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Res 2022- 07 Dakota Co JPA Accept Grant for Bike-Ped Bicycle Plan CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2022-07 JOINT POWERS AGREEMENT BETWEEN DAKOTA COUNTY AND THE CITY OF MENDOTA HEIGHTS FOR ACCEPTANCE OF GRANT FOR A PEDESTRIAN AND BICYCLE PLAN WHEREAS, Minn. Stat. 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS,the City of Mendota Heights ("City") is a governmental unit and political subdivision of the State of Minnesota; and WHEREAS, Dakota County ("County") is a governmental unit and political subdivision of the State of Minnesota; and; WHEREAS,the County has received a grant of monies from the State of Minnesota acting through the Minnesota Department of Health Grant Project Agreement No. 183510, attached hereto as set forth in Exhibit A for implementation of the County's Statewide Health Improvement Program ("SHIP"); and WHEREAS, the County and the City are desirous of entering into this Agreement so that the County and the City may share the cost to conduct a Pedestrian and Bicycle Plan("Project"). NOW,THEREFORE, in consideration of the mutual promises and benefits that the City and the County shall derive from this Agreement, the City and County hereby enter into this Agreement for the purposes stated herein: 1. The County agrees to reimburse the City in an amount not to exceed $30,000 for costs incurred to conduct a Pedestrian and Bicycle Plan during the period from the Effective Date through October 31, 2022. NOW THEREFORE, IT IS HEREBY RESOLVED, by the Mendota Heights City Council that in consideration of the mutual benefits the County and the City shall derive from this Joint Powers Agreement ("Agreement"), the Parties hereby enter into this Agreement for the purpose of cooperation and funding by the County to the City for reimbursement of costs for the Project and to define the responsibilities and obligations of the County and the City for cost contribution. All funds provided by the County are to be used by the City solely for this purpose. The City shall use funds pursuant to this Agreement exclusively for the payment of actual costs as provided in this Agreement. Adopted by the City Council of the City of Mendota Heights this eighteenth day of January, 2022, CITY COUNCIL CITY OF M NDOTA HEIGHTS Stephanie Levine, Mayor ATTEST 4 Lorri Smith, Ofy Clerk Res 2022-07 page 2 Hoisington Koegler Group Inc. ©© f® Creating Places that Emrich People's Lives February 17, 2022 Ryan E. Ruzek, P.E. Public Works Director City of Mendota Heights Subject.An Agreement between the CITY OF MENDOTA HEIGHTS and Hoisington Koegler Group Inc.for services pertaining to BIKE AND PEDESTRIAN MASTER PLAN Dear Mr. Ruzek, This letter outlines a Scope of Services,Fee Schedule and other elements which together constitute an agreement between CITY OF MENDOTA HEIGHTS hereinafter referred to as the CLIENT, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for BIKE AND PEDESTRIAN MASTER PLAN, hereinafter referred to as the PROJECT. The CLIENT and CONSULTANT agree as set forth below: A. BASIC SERVICES The CONSULTANT'S basic services for the PROJECT are as provided in Attachment A Work Program. B. ADDITIONAL SERVICES The CONSULTANT and the CLIENT may agree in writing to amend this Contract for additional services related to the PROJECT and compensation for such services. The following services have not been requested by the CLIENT but are available upon written authorization. 1. Meetings in addition to those specified in Paragraph A above. 2. Services or Deliverables not specifically identified in Paragraph A above. C. FEES FOR PROFESSIONAL SERVICES The CONSULTANT agrees to complete the scope of work contained in Paragraph A in exchange for professional fee compensation as noted below. The CLIENT agrees to pay the CONSUL 1 AN I for PROJECT services rendered as follows: 1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S current hourly rate schedule(see Attachment B)not- to-exceed$36,000 inclusive of expenses as noted in Paragraph A. 123 North Third Street,Suite 100,Minneapolis,MN 55401-1659 Ph(612) 338-0800 Fx(612)338-6838 CITY OF MENDOTA HEIGHTS BIKE AND PEDESTRIAN PLAN February 17, 2022 Page 2 2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Invoices will be submitted electronically(PDF form)to the CLIENT via email on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CLIENT is delinquent in making payments in accordance with this Agreement. D. CLIENT'S RESPONSIBILITY The CLIENT shall be responsible for the following: 1. AssembIy of background infonnation including,but not limited to digital copies of all files, pertinent plans,aerial photographs,base maps, inventory data,available GIS mapping, limited to those that are reasonably available. 