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2021-10-19 Council agenda CITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA Tuesday, October 19, 2021 6.00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of October 5, 2021 City Council Minutes b. Acknowledge Minutes of the September 14, 2021 Parks and Recreation Commission c. Approve Sewer Repair at 546 Simard Street d. Approve Resolution 2021-84 Accepting a Gift for Park Bench Donation at Mendakota Park e. Acknowledge August 2021 Par 3 Financial Report f. Approve 2021-2022 Insurance Renewal and Elect to Not Waive Statutory Limits g. Approve the Ordering of a Police Patrol Vehicle h. Approve the Preliminary Purchase of Par 3 Maintenance Equipment i. Acknowledge August 2021 and September 2021 Fire Synopsis j. Approval of September 2021 Building Activity Report k. Approval of Claims List 6. Citizen Comment Period (for items not on the agenda) *See guidelines below 7. Presentations a. Met Councilmember Chai Lee 8. Public Hearings - none 9. New and Unfinished Business a. Resolution 2021-83 Approving a Right of Way Vacation for Mohican Court b. Quarterly Update for 2021-22 City Council Strategic Priorities c. Review City Financial Report 10. Community Announcements 11. Council Comments 12. Adjourn Guidelines for Citizen Comment Period: "The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic;presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised." page 3 5a CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, October 5, 2021 Pursuant to due call and notice thereof,the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, Mazzitello, and Miller (arrived at 6:52 p.m.), were also present. Mayor Levine welcomed newly appointed City Administrator Cheryl Jacobson. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine requested to add item 8d. Discussion of Council Meetings Start Time, to the agenda. Mayor Levine presented the amended agenda for adoption. Councilor Mazzitello moved adoption of the agenda as amended. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Duggan moved approval of the consent calendar as presented,pulling item e. a. Approval of September 23, 2021 City Council Minutes b. Acknowledge the August 10, 2021 Parks and Recreation Commission Meeting Minutes c. Approve Adoption of Revised Bylaws for Fire Department Relief Association d. Approval of Assistant City Administrator Hire e. Approve Resolution 2021-82 Accept Project and Approve Final Payment for the Marie Avenue Street Improvements page 4 f. Approve Contract for Grading Baseball Fields at Mendakota Park g. Award Professional Services Contract for the Rogers Lake and Park Place Pond Improvements h. Approval of August 2021 Treasurers Report i. Approval of Claims List Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 PULLED CONSENT AGENDA ITEMS E)APPROVE RESOLUTION 2021-82 ACCEPT PROJECT AND APPROVE FINAL PAYMENT FOR THE MARIE AVENUE STREET IMPROVEMENTS Councilor Duggan noted the difference between the actual bid and the total project cost which was a $65,500 difference. He asked if the project was within budget. Public Works Director Ryan Ruzek stated that during construction there were some subgrade issues, and a related change order which was approved by the Council. He stated that there were some savings during the project of about $100,000 less than the contract amount with the change order. He stated that the project was slightly under budget. Councilor Duggan moved to approve RESOLUTION 2021-82 ACCEPT PROJECT AND APPROVE FINAL PAYMENT FOR THE MARIE AVENUE STREET IMPROVEMENTS. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS No one from the public wished to be heard. PUBLIC HEARING No items scheduled. NEW AND UNFINISHED BUSINESS A)APPROVE PURCHASE OF BRINE MAKER Public Works Director Ryan Ruzek explained that the Council was being asked to approve the purchase of a brine maker for street anti-icing purposes. Councilor Paper asked the lifespan of the equipment. October 5,2021 Mendota Heights City Council Page 2 of 7 page 5 Mr. Ruzek commented that the equipment should last and the only repairs would be related to the pump or electric motor. He stated the unit has high review ratings from others who have purchased it. Councilor Paper commented that this is a great addition. Councilor Mazzitello stated that it would seem the City would be cutting its salt use with this purchase. Mr. Ruzek commented that the reduction is projected to be one third and therefore the unit could pay for itself in the first or second year. Mayor Levine commented that reducing salt use will have a benefit to the environment. She stated that currently the City has one plow that uses brine and will be purchasing another. She stated that eventually all the plows would use brine as the fleet is replaced. Mr. Ruzek commented that this should improve the road conditions during the winter. Councilor Duggan asked about the warranty on this equipment. Mr. Ruzek replied that the unit is mobile and can be moved if needed. He provided additional details on how the unit would work. He was unsure of the warranty length but noted that he could follow up with that information. Councilor Duggan moved to authorize the PURCHASE OF AN ACCUBATCH BRINE MAKER FROM THE SOURCEWELL COOPERATIVE PURCHASING AGREEMENT, IN THE AMOUNT OF $29,289.00. Councilor Paper seconded the motion. Ayes: 4 Nays: 0 B) AWARD PROFESSIONAL SERVICES CONTRACT FOR THE CENTRE POINTE STREET IMPROVEMENTS Public Works Director Ryan Ruzek stated that the Council was being asked to award a contract for the design, surveying and construction services for the Centre Pointe Street improvement project. Councilor Paper stated that when projects are completed in a residential area,the cost is divided per parcel. He asked how the cost would be divided in this instance where there are very few parcels. Mr. Ruzek stated that the City would discuss that with the feasibility report. He stated that residential homes would be assessed, similar to previous projects. Typically,in a business area with various zoning, a front footage assessment is used. He stated that there are State Aid streets within the project, which would provide funding along with other sources for storm water improvements. Councilor Duggan asked if there is a possibility that the construction costs could come back higher than the estimates. Mr. Ruzek stated that he believes the estimates are fairly accurate but noted that those were done using 2018 dollars. He recognized that labor and material costs have changed since that time. October S,2021 Mendota Heights City Council Page 3 of 7 page 6 Councilor Mazzitello asked and received confirmation that the construction cost estimate would be reviewed as part of the feasibility report. He asked for an update on Lake Augusta and the possibility of treating water before it discharges into the lake. Mr. Ruzek provided an update noting that the watershed has taken the lead on Lake Augusta,which is listed as an impaired water body. He stated that Clean Water funds were received to complete an additional study on the lake. They have reviewed the inlets and are attempting to find the issue causing the lake to not to turn over. He noted some of the concepts that are being considered as possible factors. He stated that the watershed will be approving the contract with Barr Engineering at its next meeting and will be completing the study within one year of approval. Councilor Mazzitello asked if the intent of this project would be to use existing infrastructure to boost stormwater management before the water reaches Augusta. Mr. Ruzek confirmed that to be true. He stated that most of the phosphorus loading within Augusta is internal and only 12 percent comes from external sources. Councilor Mazzitello encouraged staff to look for additional elements that could be added to treat storm water. Mr. Ruzek stated that if there are areas that would be feasible for infiltration, they would attempt to incorporate that as well. Councilor Paper moved to authorize a CONTRACT WITH TKDA FROM ST. PAUL, MINNESOTA not to exceed the amount of$177,838. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 C)APPROVE PURCHASE OF SPEED CAMERA SYSTEM Police Chief Kelly McCarthy stated that the Council is asked to approve the purchase of a TrafficLogix Guardian Pro speed camera system for an amount not to exceed $20,000. Councilor Duggan referenced the purchase a speed trailer in the past and asked if the City still uses it. Chief McCarthy replied that the trailer is not being used. She stated that there is a stealth speed data collector, but that machine is not obvious to the public when in use. Councilor Duggan commented that Mendota Heights in trending in a better direction than some of the other cities related to driving speeds. He believed that was due to good police activity and hoped that would continue with this new equipment. He stated that he supports this purchase and anything that will improve the safety of the roads. Councilor Mazzitello commented that speed control is not as easy as hanging a new sign. He stated that it takes a two-pronged approach, one with posted speed limits and one with the design of the roadway as drivers drive at a comfortable speed. He stated that a previous road project reduced the width of the road and as a result the average speed decreased. He noted that this equipment would speak towards enforcement at a relatively low cost and is glad to see this brought forward. October S,2021 Mendota Heights City Council Page 4 of 7 page 7 Mayor Levine asked for an example of a roadway that changes speeds for certain segments and how the equipment would be used. Chief McCarthy stated that the speed limit is effective at the point of the sign, therefore when a driver passes the sign their speed should be adjusted. She stated that historically people believe there is flexibility in the overage that would be allowed before being ticketed. She noted that as technology has increased,the flexibility has decreased. She explained that this equipment would function off the 85th percentile method, noting that the trigger would issue a warning for those traveling above the speed. She stated that a warning would then be mailed to drivers. Mayor Levine referenced a sign that she has seen in neighborhoods that states, "20 is plenty". Chief McCarthy stated that it would depend on the community and the Traffic Safety Committee. She stated that she would prefer to keep things consistent in each neighborhood. She noted that if it is determined that a speed limit should be decreased in a neighborhood, that type of sign could be used. Councilor Mazzitello commented that a few cities took advantage of that recent legislation and dropped their speed limits to 25 mph and then in response to residents, continued to lower to 20 mph, and now there are requests to reduce to 15 mph. He stated that creates a slippery slope and he does not recommend exercising that new legislative ability and would prefer to leave residential speed limits at 30 mph. Councilor Duggan asked and received confirmation that the equipment takes a photo of the driver. He asked if the picture showed someone on their phone, would there be enforcement of that violation. Ms. McCarthy stated that the photo could show other violations but at this time there is not a plan to issue violations. She noted that in the future she may have an opinion that violations could be issued but noted that the courts may have a different view on that issue. Councilor Duggan asked if there has been an increase of phone usage while driving in Mendota Heights. Chief McCarthy stated that she is unsure. Mayor Levine asked if a warning could be issued if it is noticed that tabs are expired, or a headlight is out so that drivers are aware. Chief McCarthy confirmed that could be done. She noted that the City participates in a program which provides vouchers to have the headlight repair completed. She stated that the initial focus will be on speed, but the other elements could be logical to incorporate in the future. Councilor Paper asked when the equipment would be received. Chief McCarthy replied that there are some delays,but that the equipment could be received around January 1st. She noted that additional study will be done before using the equipment and the program would be anticipated to begin in spring of 2022. Councilor Duggan moved to approve PURCHASE OF A TRAFFICLOGIX GUARDIAN PRO SYSTEM. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 October 5,2021 Mendota Heights City Council Page 5 of 7 page 8 D) DISCUSSION OF TIME CHANGE FOR CITY COUNCIL MEETINGS Mayor Levine stated that she would like to open the discussion to determine if the time should be changed to ensure Councilor Miller could attend. Councilor Miller stated that soccer season is winding down, as this is the last week of the regular season. He stated that he is one voice of five but would prefer a 7:00 p.m. start time. Councilor Mazzitello commented that the meeting time was at 7:00 p.m. for decades. He stated that with people returning to work and commuting, it could be easier to return to 7:00 p.m. Councilor Paper stated that he likes the 6:00 p.m. start time, noting that it also requires less of staff as there is less of a break between the workday and meeting time. Councilor Miller stated that he is mindful of staff's time. Because the season is winding down, he would support keeping the time at 6:00 p.m. Mayor Levine stated that perhaps the time could be changed to 7:00 p.m. for the next month to ensure Councilor Miller could attend. Councilor Miller stated that this is the last week of the regular season. He noted that if the team wins, they will continue to play,but if not,the season would be over. He stated that he would not have a conflict beginning in November, until next September. Councilor Duggan noted that he is fine with either time. Councilor Mazzitello stated that if Councilor Miller is comfortable leaving the time at 6:00 p.m., it could stay at that time. Councilor Miller stated that he would not want the schedule to be based upon his schedule and would prefer the meeting start time at remain at 6:00 p.m. COMMUNITY ANNOUNCEMENTS City Administrator Cheryl Jacobson stated that it has been a pleasure to serve the community for the past five years as the Assistant City Administrator and has been excited to move into the new role as City Administrator. She provided information on the new Assistant City Administrator that will join the City staff. She highlighted upcoming recreation and community events. October S,2021 Mendota Heights City Council Page 6 of 7 page 9 COUNCIL COMMENTS Councilor Mazzitello asked that pedestrians walking at dusk wear reflective garments to ensure vehicles can see them. He stated that on October 141h Two Rivers High School football will play at Cretin-Derham Hall. Councilor Miller stated that the Council recently received an invitation to attend emergency management services training. He encouraged the members of the Council to participate. Councilor Paper encouraged residents to go see the new Fire Hall this weekend. He recognized Max Elkin, a resident who is a Marine Corps vet and is 101 years old. He stated that Beyond the Yellow Ribbon has been able to help him recently with weekly housecleaning. Councilor Duggan advised of an upcoming parks tour the Parks and Recreation Commission will be holding. He stated that he also supports pedestrians wearing reflective gear when walking at dusk. Councilor Duggan asked if the City would be hosting a bonfire. City Administrator Cheryl Jacobson stated that there will be a bonfire, but she is unsure of the details. She confirmed that details for all events can be found on the City website. Councilor Duggan stated that Steve Hunter,who previously served on a City Commission,recently passed away. Mayor Levine commented that October 61h is national walk and bike to school day and encouraged drivers to be aware of additional children on the road. ADJOURN Councilor Duggan moved to adjourn. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 7:14 p.m. Stephanie Levine Mayor ATTEST: Lord Smith City Clerk October 5,2021 Mendota Heights City Council Page 7 of 7 page 10 5b. CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING SEPTEMBER 14, 2021 The September meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, September 14, 2021, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order— Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call —The following Commissioners were present: Chair Steve Goldade, Commissioners: Jaffrey Blanks, Patrick Cotter, Bob Klepperich, Dan Sherer and Amy Smith; absent: Commissioner Stephanie Meyer. Student Representative: Nico Hess. Staff present: Recreation Program Coordinator, Meredith Lawrence and Public Works Director, Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Approval of Agenda Motion Klepperich/second Cotter, to approve the agenda AYES 6: NAYS 0 5.a Approval of Minutes from August 10, 2021 Regular Meeting Motion Cotter/second Blanks to approve the minutes of the August 10, 2021 Parks and Recreation Commission Regular Meeting. AYES 6: NAYS 0 6. Citizen Comment Period (for items not on the agenda) Craig Williams, 2259 Fieldstone Drive, spoke on the topic of the skatepark and recent developments. He thanked staff for the recent repaving and ramp improvement which increase safety. He stated that this is a critical time period as many communities constructed skateparks in the early 2000s therefore the lifespan of the parks is deteriorating. He stated that in almost every instance, each community decided that the demand is so great that enhancement and improvements were made to their skateparks. He hoped that as this moves forward, Mendota Heights keeps that in mind. He noted that enhancement and improvements can help to attract more users. He stated that a skateboard is the same price as a video game, and yet a skateboard will get someone outside and being active. Chair Goldade thanked Mr. Williams for his input and participation in the subcommittee. He recognized that the group is on a pause at this time. He hoped for more information on skateboard spot. Mr. Williams stated that there are varieties of investment in a skatepark. He stated that a "skate spot" is a smaller, localized park with lower cost and lesser features. He stated that most residents and skatepark users feel that the ramp at the skatepark is a necessary feature, but others like the more approachable features. Chair Goldade stated that recently they have been made aware of problems with trash and vandalism at the current skatepark in Mendota Heights. He asked if there are any ideas on how the City or users could tackle that problem. page 11 Mr. Williams commented that one of the big foundations of skatepark development and planning is policing and having that area open to police cruisers and contact with the general public, as any eyes are better than no eyes. He stated that vandalism is not unique to the skatepark, or other elements, but the majority of the users would like to keep the area clean. Commissioner Klepperich stated that he has enjoyed working on the subcommittee with Mr. Williams and all the knowledge he has to share. Mr. Williams stated that as a next step he would invite the subcommittee to get to know the users of the park better. He suggested placing a QR code at the skatepark which would link users to a survey to provide input. He also encouraged the City to have its plan ready to go as there are grant opportunities that can arise. Student Representative Hess agreed that the skatepark is a great spot for people to interact with others and get physical activity. He believed that this would be a good investment. Commissioner Smith asked if the skatepark is on the park tour in October. Chair Goldade stated that it is not currently included but could be. He noted that item will be on the agenda later tonight for discussion. He thanked Mr. Williams for his comments and continued contributions to the discussion related to the skatepark. 7. Acknowledgement of Reports Chair Goldade read the titles of the three updates (Par 3, Recreation, and Park Improvement Updates) and polled the Commissioners for questions. 7.a Par 3 Update Recreation Program Coordinator Meredith Lawrence briefly reviewed the 2021 July Financial Report. She reported that the course was aerated the previous day. She noted that there was an underground pipe leak on the course earlier today that needed repair. She stated that this is one of the best years for the course that she has seen. She noted that Fall rates will begin later this week. Commissioner Smith asked if someone got a hole-in-one today as the pipe was being repaired. Ms. Lawrence confirmed that she was able to see the hole in one by a Mendota Heights resident when she was at the course with the contractor. Chair Goldade stated that he saw a resident with a new Par 3 hat out in the community. He noted that he spoke with the resident who stated that her son took lessons and enjoyed them, so she also began taking lessons. 