2022-10-19 Parks and Rec Comm Agenda Packet
CITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Wednesday, October 19, 2022- 6:30 P.M.
Mendota Heights City Hall-Council Chambers
AGENDA
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Approval of Minutes
a. September 13, 2022 Regular Meeting Minutes
6. Citizen Comment Period (for items not on the agenda)
*See guidelines below
7. Acknowledgement of Reports
a. Par 3 Update
b. Recreation Update
c. Park Improvement Update
8. New Business
a. MHAA Presentation
b. Frozen Fun Fest Proposal
9. Unfinished Business
a. Ivy Hills Park Tennis Backboard Request
b. Community Engagement Outreach Update
c. Park and Recreation Strategic Planning Update
10. Staff Announcements
11. Student Representative Update
12. Commission Comments and Park Updates
13. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is
received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to
address the commission on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which
are longer than five minutes will need to be scheduled with the Recreation Program Coordinator to appear on a future Parks
and Recreation commission agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for
political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor will any decisions be made at that
presentation.
Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or
reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Chair may assign
staff for follow up to the issues raised.
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CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
SEPTEMBER 13, 2022
The September meeting of the Mendota Heights Parks and Recreation Commission was held
on Tuesday, September 13, 2022, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Bob Klepperich called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Bob Klepperich,
Commissioners: Jaffrey Blanks, Stephanie Meyer, and Michelle Muller; absent: Commissioner
Patrick Cotter, Amy Smith, and Dan Sherer. Student Representative: Meg Murphy. Staff
present: Parks and Recreation Manager Meredith Lawrence, Recreation Program Coordinator
Matt Colwell, and Public Works Director Ryan Ruzek.
3. Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Approval of Agenda
Motion Blanks/second Meyer to approve the agenda. AYES 4: NAYS 0
5.a Approval of Minutes from August 4, 2022 Park Tour Meeting
Motion Blanks/second Muller to approve the minutes of the August 4, 2022 Parks and
Recreation Commission Park Tour Meeting.
Further discussion: Commissioner Meyer referenced the tour of Rogers Lake Park where two
members of the public mentioned exploring the idea of having QR code signs to solicit feedback
from park users. She asked that the statement be added to the minutes.
AYES 4: NAYS 0
5.b Approval of Minutes from August 10, 2022 Regular Meeting
Motion Blanks/second Muller to approve the minutes of the August 10, 2022 Parks and
Recreation Commission Regular Meeting. AYES 4: NAYS 0
6. Citizen Comment Period (for items not on the agenda)
None.
7. Acknowledgement of Reports
Chair Klepperich read the titles of the three updates (Par 3, Recreation, and Park Improvement
Updates) and polled the Commissioners for questions.
7.a Par 3 Update
Parks and Recreation Manager Meredith Lawrence provided an update on recent course
aeration and senior golf passes, which will be discussed at the November meeting. She stated
that staff is still awaiting delivery of the three pieces of equipment that had been ordered. She
advised of a recent award the course received for its rebranding efforts. She also provided a
brief overview of the July financial report.
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Commissioner Blanks asked if there is an estimation on when the course would close.
Ms. Lawrence replied that would be weather dependent.
Chair Klepperich congratulated staff for another award. He asked the effect of the lack of
moisture on the golf course.
Ms. Lawrence stated that it has been an interesting two years with the drought, but the irrigation
system has been running properly which has helped the efforts.
Commissioner Muller asked if there are staffing changes from summer to fall.
Ms. Lawrence stated that the maintenance crew remains the same and the clubhouse staff has
remained constant as well.
7.b Recreation Update
Recreation Program Coordinator Colwell provided a summary of the Parks Celebration
weekend events.
Commissioner Meyer commented that the Parks Celebration was well done and a lot of fun.
She asked if staff has considered not holding the event the same weekend at the Dakota
County fair and other municipal celebrations.
Mr. Colwell replied that staff has discussed alternative dates, but the consensus has been to
stay with this date as the event is for Mendota Heights residents.
Parks and Recreation Manager Meredith Lawrence stated that West Saint Paul is changing their
event to June, so staff has scheduled the 2023 event for the same weekend.
Commissioner Meyer stated that she would like staff to consider not holding the event the
weekend of the County fair. She asked if there is assistance needed for the Trick or Teeing
event.
Mr. Colwell replied that they have made a few tweaks to the event this year and there is a
formal volunteer recruitment system, noting that Commission members are more than welcome
to volunteer at the event.
Commissioner Meyer stated that she would be happy to volunteer.
Student Representative Murphy asked if teens could volunteer.
Mr. Colwell confirmed that teens would be welcome to volunteer as well.
7.c Parks Improvement Update
Parks and Recreation Manager Meredith Lawrence provided an update on park improvement
projects. She stated that the City Council did review the requested capital improvements from
the Parks Commission and highlighted the projects that were included in the preliminary 2023
budget. She stated that the City Council denied the Civic Center field project for this fall and
instead included that project in the 2023 preliminary budget. She stated that the scope of the
Wentworth warming house was reduced and included in the 2023 preliminary budget, and the
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temporary trailer has been approved for the 2022-2023 season. She also provided an overview
of the special parks fund balance as well as pending projects.
