2022-09-20 City Council Agenda PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
September 20, 2022 – 6:00 pm
Mendota Heights City Hall
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Adopt Agenda
5.Consent Agenda
a.Approval of September 6, 2022 City Council Minutes
b.Acknowledge the August 4, 2022 Parks and Recreation Commission Work Session
Minutes
c.Acknowledge the August 10, 2022 Parks and Recreation Commission Meeting
Minutes
d.Acknowledge the August 11, 2022 Natural Resources Commission Meeting
Minutes
e.Approve Resolution 2022-75 Providing for the Sale of $2,030,000 General
Obligation Improvement Bonds, Series 2022A
f.Denial of Massage Therapist Licenses
g.Approval of Police Officer Hire
h.Approval of Communications Coordinator Hire
i.Approval of Mendota Heights Athletic Association Tournament Fees Refund
Request
j.Approval of August 2022 Building Activity Report
k.Approval of Claims List
6.Citizen Comment Period (for items not on the agenda)
*See guidelines below
7.Presentations
8.Public Hearings
9.New and Unfinished Business
a.Adopting 2023 Preliminary Budget and Levy
b.Approve Sewer Repair for 546 Simard Street
c.Dodd Road Traffic Solutions and Analysis Update
10.Community Announcements
11.Council Comments
12.Adjourn
Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides an
opportunity for the public to address the Council on items which are not on the agenda. All are
welcome to speak.
Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and
topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk
to appear on a future City Council agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to make
political endorsements, or for political campaign purposes. Council members will not enter into a
dialogue with citizens, nor will any decisions be made at that presentation.
Questions from the Council will be for clarification only. Citizen comments will not be used as a time
for problem solving or reacting to the comments made, but rather for hearing the citizen for
information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.”
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, September 6, 2022
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, and Mazzitello were
also present. Councilor Miller was absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda.
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
CONSENT CALENDAR
Mayor Levine presented the consent calendar and explained the procedure for discussion and approval.
Councilor Mazzitello moved approval of the consent calendar as presented, pulling items A and J.
a.Approval of August 16, 2022 City Council Minutes
b. Approval of August 16, 2022 Council Work Session Minutes
c.Approval of August 17, 2022 Council Work Session Minutes
d. Approval of August 22, 2022 Council Work Session Minutes
e.Approval of August 23, 2022 Council Work Session Minutes
f.Acknowledge the July 26, 2022 Planning Commission Meeting Minutes
g.Acknowledge July 2022 Fire Synopsis
h. Resolution 2022-67 Final Payment and Acceptance of the Wentworth Park Paving Improvements
i.Accept Donation for Victoria Highlands Pitching Mound
j.Approval of a Temporary Warming House Trailer at Wentworth Park for 2022-2023 Season
k.Accept Probationary Firefighter Resignation
l.Approval of July 2022 Treasurer’s Report
m.Approval of Claims List
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Councilor Duggan seconded the motion.
Ayes: 4
Nays: 0
PULLED CONSENT AGENDA ITEMS
A)APPROVAL OF AUGUST 16, 2022 CITY COUNCIL MINUTES
Councilor Duggan noted that quite a few items were presented at the last Council meeting which would
have follow up items. He referenced page two, the second paragraph, and stated that he would like a
follow up prior to the next Council meeting. On page five, the large resolution, he believed there should
be follow up from Dakota County. On page seven, the third line, and stated that he would like that follow
up information from staff. He stated that there was a lot of discussion on storage and moving of dirt along
with the related costs and would appreciate follow up information.
Councilor Paper stated that the minutes reflected that he was absent and noted that he was sick with
COVID and asked if that could be reflected. He stated that he does not want it assumed that he was
skipping the meeting and would want it reflected that he had COVID.
Councilor Duggan moved to approve AUGUST 16, 2022 CITY COUNCIL MINUTES WITH THE
NOTED CHANGE.
Councilor Paper seconded the motion.
Ayes: 4
Nays: 0
J) APPROVAL OF A TEMPORARY WARMING HOUSE TRAILER AT WENTWORTH PARK FOR
2022-2023 SEASON
Mayor Levine stated that the Council referenced the request for a temporary warming house trailer for
2022-2023 with a cost of about $16,000. She stated that $4,000 of that cost is for the trailer rental but the
remainder of the costs would be expenses that would be incurred when a new warming house is
constructed in the near future, therefore they are not duplicative costs.
Councilor Duggan moved to approve A TEMPORARY WARMING HOUSE TRAILER AT
WENTWORTH PARK FOR 2022-2023 SEASON.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
PUBLIC COMMENTS
No one from the public wished to be heard.
PRESENTATIONS
None.
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PUBLIC HEARING
A) ANNUAL MS4/NPDES HEARING
Natural Resources Coordinator Krista Spreiter explained that the Council is asked to preside over a public
hearing outlining the City’s stormwater requirements for compliance with the Minnesota Pollution Control
Agency’s MS4 stormwater permit.
Councilor Duggan asked if the City sponsors any testing of city water bodies, outside of the testing done
on Rogers Lake by Saint Thomas Academy.
Natural Resources Coordinator Krista Spreiter replied that the City does some testing and there is also the
wetland health testing program. She stated that the City also has the Citizen Assisted Monitoring Program
which utilizes volunteers to test water in lakes.
Councilor Duggan asked how a pollution incident caused by a storm could be handled if it were to occur
in Mendota Heights.
Natural Resources Coordinator Krista Spreiter stated that is part of the Pollution Prevention Program and
is detailed in the City’s plan.
Councilor Paper believed that a resident monitors Lake Augusta.
Natural Resources Coordinator Krista Spreiter stated that she is not aware of that.
Councilor Paper referenced construction sites and asked if the City proactively monitors those sites.
Natural Resources Coordinator Krista Spreiter replied that the City attempts to visit each site every two
weeks. She noted that the permit requires inspection after each half inch rain event.
Councilor Duggan moved to open the public hearing.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
There being no one coming forward to speak, Councilor Mazzitello moved to close the public hearing.
Councilor Duggan seconded the motion.
Further discussion: Councilor Mazzitello commented that if residents notice issues or pollution of water
or lakes, they should reach out to City staff.
Ayes: 4
Nays: 0
NEW AND UNFINISHED BUSINESS
A) ORDINANCE 573 AMENDING TITLE 14, CONCERNING CHLORIDE REDUCTION
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Natural Resources Coordinator Krista Spreiter explained that the Council was being asked to adopt
Ordinance No. 573 amending Title 14 of City Code: Stormwater Management, which would regulate
storage and practices of deicing materials containing chloride for all commercial, institutional, and non-
NPDES permitted industrial facilities located within the City of Mendota Heights.
Councilor Mazzitello asked if a separate motion would be needed to authorize summary publication.
Natural Resources Coordinator Krista Spreiter confirmed that could be done in one motion.
Mayor Levine commented that the Council did approve a new salt shed at the public works location and
would now be in compliance. She stated that the shed had been requested for 12 years and the timing
could not have been better because of the new requirement.
Natural Resources Coordinator Krista Spreiter stated that this ordinance does not regulate practices for
the City, however, the new permit has stricter requirements for salt storage. She stated that the prior salt
storage was covered and on impervious surface. She stated that the new storage facility is more adequately
sized and will be easier to keep it contained.
Councilor Duggan asked if there are any considerations for a natural disaster where the salt may be washed
away.
Mayor Levine stated that there is a new impervious surface.
Natural Resources Coordinator Krista Spreiter replied that the City is required to have a response
procedure for itself and any potential illicit discharge in the city.
Councilor Mazzitello moved to approve ORDINANCE NO. 573 AMENDING TITLE 14,
STORMWATER MANAGEMENT, OF THE CITY CODE OF MENDOTA HEIGHTS, CONCERNING
CHLORIDE REDUCTION AND AUTHORIZING THE USE OF SUMMARY PUBLICATION.
Councilor Duggan seconded the motion.
Ayes: 4
Nays: 0
B) RESOLUTION 2022-68 APPROVING A MRCCA PERMIT TO MICHAEL AND NICOLE
FRATTALLONE – PROPERTY LOCATED AT 1010 SIBLEY MEMORIAL HIGHWAY
Community Development Director Tim Benetti provided a brief background on this item. The Council
was being asked to consider adopting a resolution approving a Mississippi River Corridor Critical Area
(MRCCA) Permit to Michael Frattallone, and for the property located at 1010 Sibley Memorial Highway.
Councilor Mazzitello stated that he watched the Planning Commission meeting and noted that condition
eight seems to address the concern expressed at the meeting with the trees that had potentially been
removed in the back of the home. He asked if the 14 trees needed for replanting were also addressed.
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Community Development Director Tim Benetti stated that the 14 trees removed were in the low basin
area. He stated that the Planning Commission wanted to see those trees replanted but did not have
preference on where the trees were planted. He stated that the maintenance plan would identify the
replanting and would be part of the three year oversee period. He confirmed that the applicant agreed
with that condition.
Councilor Duggan asked if the trees removed were not in the critical area, could the City require trees to
be planted.
Community Development Director Tim Benetti replied that in 2017 when the previous MRCCA permit
was issued there were supposed to be 13 trees planted. He stated that staff felt that because this was
approved under the old plan, those trees should be replanted.
Councilor Duggan asked if there is a tree replacement ordinance in place.
Community Development Director Tim Benetti replied that the City does not have such an ordinance in
place at this time, but the replanting of the trees would be part of the restoration plan for the property.
Councilor Duggan commented that he was happy the resident was willing to comply with the request, as
it is not a requirement.
Community Development Director Tim Benetti stated that the applicant had requested to use their plan as
the restoration plan for the property. He noted that the trees removed were dead or diseased. He noted
that a member of the Planning Commission expressed that they would like to see the 14 trees replanted
and that is why the condition was added. He confirmed that it is not a requirement in the ordinance.
Councilor Paper asked if only the north half of the property is being discussed.
Community Development Director Tim Benetti replied that this involves the entire site. He noted that
staff was previously unaware that work had been done in the back. He stated that once staff visited the
site after the Planning Commission, they did see dead fallen trees and the remainder of the removed
material was buckthorn. He noted that there were no fresh stumps.
Councilor Paper asked if the 14 trees were going on the north side or whether they could go anywhere.
Community Development Director Tim Benetti replied that the trees could go anywhere.
Councilor Duggan referenced a statement from the Planning Commission in which the applicant stated
that he was willing to meet with neighbors to address their concerns and stated that he was impressed with
that. He stated that the Frattallones did not know they bought into a challenge, but he likes the plan and
what is being done to improve the site.
Councilor Paper stated that it would be nice to be able to reach out to new homeowners in the MRCCA to
provide permit information to those homeowners.
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City Administrator Cheryl Jacobson reviewed the different methods in which staff is attempting to alert
MRCCA property owners about the need for permits for certain projects.
Community Development Director Tim Benetti stated that staff is considering a mailing to all MRCCA
properties to advise them of the rules and permit requirements.
Mayor Levine commented that she does think that the whole process brought to light a few ways the City
could improve its communication with residents. She stated that there is a perception from neighbors that
more clearing is occurring when buckthorn is removed because it acts like a hedge. She commented that
buckthorn is an invasive species that should be removed, but it does provide screening. She commented
that buckthorn does need to be removed and therefore there will be a period of time when that screening
is lacking until the new plantings grow. She stated that the previous property owner had put down
preparation for a house pad, which degraded the current soil. She asked how someone could be held
accountable for not completing their intentions. She commended the Planning Commission as it did a
nice job discussing this item and following up on the comments from a neighbor.
Nicole Frattallone, applicant, thanked the Council for their comments and patience. She stated that they
are trying to do the right thing in the right way and are excited to be part of the community.
Stephen Mastey, landscape architect for the applicant, commented on the dense forest area which has a
closed canopy. He provided details on their plans for restoration of the understory area. He stated that
they are excited to button up the site and continue to restoration.
Councilor Duggan moved to adopt RESOLUTION NO. 2022-68 APPROVING A MISSISSIPPI RIVER
CORRIDOR CRITICAL AREA (MRCCA) PERMIT TO MICHAEL FRATTALLONE AND FOR THE
PROPERTY LOCATED AT 1010 SIBLEY MEMORIAL HIGHWAY.
Councilor Mazzitello seconded the motion.
Further discussion: Councilor Duggan provided background information on his experience with this site
going back to 1988. He commented that it is a gorgeous site, although overgrown at this time. He was
glad to see that someone is willing to spend time and resources to restore and manage the site.
Councilor Mazzitello applauded the Planning Commission for its handling of the case, as it addressed a
public issue, what happened and the proper actions for restoration. He stated that unfortunately these after
the fact permits have been a source of frustration for the Commission and Council and hoped that the
applicant did not feel mistreated in the process. He stated that the City needs to do a better job
communicating the rules for MRCCA properties. He stated that one of the confusing elements could be
the change from Critical Area Permit to the MRCCA Permit. He noted that some actions were previously
allowed in the Critical Area but now require permits under the MRCCA. He applauded the applicants for
their desire to restore the site.
Councilor Paper stated that he was beyond frustrated when he saw this address because of the background.
He stated that after meeting with staff and walking the property with the property owner, along with the
robust discussion of the Planning Commission, he looks forward to the finished product.
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Councilor Duggan stated that at least one eighth of the MRCCA bluff area is within Mendota Heights and
therefore they need to protect it.
Mayor Levine agreed that the City needs to do a better job communicating. She was pleased to see a
second home is not going in on the lot and the applicants will also be removing gravel and replacing that
with proper soil which will be a benefit.
Councilor Duggan referenced condition eight and stated that if the trees removed are not within the critical
area, the homeowner is entitled to remove trees and it is their decision on whether to replant trees. He
referenced condition nine and stated that he does not ever recall requiring a three-year maintenance plan.
Community Development Director Tim Benetti explained that the maintenance plan is a new requirement
under the MRCCA permit. He stated that condition eight could be modified or struck if desired.
Councilor Duggan stated that if the Frattallones want to plant the trees, they should but they should not be
required to do so.
Mayor Levine commented that at the Planning Commission there was discussion between the applicants
and Commission, and it was an amenable condition. She did not see a need to amend the condition.
Councilor Mazzitello stated that under the other Critical Area rules, if any part of the property falls in the
Critical Area, the whole property is then in the Critical Area. He asked if the same applies under MRCCA.
Community Development Director Tim Benetti confirmed that the same is true under the MRCCA.
Councilor Mazzitello stated that under the MRCCA there is a habitat restoration requirement and therefore
if 14 trees were removed, 14 should be replaced and native in nature.
Community Development Director Tim Benetti stated that there is no standard stating that if a tree is
removed, it should be replaced. He stated that the restoration plan was meant to be discretionary for the
governing body. He stated that the Frattallones have agreed to replanting of 14 trees, along with much
more restoration work in this extensive project. He commented that the site is still heavily vegetated and
will continue to be so.
Councilor Mazzitello stated that he supports the resolution and conditions as presented.
Councilor Duggan asked if the removed trees would need to be replaced with trees equal in diameter.
Mayor Levine commented that dead and diseased trees were removed in the area the homeowners would
like to construct their volleyball court. She stated that the Planning Commission requested that 14 trees
be replanted, and the applicant agreed. She stated that the family can choose the trees and size of trees
they desire to plant. She provided a connection to a local organization, Roots on the Ground, that works
to replace overstory trees.
Councilor Paper commented that although it was mentioned that the replanted trees could be saplings,
there is a three-year maintenance agreement and therefore the viability can be inspected. He stated that
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typically he would not support a requirement for trees to be planted but because of the history of this
property he does support this action.
Ayes: 4
Nays: 0
C) RESOLUTION 2022-69 APPROVING A MRCCA PERMIT AND VARIANCE FOR NEW
SECURITY FENCE TO XCEL ENERGY – PROPERTY LOCATED AT 944 SIBLEY MEMORIAL
HIGHWAY
Community Development Director Tim Benetti provided brief background on the case and stated that the
City Council is asked to consider adopting a resolution approving a Mississippi River Corridor Critical
Area (MRCCA) Permit and Variance to Xcel Energy, in order to replace and install a new ten-foot-high
security fence on their natural gas transfer/distribution site located at 944 Sibley Memorial Highway.
Mayor Levine asked if the question could be answered related to the color of the fence.
Brian Sullivan, Xcel Energy, stated that he spoke with the engineers about the color at length and the main
concern is with the condition of the paint as time goes by.
Mayor Levine commented that the Planning Commission seemed to believe the fence came in multiple
colors, but it appears it comes in one color and is painted other colors.
Mr. Sullivan commented that they are concerned with the salt from the roadway causing degradation of
the paint.
Councilor Duggan asked if a height of ten feet could be placed onsite to give an idea of the size of the
fence. Mayor Levine commented that the fence would be about twice the height of the existing fence.
Councilor Duggan stated that perhaps a segment of fence could be installed to provide an example of what
it would look like. He commented that this will be the first ten-foot fence in Mendota Heights and was
unsure this is what the community needs. He stated that it was interesting that this was not mentioned by
Xcel in the previous expansion project reviewed within the past year. He stated that he does understand
the desire for security, but it is also within a residential district.
Councilor Mazzitello stated that he thinks that the Planning Commission was utilizing the black vinyl
coated fence. He asked if they would continue to do research into the color of the fence. He noted that
the concern would be that there is a residential community across the street from this property and if the
fence remains stainless steel it could reflect to the residential area.
Mr. Sullivan stated that they could look into it, but their concern is longevity of the fence.
Councilor Mazzitello asked the need for a ten-foot security fence.
Mr. Sullivan stated that following 9/11 they began to make security improvements to their substations and
gas facilities. He explained the thought process in using a ten-foot height for the fence.
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Councilor Mazzitello commented that the fence height is then a result of significant study.
Mr. Sullivan noted that in Minneapolis they actually used a 22-foot fence for the substation.
Mayor Levine commented that she frequently walks that area, and it is currently an eyesore. She stated
that the look of barbed wire is not attractive and would prefer the ten-foot fence as proposed. She stated
that she is pleased with the plan as presented. She did not anticipate a huge problem with the apartments
across the street. She stated that she does not want something that will degrade, such as a painted fence.
Councilor Duggan asked for details on the barbed wire and when it was installed. He did not believe
barbed wire was allowed.
Community Development Director Tim Benetti stated that barbed wire is allowed in certain zoning and
advised that there is ten-foot fencing allowed for tennis courts as a permitted right. He commented that
there are residential tennis courts that have ten-foot-high fencing.
Councilor Paper asked for clarification on whether the discussion was involving painted black, or vinyl
coated.
Community Development Director Tim Benetti replied that the Commission favored a black or darker
colored fence but did not specify how that could be done. He stated that the specifications indicated a
galvanized steel mesh.
Councilor Paper asked how the manufacturer offers black, whether that is done with paint. He stated that
he does not want to make a decision without knowing the color and asked the timeline for the project.
Mr. Sullivan replied that Xcel would like to install this prior to the winter season. He stated that the
manufacturer does not offer vinyl coating, but a black finish and the concern is that would degrade over
time.
Councilor Paper stated that it was mentioned in the Planning Commission that this fence was specified for
a reason and if the engineers have come back and recommended against black, he would support that. He
asked the lifespan of the fence.
Mr. Sullivan replied that the materials are high quality and would expect it to be in place for over 30 years.
Mayor Levine commented that the issue with color should be put to rest and the proposed material should
move forward. She stated that the Planning Commission stated that if the materials are equally available,
the Commission would prefer black. She stated that the engineers have stated that black could degrade
over time and therefore that is not desired, and the galvanized steel will hold up better and for a longer
period, therefore that is the option being considered tonight.
Councilor Duggan stated that his black fence on his property has existed for 32 years without degradation.
Mayor Levine commented that the fence is along a busy road and salt will be an issue in the winter months.
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Councilor Duggan suggested that this be pushed to the next meeting until answers could be provided to
the questions raised.
Mayor Levine asked which questions he would like answered.
Councilor Duggan stated that he would like answers related to snow and the fence.
Mr. Sullivan replied that the fence will hold up to snow as proposed.
Councilor Duggan asked if the fence is not available in black.
Mr. Sullivan replied that the fence is available in black, but that color will degrade as time goes on because
the highway is heavily salted, and that salt spray goes into the yard.
Councilor Duggan commented that this is a large expensive fence and asked the maintenance and cleaning
that would occur to maintain the fence.
Mr. Sullivan replied that this is intended to be a no maintenance fence. He stated that the salt is washed
off by the spring rain.
Councilor Paper referenced a picture provided in the packet which shows a double fence. He asked who
owns the black fence. He stated that there is also a grade change as the property moves along.
Public Works Director Ryan Ruzek replied that he would assume that the black fence is the property of
MnDOT and meant to be fall protection.
Councilor Paper commented that the broken-down fence would remain, and the nice fence would be
replaced.
Mayor Levine commented that is news to her. She commented that the black fence is in horrible condition.
Public Works Director Ryan Ruzek replied that the black fence is fall protection for the retaining wall
from the trail.
Mayor Levine asked how high the retaining wall is.
Public Works Director Ryan Ruzek replied that the wall does get steep as you get close to the traffic signal.
Councilor Mazzitello commented that the fence is required because of the height of the retaining wall.
Mayor Levine stated that it would seem there is no purpose for the retaining wall.
Councilor Mazzitello commented that the retaining wall is retaining the trail from the Xcel Energy site
and the fence is required to prevent people from falling over the wall onto the Xcel site.
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Mayor Levine commented that having a nice fence would be an improvement that would screen the site a
bit and would provide security. She stated that as a part of this project she would like to replace the fall
fence which is degraded.
Public Works Director Ryan Ruzek stated that staff will reach out to MnDOT to determine ownership and
alert them to maintenance needs. He was unsure if MnDOT would have funds to replace the fence or
would need to budget that. He stated that if the City is the owner of the fence, the City could secure bids.
Mayor Levine stated that she does support moving forward on this project to improve the security of the
Xcel property but would also like to improve the fence in front of that. She stated that she does not see a
need to table the request.
Councilor Duggan moved to table this request to the next meeting.
Councilor Paper seconded the motion.
Further discussion: Councilor Paper asked if these are fence panels.
Mr. Sullivan confirmed that to be true.
Councilor Paper asked how it is determined when the panels need to be replaced. He asked if there are
inspections of the fence that occur to ensure it is in good condition.
Mr. Sullivan replied that they do have fence inspection crews that visit all the fencing once or twice per
year. He stated that the need to secure this site is important and they spent a lot of time researching what
works. He stated that this is not the cheapest option, but it provides the security they desire. He stated
that if there are concerns with the other fence, perhaps Xcel could share in that cost as a good neighbor.
He stated that if it is a MnDOT fence they could replace it per those specs.
Councilor Duggan referenced pages 143 through 146 related to the panels and asked about the plans
having “requires changes” in red and whether those would be met.
Mr. Sullivan replied that he is unsure of the changes. He stated that these are spec drawings prepared by
the manufacturer and the footings may be changed in the building permit process.
Councilor Duggan stated that this is Mendota Heights and that is not a suitable answer.
Councilor Mazzitello replied that these are what the industry would call shop drawings, explaining that
the manufacturer makes the drawings and submits them to the engineer, who either approves, rejects, or
changes those drawings. He stated that is a standard format. He stated that it is beyond him as to why
that would not be an acceptable answer.
Councilor Duggan stated that he asked what the changes are or may be and he did not get those answers.
Councilor Mazzitello stated that would be up the engineer reviewing the drawings who compares those
against the approved plans. He stated that the fact that the box was checked for changes does not mean
there will be changes.
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Councilor Duggan asked the estimated cost of the fencing as proposed.
Mr. Sullivan replied that it would be more than $1,000,000.
Councilor Duggan asked what the requested changes would be.
Mr. Sullivan stated that would be between the engineer and manufacturer.
Mayor Levine commented that this is going off topic. She stated that this is a MRCCA permit therefore
budgeting is not a part of the discussion. She stated that this discussion is getting into the weeds as to the
responsibilities of Xcel and its engineers. She stated that the job of the Council is to determine whether
to approve the MRCCA permit and variance for the fence height. She stated that the property is zoned R-
1 residential even though the property is not residential in use. She noted that there is an apartment across
the street, but the other uses are commercial, retail, and park. She stated that this is not in the middle of a
residential neighborhood. She stated that schools are zoned R-1 but receive variances for their light poles
and other related items.
Councilor Duggan asked if the Council is satisfied with the answers to the questions.
Mayor Levine confirmed that she is satisfied with the answers.
Councilor Paper stated that he would prefer to table this to the next meeting to have definitive answers.
Councilor Mazzitello asked what the questions that remain unanswered were.
Councilor Paper stated that he would like to know about the paint/color.
Mayor Levine commented that the answer is no to that question and the fence will be galvanized steel.
Councilor Duggan stated that he would be concerned with the input of the residents in that area related to
the view of a ten-foot prison like fence.
Councilor Mazzitello asked about other questions noting that the only question so far is why the fence
looks like a prison.
Councilor Duggan stated that he would like the answer on the color of the fence.
Councilor Mazzitello stated that question has been answered.
Councilor Duggan stated that he does not like that answer.
Councilor Mazzitello stated that Councilor Duggan is welcome to vote no on the application if he desires.
He stated that it was mentioned there were a lot of unanswered questions and asked what questions remain.
Councilor Duggan stated that he would have a question on the height.
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Councilor Mazzitello replied that the height would be ten feet.
Councilor Duggan stated that he would like to see what that would look like.
Councilor Mazzitello stated that if someone wanted to do harm, they would choose to go over a portion
that is five feet in height compared to ten feet. He stated that he is not willing to put into jeopardy the
security of the electrical grid when the experts who own the facility have done this elsewhere and have
said it is needed.
Ayes: 1 (Duggan)
Nays: 3
Councilor Mazzitello moved to adopt RESOLUTION NO. 2022-69 APPROVING A MISSISSIPPI
RIVER CORRIDOR CRITICAL AREA (MRCCA) PERMIT AND VARIANCE TO XCEL ENERGY
AND FOR THE PROPERTY LOCATED AT 944 SIBLEY MEMORIAL HIGHWAY.
Councilor Paper seconded the motion.
Further discussion: Mayor Levine stated that she would like to add language to the motion to include the
replacement of the fall fence.
Councilor Mazzitello stated that could be added as a voluntary item, but the City cannot require Xcel
Energy to do anything on land they do not own.
Community Development Director Tim Benetti stated that he heard a commitment from the applicant that
Xcel would work with MnDOT in attempt to replace that fence. He noted that if the fence is owned by
the City, the City will work with MnDOT.
Councilor Mazzitello confirmed that the additional condition related to the second fence could be added
to the resolution.
Councilor Duggan referenced language within the staff report and stated that it is unknown as to whether
the fence would impact the health, safety, or welfare of the community. He referenced other elements
within that language and stated that he believes this fence will alter the character and will not be approving
the fence. He commented that if this is approved, it will be sad for the community.