7.b Recreation Update Recreation Program Coordinator Meredith Lawrence stated that a Park Celebration recap was provided in the update and provided a summary. She also provided an update on the Fishing Derby that was held at Rogers Lake and the "Tour de Rec" events that were held over the summer. She noted that the Tour De Rec program was very popular and will continue into the fall. She stated that the "Bogey with the Red and Blue" event was also hosted this past weekend. She noted that she is planning a "Pickleball with Public Safety" event for the future. Commissioner Smith asked when the Glow Dash Run will be held. page 12 Ms. Lawrence replied that will be held this Saturday, September 181" and provided details on the event which will be held from 6:30 to 8:30 p.m. Registration can be done on the website or in person at the event. Tc Parks Improvement Update Recreation Program Coordinator Meredith Lawrence reviewed the update, noting that the benches are still on back order. She stated that the basketball relining project has been completed. She stated that the lights will be turned on for evening basketball and pickleball play at Marie Park beginning the following night. She asked the Commission to track any citizen input they receive on the pilot program. She noted that two members of the Commission contacted her with baseball related requests and advised that representatives from the athletic association will attend the October meeting to provide input and the Commission can then have a discussion. She stated that the Friendly Hills pickleball project is underway and the contractor hopes to have the project completed the following week. Commissioner Sherer referenced the field maintenance items and asked if there would be opportunity for Public Works staff to smooth out some of the dirt. Ms. Lawrence replied that the seasonal staff were done in early August which was earlier than anticipated and therefore they are back to their typical staff and was unsure there would be sufficient staffing to address that. Public Works Director Ryan Ruzek replied that it was his understanding that they were going to be starting some improvements this fall but was unsure of the timeframe. He stated that they purchased new equipment and are attempting to fine-tune it. Commissioner Cotter stated that the Commission has talked about wanting to be more collaborative with the athletic association and noted that perhaps an agenda could be developed to focus on that opportunity. Ms. Lawrence stated that the discussion with the athletic association was brought up in the planning with the Chair and Vice Chair and noted that there was a list of items provided to the association that they would like addressed and provided some examples. Chair Goldade stated that the vision was that they would meet with the association in between seasons and advised of some of the items they would like addressed. He stated that the leadership was open to the discussion and asked that it occur in October as they were not available for tonight's meeting. Ms. Lawrence stated that City staff has attempted to be more proactive and open in communication with the athletic association and hoped that the Commission would be able to have more information for its discussions as well. Chair Goldade stated that a resident mentioned that they were having difficulty finding the organics recycling. Mr. Ruzek provided details on the location for the organics recycling which is in the northwest corner at Mendakota. Motion Klepperich/second Smith to acknowledge the staff reports. AYES 6: NAYS 0 page 13 8. New Business 8.a Swing Set Discussion Recreation Program Coordinator Meredith Lawrence stated that background information was provided in the packet. She noted that Commissioner Meyer contacted staff related to safety concerns with the swing set at Victoria Highlands and noted that staff has also received calls from residents. She stated that staff inspected the swing set, and it is safe. She noted that there will be repainting to improve the appearance and staff will continue to inspect the equipment. She stated that Commissioner Meyer asked if the special parks fund could be used for the expense of a swing set, if the equipment were upgraded to include a new feature such as a parent/child swing. She stated that staff does not feel that would be a justifiable expense as the infrastructure would not be improved. She noted that if a swing set is expanded from four swings to six or eight swings, a portion of that improvement could use the special parks fund. She stated that she will be providing a list of swing replacement, as swing sets are not replaced on the same schedule as playground equipment. Commissioner Klepperich stated that he believes the same situation exists at Ivy Hills. He noted that repainting could probably help to ease the mind of users. Commissioner Cotter stated that this interpretation of whether something is an improvement or maintenance is not a black or white issue. He stated that if the swings, how they function, and/or the size of swings is changed that could be an improvement rather than maintenance even though the overall infrastructure is not changed. He commented that improvement versus maintenance is definitely an issue of interpretation and will continue to come up with small projects and the related discussion on funding. Commissioner Sherer stated that if the swings are stable and it is just an issue of rust, would public works be able to sand down those spots and repaint. Ms. Lawrence confirmed that task is on the list for public works this fall. Commissioner Blanks asked if there would be room to expand the swing set in that area. Ms. Lawrence did not believe there was sufficient space to expand because of the required fall zone. Commissioner Sherer stated that the swing set at Kensington should also be included on the list. Ms. Lawrence stated that this is something the Commission should be mindful of when considering playground replacement. She noted that while not replacing a swing set may save funds when replacing the playground, it does result in this situation and therefore the Commission should keep that in mind. 9. Unfinished Business 9.a October Parks Tour Agenda Recreation Program Coordinator Meredith Lawrence stated that the parks tour has been set for Wednesday, October 61" and reviewed the draft list of parks for the tour. page 14 Commissioner Klepperich stated that four parks may be the limit because of the time of sunset. He suggested that the skatepark replace Ivy Hills on the list. He stated that he has had a chance to visit the skatepark, but other members have not, and he believed that would be very timely. Commissioner Smith stated that the skatepark could go after the dog park. Chair Goldade confirmed the agreement of the Commission to make that change. He invited Mr. Williams to join the Commission at the skatepark. 9.b Strategic Planning Update Recreation Program Coordinator Meredith Lawrence stated that the Commission participated in 12 hours of planning with the City Council in June to discuss the future of parks and recreation. She stated that in July the Commission held a worksession to discuss its 2022 budget priorities. She stated that staff brought forward those budget requests and the City Council considered approval of the preliminary budget the previous week. She stated that once adopted by the Council, the preliminary budget amount can only be decreased and cannot be increased prior to final adoption. She noted that not all of the budget requests from the Commission were approved. She stated that she will be providing a tracking report going forward for the Commission. She provided a summary of the requests from the Commission that were included in the preliminary budget along with a highlight of the budget items from the other departments. Commissioner Sherer referenced the skatepark design, noting that he believed that item had been put on pause. Ms. Lawrence stated that the Commission and staff recommended that as a 2022 project but did not move forward at that point. Staff stated that within the five-year CIP a number of items were moved to 2025 in anticipation of a referendum in 2024 which could provide financing. Commissioner Smith referenced the dugouts the Commission previously discussed. She noted that the Commission did not include Friendly Hills as a covered dugout but that appears in 2023. Ms. Lawrence noted that the document was created prior to the Commission's discussion. She stated that the Mendakota dugout project has begun preparation work. She noted that when that item ultimately moves forward, staff will bring forward the additional three dugout recommendations that the Commission anticipated for spring. She explained that the CIP is a planning tool and items can move up or down. Chair Goldade asked for more information on the requests that have been moved to levy category. Ms. Lawrence stated that means those requests have passed the first round and have moved forward. Mr. Ruzek noted that the top items will be funded through underspending that the City did in 2020 and from the sale of the Village lots. Commissioner Sherer asked for more information on the differences in the cost estimates for the resurfacing of the tennis courts at Friendly Hills and Wentworth. page 15 Mr. Ruzek replied that a new surface is needed at Friendly Hills whereas Wentworth requires a new asphalt base. Commissioner Sherer asked for details on the Park and Rec Manager position and how that would be funded. Ms. Lawrence stated that Assistant City Administrator Cheryl Jacobson, who will soon become the new City Administrator, recommended this position. She stated that it is her understanding that the Recreation Program Coordinator would continue to do recreational programing whereas the Park and Rec Manager would oversee capital improvement projects and the Par 3. Mr. Ruzek stated that once the Council adopts the final budget, staff would create the job description. Commissioner Cotter understood that the CIP is more of a broader brush but noted that the Commission has worked on a park improvement list. He stated that it appears those have been pushed out until a future referendum and asked if the improvements prior to that time would be funded through the special parks fund. Ms. Lawrence stated that she is working to combine those documents into one. She confirmed that the hope would be that some projects could be funded prior to the referendum, as needed or upon Council direction. She recognized that a referendum would need to be approved by the Council and voters. Chair Goldade stated that it is exciting to have hope, but also cautions against false hope. He recognized that this is planning for 2022, but things can also change during a year. He stated that it is important to continue to prioritize and have clear communication with the City Council. He stated that the planning process was helpful to see a bigger picture of everything the City has for needs and the requests the Council receives. Commissioner Cotter thanked staff and agreed it was helpful to see the big picture. Ms. Lawrence stated it would be her hope that they can be more proactive and continue that communication with the Council moving forward. Commissioner Sherer asked if the Commission would review this again the next month as there are some items on the list that he does not recall prioritizing. Ms. Lawrence replied that some of the items were pulled from the capital asset management plan or brought forward from the parks department. She noted that the preliminary budget has been set. She stated that she will continue to work on the narrative to pull everything together. Commissioner Klepperich referenced the revenue summary and asked if there is a separate line item for the funds paid from MHAA. Ms. Lawrence replied that falls under charges for services, specifically under park use fees. She noted that should be categorized under field use and noted that she would follow up with finance. 10. Staff Announcements page 16 Recreation Program Coordinator Meredith Lawrence shared the following announcements: • Recreation programs are in full gear for fall and registration can be found online • She hopes to keep the Par 3 open as long as possible • Winter positions should be posted by October 1 st • Other events can be found on the city's website 11. Student Representative Update Student Representative Hess commented that school has started so he has not been active in the parks. He noted that there appear to be slightly less people in the parks as school sports have begun. He advised that the skatepark continues to be busy and therefore funding and improvement of the skatepark is important. 