Commissioner Muller thanked staff for presenting the Civic Center field projects. She believed
the project had been budgeted for in the amount of $5,000 but noted that the project did come in
with a higher estimated cost.
Ms. Lawrence did not believe any funds had been budgeted for that project for 2022.
Public Works Director Ryan Ruzek replied that there is a line item for general park maintenance
and supplies that could have allocated $5,000 but there was not a specific line item for that
project.
Commissioner Muller commented that it seemed that some dirt was brought to the site.
Mr. Ruzek replied that some improvements were made to the field, but he has not heard from
MHAA whether that was favorable.
Commissioner Muller stated that she thought it was clear that Civic Center would not move
forward due to the plans and potential reconstruction of City Hall and the Police Station. She
stated that the dugouts were also approved so that seems confusing.
Mr. Ruzek replied that any potential improvements to City Hall would be known before the end
of the baseball season and therefore the field improvements could occur after the summer
season. He stated that if there were conflicts between the projects, they would reconsider
whether the Civic Center field project should occur. He noted that the dugout project would still
move forward and if those needed to be relocated, that could be done.
Motion Blanks/second Meyer to acknowledge the staff reports. AYES 4: NAYS 0
8. New Business
8.a Ivy Hills Park Tennis Backboard Request
Parks and Recreation Manager Meredith Lawrence stated that on August 2nd staff was
contacted by a resident who was interested in the process of installing a backboard at the tennis
courts at Ivy Hills. She noted that another neighbor also made a similar request. She noted
that the residents do live adjacent to the park. She stated that notices were mailed to
households abutting the park boundary on August 15th soliciting input. She provided
background information on tennis backboards, noting that there is one at Marie Park. She
stated that since the Marie Park backboard was installed in 2015 there have only been two
complaints. She noted that the noise generated would be similar to other park activities such as
basketball or even less than pickleball. She estimated a cost of about $2,500 and believed the
project could be eligible for funding through the special parks fund. She provided the two public
comments that have been received in addition to the two requests from residents.
Commissioner Blanks asked if any negative feedback has been received from residents.
Ms. Lawrence stated that it did not appear the email comment was in favor of the request.
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Commissioner Muller stated that when reading the email, it appeared that the resident would
prefer the funds to be spent in a different manner (maintenance) but explained that these funds
would come from a different source.
Commissioner Meyer asked where the backboard would be and where the sound would be
directed. She stated that the resident that emailed asked if it could be placed near the
basketball court but did not believe that would be an option.
Ms. Lawrence stated that the backboard location would be up for discussion. She believed that
placement near the parking lot would be a benefit. She stated that the backboard would need to
be within the fence and stated that she would not recommend placing it between the courts as
that could prevent use of both courts. She stated that she would recommend the parking lot
side.
Mr. Ruzek confirmed that the parking lot side would be the furthest from homes but was unsure
if the sound is generated from the front or back.
Commissioner Meyer stated that it would seem that the board could be moved.
Ms. Lawrence confirmed that the backboard could be moved within the court if needed.
Commissioner Blanks asked if there would be data available from the manufacturer about how
far the sound travels.
Ms. Lawrence replied that she did not see anything, but staff could try to get more information is
that is desired. She noted that this would be a spring 2023 project, therefore there is not an
urgency in the decision.
Chair Klepperich commented that there is a home to the north on the hill, which would be the
side furthest from the parking lot. He was unsure where the property owner opposed lives.
Mr. Ruzek confirmed that the resident that emailed does live in that home to the north.
Commissioner Meyer acknowledged that she might be opposed if she lived in that home but
had no idea the noise level that is generated.
Commissioner Muller commented that it was noted as similar to the noise from basketball and
noted that her family has a basketball hoop in their driveway and do not receive complaints from
neighbors. She stated that it is a reasonable noise in a residential and/or park area.
Commissioner Meyer asked if there were other requests in addition to the original request from
the resident.
Ms. Lawrence confirmed that there was a request from a resident that brought this forward and
identified the location of that home. She noted that another resident also made a similar
request.
Commissioner Muller stated that perhaps the decision is delayed until more members of the
Commission are present.
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Motion Blanks/second Muller to table the request until more information is received related to
the potential noise and until more Commission members are present for the discussion.
Further discussion: Commissioner Meyer stated that she would go with Ms. Lawrence on a
Friday to measure the noise levels from using the backboard.
AYES 4: NAYS 0
8.b Demographics Presentation
Chair Klepperich stated that this information was requested by the Commission and urged the
Commission to think about how this information can be tied to the parks and recreation strategic
plan.
Parks and Recreation Manager Meredith Lawrence stated that when the request was made to
staff there was not specific information requested so if there is additional data requested, staff
could bring that back at a later date. She explained that knowing the demographics of the
community will help to plan for the needs of the community and could help to target programing
to those demographics as well. She reviewed the strengths and weaknesses that were
identified through the planning process the Commission underwent last year. She reviewed the
different demographics with the Commission. She also reviewed the goals for the future of
Mendota Heights parks and recreation that were identified in the planning process.