2. Arrangements and notification for public meetings and stakeholder meetings. 3. Reproduction and distribution of Project reports as deemed necessary and not otherwise specified in paragraph A. 4. Participation in team workshops as needed. 5. Presentation of draft materials to stakeholder groups as required. 6. Provide traffic and municipal engineering support to the project as needed. E. INSURANCE CONSULTANT shall maintain insurance of the kind and in the amounts shown below for the life of the contract. Certificates for General Liability Insurance should state that the CLIENT, its officials,employees,agents and representatives are Additional Insureds. The CLIENT reserves the right to review CONSULTANT's insurance policies at any time to verify that contractual requirements have been met. 1. Commercial General Liability Insurance $2,000,000 per occurrence $3,000,000 general aggregate $300,000 damage to rented premises $15,000 medical expenses 2. Umbrella Liability $1,000,000 per occurrence $1,000,000 general aggregate $10,000 self-insured retention CITY OF MENDOTA HEIGHTS BIKE AND PEDESTRIAN PLAN February 17, 2022 Page 3 3. Worker's Compensation and EmpIoyer's Liability a. Worker's Compensation per Minnesota Statutes b. Employer's Liability $500,000 per accident; $500,000 per employee; $500,000 per disease policy limit. 4. Professional Liability Insurance $2,000,000 per claim $4,000,000 annual aggregate F. COMPLETION SCHEDULE The services of the CONSULTANT will begin upon CLIENT approval and will, absent of causes beyond the control of the CONSULTANT,be completed SEPTEMBER 30,2022, The notice to proceed shall come from an authorized representative of the City. G. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion,color, sex, national origin, or handicap unrelated to the duties of a position,of applicants for employment or employees as to terms of employment,promotion, demotion or transfer, recruitment, layoff or termination,compensation, selection for training, or participation in recreational and educational activities. H. EQUAL OPPORTUNITY During the performance of this Contract,the CONSULTANT, in compliance with Executive Order 11246,as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60,shall not discriminate against any employee or applicant for employment because of race,color,religion,sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed,and that employees are treated during employment,without regard to their race,color, religion, sex or national origin. Such action shall include, but not be limited to,the following: employment, upgrading,demotion,transfer;recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race,color,religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. CITY OF ME'NDOTA HEIGHTS BIKE AND PEDESTRIAN PLAN February 17,2022 Page 4 I. INDEMNIFICATION CLIENT and CONSULTANT agree to indemnify and hold the other harmless, and their respective officers, employees, agents, and representatives,from and against liability for all claims, losses,damages, and expenses, including reasonable attorney fees,to the extent such claims, losses, damages or expenses are caused by the indemnifying party's negligent acts, errors, or omissions. In the event claims, losses,damages or expenses are caused by the joint or concurrent negligence of the CLIENT and CONSULTANT,they shall be borne by each party in proportion to its negligence J. TERM TERMINATION SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CLIENT and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten(10) days prior to the date of termination. 3. Neither the CLIENT nor the CONSULTANT shall assign,sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination,Consultant shall be entitled to fees earned through the effective date of termination. K. DISPUTES In the event the CLIENT and CONSULTANT are unable to reach agreement under the terms of this contract,disputes shall be resolved using alternative dispute resolution(ADR). L. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. CITY OF MENDOTA HEIGHTS BIKE AND PEDESTPJAN PLAN February 17,2022 page 5 M. AUTHORIZATION IN WITNESS WHEREOF,The CLIENT and the CONSULTANT have made and executed this Agreement for Professional Services, This 9 7th day of February ,2022 CLIENT CITY OF MENDOTA HEIGHTS Name Title a OkAk Name Title CONSULTANT Hoisington Koegler Group Inc. Name: Pau! Paige, President Name: Gabrielle Grinde, Associate Attachment A - Scope of Work The following tasks represent our proposed Task 1 - Organize the Effort planning process to complete the Mendota Heights Bike and Pedestrian Master Plan (BPMP). This plan Timeline: mid February through March Z022 assumes that the project will commence shortly The objective of this first task is to build the after City Council contract approval on