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2022-11-15 City Council MinutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, November 15, 2022 Pursuant to due call and notice thereof, the regular meeting ofthe City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota, CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, Mazzitello, and Miller, were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Miller moved adoption of the agenda. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Paper moved approval of the consent calendar as presented. a. Approval of November 1, 2022 City Council Minutes b. Acknowledge the October 19, 2022 Parks and Recreation Commission Minutes c. Acknowledge September 2022 Par 3 Financial Report d. Approval of Community Waste Abatement Agreement with Dakota County e. Approval of Field and Facility Use Policy Revisions f. Approve the Purchase of Fire Department Extrication/Rescue Tools g. Approve Landscaping for the Ivy Falls East and Centre Pointe Street Improvements It. Resolution 2022-89 Accepting Project and Approving Final Payment for the Simard Street Sewer Repair i. Approve Resolution 2022-86 Certifying Delinquent Sewer Accounts j. Approve Resolution 2022-87 Certifying Delinquent Water Accounts k. Approve Massage Licenses 1. Acknowledge the September 2022 Fire Synopsis m. Acknowledge the October 2022 Fire Synopsis n. Approval of October 2022 Building Activity Report o. Approval of Claims List Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PRESENTATIONS No items scheduled. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A) RESOLUTION 2022-85 CANVASSING ELECTION RESULTS City Clerk Christine Lucian explained that the Council is asked to canvass the results of the November 8, 2022 General Election, Councilor Duggan moved to approve RESOLUTION 2022-85 CANVASSING THE RETURNS OF THE NOVEMBER 8, 2022 GENERAL ELECTION. Councilor Mazzitello seconded the motion. Further discussion: Councilor Duggan thanked all those that participated in the election. Ayes: 5 Nays: 0 B) AUTHORIZE PROFESSIONAL SERVICES CONTRACTS FOR THE ROGER'S LAKE SKATE PARK RECONSTRUCTION Parks and Recreation Manager Meredith Lawrence provided a brief background on this item. The Council was being asked to authorize professional services contracts with Bolton & Menk, Inc. and the American Ramp Company for the engineering and design of the Roger's Lake Skate Park Reconstruction Project. Councilor Miller asked the estimated time of completion for the project. Parks and Recreation Manager Meredith Lawrence commented that staff would anticipate an opening in September of 2023 if work begins in the spring. November I5, 2022 Me�tdota Heights City Council Page 2 of 6 Councilor Paper asked if the cost of the engineering consultant services would come from the overall budget for the skate park project, noting that would seem to reduce the amount of funding available for features within the park. Parks and Recreation Manager Meredith Lawrence commented that staff does recommend that the consulting services come from the project budget. She noted that if there is a desire for the consulting services to be funded in another manner, staff would need to consult with the Finance Department to determine if those funds would be available. She stated that in completing the proper planning it will provide for a better skate park. She noted that if the funding available in 2023 is not sufficient, this could be a phased project. Councilor Paper referenced the committee and asked the number of youth members involved. Parks and Recreation Manager Meredith Lawrence replied that on the 2020 subcommittee there were two youth members that attended, but those members have not shown interest in continuing. She stated that there is a family interested in participating in the subcommittee. She explained that it will be important to gain input from the entire community and therefore there will be public engagement as a part of the planning process. Councilor Duggan asked if there is an idea of how many people on average are using the skate park. Parks and Recreation Manager Meredith Lawrence replied that she did not have an exact number but noted that when she drives by the skate park there are typically five or six users. Councilor Duggan asked if there would be an anticipated increase in use once the park is improved and whether additional parking would then be needed as well. Parks and Recreation Manager Meredith Lawrence replied that she did not foresee a need for additional parking. She commented that parking has been sufficient, even on days when there has been heavy use of the park. She noted that another adjacent community is planning to build a skate park in 2024, which will provide more options for residents of both communities. Councilor Mazzitello commented that this has been a long time coming and thanked staff for all the hard work. He agreed that having a proper plan going into construction ensures a better project and therefore the l l percent investment in the upfront design cost is worth it. Mayor Levine commented that this is next to a lake and therefore there can be water and drainage issues and it would be important to address that from the beginning. She recognized two members of the audience that have been advocates for the skate park as this has been an ongoing issue and desire of the community. She applauded the patience of the skate park users. She believed that this was the right plan to move forward with and thanked all that have been involved in the subcommittee over time. Councilor Duggan moved to authorize STAFF TO EXECUTE AN AGREEMENT WITH BOLTON AND MENK, INC FOR THE ENGINEERING WORK NECESSARY FOR THE ROGER'S LAKE SKATE PARK RECONSTRUCTION FOR A NOT TO EXCEED PRICE OF $31,920 AND TO EXECUTE AN AGREEMENT WITH THE AMERICAN RAMP COMPANY FOR THE DESIGN WORK FOR THE NovembwI5, 2022 Mendota Heights City Council Page 3 of 6 RECONSTRUCTION OF THE ROGERS LAKE SKATE PARK FOR A NOT TO EXCEED PRICE OF $9,000. Councilor Mazzitello seconded