Mayor Levine commented that she understands that fences can be objectional to people. She wished that
this were a world where no one needed a fence and people respect infrastructure. She stated that this
world is so dependent on infrastructure that this electrical site needs to be protected. She commented that
the current fence is not securing the facility.
Councilor Duggan stated that no one raised issues when that was presented but the business has changed
significantly.
Mayor Levine commented that September 11th changed the world significantly, infrastructure needs to be
protected. She stated that Xcel would obviously rather not spend millions of dollars on fencing.
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Councilor Duggan commented that Xcel does not care about spending money because it will pass the cost
to customers.
Mayor Levine commented that this is a safety issue and that should come first to protect infrastructure.
Councilor Mazzitello stated that if the facility were zoned I, as it should be, would a variance even be
required.
Community Development Director Tim Benetti replied that in that zoning district, a CUP would be
required for a ten-foot fence.
Councilor Mazzitello noted that in that scenario it would be difficult to deny the request if all the criteria
are met. He stated that with that answer, he believes the Council should move on and vote on the motion.
Councilor Paper commented that he does not believe that this is the last request of this nature that the City
will see in terms of protection of the grid.
Ayes: 3
Nays: 1 (Duggan)
D) RESOLUTION 2022-70 APPROVING A LOT SPLIT (MINOR SUBDIVISION) TO DICK
BJORKLUND – PROPERTY LOCATED AT 2511 CONDON COURT
Community Development Director Tim Benetti provided a brief background on this item. The Council
was being asked to consider adopting a resolution approving a Lot Split (Subdivision) request from Dick
Bjorklund, and for the property located at 2511 Condon Court.
Dick Bjorklund, applicant, stated that he purchased the property with the intention to make it better. He
noted that the other homes have been completed and he originally intended to build a home on lot one,
but he now believes that a twin home would be a better product on that property.
Councilor Duggan asked for clarification on language within the draft resolution.
Community Development Director Tim Benetti stated that this lot split would create a twin home
configuration that would add to the neighborhood that already has twin homes.
Councilor Duggan asked if there is additional land for development in that area.
Community Development Director Tim Benetti replied that one twin home would fit as proposed.
Mayor Levine commented that she drove through the area and Mr. Bjorklund has built some nice
buildings.
Mr. Bjorklund commented that he is also pleased with how it has turned out.
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Councilor Duggan moved to adopt RESOLUTION NO. 2022-70 APPROVING A LOT SPLIT
(SUBDIVISION) FOR THE PROPERTY LOCATED AT 2511 CONDON COURT.
Councilor Mazzitello seconded the motion.
Further discussion: Councilor Paper commented that the work and craftsmanship of Mr. Bjorklund is
excellent. He stated that on May 18 he was told that if the Council approved the vacation of the right-of-
way, one home could be constructed on the lot, and he therefore approved it. He stated that the vacation
of right-of-way was not intended to allow for an additional home. He did not feel right approving this
after he was told only one home could be constructed on the lot.
Mr. Bjorklund stated that he has maintained that right-of-way since 1987. He stated that the City took
that easement 40 years ago and he requested to have it back. He stated that he intended to build a rambler
on the lot but that does not work for his age and therefore he believes a twin home would be a better fit.
Ayes: 3
Nays: 1 (Paper)
E) RESOLUTION 2022-71 APPROVING A NEW SUBDIVISION TITLED “B MARIE ADDITION”
AND CONDITIONAL USE PERMIT FOR OVERSIZED DETACHED GARAGE TO JEFF SIMEK –
PROPERTY LOCATED AT 1753 SUTTON LANE PARCEL COMBINATION
Community Development Director Tim Benetti provided a brief background on this item. The Council
was being asked to consider adopting a resolution approving a new preliminary and final plat of a new
subdivision to be titled “B Marie Addition”, which is essentially the re-platting and combining of three
parcels into one larger parcel. Related to this request is a conditional use permit (CUP) to construct a new
detached garage. The applicant is Jeff Simek and the property is located at 1753 Sutton Lane.
Councilor Duggan moved to adopt RESOLUTION NO. 2022-71 APPROVING THE PRELIMINARY
AND FINAL PLAT OF B MARIE ADDITION AND THE CONDITIONAL USE PERMIT FOR
PROPERTY LOCATED AT 1753 SUTTON LANE.
Councilor Mazzitello seconded the motion.
Further discussion: Councilor Mazzitello commented that he is pleased to see lot line anomalies such as
this being cleaned up.
Ayes: 4
Nays: 0
F) POLICE DEPARTMENT AND CITY HALL ARCHITECTURAL SERVICES CONTRACT
City Administrator Cheryl Jacobson provided a brief summary of the case and stated that the Council is
asked to approve a contract with CNH Architects for the continued assessment and development of
schematic plans for the expansion and renovation/remodeling of the City’s municipal campus which
includes the police department and city hall offices.
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Councilor Mazzitello asked if this would be considered a contract amendment to the existing contract or
whether this would be a new contract.
City Administrator Cheryl Jacobson stated that this came in the form of a new contract proposal and but
is continuing work the architect was previously selected for.
Councilor Mazzitello asked why the contract was not RFP’d.
City Administrator Cheryl Jacobson replied that staff discussed that element but noted that because the
work began with CNH, that firm already has background information and provided an initial analysis.
She noted that CNH also designed the Fire Station.
Councilor Mazzitello stated that in looking at the scope versus the cost, he believed that the contract was
a good value. He stated that this would allow the City to remain with the same firm throughout the process
and in return the City is receiving a good value.
Councilor Duggan asked how much money has been spent on this project thus far.
City Administrator Cheryl Jacobson stated that she would have to look back to see what the previous
contract value was.
Councilor Duggan stated that he agrees that this is necessary and supports taking these steps. He noted
that the biggest challenge will be Civic Center parking.
Mayor Levine stated that typically a budget is set prior to designing plans. She stated that this would seem
to be a process where identifying wants and needs would occur at the same time as plan design. She asked
where the budget comes into this.
City Administrator Cheryl Jacobson noted that would come in during part two. She stated that they will
first look at the initial concept that was presented in April of 2021. She noted that they may find out that
something to the west is cost prohibitive and then they would refine the original concept draw.
Mayor Levine commented that while typically she would prefer to start with a budget, she also understands
the importance of having the plans.
Councilor Duggan moved to approve CONTRACT WITH CNH ARCHITECTS FOR THE CONTINUED
ASSESSMENT AND DEVELOPMENT OF SCHEMATIC PLANS FOR THE EXPANSION AND
RENOVATION/REMODELING OF THE POLICE DEPARTMENT AND CITY HALL OFFICES IN
THE NOT TO EXCEED PROPOSAL AMOUNT OF $68,200, PLUS REIMBURSABLE EXPENSES.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
G) AWARD PROFESSIONAL SERVICES CONTRACT FOR THE 2023 STREET IMPROVEMENTS
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Public Works Director Ryan Ruzek provided a brief background on this item. The Council was being
asked to award a contract for the design, surveying and construction services for the Victoria Curve Street
Improvement Project and Emerson Avenue Street Improvement Project.
Councilor Mazzitello commented that TKDA did the design of the last three projects, not the construction.
Public Works Director Ryan Ruzek confirmed that and noted that TKDA also did construction
observation.
Councilor Mazzitello commented that he simply wanted to clarify that the issues with a previous road
construction contractor was not related to the firms listed within the memo.
Councilor Paper stated that the proposal is for TKDA not to exceed 2,183 hours and asked for clarification.
He asked if that is the equivalent of one person working full-time for one year on this project. He asked
why these hours are so vastly different than WSB.
Public Works Director Ryan Ruzek replied that TKDA has an itemized breakdown sheet within the
proposal and provided a sample. He stated that different consultants make different assumptions. He
noted that one of those assumptions is the length of construction.
Councilor Paper asked if there would be community outreach for this project. He noted a tough curve in
the road and asked if input would be solicited from residents.
Public Works Director Ryan Ruzek stated that staff will work with the consultant to develop specific
questionnaires for residents in different areas of the project. He stated that once they are closer to the end
of the feasibility process, they would hold a public meeting. He stated that ideally, they would be done
with the feasibility report in December and would be asking for Council approval of the project in January.
Councilor Paper referenced the western edge of Victoria Curve and asked if that was previously discussed
for State funding.
Public Works Director Ryan Ruzek replied that the City does receive state aid (MSA) funds annually to
put towards reconstruction of state aid roads. He confirmed that in 2023 Victoria Curve would be the only
road eligible for MSA funding.
Mayor Levine provided some of the feedback she received from residents related to the projects occurring
this year. She asked that staff focus on good communication.
Public Works Director Ryan Ruzek stated that in the last few years people are not attending the public
meetings for the projects, which is the time they would provide their contact information.
Mayor Levine commented that there are ways to engage with people and the City needs to find those
methods, such as use of social media and email updates. She stated that perhaps language is included on
the public meeting providing information on how residents can sign up for updates.
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Councilor Mazzitello commented that the County has had success having online open houses where
property owners identify their property, provide their comments, and their contact information. He noted
that it could be that people are not interested in attending meetings in person post-COVID.
Councilor Paper referenced the trail connecting Laura Court to Brookside and asked if that would be
looked at.
Public Works Director Ryan Ruzek replied that trail was recently overlaid.
Councilor Paper moved to authorizing STAFF TO ENTER INTO A CONTRACT WITH TKDA FROM
ST. PAUL, MINNESOTA WITH AN HOURLY NOT TO EXCEED AMOUNT OF $296,260.
Councilor Mazzitello seconded the Motion.
Ayes: 4
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson announced upcoming events and activities.
COUNCIL COMMENTS
Councilor Duggan commented on school safety and asked drivers to be more attentive. He asked for an
update on the home for challenged youth proposal the Council previously considered. He also noted the
50th anniversary of Neighbors Inc.
Councilor Paper thanked MHAA for the contribution to the pitching mound at Victoria Highlands. He
asked drivers to pay attention to the flashing lights for crosswalks.
Councilor Mazzitello welcomed students back to the schools and stated that football season has also
begun. He encouraged everyone to attend a local football game. He commented that the days are getting
shorter, and the nights are getting cooler. He asked drivers to slow down and pay attention to pedestrians.
He also asked pedestrians and cyclers to wear reflective clothing.
Mayor Levine stated that there was robust discussion tonight that involved disagreement and agreement.
She commented that the Council can disagree while still be agreeable with each other and thanked the
Council for that respect. She welcomed the children back to school and also advised of the adult education
opportunities.
Councilor Duggan commented that he recalled that two years ago Councilor Mazzitello had indicated that
his appointment to the City Council would be it, based on his employer. He noted that it seems that
information has changed.
Mayor Levine commented that campaign discussion is not appropriate for a Council meeting. She
believed that a different forum would be more appropriate.
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City Attorney Elliott Knetsch stated that it is the decision of the Mayor as to whether the comments should
continue or cease.
Mayor Levine stated that the comments were more appropriate for the campaign realm.
ADJOURN
Councilor Duggan moved to adjourn.
Councilor Mazzitello seconded the motion.
Ayes: 4
Nays: 0
Mayor Levine adjourned the meeting at 8:52 p.m.
____________________________________
Stephanie Levine
Mayor
ATTEST:
_______________________________
Christine Lusian
City Clerk
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Parks and Recreation Commission Work Session
August 4, 2022
Pursuant to due call and notice thereof, a work session of the Parks and Recreation Commission, City of
Mendota Heights, Minnesota began at Rogers Lake Park: 1000 Wagon Wheel Trail, Mendota Heights
MN.
CALL TO ORDER
Chair Bob Klepperich called the meeting to order at 5:03pm. Commissioners Smith, Muller, Sherer (left
at 6:35pm), Blanks, Meyer and Cotter (left at 5:30pm) were also present. Public in attendance included
Sally Lorberbaum and John Maczko.
City staff present included Meredith Lawrence, Parks and Recreation Mana ger.
TOUR OF ROGERS LAKE PARK
The commission looked at the Rogers Lake Skate Park and discussed the FY2023 budget request for
replacement. Staff discussed the importance if the City Council approves this project in 2023 to provide
staff with strict instr uctions in regards to budget and scope so the Skate Park subcommittee can
reconvene and recommend a design.
Those present discussed the opportunity to add signs with QR codes in the parks in order to foster
engagement.
The commission discussed the need for the pavilion to be replaced in 2023 and reviewed the aging
swing set at the playground. Commissioner Sherer asked staff to look at spraying the hinges of the
swings.
TOUR OF VALLEY VIEW HEIGHTS PARK
Staff reviewed with the Commission the aging playground that has been requested to be updated in
2023. The Commission reviewed the site plan of the playground and discussed ways to increase the size
of the playground and the importance of adding 5-12 year old features to the park in order t o provide a
recreational amenity that provides opportunity for all kids in the neighborhood.
TOUR OF WENTWORTH PARK
The commission walked the new parking lot and remarked that it provides a clearer definition of
entrance and exit of the park. The new par king areas being clearly defined will ensure safety for young
users of the park. The commission was happy with the new paved rink and discussed options for the
2022-2023 ice skating season in regards to a warming house. The commission walked to the tennis court
and expressed disappointment in its poor surfacing. The commission requested this renovation project
be completed in 2023. The commission looked at the baseball field and Commissioner Sherer discussed
his concerns with the field with those present.
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5b
TOUR OF IVY HILLS PARK
The commission looked at the sport court surface at Ivy Hills Park and asked questions to staff regarding
its useful life and durability. Chair Klepperich noted his appreciation for the new trail at the park. Those
present looked at the basketball court and discussed either increasing its size or adding a grass volleyball
court to the east of the basketball court. The commission looked at the new swing that was installed at
the playground.
Parks and Recreation Manager Meredith Lawrence summarized the comments heard from the
commissioners and encouraged the commission to attend the budget workshops that the City Council
will be holding later in August.
The commission adjourned the meeting at 7:03pm.
Minutes Taken By:
Meredith Lawrence
Parks and Recreation Manager
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CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
AUGUST 10, 2022
The August meeting of the Mendota Heights Parks and Recreation Commission was held on
Wednesday, August 10, 2022, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Bob Klepperich called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Bob Klepperich ,
Commissioners: Jaffrey Blanks, Patrick Cotter, Michelle Muller, and Dan Sherer; absent:
Commissioner Stephanie Meyer and Amy Smith . Student Representative present: Meg
Murphy. Staff present: Parks and Recreation Manager, Meredith Lawrence, and Public Works
Director , Ryan Ruzek.
3. Pledge of Allegiance
The Pledge of Allegiance was recited.
4.Approval of Agenda
Motion Blanks/second Cotter to approve the agenda AYES 5: NAYS 0
5.a Approval of Minutes from July 12, 2022 Regular Meeting
Motion Blanks/second Muller to approve the minutes of the July 12, 2022 Parks and Recreation
Commission Regular M eeting.
Further discussion: Chair Klepperich noted on page four, related to the last agenda item, and
stated that on July 29, 2022 the Commission was asked to use official City emails rather than
private emails for communication related to the Commissi on. He requested that a statement be
changed to read “…Commissioners should must use the City email”. He stated that he has
heard that not everyone has signed up for the City email system and they should refer to the
email from the Assistant City Administrator dated July 29 th.
AYES 5: NAYS 0
6. Citizen Comment Period (for items not on the agenda)
None.
7. Introduction of Student Representative
Parks and Recreation Manager Meredith Lawrence introduced the new Student Representative,
Meg Murphy. She commented that she was impressed with her application and believes that
she will be a great addition to the Commission.
Chair Klepperich welcomed Student Representative Murphy on behalf of the Commission.
8.Acknowledgement of Reports
Chair Klepperich read the titles of the three updates (Par 3, Recreation, and Park Improvement
Updates) and polled the Commissioners for questions.
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5c
8.a Par 3 Update
Parks and Recreation Manager Meredith Lawrence briefly reviewed the update noting that turf
continues to be in a good condition even under the drought. She stated that irrigation is working
properly but there are areas not reached by the irrigation. She reported that four senior golf
passes were sold this year. She stated that the aerator has been delivered for the course and
staff anticipates possession of the other three pieces of equipment shortly. She provided an
update on another award the course received for its rebranding efforts. She noted that the
financial update was also included and states that the Par 3 continues to improve each year
with a record number of rounds played in July.
Chair Klepperich commended Ms. Lawrence and her staff for their efforts at the course.
8.b Recreation Update
Parks and Recreation Manager Meredith Lawrence briefly reviewed the written report
highlighting recreation activities and upcoming opportunities.
Commissioner Muller asked for details on the Trick o r Teeing event and its target audience.
Ms. Lawrence stated that while the target audience was four to eight, they had babies through
kids aged 16. She stated that they will attempt to plan for a larger audience based on last
year’s attendance.
Commissioner Muller noted that is also the date for a trunk or treat event for the larger
community.
Commissioner Cotter stated that he was happy to see the potential partnership to offer
opportunities for residents 55 and above.
Ms. Lawrence stated that the hope with that event is to get residents to TPAC to show them the
different opportunities; which range from field trips, parties, social events, and educational
opportunities. She stated that organization is excited about a potential partnership with the City.
Commissioner Cotter asked how this will be communicated to residents.
Ms. Lawrence reviewed the different marketing methods staff will use to communicate to
residents. She also noted that the Trick or Tee ing event will be held on October 22 nd which
remedies the potential conflict —there was an error in the memo.
8.c Parks Improvement Update
Parks and Recreation Mana ger Meredith Lawrence reviewed the written report highlighting
progress on parks improvement projects. She noted that staff submitted the budget requests
from the Commission for the Council to review at its workshops in August. She encouraged
Commission members to attend those meetings and provide input. She also reviewed the
balance of the special parks fund.
Commissioner Blanks asked if that balance includes the pending projects mentioned.
Ms. Lawrence noted that the Wentworth paving of the hockey rink was approved but not yet
paid. She stated that the current balance includes the $111,000 paid this year. She noted the
additional balances that would be coming from that balance to pay for the remaining projects
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this year. She noted that park dedic ation has been received from the first phase of the Mendota
Plaza apartments, but phase two park dedication has not yet been paid.
Commissioner Sherer referenced repairs to Civic Center field and asked if that has gone to the
Council.
Ms. Lawrence replied that two quotes have been received and that is going to the City Council
at its August 16th meeting with a cost of $30,000 from the lowest bidder. She believed that
$5,000 to $12,000 was budgeted but noted that the scale of the project was much larger th an
anticipated. She commented that project cannot be paid through the special parks fund
because it is maintenance and therefore would need to come from the general fund.
Commissioner Sherer stated that residents continue to request more pickleball court s. He
asked if the hockey rink at Wentworth could be dual purpose for pickleball as well.
Public Works Director Ryan Ruzek stated that he would not consider striping until next year in
order to let the asphalt rest. He stated that he would support acr ylic with a sand base for
pickleball. He stated that if the Commission desires pickleball to be at Wentworth Park, it would
need to make that recommendation to the City Council. He noted that staff is focused on the
flooding abilities of the rink this wi nter.
Commissioner Cotter stated that it would seem that consideration would then be tabled until the
following year at which time the Commission could consider possible costs with a project
perhaps in 2024 if that were to become a reality.
Mr. Ruzek stated that staff would want to engage residents in that area to gather input, but if
that were a desire, they could potentially take action in 2023.
Commissioner Muller commented that she continues to get comments about the condition of the
courts at Ma rie and believed that funds would be better spent maintaining existing infrastructure
before adding new facilities.
Commissioner Sherer stated that in speaking with the mom’s club recently there is a desire for
recreation opportunities for middle school aged kids.
Commissioner Muller stated that she visited Friendly Hills today and the tennis court turned out
wonderfully. She asked if MHAA is going to contribute half the funds for the mound installation.
Ms. Lawrence stated that the City has not yet received payment from MHAA for half the mound.
Motion Cotter/second Blanks to acknowledge the staff reports. AYES 5: NAYS 0
9. New Business
9.a Bike Ped Plan Update
Public Works Director Ryan Ruzek stated that the City has initiated a city -wide bike pedestrian
(ped) plan and is working with a consultant on that project.
Gabrielle Grinde stated that they are about two -thirds of the way through the process. She
reviewed the project process and explained that this plan is being funded through a grant the
City received. She noted that the plan looks at existing facilities, issues, and opportunities. She
reviewed the plan purpose and goals, the importance and value of a connected bicycle and
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pedestrian system, and plan strategies and organization. She identified existing facilities and
reviewed the phase one input received. She reviewed the system components, issues and
opportunities, and phase two engagement. She stated that community engagement will
continue through August and identified upcoming engagement opportunities.
Commissioner Muller asked the initial thoughts for safe crossing of Highway 62.
Ms. Grinde provided details on the enhancements that could be m ade to upgrade crossings,
and noted that the existing tunnel would remain.
Commissioner Muller asked for input on improvements to Delaware.
Mr. Ruzek provided additional details on potential improvements for Delaware in the future
noting that pedestria n improvements would occur alongside road improvements. He noted that
this plan would not design improvements to that corridor.
Commissioner Sherer asked how this is being promoted.
Mr. Ruzek stated that they are just starting phase two and therefore th ey will be ramping up
engagement. He noted the group they have met with and advised of other stakeholder groups
staff will be reaching out to, along with the typical methods of communication that the City uses.
Commissioner Sherer acknowledged that the City is on Facebook and Twitter but asked if there
is use of social media used by younger generations.
Ms. Lawrence stated that is a discussion the City is having with its new communications staff.
She stated that they are also working with the schools in order to obtain a student perspective.
Commissioner Sherer asked the Student Representative for input on a good way to engage
youth.
Student Representative Murphy commented that Instagram and TikTok would be great to reach
the younger population and enc ouraged more engaging and fun opportunities to capture that
age demographic.
9.b Wentworth Warming House Options 2022-2023 Season
Parks and Recreation Manager Meredith Lawrence stated that the Commission is asked to
make a recommendation for the next step s in the 2022 -2023 warming house season. She
noted that three parks have flooded areas for skating. She noted that the warming houses at
Friendly Hills and Marie Park have been replaced in the last five to ten years but the warming
house at Wentworth has not been replaced. She commented that the warming house is in
rough shape and staff recommends that the building not be used for the upcoming season. She
noted that the City has been attempting to replace the warming house but that has not yet been
approved as the bids came in much higher than anticipated. She stated that the Council
directed staff to rebid the project in early 2023, therefore there will not be a new warming house
for the upcoming winter season. She stated that one alternative would be to use a temporary
office trailer for a warming house at that location which would require demolition of the existing
warming house , moving the existing electrical from the warming house to a pole, and rental of
the office trailer. She noted that many of those costs would be necessary in order to construct a
new warming house as well. She estimated $10,000 to move the electrical to the pole, $2,500
for demolition of the existing warming house, $1,000 per month for rental of the trailer, and
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rubber mattin g within the trailer. She stated that the trailer would be anticipated to be onsite
December 19th through March 3 rd and staff estimates a total project cost of $14,000. She noted
that funding would have to come from the parks maintenance fund. She state d that staff will
finalize the cost estimates before bringing it to the City Council. She noted that staff supports
moving ahead with this option and is hopeful that a new warming house could be constructed
prior to the 2023 -2024 season.
Commissioner Cotter commented that the electric and gas work would need to be done no
matter what, so this would seem to be necessary either way.
Mr. Ruzek commented that he does not believe gas service would be needed again at the park
but confirmed that the electric wo rk would be needed either way.
Chair Klepperich asked if any work would be needed to support electric heat for the trailer.
Mr. Ruzek stated that the electrician would meet the requirements for the trailer to be supported
for electric service.
Commissioner Sherer asked if this would be a typical contractor job trailer on wheels or whether
it could be set on the existing concrete pad.
Mr. Ruzek replied that there is not an existing concrete pad, noting that the current facility is on
boards. He explaine d that this would be more of a storage pod or container type trailer that
would be set on ground level.
Commissioner Sherer asked if the cost was $1,000 per season or $1,000 per month.
Ms. Lawrence stated that she is estimating $1,000 per month but is still working out those
details. She estimated about $3,000 to $4,000 for the trailer rental in total.
Commissioner Cotter asked if there would be seating benches or whether the trailer is all open
space.
Ms. Lawrence replied that the trailer has many options that could be included. She noted that a
desk and chair would be included along with outlets and heat. She stated that staff would bring
in folding chairs.
Commissioner Muller asked if this would be staffed.
Ms. Lawrence reviewed the past staf fing of the warming house and whether it was open. She
noted that it has not been permanently staffed the past few years but would be fully staffed to
ensure it is properly taken care of.
Commissioner Muller asked if there are any associations that rent spac e at this location.
Ms. Lawrence stated that the application process has not yet opened. She noted that
Wentworth is the highest utilized rink.
Commissioner Sherer asked how this size compares to the Friendly Hills warming house.
Ms. Lawrence noted tha t it would be comparable in size.
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Mr. Ruzek noted that this would be larger than the existing Wentworth warming house.
Motion Cotter /second Blanks to recommend the City move forward with demolition of the
existing warming house at Wentworth Park and move forward with the lease of a temporary
office trailer for the 2022 -2023 warming house season as recommended by staff.
Further discussion: Commissioner Sherer stated that perhaps the community could be engaged
in the demolition.
Ms. Lawrence noted that she receives multiple calls from residents asking why the building has
not been replaced and believed that even this temporary facility would be an upgrade from what
exists. She noted that birds have overtaken the existing warming house building and staff
wo uld not recommend use.
AYES 5: NAYS 0
10. Unfinished Business
10.a Community Engagement Outreach Update
Chair Klepperich stated that he identified three timeslots for Mendakota in order to sufficiently
staff the booth. He invited updates from the Commission on their engagement groups.
Commissioner Sherer reported that he met remotely with some representatives from ECE and
was able to get some survey questions answered. He stated that he was able to solicit input
from the informal moms club as wel l and looks forward to sharing that with the group.
Commissioner Muller commented that she and Commissioner Blanks will be meeting with the
District to cover the PTA groups. She stated that she has held off on the MHAA group until after
the upcoming City Council meeting with that group.
Ms. Lawrence noted that workshop will be held beginning at 4 p.m. next Tuesday.
Chair Klepperich stated that even though he will not be meeting with the Foundation,
Commissioner Meyer has arranged a meeting with the do g park group at 11 a.m. on Saturday
morning that he will attend.
Commissioner Blanks echoed the comments of Commissioner Muller related to the PTA groups
noting that meeting is scheduled for October 10 th . He stated that he is still attempting to lock
down dates for his other two engagement groups.
Commissioner Cotter stated that he is also attempting to schedule a date for the CDA group.
Ms. Lawrence stated that she can attempt to assist with the CDA group. She stated that
Commissioner Meyer stated t hat she is only available Saturday at 2 p.m. for staffing of the
Commission booth.
The Commission members provided details on their availability for staffing the booth at
Mendakota.
10.b Park and Recreation Strategic Planning Update
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City Council
Parks and Recreation Manager Meredith Lawrence provided the monthly update on strategic
planning progress.
