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2021-12-07 Council agenda packet CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA mDecember 7, 2021 6.00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Oath of Office—Police Officers and Police Sergeant 6. Consent Agenda a. Approve the November 15, 2021 City Council Work Session Minutes b. Approve the November 16, 2021 City Council Minutes c. Acknowledge September 8, 2021 Airport Relations Commission Meeting Minutes d. Approve Resolution 2021-94 City Commission Reappointments e. Approve Tobacco License Renewals for 2022 f. Approve Resolution 2021-97 Designating Polling Places for 2022 g. Accept Firefighter Resignation h. Approve Resolution 2021-95 Accept the Redistribution of Unrequested Coronavirus Local Fiscal Recovery Fund Established Under the American Rescue Plan Act i. Approve Resolution 2021-96 Accept Bids and Award Contract for the Mendota Heights Road Sanitary Sewer CIPP Project j. Authorizing Professional Services Contract Change Order to TKDA for the Marie Avenue and Wesley Lane Neighborhood Improvement Project k. Approve Resolution 2021-93 Authorizing the Donation of Bicycles and Bicycle Components I. Approve 2022-2023 Labor Agreement with Law Enforcement Labor Services, Inc. Local #76 m. Authorize Purchase Order for Covered Dugouts at Mendakota Park n. Approve Field and Facility Use Policy Revisions o. Authorize Sale of Police Department Vehicles and Replace Police Chief's Fleet Vehicle p. Approve the Renewal of a Mendota Heights Par 3 Senior Golf Pass for 2022 q. Approve October 2021 Treasurer's Report r. Acknowledge October 2021 Fire Synopsis s. Approval of Claims List 7. Citizen Comment Period (for items not on the agenda) *See guidelines below 8. Public Hearing a. Ordinance No. 571 Approving Amendments to the Fee Schedule for 2022 1. Approve the Summary Publication of Ordinance No. 571 9. New and Unfinished Business a. Resolution 2021-98 Approve Final 2021 Tax Levy Collectible in 2022 and Adopt Proposed Budget for 2022 10. Community Announcements 11. Council Comments 12. Adjourn Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to S minutes per person and topic;presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions fi^om the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised. page 3 1101 Victoria Curve I Mendota Height. 651.452.1850 phone � 651.452.8 www.mendota-hei g hts.com mCITY OF MENDOTA HEIGHTS DATE: December 7, 2021 TO: Mayor and City Council, City Administrator FROM: Kelly McCarthy, Chief of Police& Emergency Manager SUBJECT: Oath of Office Presentation INTRODUCTION The Council is asked to do a ceremonial swearing in of Officers Kyle Pagel and Beau Jacobson and Sergeant Phil McCarty BACKGROUND Officer Kyle Pagel was born in raised in Minnesota before Enlisting in the United States Marine Corps. Upon return, he attended Alexandria Technical College where he majored in law enforcement. With him tonight are his father, sister, brother-in-law, and his mother who will be pinning on his badge. Officer Beau Jacobson started working in advertising before finding his calling and attended Rasmussen College for Law Enforcement where he graduated in December of 2015. After graduation, Beau worked as a Corrections Officer for the Mille Lacs County Sheriff's Office before obtaining his first law enforcement job in Williston, North Dakota in July of 2017. Beau worked with the Williston Police Department for four years. During his time there, Beau was a Patrol Officer, School Resource Officer, and DARE Instructor. Beau continued his passion working with youth in Williston by serving as a Community Engagement Team member and Youth Hockey Goalie Development Program Coordinator. He is joined tonight by members of his family including parents, god parents, and fiance. Beau's grandfather will be pinning on his badge. Sergeant McCarty started his career in southern Minnesota and came to Mendota Heights in 2015. His experience includes assignments as an investigator, field training officer, firearms instructor, and as a coordinator for our Reserve Program and Community Emergency Response Team. Sergeant McCarthy was promoted to Sergeant in 2021. His brother will be pinning on his badge. RECOMMENDATION Staff recommends the Mayor do the ceremonial Oath of Office for Officers Kyle Pagel and Beau Jacobson and Sergeant Phil McCarty ACTION REQUIRED If the Council desires to implement the recommendation,bring the candidates forward to be sworn in by the Mayor. page 4 6a. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the City Council Work Session Held November 15, 2021 Pursuant to due call and notice thereof, a work session of the City Council, City of Mendota Heights, Minnesota was held at the City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:05 pm. Councilmembers Paper, Duggan, Mazzitello, and Miller were also present. City staff present included City Administrator Cheryl Jacobson, Assistant City Administrator Kelly Dumais, Public Works Director Ryan Ruzek, Recreation Program Coordinator Meredith Lawrence, and City Clerk Lord Smith. PARKS AND RECREATION STRATEGIS PLANNING DISCUSSION Recreation Coordinator Meredith Lawrence presented the Council with the first draft of the Parks and Recreation Strategic Plan. City staff worked with the consultant, Hue Life, to draft the plan. Staff also solicited community feedback from resident through surveys and listening sessions. The plan outlines the guiding principles, goals, action items, and the desired outcomes the Council envisions for the city. It serves as a framework for staff to plan and execute the vision. Ms. Lawrence reviewed the sections of the Strategic Plan, including the strengths of the department, weaknesses, opportunities, threats, the guiding principles and key performance indicators. The appendix to the Strategic Plan included the 2040 Comprehensive Plan-Chapter 4 Parks & Trails, the Asset Management Plan, Hue Life Strategic Planning Goals Documentation, Hue Life Community Engagement Documentation, and the Current Planning Calendar. Mayor Levine asked how the Asset Management Plan works with the Capital Improvements Plan. Ms. Lawrence stated that the Capital Improvements Plan is used for budgeting purposes and the Park Asset Management Plan is a staff working document. The Asset Management Plan includes detailed descriptions of the park maintenance and improvement projects the city anticipates over the next five year period. It supports and provides guidance for the Capital Improvement Plan. Councilor Duggan referenced the key performance indicator 94 Number of Volunteers Processed. Ms. Lawrence stated that volunteers will need to be background checked before working with youth. Councilor Duggan questioned 910 Listening Sessions. Ms. Lawrence stated that was requested by the Park and Recreation Commission. page 5 Regarding the Key Performance Indicators, Mayor Levine stated she liked 91. For 92, she would like to see the special events listed. She stated that 93 is the only indicator regarding sustainability. Regarding 97, she would like to see the number of projects completed on time and within budget. Regarding 910, she would like to see the number of people attending each listening session. Mayor Levine would like to add to the Key Performance Indicators, a review of the previous year, the number of fields per resident, number of acres of parkland, and the number of grants received. Regarding Opportunities and the demographic included in that section, Councilor Mazzitello stated he would like to see future projections included to see if Mendota Heights is trending older or younger. Councilor Paper questioned the inclusion of the private golf courses in the introduction section. Mayor Levine stated she feels they should be included, along with playgrounds at the schools, since they are assets to our community. Councilor Miller stated he would like to see the department partner with the area schools. Mayor Levine stated that she would like to see a list of what is needed each year for the Parks and Recreation department to fulfill the plan, and how will we achieve those goals. City Administrator Jacobson stated that is listed out in the Asset Management Plan, but decisions do need to be made before some goals can be implemented. Ms. Lawrence stated that she will make the adjustments suggested for the plan, and take this to the December Parks and Recreation Commission meeting. The final draft will be on a Council agenda in January or February. FIELD AND USE POLICY & FEE SCHEDULE The Field and Use Policy and associated fees were discussed with the Council. Recreation Program Coordinator Meredith Lawrence stated that the fields are in high demand and the MHAA (Mendota Heights Athletic Association)is the primary user of the fields. She noted that the field space is not utilized the best that it could be, because of blanket permitting. Overall, Ms. Lawrence stated the City does have enough facilities for the use required. She provided the Council with 2021 actuals showing the field use, number of participants, and revenue. Ms. Lawrence stated that field prep does involve two city employees. She noted the attendance at the tournaments is growing each year. The fees charged by area cities were reviewed. The recommended changes from the Parks and Rec Commission were reviewed. They are recommending to eliminate tennis court reservation fees, to allow MHAA to submit Mendakota tournament requests the first business day of January, and to formally reduce the cost for tournaments for MHAA to a not-to- November 15, 2021 Council Work Session-Budget Page 2 page 6 exceed fee of$498 per weekend tournament. It was also noted that the Parks and Rec Commission would like to see the fees charged to MHAA for weekend tournaments reduced to $0 in the near future. Councilor Paper stated there must be a better way to control the field use. Councilor Mazzitello suggested the city only allow field use reservations for a three hour block of time, and charge for the use. The implementation of the Dakota County Ordinance 110, relating to solid waste management, was reviewed. This new regulation required all events that involve 300 or more participants to follow regulations to reduce the amount of waste going to landfills and improve the quality of the materials being recycled. The requirements include the sponsor of the event to submit a detailed plan on how waste will be handled,provide the city with details regarding the waste hauler that has been contracted for the event, work with the city on the best placement for the dumpsters and ensuring the dumpsters are clearly labeled, event sponsors must attend a training on the proper waste and recycling practices, and submit a deposit to ensure the park is properly cleaned up after the event is over. If the event involves a concessions stand that will prepare non-prepackaged food, the sponsor must organize organics collection at the event. City staff is recommending that the event sponsor be responsible for the costs associated with the new solid waste management ordinance. The consensus of the Council was to not eliminate the tennis reservation fees. The consensus of the Council was to allow MHAA to reserve Mendakota fields for tournaments starting in January. The consensus of the Council was to reduce the MHAA tournament fees to a not-to-exceed amount of $498. Councilor Mazzitello expressed concern that$498 does not cover the staff time involved in tournaments. He stated he feels that the costs should be equal for all user groups. He suggested allowing the $498 fee for tournaments,but also eliminating the blanket permitting that has been allowed in order to make better use of the fields. He also suggested that tournaments sponsors be responsible for the solid waste fees. Mayor Levine stated that she is concerned about the costs that may be associated with the solid waste requirements. She stated she feels the city needs to support MHAA. Councilor Paper suggested increasing the user fees for user groups 94 and 97. The Council recommended that staff review these recommendations with the Parks and Recreation Commission before final approval by the Council. November 15, 2021 Council Work Session-Budget Page 3 page 7 COMMISSION APPOINTMENTS City Administrator Cheryl Jacobson reviewed with the Council members a timeline for reappointments to the Commissions, which is similar to previous years. The Council members were in agreement to proceed as presented. OPEN MEETING LAW City Administrator Cheryl Jacobson reviewed with the Council the open meeting law that requires meetings of governmental bodies be open to the public. During the declared COVID-19 pandemic emergency, governmental bodies held meetings via interactive technology (WebEx). Ms. Jacobson clarified with the Council that since the City is no longer under a declared emergency declaration, meetings being held with remote participants must ensure that members of the Council and public can all hear and see each other. It was noted that the City of Mendota Heights is not capable of holding meeting in this manner. ADJOURNMENT There being no further business, Mayor Levine adjourned the meeting at 9:00 p.m. Stephanie Levine Mayor ATTEST: Lord Smith, City Clerk November 15, 2021 Council Work Session-Budget Page 4 page 8 6b. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, November 16, 2021 Pursuant to due call and notice thereof,the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, Mazzitello, and Miller, were also present. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption. Councilor Mazzitello moved adoption of the agenda. Councilor Miller seconded the motion. Further discussion: Councilor Duggan commented that there is an item on the agenda, and he does not believe there is sufficient information to review it. He stated that he asked staff for additional information and that was not able to be provided. The additional information is related to an MU-PUD with a density of 21-30. He stated that he could not find any documentation that a Council body in a supermajority vote changed the zoning within MU-PUD to 21-30. He noted that his comments pertain to item 9c. on the agenda, and to the previously approved Mendota Plaza Phase 11. He stated that if staff cannot find the documentation in relation to that significant change, he believes that any action should be delayed. He confirmed that he would like to amend the agenda to table item 9c. City Attorney Shana Conklin provided guidance on the process to amend the agenda which would need a majority vote. She cautioned against tabling item 9c., as it is important to be mindful of timelines and deadlines for review. She stated that if an item is tabled, a date should be specified as to when the item would be next reviewed. She stated that at the last meeting there was a motion to approve Phase II of the At Homes request,which passed on a vote of 3—2. She stated that the Council has not yet considered the written findings and it is customary to review those findings at the next meeting. She stated that the Council does have until December 25th to make a final decision on the two cases. Councilor Duggan motioned to table item 9c. Councilor Miller seconded the motion. Further discussion: Councilor Miller asked how the City would not know where that information is. page 9 City Administrator Cheryl Jacobson replied that she received a call from Councilor Duggan at 9:45 a.m. today and staff only had a short amount of time to begin the research. She stated that discussions related to the 2040 Comprehensive Plan go back to 2016. Councilor Mazzitello asked the specific information that Councilor Duggan is looking for. Councilor Duggan commented that there would have to be a statement and super majority vote of the Council to change zoning of that significance. He stated that if the City does not have the documentation, he is unsure how the information would be right. Mayor Levine commented that she is confused by that statement as the Comprehensive Plan was approved by a unanimous vote of the Council. She stated that the Comprehensive Plan now exists, and the MU- PUD provides the flexibility as previously discussed. Councilor Duggan commented that he is unsure what the hurry is and suggested to wait an additional two weeks for staff to gather that information. Councilor Paper asked what is missing. He asked if the information is in the Comprehensive Plan. Councilor Duggan commented that the information is stated in the Comprehensive Plan,but that does not make it right. He commented that he has found no references to establish that the statement is true and real. He stated the resources should be made available for review. Councilor Paper asked the document that Councilor Duggan is requesting. Councilor Duggan replied he would like to see a motion where the change in density occurred for MU- PUD to 21-30. Councilor Mazzitello commented that the change occurred when the Comprehensive Plan was adopted. Mayor Levine commented that the City has an approved the Comprehensive Plan that guides the decisions of the Council. She stated she will not support the motion to amend the agenda and does not believe that is an appropriate allocation of staff resources. Councilor Mazzitello asked why the minutes of the Council meeting approving the Comprehensive Plan would not be sufficient. Councilor Duggan clarified that he is looking for a document signed by the Mayor and City Clerk stating that there was a motion, second and approval to change the zoning density for MU-PUD to 21-30. Councilor Mazzitello stated that the changes to the zoning were approved through the approval of the Comprehensive Plan. He suggested that the Council vote on the motion. City Attorney Conklin commented that it would be appropriate to have a vote on the motion. She stated that the minutes would reflect the vote of the Council in regard to changes to the Comprehensive Plan. She believed that the copy of the Comprehensive Plan that she has is the true form adopted by the Council. She stated that it would be the decision of the Council whether it feels additional information is needed to review item 9c., or whether there is sufficient information available. November 16,2021 Mendota Heights City Council Page 2 of 19 page 10 Councilor Duggan commented that he is not discussing the approval of the Comprehensive Plan but would like to see a document internal to the plan that states that the City moved to change the zoning density in MU-PUD to 21-30. City Attorney Conklin stated that within the Comprehensive Plan it lists the density of MU-PUD as 21- 30. She stated that the same language is not in the City Code. She clarified that there is a lot of information in the Comprehensive Plan that is not codified in Code. She stated that the density is in the Comprehensive Plan that she has reviewed. She could not speak to the internal staff documentation. Councilor Duggan asked how the Council could move forward without a reference. City Attorney Conklin commented that Community Development Director Tim Benetti is not present tonight to provide the background context, therefore it was difficult for staff to respond to a request from earlier today. She asked that the Council move forward to vote on the motion to amend the agenda. Mayor Levine called the vote on the motion to amend the agenda, and table item 9c. Ayes: 1 (Duggan) Nays: 4 The motion failed. Mayor Levine called the vote to approve the agenda as presented. Ayes: 4 Nays: 1 (Duggan) CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Paper moved approval of the consent calendar as presented,pulling items h. and k. a. Approval of November 3, 2021 City Council Minutes b. Acknowledge October 6, 2021 Parks and Recreation Commission Work Session Minutes c. Acknowledge October 12, 2021 Parks and Recreation Commission Meeting Minutes d. Acknowledge Amended Contract for the Mendakota Park Field Grading e. Approve Resolution 2021-88 Accept a Donation for Trees at Victoria Highlands Park f. Approve Wetland Exemption and No-Loss for the Ridge Place Sanitary Sewer and Streambank Stabilization Project g. Approve Resolution 2021-89 Certifying Delinquent Sewer Accounts i. Approve Community Waste Abatement Agreement with Dakota County j. Approve Settlement Agreement and Sanitary Sewer Connection Agreement for 2535 Condon Court 1. Approval of Claims List Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 November 16,2021 Mendota Heights City Council Page 3 of 19 page 11 PULLED CONSENT AGENDA ITEMS H)APPROVE RESOLUTION 2021-90 CERTIFYING DELINQUENT WATER ACCOUNTS Councilor Duggan questioned the balances of less than $100 and why the residents would accept an additional late fee of$50 plus interest to be added onto that balance. Finance Director Kristen Schabacker commented that it is in the Code that if a property owner is late by more than two quarters, they are charged the associated fees and the balance is certified to the County. She stated that property owners are notified and then have 30 days to provide payment before the certification occurs. Councilor Duggan moved to adopt RESOLUTION 2021-90 CERTIFYING DELINQUENT WATER ACCOUNTS. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 K) ACKNOWLEDGE THE OCTOBER BUILDING ACTIVITY REPORT Councilor Duggan commented that people want to live in Mendota Heights. It is a growing community, and that is great to see. Councilor Duggan moved to acknowledge THE OCTOBER BUILDING ACTIVITY REPORT. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 It was the consensus of the Council to consider Presentations prior to Public Comments. PRESENTATIONS A) FIREFIGHTER BADGE PINNING Fire Chief Dave Dreelan presented the following new firefighters: Michael Agan,Jeff Bostic,Luke Olson, David Perrault, Steve Reamer and Dustin Truesdell, and new Captain Dan Willems. Mayor Levine completed the ceremonial swearing in. The badge pinning took place. PUBLIC COMMENTS Bernard Friel, 750 Mohican Lane, stated concern with the reporting in Friday News about the Council proceedings of November 3rd. He stated that is an important news source for the community. He stated that it should have also been noted that the Planning Commission recommended denial and the amount of the public that commented. He reviewed other details that he believes should have been included in the report. He recognized that the Council has discretion of the zoning standards which would include the ability to reject the proposal. He hoped that the reporting of tonight's proceedings will be more complete. November 16,2021 Mendota Heights City Council Page 4 of 19 page 12 Bruce Bobbitt, 2454 Hampshire Court, stated that he received his property tax statement the previous day which he believed increased by nine percent. He urged the Council to attempt to lower the tax rate prior to final adoption in December. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A)RESOLUTION 2021-91 APPROVE WETLANDS PERMIT FOR 2452 POND CIRCLE EAST (ERIK AND SARAH IVERSON) PLANNING CASE NO. 2021-18 Public Works Director Ryan Ruzek explained Resolution 2021-91, approving a wetlands permit for 2452 Pond Circle East, for the owners Erik and Sarah Iverson. Councilor Miller asked who the applicant spoke with when they called the City originally, asked if there is a process that includes looking up details of the site before giving approval. Mr. Ruzek replied that he spoke with the applicants. He stated that dead, diseased, or dying trees are allowed to be removed. He stated that when he visited the site there were many dead trees observed on the site. Councilor Miller asked for details on where the wetland buffer exists. He asked why the applicants were not made aware, at that time, of where the buffer exists and the necessary permits that would be required. Mr. Ruzek replied that when the applicant called, staff was made aware that dead and diseased trees were being removed. He stated that staff was not made aware of the larger scale of work. He stated that when the City observed the work that was occurring, a stop work order was issued and the applicant was advised of the permit that would be needed. Councilor Miller commented that he sees a difference between a dead tree and a tree that may be dead in the future. Mr. Ruzek stated that the City does allow the removal of ash trees because of emerald ash borer infestation. He noted that if a property owner waits until the ash tree is dead,it is more difficult to remove. Councilor Miller commented that he is not an arborist but has an understanding of the different types of trees. He believed that there should be some time of review to ensure the proper trees are being removed. Mr. Ruzek commented that if someone wanted to remove one buckthorn plant within the buffer, he is unsure that a wetland permit would be needed. Councilor Miller commented that it would seem the City allowed the applicant to begin work on the project without the oversight of what is being cut and where it is being cut. Mr. Ruzek commented that no removal occurred within the 25-foot buffer. He confirmed that a site visit was completed after the tree removal was completed and he displayed the associated photos. Councilor Miller asked the number of trees that were cut. Mr. Ruzek replied that about 30 trees were cut varying in size. Councilor Miller asked the status of the silver maple that was removed. Mr. Ruzek confirmed that the tree was alive but was hanging over and was a danger to the home. November 16,2021 Mendota Heights City Council Page 5 of 19 page 13 Councilor Mazzitello acknowledged that trees were not removed from the buffer area but asked if there was land disturbance in that area. Mr. Ruzek replied that he was not aware of any land disturbance within that 25-foot buffer area. He stated that the project is about 50 feet from the wetland. Councilor Mazzitello stated that he would assume that things were not growing in the non-vegetated area of the backyard because of the large overstory trees. He noted that the applicant's plan would landscape the backyard. Mr. Ruzek commented that the previous homeowner spread woodchips on the backyard. Councilor Mazzitello asked and received confirmation that the disturbance that occurred prior to the stop work was tree removal. Councilor Duggan stated that he understands the challenge of the person that owns the home along with the challenges for neighboring properties. He stated that the loss of shade from a tree does not just impact the property but can impact a neighboring property. He commented that it would seem that the process was not adhered to and suggested that a welcome wagon be done providing direction to people that purchase homes within the wetlands area in the future to ensure they are aware of the rules. Mayor Levine asked if the applicant is present. Mr. Ruzek stated that the applicant is out of town, but their contractor is present to address any questions. Tim Johnson, contractor for the applicant, stated that he is present to address any questions. Councilor Duggan asked if there would be controls for the stones going down to the pond. Mr. Johnson stated that the retaining wall work is at least 50 feet from the edge of the pond. He stated that an arborist was consulted about which trees should remain and which could be removed. Councilor Mazzitello commented that the Comprehensive Plan speaks of a desire to preserve surface water quality,plant native species and pollinator friendly species and therefore applications and requirements in the future will look different. He stated that when those Code regulations change, it will be important to inform the residents. He agreed that the rules should then be applied equally and fairly across the board. Councilor Mazzitello moved to approve RESOLUTION 2021-91 APPROVING A WETLANDS PERMIT FOR 2452 POND CIRCLE EAST. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 B) RESOLUTION 2021-92 APPROVING A CONDITIONAL USE PERMIT TO AMEND MENDOTA PLAZA PLANNED UNIT DEVELOPMENT AND WETLANDS PERMIT FOR PLANNING CASE NO. 2021-12, THE NEW PHASE 11/58-UNIT APARTMENT BUILDING BY AT HOME APARTMENTS, LLC City Attorney Shana Conklin explained that at the November 3, 2021 meeting, the Council voted to approve this request with the direction for staff to draft related findings of fact. The Council was being asked to consider Resolution 2021-92 which would approve a Conditional Use Permit(CUP) authorizing an amendment to the Mendota Plaza Planned Unit Development, along with a Wetlands Permit to allow November 16,2021 Mendota Heights City Council Page 6 of 19 page 14 new work adjacent to an established wetland feature. Consideration of this draft resolution is only for the proposed Phase II/58-unit apartment project by At Home Apartments. The proposed findings were developed consistent with the vote at the last meeting. Councilor Duggan asked for the percentage of greenspace and how it compares to what would be required. Ms. Conklin stated that she does not have that calculation but noted that question was asked and provided by the developer at the last meeting. Councilor Duggan stated that he asked about the greenspace at the last meeting and the developer identified those locations, which he did not believe were sufficient. City Attorney Conklin stated that if desired the developer could answer that question or the answer may be provided in the past materials. Councilor Duggan stated that he raised the issue of density earlier and was unsure that could be verified if the proper documents were not provided. City Attorney Conklin stated that she is unsure if that is a question, a statement to the Council, or just an opinion. Councilor Duggan commented that he has not been provided a record of the density code and therefore questions the veracity. City Attorney Conklin stated that the Comprehensive Plan does list the density of 21-30 for MU-PUD. She stated the vote to adopt the Comprehensive Plan was unanimous. City Attorney Elliott Knetsch stated that it appears Councilor Duggan is referring to the minimum lot area for the R-3 district which is set forth in the zoning ordinance at nine units per acre. He commented that the PUD is also in the zoning ordinance and allows the Council at its discretion to lower or increase the density. He stated that the Comprehensive Plan is a guide and is not the zoning ordinance. He stated that the Comprehensive Plan helps to develop questions such as density in PUDs. Councilor Duggan commented that it would appear they could go to the zoning ordinance to find supporting documents for MU-PUD related to density. City Attorney Knetsch stated that the PUD allows variation to the minimum lot size and density and that has not been changed by adoption of the Comprehensive Plan. Councilor Duggan stated that the 21-30 density range is being used in this case. City Attorney Knetsch confirmed that is correct and explained that range is provided as a guide within the Comprehensive Plan. He stated that the Council has decided that could be a density for the MU-PUD district. He stated that the zoning ordinance allows the Council to use the underlying district and vary that going up or down. He stated that the zoning ordinance has not been changed. Councilor Duggan commented that in the past the Council changed the density from 8.5 to nine units per acre. City Attorney Elliot Knetsch stated that he is not aware of where that change is shown in the zoning district and read the language that applied the minimum lot size in the R-3 district. Councilor Duggan stated that no one has explained how the City got to 21-30 units per acre in an MU- PUD. City Attorney Knetsch stated that it would have been part of the process to update the Comprehensive Plan. He clarified that the Council has discretion, under the ordinance, to determine the density in MU-PUD. He stated the Comprehensive Plan provides guidance to the Council when considering density and it would be the discretion of the Council whether to follow that or choose a different density. November 16,2021 Mendota Heights City Council Page 7 of 19 page 15 Councilor Duggan asked if moving from nine to 21 is a significant change. City Attorney Knetsch stated that is not a legal issue but a policy issue. Councilor Duggan asked if there should be supporting documentation for that change. City Attorney Knetsch stated that if directed by the Council, staff could look into that question further. Councilor Mazzitello complimented staff for the drafting of the findings of fact as he believed it captured the discussion of the Council from the past meeting. Councilor Duggan provided a grammatical suggestion for item I, changing does to do. He also asked if this would absolve the City or developer related to traffic. He commented that this would be likely to exceed the maximum number of housing and population for Mendota Heights if this moves forward. He believed that supporting this request without answering his questions would be foolhardy. Councilor Paper asked if Councilor Duggan is attempting to find the specific meeting discussion to support his request. Councilor Duggan commented that would be helpful. He stated that it is a significant factor financially to add this number of people and households to the community. He stated that there is only one line in the Comprehensive Plan that states 21-30 density for MU-PUD, and he has not been shown any supporting documentation. He stated that in another finding PUD is referenced rather than MU-PUD. He referenced the item related to vacation of easements and dedication of new easements and asked if it should be specified that be done at the cost of the developer. He asked that this be delayed until there is further in- depth discussion on what it is that is being decided upon. Councilor Duggan moved to HOLD OFF ON THE FINDINGS OF FACT DOCUMENT UNTIL SUCH TIME OF AT LEAST ONE MEETING AND WHEN THERE ARE NO QUESTIONS. Councilor Miller stated that he cannot second the motion as he does not agree, but also does not agree with the findings of fact. He believed that it was worth voting on and asked that such a vote be taken in a roll call manor. The motion died for lack of second. Councilor Duggan commented that no one has addressed the questions or issues he has raised. He provided an example of the use of PUD versus MU-PUD. Councilor Mazzitello commented that the title of the resolution is a Conditional Use Permit to amend the 2009 Mendota Plaza Planned Unit Development, therefore PUD is appropriate, and MU-PUD is not necessary. Councilor Duggan asked where within the resolution MU-PUD is specified. Mayor Levine stated that the PUD is the agreement between the City and developer whereas the MU-PUD is the land designation for the property. Councilor Mazzitello noted that finding of fact D. calls out the MU-PUD. November 16,2021 Mendota Heights City Council Page 8 of 19 page 16 Councilor Duggan referenced the second whereas statement and asked if any residents outside of the apartment buildings can enjoy the amenities provided onsite. Mayor Levine commented that this would be the home of the people that live within the apartment complex and that does not mean the public can use the property. She stated that the residents of the two buildings would share amenities and that there is an intent to create community between the buildings. Councilor Duggan stated that he will be voting against this because there are too many inconsistencies. Councilor Mazzitello moved to adopt RESOLUTION 2021-92 APPROVING A CONDITIONAL USE PERMIT TO AMEND THE 2009 MENDOTA PLAZA PLANNED UNIT DEVELOPMENT— FINAL DEVELOPMENT PLAN AND WETLANDS PERMIT TO LOT 1, BLOCK 1, MENDOTA PLAZA EXPANSION SECOND ADDITION (PLANNING CASE NO. 2021-12). Councilor Paper seconded the motion. A roll call vote was performed: Mayor Levine aye Councilor Duggan nay Councilor Mazzitello aye Councilor Paper aye Councilor Miller nay The motion was approved 3-2. C) CONTINUED CONSIDERATION OF PLANNING CASE NO. 2021-13, A CONDITIONAL USE PERMIT TO AMEND MENDOTA PLAZA PLANNED UNIT DEVELOPMENT FOR NEW PHASE 111/89-UNIT APARTMENT BY AT HOME APARTMENTS, LLC Mayor Levine noted that at the previous meeting the applicant was not