.46 Search Name FIRST NET / AT&T MOBILITY $76.46 Search Name GOPHER STATE ONE CALL E 01-4210-040-40 DEC 2022 SERVICE Code Enforcement/Inspe $56.70 Search Name GOPHER STATE ONE CALL $56.70 Search Name GRANNIS & HAUGE, P.A. G 01-2010 DEC 2022 PROSECUTIONS - PD $5,462.50 Search Name GRANNIS & HAUGE, P.A. $5,462.50 Search Name H & L MESABI G 01-2010 EQUIP REPAIR - STREET $2,055.00 Search Name H & L MESABI $2,055.00 Search Name HELPING HANDS HOME SERVICES G 01-2010 DEC 2022 BLDG MAINT - FIRE $800.00 Search Name HELPING HANDS HOME SERVICES $800.00 Search Name HOME DEPOT CREDIT SERVICES G 01-2010 TRAINING SUPPLIES - FIRE $141.87 G 01-2010 OPERATING SUPPLIES - FIRE -$99.00 G 01-2010 OPERATING SUPPLIES - FIRE $138.97 G 45-2010 MAINTENANCE - PAR 3 $171.01 G 45-2010 MAINTENANCE - PAR 3 $63.62 G 45-2010 MAINTENANCE - PAR 3 $107.52 G 08-2010 BLDG MAINT - CITY HALL $47.97 G 01-2010 OPERATING SUPPLIES - FIRE $99.00 G 01-2010 EQUIP REPAIR - PD $181.56 G 08-2010 BLDG MAINT - CITY HALL $24.33 G 01-2010 OPERATING SUPPLIES - FIRE $459.57 Search Name HOME DEPOT CREDIT SERVICES $1,336.42 Search Name INNOVATIVE OFFICE SOLUTIONS G 01-2010 SUPPLIES - ENGINEERING $3.66 G 15-2010 SUPPLIES - UTILITY $23.74 G 01-2010 SUPPLIES - CODE $15.25 G 01-2010 SUPPLIES - ADMIN $40.34 E 15-4300-060-60 SUPPLIES - UTILITY Utility Enterprise $36.07 E 01-4300-110-10 SUPPLIES - ADMIN Administration $61.67 City Council I Tuesday, January 17, 2023 1 Page 58 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:12 PM Page 5 Claims List SYSTEM CHECKS 01/17/23 PAY Account Comments DEPT Descr Amount G 01-2010 SUPPLIES - CITY COUNCIL $15.44 E 01-4300-110-10 1099 FORMS Administration $71.85 Search Name INNOVATIVE OFFICE SOLUTIONS $268.02 Search Name JOHNSON CONTROLS G 08-2010 BLDG MAINT - CITY HALL $1,163.00 Search Name JOHNSON CONTROLS $1,163.00 Search Name LEAGUE MN CITIES E 01-4400-109-09 2023 ELECTED LEADERS WORK City Council $350.00 Search Name LEAGUE MN CITIES $350.00 Search Name LOWER MISSISSIPPI RIVER WMO E 29-4404-000-00 2023 LMR WMO MEMBERSHIP Spec Fds $23,178.34 Search Name LOWER MISSISSIPPI RIVER WMO $23,178.34 Search Name LUBE-TECH G 01-2010 OIL $620.51 Search Name LUBE-TECH $620.51 Search Name M R P A E 01-4306-070-70 JOB POSTING - REC Parks & Recreation $125.00 Search Name M R P A $125.00 Search Name M T I DISTRIBUTING COMPANY G 45-2010 REEL SHARPENING - PAR 3 -$116.93 G 45-2010 TOP DRESSER - PAR 3 $17,483.62 G 45-2010 REEL SHARPENING - PAR 3 $1,817.76 G 45-2010 TOP DRESSER - PAR 3 -$2,030.63 Search Name M T I DISTRIBUTING COMPANY $17,153.82 Search Name MENARDS G 01-2010 EQUIP REPAIR - STREET $13.74 G 08-2010 BLDG MAINT - CITY HALL $20.98 Search Name MENARDS $34.72 Search Name METRO CITIES E 01-4404-110-10 2023 METRO CITIES MEMBER Administration $4,662.00 Search Name METRO CITIES $4,662.00 Search Name MIDWEST MACHINERY CO (FRONTIER AG) G 01-2010 GATOR COMPONENTS - PARKS $4,495.00 Search Name MIDWEST MACHINERY CO (FRONTIER AG) $4,495.00 Search Name MN GOLF COURSE SUPERINTENDENTS E 45-4404-045-45 2023 CLASS B MEMBERSHIP - P Golf Course $165.00 Search Name MN GOLF COURSE SUPERINTENDENTS $165.00 Search Name MN ST ADMIN ITG TELECOM SRVCE G 01-2010 NOV 2022 WAN SERVICE $124.00 G 01-2010 NOV 2022 WAN SERVICE $111.00 Search Name MN ST ADMIN ITG TELECOM SRVCE $235.00 Search Name MOODYS TOTAL HOME AND CABIN G 01-2010 SNOWPLOWING SERVICES 11/ $2,945.00 City Council I Tuesday, January 17, 2023 1 Page 59 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:12 PM Page 6 Claims List SYSTEM CHECKS 01/17/23 PAY Account Comments DEPT Descr Amount Search Name MOODYS TOTAL HOME AND CABIN $2,945.00 Search Name NORTHFIELD SOLAR LLC G 01-2010 NOV 2022 ELECTRIC UTILITIES G 01-2010 NOV 2022 ELECTRIC UTILITIES G 01-2010 NOV 2022 ELECTRIC UTILITIES G 01-2010 NOV 2022 ELECTRIC UTILITIES G 01-2010 NOV 2022 ELECTRIC UTILITIES G 45-2010 NOV 2022 ELECTRIC UTILITIES G 08-2010 NOV 2022 ELECTRIC UTILITIES G 28-2010 NOV 2022 ELECTRIC