11. Staff Announcements
Parks and Recreation Manager Meredith Lawrence shared the following announcements:
• Encouraged participation in engagement for the Bike Ped Plan
• Parks Celebration weekend ; events can be found on the City website
• Other events can be found on the City’s website
12. Student Representative Update
Student Representative Murphy had nothing further to report.
13. Co mmission Comments and Park Updates
Commissioner Cotter
• Awesome to see the improvements at Wentworth Park
• Welcomed the new Student Representative
Commissioner Blanks
• The parks have been busy with warm weather
• Welcomed Student Representative Murphy and admired her courage
Commissioner Muller
• Rogers Lake has been very active, noting 15 vehicles between the two lots
• The fence is bent on the path from the park to Mendota Avenue
• Excited for the upcoming Parks Cele bration events
• Enjoyed the cardstock mailer and believed the City logo should be more apparent
Commissioner Sherer
• Welcomed Student Representative Murphy
• Enjoyed the parks tour the previous week and the discussion that occurred with
residents and seeing elements he may not typically notice
• While new projects are exciting, it is important to maintain existing infrastructure
• The Commission should continue discussions about a potential referendum that would
assist in replacement and maintenance costs
• Market Square Park looks beautiful, and the fountain is now working
• Inquired if picnic tables are moved around to different parks
• Hagstrom King basketball court has been very busy, and the ball continually rolls down
into the pond
Ms. Lawrence noted that more pi cnic tables were put in Market Square Park during COVID to
encourage outdoor eating. She confirmed that picnic tables are moved from park to park based
on events and shelter reservations. She noted that each park should have one to two picnic
tables at any time.
Chair Klepperich
• Yesterday was election day and he commended City staff for their amazing work to
facilitate that event
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City Council
• Thanks to City staff and welcome to Student Representative Murphy
Commissioner Muller thanked all those community members th at hosted and/or participated in
Night to Unite parties.
14. Adjourn
Motion Blanks/Second Sherer to adjourn the meeting at 7:53 PM
AYES 5: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
Page 30 of 141
Tuesday, September 20, 2022
City Council
CITY OF MENDOTA HEIGHTS
NATURAL RESOURCES COMMISSION
Wednesday, August 11, 2022- 6:00 P.M.
Mendota Heights City Hall-Council Chambers
The regular meeting of the Mendota Heights Natural Resources Commission was held on Wednesday,
August 11, 2022, at Mendota Heights City Hall; 1101 Victoria Curve.
1.Call to Order
Chair Swank called the meeting to order at 6:00pm.
2.Roll Call
Coordinator Spreiter called the roll. Commissioners present: Fahnhorst, McCaslin, Husbands, Quick,
Swank, Stein, Tupper. Commissioners absent: None. Staff present: Natural Resources Coordinator
Krista Spreiter and Assistant City Administrator Kelly Torkelson.
3.Approval of the Agenda
Commissioner Quick proposed an amendment to introduce themselves as commissioners, since this
is the first broadcasted meeting for the Natural Resources Commission.
Motion to approve the agenda as amended by Quick, second by Stein.
Motion passed 7-0.
4.Introduction of Commissioners
Commissioners introduced themselves each one by one and shared a bit about who they are and
something they’re excited about regarding the commission.
5.Approval of the Minutes
a.Approve meeting minutes from the July 13, 2022 Natural Resources Commission
Meeting
Motion to approve the minutes by Quick, second by Stein.
Motion passes 7-0.
6.Acknowledgement of Reports
a.Natural Resources Program Overview
Coordinator Spreiter shared a power point presentation highlighting current natural
resources programs and projects. She shared details on the Valley Park Forest
Enhancement, County-City Collaborative, Valley Park Pollinator Corridor, Great River
Greening Restoration Work, Rogers Lake Curly Leave Pondweed Treatment, Emerald Ash
Borer (EAB) Management Update, Oĥѐyawahe/Pilot Knob Historic Site, Lawns to Legumes
Demonstration, Municipal Separate Storm Sewer System, and the 2022 Curb-Cut Raingarden
Program.
Commissioner Tupper asked if there is a formal way to track grants and programs and
resources.
Coordinator Spreiter commented that the City does have a tracking system and explained
how the grant cycle typically works.
Commissioner Stein asked how projects are helped maintained long-term.
Page 31 of 141
Tuesday, September 20, 2022
City Council
5d
Coordinator Spreiter commented that some of the organizations and partnerships that we
work with help maintain projects, often with the help of volunteers. Grants do not cover
long-term maintenance; that would be up to the City.
Commissioner Husbands asked how the City assess success with these various projects.
Coordinator Spreiter replied that it depends on the project and the City is always adapting.
b. Website Project Update
Assistant City Administrator Torkelson shared that the City is going through a website
redesign. The new website will have a “ultimate department header” page, which will
provide an opportunity to highlight the City’s different green spaces and places.
c. Volunteer Program Overview
Assistant City Administrator Torkelson shared that the City Council approved a formal
volunteer program in April, 2022, which will provide opportunities for volunteers among
natural resources projects. If anyone is interested in more information please visit the City’s
website.
Chair Swank asked if volunteer hours will be tracked and reported at the end of the year.
And will there be opportunities for volunteer recognition.
Assistant City Administrator Torkelson confirmed that volunteer hours will be tracked and
it’s a priority to recognize the volunteers.
Commissioner Quick asked if the City will assume the cost of the background checks for
volunteers.
Assistant City Administrator Torkelson replied that the City will cover those costs.
Commissioner Tupper asked if there were other opportunities, apart from the website, for
sharing of volunteer opportunities.
Assistant City Administrator Torkelson commented that the City is also sharing the
information on different social media platforms, Friday news, and City Newsletters. The City
is open to sharing information in the parks and schools.
Commissioner Stein suggested the opportunity to partner with local sports organizations.
Assistant City Administrator Torkelson replied that the City welcomes groups to suggest new
opportunities as well.
7. Old Business
No old business.
8. New Business
a. Parks Celebration Discussion
Coordinator Spreiter shared information on the City’s Annual Parks Celebration event. The
Natural Resource Commission will attend the Saturday open house event. Coordinator
Spreiter asked the commission to determine their role in the event.
Commissioners discussed who will participate at the event. Commissioner McCaslin
suggested they bring some large photos of projects within the Natural Resources
Management Plan.
Page 32 of 141
Tuesday, September 20, 2022
City Council
b. 2022 Workplan
Coordinator Spreiter shared a suggested work plan for the remainder of 2022.
Commissioner Husbands asked for clarification on the budget.
Coordinator Spreiter confirmed there is around $8,000 left to be used for a restoration
project.
Commissioner Tupper asked for a timeline on the proposed ordinance changes and how
that might impact their work plan.
Commissioner Fahnhorst agreed that it would be prudent to discuss budget and ordinances
as soon as possible.
Commissioner Husbands suggested that the Natural Resources Commissioners access the
proposed 2023 budget from City Council and line it up with the Natural Resources
Commission’s work plan.
Chair Swank would like more education on how the budget works within the Commission.
Assistant City Administrator Torkelson assured the commission that staff will share relevant
updates on the budget and budgeting process. The 2023 budget will be approved in
December, 2022.
Commissioner Quick would like to narrow down the third goal in the proposed workplan.
Motion to amend the third goal of the workplan by Quick, second by Fahnhorst.
Motion passes 7-0.
Coordinator Spreiter shared information on the history of the Mendota Heights Tree Sale
event.
Motion by Stein to adopt the 2022 work plan with the amendment, second by McCaslin.
Motion passes 7-0.
c. 2023 Work Plan Work Session
Coordinator Spreiter proposed dates for the upcoming work session.
Commissioners discussed availability.
Motion by Husbands to hold work session on 9/14 at 4:00pm, second by Quick.
Motion passes 7-0.
9. Staff Announcements
Coordinator Spreiter mentioned the upcoming Parks Celebration Weekend, an Organics Training,
and Shoe/Clothing Recycling Drop-off event.
Commissioner Fahnhorst suggested in a future meeting to discuss the feedback after the open
house at the Parks Celebration Weekend.
10. Commission Comments
None.
Page 33 of 141
Tuesday, September 20, 2022
City Council
11. Adjourn
Chair Swank adjourned the meeting at 7:01pm.
Minutes taken by Sheila Robertson
City of Mendota Heights, Office Support Assistant
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is
received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Page 34 of 141
Tuesday, September 20, 2022
City Council
Request for City Council Action
DATE: September 20, 2022
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2022 Bond Issue
INTRODUCTION
The Council is asked to authorize the sale of $2,030,000 in Bonds to finance the 2022 Centre
Pointe Street Project. The funding sources have been adjusted as follows since the contract was
awarded in June 2022.
Funding Source Project Total
Municipal Levy $ 1,242,432
Total Municipal Levy $ 1,242,432
Resident and Business
Assessment (50%) $ 981,466
State Aid Funding $ 250,000
Utility Fund – Storm Sewer $ 189,330
Utility Fund – Sanitary Sewer
Fund $ 54,270
Utility Fund – Water Fund $ 20,060
St Paul Regional Water Fund $ 83,930
City Assessment (ARPA Funds) $ 499,245
ARPA Funds $ 515,343
State of MN Funds $ 45,964
Total $ 3,882,040
Staff is proposing that the City use the remaining ARPA Funds of $1,014,588 to reduce the bonds
to be issued for this project. The State Aid Funding has been reduced to $250,000 from the
originally proposed $500,000 to have these funds available to use in next year’s street project. The
assessment numbers have been adjusted to remove the proposed assessments to the cemeteries.
These properties are exempt from special assessments. The total indirect costs for the project have
been reduced by approximately $280,000. These changes have all been reflected in the numbers
presented in the above table.
Page 35 of 141
Tuesday, September 20, 2022
City Council
5e
BACKGROUND
The City has ordered the Centre Pointe improvement project to be completed this construction
season. Tonight, we will begin the process to issue bonds to finance these projects. For this project
we will be issuing general obligation bonds. Ehlers & Associates will assist with the issuance of
these bonds. The schedule is as follows:
Pre-Sale Review by Council September 20, 2022
Distribute Official Statement Week of October 3rd, 2022
Conference with Rating Agency Week of October 10th, 2022
Award Sale of Bonds October 20, 2022
Estimated Closing Date November 10, 2022
Ehlers has prepared a Pre-Sale report that is attached for your review. We will be issuing
$2,030,000 General Obligation Improvement Bonds for the street project with a term of 10 years.
The assessment interest rate will be at 2% over the true interest costs of the bonds issued.
BUDGET IMPACT
The bonds will be paid with a combination of special assessments and an amount levied each year
for the annual bond payments.
RECOMMENDATION
I recommend that council pass a motion to adopt Resolution 2022-75, PROVIDING FOR THE
SALE OF $2,030,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2022A.”
ACTION REQUESTED
If the City Council concurs, it should, by motion adopt Resolution 2022-75, PROVIDING FOR
THE SALE OF $2,030,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES
2022A.”
Page 36 of 141
Tuesday, September 20, 2022
City Council
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
Resolution No. 2022-75
Resolution Providing for the Sale of $2,030,000 General Obligation Improvement Bonds, Series 2022A
WHEREAS, the City Council of the City of Mendota Heights, Minnesota has heretofore determined that
it is necessary and expedient to issue the City's $2,030,000 General Obligation Improvement Bonds, Series
2022A (the "Bonds"), to finance the 2022 road reconstruction projects in the City; and
WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights,
Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers & Associates, Inc to assist the
City for the sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 6:00 p.m. on October 20, 2022, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
Adopted by the City Council of the City of Mendota Heights this 20th day of September, 2022.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
____________________________
Stephanie Levine, Mayor
Councilmember _________________ introduced the following resolution and moved its adoption. The motion for
the adoption of the foregoing resolution was duly seconded by Councilmember______________________ and,
after full discussion thereof and upon a vote being taken thereon, the following City Councilmembers voted in
favor thereof: and the following voted against the
same: . Whereupon said resolution was declared duly
passed and adopted. Dated this 20th day of September, 2022.
ATTEST:
____________________________
Christine Lusian, City Clerk
Page 37 of 141
Tuesday, September 20, 2022
City Council
September 20, 2022
PRE-SALE REPORT FOR
City of Mendota Heights, Minnesota
$2,030,000 General Obligation Improvement Bonds,
Series 2022A
Prepared by:
Ehlers
3060 Centre Pointe Drive
Roseville, MN 55113
Advisors:
Stacie Kvilvang, Senior Municipal Advisor
Keith Dahl, Municipal Advisor
Jason Aarsvold, Senior Municipal Advisor
BUILDING COMMUNITIES. IT’S WHAT WE DO.
Page 38 of 141
Tuesday, September 20, 2022
City Council
Presale Report
City of Mendota Heights, Minnesota
September 20, 2022
Page 1
Proposed Issue:
$2,030,000 General Obligation Improvement Bonds, Series 2022A
Purposes:
The proposed issue includes financing for the 2022 road reconstruction projects. Debt service
will be paid from special assessments and taxes.
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapters:
429
475
Because the City is assessing at least 20% of the project costs, the Bonds can be a general
obligation without a referendum and will not count against the City’s debt limit.
The Bonds will be general obligations of the City for which its full faith, credit and taxing
powers are pledged.
Term/Call Feature:
The Bonds are being issued for a term of 11 years. Principal on the Bonds will be due on
February 1 in the years 2025 through 2033. Interest is payable every six months beginning
August 1, 2023.
The Bonds will be subject to prepayment at the discretion of the City on February 1, 2030, or
any date thereafter.
Bank Qualification:
Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during
the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations.
Bank qualified status broadens the market for the Bonds, which can result in lower interest
rates.
Rating:
The City’s most recent bond issues were rated by S&P Global Ratings. The current rating on
those bonds is “AAA”. The City will request a new rating for the Bonds.
EXECUTIVE SUMMARY OF PROPOSED DEBT
Page 39 of 141
Tuesday, September 20, 2022
City Council
Presale Report
City of Mendota Heights, Minnesota
September 20, 2022
Page 2
If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue
may be higher than the City's bond rating in the event that the bond rating of the insurer is
higher than that of the City.
Basis for Recommendation:
Based on your objectives, financial situation and need, risk tolerance, liquidity needs,
experience with the issuance of Bonds and long-term financial capacity, as well as the tax
status considerations related to the Bonds and the structure, timing and other similar matters
related to the Bonds, we are recommending the issuance of Bonds as a suitable option.
Method of Sale/Placement:
We are recommending the Bonds be issued as municipal securities and offered through a
competitive underwriting process. We will solicit competitive bids for the purchase of the
Bonds from underwriters and banks.
We will include an allowance for discount bidding in the terms of the issue. The discount is
treated as an interest item and provides the underwriter with all or a portion of their
compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid amount (maximum
discount), the unused allowance may be used to reduce your borrowing amount.
Premium Pricing:
In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium
is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds
the yield to the investor, resulting in a price paid that is greater than the face value of the
bonds. The sum of the amounts paid in excess of face value is considered “reoffering
premium.” The underwriter of the bonds will retain a portion of this reoffering premium as
their compensation (or “discount”) but will pay the remainder of the premium to the City. The
amount of the premium varies, but it is not uncommon to see premiums for new issues in the
range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a
$2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000.
For this issue of Bonds we have been directed to use the net premium to reduce the size of
the issue for the project. The resulting adjustments may slightly change the true interest cost
of the issue, either up or down.
The amount of premium can be restricted in the bid specifications. Restrictions on premium
may result in fewer bids, but may also eliminate large adjustments on the day of sale and
unintended impacts with respect to debt service payment. Ehlers will identify appropriate
premium restrictions for the Bonds intended to achieve the City’s objectives for this financing.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find that there are no
refunding opportunities at this time.
Page 40 of 141
Tuesday, September 20, 2022
City Council
Presale Report
City of Mendota Heights, Minnesota
September 20, 2022
Page 3
We will continue to monitor the market and the call dates for the City’s outstanding debt and
will alert you to any future refunding opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt (including this issue) and
this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual
Financial Information and its Audited Financial Statement annually, as well as providing
notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking
Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC).
The City is already obligated to provide such reports for its existing bonds, and has contracted
with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
The City must ensure compliance with certain sections of the Internal Revenue Code and
Treasury Regulations (“Arbitrage Rules”) throughout the life of the issue to maintain the tax-
exempt status of the Bonds. These Arbitrage Rules apply to amounts held in construction,
escrow, reserve, debt service account(s), etc., along with related investment income on each
fund/account.
IRS audits will verify compliance with rebate, yield restriction and records retention
requirements within the Arbitrage Rules. The City’s specific arbitrage responsibilities will be
detailed in the Nonarbitrage Certificate (the “Tax Compliance Document”) prepared by your
Bond Attorney and provided at closing.
The Bonds may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1)
small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4)
reasonable reserve requirements, 5) expenditure within an available period limitations, 6)
investments yield restrictions, 7) de minimis rules, or; 8) borrower limited requirements.
We recommend that the City review its specific responsibilities related to the Bonds with an
arbitrage expert in order to utilize one or more of the exceptions listed above. You have
retained Ehlers to assist you with these services.
Risk Factors:
Special Assessments: We have assumed some prepayment of assessments. If the City
receives significantly higher amount of pre-paid assessments, it may need to increase the levy
portion of the debt service to make up for lower interest earnings than the expected
assessment interest rate.
Other Service Providers:
This debt issuance will require the engagement of other public finance service providers. This
section identifies those other service providers, so Ehlers can coordinate their engagement
on your behalf. Where you have previously used a particular firm to provide a service, we
have assumed that you will continue that relationship. For services you have not previously
Page 41 of 141
Tuesday, September 20, 2022
City Council
Presale Report
City of Mendota Heights, Minnesota
September 20, 2022
Page 4
required, we have identified a service provider. Fees charged by these service providers will
be paid from proceeds of the obligation, unless you notify us that you wish to pay them from
other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the
final fees may vary. If you have any questions pertaining to the identified service providers or
their role, or if you would like to use a different service provider for any of the listed services
please contact us.
Bond Counsel: Taft Stettinius & Hollister LLP
Paying Agent: Bond Trust Services Corporation
Rating Agency: Standard & Poor's Global Ratings (S&P)
Summary:
The decisions to be made by the City Council are as follows:
Accept or modify the finance assumptions described in this report
Adopt the resolution attached to this report.
Page 42 of 141
Tuesday, September 20, 2022
City Council
Presale Report
City of Mendota Heights, Minnesota
September 20, 2022
Page 5
Pre-Sale Review by City Council: September 20, 2022
Distribute Official Statement: Week of October 3, 2022
Due Diligence Call to review Official Statement and
Conference with Rating Agency: Week of October 10th
City Council Meeting to Award Sale of the Bonds: October 20, 2022
Estimated Closing Date: November 10, 2022
Attachments
Estimated Sources and Uses of Funds
Estimated Proposed Debt Service Schedule
Resolution Authorizing Ehlers to Proceed with Bond Sale
EHLERS’ CONTACTS
Stacie Kvilvang, Senior Municipal Advisor (651) 697-8506
Keith Dahl, Municipal Advisor (651) 697-8595
Jason Aarsvold, Senior Municipal Advisor (651) 697-8512
Emily Wilkie, Senior Public Finance Analyst (651) 697-8588
Alicia Gage, Senior Financial Analyst (651) 697-8551
PROPOSED DEBT ISSUANCE SCHEDULE
EHLERS’ CONTACTS
Page 43 of 141
Tuesday, September 20, 2022
City Council
Mendota Heights, Minnesota
$2,030,000 General Obligation Improvement Bonds, Series 2022A
Assumes Current Market BQ AAA Rates plus 75bps
Sources & Uses
Dated 11/10/2022 | Delivered 11/10/2022
Sources Of Funds
Par Amount of Bonds $2,030,000.00
Other contributions 1,158,898.00
Prepaid Assessments 196,293.00
Total Sources $3,385,191.00
Uses Of Funds
Total Underwriter's Discount (1.200%)24,360.00
Costs of Issuance 43,000.00
Deposit to Project Construction Fund 3,316,335.00
Rounding Amount 1,496.00
Total Uses $3,385,191.00
Series 2022A GO Bonds - P | SINGLE PURPOSE | 9/15/2022 | 12:36 PM
Page 44 of 141
Tuesday, September 20, 2022
City Council
Mendota Heights, Minnesota
$2,030,000 General Obligation Improvement Bonds, Series 2022A
Assumes Current Market BQ AAA Rates plus 75bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
11/10/2022 -----
08/01/2023 --51,056.31 51,056.31 -
02/01/2024 --35,211.25 35,211.25 86,267.56
08/01/2024 --35,211.25 35,211.25 -
02/01/2025 215,000.00 3.150%35,211.25 250,211.25 285,422.50
08/01/2025 --31,825.00 31,825.00 -
02/01/2026 215,000.00 3.200%31,825.00 246,825.00 278,650.00
08/01/2026 --28,385.00 28,385.00 -
02/01/2027 220,000.00 3.250%28,385.00 248,385.00 276,770.00
08/01/2027 --24,810.00 24,810.00 -
02/01/2028 220,000.00 3.400%24,810.00 244,810.00 269,620.00
08/01/2028 --21,070.00 21,070.00 -
02/01/2029 225,000.00 3.450%21,070.00 246,070.00 267,140.00
08/01/2029 --17,188.75 17,188.75 -
02/01/2030 230,000.00 3.550%17,188.75 247,188.75 264,377.50
08/01/2030 --13,106.25 13,106.25 -
02/01/2031 230,000.00 3.600%13,106.25 243,106.25 256,212.50
08/01/2031 --8,966.25 8,966.25 -
02/01/2032 235,000.00 3.750%8,966.25 243,966.25 252,932.50
08/01/2032 --4,560.00 4,560.00 -
02/01/2033 240,000.00 3.800%4,560.00 244,560.00 249,120.00
Total $2,030,000.00 -$456,512.56 $2,486,512.56 -
Yield Statistics
Bond Year Dollars $12,826.75
Average Life 6.319 Years
Average Coupon 3.5590665%
Net Interest Cost (NIC)3.7489821%
True Interest Cost (TIC)3.7677175%
Bond Yield for Arbitrage Purposes 3.5492743%
All Inclusive Cost (AIC)4.1620079%
IRS Form 8038
Net Interest Cost 3.5590665%
Weighted Average Maturity 6.319 Years
Series 2022A GO Bonds - P | SINGLE PURPOSE | 9/15/2022 | 12:36 PM
Page 45 of 141
Tuesday, September 20, 2022
City Council
Mendota Heights, Minnesota
$2,030,000 General Obligation Improvement Bonds, Series 2022A
Assumes Current Market BQ AAA Rates plus 75bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus)
02/01/2023 -------
02/01/2024 --86,267.56 86,267.56 90,580.94 121,427.54 (30,846.60)
02/01/2025 215,000.00 3.150%70,422.50 285,422.50 299,693.63 117,038.34 182,655.29
02/01/2026 215,000.00 3.200%63,650.00 278,650.00 292,582.50 112,649.14 179,933.36
02/01/2027 220,000.00 3.250%56,770.00 276,770.00 290,608.50 108,259.92 182,348.58
02/01/2028 220,000.00 3.400%49,620.00 269,620.00 283,101.00 103,870.72 179,230.28
02/01/2029 225,000.00 3.450%42,140.00 267,140.00 280,497.00 99,481.50 181,015.50
02/01/2030 230,000.00 3.550%34,377.50 264,377.50 277,596.38 95,092.30 182,504.08
02/01/2031 230,000.00 3.600%26,212.50 256,212.50 269,023.13 90,703.07 178,320.06
02/01/2032 235,000.00 3.750%17,932.50 252,932.50 265,579.13 86,313.85 179,265.28
02/01/2033 240,000.00 3.800%9,120.00 249,120.00 261,576.00 81,924.65 179,651.35
02/01/2034 -----3,906.97 (3,906.97)
02/01/2035 -----3,758.77 (3,758.77)
02/01/2036 -----3,610.55 (3,610.55)
02/01/2037 -----3,462.35 (3,462.35)
02/01/2038 -----3,314.13 (3,314.13)
02/01/2039 -----3,165.93 (3,165.93)
02/01/2040 -----3,017.71 (3,017.71)
02/01/2041 -----2,869.51 (2,869.51)
02/01/2042 -----2,721.29 (2,721.29)
Total $2,030,000.00 -$456,512.56 $2,486,512.56 $2,610,838.19 $1,046,588.24 $1,564,249.95
Significant Dates
Dated 11/10/2022
First Coupon Date 8/01/2023
Yield Statistics
Bond Year Dollars $12,826.75
Average Life 6.319 Years
Average Coupon 3.5590665%
Net Interest Cost (NIC)3.7489821%
True Interest Cost (TIC)3.7677175%
Bond Yield for Arbitrage Purposes 3.5492743%
All Inclusive Cost (AIC)4.1620079%
Series 2022A GO Bonds - P | SINGLE PURPOSE | 9/15/2022 | 12:36 PM
Page 46 of 141
Tuesday, September 20, 2022
City Council
Mendota Heights, Minnesota
$785,173 General Obligation Improvement Bonds, Series 2022A
Issue Summary - Assessments
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2023 76,201.56 5.760%45,225.98 121,427.54
12/31/2024 76,201.56 5.760%40,836.78 117,038.34
12/31/2025 76,201.56 5.760%36,447.58 112,649.14
12/31/2026 76,201.56 5.760%32,058.36 108,259.92
12/31/2027 76,201.56 5.760%27,669.16 103,870.72
12/31/2028 76,201.56 5.760%23,279.94 99,481.50
12/31/2029 76,201.56 5.760%18,890.74 95,092.30
12/31/2030 76,201.55 5.760%14,501.52 90,703.07
12/31/2031 76,201.55 5.760%10,112.30 86,313.85
12/31/2032 76,201.55 5.760%5,723.10 81,924.65
12/31/2033 2,573.09 5.760%1,333.88 3,906.97
12/31/2034 2,573.09 5.760%1,185.68 3,758.77
12/31/2035 2,573.09 5.760%1,037.46 3,610.55
12/31/2036 2,573.09 5.760%889.26 3,462.35
12/31/2037 2,573.09 5.760%741.04 3,314.13
12/31/2038 2,573.09 5.760%592.84 3,165.93
12/31/2039 2,573.09 5.760%444.62 3,017.71
12/31/2040 2,573.09 5.760%296.42 2,869.51
12/31/2041 2,573.09 5.760%148.20 2,721.29
Total $785,173.38 -$261,414.86 $1,046,588.24
Significant Dates
Filing Date 1/01/2023
First Payment Date 12/31/2023
Series 2022A GO Bonds - A | Issue Summary | 9/15/2022 | 12:37 PM
Page 47 of 141
Tuesday, September 20, 2022
City Council
Mendota Heights, Minnesota
$48,889 General Obligation Improvement Bonds, Series 2022A
19 Years - Assessments
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2023 2,573.10 5.760%2,815.99 5,389.09
12/31/2024 2,573.10 5.760%2,667.78 5,240.88
12/31/2025 2,573.10 5.760%2,519.58 5,092.68
12/31/2026 2,573.10 5.760%2,371.36 4,944.46
12/31/2027 2,573.10 5.760%2,223.16 4,796.26
12/31/2028 2,573.10 5.760%2,074.94 4,648.04
12/31/2029 2,573.10 5.760%1,926.74 4,499.84
12/31/2030 2,573.09 5.760%1,778.52 4,351.61
12/31/2031 2,573.09 5.760%1,630.30 4,203.39
12/31/2032 2,573.09 5.760%1,482.10 4,055.19
12/31/2033 2,573.09 5.760%1,333.88 3,906.97
12/31/2034 2,573.09 5.760%1,185.68 3,758.77
12/31/2035 2,573.09 5.760%1,037.46 3,610.55
12/31/2036 2,573.09 5.760%889.26 3,462.35
12/31/2037 2,573.09 5.760%741.04 3,314.13
12/31/2038 2,573.09 5.760%592.84 3,165.93
12/31/2039 2,573.09 5.760%444.62 3,017.71
12/31/2040 2,573.09 5.760%296.42 2,869.51
12/31/2041 2,573.09 5.760%148.20 2,721.29
Total $48,888.78 -$28,159.87 $77,048.65
Significant Dates
Filing Date 1/01/2023
First Payment Date 12/31/2023
Series 2022A GO Bonds - A | 19 Years | 9/15/2022 | 12:37 PM
Page 48 of 141
Tuesday, September 20, 2022
City Council
Mendota Heights, Minnesota
$736,285 General Obligation Improvement Bonds, Series 2022A
10 Years - Assessments
2.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2023 73,628.46 5.760%42,409.99 116,038.45
12/31/2024 73,628.46 5.760%38,169.00 111,797.46
12/31/2025 73,628.46 5.760%33,928.00 107,556.46
12/31/2026 73,628.46 5.760%29,687.00 103,315.46
12/31/2027 73,628.46 5.760%25,446.00 99,074.46
12/31/2028 73,628.46 5.760%21,205.00 94,833.46
12/31/2029 73,628.46 5.760%16,964.00 90,592.46
12/31/2030 73,628.46 5.760%12,723.00 86,351.46
12/31/2031 73,628.46 5.760%8,482.00 82,110.46
12/31/2032 73,628.46 5.760%4,241.00 77,869.46
Total $736,284.60 -$233,254.99 $969,539.59
Significant Dates
Filing Date 1/01/2023
First Payment Date 12/31/2023
Series 2022A GO Bonds - A | 10 Years | 9/15/2022 | 12:37 PM
Page 49 of 141
Tuesday, September 20, 2022
City Council
Mendota Heights, Minnesota
$2,030,000 General Obligation Improvement Bonds, Series 2022A
Assumes Current Market BQ AAA Rates plus 75bps
Detail Costs Of Issuance
Dated 11/10/2022 | Delivered 11/10/2022
COSTS OF ISSUANCE DETAIL
Municipal Advisor $21,000.00
Bond Counsel $10,000.00
Rating Agency Fee $11,000.00
Miscellaneous $1,000.00
TOTAL $43,000.00
Series 2022A GO Bonds - P | SINGLE PURPOSE | 9/15/2022 | 12:36 PM
Page 50 of 141
Tuesday, September 20, 2022
City Council
Request for City Council Action
DATE: September 20, 2022
TO: Mayor, City Council, and City Administrator
FROM: Christine Lusian, City Clerk
Kelly McCarthy, Chief of Police
SUBJECT: Massage Therapist Licenses
INTRODUCTION
The City Council is asked to deny new massage therapist licenses for applicants Christopher
Bayard, Gregory Holmes, and Stephen Walker.