Chair Klepperich thanked staff for presenting that information, recognizing that it may take some
time to digest all that data, and this could come back for additional discussion in the future. He
commented that the bike and pedestrian plan staff is working on fits well with the demographic
information.
Commissioner Muller agreed noting that she often uses the trail system for her own recreation
but also uses other recreation amenities in the community with her children.
Commissioner Meyer stated that she had similar thoughts as parents use the parks with their
children, therefore it is not just the youth using those facilities designed for children. She stated
that she would be interested in the median ages for some of the other communities (Sunfish
Lake, Mendota, and Lilydale) as that could provide partnership opportunities for seniors and
active adults in the same way the City partners with other communities on youth programing.
She agreed with attempting to plan ahead, acknowledging that it can be difficult to predict what
will happen in 20 years, and noting that those projections did seem to fit the community. She
stated that it could be helpful to overlap the demographics onto a map to identify any gaps in
services that may exist for different user groups.
Commissioner Muller commented that all of the data was specific to Mendota Heights, with the
exception of the ISD information which includes students from other communities.
Ms. Lawrence agreed that is a good point as even though the schools are located in Mendota
Heights, there are students from other communities attending those schools. She stated that
the athletic association has kids that participate from other communities and therefore those
kids are using the City facilities. She noted that the City also benefits from the amenities founds
in other communities, such as the splashpad at Harmon Park. She noted that the poverty level
data was specific to Mendota Heights, which was a surprise to her. She stated that could tie
into the free and reduced lunch data.
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Commissioner Muller noted that could also be seniors on a fixed income.
Ms. Lawrence agreed and noted that would be an opportunity to look at the programing that
could be provided for that demographic that may not have the means to go to Lifetime Fitness
or drive to a senior center in another community.
Commissioner Blanks appreciated this data as he believes it will help in the community
engagement meetings.
Commissioner Meyer asked if there is a way to find out more specific information on the poverty
level data, such as household size.
Ms. Lawrence provided more details on how the federal poverty level is calculated. She agreed
that having more information could better understand where the need is, and even if that
information could be demographically located to determine gaps that may exist in different areas
of the community.
Commissioner Meyer stated that perhaps there could be an opportunity offer free and reduced
programing for seniors in addition to youth.
Ms. Lawrence noted that perhaps offering programing in a park location would also benefit
those that have a barrier to traveling to a location.
Chair Klepperich acknowledged the plan of the City to do more long-range planning, noting that
he gets a bit cautious about planning further than 15 years as it can become unpredictable after
that. He thanked City staff for gathering this information and the Commission for its input. He
noted that this can come back for further discussion in a few months.
9. Unfinished Business
9.a Community Engagement Outreach Update
Parks and Recreation Manager Meredith Lawrence stated that a template was included in the
packet to be used for engagement meetings. She stated that staff would like the Commission
members to provide an update to the Commission following their engagement event and
provide their notes to staff. She stated that staff would then compile that information to review
with the Commission later this year to assist in creating a task list for 2023.
Chair Klepperich commented that he conducted an engagement meeting at the dog park with
Commissioner Meyer. He stated that all the comments made were positive, including a
comment that the staff mowing the grass was friendly and respectful of the people and animals.
The users also appreciated the tree trimming that was done to improve the security of vehicles
for users of the park.
Commissioner Meyer stated that one of the most helpful things for a metric to provide to staff
would be to tally numbers, such as the number of people attending and the number of those that
were Mendota Heights residents. She commented that 15 people attended and only four were
Mendota Heights residents. She stated that all the comments were positive, and everyone
loves the dog park. She stated that the park does get muddy at times because of the rolling
terrain. She stated that a few comments were made in general about the parks as a whole that
they appreciate the balance between amenities and affordable taxes. She stated that the only
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suggestion received was related to a regular maintenance schedule for the portable toilets and
there is a preference for the larger size.
Ms. Lawrence noted that all of the parks are required to have the handicap accessible portable
toilet and they are cleaned once per week.
Commissioner Meyer noted that a comment was made that sometimes the locks on those doors
are not working and perhaps that could be mentioned to the cleaning crew. She stated that
people also liked the separation between big and little dogs.
Commissioner Muller commented that it is back to school season so she can begin to meet with
the PTA organizations.
Commissioner Blanks stated that the rotary meeting is scheduled for October 5 and the PTA
meeting is scheduled for October 10.
9.b Park and Recreation Strategic Planning Update
Parks and Recreation Manager Meredith Lawrence stated that she will be reaching out to the
Commission to schedule a worksession for future planning. She noted that she will also be
scheduling a joint meeting with the Natural Resources Commission and this Commission to
discuss the link between natural resources and parks. She reported that the volunteer program
is running and stated that they would love to have teen volunteers at events as well.