12. Commission Comments and Park Updates Commissioner Smith • Excited about the pickleball courts at Friendly Hills and the landscaping looks great • There is a section of fence needing repair at Kensington Commissioner Cotter • The fishing tournament at Rogers Lake continues to be a great hit • The parks continue to see a lot of activity Commissioner Blanks • The basketball court has been well-used at Valley Park • Mendakota is a busy park with a variety of activities Commissioner Klepperich • Maintenance was repairing the dual-purpose net at Ivy Hills the previous day • Thank you to staff for the budget information • Impressed by the results of the Par 3 • Congratulated City Administrator Mark McNeill on his upcoming retirement Commissioner Sherer • Market Square Park looks good • Basketball hoop supports need attention at Hagstrom King • The tarp that is used to cover the mound at Hagstrom King should be replaced Chair Goldade • Perhaps the Commission discuss Wentworth at the October meeting. He stated that if there is not going to be a warming house for 2022 perhaps, they look at a temporary structure or not open the rink at all • Thanks to City Administrator Mark McNeill for his work at the City and wished him well in his retirement • Congratulations on the success of the Par 3 13. Adjourn Motion Klepperich/Second Smith to adjourn the meeting at 7:46 PM AYES 6: NAYS 0 page 17 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. page 18 1101 Victoria Curve I Men ota Hei 651.452.1850 phone 1 651.452 5c. www.mendota-hei ghts.c CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: October 19, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, Public Works Director SUBJECT: Approve Sewer Repair for 546 Simard Street INTRODUCTION The Council is asked to approve a repair to the sanitary sewer service line at 546 Simard Street. DISCUSSION The property at 546 Simard Street has been experiencing sewer back up issues to their home. This home was built in 1994 and connects to a sanitary sewer that was stubbed into the property in 1963. Mendota Heights reconstructed the rural road(no curb and storm sewer)of Simard Street in 2010. The project involved a complete reconstruction and the addition of a new storm sewer system. Based on a report provided from the homeowner, there is a repair that was made to their sanitary sewer lateral directly under the storm sewer. This repair was likely done by the city contractor installing this utility, although no records of a repair were noted in the project reports. City staff contacted the League of Minnesota Cities (LMCIT) to review this issue as an insurance claim. LMCIT denied the insurance claim, as the repair was just over ten years old. Mendota Heights policy is that private sewer laterals are owned by the property they are servicing from the home all the way to the city main,in this case,it would have been a repair that was made by the city that has failed. The homeowners are requesting that the city reimburse them for the costs of making a repair to their service lateral. Additional information provided from the homeowners is included in the attached letter. BUDGETIMPACT The repair reimbursement would come from the sanitary sewer utility fund which has an adequate balance to make this repair. The estimated cost for the repair is$10,000. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve a reimbursement to the property owners of 546 Simard Street for repair of their sanitary sewer lateral. ACTION REQUIRED If Council concurs with the staff recommendation,they should pass a motion authorizing repair of the sanitary sewer lateral for 546 Simard Street. This action requires a simple majority vote. page 19 September 21,2021 Kevin and Becky Hotzler 546 Simard Street Mendota Heights,MN 55118 Ryan Ruzek Mark McNeill Members of the City Council of Mendota Heights Dear Members of Mendota Heights City Council, We respectfully request that the City of Mendota Heights pay for the repair of the sewer line stubbed into our property. In 1994 we built our home and connected to the cast iron sewer line stubbed into the property at 546 Simard Street. In about 2010 the City of Mendota Heights and its contractors did work in the street,including installing curb and gutter,storm water catch basins,storm water sewer lines and paving. Since then,our sanitary sewer has backed up into our basement several times,most recently June 6,2021. At that time,we had the sewer line cleaned and scoped by Hero. The video shows PVC pipe from the house (which we had installed in 1994)connecting to cast-iron,cast- iron pipe for about 10' then connecting to PVC pipe for about another 10' and connecting back to cast iron. The video shows the last PVC to cast iron connection is not aligned,this does not allow waste to flow thru and causes the line to backup. The cast iron to PVC to cast iron in the street indicates a repair has been made. It is our contention that during the installation of the storm sewers the original cast iron sewer line was damaged, more than likely by backhoe striking it and a repair was made using PVC pipe. This repair has failed or was not made correctly. There is no other explanation for the transition from cast iron to PVC pipe and prior to this work in the street we never had a problem with our sewer backing up. We have contacted all the residential sewer contractors on the City of St Paul's approved contractor list and not a one was interested in bidding this repair. Hero provided us with a bid and video,which we have provided to Ryan Ruzek. We will defer to Ryan to supply the construction and engineering documents for the street work as well as any pertinent information regarding the sewer lines in the street. Thank you in advance for your consideration and assistance. Sincerely, Kevin and Becky Hotzler page 20 5d. 1101 Victoria Curve I Mendota Heig 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDaTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: October 19, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2021-84 Park Bench Donation—Mendakota Park in Remembrance of Officer Scott Patrick INTRODUCTION The Council is asked accept a park bench donation from Brian Woessner for a new park bench at Mendakota Park. Additional donations were also received from Neil Garlock, Steve Iverson, Louie Peltier, Greg Osland, and Jim Allie. BACKGROUND The Park Bench Donation program was adopted in 2001. Through the program, a resident may donate $1,000 to the city to offset the costs to purchase and install a park bench. Any costs above the donated amount would be the responsibility of the city. DISCUSSION The city was approached by Boy Scout, Joseph Elskamp seeking opportunities for an Eagle Scout project. Staff worked with Joseph on project ideas and he choose to assist with the park bench donation program. Mr. Elskamp will be managing a troop of boy scouts to assemble and install three previously purchased park benches and also took on an initiative to fund raise for a fourth bench to be placed at Mendakota Park in remembrance of Officer Scott Patrick. Due to supply chain issues, the city is still waiting for the park benches to be delivered but we are hoping to complete the installation yet this fall. A copy of the fund raising letter is attached to this memo. The plaque language submitted for the bench will read: In Memory of Officer Scott Patrick E.O.W. 7/30/2014 Fallen But Not Forgotten There will also be a second plaque, honoring the work by Mr. Elskamp, Troop 248, and the financial supporters Eagle Project by Joseph Elskamp - Troop 248 - 2021 With financial support from Neil Garlock and friends page 21 BUDGET IMPACT The $1,000 donation will be used toward the purchase and installation of the park bench. Costs exceeding $1,000 may be drawn from the Parks Equipment/Maintenance budget. RECOMMENDATION Staff recommends accepting the park bench donation. ACTION REQUIRED If the Council concurs, it should, by motion pass RESOLUTION 2021-84, A RESOLUTION FORMALLY ACCPETING A GIFT FOR A PARK BENCH DONATION. This action requires a simple majority vote. page 22 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-84 FORMALLY ACCEPTING A GIFT FOR A PARK BENCH DONATION WHEREAS, the City of Mendota Heights desires to follow Minnesota Statute 465.03 "Gifts to Municipalities"; and WHEREAS, the Minnesota Statute requires a resolution to accept gifts to municipalities; and WHEREAS,the City has previously acknowledged gifts with a resolution; and WHEREAS, the City Council of the City of Mendota Heights has duly considered this matter and wish to acknowledge the civic mindedness of citizens and officially recognize their donations. NOW, THEREFORE IT IS HEREBY RESOLVED, that the City Council of the City of Mendota Heights formally accepts $1,000 from Brian Woessner, $20 from Neil Garlock, $20 Steve Iverson, $20 Louie Peltier, $20 from Greg Osland, and $10 Jim Allie for a park bench donation to be placed in Mendakota Park in remembrance of Officer Scott Patrick. Adopted by the City Council of the City of Mendota Heights this nineteenth day of October, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine,Mayor ATTEST Lorri Smith, City Clerk page 23 Officer Scott Patrick Memorial Bench Eagle Scout Fundraising Project Joseph Elskamp -- Life Scout Y A w�, c I am a Life Scout with Troop 248 and I am requesting a donation for my Eagle Project to be completed this Fall. w Donations will allow me to purchase materials m and assemble a park bench in Mendakota Park in memory of Officer Scott Patrick. am raising $1,000 to purchase durable materials, a concrete pad, and a memorial . - plaque. Your donation would be greatly R appreciated. Thank you in advance for your consideration ! page 24 1101 Victoria Curve I Mendot 5e. 651.452.1850 phone I 6 www.mendota-heig is c�r * CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: October 19, 2021 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: August Par 3 Financial Report INTRODUCTION The City Council is asked to acknowledge the August Par 3 Financial Report. BACKGROUND Attached is the August Par 3 Financial Report. In the month of August, the course had a total of 2,306 rounds of golf played.Including August,the Par 3 had a total of$33,576 in monthly revenue. The 2021 year-to-date revenue total including August is $205,020. The course's August expenditures totaled$26,597. The year-to-date expenditure total is$150,868. As of now the course is showing a$54,152 operating surplus. RECOMMENDATION Staff recommends that the Mendota Heights City Council acknowledge the August Par 3 Financial Report. ACTION REQUIRED If the Council concurs, it should, by motion acknowledge the August Par 3 Financial Report. MONTHLY EXPENDITURE REPORT page 25 AUGUST 2021 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT August 2021 (66.67%OF YEAR) August REVENUES August YTD YTD YTD BUDGET 2021 2021 % 2020 GREENS, LEAGUE &TOURN FEES $100,000 $27,863 $135,810 135.81% $124,106 RECREATION PROGRAMS $35,000 $37 $47,992 137.12% $23,251 CONCESSIONS $19,000 $5,650 $20,025 105.40% $0 SUNDRY REVENUE $0 $25 $1,193 0.00% $109 INTEREST $450 $0 $0 0.00% $0 CAPITAL CONTRIBUTIONS $0 $0 $0 0.00% $0 PAR 3 FUND REVENUE TOTAL $154,450 $33,576 $205,020 132.74% $147,466 EXPENDITURES August YTD YTD YTD BUDGET 2021 2021 % 2020 CLUBHOUSE SALARIES $34,300 $8,389 $31,519 91.89% $12,016 ADMINISTRATIVE SALARIES $24,676 $1,890 $14,764 59.83% $14,912 FICA/PERA $10,596 $1,472 $6,659 62.84% $4,383 MEDICAL INSURANCE $6,653 $554 $4,435 66.66% $4,435 U/E &W/C INSURANCE $2,750 $0 $3,217 116.99% $3,339 RENTALS $4,750 $0 $4,705 99.06% $1,531 UTILITIES $13,945 $1,584 $8,051 57.73% $6,727 PROFESSIONAL FEES-AUDIT $2,850 $0 $2,850 100.00% $2,866 PROF FEES-CONSULTING FEES $1,100 $0 $0 0.00% $0 PROF FEES-GROUNDS MGMT $4,500 $0 $0 0.00% $0 PROF FEES-GROUNDS WAGES $22,000 $3,933 $14,764 67.11% $11,480 PROF FEES-TREE MAINTENANCE $1,500 $909 $909 0.00% $0 ADVERTISING/NEWSLETTER $0 $0 $0 0.00% $0 LIABILITY/AUTO INSURANCE $4,800 $0 $3,997 83.28% $3,893 OPERATING COSTS/SUPPLIES $7,650 $1,995 $8,929 116.72% $2,615 FUEL $1,750 $257 $1,217 69.52% $724 REPAIRS& MAINTENANCE $39,350 $4,095 $32,186 81.79% $21,042 SUNDRY/DUES/MILEAGE/CLOTHING $4,500 $348 $8,228 182.84% $776 CONTINGENCY $0 $0 $0 0.00% $0 ONLINE REG &CREDIT CARD FEES $4,275 $1,170 $4,438 103.81% $4,968 PAR 3 EXPENDITURES TOTAL $191,945 $26,597 $150,868 78.60% $95,707 10/12/2021 page 26 5f. 1101 Victoria Curve I Mendota Heigh s, 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com mCITY OF MENDOTA HEIGHTS Request for City Council Action DATE: October 19, 2021 TO: Mayor and City Council FROM: Kristen Schabacker, Finance Director SUBJECT: Insurance Renewal BACKGROUND Each year the League of Minnesota Cities Insurance Trust (LMCIT) requires the city to decide if we wish to purchase additional liability coverage and a waiver of monetary limits on the claims. The base coverage is $1,500,000 which is the basic statutory limit. In the past, the City has not purchased additional coverage and elected not to waive the statutory tort limits. Our insurance coverage period runs November 1, 2021 to November 1, 2022. BUDGETIMPACT N/A RECOMMENDATION Staff recommends that the Mendota Heights City Council pass a motion to not purchase additional liability coverage and elect not to waive the statutory tort limits. page 27 5g. 1101 Victoria Curve I Mendota Heights FIN DDHl 651.452.1850 phone 1 651.452.8940 fax www.mendota-hei g hts.com mjCITY OF MENDDTA HEIGHTS Request for Council Action DATE: October 19, 2021 TO: Mayor, City Council and City Administrator FROM: Wayne Wegener, Police Captain SUBJECT: Approve Ordering of a Police Patrol Vehicle INTRODUCTION The City Council is asked to approve the ordering of a police patrol vehicle. DISCUSSION As part of the 2022 budget process, $26,947.00 has been preliminarily budgeted as a capital improvement package to purchase a police patrol vehicle. This budgeted amount was based on State contract pricing. Due to the current manufacturing delays, staff is requesting authorization to order the police patrol vehicle ahead of the final budget approval. This authorization would allow the police department to be placed on a waitlist for the vehicle. If Council authorizes the order, the police department would not take possession of the vehicle until sometime in 2022. If Council does not authorize the order, and remains in the final budget, it is unknown if the order will be able to be filled due to the manufacturing delays. BUDGET IMPACT As part of the 2022 budget process, $26,947.00 has been preliminarily budgeted as a capital improvement package to purchase a police patrol vehicle. There would be no financial obligation until the final budget is approved and the police department takes possession of the patrol vehicle. RECOMMENDATION Staff recommends the Mendota Heights City Council approve the ordering of a police patrol vehicle. ACTION REUQIRED: If the City Council concurs with the recommendation, they should pass a motion authorizing staff to place the order for the police patrol vehicle. page 28 5h. 1101 Victoria Curve I Mendota Heights,MN n1lb 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com * CITY OF MENDOTA HEIGHTS Request for City Council Action DATE: October 19, 2021 TO: Mayor and City Council, City Administrator FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Preliminary Approval of Par 3 Equipment INTRODUCTION The City Council is asked to approve the preliminary purchase of replacement maintenance equipment used at the Par 3 golf course. BACKGROUND As part of the FY2022 budget process, staff recommended the replacement of three pieces of equipment used at the Par 3 golf course. Equipment included the course aerator, top dresser and sandpro. Due to manufacturing and delivery delays, staff is requesting preliminary purchase approval of the three pieces of equipment. By receiving preliminary approval, the City's name may be placed on the waitlist for the three pieces, while not being financially obligated until the City Council formally approves the replacement/purchase. The equipment would be estimated for delivery in April of 2022. If the City waits until December to get on the manufacturing list the equipment likely would not be delivered until early June or July. BUDGET IMPACT As part of the FY22 budget process, the following amounts have been preliminarily budgeted as capital improvements: • Sand Pro: $14,789.85 (Budgeted: $15,000) from Par 3 Fund • Aerator: $26,205.88 (Budgeted: $26,000) from Fund Balance • Top Dresser: $56,804.30 (Budgeted: $55,000) from Par 3 Fund ACTION RECOMMENDED It is recommended that the City Council approve the preliminary approval of Par 3 Equipment and enable staff to be added to manufacturing lists for the three new pieces of equipment. page 29 ACTION REQUESTED If the Council concurs, it should, by motion, approve the preliminary approval of Par 3 Equipment, which will enable staff to get the City's name on a list for manufacturing of the equipment. page 30 1101 Victoria Curve I Mendota Height 651.452.1850 phone 1 651.452.89 51. www.rrendota-heights.com � CITY OF MENDOTA HEIGHTS MEETING DATE: October 19, 2021 TO: Mayor, City Council and City Administrator FROM: Scott Goldenstein, Assistant Fire Chief SUBJECT: August 2021 Fire Synopsis Fire Calls: In August, the Fire Department was paged for service a total of 42 times. Mendota Heights 29 calls Lilydale 4 calls Mendota 0 calls Sunfish Lake 6 calls Other 3 calls Types of Calls: Fires: 2 The Fire Department responded to two different cooking fires in the month of August. Overpressure rupture: 1 The department was paged to a possible car fire that was later determined to have been an overheat and no actual fire. Medical/Extrication: 10 The fire department was requested for nine medical calls and one injured person due to a cycling incident. Hazardous Situation: 11 August was a busy month for hazardous condition calls including: three calls for downed powerlines and an additional call for which the powerlines were crossing over to the ground of a home. There were six calls for gas leaks, and one call for an unidentified chemical smell. False Alarms/System Malfunctions: 9 On nine occasions, the department responded to alarms that were either due to equipment malfunctions (two times) or unintentional activations (seven times). Good Intent Calls: 2 Two calls were coded as good intent calls with no actual hazards found. Dispatched and Cancelled en Route: 4 The department was cancelled before arriving on scene four times in August. (This number does not include any mutual/auto aid requests that were canceled pre-arrival). Mutual/Auto-Aid, Other: 3 In the month of August, there were three calls for auto/mutual aid. Two of those calls were cancelled before arrival and one call was for burnt food. page 31 Training: August 11 18:30 FAO Mandatory 1 Option 1 This drill is a mandatory pump operations drill designed to work with the firefighters on their fire apparatus pumping capabilities. August 12 07:00 FAO Mandatory 1 Option 2 This drill is a mandatory pump operations drill designed to work with the firefighters on their fire apparatus pumping capabilities. August 18 18:30 FAO Mandatory 1 Option 3 This drill is a mandatory pump operations drill designed to work with the firefighters on their fire apparatus pumping capabilities. August 23 18:30 Fire Ground Scenarios This drill had multiple stations working on multiple skills. Stations included: ladders, hand tools,power equipment, pumping, and extrication tools. August 24 07:00 Fire Ground Scenarios This drill had multiple stations working on multiple skills. Stations included: ladders, hand tools, power equipment, pumping, and extrication tools. MENDOTA HEIGHTS FIRE DEPARTMENT AUGUST 2021 MONTHLY REPORT page 32 Number of Calls 42 Total Calls for Year 219 FIRE ALARMS DISPATCHED: NUMBER STRUCTURE CONTENTS MISC. TOTALS TO DATE ACTUAL FIRES Structure-MH Commercial $73,000 Structure-MH Residential $0 Structure-Contract Areas $0 Cooking Fire-confined 2 $0 Vehicle-MH $76,000 Vehicle-Contract Areas $250 Grass/Brush/No Value MH Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES Other Fire OVERPRESSURE RUPTURE $0 $0 $0 Excessive heat,scorch burns 1 MEDICAL FIRE LOSS TOTALS Emergency Medical/Assist 8 Vehicle accident w/injuries Extrication ALL FIRES,ALL AREAS (MONTH) $0 Medical, other 2 HAZARDOUS SITUATION Mendota Heights Only Structure/Contents $0 Spills/Leaks 6 Carbon Monoxide Incident Mendota Heights Only Miscellaneous $76,000 Power line down 3 Arcing,shorting 1 Mendota Heights Total Loss to Date $149,000 Hazardous, Other 1 SERVICE CALL Smoke or odor removal Contract Areas Loss to Date $250 Assist Police or other agency Service Call, other GOOD INTENT LOCATION OF FIRE ALARMS Good Intent Dispatched &Cancelled 4 Current To Date Last Year Smoke Scare 1 Mendota Heights 29 161 167 HazMat release investigation 1 Lilydale 4 14 11 Good Intent, Other Mendota 0 7 9 FALSE ALARMS Sunfish Lake 6 9 13 False Alarm Other 3 28 27 Malfunction 2 Unintentional 7 Total: 42 219 227 False Alarm, other MUTUAL AID 3 FIRE MARSHAL'S TIME FOR MONTH Total Calls 42 Inspections 38 Investigations 0 WORK PERFORMED Hours To Date Last Year Re-Inspection 0 Fire Calls 687.5 3482.5 3741.25 Meetings 28 228.5 583 Meetings 0 Training 289.25 2925.75 1619 Special Activity 168.5 524.5 518.75 Administration 9 Fire Marshal 49 393 0 Plan Review/Training 2 TOTALS 1222.3 7554.25 6462 TOTAL: 49 page 33 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone I 651.452.8940 fax www.mendota-hei g hts.com CITY OF MENDOTA HEIGHTS MEETING DATE: October 19, 2021 TO: Mayor, City Council and City Administrator FROM: Scott Goldenstein, Assistant Fire Chief SUBJECT: September 2021 Fire Synopsis Fire Calls: In September, the Fire Department was paged for service a total of 32 times. Mendota Heights 26 calls Lilydale 1 calls Mendota 0 calls Sunfish Lake 2 calls Other 3 calls Types of Calls: Fires: 4 The Fire Department responded to three vehicle fires and one cooking fire in September. Overpressure rupture: 1 The department was paged to what was originally believed to be