BACKGROUND
Eligibility for licensure is defined by city code title 3, chapter 6 section 5B and states that a
massage therapist shall not be issued a license if the “applicant provides false, misleading, or
misrepresented information on the application.”
The Mendota Heights Police Department is required to conduct a criminal history background
investigation on any applicant seeking a massage therapy license (City Code Section 3-7-1).
The background investigation identified information not provided by the applicants on their
applications. As a result, the following applicants do not meet the eligibility requirements for
licensure approval:
•Christopher Bayard: did not disclose at least one previous employer and address.
•Gregory Holmes: did not disclose at least one previous employer and criminal
conviction.
•Stephen Walker: did not disclose at least two previous employers
City code title 3, chapter 7 section 3C states requires the clerk and police chief provide to
council a recommendation.
RECOMMENDATION
Staff recommends that the City Council deny massage therapist licenses for applicants
Christopher Bayard, Gregory Holmes, and Stephen Walker.
ACTION REQUESTED
If the Council concurs, it should, by motion, deny massage therapist licenses for Christopher
Bayard, Gregory Holmes and Stephen Walker.
Page 51 of 141
Tuesday, September 20, 2022
City Council
5f
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Request for City Council Action
DATE: September 20, 2022
TO: Mayor, City Council, and City Administrator
FROM: Kelly McCarthy, Police Chief
Kelly Torkelson, Assistant City Administrator
SUBJECT: Approve Police Officer Hire
INTRODUCTION
The City Council is asked to approve the hiring of Daniel Iverson to the position of Police Officer
with the Mendota Heights Police Department.
BACKGROUND
Staff recommends the hiring of Daniel Iverson to the position of Police Officer. Daniel served in
the Minnesota Air National Guard from 2007-2015, before being honorably discharged. Daniel is
currently employed as a lieutenant in the Public Safety Department at the University of St. Thomas
and a Seasonal Deputy for the Washington County Sheriff’s Office. Daniel earned a Bachelor’s
Degree in Criminal Justice from St. Cloud State University and a Master’s Degree in Public Safety
and Law Enforcement Leadership from the University of St. Thomas.
The anticipated timeframe to begin employment for Daniel is October, 2022, and is dependent
upon approval by the City Council and notice to employers.
BUDGET IMPACT
Funding would come from the Police Department’s 2022 authorized budget.
ACTION RECOMMENDED
Staff recommends the City Council hiring Daniel Iverson to the position of Police Officer. Starting
salary will be the six-month step based on the 2022-2023 Law Enforcement Labor Services, Inc.
labor agreement.
ACTION REQUIRED
If City Council concurs, it should, by motion, approve the hiring of Daniel Iverson to the position
of Police Officer with the Mendota Heights Police Department.
Page 53 of 141
Tuesday, September 20, 2022
City Council
5g
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Request for City Council Action
DATE: September 20, 2022
TO: Mayor, City Council and City Administrator
FROM: Kelly Torkelson, Assistant City Administrator
SUBJECT: Communications Coordinator Hiring
INTRODUCTION
The City Council is asked to approve the hiring of Katie Bengston for the position of Communications
Coordinator.
BACKGROUND
The hiring of a new Communications Coordinator was authorized at the August 16, 2022 city council
meeting. Staff completed the recruitment process and received eight applications for the position. Staff
is pleased to recommend the hiring of Katie Bengston for the position.
Katie’s most recent role was serving as a full-time senior communications coordinator for the City of
Eden Prairie for 14 years. While working in her role, she also pursued a master’s degree in strategic
communications from the University of Minnesota in which she focused on crisis communication tools
and strategies. Her skills include marketing, government writing, communications strategy, media
management, crisis communications, and social media.
With the approval of the City Council, staff will work with Katie Bengston to set a start date.
BUDGET IMPACT
The 2022 budget includes the Communications Coordinator as a part-time 20 hour per week position.
When the Council authorized the posting, it allowed staff to advertise the position at 24 hours per week
to support the workload needs of the position as well as to help with recruitment efforts. Staff is
recommending that Katie Bengston be hired at step four of the city’s compensation scale for pay grade
8. The position’s full 2022 pay range is $30.09-$36.99. The part-time Communications Coordinator
position is a benefits eligible position.
RECOMMENDATION
Staff recommends that the City Council approve the hiring of Katie Bengston as the Communications
Coordinator with a pay rate of $33.36 per hour and to credit her with one week (24 hours) of vacation
leave at the start of employment.
Page 55 of 141
Tuesday, September 20, 2022
City Council
5h
ACTION REQUIRED
If the City Council concurs, it should, by motion, approve the hiring of Katie Bengston as
Communications Coordinator at a pay rate of $33.36 per hour for 24 hours per week part time
employment and to credit her with a 24 hour vacation bank at the start of her employment.
Page 56 of 141
Tuesday, September 20, 2022
City Council
Request for City Council Action
DATE: September 20, 2022
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
SUBJECT: Mendota Heights Athletic Association Tournament Fees Refund Request
INTRODUCTION
The Mendota Heights Athletic Association (MHAA) has requested a refund of $1,426 in field
reservation and field preparation fees for traveling baseball/softball tournaments held in May and
June.
BACKGROUND
Fees for the use of city owned fields and facilities are provided for in the City’s Annual Fee
Schedule which was approved on December 7, 2021.
Fees are charged to MHAA for use of city fields and facilities for traveling baseball and softball
tournaments (use fees are not charged for in-house tournaments). Current fees for tournaments
are:
Field Reservation for Tournaments $50 per day per field (all priority levels)
Field Preparation – Tournament Use $35 per field per day (priority level 3 & 4)
MHAA was invoiced for tournaments held on May 7 and 8; and May 13, 14 and 15 in the
amount of $1825.00 and a tournament held on June 10,11, and 12 in the amount of $1,095.00.
Payment for the invoiced fees was received on September 1.
Attachments: Invoice 00222830
Invoice 00222847
Minutes from the December 21, 2021 City Council Meeting
BUDGET IMPACT
The total tournament fees billed and paid was $2,920.00. MHAA has requested a refund of
$1,426.00. MHAA is proposing to pay $498 for each tournament, which was the reduced fee
charged for the 2021 season, resulting in a total fee charged and paid of $1,494.00.
Page 57 of 141
Tuesday, September 20, 2022
City Council
5i
RECOMMENDATION
Requests for waiver or refunds of fees are considered by the city council on a case-by-case basis.
Staff recommends that council approve the refund to the MHAA in the amount of $1,426 for
traveling baseball and/or softball tournaments held in May and June. If approved, the city will
issue a refund check to the Association.
ACTION REQUESTED
If the council concurs, it should, by motion approve a refund and authorize the issuance of a
refund check to the Mendota Heights Athletic Association in the amount of $1,426.00 for May
and June traveling baseball and/or softball tournaments.
Page 58 of 141
Tuesday, September 20, 2022
City Council
Page 59 of 141 Tuesday, September 20, 2022 City Council
Page 60 of 141 Tuesday, September 20, 2022 City Council
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, December 21, 2021
Pursuant to due call and notice thereof,the regular meeting of the City Council, City of Mendota Heights,
Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan and Mazzitello were also
present. Councilors Miller and Paper were absent.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Levine presented the agenda for adoption. She referenced an amendment to item 5a, stating that
the public comments section of the minutes has been amended and the revised version is in front of the
Council. She confirmed that if a motion to adopt the agenda is made,it would include the amended minutes
for item 5a.
Councilor Mazzitello moved adoption of the agenda with the revision to 5a.
Councilor Duggan seconded the motion.
Ayes: 3
Nays: 0
CONSENT CALENDAR
Mayor Levine presented the consent calendar and explained the procedure for discussion and approval.
Councilor Duggan moved approval of the consent calendar as presented,pulling items f, g,j, and k. for a
separate discussion on each.
a. Approval of December 7, 2021 City Council Minutes
b. Approval of December 7, 2021 Council Closed Session Minutes
c. Approval of December 13, 2021 Council Work Session Minutes
d. Acknowledge the November 9, 2021 Parks and Recreation Commission Minutes
e. Approve Council Meeting Dates for 2022
f Appreve Reselfffien 2021 99 Somerset Sanitafy Sewer- Realigma4epA Final Paymeflt
Aeeeptanee
Page 61 of 141
Tuesday, September 20, 2022
City Council
g. Approve Ptffehase Of der for Page! Pond Bridge Deek Rep4aeement
h. Approve Resolution 2021-102 Application for FY 2021 Dakota County Community Development
Block Grant Funding
i. Approve Resolution 2021-101 Memorandum of Agreement and Authorizing Participation in
National Opioid ,Settlements
j. Avwvewaedge Oe4ebei:2021 Pay 3 Financial ?owo
1. Approve the Designation of a Floating Holiday for Non.-Union Staff
m. Approve Resolution 2021-103 Adopting the 2022 Pay Classification Plan for Non-Union
Employees
n. Approve 2022-2023 Minnesota Public Employees Association Labor Agreement
o. Approve 2022 Seasonal Pay Matrix
p. Approve the November Building Activity Report
q. Approval of Claims List
Councilor Mazzitello seconded the motion.
Ayes: 3
Nays: 0
PULLED CONSENT AGENDA ITEMS
F)APPROVE RESOLUTION 2021-99 SOMERSET SANITARY SEWER REALIGNMENT—
FINAL PAYMENT AND ACCEPTANCE
Councilor Duggan noticed several things that were not completed and asked staff for clarification.
Public Works Director Ryan Ruzek commented that the table in the memorandum includes additional
change orders requested for the project due to conditions and things that arose during the project. He
noted that staff was able to negotiate no cost or no reimbursement to the contractor for some of the items.
Mayor Levine appreciated that city staff negotiated with the contractor on the funding requests. She stated
that the contractor requested$56,000 in additional costs and that was reduced to less than$17,000.
Councilor Duggan moved to approve RESOLUTION 2021-99 SOMERSET SANITARY SEWER
REALIGNMENT—FINAL PAYMENT AND ACCEPTANCE,
Councilor Mazzitello seconded the motion.
Ayes: 3
Nays: 0
G) APPROVE PURCHASE ORDER FOR PAGEL POND BRIDGE DECK REPLACEMENT
Councilor Duggan noticed the expectation for someone to pick up planks and asked if staff could do that
to save on the delivery fee of over $500.
December 21, 2021 Mendota Heights City Council Page 2 of 9
Page 62 of 141
Tuesday, September 20, 2022
City Council
Public Works Director Ryan Ruzek commented that he is unsure of the location of the planks. He stated
that it is possible that staff may not be able to get the material in one load,as the planks would be delivered
on a flatbed truck. He noted that the planks would also have to be unbundled in that scenario for loading.
He stated that staff could help unload the materials at the site, but staff proposes that the delivery fees
remain in the quote as presented.
Councilor Duggan moved to approve the PURCHASE ORDER FOR PAGEL POND BRIDGE DECK
REPLACEMENT.
Councilor Mazzitello seconded the motion.
Ayes: 3
Nays: 0
J) ACKNOWLEDGE OCTOBER 2021 PAR 3 FINANCIAL REPORT
Mayor Levine commented that this report comes close to the end of the season and commended the Par 3
staff for an excellent season. She stated that this is the healthiest, most profitable season for the Par 3.
Councilor Duggan moved to acknowledge OCTOBER 2021 PAR 3 FINANCIAL REPORT.
Councilor Mazzitello seconded the motion.
Ayes: 3
Nays: 0
K) APPROVE RESOLUTION 2021-100 ACCEPT DONATION FOR PARKS AND RECREATION
Mayor Levine commented that the Moms Club has been around for approximately 24 years in Mendota
Heights and she was saddened to hear that they are folding. She stated that the club has been generous in
donating funds to the city. She thanked the Moms Club and acknowledged the hard work of those
volunteers. She stated that if anyone is interested in joining the club and allowing it to continue, she can
provide that connection.
Councilor Mazzitello moved to approve RESOLUTION 2021-100 ACCEPT DONATION FOR PARKS
AND RECREATION.
Councilor Duggan seconded the motion.
Ayes: 3
Nays: 0
PUBLIC COMMENTS
No one from the public wished to be heard.
December 21, 2021 Mendota Heights City Council Page 3 of 9
Page 63 of 141
Tuesday, September 20, 2022
City Council
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A)APPROVE 2022 FIELD AND FACILITY USE FEES
Recreation Program Coordinator Meredith Lawrence explained that the City coordinates and issues
permits for the use of City fields and facilities. Fields and facilities are often used in a multi-purpose
manner and are requested by a variety of sport providers and users. The City Council is being asked to
set the Field and Facility Use Fees. Additionally, the City Council must consider the implementation of
Dakota County Ordinance 110 which requires solid waste and recycling removal at tournaments and the
impact this may have for 2022 and beyond.
Councilor Duggan asked for clarification on the charge specified for waste and recycling removal. Public
Works Director Ryan Ruzek replied that the City's waste hauler provided an estimate for dropping off
containers for waste and recycling on a Friday and picking it up on a Monday. He confirmed that charge
would be about $300 for the three days.
Mayor Levine commented that the Council is being asked to provide input on tournament fees and user
group per player fees. Ms. Lawrence clarified that the Council was being asked to review and approve all
of the fees in regards to field and facility use for 2022. She reviewed the existing fees for tournaments
and noted that a fee waiver was approved for MHAA in 2021.
Councilor Duggan referenced the requested actions, the second bullet point - determine changes to city
services in relation to the required waste management at events with more than 300 people attending, and
asked what the cost would be to the City for these added services in 2022.
Mr. Ruzek stated that during the summer months, it would add $300 per week for an additional waste
pickup. He stated that there would also be the cost for a second public works employee to be paid at time
and a half as the second staff person is working overtime at large events.
Councilor Duggan asked if another staff person could be hired. Mr. Ruzek replied that request has not
been made or discussed, but that may be needed in the future.
Councilor Duggan asked staff if the public would be comfortable with the recommendations as presented.
Mr. Ruzek commented that he would expect a lot of uncomfortableness as we would be asking the user
groups to provide their own trash and recycling at tournaments. He noted that the event sponsor would
need to have dumpsters onsite and would need to have volunteers emptying the smaller bins.
Councilor Duggan commented that it would be difficult to set a fee as a"not to exceed" dollar amount as
the cost would be hard to predict. Mr. Ruzek commented that$300 was the quote received from the City's
trash hauler. He stated that users would be asked to submit a waste collection plan to the City and noted
that the user would be able solicit quotes from multiple collectors.
December 21, 2021 Mendota Heights City Council Page 4 of9
Page 64 of 141
Tuesday, September 20, 2022
City Council
Councilor Duggan asked if this charge would occur 24 times per year. Mr. Ruzek clarified that there were
four large events in 2021 that would have triggered this requirement.
Mayor Levine asked if the in-house MHAA tournaments are under 300 people. Ms.Lawrence commented
that MHAA tournaments have more than 300 people, often more than 300 players. She noted that those
events would fall into this category, and they would be required to provide the waste and recycling plan.
Mayor Levine stated that MHAA is a volunteer run organization and under this proposal would move
from no cost for in-house tournaments to at least $300 per tournament for waste removal, plus the player
fees, plus the additional tournament fees. She asked for an estimate of how many tournaments MHAA
hosts during a summer for all sports.
Ms. Lawrence stated that in 2021 MHAA had two in-house tournaments,noting that in 2021 MHAA was
not charged any fees for use of the concessions stand or field usage for those tournaments. She stated that
if the waste removal becomes the responsibility of the user, it would result in a charge of around$300 for
the dumpsters plus the volunteer time to bring the trash to the dumpsters. She stated that in 2021 there
were three baseball tournaments and one softball tournament. She stated that without a waiver {that
MHAA received in 2021), a three-day tournament would have a charge of$1,020. She stated that if the
not to exceed amount of$498 were set, the user would still be responsible for the waste removal, which
is estimated to be an additional $300.
Mayor Levine stated that she is uncomfortable with organizations handling their own waste,recycling and
organics because there is a large learning curve in recycling. She asked for additional information from a
recycling coordinator on whether public volunteers would be capable of handling that task. She noted
that this would also be a large increase in the cost to MHAA and she would like to hear from that
organization. She noted that two members of the Council are also absent and should be part of this
discussion.
Councilor Duggan commented that there is a quorum present.
Mayor Levine commented that she is uncomfortable making these decisions tonight.
Councilor Mazzitello commented that he is not comfortable treating organizations differently. He
recognized that MHAA is a community sports organization. He stated that there are organizations from
other communities that use the City's fields and have no problem paying the fees. He stated that the City
needs to provide the facility, regardless of who uses it. He stated that he would want to apply the field
use fees equally across the board. He acknowledged that solid waste removal is a big issue and stated that
public works staff has the knowledge. He also acknowledged how thin the public works budget is and
how much that staff is stretched. He commented that he would like user groups of 300 or more to cover
part of the cost of the overtime with public works staff doing the work.
Mayor Levine stated that MHAA is inclusive of everyone and offers in-house tournaments in the
community neighborhoods. She stated that they are different from a private user group or club sport. She
stated that the City used to contribute$10,000 to subsidize MHAA,which is not done anymore. She would
be uncomfortable treating MHAA the same as a for-profit organization that does not accept all kids.
December 21, 2021 Mendota Heights City Council Page 5 of 9
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Tuesday, September 20, 2022
City Council
Councilor Mazzitello asked if the Parks and Recreation Commission provided a recommendation on the
tournament fee. Ms. Lawrence reviewed the recommendation of the Commission that the City continue
to provide waste removal for the events. She stated that the Commission did not bring forward a
recommendation on the three options for fees.
Councilor Mazzitello commented that he would be in favor of the tournament fees remaining the same
but believed that the event sponsors should also pay for a portion of the waste collection, which could
cover part of the cost for public works to continue to provide the waste removal. He confirmed that he
would not recommend MHAA be treated differently for tournaments.
Mayor Levine commented that she is opposed to that as she feels that MHAA is running on a small budget.
She commented that she would suggest continuing the fees from 2021, allowing the waiver for MHAA
for one more year. She also believed that the waste removal fee should be tapered over time with a not to
exceed amount of$100 for this first year. She acknowledged that it would cost the City money and would
like more details on that cost.
Councilor Duggan asked if the waste removal is something new. Mr. Ruzek noted that the City adopted
this Code language in December 2020.
Councilor Duggan asked what comments were received this past year. Mr. Ruzek replied that the duty
was not placed on the users in 2021 and staff collected the trash as normal. He stated that any event over
300 people will also need to collect organics and will work with the City to establish a plan for how the
organics could be composted, noting that the Dakota County dumpster at Mendakota Park could not be
used. He commented that tournaments have gotten larger and there is additional burden placed on staff.
Councilor Duggan asked for feedback from staff on managing the waste removal. Mr. Ruzek stated that
staff would be happy to defer this to event sponsors but noted that the City would continue to keep the
parks clean in typical fashion as needed.
Councilor Duggan suggested that staff continue to provide this service in 2022 in cooperation with the
event's sponsor,and if there is not good cooperation,the duty would then be passed on to the event sponsor
in the future. He stated that the biggest challenge is lack of education on organics and proper recycling.
He stated that the City should take on that duty for this next year to gather more information on the costs
involved. He stated that if it causes a lot of staff time and expense then it could then be passed onto the
organization to cover those costs of at least 50 percent or more. He noted that 2022 could be a trial year
and that should be communicated to the user groups.
Mayor Levine summarized that Councilor Duggan would propose that the field and facility use for 2022
would remain the same as 2021. She asked if he would support the $498 waiver for MHAA.
Councilor Duggan confirmed that he would support that.
Mayor Levine stated that she would also support a component of education for the waste, recycling and
organics collection at large events. She stated that there may be community members that understand
recycling and organics that would be willing to volunteer their time, and suggested that the new Natural
December 21, 2021 Mendota Heights City Council Page 6 of 9
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Resources Commission be involved. She commented that it would be helpful to have user groups involved
in the discussion. She asked if this could be tabled.
Councilor Mazzitello agreed and asked if this needed to be set tonight.
Mr. Lawrence replied that the fee schedule was approved at the last Council meeting, but could be
amended at a future meeting. She stated that based on the fee schedule, she will begin to receive
tournament requests on January 3`d. She noted that she would want to inform the user groups of the current
fees when the tournament requests are received in January.
Mayor Levine asked if MHAA would continue to have the $498 fee if this were tabled. Ms. Lawrence
replied that MHAA would be charged the full fee. She stated that in 2021 the Council issued a one year
waiver to MHAA that reduced the fee to $498. She stated that if fees are going to continue to be waived,
it may be best to amend the fee schedule.
Mayor Levine stated that she would prefer to waiver the fees for MHAA. She stated that for the waste
and recycling requirements, the city could include the educational component for the user groups and
transition slowly to the event sponsor being responsible for those costs and duties.
City Administrator Cheryl Jacobson asked for clarification on `back of house' organics collection
requirement for the concessions and whether that applies to food scraps from customers. Mr.Ruzek stated
that `back of house' refers to the kitchen organics and therefore the required organics collection could be
minimal depending on the food being offered. The organics recycling requirement for large events only
applies to the kitchen in the concession stand.
Mayor Levine asked if the $300 fee was only for trash and recycling and did not apply to organics. Ms.
Lawrence confirmed that and explained that if public works staff is collecting the trash and recycling,they
are putting that into the back of a truck to dispose of it at the public works facility. Otherwise, the user
group would need to contract with a waste hauler to have dumpsters onsite and they would need to use
volunteers to collect the trash and recycling to bring to the dumpsters.
Mayor Levine stated that there is a difficult element because there is an organics collection at Mendakota
Park that cannot be used by events. She stated that staff should reach out to the user groups to alert them
that there are free bins available from the County for organics collection. She stated that she would like
to focus on the educational component with the event sponsors.
Councilor Duggan suggested that a one-page handout be provided to user groups for the different events
in order to communicate the appropriate information.
Mayor Levine commented that it would seem the organics requirement is quite small. She recognized
that staff would like to shift the burden of waste and recycling collection to the event sponsors. She
commented that she would support incremental change but would not support placing a burden of$300
on an organization for a tournament. She stated that the City has already been providing this service at
the same cost and did not want to pass on that large fee in one year.
December 21, 2021 Mendota Heights City Council Page 7 of 9
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Councilor Mazzitello stated that the requirements for waste,recycling and organics collection are included
in the City Code, which requires the event manager to provide a plan and therefore the City eventually
needs to reach that point. He stated that he likes the concept of keeping the waste and recycling collection
the same for this year but put the user groups on notice of this new requirement and provide them with the
educational components this year. He agreed that progress could be made slowly, but progress needs to
be made.
Councilor Mazzitello commented that the event sponsors could contract with the Mendota Heights Public
Works department to perform the waste and recycling collection duty. He stated that an estimate would
need to be provided to the event sponsor for the additional staff time, overtime, and additional dumping
costs. He recognized that the event sponsor would not need to pay the entire cost but should be covering
a portion of that cost in the future.
Mayor Levine commented that she would like to see the waiver provided for MHAA.
Councilor Mazzitello received confirmation from staff that the decision on the waiver would not need to
be made tonight. He commented that he would prefer to have a discussion with MHAA before making
that decision.
City Administrator Cheryl Jacobson stated that in the past two years,the City has set the fees and MHAA
has submitted a waiver request at a later time.