10. Staff Announcements
Parks and Recreation Manager Meredith Lawrence shared the following announcements:
• Opening of the Dakota County Big River shelter this Saturday from 3 to 6 p.m.
• Two Rivers High School will be hosting a movie night Saturday
• There will be a Makers Market on Saturday, September 24
• Engagement is still open for the bike ped plan
• The City is now looking for warming house staff for the upcoming season
• Other events can be found on the City’s website
11. Student Representative Update
Student Representative Murphy stated that she would be interested in information on teen
volunteer opportunities and will focus on that for the future.
12. Commission Comments and Park Updates
Commissioner Blanks
• Activity is slowing down at the parks, but they are still busy with people walking their
dogs and riding bikes
• Encouraged residents to spend time outside while the weather is still nice
Commissioner Muller
• Rogers Lake continues to be an active park
• Kensington is typically a quite park but did notice three or four trees removed
• A resident was happy with the lilacs that are coming in where brush was previously
removed at Kensington
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Commissioner Meyer
• The parks remain busy, and people are enjoying the lights for pickleball
• Hopes to attend the Dakota County open house event this weekend
• There is a small portion of trail that goes toward Victoria Highlands Park which has an
awkward 90-degree angle that could be considered in the bike ped plan
Chair Klepperich
• Thanks Student Representative Murphy for her participation
• Thanks to staff for their participation and the background information provided to the
Commission
• Acknowledged a donation from MHAA for the pitching mound at Victoria Highlands
• Commented on the budget process and appreciation for the items from the Commission
that were included in the preliminary budget
• Asked that users of the trails be cautious of other users
13. Adjourn
Motion Blanks/Second Muller to adjourn the meeting at 8:10 PM
AYES 4: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
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DATE: October 19, 2022
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Par 3 Update
Turf Conditions
Overall the turf is in great condition as the 2022 season ends. The turf was the healthiest it has
been in the past five years. Staff is aware of a few irrigation issues that will be resolved in early
2023.
End of Season
Staff continues to monitor the weather and the course’s profitability in order to determine the
course’s last day open for business for 2022. Typically, the course closes around November 1.
Senior Golf Pass
This year the City Council approved the addition of a Senior Golf pass to the City’s fee schedule.
The City has sold four passes thus far. This program will be reviewed for 2023.
Equipment Acquisition
The City Council approved the acquisition of the following pieces of equipment: Aerator,
Workman/Topdresser and Sandpro. Staff has been working with MTI Distributing to take
possession of these pieces of equipment. There has been a manufacturing delay so the estimated
arrivals are as follows:
• Aerator: Delivered
• Sandpro: December
• Workman: December
• TopDresser: December
Financial Update
The finance report for August is included in the packet. Staff will review this with the
commissioners at the meeting.
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MONTHLY EXPENDITURE REPORT
AUGUST 2022
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
AUGUST 2022 (66.67% OF YEAR)
August
REVENUES August YTD YTD YTD
BUDGET 2022 2022 %2021
GREENS, LEAGUE & TOURN FEES $110,000 $35,109 $143,520 130.47%$135,810
RECREATION PROGRAMS $40,000 $214 $51,358 128.39%$47,992
CONCESSIONS $19,000 $7,304 $27,949 147.10%$20,025
SUNDRY REVENUE $0 $18 $303 0.00%$1,193
INTEREST $450 $0 $0 0.00%$0
INSURANCE CLAIM $0 $0 $0 0.00%$0
PAR 3 FUND REVENUE TOTAL $169,450 $42,645 $223,130 131.68%$205,020
EXPENDITURES August YTD YTD YTD
BUDGET 2022 2022 %2021
CLUBHOUSE SALARIES $34,300 $9,527 $31,273 91.17%$31,519
ADMINISTRATIVE SALARIES $25,807 $2,262 $16,554 64.15%$14,764
FICA/PERA $10,768 $1,540 $7,016 65.16%$6,659
MEDICAL INSURANCE $6,851 $571 $4,567 66.66%$4,435
U/E & W/C INSURANCE $3,100 $0 $3,103 100.09%$3,217
RENTALS $4,750 $3,196 $6,298 132.60%$4,705
UTILITIES $12,555 $1,966 $8,590 68.42%$8,051
PROFESSIONAL FEES - AUDIT $2,900 $1,355 $2,877 99.21%$2,850
PROF FEES - CONSULTING FEES $1,100 $0 $0 0.00%$0
PROF FEES - GROUNDS MGMT $7,050 $3,728 $3,728 52.88%$0
PROF FEES - GROUNDS WAGES $22,000 $2,699 $11,920 54.18%$14,764
PROF FEES - TREE MAINTENANCE $1,500 $0 $5,300 0.00%$909
LIABILITY/AUTO INSURANCE $4,800 $0 $3,885 80.94%$3,997
OPERATING COSTS/SUPPLIES $7,850 $1,930 $9,889 125.97%$8,929
FUEL $1,750 $423 $1,971 112.61%$1,217
REPAIRS & MAINTENANCE $47,500 $3,534 $31,574 66.47%$32,186
SUNDRY/DUES/MILEAGE/CLOTHING $5,500 $58 $2,463 44.78%$8,228
ONLINE REG & CREDIT CARD FEES $7,475 $1,511 $6,495 86.89%$4,438
PAR 3 EXPENDITURES TOTAL $207,556 $34,298 $157,503 75.88%$150,868
10/12/2022
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DATE: October 19, 2022
TO: Parks and Recreation Commission
FROM: Matt Colwell, Recreation Program Coordinator
SUBJECT: Recreation Update
Field Trip
On October 20, the City of Mendota Heights, in partnership with the cities of West St. Paul,
South St. Paul and Inver Grove Heights hosted a field trip to Drkula’s 32 Bowl for bowling and
then to a movie theater.