February foundation for the system planning process. In this 15th and will be complete no later than September task, HKGi will set the project tasks and meetings 30,2022. The scope of work proposed for this schedule,collaborate with city staff to develop the project is based on our understanding of the public process(Community Engagement) plan, project as explained in the RFP and on our and draft initial outreach content about the system experience conducting similar bike-ped planning in planning process for the City`s website. We will also other metro-area communities. create outreach materials for advertising.A broad- reaching community survey will be launched, and The fallowing Meetings and Public Process Tasks are stakeholder listening sessions or interviews will be included in the pleased project process outlined conducted. below. MEETINGS & COMMUNICATION 1.1 Kick Off Meeting and System Tour A"kick off day"will serve as a means of collecting information and building relationships between » (2) In-person City Staff Meetings,including: the consulting team and the City.The"kick off day" Kick Off Meeting and System Tour will include a meeting with key City Staff,such as - Review Draft Plan Public Works staff, Parks and Recreation staff,City » (2) City Staff meetings (Virtual meetings) Engineer,City Planner,and representatives From the Advisory Park and Recreation Commission (APRC), » Check-in calls with City Project Manager(as- as appropriate,to discuss the parameters of the needed) project and the project schedule,set expectations, PUBLIC PROCESS TASKS and discuss current issues specific to walking and » Develop Community Engagement Plan with staff biking in Mendota Heights.The group will then » (2) Stakeholder Listening Sessions tour representative components of the system with city staff.The tour will allow the HKCi team to » (2) Online Community Surveys, including get acquainted with Mendota Heights's existing Social Pinpoint Survey bicycle and pedestrian network,collect photos of - Draft Plan Concept Survey key sites,and gain an understanding of the physical (1) Community Open House or Pop Up Meeting opportunities and challenges in the city. at a local event » (4) Public Meeting Presentations", including 1.2 Develop Public Outreach Materials We will work with staff to identify appropriate City Council (2) materials needed to broadcast BPMP messaging Advisory Planning Commission via the City website and social media,as well as Advisory Parks and Recreation Commission printed items such as business cards or flyers.These » Website and Outreach content and materials materials will set the tone, branding, and graphic » Summarization of community input results quality for the project. "Our process is flexible. We are able to swap 1.3 Develop Community Engagement meetings in order to best assist staff with plan engagement of commissions and councils.We can prepare presentations and meeting materials for We will work with staff to develop a Communi#y Engagement Plan (CE Plan) which will guide the staff to present to commissions and councils, if engagement effort throughout the duration of the desired planning process. The CE Plan will not only identify ",'' Bike and Pedestrian Master Plan-Proposal specific methods(such as online surveys,in person 1.5 Conduct Stakeholder Listening interviews,and public events/open houses) used Sessions or Interviews to collect community input,it will also identify key We will work with city staff to determine the segments of the community to be targeted for appropriate stakeholder groups for listening engagement during the process and strategies for sessions.It is envisioned that the stakeholder connecting with those segments of the population. listening sessions could take place virtually or in The CE Plan will include a detailed schedule of person,and each session will last one to two hours. engagement that will enable the planning team We will work with staff to determine the appropriate to leverage existing community events and other location,date and time to accommodate opportunities to reach as many people as possible stakeholder schedules.The intention of this task during the planning process. is to gather information from specific user groups The engagement effort for this project will or community experts on bicycle and pedestrian- emphasize engagement with stakeholders related topics.City staff and HKGi will coordinate throughout the community,including: invitations and outreach for the listening sessions. » Youth and school students Task 1 Meetings: >> Seniors » Kick Off Meeting and System Tour(held together) Handicapped or disabled communities and » Stakeholder Interviews advocacy groups » City Staff Check-In Calls(as needed) Traditionally underserved or underrepresented populations Task 1 Deliverables: » Health-related interest groups » Kick off day agenda and notes » Bicycle and outdoor enthusiasts » Community Engagement Plan >> Dakota County staff and other agency staff as » Project outreach materials necessary > Stakeholder listening session meeting notes 1.4 Develop and Launch Community Survey Eln. .II.Iem•r.