allowed to make a presentation before this item was tabled. She asked the applicant to come forward at this time. Leanna Stefaniak, At Home Apartments, appreciated the opportunity to provide the presentation. She stated that she is a resident of Mendota Heights and At Home Apartments is a locally owned property management and development company that has specialized in multi-family homes for the past 30 years. She explained that Mike Cashill, a lifelong Mendota Heights resident, started his business with his business partner Allen Spalding right out of college. She stated that they started the business and completed all the work themselves and as they started to grow, they hired their first employee, also a Mendota Heights resident. She noted that since that time the business has continued to grow, providing homes to over 5,000 people in the metro area including Mendota Heights. She referenced lot seven would be a standalone project and would not be run in conjunction with The Reserve. She stated that this would have a different feel and experience but would still maintain a high amenity and luxury feel marketed towards young professionals. She stated that living in a safe first ring suburb is a priority for young professionals and there is currently not a housing market within Mendota Heights for that population. She stated that the most recently built apartment homes are geared towards older, more affluent residents. She stated that the average home price in Mendota Heights is over $100,000 more than those in Eagan. She November 16,2021 Mendota Heights City Council Page 9 of 19 page 17 stated that they are hoping that this product would fulfill that market need in the community for young professionals. She stated that the location for this project would be attractive for young professionals because of the proximity to retail, restaurants, and the freeway. She stated that this would be the only parcel to allow this type of housing. She understands that there have been some concerns related to the size of the building. She noted that they have been listening as they submitted applications in May proposing 113 units for the site. She stated that from the original comments, they edited and reduced the unit count by 22 percent to 89 units. She stated that there is no height restriction for an apartment building within R-3, but they kept the height to four stories, which includes part of the parking. She stated that there has been some concern mentioned with the unit size. She noted that there are 18 one-bedroom units proposed below the previously referenced size of 750 square feet. She stated that apartment unit design has changed a lot in the past 40 years, and they can provide a lot within that size. She stated that there is a very strong demand for the smaller units, especially for young professionals because of affordability. She stated that the average price would be $2 per square foot therefore there is a cost difference of$200 per month between 650 and 750 square feet. She noted that is a meaningful difference for someone just starting out. She stated that they would not design something that would not be well received by the residents that they are attempting to provide housing for. She asked that the architect be provided the opportunity to speak about the building design. Pete Keely, project architect, commented that this building would be marketed to young professionals which would be a way to add to the community. He stated that they have learned a lot at The Reserve and what is considered community. He noted that they would take the things they learned about community and bring those to lot seven to provide for a younger renter. He stated that the people that have come to The Reserve are more affluent and some of those units are too small for those residents, therefore phase 11 addressed that concern. He noted that they also learned that there were some units that were not affordable and therefore they looked to reduce that price point while still providing luxury and amenities. He stated that on average the units are a bit smaller, which will create a reduction to the rent. He noted that there are residents from Mendota Heights that have moved to At Home Apartment buildings in neighboring communities such as Eagan because the product type does not exist here. He provided photographs for the community spaces that would be provided for, including outdoor living spaces. He stated that they believe that outdoor living spaces are a great way to create a sense of community and provide additional space for residents to gather. He provided details on the high-end finishes that would be provided. He stated that he believes the idea of The Reserve,Phase 11, and lot seven are complimentary and are in a location that appeals to young people because of the walkability as well as providing a range of desired housing products. He also provided photos of the inside of the units with the high-end finishes. He referenced the comments made at previous meetings related to spacious and gracious. He noted that while that is a great concept, it is not affordable to all. He stated that this would provide another housing product type that is desired in this community. He provided renderings of the u-shaped building, highlighting the different building materials. He stated that they complement the look of The Reserve but provide a separate identity. He stated that this is a great opportunity to create luxury units at a slightly different scale and price than The Reserve and Phase 11. He stated that there is a need from the local business community to have people to support those businesses. Councilor Duggan asked the number of balconies. Mr. Keely replied that he can count and provide that number. Councilor Duggan stated that the ordinance calls for storage space and asked the size of the storage space for a one bedroom compared to a two bedroom. Mr. Keely replied that all the units have storage spaces November 16,2021 Mendota Heights City Council Page 10 of]9 page 18 including storage closets, entry closets, pantries, and walk in closets. He stated that they have not gotten to the phase of unit development. Councilor Duggan stated that the ordinance specifies 50 square feet for storage and asked if that will be ignored because this is under a PUD. Mr. Keely replied that he will let the Council discuss the ordinance. He stated that the storage would be about 50 square feet. Councilor Duggan asked the size of a one-bedroom unit. Mr. Keely stated that the 89-unit building has 18 one-bedroom units with an average size of 674 square feet, 23 medium one-bedroom units with an average square footage of 772, and 18 large one-bedroom units with an average size of 864 square feet. Councilor Duggan asked the size of the two-bedroom units. Mr. Keely replied that there are one bedroom plus den units with an average square footage of 906 and 27 two-bedroom units with an average square footage of 1,119. He stated that these averages are slightly smaller than The Reserve and what was proposed for Phase 11. Councilor Duggan asked the average rent for a one bedroom. Ms. Stefaniak stated that the average rent per square foot is $2, which is a blended average. Councilor Duggan stated that at the last meeting he asked about greenspace and how the building would fit in the community. He stated that greenspace was identified on the map, but he would appreciate if a three-dimensional rendering were done. Ms. Stefaniak stated that she does not have the exact calculation of green space for lot seven, noting the different areas on the parcel. She stated that there have been a lot of comments about greenspace and public open space. She stated that they are providing greenspace for the utilization of their residents. She stated that lot seven was not intended to be open space, public space or greenspace and was always intended to be developed. She stated that it was never intended to be held as a public park or place for public gatherings. She stated that the site was never owned by the City and was always intended to be developed. Councilor Duggan stated that all buildings require greenspace around them. Ms. Stefaniak commented that there will be ample greenspace for the residents of the building. She stated that there are also walking trails to connect to the larger greenspace areas and parks in the area. She stated that this will provide connectivity that is lacking. Councilor Duggan asked the integration plans for the building proposal and the surrounding community. He stated that The Village along the north side of Highway 62 has music in the park in a defined greenspace. Ms. Stefaniak commented that greenspace is owned by the City. She stated that in 2016 she was asked if she would be open to hosting music events in the greenspace in front of The Reserve. She stated that she offered the space for an event that is organized by the City. Ms. Stefaniak stated she respected the right of residents to comment at a public meeting. She stated that there were also many people that emailed, called, or sent letters supporting this request. She commented that it is important to hear that there are members of the community that support this development. She stated that there has been discussion and rumors that these projects have never been talked about. She stated that these applications were submitted earlier this past spring, they met with City staff, and talked to members of the Council individually. She stated that they have continued to show up at the meetings November 16,2021 Mendota Heights City Council Page 11 of 19 page 19 and use the feedback and dialogue. She stated that the building was already reduced in size by 22 percent to better fit the parcel. She requested that the Council table the vote on this matter until January, and in the interim, they would like an official work session of the City Council to be held to discuss size and scope of the project. She stated that the market information that she has provided does not seem to satisfy the concerns of size and scope. She stated that if the Council agrees, she has a letter to request an extended review period. She understands that Councilor Duggan may not be present at the Council meetings in January or February but would like him to be a part of the discussions. Mayor Levine stated that the applicant is requesting to table. City Attorney Conklin stated that the applicant has requested the Council table the request and that could be done by motion to table, indicating a date at which it would come back to a Council meeting. She noted that the date can be selected as a placeholder and it can be adjusted in the future. Councilor Miller stated that the emails read by Ms. Stefaniak are part of the public record but noted that he has not seen the thick list of emails supporting the project that the applicant has. Ms. Stefaniak stated that she printed the emails from the staff report and Council packet. Mayor Levine commented that the emails start at page 387 of the Council packet. Councilor Miller stated that from the emails that he received he only saw four emails in favor of the project along with the one verbal comment from a resident on November 3ra Councilor Mazzitello asked if these discussions at the work session would include Mr.Pastor and the other elements of the Plaza other than lot seven. Mayor Levine commented that given that the applicant has requested that the matter be tabled, it would make sense to gather input on what the next iteration might be. Councilor Duggan stated that the 89-unit building was not discussed by the Council at the last meeting. Councilor Mazzitello stated that there is a request from the applicant and there has not yet been a motion made. He stated that a number of people came tonight to speak about the development of this lot. He stated that if applicant would like to table the matter to further discuss, perhaps it would make sense to allow public comments on what the residents would like to see on lot seven. Councilor Mazzitello stated that a number of the comments received talked about wanting the Plaza to have better walkability, greenspace, and a public space. He understands that this is private property and he asked if Mr. Pastor would be open to discussing potential improvements across the PUD. Howard Pastor, Pastor Properties, stated that they would be open to the idea and suggestions on how the property could be made better. Mayor Levine commented that she did not want to hear people's prepared remarks on the proposed plan as that may change. She asked for a motion as a way to move forward. She stated that the public input would be guided by the proposed motion. City Attorney Conklin stated that the project can only be extended with the consent of the applicant. She asked for that clarification from the applicant before a motion is made. November 16,2021 Mendota Heights City Council Page 12 of]9 page 20 Ms. Stefaniak stated that the current review period ends on December 25, 2021 and her request would be to extend that review period by an additional 60 days to February 23, 2022. Mayor Levine asked if Councilor Duggan would be in town during that timeline. Councilor Duggan commented that if he were in Arizona, he would not have a vote. Mayor Levine stated that she would like to select a date that would allow Councilor Duggan to attend. Councilor Duggan stated that if he can attend, he will, if not, he will not. It was confirmed that Councilor Duggan would be at the first meeting in January. Mayor Levine asked for a motion to table and noted that input would then be allowed from the public after this motion. Councilor Paper moved to table Planning Case 2021-13 (Phase III/89-unit apartments) to the January 4, 2022 Council meeting. Councilor Mazzitello seconded the motion. Councilor Miller commented that he believes there is a motion on the table continued from November 3, 2021 meeting. He stated that he is addressing the motion he made at the outset of the November 3rd discussion, which denied both cases 2021-12 and 2021-13, which was seconded by Councilor Duggan. He stated that he never withdrew that motion. Mayor Levine stated that the motion was amended on the bottom of page 20 of 22 of the minutes of November 3rd. She confirmed that the only pending action at this time is the motion to table. Councilor Paper amended his motion to include the time of 6:00 p.m. at the Mendota Heights City Hall. Councilor Mazzitello agreed to the amendment. Ayes: 5 Nays: 0 Mayor Levine invited the public to speak. She noted that if a committee is formed to meet with At Home Apartments, only two members of the Council could participate. Councilor Duggan volunteered as did Councilor Mazzitello. Mayor Levine briefly recessed the meeting. Mayor Levine reconvened the meeting. Mayor Levine commented that the intent of the public input is to provide input to the applicant and Pastor Properties about what they would like to see. Bernard Friel, 750 Mohican Lane, commented that it is unreasonable to think the members of the public are in a position to make specific suggestions about this. He stated that the proper procedure would have been for the developer to present a concept plan before developing a plan. He stated that the applicant November 16,2021 Mendota Heights City Council Page 13 of]9 page 21 stated that it was never intended that the bonfire area be a park area and he noted that the site was never intended to be an apartment building. He noted that there seemed to be input missing from the Chief of Police related to traffic. He stated that Councilor Mazzitello's effort at the last meeting to establish a traffic committee was surprising as the City already has a traffic committee. He did not believe an additional group was needed. He stated that the county has been conducting an update to the roadway system visioning study which includes this portion of Mendota Heights, but there is no Mendota Heights project on the list. He referenced the plat of lot seven,noting that the west side of the lot uses up half of the private drive, the alleyway which is access to the Plaza and employee parking, and all of South Plaza Way. He stated that the developer and Mr. Pastor are utilizing those areas to support two functions, the streets and added lot space. He commented that the usable space is less than described. He stated that it was suggested at the Planning Commission that the space could be used as open space for public use. He stated that the original purpose of a PUD is not to maximize development but to maximize open space by clustering housing. He stated that he has submitted a memo raising questions about these projects which has been ignored as has the recommendation of the Planning Commission. Councilor Duggan stated that he would ask that those memos be included in the public record. City Attorney Conklin stated that if there is a consensus, the City can include those in the public record. Gary Fischbach, 2150 Fox PI, stated that the Council is avoiding the issues with Dodd Road. He stated that he did not hear anything about consulting MnDOT. He stated that this avoidance of traffic impacts Friendly Hills. He asked why MnDOT is not being brought into the conversation. He stated that this Council will have a traffic jam named after it. He noted that three members are up for reelection this fall. Janine Joseph, 1915 Walsh Lane, stated that she is going to write a letter to detail her thoughts. She stated that she thinks about the communities around and stated that she does not want Mendota Heights to be Eagan. She stated that she looked at the Mendota Heights website and did not see anything about city charters or guiding principles of the city. She believed that a committee should be put into place to create such documents. She stated that people are not against young people living in the community. She stated that people live in Mendota Heights for a reason and these types of developments ruin the reason people like living here. She stated that changes need to be made with a mission statement and guiding values. Kate Christensen, 2280 Ocala Court, stated that apartments are a reasonable use of the land, but the scale needs to be modified in order to fit on the site. She stated that the perimeter lot roadways are included in the lot size. She stated that if removing the roadways there would be 1.6 acres which is smaller than the land for Phase 11, with a larger building. She noted that the smaller lot size would impact other factors of the design. She stated that the footprint of the building needs to be reduced. She referenced the building height, which is 59 feet tall and a minimum of two full stories taller than other multistory buildings in the area. She stated that the neighboring buildings are one story. She stated that the packet did not include perimeter sidewalks which are needed for walkability. She stated that Mendota Heights resolved to be a GreenStep City and this proposal would not meet the GreenStep model. She stated that the landscape plan for lot seven was not thoroughly vetted because of lack of time. She stated that the landscape does not meet the requirements of the Comprehensive Plan. She stated that if the building were smaller,there could be additional trees. She stated that the Council should negotiate and work with the developer to find out what works. John Maczko, 751 Cheyenne Lane, stated that the City must state what it values and make the developer work within that. He stated that he supports the ability for the property to be developed but that does not mean the area cannot be inviting and walkable. He stated that taking a step back to review the overall PUD November 16,2021 Mendota Heights City Council Page 14 of]9 page 22 would be a good idea. He stated that people want a place to gather and restaurants and perhaps there needs to be discussion on what needs to occur in order for that to happen. He hoped that a solution could be found that works for all parties. Councilor Duggan suggested that a resident from the community be appointed to the committee as well and noted that Mr. Maczko might be a good fit. Jim Losleben, 815 Hazel Court,referenced the CUP ordinance and stated that the problem that exists now is traffic. He commented that it is the responsibility for someone to provide a safety presentation. He stated that he was disappointed that the recommendation of the Planning Commission was not followed. Bruce Bobbitt, 2455 Hampshire Court, stated that this is private property and recognized that the owner and developer need to make money. He noted that the question is how. He stated that it was known that this was going to be developed for years but this sudden change progressed quickly. He stated that the current plan is too big noting that this would overwhelm the Plaza. Tamara Will, 788 Hokah Avenue, referenced the comments that were made related to social media discussions. She stated that the City is failing its residents in not letting people know what is going on in a broader scale. She stated that she lives right behind The Plaza, and she was shocked when this came up. She asked the notification period. Councilor Duggan stated that properties within 350 feet are notified. It was confirmed that is sent by mail. Ms. Will commented that something needs to be done to alert more people and allow them to provide input. She stated that Mendota Heights is a bedroom community and she doubted whether young professionals would be attracted here. She referenced the estimated number of trips related to traffic from 2016 and asked if the statement was made that a lesser use could not be denied. She stated that she heard from a previous candidate for City Council that as you increase density, there are services that need to be provided for and there is not much of an increase in tax base once the cost for services was deducted. Jill Smith, 625 Hampshire Drive, agreed that the area of the perimeter streets is being used in the usable space calculations for the development. She stated that this is a huge deviation and compromises the standards in the zoning. She understood that MnDOT is willing to work with cities but will not pay for solutions. She asked if this is something the City wants to take on. She noted that most of the traffic problems are during rush hour on Hwy 62 and Dodd Road, which will not go away and should be considered when looking at traffic counts. She stated that she would like to see a perspective drawing of the four-story building behind the one-story shopping center. Andy Brenny, 766 Creek Avenue, stated that she shares the concerns about traffic and safety for pedestrians. She commented that applicants should be treated fairly and recognized that the land has rights to be developed. She asked the Council to be fair to those that live close to this property. She noted that the scale of the building is alarming to her as she would see a four-story building from her window. She stated that she would appreciate a three-dimensional rendering and appreciated the motion to table. She stated that perhaps there is confusion on who makes the decision in a MU-PUD as she got the impression that it was the sole decision of the Council. She asked that be clearly stated. Randy Swenson, 775 Creek Avenue, stated that he finds it curious that the map being shown ends at South Plaza Drive,like everything south of that is nothing. He identified the subject property, South Plaza Drive, November 16,2021 Mendota Heights City Council Page 15 of 19 page 23 and his home. He stated that the subject site is 250 feet from his property. He stated that he can hear the trash dumpsters emptied and snow plows from the site. He stated that he did not see how adding this use would make it better. He empathized with the developers but believed that this is too big for the site. He stated that fine dining would be a great use for the site. He asked if Dodge Nature Center or Dakota County would be interested in making that a site for a pollinator garden or water runoff. Anthony Herbert, 2158 Fox Place, stated that many of his concerns are related to traffic, the look of the building and the size and scale of the building. He stated that he has seen the city grow,while Dodd Road has remained unchanged. He respected the motion to table and the rights of the property owner to develop the property. He recognized that the City has a responsibility to its residents and traffic and safety are concerns. He noted that there should be a plan to fix Dodd Road rather than adding to the problem. Brian Udell, 1715 Lansford Lane, stated that he is a geographer and has focused on urban development and growth and how best to manage it. He stated that Mendota Heights has a donut hole effect as it is the lowest density municipality in the region. He stated that when that occurs, the demand for growth increases and creates worse traffic on a regional scale because development builds up around Mendota Heights and people use Mendota Heights to travel through. He stated that you cannot control the growth of the metro and surrounding communities and attempting to exert that control on Mendota Heights makes the problem worse. He stated that Mendota Heights is a low-density city, and this proposal is a medium sized apartment building. He hoped that the details could be worked out and the fear that this will turn Mendota Heights into a dense area is a stretch and does not make sense. He stated that he manages a team of 24 IT professionals at a small tech startup that are between the ages of 23 and 30 and they all live in apartments in first ring suburbs. He stated that younger people do want to live in Mendota Heights but they cannot find a place to live. He stated that there is a demand for these apartments and this would be a good fit. He stated that cities change and evolve with the people. Beth Olson,2153 Fox Place, stated she believed a better proposal would be developed. She stated the City has guidelines that should be followed and if not, there should be a legitimate reason why. She stated that she also has traffic concerns and recognized that the State would need to be part of that process. Mayor Levine thanked the residents who provided input. She believed that it was helpful for the applicant and Council to hear from the public as that perspective is valued. D) MOUND REQUEST FOR VICTORIA HIGHLANDS FIELD Recreation Program Coordinator Meredith Lawrence provided background information on the case. The City received a request from the Mendota Heights Athletic Association (MHAA) to install a permanent mound on the City owned ball field at Victoria Highlands Park. Councilor Miller asked for a comparison of fields that can be used for both baseball and softball compared to those that can only be used for one purpose. Ms. Lawrence reviewed the available field locations that can be used for both softball and baseball while Hagstrom and Civic Center can only be used for baseball. She stated that Mendakota is used for softball by MHAA, and sometimes Ivy Hills, but otherwise they use West St. Paul fields for softball. November 16,2021 Mendota Heights City Council Page 16 of]9 page 24 Councilor Miller stated that if this permanent adjustment were made, it would result in six multi-purpose fields compared to three baseball only fields. Mayor Levine stated that there are different age groups and asked if all ages need mounds for baseball. Ms. Lawrence was unsure how MHAA operates. Councilor Paper commented that the use of mounds starts at age nine. Councilor Mazzitello asked if the cost of$4,500 would be the total cost or the City's share. Ms. Lawrence replied that would be the total cost which would then be split between the City and MHAA. Councilor Paper stated that he was concerned about equity, as once the mound is installed,the field could not be used for softball. He stated that there are many portable mounds that would work but as kids get older, around the age of 12, they start to outgrow the temporary mounds. He stated that a clay mound would provide a proper landing space and would be safer for the players. He stated that this project is a terrific opportunity to work in partnership with MHAA volunteers in the spring because the clay material is available in bags and MHAA has the volunteers to help. He encouraged the City to work with MHAA. Ms. Lawrence replied that staff is not recommending that this be a volunteer project. She recommended that this installation of a permanent pitching mound be contracted out. Public Works Director Ryan Ruzek commented that the City is not setup for volunteer worker. He stated that former mounds have been constructed and the City would prefer to keep that separate. He noted that there have been a number of comments related to the grading of the infields and grading would be included with this project. Councilor Paper asked if this would be closed to volunteers. Mr. Ruzek confirmed that is the recommendation of staff. Councilor Paper asked what the City would need to do in order to engage volunteers for projects. Ms. Lawrence stated that the City is in the process of establishing a volunteer program for next year. She stated that this is not a simple project and that contracting it out would be the best method for this project. Councilor Miller asked the primary age group that uses this field. Councilor Paper believed this field is used for 12-year-old children. Recreation Program Coordinator Meredith Lawrence stated that it is her understanding that 11-year-olds use Hagstrom, 12-year-olds use Victoria Highlands and 13-year-olds use Civic Center. Councilor Miller commented that with the knowledge of the users of the field, it would make sense to make the improvement. He recognized that it would take it out of use for softball but noted that softball is not using that field currently. Councilor Mazzitello asked how frequently this field is used for softball.Ms. Lawrence stated that MHAA baseball uses the field along with children and parents using the field together. Mayor Levine commented that this field is in the middle of a neighborhood, and was not going to support the request but would like to support the unanimous vote of the Park and Recreation Commission. She November 16,2021 Mendota Heights City Council Page 17 of]9 page 25 stated that perhaps the residents in that area should be consulted. Ms. Lawrence stated that if desired, staff can send a letter to residents in that area in attempt to gather input. She noted that the temporary mounds used by MHAA are aging. She stated that West Saint Paul uses much larger temporary mounds. Mayor Levine stated that she would be more comfortable asking the neighbors for input and looking at a temporary mound. Councilor Mazzitello agreed with Mayor Levine. Councilor Duggan moved to DIRECT STAFF TO CONTINUE TO RESEARCH THIS REQUEST AND REPORT BACK TO THE COUNCIL IN DECEMBER OR JANUARY. Councilor Miller seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson announced upcoming events in the city. COUNCIL COMMENTS Councilor Duggan congratulated all those elected to the School Board. He wished everyone a happy Thanksgiving and asked that all evening walkers wear reflective gear. Councilor Paper congratulated the new firefighters and the new Captain. He congratulated the local fall sports teams. He wished all the schools luck in the winter sports season. He thanked the veterans for all they have done. He recognized a public works employee that was caught going above and beyond in the community. He appreciated the excellent work of City staff. Councilor Miller recognized and thanked Ms. Lawrence for her time, effort, and energy that she put into a recent presentation to the Council. Councilor Mazzitello stated that two weeks ago there was a very controversial topic that continued onto tonight's agenda. He noted that many people had heated tempers, including himself. He apologized to the other members of the Council, staff and the public and noted that he will try to do better. He echoed the comments of thanks to veterans, which is less than one percent of the population of the country. Mayor Levine thanked the new firefighters and Captain for their service to the community. She thanked the members of the Council and staff for the time and effort they have taken to work together over the past few weeks. She thanked the members of the community that call, email, and show up to meetings. The Council must use that information to make a decision that is best for the community. She stated that the input of everyone is valued,whether their desired outcome is reached. She stated that the Council take their jobs seriously and she is open to any comments via phone or email. November 16,2021 Mendota Heights City Council Page 18 of]9 page 26 ADJOURN Councilor Mazzitello moved to adjourn. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 10:39 p.m. ATTEST: Stephanie Levine Mayor Lord Smith City Clerk November 16,2021 Mendota Heights City Council Page 19 of]9 page 27 6c. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MEETING MINUTES SEPTEMBER 8, 2021 The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, September 8, 2021, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order Chair Norling called the meeting to order at 6:00 pm. The following commissioners were present: Gina Norling, David Sloan, Jim Neuharth, Kevin Byrnes, Arvind Sharma, and Jeff Hamiel. Absent (Excused): William Dunn Staff present: Assistant City Administrator Cheryl Jacobson and Communications Coordinator Sharon Deziel 2. Approval of Agenda Motion by Hamiel/Second by Sharma to approve the agenda. Motion carried 6-0 3. Approval of Minutes a. Approval of Minutes of the May 19, 2021 Regular Meeting No comments or changes were presented. Motion by Neuharth/Second by Sharma to approve the minutes of the May 19, 2021 meeting. Motion carried 6-0. b. Approval of Minutes of the June 3, 2021 Work Session Motion by Neuharth/Second by Sloan to approve the minutes of the June 3, 2021 work session. Commissioner Sloan presented a clarifying change to paragraph 5 of section 2. Strategic Planning Session. Sloan requested that beginning with the sentence "he said'; that the record read, "He said they had organized their own neighborhood ARC. In later years, the city organized what is now the ARC'. Sloan also recommended that beginning with the sentence "in his current Lemay neighborhood", that the record read, "In his current Augusta Shores neighborhood, the construction and insulation is better". Motion by Hamiel/Second by Sloan to approve the minutes of the June 3, 2021 work session as amended. Motion carried 6-0. c. Approval of Minutes of the July 13, 2021 Work Session Motion by Sharma/Second by Hamiel to approve the minutes of the July 13, 2021 work session. page 28 Commissioner Neuharth noted that his attendance should be listed as an excused absence. Motion by Sloan/Second by Neuharth to approve the minutes of the July 13, 2021 work session as amended. Motion carried 6-0. d. Approval of Minutes of the July 13, 2021 Joint Meeting with the City of Eagan ARC Motion by Hamiel/Second by Sloan to approve the minutes of the July 13, 2021 joint meeting with the City of Eagan ARC. Commissioner Neuharth noted that his attendance should be listed as an excused absence. Motion by Neuharth/Second by Sharma to approve the minutes of the July 13, 2021 joint meeting with the City of Eagan ARC as amended. Motion carried 6-0. 4. Public Comments No public comments were received. 