Dog Day
On October 15, the City of Mendota Heights hosted its first “Dog Day” event. Residents came to
socialize with other dog owners, play with dog agility equipment and do arts and crafts.
Additionally, there was a drawing for two gift baskets donated by local businesses.
Passport to Thompson Park Activity Center
On October 13, the City of Mendota Heights hosted its “Passports to Thompson Park Activity
Center” event. This event was in partnership with Thompson Park Activity Center and the goal
was to expose Mendota Heights residents to the programs and activities they offer for seniors
in our area. Participants received a tour of the Thompson Park Activity Center, a light lunch and
got to experience samplers of some of the programs they offer.
Gymnastics
On Friday, September 16 gymnastics started at the Harmon Park Neighborhood Center. This
program is a partnership with the City of West St. Paul. Staff continues to receive positive
feedback on this program and is planning to continue with this program in the future.
Trick or Teeing
The 2nd annual Trick or Teeing event will be held on October 22 from 5:00pm-7:00pm at the
Mendota Heights Par 3. Parents and children may dress up in costume and visit the golf course
for mini-putt, crafts, games and more. In the case of inclement weather this event will be
moved to October 23.
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DATE: October 19, 2022
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Park Improvement Update
Dugout/Fence Work
Work on the following projects is scheduled to begin in mid-October:
• Installation of two dugouts @ Civic Center Field
• Installation of two dugouts @ Victoria Highlands
• Installation of two dugouts and adding 1st/3rd baseline fences @ Valley Park
• Installation of 3rd baseline fence @ Hagstrom King (Completed)
The total project cost was $56,417.
Budget/2023 Project Update
Staff submitted the budget requests for park improvement projects and the City Council included
the following park improvement projects in the preliminary budget:
• Civic Center Foul Ball Fencing/Infield Maintenance: $40,000
• Wentworth Park Warming House: $100,000 (project scope similar to Marie and Friendly
Hills Warming Houses)
• Roger’s Lake Skate Park Improvements: $225,000
• Wentworth Park Tennis Court Resurfacing: $90,000
• Valley View Heights Playground Replacement: $75,000
Staff has started to begin the planning process for implementation of the 2023 projects, barring
final City Council approval for funding in December.
Wentworth Tennis Courts: Staff has begun discussions with the USTA in order to prepare a grant
application for funding assistance on this project.
Valley View Heights Playground: Staff intends to follow the same design and engagement process
that was used for the Marie Park playground. The next step for this project is to establish two or
three commissioners to form a subcommittee to assist staff with developing the RFP for the
project.
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Roger’s Lake Skate Park: Staff is working to get the skate park subcommittee back together to
work on this project. Staff’s goal is to present to City Council on the new skate park in February,
2023 so that a new skate park completion date is feasible in 2023.
Temporary Wentworth Warming House
At the August 16 City Council meeting staff presented the proposal to demolish the existing
warming house and lease an office trailer for the 2022-2023 building. The City Council had
concerns about demolishing an existing structure without a plan for the future building. At the
preliminary budget meeting the Council included $100,000 in the 2023 preliminary budget so
that a warming house similar to those at Marie and Friendly Hills could be constructed. Since a
plan was developed for the new building, staff has confirmed a trailer to be used for the 2022-
2023 season.
Special Park Fund Balance
Currently the Special Parks Fund is showing an estimated balance of approximately $728,000 as
of October 5, 2022. Park dedication revenue received thus far for this year is $244,000.
The following expenses from 2022 thus far are:
• Audit: $1,240.16
• Victoria Highlands Pitching Mound: $5,468.50
• Wentworth Warming House Architect and Prep: $15,748.50
• Mendakota Dugouts: $89,860
• Wentworth Hockey Rink: $86,300
• Hagstrom King Foul Fence: $2,843
Total: $201,460.16
Approved expenses but not yet paid:
• Mendakota Concrete Work for Dugouts: $8,800
• Dugouts at Valley, Victoria Highlands, Civic Center: $53,574
Total: $62,374
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DATE: October 19, 2022
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Mendota Heights Athletic Association Presentation
BACKGROUND INFORMATION
Chair Klepperich and Vice Chair Blanks have requested that representatives from the Mendota
Heights Athletic Association (MHAA) attend the October Parks and Recreation Commission
meeting and provide the following information to commissioners:
• How does your specific MHAA sport operate?