UTILITIES G 45-2010 NOV 2022 ELECTRIC UTILITIES G 15-2010 NOV 2022 ELECTRIC UTILITIES G 15-2010 NOV 2022 ELECTRIC UTILITIES Search Name NORTHFIELD SOLAR LLC Search Name OXLEY, MICHAEL G 15-1150 SEWER ACCOUNT REFUND Search Name OXLEY, MICHAEL Search Name OXYGEN SERVICE CO G 01-2010 OPERATING SUPPLIES - FIRE G 15-2010 CYLINDER RENTAL - PW G 01-2010 CYLINDER RENTAL - PW G 01-2010 CYLINDER RENTAL - PW Search Name OXYGEN SERVICE CO Search Name PER MAR SECURITY SERVICES E 45-4335-045-45 ALARM SYSTEM SERVICE 2/3/2 Golf Course Search Name PER MAR SECURITY SERVICES Search Name PIONEER SECURESHRED G 01-2010 DEC 2022 SHREDDING G 01-2010 DEC 2022 SHREDDING Search Name PIONEER SECURESHRED Search Name PRECISE MRM LLC G 01-2010 OPERATING SUPPLIES - STREE Search Name PRECISE MRM LLC Search Name PUBLIC EMPL INS PROGRAM E 01-4131-020-20 FEB 2023 HEALTH INSURANCE E 01-4131-105-15 FEB 2023 HEALTH INSURANCE E 08-4131-000-00 FEB 2023 HEALTH INSURANCE G 01-2071 FEB 2023 HEALTH INSURANCE G 01-2074 FEB 2023 HEALTH INSURANCE E 01-4131-020-20 FEB 2023 HEALTH INSURANCE G 01-1145 FEB 2023 HEALTH INSURANCE E 01-4131-110-10 FEB 2023 HEALTH INSURANCE Search Name PUBLIC EMPL INS PROGRAM Search Name RITEWAY BUSINESS FORMS G 15-2010 UTILITY BILLING FORMS Search Name RITEWAY BUSINESS FORMS Police Engineering Enterprise Spec Fds Police Administration $174.44 $174.44 $492.76 $186.16 $106.49 $22.44 $1, 584.11 $869.90 $31.59 $174.44 $508.71 $4,325.48 $17.19 $17.19 $188.37 $54.25 $54.25 $54.25 $351.12 $160.85 $160.85 $80.00 $145.00 $225.00 $20.00 $20.00 $12,338.12 $3,698.49 $627.83 $565.45 $3,152.61 $15,336.12 -$1,006.73 $7,415.00 $42,126.89 $1,043.84 $1,043.84 City Council I Tuesday, January 17, 2023 1 Page 60 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:12 PM Page 7 Claims List SYSTEM CHECKS 01/17/23 PAY Account Comments DEPT Descr Amount Search Name ROSEVILLE MIDWAY FORD E 01-4330-490-70 EQUIP REPAIR - PARKS Parks & Recreation $32.43 Search Name ROSEVILLE MIDWAY FORD $32.43 Search Name SCHLAGEL, THOMAS G 15-1150 SEWER ACCOUNT REFUND ...__ ................. $15.20 Search Name SCHLAGEL, THOMAS $15.20 Search Name SESAC E 01-4435-200-70 MUSIC LICENSE FEE 1/1/23-12 Parks & Recreation $553.00 Search Name SESAC $553.00 Search Name SHEN, XIN G 15-1150 SEWER ACCOUNT REFUND $41.63 Search Name SHEN, XIN $41.63 Search Name SOGDIANA LLC G 15-1150 SEWER ACCOUNT REFUND $20.00 Search Name SOGDIANA LLC $20.00 Search Name STERLING CODIFIERS, INC E 01-4220-110-10 2023 HOSTING FEES Administration $500.00 Search Name STERLING CODIFIERS, INC $500.00 Search Name STOPSTICK, LTD G 04-2010 STOP STICK KIT - PD $970.00 Search Name STOPSTICK, LTD $970.00 Search Name STREICHERS G 01-2010 UNIFORMS - PD $119.98 Search Name STREICHERS $119.98 Search Name T & T DISPOSAL G 01-2010 SWEEPINGS HAULING - STREE $1,417.50 Search Name T & T DISPOSAL $1,417.50 Search Name TERMINAL SUPPLY CO G 01-2010 EQUIP REPAIR - STREET $167.73 Search Name TERMINAL SUPPLY CO $167.73 Search Name TIME SAVER OFF SITE SEC. SVC. G 01-2010 12/20/22 CITY COUNCIL MINU $198.13 Search Name TIME SAVER OFF SITE SEC. SVC. $198.13 Search Name TRACKER PRODUCTS LLC E 01-4301-020-20 ANNUAL SAFE PROFESSIONAL Police $1,622.25 Search Name TRACKER PRODUCTS LLC $1,622.25 Search Name TRACTOR SUPPLY G 01-2010 EQUIP REPAIR - FIRE $25.47 Search Name TRACTOR SUPPLY $25.47 Search Name VALLEY IMAGES PHOTOGRAPHY G 01-2010 COUNCIL PHOTOS $500.00 Search Name VALLEY IMAGES PHOTOGRAPHY $500.00 City Council I Tuesday, January 17, 2023 1 Page 61 of 74 CITY OF MENDOTA HEIGHTS 01/12/23 12:12 PM Page 8 Claims List SYSTEM CHECKS 01/17/23 PAY Account Comments DEPT Descr Amount Search Name VERIZON WIRELESS E 01-4210-110-10 JAN 2023 CELL SERVICE Administration $41.12 E 01-4210-030-30 JAN 2023 CELL SERVICE Fire $149.71 E 45-4210-045-45 JAN 2023 CELL SERVICE Golf Course $40.01 E 01-4210-070-70 JAN 2023 CELL SERVICE Parks & Recreation $115.52 E 01-4210-050-50 JAN 2023 CELL SERVICE Road & Bridges $158.37 Search Name VERIZON WIRELESS $504.73 Search Name WEST ST. PAUL, CITY OF G 15-2010 2022 SANITARY SEWER SERVI $3,413.80 Search Name WEST ST. PAUL, CITY OF $3,413.80 $2,750,748.06 City Council I Tuesday, January 17, 2023 1 Page 62 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 63 of 74 7a 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com mCITY of MENDOTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council and City Administrator FROM: Dave Dreelan, Fire Chief Scott Goldenstein, Assistant Fire Chief Kelly Torkelson, Assistant City Administrator SUBJECT: Fire Captain Oath of Office and Badge Pinning INTRODUCTION The Council is asked to do a ceremonial swearing in of Captain Hayley Heidelberg, the newest Fire Captain in the Mendota Heights Fire Department. BACKGROUND Heidelberg has been promoted to the rank of Fire Captain in the Mendota Heights Fire Department. She has served as a Mendota Heights firefighter since 2005. RECOMMENDATION Staff recommends the Mayor do the ceremonial Oath of Office for the Captain Heidelberg. ACTION REOUIRED If the Council desires to implement the recommendation, bring the candidate forward to be sworn in by the Mayor. City Council I Tuesday, January 17, 2023 1 Page 64 of 74 This page intentionally left blank. City Council I Tuesday, January 17, 2023 1 Page 65 of 74 8a 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com s ! CITY It OF MENDOTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2023-08 Ordering of Improvements for the Victoria Curve Street Improvements Project INTRODUCTION The purpose of this memo is to request that the Council preside over a public hearing for the Victoria Curve Street Improvement project. BACKGROUND The preparation of a feasibility report for the Victoria Curve Street Improvements which is required to follow the Minnesota Statutes Chapter 429 process was authorized by the Mendota Heights City Council by adopting Resolution 2022-63 at the City Council meeting held on August 16, 2022. The Statute 429 process is required because the city intends to assess a portion of the project. The feasibility report for the Victoria Curve Street Improvements was accepted by the Mendota Heights City Council and called for a Public Hearing on January 17, 2023 by adopting Resolution 2022-97 at the December 20, 202, city council meeting. The recommendation of the feasibility report was to proceed with this project. The proposed streets to be rehabilitated are Victoria Curve and Orchard Hill. Based on our observations, as well as our pavement management system, a majority of these streets have deteriorated to the point where it is no longer cost effective to patch the street and rehabilitation is necessary. DISCUSSION The feasibility report indicates the estimated costs for the project, along with preliminary assessment estimates. At the end of the feasibility report, a project financing summary is included to show project cost splits and funding sources to be utilized. The total estimated cost of the project is $2,090,000 including indirect costs. The largest contributor to the increased costs allocated to the city are due to Victoria Curve having minimal assessable properties. Issues A Neighborhood Informational Meeting was held on January 12, 2022 to provide the property owners an opportunity to discuss the projects in an informal setting prior to the Public Hearing. Staff presented the proposed improvements, project costs, estimated assessments and answered resident's questions. Twelve residents attended the informational meeting representing eight City Council I Tuesday, January 17, 2023 1 Page 66 of 74 properties. Staff also meet with Beth Jacob separately. In addition, written comments were received from another property on Victoria Curve (attached). Some concerns revolved around vegetation removal along Victoria due to water main replacement, equality of costs for Orchard Hill