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2022-09-20 City Council MinutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 20, 2022 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, and Mazzitello, were also present. Councilor Miller was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the revised agenda for adoption. Councilor Duggan moved adoption of the agenda. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Mazzitello moved approval of the consent calendar as presented, pulling items A and C. b. Acknowledge the August 4, 2022 Parks and Recreation Commission Work Session Minutes e. Aelfflowledge the August 10, 2022 PRdEq niid Rperpat Rn CRwnqisqiR" Meeting Minutes d. Acknowledge the August 11, 2022 Natural resources Commission Meeting Minutes e. Approve Resolution 2022-75 Providing for the Sale of $2,030,000 General Obligation Improvement Bonds, Series 2022A f. Denial of Massage Therapist Licenses g. Approval of Police Officer Hire h. Approval of Communications Coordinator Hire i. Approval of Mendota Heights Athletic Association Tournament Fees Refund Request j. Approval of August 2022 Building Activity Report k. Approval of Claims List Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 PULLED CONSENT AGENDA ITEMS A) APPROVAL OF SEPTEMBER 6, 2022 CITY COUNCIL MINUTES Councilor Duggan referenced the bottom of page eight, specific to the resolution, and asked the number of tank farms in Mendota Heights and within Dakota County. He asked if fencing would be requested for those locations as well. He referenced page 13, the adoption of the resolution, which had a vote of 3 — 1 and asked if a super majority would have been needed. Councilor Mazzitello moved to approve SEPTEMBER 6, 2022 CITY COUNCIL MINUTES. Councilor Paper seconded the motion. Ayes: 3 Nays: 1 (Duggan) C) ACKNOWLEDGE THE AUGUST 10, 2022 PARKS AND RECREATION COMMISSION MEETING MINUTES Councilor Duggan referenced a statement within the minutes in which staff states that payment had not been received from MHAA for half the cost of the mound and asked if payment has since been made. City Administrator Cheryl Jacobson replied that the payment has now been received by the City. Councilor Paper noted that the Council accepted that payment at its last meeting. Councilor Duggan noted under unfinished business, the Chair reported that he met with representatives from ECE and asked for clarification. Ciry Administrator Cheryl Jacobson replied that ECB stands for early childhood education. Councilor Duggan moved to acknowledge AUGUST 10, 2022 PARKS AND RECREATION COMMISSION MEETING MINUTES. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PRESENTATIONS None. Seytember 2Q 2022 Mendota Heights Cih� Council Page 2 of 5 No items scheduled. PUBLIC HEARING NEW AND UNFINISHED BUSINESS A) ADOPTING 2023 PRELIMINARY BUDGET AND LEVY Finance Director Kristen Schabacker explained that the Council is as to adopt a preliminary budget and proposed levy for Fiscal Year 2023. Mayor Levine commended staff for their work in preparation of this presentation and through all the work session meetings with the Council. Councilor Mazzitello commented that in looking at the history of the tax rates, this is the first time in many years and the tax rate has been reduced by this amount. He believed that reflected the hard work of staff and the Council to be fiscally responsible while still providing the same level of services to the residents. Councilor Duggan noted an increase to administration and asked if there would be another person hired. He noted other departments that also have increases budgeted. He asked if the reserves could be designated towards some of these increases. He acknowledged the hard work of staff in preparing this budget and addressing the concerns of the Council. Finance Director Kristen Schabacker replied that in regard to the administration budget, the comp study was included and would be additional to last year. She noted that many of the increases are due to wages and benefits, while engineering has an added position. She stated that the parks department has two staff members increasing in steps. Mayor Levine referenced the electronic vehicle discussion about trucks and asked if there is room in the budget to pursue an electric vehicle. Finance Director Kristen Schabacker replied that there is a contingency amount that could be used if the Council would like to discuss that item further. Councilor Duggan asked if the funds previously used towards the bonfire event would stay within the fire department. Finance Director Kristen Schabacker replied that the expenses for the bonfire would be remain as an underspent line item within the Council budget. Councilor Duggan suggested that going into next year, even though there is not the space or room for the bonfire, that was a popular community event. He suggested that the Council look for other locations to hold a smaller fire event for the community. Councilor Mazzitello moved to approve RESOLUTION 2022-72 APPROVING THE 2022 LEVY COLLECTIBLE IN 2023. Sep[enaber 20, 2022 Mendo[a Heights City Council Page 3 of 5 Councilor Paper seconded the motion. Ayes: 4 Nays: 0 Councilor Mazzitello moved to approve RESOLUTION 2022-73 ADOPTING THE FISCAL YEAR 2023 PRELIMINARY BUDGET, Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 Councilor Mazzitello moved to approve RESOLUTION 2022-74 APPROVING THE FINAL 2022 TAX LEVY FOR SPECIAL TAXING DISTRICT NO, I COLLECTIBLE IN 2023, Councilor Paper seconded the motion. Ayes: 4 Nays: 0 B) APPROVE SEWER REPAIR FOR 546 SIMARD STREET Public Works Director Ryan Ruzek provided a brief background on this item. The Council was being asked to approve a repair to sanitary sewer service line at 546 Simard Street. Councilor Duggan asked the likelihood of other sewer repair work in the area. Public Works Director Ryan Ruzek replied that the issue in this case is that when the street was reconstructed in 2010, the sewer line was damaged by the City contractor. He stated that he has no record of the damage, but it is directly under the project area. He noted that there was a repair, and the repair is failing. Councilor Duggan asked if there is insurance coverage for the City from the damage. Public Works Director Ryan Ruzek replied that the City had this reviewed but because it has been over 10 years the insurance trusts would not cover the cost for the repair. Councilor Mazzitello reiterated that the sewer line was repaired after the project, and it is that repair that needs to be repaired and it is not damage that has been sitting for 12 years. Public Works Director Ryan Ruzek confirmed that to be correct. Councilor Duggan moved to authorize REPAIR OF THE SANITARY SEWER LATERAL FOR 546 SIMARD STREET TO ST. PAUL UTILITIES FOR ANOT-TO-EXCEED AMOUNT OF $30,150, WITH THE SPECIFICATION THAT THE NOT -TO -EXCEED COST IS A TIME AND MATERIALS COST. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 Septenvber 20, 2022 Mendota Heights City Counci] Page 4 of 5 Item removed from revised agenda. COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming events and activities. She noted that Council meetings in October would be held on Thursdays rather than Tuesdays. COUNCIL COMMENTS Councilor Duggan noted that DCC is becoming Dakota 911, along with some other changes for the organization. He commended Neighbors Inc. for hosting a successful event in its 50' year of operations. Councilor Paper noted the Warrier SK which will be held Saturday at Two Rivers High School. Councilor Mazzitello commented that he attended the ribbon cutting of the Dakota County trailhead and was honored to be part of those involved in Beyond the Yellow Ribbon. He stated that Dakota County is starting the conversation of developing a northern Dakota County community center and reviewed some of the proposed amenities. He asked staff to get information from the County to include in the Friday News in order for residents to stay informed on the process. Mayor Levine thanked the Master Gardeners, noting that she had the opportunity to assist in planting a rain garden. She thanked all the volunteers that participated in the event. She stated that she also attended the ribbon cutting for the picnic shelter and it is spectacular. She commented that it was a special moment for the veterans that were honored. She stated that the interactive map for the bike ped plan will remain open for additional comments until the end of the month. Councilor Mazzitello moved to adjourn. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 Mayor Levine adjourned the meeting at 6:4] p.m. 0 jot rat Step ame fevme Mayor ATTE C 'ne 'an City Clerk September 20, 2022 Mendota Heights City Caurici] Page S of 5