• How can the city support your specific MHAA sport?
• What involvement does your specific MHAA sport have in Mendota Heights (number of
players, coaches, etc.)?
An invitation was provided to the football, lacrosse and soccer commissioners.
Staff has confirmed Bryce Anderson, Lacrosse Commissioner will be in attendance.
RECOMMENDATION:
Informational Only.
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DATE: October 19, 2022
TO: Parks and Recreation Commission
FROM: Matt Colwell, Recreation Program Coordinator
SUBJECT: Frozen Fun Fest Proposal
BACKGROUND INFORMATION:
City Staff has prepared a plan for the second annual Frozen Fun Fest event. Staff have looked at
last year’s inaugural event and have made adjustments to dates and planned activities in an
effort to improve the event for 2023.
EVENT TIMELINE:
Saturday, February 18:
• Winter Bonfire and Ice Skating - 4:00pm – 7:00pm
Sunday, February 19:
• Youth Ice fishing – 9:00am – 11:00am
• Snow Golf – 2:00pm – 5:00pm
Weekend-long activities:
• Coloring Contest and Medallion Hunt
RECOMMENDATION:
The Parks and Recreation Commission should review staff’s report on the proposed weekend of
events and advise staff on any recommendations or thoughts based off the schedule of events
provided.
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DATE: October 19, 2022
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Ivy Hills Park Tennis Backboard Request
INTRODUCTION
Neighbors near the Ivy Hills Park tennis courts have requested a tennis backboard be installed at
the site. At the September 13 meeting, the Parks and Recreation Commission heard a
presentation from staff on the feasibility of the installation and allowed residents to speak
regarding the proposed project. No residents were in attendance and the commission asked staff
to conduct a noise test and bring back the results to the October meeting in order to decide on
next steps.
BACKGROUND
On August 2, staff was contacted by a neighbor of the Ivy Hills Park tennis courts interested in
the process for the city to install a tennis court backboard at the site. The resident noted that
many neighbors were interested in a backboard being installed at the park. Staff responded to
the resident that this item would be forwarded to the Parks and Recreation Commission to
review.
DISCUSSION
Notices were mailed to residents directly abutting the park boundary on August 15, notifying
them of the proposed addition of a tennis backboard to the Ivy Hills tennis courts. Staff wanted
to involve the residents of the proposed addition to the park so any concerns could be voiced to
the commission prior to installation.
Currently the City has one tennis court backboard in Mendota Heights at Marie Park. Backboards
are popular additions to tennis facilities as they allow players to practice at any time, even when
a partner is not available to play. A backboard enables players to practice their swing, develop
hand-eye coordination, ball tracking, ball placement and ball handling skills. The backboard at
Marie Park is used by neighboring residents and has been well-received since its installation.
Staff has received two complaints regarding the noise that results from usage of the backboard
at Marie Park. Many parks throughout the Twin Cities have tennis court backboards and have not
received complaints from residents.
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At the request of the commission, the Parks and Recreation Manager, in conjunction with the
Police Captain, conducted a noise test on September 28 at Marie Park utilizing the existing tennis
backboard. Results from the test are as follows:
Tennis ball hit by racquet against backboard:
• Average: 78 decibels
• Maximum: 89 decibels
Pickleball being hit by paddle against backboard:
• Average: 81 decibels
• Maximum: 87 decibels
Bouncing basketball on tennis court:
• Average: 62 decibels
• Maximum: 84 decibels
Attachments: Noticed Mailed to Residents Directly Abutting the Park Boundary
Photo of Tennis Backboard at Marie Park Tennis Courts
Email/Correspondence-Staff has received from residents as of October 10, 2022
BUDGET IMPACT:
The estimated cost of an 8’ (height) x 12’ (wide) dual-curved backboard is $2,500. The backboard
would provide additional recreational opportunities for the community, so this project could be
funded from the Special Parks Fund.
RECOMMENDATION:
The commission should review the request for the tennis backboard at Ivy Hills Park and
determine if this would be a good addition to the neighborhood park.
ACTION REQUESTED:
The Commission is asked to make a recommendation to the City Council in regards to the next
steps for the requested tennis backboard at Ivy Hills Park.
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NOTICE OF RECOMMENDED ACTION FOR THE ADDITION OF A TENNIS
BACKBOARD AT IVY HILLS PARK
IVY HILLS PARK
645 BUTLER AVE
MENDOTA HEIGHTS MN, 55118
This notice is informing you that the Mendota Heights Parks and Recreation Commission, at its
regular meeting on September 13, will consider a recommendation to the Mendota Heights City
Council for the installation of a tennis backboard at the Ivy Hills Park tennis courts.
Some municipalities that have installed tennis backboards have received resident complaints due to
noise that the boards can provide when in use. The Commission would like to make residents abutting
the park aware of the proposed project before moving forward with a formal recommendation of the
project to the City Council.