- "nl,l,.r� I".:��,:. A broad-reaching web-based community survey will A ,M be launched during this task,with the intention of „Sy 0 gathering information from the public about specific "°'` - '` >•5�e ate. a° 1 f4 Y r. barriers to walking and biking in Mendota Heights, iLN 11. ; R e as well as identifying key community locations to be W~ examined more closely for pedestrian and bicycle W t, ;;; ,•I,•,n:^n':N; .�«I,M„�„ ,,,„ ,,,, 64 ffitAerlanM, access.This survey will be launched using the Social ................................. ............................ Pinpoint platform,which is an interactive mapping tool that allows users to tag comments to specific places on a community map. Participants can view comments made by others,and indicate if they ;;r " I... 'like'or'dislike'ideas.This survey will remain open through the duration of Task 1 and most of Task 2, ...........................: in order to gather as much community feedback as ':; AO A possible. 7YV MNr rppenDe4h.n I i .LI YV•' >..u.,,aGl` na 111[}.'.... i•1'c Fngayenient results wlill be summarized and presented in concise, easy-to-read infogrophic formats. Scope of Work 12 3 Task 2 - Inventory and Analysis 2.2 Review Relevant Plans Timeline: mid-March through mid-May 2022 HKGi will analyze and review existing plans and This task will include the collection and analysis of other relevant background material to understand base information like GIS files,reviewing existing the history and trajectory of bicycle and pedestrian and concurrent plans,and creating a set of base planning and facilities in Mendota Heights,as well as current and proposed land uses,development maps that will be used to perform analysis on the existing roadway and trail network.We will look patterns,and transportation networks.These plans at the data collected for the City's comprehensive include the 2040 Comprehensive Plan,Safe Routes to School Plans,the Dodd Road Corridor Study, plan and determine how it influences the current Dakota County Greenway Master Plans impacting and future bicycle and pedestrian network.We will Mendota Heights and the surrounding communities, conduct an evaluation of service and facility gaps and any previous bicycle and pedestrian plan and overlaps based on accessibility,usage,quality documents and transportation studies. and connectedness.We will concurrently review, audit,and synthesize key findings and directions 2,3 Perform System Analysis from applicable background and related documents. HKGi will compile all existing condition data and This task will also focus on assessing community perform analysis to find network gaps and identify needs,opportunities,and priorities, including an issues,opportunities,and challenges to creating a evaluation of the existing conditions related to SHIP well-connected and convenient system.Qualitative priority populations. demographic analysis will data,such as information gathered through listening evaluate how the community has changed,as well sessions,insight from City staff,site observation, as project influences of demographic and Active and community input from Social Pinpoint will Living trends into the future. be layered with existing inventory and existing Additionally,this task will engage with City staff, conditions to fully understand the existing and setting the stage for creating a shared language future system.This sub-task will lay the groundwork around bicycle and pedestrian facilities and jumping for the draft plan framework and recommendations. into identifying issues and opportunities.With the help of City staff,HKGi will host a community-wide 2.4 City Staff Meeting open house to identify issues and opportunities and HKGi will facilitate a virtual meeting with City Staff collect feedback from the public on network gaps to review the in-progress analysis and community and priorities for the plan.This task will culminate engagement and coordinate for upcoming with a prepared Existing Conditions+Issues/ Community Open House. Analysis Report summarizing findings to-date. 2.5 Process Community Feedback 2.1 Assemble Background Data / HKGi will assemble and analyze community feedback Develop Base Maps received during the Community Open House,Listening HKGi will assemble GIS data for existing and planned Sessions,and the Social.Pinpoint Community Survey sidewalks,trails, bikeways and related pedestrian and produce a reader-friendly report. and bicycle facilities.The City