5. Unfinished and New Business a. ARC Strategic Priorities Chair Norling provided a status update of the strategic priorities and noted the version provided in the packet was edited based on feedback and discussion from the July 13 work session. Norling opened the topic up to Commissioners for comments, corrections and further discussion. Commissioner Sloan provided a correction under strategy one, and the action item creating and implementing an ARC Education Program. He noted that the item was to be assigned to Commissioner Hamiel and Commissioner Dunn, and not himself. Commissioner Neuharth asked about the intent and timing of the listed assignments. He understood that the assignments were too be made as the document became a working document. He requested additional time to review the document to gauge his availability in participating in assignments. Commissioners agreed to use the priorities chart as a working document and to plan future meetings and what they would like to accomplish based on the priorities identified. b. ARC Communications Plan Chair Norling opened the conversation noting that a priority for the group was the development of a communications plan, using existing city channels. The City's Communications Coordinator Sharon Deziel was introduced. Airport Relations Commission Page 2 Meeting Minutes 09-08-2021 page 29 Assistant City Administrator Jacobson reviewed the city's communications tools and highlighted the city's website, Friday News, Heights Highlights and social media. Jacobson noted that the City's website includes pages for the Airport Relations Commission and MSP Airport. She explained that the city's website is limited in layout capability and page design is based on a predetermined template. She discussed the inclusion of funding to redesign the city's website in the preliminary FY22 budget. Chair Norling clarified that the funding requested in the preliminary FY22 budget was to redesign the whole website. Jacobson affirmed that was correct. The Commission discussed ARC communications. Jacobson asked about the objective of the Commission's efforts and for them to think about whether the Commission functions as content sharers or content creators. She noted that currently the Commission and City functions mostly as content sharers in regards to airport information. Commissioner Hamiel provided a review of the ARC's attendance at the recently held city coffee connection. He reported that overall it was a small turnout, with 2-4 people stopping by the ARC's information table. Brad Juffer from MAC attended and provided an airport map which was a helpful visual. Commissioners highlighted the recent Runway 17 closure information provide the MAC and expressed surprise at the lateness of the notice. Commissioners all agreed that it would have been nice to have more notice from MAC of the closure. Commissioner Hamiel noted that Rick King is a strong advocate of community notification. The group discussed the availability of POLCO, the city's online survey tool. Assistant Administrator Jacobson noted that POLCO is an opt-in survey tool used by the city. She highlighted the ability of the POLCO system to distinguish resident from non-resident respondents. Commissioner Hamiel suggested survey topics may include questions focusing generally what people think about the ARC; do residents come here or leap over directly to the Airport. It was stated that it appears there isn't a lot of public interest about what the ARC does. A carefully crafted survey may help the City and Commission understand the needs of the community and provide direction and focus. Commissioner Byrnes stated that being aware of the tools doesn't mean that the group has to use them. Communications Coordinator Deziel suggested that a photo of the Commission would be beneficial in humanizing the group and would contribute positively to engagement and approachability. The Commission discussed arranging for a group photo to be taken at the November meeting. Airport Relations Commission Page 3 Meeting Minutes 09-08-2021 page 30 Commissioners pointed out that MAC listening sessions have had some turnout in the past. Commissioner Neuharth noted that one outcome of a previous listening session was the issue of turbo props. The Commission asked about publication dates of the Heights Highlights. Communications Coordinator Deziel noted that the current issue to be published at the end of September will cover the months of October, November and December. She stated that the next available publication will be after the first of the year. Assistant Administrator Jacobson suggested as a beginning point, inviting the MAC Community Engagement office to a future meeting to explain the changes in the office and availability of information that the ARC can use. Commissioners suggested that discussing complaint data collected by MAC would be useful. Chair Norling summarized the next steps in supporting a communications framework. The Commission agreed to begin with an informational article on the ARC for the January Heights Highlights. Commissioner Neuharth volunteered to help write the article. The potential for a follow-up survey was mentioned as a possibility. Chair Norling and the Commission agreed to table the redesign of the ARC and airport information on the city's website given the overall website redesign project anticipated for 2022. 6. Acknowledge Receipt of Reports and Correspondence a. Review of Airport Operational Statistics i. Complaint Information ii. Runway Use Information Commissioner Neuharth noted that changes are still likely related to COVID-19. He suggested consider recalculating data when operations get back closer to normal such as 80-90%. The Commission will look again around January 1, 2022. iii. Turboprop Information iv. Noise Monitor Information b. News Articles 7. Adjournment Motion by Neuharth/Second by Hamiel. Motion carried 6-0. The meeting adjourned at 7:14 pm. Airport Relations Commission Page 4 Meeting Minutes 09-08-2021 page 31 6d. 1101 Victoria Curve I Mendota HeinF 651.452.1850phone 1 651,4- www.mendota-height: CITY OF MENDOTA HEIGHTS REQUEST FOR CITY COUNCIL ACTION DATE: December 7, 2021 TO: Mayor and City Council, City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Resolution 2021-94 Reappointments to Advisory Commissions BACKGROUND The City Council is asked to reappoint the following members to their respective Commissions. The following commissioners are at the end of their current term and are eligible for reappointment. They have each requested to be reappointed. Planning Commission (3 year term, starting February 2022- expiring January 2025): Andrew Katz Brian Petschel Michael Toth Parks and Recreation Commission (3 year term, starting February 2022- expiring January 2025): Stephanie Meyer Daniel Sherer Airport Relations Commission (3 year term, starting February 2022 - expiring January 2025): Jeffrey Hamiel It should be noted that Parks and Recreation Commission member Steve Goldade has decided to not be reappointed to the commission. This opening will be advertised to the public. RECOMMENDATION Staff recommends the City Council approve Resolution 2021-94 Reappointing Advisory Commission Members. page 32 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-94 A RESOLUTION REAPPONTING COMMISSIONERS TO THE PLANNING COMMISSION,PARKS AND RECREATION COMMISSION, AND THE AIRPORT RELATIONS COMMISSION WHEREAS,the City Council of the City of Mendota Heights benefits from the active participation of citizens in representing the City on boards and commissions; and WHEREAS,the Planning Commission serves as an advisory body to the City Council. They advise the City Council on matters pertaining to comprehensive planning, amendments to the zoning code, conditional use permits,wetlands permits, and development plans; and WHEREAS,the Parks and Recreation Commission serves as an advisory body to the City Council. They advise the Council on matters pertaining to parks and recreational programs and the operation and improvement of parks and recreational facilities; and WHEREAS,the Airport Relations Commission serves as an advisory body to the City Council. They advise the Council on matters pertaining to airport noise and operations at the Minneapolis-St. Paul International Airport(MSP); and WHEREAS,the City Council recognizes the excellent service provided by the following commission members whose terms will expire January 31, 2022. Plannin4 Commission Andrew Katz Brian Petschel Michael Toth Parks and Recreation Commission Daniel Sherer Stephanie Meyer Airport Relations Commission Jeffrey Hamiel NOW THEREFORE,BE IT RESOLVED by the Mendota Heights City Council that it reappoints Michael Toth and Andrew Katz to the Planning Commission for a 3 year term to expire on January 31, 2025; Daniel Sherer and Stephanie Meyer to the Parks and Recreation Commission for a 3 year term to expire on January 31, 2025; and Jeffrey Hamiel to the Airport Relations Commission for a 3 year term to expire on January 31, 2025. Adopted by the Mendota Heights City Council this 7th day of December, 2021. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS Lorri Smith, City Clerk Stephanie Levine,Mayor page 33 1101 Victoria Curve I Mendota Hei 6e. 651.452.1850 phone 651.45 . www.mendota-heights.com CITY OF m MENDOTA HEIGHTP REQUEST FOR CITY COUNCIL ACTION DATE: December 7, 2021 TO: Mayor, City Council, and City Administrator FROM: Lord Smith, City Clerk SUBJECT: Renewal of Tobacco Licenses INTRODUCTION The Council is asked to approve the renewal of tobacco licenses for 2022. BACKGROUND The following is a list of the current tobacco licensees in Mendota Heights. All of them have applied for renewal of their license. The renewal period would be from January 1 to December 31, 2022. 1) Mendota Heights Amoco, 2030 Dodd Road 2) Mendakota Country Club, 2075 Mendakota Drive 3) Mendota Liquor Barrel, 766 North Plaza Drive 4) Northern Tier Retail, LLC d/b/a Speedway 94516, 1200 Mendota Heights Road 5) Northern Tier Retail, LLC d/b/a Speedway 94521, 1080 Highway 62 6) Walgreens 911764, 790 North Plaza Drive The establishments listed above have each submitted a complete application packet and paid the $300 license/investigation fee. The Police Department has completed a background investigation on all of the applicants and has found no issues. RECOMMENDATION If the Council concurs, it should, by motion, approve the tobacco license renewals for the establishments listed above for the period of January 1, 2022 through December 31, 2022. page 34 1101 Victoria Curve I Merdote 6f. 651.452,1850 phone � 651.452,8940 fax www.mendota-heights.com CITY OF MENDOTA HEIGHTS DATE: December 7, 2021 TO: Mayor, City Council, and City Administrator FROM: Lorri Smith, City Clerk SUBJECT: Resolution 2021-97 Designating Polling Locations for 2022 INTRODUCTION The City Council is asked to designate polling locations for 2022. BACKGROUND MN State Statutes 204B.16, Subd. 1, states that by December 315t of each year, the governing body of each municipality must designate by resolution a polling location for each election precinct. The Council is asked to adopt a resolution designating polling places for election precincts for the upcoming year. DISCUSSION One change is being recommended. It is proposed to designate Somerset Elementary School as the polling site for Precinct 1, due to the current polling site, which is St. Paul's Church, being located outside of the boundaries for Precinct 1, and the size of the site being too small for voting. The following polling places are recommended to be designated for 2022: Precinct 1 Somerset Elementary School 1355 Dodd Road Precinct 2 Henry Sibley High School 1897 Delaware Avenue Precinct 3 Holy Family Catholic Church 1960 Lexington Avenue S Precinct 4 St. Thomas Academy 949 Mendota Heights Road Precinct 5 Friendly Hills Middle School 701 Mendota Heights Road RECOMMENDATION Staff recommends the City Council approve Resolution 2021-97 Designating Polling Locations for 2022. ACTION REQUIRED If the Council concurs, it should, by motion adopt RESOLUTION 2021-97 DESIGNATING POLLING LOCATIONS FOR 2022. page 35 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021- 97 RESOLUTION DESIGNATING POLLING LOCATIONS FOR 2022 WHEREAS, Minnesota State Statutes 20413.16, Subd. 1 requires the City Council to designate polling locations for the upcoming year; and WHEREAS,changes to polling locations may be made at least 90 days before the next election; and WHEREAS, changes to the polling locations may be made in the case of an emergency when it is necessary to ensure a safe and secure location for voting; and WHEREAS, one change is being recommended to the currently designated polling places. It is proposed to designate Somerset Elementary School as the polling site for Precinct 1, due to the current polling site,which is St. Paul's Church,being located outside of the precinct boundaries, and the size of the site being too small. NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that the polling locations for voting precincts be designated as follows for 2022: Precinct 1 Somerset Elementary School 1355 Dodd Road Precinct 2 Two Rivers High School 1897 Delaware Avenue Precinct 3 Holy Family Maronite Church 1960 Lexington Avenue South Precinct 4 St.Thomas Academy 949 Mendota Heights Road Precinct 5 Friendly Hills Middle School 701 Mendota Heights Road BE IT FURTHER RESOLVED,that the City Clerk is hereby authorized to designate a replacement polling location meeting the requirements for any polling location designated in this Resolution, if a site becomes unavailable for use by the City. AND BE IT FURTHER RESOLVED, that the City Clerk is directed to send a copy of this resolution and any subsequent polling place designations to the Dakota County Elections Office. Adopted by the City Council of the City of Mendota Heights this 7th day of December, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST Stephanie Levine,Mayor Lorri Smith, City Clerk page 36 1101 Victoria Curve I Mendota Haig 69 651.452.1850 phone 1 651.452.8940 fax www.mendota-hei g hts.com CITY OF MENGOTA HEIGHTS Request for City Council Action DATE: December 7, 2021 TO: Mayor, City Council, and City Administrator FROM: Dave Dreelan, Fire Chief SUBJECT: Resignation of Firefighter Background Firefighter Joe Ahlstrom has submitted his resignation from the Mendota Heights Fire Department effective November 28, 2021. Joe became a firefighter with the Fire Department on December 12, 2018. During his service to the department and citizens, Joe has made many contributions to the department. Budget Impact N/A Recommendation I recommend that the Mendota Heights City Council accept the resignation of Joe Ahlstrom from the Mendota Heights Fire Department effective November 28, 2021. Action Required If Council concurs with the staff recommendation, they should accept the resignation of Joe Ahlstrom from the Mendota Heights Fire Department effective November 28, 2021, and formally thank Joe for his service to our community as a Mendota Heights Firefighter. page 37 6h. 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com CITY OF MENDOTA HEIGHTS REQUEST FOR CITY COUNCIL ACTION DATE: December 7, 2021 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director Subject: Resolution Accepting Additional American Rescue Plan Funding INTRODUCTION The City Council is asked to adopt Resolution 2021-95,which accepts additional American Rescue Plan Act (ARPA) monies by the City, and by its adoption agree to follow Federal guidelines in use of the funds. BACKGROUND In March, Congress adopted the ARPA, which provides stimulus and pandemic recovery funds to state, local, and tribal governments. $65 billion is allocated to cities nationally. Because Mendota Heights is a city of fewer than 50,000 people, the State of Minnesota is charged with distributing funds to the City. The U.S. Department of the Treasury has adopted guidelines for the use of the funds. Broadly, it is to be used for expenses in response to the public health emergency, expenses relating to the negative impacts of the pandemic, premium pay for essential workers, revenue replacement, and infrastructure improvements to sewer, water, and broadband. Funds must be committed by December 31, 2024, and be expended by the end of 2026. The City agrees to abide by Federal guidelines in relation to the spending of these funds. The deadline to request funds was October 11, 2021. There were nearly $12 million of ARPA funds that went unrequested. The State of Minnesota has redistributed these funds among eligible local governments who had requested ARPA funds. BUDGTIMPACT The total additional distribution for Mendota Heights is $39,305.94. The City received the first half($19,652.97) in November 2021 and the other half will be distributed in 2022. page 38 RECOMMENDATION For the City to use these funds, we recommend that the City Council adopt a resolution acknowledging the receipt of additional ARPA funds. ACTION REQUESTED If the City Council concurs, it should, by motion, adopt Resolution 2021-95, A RESOLUTION TO ACCEPT THE REDISTRIBUTION OF UNREQUESTED CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT page 39 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-95 A RESOLUTION TO ACCEPT THE REDISTRIBUTION OF UNREQUESTED CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 ("ARPA") which included $65 billion in recovery funds for cities across the country; and WHEREAS, ARPA funds are intended to provide support to state, local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents, and businesses; and WHEREAS, The Fiscal Recovery Funds provides for $19.53 billion in payments to be made to States and territories which will distribute the funds to non-entitlement units of local government(NEUs); and WHEREAS, NEUs generally have populations below 50,000; and WHEREAS, The ARPA requires that States and territories allocate funding to NEUs in an amount that bears the same proportion as the population of the NEU bears to the total population of all NEUs in the State or territory; and WHEREAS, after the deadline of October 11, 2021,passed for NEUs to request ARPA funds, nearly $12 million of the $377 million available to Minnesota's NEUs remained unrequested; and WHEREAS, as allowed by the U.S. Treasury, the State of Minnesota has redistributed these remaining funds amongst eligible local governments who requested ARPA funds; and WHEREAS, the redistribution amount is approximately $3.47 per capita, capped at 75% of the most recent budget adopted as of January 27, 2020; and WHEREAS, $39,305.34 has been allocated to the City of Mendota Heights ("City") pursuant to the ARPA (Redistribution); and WHEREAS, the Redistribution will be distributed in two tranches with half received in 2021 and the second half in 2022; and WHEREAS, the United States Department of Treasury has adopted guidance regarding the use of ARPA funds. page 40 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS,MINNESOTA AS FOLLOWS: 1. The City accepts the Redistribution of coronavirus local fiscal recovery fund established under the ARPA to be used in a manner consistent with guidance adopted by the United State Department of Treasury. 2. The City Clerk and Mayor are authorized to take actions to secure the Redistribution for the City, if necessary. Adopted by the City Council of Mendota Heights, Minnesota this 7th day of December, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine,Mayor ATTEST: Lorri Smith, City Clerk page 41 6i. 1101 Victoria Curve I Mendota Heig 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDaTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: December 7, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2021-96 Accept Bids and Award Contract for the Mendota Heights Road Sanitary Sewer CIPP Project INTRODUCTION The Council is asked to approve Resolution 2021-96 accepting bids and awarding a contract for the Mendota Heights Road Sanitary Sewer CIPP (Cast in Place Pipe)Project. BACKGROUND The City's sanitary sewer system is aging. Many of the pipes are 60 years old and will soon be in need of repair. Cleaning the sewer system on a regular cycle will help extend the life of the pipes. Televising of the system will show where immediate repairs are needed. Lining pipes in need of repair with cured-in-place-pipe will extend the life of the system. DISCUSSION The Mendota Heights Road Sanitary Sewer CIPP Project consists of lining approximately 263 feet of sanitary sewer pipe to repair a failing section of pipe. This project is located in the industrial park on Mendota Heights Road between Highway 13 and Pilot Knob Road. One bid(see attached resolution)was received and opened on Tuesday, November 30, 2021 for the Mendota Heights Road Sanitary Sewer CIPP Project. Granite Inliner, LLC submitted the low bid of$29,742.00. Their bid was lower than the Engineer's Estimate of$45,335.00. The completion date for the project is January 31, 2022. Staff expects that Granite Inliner, LLC is capable of meeting the completion dates and implementing the project in accordance with the plans and specifications given. BUDGET IMPACT The project costs will be funded through the Sanitary Sewer Utility Fund. The 2022 city budget includes $250,000.00 for sanitary sewer maintenance and the fund has an adequate balance for this improvement. RECOMMENDATION Staff recommends that the Council accept the bids and award the contract Granite Inliner, LLC for their bid in the amount of$29,742.00. page 42 ACTION REQUIRED If City Council wishes to implement the staff recommendation,pass a motion adopting Resolution 2021-96, A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE MENDOTA HEIGHTS ROAD SANITARY SEWER CIPP PROJECT (PROJECT #202109). This action requires a simple majority vote. page 43 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-96 A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE MENDOTA HEIGHTS ROAD SANITARY SEWER CIPP PROJECT (PROJECT #202109) WHEREAS,pursuant to a request for bids for the proposed lining of sanitary sewers to serve the area referred to as Mendota Heights Road Sanitary Sewer CIPP Project(City Project No. 202109), bids were received, opened and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER AMOUNT OF BID Granite Inliner, LLC $29,742.00 and WHEREAS, the Public Works Director recommended that the low bid submitted by Granite Inliner, LLC of Hugo, MN, be accepted. NOW THEREFORE BE IT RESOLVED, by the Mendota.Heights City Council as follows: 1. That the bids for the above project are hereby received and accepted. 2. That the bid of Granite Inliner, LLC of Hugo, MN, submitted for the Mendota Heights Road Sanitary Sewer CIPP of the above described project be and the same is hereby accepted. 3. That the contract be awarded to Granite Inliner, LLC of Hugo, MN, and that the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota.Heights this seventh day of December, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST Stephanie Levine,Mayor Lorri Smith, City Clerk page 44 6j. 1101 Victoria Curve I Mendota Heights,MN 16 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDaTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: December 7, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Marie Avenue Street Improvements —Professional Services Change Order INTRODUCTION The Council is asked to approve a Change Order for the Marie Avenue Street Improvement Professional Services contract with TKDA Engineering. BACKGROUND Mendota Heights awarded a contract to TKDA Engineering for the design, surveying and inspection of the Marie Avenue and Wesley Lane Neighborhood Improvement Project. Due to unforeseen sight conditions, material testing and inspection hours needed to be increased. DISCUSSION The Marie Avenue Street improvement project required a change order for additional subgrade corrections which the City Council awarded to S.M. Hentges at their August 4, 2020 meeting. The approved change order totaled $163,000 which increased the construction contract from $3,177,819.30 to $3,340,819.30. The final contract amount was $3,239,404.82 for Marie Avenue and $1,288,444.14 for the Wesley Improvements. The two combined projects totaled $4,527,848.96 and were $212,969.75 under the contract amount. TKDA is requesting an additional $11,017.10 and Element Materials Technology is requesting an additional $14,412.50 for a total change order of$25,429.60. TKDA included the below paragraph in their request letter. TKDA provided consulting services to the City for these two projects under one contract. As we close our books on that contract, we find a few items where we would respecfiilly ask the City for additional compensation. Specifically, our request accounts for additional construction staking for added stretches of curb replacement, additional construction observation time due to the extended bridge construction schedule, and additional materials testing due to soil complications (by TKDA's subcontractor, Element Materials Technology). These project issues were outside of TKDA's control and were related to site conditions and contractor schedules. BUDGET IMPACT The contract with TKDA Engineering for the project was $445,000 which is 9.8% of the construction costs. The new contract amount would be $470,429.60 which is equivalent to 10.4 page 45 percent of the construction costs. The project assumed a 20 percent indirect costs on certain projects costs. The final indirect costs are just over $700,000. Funding for the change orders is not expected to have a major impact to the overall project costs and is within the estimated indirect costs. RECOMMENDATION Staff recommends that City Council approve the Professional Services contract Change Order with TKDA Engineering. ACTION REQUIRED Staff recommends that the City Council pass a motion authorizing a Professional Services contract Change Order to TKDA for the Marie Avenue and Wesley Lane Neighborhood Improvement project. This action requires a simple majority vote. page 46 Mi TKDA November 24, 2021 Mr. Ryan Ruzek, PE By Email: rruzek _mendotaheightsmn.gov Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 Re: Marie Avenue and Wesley Neighborhood Improvements TKDA Project No. 16948.000 Dear Mr. Ruzek: Following up on our discussions, this letter contains our request for additional compensation for the Marie Avenue and Wesley Neighborhood Improvements projects. These projects rehabilitated neighborhood collector streets, and included bridge work, pond excavation, trail improvements, park improvements, watermain, as well as other safety improvements. The total contractor costs for these projects amounted to $4.5 million. TKDA and subconsultant approved fees for feasibility report, design, materials testing, construction staking, and construction observation amounted to $445,000 or 9.8% of the contractor's costs. Despite some unforeseen issues, these projects were on the whole very successful. TKDA provided consulting services to the City for these two projects under one contract. As we close our books on that contract, we find a few items where we would respectfully ask the City for additional compensation. Specifically, our request accounts for additional construction staking for added stretches of curb replacement, additional construction observation time due to the extended bridge construction schedule, and additional materials testing due to soil complications (by TKDA's subcontractor, Element Materials Technology). These project issues were outside of TKDA's control and were related to site conditions and contractor schedules. For your consideration, enclosed this a letter please find an invoice from TKDA in the amount of$11,017.10 and from Element Materials Technology in the amount of$14,412.50. Please note that TKDA's invoice does not include other additional time and effort expended by TKDA to coordinate during construction, final contractor payment, and completion of as-built drawings. TKDA will not charge the City for this work. It is always difficult to predict consulting needs during construction because so much depends on the construction contractor's schedule and methods for the project and site conditions. Thank you for considering the attached final invoices from TKDA and Element Materials Technology. If you have any questions regarding this request, please contact Larry Poppler directly at 651.292.4457. Sincerely, rry ppler, PEA Project Manager Enclosures LPP:DWF:ksb:ces An employee-owned company promoting affirmative action and equal opportunity. page 47 6k. 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone � 651.452.8940 fax www.mendota-hei ghts.com mCITY OF MENDOTA HEIGHTS REQUEST FOR CITY COUNCIL ACTION DATE: December 7, 2021 TO: Mayor, Council and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Resolution No. 2021-93 Authorizing the Donation of Bicycles and Bicycle Components BACKGROUND In November 2021, the Mendota Heights Police Department inventoried bicycles and other items being held as property. It was determined there were 19 bicycles and other bicycle components that met the requirements for the police department to remove them from property. Seeing value in not simply disposing of the bicycles and bicycle components, the police department contacted Rick Anderson of Rick's Bike Sale. Rick, along with other volunteers, refurbishes bicycles and donates the profits to Kids `n Kinship and DARTS. To date, Rick's Bike Sale has raised more than $375,746.00. Kids `n Kinship is a nonprofit organization that provides role models to children and youth ages 5-16 who are in need of an additional supportive relationship with an adult. Through this program, children receive positive attention, enriching activities, and develop a sense of self- worth that is essential to functioning in school, healthy relationships, and eventually on the job. DARTS is a community-based nonprofit that provides a network of valuable information and resources to people. It connects them to services and partnerships that improve their quality of life, help them age well, and enable them to engage in their community. Rick's Bike Sale is prepared to take all of the bicycles and bicycle components as a donation and there would be no cost to the City. Attached 0 List of bicycles to donate page 48 ACTION REQUESTED If Council desires to implement the recommendation, it should pass a motion authorizing the Mayor to sign Resolution No. 2021-93,A RESOLUTION AUTHORIZING THE DONATION OF BICYCLES AND BICYCLE COMPONENTS TO RICK'S BIKE SALE. page 49 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone 651.452.8940 fax www.mendota-hei ghts.com mCITY OF MENDOTA HEIGHTS Bicycles to Donate: Make Serial Number • Schwinn SNIDC07E47403 • Trek 005C28720 • Marin HA16650GSG081 • Diamond Back 000014399 • Schwinn 3999811E • Hyper DMG12L118881 • Mongoose D 15BM0504 • Schwinn SN0007025616278-0 • Unknown BI1266AU5115750 • Schwinn S17A18826 • Magna DJFC128475 • Mongoose SNFSD13C81444 • Mongoose SNFSD14L46405 • Giant GC9M4507 • Diamond Back OGB0016549 • Next JKK71368 • Huffy 96585-908612H517 • Trek GW4L2674 • Unknown C04AX148 page 50 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021- 93 A RESOLUTION APPROVING FOUND AND UNCLAIMED PROPERTY FOR DONATION WHEREAS,the City of Mendota Heights desires to follow Code Title 1 "Unclaimed Personal Property" for appropriate disposition of property; and WHEREAS,the Code in Section 9 Chapter 1 defines property eligible; and WHEREAS,the Code in Chapter 2 defines allowable legal disposition of the property; and WHEREAS,the City Council of the City of Mendota Heights have duly considered this matter and wish to donate 19 found, unclaimed bicycles and other bicycle components. NOW THEREFORE BE IT RESOLVED,the Mendota Heights City Council authorizes the Police Department to donate 19 found, unclaimed bicycles to Rick's Bike Sale. Adopted by the City Council of the City of Mendota Heights this 71h day of December, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST Lorri Smith, City Clerk page 51 61. 1101 Victoria Curve I Mendota Heig s,IT% MIS 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com mCITY OF MENDOTA HEIGHTS REQUEST FOR CITY COUNCIL ACTION DATE: December 7, 2021 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator Kelly Dumais, Assistant City Administrator SUBJECT: 2022-2023 LELS Local 976 Labor Agreement INTRODUCTION The City Council is asked to approve a two-year labor agreement with the Law Enforcement Labor Services, Inc. Local 976. BACKGROUND The existing contract between the City of Mendota Heights and the Law Enforcement Labor Services (LELS), Inc. Local 976 expires on December 31. LELS represents Police Officers. Attached for consideration is the 2022-2023 labor agreement between the City of Mendota Heights and Law Enforcement Labor Services, Inc. Local 976, for which there is a tentative agreement. The city and the union representatives have negotiated and came to agreement on the following: • Duration of Agreement—2 years (January 1, 2022 —December 31, 2023) • Wage RatesA 3.0% cost of living adjustment for 2022 and a 3.0% cost of living adjustment for 2023, resulting in the following pay scale: 01/01/2020 01/01/2021 Start(1st six months) $5,704 $5,875 (2nd six months) $6,036 $6,218 2na year $6,526 $6,722 3rd year $6,996 $7,206 After 36 months of continuous employment $7,470 $7,694 At 240 months (total department service) $7,622 $7,852 Additionally, the investigator supplemental pay shall increase 3% each year to $345 per month for 2022 and $355 per month for 2023. The school resource officer pay shall increase 3.0% each year to $221 per month for 2022 and $228 per month for 2023. page 52 • Health Insurance—The City's contribution for insurance is the same as other groups and non-union employees ($1,730 per month for 2022, with a reopener for 2023). • HolidaysJuneteenth (June 19) shall be added to the holiday schedule upon adoption by the State of Minnesota. Negotiations were very positive with LELS union representatives. Members have voted to approve the tentative contract. BUDGET IMPACT Costs associated with the negotiated agreement are included in the 2022 city budget. ACTION RECOMMENDED Staff recommends approval of the agreement between the City of Mendota Heights and the LELS Local 976, covering Police Officer employees for 2022-2023. ACTION REQUIRED If the City Council concurs, it should, by motion, approve the 2022-2023 labor agreement between the City of Mendota Heights and the Law Enforcement Labor Services, Inc. Local 976. page 53 MASTER LABOR AGREEMENT CITY OF MENDOTA HEIGHTS AND LAW ENFORCEMENT LABOR SERVICES INC. (Local #76) January 1 , 2022 — December 31 , 2023 page 54 Table of Contents ARTICLE 1 PURPOSE OF AGREEMENT 2 ARTICLE 2 RECOGNITION 2 ARTICLE 3 DEFINITIONS 2 ARTICLE 4 EMPLOYER SECURITY 3 ARTICLE 5 EMPLOYER AUTHORITY 4 ARTICLE 6 UNION SECURITY 4 ARTICLE 7 EMPLOYEE RIGHTS GRIEVANCE PROCEDURE 4 ARTICLE 8 SAVINGS CLAUSE 7 ARTICLE 9 SENIORITY 7 ARTICLE 10 DISCIPLINE 8 ARTICLE 11 WORK SCHEDULES 9 ARTICLE 12 OVERTIME 9 ARTICLE 13 COURT TIME 10 ARTICLE 14 CALL BACK TIME 10 ARTICLE 15 WORKING OUT OF CLASSIFICATION 10 ARTICLE 16 INSURANCE 10 ARTICLE 17 STANDBY 11 ARTICLE 18 UNIFORMS 11 ARTICLE 19 INJURY ON DUTY 11 ARTICLE 20 LONGEVITY AND EDUCATIONAL INCENTIVE 11 ARTICLE 21 WAIVER 12 ARTICLE 22 WAGE RATES (MONTHLY BASE RATE) 13 ARTICLE 23 VACATIONS 13 ARTICLE 24 HOLIDAYS 14 ARTICLE 25 PERSONAL LEAVE/EXTENDED DISABILITY PROTECTION SICK LEAVE 14 ARTICLE 26 FALSE ARREST INSURANCE 15 ARTICLE 27 TRAINING 15 ARTICLE 28 FIELD OFFICER TRAINING PAY 16 ARTICLE 29 DURATION 16 1 page 55 MASTER LABOR AGREEMENT CITY OF MENDOTA HEIGHTS AND LAW ENFORCEMENT LABOR SERVICES, INC. ARTICLE 1 PURPOSE OF AGREEMENT This AGREEMENT is entered into as of January 1 , 2022 between the City of Mendota Heights, hereinafter called the EMPLOYER, and the Law Enforcement Labor Services, Inc., hereinafter called the UNION. It is the intent and purpose of this AGREEMENT to: 1 .1 Establish procedures for the resolution of disputes concerning this AGREEMENT interpretation and/or application; and 1 .2 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this AGREEMENT. ARTICLE 2 RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative, under Minnesota Statutes, Chapter 179A for all police personnel in the following job classifications: POLICE PATROL OFFICER INVESTIGATOR SCHOOL RESOURCE OFFICER 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3 DEFINITIONS 3.1 UNION: Law Enforcement Labor Services, Inc. 3.2 UNION MEMBER: A member of the Law Enforcement Labor Services, Inc. 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 2 page 56 3.4 DEPARTMENT: The Mendota Heights Police Department. 3.5 EMPLOYER: The City of Mendota Heights. 3.6 CHIEF: The Chief of the Mendota Heights Police Department. 