Mayor Levine commented that she dislikes that option because it causes additional action and work. She
noted that if the Council supports the waiver of$498, she would suggest doing it now rather than requiring
a second discussion and action.
Councilor Duggan stated that he would prefer to defer the decision on the waiver as well.
Councilor Mazzitello stated that if the City is being requested to waive the fees set in the fee schedule, a
request should be made by MHAA, and a decision can be made based on the application.
Mayor Levine commented that organizations interested in a reduction of their fees for 2022 should submit
the necessary application.
Councilor Mazzitello moved to approve THE 2021 FIELD AND FACILITY USE FEES AS THE 2022
FEES WITHOUT IMPLEMENTING A FEE FOR SOLID WASTE MANAGEMENT FOR 2022 AND
TO IMPLEMENT AN EDUCATIONAL PROGRAM SO THAT THE FEES COULD BE
IMPLEMENTED IN 2023.
Councilor Duggan seconded the motion.
Ayes: 3
Nays: 0
December 21, 2021 Mendota Heights City Council Page 8 of 9
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COMMUNITY ANNOUNCEMENTS
City Administrator Cheryl Jacobson stated that there is a vacancy on the Parks and Recreation
Commission and noted that applications are due by December 30ffi for those interested. Public Works has
been flooding the ice rinks and it is anticipated they could be open on December 30"', weather dependent.
She reviewed other recreation opportunities and upcoming events.
COUNCIL COMMENTS
Councilor Duggan commented that he is thankful to residents that continue to volunteer and assist in
making Mendota Heights a great community. He thanked public works,fire,and police for the great work
they do. He wished everyone happy holidays and encouraged walkers to make themselves visible to
drivers.
Councilor Mazzitello commented that last week was the first significant snow event of the year and
believed that Mendota Heights is the best snowplowed community in the metro.He commended the public
works staff for the excellent job they do. He wished everyone the happiest of holidays.
Mayor Levine echoed the comments of the Council and wished everyone a happy, safe, and healthy
holiday season and new year.
ADJOURN
Councilor Duggan moved to adjourn.
Councilor Mazzitello seconded the motion.
Ayes: 3
Nays: 0
Mayor Levine adjourned the meeting at 7:16 p.m.
Stephanie evine
Mayor
ATTEST•
Lorri Smith
City Clerk
December 21,2021 Mendota Heights City Council Page 9 of 9
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9/12/2022 Mendota Heights Building Activity Report
Mike Andrejka, Building Official
August 1, 2022 thru August 31, 2022 January 1, 2022 thru August 31, 2022 January 1, 2021 thru August 31, 2021 January 1, 2020 thru August 31, 2020
Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected Building Permit No.Valuation Fee Collected
SFD 0 -$ $0.00 SFD 7 5,977,840.00$ $60,031.78 SFD 10 6,921,610.00$ $72,925.90 SFD 5 2,740,715.00$ 30,341.45$
Apartment 0 -$ $0.00 Apartment 0 -$ $0.00 Apartment 0 -$ $0.00 Apartment 1 14,000,000.00$ 95,628.64$
Townhouse 0 -$ $0.00 Townhouse 0 -$ $0.00 Townhouse 2 1,000,000.00$ $8,641.88 Townhouse 0 -$ -$
Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ $0.00 Condo 0 -$ -$
Misc 98 15,738,377.92$ 121,042.36$ Misc 450 37,611,274.14$ 324,113.37$ Misc 447 17,128,391.54$ 183,856.63$ Misc 355 6,059,938.08$ 74,916.90$
Commercial 3 27,180.00$ $545.75 Commercial 49 5,378,585.12$ $61,866.33 Commercial 47 5,666,990.35$ $58,673.53 Commercial 32 1,731,250.00$ 18,278.94$
Sub Total 101 15,765,557.92$ 121,588.11$ Sub Total 506 48,967,699.26$ 446,011.48$ Sub Total 506 30,716,991.89$ 324,097.94$ Sub Total 393 24,531,903.08$ 219,165.93$
Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected Trade Permit No.Valuation Fee Collected
Plumbing 17 $1,639.75 Plumbing 159 $16,837.26 Plumbing 166 $16,609.50 Plumbing 123 11,025.20$
Water 0 $0.00 Water 0 $0.00 Water 0 $0.00 Water 0 -$
Sewer 3 $225.00 Sewer 22 $1,650.00 Sewer 18 $1,350.00 Sewer 13 975.00$
Mechanical 44 $4,226.71 Mechanical 248 397.00$ $31,055.07 Mechanical 282 $30,960.22 Mechanical 217 19,686.53$
Sub Total 64 6,091.46$ Sub Total 429 49,542.33$ Sub Total 466 $48,919.72 Sub Total 353 31,686.73$
License No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected Licenses No.Valuation Fee Collected
Contractor 0 $0.00 Contractor 0 $0.00 Contractor 0 $0.00 Contractor 0 -$
Total 165 15,765,557.92$ 127,679.57$ Total 935 48,967,699.26$ 495,553.81$ Total 972 30,716,991.89$ 373,017.66$ Total 746 24,531,903.08$ 250,852.66$
NOTE: All fee amounts exclude SAC, WAC and State Surcharge. Amounts shown will reflect only permit, plan review fee and valuation totals
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Request for City Council Action
DATE: September 20, 2022
TO: Mayor and City Council
FROM: Cheryl Jacobson, City Administrator
Kristen Schabacker, Finance Director
SUBJECT: Preliminary Budget and Levy for Fiscal Year 2023
INTRODUCTION
The City Council is asked to adopt a preliminary budget and proposed levy for Fiscal Year 2023.
BACKGROUND
The City’s operating budget is the budget used to finance the day-to-day operations and obligations
of the city. The operating budget is also called the General Fund budget. The budget development
process began in June with staff preparing budget requests and proposals. The council reviewed
the requests and proposals over the course of three council work sessions held in August.
The preliminary budget maintains focus on the city council strategic priorities to:
•Enhance City Governance and Services
•Create a Vision for City Development and Redevelopment Areas
•Conserve, Protect and Enhance Natural Resources
•Maintain and Improve City Infrastructure and Assets
•Encourage and Support Park Opportunities and Improvement
The budget process requires that the city adopt a preliminary budget and property tax levy for 2023
and certify it to Dakota County by September 30, 2022.
The city is required to hold a meeting at which the budget and levy will be discussed and the public
allowed to speak. The meeting must be after November 24 but no later than December 28 and
held at 6:00pm or later. This required meeting will take place at the December 6 city council
meeting. The city council must certify the final payable 2023 property tax levy to Dakota County
no later than December 28. The city council will adopt the final 2023 budget and final property
tax levy at the December 6 city council meeting.
BUDGET IMPACT
The total levy for 2023 is proposed to be $11,947,424 an increase of 6.72% or $752,719 over
2022 and is comprised of the following components:
Page 89 of 141
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9a
2022 Final 2023 Preliminary % Change
General Fund $8,642,981 $9,380,964 8.54%
Emergency Preparedness $25,000 $25,000 0.00%
Fire Relief $207,000 $200,000 -3.38%
Legal & Contingency $40,000 $40,000 0.00%
General Fund Levy $8,914,981 $9,645,964 8.20%
Improvement Bonds $1,224,954 $1,259,807 2.85%
Tax Abatement Bonds $171,145 $173,615 1.44%
Fire Station Bonds $624,173 $623,543 -0.10%
Par 3 Referendum $178,745 $0.00 0.00%
Equipment Certificates $27,707 $159,495 -1.47%
Special Street Light District $53,000 $85,000 60.38%
Total Tax Levy $11,194,705 $11,947,924 6.72%
Tax Impact on Residential Properties
Overall, the value of residential properties in Mendota Heights increased by an average of 16.5%
from 2022 to 2023. The median taxable market value on a residential home in Mendota Heights
increased 17.48% from 2021 to 2022 to $513,350.
The proposed levy will increase the city portion of property taxes on a median valued home from
$1,782 in 2022 to 1,887 in 2023. This represents a 5.84% increase in the city portion of property
taxes.
Attachments: Tax Rate Calculation
Tax Rate Analysis
2023 Preliminary Budget
Capital Improvement Plan (CIP)
RECOMMENDATION
The adoption of the preliminary tax levy sets the maximum levy amount permissible, the amount
may be decreased, but not increased, when the final certified 2023 levy is adopted.
Staff recommends that the City Council approve the attached resolutions adopting the FY2023
preliminary budget and proposed levy for FY2023, as well as the resolution for the street light
special taxing district.
ACTION REQUESTED
If the City Council concurs, it should, by motion, approve the following:
1. Resolution 2022-72 Approving the 2022 Levy Collectible in 2023
2. Resolution 2022-73 Adopting the Fiscal Year 2023 Preliminary Budget
3. Resolution 2022-74 Approving the Final 2022 Tax Levy for Special Taxing District No.1
Collectible in 2023
Page 90 of 141
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2022-72
APPROVING PROPOSED 2022 LEVY COLLECTIBLE IN 2023
WHEREAS, the state law requires the City of Mendota Heights to certify a tentative tax levy for
2023 prior to September 30, 2022; and
WHEREAS, the levy may be adjusted prior to December 28, 2022, to an amount not to exceed the
adopted tentative levy.
NOW, THEREFORE, BE IT RESOLVED, that the City Council adopt the following tentative
levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2023:
2023 Preliminary
General Fund 9,380,964
Emergency Preparedness 25,000
Fire Relief 200,000
Legal & Contingency Levy 40,000
Net General Tax Levy $9,645,964
Special Debt Levies
Improvement Bonds 1,259,807
Tax Abatement Bonds 173,615
Fire Station Levy 623,543
Equipment Certificates 159,495
Net Levy Debt Service $2,216,460
Street Light District $85,000
Preliminary Levy Certified $11,947,424
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BE IT FURTHER RESOLVED that the levy shall be amended following budget hearings to
reflect the adopted city budget; and
BE IT FURTHER RESOLVED that the City Council will hold a hearing Tuesday, December 6,
2022 at 6:00 P.M. at their regularly scheduled council meeting for the purpose of considering the proposed
budget and levy. The public is invited to attend the meeting and speak to the final budget and levy.
Adopted by the City Council of the City of Mendota Heights this 20th day of September, 2022.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
____________________________
Stephanie Levine, Mayor
ATTEST:
____________________________
Christine Lusian, City Clerk
Page 92 of 141
Tuesday, September 20, 2022
City Council
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2022-73
RESOLUTION ADOPTING 2023 PRELIMINARY BUDGET
WHEREAS, State Statute requires City Council adoption of a proposed budget for 2023
on or before September 30, 2022; and
WHEREAS, the City Council has received and reviewed the City Administrator’s
proposed 2023 budget; and
WHEREAS, the Council recognized that the budget document was prepared on the basis
of a preliminary levy; and
WHEREAS, the final budget and levy will be considered at a Council meeting set for
December 6, 2022.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota
Heights that the City Administrator’s proposed 2023 budget appropriates expenditures in a
manner consistent with service level needs and preliminary levy funding; and
BE IT FURTHER RESOLVED, that Council hereby adopts the Administrator’s
proposed 2023 budget subject to amendment following budget and levy hearings and adoption of
a final levy. The 2023 proposed budget reflects $18,680,145 of expenditures for all budgeted
funds.
Adopted by the City Council of the City of Mendota Heights this 20th day of September, 2022.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
__________________________
Stephanie Levine, Mayor
ATTEST:
____________________
Christine Lusian, City Clerk
Page 93 of 141
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City Council
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2022-74
RESOLUTION APPROVING FINAL 2022 TAX LEVY FOR SPECIAL TAXING
DISTRICT NO. 1 COLLECTIBLE IN 2023
WHEREAS, the City of Mendota Heights has, by Resolution No. 87-91, authorized the
levy of taxes within Special Tax District No. 1 for the purpose of paying operating costs of the
street lighting system established with said district; and
WHEREAS, the City of Mendota Heights has determined that the sum of $85,000 will
be required in 2023 for the purpose of paying such operating costs.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Mendota Heights adopt the following levy against all taxable property within said Special
Taxing District No. 1.
Operation and Maintenance costs $85,000
BE IT FURTHER RESOLVED, that any tax exempt property within said district be
billed for services at a comparable rate computed on the assessor’s market value of such
property.
Adopted by the City Council of the City of Mendota Heights this 20th day of September, 2022.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
__________________________
Stephanie Levine, Mayor
ATTEST:
________________________
Christine Lusian, City Clerk
Page 94 of 141
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2023 Tax Rate CalculationNet Tax CapacityPay 2022Pay 2023ActualPreliminaryTax Capacity Value29,863,820 34,524,241 15.61%Tax Increment(293,025) (380,041) 29.70%Fiscal disparaties Contribution(3,121,973) (3,095,404) -0.85%Net Tax Capacity26,448,822 31,048,796 17.39%Tax Capacity RateEstimateTax levy10,962,960 11,862,424 8.20%Fiscal disparities(454,164) (451,488) -0.59%Net tax levy10,508,796 11,410,936 8.58%Net Tax Capacity26,448,822 31,048,796 17.39%Tax Capacity Rate0.39741 0.36752 -7.52%City of Mendota HeightsPage 95 of 141 Tuesday, September 20, 2022 City Council
2023 Tax Rate AnalysisMarket Value for Residential Properties Increased an Average of 16.50% from 2022 to 20232023Home ValueTotal 2022 TaxCity TaxDifference % Change274,678$ 1,111.13$ 320,000$ 1,176.06$ 64.93$ 5.84%$364,807$1,475.72$425,0001,561.96$ 86.24$ 5.84%$440,644$1,782.49$513,3501,886.66$ 104.17$ 5.84%$600,858$2,430.59$700,0002,572.64$ 142.05$ 5.84%Tax Rates for Mendota Heights200628.027200726.398200824.142200926.165201028.061201129.733201232.057201334.479201434.737201534.9640.0001511 2015 referendum rate201635.2470.0001284 2016 referendum rate201737.4870.0001297 2017 referendum rate201837.8260.0001207 2018 referendum rate201939.2940.0001146 2019 referendum rate202038.3150.0001061 2020 referendum rate202137.8490.0001011 2021 referendum rate202239.7410.0000711 2022 referendum rates202336.7520.0000000 Referendum completePage 96 of 141 Tuesday, September 20, 2022 City Council
BUDGET AND REVENUE SUMMARY
CITY OF MENDOTA HEIGHTS
2023 BUDGET
BUDGET AND REVENUE SUMMARY
2020 2021 2022 2023
BUDGET ACTUAL ACTUAL BUDGET BUDGET % CHANGE
GENERAL FUND $9,116,821 $9,293,641 $10,368,395 $11,116,348 7.21%
GENERAL FUND CONTINGENCY $13,436 $46,802 $40,000 $40,000 0.00%
UTILITY FUND $2,033,872 $2,280,184 $2,363,247 $2,586,995 9.47%
STORM WATER UTILITY FUND $227,398 $406,521 $268,839 $475,758 76.97%
PAR THREE FUND $193,603 $232,155 $207,556 $317,726 53.08%
CITY HALL FUND $235,224 $230,368 $302,032 $334,668 10.81%
EMERGENCY PREPAREDNESS FUND $14,574 $12,503 $43,600 $42,700 -2.06%
FACILITY/INFRASTUCTURERESERVE FUN $80,971 $31,200 $0 $0 0.00%
FIRE RELIEF FUND $264,259 $285,883 $318,000 $350,000 10.06%
SPECIAL PARK FUND $84,889 $117,417 $449,250 $86,790 -80.68%
DEBT FUND $1,989,351 $2,175,549 $2,226,724 $2,216,460 -0.46%
EQUIPMENT RESERVE FUND $129,517 $597,445 $469,200 $946,700 101.77%
STREETLIGHT MAINTENANCE FUND $42,670 $29,647 $53,000 $166,000 213.21%
TOTAL BUDGET $14,426,585 $15,739,314 $17,109,843 $18,680,145 9.18%
REVENUE
GENERAL FUND $9,518,571 $10,158,304 $10,368,395 $11,116,348 7.21%
GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00%
UTILITY FUND $2,323,716 $2,384,474 $2,300,592 $2,300,592 0.00%
STORM WATER UTILITY FUND $574,402 $571,330 $541,850 $571,850 5.54%
PAR THREE FUND $173,929 $246,148 $169,450 $217,950 28.62%
CITY HALL FUND $218,056 $216,625 $216,075 $216,075 0.00%
EMERGENCY PREPAREDNESS FUND $26,247 $24,683 $25,000 $25,000 0.00%
FACILITY/INFRASTUCTURERESERVE FUN $22,311 $71,384 $0 $0 0.00%
FIRE RELIEF FUND $292,557 $297,201 $318,000 $350,000 10.06%
SPECIAL PARK FUND $202,797 $77,998 $5,000 $5,000 0.00%
DEBT FUND $1,989,351 $2,175,549 $2,226,724 $2,216,460 -0.46%
EQUIPMENT RESERVE FUND/RESERVES $167,154 $571,824 $469,200 $946,700 101.77%
STREETLIGHT MAINTENANCE FUND $53,000 $53,000 $53,000 $85,000 60.38%
TOTAL REVENUE $15,602,091 $16,888,520 $16,733,286 $18,090,975 8.11%
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TAX LEVY SUMMARY
CITY OF MENDOTA HEIGHTS
2023 BUDGET
TAX LEVY SUMMARY
2021 2022 2023 % CHANGE
GENERAL FUND $8,009,068 $8,642,981 $9,380,964 8.54%
EMERGENCY PREPAREDNESS $25,000 $25,000 $25,000 0.00%
FIRE RELIEF $180,000 $207,000 $200,000 -3.38%
INFRASTRUCTURE/FACILITY RESERVE $0 $0 $0 0.00%
EQUIPMENT RESERVE $0 $0 $0 0.00%
LEGAL AND CONTINGENCY $40,000 $40,000 $40,000 0.00%
GENERAL FUND LEVY $8,254,068 $8,914,981 $9,645,964 8.20%
IMPROVEMENT BONDS $1,278,087 $1,224,954 $1,259,807 2.85%
TAX ABATEMENT BONDS $0 $171,145 $173,615 1.44%
FIRE STATION LEVY $624,173 $624,173 $623,543 -0.10%
EQUIPMENT CERTIFICATES - DUMP TRUCK $28,114 $27,707 $27,300 -1.47%
EQUIPMENT CERTIFICATES - FIRE TRUCK $0 $0 $132,195 100.00%
TOTAL SPECIAL LEVY $1,930,374 $2,047,979 $2,216,460 8.23%
MARKET VALUE REFERENDUM LEVY $245,175 $178,745 $0 -100.00%
STREETLIGHT TAXING DISTRICT $53,000 $53,000 $85,000 60.38%
TOTAL TAX LEVY $10,482,617 $11,194,705 $11,947,424 6.72%
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GENERAL FUND EXPENDITURE SUMMARY
GENERAL FUND FUND 01
DEPARTMENT 2020 ACTUAL 2021 ACTUAL 2022 BUDGET 2023 BUDGET % CHANGE
CITY COUNCIL $33,679 $47,615 $48,406 $49,906 3.10%
ADMINISTRATION $1,311,780 $1,286,930 $1,300,361 $1,365,825 5.03%
ELECTIONS $119,043 $39,511 $112,413 $42,497 -62.20%
IT $202,734 $163,564 $223,410 $226,475 1.37%
POLICE $4,051,067 $4,227,883 $4,567,510 $4,852,973 6.25%
FIRE $570,112 $545,753 $593,500 $653,863 10.17%
CODE ENFORCEMENT $112,869 $119,439 $121,475 $135,389 11.45%
PUBLIC WORKS-STREETS $1,049,319 $1,104,032 $1,263,986 $1,341,987 6.17%
PUBLIC WORKS-PARKS $899,059 $875,215 $1,167,926 $1,306,600 11.87%
RECREATION $25,580 $43,661 $98,900 $107,250 8.44%
COMMUNITY DEVELOPMENT $183,169 $201,932 $263,350 $225,468 -14.38%
RECYCLING $24,143 $2,826 $31,600 $41,980 32.85%
ENGINEERING $534,268 $550,923 $575,558 $766,135 33.11%
TOTAL GENERAL FUND $9,116,822 $9,209,285 $10,368,395 $11,116,348 7.21%
GENERAL FUND CONTINGENCY $13,436 $37,683 $40,000 $40,000 0.00%
Page 99 of 141
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City Council
GENERAL FUND REVENUE SUMMARY
GENERAL FUND FUND 01
REVENUE SOURCE 2021 ACTUAL 2021 BUDGET 2022 BUDGET 2023 BUDGET % CHANGE
TAXES
CURRENT TAX LEVY $8,063,733 $8,009,068 $8,642,981 $9,380,964 8.54%
LICENSES AND PERMITS
CIGARETTE LICENSES $1,800 $1,800 $1,800 $1,800 0.00%
RUBBISH LICENSES $1,410 $1,400 $1,400 $1,400 0.00%
LIQUOR LICENSES $32,350 $25,000 $25,000 $25,000 0.00%
BUILDING PERMITS $501,170 $235,000 $235,000 $275,000 17.02%
HEATING PERMITS $48,630 $30,000 $30,000 $30,000 0.00%
PLUMBING PERMITS $26,442 $20,000 $20,000 $20,000 0.00%
RIGHT OF WAY PERMITS $7,216 $15,000 $15,000 $7,500 -50.00%
MASSAGE PERMITS $692 $1,000 $1,000 $750 -25.00%
TOTAL LICENSES AND PERMITS $619,710 $329,200 $329,200 $361,450 9.80%
FINES AND FORFEITS
COURT FINES $91,839 $100,000 $100,000 $90,000 -10.00%
FALSE ALARMS FINES $1,300 $3,000 $2,000 $1,500 -25.00%
DOG IMPOUNDING $0 $300 $0 $0 0.00%
TOTAL FINES AND FORFEITS $93,139 $103,300 $102,000 $91,500 -10.29%
CHARGES FOR SERVICES
RECREATION PROGRAMS $26,512 $35,000 $35,000 $30,000 -14.29%
PARK USE FEES $7,440 $5,500 $5,500 $7,500 36.36%
FIELD USE FEES $10,461 $10,000 $10,000 $10,500 5.00%
SOFTBALL LEAGUES $7,748 $10,000 $8,000 $7,750 -3.13%
MAPS AND ORDINANCES $25 $0 $0 $0 0.00%
PLANNING FEES $18,450 $15,000 $15,000 $15,000 0.00%
FIRE CONTRACTS $171,143 $170,606 $184,466 $191,237 3.67%
LILYDALE POLICING $296,856 $296,850 $248,350 $331,076 33.31%
MENDOTA POLICING $67,662 $66,992 $48,328 $73,821 52.75%
POLICE SECURITY (OFF DUTY OT) $13,875 $10,000 $10,000 $10,000 0.00%
STREET MAINT. CHARGES $1,550 $1,000 $1,000 $1,000 0.00%
ENGINEERING CHARGES $45,560 $40,000 $30,000 $40,000 33.33%
FILING FEES $0 $0 $20 $0 -100.00%
LEASE MAINTENANCE CHARGES $4,143 $4,000 $4,500 $4,000 -11.11%
TOTAL CHARGES FOR SERVICES $671,425 $664,948 $600,164 $721,884 20.28%
Page 100 of 141
Tuesday, September 20, 2022
City Council
GENERAL FUND REVENUE SUMMARY
INTERGOVERNMENTAL
MSA MAINTENANCE $154,526 $150,000 $165,000 $175,000 6.06%
POLICE STATE AID $174,659 $145,000 $180,000 $175,000 -2.78%
SCHOOL RESOURCES OFFICER $110,492 $105,000 $105,000 $0 -100.00%