versus Victoria Curve, a resident near Highway 13 in the city of Mendota was also concerned for vegetation as he has designed a new home on his parcel, various other aspects of the project were also discussed and questions answered. Minutes from the meeting have not been finalized. One item that staff is waiting for clarification on was an error in the legal and mailed notice. The notice identified the meeting to take place on Wednesday, January 17, which is actually a Tuesday. Residents in attendance at the meeting received clarification on the actual meeting date. BUDGET IMPACT Street improvement projects are proposed to be assessed to the benefiting property owners. Pursuant to the City's Street Rehabilitation and Reconstruction Policy, the benefiting properties should be assessed 50% of the street reconstruction and rehabilitation costs. The following tables show the estimated unit assessments based on the City policy. Project Total Total Estimated Costs Street Improvements $ 1,115,915 Indirect Costs for Street Improvements (20%)* $ 223,183 Total Costs for Street Improvements $ 1,339,097 Trail Improvements $ 371,211 Indirect Costs Trail Improvements (20%)* $ 74,242 Total Costs for Trail Improvements $ 445,453 Storm Sewer Improvements $ 139,632 Sanitary Sewer Improvements $ 4,658 Water Improvements $ 5,693 Total Cost for Utility Improvements $ 149,983 St Paul Regional Water Improvements $ 133,215 Total Indirect Costs for City (15%)* $ 19,982 Total Cost for St Paul Regional Water $ 153,197 Total Improvement Cost $ 1,770,324 Total Indirect Costs for City* $ 317,407 Total Cost $ 2,087,731 Rounded Total Cost $ 2,090,000 Assessment Calculation Total Total Project Cost $ 2,087,731 Assessable Amount $ 1,339,097 Assessment Amount 50% of Assessable Amount $ 669,549 Total Units - Residential* 29 Assessment -Residential $ 220,646.74 Total Units - City of Mendota Heights* 59 City Assigned Assessment Amount $ 448,901.98 Total Units 88 Unit Assessment (Assessable amount/ XX Units) $ 7,608.51 Total Assessment Amount $ 7,609 City Council I Tuesday, January 17, 2023 1 Page 67 of 74 Victoria curve abuts Trunk Highway 62 and therefore only provides access to one side of the street for assessable properties. This reduces the assessable front footage or number of units. In these areas, a frontage or unit count was added and assigned to the City to normalize the assessment rates. Residential assessments for the project are calculated to be $7,609 for the street improvements. Staff is hopeful that competitive bids will be received on the project reducing the assessment to residential properties. Funding Source Project Total Municipal Levy $ 365,002 City Assessment Municipal Le $ 448,902 Total Municipal Levy $ 813,904 Resident and Business Assessment (50%) $ 220,647 State Aid Funding $ 750,000 Utility Fund — Storm Sewer $ 139,632 Utility Fund — Sanitary Sewer Fund $ 4,658 Utility Fund — Water Fund $ 5,693 St Paul Regional Water Fund $ 153,197 Total $ 2,087,731 The project is showing a Municipal Levy of $813,904. There is also $750,000 funding from the Municipal State Aid account. The total project cost is estimated at $2,090,000. It is presumed that the City would secure bonding for the Municipal Levy and Assessment portions of the project ($1,034,551). The assessment amount of $220,647 is equivalent to 21.3% of the bond amount. Minnesota Statutes Chapter 429 Special Assessment Bond Issue requires that a minimum of 20% of the total bond issue amount be recovered through special assessments. As the project is designed and competitively bid, the calculated assessment amount will be updated leading up to the adoption of the assessment roll. The improvements are necessary to allow for safe and reliable street and utility services within the City of Mendota Heights. The project will be competitively bid to allow for a cost effective improvement. The feasibility study has provided an