3.7 UNION OFFICER: Officer elected or appointed by the Law Enforcement Labor Services, Inc. 3.8 INVESTIGATOR/DETECTIVE: An employee specifically assigned or classified by the EMPLOYER to the job classification and/or job position of INVESTIGATOR/DETECTIVE. 3.9 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of the employee scheduled shift. 3.10 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.11 REST BREAKS: Periods during the SCHEDULED SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3.12 LUNCH BREAKS: A period during the SCHEDULED SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3.13 STRIKE: Concerted action in failing to report for duty, the willful absence from one position, the stoppage of work, slow-down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation of the rights, privileges or obligations of employment. ARTICLE 4 EMPLOYER SECURITY 4.1 The UNION agrees that during the life of this AGREEMENT that the UNION will not cause, encourage, participate in or support any strike, slow-down or other interpretation of or interference with the normal functions of the EMPLOYER. 3 page 57 ARTICLE 5 EMPLOYER/AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage the workforce, facilities and equipment, to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this AGREEMENT. 5.2 Any term and condition of employment not specifically established or modified by the AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish or eliminate. ARTICLE 6 UNION SECURITY 6.1 The EMPLOYER shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly UNION dues. Such monies shall be remitted as directed by the UNION. 6.2 The UNION may designate employees from the bargaining unit to act as a Steward and an alternate and shall inform the EMPLOYER in writing of such choice and changes in the position or steward and/or alternate. 6.3 The EMPLOYER shall make space available on the employee bulletin board for posting UNION notice(s) and announcement(s). 6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER under the provisions of this Article. ARTICLE 7 EMPLOYEE RIGHTS GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 7.2 UNION STEWARDS The EMPLOYER will recognize STEWARDS designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this ARTICLE. The UNION shall notify the 4 page 58 EMPLOYER in writing of the names of such UNION STEWARDS and of their successors when so designated as provided by 6.2 of this AGREEMENT. 7.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the EMPLOYEES and shall therefore be accomplished during normal working hours only when consistent with such EMPLOYEE duties and responsibilities. The aggrieved EMPLOYEE and a UNION STEWARD shall be allowed a reasonable amount of time without loss of pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided that the EMPLOYEE and the UNION STEWARD have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 7.4 PROCEDURE Grievances, as defined by Section 7.1 , shall be resolved in conformance with the following procedure: Step 1 - An EMPLOYEE claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the EMPLOYEE supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in Step 1 . Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2 - If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER-designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within 5 page 59 ten (10) calendar days following the EMPLOYER-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3 - If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER-designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days following the EMPLOYER-designated representative's receipt of the Step 3 appeal. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4 - A grievance unresolved in Step 3 and appealed to Step 4 by the UNION shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 , as amended. The selection of an arbitrator shall be made in accordance with the Rules Governing the Arbitration of Grievances as established by the Bureau of Mediation Services. 7.5 ARBITRATOR AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensation its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a 6 page 60 record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered waived. If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION at each step. ARTICLE 8 SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Mendota Heights. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree or appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE 9 SENIORITY 9.1 The City of Mendota Heights shall establish seniority lists for all permanent employees in the bargaining unit. Said lists shall be posted in appropriate locations. A seniority list shall be maintained by the Employer on the basis of total length of compensated employment by classification. All time served in a Sergeant classification or above shall count toward Police Officer seniority. 9.2 During the probationary period a newly hired or rehired employee may be discharged at the sole discretion of the EMPLOYER. During the probationary period, a promoted or reassigned employee may be replaced in his previous position at the sole discretion of the EMPLOYER. 9.3 Layoff shall be by classification in inverse order of classification seniority. However, an employee about to be laid off shall have the right to bump (displace) any other employee in any equal or lower ranked classification with less classification seniority, provided that the employee who is 7 page 61 exercising bumping rights shall be qualified to perform the duties of the classification into which he/she is bumping. 9.4 Senior employees will be given preference with regard to transfer, job classification, assignments and promotions when the job relevant qualifications of employees are equal. 9.5 Senior qualified employees shall be given shift assignment preference after eighteen (18) months of continuous full-time employment. Shift bidding shall be posted annually. 9.6 One continuous vacation period shall be selected on the basis of seniority until March 15th of each calendar year. ARTICLE 10 DISCIPLINE 10.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms: a. Oral reprimand b. Written reprimand C. Suspension d. Demotion; or e. Discharge 10.2 Suspensions, demotions and discharges will be in written form. 10.3 Written reprimands, notices of suspension, notices of demotion and notices of discharge which are to become part of an employee personnel files shall be read and acknowledged by signature of the employee. Employees and the UNION will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. 10.6 Grievance relating to this ARTICLE shall be initiated by the UNION at Step 3 of the grievance procedure under ARTICLE VII. 8 page 62 ARTICLE 11 WORK SCHEDULES 11 .1 The normal work year is two thousand and eighty hours (2080) to be accounted for by employee through: a. Hours worked on assigned shifts b. Holidays. c. Assigned training. d. Authorized leave time. 11 .2 Holidays and authorized leave time are to be calculated on the basis of the actual length of time of the assigned shifts. 11 .3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the EMPLOYER may assign employees. ARTICLE 12 OVERTIME 12.1 Employees will be compensated at one and one-half (1-1/2) times the employee's regular base pay rate for hours worked in excess of the employee's regularly scheduled shift. Changes of shift do not qualify an employee for overtime under this Article. 12.2 Overtime will be distributed as equally as practicable. 12.3 Overtime refused by employees will for record purposes under article 12.2 be considered as unpaid overtime worked. 12.4 For the purpose of computing overtime compensation, overtime hours shall not be pyramided, compounded or paid twice for the same hours worked. 12.5 Overtime will be calculated to the nearest fifteen (15) minutes. 12.6 Employees have the obligation to work overtime or call back if requested by the EMPLOYER unless unusual circumstances prevent the employee from so working. 12.7 An employee may choose to receive compensatory time as compensation for overtime hours at the rate of 1 .5 hours for each hour worked. The maximum allowable balance of such hours carried into the next calendar year shall be one hundred (100) hours. The EMPLOYER may cash out an employee balance in excess of the 100 hours maximum. 9 page 63 12.8 An employee may cash out any portion of their compensatory time balance the second pay period in May and November if requested in writing with the submission of the employee time sheet. ARTICLE 13 COURT TIME 13.1 An employee who is required to appear in Court during his scheduled off- duty time shall receive a minimum of three (3) hours pay at one and one half (1-1/2) times the employee's base pay rate. An extension or early report to a regularly scheduled shift for Court appearances does not qualify the employee for the three (3) hour minimum. 13.2 An employee who is not notified of the cancellation of a scheduled court appearance by 4.00 pm the previous business day shall receive a minimum of two and one-half (2-1/2) hours of pay at one and one-half (1- 1/2) times the employee's base pay rate. ARTICLE 14 CALL BACK TIME An employee who is called to duty during his scheduled off-duty time shall receive a minimum of two and one half (2.5) hours pay at one and one-half (1- 1/2) times the employee's base pay rate. An extension or early report to a regularly scheduled shift does not qualify the employee for the two and one half (2.5) hour minimum. ARTICLE 15 WORKING OUT OF CLASSIFICATION Employees assigned by the EMPLOYER to assume the full responsibilities and authority of a higher job classification shall receive the salary schedule of the higher classification for the duration of the assignment. ARTICLE 16 INSURANCE The EMPLOYER will contribute up to a maximum of one thousand seven hundred thirty dollars ($1 ,730) per month toward health, dental, long term disability, short term disability, and term life (up to $50,000) insurance for 2022. There will be a reopener for 2023 insurance language. If any City of Mendota Heights employee group is awarded a higher amount in 2022 the UNION MEMBERS shall receive the higher amount. 10 page 64 ARTICLE 17 STANDBY Employees required by the EMPLOYER to standby shall be paid for such standby time at the rate of one hour pay for each hour on standby. An employee shall be considered to be in standby status only if he or she is expressly directed to serve in such capacity by the Chief of Police or his designee. ARTICLE 18 UNIFORMS 18.1 The EMPLOYER shall provide required uniform and equipment items. Each employee shall also receive a maximum of three hundred ($300) dollars annual reimbursement for cleaning and maintenance of uniforms. Reimbursement shall be upon presentation of receipts for cleaning and maintenance services from any cleaners. 18.2 The EMPLOYER shall reimburse the INVESTIGATOR/DETECTIVE for clothing and equipment purchases up to eight hundred dollars ($800) per yea r. ARTICLE 19 INJURY ON DUTY Employees injured during the performance of their duties for the EMPLOYER and thereby rendered unable to work for the EMPLOYER will be paid the difference between the employee's regular pay and Worker Compensation insurance payments for a period not to exceed one hundred twenty (120) working days per injury, not charged to the employee's vacation, sick leave or other accumulated paid benefits. ARTICLE 20 LONGEVITY AND EDUCATIONAL INCENTIVE Effective July 1 , 1975, the following terms and conditions are effective: 20.1 After four (4) years of continuous employment, each employee shall choose to be paid supplementary pay of three percent (3%) of the employee's base rate or supplementary pay based on educational credits as outlined in 20.6 of this ARTICLE. 20.2 After eight (8) years of continuous employment, each employee shall choose to be paid supplementary pay of five percent (5%) of the employee's base rate or supplementary pay based on educational credits as outlined in 20.6 of this ARTICLE. 11 page 65 20.3 After twelve (12) years of continuous employment, each employee shall choose to be paid supplementary pay of seven percent (7%) of the employee's base rate or supplementary pay based on educational credits as outlined in 20.6 of this ARTICLE. 20.4 After sixteen (16) years of continuous employment, each employee shall choose to be paid supplementary pay of nine percent (9%) of the employee's base rate or supplementary pay based on educational credits as outlined in 20.6 of this ARTICLE. 20.5 Employees may choose supplementary pay either for length of service or for educational credits no more often than once every twelve (12) months. 20.6 Supplementary pay based on educational credits will be paid to employees after twelve (12) months of continuous employment at the rate of: Education Credits Percentage Pay Terms of college quarter credits Increment. 45-89 3% 90-134 5% 135-179 7% 180 plus or a four year degree 9% Master Degree 12% Not all courses are to be eligible for credit, prior to obtaining a four-year degree. Courses receiving qualifying credits prior to obtaining a four-year degree must be job related. Job related courses, plus those formally required to enter such courses shall be counted. The EMPLOYER shall determine which courses are job related. All courses taken toward a degree shall apply once a four-year degree from an accredited college is obtained. C.E.U. (Continuing Education Units) in job related seminars, short courses, institutes, etc. shall not apply toward educational incentive unless they have been converted to college credits and applied toward a degree through an accredited college. ARTICLE 21 WAIVER 21 .1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 12 page 66 21 .2 The parties mutually acknowledge that during the negotiations, which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this agreement. The EMPLOYER and the UNION each voluntarily and unqualifiedly waive the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE 22 WAGE RATES (MONTHLY BASE RATE) 22.1 Monthly Base Rate of Pay 1/1/2022 1/1/2023 Start (1 st six months) $5,704 $5,875 (2nd six months) $6,036 $6,218 2nd year $6,526 $6,722 3rd year $6,996 $7,206 After 36 months of continuous $7,471 $7,695 employment At 240 months $7,622 $7,851 (total department service) *If any City of Mendota Heights employee group receives more than a 3.00% cost of living adjustment for 2022 or 2023, UNION MEMBERS shall receive the same percentage increase as the group receiving the highest increase. 22.2 An investigator shall receive supplemental pay in the amount of three hundred forty-five ($345) per month in 2022 and three hundred and fifty- five ($355) in 2023 in addition to the above rates. 22.3 A School Resource Officer shall receive supplemental pay in the amount of two hundred twenty one ($221) per month in 2022 and two hundred twenty eight ($228) per month in 2023 in addition to the above rates. ARTICLE 23 VACATIONS Time accrues according to the following schedule: 0-5 years of service 10 days per year 6-10 years of service 15 days per year 13 page 67 Over 10 years of service One additional day per year, not to exceed 20 days. Accrued vacation shall be used in the year following the year which said time is earned. Employees may accrue vacation leave not to exceed a maximum of two hundred hours (200). No employees shall be permitted to waive vacation for the purpose of receiving double pay. ARTICLE 24 HOLIDAYS Each employee shall be granted a total of eleven (11) paid holidays. Holidays are: New Year's Day, Martin Luther King Jr. Day, President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day. Effective January 1, 1994 holiday leave time will be accounted for in a separate holiday leave bank and shall not accumulate from year to year. Any holiday leave time remaining in the employee holiday leave bank on December 31 shall be paid to the employee at their then current hourly rate. If an employee works on a legal holiday, the employee shall be granted 1/2 hour compensatory time for each hour worked, in addition to the holiday pay. Each employee shall be granted one floating holiday, with the provision that it must be used or scheduled to be used by November 1 during the current calendar year. The floating holiday is not eligible for carry-over or monetary compensation. Juneteenth (June 19), shall be added as a paid holiday at the time when the State of Minnesota establishes it as a State holiday. ARTICLE 25 PERSONAL LEAVE/EXTENDED DISABILITY PROTECTION SICK LEAVE 25.1 PERSONAL LEAVE: Beginning January 1 , 1990, all permanent full-time employees shall accrue personal leave at the rate of four (4) hours per month, to a maximum of 320 hours. Personal leave shall be available for use without restriction, except by prior approval of the supervisor. An employee shall not be allowed to use more than twenty (20) consecutive personal days, or a combination of twenty (20) consecutive personal and vacation days, without prior approval of the City Council. Each December 1 , any employee with an accrued Personal Leave balance in excess of 320 hours may convert the excess hours at the rate of 50%, to either additional cash compensation, or additional vacation 14 page 68 time. The compensation will be made, or the extra vacation credited, with the second payroll in December. Each employee shall convert up to 20 hours per year of personal leave into a post retirement health savings plan that the union as a whole agrees to participate in. Upon separation, employees will be compensated for any unused Personal Leave balance. 25.2 EXTENDED DISABILITY PROTECTION: Beginning January 1, 1991 , all permanent full-time employees shall accrue extended disability leave at the rate of four (4) hours per month, to a cumulative maximum of 640 hours. Extended disability protection is available for use on the first day of a personal illness, and thereafter, or anytime for a work-related illness or injury. Employees are to keep their supervisor informed of their condition. The supervisor may require a letter or report from the attending physician. Claiming extended disability leave when physically fit may be cause for disciplinary action, including transfer, demotion, suspension or dismissal. In cases of extreme emergency involving employees with a record of meritorious service, who through serious or protracted illness have used up all accumulated personal leave, extended disability leave, vacation leave and compensatory time off, an extension of extended disability leave beyond the maximum provided in this resolution may be granted by the City Council. The resultant deficit will be repaid promptly through application of future personal and extended disability leave accruals. ARTICLE 26 FALSE ARREST INSURANCE The City will provide a policy to cover the employee for false arrest cases. ARTICLE 27 TRAINING 27.1 The EMPLOYER shall be responsible for providing all training required by the P.O.S.T. Board to maintain a license as a Certified Police Officer, and shall pay employees for all time spent in such training at the applicable rate. 27.2 The EMPLOYER will allow employees to attend such other job-related training programs as may be mutually agreed upon by the EMPLOYER and individual employees. Employees scheduled to work during such a 15 page 69 training session will be allowed time off without loss of pay for attendance and those attending during non-scheduled hours will be allowed compensatory time off at straight time for time spent in training. 27.3 The EMPLOYER shall reimburse employees for all reasonable costs incurred in obtaining training, including but not limited to, registration and license fees, mileage, and for sessions outside of the seven county Twin Cities metropolitan area, lodging and meals. 27.4 All training activities shall be given prior approval by the Police Chief. ARTICLE 28 FIELD TRAINING OFFICER PAY The EMPLOYER shall compensate an EMPLOYEE assigned field training officer (FTO) duties for one additional hour per shift when engaged in these duties. The time earned shall be compensated at one and one-half (1-1/2) times the employee hourly base rate. ARTICLE 29 DURATION This AGREEMENT shall be effective as of January 1 , 2022 and shall remain in full force and effect until the thirty-first day of December, 2023. FOR THE CITY OF MENDOTA HEIGHTS Mayor Date City Administrator Date City Clerk Date FOR LAW ENFORCEMENT LABOR SERVICES, INC. Business Agent Date Steward Date Steward Date 16 page 70 6m. 1101 Victoria Curve I Mendota Heig , 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com R CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: December 7, 2021 TO: Mayor, City Council and City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator John Boland, Public Works Superintendent SUBJECT: Authorize Purchase Order for Mendakota Park Covered Dugouts INTRODUCTION The City Council is asked to authorize a purchase order to add covered dugouts to the four Mendakota Park Ball Fields. BACKGROUND The Mendota Heights Athletic Association (MHAA) has requested the City install covered dugouts at the four Mendakota Park Ball Fields. Covered dugouts provide shade for players and coaches and also provide a safety mechanism for foul balls. The Mendakota Ball Fields are used heavily by MHAA, local schools, church groups, adult softball league players, and local residents. Staff solicited quotes from qualified contractors to add dugouts and covers to the four Mendakota Park Ball Fields. The scope of the project includes furnishing and installing eight 8'x 33'x 9.5' dugout cages to be constructed out of 7' tall chain link fence. Each cage would open opposite end to home plate. Included in the project would be the roofs to match dugout cage dimensions and be pitched from front to back. The quotes received for a 2022 spring installation are as follows: • Century Fence: $89,860 • Dakota Unlimited: $129,454 Century Fence has done work within Mendota Heights and is a reputable contractor. As preferred under the City's purchasing policy, staff sought a third quote, but were unsuccessful in finding an interested contractor. In preparation for this project, existing concrete raised pads used for tables at Mendakota Park were removed to ensure the accessibility of City vehicles and emergency access. page 71 The recommended dugouts are similar in design to those installed at Hagstrom King Park in 2020. Staff worked with MHAA to help with the design of the proposed Mendakota Park covered dugouts. BUDGET IMPACT The concrete work completed this Fall cost $4,950. Century Fence's quote is $89,860 for the furnishing and installation of the dugouts. The total project cost for adding dugouts to Mendakota Park is less than staff's original estimate of$100,000. This project would be funded through the Special Parks Fund. RECOMMENDATION The Parks and Recreation Commission recommended approval of the installation of dugouts at the four Mendakota Park Ball Fields. ACTION REQUESTED If the City Council concurs, it should, by motion, authorize staff to execute a purchase order for dugouts to be installed at Mendakota Park by Century Fence for a not to exceed cost of$89,860. This action requires a simple majority vote. Quote OmruRY FENd72 Century Fence Company COMPANY 14839 Lake Dr NE SINCE 1917 THE MARK OF PERMANENCE Forest Lake,MN 55025 Quote To: Project Location: Quote#:7483 CITY OF MENDOTA HEIGHTS MEN DAKOTA PARK DUGOUTS Quote Date: 11/10/2021 1101 Victoria Curve Mendota Heights,MN 55118 Mendota Heights,MN 55118 Description Mendakota Park Dugouts Furnish and Install: 8- 8'x 33'x 9.5'dugout cages. To be constructed out of 7'tall chain link fence. Fence to have 2-1/2"O.D.line post and 3"O.D.end and comer posts. To include both top and bottom 1-5/8"O.D.rail. All posts to be plate mounted and secured with 4 anchor bolts per plate. Each cage to be open opposite end of home plate 8 dug out roofs supplied,built and installed by Century Fence. All roofs to match dugout cage dimensions and be pitched from front(8') to back(7'). Color to be green. Dug out roofs to use existing fence on field side. Roofs to be supported by metal trusses and SQ galvanized tubing. To utilize existing framework from fence on field side,with added posts integrated into fence as needed. Notes: Excludes Excavation through rock,Excavation through frost,Private Utility Locate Quote Total: $89,860.00 Quote Valid For 15 days oCJP/L�2 Buyer's Signature: Date: Submitted by: This quote when accepted in writing by purchaser and by Century Fence Derek Harrison Acceptance: Company becomes a contract between two parties.The conditions on the Office: 651-464-7373 attached 'Terms and Conditions'are made a part of this contract. Cell:612-454-9755 Terms of Payment: Net Cash upon receipt of invoice. Email:DHarrison@Centuryfence.com page 73 1101 Victoria Curve I Mendota 6n. 651.452.1850 phone I 651. www.mendota-heights.com CITY OF MENDOTA HEIGHTS DATE: December 7, 2021 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Approval of Field and Facility Use Policy Revision INTRODUCTION The City Council is asked to approve a revision to the City's Field and Facility Use Policy. BACKGROUND The City coordinates and issues permits for the use of City fields and facilities. City fields and facilities are often used in a multi-purpose manner and are requested by a variety of sport providers and users each year. The Field Use and Allocation policy has been in place since the early 1990's, and has evolved as the City has become more experienced and the sports environment changed. The current Field and Facility Use policy was originally approved by the City Council in November, 2018 and was last amended in April of 2021 to clarify the reservation of tennis courts. At the November Parks and Recreation Commission meeting the Commission made the following recommendations to the City Council: • Eliminate tennis court reservations for 2022 and enable courts to be utilized on a first come, first serve basis • Allow MHAA to submit Mendakota tournament requests the first business day in January and ensure a prompt response from staff within 14 days • Formally reduce the costs for tournaments for MHAA to a not-to-exceed fee of$498 per weekend tournament At the work session on November 15 the City Council provided staff with feedback that they were not in favor of eliminating the tennis court reservations for 2022, and instead would prefer to leave that portion of the policy the same as it was in 2021. The City Council asked staff to bring back the use fees to the Parks and Recreation Commission to discuss the fee schedule in regards to tournaments and club usage. This will be discussed at the December 14 Parks and Recreation Commission meeting. At the November 15 work session the City Council was in favor of amending the application deadline for tournaments at Mendakota Park for Spring/Summer usage to the first business day in January. The consensus of the City Council was to allow staff 21 days to respond to the page 74 requests to ensure a timely response for applicants. This change is reflected on page three of the policy. The Parks and Recreation Commission also recommended the usage of the word "management" instead of the word "control" in regards to supervising fan behavior. This change is reflected on page 12 of the policy. Attachments: Field and Facility Use Policy BUDGET IMPACT None. RECOMMENDATION Staff recommends that the City Council approve the 2022 revisions to the Field and Facility Use Policy. ACTION REQUESTED If the City Council concurs, it should, by motion, approve the 2022 revisions to the Field and Facility Use Policy. page 75 CITY OF MENDOTA HEIGHTS FIELD AND FACILITY USE POLICY CONTACT: Mendota Heights Parks and Recreation 1101 Victoria Curve Mendota Heights, MN 55118 651-452-1850 APPROVED: November, 2018 REVISED: April,2021 December. 2021 page 76 City of Mendota Heights Field and Facility Use Policy A. PURPOSE The City of Mendota Heights, hereinafter referred to as the "City", coordinates and issues permits for the use of athletic fields and facilities owned by the City. The purpose of this policy is to establish guidelines for the allocation and management of City athletic fields and facilities. For purposes of this policy, fields shall be defined as an athletic area where people participate in sports and shall include facilities and fields, ice rinks, and tennis and basketball courts. The objectives to this policy include: allocating the use of the current athletic fields to support Parks and Recreation programs throughout the City and for Mendota Heights' residents, preserving the facilities offered by minimizing wear and tear, and preventing overuse while conserving maintenance costs. B. FIELD USE PERMITS The City will coordinate and allocate the use of city athletic fields and facilities for city and non- city organizations, groups, and individuals to play, practice, hold tournaments, and other sport and non-sport related events. Field and facility use permits are issued following the City's permit process. Permit applicants must be 18 years of age or older. A permit is issued only after an allocation request is made, all required documents and information is received, and the City has approved the request, either in-part or in its entirety. A request does not constitute an approval. All reservations require the issuance of a permit. The use of a field or facility begins and ends at the times stated on the permit including set-up and clean-up. Any special requests or arrangements must be made as part of the permit application process. This includes special lining requests for fields. Each permit must also include an approximation of users at the facility for parking and amenity considerations. The City reserves the right to deny, limit or revoke use permits based upon an applicant's performance history including compliance with established rules and policies, field conditions after use, and unruly behavior of participants and guests. Application Deadlines Permits will be issued three times throughout the year based on the following timeline: • Permit requests for use from December through February will be due on the first business day in November. • Permit requests for use from March through July will be due on the first business day in February. Page 2 page 77 •o Requests for tournaments at Mendakota are due the first business day in January. Staff has 21 days to respond to applications. • Permit requests for use from August through November will be due on the first business day in June. To balance use, the City reserves the right to allocate specific fields to specific users and to limit the number of fields allocated to any one group or user. The City does not guarantee that a priority group or user will receive the fields or times requested. The City will make every effort to work with all users in the scheduling of City fields and facilities. In certain cases, when reservation requests are received for the same or similar days and times, reservations shall not be confirmed by the City until after area meetings are held and actual team schedules are confirmed. Reservations received after the deadline will be handled on a first-come, first-serve basis. The City reserves the right to keep unreserved athletic fields and facilities available to the general public for open, unstructured or public recreation on a first come/first serve basis during normal operating hours. Field request forms are available at City Hall or on the City's website. C. PRIORITY GROUP CLASSIFICATIONS Due to the limited number of fields and facilities and the volume of requests, the City has established criteria for priority use. An organization's priority group classification will be considered during the assignment of the priority for field and facility allocation. Priority use of fields will be given to traditional primary season sports and by priority group classification. Priority use of field will be allocated as follows: Priority#1: City of Mendota Heights Sponsored or Co-Sponsored Programming, Events and Activities This includes activities that are organized through or in connection with the City of Mendota Heights Parks and Recreation Department, directly sponsored by the City, or as a cooperative program with other jurisdictions. Reservations for City sponsored activities, programs, games, practices, leagues and tournaments may be taken at anytime for any date. There are no use fees charged for City reservations. Priority#2: Public and Private Schools Located in Mendota Heights This includes schools that are located within the City of Mendota Heights. An agreement must be in place that defines the City of Mendota Heights' reciprocal use of the school's athletic facilities. If there is no agreement in place, the priority shall be moved to priority#4 and use fees will be assessed. Page 3 page 78 On an annual basis, public and private schools recognized in this priority category must submit the following: • Certification of Coaches Training and Background Check Screening Compliance. The City requires that a recognized public or private school must submit, on an annual basis, a signed Coaches Training and Background Check Screening Compliance Certification. The Certification shall be signed by an authorized representative and must be on file with the City before the first permitted day of each year, regardless of the sport. • Proof of Insurance. The City requires that a recognized public or private school must submit, on an annual basis, proof of insurance. Proof must be on file with the City before the first reservation day of each year, regardless of the sport. See Section I for insurance requirements. Priority#3: Recognized Youth Athletic Associations This includes Youth Athletic Associations that are recognized by the City of Mendota Heights. Recognized youth athletic associations are defined by the following characteristics: • The association has nonprofit status under Section 501c3 or other applicable provision as defined by Internal Revenue Services (IRS) and is in good standing with the Minnesota Secretary of State. • The association conducts sports programs that are primarily social and/or recreational in nature. The association administers and abides by an "everyone plays" philosophy and has a no cut policy. • The association serves the athletic needs of youth in Mendota Heights, is primarily Mendota Heights based and provides significant benefit and service to residents of the City of Mendota Heights. Upon request, the association is able to provide team rosters to substantiate that the association (by sport) serves a majority Mendota Heights residents. • Registration must be open to the public. The association must not discriminate on the basis of race, ethnicity, economic status, gender, sexual orientation, religion, disability, or ability. Team assignments may be determined by ability, however, the organization must have a policy for determining teams based on ability. • The association conducts youth sports programming through volunteer coaches and board of directors selected by the membership. • The association completes background check screenings on all coaches, assistant coaches, board members, volunteers and anyone who has contact with children. The association has a written background check screening policy. In addition to the characteristics of an association defined herein, recognized Youth Athletic Associations must submit the following to the City, upon request: Page 4 page 79 • Documentation from the Internal Revenue Service showing tax exempt status under Section 501c3 or other applicable provision. • Association bylaws and policies. • A list of the Board of Directors for the association and current contact information including telephone and email address. On an annual basis, Youth Athletic Associations recognized in this priority category must submit the following: • Certification of Coaches Training and Background Check Screening Compliance. The City requires that a recognized Association must submit, on an annual basis, a signed Coaches Training and Background Check Screening Compliance Certification. The