will provide HKGi with this GIS data along with supporting base 2.6 Prepare an Issues and map data such as park boundaries,community Opportunities Report destinations,topography and local transportation HKGi will prepare an Issues and Opportunities data.The City should also provide any data related Report for staff review and approval.The report will to asset management,transportation systems and summarize all of the existing conditions,analysis, previous planning efforts related to the bicycle and and community engagement gathered during pedestrian network. HKGi will work with City staff to Tasks 1 and 2 along with identified issues and address data requests for items that may not be in opportunities and the principles that will guide Plan GIS file format. recommendations.. ,1 Bike and Pedestrian Master Plan-Proposal Task 2 Meetings: Task 3 - Plan & System » City Staff Meeting(virtual) Recommendations Task 2 Deliverables: Timeline: May through June 2022 >> Analysis map sets This task will build on the site analysis,community » Summary of reviewed plans engagement,and guiding principles developed in >> Issues and Opportunities Report,to include full Tasks 1 and 2. summary of analysis,reviewed plans,community Following development of the Issues and engagement and identified issues,opportunities Opportunities report,we will develop a draft plan and guiding principles and system recommendations.The system plan will >> City Staff meeting agenda and summary be action oriented with specific recommendations and strategies to achieve the vision as understood jutc2.B Four Typv of Otyclitts in Fanning ton through Tasks ] and 2.We will work closely with City staff to understand the facilities and strategies that will best fit the Mendota Heights community, ' as well as identify non-infrastructural actions,such CID as evaluation and encouragement tools,that will 34% 47% 9% build community support for the plan and assist STRONG AND ENTHUSIASTIC ENTER ES`F.DBUT NOTABLE FEARLESS AND CONCERNED oR NOT CotMDENT INTERESTED with fundraising or grant-writingefforts. As in the Ad,a c C_f"'Ala .Prefer[etaksorr-scre_tr,,,�th,p PecTEewhhrveno previous task,Task 3 will include a consideration of cord&nT shgnn�she rr.;.{ Irm-volume rairdwrtlaS arrests crv>ani mrb,esm rider srhoh irh relr'culm vaFle .Z:d.y habrgcix„r>,rnlm th... Jib nr r!ywatly _fonxme totr: fvrbicy& ,idea. —Z?todd..Ekydc SHIP priority populations and the potential benefits ridnglnmost Imne,.muhr•u•e .Go-ryt gmnesttysliadenufy as Cvltnn'its fs,dr�nes, Usficsilwttorrs ttarl, };ic,d4sti tvead,er,caws as re.,ory .Tendtoh.ve .Ntarah�aat, p.a,.nax,f�,nhna.., lcrru tk 4„r, and impacts of proposed recommendations. high F.erfamenee Llk.ld lradltt'. mrlEorshlp impras+•rcant,ml�al TA thoehor arurromnental, pytms_1dm nd Task will include an interactive staff workshop.Taks tha shortest trnnsG�aucna nstwa[s wwld rnakerldrraga- azr_;,uragetnxrt and dutrsandsrrk reue.atla oduc VMm Tdhel ar ��'m .Na,mansmi nsblroFticn mak-Onyi. alp ev a Community Open House,and an online survey .F"'f"'torlda rv'A ;n,h: , n�muv2ed„men. rP 1WBd dii ped:..mencng;ar. .sapscgpenur,y to create a draft plan that is implementable, thl�ptssr spends dcthrna understandable,and is supported by the community. 3.1 Develop Draft Plan Framework . i We will develop a draft plan framework that is ... -— . i specifically tailored to the site analysis and feedback received from the community.This framework will lay out a network hierarchy of connections and facilities,define the appropriate vocabulary to be used throughout the system plan,and determine an - outline of specific plan and system deliverables that will be most beneficial and useful for city staff as the { ,wl� plan is implemented. s 3.2 Develop System Plan and — 5 Recommendations ` I In tandem with the draft plan framework, t we will work to develop a system plan and recommendations that will address the system as a whole,and take into consideration open spaces, Analysisof current conditions andcontextin MendotaHeights will trails,sidewalks,on-and off-street facilities,urban include gauging stakeholder comfort levels with bicycling(top) as well as understanding the physical conditions for cycling and design and street-level amenities.We will employ walking in the community(bottom). Scope of work 125 the principles of active living,as well as the most up- 3.4 Develop and Launch Community to-date standards as set forth by NACTO,AASHTO, Survey #2 and the Minnesota Bicycle Design Guidelines,in An online community survey will be launched to combination with our experience working on trail gather broad community input on the draft system and system plans throughout the region,to create plan and recommendations.We will work closely the draft plan and system recommendations for