overall analysis of the feasible improvements for consideration within this project area. Therefore, the proposed improvements within the areas outlined in this report are necessary, cost effective, and feasible from an engineering standpoint. RECOMMENDATION Staff recommends that the Council conduct the Public Hearing and order the improvements, authorizing staff to prepare the plans and specifications for the Victoria Curve Street Improvement project. ACTION REQUIRED Conduct the public hearing, and then if City Council wishes to implement the staff recommendation, pass a motion adopting A RESOLUTION ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA CURVE STREET IMPROVEMENTS. This action requires a super majority vote. City Council I Tuesday, January 17, 2023 1 Page 68 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-08 A RESOLUTION ORDERING OF IMPROVEMENT PROJECT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE VICTORIA CURVE STREET IMPROVEMENT PROJECT (PROJECT #202305) WHEREAS, on December 20, 2022, the Mendota Heights City Council authorized the holding of a public hearing (the "Hearing") under Minnesota Statutes, Chapter 429, as amended (the "Act"), to discuss and consider various street rehabilitation projects, storm water infrastructure improvement and replacement, aggregate base, concrete curb and gutter improvements, bituminous surfacing, trail improvements, and appurtenant work (collectively, the "Improvements"), in and along portions of the following streets: Victoria Curve from Lexington Avenue to Trunk Highway 13 and Orchard Hill from Lexington Avenue to the Cul-de-sac (collectively, the "Assessment Area"); and WHEREAS, also on December 20, 2022, the Council received a feasibility report on the Improvements from the Public Works Director (the "Feasibility Report"), which report explored the feasibility and estimated costs to provide the Improvements under the Act; and WHEREAS, the estimated costs of the Improvements, as detailed in the Feasibility Report, is $2,090,000, and will be financed from a combination of available City Utility Funds, Special Assessments, Municipal State Aid, and general obligation improvement bonds; and WHEREAS, the Public Works Director has held neighborhood informational meetings in January, to give each neighborhood in the Assessment Area a summary of the Improvements, and the necessity of such Improvements to the general overall health of the City; and WHEREAS, ten days' mailed notice and two weeks' published notice of the Hearing was given, as required by the Act, and the Hearing was held on the date hereof, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, a reasonable estimate of the total amount to be assessed, and a description of the methodology used to calculate individual assessments for affected parcels within the Assessment Area, has been made available for the Hearing. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Mendota Heights, Minnesota, as follows: The Improvements are necessary, cost-effective and feasible as detailed in the Feasibility Report. Specifically, the Improvements are necessary to update the City's street infrastructure system, as many streets were originally constructed more than 30 years ago, and contain pavement that has been continually patched, overlaid, seal coated, and slurry sealed, but now is in need of rehabilitation. The repair of associated aging storm water infrastructure concurrently with the street reconstruction is additionally recommended for project efficiency. Finally, the Improvements are feasible from an engineering standpoint. 