a structure fire at Somerset Elementary School because of apparent smoke coming from the vents in the boiler room. In actuality, the smoke was steam related to a boiler incident where the fire department had shut down the boiler and turned it over to the district maintenance personnel. Medical/Extrication: 4 In September, there were two call outs for accidents with injuries, one call for an accident requiring extrication, and one general medical call. Hazardous Situation: 6 The department responded to six calls coded as "hazardous situations" including two calls with natural gas in a residence, one call for a smell of gas outside of the building, and a third call for a chemical smell in the area. In addition, there were two calls for powerlines down. Service calls: 4 For September, there was one call that came in as a structure fire, but ended up being burnt food and the fire department proceeded with ventilating the house of smoke. A second call was to assist the police in making access into a school where it was believed that an intruder was inside. Twice the department was paged due to a pool pump issue that was malfunctioning causing a fire alarm issue. False Alarms/System Malfunctions: 4 September had the department responding to three calls that were determined to be malfunctioning equipment and one call that was an unintentional trip of the alarm. page 34 Good Intent Calls: 2 Two calls were coded as good intent calls with no actual hazards found. Dispatched and Cancelled en Route: 4 The department was cancelled before arriving on scene four times in September. (This number does not include any mutual/auto aid requests that were canceled pre-arrival). Mutual/Auto-Aid, Other: 3 In the month of September, there were three calls for auto/mutual aid. Two of those calls were for South Metro Fire (West St. Paul) and the third call was to Eagan. Training: September 8 18:00 Live Burn Each year, it is mandatory that firefighters undergo live burn training. This training was held at the Washington County live burn facility in Oakdale. This training allows the firefighters to do evolutions with real fire in a controlled environment. This drill is an extended length drill. September 9 07:00 Live Burn Each year, it is mandatory that firefighters undergo live burn training. This training was held at the Washington County live burn facility in Oakdale. This training allows the firefighters to do evolutions with real fire in a controlled environment. This drill is an extended length drill. September 15 18:30 Tender Operations Mandatory Option 1 This mandatory drill is dedicated to tender operations (this skill would be used in areas without fire hydrants, which includes much of Sunfish Lake). September 20 18:30 Tender Operations Mandatory Option 2 This mandatory drill is dedicated to tender operations (this skill would be used in areas without fire hydrants, which includes much of Sunfish Lake). September 21 07:00 Tender Operations Mandatory Option 3 This mandatory drill is dedicated to tender operations (this skill would be used in areas without fire hydrants, which includes much of Sunfish Lake). September 29 18:00 EMS "D" Part 2 (4 hours) This is the final refresher segment of the two-year cycle for maintaining Emergency Medical Responder(EMR) certification. All Mendota Heights Firefighters are required to maintain EMR level (or higher) certification. September 30 07:00 EMS "D"Part 2 (4 hours) This is the final refresher segment of the two-year cycle for maintaining Emergency Medical Responder(EMR) certification. All Mendota Heights Firefighters are required to maintain EMR level (or higher) certification. MENDOTA HEIGHTS FIRE DEPARTMENT SEPTEMBER 2021 MONTHLY REPORT page 35 Number of Calls 32 Total Calls for Year 251 FIRE ALARMS DISPATCHED: NUMBER STRUCTURE CONTENTS MISC. TOTALS TO DATE ACTUAL FIRES Structure-MH Commercial $73,000 Structure-MH Residential $0 Structure-Contract Areas $0 Cooking Fire-confined 1 $200 $200 Vehicle-MH 3 $17,000 $2,000 $95,000 Vehicle-Contract Areas $250 Grass/Brush/No Value MH Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES Other Fire OVERPRESSURE RUPTURE $17,000 $2,200 $0 Excessive heat,scorch burns 1 MEDICAL FIRE LOSS TOTALS Emergency Medical/Assist 1 Vehicle accident w/injuries 2 Extrication 1 ALL FIRES,ALL AREAS (MONTH) $19,200 Medical, other HAZARDOUS SITUATION Mendota Heights Only Structure/Contents $200 Spills/Leaks 4 Carbon Monoxide Incident Mendota Heights Only Miscellaneous $95,000 Power line down 2 Arcing,shorting Mendota Heights Total Loss to Date $168,200 Hazardous, Other SERVICE CALL Smoke or odor removal 1 Contract Areas Loss to Date $250 Assist Police or other agency 1 Service Call, other 2 GOOD INTENT LOCATION OF FIRE ALARMS Good Intent Dispatched &Cancelled 4 Current To Date Last Year Smoke Scare 1 Mendota Heights 26 187 188 HazMat release investigation 1 Lilydale 1 15 12 Good Intent, Other Mendota 0 7 9 FALSE ALARMS Sunfish Lake 2 11 16 False Alarm Other 3 31 33 Malfunction 3 Unintentional 1 Total: 32 251 258 False Alarm, other MUTUAL AID 3 FIRE MARSHAL'S TIME FOR MONTH Total Calls 32 Inspections 48 Investigations 0 WORK PERFORMED Hours To Date Last Year Re-Inspection 0 Fire Calls 455 3937.5 4196.75 Meetings 49 277.5 600 Meetings 0 Training 409 3334.75 1996 Special Activity 100.5 625 592.75 Administration 8 Fire Marshal 56 449 0 Plan Review/Training TOTALS 1069.5 8623.75 7385.5 TOTAL: 56 u o o R o o w v v « 0d « o O w o 0 0 0 o tlq d a N n O 01 O O W :ID d d d CM i o o m o ^ 0 N N O O N ti ti M, 0 Q M O IMh h d v o5 y y Y a c M c c M � O M O O M a m m m H > tn. > Z o O a O h Z w O R Z v N ti o o N — a O L m O E c m a 0 c° c° F 3 3 u Iq o o W N W o o h o R Y N o 0 0 Y m 0 0 .-i b Y O O K W O W Y Y a o d M y o — R — O u O Q O O V N V to V M Lw N 0 0 O O N n O T O ^ ^ M O oN w N N `y v M M O N O O N t O1 O O W p O a O a p O O O 0 2 p 2 Q 2 O 71 CL a a a — a u uo Q E ° m ° v 3 � E O E ,. 3 � y ,. m ¢ F c° _� c° F — 3 in - c° Li m oWovtDi lNp y mo oom mO O W Oc�V O Q o� W N p V o °j O M V h V Q p O O o O C N O ^ Q O Q N n �o O O 16 O cd h h N M O a b b > a c c c u O en M O O M p N > +n > > +n E N n 2 0 o Ch 6 2 o o e�y 2 O N ° n p ti v 0'o h a h y c v L ° E v w. mu o E h c o 0 0 a a o 0 o R o M o YN o o o ITN Y o V N Y O Yj o m ti Q O Q y N m yri rim y n r - LI - n V h V V N O O O W ry 00 o b b O i N b Q Q 1 O W W U O O O d a m m m U y� t0 m t0 t1 2 0 o O W V 2 o h 2 O rvNj k mu O a a w c E a - o w N d O E ° d Q W a ° m L c N °«' r y c W d o 3 E 3 ~O page 37 5k. 1101 Victoria Curve I Mendota Heights,MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com mCITY OF MENDDTA HEIGHTS Request for City Council Action MEETING DATE: October 19, 2021 TO: Mayor, City Council and City Administrator FROM: Kristen Schabacker, Finance Director 0� SUBJECT: Claims List Summary BACKGROUND Significant Claims MN Department of Labor&Industry—Surcharges $ 7,047.48 Bergan KDV—Fire Relief Association Audit Work $ 5,700.00 Granicus—Newsletter Delivery Software $ 6,869.40 LOGIS—IT Services $ 12,342.50 McDowall Comfort Management—City Hall Boiler Repairs $ 5,944.61 Mendota Heights Fire relief Association—2021 Fire Aid $ 117,133.25 Minify Energy—Lighting Project—Public Works $ 4,980.50 North Risk Partners—Policy Renewal Fee $ 5,000.00 Northfield Solar LLC—Utilities $ 12,43 8.64 OLS Restoration—Street Light and Traffic Signal Painting $ 10,680.00 Manual Checks Total $ 10,529.90 System Checks Total $ 290,639.26 Total for the list of claims for the October 19,2021 city council meeting $ 301,169.16 RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the list of claims for October 19, 2021. page 38 CITY OF MENDOTA HEIGHTS 10/14/21 1:52 PM Claims List Page 1 MANUAL CHECKS 10/13/21 MAN Account Comments DEPT Descr Amount Search Name I C M A RETIREMENT 457 G 01-2073 10/1/21 PAYROLL $150.00 G 01-2072 10/1/21 PAYROLL $2,440.00 Search Name I C M A RETIREMENT 457 $2,590.00 Search Name MN DEPT OF LABOR&INDUSTRY R 01-3615 Surcharges -$293.65 R 01-3315 SURCHARGES $7,341.13 Search Name MN DEPT OF LABOR&INDUSTRY $7,047.48 Search Name NATIONWIDE RETIREMENT SOLUTION G 01-2072 10/1/21 PAYROLL $50.00 Search Name NATIONWIDE RETIREMENT SOLUTION $50.00 Search Name US POSTAL SERVICE E 15-4318-060-60 3Q UTILITY BILLING POSTAGE Utility Enterprise $842.42 Search Name US POSTAL SERVICE $842.42 $10,529.90 page 39 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Claims List Page 1 SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount Search Name 106 GROUP E 09-4220-000-00 OHEYAWAHE PILOT KNOB PRE Spec Fds $1,405.00 Search Name 106 GROUP $1,405.00 Search Name AAA CREDIT SCREENING SERVICE E 01-4306-110-10 SCREENING SERVICES-ADMIN Administration $30.00 E 01-4306-020-20 SCREENING SERVICES-PD Police $60.00 Search Name AAA CREDIT SCREENING SERVICE $90.00 Search Name ALERUS RETIREMENT AND BENEFITS E 01-4490-110-10 SEPT 2021 SERVICE FEE Administration $70.00 Search Name ALERUS RETIREMENT AND BENEFITS $70.00 Search Name ALL CITY ELEVATOR,INC. E 08-4335-000-00 OCTOBER 2021 MAINTENANCE Spec Fds $187.00 Search Name ALL CITY ELEVATOR,INC. $187.00 Search Name ANCOM COMM INC E 01-4330-450-30 RADIO REPAIR&MAINT-FIRE Fire $2,886.00 Search Name ANCOM COMM INC $2,886.00 Search Name ARAMARK(AMERIPRIDE SERVICES) E 15-4200-610-60 MAT SERVICE-PW Utility Enterprise $10.00 E 01-4410-050-50 UNIFORM-PW Road&Bridges $10.84 E 01-4410-050-50 UNIFORM-PW Road&Bridges $10.84 E 01-4200-610-50 MAT SERVICE-PW Road&Bridges $11.87 E 01-4200-610-70 MAT SERVICE-PW Parks&Recreation $11.87 E 15-4200-610-60 MAT SERVICE-PW Utility Enterprise $11.88 E 01-4200-610-50 MAT SERVICE-PW Road&Bridges $10.00 E 01-4200-610-70 MAT SERVICE-PW Parks&Recreation $10.00 Search Name ARAMARK(AMERIPRIDE SERVICES) $87.30 Search Name ASPEN MILLS E 01-4306-020-20 UNIFORM-K. PAGEL Police $57.00 Search Name ASPEN MILLS $57.00 Search Name ASPEN WASTE SYSTEMS INC. E 15-4280-310-60 OCTOBER 2021 RUBBISH SERV Utility Enterprise $199.18 E 01-4280-310-70 OCTOBER 2021 RUBBISH SERV Parks&Recreation $199.19 E 45-4280-045-45 OCTOBER 2021 RUBBISH SERV Golf Course $114.97 E 08-4280-000-00 OCTOBER 2021 RUBBISH SERV Spec Fds $292.67 E 01-4220-085-85 OCTOBER 2021 ORGANIC RECY Recycling $473.20 E 01-4280-315-30 OCTOBER 2021 RUBBISH SERV Fire $163.72 E 01-4280-310-50 OCTOBER 2021 RUBBISH SERV Road&Bridges _ $199.19 Search Name ASPEN WASTE SYSTEMS INC. $1,642.12 Search Name BERGAN K D V E 01-4220-130-30 FIRE RELIEF ASSOCIATION AU Fire $5,700.00 Search Name BERGAN K D V $5,700.00 Search Name BLANKS,JAFFREY E 01-4490-070-70 3RD QTR PARK&REC COMMIS Parks&Recreation $100.00 Search Name BLANKS,JAFFREY $100.00 Search Name BLUE CROSS BLUE SHIELD page 40 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Page 2 Claims List SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount G 01-2071 NOV 2021 HEALTH INSURANCE $461.87 E 01-4131-050-50 NOV 2021 HEALTH INSURANCE Road&Bridges $4,238.33 E 01-4131-070-70 NOV 2021 HEALTH INSURANCE Parks&Recreation $2,792.34 Search Name BLUE CROSS BLUE SHIELD $7,492.54 Search Name BOUND TREE MEDICAL LLC E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire $259.64 Search Name BOUND TREE MEDICAL LLC $259.64 Search Name BYRNES, KEVIN E 01-4490-110-10 3rd QTR ARC COMMISSION Administration $50.00 Search