with City staff to facilitate the best method (city Mendota Heights.The following components will be project website,Survey Monkey,etc.) in an effort key to the draft plan and recommendations: to reach as many Mendota Heights residents as » Multi-use trail or greenway connections to possible with this survey. We will also assist in existing trails and parks outreach efforts. » Sidewalk and pedestrian connections,especially in areas with transit connections,near higher- 3.5 Community Open House or Pop density residential and commercial areas,and Up Meeting near community destinations such as schools and We will host a community open house to share parks project information with the community,gather » Intersection and crossing treatments across high- feedback on draft recommendations,and ask for volume roadways feedback on priorities for residents of Mendota » Bicycle and pedestrian connections Heights. Participants will be encouraged to provide feedback in a variety of methods (print,verbal,web- based).Preferably,this open house will be planned » Education,evaluation,and encouragement tools in conjunction with a planned community event to » Incentives or programs for businesses to support make it easy and convenient for as many residents as plan initiatives possible to participate.We will coordinate with City » Implementation plans including establishment of staff to assist with outreach efforts for this event. implementation priorities Task 3 Meetings: » Estimated improvement costs for selected » City Staff Workshop(virtual) implementation initiatives and long-term maintenance and replacement cost estimates �� Community Open House or Pop Up Meeting 3.3 City Staff Workshop Task 3 Deliverables: » Draft Plan Framework We will meet with staff virtually,using a » Draft Bicycle and Pedestrian Master Plan collaborative,workshop tool (Mural)to review recommendations the draft plan framework and draft system „ City Staff meeting agenda and summary recommendations. Involvement by city representatives from Public Works,Parks and » Community Survey#Z Recreation,Community Development, Engineering, » Website/outreach content and materials and Administration will be key to the success of » Community Open House materials and results this workshop,as it will help to verify and confirm potential opportunities,funding,and timing for implementation. Bike and Pedestrian Master Plan-Proposal USING THE ISE'S Task 4 - Final Plan and Approvals EVALUATIONTimeline: mid-June through September 2022 Task 4 will commence with the summary of Community Survey#2.Feedback gathered from the survey,as well as from City staff,the APRC,and EDUCATION subsequent presentations to the City Council and A. Advisory Planning Commission will be documented and woven into revisions of the Draft Document, with the intention of obtaining approval by the City ENGAGEMENT A Council during September 2022. 4.1 Revision of Draft Plan An on-going sub-task within Task 4 will involve revising and refining the Draft Plan and System Recommendations per feedback received through p - " the community survey,from City staff,the APRC and from presentations to the City Council and Advisory ' Planning Commission and other community r sources. 4.2 Prepare Final Draft Document and Action Plan We will prepare a final draft document and action The planning process will include consideration and incorporation plan to include a timeline of actions with associated ofprinciples related to the SixE`s: Evaluation,Equity,Education, implementation strategies,such as funding Engagement,Encouragement,and Engineering. opportunities,potential partnerships,and planning tools that can be referenced during implementation. � P The action plan will also include cost estimates to V41�0.11,1 rr U.x,�:ra xn P.i wu...,•.m M,u, .,�dw.,.,.n..y c�nr+v..b,•t,�s,.),%,In u..�r.=.Na c..:,, P r•,"�•Ps°.'`"„" ,'."""+' assist with City budgeting,as well as guide future •k=>al S�df�=r_tu IHTEHH�,I,�,E �E,aM.,NPLFNe,lrarla>, + maintenance and replacement schedules.The draft document will be available in print and web-based format,and we will work directly with City staff to best distribute draft documents for community ,j+®!LH All I y If N w �.ry. . ..A ', ,•. _ • .., ' �,.. .0 , . '� review. • ., 4.3 City staff Meeting IHte,+oen use Lornr tV4DED"•'°` ," lue, We will meet with staff to review the final draft •r-:,r•r.,i><�..,_-ufus-.,,er.-.ea iacurva.-,arr,>.,-.....ra..,el ,•,.,,�„;.,...,,., •+>� document and action plan and to coordinate the ..nn. _ .