Certification shall be signed by an authorized representative and must be on file with the City before the first permitted day of each year, regardless of the sport. • Proof of Insurance. The City requires that a recognized Association must submit, on an annual basis, proof of insurance. Proof must be on file with the City before the first reservation day of each year, regardless of the sport. See Section I for insurance requirements. • Rosters by Season. For demographic and billing purposes, the City requires that a recognized Association submit rosters by sport. Provided information shall include sport types, team name, year, name of participant, and address including city and zip code. The City will make every effort to accommodate all permit requests. In the event of competing requests from recognized associations in this category, the City will determine allocation of fields and facilities based on the following factors: • The percentage of verifiable Mendota Heights residents served in the permit request. The request which has the majority of Mendota Heights residents confirmed will receive a higher priority. Residency percentages will be established using rosters from the most current season. Rosters must be submitted in .xIs or .csv format. Information provided must include: sport type, team name, season of sport/year, participant name, address including city and zip code. • Previous experience with the City of Mendota Heights. • Date and time of permit request. Priority#4: Recognized Community Youth Sports Clubs and Leagues This includes sports organizations which provide athletic leagues or clubs for Mendota Heights' youth and are separate from the Youth Athletic Associations. The City recognizes that Page 5 page 80 recreational play may be available through clubs and leagues and encourages organizations with recreational offerings to partner with City recognized Youth Athletic Associations for maximum field and facility accommodation. Youth sports clubs and leagues are defined by the following characteristics: • The organization may be for-profit or have nonprofit status under Section 501c3 or other applicable provision as defined by Internal Revenue Services (IRS) and is in good standing with the Minnesota Secretary of State. • The organization conducts sports programs that are competitive in nature. The curriculum and programming is focused on the maximum development and exposure of players to the next level of play. • The organization conducts youth sports programming through paid coaches, board members and/or administrative staff. • The organization does not discriminate on the basis of race, ethnicity, background, sexual orientation, religion, disability, or ability. Team assignments may be determined by ability. There must be a policy for determining teams based on ability. • The organization completes background check screenings on all coaches, assistant coaches, board members, volunteers and anyone who has contact with children. The association has a written background check screening policy. In addition to the characteristics of a Youth Sport Club or League defined herein, recognized Youth Sport Clubs and Leagues must submit the following to the City, upon request: • The organization's bylaws and policies which govern operations. • A list of the Board of Directors for the organization and current contact information including telephone and email address. On an annual basis, Community Youth Sports Clubs and Leagues recognized in this priority category must submit the following: • Certification of Coaches Training and Background Check Screening Compliance. The City requires that a recognized Community Youth Sports Club or League must submit, on an annual basis, a signed Coaches Training and Background Check Screening Compliance Certification. The Certification shall be signed by an authorized representative and must be on file with the City before the first reservation day of each year, regardless of the sport. • Proof of Insurance. The City requires that a recognized Community Youth Sports Club or League must submit, on an annual basis, proof of insurance. Proof must be on file with the City before the first reservation day of each year, regardless of the sport. See Section I for insurance requirements. Page 6 page 81 • Rosters by Season. For demographic and billing purposes, the City requires that a recognized Community Youth Sports Club or League submit rosters by sport. Provided information shall include sport types, team name, year, name of participant, and address including city and zip code. In an event of competing requests from recognized organizations in the category, the City will determine allocation based on the following factors: • The percentage of verifiable Mendota Heights residents served in the permit request. The request which has the majority of Mendota Heights residents confirmed will receive a higher priority. Residency percentages will be established using rosters from the most current season. Rosters must be submitted in .xIs or .csv format. Information provided must include: sport type, team name, season of sport/year, participant name, address including city and zip code. • Previous experience with the City of Mendota Heights. • Date and time of permit request. Priority#5: Mendota Heights Residents Use of the Facility for Personal Use This includes residents of Mendota Heights using fields and facilities for personal use. In an event of competing requests in the category, the City will determine allocation based on the following factors: • Date and time of permit request • Previous experience with the City of Mendota Heights Priority#6: Mendota Heights-Based Businesses/Commercial Organizations This includes business and commercial organizations that have a Mendota Heights office as evidenced by their address to use the facilities. In an event of competing requests in this category, the City will determine allocation based on the following factors: • Data and time of the permit request • Previous experience with the City of Mendota Heights Priority#7: Non-Mendota Heights Organizations, Businesses, and Individuals This includes all non-Mendota Heights residents, organizations, groups, and businesses who want to use the facilities. In an event of competing requests in this category, the City will determine allocation based on the following factors: Page 7 page 82 • Date and time of the permit request • Previous experience with the City of Mendota Heights D. SPORT SEASON PRIORITY A sport in its traditional season will be given priority consideration for field and facility use over an out-of-season sport. The following are considered traditional sport seasons: • Spring/Summer: Baseball, Softball, T-Ball, Lacrosse • Fall: Soccer, Football • Winter: Hockey Fields and facilities will be used for the intended sport unless otherwise authorized by the City. The City will attempt to accommodate emerging sports, when feasible. E. FEES The City may charge application and use fees in order to recover public costs to operate, maintain, repair, improve and administer the use of City fields. For each application submitted, an application fee shall be assessed. Field use fees shall be approved by the City Council and included in the City's Fee Schedule. Use fees are subject to change at the discretion of the City Council. All users who receive a permit for exclusive use of a field must pay the appropriate fee per the City fee schedule. Payments can be made by cash, check or credit/debit card. F. NON-USE OF FIELDS, FIELD EXCHANGE, OR SUBLEASE When permits are issued, a specific field is reserved for the user, to the exclusion of others. Recognizing this exclusivity, groups should only reserve the fields intended for use. Users may not assign their scheduled time to other groups or sublease fields under any circumstance. Any such action will result in the loss of rental/allocation privileges. A user may not "give up or exchange" their allocation or any part of it, without a written agreement between the impacted parties and City approval. Subleasing of fields without City approval will result in revocation of all permits for all parties. Any organization that has been allocated space and subsequently determines that it cannot use it according to the permit issued shall notify the City so that the field may be reallocated or otherwise used by another group or the general public. Blanket permitting of City field and facilities by any user group is prohibited. Users will be required to provide team schedules that indicate all allocated fields and facilities have been scheduled, when requested. The City will verify the use of reserved field and facilities. A pattern of continued non-use of a rented, permitted field will result in the revocation of the use permit and the assignment of the field or facility to another user group. Page 8 page 83 G. FIELD CLOSURE, PERMIT CANCELLATION AND REFUNDS The City is responsible for determining if a field shall be scheduled for use or not and reserves the right to decide to periodically not schedule specific athletic fields and facilities. The City attempts to be flexible in accommodating user groups, but ultimately, the health and safety of the user and the condition and playability of a field takes priority. This may require the closure of fields or facilities, denial of use of a field or facility, and/or the assignment of alternate sites for use. Field closures will be communicated to permit holders by the Recreation Program Coordinator. The City may cancel use of City fields/facilities for reasons including, but not limited to, any of the following reasons: • City maintenance work involving the facility or field • When the health or safety of participants is threatened • Inclement weather • Wear and tear of the field including field retirement for regrowth and rehabilitation • Unforeseen events including fire, drought, natural disaster or vandalism • Non-adherence to field and facility use policy, City ordinances, or use rules and regulations Permits cancelled by the City of Mendota Heights may be rescheduled as availability allows, or may be refunded in full. Permits cancelled due to non-adherence with field and facility use policy, City Ordinances, or use rules and regulations will not be refunded. Permits cancelled by the user: • More than 30 days in advance will receive a 100% refund (excluding application fee) • 15-30 days in advance will receive a 50% refund (excluding application fee) • Less than 14 days in advance will not receive a refund • In the event of a weather related cancellation by the user, the user must notify the Recreation Program Coordinator within two (2) business days after the cancellation to confirm a credit or to arrange rescheduling. If the City is not notified within two (2) business days by the user that the event was cancelled due to inclement weather, the user will be billed as if the event occurred. H. MAINTENANCE The City performs maintenance on a routine basis to ensure fields and facilities are in good repair. The City will determine the appropriate number of hours each field can be used per season. Permit users will not be able to use the fields more than the hours allowed. This will be based on the field's current condition and estimated intended City use throughout the year. Page 9 page 84 Infield dragging. Infield dragging is done during the week (Monday— Friday) according to the schedule as defined by the City. Fields are not dragged or striped on the weekend (Satu rday and Sunday) or on holidays; unless the user has paid a tournament preparation fee. If fields are too wet, fields will not be dragged with motorized equipment, the City will still chalk and hand rake to reduce low spots in the infield. Lining and striping of fields. Lining and striping of fields shall be done during the week (Monday—Friday) according to the schedule as defined by the City. Fields are not lined or striped on the weekend (Saturday and Sunday) or on holidays. A single field will not be lined with more than one field overlay per season, unless the City can accommodate it. Foul lines will be painted in the outfield on all baseball fields during the season, but infield chalking will only be done at Mendakota and Civic Center fields. Groups wanting to chalk fields shall have received approval from the Recreation Program Coordinator, prior to chalking. Rink Flooding. Flooding of outdoor rinks will occur on an as needed basis, based on weather and rink conditions. Clean up and disposing of waste. Users are expected to dispose of waste in proper trash and recycling receptacles. The City of Mendota Heights prides itself on being a clean and green community, and renters are asked to recycle as much of their waste as possible. I. INSURANCE The permit holder agrees to indemnify and hold harmless the City from any and all claims, actions, damages, losses and expenses, including reasonable attorney fees, arising out of the use of the facility by the permit holder and its members, guests and agents. Field and facility users must provide insurance coverage throughout the period of use naming the City of Mendota Heights as "additional insured". Permit holders will be required to provide proof of general liability insurance coverage at a minimum amount of$2,000,000 for property damage and bodily injury. Proof of insurance via a Certificate of Insurance must be provided at least 14 days prior to the first date of play or special event. J. CONCESSION SALES No organization or person shall sell or offer any product, food or service for sale without the prior written approval of the City. The sale of beer or other alcoholic beverages is prohibited. Requests which include the use of food trucks will be considered on a case-by-case basis. Food trucks require a permit, which is issued by the City Clerk. Requests must be made at least 14 days in advance of the event. Groups wanting to use concession stands or offer food or beverages for sale will need to obtain the appropriate permits and/or licenses from the County or State and have said permits or licenses during the entire time of the event. A copy of the approved permit must be submitted to the City in order to obtain keys to the concessions stand. Page 10 page 85 K. ATHLETIC SPECIAL EVENTS Athletic special events are activities on City property that include, but are not limited to, tournaments, clinics, camps, or any other activity other than regular season practices, games and evaluations. Permits. Special events require a separate permit and should be requested outside of regular season play permits. Permit requests for special events will be accepted from user groups during the permit application timeframe identified in Section B of this policy. Special Event Contact and Information. Users must have an appointed tournament director/event manager on site, who can be contacted by City staff. Users will supply the Parks and Recreation Department with a schedule of games. Games shall not start before 8:00 am on any day of a tournament and may not be scheduled to start later than 6:30pm. If users want to schedule games at different times than allowed, the user must receive approval from the Recreation Program Coordinator. Users must include in the application if spectators will be charged admission. Advertisement banners or signs may not be placed at any facility without permission from the Recreation Program Coordinator. Special Event Fees. The City may charge application and special event use fees in order to recover public costs to operate, maintain, repair, improve and administer the use of City fields. For each application submitted, an application fee shall be assessed. Special Event use fees shall be approved by the City Council and included in the City's Fee Schedule. Use fees are subject to change at the discretion of the City Council. The City reserves the right to waive field use and preparation fees and concession stand fees for "in-house" tournaments hosted by users recognized in priority group three (3). For purposes of this provision, "in-house" shall be defined as tournament style play where games are played between competing teams all from within the same organization. Special event fees including field and concession fees for invitational tournaments shall be charged. All users who receive a permit for exclusive use of a field must pay the appropriate fee per the City fee schedule. The City will bill and payment shall be made prior to the event. Payments can be made by cash, check or credit/debit card. In the event of weather related cancellations by the permit holder, the permit holder will be billed unless the permit holder contacts the Recreation Program Coordinator within two (2) business days after a weather related cancellation to confirm a credit or to arrange rescheduling. Field Preparation, Maintenance and Clean-Up. Fields will not be prepped throughout the tournament day. Maintenance staff will prep the fields before the first scheduled game(s) of the day, if the user elects to pay the preparation fees. Users may not modify or alter City fields Page 11 page 86 in any way. The City will not provide equipment for groups to prep fields on their own throughout the tournament. All users of City park field and facilities are expected to leave the area(s) in the same or better condition than which it was found. Users will be responsible for picking up all trash at the end of each day's events. Users who fail to clean up may be charged by the City for excessive clean up. It is the responsibility of the permit holder to make sure areas are cleaned up. Facility Capacity. Users must provide the number of teams and estimated number of playing participants. Due to space limitations regarding parking and spectator capacity, the City has the right to decrease the number of games in order to comply with the facility's size. Users are responsible for maintaining management Mover the conduct of participants and spectators while using fields and facilities. Tournament hosts will be responsible for traffic and parking control and adhere to all City parking regulations. Parking is allowed only in designated areas. No vehicles are allowed on City fields, sidewalks or paths. Users are responsible for the coordination and rental of any additional portable restrooms and/or hand washing stations that are needed in order to accommodate special events and shall be coordinated in conjunction with the Recreation Program Coordinator. L. TENNIS COURT PERMIT REQUIREMENTS Tennis court reservations are limited to residents of Mendota Heights. Non-residents are ineligible for reserving tennis courts. Tennis courts may not be reserved for private lessons, group lessons, hitting groups, or any other use of the facility by an instructor. The usage of the tennis courts under a reservation may only be utilized for open play. Resident groups reserving the tennis courts are eligible to reserve up to four hours maximum within the City per week. Groups can only reserve one court at a time, the other court within the tennis facility must remain open for non-reservation public usage. Tennis courts within Mendota Heights will only be reserved for a maximum of six hours per day to ensure public usage of the courts are available to all residents. M. CITY CONTACT All communication with the Recreation Program Coordinator must be made through the spokesperson of the group. Athletic associations, clubs and leagues must choose one person who will be the City's main contact.This eliminates confusion and establishes direct, efficient communication. Users should report any facility damage, accidents, dangerous or unsafe conditions to: City of Mendota Heights Recreation Program Coordinator Page 12 page 87 Phone: 651-255-1354 (During regular business hours: Monday—Thursday 7:00 am to 4:30 pm and Friday from 7:00 am to 11:30 am) Weekend/After Hours Phone: 651-302-3301 Email: meredithl@mendota-heights.com (Email is checked Monday-Friday during regular business hours) Page 13 page 88 6o. 1101 Victoria Curve I Mendota HeigntS,MN bbilb 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com mCITY OF MENDOTA HEIGHTS REQUEST FOR CITY COUNCIL ACTION DATE: December 7, 2021 TO: Mayor, City Council, and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Sale of the Police Chief's Current Fleet Vehicle and the Community Service Officer Fleet Vehicle and Replacement of the Police Chief's Fleet Vehicle INTRODUCTION The City Council is asked to authorize the sale of the Police Chief's current fleet vehicle and the Community Service Officer fleet vehicle, and the replacement the Police Chief's fleet vehicle. BACKGROUND The Police Chief's current fleet vehicle is a 2015 Ford Explorer and is at the end of its usable life as a police vehicle. Approximately $3,000.00 was recently spent to repair it and costly additional repairs are expected in the near future to maintain it. The city mechanic recommends replacement of the vehicle. Additionally, the police department has a fleet vehicle designated for a Community Service Officer. This vehicle is a 2013 Ford Explorer and receives minimal use as the department no longer employs a community service officer. A recent estimate for necessary repairs of this vehicle, should it remain in service, is more than $7,700.00. Given the condition of the vehicle and the costly repairs needed to maintain it, the city mechanic recommends removing the vehicle from the Police Department fleet. A 2021 Plymouth Voyager has been identified as a replacement vehicle for the Police Chief. This vehicle costs less than the standard Ford Explorer and allows for diversity within the Police Department fleet. BUDGET IMPACT The sale proceeds from the Police Chief's current fleet vehicle and the Community Service Officer fleet vehicle would be used to offset the cost to equip and lease a new Police Chief fleet vehicle. The monthly cost to lease the proposed replacement vehicle for the Police Chief is approximately $433.00 and the one-time cost for emergency equipment is approximately $2,600.00. Police Department fleet costs including maintenance and lease payments are an annually budgeted expense. page 89 RECOMMENDATION Staff recommends that Council approve the sale of the Police Chief's current fleet vehicle and the Community Service Officer fleet vehicle, and the replacement of the Police Chief's fleet vehicle. ACTION REQUIRED If the Council concurs, it should, by motion, authorize the sale of the Police Chief's current fleet vehicle and the Community Service Officer fleet vehicle, and the replacement of the Police Chief's fleet vehicle. page 90 6p. 1101 Victoria Curve I Mendota Heights,MN bbilb 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com R CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: December 7, 2021 TO: Mayor, City Council and City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Renewal of a Senior Golf Pass for the 2022 Golf Season INTRODUCTION The City Council is asked to renew the Senior Golf Pass for the 2022 golf season at the Mendota Heights Par 3 Golf Course. BACKGROUND As incentive for seniors (age 65 and older)to play the par 3 golf course,the City Council approved a Senior Golf pass for 2021 with the following parameters: • Cost of$200 from June 1 through the remainder of the 2021 golf season; greens fees only cart fees were not included. • Passes could be used Monday through Friday from 7:30am— 1:00pm. • Tee times for pass holders were available on a first come, first serve basis and could not be made more than 7 days in advance. Golfers/senior pass holders were not be able to play on the course when a portion of the holes or the entire course is closed due to weather, course maintenance, city programming or other special events. • One round per pass holder per day; identification and season pass was required at check- in. • Passes are not transferable or refundable. • All other course rules apply. Perhaps due to the later in the season introduction, the course did not sell any senior passes during the 2021 golf season. However,the course saw a 25%increase in senior rounds played in 2021 as compared to 2020, as noted below. In addition to the senior golf pass, greens fees for juniors (age 11 and under) and seniors (age 65 and older) are discounted from regular greens fees depending on the day of play (i.e. weekday versus weekend). In addition to per round greens fees, the course offers a 10 round greens fee punch card for$100.00. This punch card is available to any golfer,in any age category. The punch card may be used by groups,households, or multiple golfers such as those playing in informal golf "leagues"to pay for rounds of golf during any available tee time. page 91 Current course rates are as follows: Greens Fees Weekday Rate Weekend Rate 10 Round Punch Card Round of golf $12.00 $14.00 $100.00 Junior/Senior $11.00 $13.00 ($10.00 per round) Second Round $6.00 $6.00 Available point of sale data shows that the Par 3 course has seen, with only a slight decrease from 2018 to 2019 in senior weekend rounds, an increase in senior play on weekdays and weekends: Year Weekday Senior Weekend Senior Rounds Rounds 2018 1,033 230 2019 1,273 216 2020 1,438 275 2021 1,699 449 Punch card sales for the past three years are as follows: Year Punch Cards Sold 2019 112 2020 190 2021 225 BUDGET IMPACT It is unclear what impact a full season of offering an annual senior golf pass would have on the Par 3 budget. Results will be dependent on the level of interest from seniors in purchasing the card and the number of rounds played by a senior user. With a consistent increase in senior rounds at the Par 3 Golf Course and a steady increase in punch card sales over the last few years, the Senior Golf Pass at$200 could negatively impact the course's profit margin depending on the amount of interest for the 2022 season. RECOMMENDATION The Parks and Recreation Commission has recommended the renewal of the Senior Golf Pass for the 2022 golf season with the same parameters as 2021 including the total cost of $200 per participant for the entire season. ACTION REQUESTED If the City Council concurs,it should,by motion, approve the 2022 Senior Golf pass with the listed parameters and $200 total fee per participant for the entire season. page 92 CITY OF MENDOTA HEIGHTS / 6q TREASURER'S REPORT OCTOBER 2021 ` BALANCE COLLATERAL Deerwood Bank Checking Account .03% $128,131.94 Collateral- Bonds $3,240,000.00 Gov't. Guar. $200,000.00 Investments Cost PV Saving Cert 7/27/2020 @ 1.50% Cherokee $14,064.33 $14,064.33 FHLMC 0.32% 11/24/23 $225,000.00 $223,800.75 Federal Farm Credit Bank Bond 0.31% 11/30/23 $490,000.00 $488,299.70 FHLB 0.25% 10/14/25 $500,000.00 $493,435.00 FHLB 0.40% 2/25/26 $340,000.00 $334,532.80 FHLB 0.50% 3116/26 $505,000.00 $499,581.35 FHLB 0.65% 6/30/26 $300,000.00 $296,427.00 FHLB .50% 8/26/26 $250,000.00 $247,255,00 Sallie Mae Bank 1.70% 11/15/21 $100,000.00 $100,076.00 Morgan Stanley Bank 1.70% 12/27/21 $245,000,00 $245,654.15 Wells Fargo Bank 1,80% 1/18/22 $125,000.00 $125,477.50 Ally Bank 1.70% 1/24/22 $245,000.00 $245,957.95 Axos Bank 1.55% 3/28/22 $245,000.00 $246,484.70 Comenity Bank 2.25% 07/18/22 $200,000.00 $202,462.00 Capital One Bank 2.05% 8/15/22 $245,000.00 $248,797.50 Capital One 2.05% 8/15/22 $245,000.00. $248,797.50 Bank Hapoalim BM IVY 0.20% 11/17/22 $200,000.00 $200,002.00 Eaglemark Savings Bank .20%4/28/23 $245,000.00 $244,514.90 BMW Bank America 0.40% 9/26/23 $245,000.00 $244,737.85 Bank United .45%4/15/24 $245,000.00 $244,064.10 UBS Bank USA 0.35%6/24/24 $245,000.00 $243,017.95 Texas Exchange Bank 0.50% 7/9/24 $247,000.00 $245,888,50 Toyota Financial Savings Bank ,55% 8/5124 $245,000.00 $244,071.45 Morgan Stanley Private Bank 0.40% 3/20/25 $245,000.00 $243,647.60 JP Morgan Chase Bank 0.50% 7f30/25 $245,000.00 $245,213.15 Sallie Mae Bank 1.00% 7/8126 $144,000.00 $144,066.24 Goldman Sachs Bank 1.05% 9122/26 $160,000.00 $160,020.80 State Bank of India 1.10% 9/28126 $245,000.00 $245,563.50 Fidelity Institutional Government Portfolio (Piper) $9,187,438.34 $9,187,438,34 Gov't. Securities Fund 28% Sold 6/4 $433,187.00 MMkt Fd (WF) $7,993.52 TOTAL FUNDS AVAILABLE 10/31/2021 $16,741,815.13 Funds Available 1/1/2021 $19,834,685.05 Rates Money Market October Bank 0.03% 5 Yr. Tr. 1.18% 10 Yr. Tr. 1.55% page 93 TD Ameritrade Account Fire Station Bond Proceeds) Cash $72.45 Total for TD Ameritrade Account $72.45 page 94 1101 Victoria Curve I Mendota Heig 6r. 651.452.1850 phone 1 651.452.8940 fax www.mendota-hei g hts.com CITY OF MENGOTA HEIGHTS DATE: December 7, 2021 TO: Mayor, City Council and City Administrator FROM: Scott Goldenstein, Assistant Fire Chief SUBJECT: October 2021 Fire Synopsis Fire Calls: In October, the Fire Department was paged for service a total of 37 times. Mendota Heights 31 calls Lilydale 0 call(s) Mendota 0 call(s) Sunfish Lake 1 call(s) Other 5 call(s) Types of calls: Fires: 1 Mendota Heights Fire responded to one vehicle fire during October. The vehicle fire occurred relative to an accident that had occurred. Overpressure rupture: 1 The MHFD responded to a vehicle that had its battery melt and begin to score the insulation under the hood while on a battery charger. Medical/Extrication: 6 For October, there were four medical/extrication calls that involved motor vehicle accidents as well as two additional medicals where the assistance of the fire department was requested. Hazardous Situations: 4 Four calls that the department responded to were categorized under hazardous situations including: a power line down call, a carbon monoxide call, a cut natural gas line in a residence, and an odor investigation. Service Calls: 1 A home appeared to have been struck by lightning and a smell of smoke was evident in the home. Mendota Heights Fire and South Metro Fire responded, and no actual fire was found. False Alarms/System Malfunctions: 4 Three calls were deemed to be system malfunctions and the fourth call was coded as an unintentional trip of a fire alarm. page 95 Good intent Calls: 4 A single call was coded as good intent when fumes in a residence were deemed to have been from an adjoining unit that was using painting products. Three additional calls were tagged as hazmat release investigations. Dispatched and Cancelled En route: 11 The department responded 11 times and were cancelled before arriving on scene. (These numbers do not include any mutual/auto aid requests that cancelled pre-arrival). Mutual/Auto-Aid Other: 5 During October, we were requested to assist Inver Grove Heights Fire at a structure. We were also paged via auto aid to South Metro Fire (West Saint Paul) four times of which three times we were cancelled before arriving on scene. The fourth time we were called out our units stood by on scene and were later cancelled. October Training: October 13 18:30 Hose Management This drill was done using the in-station training facilities. Firefighters went over multiple stations for best practices of deploying fire hose efficiently. One station was outdoors (from the truck to the residence) and the other stations were for interior deployment skills. October 14 07:00 Hose Management This drill was done using the in-station training facilities. Firefighters went over multiple stations for best practices of deploying fire hose efficiently. One station was outdoors (from the truck to the residence) and the other stations were for interior deployment skills. October 25 18:30 Master Streams This drill was held at the city's public works facility and was centered on setting up and using master streams. In particular, the articulating arms on Engine 11 and the master stream from the ladder truck were used. October 26 18:30 Master Streams This drill was held at the city's public works facility and was centered on setting up and using master streams. In particular, the articulating arms on Engine 11 and the master stream from the ladder truck were used. MENDOTA HEIGHTS FIRE DEPARTMENT OCTOBER 2021 MONTHLY REPORT page 96 Number of Calls 37 Total Calls for Year 288 FIRE ALARMS DISPATCHED: NUMBER STRUCTURE CONTENTS MISC. TOTALS TO DATE ACTUAL FIRES Structure -MH Commercial $73,000 Structure - MH Residential $0 Structure -Contract Areas $0 Cooking Fire -confined $200 Vehicle - MH 1 $8,000 $500 $103,500 Vehicle -Contract Areas $250 Grass/Brush/No Value MH Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES Other Fire OVERPRESSURE RUPTURE $8,000 $500 $0 Excessive heat, scorch burns 1 MEDICAL FIRE LOSS TOTALS Emergency Medical/Assist 2 Vehicle accident w/injuries 3 Extrication ALL FIRES,ALL AREAS (MONTH) $8,500 Medical, other 1 HAZARDOUS SITUATION Mendota Heights Only Structure/Contents $200 Spills/Leaks 1 Carbon Monoxide Incident 1 Mendota Heights Only Miscellaneous $103,500 Power line down 1 Arcing, shorting Mendota Heights Total Loss to Date $176,700 Hazardous, Other 1 SERVICE CALL Smoke or odor removal Contract Areas Loss to Date $250 Assist Police or other agency Service Call, other 1 GOOD INTENT LOCATION OF FIRE ALARMS Good Intent 1 Dispatched & Cancelled 11 Current To Date Last Year Smoke Scare Mendota Heights 31 218 218 HazMat release investigation 3 Lilydale 15 13 Good Intent, Other Mendota 7 13 FALSE ALARMS Sunfish Lake 1 12 17 False Alarm Other 5 36 34 Malfunction 3 Unintentional 1 Total: 37 288 295 False Alarm, other MUTUAL AID 5 FIRE MARSHAL'S TIME FOR MONTH Total Calls 37 Inspections 42 Investigations 0 WORK PERFORMED Hours To Date Last Year Re-Inspection 0 Fire Calls 563.5 4501 4617.75 Meetings 34 311.5 676 Meetings 0 Training 206.5 3541.25 2244 Special Activity 272.5 897.5 699.25 Administration 13 Fire Marshal 59 508 47 Plan Review/Training 4 TOTALS 1135.5 9759.25 8284 TOTAL: 59 page 97 6s. 1101 Victoria Curve I Mendota Heights,wi 55118 651.452.1850 phone 1 651.452.8940 fax tirww.mendata•heights.com if. CITY OF MENQOTA HEIGHTS Request for City Council Action MEETING DATE: December 7, 2021 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director Will" SUBJECT: Claims List Summary BACKGROUND Significant Claims A to Z Home Inspection—Oct/Nov inspections $ 10,012.50 Barr Engineering—Ridge Place Sanitary Sewer Project $ A.1 a.:%.88 Campbell Knutson—October Legal Services $ 7_.18 Cargill Inc—Brine Maker Streets Dept $ 29?89.00 Dakota County Financial Services—Radio/CJN/DCLEA Costs $ 42.E 1 1.24 Emergency Automotive Technologies—Squad Setup $ 12.;08.98 Flagship Recreation—Park Benches $ 4,()07.00 Mike McPhillips—Fall Street Sweeping $ 16. )5.00 Motorola Solutions—Squad Equipment $ 4,5 i.25 Northern Escrow—Ivy Falls East Street Project $ 187,264.68 City of St Paul—Asphalt $ 12,987.22 TKDA—Engineering Ivy Falls East/Centre Pointe Projects $ 50,849.75 Manual Checks Total $ 6 ,073.47 System Checks Total $ 450,481.85 Total for the list of claims for the December 7,2021 city council meeting $ 456,555.32 RECOMMENDATION Staff recotmnends that the Mendota Heights City Council approve the list of claims for December 7,2021. page 98 CITY OF MENDOTA HEIGHTS 12I02121 11;43AM Page 1 Claims List MANUAL CHECKS 11/30/21 MAN Account Comments DEPT Descr Amount Search Name I C M A RETIREMENT 457 G 01-2073 11/26/21 PAYROLL $150.00 G 01-2072 11/26/21 PAYROLL $2,440.00 G 01-2073 11/12/21 PAYROLL $150.00 G 01-2072 11/12/21 PAYROLL $2,440,00 Search Name I C M A RETIREMENT 457 $5,180.00 Search Name LANDBRIDGE ECOLOGICAL E 29-4490-000-00 BOULEVARD HAYING-PARKS Spec Fds $300.00 Search Name LANDBRIDGE ECOLOGICAL $300.00 Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 11/26/21 PAYROLL $50.00 G 01-2072 11/12/21 PAYROLL $50.00 ..................................... . Search Name NATIONWIDE RETIREMENT SOLUTION $100.00 Search Name SAM S CLUB E 01-4305-030-30 FIRE PREVENTION SUPPLIES- Fire $10.69 E 01-4435-200-70 SPECIAL EVENT SUPPLIES-RE Parks&Recreation $214.25 Search Name SAM S CLUB $224.94 Search Name XCEL ENERGY E 01-4211-320-70 UTILITIES Parks&Recreation $16.61 E 01-4211-320-70 UTILITIES Parks&Recreation $52.88 E 01-4211-320-70 UTILITIES Parks&Recreation $13.50 E 45-4211-047-45 UTILITIES Golf Course $166.89 E 45-4212-046-45 UTILITIES Golf Course $37.29 E 45-4211-046-45 UTILITIES Golf Course -$31.26 E 01-4211-320-70 UTILITIES Parks&Recreation $12.62 Search Name XCEL ENERGY $268.53 $6,073.47 