2. The Improvements are hereby ordered. The Council shall let the contract for all or part of the Improvements, as authorized by Section 429.041, Subdivision 1 of the Act, no later than December 31, 2023. City Council I Tuesday, January 17, 2023 1 Page 69 of 74 3. The portion of the Improvements related to associated storm water infrastructure are instituted under the Act, and this portion of the Improvements can be more economically completed if consolidated and joined as one project with the Improvements, as allowed pursuant to Minnesota Statutes, Section 435.56, as amended. Therefore, all subsequent proceedings under the Act related to the Improvements shall be conducted in all respects as if the various separate proceedings had originally been instituted as one proceeding. The actions of City staff and consultants to consolidate the storm water infrastructure portion of the Improvements with the remainder of the Improvements are approved and ratified. 4. The Improvements have no relationship to the City's Comprehensive Plan. The Public Works Director shall prepare plans and specifications for the making of such Improvements, which plans and specifications shall be placed on file at the City upon completion. 6. The Council declares its official intent to reimburse itself for all or a portion of the costs of the Improvements from the proceeds of tax-exempt bonds. The City has a reasonable expectation that it will issue one or more series of tax-exempt bonds in the estimated maximum principal amount of $2,090,000 to finance the Improvements, and the City will make reimbursement allocations with respect to such original expenditures for the Improvements from the proceeds of the Bonds. Adopted by the City Council of the City of Mendota Heights this seventeenth day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie B. Levine, Mayor ATTEST Christine Lusian, City Clerk City Council I Tuesday, January 17, 2023 1 Page 70 of 74 To: Ryan Ruzek <RRuzek@mendotaheightsmn.gov> Subject: Concerns regarding the Victoria Cury Sidewalk Proposal Good morning Ryan, My name is Vinh Truong, currently residing at 1217 Victoria Curv. I'm writing to first, to thank you and your staff for assisting with my build. Second, to express and voice my concern regarding cons of the proposed construction of the sidewalk along Victoria Curve: 1) More cyclist uses Victoria Curve than pedestrians. So, I don't quite understand the purpose. 2) With the removal of the trees, wouldn't that contradict the "Nature Preserve" and water drainage that was made such a big deal during my build? (especially from the committee). 3) My driveway is already steep, comparable to that of Glenhill Road's, which vehicles are already having trouble going down without slipping during the winter months. Both my 4x4 truck and AWD SLTV would lose traction and slides down my driveway during part of the winter months, so with a shorter travel distance, the descent is much more dangerous, for both the vehicles with oncoming traffic and the pedestrians. 4) Maintenance of the sidewalks, snow removal and such. Thank you for entertaining my thoughts, but please reconsider #3, as it is most concerning. Vinh Truong Get Outlook for Android City Council I Tuesday, January 17, 2023 1 Page 71 of 74 9a 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.rrendota•helghts.corn r CITY of MENOOTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director SUBJECT: Resolution 2023-01 2023 City Depositories INTRODUCTION The City Council is asked to pass the attached resolution approving the 2023 city depositories. BACKGROUND Each year the city designates financial institutions that may be used as depositories for city funds. The attached resolution lists those institutions that may be used in 2023. BUDGET IMPACT N/A RECOMMENDATION City staff recommends that the Mendota Heights City Council approve the attached resolution designating city depositories. This action requires a majority vote of the city council. City Council I Tuesday, January 17, 2023 1 Page 72 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-01 RESOLUTION ESTABLISHING 2023 CITY DEPOSITORIES OF FUNDS BE IT RESOLVED by the city council of the City of Mendota Heights that the following