Persons with concerns about the addition of a tennis backboard at Ivy Hills Park are asked to attend
the Parks and Recreation Commission meeting on Tuesday, September 13 at 6:30pm at the Mendota
Heights City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota. The
Commission will hear citizen comments during discussion of this item at the meeting. If you are
unable to attend, you may submit comments to city staff ahead of the meeting.
Questions or comments related to this notice may be directed to Meredith Lawrence, Parks and
Recreation Manager at (651) 255-1354 or email mlawrence@mendotaheightsmn.gov
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20
From:Meredith Lawrence
To:Tony E
Cc:Matt Colwell
Subject:RE: Ivy Hill Park tennis court
Date:Tuesday, August 16, 2022 11:18:00 AM
Attachments:image001.png
Hi Tony:
Thanks for reaching out. A notice was mailed to residents with a home touching the park boundary for
this same request last week.
The parks and recreation commission will be reviewing this request at their Tuesday, September 13
meeting at 6:30pm at City Hall. I will add your email to the record of feedback to be included in their
discussion.
Please let me know if you have any questions!
Thanks,
Website | Connect
Meredith LawrenceParks and Recreation ManagerCity of Mendota HeightsDirect: 651-255-1354Credentials: CPRP, CPSI
From: Matt Colwell <MColwell@mendotaheightsmn.gov>
Sent: Tuesday, August 16, 2022 10:37 AM
To: Meredith Lawrence <MLawrence@mendotaheightsmn.gov>
Subject: Fwd: Ivy Hill Park tennis court
Would you want to respond to this? If not I can if you want to let me know your thoughts.
Sent from my iPhone
Begin forwarded message:
From: Tony Erickson <ynotson@earthlink.net>
Date: August 11, 2022 at 5:35:56 PM CDT
To: Matt Colwell <MColwell@mendotaheightsmn.gov>
Subject: Ivy Hill Park tennis court
Matt:
Please consider installing a practice board on the volleyball side for next season. The Marie
park tennis courts have a practice board that is very helpful for training.
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Thanks!!!
Tony Erickson
1132 Ivy Hill Drive
22
From:Joe Fitzgerald
To:Meredith Lawrence
Subject:Ivy Hills Tennis Backboard
Date:Tuesday, September 13, 2022 3:05:41 PM
Hi Meredith,
We received the mailer regarding adding a backboard to the Ivy tennis courts in our backyard.
Unfortunately, we are unable to attend the meeting tonight due to our kids' sports.
With only limited information on this backboard, we are concerned about the noise issue you
raised in the mailer, as the courts are so close to the house.
I'm guessing this backboard came at the request of someone in the area. In order to
accommodate that request, is there an option to install the board over on the basketball half
court? (where there are no houses immediately adjacent)
Personally, if we're looking to make improvements to the courts, I would first like to see the
loose tile system replaced with a normal playing surface.
We could also get a net on the western court that is adjustable so kids can move it from
volleyball to tennis when the eastern court is already being used.
Thanks,
Joe
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From:Commers, Steve
To:Meredith Lawrence; Daniel Sherer; Bob Klepperich; Jaffrey Blanks; Patrick Cotter; Stephanie Meyer; Michelle
Muller
Subject:Tennis Court at Ivy Hills Park
Date:Friday, October 7, 2022 4:25:05 PM
Attachments:Outlook-ftj1mqew.png
Dear Michelle, Stephanie, Patrick, Jeffrey, Bob, Dan, and Meredith,
We, the Commers Family, live 600 feet to the west from the tennis courts in Ivy Park.
We are the ones asking for a backboard to be installed on the south facing fence of the tennis
courts.
Please consider putting in a backboard for the residents of Mendota Heights. We feel this
would be a great asset
to the park. If the backboard is installed on the south facing fence this will keep the level of
noise down for other residents by the park.
We do not need a professional to install the backboard. We would suggest having city staff
install the backboard next
May to keep the price lower. We look forward to having many hours of enjoyment from a
backboard. Our daughter wants to go to the state tennis
tournament some day and by having a backboard this will help her full fill her dream.
Thank you for your consideration in this matter. I will be out of town on Wednesday
October 19th and will not be at the meeting.
Steve Commers
651-491-1073
stevecommers@edinarealty.com
723 Cleveland Avenue South
Saint Paul, MN. 55116
ALERT! Edina Realty will never send you wiring information via email or request that you
send us personal financial information by email. If you receive an email message like this
concerning any transaction involving Edina Realty, do not respond to the email and
immediately contact your agent via phone.