page 99 CITY OF MEN©OTA HEIGHTS 12/02/21 11:40 AM Page 1 Claims List SYSTEM CHECKS 12/07/21 PAY Account Comments DEPT Descr Amount Search Name A B C RENTALS E 01-4421-050 50 SALT MIXER_STREET Road&Bridges $79.42 Search Name A B C RENTALS $79.42 Search Name A TO Z HOME INSPECTION, LLC. E 01-4231-040-40 10/18/21-11/18/21 INSPECTIO Code Enforcement/Inspe $10,012.50 Search Name A TO Z HOME INSPECTION, LLC $10,012.5fl Search Name ALERUS RETIREMENT AND BENEFITS E 01-4490-110-10 OCT 2021 SERVICE FEE Administration $40.00 Search Name ALERUS RETIREMENT AND BENEFITS $40.00 Search Name ALL CITY ELEVATOR,INC. E 08-4335-000-00 DECEMBER 2021 MAINTENANC Spec Fds $187.00 Search Name ALL CITY ELEVATOR,INC. $187.00 Search Name ALLEGRA PRINT&IMAGING E 01-4300-110-10 BUSINESS CARDS- K. DUMAIS Administration $62.21 E 01-4490-109-09 BUSINESS CARDS-S. LEVINE City Council $62.21 E 01-4300-020-20 BUSINESS CARDS-PD Police $61.97 ................................. Search Name ALLEGRA PRINT&IMAGING $186.39 Search Name ALLSTREAM E 01-4210-050-50 11/15/21-12/17/21 TELEPHON Road&Bridges $49.75 E 15-4210-060-60 11/15/21-12/17/21 TELEPHON Utility Enterprise $341.15 E 01-4210-070-70 11/15/21-12/17/21 TELEPHON Parks&Recreation $49.75 E 01-4210-020-20 11/15/21-12/17/21 TELEPHON Police $207.58 Search Name ALLSTREAM $648.23 Search Name ARAMARK(AMERIPRIDE SERVICES) E 01-4200-610-70 MAT SERVICE- PW Parks&Recreation $10.00 E 15-4200-610-60 MAT SERVICE- PW Utility Enterprise $11.88 E 15-4200-610-60 MAT SERVICE- PW Utility Enterprise $10.00 E 01-4200-610-50 MAT SERVICE- PW Road&Bridges $10.00 E 01-4200-610-70 MAT SERVICE_PW Parks&Recreation $10.00 E 01-4410-050-50 UNIFORM-PW Road&Bridges $10.82 E 15-4200-610-60 MAT SERVICE-PW Utility Enterprise $11.88 E 01-4200-610-50 MAT SERVICE-PW Road&Bridges $11.87 E 01-4200-610-70 MAT SERVICE-PW Parks&Recreation $11.87 E 01-4410-050-50 UNIFORM-PW Road&Bridges $10.82 E 15-4200-610-60 MAT SERVICE- PW Utility Enterprise $10.00 E 01-4410-050-50 UNIFORM-PW Road&Bridges $10.82 E 01-4200-610-50 MAT SERVICE-PW Road&Bridges $10.00 E 01-4410-050-50 UNIFORM- PW Road&Bridges $10.82 E 08-4335-000-00 MAT SERVICE-CITY HALL Spec Fds $447.11 E 01-4200-610-70 MAT SERVICE- PW Parks&Recreation $11.87 E 01-4200-610-50 MAT SERVICE- PW Road&Bridges $11.87 . .. .............................. Search Name ARAMARK(AMERIPRIDE SERVICES) $621.63 Search Dame ASPEN MILLS E 01-4306-020-20 UNIFORM- K. PAGEL Police $320.00 Search Name ASPEN MILLS $320.00 Search Name B C A-TRAINING&EDUCATION page 100 CITY OF MENDOTA HEIGHTS 12/02/21 11:40 AM Page 2 Claims List SYSTEM CHECKS 12/07/21 PAY Account Comments DEPT Descr Amount E 01-4400-020-20 PREDATORY OFFENDER COURS Police $25.00 Search Name B C A_TRAINING&EDUCATION $25.00 Search Name BARBEAU ARCHITECTS, INC. E 10-4620-000--00 WENTWORTH WARMING HOUS Spec Fds $395.15 Search Name BARBEAU ARCHITECTS, INC. $395.15 Search Name BARR ENGINEERING E 15-4220-060-60 RIDGE PLACE SANITARY SEWE Utility Enterprise $4,147.88 Search Name BARR ENGINEERING $4,147.88 Search Name BESSER WELDING&FABRICATION E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $117.70 Search Name BESSER WELDING&FABRICATION $117.70 Search Name BGMN, INC. E 01-4320-030-30 FUEL ADDITIVE Fire $150.91 E 01-4320-110-10 FUEL ADDITIVE Administration $150.92 E 01-4320-020-20 FUEL ADDITIVE Police $150.92 E 01-4320-050-50 FUEL ADDITIVE Road&Bridges $150.91 .. .......................... Search Name BGMN, INC. $603.66 Search Name BLUE LAKE PLASTICS LLC E 01-4330-215-70 PLASTIC-PARKS Parks&Recreation $1,935.00 Search Name BLUE LAKE PLASTICS LLC $1,935.00 Search Name BOUND TREE MEDICAL LLC E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire -$173.88 E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire $245.04 Search Name BOUND TREE MEDICAL LLC $71.16 Search Name BTR OF MINNESOTA E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $540.32 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $5,10.31 Search Name BTR OF MINNESOTA $1,080.63 Search Name CAMPBELL KNUTSON E 01-4220-120-10 OCT 2021 GENERAL LEGAL SER Administration $1,518.00 E 15-4220-120-60 OCT 2021 GENERAL LEGAL SER Utility Enterprise $66.00 E 01-4220-110-10 OCT 2021 CLERK LEGAL SERVI Administration $33.00 E 01-4221-120-10 OCT 2021 MEETING LEGAL SER Administration $1,847.18 E 01-4220-120-10 OCT 2021 PUBLIC WORKS LEG Administration $99.00 E 15-4220-120-60 OCT 2021 PUBLIC WORKS LEG Utility Enterprise $610.50 E 01-4220-120-70 OCT 2021 PUBLIC WORKS LEG Parks&Recreation $132.00 E 01-4220-120-80 OCT 2021 PUBLIC WORKS LEG Planning $82.50 E 01-4220-120-80 OCT 2021 PLANNING LEGAL SE Planning $1,584.00 .......................................... Search Name CAMPBELL KNUTSON $5,972.18 Search Name CARGILL INCORPORATED E 01-4421-050-50 SAND/SALT/BRINE-STREET Road&Bridges $29,289.00 Search Name CARGILL INCORPORATED $29,289.00 Search Name CERTIFIED POWER, INC E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $38.93 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $37.04 page 101 CITY OF MENDOTA HEIGHTS 12/02/21 11:40 AM Page 3 Claims List SYSTEM CHECKS 12/07121 PAY Account Comments DEPT Descr Amount ................... ... .. Search Name CERTIFIED POWER, INC $75.97 Search Name CONCENTRA HEALTH SERVICES,INC E 01-4220-110-10 TESTING-ADMIN Administration $55.00 Search Name CONCENTRA HEALTH SERVICES,INC $55.00 Search Name COVERALL E 15-4335-310-60 DEC 2021 COMMERCIAL CLEAN Utility Enterprise $86.66 E 01-4335-310-50 DEC 2021 COMMERCIAL CLEAN Road&Bridges $86.67 E 01-4335-310-70 NOV 2021 COMMERCIAL CLEAN Parks&Recreation $86.67 E 01-4335-310-50 NOV 2021 COMMERCIAL CLEAN Road&Bridges $86.67 E 15-4335-310-60 NOV 2021 COMMERCIAL CLEAN Utility Enterprise $86.66 E 01-4335-310-70 DEC 2021 COMMERCIAL CLEAN Parks&Recreation $86.67 Search Name COVERALL $520.00 Search Name CRYSTEEL MANUFACTURING E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $193.57 Search Name CRYSTEEL MANUFACTURING $193.57 Search Name DAKOTA COUNTY FINANCIAL SERVIC E 01-4275-020-20 OCT 2021 2021 RADIO SUBSCR Police $863.21 E 01-4200-610-50 OCT 2021 2021 RADIO SUBSCR Road&Bridges $163.31 E 01-4275-030-30 OCT 2021 2021 RADIO SUBSCR Fire $746.56 E 01-4200-610-15 OCT 2021 2021 RADIO SUBSCR Engineering Enterprise $69.99 E 01-4200--610-70 OCT 2021 2021 RADIO SUBSCR Parks&Recreation $93.32 E 01-4223-020-20 2021 CJN PARTNER FEE Police $11,753.41 E 01-4223-020-20 2021 CIN DCLEA FEE Police $28,864.06 E 01-4220-114-14 SEPT 2021 GOPHER LOCATES Info Tech $10.80 E 01-4330-440-20 RADIO REPAIR- PD Police $56.25 E 15-4200-610-60 OCT 2021 2021 RADIO SUBSCR Utility Enterprise $23.33 Search Name DAKOTA COUNTY FINANCIAL SERVIC $42,644.24 Search Name DELTA DENTAL E 01-4131-020-20 DEC 2021 DENTAL PREMIUM Police $1,000.40 E 01-4131-110-10 DEC 2021 DENTAL PREMIUM Administration $438.10 E 01-4131-050-50 DEC 2021 DENTAL PREMIUM Road&Bridges $393.50 E 15-4131-060-60 DEC 2021 DENTAL PREMIUM Utility Enterprise $232.60 G 01-2074 DEC 2021 DENTAL PREMIUM $920.80 E 01-4131-105-15 DEC 2021 DENTAL PREMIUM Engineering Enterprise $133,80 E 08-4131-000-00 DEC 2021 DENTAL_PREMIUM Spec Fds $44.60 G 01-2071 DEC 2021 DENTAL PREMIUM $348.90 E 01-4131-070-70 DEC 2021 DENTAL PREMIUM Parks&Recreation $294.70 .................................................. Search Name DELTA DENTAL $3,807.40 Search Name ELECTRO WATCHMAN E OB-4335-000-00 EQUIP REPAIR-CITY HALL Spec Fds $258.75 G 08-1215 QUARTERLY SECURITY MONIT $170.00 E 08-4335-000-00 QUARTERLY SECURITY MONIT Spec Fds $85.00 Search Name ELECTRO WATCHMAN $513.75 Search Name ELROY S ELECTRIC SERVICE E 08-4335-000-00 BOILER PARTS-CITY HALL Spec Fds $415.00 Search Name ELROY S ELECTRIC SERVICE $415.00 Search Name EMBLEM ENTERPRISES page 102 CITY OF MEN©OTA HEIGHTS 12/02/21 11:40 AM Page 4 Claims List SYSTEM CHECKS 12/07121 PAY Account Comments DEPT Descr Amount E 01-4306-020-20 PATCHES-PD Police $609.23 Search Name EMBLEM ENTERPRISES $609.23 Search Name EMERGENCY APPARATUS MTNC E 01-4330-460-30 EQUIP REPAIR-FIRE Fire $2,933.09 Search Name EMERGENCY APPARATUS MTNC $2,933.09 Search Name EMERGENCY AUTOMOTIVE TECHNOLOG E 04-4610-000-00 SQUAD EQUIP- PD Spec Fds $12,308.98 Search Name EMERGENCY AUTOMOTIVE TECHNOLOG $12,308.98 Search Name ESRI INC. G 01-1215 ARCGIS SOFTWARE LICENSE 2 $1,212.00 Search dame ESRI INC. $1,212.00 Search Name EYE MED G 01-2071 DEC 2021 PREMIUM $20.22 E 15-4131-060-60 DEC 2021 PREMIUM Utility Enterprise $24.84 E 01-4131-105-15 DEC 2021 PREMIUM Engineering Enterprise $5.13 E 01-4131-070-70 DEC 2021 PREMIUM Parks&Recreation $5.13 E 01-4131-050-50 DEC 2021 PREMIUM Road&Bridges $20.22 E 01-4131-110-10 DEC 2021 PREMIUM Administration $29.97 E 01-4131-020-20 DEC 2021 PREMIUM Police $50.49 Search Name EYE MED $156.00 Search Name FERRELLGAS E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $66.00 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $66.00 E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise $66.00 .......... ................. ... Search Name FERRELLGAS $198,00 Search Name FIRECOM E 01-4330-460-30 EQUIP REPAIR-FIRE Fire $160.00 Search Name FIRECOM $160.00 Search Name FLAGSHIP RECREATION E 01-4330-215-70 PARK MAINTENANCE Parks&Recreation $4,007,00 Search Name FLAGSHIP RECREATION $4,007,00 Search Name FLEET SERVICES E 01-4200-610-20 OCT 2021 SQUAD LEASES-PD Police $5,568.69 .......................... . Search Name FLEET SERVICES $5,568.69 Search Name FLEETPRIDE E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $88.95 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $353.41 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $4.48 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $8.74 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $33.38 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $4T93 E 01-4330-490-10 EQUIP REPAIR-ADMIN Administration $2.77 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $2.51 E 01-4330-440-20 EQUIP REPAIR-PD Police $33.24 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $10.07 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $5.20 page 103 CITY OF MEN©OTA HEIGHTS 12/02/21 11:40 AM Page 5 Claims List SYSTEM CHECKS 12107I21 PAY Account Comments DEPT Descr Amount Search Name FLEETPRIDE $590.68 Search Name FORCE AMERICA E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $1,071.00 Search Name FORCE AMERICA $1,071.00 Search Name FRONTIER AG&TURF E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $255.90 . ....................... .... . Search Name FRONTIER AG&TURF $255.90 Search Name GERLACH OUTDOOR E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $344.13 ............ .. . ..... . Search Name GERLACH OUTDOOR $344.13 Search Name GERTENS GREENHOUSE E 01-4424-050-50 STREET CLEANING Road&Bridges $600.00 E 01-4330-215-70 PARK MAINTENANCE Parks&Recreation -$233.86 Search Name GERTENS GREENHOUSE $366,14 Search Name GOLDCOM E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire $11.51 ............................................. Search Name GOLDCOM $11.51 Search Name GRAINGER E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $18.66 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $18.66 Search Name GRAINGER $37.32 Search Name GREEN2 SOLAR LEASING,LLC E 01-4213-050-50 DEC 2021 SOLAR PANEL LEASE Road&Bridges $57.75 E 01-4213-070-70 DEC 2021 SOLAR PANEL LEASE Parks&Recreation $115.50 E 01-4213-050-50 DEC 2021 SOLAR PANEL LEASE Road&Bridges $115.50 E 15-4213-060-60 DEC 2021 SOLAR PANEL LEASE Utility Enterprise $115.50 E 01-4213-070-70 DEC 2021 SOLAR PANEL LEASE Parks&Recreation $57.75 E 01-4213-030-30 DEC 2021 SOLAR PANEL LEASE Fire $149.96 E 15-4213-060-60 DEC 2021 SOLAR PANEL LEASE Utility Enterprise $57.75 E 01-4213-030-30 DEC 2021 SOLAR PANEL LEASE Fire $173.26 _ E 08-4213-000-00 DEC 2021 SOLAR PANEL LEASE Spec Fds $362.28 E 45-4213-045-45 DEC 2021 SOLAR PANEL LEASE Golf Course $159.52 Search Name GREEN2 SOLAR LEASING, LLC $1,364.77 Search Name HEALTHEAST TRANSPORTATION E 01-4220-020-20 BLOOD ALCOHOL DRAW-PD Police $88.40 E 01-4220-020-20 BLOOD ALCOHOL DRAW- PD Police $84.40 Search Name HEALTHEAST TRANSPORTATION $172.80 Search Name HOME DEPOT CREDIT SERVICES E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $35.92 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $29.29 E 01-4403-030-30 TRAINING SUPPLIES- FIRE Fire $28.34 E 01-4330-215-70 PARK MAINTENANCE-PARKS Parks&Recreation $3.31 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $74.51 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $15A0 E 01-4403-030-30 TRAINING SUPPLIES- FIRE Fire $38.02 E 01-4403-030-30 TRAINING SUPPLIES- FIRE Fire $6.32 page 104 CITY OF MENDOTA HEIGHTS 12102121 11:40 AID Page 6 Claims List SYSTEM CHECKS 12/07/21 PAY Account Comments DEPT Descr Amount E 01-4403-030-30 TRAINING SUPPLIES-FIRE Fire $39.80 E 01-4330-215-70 PARK MAINTENANCE-PARKS Parks&Recreation $64.00 E 01-4403-030-30 TRAINING SUPPLIES-FIRE Fire $27.36 E 01-4403-030-30 TRAINING SUPPLIES-FIRE Fire $4.48 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $50.52 ....... .. .... Search Name HOME DEPOT CREDIT SERVICES $417.27 Search Name INNOVATION WIRELESS E 01-4330-440-20 EQUIP REPAIR-PD Police $964.00 Search Name INNOVATION WIRELESS $964.00 Search Name INNOVATIVE OFFICE SOLUTIONS E 45-4300-045-45 SUPPLIES-PAR 3 Golf Course $15.13 E 01-4300-110-10 OFFICE SUPPLIES-ADMIN Administration $45.60 E 01-4300-110-10 OFFICE SUPPLIES-ADMIN Administration $27.62 E 01-4300-105-15 OFFICE SUPPLIES-ENGINEERI Engineering Enterprise $12.90 E 01-4300-020-20 OFFICE SUPPLIES-PD Police $8.16 E 01-4435-200-70 SUPPLIES-REC Parks&Recreation $52.38 G 45-2035 SUPPLIES-PAR 3 -$0.97 E 01-4300-110-10 OFFICE SUPPLIES-ADMIN Administration $21.34 Search Name INNOVATIVE OFFICE SOLUTIONS $182.16 Search Name IRON MOUNTAIN RECORDS MGMT E 01-4490-020-20 NOV 2021 SHREDDING Police $84.55 E 01-4490-110-10 NOV 2021 SHREDDING Administration $45.47 .............................................. Search Name IRON MOUNTAIN RECORDS MGMT $130.02 Search Name KENNEDY&GRAVEN E 01-4220-120-10 OCT 2021 LEGAL SERVICES Administration $2,106.50 Search Name KENNEDY&GRAVEN $2,106,50 Search Name KIRCHNER CONTRACTING E 01-4330-215-70 INSTALL CONCRETE BENCH PA Parks&Recreation $3,300.00 Search Name KIRCHNER CONTRACTING $3,300.00 Search Dame KIRCHNER LAWN &LANDSCAPE E 01-4500-070-70 9/4/21 STUMP GRINDING Parks&Recreation $480.00 Search Name KIRCHNER LAWN &LANDSCAPE $480.00 Search Name L E L S G 01-2075 DECEMBER 2021 UNION DUES $889.00 ................... .. Search Name L E L S $889.00 Search dame LAWMAN BADGE COMPANY E 01-4410-020-20 BADGE- PD Police $98.50 Search Name LAWMAN BADGE COMPANY $98.50 Search Name LAWSON PRODUCTS, INC E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $S.99 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $51.55 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $51.56 E 01-4305-070-70 OPERATING SUPPLIES- PARKS Parks&Recreation $51.56 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $5.98 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $5.99 ........................................................ Search Name LAWSON PRODUCTS, INC $172.63 page 105 CITY OF MENDOTA HEIGHTS 12/02/21 11:40 AM Page 7 Claims List SYSTEM CHECKS 12/07/21 PAY Account Comments DEPT Descr Amount Search Name LEADSONLINE LLC G 01-1215 2022 PPIS SERVICE-PD $2,192.00 Search Name LEADSONLINE LLC $2,192.00 Search Name LIBERTY TIRE RECYCLING SVCS E 01-4330-490-10 EQUIP REPAIR-ADMIN Administration $43.04 E 01-4330-440-20 EQUIP REPAIR-PD Police $43,05 E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise $43.05 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $43.05 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $43.05 E 01-4330-490-30 EQUIP REPAIR-FIRE Fire $43.05 .... .............. Search Name LIBERTY TIRE RECYCLING SVCS $258.29 Search Name LOCAL UNION NO. 70 G 01-2075 DEC 2021 UNION DUES $71.26 Search Name LOCAL UNION NO. 70 $71.26 Search Name M T I DISTRIBUTING COMPANY E 45-4330-490-45 EQUIP REPAIR- PAR 3 Golf Course $98.59 G 45-2035 EQUIP REPAIR- PAR 3 -$6.34 Search Name M T I DISTRIBUTING COMPANY $92.25 Search Name MCDOWALL COMFORT MANAGEMENT E 08-4335-000-00 BOILER PUMP REPAIRS-CITY Spec Fds $998.85 .......................... . . Search Name MCDOWALL COMFORT MANAGEMENT $998.85 Search Name MCP SOLUTIONS LLC E 45-4305--045-45 CREDIT CARD PAPER-PAR 3 Golf Course $64.13 G 45-2035 CREDIT CARD PAPER-PAR 3 -$4.13 Search Name MCP SOLUTIONS LLC $60.00 Search Name MENARDS E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise -$29.99 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $92.05 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $15.92 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $25.72 E 01-4330-215-70 PARK MAINTENANCE Parks&Recreation $43.48 E 01-4330-215-70 PARK MAINTENANCE Parks&Recreation -$43.48 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $16.99 E 15-4335-310-60 BLDG MAINT-PW Utility Enterprise $3.98 E 01-4335-310-50 BLDG MAINT-PW Road&Bridges $3.97 E 01-4335-310-70 BLDG MAINT-PW Parks&Recreation $3.97 E 01-4421-050-50 SALT MIXER-STREET Road&Bridges $119.17 E 01-4421-050-50 SALT MIXER-STREET Road&Bridges $13.98 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $49.58 E 01-4330-215-70 PARK MAINTENANCE Parks&Recreation $51.90 E 01-4330-21S-70 PARK MAINTENANCE Parks&Recreation $78.82 ........................................ . Search Name MENARDS $446.06 Search Name METRO SALES E 01-4200-610-20 OCTOBER 2021 COPIER/PRINT Police $243,26 E 01-4330-490-70 OCTOBER 2021 COPIER/PRINT Parks&Recreation $11.99 E 01-4330-490-50 OCTOBER 2021 COPIER/PRINT Road&Bridges $11.99 E 01-4300-030-30 OCTOBER 2021 COPIERIPRINT Fire $135.83 page 106 CITY OF MENDOTA HEIGHTS 12I02121 11:40 AM Page 8 Claims List SYSTEM CHECKS 12107/21 PAY Account Comments DEPT Descr Amount E 01-4220-110-10 OCTOBER 2021 COPIER/PRINT Administration $1,437.17 E 15-4330-490-60 OCTOBER 2021 COPIER/PRINT Utility Enterprise $11.98 Search Name METRO SALES $1,852.22 Search Name MIKE MCPHILLIPS INC E 01-4424-OSO-50 NOV 2021 STREET SWEEPING- Road&Bridges $16,245.00 Search Name MIKE MCPHILLIPS INC $16,245.00 Search Name MINNESOTA PUMP WORKS E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise $110,00 E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise $2,103.50 E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise $1,730.14 Search Name MINNESOTA PUMP WORKS $3,943.64 Search Name MITCHELLI E 01-4300-030-30 DEC 2021 SERVICE Fire $169.00 Search Name MITCHELLI $169.00 Search Name MN DEPT OF TRSPT E 01-4220-050-50 TRAFFIC SIGNAL MAINTENANC Road&Bridges $254.04 Search Name MN DEPT OF TRSPT $254.04 Search Name MN GLOVE INC E 01-4410-050-50 GLOVES-STREET Road&Bridges $44.85 .................................................... Search Name MN GLOVE INC $44.65 Search Name MN ST ADMIN ITG TELECOM SRVCE E 01-4223-020-20 OCT 2021 WAN SERVICE Police $124.00 E 01-4220-114-14 OCT 2021 WAN SERVICE Info Tech $111.00 ..... ............... Search Name MN ST ADMIN ITG TELECOM SRVCE $235.00 Search Name MNPEA G 01-2075 DEC 2021 UNION DUES $117.00 ........................................ Search Name MNPEA $117.00 Search Name MOTOROLA SOLUTIONS,INC. E 04-4610-000-00 SQUAD EQUIP-PD Spec Fds $4,571.25 Search Name MOTOROLA SOLUTIONS,INC, $4,571.25 Search Name NARDINI FIRE EQ E 01-4305-020-20 OPERATING SUPPLIES-PD Police $337.82 E 01-4305-030-30 OPERATING SUPPLIES- FIRE Fire $198.54 .......................... .... Search Name NARDINI FIRE EQ $536.36 Search Name NATIONAL RECREATION&PARK ASN G 01-1215 2022 NRPA MEMBERSHIP- M. $175.00 Search Name NATIONAL RECREATION&PARK ASN $175.00 Search Name NATURE CALLS, INC E 01-4490-109-09 OCT 2021 RESTROOM RENTAL City Council $261.00 E 01-4200-610-70 OCT 2021 RENTALS-PARKS Parks&Recreation $1,953.00 E 45-4200-610-45 OCT 2021 RENTALS-PAR 3 Golf Course $144.28 G 45-2035 OCT 2021 RENTALS-PAR 3 -$9.28 Search Name NATURE CALLS, INC $2,349.00 Search Name NORTHERN ESCROW INC page 107 CITY OF MEN©OTA HEIGHTS 121020 11:40 AM Page 9 Claims Dist SYSTEM CHECKS 12/07/21 PAY Account Comments DEPT Descr Amount E 27-4220-802-00 IVY FALLS EAST IMPROVEMEN Spec Fds $187,264.68 .. ................... .. Search Name NORTHERN ESCROW INC $187,264,68 Search Name OLSEN CHAIN&CABLE E 01-4335-310-70 HOIST ANNUAL INSPECTION- Parks&Recreation $116.67 E 01-4335-310-50 HOIST ANNUAL INSPECTION- Road&Bridges $116.67 E 15-4335-310-60 HOIST ANNUAL INSPECTION- Utility Enterprise $116.66 ........................................................... Search Name OLSEN CHAIN&CABLE $350.00 Search Name OREILLY AUTO/FIRST CALL E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $11.28 G 45-2035 EQUIP REPAIR-PAR 3 -$2.20 E 45-4330-490-45 EQUIP REPAIR-PAR 3 Golf Course $34.16 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $11.29 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation -$15.04 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $15.04 E 01-4305-070-70 OPERATING SUPPLIES- PARKS Parks&Recreation $11.29 ................. _... .. Search Name OREILLY AUTO/FIRST CALL $65.82 Search Name OXYGEN SERVICE CO E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise $71.70 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $71.70 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $71.70 Search Name OXYGEN SERVICE CO $215.10 Search Name PRO HYDRO-TESTING, LLC E 01-4268-030-30 HYDRO TESTING CYLINDERS- Fire $208.00 .................................. .. Search Name PRO HYDRO-TESTING, LLC $208.00 Search Name ROSEVILLE MIDWAY FORD E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $60.88 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $34.76 Search Name ROSEVILLE MIDWAY FORD $95.64 Search Name S E H G 01-2125 VERIZON C-BAND LTE @ WT $1,052.28 G 01-2125 SPRINT DECOMMISSIONING @ $1,040.00 Search Name S E H $2,092.28 Search Name SCHLOMKA SERVICES, LLC E 15-4330-490-60 PUMP SANITARY SEWER-UTIL Utility Enterprise $780.12 Search Name SCHLOMKA SERVICES, LLC $780.12 Search Name SHINE WINDOW CLEANING E 08-4335-000-00 WINDOW CLEANING-CITY HA Spec Fds $892.00 ..... ....... ..... ....... Search Name SHINE WINDOW CLEANING $892.00 Search Name SOUTHVIEW GARDEN CENTER E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $12.73 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $12.74 Search Name SOUTHVIEW GARDEN CENTER $25.47 Search Name ST CLOUD STATE UNIVERSITY E 01-4400-020-20 11/10/21 EVOC/PIT CLASS-HI Police $910.00 E 01-4400-020-20 8/18/21 PIT CLASS-WAGMAN Police $1,200.00 page 108 CITY OF MENDOTA HEIGHTS 12ro2121 11:40 Ann Page 10 Claims List SYSTEM CHECKS 12107/21 PAY Account Comments DEPT Descr Amount Search Name ST CLOUD STATE UNIVERSITY $2,110.00 Search Name ST. PAUL,CITY OF E 01-4422-050-50 ASPHALT MIX-STREET Road&Bridges $10,023.35 E 01-4422-050-50 ASPHALT MIX-STREET Road&Bridges $2,963.87 Search Name ST. PAUL,CITY OF $12,987.22 Search Name STANDARD INSURANCE G 01-2071 DEC 2021 PREMIUM- LIFE/DIS $1,533.80 E 01-4131-020-20 DEC 2021 PREMIUM- LIFE/DIS Police $823.06 E 01-4131-110-10 DEC 2021 PREMIUM-LIFE/DIS Administration $219.50 E 01-4131-070-70 DEC 2021 PREMIUM-LIFE/DIS Parks&Recreation $206.22 E 01-4131-105-15 DEC 2021 PREMIUM-LIFE/DIS Engineering Enterprise $156.97 E 08-4131-000-00 DEC 2021 PREMIUM-LIFE/DIS Spec Fds $130.33 E 15-4131-060-60 DEC 2021 PREMIUM-LIFE/DIS Utility Enterprise $147.30 E 01-4131-050-50 DEC 2021 PREMIUM-LIFE/DIS Road&Bridges $239.37 G 01-2074 DEC 2021 PREMIUM- LIFE/DIS $1.82 .................................... .... . Search Name STANDARD INSURANCE $3,458.37 Search Name STOPSTICK, LTD E 04-4610-000-00 STOP STICK KIT-PD Spec Fds $1,471.00 Search Name STOPSTICK, LTD $1,471.00 Search Name STRETCHERS E 01-4410-020-20 UNIFORMS-PD Police $65.98 E 01-4410-020-20 UNIFORMS-PD Police $89.97 E 01-4410-020-20 UNIFORMS-PD Police $34.99 E 01-4410-020-20 UNIFORMS-PD Police $8.00 E 01--4410-020-20 UNIFORMS- PD Police $154.97 Search Name STRETCHERS $353.91 Search Name TACTICAL ADVANTAGE E 01-4410-020-20 RIFLE-PD Police $1,551.00 Search Name TACTICAL ADVANTAGE $1,551.00 Search Name TEAM LABORATORY CHEMICAL CORP E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise $864.00 ......................................... Search Name TEAM LABORATORY CHEMICAL CORP $864.00 Search Name THE FUN LAB E 01-4435-200-70 12/27/2021 FIELD TRIP-REC Parks&Recreation $430.27 Search Name THE FUN LAB $430.27 Search Name TIME SAVER OFF SITE SEC. SVC. E 01-4220-080-80 11/16/21 PLANNING COMMISSI Planning $186.75 E 01-4220-110-10 11/10/21 CITY COUNCIL MINU Administration $569.75 E 01-4220-070-70 11/9/21 PARK&REC COMMISS Parks&Recreation $343.00 E 01-4220-110-10 11/3121 CITY COUNCIL MINUT Administration $726.00 Search Name TIME SAVER OFF SITE SEC. SVC. $1,825.50 Search Name TKDA E 27-4220--803-00 CENTRE POINTE STREET IMPR Spec Fds $3,625.34 E 27-4220-802-00 IVY FALLS EAST IMPROVEMEN Spec Fds $47,224.41 ..................................... Search Name TKDA $50,849.75 page 109 CITY OF MENDOTA HEIGHTS lzrozral 11:40Ann Page 11 Claims List SYSTEM CHECKS 12/07/21 PAY Account Comments DEPT Descr Amount Search Name TRACTOR SUPPLY E 01-4421-050-50 SAND/SALT-STREET Road&Bridges $39.99 Search Name TRACTOR SUPPLY $39.99 Search Name TRI STATE BOBCAT E 01-4330-490--70 EQUIP REPAIR-PARKS Parks&Recreation $16.56 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $5.51 E 01-4330-490-70 EQUIP REPAIR-PARKS Parks&Recreation $9.81 Search Name TRI STATE BOBCAT $31.88 Search Name VERSATILE VEHICLES E 45-4480-045-45 GOLF CART- PAR 3 Golf Course $3,500.00 Search Name VERSATILE VEHICLES $3,500.00 Search Name ZEROREZ E 08-4335-000-00 CARPET CLEANING-CITY HAL Spec Fds $344.00 Search Name ZEROREZ $344.00 $450,481.85 page110 1101 Victoria Curve I Mendota 651.452.1850 phone � 651. 8a. www.mendota-heigh CITY OF MENDQTA HEIGHTS DATE: December 7,2021 TO: Mayor, City Council FROM: Cheryl Jacobson, City Administrator Lorri Smith, City Clerk SUBJECT: Public Hearing for Ordinance 571 Amending the Fee Schedule for 2022 INTRODUCTION The City Council is asked to hold a public hearing and then amend the fee schedule for 2022. BACKGROUND Per MN State Statutes 462.353, the adoption of a fee schedule, that includes planning and zoning fees, requires a public hearing to allow for citizen input. The public hearing notice was published on November 22,2021 and has been posted on the City's website for the past 20 days. Fees are reviewed annually by staff to ensure that rate structures accurately reflect the cost of services provided. Any fee schedule changes are proposed by the department charging the fee. DISCUSSION The proposed changes include the following: Department Fee Change to Reason Wetlands Permit $300+$500 escrow and/or Community Dvlp Dept Residential Security deposit determined by Additional staff time required staff Wetlands Permit $500+$500 escrow and/or Community Dvlp Dept Commercial or Security deposit determined by Additional staff time required Industrial staff Community Dvlp Dept MRCCA Permit Name change only,fee Due to ordinance change remains the same Community Dvlp Dept MRCCA Permit- Name change only,fee Due to ordinance change Administrative remains the same Police Dept. CD/DVD/Electronic $20.00+staff time for Additional staff time required Storage Device compiling data A copy of the proposed fee schedule is attached which shows the proposed changes to be made for 2022. All changes are highlighted. ACTION REQUIRED Following the holding of the Public Hearing, the Council should adopt Ordinance 571 Amending the Fee Schedule for 2022, and approve the summary publication of the ordinance. Approval of the Ordinance requires a simple majority vote of the Council. Approval of the Summary Publication of the Ordinance requires a 4/5`h vote of the Council. page 111 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 571 AN ORDINANCE AMENDING THE FEE SCHEDULE The City Council of the City of Mendota Heights, Minnesota, does hereby ordain: Section 1. Policy and Purpose. By the enactment of this Ordinance, the City Council intends to establish fees and charges required by the City Code and to comply with Minnesota Statutes 462.353, subd. 4. Fees and Charges. The fees and charges for the City for the year 2022 are set forth in `Exhibit A' hereto attached. Application. Where a direct conflict exists between the amount of a fee or charge set by any provision of the City Code and a fee or charge set by this Ordinance, the fee or charge set by this Ordinance applies. Section 2. This Ordinance shall be effective immediately upon its passage and publication. Adopted and ordained into an Ordinance this 7th day of December, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine, Mayor ATTEST Lorri Smith, City Clerk page 112 SUMMARY PUBLICATION CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 571 AN ORDINANCE AMENDING THE FEE SCHEDULE FOR SERVICES IN 2022 The City Council of the City of Mendota Heights, Minnesota, does hereby establish fees and charges required by the City Code for the year 2022 and to comply with Minnesota Statutes 462.353, subd. 4. The complete text of this Ordinance may be obtained at the Mendota Heights City Hall or from the City's website at www.mendota-heights.com. Adopted this 7th day of December, 2021. CITY COUNCIL OF MENDOTA HEIGHTS /s/Stephanie Levine, Mayor Attest: /s/Lorri Smith, City Clerk page113 Exhibit A to Ordinance No. 571 2022 City of Mendota Heights Fee Schedule Adopted by Ord No. 571 on CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 114 Proposed Change for 2022 Adopted 2021 Fees A FEE SCHEDULE Assessment Search $15/search Certification of Delinquent Sewer $50/per certification Accounts Per City Code 10-3-7,B.2. Plus 7%Interest City Ordinance Book $75/book Comprehensive Plan $50/Complete; $30/One Volume Election Filing Fee Per MN Statutes 205.13(3) $5 $40 Max Mailing Costs Actual or$1/minimum Notary Public Residents,businesses,license applicants only No charge Returned Checks $30/check TIF/Abatement Application Fee $1,200 DATA REQUESTS: the City adheres to MN Data Practices Act,MN Statutes Chap 13 Photo Copies 1 to 100 pages $.25/single sided page Photo Copies over 100 pages $.25/single sided page plus staff time $.00 to review info at city hall;$.25 Request for Public Data MN Statutes,Chapter 13 per single sided copy;staff time charged when over 100 copies DVD or CD with $ 10 Photos/Audio/Video Page 2 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 115 Proposed Change for 2022 Adopted 2021 Fees ADMINISTRATION FEE SCHEDULE Intoxicating Liquor Licenses Intoxicating Liquor Off Sale limited by SS 340A.408 Subd.3.a.(3) $150 Intoxicating Liquor On-Sale Tier 1 Tier 1 license defined in Code 3-1-12.B. $10,000 Intoxicating Liquor On-Sale Tier 2 Tier 2license defined in Code 3-1-12.B. $7,500 Intoxicating Liquor On-Sale Hotel Limited Service Hotel $3,000 Club Liquor On-Sale limited by SS 340A.408 Subd.2.b. $350(for 201-500 club members) $300(under 200 members) Sunday Liquor limited by SS 340A.504 $200 Wine On-Sale limited by SS 340A.408 Subd.2.c. $2,000 Wine On-Sale Institutional limited by SS 340A.408 Subd.2.c. $250 Malt Liquor Licenses Malt Liquor Off Sale(3.2%) $50 Malt Liquor On Sale(3.2%) $250 Temporary On Sale Liquor Licenses Temporary On Sale Intoxicating Issued only to clubs,non-profits,religious $50/one to four day license Liquor, Malt Liquor,Wine organizations Application Investigation Fee Intoxicating Liquor,Wine,3.2 Malt Liq Application Investigation Renewal $100/per establishment Intoxicating Liquor,Wine,3.2 Malt $500/per establishment New Licensees (additional charges if investigation Liq Application Investigation Limited by SS 340A.412 Subd.2 needs to go out of state,then actual costs charged,up to$10,000) Liquor License rotation First Violation within a 3 year rolling time period $500 fine Second Violation within a 3 year rolling time period $750 fine+3 day suspension of license Third Violation within a 3 year rolling time period $1,500 fine+10 day suspension of license Fourth Violation within a 3 year rolling time period Revocation:minimum of 1 year from revocation date Page 3 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 116 Proposed Change for 2022 Adopted 2021 Fees ADMINISTRATION FEE SCHEDULE License and Permit Fees Chicken Coop Permit New or Renewal $15/ coop Goat Grazing Permit Allows for 3 grazing permits per calendar yr, $100/year each permit not to exceed 30 days Massage Therapist License New licensee or renewal $50 Massage Therapist License New licensee or renewal $50 Investigation Massage Therapy Enterprise License New licensee or renewal $100 Massage Therapy Enterprise New licensee or renewal $100 License Investigation Peddlers License City Code 3.3; $100 per peddler going door to door Issued through Dec 31 of yr issued Rubbish/Garbage Hauler License City Code 4-2-3.Fee not prorated $75 plus$10 per truck tag Tobacco License City Code 3-2-4.Fee not prorated $200/annual Tobacco Investigation Fee New or Renewal $100 per establishment Tobacco Violations Pursuant to MN SS 461.12,(2) Pursuant to MN SS 461.12,(2) City Code 3-3; Transient Merchant License Issued for one 14-consecutive day period,per $100 per vendor year Page 4 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 117 Proposed Change for 2022 Adopted 2021 Fees BUILDING PERMIT FEE SCHEDULE Building Moving Permit $75 Building Permit Fee Residential/Commercial Per Attachment A Demolition Permit Per Attachment A Mechanical Alteration or Replacement(including gas piping Residential or Commercial 1%of value/$75 minimum and gas fire place installation) Per Attachment A Exceptions($50 fee):Decks, Plan Review Fee Residential or Commercial Basement Finishes,Kitchen Remodel, Bathroom Remodel,and similar projects. Plumbing Permit Fee Residential or Commercial 1%of value/$75 minimum Roof Permit Commercial I%of value/$100 minimum/$1,000 maximum Roofing and Siding Permit Residential 1%of value/$100 minimum Sewer Permit Residential/Commercial $75 Window Replacement Residential 1%of value/$75 minimum Page 5 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 118 Proposed Change for 2022 Adopted 2021 Fees ENGINEERING PUBLIC IMPROVEMENT PROJECT FEE SCHEDULE Driveway Permit Replacement $50 Driveway Permit New or Expanded $100 Engineering and Drafting Services Actual costs plus staff time Feasibility Report Credit shall be given for information which can Actual costs plus staff time be used in plan and specification preparation Field Inspection and Staking Actual costs plus staff time Grading Permit $200+$500 escrow $1,500 or amount equal to 125%of Stormwater Management Permit- estimated cost to accomplish Escrow Only compliance with approved storm- water management permit,whichever is greater Litigation Actual costs plus staff time Miscellaneous Charges Actual costs plus staff time Plans and Specifications Project Construction under$100,000 Actual costs plus staff time Plans and Specifications Project Construction over$100,000 7%of final contract amount Preliminary Studies Actual costs plus staff time Professional Services on Planning I st hour per case included/thereafter Cases actual costs plus staff time Public Right of Way General $200/flat fee Excavation Permit $200/first 1000 feet Public Right of Way Utility Permit Commercial $25/each additional 100 feet $75/winter surcharge fee(I I/I- 3/31) Public Right of Way Permit Residential $50/flat fee Right-Of-Way Usage license $350 Vacation-ROW or Easement $250 Note:Staff'time is computed on the basis of'250%of'the employee's hourly rate for the above services Page 6 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 119 Proposed Change for 2022 Adopted 2021 Fees ENGINEERING-MAPS,PLANS AND DRAWINGS FEE SCHEDULE CD of Data or Maps $10 plus map fee Maps/Plans/Drawings: Comprehensive Plan Critical Area GIS Land Use Up to 11 x 17 $3 Plats Black and White Sanitary Sewer Storm Sewer Street Asbuilts Wetlands Zoning Maps/Plans/Drawings: Comprehensive Plan Critical Area GIS Up to 11 x 17 $10 Land Use Color Plats Sanitary Sewer Storm Sewer Street Asbuilts Wetlands Zoning Maps/Plans/Drawings: Comprehensive Plan Critical Area GIS Land Use Plats Greater than 11 x 17 $6 Sanitary Sewer Black and White Storm Sewer Street Asbuilts Wetlands Zoning Maps/Plans/Drawings: Comprehensive Plan Critical Area GIS Plats d Use Greater than 11 x 17 $20 Sanitary Sewer Color Storm Sewer Street Asbuilts Wetlands Zoning Page 7 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 120 Proposed Change for 2022 Adopted 2021 Fees PARKS AND