Name BYRNES,KEVIN $50.00 Search Name CEMSTONE PRODUCTS CO E 10-4460-000-00 PICKLEBALL-PARKS Spec Fds $150.00 E 10-4460-000-00 PICKLEBALL-PARKS Spec Fds $266.00 Search Name CEMSTONE PRODUCTS CO $416.00 Search Name CERTIFIED LABORATORIES E 01-4305-070-70 OPERATING SUPPLIES-PW Parks&Recreation $99.33 E 01-4305-050-50 OPERATING SUPPLIES-PW Road&Bridges $99.33 E 15-4305-060-60 OPERATING SUPPLIES-PW Utility Enterprise $99.34 Search Name CERTIFIED LABORATORIES $298.00 Search Name COMCAST BUSINESS E 01-4268-030-30 OCT 7-NOV 6 SERVICE-FIRE Fire $34.77 E 45-4210-045-45 OCT 8-NOV 7 SERVICE-PAR 3 Golf Course $214.77 Search Name COMCAST BUSINESS $249.54 Search Name CONTINENTAL SAFETY EQ E 01-4305-030-30 OPERATING SUPPLIES-FIRE Fire $54.52 Search Name CONTINENTAL SAFETY EQ $54.52 Search Name CORBETi', PATRICK E 01-4490-080-80 3RD QTR PLANNING COMMISSI Planning $75.00 Search Name CORBETT, PATRICK $75.00 Search Name COTTER, PATRICK E 01-4490-070-70 3RD QTR PARK&REC COMMIS Parks&Recreation $75.00 Search Name COTTER, PATRICK $75.00 Search Name COVERALL E 15-4335-310-60 OCT 2021 COMMERCIAL CLEAN Utility Enterprise $86.66 E 01-4335-310-50 OCT 2021 COMMERCIAL CLEAN Road&Bridges $86.67 E 01-4335-310-70 OCT 2021 COMMERCIAL CLEAN Parks&Recreation $86.67 Search Name COVERALL $260.00 Search Name CUSTOM FIRE APPARATUS E 01-4330-490-30 EQUIP REPAIR-FIRE Fire $711.88 E 01-4330-490-30 EQUIP REPAIR-FIRE Fire $43.85 Search Name CUSTOM FIRE APPARATUS $755.73 Search Name DAKOTA COMMUNICATIONS CENTER E 01-4275-030-30 NOVEMBER 2021 DISPATCH Fire $709.60 E 01-4275-020-20 NOVEMBER 2021 DISPATCH Police $21,057.40 page 41 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Page 3 Claims List SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount Search Name DAKOTA COMMUNICATIONS CENTER $21,767.00 Search Name DAKOTA COUNTY FINANCIAL SERVIC E 01-4220-114-14 AUGUST 2021 GOPHER LOCAT Info Tech $12.15 Search Name DAKOTA COUNTY FINANCIAL SERVIC $12.15 Search Name DUNN, BILL E 01-4490-110-10 3rd QTR ARC COMMISSION Administration $25.00 Search Name DUNN, BILL $25.00 Search Name FIELD, LITTON JR E 01-4490-080-80 3RD QTR PLANNING COMMISSI Planning $75.00 Search Name FIELD, LITTON JR $75.00 Search Name FIRECOM E 01-4330-490-30 EQUIP REPAIR-FIRE Fire $120.00 Search Name FIRECOM $120.00 Search Name FIRST NET/AT&T MOBILITY E 01-4223-020-20 AIR CARDS-PD Police $344.07 E 01-4210-105-15 CELL SERVICE-ENGINEERING Engineering Enterprise $45.35 E 01-4210-020-20 CELL SERVICE- PD Police $980.54 E 01-4210-030-30 CELL SERVICE-FIRE Fire $95.75 E 45-4210-045-45 IPAD WIRELESS SERVICE-PAR Golf Course $38.23 E 01-4490-109-09 CELL SERVICE-CITY COUNCIL City Council $45.35 E 01-4490-080-80 CELL SERVICE-PLANNING Planning $45.35 E 01-4210-070-70 IPAD WIRELESS SERVICE-REC Parks&Recreation $38.23 Search Name FIRST NET/AT&T MOBILITY $1,632.87 Search Name FORCE AMERICA E 01-4305-050-50 OPERATING SUPPLIES-FIRE Road&Bridges $20.00 Search Name FORCE AMERICA $20.00 Search Name GERTENS GREENHOUSE E 01-4330-215-70 PARK MAINTENANCE Parks&Recreation $456.00 G 45-2035 COURSE MAINTENANCE-PAR -$6.65 E 45-4334-045-45 COURSE MAINTENANCE-PAR Golf Course $103.33 Search Name GERTENS GREENHOUSE $552.68 Search Name GILBARCO, INC. E 01-4320-070-70 GAS PUMP SERVICE Parks&Recreation $147.80 E 01-4320-030-30 GAS PUMP SERVICE Fire $147.80 E 01-4320-050-50 GAS PUMP SERVICE Road&Bridges $147.80 E 15-4320-060-60 GAS PUMP SERVICE Utility Enterprise $147.80 E 01-4320-020-20 GAS PUMP SERVICE Police $147.80 Search Name GILBARCO, INC. $739.00 Search Name GOLDADE,STEVE E 01-4490-070-70 3RD QTR PARK&REC COMMIS Parks&Recreation $100.00 Search Name GOLDADE,STEVE $100.00 Search Name GOLDENSTEIN,SCOTT E 01-4330-490-30 REIMBURSEMENT EQUIP REPAI Fire $21.42 Search Name GOLDENSTEIN,SCOTf $21.42 page 42 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Page 4 Claims List SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount Search Name GOPHER STATE ONE CALL E 01-4210-040-40 SEPT 2021 SERVICE Code Enforcement/Inspe $369.90 Search Name GOPHER STATE ONE CALL $369.90 Search Name GRANICUS E 23-4490-000-00 COMMUNICATIONS CLOUD 9/1 Spec Fds $1,717.35 G 23-1215 COMMUNICATIONS CLOUD 1/1 $5,152.05 Search Name GRANICUS $6,869.40 Search Name HAMIEL,JEFFREY E 01-4490-110-10 3rd QTR ARC COMMISSION Administration $50.00 Search Name HAMIEL,JEFFREY $50.00 Search Name HELPING HANDS HOME SERVICES E 01-4335-315-30 10/4/21 BLDG MAINT-FIRE Fire $140.00 E 01-4335-315-30 SEPT 2021 BLDG MAINT-FIRE Fire $540.00 Search Name HELPING HANDS HOME SERVICES $680.00 Search Name INNOVATIVE OFFICE SOLUTIONS E 01-4300-030-30 OFFICE SUPPLIES-FIRE Fire $5.46 E 01-4300-110-10 OFFICE SUPPLIES-ADMIN Administration $31.89 E 01-4300-110-10 OFFICE SUPPLIES-ADMIN Administration $28.53 E 01-4435-200-70 SUPPLIES-REC Parks&Recreation $43.65 E 01-4300-020-20 OFFICE SUPPLIES-PD Police $9.99 E 01-4490-030-30 FRAMES-FIRE Fire $79.24 Search Name INNOVATIVE OFFICE SOLUTIONS $198.76 Search Name IRRIGATION BY DESIGN,INC. E 45-4334-045-45 IRRIGATION MAINTENANCE-P Golf Course $363.56 Search Name IRRIGATION BY DESIGN, INC. $363.56 Search Name JOHNSON,CINDY E 01-4490-080-80 3RD QTR PLANNING COMMISSI Planning $50.00 Search Name JOHNSON,CINDY $50.00 Search Name KAT KEYS E 01-4330-490-70 KEYS-PARKS Parks&Recreation $10.40 Search Name KAT KEYS $10.40 Search Name KATZ,ANDREW E 01-4490-080-80 3RD QTR PLANNING COMMISSI Planning $25.00 Search Name KATZ,ANDREW $25.00 Search Name KLEPPERICH, BOB E 01-4490-070-70 3RD QTR PARK&REC COMMIS Parks&Recreation $100.00 Search Name KLEPPERICH, BOB $100.00 Search Name LAWSON PRODUCTS, INC E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $28.72 E 15-4305-060-60 OPERATING SUPPLIES-UTILIT Utility Enterprise $6.60 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $6.60 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $6.60 E 01-4305-070-70 OPERATING SUPPLIES-PARKS Parks&Recreation $28.72 E 01-4305-050-50 OPERATING SUPPLIES-STREE Road&Bridges $28.72 page 43 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Page 5 Claims List SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount Search Name LAWSON PRODUCTS, INC $105.96 Search Name LEITNER CO E 45-4334-045-45 SAND-PAR 3 Golf Course $598.50 G 45-2035 SAND-PAR 3 -$38.50 Search Name LEITNER CO $560.00 Search Name LOGIS E 01-4223-020-20 APPLICATION SUPPORT-PD Police $3,561.00 E 01-4220-114-14 SIP SESSONS AND SEATS Info Tech $413.50 E 01-4301-030-30 PROFESSIONAL IT SERVICES- Fire $125.00 E 01-4223-020-20 PROFESSIONAL IT SERVICES- Police $875.00 E 01-4220-114-14 PROFESSIONAL IT SERVICES- Info Tech $1,837.50 E 01-4220-114-14 HOSTED BACKUPS/SERVER/PA Info Tech $3,300.50 E 01-4301-030-30 APPLICATION SUPPORT-FIRE Fire $76.00 E 01-4220-114-14 APPLICATION SUPPORT IT TEL Info Tech $2,154.00 Search Name LOGIS $12,342.50 Search Name LORBERBAUM,SALLY E 01-4490-080-80 3RD QTR PLANNING COMMISSI Planning $75.00 Search Name LORBERBAUM,SALLY $75.00 Search Name MACQUEEN EMERGENCY E 01-4330-460-30 EQUIP REPAIR- FIRE Fire $62.33 Search Name MACQUEEN EMERGENCY $62.33 Search Name MAPLEWOOD,CITY OF E 01-4403-030-30 TRAINING-FIRE Fire $1,925.00 Search Name MAPLEWOOD,CITY OF $1,925.00 Search Name MARKS TOWING E 01-4490-020-20 TOWING-PD Police $75.00 Search Name MARKS TOWING $75.00 Search Name MARTIN-MCALLISTER E 01-4306-110-10 PERSONNEL EVALUATION-AD Administration $1,100.00 Search Name MARTIN-MCALLISTER $1,100.00 Search Name MCDOWALL COMFORT MANAGEMENT E 08-4335-000-00 BOILER REPAIR-CITY HALL Spec Fds $193.50 E 08-4335-000-00 BOILER REPAIR-CITY HALL Spec Fds $563.61 E 08-4335-000-00 BOILER REPAIR-CITY HALL Spec Fds $3,750.00 E 01-4335-315-30 8/15/21-11/14/21 BOILER MAI Fire $1,437.50 Search Name MCDOWALL COMFORT MANAGEMENT $5,944.61 Search Name MENARDS E 01-4335-310-50 BLDG MAINT-PW Road&Bridges $12.78 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $14.89 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $26.95 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $36.63 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $27.62 E 08-4335-000-00 BLDG MAINT-CITY HALL Spec Fds $22.41 E 15-4335-310-60 BLDG MAINT-PW Utility Enterprise $12.79 E 01-4330-460-30 EQUIP REPAIR-FIRE Fire $13.98 E 01-4335-310-70 BLDG MAINT-PW Parks&Recreation $12.78 page 44 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Page 6 Claims List SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount E 45-4320-045-45 FUEL ADDITIVE Golf Course $44.81 G 45-2035 FUEL ADDITIVE -$2.88 E 01-4330-460-30 EQUIP REPAIR-FIRE Fire $54.30 E 01-4330-490-70 EQUIP REPAIR- PARKS Parks&Recreation $116.98 Search Name MENARDS $394.04 Search Name MENDOTA HEIGHTS FIRE RELIEF E 06-4490-000-00 2021 FIRE AID Spec Fds $117,133.25 Search Name MENDOTA HEIGHTS FIRE RELIEF $117,133.25 Search Name METRO SALES E 01-4220-110-10 RICOH/SP5300DN PRINTER CO Administration $87.75 G 01-1215 RICOH/SP5300DN PRINTER CO $263.25 E 01-4220-110-10 SEPT 2021 COPIER/PRINTER L Administration $959.54 E 01-4200-610-20 SEPT 2021 COPIER/PRINTER L Police $231.00 E 01-4300-030-30 SEPT 2021 COPIER/PRINTER L Fire $125.71 E 15-4330-490-60 SEPT 2021 COPIER/PRINTER L Utility Enterprise $14.85 E 01-4330-490-50 SEPT 2021 COPIER/PRINTER L Road&Bridges $14.85 E 01-4330-490-70 SEPT 2021 COPIER/PRINTER L Parks&Recreation $14.85 Search Name METRO SALES $1,711.80 Search Name MEYER,STEPHANIE E 01-4490-070-70 3RD QTR PARK&REC COMMIS Parks&Recreation $75.00 Search Name MEYER,STEPHANIE $75.00 Search Name MINIFY ENERGY E 01-4335-310-50 LIGHTING PROJECT DWNPYMT Road&Bridges $2,490.25 E 01-4335-310-70 LIGHTING PROJECT DWNPYMT Parks&Recreation $2,490.25 Search Name MINIFY ENERGY $4,980.50 Search Name MN FIRE SERVICE CERTIFICATION E 01-4400-030-30 FIREFIGHTER EXAMS Fire $120.00 E 01-4400-030-30 FIREFIGHTER EXAMS Fire $600.00 Search Name MN FIRE SERVICE CERTIFICATION $720.00 Search Name MN TEAMSTERS LOCAL 320 G 01-2075 OCT 2021 UNION DUES $802.00 Search Name MN TEAMSTERS LOCAL 320 $802.00 Search Name NAC MECHANICAL&ELECTRIC E 01-4335-315-30 FALL MAINTENANCE SERVICE- Fire $3,117.00 Search Name NAC MECHANICAL&ELECTRIC $3,117.00 Search Name NATURE CALLS,INC G 45-2035 AUGUST 2021 RENTALS-PARK -$9.28 E 45-4200-610-45 AUGUST 2021 RENTALS-PARK Golf Course $144.28 E 01-4200-610-70 AUGUST 2021 RENTALS-PARK Parks&Recreation $1,935.35 Search Name NATURE CALLS,INC $2,070.35 Search Name NEUHARTH,3IM E 01-4490-110-10 3rd QTR ARC COMMISSION Administration $25.00 Search Name NEUHARTH,3IM $25.00 Search Name NORLING,GINA E 01-4490-110-10 3rd QTR ARC COMMISSION Administration $50.00 page 45 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Page 7 Claims List SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount Search Name NORLING,GINA $50.00 Search Name NORTH RISK PARTNERS-BEARANCE E 01-4250-110-10 POLICY RENEWAL 11/21-11/22 Administration $833.33 G 01-1215 POLICY RENEWAL 11/21-11/22 $4,166.67 Search Name NORTH RISK PARTNERS-BEARANCE $5,000.00 Search Name NORTHFIELD SOLAR LLC E 01-4211-310-50 AUG 2021 ELECTRIC UTILITIES Road&Bridges $502.81 E 01-4211-315-30 AUG 2021 ELECTRIC UTILITIES Fire $1,435.88 E 01-4211-310-70 AUG 2021 ELECTRIC UTILITIES Parks&Recreation $502.81 E 01-4211-420-50 AUG 2021 ELECTRIC UTILITIES Road&Bridges $307.06 E 08-4211-000-00 AUG 2021 ELECTRIC UTILITIES Spec Fds $4,530.51 E 01-4211-320-70 AUG 2021 ELECTRIC UTILITIES