FEDERAL AND STATE GRANTS $59,472 $40,000 $40,000 $40,000 0.00%
DAKOTA COUNTY GRANT $4,556 $10,000 $10,000 $10,000 0.00%
PERA AID $0 $9,070 $0 $0 0.00%
PEACE OFFICER INSUR REIMBURSE $14,969 $10,000 $18,000 $15,000 -16.67%
ELECTION REIMBURSEMENT $0 $0 $0 $0 0.00%
TOTAL INTERGOVERNMENTAL $518,674 $469,070 $518,000 $415,000 -19.88%
MISCELLANEOUS REVENUE
SUNDRY REVENUE $43,756 $5,000 $5,000 $5,000 0.00%
DONATIONS $47,914 $0 $0 $0 0.00%
CELL TOWER REVENUE $70,000 $70,000 $70,000 $48,000 -31.43%
INTEREST -$21,780 $30,000 $30,000 $20,000 -33.33%
TOTAL MISCELLANEOUS $139,890 $105,000 $105,000 $73,000 -30.48%
DAKOTA COUNTY
WASTE MANAGEMENT $4,183 $23,500 $23,500 $25,000 6.38%
TOTAL DAKOTA COUNTY $4,183 $23,500 $23,500 $25,000 6.38%
OTHER REVENUE
UNAPPROPRIATED FUND TRANSFER $47,550 $47,550 $47,550 $47,550 0.00%
TOTAL OTHER REVENUE $47,550 $47,550 $47,550 $47,550 0.00%
TOTAL GENERAL FUND REVENUE $10,158,304 $9,751,636 $10,368,395 $11,116,348 7.21%
Page 101 of 141
Tuesday, September 20, 2022
City Council
CITY COUNCIL
DEPARTMENT 9
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
CITY COUNCIL
4110 SALARIES-REGULAR $22,275 $22,592 $22,500 $22,500 0.00%
4133 WORKERS COMPENSATION $192 $194 $185 $185 0.00%
4135 FICA $1,704 $1,728 $1,721 $1,721 0.00%
TOTAL HUMAN RESOURCES $24,170 $24,515 $24,406 $24,406 0.00%
4220 PROFESSIONAL SERVICES $0 $1,353 $1,000 $2,500 150.00%
4400 TRAINING $0 $270 $1,000 $1,000 0.00%
4490 TELEPHONE $0 $0 $0 $500 100.00%
4490 HALLOWEEN BONFIRE $0 $761 $1,000 $500 -50.00%
4490 FIREWORKS $0 $16,225 $15,000 $15,000 0.00%
4490 MISCELLANEOUS $9,508 $4,491 $6,000 $6,000 0.00%
TOTAL OTHER CHARGES $9,508 $23,100 $24,000 $25,500 6.25%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $33,679 $47,615 $48,406 $49,906 3.10%
CAPITAL OUTLAY ITEMS APPROVED
CAT OBJ DESCRIPTION
Page 102 of 141
Tuesday, September 20, 2022
City Council
ADMINISTRATION
DEPARTMENT 10
2020 2021 2022 2023 %
ACTUAL BUDGET Preliminary CHANGE
ADMINISTRATION
4110 SALARIES-REGULAR $652,922 $670,486 $639,032 $669,989 4.84%
4115 SALARIES-OVERTIME $0 $40 $0 $0 0.00%
4131 INSURANCE $107,397 $103,252 $142,206 $149,193 4.91%
4133 WORKERS COMPENSATION $14,046 $14,223 $13,610 $14,290 5.00%
4134 PERA $46,142 $48,273 $47,927 $50,249 4.84%
4135 FICA $48,707 $51,951 $48,886 $51,254 4.84%
4137 EMPLOYEE ASSISTANCE PROGRAM $1,795 $1,795 $1,800 $1,800 0.00%
TOTAL HUMAN RESOURCES $871,010 $890,019 $893,461 $936,775 4.85%
4200 RENTALS AND LEASES $2,288 $2,313 $2,000 $0 -100.00%
4209 CITY HALL RENT $65,000 $65,000 $65,000 $65,000 0.00%
4210 TELEPHONE $2,192 $1,224 $2,500 $2,500 0.00%
4220 CITY ATTORNEY $13,203 $14,793 $12,000 $27,000 125.00%
4220 AUDITOR $24,134 $28,900 $26,000 $27,000 3.85%
4220 CODIFIER-LINK TO CITY CODE $500 $500 $500 $500 0.00%
4220 CODIFICATION SERVICES $1,757 $2,325 $1,700 $5,000 194.12%
4220 PROF SERVICES - HR COMP $0 $0 $1,000 $17,500 1650.00%
4220 SAFETY TRAINING $0 $1,981 $6,500 $7,000 7.69%
4220 HR TESTING $0 $0 $0 $1,000 100.00%
4220 COUNCIL RECORDING SERVICES $5,002 $5,993 $5,500 $6,000 9.09%
4220 MISCELLANEOUS $28,211 $20,069 $18,000 $21,000 16.67%
4221 RETAINER-CITY ATTORNEY $10,565 $11,938 $14,000 $0 -100.00%
4240 LEGAL PUBLICATIONS $2,031 $2,144 $2,200 $2,200 0.00%
4250 LIABILITY AND AUTO INSURANCE $132,328 $119,307 $146,000 $146,000 0.00%
4268 NEWSLETTER $16,093 $13,063 $18,000 $21,500 19.44%
TOTAL CONTRACTUAL SERVICES $303,304 $289,551 $320,900 $349,200 8.82%
4300 OFFICE SUPPLIES $9,672 $6,622 $10,000 $8,000 -20.00%
4306 RECRUITMENT COSTS $15 $1,251 $2,000 $2,000 0.00%
4318 POSTAGE $2,008 $1,717 $2,500 $2,500 0.00%
4320 FUEL $1,176 $2,015 $1,500 $2,500 66.67%
4330 EQUIPMENT REPAIR $1,289 $6,013 $5,000 $3,000 -40.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $0 $291 $1,000 $1,000 0.00%
TOTAL COMMODITIES $14,161 $17,908 $22,000 $19,000 -13.64%
CAT OBJ DESCRIPTION
Page 103 of 141
Tuesday, September 20, 2022
City Council
ADMINISTRATION
DEPARTMENT 10
4400 TRAINING $696 $889 $7,500 $7,500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $3,000 $1,000 -66.67%
4404 MEMBERSHIP DUES $16,304 $17,445 $17,500 $21,500 22.86%
4415 MILEAGE AND AUTO ALLOWANCE $57 $803 $3,500 $3,800 8.57%
4437 CREDIT CARD FEES $5,260 $9,499 $6,500 $1,000 -84.62%
4480 CONTINGENCY $93,436 $55,802 $20,000 $20,000 0.00%
4490 MISCELLANEOUS $7,403 $3,914 $5,000 $5,000 0.00%
4490 ARC PER DIEM $150 $1,100 $1,000 $1,050 5.00%
TOTAL OTHER CHARGES $123,305 $89,452 $64,000 $60,850 -4.92%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $1,311,780 $1,286,930 $1,300,361 $1,365,825 5.03%
CAPITAL OUTLAY ITEMS REQUESTED
Page 104 of 141
Tuesday, September 20, 2022
City Council
ELECTIONS
DEPARTMENT 12
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
ELECTIONS
4110 SALARIES-REGULAR $28,913 $29,073 $29,753 $28,983 -2.59%
4115 SALARIES-OVERTIME $9,145 $0 $8,000 $0 -100.00%
4125 SALARIES-ELECTION JUDGES $41,646 $0 $36,000 $0 -100.00%
4131 INSURANCE $4,893 $4,954 $7,266 $7,623 4.91%
4134 PERA $2,848 $2,175 $2,831 $2,174 -23.21%
4135 FICA $4,268 $2,168 $2,888 $2,217 -23.23%
TOTAL HUMAN RESOURCES $91,712 $38,369 $86,738 $40,997 -52.73%
4220 CONSULTING FEES $149 $0 $150 $0 -100.00%
4240 LEGAL PUBLICATIONS $358 $0 $375 $0 -100.00%
TOTAL CONTRACTUAL SERVICES $506 $0 $525 $0 -100.00%
4300 OFFICE SUPPLIES $5,741 $0 $4,000 $0 -100.00%
4318 POSTAGE $9,972 $0 $7,500 $0 -100.00%
4330 BALLOT COUNTER MAINTENANCE $3,431 $0 $3,500 $0 -100.00%
4330 ELECTRONIC POLL BOOKS $2,286 $0 $0 $0 0.00%
4330 ELECTRONIC POLL BOOK MAINTENANC $0 $1,142 $1,100 $1,500 36.36%
TOTAL COMMODITIES $21,430 $1,142 $16,100 $1,500 -90.68%
4415 MILEAGE AND AUTO ALLOWANCE $350 $0 $350 $0 -100.00%
4490 MISCELLANEOUS $4,683 $0 $4,700 $0 -100.00%
4490 10 NEW VOTING BOOTHS $362 $0 $0 $0 0.00%
4490 IPADS, SECURE BALLOT BOXES $0 $0 $4,000 $0 -100.00%
TOTAL OTHER CHARGES $5,395 $0 $9,050 $0 -100.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $119,043 $39,511 $112,413 $42,497 -62.20%
CAPITAL OUTLAY ITEMS APPROVED
CAT OBJ DESCRIPTION
Page 105 of 141
Tuesday, September 20, 2022
City Council
INFORMATION TECHNOLOGY
DEPARTMENT 14
2020 2020 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
IT
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4110 IT STAFF POSITION $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4210 TELEPHONE $24,647 $25,848 $15,800 $22,905 44.97%
4220 WEBSITE COSTS $1,960 $0 $3,000 $0 -100.00%
LOGIS SUPPORT $35,056 $36,852 $30,000 $35,000 16.67%
WEB SERVICES $0 $1,560 $2,000 $8,846 342.30%
STATE OF MN LINE FEES (FIBER FEE) $1,247 $1,247 $3,000 $3,000 0.00%
SERVER HOSTING $29,734 $36,898 $40,685 $42,530 4.53%
DAKOTA BROADBAND (DBB)$12,512 $13,245 $17,500 $18,375 5.00%
TOTAL CONTRACTUAL SERVICES $105,156 $115,650 $111,985 $130,656 16.67%
4301 COMPUTER SOFTWARE AND HARDWARE
MICROSOFT LICENSES & CALS $21,121 $21,081 $21,150 $7,170 -66.10%
COMPUTER REPLACEMENT $20,869 $0 $15,000 $9,975 -33.50%
MMD SYSTEM $34,179 $0 $7,000 $0 -100.00%
MISC HARDWARE & SOFTWARE $4,956 $3,750 $5,000 $5,384 7.68%
LASERFICHE MAINTENANCE $10,044 $11,256 $11,000 $11,500 4.55%
ADDITIONAL LASERFICHE LICENSES $0 $2,707 $2,700 $2,700 0.00%
SOFTWARE MAINTENANCE/RENEWALS $4,560 $5,993 $35,000 $35,227 0.65%
SERVER REPLACEMENT AND MAINTENAN $0 $0 $5,000 $8,000 60.00%
FIREWALL $0 $0 $5,000 $10,213 104.26%
DOOR ACCESS SYSTEM MAINTENANCE $1,849 $1,920 $3,825 $4,000 4.58%
TOTAL COMMODITIES $97,577 $46,707 $110,675 $94,169 -14.91%
4400 TRAINING $0 $525 $750 $750 0.00%
4490 MISCELLANEOUS $0 $682 $0 $900 100.00%
TOTAL OTHER CHARGES $0 $1,207 $750 $1,650 120.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $202,734 $163,564 $223,410 $226,475 1.37%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
M365 $42,500 $42,500
Video Surveilance $10,000 $10,000
CAT OBJ DESCRIPTION
Page 106 of 141
Tuesday, September 20, 2022
City Council
POLICE DEPARTMENT
DEPARTMENT 20
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
POLICE
4110 SALARIES-REGULAR/PATROL $1,448,519 $1,369,186 $1,395,422 $1,451,441 4.01%
4110 SALARIES-REGULAR/ADMINISTRATION $639,780 $769,487 $834,978 $856,248 2.55%
4115 SALARIES-OVERTIME/PATROL $36,467 $40,449 $80,946 $80,946 0.00%
4130 SALARIES-TEMPORARY $1,206 $5,659 $10,400 $10,400 0.00%
4131 INSURANCE $489,613 $507,079 $619,680 $655,440 5.77%
4133 WORKERS COMPENSATION $173,484 $175,860 $168,265 $176,680 5.00%
4134 PERA/PATROL $261,023 $242,454 $261,317 $271,232 3.79%
4134 PERA/ADMINISTRATION $95,701 $118,070 $134,614 $137,852 2.41%
4135 FICA/PATROL $25,637 $23,184 $22,203 $23,015 3.66%
4135 FICA/ADMINISTRATION $16,229 $18,195 $20,116 $20,746 3.13%
4138 UNEMPLOYMENT $740 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $3,188,399 $3,269,625 $3,547,941 $3,684,000 3.83%
4200 RENTALS AND LEASES $60,907 $74,186 $74,000 $133,000 79.73%
4209 CITY HALL RENT $76,803 $76,803 $76,803 $76,803 0.00%
4210 TELEPHONE $12,863 $12,190 $21,000 $30,100 43.33%
4220 PROFESSIONAL SERVICES/LICENSES/FEES $14,830 $29,885 $50,900 $12,920 -74.62%
4222 PROSECUTIONS $68,398 $70,692 $71,000 $75,000 5.63%
4225 ANIMAL IMPOUNDING FEES $912 $2,588 $1,000 $2,500 150.00%
4223 OTHER CONTRACTUAL SERVICES $139,371 $133,480 $137,091 $169,900 23.93%
4275 DISPATCH ANNUAL FEE $241,720 $262,277 $286,175 $278,200 -2.79%
TOTAL CONTRACTUAL SERVICES $615,803 $662,102 $717,969 $778,423 8.42%
4300 OFFICE SUPPLIES $3,881 $3,730 $5,500 $6,000 9.09%
4301 COMPUTER SOFTWARE/HARDWARE $18,239 $30,725 $25,000 $30,000 20.00%
4305 OPERATING SUPPLIES $31,269 $20,178 $40,000 $40,000 0.00%
4305 POLICE RESERVES $0 $3,854 $4,000 $4,000 0.00%
4306 RECRUITMENT COSTS $8,112 $9,741 $15,000 $15,000 0.00%
4318 POSTAGE $454 $238 $1,000 $2,000 100.00%
4320 GAS AND OIL $34,263 $44,781 $45,000 $80,000 77.78%
4330 EQUIPMENT REPAIR/GENERAL $33,893 $46,029 $25,000 $30,000 20.00%
4330 EQUIPMENT REPAIR/CAR SET UP $42,592 $27,888 $45,000 $45,000 0.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $5,874 $4,185 $11,000 $11,000 0.00%
TOTAL COMMODITIES $178,578 $191,348 $216,500 $263,000 21.48%
CAT OBJ DESCRIPTION
Page 107 of 141
Tuesday, September 20, 2022
City Council
POLICE DEPARTMENT
DEPARTMENT 20
4400 TRAINING $26,441 $42,334 $40,000 $45,000 12.50%
4402 BOOKS AND SUBSCRIPTIONS $473 $111 $500 $500 0.00%
4404 MEMBERSHIP DUES $10,983 $13,092 $17,500 $55,050 214.57%
4410 CLOTHING AND EQUIPMENT $28,663 $21,781 $20,000 $20,000 0.00%
4430 CAR WASHES $0 $0 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $880 $2,168 $5,100 $5,000 -1.96%
4490 SHREDDING $847 $0 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $68,287 $79,486 $85,100 $127,550 49.88%
4610 CAPITAL OUTLAY $0 $25,322 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $25,322 $0 $0 0.00%
TOTAL EXPENDITURES $4,051,067 $4,227,883 $4,567,510 $4,852,973 6.25%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Page 108 of 141
Tuesday, September 20, 2022
City Council
FIRE DEPARTMENT
DEPARTMENT 30
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
FIRE
4110 SALARIES-REGULAR/ADMIN $48,078 $49,318 $79,802 $82,995 4.00%
4110 SALARIES-REGULAR/FIREFIGHTERS $188,425 $192,358 $185,797 $193,229 4.00%
4131 INSURANCE $4,820 $4,926 $5,190 $5,445 4.91%
4132 INSURANCE-LONG TERM DISABILITY $2,801 $2,977 $3,000 $3,000 0.00%
4133 WORKERS COMPENSATION $60,023 $60,777 $58,150 $61,060 5.00%
4134 PERA/ADMIN $3,595 $3,684 $3,782 $3,933 3.99%
4135 FICA/ADMIN $3,665 $3,760 $6,105 $6,349 4.00%
4135 FICA/FIREFIGHTERS $3,635 $5,512 $2,694 $2,802 4.01%
TOTAL HUMAN RESOURCES $315,044 $323,312 $344,520 $358,813 4.15%
4200 RENTALS AND LEASES $1,113 $38 $100 $1,000 900.00%
4210 TELEPHONE $3,797 $4,312 $5,000 $8,100 62.00%
4211 ELECTRICAL SERVICE $13,283 $15,530 $10,000 $11,000 10.00%
4212 GAS SERVICE $8,013 $11,747 $10,000 $18,000 80.00%
4213 SOLAR LEASE $1,983 $2,971 $2,172 $4,200 93.37%
PROFESSIONAL SERVICES
4220 LOGIS - IT SERVICES $22,655 $0 $4,000 $7,000 75.00%
4220 AUDIT $7,475 $7,675 $7,750 $8,500 9.68%
4220 LEGAL $1,262 $462 $1,500 $1,500 0.00%
4220 OTHER PROFESSIONAL SERVICES $15 $594 $2,000 $2,000 0.00%
4240 LEGAL PUBLICATIONS $0 $0 $500 $750 50.00%
4244 MEDICAL EXAMS $5,849 $4,284 $8,000 $10,000 25.00%
4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $4,320 $6,430 $11,000 $11,000 0.00%
4268 DEPARTMENT REPORT PRINTING $3,361 $3,338 $3,500 $4,500 28.57%
4268 STATIC TESTING $4,624 $7,419 $9,000 $10,500 16.67%
4275 DISPATCH ANNUAL FEE $26,008 $16,797 $9,108 $8,800 -3.38%
4280 RUBBISH COLLECTION $1,834 $2,364 $2,000 $2,500 25.00%
TOTAL CONTRACTUAL SERVICES $105,592 $83,962 $85,630 $109,350 27.70%
4300 OFFICE SUPPLIES $1,889 $1,804 $1,500 $1,800 20.00%
4301 COMPUTER SOFTWARE $4,947 $12,613 $4,700 $4,700 0.00%
4301 COMPUTER HARDWARE $32,448 $0 $5,500 $8,800 60.00%
4305 OPERATING SUPPLIES
BOOTS/BUNKERPANTS/COATS $18,477 $3,334 $22,000 $25,000 13.64%
HOSE/NOZZELS/FITTINGS $1,478 $1,751 $9,000 $10,000 11.11%
MISCELLANEOUS OPERATING SUPPLIES $19,337 $12,217 $17,000 $18,000 5.88%
FIRE PREVENTION $0 $7,000 $7,500 7.14%
4318 POSTAGE $106 $251 $150 $150 0.00%
4320 GAS AND OIL $4,788 $6,331 $6,000 $8,000 33.33%
4330 EQUIPMENT REPAIR
COPIER MAINTENANCE $2,473 $549 $1,000 $1,000 0.00%
RADIO REPAIRS AND MAINTENANCE $3,582 $3,053 $1,000 $1,000 0.00%
APPARATUS REPAIRS AND MAINTENANCE $12,955 $24,277 $25,000 $27,000 8.00%
SCBA SERVICE $0 $1,350 $1,000 $1,250 25.00%
OTHER REPAIRS AND MAINTENANCE $12,439 $14,751 $2,000 $5,000 150.00%
4331 MISC FURNOTURE/EQUIPMENT $0 $802 $0 $0 0.00%
4335 BUILDING MAINTENANCE $13,553 $21,752 $24,500 $28,000 14.29%
TOTAL COMMODITIES $128,472 $104,834 $127,350 $147,200 15.59%
CAT OBJ DESCRIPTION
Page 109 of 141
Tuesday, September 20, 2022
City Council
FIRE DEPARTMENT
DEPARTMENT 30
4400 TRAINING $3,836 $20,177 $17,500 $18,000 2.86%
4402 BOOKS AND SUBSCRIPTIONS $1,147 $1,000 $1,500 $1,750 16.67%
4403 TRAINING EXPENSES
TRAINING $6,383 $4,744 $5,000 $5,500 10.00%
4404 MEMBERSHIP DUES $2,042 $1,100 $1,750 $2,000 14.29%
4410 UNIFORMS $5,365 $2,797 $7,000 $7,500 7.14%
4415 MILEAGE $0 $0 $250 $250 0.00%
4425 WATER SERVICE $1,667 $3,531 $2,500 $3,000 20.00%
4490 MISCELLANEOUS $565 $297 $500 $500 0.00%
TOTAL OTHER CHARGES $21,004 $33,645 $36,000 $38,500 6.94%
4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $570,112 $545,753 $593,500 $653,863 10.17%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
POWER TOOL UPGRADE $21,000 $21,000
Page 110 of 141
Tuesday, September 20, 2022
City Council
CODE ENFORCEMENT
DEPARTMENT 40
2020 2020 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
BUILDING OFFICIAL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 INSURANCE-WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4209 CITY HALL RENT $12,000 $12,000 $12,000 $12,000 0.00%
4210 TELEPHONE $3,858 $3,623 $5,500 $5,500 0.00%
4220 PROFESSIONAL SERVICES $550 $500 $500 0.00%
CITY ATTORNEY $0 $2,805 $1,500 $2,000 33.33%
CITY ENGINEER/GOPHER ONE $0 $631 $0 $500 100.00%
4231 CONTRACTED INSPECTIONS $92,014 $97,103 $97,850 $101,764 4.00%
TOTAL CONTRACTUAL SERVICES $108,422 $116,162 $117,350 $122,264 4.19%
4300 OFFICE SUPPLIES $1,254 $308 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $1,622 $1,382 $500 $500 0.00%
4318 POSTAGE $1,541 $1,587 $1,000 $1,500 50.00%
TOTAL COMMODITIES $4,417 $3,277 $2,750 $3,250 18.18%
4400 TRAINING $0 $0 $500 $500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $250 $250 0.00%
4404 MEMBERSHIP DUES $0 $0 $125 $125 0.00%
4490 MISCELLANEOUS $30 $0 $500 $500 0.00%
4490 CREDIT CARD FEES $0 $0 $0 $8,500 100.00%
TOTAL OTHER CHARGES $30 $0 $1,375 $9,875 618.18%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $112,869 $119,439 $121,475 $135,389 11.45%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
Page 111 of 141
Tuesday, September 20, 2022
City Council
STREETS
DEPARTMENT 50
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
PW - STREETS
4110 SALARIES-REGULAR $374,185 $393,206 $397,681 $414,876 4.32%
4115 SALARIES-OVERTIME $7,349 $10,200 $22,375 $22,375 0.00%
4130 SALARIES-TEMPORARY $0 $4,635 $8,000 $8,000 0.00%
4131 INSURANCE $100,563 $100,657 $110,858 $116,305 4.91%
4133 WORKERS COMPENSATION $70,239 $71,120 $68,050 $71,455 5.00%
4134 PERA $25,331 $29,474 $31,504 $32,794 4.09%
4135 FICA $27,499 $31,560 $32,746 $34,062 4.02%
TOTAL HUMAN RESOURCES $605,166 $640,852 $671,214 $699,867 4.27%
4200 RENTALS AND LEASES $3,396 $3,060 $5,500 $5,500 0.00%
4210 TELEPHONE $3,496 $3,526 $4,000 $4,000 0.00%
4211 ELECTRICAL-STREET LIGHTS $21,795 $22,080 $22,500 $24,000 6.67%
4211 ELECTRICAL-PUBLIC WORKS GARAGE $1,814 $1,849 $3,000 $3,000 0.00%
4211 ELECTRICAL-TRAFFIC SIGNALS $3,314 $3,760 $4,000 $4,000 0.00%
4212 GAS SERVICE $2,831 $3,537 $5,000 $7,500 50.00%
4213 SOLAR LEASE $1,983 $2,072 $2,172 $2,270 4.51%
4220 PROFESSIONAL SERVICES $1,937 $7,750 $5,000 $5,000 0.00%
4220 CITY ATTORNEY $0 $0 $1,000 $1,000 0.00%
4240 LEGAL PUBLICATIONS $243 $165 $500 $500 0.00%
4280 RUBBISH REMOVAL $2,135 $2,387 $2,500 $2,750 10.00%
TOTAL CONTRACTUAL SERVICES $42,943 $50,186 $55,172 $59,520 7.88%
4300 OFFICE SUPPLIES $461 $1,043 $1,000 $1,000 0.00%
4305 OPERATING SUPPLIES $9,779 $13,190 $18,000 $18,000 0.00%
4306 RECRUITMENT COSTS $0 $0 $500 $500 0.00%
4318 POSTAGE $0 $152 $50 $50 0.00%
4320 GAS AND OIL $18,204 $29,056 $30,000 $45,000 50.00%
4330 EQUIPMENT REPAIR $65,824 $45,841 $80,000 $80,000 0.00%
4331 MISC OFFICE/COMPUTER EQUIPMENT $1,226 $0 $1,500 $1,500 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $8,102 $10,016 $8,500 $8,500 0.00%
CUSTODIAL SERVICES $200 $347 $1,000 $1,500 50.00%
4336 SNOW REMOVAL DAMAGE REPAIR $871 $1,186 $5,000 $5,000 0.00%
TOTAL COMMODITIES $104,667 $100,832 $145,550 $161,050 10.65%
CAT OBJ DESCRIPTION
Page 112 of 141
Tuesday, September 20, 2022
City Council
STREETS
DEPARTMENT 50
4400 TRAINING $973 $3,575 $2,500 $7,500 200.00%
4404 MEMBERSHIP DUES $0 $65 $300 $300 0.00%
4410 CLOTHING AND EQUIPMENT $4,601 $5,257 $5,000 $5,500 10.00%
4415 MILEAGE AND AUTO ALLOWANCE $33 $0 $250 $250 0.00%
4420 STREET SIGNS AND POSTS $7,223 $4,778 $12,000 $12,000 0.00%
4421 SAND AND SALT $65,607 $53,160 $125,000 $125,000 0.00%
4422 STREET MAINTENANCE MATERIAL $35,787 $24,803 $40,000 $40,000 0.00%
4423 CRACK SEALING/CHIP SEALING $82,454 $98,417 $100,000 $100,000 0.00%
4424 STREET SWEEPING AND STRIPING $53,226 $46,707 $55,000 $70,000 27.27%
4425 WATER SERVICE-PUBLIC WORKS $349 $343 $500 $500 0.00%
4426 BONFIRE CLEAN UP $0 $0 $1,000 $0 -100.00%
4490 MISCELLANEOUS $182 $45 $500 $500 0.00%
4500 TREE REMOVAL $43,630 $45,725 $50,000 $60,000 20.00%
TOTAL OTHER CHARGES $294,065 $282,874 $392,050 $421,550 7.52%
4620 CAPITAL OUTLAY $2,478 $29,289 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $2,478 $29,289 $0 $0 0.00%
TOTAL EXPENDITURES $1,049,319 $1,104,032 $1,263,986 $1,341,987 6.17%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Bobcat Tool Cat (Parks/Streets)$31,500 $31,500
Electric Pressure Washer (Parks/Streets/Sewe $3,333 $3,333
HVAC for Welding (Parks/Streets/Sewer) $2,000 $2,000
Spill Control Drum (Parks/Streets) $5,000 $5,000
Pickup Truck (Streets) $42,000 $42,000
Page 113 of 141
Tuesday, September 20, 2022
City Council
PARKS
DEPARTMENT 70
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
PW - PARKS
4110 SALARIES-REGULAR $346,943 $379,264 $460,705 $486,690 5.64%
4115 SALARIES-OVERTIME $16,034 $20,807 $15,000 $15,000 0.00%
4130 SALARIES-TEMPORARY $15,706 $27,038 $50,000 $50,000 0.00%
4131 INSURANCE $96,754 $99,077 $128,089 $134,383 4.91%
4133 WORKERS COMPENSATION $28,093 $28,445 $27,215 $28,575 5.00%
4134 PERA $30,795 $29,581 $35,678 $37,627 5.46%
4135 FICA $35,497 $35,196 $40,217 $42,205 4.94%
TOTAL HUMAN RESOURCES $569,821 $619,409 $756,904 $794,480 4.96%
4200 RENTALS AND LEASES $18,871 $21,078 $24,000 $29,000 20.83%
4210 TELEPHONE $3,845 $3,329 $4,000 $4,000 0.00%
4211 ELECTRICAL-PW/WARMING HOUSES $1,814 $1,892 $3,000 $3,500 16.67%
4211 ELECTRICAL-COMF. STAT./AERATOR $4,048 $4,933 $6,000 $6,000 0.00%
4212 GAS SERVICE $3,505 $4,239 $6,000 $8,000 33.33%
4213 SOLAR LEASE $1,983 $2,072 $2,172 $2,270 4.51%
4220 PROFESSIONAL SERVICES
CITY ATTORNEY $1,226 $2,022 $1,500 $1,500 0.00%
TESTING/COMMISSION MINUTES $1,679 $0 $2,000 $2,000 0.00%
NATURAL RESOURCES PLAN $58,878 $0 $0 $0 0.00%
4240 LEGAL PUBLICATION $287 $354 $500 $500 0.00%
4268 OTHER CONTRACT SERVICES
SIBLEY PARK MAINTENANCE $21,265 $0 $21,500 $0 -100.00%
4280 RUBBISH REMOVAL $1,826 $2,295 $2,500 $2,750 10.00%
TOTAL CONTRACTUAL SERVICES $119,227 $42,214 $73,172 $59,520 -18.66%
4300 OFFICE SUPPLIES $1,004 $881 $1,750 $1,750 0.00%
4305 OPERATING SUPPLIES $9,588 $10,181 $18,000 $18,000 0.00%
4306 RECRUITMENT COSTS $0 $0 $500 $500 0.00%
4318 POSTAGE $121 $244 $150 $250 66.67%
4320 GAS AND OIL $10,386 $17,011 $17,500 $25,000 42.86%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS/MAINTENANCE $21,779 $9,117 $46,500 $46,500 0.00%