RECREATION FEE SCHEDULE Charged per permit season,request due at the Application Fee time the application is submitted. Non- $25 refundable.Charged for all field and facility permit applications/reservations. Concessions Building Reservation Must provide proof of Food/Beverage License $25 per event per day Field Reservation BasebalUSoftbalUSoccer/Football/L Priority Level 3 $7 per player per season acrosse Priority Level 4 $ 10 per player per season Priority Level 5 $10 per hour per field Priority Level 6&7 $15 per hour per field Field Reservation for Tournaments BasebalUSoftbalUSoccer/Football/L Priority Level 3, 4,5,6,7 $50 per day per field acrosse Field Preparation Non-Tournament Use $35 per field per day Field Preparation Tournament Use-Required for Priority Levels 3 $35 per field per day and 4 Tournament Use-Optional for Priority Levels $35 per field per day 5,6,and 7 Field Drying Agent No Charge,included in Field Prep Fees Ice Rink Reservation Priority Level 3 $4 per hour per rink Priority Level 4 $6 per hour per rink Priority Level 5 $4 per hour per rink Priority Level 6 and 7 $8 per hour per rink Par 3 Footgolf Fees $8 per round Par 3 Greens Fees Juniors/Seniors-Weekday $11 per round Juniors/Seniors-Weekend $13 per round Weekday $12 per round Weekend or Holiday $14 per round Par 3 10-Round Pass $100 Par 3 Senior Pass Age 65 and over $200 Does not include golf cart Par 3 Pull Cart Rental $3 per round Par 3 Power Cart Rental $10 per round Tennis Court Reservations $5.00 per hour Page 8 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 121 Proposed Change for 2022 Adopted 2021 Fees PARKS AND RECREATION FEE SCHEDULE Picnic Area/Shelter Resident-Private $25 Picnic Area/Shelter Non-Resident-Private $50 Picnic Area/Shelter Resident-Business $50 Picnic Area/Shelter Non-Resident-Business $100 NOTE. Mendota Heights schools,city events,and non-profit civic organizations are fee exempt for Picnic Area/Shelter rental fees. Picnic Table Additional On-site $15/day Canoe Rack Rental Canoe Storage @Rogers Lake Park during $50 per summer summer months Park Bench Donation $1,000 per bench Page 9 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 122 Proposed Change for 2022 Adopted 2021 Fees PLANNING FEE SCHEDULE Accessory Structure Permit For structures not requiring building permit $25 After-the-Fact Permit For actions without appropriate zoning permits Double fee,or$250,whichever is greater Appeal to Board of Zoning Appeals $250+$500 escrow Comprehensive Plan Amendment $750+$500 escrow Concept Plan Review for PUD/Plat $250+$500 escrow Conditional Use Permit/Interim Residential $350+$500 escrow Use Permit Conditional Use Permit/Interim Commercial/Industrial $500+$500 escrow Use Permit Cfifiea4 ^_,.,,nefffl t MRCCA $500+$500 escrow+ Permit Security deposit determined by staff CfifieEd ^_^-ea MRCCA Permit- $200+Security deposit determined Administrative by staff CUP for PUD $500+$500 escrow Fence Permit $25 Lot Split/Lot Line Adjustment $500+$500 escrow Mining Permit $350+-$500 escrow Park Dedication Fee Single&Multi-Family Residential $4,000/dwelling unit Park Dedication Fee New Commercial/Industrial Lot 10%assessed value of unimproved land determined by County Assessor Rezoning $500+$500 escrow Preliminary/Final Plat $750+escrow amount Residential districts-0 to 10 units $100/unit,$250 minimum Res Districts,MR-PUD,FIR-PUD districts-over $50/unit 10 units Commerical/Industrial Districts,MU-PUD $1,500 Expenses billed to city charged against escrow.Remaining escrow returned to applicant.Applicants billed for city incurred expenses exceeding escrow. Sign Permit Triple fee charged if sign erected w/o permit; Per Attachment A per Code 12-ID-15 B2 Temporary Sign Permit $25 Variance Residential $300+$500 escrow Variance Commercial or Industrial $500+$500 escrow Wetlands Permit Residential $300+$500 escrow and/or $150+$500 escrow and/or Security deposit determined by staff Security deposit determined by staff Wetlands Permit Commercial or Industrial $500+$500 escrow and/or $200+$500 escrow and/or Security deposit determined by staff Security deposit determined by staff Wetlands Permit-Administrative Per City Code 12-2-6.C. $100+Security deposit determined by staff Zoning Letter $50 Zoning Ordinance Amendment $250+$500 escrow Page 10 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 123 Proposed Change for 2022 Adopted 2021 Fees PUBLIC SAFETY FEE SCHEDULE Fingerprints $15.00 per card Local Record Check w/Clearance $5 Letter DATA REQUESTS:City adheres to IPAD guidelines and MN Statutes Chapter 13. Copy of Incident Report $.25/page up to 100 pages Copy of Accident Report In person,involved party request $25/page up to 100 pages Request from insurance or attorney Self-addressed,stamped envelope with Copy of Accident Report signed release. If over 4 pgs,contact requestor for alt.payment. Per IPAD/MSS 13.82:Must prove involvement in/relationship to accident and either present ID or a signed release Request for Public Data $.00 if information is reviewed at city hall. CD/DVD/Electronic Storage Per 8.5 GB $20.00+staff time for $15(Add'1 Costs may apply per data Device compiling data size required) Dangerous Dog Registration City Code 5-3-4.D.; $500 Limited by SS 347.51 subd.2(3) First three no charge, False Alarm,Police Per calendar year 4th-$50; 5th-$75; 6th and ea.add'1-$100; False Alarm,Fire Per calendar year 1 st and 2nd=no charge, 3rd and ea.add'1-$150/ea Fire Alarm Permit Commercial Per Attachment A Removal of Underground Fuel Residential/Commercial $50 minimum Tanks Plan Review Fee Per Attachment A Fire Sprinkler Alteration Per Attachment A Day Care Fire Inspection Per MN Statutes 299F.011 $50 Page 11 of 12 CITY OF MENDOTA HEIGHTS - 2022 FEE SCHEDULE PROPOSED page 124 Proposed Change for 2022 Adopted 2021 Fees ATTACHMENT A To Fee Schedule City of Mendota Heights-Building Permit Fees Valuation Permit Fees $1.00 to $500 $25.00 $25.00 for the first$500 plus$3.25 for each $501 to $2,000 additional$100 or fraction thereof,to and including$2000 $73.75 for the first$2,000 plus$14.75 for $2,001 to $25,000 each additional$1,000 or fraction thereof,to and including$25,000 $413.00 for the first$25,000 plus$10.75 for $25,001 to $50,000 each additional$1,000 or fraction thereof,to and including$50,000 $681.75 for the first$50,000 plus$7.50 for $50,001 to $100,000 each additional$1,000,or fraction thereof,to and including$100,000 $1,056.75 for the first$100,000 plus$6.00 $100,001 to $500,000 for each additional$1,000,or fraction thereof,to and including$500,000 $3,456.75 for the first$500,000 plus$5.00 $500,001 to $1,000,000 for each additional$1,000 or fraction thereof, to and including$1,000,000 $5,956.75 for the first$1,000,000 plus$4.00 $1,000,001 and greater for each additional$1,000 or fraction thereof Plan Review Fee = 65%of the building permit fee when determined by valuation State Surcharge = .0005 x Valuation Page 12 of 12 page125 9a. 1101 Victoria Curve I Mendota Heigh s, 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com mCITY OF MENDOTA HEIGHTS REQUEST FOR CITY COUNCIL ACTION DATE: December 7,2021 TO: Mayor and City Council FROM: Kristen Schabacker,Finance Director Cheryl Jacobson, City Administrator SUBJECT: Adopt Final Budget and Levy for FY2022 INTRODUCTION The City Council is asked to adopt the final budget and levy for Fiscal Year(FY) 2022. BACKGROUND hi August,the City Council held three budget work sessions to discuss the proposed 2022 budget. It considered priorities for expenditures,and then balanced those needs with revenues which would be available to fund that for the upcoming fiscal year,which begins January 1. The majority of the discretionary expenditures are supported by taxes levied on residential and commercial properties in the City. There have been two changes made to the levy and budget since it was preliminarily adopted in September. The amount to be levied for the 2013A improvement bonds was reduced by$4,465 because of the refunding of these bonds in November 2021. The amount to be levied for the Par 3 bonds was reduced by$70,000. The amount that is included in the final levy is the amount required for the final payments for these bonds. The highlights of expenditures which are proposed for FY2022 are as follows: Personnel/Sta an : • A new Parks and Recreation Manager position is budgeted,which will allow for added recreational programming, and will have the responsibility to coordinate parks capital improvements. • Due to additional responsibilities in the area of Natural Resources,the existing Natural Resource Technician will be reclassified(upgraded)to a Natural Resources Coordinator position. • The previously budgeted half-time Community Service Officer position in the Police Department is eliminated due to industry-related turnover and a resulting shortage of qualified applicants, when vacancies have occurred. page126 • An increase of$750 per firefighter for the Mendota Heights Fire Relief Association is budgeted for the funding of fire pensions. This increase in contributions is in part to make up for the lack of an increase in FY21. • The City's four bargaining units will be negotiating new contracts which begin in 2022. • After two years of no increases,the City is budgeting a 3% increase in its contributions for employee health insurance premiums. • The City's Worker's Compensation premium budgeted for FY2022 will increase by 12.67%,or $41,610. Activities/Quality ofLife • The budget continues funding for the July 4t1i fireworks display,increasing it by$1,000,to $15,000. • It provides $25,000 in funding for expanded recreational programming,to include an expanded summer concert series,potential farmer's market,expanded senior programming, and additional miscellaneous recreational programming. • It places$10,000 for Natural Resources improvements in the operating budget to be funded by a property tax levy,rather than being funded from"one-time" sources as was the case in FY21. Capital/Major One Time Expenditures City Departments submitted requests for a total of 35 Budget Improvement Packages(BIP's) for consideration in FY22. Because of a favorable fund balance, staff recommends that$1.3 million be "spent down"for the one-time BIP's expenditures listed on the last page of the preliminary budget. To fully fund the recommended BIP's,it is recommended that the remaining $200,000 which exists from the sale of the Village lots be applied here. Even with the recommended reduction of the fund balance,it will leave the ratio percentage of available funds at 84.67% of the operating budget. That means that there is more than a one million dollar cushion in excess of the 75%threshold needed to retain the City's AAA Bond rating. Significant BIP's recommended for funding are: • $420,000 to do architectural design of an expansion of the Police Department, and a remodeling of the 30+year old City Hall Building. This will allow the City to have shelf-ready plans for bidding when the construction market seems optimal, and funding can be determined. • $250,000 for the construction of a salt storage shed,which has been proposed and unfunded for more than a decade. • $125,000 for the repaving of the greatly deteriorated gated Public Works maintenance yard. • $205,000 for a replacement Dump Truck for Public Works. • $135,000 for Wentworth Park Improvements,to be reimbursed through a State DNR grant. While it will not be funded through one-time fund balance monies,it is also recommended that the Council approve the acquisition of a replacement fire truck for the existing Ladder 10 in FY 2022. The funding for this$950,000 (estimated)vehicle is recommended to come from the sale of Equipment Notes, which would be repaid over a 10-year timeframe. Similar to the above listed dump truck,there is at least a 14 month fabrication time, so initial payments for each might be stretched over two years. page127 So that future City Councils might be able to someday fund the purchases of vehicles and rolling equipment without borrowing or relying on fund balances,this FY22 budget also levies $70,042,which will be placed into the Equipment Replacement Fund. The budget includes funding for other BIP's through non-levy related funds the Special Parks Fund, Cable Fund, and Par 3 revenues. Decisions will also need to be made in 2022 regarding the feasibility and timing of a referendum to fund park improvements. FY 2022 will be the final year that a levy will be needed to retire Par 3 Bonds. Other Budget Considerations: The proposed budget also includes an additional$50,000 in the Community Development Department budget for consulting planning assistance for use in updating the City Code where necessary to bring it into compliance with the newly adopted 2040 Comprehensive Plan. The Budget document also includes an updated 5-year Capital Improvements Program. hi 2020,the City received unanticipated Federal CARES funding for pandemic relief,which were required to be spent that year. Beginning in 2021,the City has received American Rescue Plan funds, which may be used for sewer,water,and broadband improvements over the next two-plus years. Budget Increase: The total General Fund budget for 2022 is$10,368,395,which is 6.32% greater than the 2021 budget. This is the portion which is funded through property taxes and other revenues. The total city budget for all funds in 2022 is $18,127,182,which also includes such things as special revenue funds,enterprise funds, and debt service funds. Levy Impact: The levy for 2022 will increase by$712,088 from the 2021 levy. This represents a 6.79% increase over the 2021 final levy. Tax Impact on Residential Properties: Overall,the value of residential properties in Mendota Heights increased by an average of 3.75%between 2021 and 2022. The proposed 6.79% levy increase will increase the city portion of property taxes on an average value house ($438,000)from$1,640.55 in 2021, to $1,766.89 in 2022. This represents a 7.70%increase in the city portion of property taxes. Information on the impacts on other sample properties is attached. Following is a comparison of the proposed levy for 2022,versus the final levy for 2021: 2021 Final 2022 Prelim General Fund $8,009,068 $8,642,981 Emergency Prep. 25,000 25,000 Fire Relief 180,000 207,000 Legal& Contingency 40,000 40,000 Net General Levy $8,254,068 $8,914,981 Improvement Bonds $1,278,087 $1,224,954 Tax Abatement Bonds 0 $171,145 page128 Fire Station Bonds $ 624,173 $ 624,173 Equipment Certificates $ 28,114 $27,707 Referendum(Par 3 Bonds) $ 245,175 $ 178,745 Special Street Light District $ 53,000 $53,000 Net Certified Levy $10,482,617 $11,194,705 Dakota County sent out parcel specific tax statements to the property owners in November. These showed the change in property taxes for next year,based on the preliminary levy adopted. Staff received two inquiries as to the proposed increase in the city's portion of their property taxes. There was also one resident who spoke at public comments at the November 16t1i city council meeting regarding the increase. All were advised about the December 7 meeting and the opportunity to be able to speak to their comments/concerns. RECOMMENDATION This proposed final budget and levy should be discussed and considered for approval at the Council meeting on Tuesday,December 7,2021. The final levy must be certified to the County no later than December 28,2021. Therefore, staff recommends adoption of the attached resolution for the final budget and levy for FY2022. ACTION REQUIRED: If the Council concurs with the recommendation,it should approve Resolution 2021-98, "A Resolution Approving Final 2021 Tax Levy Collectible in 2022 and Adopting Proposed Budget for 2022". Each approval requires a simple majority. page129 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-98 RESOLUTION APPROVING FINAL 2021 TAX LEVY COLLECTIBLE IN 2022 AND ADOPTING PROPOSED BUDGET FOR 2022 WHEREAS, the city has previously adopted a preliminary tax levy in Resolution 2021- 73; and WHEREAS, the city will accept public comments on December 7, 2021 on the proposed budget and tax levy. NOW, THEREFORE BE IT RESOLVED that the city council adopts the following levy for tax against all taxable property in the City of Mendota Heights for collection in the year 2022. 2022 Final General Fund $ 8,642,981 Emergency Preparedness $ 25,000 Fire Relief $ 207,000 Legal& Contingency $ 40,000 General Levy $ 8,914,981 Special Debt Levies Improvement Bonds $ 1,224,954 Abatement Bonds $ 171,145 Fire Station Bonds $ 624,173 Equipment Certificates $ 27,707 Total Special Levy $ 2,047,979 Market Value Referendum Levy $ 178,745 Street Light District Levy $ 53,000 Net Certified Levy $ 11,194,705 page 130 BE IT FURTHER RESOLVED that the debt levy for Series 2013A, Series 2015B and Series 2020A have been reduced because sufficient funds exist in the debt service fund for the payment of the debt service levy. BE IT FURTHER RESOLVED that the budget as proposed is deemed to be practical and reasonable to maintain the city operations and is hereby approved. The 2022 budget reflects $18,127,182 of expenses for all funds. The 5 year capital improvement plan is presented as part of the 2022 final budget document. The clerk is hereby instructed to transmit a certified copy of this resolution to the Dakota County Treasurer-Auditor. Adopted by the City Council of the City of Mendota Heights this 7th day of December, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine,Mayor ATTEST: Lorri Smith, City Clerk Res 2021-92 page 2 C Q 0 0 0 000 0 0 C7 00 � ti � 07 I` C7 I` (D ti (C) ti ti 07 00 N I` ti ti N 00 0 M O O 41 w O O TM N I- N w w C) N M L. O C) C) T.- I- w C14O p ,� M a) N � M W) O TM M N O N T- 0 OIRT 0 0 O >h . a) M w O O OD m N N N a L a M I�r 00 N 0 I• O O N O 0c0 � � O 0c0 0c0 N O Il- N O -OW M O M O m 000 000 00 cc co N 0 E ti 000 O >, V 00 N 0 = O O 0 a N N N N a w N 0 2 � L `V A ++ U _>1 U U E Q Q > U O x 70 x > 70 0 x ca � c6 x � U U) a) ) ) ) (� Z iL z F iL z z N N (6 Q 0 0 0 0 O O O O fC U 0 v co co (D rn 0000 N LD O N w w K O N 000 O- 000 ~ O CO 00 cl' N — CO — N O N I— N 00 f3 O H N O E O O LO O N co O I� O N 0 0 O a) N NO N w - - - - - - - � O -0 -0 -0 -0 -0 -0 - c O 0') LO LO _ 0 0 0 0 0 0 0 LO N f4 00 In 0n V N I— N ~ 00 co I— I— N N N N N N N Q N i= N N LO 0 1— M M N N N O U O O O O O O O O N N N N N N N N N 0 p QO LO LO 00 V 1— 1— 0 — O (D L(. O 00 M 0 0 V 0 K LO N N N — 0 0 I� C f3 O O N O (6 ~ N IT p CD CD CD CD CD CD O O -O O O O O O O O O N N O O O O O O O O N Gq O CD CD CD CD CD CD CD N U � c 0 (A ~ N � N Q y O O O O O I— M N LO M I— 0 I— V I— I— CO V LO 0 0 (6 O O O O N 0 V CO CO CO LO I— CO CO V 00 N 0 — V CO O O O O O CO � — O I— O V I— 0 N V 00 N CO CO CO C O 00 O O = 00 CO V CO 00 0 N V V V Lo I— [— 0 00 I— 0 N O co LO O fC N N N N N N co co co co co co co co co co co O M Gq Gq Gq N ry N O O O O to f- CO 0) 0 N M IT LO to f- CO 0) 0 � N N N O� I— N O O O O O O N N N j 00 N O N N N N N N N N N N N N N N N N N N N N co � �LO � O E x (6 K BUDGET AND REVENUE SUMMARY page 133 CITY OF MENDOTA HEIGHTS 2022 BUDGET BUDGET AND REVENUE SUMMARY 2019 2020 2021 2022 BUDGET ACTUAL ACTUAL BUDGET BUDGET %CHANGE GENERAL FUND $8,604,822 $9,116,821 $9,751,636 $10,368,395 6.32% GENERAL FUND CONTINGENCY $30,358 $13,436 $40,000 $40,000 0.00% UTILITY FUND $1,996,426 $2,033,872 $2,242,662 $2,363,247 5.38% STORM WATER UTILITY FUND $275,607 $227,398 $260,750 $268,839 3.10% PARTHREEFUND $217,932 $193,603 $191,945 $207,556 8.13% CITY HALL FUND $225,421 $235,224 $301,452 $302,032 0.19% EMERGENCY PREPAREDNESS FUND $9,277 $14,574 $43,600 $43,600 0.00% FACILITY/INFRASTUCTURERESERVE FUNI $5,162 $80,971 $0 $0 0.00% FIRE RELIEF FUND $256,876 $264,259 $286,000 $291,000 1.75% SPECIAL PARK FUND $388,515 $84,889 $631,750 $449,250 -28.89% DEBT FUND $1,277,214 $1,989,351 $2,175,549 $2,226,724 2.35% EQUIPMENT RESERVE FUND $293,169 $129,517 $469,200 $1,513,539 222.58% STREETLIGHT MAINTENANCE FUND $42,686 $42,670 $53,000 $53,000 0.00% TOTAL BUDGET $13,623,464 $14,426,585 $16,447,544 $18,127,182 10.21 REVENUE GENERAL FUND $9,472,089 $9,518,571 $9,751,636 $10,368,395 6.32% GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00% UTILITY FUND $2,061,290 $2,323,716 $2,192,152 $2,300,592 4.95% STORM WATER UTILITY FUND $533,814 $574,402 $541,850 $541,850 0.00% PARTHREEFUND $162,979 $173,929 $154,450 $169,450 9.71% CITY HALL FUND $219,826 $218,056 $216,075 $216,075 0.00% EMERGENCY PREPAREDNESS FUND $28,129 $26,247 $25,000 $25,000 0.00% FACILITY/INFRASTUCTURERESERVE FUN $30,942 $22,311 $0 $0 0.00% FIRE RELIEF FUND $268,186 $292,557 $281,000 $291,000 3.56% SPECIAL PARK FUND $278,348 $202,797 $5,000 $5,000 0.00% DEBT FUND $1,277,214 $1,989,351 $2,175,549 $2,226,724 2.35% EQUIPMENT RESERVE FUND/RESERVES $333,570 $167,154 $469,200 $1,513,539 222.58% STREETLIGHT MAINTENANCE FUND $51,293 $53,000 $53,000 $53,000 0.00% TOTAL REVENUE $14,757,679 $15,602,090 $15,904,912 $17,750,625 11.60% TAX LEVY SUMMARY page 134 CITY OF MENDOTA HEIGHTS 2022 BUDGET TAX LEVY SUMMARY 2019 2020 2021 2022 %CHANGE GENERAL FUND $7,305,004 $7,761,373 $8,009,068 $8,642,981 7.91% EMERGENCY PREPAREDNESS $25,000 $25,000 $25,000 $25,000 0.00% FIRE RELIEF $162,000 $180,000 $180,000 $207,000 15.00% INFRASTRUCTURE/FACILITY RESERVE $20,000 $0 $0 $0 0.00% EQUIPMENT RESERVE $33,000 $0 $0 $0 0.00% LEGAL AND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00% GENERAL FUND LEVY $7,585,004 $8,006,373 $8,254,068 $8,914,981 8.01% IMPROVEMENT BONDS $1,004,844 $1,092,926 $1,278,087 $1,224,954 -4.16% TAX ABATEMENT BONDS $0 $0 $0 $171,145 FIRE STATION LEVY $519,932 $623,543 $624,173 $624,173 0.00% EQUIPMENT CERTIFICATES-DUMP TRUC $28,770 $28,442 $28,114 $27,707 -1.45% TOTAL SPECIAL LEVY $1,553,545 $1,744,911 $1,930,374 $2,047,979 6.09% MARKET VALUE REFERENDUM LEVY $243,600 $244,440 $245,175 $178,745 -27.09% STREETLIGHT TAXING DISTRICT $53,000 $53,000 $53,000 $53,000 0.00% TOTAL TAX LEVY $9,435,149 $10,048,724 $10,482,617 $11,194,705 6.79% GENERAL FUND EXPENDITURE SUMMARY page 135 GENERAL FUND FUND 01 DEPARTMENT 2019 ACTUAL 2020 ACTUAL 2021 Budget 2022 Budget %CHANGE CITY COUNCIL $44,965 $33,679 $47,586 $48,406 1.72% ADMINISTRATION $1,203,238 $1,311,780 $1,251,740 $1,300,361 3.88% ELECTIONS $42,465 $119,043 $44,452 $112,413 152.89% IT $110,285 $202,734 $206,630 $223,410 8.12% POLICE $3,851,567 $4,051,066 $4,501,180 $4,567,510 1.47% FIRE $498,662 $570,112 $553,906 $593,500 7.15% CODE ENFORCEMENT $112,290 $112,869 $118,625 $121,475 2.40% PUBLIC WORKS-STREETS $1,120,780 $1,049,319 $1,202,882 $1,263,986 5.08% PUBLIC WORKS-PARKS $854,346 $899,059 $959,017 $1,167,926 21.78% RECREATION $47,317 $25,580 $57,650 $98,900 71.55% COMMUNITY DEVELOPMENT $169,927 $183,169 $208,965 $263,350 26.03% RECYCLING $41,201 $24,143 $31,600 $31,600 0.00% ENGINEERING $507,778 $534,268 $567,403 $575,558 1.44% TOTAL GENERAL FUND $8,604,822 $9,116,821 $9,751,636 $10,368,395 6.32% GENERAL FUND CONTINGENCY $30,358 $13,436 $40,000 $40,000 0.00% GENERAL FUND REVENUE SUMMARY page 136 GENERAL FUND FUND 01 REVENUE SOURCE 2020 ACTUAL 2020 BUDGET 2021 BUDGET 2022 BUDGET % CHANGE TAXES CURRENT TAX LEVY $7,741,230 $7,761,373 $8,009,068 $8,642,981 7.91% LICENSES AND PERMITS CIGARETTE LICENSES $900 $1,800 $1,800 $1,800 0.00% RUBBISH LICENSES $1,420 $1,400 $1,400 $1,400 0.00% LIQUOR LICENSES $16,012 $30,000 $25,000 $25,000 0.00% BUILDING PERMITS $309,972 $270,000 $235,000 $235,000 0.00% HEATING PERMITS $38,892 $40,000 $30,000 $30,000 0.00% PLUMBING PERMITS $20,010 $25,000 $20,000 $20,000 0.00% RIGHT OF WAY PERMITS $17,462 $15,000 $15,000 $15,000 0.00% MASSAGE PERMITS $708 $1,500 $1,000 $1,000 0.00% TOTAL LICENSES AND PERMITS $405,376 $384,700 $329,200 $329,200 0.00% FINES AND FORFEITS COURT FINES $87,857 $80,000 $100,000 $100,000 0.00% FALSE ALARMS FINES $1,225 $3,000 $3,000 $2,000 -33.33% DOG IMPOUNDING $0 $1,000 $300 $0 -100.00% TOTAL FINES AND FORFEITS $89,082 $84,000 $103,300 $102,000 -1.26% CHARGES FOR SERVICES RECREATION PROGRAMS $14,151 $40,000 $35,000 $35,000 0.00% PARK USE FEES $5,816 $5,500 $5,500 $5,500 0.00% FIELD USE FEES $0 $10,000 $10,000 $10,000 0.00% SOFTBALL LEAGUES $8,168 $10,000 $10,000 $8,000 -20.00% MAPS AND ORDINANCES $34 $0 $0 $0 0.00% SURCHARGES $101 $0 $0 $0 0.00% PLANNING FEES $12,418 $18,000 $15,000 $15,000 0.00% FIRE CONTRACTS $190,244 $193,551 $170,606 $184,466 8.12% LILYDALE POLICING $268,632 $273,249 $296,850 $248,350 -16.34% MENDOTA POLICING $59,532 $60,558 $66,992 $48,328 -27.86% POLICE SECURITY(OFF DUTY OT) $8,329 $10,000 $10,000 $10,000 0.00% STREET MAINT. CHARGES $1,050 $1,000 $1,000 $1,000 0.00% ENGINEERING CHARGES $31,777 $30,000 $40,000 $30,000 -25.00% FILING FEES $30 $20 $0 $20 100.00% LEASE MAINTENANCE CHARGES $4,601 $4,000 $4,000 $4,500 12.50% TOTAL CHARGES FOR SERVICES $604,882 $655,878 $664,948 $600,164 -9.74% GENERAL FUND REVENUE SUMMARY page 137 INTERGOVERNMENTAL MSA MAINTENANCE $167,813 $150,000 $150,000 $165,000 10.00% POLICE STATE AID $181,932 $135,000 $145,000 $180,000 24.14% SCHOOL RESOURCES OFFICER $104,819 $105,000 $105,000 $105,000 0.00% FEDERAL AND STATE GRANTS $921,091 $20,000 $40,000 $40,000 0.00% DAKOTA COUNTY GRANT $5,550 $10,000 $10,000 $10,000 0.00% PERA AID $0 $9,070 $9,070 $0 -100.00% PEACE OFFICER INSUR REIMBURSE $19,862 $10,000 $10,000 $18,000 80.00% ELECTION REIMBURSEMENT $15,386 $10,000 $0 $0 0.00% TOTAL INTERGOVERNMENTAL $1,416,454 $449,070 $469,070 $518,000 10.43% MISCELLANEOUS REVENUE SUNDRY REVENUE $16,826 $5,000 $5,000 $5,000 0.00% DONATIONS $21,425 $0 $0 $0 0.00% CELL TOWER REVENUE $75,000 $75,000 $70,000 $70,000 0.00% INTEREST $92,379 $35,000 $30,000 $30,000 0.00% TOTAL MISCELLANEOUS $205,630 $115,000 $105,000 $105,000 0.00% DAKOTA COUNTY WASTE MANAGEMENT $22,061 $21,000 $23,500 $23,500 0.00% TOTAL DAKOTA COUNTY $22,061 $21,000 $23,500 $23,500 0.00% OTHER REVENUE UNAPPROPRIATED FUND TRANSFEI $47,550 $47,550 $47,550 $47,550 0.00% TOTAL OTHER REVENUE $47,550 $47,550 $47,550 $47,550 0.00% TOTAL GENERAL FUND REVENUE $10,532,264 $9,518,571 $9,751,636 $10,368,395 6.32% CITY COUNCIL DEPARTMENT 9 page 138 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE CITY COUNCIL 4110 SALARIES-REGULAR $22,431 $22,275 $22,500 $22,500 0.000/0 4133 WORKERS COMPENSATION $164 $192 $165 $185 12.12% 4135 FICA $1,716 $1,704 $1,721 $1,721 0.00% TOTAL HUMAN RESOURCES $24,310 $24,170 $24,386 $24,406 0.08% 4220 PROFESSIONAL SERVICES $0 $0 $1,000 $1,000 0.000/0 4400 TRAINING $225 $0 $1,000 $1,000 0.00% 4490 HALLOWEEN BONFIRE $418 $0 $1,200 $1,000 -16.67% 4490 FIREWORKS $14,250 $0 $14,000 $15,000 7.14% 4490 MISCELLANEOUS $5,763 $9,508 $6,000 $6,000 0.00% TOTAL OTHER CHARGES $20,655 $9,508 $23,200 $24,000 3.45% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $44,965 $33,679 $47,586 $48,406 1.72% CAPITAL OUTLAY ITEMS APPROVED ADMINISTRATION DEPARTMENT 10 page 139 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE ADMINISTRATION 4110 SALARIES-REGULAR $570,869 $652,922 $635,342 $639,032 0.58% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $83,728 $107,397 $128,016 $142,206 11.08% 4133 WORKERS COMPENSATION $12,290 $14,046 $12,078 $13,610 12.68% 4134 PERA $41,170 $46,142 $47,651 $47,927 0.58% 4135 FICA $42,319 $48,707 $48,603 $48,886 0.58% 4137 EMPLOYEE ASSISTANCE PROGRAM $1,754 $1,795 $1,700 $1,800 5.88% TOTAL HUMAN RESOURCES $752,130 $871,010 $873,390 $893,461 2.30% 4200 RENTALS AND LEASES $111 $2,288 $200 $2,000 900.000/0 4209 CITY HALL RENT $65,000 $65,000 $65,000 $65,000 0.00% 4210 TELEPHONE $6,267 $2,192 $2,000 $2,500 25.00% 4220 CITY ATTORNEY $6,901 $13,203 $11,000 $12,000 9.09% 4220 AUDITOR $24,095 $24,134 $25,000 $26,000 4.00% 4220 CODIFIER-LINK TO CITY CODE $0 $500 $500 $500 0.00% 4220 CODIFICATION SERVICES $1,778 $1,757 $4,500 $1,700 -62.22% 4220 PROF SERVICES-JOB EVALUATION $0 $0 $1,000 $1,000 0.00% 4220 STAFF TRAINING $0 $0 $4,500 $4,500 0.00% 4220 SAFETY TRAINING $0 $0 $2,000 $2,000 0.00% 4220 COUNCIL RECORDING SERVICES $3,797 $5,002 $5,000 $5,500 10.00% 4220 MISCELLANEOUS $20,124 $28,211 $13,000 $18,000 38.46% 4221 RETAINER-CITY ATTORNEY $7,100 $10,565 $8,400 $14,000 66.67% 4240 LEGAL PUBLICATIONS $2,181 $2,031 $2,200 $2,200 0.00% 4250 LIABILITY AND AUTO INSURANCE $101,547 $132,328 $130,395 $146,000 11.97% 4268 NEWSLETTER $14,507 $16,093 $17,000 $18,000 5.88% TOTAL CONTRACTUAL SERVICES $253,409 $303,304 $291,695 $320,900 10.01% 4300 OFFICE SUPPLIES $9,596 $9,672 $7,000 $10,000 42.86% 4306 RECRUITMENT COSTS $0 $15 $3,000 $2,000 -33.33% 4318 POSTAGE $1,747 $2,008 $2,000 $2,500 25.00% 4320 FUEL $1,528 $1,176 $1,500 $1,500 0.000/0 4330 EQUIPMENT REPAIR $5,033 $1,289 $7,500 $5,000 -33.33% 4331 MISCELLANEOUS FURNITURE/EQUIP $0 $0 $500 $1,000 100.00% TOTAL COMMODITIES $17,903 $14,161 $21,500 $22,000 2.33% 4400 TRAINING $7,272 $696 $7,500 $7,500 0.000/0 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $3,100 $3,000 -3.23% 4404 MEMBERSHIP DUES $16,883 $16,304 $17,000 $17,500 2.94% 4415 MILEAGE AND AUTO ALLOWANCE $449 $57 $500 $3,500 600.00% 4437 CREDIT CARD FEES $3,798 $5,260 $4,000 $6,500 62.50% 4480 CONTINGENCY $31,600 $93,436 $27,555 $20,000 -27.42% WSP ICE ARENA CONTRIBUTION $114,637 $0 $0 $0 0.00% 4490 MISCELLANEOUS $3,884 $7,403 $4,500 $5,000 11.11% 4490 ARC PER DIEM $1,275 $150 $1,000 $1,000 0.000/0 TOTAL OTHER CHARGES $179,796 $123,305 $65,155 $64,000 -1.77% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% ADMINISTRATION DEPARTMENT 10 page 140 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $1,203,238 $1,311,780 $1,251,740 $1,300,361 3.88% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CITY HALL ARCHITECTURAL SERVICES $420,000 ELECTIONS DEPARTMENT 12 page 141 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE ELECTIONS 4110 SALARIES-REGULAR $27,403 $28,913 $28,887 $29,753 3% 4115 SALARIES-OVERTIME $0 $9,145 $0 $8,000 100% 4125 SALARIES-ELECTION JUDGES $0 $41,646 $0 $36,000 1000/0 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0% 4131 INSURANCE $4,893 $4,893 $7,056 $7,266 3% 4134 PERA $2,050 $2,848 $2,166 $2,831 31% 4135 FICA $2,045 $4,268 $2,210 $2,888 31% TOTAL HUMAN RESOURCES $36,391 $91,712 $40,319 $86,738 115% 4220 CONSULTING FEES $0 $149 $0 $150 100% 4240 LEGAL PUBLICATIONS $0 $358 $0 $375 100% TOTAL CONTRACTUAL SERVICES $0 $506 $0 $525 #DIV/0! 4300 OFFICE SUPPLIES $1,369 $5,741 $0 $4,000 100% 4318 POSTAGE $163 $9,972 $0 $7,500 1000/0 4330 BALLOT COUNTER MAINTENANCE $0 $3,431 $3,083 $3,500 14% 4330 ELECTRONIC POLL BOOKS $2,286 $2,286 $0 $0 00/0 4330 ELECTRONIC POLL BOOK MAINTENANC $0 $0 $1,050 $1,100 5% TOTAL COMMODITIES $3,817 $21,430 $4,133 $16,100 290% 4415 MILEAGE AND AUTO ALLOWANCE $64 $350 $0 $350 100% 4490 MISCELLANEOUS $344 $4,683 $0 $4,700 100% 4490 10 NEW VOTING BOOTHS $1,850 $362 $0 $0 0% 4490 IPADS,SECURE BALLOT BOXES $0 $0 $0 $4,000 100% TOTAL OTHER CHARGES $2,258 $5,395 $0 $9,050 100% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0% TOTAL EXPENDITURES $42,465 $119,043 $44,452 $112,413 152.89% CAPITAL OUTLAY ITEMS APPROVED 4490- $1,500 Locked ballot box for inside city hall,attached to wall $2,000 2 Ipads for staff $500 New lighter weight absentee ballot boxes for storing AB ballots INFORMATION TECHNOLOGY DEPARTMENT 14 page 142 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE IT 4110 SALARIES-REGULAR $0 $0 $0 $0 0.000/0 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4110 IT STAFF POSITION $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4210 TELEPHONE $115 $24,647 $15,800 $15,800 0.00% 4220 WEBSITE COSTS $0 $1,960 $3,000 $3,000 0.00% LOGIS SUPPORT $47,420 $35,056 $30,000 $30,000 0.00% WEB SERVICES $1,300 $0 $1,500 $2,000 33.33% STATE OF MN LINE FEES(FIBER FEE) $1,332 $1,247 $6,000 $3,000 -50.00% SERVER HOSTING $0 $29,734 $31,580 $40,685 28.83% DAKOTA BROADBAND(DBB) $2,230 $12,512 $17,500 $17,500 0.00% TOTAL CONTRACTUAL SERVICES $52,397 $105,156 $105,380 $111,985 6.27% 4301 COMPUTER SOFTWARE AND HARDWARE MICROSOFT LICENSES&CALS $0 $21,121 $21,150 $21,150 0.00% COMPUTER REPLACEMENT $38,488 $20,869 $21,550 $15,000 -30.39% MMD SYSTEM $0 $34,179 $7,000 $7,000 0.00% MISC HARDWARE&SOFTWARE $0 $4,956 $3,500 $5,000 42.86% LASERFICHE MAINTENANCE $9,764 $10,044 $11,000 $11,000 0.00% ADDITIONAL LASERFICHE LICENSES $1,694 $0 $2,500 $2,700 8.00% SOFTWARE MAINTENANCE/RENEWALS $7,480 $4,560 $20,100 $35,000 74.13% SERVER REPLACEMENT AND MAINTENA $0 $0 $6,700 $5,000 -25.37% FIREWALL $0 $0 $5,000 $5,000 0.00% DOOR ACCESS SYSTEM MAINTENANCE $462 $1,849 $2,000 $3,825 106.87% TOTAL COMMODITIES $57,888 $97,577 $100,500 $110,675 10.127/6 4400 TRAINING $0 $0 $750 $750 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $750 $750 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $110,285 $202,734 $206,630 $223,410 8.12% CAPITAL OUTLAY ITEMS REQUESTED APPROVED WEBSITE RESDESIGN $60,000 POLICE DEPARTMENT DEPARTMENT 20 page 143 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE POLICE 4110 SALARIES-REGULAR/PATROL $1,321,643 $1,448,519 $1,395,255 $1,395,422 0.01% 4110 SALARIES-REGULAR/ADMINISTRATION $694,060 $639,780 $814,663 $834,978 2.49% 4115 SALARIES-OVERTIME/PATROL $37,952 $36,467 $80,946 $80,946 0.00% 4130 SALARIES-TEMPORARY $2,363 $1,206 $10,400 $10,400 0.00% 4131 INSURANCE $450,512 $489,613 $614,880 $619,680 0.78% 4133 WORKERS COMPENSATION $151,950 $173,484 $149,342 $168,265 12.67% 4134 PERA/PATROL $218,958 $261,023 $257,497 $261,317 1.48% 4134 PERA/ADMINISTRATION $104,853 $95,701 $131,402 $134,614 2.44% 4135 FICA/PATROL $22,929 $25,637 $23,529 $22,203 -5.64% 4135 FICA/ADMINISTRATION $17,148 $16,229 $19,589 $20,116 2.69% 4138 UNEMPLOYMENT $0 $740 $0 $0 0.00% TOTAL HUMAN RESOURCES $3,022,367 $3,188,399 $3,497,503 $3,547,941 1."