the motion. Further discussion: Councilor Paper commented that he is not against the engineering funds being spent, he was just surprised that was coming from the project budget. Mayor Levine asked if those funds could come from the special parks fund. Parks and Recreation Manager Meredith Lawrence replied that she did not believe the fund could be used for that purpose but asked for the city attorney to opine on the question. She noted that the original plan did not attempt to utilize any of the existing features and therefore involving a consultant to determine the items that could be reused could provide additional cost -savings and features within the park. City Attorney Elliott Knetsch commented that could be an appropriate use of the special parks fund. Public Works Director Ryan Ruzek replied that this can move forward and as they work on the project, they can look further into whether the special parks fund or general fund is used for different elements. Ayes: 5 Nays: 0 C) RESOLUTION 2022-88 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE ROGER'S LAKE AND PARK PLACE POND IMPROVEMENT PROJECT Public Works Director Ryan Ruzek provided background information and stated that the Council is asked to approve Resolution 2022-88 accepting bids and awarding a contract for the Rogers Lake and Park Place Pond Improvement Project. Councilor Duggan asked if there would be appropriate signage to alert the community of the project and what should or should not be done. Public Works Director Ryan Ruzek replied that one project is within a park and therefore signage could be placed in the park. He noted that the other pond is within a development and staff will communicate with the adjacent property owners. Councilor Miller asked for details on the length of time for the project at Rogers Lake. Public Works Director Ryan Ruzek replied that the project is typically completed in two or three days. He noted that visitors of the park should still be able to access the park during that time. Councilor Mazzitello asked if this would be a full dredging of the pond or whether sediment is simply being removed from the inlets of the pond. Public Works Director Ryan Ruzek replied that these are full dredging to a six-foot depth and therefore the ponds will be completely drained, under frozen conditions. Novwnber I5, 2022 Mendota Heights City Council Page 4 of 6 Councilor Mazzitello noted that the bid received was a very good price for that work. He asked where the removed material would be hauled. Public Works Director Ryan Ruzek replied that the Rogers Lake material could be disposed of at will of the contractor while there would be different requirements for the disposal of the Park Place material because of the PEAS. He noted that the contractor would be responsible for adequately disposing of the material. Councilor Paper asked if there would be any benefit in keeping the fill from Rogers Lake to use in another location. Public Works Director Ryan Ruzek replied that the disposal is included in the bid and therefore he was unsure of the difference in cost for that option. He noted that is something that he could discuss with the contractor and consultant to determine if it would be helpful for the City to use that fill in another location. Councilor Mazzitello moved to adopt RESOLUTION 2022-88 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE ROGERS LAKE AND PARK PLACE POND IMPROVEMENT PROJECT, Councilor Miller seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming events and activities. COUNCIL COMMENTS Councilor Duggan commented that 55 years ago he had his first Thanksgiving dinner in Arizona, noting that it is a great opportunity to celebrate what makes America the greatest country in the world. Councilor Paper wished the community a happy Thanksgiving. He also reminded the community about Movember, which focuses on men's health. Councilor Miller commented that two Saturdays ago the Two Rivers cross country team participated in the state cross country meet and one student finished 24`h and was named to the all -state squad. He stated that since 2000, the Two Rivers boys and girls cross country teams have had quite the arsenal of talent noting the accomplishments of both the boys and girls teams. He stated that the election last Tuesday was a bit bittersweet as it was the first without his mother holding the position of an election judge or going to vote with her. He commented that be was happy to see some of his mother's friends and a neighbor holding the position of election judges. He stated that at the previous meeting there was a presentation on the trail system and potential upcoming projects. He stated that it was mentioned that there was a possibility that the State and County could use condemnation but commented that he wanted to make it clear that he does not support that method. He was pleased that Mayor Levine pushed back about what a trail on Dodd Road could look like and believed that the City needs to push for those alternatives and something that will work for everyone. November 15, 2022 Mendota Keights City Council Page 5 of 6 Councilor Mazzitello congratulated Two Rivers and Saint Thomas footballs teams on outstanding seasons. He thanked everyone that voted to maintain the tradition of a high voter turnout, as well as City staff and the volunteers that assist in making that process run smoothly. He commented that winter has arrived, and the Public Works Department is outstanding, but still encouraged drivers to slow down and drive safely. Mayor Levine commented that the voter turnout in this election was 84 percent, which means that residents of Mendota Heights want their voices heard and that is amazing. She commented that people that are elected to office represent everyone in the community. ADJOURN Councilor Duggan moved to adjourn. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 7:10 p.m. I 'fit wtR_ Step anie Levine Mayor ATTES . C ' eLu an City Clerk November IS, 2021 e4fendota Heights City Council Page 6 of 6