PARKS MAINTENANCE SUPPLIES $48,469 $49,321 $60,000 $60,000 0.00%
CHEMICALS AND FERTILIZER $2,303 $1,277 $14,000 $14,000 0.00%
PARK MAINTENANCE COSTS $0 $14,119 $19,000 $31,000 63.16%
ERADICATE INVASIVE PLANTS $34,122 $31,399 $40,000 $50,000 25.00%
TOWN CENTRE LANDSCAPE MAINT.$3,000 $0 $9,000 $9,000 0.00%
PILOT KNOB RESTORATION $7,828 $5,822 $11,000 $15,000 36.36%
TREE SALE $0 $0 $0 $10,000 100.00%
NATIVE PLANTINGS $0 $3,582 $10,000 $40,000 300.00%
TREE CITY USA DESIGNATION $0 $0 $0 $25,000 100.00%
4331 MISC OFFICE/COMPUTER EQUIP $1,766 $0 $1,500 $1,500 0.00%
4335 BUILDING MAINTENANCE
BUILDING MAINTENANCE $7,891 $9,864 $8,500 $8,500 0.00%
CUSTODIAL SERVICES $200 $347 $1,000 $1,500 50.00%
TOTAL COMMODITIES $148,458 $153,164 $258,400 $357,500 38.35%
CAT OBJ DESCRIPTION
Page 114 of 141
Tuesday, September 20, 2022
City Council
PARKS
DEPARTMENT 70
4400 TRAINING $7,236 $925 $7,000 $7,000 0.00%
4404 MEMBERSHIP DUES $610 $450 $1,000 $1,000 0.00%
4410 CLOTHING AND EQUIPMENT $3,295 $3,138 $5,000 $5,500 10.00%
4415 MILEAGE AND AUTO ALLOWANCE $36 $324 $250 $400 60.00%
4425 WATER SERVICE
PUBLIC WORKS $349 $343 $500 $500 0.00%
PARKS $19,246 $24,924 $20,000 $25,000 25.00%
4490 MISCELLANEOUS $1,039 $575 $1,500 $1,500 0.00%
4490 COMMISSIONER PER DIEM $1,350 $2,350 $4,200 $4,200 0.00%
4500 TREE REMOVAL $28,392 $27,398 $40,000 $50,000 25.00%
TOTAL OTHER CHARGES $61,553 $60,427 $79,450 $95,100 19.70%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $899,059 $875,215 $1,167,926 $1,306,600 11.87%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Bobcat Tool Cat (Parks/Streets)$31,500 $31,500
John Deere Gator (Parks)$24,000 $24,000
HVAC for Welding (Parks/Streets/Sewer)$2,000 $2,000
Spill Control Drum (Parks/Streets)$5,000 $5,000
Pickup Truck (Parks)$46,000 $46,000
Zero Turn Mower (Parks)$15,000 $15,000
Electric Pressure Washer (Parks/Streets/Sewer) $3,333 $3,333
Valencour Property Acquisition $25,000 $25,000
Oheyawahe Intrpretive Plan Phase II $10,000 $10,000
Civic Center Foul Ball Fence $10,000 $10,000
Wentworth Tennis Court Resurfacing $90,000 $90,000
Rogers Lake Skate Park Redesign $225,000 $225,000
Valley View Heights Playground Equipment $75,000 $75,000
Wentworth Warming House $500,000 $100,000
Civic Center Field Renovation $30,000 $30,000
Page 115 of 141
Tuesday, September 20, 2022
City Council
RECREATION
DEPARTMENT 70
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
RECREATION
RECREATION
CIVICREC SOFTWARE $4,500 $0 $0 0.00%
4435 SOFTBALL LEAGUES $4,509 $5,096 $8,000 $8,000 0.00%
4435 TENNIS LESSONS $0 $3,692 $3,150 $3,500 11.11%
4435 SUMMER CONCERTS $6,598 $4,274 $25,000 $22,500 -10.00%
WINTERFEST $0 $0 $5,000 $6,000 20.00%
FARMERS MARKET $0 $0 $3,000 $0 -100.00%
4435 SAFETY CAMP $297 $838 $1,700 $1,700 0.00%
4435 SPECIAL EVENTS/PROGRAMMING $63 $2,154 $4,000 $6,500 62.50%
4435 TOUR DE REC $0 $55 $1,000 $500 -50.00%
WORKOUTS IN THE PARK $0 $0 $500 $500 0.00%
CONTRACTED PROGRAMS $4,425 $6,792 $11,250 $11,250 0.00%
SENIORS PROGRAMMING $0 $0 $3,000 $4,500 50.00%
4435 PROGRAM SUPPLIES/EQUIPMENT $3,003 $1,181 $3,500 $3,500 0.00%
4435 FIELD TRIPS $0 $200 $4,000 $4,000 0.00%
4435 SUMMER PLAYGROUND PROGRAM $0 $0 $1,500 $0 -100.00%
4435 RECREATION OFFICE SUPPLIES $66 $121 $550 $550 0.00%
4435 KIDS FISHING DERBY $986 $936 $1,750 $1,750 0.00%
4435 YOUTH AND STAFF SHIRTS $0 $834 $2,750 $3,250 18.18%
4435 SCHOLARSHIP PROGRAM $0 $0 $1,000 $1,000 0.00%
PARK CELEBRATION EVENTS $0 $8,038 $5,000 $9,000 80.00%
MARKETING & COMMUNICATIONS $0 $3,517 $6,000 $8,000 33.33%
4435 MISCELLANEOUS $0 $159 $1,000 $1,000 0.00%
4436 ONLINE REGISTRATION FEES $1,132 $1,396 $2,250 $2,250 0.00%
4400 TRAINING/CONFERENCES $0 $1,380 $4,000 $6,500 62.50%
4400 MEMBERSHIPS/SUBSCRIPTIONS $0 $0 $0 $1,500 100.00%
4400 TUITION REIMBURSEMENT $0 $3,000 $0 $0 0.00%
TOTAL RECREATION CHARGES $25,580 $43,661 $98,900 $107,250 8.44%
BUDGET IMPROVEMENT REQUESTS REQUESTED APPROVED
CAT OBJ DESCRIPTION
Page 116 of 141
Tuesday, September 20, 2022
City Council
COMMUNITY DEVELOPMENT
DEPARTMENT 80
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
COMMUNITY DEVELOPMENT
4110 SALARIES-REGULAR $111,996 $118,929 $122,614 $127,519 4.00%
4131 INSURANCE $20,160 $20,160 $20,760 $21,780 4.91%
4134 PERA $8,400 $8,920 $9,196 $9,564 4.00%
4135 FICA $8,117 $8,495 $9,380 $9,755 4.00%
TOTAL HUMAN RESOURCES $148,673 $156,503 $161,950 $168,618 4.12%
4220 PROFESSIONAL SERVICES
CONSULTING PLANNER $0 $0 $60,000 $10,000 -83.33%
COMP PLAN $9,949 $11,253 $1,500 $500 -66.67%
CITY ATTORNEY $12,128 $21,016 $15,000 $20,000 33.33%
OPEN TO BUSINESS - DAKOTA COUNTY $0 $2,500 $2,500 $3,000 20.00%
DAKOTA COUNTY CHAMBER DIRECTORIES $0 $1,295 $1,000 $0 -100.00%
PLANNING COMMISSION-MINUTES $5,702 $3,036 $3,000 $3,500 16.67%
RESOLUTION FILING WITH COUNTY $0 $1,715 $1,500 $2,000 33.33%
OTHER PROFESSIONAL SERVICES $0 $0 $500 $500 0.00%
4222 PROSECUTIONS $0 $0 $2,000 $2,000 0.00%
4240 LEGAL PUBLICATIONS $1,543 $1,030 $2,000 $2,000 0.00%
TOTAL CONTRACTUAL SERVICES $29,321 $41,844 $89,000 $43,500 -51.12%
4300 OFFICE SUPPLIES $256 $475 $2,500 $2,500 0.00%
4318 POSTAGE $1,049 $531 $1,500 $1,500 0.00%
4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 $0 -100.00%
TOTAL COMMODITIES $1,305 $1,006 $4,500 $4,000 -11.11%
4400 TRAINING $267 -$267 $4,000 $4,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $224 $100 $500 400.00%
4404 MEMBERSHIP DUES $784 $118 $500 $750 50.00%
4415 MILEAGE AND AUTO ALLOWANCES $28 $41 $300 $100 -66.67%
4490 PLANNING COMMISSION PER DIEM $1,975 $1,725 $2,500 $3,000 20.00%
4490 MISCELLANEOUS $816 $738 $500 $1,000 100.00%
TOTAL OTHER CHARGES $3,869 $2,579 $7,900 $9,350 18.35%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $183,169 $201,932 $263,350 $225,468 -14.38%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
Page 117 of 141
Tuesday, September 20, 2022
City Council
RECYCLING
DEPARTMENT 85
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
RECYCLING
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4220 CLEAN UP DAY/RECYCLING SUPPLIES $4,134 $2,826 $10,000 $10,000 0.00%
4220 SHARED RECYCLING POSITION $16,626 $0 $20,000 $30,380 51.90%
TOTAL CONTRACTUAL SERVICES $20,760 $2,826 $30,000 $40,380 34.60%
4300 OFFICE SUPPLIES $0 $0 $500 $500 0.00%
4318 POSTAGE $0 $0 $500 $500 0.00%
TOTAL COMMODITIES $0 $0 $1,000 $1,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00%
4490 MISCELLANEOUS $3,383 $0 $500 $500 0.00%
TOTAL OTHER CHARGES $3,383 $0 $600 $600 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $24,143 $2,826 $31,600 $41,980 32.85%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
Page 118 of 141
Tuesday, September 20, 2022
City Council
ENGINEERING
FUND 5 DEPARTMENT 15
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
ENGINEERING
4110 SALARIES-REGULAR $330,913 $337,975 $344,073 $477,594 38.81%
4115 SALARIES-OVERTIME $5,774 $10,636 $10,000 $10,000 0.00%
4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 0.00%
4131 INSURANCE $70,065 $71,359 $74,944 $100,406 33.97%
4133 WORKERS COMPENSATION $7,540 $7,636 $7,305 $7,670 5.00%
4134 PERA $24,287 $25,692 $26,555 $36,570 37.71%
4135 FICA $26,352 $27,365 $27,852 $38,066 36.67%
TOTAL HUMAN RESOURCES $464,930 $480,664 $500,729 $680,306 35.86%
4200 RENTALS AND LEASES $730 $798 $900 $900 0.00%
4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00%
4210 TELEPHONE $658 $544 $4,000 $4,000 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $3,520 $3,500 $3,750 $3,750 0.00%
OTHER PROFESSIONAL SERVICES $0 $1,615 $2,000 $2,000 0.00%
4250 LIABILITY AND AUTO INSURANCE $10,048 $9,302 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $64,285 $65,088 $59,979 $59,979 0.00%
4300 OFFICE SUPPLIES $777 $1,064 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $700 $1,120 $1,200 $1,200 0.00%
4318 POSTAGE $143 $168 $300 $300 0.00%
4320 GAS AND OIL $1,404 $1,830 $2,000 $3,000 50.00%
4330 EQUIPMENT REPAIR $1,411 $39 $1,500 $1,500 0.00%
4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT
MISCELLANEOUS EQUIPMENT $0 $0 $3,000 $5,000 66.67%
TOTAL COMMODITIES $4,435 $4,222 $10,000 $13,000 30.00%
4400 TRAINING $302 $480 $2,500 $2,500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $0 $0 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $260 $101 $500 $500 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $1,000 $1,000 0.00%
4490 MISCELLANEOUS $56 $369 $250 $250 0.00%
TOTAL OTHER CHARGES $618 $950 $4,850 $4,850 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $8,000 100.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $8,000 100.00%
TOTAL EXPENDITURES $534,268 $550,923 $575,558 $766,135 33.11%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Natural Resources Truck $52,000 $52,000
Assitant City Engineer $155,000 $155,000
CAT OBJ DESCRIPTION
Page 119 of 141
Tuesday, September 20, 2022
City Council
UTILITY FUND
REVENUE SUMMARY
UTILITY FUND FUND 15
REVENUES
2023
REVENUE SOURCE 2020 ACTUAL 2021 ACTUAL 2021 BUDGET 2022 BUDGET BUDGET % CHANGE
SEWER RENTAL $2,313,851 $2,381,337 $2,178,802 $2,287,742 $2,287,742 0.00%
SEWER PERMITS $1,289 $2,415 $1,500 $1,500 $1,500 0.00%
LILYDALE LIFT STATION MAINT. $2,500 $2,500 $3,000 $2,500 $2,500 0.00%
MISCELLANEOUS INCOME $6,327 $10,049 $10,000 $10,000 $10,000 0.00%
INTERST INCOME $10,898 -$677 $10,000 $10,000 $10,000 0.00%
UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00%
TOTAL UTILITY FUND REVENUE $2,323,716 $2,384,474 $2,192,152 $2,300,592 $2,300,592 0.00%
Page 120 of 141
Tuesday, September 20, 2022
City Council
UTILITY
FUND 15 DEPARTMENT 60
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
SEWER UTILITY
4110 SALARIES-REGULAR $144,881 $154,948 $148,676 $155,874 4.84%
4115 SALARIES-OVERTIME $318 $2,025 $5,000 $5,000 0.00%
4130 SALARIES-TEMPORARY $2,563 $5,016 $8,000 $8,000 0.00%
4131 INSURANCE $22,360 $22,137 $39,236 $41,164 4.91%
4133 WORKERS COMPENSATION $16,464 $16,671 $15,950 $16,750 5.02%
4134 PERA $8,209 $10,859 $11,526 $12,066 4.69%
4135 FICA $9,550 $12,155 $12,368 $12,919 4.46%
4139 OPEB -$1,665 $187 $0 $0 0.00%
TOTAL HUMAN RESOURCES $202,680 $223,997 $240,756 $251,773 4.58%
4200 RENTALS AND LEASES $1,820 $1,552 $7,000 $7,000 0.00%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00%
4210 TELEPHONE $8,112 $7,864 $8,000 $8,000 0.00%
4211 ELECTRIC SERVICE
PUBLIC WORKS GARAGE $1,814 $1,849 $3,000 $3,000 0.00%
LIFT STATIONS $10,653 $12,603 $12,500 $15,000 20.00%
4212 GAS SERVICE
PUBLIC WORKS GARAGE $2,831 $2,501 $5,000 $7,500 50.00%
LIFT STATIONS $1,038 $1,500 $1,500 $3,000 100.00%
4213 SOLAR LEASE $1,983 $2,072 $2,172 $2,270 4.51%
4220 PROFESSIONAL SERVICES
CITY ENGINEER $4,119 $5,814 $0 $0 0.00%
CITY AUDIT $3,017 $3,000 $3,000 $3,500 16.67%
TRAINING $0 $0 $500 $1,500 200.00%
OTHER PROFESSIONAL SERVICES $14,748 $32,483 $15,000 $15,000 0.00%
4240 LEGAL PUBLICATIONS $199 $574 $250 $250 0.00%
4250 LIABILITY AND AUTO INSURANCE $9,528 $8,416 $10,000 $10,000 0.00%
4280 RUBBISH REMOVAL $1,826 $2,295 $2,500 $2,750 10.00%
TOTAL CONTRACTUAL SERVICES $68,592 $89,428 $77,326 $85,674 10.80%
4300 OFFICE SUPPLIES $754 $296 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $8,752 $10,771 $15,000 $15,000 0.00%
4318 POSTAGE $4,660 $4,347 $5,000 $5,500 10.00%
4320 GAS AND OIL $3,177 $4,159 $5,000 $7,500 50.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
SEWER CLEANING/TELEVISING $43,218 $76,519 $62,000 $62,000 0.00%
SEWER LINING $0 $0 $200,000 $200,000 0.00%
ROOT CHEMICALS $9,287 $7,079 $10,000 $10,000 0.00%
HYDRANT MARKERS $462 $0 $750 $750 0.00%
SOFTWARE SUPPORT $795 $795 $2,000 $2,000 0.00%
LIFT STATIONS MAINTENANCE $0 $15,126 $15,000 $15,000 0.00%
MISCELLANEOUS EQUIPMENT REPAIRS $55,598 $31,419 $35,000 $35,000 0.00%
4331 FURNITURE/EQUIPMENT $1,226 $0 $1,200 $1,200 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $7,855 $4,929 $8,500 $8,500 0.00%
CUSTODIAL SERVICES $200 $347 $1,000 $1,500 50.00%
TOTAL COMMODITIES $135,984 $155,787 $362,450 $365,950 0.97%
CAT OBJ DESCRIPTION
Page 121 of 141
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City Council
UTILITY
FUND 15 DEPARTMENT 60
4400 TRAINING
$324 $917 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES
$0 $0 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT
$859 $1,083 $1,250 $1,250 0.00%
4415 MILEAGE AND AUTO ALLOWANCE
$12 $11 $250 $250 0.00%
4425 WATER SERVICE
$349 $343 $350 $400 14.29%
4437 CREDIT CARD FEES
$1,280 $1,838 $1,500 $2,000 33.33%
4449 MWCC CHARGES
$1,387,527 $1,467,725 $1,471,365 $1,471,365 0.00%
4460 CONSTRUCTION COSTS
$0 $137,544 $0 $0 0.00%
4490 MISCELLANEOUS
$4,765 $4,963 $5,000 $5,000 0.00%
4491 DEPRECIATION
$200,911 $196,548 $200,000 $200,000 0.00%
TOTAL OTHER CHARGES $1,596,026 $1,810,972 $1,682,715 $1,683,265 0.03%
4600 CAPITAL OUTLAY $30,590 $0 $0 $200,333 0.00%
TOTAL CAPITAL OUTLAY $30,590 $0 $0 $200,333 0.00%
TOTAL EXPENDITURES $2,033,872 $2,280,184 $2,363,247 $2,586,995 9.47%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
HVAC for Welding (Parks/Streets/Sewer) $2,000 $2,000
Electric Pressure Washer (Parks/Streets/Se $3,333 $3,333
Lift Station Cabinets $120,000 $120,000
Sewer Camera $15,000 $15,000
Gnerator Replacement $60,000 $60,000
Page 122 of 141
Tuesday, September 20, 2022
City Council
STORM WATER UTILITY
FUND 29 DEPARTMENT
STORM WATER UTILITY FUND 29
REVENUES
2023
REVENUE SOURCE 2020 ACTUAL 2021 ACTUAL 2021 BUDGET 2022 BUDGET BUDGET % CHANGE
STORM WATER UTILITY FEES $578,799 $582,537 $550,000 $550,000 $580,000 5.45%
MISCELLANSOUS INCOME $200 $0 $0 $0 $0 0.00%
INTEREST INCOME $5,053 -$1,557 $1,500 $1,500 $1,500 0.00%
UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00%
TOTAL STORM UTILITY FUND REVENUE $574,402 $571,330 $541,850 $541,850 $571,850 5.54%
Page 123 of 141
Tuesday, September 20, 2022
City Council
STORM WATER UTILITY
FUND 29 DEPARTMENT 29
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
STORM WATER UTILITY
4110 SALARIES-REGULAR $22,827 $23,424 $23,946 $24,904 4.00%
4131 INSURANCE $4,093 $4,135 $6,436 $6,752 4.91%
4134 PERA $1,706 $1,750 $1,796 $1,868 4.01%
4135 FICA $1,725 $1,768 $1,832 $1,905 3.98%
4139 OPEB -$252 $55 $0 $0 0.00%
TOTAL HUMAN RESOURCES $30,099 $31,132 $34,010 $35,429 4.17%
4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00%
4214 SOFTWARE MAINTENANCE $0 $200 $200 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $1,106 $1,100 $1,200 $1,200 0.00%
WMO MEETINGS $6,000 $6,000 0.00%
ENGINEERING FEES $5,015 $2,284 $35,000 $35,000 0.00%
RAIN GARDEN DESIGN/CONSTRUCTION $11,196 $270 $35,000 $35,000 0.00%
SURFACE WATER TREATMENT $7,320 $12,351 $10,000 $10,000 0.00%
OTHER PROFESSIONAL SERVICES $6,075 $57,419 $2,500 $2,500 0.00%
4240 LEGAL PUBLICATIONS $74 $0 $250 $250 0.00%
TOTAL CONTRACTUAL SERVICES $37,690 $80,327 $97,054 $97,054 0.00%
4300 OFFICE SUPPLIES $0 $0 $250 $250 0.00%
4318 POSTAGE $27 $0 $25 $25 0.00%
4330 EQUIPMENT REPAIR $11,481 $190 $10,000 $10,000 0.00%
4337 STORM SEWER MAINTENANCE $32,208 $16,927 $50,000 $50,000 0.00%
4339 POND MAINTENANCE $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $43,716 $17,117 $60,275 $60,275 0.00%
4404 MEMBERSHIP DUES $22,648 $23,548 $24,000 $27,500 14.58%
4460 CONSTRUCTION COSTS $41,603 $199,072 $0 $200,000 100.00%
4490 MISCELLANEOUS $360 $881 $500 $500 0.00%
4491 DEPRECIATION $51,282 $54,444 $53,000 $55,000 3.77%
TOTAL OTHER CHARGES $115,894 $277,944 $77,500 $283,000 265.16%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $227,398 $406,521 $268,839 $475,758 76.97%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
Page 124 of 141
Tuesday, September 20, 2022
City Council
PAR THREE
REVENUE SUMMARY
PAR 3
REVENUES
2023
REVENUE SOURCE 2020 ACTUAL 2021 ACTUAL 2021 BUDGET 2022 BUDGET BUDGET % CHANGE
GREEN FEES $150,063 $167,781 $100,000 $110,000 $150,000 36.36%
RECREATION PROGRAMS $23,251 $49,488 $35,000 $40,000 $45,000 12.50%
CONCESSIONS $0 $25,295 $19,000 $19,000 $22,500 18.42%
SUNDRY REVENUE $195 $3,771 $0 $0 $0 0.00%
INTEREST $420 -$188 $450 $450 $450 0.00%
TOTAL PAR THREE FUND REVENUE $173,929 $246,148 $154,450 $169,450 $217,950 28.62%
Page 125 of 141
Tuesday, September 20, 2022
City Council
PAR THREE
FUND 45 DEPARTMENT 45
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
PAR 3
4110 SALARIES-ADMIN $21,612 $21,372 $25,807 $30,722 19.05%
4115 SALARIES-OVERTIME(HOLIDAY)$478 $1,599 $300 $300 0.00%
4110 SALARIES-CLUBHOUSE $20,528 $42,312 $34,000 $42,000 23.53%
4110 SALARIES - MAINTENANCE $18,106 $22,302 $22,000 $25,000 13.64%
4131 INSURANCE $6,653 $6,653 $6,851 $7,187 4.90%
4133 WORKERS COMPENSATION $3,196 $3,238 $3,100 $3,255 5.00%
4134 PERA $2,344 $3,181 $4,486 $5,454 21.58%
4135 FICA $4,578 $6,594 $6,282 $7,498 19.36%
4138 UNEMPLOYMENT $106 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $77,602 $107,251 $102,826 $121,416 18.08%
4200 RENTALS AND LEASES $2,486 $5,282 $4,750 $6,000 26.32%
4210 TELEPHONE $3,589 $4,299 $4,000 $4,500 12.50%
4211 ELECTRIC SERVICE
CLUBHOUSE $482 $589 $875 $875 0.00%
MAINTENANCE $1,771 $2,630 $2,000 $2,750 37.50%
4212 GAS SERVICE $484 $614 $800 $1,200 50.00%
4213 SOLAR LEASE $1,826 $1,907 $2,000 $2,090 4.50%
4220 PROFESSIONAL SERVICES
CITY AUDIT $2,866 $2,850 $2,900 $2,990 3.10%
SYSTEM INSPECTIONS $0 $0 $1,000 $1,000 0.00%
DEPT OF AG LICENSE $0 $25 $100 $100 0.00%
4250 LIABILITY AND AUTO INSURANCE $4,445 $4,253 $4,800 $4,800 0.00%
4268 CONTRACT SERVICES
IRRIGATION SYSTEM SERVICES $0 $2,580 $4,500 $4,500 0.00%
IRRIGATION SOFTWARE $0 $2,475 $2,550 $2,750 7.84%
4280 RUBBISH REMOVAL $459 $891 $800 $1,000 25.00%
TOTAL CONTRACTUAL SERVICES $18,407 $28,395 $31,075 $34,555 11.20%
4300 OFFICE SUPPLIES $276 $158 $600 $600 0.00%
4305 GOLF SUPPLIES $2,631 $2,310 $3,000 $3,000 0.00%
4310 CONCESSIONS $215 $5,170 $4,250 $5,250 23.53%
4320 GAS AND OIL $1,027 $1,664 $1,750 $2,600 48.57%
4330 REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAIR $6,802 $10,619 $10,000 $12,000 20.00%
REEL SHARPENING $0 $0 $2,000 $2,250 12.50%
4334 COURSE MAINTENANCE
MISCELLANEOUS $906 $1,783 $3,500 $3,500 0.00%
CHEMICALS AND FERTILIZER $14,291 $17,349 $16,000 $20,000 25.00%
IRRIGATION SYSTEM REPAIR $4,242 $5,494 $5,000 $5,500 10.00%
COURSE BEAUTIFICATION $351 $4,824 $2,000 $2,000 0.00%
SOIL/SAND $550 $1,197 $1,000 $1,500 50.00%
4335 BUILDING MAINTENANCE $6,039 $4,582 $8,000 $8,000 0.00%
TOTAL COMMODITIES $37,330 $55,150 $57,100 $66,200 15.94%
CAT OBJ DESCRIPTION
Page 126 of 141
Tuesday, September 20, 2022
City Council
PAR THREE
FUND 45 DEPARTMENT 45
4400 TRAINING $0 $159 $1,000 $2,000 100.00%
4404 MEMBERSHIP DUES $455 $255 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $64 $6,196 $1,750 $5,000 185.71%
4435 RECREATION PROGRAM SUPPLIES $0 $2,306 $0 $3,000 100.00%
4425 WATER SERVICE $288 $369 $480 $480 0.00%
4427 SEWER SERVICE $1,582 $1,582 $1,600 $1,600 0.00%
4436 ONLINE REGISTRATION FEE $1,055 $673 $1,475 $1,475 0.00%
4437 CREDIT CARD FEES $6,199 $6,207 $6,000 $6,500 8.33%
4480 CONTINGENCY $0 $3,500 $0 $0 0.00%
4490 MISCELLANEOUS $2,097 $2,068 $2,250 $2,250 0.00%
4500 TREE REMOVAL $0 $909 $1,500 $1,500 0.00%
TOTAL OTHER CHARGES $11,740 $24,224 $16,555 $24,305 46.81%
4620 CAPITAL OUTLAY $48,526 $17,135 $0 $71,250 0.00%
TOTAL CAPITAL OUTLAY $48,526 $17,135 $0 $71,250 0.00%
TOTAL EXPENDITURES $193,604 $232,155 $207,556 $317,726 53.08%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
FENCE FOR FALL PROTECTION $5,000 $5,000
ADA COMPLIANCE WORK $25,000 $25,000
WINDOW REPLACEMENT CLUBHOUSE $8,750 $8,750
HVAC REPLACEMENT $15,500 $15,500
PATIO FURNITURE $11,000 $11,000
CARPET REPLACEMENT $6,000 $6,000
TEE TIME ONLINE SOFTWARE $8,000 $0
Page 127 of 141
Tuesday, September 20, 2022
City Council
CITY HALL
FUND 8 DEPARTMENT 0
2019 2020 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
CITY HALL
4110 SALARIES-REGULAR $69,896 $68,293 $70,824 $73,657 4.00%
4115 SALARIES-OVERTIME $1,795 $1,906 $0 $0 0.00%
4131 INSURANCE $19,149 $19,211 $20,760 $21,780 4.91%
4133 WORKERS COMPENSATION $7,507 $8,052 $8,170 $8,580 5.02%
4134 PERA $5,183 $5,320 $5,312 $5,524 3.99%
4135 FICA $5,946 $6,040 $5,418 $5,635 4.01%
4139 OPEB -$1,239 $221 $0 $0 0.00%
TOTAL HUMAN RESOURCES $108,237 $109,043 $110,484 $115,176 4.25%
4211 ELECTRIC SERVICE $22,927 $22,664 $25,000 $25,000 0.00%
4212 GAS SERVICE $5,494 $7,110 $7,500 $9,750 30.00%
4213 SOLAR LEASE $4,013 $4,192 $4,348 $4,542 4.46%
4220 PROFESSIONAL SERVICES
MISC PROFESSIONAL SERVICES $0 $0 $1,000 $2,000 100.00%
4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00%
4250 LIABILITY AND AUTO INSURANCE $6,891 $5,759 $7,000 $7,000 0.00%
4280 RUBBISH SERVICE $3,128 $3,733 $3,500 $4,500 28.57%
TOTAL CONTRACTUAL SERVICES $42,452 $43,459 $48,348 $52,792 9.19%
4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00%