% 4200 RENTALS AND LEASES $68,896 $60,907 $73,992 $74,000 0.010/0 4209 CITY HALL RENT $76,803 $76,803 $76,803 $76,803 0.00% 4210 TELEPHONE $17,722 $12,863 $20,000 $21,000 5.00% 4220 POST LICENSE RENEWALS $360 $630 $810 $900 11.11% 4220 ATTORNEY FEES $8,483 $2,605 $4,000 $5,000 25.00% 4220 OTHER PROFESSIONAL SERVICES $2,146 $934 $5,000 $5,000 0.00% 4220 IT SERVICES-LOGIS $18,054 $10,661 $40,000 $40,000 0.000/0 4222 PROSECUTIONS $70,692 $68,398 $70,692 $71,000 0.44% 4225 ANIMAL IMPOUNDING FEES $315 $912 $2,000 $1,000 -50.00% 4223 OTHER CONTRACTUAL SERVICES LEXIPOL $8,312 $8,562 $8,500 $8,600 1.18% BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,100 $1,100 0.00% BCA MOBILE ACCESS CHARGE $2,880 $2,880 $3,000 $3,000 0.00% RECORDS MANAGEMENT SYSTEM $25,594 $30,107 $24,000 $24,000 0.00% AIRCARD $4,437 $4,708 $4,500 $4,500 0.00% LOGIS-APS TICKET WRITER $0 $0 $2,000 $2,000 0.00% LOGIS-APPLICATION SUPPORT $37,452 $40,812 $32,000 $35,000 9.38% LOGIS-SYSTEM DEVELOPMENT $0 $1,650 $1,548 $1,600 3.36% LOGIS INET $0 $0 $11,000 $11,000 0.000/0 LOGIS ANY CONNECT/MAPS $0 $0 $1,650 $1,700 3.03% LEASE LINE MN OFFICE TECH GROUP $1,473 $1,488 $3,000 $3,000 0.00% CJIIN $11,219 $11,753 $13,000 $14,241 9.55% INT.ASSOCIATION OF POLICE CHIEFS $0 $0 $850 $850 0.00% LEXISNEXIS $1,853 $1,458 $2,000 $2,000 0.00% LANGUAGE LINE-INTERPRETER SVCS $497 $1,025 $600 $1,500 150.00% TLO INVESTIGATIONS $1,375 $0 $5,000 $2,000 -60.00% AXON SOFTWARE $0 $11,436 $0 $0 0.000/0 MISCELLANEOUS $2,218 $5,492 $0 $0 0.00% ELECTRONIC CRIMES TASK FORCE $18,000 $18,000 $18,000 $21,000 16.67% 4275 DCC ANNUAL RADIO FEE $11,455 $9,565 $13,495 $13,900 3.00% 4275 DCC ANNUAL FEE $205,699 $232,155 $264,037 $270,275 2.36% RADIO MAINTENANCE AGREEMENT $0 $0 $2,000 $2,000 0.00% TOTAL CONTRACTUAL SERVICES $595,933 $615,803 $704,577 $717,969 1.90% POLICE DEPARTMENT DEPARTMENT 20 page 144 4300 OFFICE SUPPLIES $3,133 $3,881 $5,500 $5,500 0.00% 4301 COMPUTER SOFTWARE/HARDWARE $26,000 $18,239 $25,000 $25,000 0.00% 4305 OPERATING SUPPLIES $12,184 $31,269 $40,000 $40,000 0.00% 4305 POLICE RESERVES $403 $0 $4,000 $4,000 0.00% 4306 RECRUITMENT COSTS $10,496 $8,112 $15,000 $15,000 0.00% 4318 POSTAGE $365 $454 $1,000 $1,000 0.00% 4320 GAS AND OIL $49,333 $34,263 $45,000 $45,000 0.00% 4330 EQUIPMENT REPAIR/GENERAL $36,241 $33,893 $25,000 $25,000 0.00% 4330 EQUIPMENT REPAIR/CAR SET UP $24,828 $42,592 $45,000 $45,000 0.000/0 4331 MISCELLANEOUS FURNITURE/EQUIP $4,712 $5,874 $11,000 $11,000 0.00% TOTAL COMMODITIES $167,695 $178,578 $216,500 $216,500 0.00% 4400 TRAINING $37,980 $26,441 $40,000 $40,000 0.00% 4402 BOOKS AND SUBSCRIPTIONS $68 $473 $500 $500 0.00% 4404 MEMBERSHIP DUES $10,566 $10,983 $15,000 $17,500 16.67% 4410 CLOTHING AND EQUIPMENT $15,584 $28,663 $20,000 $20,000 0.000/0 4430 CAR WASHES $0 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $521 $880 $5,100 $5,100 0.00% 4490 SHREDDING $853 $847 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $65,571 $68,287 $82,600 $85,100 3.03% 4610 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $3,851,567 $4,051,066 $4,501,180 $4,567,510 1.47% CAPITAL OUTLAY ITEMS REQUESTED APPROVED MARKED FORD EXPLORER $26,947 SQUAD&BUILDING RADIOS $55,800 FIRE DEPARTMENT DEPARTMENT 30 page 145 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE FIRE 4110 SALARIES-REGULAR/ADM IN $46,330 $48,078 $77,477 $79,802 3.00% 4110 SALARIES-REGULAR/FI RE FIGHTERS $185,620 $188,425 $180,385 $185,797 3.00% 4131 INSURANCE $4,820 $4,820 $5,040 $5,190 2.98% 4132 INSURANCE-LONG TERM DISABILITY $3,049 $2,801 $3,000 $3,000 0.00% 4133 WORKERS COMPENSATION $52,514 $60,023 $51,612 $58,150 12.67% 4134 PERA/ADMIN $3,474 $3,595 $3,672 $3,782 3.00% 4135 FICA/ADMIN $3,532 $3,665 $5,927 $6,105 3.00% 4135 FICA/FIREFIGHTERS $4,921 $3,635 $2,616 $2,694 2.98% TOTAL HUMAN RESOURCES $304,260 $315,044 $329,729 $344,520 4.49% 4200 RENTALS AND LEASES $570 $1,113 $100 $100 0.00% 4210 TELEPHONE $4,491 $3,797 $6,400 $5,000 -21.88% 4211 ELECTRICAL SERVICE $8,235 $13,283 $10,000 $10,000 0.00% 4212 GAS SERVICE $7,378 $8,013 $10,000 $10,000 0.00% 4213 SOLAR LEASE $1,903 $1,983 $2,079 $2,172 4.47% PROFESSIONAL SERVICES 4220 LOGIS-IT SERVICES $8,307 $22,655 $4,000 $4,000 0.00% 4220 AUDIT $7,200 $7,475 $7,500 $7,750 3.33% 4220 LEGAL $1,465 $1,262 $1,500 $1,500 0.00% 4220 OTHER PROFESSIONAL SERVICES $0 $15 $2,000 $2,000 0.00% 4240 LEGAL PUBLICATIONS $271 $0 $500 $500 0.00% 4244 MEDICAL EXAMS $3,226 $5,849 $8,000 $8,000 0.00% 4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $15,560 $4,320 $12,000 $11,000 -8.33% 4268 DEPARTMENT REPORT PRINTING $2,835 $3,361 $3,500 $3,500 0.00% 4268 STATIC TESTING $7,073 $4,624 $8,850 $9,000 1.69% 4275 DCC FEE $18,616 $26,008 $8,898 $9,108 2.36% 4280 RUBBISH COLLECTION $1,636 $1,834 $1,400 $2,000 42.86% TOTAL CONTRACTUAL SERVICES $88,766 $105,592 $86,727 $85,630 -1.26% 4300 OFFICE SUPPLIES $302 $1,889 $1,500 $1,500 0.00% 4301 COMPUTER SOFTWARE $3,222 $4,947 $4,700 $4,700 0.00% 4301 COMPUTER HARDWARE $0 $32,448 $2,000 $5,500 175.00% 4305 OPERATING SUPPLIES BOOTS/BUNKERPANTS/COATS $567 $18,477 $19,000 $22,000 15.79% HOSE/NOZZELS/FITTINGS $1,145 $1,478 $5,000 $9,000 80.00% MISCELLANEOUS OPERATING SUPPLIES $13,349 $19,337 $17,000 $17,000 0.00% FIRE PREVENTION $0 $0 $7,000 $7,000 0.00% 4318 POSTAGE $278 $106 $300 $150 -50.00% 4320 GAS AND OIL $6,126 $4,788 $6,500 $6,000 -7.69% 4330 EQUIPMENT REPAIR COPIER MAINTENANCE $534 $2,473 $1,500 $1,000 -33.33% RADIO REPAIRS AND MAINTENANCE $460 $3,582 $1,000 $1,000 0.00% APPARATUS REPAIRS AND MAINTENANCE $15,338 $12,955 $25,000 $25,000 0.00% SCBA SERVICE $0 $0 $1,000 $1,000 0.00% OTHER REPAIRS AND MAINTENANCE $10,110 $12,439 $2,000 $2,000 0.00% 4335 BUILDING MAINTENANCE $8,465 $13,553 $10,000 $24,500 145.00% TOTAL COMMODITIES $59,897 $128,472 $103,500 $127,350 23.04% FIRE DEPARTMENT DEPARTMENT 30 page 146 4400 TRAINING $32,813 $3,836 $15,000 $17,500 16.67% 4402 BOOKS AND SUBSCRIPTIONS $857 $1,147 $1,500 $1,500 0.00% 4403 TRAINING EXPENSES TRAINING $2,479 $6,383 $5,000 $5,000 0.00% 4404 MEMBERSHIP DUES $555 $2,042 $1,750 $1,750 0.00% 4410 UNIFORMS $7,647 $5,365 $7,000 $7,000 0.00% 4415 MILEAGE $0 $0 $250 $250 0.00% 4425 WATER SERVICE $1,300 $1,667 $2,500 $2,500 0.00% 4490 MISCELLANEOUS $88 $565 $950 $500 -47.37% TOTAL OTHER CHARGES $45,739 $21,004 $33,950 $36,000 6.04% 4630 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $498,662 $570,112 $553,906 $593,500 7.15% CAPITAL OUTLAY ITEMS REQUESTED APPROVED LADDER 10 $950,000 ATV $32,500 THERMAL IMAGING CAMERAS $21,000 MOBILE RADIOS $70,000 UTILITY VEHICLE UPGRADES $17,000 COMPUTERS-TRAINING LAB $12,000 CODE ENFORCEMENT DEPARTMENT 40 page 147 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE BUILDING OFFICIAL 4110 SALARIES-REGULAR $0 $0 $0 $0 0.000/0 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 INSURANCE-WORKERS COMPENSATIO $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4209 CITY HALL RENT $12,000 $12,000 $12,000 $12,000 0.00% 4210 TELEPHONE $5,296 $3,858 $5,500 $5,500 0.00% 4220 PROFESSIONAL SERVICES $550 $500 $500 0.00% CITY ATTORNEY $116 $0 $1,500 $1,500 0.00% CITY ENGINEER/GOPHER ONE $764 $0 $0 $0 0.00% 4231 CONTRACTED INSPECTIONS $91,998 $92,014 $95,000 $97,850 3.00% 4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $110,174 $108,422 $114,500 $117,350 2.49% 4300 OFFICE SUPPLIES $380 $1,254 $1,250 $1,250 0.00% 4305 OPERATING SUPPLIES $544 $1,622 $500 $500 0.00% 4318 POSTAGE $940 $1,541 $1,000 $1,000 0.00% 4320 GAS AND OIL $0 $0 $0 $0 0.00% 4330 VEHICLE MAINTENANCE $117 $0 $0 $0 0.00% TOTAL COMMODITIES $1,981 $4,417 $2,750 $2,750 0.00% 4400 TRAINING $0 $0 $500 $500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $250 $250 0.00% 4404 MEMBERSHIP DUES $135 $0 $125 $125 0.00% 4490 MISCELLANEOUS $0 $30 $500 $500 0.00% TOTAL OTHER CHARGES $135 $30 $1,375 $1,375 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.000/0 TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $112,290 $112,869 $118,625 $121,475 2.40% CAPITAL OUTLAY ITEMS REQUESTED APPROVED STREETS DEPARTMENT 50 page 148 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE PW-STREETS 4110 SALARIES-REGULAR $343,091 $374,185 $379,423 $397,681 4.81% 4115 SALARIES-OVERTIME $12,912 $7,349 $22,375 $22,375 0.00% 4130 SALARIES-TEMPORARY $9,484 $0 $5,000 $8,000 60.00% 4131 INSURANCE $98,013 $100,563 $107,654 $110,858 2.98% 4133 WORKERS COMPENSATION $61,452 $70,239 $60,396 $68,050 12.67% 4134 PERA $26,162 $25,331 $30,135 $31,504 4.54% 4135 FICA $27,703 $27,499 $31,120 $32,746 5.22% TOTAL HUMAN RESOURCES $578,817 $605,166 $636,103 $671,214 5.52% 4200 RENTALS AND LEASES $3,937 $3,396 $5,500 $5,500 0.000/0 4210 TELEPHONE $3,273 $3,496 $4,000 $4,000 0.00% 4211 ELECTRICAL-STREET LIGHTS $20,568 $21,795 $22,500 $22,500 0.00% 4211 ELECTRICAL-PUBLIC WORKS GARAGE $2,210 $1,814 $3,000 $3,000 0.00% 4211 ELECTRICAL-TRAFFIC SIGNALS $3,546 $3,314 $4,000 $4,000 0.000/0 4212 GAS SERVICE $4,258 $2,831 $5,000 $5,000 0.00% 4213 SOLAR LEASE $1,902 $1,983 $2,079 $2,172 4.47% 4220 PROFESSIONAL SERVICES $2,214 $1,937 $5,000 $5,000 0.00% 4220 CITY ATTORNEY $481 $0 $1,000 $1,000 0.00% 4240 LEGAL PUBLICATIONS $22 $243 $500 $500 0.00% 4280 RUBBISH REMOVAL $2,100 $2,135 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $44,512 $42,943 $55,079 $55,172 0.17% 4300 OFFICE SUPPLIES $725 $461 $1,000 $1,000 0.00% 4305 OPERATING SUPPLIES $21,585 $9,779 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $0 $0 $500 $500 0.000/0 4318 POSTAGE $35 $0 $50 $50 0.00% 4320 GAS AND OIL $29,212 $18,204 $30,000 $30,000 0.000/0 4330 EQUIPMENT REPAIR $85,173 $65,824 $75,000 $80,000 6.67% 4331 MISC OFFICE/COMPUTER EQUIPMENT $1,023 $1,226 $1,000 $1,500 50.00% 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $8,451 $8,102 $7,500 $8,500 13.33% CUSTODIAL SERVICES $800 $200 $1,600 $1,000 -37.50% 4336 SNOW REMOVAL DAMAGE REPAIR $1,683 $871 $5,000 $5,000 0.00% 4340 STORM DAMAGE $18 $0 $0 $0 0.00% TOTAL COMMODITIES $148,705 $104,667 $139,650 $145,550 4.22% 4400 TRAINING $798 $973 $2,500 $2,500 0.000/0 4404 MEMBERSHIP DUES $300 $0 $300 $300 0.00% 4410 CLOTHING AND EQUIPMENT $4,839 $4,601 $5,000 $5,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $27 $33 $250 $250 0.00% 4420 STREET SIGNS AND POSTS $11,230 $7,223 $12,000 $12,000 0.000/0 4421 SAND AND SALT $101,154 $65,607 $125,000 $125,000 0.00% 4422 STREET MAINTENANCE MATERIAL $36,005 $35,787 $30,000 $40,000 33.33% 4423 CRACK SEALING/CHIP SEALING $119,640 $82,454 $100,000 $100,000 0.00% 4424 STREET SWEEPING AND STRIPING $40,855 $53,226 $50,000 $55,000 10.000/0 4425 WATER SERVICE-PUBLIC WORKS $273 $349 $500 $500 0.00% 4426 BONFIRE CLEAN UP $863 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $1,946 $182 $500 $500 0.00% 4500 TREE REMOVAL $30,816 $43,630 $45,000 $50,000 11.11% TOTAL OTHER CHARGES $348,746 $294,065 $372,050 $392,050 5.38% STREETS DEPARTMENT 50 page 149 4620 CAPITAL OUTLAY $0 $2,478 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $2,478 $0 $0 0.00% TOTAL EXPENDITURES $1,120,780 $1,049,319 $1,202,882 $1,263,986 5.08% CAPITAL OUTLAY ITEMS REQUESTED APPROVED 2022 MACK TRUCK $205,000 SALT STORAGE BIN $250,000 REPLACE GATED PARKING LOT $125,000 PARKS DEPARTMENT 70 page 150 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE PW-PARKS 4110 SALARIES-REGULAR $332,791 $346,943 $343,912 $460,705 33.96% 4115 SALARIES-OVERTIME $25,304 $16,034 $10,000 $15,000 50.00% 4130 SALARIES-TEMPORARY $43,055 $15,706 $50,000 $50,000 0.00% 4131 INSURANCE $85,922 $96,754 $104,227 $128,089 22.89% 4133 WORKERS COMPENSATION $24,579 $28,093 $24,156 $27,215 12.66% 4134 PERA $26,454 $30,795 $26,543 $35,678 34.42% 4135 FICA $32,573 $35,497 $30,900 $40,217 30.15% TOTAL HUMAN RESOURCES $570,678 $569,821 $589,738 $756,904 28.35% 4200 RENTALS AND LEASES $17,798 $18,871 $18,000 $24,000 33.33% 4210 TELEPHONE $4,747 $3,845 $4,000 $4,000 0.00% 4211 ELECTRICAL-PW/WARMING HOUSES $2,210 $1,814 $3,000 $3,000 0.00% 4211 ELECTRICAL-COMF.STAT./AERATOR $4,842 $4,048 $6,000 $6,000 0.00% 4212 GAS SERVICE $5,026 $3,505 $7,500 $6,000 -20.00% 4213 SOLAR LEASE $1,902 $1,983 $2,079 $2,172 4.47% 4220 PROFESSIONAL SERVICES CITY ATTORNEY $1,697 $1,226 $500 $1,500 200.00% TESTING/COMMISSION MINUTES $1,575 $1,679 $1,600 $2,000 25.00% NATURAL RESOURCES PLAN $0 $58,878 $0 $0 0.00% 4240 LEGAL PUBLICATION $287 $287 $0 $500 100.00% 4268 OTHER CONTRACT SERVICES SIBLEY PARK MAINTENANCE $21,153 $21,265 $22,500 $21,500 -4.44% 4280 RUBBISH REMOVAL $1,751 $1,826 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $62,988 $119,227 $67,679 $73,172 8.12% 4300 OFFICE SUPPLIES $1,134 $1,004 $1,750 $1,750 0.00% 4305 OPERATING SUPPLIES $15,536 $9,588 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $315 $0 $2,000 $500 -75.00% 4318 POSTAGE $150 $121 $150 $150 0.00% 4320 GAS AND OIL $15,472 $10,386 $17,500 $17,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $34,698 $21,779 $46,500 $46,500 0.00% PARKS MAINTENANCE SUPPLIES $67,603 $48,469 $60,000 $60,000 0.00% CHEMICALS AND FERTILIZER $0 $2,303 $14,000 $14,000 0.00% PARK MAINTENANCE COSTS $0 $0 $19,000 $19,000 0.00% ERADICATE INVASIVE PLANTS $21,096 $34,122 $30,000 $40,000 33.33% TOWN CENTRE LANDSCAPE MAINT. $0 $3,000 $9,000 $9,000 0.00% PILOT KNOB RESTORATION $5,000 $7,828 $11,000 $11,000 0.00% NATIVE PLANTINGS $0 $0 $0 $10,000 100.00% 4331 MISC OFFICE/COMPUTER EQUIP $523 $1,766 $1,000 $1,500 50.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $10,766 $7,891 $7,500 $8,500 13.33% CUSTODIAL SERVICES $800 $200 $1,600 $1,000 -37.50% TOTAL COMMODITIES $173,093 $148,458 $239,000 $258,400 8.12% 4400 TRAINING $2,973 $7,236 $7,000 $7,000 0.00% 4404 MEMBERSHIP DUES $864 $610 $750 $1,000 33.33% 4410 CLOTHING AND EQUIPMENT $4,734 $3,295 $5,000 $5,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $17 $36 $250 $250 0.00% 4425 WATER SERVICE PUBLIC WORKS $273 $349 $500 $500 0.00% PARKS $15,008 1 $19,246 1 $16,000 1 $20,000 1 25.00% PARKS DEPARTMENT 70 page 151 4490 MISCELLANEOUS $2,759 $1,039 $1,000 $1,500 50.00% 4490 COMMISSIONER PER DIEM $0 $1,350 $2,100 $4,200 100.00% 4500 TREE REMOVAL $20,958 $28,392 $30,000 $40,000 33.33% TOTAL OTHER CHARGES $47,587 $61,553 $62,600 $79,450 26.92% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $854,346 $899,059 $959,017 $1,167,926 21.78% CAPITAL OUTLAY ITEMS REQUESTED APPROVED WENTWORTH WARMING HOUSE $250,000 WENTWORTH PARKING LOT REPLACEMENT $200,000 SKATE PARK REDESIGN AND RENNOVATION $175,000 WENTWORTH TENNIS COURT REPLACEMENT $85,000 VALLEY VIEW HEIGHTS PLAYGROUND $55,000 FRIENDLY HILLS TENNIS COURT RESURFACIN $25,000 JOHN DEERE GATOR $22,250 JOHN DEERE GATOR $17,865 RECREATION DEPARTMENT 70 page 152 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE RECREATION RECREATION CIVICREC SOFTWARE $7,500 $4,500 $0 $0 0.000/0 4435 SOFTBALL LEAGUES $7,034 $4,509 $7,750 $8,000 3.23% 4435 TENNIS LESSONS $3,010 $0 $3,000 $3,150 5.00% 4435 SUMMER CONCERTS $4,657 $6,598 $4,750 $25,000 426.32% WINTERFEST $0 $0 $0 $5,000 100.00% FARMERS MARKET $0 $0 $0 $3,000 100.00% 4435 SAFETY CAMP $231 $297 $1,700 $1,700 0.00% 4435 PRINCESS BALL/SUPERHERO $1,189 $63 $1,500 $4,000 166.67% 4435 TOUR DE REC $0 $0 $1,000 $1,000 0.00% WORKOUTS IN THE PARK $0 $0 $0 $500 100.00% CONTRACTED PROGRAMS $7,390 $3,300 $11,250 $11,250 0.00% SENIORS PROGRAMMING $0 $0 $1,000 $3,000 200.00% 4435 SUMMER PLAYHOUSE $0 $0 $0 $0 0.000/0 4435 PROGRAM SUPPLIES/EQUIPMENT $2,785 $3,003 $1,800 $3,500 94.44% 4435 FIELD TRIPS $3,086 $0 $5,000 $4,000 -20.00% 4435 SUMMER PLAYGROUND PROGRAM $2,285 $0 $1,500 $1,500 0.00% 4435 RECREATION OFFICE SUPPLIES $0 $66 $550 $550 0.00% 4435 KIDS FISHING DERBY $1,719 $986 $1,750 $1,750 0.00% 4435 YOUTH AND STAFF SHIRTS $2,455 $0 $2,500 $2,750 10.00% 4435 SKATEBOARD CAMPS/CLINICS $0 $1,125 $0 $0 0.00% 4435 SCHOLARSHIP PROGRAM $0 $1,000 $1,000 0.000/0 PARK CELEBRATION EVENTS $1,973 $0 $2,000 $5,000 150.00% TRANSLATION SERVICES $0 $0 $900 $0 -100.00% MARKETING&COMMUNICATIONS $0 $0 $0 $6,000 100.00% 4435 MISCELLANEOUS $0 $0 $1,000 $1,000 0.00% 4436 ONLINE REGISTRATION FEES $2,004 $1,132 $2,250 $2,250 0.00% 4400 CONFERENCES AND SCHOOLS $0 $0 $2,450 $4,000 63.27% 4400 TUITION REIMBURSEMEN $0 $0 $3,000 $0 -100.00% TOTAL RECREATION CHARGES $47,317 $25,580 $57,650 $98,900 71.55% BUDGET IMPROVEMENT REQUESTS REQUESTED APPROVED SUMMER CONCERT SERIES $25,000 SENIOR PROGRAMMING $3,000 COMMUNITY DEVELOPMENT DEPARTMENT 80 page 153 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE COMMUNITY DEVELOPMENT 4110 SALARIES-REGULAR $104,662 $111,996 $118,372 $122,614 3.58% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.000/0 4131 INSURANCE $20,160 $20,160 $20,160 $20,760 2.98% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $7,850 $8,400 $8,878 $9,196 3.58% 4135 FICA $7,020 $8,117 $9,055 $9,380 3.59% TOTAL HUMAN RESOURCES $139,692 $148,673 $156,465 $161,950 3.51% 4220 PROFESSIONAL SERVICES CONSULTING PLANNER $0 $0 $10,000 $60,000 500.00% COMP PLAN UPDATE $7,848 $9,949 $5,000 $1,500 -70.00% CITY ATTORNEY $8,544 $12,128 $13,000 $15,000 15.38% OPEN TO BUSINESS-DAKOTA COUNTY $2,755 $0 $2,600 $2,500 -3.85% DAKOTA COUNTY CHAMBER DIRECTORIES $0 $0 $1,000 $1,000 0.00% PLANNING COMMISSIONER-MINUTES $2,858 $5,702 $3,000 $3,000 0.00% RESOLUTION FILING WITH COUNTY $1,813 $0 $1,500 $1,500 0.00% OTHER PROFESSIONAL SERVICES $0 $0 $500 $500 0.00% 4222 PROSECUTIONS $0 $0 $2,000 $2,000 0.00% 4240 LEGAL PUBLICATIONS $1,259 $1,543 $2,000 $2,000 0.00% TOTAL CONTRACTUAL SERVICES $25,076 $29,321 $40,600 $89,000 119.21% 4300 OFFICE SUPPLIES $1,084 $256 $2,500 $2,500 0.00% 4318 POSTAGE $821 $1,049 $1,500 $1,500 0.00% 4330 EQUIPMENT REPAIR-VEHICLE MNTCE $0 $0 $500 $500 0.00% TOTAL COMMODITIES $1,905 $1,305 $4,500 $4,500 0.00% 4400 TRAINING $278 $267 $3,500 $4,000 14.29% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $414 $784 $500 $500 0.00% 4415 MILEAGE AND AUTO ALLOWANCES $0 $28 $300 $300 0.00% 4490 PLANNING COMMISSION PER DIEM $1,750 $1,975 $2,500 $2,500 0.00% 4490 MISCELLANEOUS $812 $816 $500 $500 0.00% TOTAL OTHER CHARGES $3,254 $3,869 $7,400 $7,900 6.76% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $169,927 $183,169 $208,965 $263,350 26.03% CAPITAL OUTLAY ITEMS REQUESTED APPROVED RECYCLING DEPARTMENT 85 page 154 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE RECYCLING 4110 SALARIES-REGULAR $0 $0 $0 $0 0.000/0 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CLEAN UP DAY/RECYCLING SUPPLIES $17,063 $4,134 $12,800 $10,000 -21.88% 4220 SHARED RECYCLING POSITION $24,138 $16,626 $18,200 $20,000 9.89% 4268 CITY NEWSLETTER $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $41,201 $20,760 $31,000 $30,000 -3.23% 4300 OFFICE SUPPLIES $0 $0 $0 $500 100.00% 4318 POSTAGE $0 $0 $0 $500 100.00% TOTAL COMMODITIES $0 $0 $0 $1,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00% 4490 MISCELLANEOUS $0 $3,383 $500 $500 0.00% TOTAL OTHER CHARGES $0 $3,383 $600 $600 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $41,201 $24,143 $31,600 $31,600 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE ENGINEERING FUND 5 DEPARTMENT 15 page 155 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE ENGINEERING 4110 SALARIES-REGULAR $304,362 $330,913 $330,683 $344,073 4.05% 4115 SALARIES-OVERTIME $6,418 $5,774 $10,000 $10,000 0.00% 4130 SALARIES-TEMPORARY $0 $0 $10,000 $10,000 0.00% 4131 INSURANCE $69,665 $70,065 $72,778 $74,944 2.98% 4133 WORKERS COMPENSATION $6,594 $7,540 $6,485 $7,305 12.64% 4134 PERA $22,708 $24,287 $25,551 $26,555 3.93% 4135 FICA $24,281 $26,352 $26,827 $27,852 3.82% TOTAL HUMAN RESOURCES $434,029 $464,930 $482,324 $500,729 3.82% 4200 RENTALS AND LEASES $870 $730 $900 $900 0.00% 4209 CITY HALL RENT $49,329 $49,329 $49,329 $49,329 0.00% 4210 TELEPHONE $3,033 $658 $4,000 $4,000 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $3,195 $3,520 $3,500 $3,750 7.14% OTHER PROFESSIONAL SERVICES $37 $0 $2,000 $2,000 0.00% 4250 LIABILITY AND AUTO INSURANCE $10,376 $10,048 $10,500 $0 -100.00% TOTAL CONTRACTUAL SERVICES $66,840 $64,285 $70,229 $59,979 -14.60% 4300 OFFICE SUPPLIES $1,064 $777 $2,000 $2,000 0.00% 4301 COMPUTER SOFTWARE $0 $0 $0 $0 0.00% 4305 OPERATING SUPPLIES $555 $700 $1,200 $1,200 0.00% 4318 POSTAGE $112 $143 $300 $300 0.00% 4320 GAS AND OIL $1,829 $1,404 $2,000 $2,000 0.00% 4330 EQUIPMENT REPAIR $480 $1,411 $1,500 $1,500 0.00% 4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT MISCELLANEOUS EQUIPMENT $0 $0 $3,000 $3,000 0.00% TOTAL COMMODITIES $4,041 $4,435 $10,000 $10,000 0.00% 4400 TRAINING $2,509 $302 $2,500 $2,500 0.00% 4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00% 4404 MEMBERSHIP DUES $0 $0 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $267 $260 $500 $500 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $1,000 $1,000 0.00% 4490 MISCELLANEOUS $93 $56 $250 $250 0.00% TOTAL OTHER CHARGES $2,869 $618 $4,850 $4,850 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $507,778 $534,268 $567,403 $575,558 1.44% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NR COORDINATOR $2,110 2021 F150 PICKUP TRUCK $31,590 UTILITY FUND page 156 REVENUE SUMMARY UTILITY FUND FUND 15 REVENUES 2022 REVENUE SOURCE 2019 ACTUAL 2020 ACTUAL 2020 BUDGET 2021 BUDGET BUDGET °/a CHANGE SEWER RENTAL $2,041,989 $2,313,851 $2,292,000 $2,178,802 $2,287,742 5.00% SEWER PERMITS $1,350 $1,289 $1,500 $1,500 $1,500 0.00% LILYDALE LIFT STATION MAINT. $2,500 $2,500 $3,000 $3,000 $2,500 -16.67% MISCELLANEOUS INCOME $13,576 $6,327 $10,000 $10,000 $10,000 0.00% INTERST INCOME $10,000 $10,898 $10,000 $10,000 $10,000 0.00% UNAPPROPRIATED TRANSFER -$11,150 -$11,150 -$11,150 -$11,150 -$11,150 0.00% TOTAL UTILITY FUND REVENUE $2,058,265 1 $2,323,716 1 $2,305,350 $2,192,152 $2,300,592 4.95% UTILITY FUND 15 DEPARTMENT 60 page 157 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE SEWER UTILITY 4110 SALARIES-REGULAR $130,169 $144,881 $143,219 $148,676 3.81% 4115 SALARIES-OVERTIME $2,214 $318 $5,000 $5,000 0.00% 4130 SALARIES-TEMPORARY $4,000 $2,563 $5,500 $8,000 45.45% 4131 INSURANCE $23,382 $22,360 $38,102 $39,236 2.98% 4133 WORKERS COMPENSATION $14,404 $16,464 $14,157 $15,950 12.67% 4134 PERA $5,837 $8,209 $11,116 $11,526 3.69% 4135 FICA $10,640 $9,550 $11,760 $12,368 5.17% 4139 OPEB -$3,684 -$1,665 $0 $0 0.00% TOTAL HUMAN RESOURCES $186,962 $202,680 $228,854 $240,756 5.20% 4200 RENTALS AND LEASES $2,549 $1,820 $7,000 $7,000 0.000/0 4209 CITY HALL RENT $6,907 $6,904 $6,904 $6,904 0.00% 4210 TELEPHONE $6,990 $8,112 $8,000 $8,000 0.00% 4211 ELECTRIC SERVICE PUBLIC WORKS GARAGE $2,210 $1,814 $3,000 $3,000 0.00% LIFT STATIONS $12,241 $10,653 $12,500 $12,500 0.00% 4212 GAS SERVICE PUBLIC WORKS GARAGE $4,258 $2,831 $5,000 $5,000 0.00% LIFT STATIONS $1,440 $1,038 $1,500 $1,500 0.00% 4213 SOLAR LEASE $1,902 $1,983 $2,079 $2,172 4.47% 4220 PROFESSIONAL SERVICES CITY ENGINEER $5,455 $4,119 $0 $0 0.00% CITY AUDIT $2,881 $3,017 $3,000 $3,000 0.00% SUMP PUMP INSPECTIONS $0 $0 $0 $0 0.00% TRAINING $0 $0 $500 $500 0.00% OTHER PROFESSIONAL SERVICES $4,546 $14,748 $15,000 $15,000 0.00% 4240 LEGAL PUBLICATIONS $51 $199 $250 $250 0.000/0 4250 LIABILITY AND AUTO INSURANCE $9,026 $9,528 $9,500 $10,000 5.26% 4280 RUBBISH REMOVAL $1,751 $1,826 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $62,208 $68,592 $76,733 $77,326 0.77% 4300 OFFICE SUPPLIES $1,378 $754 $2,000 $2,000 0.00% 4305 OPERATING SUPPLIES $9,453 $8,752 $15,000 $15,000 0.00% 4318 POSTAGE $4,307 $4,660 $5,000 $5,000 0.000/0 4320 GAS AND OIL $3,668 $3,177 $5,000 $5,000 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE SEWER CLEANING/TELEVISING $123,007 $43,218 $62,000 $62,000 0.00% SEWER LINING $0 $0 $125,000 $200,000 60.00% ROOT CHEMICALS $7,933 $9,287 $5,000 $10,000 100.00% HYDRANT MARKERS $467 $462 $750 $750 0.00% SOFTWARE SUPPORT $795 $795 $2,000 $2,000 0.00% LIFT STATIONS MAINTENANCE $0 $0 $15,000 $15,000 0.00% MISCELLANEOUS EQUIPMENT REPAIRS $32,273 $55,598 $35,000 $35,000 0.00% 4331 FURNITURE/EQUIPMENT $523 $1,226 $1,200 $1,200 0.000/0 4335 PUBLIC WORKS GARAGE MAINTENANCE BUILDING MAINTENANCE $8,372 $7,855 $7,500 $8,500 13.33% CUSTODIAL SERVICES $800 $200 $1,600 $1,000 -37.50% TOTAL COMMODITIES $192,975 $135,984 $282,050 $362,450 28.51% UTILITY FUND 15 DEPARTMENT 60 page 158 4400 TRAINING $2,220 $324 $2,500 $2,500 0.00% 4404 MEMBERSHIP DUES $0 $0 $500 $500 0.00% 4410 CLOTHING AND EQUIPMENT $1,248 $859 $750 $1,250 66.67% 4415 MILEAGE AND AUTO ALLOWANCE $0 $12 $250 $250 0.00% 4425 WATER SERVICE $273 $349 $300 $350 16.67% 4437 CREDIT CARD FEES $1,068 $1,280 $1,000 $1,500 50.00% 4449 MWCC CHARGES $1,363,415 $1,387,527 $1,467,725 $1,471,365 0.25% 4490 MISCELLANEOUS $4,480 $4,765 $4,000 $5,000 25.00% 4491 DEPRECIATION $181,575 $200,911 $178,000 $200,000 12.36% TOTAL OTHER CHARGES $1,554,280 $1,596,026 $1,655,025 $1,682,715 1.67% 4600 CAPITAL OUTLAY $0 $30,590 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $30,590 $0 $0 0.00% TOTAL EXPENDITURES $1,996,426 $2,033,872 $2,242,662 $2,363,247 5.38% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Ridge Place $315,000 STORM WATER UTILITY page 159 FUND 29 DEPARTMENT STORM WATER UTILITY FUND 29 REVENUES 2022 REVENUE SOURCE 2019 ACTUAL 2020 ACTUAL 2020 BUDGET 2021 BUDGET BUDGET %CHANGE STORM WATER UTILITY FEES $507,769 $578,799 $476,000 $550,000 $550,000 0.00% MISCELLANSOUS INCOME $400 $200 $0 $0 $0 0.00% INTEREST INCOME $11,188 $5,053 $1,500 $1,500 $1,500 0.00% UNAPPROPRIATED TRANSFER -$9,650 -$9,650 -$9,650 -$9,650 -$9,650 0.00% TOTAL STORM UTILITY FUND REVENUE $509,707 $574,402 1 $467,850 $541,850 $541,850 0.00 STORM WATER UTILITY FUND 29 DEPARTMENT 29 page 160 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE STORM WATER UTILITY 4110 SALARIES-REGULAR $22,084 $22,827 $23,249 $23,946 3.00% 4131 INSURANCE $4,093 $4,093 $6,250 $6,436 2.98% 4134 PERA $923 $1,706 $1,744 $1,796 2.98% 4135 FICA $1,628 $1,725 $1,778 $1,832 3.04% 4139 OPEB -$238 -$252 $0 $0 0.00% TOTAL HUMAN RESOURCES $28,491 $30,099 $33,021 $34,010 3.00% 4209 CITY HALL RENT $6,904 $6,904 $6,904 $6,904 0.00% 4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00% 4220 PROFESSIONAL SERVICES CITY AUDIT $1,048 $1,106 $1,100 $1,200 9.09% WMO MEETINGS $0 $6,000 $6,000 0.00% NPDES ENGINEERING FEES $20,033 $5,015 $35,000 $35,000 0.00% RAIN GARDEN DESIGN/CONSTRUCTION $6,358 $11,196 $35,000 $35,000 0.00% SURFACE WATER TREATMENT $18,543 $7,320 $10,000 $10,000 0.00% OTHER PROFESSIONAL SERVICES $5,380 $6,075 $2,500 $2,500 0.00% 4240 LEGAL PUBLICATIONS $90 $74 $250 $250 0.00% TOTAL CONTRACTUAL SERVICES $58,356 $37,690 $96,954 $97,054 0.10% 4300 OFFICE SUPPLIES $0 $0 $250 $250 0.000/0 4318 POSTAGE $26 $27 $25 $25 0.00% 4330 EQUIPMENT REPAIR $3,706 $11,481 $3,000 $10,000 233.33% 4337 STORM SEWER MAINTENANCE $37,042 $32,208 $50,000 $50,000 0.00% 4339 POND MAINTENANCE $78,316 $0 $0 $0 0.00% TOTAL COMMODITIES $119,090 $43,716 $53,275 $60,275 13.14% 4404 MEMBERSHIP DUES $20,635 $22,648 $24,000 $24,000 0.00% 4460 CONSTRUCTION COSTS $0 $41,603 $0 $0 0.00% 4490 MISCELLANEOUS $2,071 $360 $500 $500 0.00% 4491 DEPRECIATION $46,964 $51,282 $53,000 $53,000 0.00% TOTAL OTHER CHARGES $69,670 $115,894 $77,500 $77,500 0.00% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $275,607 $227,398 $260,750 $268,839 3.10% CAPITAL OUTLAY ITEMS REQUESTED APPROVED PAR THREE page 161 REVENUE SUMMARY PAR 3 REVENUES 2022 REVENUE SOURCE 2019 ACTUAL 2020 ACTUAL 2020 BUDGET 2021 BUDGET BUDGET %CHANGE GREEN FEES $93,078 $150,063 $100,000 $100,000 $110,000 10.00% RECREATION PROGRAMS $33,229 $23,251 $40,000 $35,000 $40,000 14.29°/a CONCESSIONS $19,538 $0 $19,000 $19,000 $19,000 0.00°/a SUNDRY REVENUE $280 $195 $0 $0 $0 0.00% INTEREST $1,067 $420 $450 $450 $450 0.00°/a TOTAL PAR THREE FUND REVENUE $147,192 $173,929 $159,450 $154,450 $169,450 9.71 PAR THREE FUND 45 DEPARTMENT 45 page 162 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE PAR 3 4110 SALARIES-ADMIN $18,480 $21,612 $24,676 $25,807 4.58% 4115 SALARIES-OVERTIME(HOLIDAY) $29 $478 $300 $300 0.00% 4110 SALARIES-CLUBHOUSE $27,146 $20,528 $34,000 $34,000 0.00% 4110 SALARIES-MAINTENANCE $17,187 $18,106 $22,000 $22,000 0.00% 4131 INSURANCE $6,653 $6,653 $6,653 $6,851 2.98% 4133 WORKERS COMPENSATION $2,794 $3,196 $2,750 $3,100 12.73% 4134 PERA $2,206 $2,344 $4,401 $4,486 1.93% 4135 FICA $4,671 $4,578 $6,195 $6,282 1.40% 4138 UNEMPLOYMENT $403 $106 $0 $0 0.00% TOTAL HUMAN RESOURCES $79,568 $77,602 $100,975 $102,826 1.83% 4200 RENTALS AND LEASES $3,832 $2,486 $4,750 $4,750 0.00% 4210 TELEPHONE $3,981 $3,589 $3,200 $4,000 25.00% 4211 ELECTRIC SERVICE CLUBHOUSE $826 $482 $850 $875 2.94% MAINTENANCE $1,800 $1,771 $4,500 $2,000 -55.56% 4212 GAS SERVICE $564 $484 $800 $800 0.00% 4213 SOLAR LEASE $1,751 $1,826 $1,915 $2,000 4.44% 4220 PROFESSIONAL SERVICES CITY AUDIT $2,776 $2,866 $2,850 $2,900 1.75% CITY ATTORNEY $0 $0 $0 $0 0.00% SYSTEM INSPECTIONS $531 $0 $1,000 $1,000 0.00% DEPT OF AG LICENSE $0 $0 $100 $100 0.00% 4250 LIABILITY AND AUTO INSURANCE $4,739 $4,445 $4,800 $4,800 0.00% 4268 CONTRACT SERVICES IRRIGATION SYSTEM SERVICES $0 $0 $4,500 $4,500 0.00% IRRIGATION SOFTWARE $0 $0 $0 $2,550 100.00% CITY NEWSLETTER $235 $0 $0 $0 0.00% 4280 RUBBISH REMOVAL $736 $459 $800 $800 0.00% TOTAL CONTRACTUAL SERVICES $21,772 $18,407 $30,065 $31,075 3.36% 4300 OFFICE SUPPLIES $103 $276 $600 $600 0.00% 4305 GOLF SUPPLIES $1,597 $2,631 $1,500 $3,000 100.00% 4310 CONCESSIONS FOOD $1,697 $215 $3,300 $2,500 -24.24% POP $1,659 $0 $2,250 $1,750 -22.22% 4320 GAS AND OIL $1,554 $1,027 $1,750 $1,750 0.00% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $4,342 $6,802 $10,000 $10,000 0.00% REEL SHARPENING $0 $0 $0 $2,000 100.00% 4334 COURSE MAINTENANCE MISCELLANEOUS $0 $906 $3,500 $3,500 0.00% CHEMICALS AND FERTILIZER $12,086 $14,291 $15,000 $16,000 6.67% IRRIGATION SYSTEM REPAIR $2,225 $4,242 $2,750 $5,000 81.82% COURSE BEAUTIFICATION $2,568 $351 $1,500 $2,000 33.33% SOIL/SAND $510 $550 $600 $1,000 66.67% 4335 BUILDING MAINTENANCE $7,752 $6,039 $6,000 $8,000 33.33% TOTAL COMMODITIES $36,093 $37,329 $48,750 $57,100 17.13% PAR THREE FUND 45 DEPARTMENT 45 page 163 4400 TRAINING $266 $0 $300 $1,000 233.33% 4404 MEMBERSHIP DUES $90 $455 $450 $500 11.11% 4410 CLOTHING AND EQUIPMENT $901 $64 $1,750 $1,750 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $0 $0 0.00% 4425 WATER SERVICE $316 $288 $480 $480 0.00% 4427 SEWER SERVICE $1,366 $1,582 $1,400 $1,600 14.29% 4436 ONLINE REGISTRATION FEE $1,169 $1,055 $1,475 $1,475 0.00% 4437 CREDIT CARD FEES $2,588 $6,199 $2,800 $6,000 114.29% 4490 MISCELLANEOUS $2,080 $2,097 $2,000 $2,250 12.50% 4500 TREE REMOVAL $0 $0 $1,500 $1,500 0.00% TOTAL OTHER CHARGES $8,776 $11,740 $12,155 $16,555 36.20% 4620 CAPITAL OUTLAY $71,723 $48,526 $0 $0 0.00% TOTAL CAPITAL OUTLAY $71,723 $48,526 $0 $0 0.00% TOTAL EXPENDITURES $217,932 $193,603 $191,945 $207,556 8.13% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CLUBHOUSE FURNITURE REPLACEMENI $3,500 SAND PRO $15,000 TOP DRESSER $55,000 AERATOR $26,000 CLUBHOUSE HVAC $10,000 CITY HALL FUND 8 DEPARTMENT 0 page 164 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE CITY HALL 4110 SALARIES-REGULAR $65,999 $69,896 $68,765 $70,824 2.99% 4115 SALARIES-OVERTIME $935 $1,795 $0 $0 0.00% 4131 INSURANCE $19,375 $19,149 $20,160 $20,760 2.98% 4133 WORKERS COMPENSATION $7,374 $7,507 $7,249 $8,170 12.71% 4134 PERA $2,296 $5,183 $5,157 $5,312 3.01% 4135 FICA $5,545 $5,946 $5,260 $5,418 3.00% 4139 OPEB $1,040 -$1,239 $0 $0 0.00% TOTAL HUMAN RESOURCES $102,563 $108,237 $106,591 $110,484 3.65% 4211 ELECTRIC SERVICE $20,537 $22,927 $30,000 $25,000 -16.67% 4212 GAS SERVICE $6,993 $5,494 $7,500 $7,500 0.00% 4213 SOLAR LEASE $3,923 $4,013 $4,161 $4,348 4.49% 4220 PROFESSIONAL SERVICES MISC PROFESSIONAL SERVICES $0 $0 $1,000 $1,000 0.00% 4240 LEGAL PUBLICATION $0 $0 $0 $0 0.00% 4250 LIABILITY AND AUTO INSURANCE $6,206 $6,891 $6,500 $7,000 7.69% 4280 RUBBISH SERVICE $2,852 $3,128 $3,000 $3,500 16.67% TOTAL CONTRACTUAL SERVICES $40,511 $42,452 $52,161 $48,348 -7.31% 4331 FURNITURE/EQUIPMENT $0 $0 $1,800 $1,800 0.00% 4335 BUILDING MAINTENANCE $42,947 $43,313 $46,500 $46,500 0.00% TOTAL COMMODITIES $42,947 $43,313 $48,300 $48,300 0.00% 4404 MEMBERSHIP DUES $0 $0 $50 $50 0.000/0 4415 MILEAGE $0 $0 $100 $100 0.00% 4425 WATER SERVICE $3,869 $4,717 $4,000 $4,500 12.50% 4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00% 4490 MISCELLANEOUS $112 $0 $250 $250 0.00% 4491 DEPRECIATION $35,419 $36,506 $80,000 $80,000 0.00% TOTAL OTHER CHARGES $39,401 $41,223 $94,400 $94,900 0.53% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $225,421 $235,224 $301,452 $302,032 0.19% CAPITAL OUTLAY ITEMS REQUESTED APPROVED COUNCIL CHAMBERS AV $60,000 EMERGENCY PREPAREDNESS FUND 7 DEPARTMENT 0 page 165 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE EMERGENCY PREPAREDNESS 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $7,000 $7,000 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $7,000 $7,000 0.00% 4305 OPERATING SUPPLIES $322 $0 $1,500 $1,500 0.00% 4330 REPAIRS AND MAINTENANCE SIREN MAINTENANCE AGREEMENT $0 $3,178 $5,000 $5,000 0.00% N95 MASK TESTING $0 $0 $700 $700 0.00% PHSYICALS $0 $0 $3,000 $3,000 0.00% DAKOTA COUNTY SPECIAL OPS $5,577 $5,720 $3,000 $3,000 0.00% EOC SUPPLIES $0 $0 $1,000 $1,000 0.00% TOTAL COMMODITIES $5,899 $8,898 $14,200 $14,200 0.00% 4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00% 4400 TRAINING $0 $0 $5,000 $5,000 0.00% 4400 CONTINGENCY $0 $0 $0 $0 0.00% 4400 DAKOTA COUNTY EMER. PREP.CMTE. $3,378 $3,678 $4,000 $4,000 0.00% 4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00% 4490 MISCELLANEOUS $0 $1,998 $0 $0 0.00% TOTAL OTHER CHARGES $3,378 $5,676 $10,200 $10,200 0.00% 4620 CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL CAPITAL OUTLAY $0 $0 $12,200 $12,200 0.00% TOTAL EXPENDITURES $9,277 $14,574 $43,600 $43,600 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED SIREN ESCROW $12,200 FIRE RELIEF ASSOCIATION FUND 6 page 166 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE FIRE RELIEF 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4200 RENTALS AND LEASES $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4490 FIRE AID $104,236 $111,759 $105,000 $110,000 4.76% 4490 CITY CONTRIBUTION $152,640 $152,500 $180,000 $180,000 0.00% 4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $1,000 $1,000 0.00% TOTAL OTHER CHARGES $256,876 $264,259 $286,000 $291,000 1.75% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $256,876 $264,259 $286,000 $291,000 1.75% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE SPECIAL PARK FUND FUND 10 DEPARTMENT 0 page 167 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CITYAUDIT $1,205 $1,257 $1,250 $1,250 0.00% 4220 PROFESSIONAL SERVICES $0 $25,000 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $1,205 $26,257 $1,250 $1,250 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4460 CONSTRUCTION COSTS $32,249 $3,814 $5,000 $5,000 0.00% 4490 MISCELLANEOUS $26,364 $0 $500 $500 0.00% TOTAL OTHER CHARGES $58,613 $3,814 $5,500 $5,500 0.00% 4620 CAPITAL OUTLAY $328,696 $54,818 $625,000 $442,500 -29.20% TOTAL CAPITAL OUTLAY $328,696 $54,818 $625,000 $442,500 -29.20% TOTAL EXPENDITURES $388,515 $84,889 $631,750 $449,250 -28.89% CAPITAL OUTLAY ITEMS REQUESTED APPROVED COVERED DUGOUTS MENDAKOTA $100,000 DOG PARK IMPROVEMENTS $7,500 TRAIL MARKERS AND MAPPING $20,000 WENTWORTH WARMING HOUSE $215,000 WENTWORTH PAVING HOCKEY RINK $100,000 DEBT SERVICE page 168 CITY OF MENDOTA HEIGHTS 2022 BUDGET DEBT SUMMARY IMPROVEMENT BONDS 2020 LEVY 2021 LEVY 2022 LEVY END DATE 2012 $88,641 $0 $0 2/1/2032 2013 $127,913 $123,661 $114,943 2/1/2034 2014 Refunding $64,186 $69,104 $63,003 2/1/2027 2014 $69,831 $69,566 $74,551 2/1/2035 2015 Refunding $148,509 $139,794 $136,434 2/1/2028 2015 $48,697 $48,836 $48,818 2/1/2036 2016 $80,819 $80,543 $80,267 2/1/2037 2017 $86,911 $91,632 $90,999 2/1/2030 2018 $101,617 $109,447 $106,357 2/1/2030 FIRE STATION $623,543 $624,173 $624,173 2/1/2035 2019 $275,802 $351,455 $313,134 2/1/2031 2020 $0 $194,048 $196,448 2/1/2032 TOTAL $1,716,469 $1,902,260 $1,849,127 TAX ABATEMENT BONDS 2020 LEVY 2021 LEVY 2022 LEVY END DATE 2020 TAX ABATEMENT BONDS $0 $0 $171,145 2/1/2032 EQUIPMENT CERTIFICATES 2020 LEVY 2021 LEVY 2022 LEVY END DATE DUMP TRUCK $28,442 $28,114 $27,707 2/1/2025 PAR THREE BONDS 2020 LEVY 2021 LEVY 2022 LEVY END DATE PAR THREE $244,440 $245,175 $178,745 2/1/2023 GRAND TOTAL $1,989,351 $2,175,549 $2,226,724 STREETLIGHT MAINTENANCE FUND 28 DEPARTMENT 0 page 169 CAT OBJ DESCRIPTION 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET FINAL CHANGE STREET LIGHT MAINTENANCE 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4211 ELECTRICAL SERVICES $10,049 $14,947 $17,500 $17,500 0.00% 4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00% TOTAL CONTRACTUAL SERVICES $10,049 $14,947 $18,000 $18,000 0.00% 4330 REPAIRS AND MAINTENANCE $32,637 $27,723 $35,000 $35,000 0.00% TOTAL COMMODITIES $32,637 $27,723 $35,000 $35,000 0.00% 4490 MISCELLANEOUS $0 $0 $0 $0 0.00% TOTAL OTHER CHARGES $0 $0 $0 $0 0.00% 4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $42,686 $42,670 $53,000 $53,000 0.00% CAPITAL OUTLAY ITEMS REQUESTED APPROVED NONE page 170 Capital Items Requested and Recommended Amount Depreciation Required Marked Ford Explorer-Police Dept $ 26,947 8 Squad Radios/1 Building Radio-Police Dept $ 55,800 Police/City Hall Preliminary Design $ 420,000 3 Thermal Imaging Cameras-Fire Dept(10 years) $ 21,000 $ 2,100 ATV-Fire Dept(10 years) $ 32,500 $ 3,250 Ladder 10-Fire Dept(20 years) $ - $47,500 Replace Mobile Radios-Fire Dept $ 70,000 Utility Vehicle Upgrades-Fire Dept $ 17,000 Computer Equipment for Training Lab-Fire Dept $ 12,000 2022 Mack Plow-Street Dept(15 years) $ 205,000 $ 13,667 John Deer Gator Diesel(replace Kubota)-Parks Dept(1 $ 22,250 $ 2,225 Replace Gated Parking Lot Area-Public Works $ 125,000 Salt Storage Bin-Public Works $ 250,000 Friendly Hills Tennis Court Resurfacing $ 25,000 Par 3 Aerator(20 years) $ 26,000 $ 1,300 Wentworth Warming House(to be reimbursed by grant) $ 35,000 Wentworth Parking Lot(to be reimbursed by grant) $ 100,000 Depreciation to Equipment Reserve $ 70,042 TOTAL $ 1,513,539 $ 70,042 Capital Items Requested from Specific Funds Amount Council Chambers AV $ 60,000 Cable Fund Update City Website $ 60,000 Cable Fund Trail Markers&Signage $ 20,000 Special Park Fund Wentworth Warming House $ 215,000 Special Park Fund Wentworth Pave Hockey Rink $ 100,000 Special Park Fund Par 3 Clubhouse Furniture $ 3,500 Par 3 Sand Pro Replacement-Par 3(20 Years) $ 15,000 Par 3 Top Dresser Replacement-Par 3(20 Years) $ 55,000 Par 3 Capital Item Requested-Equipment Certificates Issued Amount Replace Ladder 10 $ 950,000 Capital Items Requested-Possible Referendum Expenses Amount Wentworth Tennis Court Reconstruction $ 85,000 Rogers Lake Skate Park Redesign&Renovation $ 175,000 Valley View Heights Playground Replacement $ 55,000 Capital Items Requested but not Recommended Amount John Deere Gator-Park Dept $ 17,865 2021 Ford Pickup Truck-Engineering Dept $ 31,590 New Generator at Main Lift Station-Utility Dept $ 60,000 Par 3 Clubhouse Furnace&AC Replacement $ 10,000 Requests that have been moved to Levy Amount Recreation Requests $ 157,642 Reclassify K.Speiter to Natural Resources Coordinator $ 2,110 o 0 0 0 0 0 0 0 0 0 0 a) o 0 0 0 0 0 0 0 0 0 0 O O O M O N O O O O O Q O O O 0.* 'ID N M O O Ln Ln 0 0 A en N N N N 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