•+. ar.' p{S,GN•INPLENt,I fp HUH upcoming presentations to the Advisory Park and Recreation Commission,Advisory Planning Commission,and City Council.. The Woodbury Bicycle and Pedestrian Flan included guidance for improvements and design to different types of connections and routes such as to and from schools,neighborhoods,and parks. Scope of Work 123 4.4 APRC Meeting (approximate date: Task 4 Meetings: July 12) » City Staff Meeting We will facilitate an APRC Meeting,which will » Advisory Park and Recreation Commission primarily involve reviewing the Draft Plan and Meeting System Recommendations, reviewing feedback » Advisory Planning Commission Meeting from the community survey to-date,and discussing Presentation the components of the Action Plan.APRC members „ City Council Meeting Presentation may be tasked with reviewing sections of the plan „ City Council Final Presentation and Approval or revisiting locations to perform audits or'ground- truthing'to verify specific recommendations. Task 4 Deliverables: » Final Bike and Pedestrian Master Plan and System 4.5 Advisory Planning Commission Framework Meeting Presentation >, Presentations to the City Council, Planning (approximate date:July 26) Commission and Advisory Parks and Recreation Present Draft Plan to the Advisory Planning Commission and all related supporting materials Commission.We will work with City Staff to „ Agenda and meeting notes from City Staff coordinate distribution of packet materials in Meeting either web or print-formatforthe Commission,and » Draft Action Plan &Implementation Strategies create a digital presentation to summarize the key Draft Bike and Pedestrian Master Plan,to include elements of the plan for the meeting. Feedback from » the Commission will be recorded and integrated into System Recommendations arid Action Plan the Final Document. Final (Approved) Bike and Pedestrian Master Plan, to include System Recommendations and Action 4.6 City Council Meeting Presentation Plan (approximate date: August 16) » All packaged files and data shared with City staff Present Draft Plan to the City Council.We will work with City Staff to coordinate distribution of Beyond the Approved Plan packet materials in either web or print-format for As a full-service design and planning firm, HKGi is the City Council,and create a digital presentation qualified to submit future proposals to perform to summarize the key elements of the plan for the planning and design services to implement meeting. Feedback from the council will be recorded elements of the Bike and Pedestrian Master Plan,as and integrated into the Final Document, well as perform additional related services, such as 4.7 City Council Presentation parking studies,grant writing,master planning and (September, 2022) design for specific recommendations. As necessary,we will re-present the Draft Plan with HI(Gi has a long-standing relationship with Dakota incorporated revisions to the City Council for a County and other regional agencies,providing second time, in anticipation of a vote to approve the successful grant-writing assistance specifically for Final Plan Document. trails,greenways, parks,and related facilities.We will be qualified and experienced to assist in this effort, 4.8 Final Document Deliverables as well as integrate this experience and knowledge Upon approval by the City Council,the Final Plan into the implementation strategies of the final Document and all supporting materials will be document. packaged in a digital format and delivered to City Staff. Print copies of the plan and supporting materials will be coordinated with City Staff,as well as sharing of GIS database files. !.'kf Bike and Pedestrian Master Plan-Proposal Hoisington Koegler Group Inc. ©® ®e Attachment B Creating Places that Enrich People's HKGi 2022 HOURLY RATES Principal...............................................$180-240/hr Associate.............................................$145-165/hr Senior Professional ..............................$90-210/hr Professional 11........................................$80-115/hr Professional I..........................................$50-95/hr Technical .................................................$50-70/hr Secretarial ....................................................$60/hr Litigation Services ......................................$240/hr Testimony............................................—....$285/hr Incidental Expenses: Mileage............................. current federal rate/mile Photocopying BIN.................................... 15¢/page Photocopying Color.............................. $1 .00/page Outside Printing....................................Actual Cost Large Format Scanning ........................Actual Cost B/W Bond Plots .................................... $5.00 each Color Bond Plots ................................ $10.00 each Photo Paper Color Plots..................... $30.00 each Hoisington Koegler Group Inc. 123 North Third Street,Suite 100 Minneapolis,Minnesota 55401-1659 (612)338-0800 Fax: (612)338-6838 www.hkgi.com