institutions be designated as depositories for city funds and securities for 2023: Deerwood Bank Wells Fargo Bank Cherokee State Bank Gateway Bank U.S. Bancorp Piper Sandler & Co. TD Ameritrade Minnesota Municipal Money Market Fund Wells Fargo Advisors, Inc. BE IT FURTHER RESOLVED that investments of city funds be in any securities authorized by Minnesota Statutes Chapters 118A.04 and 427.02. Adopted by the City Council of the City of Mendota Heights this 17th day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST: Christine Lusian, City Clerk City Council I Tuesday, January 17, 2023 1 Page 73 of 74 9 b 1101 Victoria Curve I Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com mCITY of MEN©OTA HEIGHTS Request for City Council Action DATE: January 17, 2023 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator SUBJECT: Resolution 2023-06 Appointments to City Advisory Commissions INTRODUCTION The City's Advisory Commissions include the Planning Commission, Parks and Recreation Commission, Airport Relations Commission and Natural Resources Commission. Members of city advisory commissions are appointed by the city council. BACKGROUND On January 10, the city council held interviews to select appointees to vacant positions on the Planning Commission, Parks and Recreation Commission and Airport Relations Commission. There was a total of 16 applicants for three openings on the Parks and Recreation Commission, one opening on the Airport Relations Commission and one opening on the Planning Commission. Applicants identified their desired commission in their application. One applicant, Michael Toth, currently a Planning Commission member applied to the Parks and Recreation Commission. During its discussions, the City Council recommended moving Mr. Toth to the Parks and Recreation Commission, creating an additional mid-term opening on the Planning Commission with a term ending date of 01/31/2025. BUDGETIMPACT N/A ACTION RECOMMENDED To complete the appointment process, the City Council should approve Resolution 2023-06 Appointing City Advisory Commission Members. ACTION REQUESTED If the Council concurs, it should, by motion, adopt Resolution 2023-06 Appointing City Advisory Commission Members City Council I Tuesday, January 17, 2023 1 Page 74 of 74 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2023-06 APPOINTING CITY ADVISORY COMMISSION MEMBERS WHEREAS, the City's Advisory Commissions include the Planning Commission, Parks and Recreation Commission, Airport Relations Commission and Natural Resources Commission; and WHEREAS, the city of Mendota Heights benefits from the active participation of citizens in representing the City on boards and commissions; and WHEREAS, Planning Commission, Parks and Recreation Commission and Airport Relations Commission vacancies were advertised and 16 interested residents submitted application materials for consideration; and WHEREAS, the City Council held interviews on January 10, 2023; and WHEREAS, the City Council recognizes the excellent qualifications of applicants Michael Noonan, Brian Udell, Daniel Van Lith, Gary Fischbach, Andrew Shoaf, Charlie Weier, Kate Christensen, John Koegel, Leonard Axelrod, Michael Toth, Jeff Nath, Bruce Bobbitt, Jo Schifsky, Stephen Treichel, Tica Hanson, and Jason Stone. NOW, THEREFORE, BE IT RESOLVED by the Mendota Heights City Council that it hereby appoints the following residents to city advisory commissions: Jason Stone Planning Commission 1/31/2024 Brian Udell Planning Commission 1/31/2025 Michael Toth Parks and Recreation 1/31/2024 Jo Schifsky Parks and Recreation 1/31/2026 Tica Hanson Parks and Recreation 1/31/2026 Bruce Bobbitt Airport Relations Commission 1/31/2026 Adopted by the Mendota Heights City Council this 171h day of January, 2023. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST: Stephanie B. Levine, Mayor Christine Lusian, City Clerk This page intentionally left blank. END