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DATE: October 19, 2022
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Community Engagement Outreach Update
BACKGROUND INFORMATION:
At the June meeting the Commissioners approved an engagement toolkit to fulfill the following
objectives in regards to community engagement:
• Provide visibility for parks and recreation offerings
• Introduce community members to Commissioners and provide information about the
Commission and its role/relation to the City Council
• Solicit ideas and feedback for new parks and recreation offerings
• Identify common themes and specific requests for improvements that might be a good
discussion topic at future parks and recreation commission meetings
• Provide opportunities for residents to get involved in the community
• Explain the budget constraints in relation to parks and recreation
The Commission identified the following community groups and assigned a commissioner to be
accountable for completion of the engagement:
• Mendota Heights/West Saint Paul Rotary: Jaffrey
• Mendota Heights Foundation: Bob
• Linden Apartments: Jaffrey
• CDA Building: Patrick
• Mendota Heights Apartments: Amy
• Tennis Users: Amy
• Pickleball Players: Amy
• Dog Park Users: Steph
• MHAA Softball: Amy
• MHAA Soccer: Patrick
• MHAA Football: Patrick
• MHAA Lacrosse: Michelle
• Heritage PTA: Steph
• Somerset PTA: Jaffrey
• Mendota PTA: Michelle
• Friendly Hills PTA: Michelle
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• Garlough PTA: Jaffrey
• High School Students: Michelle
• Master Gardeners: Steph
• MOM’s Club (informal group): Dan
• ECFE Groups: Dan
DISCUSSION:
The commissioners present should update one another on the progress they have made to meet
with their assigned group.
Commissioners who have held their engagement sessions should share the results with the
commission during the meeting.
REQUESTED ACTION:
Commissioners should submit their notes from the meetings to staff by Monday, October 24 in
order for staff to compile a summary document which will be reviewed at the Parks and
Recreation Commission’s 2023 work plan work session in November.
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DATE: October 19, 2022
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Parks and Recreation Manager
SUBJECT: Park and Recreation Strategic Planning Update
BACKGROUND INFORMATION:
In June, 2021 the Parks and Recreation Commission participated in 12 hours of strategic planning
with Hue Life, the City’s consultant. At the strategic planning sessions members of the
Commission and City Council discussed goals for the future of Parks and Recreation in Mendota
Heights.
Included is the planning calendar that staff is utilizing to ensure progress. Each month staff will
provide an update on the strategic planning calendar.
The Parks and Recreation Commission will meet in November to discuss their 2023 work plan.
RECOMMENDATION:
Informational Only.
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STRATEGIC PLANNING CALENDAR 2021-2022
Priori�zing Needs, Securing Funding, and Execu�ng the Plan Building a Connected Community Atrac�ng and Retaining Qualified Employees and Volunteers
What Who When
2021 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Beyond Update
Rela�onship w/Mendota
Heights Founda�on
City Administrator,
Parks and Recrea�on
Manager
The Founda�on presented to the City Council on January 18. A link of the mee�ng
presenta�on was provided to commissioners in order to beter understand the
Founda�on’s mission, vision, and goals.
Establish Natural Resources
Commission
Public Works Director,
Natural Resource
Coordinator
The City Council appointed the members of the Natural Resource Commission on
April 19. The Commission is up and running and is meeting monthly. A joint work
session will likely be scheduled in early 2023.
Priori�ze wants and needs Parks and Recrea�on
Manager,
Commissioners, City
Council
Joint work session was conducted on February 17 to review the strategic plan and
priori�ze wants and needs. Another work session took place on April 25 to review
the Park Improvement Project List. At the June mee�ng the PRC made a 2023
budget recommenda�on to the Council based on the commission’s priori�es.
Research Parks Referendum City Administrator,
Parks and Recrea�on
Manager
Staff is working to research details for a park referendum. Staff is scheduling
mee�ngs with ci�es that have conducted recent referendums for park
improvement projects. City Council will need to determine if this is moved
forward.
Commit to alloca�ng Par 3
expiring funding to Parks and
Rec
City Council The City Council has allocated funds for park projects in the 2023 Preliminary
Budget based on the Commission’s project priori�es.
Community engagement list
of mee�ngs
Parks and Recrea�on
Manager,
Commissioners
A list of groups for community engagement has been iden�fied. Commissioners
have started contac�ng group leaders to find a �me to meet. The Commission has
established a toolkit for the engagement sessions and mee�ngs have begun.
Bike and pedestrian plan
ini�ated with consultant
Public Works Director The Bike and Pedestrian Plan will be presented to the City Council on October 18.
Website remodel-secure
funding, hire contractor
Assistant City
Administrator
The City Council approved a contract on July 11 with CivicPlus to construct the
City’s new website. Staff is working on project implementa�on. The website is
proposed to launch in January, 2023.
Demographics-obtain data
and start analyzing
Parks and Recrea�on
Manager
A general demographics presenta�on of the City of Mendota Heights was
presented at the September mee�ng.
Programming-develop
calendar of events and
funding
Recrea�on Program
Coordinator
Funding was approved in the 2022 budget along with addi�onal staff to carry out
this ini�a�ve. New events and programming have been added for 2022. Staff is
beginning to plan for 2023.
Establish volunteer program Assistant City
Administrator
The City Council approved a volunteer program on April 19. The City has
successfully onboarded 28 volunteers as of October 5, 2022.
Add staff to address
addi�onal programming
needs/wants
City Administrator The City Council approved the hiring of a new Recrea�on Program Coordinator on
April 5. The new employee began employment with the City on April 18.
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