4335 BUILDING MAINTENANCE $43,313 $36,375 $46,500 $46,500 0.00%
TOTAL COMMODITIES $43,313 $36,375 $48,300 $48,300 0.00%
4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00%
4415 MILEAGE $0 $0 $100 $100 0.00%
4425 WATER SERVICE $4,717 $4,967 $4,500 $5,000 11.11%
4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00%
4490 MISCELLANEOUS $0 $19 $250 $250 0.00%
4491 DEPRECIATION
$36,506 $36,506 $80,000 $40,000 -50.00%
TOTAL OTHER CHARGES $41,223 $41,492 $94,900 $55,400 -41.62%
4600 CAPITAL OUTLAY $0 $0 $0 $63,000 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $63,000 0.00%
TOTAL EXPENDITURES $235,224 $230,368 $302,032 $334,668 10.81%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
BOILER REPLACEMENT $63,000 $63,000
T+A1A1:H OBJ DESCRIPTION
Page 128 of 141
Tuesday, September 20, 2022
City Council
EMERGENCY PREPAREDNESS
FUND 7 DEPARTMENT 0
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
EMERGENCY PREPAREDNESS
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $7,000 $7,000 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $7,000 $7,000 0.00%
4305 OPERATING SUPPLIES $0 $0 $1,500 $1,500 0.00%
4330 REPAIRS AND MAINTENANCE
SIREN MAINTENANCE AGREEMENT $3,178 $2,974 $5,000 $5,000 0.00%
N95 MASK TESTING $0 $0 $700 $0 -100.00%
PHSYICALS $0 $0 $3,000 $3,000 0.00%
DAKOTA COUNTY SPECIAL OPS $5,720 $0 $3,000 $3,000 0.00%
EOC SUPPLIES $0 $0 $1,000 $1,000 0.00%
TOTAL COMMODITIES $8,898 $2,974 $14,200 $13,500 -4.93%
4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00%
4400 TRAINING $0 $3,666 $5,000 $0 -100.00%
4400 CONTINGENCY $0 $0 $0 $0 0.00%
4400 DAKOTA COUNTY EMER. PREP. CMTE. $3,678 $5,863 $4,000 $9,000 125.00%
4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $1,998 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $5,676 $9,529 $10,200 $10,200 0.00%
4620 CAPITAL OUTLAY $0 $0 $12,200 $12,000 -1.64%
TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,000 -1.64%
TOTAL EXPENDITURES $14,574 $12,503 $43,600 $42,700 -2.06%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SIREN ESCROW $12,000 $12,000
CAT OBJ DESCRIPTION
Page 129 of 141
Tuesday, September 20, 2022
City Council
FIRE RELIEF ASSOCIATION
FUND 6
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
FIRE RELIEF
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4200 RENTALS AND LEASES $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4490 FIRE AID $111,759 $117,133 $110,000 $115,000 4.55%
4490 CITY CONTRIBUTION $152,500 $168,750 $207,000 $234,000 13.04%
4490 SUPPLEMENTAL BENEFIT ADMIN $0 $1,000 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $264,259 $286,883 $318,000 $350,000 10.06%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $264,259 $286,883 $318,000 $350,000 10.06%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
Page 130 of 141
Tuesday, September 20, 2022
City Council
SPECIAL PARK FUND
FUND 10 DEPARTMENT 0
2019 2020 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
SPECIAL PARK
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4220 CITY AUDIT $1,257 $1,250 $1,250 $1,290 3.20%
4220 PROFESSIONAL SERVICES $25,000 $6,955 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $26,257 $8,205 $1,250 $1,290 3.20%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4460 ADJUSTABLE HOOPS $0 $0 $0 $5,000 100.00%
4460 CONSTRUCTION COSTS $3,814 $34,738 $5,000 $5,000 0.00%
4490 MISCELLANEOUS $0 $1,470 $500 $500 0.00%
TOTAL OTHER CHARGES $3,814 $36,208 $5,500 $10,500 90.91%
4620 CAPITAL OUTLAY $54,818 $73,004 $442,500 $75,000 -83.05%
TOTAL CAPITAL OUTLAY $54,818 $73,004 $442,500 $75,000 -83.05%
TOTAL EXPENDITURES $84,889 $117,417 $449,250 $86,790 -80.68%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Rogers Lake Skatepark Redesign $75,000 $75,000
Rogers Lake Picnic Shelter $100,000 $0
CAT OBJ DESCRIPTION
Page 131 of 141
Tuesday, September 20, 2022
City Council
DEBT SERVICE
CITY OF MENDOTA HEIGHTS
2022 BUDGET
DEBT SUMMARY
IMPROVEMENT BONDS 2021 LEVY 2022 LEVY 2023 LEVY END DATE
2012 $0 $0 $0 2/1/2032
2013 $123,661 $114,943 $0 2/1/2034
2014 Refunding $69,104 $63,003 $67,512 2/1/2027
2014 $69,566 $74,551 $79,150 2/1/2035
2015 Refunding $139,794 $136,434 $138,324 2/1/2028
2015 $48,836 $48,818 $48,800 2/1/2036
2016 $80,543 $80,267 $79,823 2/1/2037
2017 $91,632 $90,999 $95,616 2/1/2030
2018 $109,447 $106,357 $103,267 2/1/2030
FIRE STATION $624,173 $624,173 $623,543 2/1/2035
2019 $351,455 $313,134 $269,631 2/1/2031
2020 $194,048 $196,448 $174,538 2/1/2032
2021 $0 $0 $203,146 2/1/2034
TOTAL $1,902,260 $1,849,127 $1,883,350
TAX ABATEMENT BONDS 2021 LEVY 2022 LEVY 2023 LEVY END DATE
2020 TAX ABATEMENT BONDS $0 $171,145 $173,615 2/1/2032
EQUIPMENT CERTIFICATES 2021 LEVY 2022 LEVY 2023 LEVY END DATE
DUMP TRUCK $28,114 $27,707 $27,300 2/1/2025
FIRE TRUCK $0 $0 $132,195 2/1/2034
PAR THREE BONDS 2021 LEVY 2022 LEVY 2023 LEVY END DATE
PAR THREE $245,175 $178,745 $0 2/1/2023
GRAND TOTAL $2,175,549 $2,226,724 $2,216,460
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STREETLIGHT MAINTENANCE
FUND 28 DEPARTMENT 0
2020 2021 2022 2023 %
ACTUAL ACTUAL BUDGET Preliminary CHANGE
STREET LIGHT MAINTENANCE
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRICAL SERVICES $14,947 $12,994 $17,500 $17,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00%
TOTAL CONTRACTUAL SERVICES $14,947 $12,994 $18,000 $18,000 0.00%
4330 REPAIRS AND MAINTENANCE $27,723 $16,653 $35,000 $35,000 0.00%
TOTAL COMMODITIES $27,723 $16,653 $35,000 $35,000 0.00%
4490 MISCELLANEOUS $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $0 $0 $0 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $113,000 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $113,000 0.00%
TOTAL EXPENDITURES $42,670 $29,647 $53,000 $166,000 213.21%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
Strretlight Cabinets 34,000$ 34,000$
Streetlight Poles 45,000$ 45,000$
LED Conversion 34,000$ 34,000$
CAT OBJ DESCRIPTION
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City Council
CITY OF MENDOTA HEIGHTS
2023 BUDGET IMPROVEMENT PACKAGE (BIP) SUMMARY--GENERAL FUND & GENERAL FUND BALANCE
Funding Source
Fund Balance
Power Tool Upgrade - Fire 21,000$
Spill Control Drums - Public Works 10,000$
Bobcat Toolcat - Public Works 63,000$
Electric Pressure Washer - Public Works 6,667$
HVAC for Welding Area - Public Works 4,000$
Ford Pickup - Streets 42,000$
Fors Pickup - Parks 46,000$
John Deere Gator - Parks 24,000$
Zero Turn Mower - Parks 15,000$
Valencour Property Acquistion - Pilot Knob 25,000$
Oheyawahe Interpretive Plan - Pilot Knob 10,000$
Civic Center Foul Line Fencing Replacement - Park Project 10,000$
Warming House Replacement - Wentworth Park - Park Project 100,000$
Skate Park Improvements - Park Project 225,000$
Wentworth Park Tennis Court Resurfacing - Park Project 90,000$
Valley View Heights Playground Replacement - Park Project 75,000$
Civic Center Field Renovation - Park Projects 30,000$
Ford Truck Natural Resources - Engineering 52,000$
M365 - IT 42,500$
Video Survelliance System - IT 10,000$
Depreciation 45,533$
TOTAL 946,700$
CITY OF MENDOTA HEIGHTS
2023 BUDGET IMPROVEMENT PACKAGE (BIP) SUMMARY --OTHER SPECIAL FUNDS
City Hall Boilers 63,000$ City Hall Fund
HVAC for Welding Area 2,000$ Sewer Utility Fund
Electric Pressure Washer - Public Works 3,333$
Lift Station Generator Replacement - Main Lift Station 60,000$
Lift Station Panel Replacement - St Thomas/Culligan 120,000$
Sewer Camera 15,000$
Street Light Control Cabinets 34,000$ Street Light Fund
Street Light LED Conversion 34,000$
Street Light Replacement Poles 45,000$
Par 3 Fence - Maintenance Building 5,000$ Par 3 Fund
Par 3 HVAC System 15,500$
Par 3 Windows 8,750$
Par 3 Sidewalk Work/ADA Compliance Work 25,000$
Par 3 Patio Furniture Replacement 11,000$
Par 3 Carpet Replacement 60,000$
Rogers Lake Skatepark 75,000$ Special Park Fund
TOTAL $ 576,583
Capital Item Requested
Capital Item Requested
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2022‐2026 Capital Improvements Plan (CIP)Draft by Funding Year2022General LevyReservesBond SalesMSAAssessmentsSanitary SewerStorm SewerWaterSpecial ParkCity HallOtherReferendumTotalsCarmen Lane/Dakota Drive/Waters Drive Rehabilitation1,000,000$ 200,000$ 50,000$ 1,250,000$ Centre Pointe Drive/Commerce Rehabilitation1,279,100$ 400,000$ 561,400$ 72,000$ 2,312,500$ Annual Cleaning62,000$ 62,000$ Annual Lining200,000$ 200,000$ Ridge Place Sewer Replacement315,000$ 315,000$ IVC Streambank Stabilization150,000$ 150,000$ Pond Maintenance120,000$ 120,000$ Covered Dugouts ‐ Civic Center/Ivy Hills20,000$ 20,000$ Covered Chainlink Dugouts ‐ Mendakota100,000$ 100,000$ Trail Markers and Mapping20,000$ 20,000$ Friendly Hills Tennis Court Resurfacing25,000$ 25,000$ Council Chambers AV60,000$ 60,000$ City Website Upgrade60,000$ 60,000$ Police Dept Expansion/City Hall Remodel420,000$ 420,000$ Material and Salt Storage Bins250,000$ 250,000$ Public Works Parking Lot ‐ Rear125,000$ 125,000$ John Deere Gator (Parks)22,250$ 22,250$ Plow Truck ‐ Mack (Streets)205,000$ 205,000$ Replace Ladder 10 (fire)950,000$ 950,000$ Police Radios55,800$ 55,800$ Thermal Imaging Scanner (Fire)21,000$ 21,000$ ATV (Fire)32,500$ 32,500$ Mobile Radios (Fire)70,000$ 70,000$ Utility Vehicle Upgrades (Fire)17,000$ 17,000$ Computer Equipment (Fire)12,000$ 12,000$ Ford Explorer (Police)26,947$ 26,947$ Par 3 Clubhouse Furniture3,500$ 3,500$ Par 3 Sand Pro Replacement15,000$ 15,000$ Par 3 Top Dresser55,000$ 55,000$ Par 3 Aerator Replacment26,000$ 26,000$ Street Light Pole Painting25,000$ 25,000$ ‐$ 1,311,997$ 2,279,100$ 400,000$ 761,400$ 577,000$ 392,000$ ‐$ 140,000$ ‐$ 1,165,000$ ‐$ 7,026,497$ Page 135 of 141 Tuesday, September 20, 2022 City Council
2022‐2026 Capital Improvements Plan (CIP)Draft by Funding Year2023General LevyReservesBond SalesMSAAssessmentsSanitary SewerStorm SewerWaterSpecial ParkCity HallOtherReferendumTotalsVictoria Curve Reconstruction1,260,000$ 400,000$ 40,000$ 50,000$ 1,750,000$ Sylvandale/Emerson Rehabilitation888,200$ 436,800$ 50,000$ 1,375,000$ Delaware Reconstruction75,000$ 75,000$ Annual Cleaning62,000$ 62,000$ Annual Lining250,000$ 250,000$ Culligan Lift Station55,000$ 55,000$ Main Lift Station ‐ Generator$60,00060,000$ Lift Station Panel Replacement$120,000120,000$ Sewer Camera$15,00015,000$ IVC Streambank Stabilization100,000$ 100,000$ Pond Maintenance100,000$ 100,000$ Civic Center Foul Line Fencing Replacement10,000$ 10,000$ Civic Center Field Renovavtions30,000$ 30,000$ Warming House Replacement ‐ Wentworth Park100,000$ 100,000$ Skate Park Improvements225,000$ 75,000$ 300,000$ Wentworth Park Tennis Court Resurfacing90,000$ 90,000$ Valley View Heights Playground Replacement75,000$ 75,000$ Valencour Acquisition25,000$ 25,000$ Oheyaeahe Interpretive Plan10,000$ 10,000$ City Hall Boilers63,000$ 63,000$ HVAC for Welding Area ‐ Public Works4,000$ 2,000$ 6,000$ Natural Resources Vehicle (Engineering)52,000$ 52,000$ Spill Control Drums ‐ Public Works10,000$ 10,000$ Electric Pressure Washer ‐ Public Works6,667$ 3,333$ 10,000$ John Deere Gator (Parks)24,000$ 24,000$ 1 Ton Truck (Streets)42,000$ 42,000$ 1 Ton Truck (Parks)46,000$ 46,000$ Zero Turn Mower ‐ Parks15,000$ 15,000$ Tool Cat (Streets/Parks)63,000$ 63,000$ Power Tool Updgrade ‐ Fire21,000$ 21,000$ M365 ‐ IT42,500$ 42,500$ Video Survelliance System10,000$ 10,000$ Par 3 Fence ‐ Maintenance Building5,000$ 5,000$ Par 3 HVAC System15,500$ 15,500$ Par 3 Windows8,750$ 8,750$ Par 3 Sidewalk Work/ADA Compliance Work25,000$ 25,000$ Par 3 Pation Furniture Replacement11,000$ 11,000$ Par 3 Carpet Replacement6,000$ 6,000$ Street Light Pole Replacement45,000$ 45,000$ Cabinet Replacement34,000$ 34,000$ LED Upgrades34,000$ 34,000$ ‐$ 901,167$ 2,148,200$ 475,000$ 476,800$ 567,333$ 300,000$ ‐$ 75,000$ 63,000$ 184,250$ ‐$ 5,190,750$ Page 136 of 141 Tuesday, September 20, 2022 City Council
2022‐2026 Capital Improvements Plan (CIP)Draft by Funding Year2024General LevyReservesBond SalesMSAAssessmentsSanitary SewerStorm SewerWaterSpecial ParkCity HallOtherReferendumTotalsFriendly Hills Neighborhood Rehabilitation (SPRWS Water Main)1,772,800$ 853,200$ 200,000$ 2,015,000$ 4,841,000$ Decorah/Wagon Wheel Realignmnet75,000$ 500,000$ 575,000$ Delaware Reconstruction250,000$ 250,000$ Wachtler/Sibley Memorial Roundabout8,000$ 8,000$ St. Thomas Lift Station55,000$ 55,000$ Annual Cleaning62,000$ 62,000$ Annual Lining250,000$ 250,000$ IVC Streambank Stabilization50,000$ 50,000$ Pond Maintenance100,000$ 100,000$ Covered Dugouts ‐ Friendly Hills20,000$ 20,000$ Basketball Expansion ‐ Ivy Hills17,500$ 17,500$ Park Security ‐ Rogers Lake33,650$ 33,650$ City Hall Expansion/Remodel5,000,000$ 5,000,000$ Plow Truck ‐ Mack (Streets)220,000$ 220,000$ 3/4 Ton Truck (Parks)60,000$ 60,000$ Park & Recreation Vehicle30,000$ 30,000$ Engineering Vehicle30,000$ 30,000$ Brush Chipper60,000$ 60,000$ Squad Replacements (police)35,000$ 35,000$ Mendakota Fencing/Maintenance50,000$ 50,000$ Covered Dugouts ‐ Civic Center/Ivy Hills20,000$ 20,000$ Park Security ‐ Mendakota29,000$ 29,000$ Baseball fencing ‐ Ivy Hills25,000$ 25,000$ Rogers Lake Picninc Shelter100,000$ 100,000$ Roger's Lake Fishing Pier Maintenance15,000$ 15,000$ Par 3 Clubhouse Security System5,000$ 5,000$ Par 3 Soffit/Fascia20,000$ 20,000$ Par 3 Back Up Generator15,000$ 15,000$ Street Light Pole Painting25,000$ 25,000$ Street Lighting LED Upgrades40,000$ 40,000$ Street Lighting Cabinets30,000$ 30,000$ 560,000$ ‐$ 1,847,800$ 758,000$ 853,200$ 367,000$ 350,000$ 2,015,000$ 162,500$ ‐$ 5,157,650$ ‐$ 12,071,150$ Page 137 of 141 Tuesday, September 20, 2022 City Council
2022‐2026 Capital Improvements Plan (CIP)Draft by Funding Year2025General LevyReservesBond SalesMSAAssessmentsSanitary SewerStorm SewerWaterSpecial ParkCity HallOtherReferendumTotalsBunker Hills Rehabilitation870,000$ 405,000$ 100,000$ 1,375,000$ MHR Streets/Friendly Hills 21,950,000$ 1,000,000$ 50,000$ 3,000,000$ Delaware Reconstruction420,000$ 100,000$ 520,000$ Annual Cleaning62,000$ 62,000$ Annual Lining250,000$ 250,000$ IVC Streambank Stabilization50,000$ 50,000$ Pond Maintenance100,000$ 100,000$ Mendakota Parking Lot and Trail Resurfacing275,000$ 275,000$ Valley Park Playground Remodel130,000$ 130,000$ Ivy Hills Playgound Remodel140,000$ 140,000$ Roger's Lake Playground Remodel140,000$ 140,000$ Playground Replacement ‐ Friendly Hills140,000$ 140,000$ Ivy Hills Backstop Replacement27,000$ 27,000$ Kensington Soccer Field Fence Replacement120,000$ 120,000$ Public Works Parking Lot ‐ Front125,000$ 125,000$ 510 John Deere25,000$ 25,000$ Loader150,000$ 150,000$ Parks Trailer10,000$ 10,000$ 3/4 Ton Truck (Parks)60,000$ 60,000$ Ford Explorer (Fire)50,000$ 50,000$ Ford 250 pickup and pump (Fire)70,000$ 70,000$ Squad Replacements (police)35,000$ 35,000$ Par 3 Water Heater5,000$ 5,000$ Par 3 Parking Lot Maintenance7,500$ 7,500$ Street Light Pole Painting25,000$ 25,000$ Street Lighting LED Upgrades40,000$ 40,000$ Street Lighting Cabinets30,000$ 30,000$ 677,000$ ‐$ 2,820,000$ 420,000$ 1,405,000$ 312,000$ 400,000$ ‐$ ‐$ ‐$ 102,500$ 825,000$ 6,961,500$ 2026General LevyReservesBond SalesMSAAssessmentsSanitary SewerStorm SewerWaterSpecial ParkCity HallOtherReferendumTotalsCurleys Valley View705,000$ 495,000$ 50,000$ 1,250,000$ Tilsen Neighborhood625,000$ 575,000$ 50,000$ 1,250,000$ Annual Cleaning62,000$ 62,000$ Annual Lining250,000$ 250,000$ IVC Streambank Stabilization100,000$ 100,000$ Pond Maintenance100,000$ 100,000$ 2000 Gallon Tanker (Fire)300,000$ 300,000$ Facility Vehicle30,000$ 30,000$ Squad Replacements (police)35,000$ 35,000$ Street Light Pole Painting25,000$ 25,000$ Street Lighting Cabinets30,000$ 30,000$ 365,000$ ‐$ 1,330,000$ ‐$ 1,070,000$ 312,000$ 300,000$ ‐$ ‐$ ‐$ 55,000$ ‐$ 3,432,000$ Page 138 of 141 Tuesday, September 20, 2022 City Council
Request for City Council Action
DATE: September 20, 2022
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, Public Works Director
SUBJECT: Approve Sewer Repair for 546 Simard Street - Updated
INTRODUCTION
The Council is asked to approve a repair to sanitary sewer service line at 546 Simard Street.
BACKGROUND
The property of 546 Simard Street has been experiencing sewer back up issues in their home. This
home was built in 1994 and connected to a sanitary sewer that was stubbed into the property in
1963.
Mendota Heights reconstructed the rural road (no curb and storm sewer) of Simard Street in 2010.
The project involved a complete reconstruction and the addition of a new storm sewer system.
Based on a report provided from the home owner, there is a repair that was made to their sanitary
sewer lateral directly under the storm sewer. This repair was likely done by the city contractor
installing this utility, although no records of a repair were noted in the project reports.
City staff contacted the League of Minnesota Cities Insurance Trust (LMCIT) to review this issue
as an insurance claim. LMCIT denied the insurance claim as the repair was just over ten years
old. Mendota Heights policy is that private sewer laterals are owned by the property they are
servicing from the home all the way to the city main, in this case, it would have been a repair that
was made by the city that has failed.
DISCUSSION
The City Council approved that the city would contract for this repair at their October 19, 2021
meeting. Staff originally approved a quote with Hero Home Services as provided by the home
owners for an approximate fee of $10,000. Hero Home Services was unable to start this repair due
to the complexity of the city storm sewer system.
Staff solicited additional quotes from approved contractors but was unable to have the repair
completed in 2021. Staff then met with contractors this summer and were able to receive two
quotes for this work. Due to anticipated unforeseen conditions to make this repair, staff would
propose that a contract be awarded using a Time & Materials basis. The sewer repair is 13 feet
deep and adjacent to an infiltration trench which may have saturated soils.
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9b
The two quotes received anticipate encountering a challenging repair. The quotes received were
$30,150 (St. Paul Utilities) and $47,110 (Bituminous Roadways). Both contractors submitting
quotes feel that they can complete the work for a lesser amount under a Time & Materials contract.
BUDGET IMPACT
The repair costs would come from the sanitary sewer utility fund which has an adequate balance
to make this repair. The estimated cost for the repair is $25,000 however, staff would recommend
issuing this contract for a not-to-exceed amount of $30,150 per the St. Paul Utilities quote.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve a contract to St. Paul Utilities
for repair of the sanitary sewer lateral at 546 Simard Street. St. Paul Utilities was the contractor
on the Ridge Place Sewer Repairs and impressed staff with their organization and efficiency.
ACTION REQUIRED
If Council concurs with the staff recommendation, they should pass a motion authorizing repair of
the sanitary sewer lateral for 546 Simard Street to St. Paul Utilities for a not-to-exceed amount of
$30,150.
This action requires a simple majority vote.
Page 140 of 141
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City Council
Request for City Council Action
DATE: September 20, 2022
TO: Mayor, City Council and City Administrator
FROM: Kelly McCarthy, Chief of Police
Ryan Ruzek, P.E., Public Works Director
SUBJECT: Dodd Road Traffic Solutions & Analysis Update
INTRODUCTION
Staff will provide an update on the traffic solutions and analysis work that has been completed in
regards to traffic concerns on Dodd Road and at the intersection of Dodd and TH62.
BACKGROUND
In November, 2021, the City Council directed staff to establish a traffic solutions committee to
study traffic issues at Highway 62 and Dodd Road and along Dodd Road. While an official
Traffic Solutions Committee has not been convened, work towards understanding the specific
concerns and the issue overall has been completed.
Since the last update provided at the April 5, 2022 city council meeting, Dakota County’s Regional
Roadway Visioning Study has been completed, a request to MNDOT for the installation of
temporary tube delineators on Dodd Road at South Plaza Drive to provide additional pedestrian
crossing safety has been submitted, a survey of the neighboring residents has been conducted, and
speed and car count data has been collected.
BUDGET IMPACT
None at this time.
ACTION REQUESTED
Informational. Discussion and questions from council are invited.
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9c