Parks&Recreation $534.76 E 45-4211-046-45 AUG 2021 ELECTRIC UTILITIES Golf Course $92.06 E 45-4211-047-45 AUG 2021 ELECTRIC UTILITIES Golf Course $65.39 E 28-4211-000-00 AUG 2021 ELECTRIC UTILITIES Spec Fds $2,497.21 E 15-4211-310-60 AUG 2021 ELECTRIC UTILITIES Utility Enterprise $502.80 E 15-4211-400-60 AUG 2021 ELECTRIC UTILITIES Utility Enterprise $1,467.35 Search Name NORTHFIELD SOLAR LLC $12,438.64 Search Name NUSS TRUCK&EQUIPMENT E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges $162.49 Search Name NUSS TRUCK&EQUIPMENT $162.49 Search Name OLS RESTORATION, INC E 28-4330-000-00 STREET LIGHT PAINTING Spec Fds $7,030.00 E 01-4330-490-50 TRAFFIC SIGNAL PAINTING-S Road&Bridges $3,650.00 Search Name OLS RESTORATION,INC $10,680.00 Search Name OXYGEN SERVICE CO E 01-4305-030-30 CYLINDER RENTAL-FIRE Fire $161.00 Search Name OXYGEN SERVICE CO $161.00 Search Name PER MAR SECURITY SERVICES E 45-4335-045-45 ALARM SYSTEM SERVICE 11/3/ Golf Course $101.66 G 45-1215 ALARM SYSTEM SERVICE 11/3/ $50.84 Search Name PER MAR SECURITY SERVICES $152.50 Search Name PETSCHEL, BRIAN E 01-4490-080-80 3RD QTR PLANNING COMMISSI Planning $50.00 Search Name PETSCHEL, BRIAN $50.00 Search Name PUBLIC EMPL INS PROGRAM E 08-4131-000-00 NOV 2021 HEALTH INSURANCE Spec Fds $491.66 G 01-2071 NOV 2021 HEALTH INSURANCE $432.26 G 01-1145 NOV 2021 HEALTH INSURANCE -$779.34 E 01-4131-105-15 NOV 2021 HEALTH INSURANCE Engineering Enterprise $3,154.98 E 01-4131-070-70 NOV 2021 HEALTH INSURANCE Parks&Recreation $491.66 E 01-4131-020-20 NOV 2021 HEALTH INSURANCE Police $10,350.10 E 01-4131-110-10 NOV 2021 HEALTH INSURANCE Administration $5,312.66 G 01-2074 NOV 2021 HEALTH INSURANCE $19,928.88 Search Name PUBLIC EMPL INS PROGRAM $39,382.86 Search Name RITEWAY BUSINESS FORMS page 46 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Page 8 Claims List SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount E 15-4305-060-60 UTILITY BILLING FORMS Utility Enterprise $1,092.85 Search Name RITEWAY BUSINESS FORMS $1,092.85 Search Name ROCK MILLS ENTERPRISES E 15-4330-490-60 EQUIP REPAIR-UTILITY Utility Enterprise $125.50 Search Name ROCK MILLS ENTERPRISES $125.50 Search Name ROSEVILLE MIDWAY FORD E 01-4330-440-20 EQUIP REPAIR-PD Police $215.91 E 01-4330-490-50 EQUIP REPAIR-STREET Road&Bridges -$10.64 Search Name ROSEVILLE MIDWAY FORD $205.27 Search Name SAFE-FAST, INC. E 01-4410-050-50 GLOVES-STREET Road&Bridges $51.10 E 01-4410-070-70 SHIRTS-PARKS Parks&Recreation $409.05 E 01-4410-050-50 SHIRTS-STREET Road&Bridges $443.74 E 01-4410-070-70 GLOVES-PARKS Parks&Recreation $51.10 E 15-4410-060-60 GLOVES-UTILITY Utility Enterprise $51.10 E 15-4410-060-60 SHIRTS-UTILITY Utility Enterprise $133.41 Search Name SAFE-FAST,INC. $1,139.50 Search Name SCHLOMKA SERVICES, LLC G 01-1145 SEWER CLEANING-LLOYDS $875.00 E 15-4330-490-60 SEWER CLEANING-UTILITY Utility Enterprise $250.00 Search Name SCHLOMKA SERVICES, LLC $1,125.00 Search Name SCHMIDT, MICHAEL&KELLY G 15-1150 SEWER ACCOUNT REFUND $120.55 Search Name SCHMIDT, MICHAEL&KELLY $120.55 Search Name SHARMA,ARVIND E 01-4490-110-10 3rd QTR ARC COMMISSION Administration $50.00 Search Name SHARMA,ARVIND $50.00 Search Name SHERER, DAN E 01-4490-070-70 3RD QTR PARK&REC COMMIS Parks&Recreation $75.00 Search Name SHERER, DAN $75.00 Search Name SLOAN, DAVE E 01-4490-110-10 3rd QTR ARC COMMISSION Administration $50.00 Search Name SLOAN, DAVE $50.00 Search Name SMITH,AMY E 01-4490-070-70 3RD QTR PARK&REC COMMIS Parks&Recreation $50.00 Search Name SMITH,AMY $50.00 Search Name SPRWS E 01-4425-070-70 SEPT 2021 SERVICE-2627 CO Parks&Recreation $1,169.97 E 08-4425-000-00 SEPT 2021 SERVICE- 1101 VIC Spec Fds $532.09 E 01-4425-315-30 SEPT 2021 SERVICE-2121 DO Fire $409.68 E 15-4425-310-60 SEPT 2021 SERVICE-2431 LEX Utility Enterprise $25.41 E 01-4425-310-50 SEPT 2021 SERVICE-2431 LEX Road&Bridges $25.40 E 01-4425-310-70 SEPT 2021 SERVICE-2431 LEX Parks&Recreation $25.40 E 01-4425-070-70 SEPT 2021 SERVICE-2171 DO Parks&Recreation $1,556.92 E 45-4425-045-45 3RD QTR 2021 SERVICE-1695 Golf Course $91.10 page 47 CITY OF MENDOTA HEIGHTS 10/14/21 1:48 PM Page 9 Claims List SYSTEM CHECKS 10/19/21 PAY Account Comments DEPT Descr Amount Search Name SPRWS $3,835.97 Search Name SRIXON/CLEVELAND GOLF/XXIO E 45-4310-211-45 GLOVES CONCESSIONS-PAR 3 Golf Course $90.00 Search Name SRIXON/CLEVELAND GOLF/XXIO $90.00 Search Name ST. PAUL PIONEER PRESS E 15-4240-060-60 SEPT 2021 LEGAL NOTICES Utility Enterprise $113.40 E 01-4240-080-80 SEPT 2021 LEGAL NOTICES Planning $56.70 E 01-4240-050-50 SEPT 2021 LEGAL NOTICES Road&Bridges $34.20 Search Name ST. PAUL PIONEER PRESS $204.30 Search Name STERLING CODIFIERS,INC E 01-4220-110-10 SUPPLEMENT EDITING ORDS 5 Administration $1,732.00 Search Name STERLING CODIFIERS, INC $1,732.00 Search Name TEAM LABORATORY CHEMICAL CORP E 15-4305-060-60 LIFT STATION OPERATING SUP Utility Enterprise $864.00 Search Name TEAM LABORATORY CHEMICAL CORP $864.00 Search Name TIME SAVER OFF SITE SEC.SVC. E 01-4220-070-70 9/14/21 PARK&REC COMMISS Parks&Recreation $187.00 E 01-4220-110-10 9/23/21 CITY COUNCIL MINUT Administration $195.00 Search Name TIME SAVER OFF SITE SEC. SVC. $382.00 Search Name TOTH, MIKE E 01-4490-080-80 3RD QTR PLANNING COMMISSI Planning $50.00 Search Name TOTH, MIKE $50.00 Search Name TWIN CITY GARAGE DOOR CO. E 15-4335-310-60 BLDG MAINT-PW Utility Enterprise $355.00 E 01-4335-310-50 BLDG MAINT-PW Road&Bridges $355.00 E 01-4335-310-70 BLDG MAINT-PW Parks&Recreation $355.00 Search Name TWIN CITY GARAGE DOOR CO. $1,065.00 Search Name VERIZON WIRELESS E 01-4210-110-10 OCT 2021 CELL SERVICE Administration $20.67 E 01-4210-030-30 OCT 2021 CELL SERVICE Fire $200.27 E 45-4210-045-45 OCT 2021 CELL SERVICE Golf Course $40.01 E 01-4210-070-70 OCT 2021 CELL SERVICE Parks&Recreation $233.80 E 01-4210-050-50 OCT 2021 CELL SERVICE Road&Bridges $200.77 E 15-4210-060-60 OCT 2021 CELL SERVICE Utility Enterprise $41.44 Search Name VERIZON WIRELESS $736.96 Search Name WEST ST PAUL PARK&REC E 01-4435-200-70 FALL GYMNASTICS&NATURE Parks&Recreation $356.00 Search Name WEST ST PAUL PARK&REC $356.00 $290,639.26 page 48 1101 Victoria Curve I Mendota 7a 651.452.1850 phone � 651 www.mendota-heights.com CITY OF MENDDTA HEIGHTS City Council Memorandum DATE: October 19,2021 TO: Mayor Levine and City Council; City Administrator Jacobson FROM: Tim Benetti, Community Development Director SUBJECT: Introduction&Presentation by District 13 Metropolitan Councilmember Chai Lee Introduction At the October 19 regular meeting, Metropolitan Councilmember Chai Lee, representative of District 13, will be introducing himself and make a brief presentation to the City Council. Attached is a brief profile and biography provided by the Met Council on Councilmember Lee. Mr. Lee will offer some personal insight on his role and responsibilities as the community's district representative; and answer any questions the council may have on any regional planning, housing or transportation needs and issues. Attending the meeting with Councilmember Lee will be Met Council Staff Assistant Peter Grafstrom,who will assist Mr. Lee with any technical or general questions as needed. If the city council has any questions, issues or items you would like Mr. Lee to speak on or address next Tuesday night, please contact City Administrator Cheryl Jacobson or Community Development Director Tim Benetti by next Tuesday morning, in order to give Mr. Lee and Mr. Grafstrom time to prepare and research prior to this council presentation. Hide alert page 49 METROPOLITAN COUNCIL'S RESPONSE TO COVID-19 In response to the state's pandemic emergency,Metropolitan Council critical services continue to be available,though our facilities are closed to walk-in traffic and many staff are working remotely.Council public meetings are available for the public to follow remotely. More about the Met Council response to COVID-19 Metropolitan Council -metrocouncil.org METROPOLITAN G O LJ N G I L COUNCIL MEMBERS & DISTRICTS Chai Lee Metropolitan Council Member, District 13 1 See District 13 map and cities Lee is a Program Coordinator for Nexus Community Partners.He helps recruit, interview and select people for the Boards and Commissions Leadership Institute(BCLI).Previously,he was a constituent service representative in the office of Saint Paul Mayor Chris Coleman.Lee serves on the District 1 Community Council in Saint Paul and the Gold Line BRT Community and Business Advisory Committee.He has also served on Saint Paul's Long-Range Capital Investment Budget Committee(the CIB). O&A CONTACT INFORMATION 390 Robert St.N. Biography Saint Paul,MN 55101 Chai Lee lives in Saint Paul and represents District 13,which includes the eastern Phone:612-271-2719 half of Saint Paul,Lilydale,Mendota Heights,Sunfish Lake and West St.Paul. chai.lee@metc.state.mn.us Chai Lee is a Program Coordinator for Nexus Community Partners.There he helps recruit,interview and select people for the Boards and Commissions Leadership Institute(BCLI).The BCLI is a seven-month cohort leadership program,which trains people of color who wish to get appointed to publicly Subscribe to updates appointed boards and commissions.Previously,he was a constituent service representative in the office of Saint Paul Mayor Chris Coleman. Previous Issues: 2020 Year End Update-Met Among his community activities,Lee serves on the District 1 Community Council Council Member Chai Lee in Saint Paul and the Gold Line BRT Community and Business Advisory December 21,2020 Committee.He is also a youth soccer coach for the Saint Paul Parks and COVID-19 Updates from Recreation Department.He has also served on Saint Paul's Long-Range Capital Metropolitan Council Investment Budget Committee(the CIB),which reviews,ranks and recommends Member Chai Lee capital improvements to the City of Saint Paul. April 16,2020 Lee is interested in the intersections of the Council's many responsibilities;for Fall 2019 Newsletter from example,how the region balances environmental concerns with the need to Council Member Chai Lee house people and provide a robust transportation system.He also has a strong November 25,2019 interest in the Council's role in addressing the region's affordable housing crisis. APPOINTED "I have worked hard to keep community voices at the table wherever I have served and have always worked on the side of racially equitable policies,"Lee Lee was appointed to the said."As a Council member,I want to elevate my interests in future policy Metropolitan Council by planning through an equity lens,whether we are making decisions about Gov.Tim Walz in March housing,transportation,water resources or any other issue." 2019. Lee was born in Thailand and moved with his Hmong family to the United States when he was a year old.They lived in Fresno,California,until 1998,and then moved to Saint Paul.Lee graduated from Humboldt High School and earned a bachelor of arts degree in International Relations and Political Science from Carleton College.He enjoys photography,reading,going to movies,and watching mixed martial arts.He's also a history buff,both military and general history. ■ ■w "��1 u�'==iT - S�� I 111®II � ��fi�S■■ ►" I IIIII I?� •- •. n N 110 35E `din ,ta1N.� N=n��■■_ 111_ = ,��IINN� \�■■ •^L�SN11 I::S-■ �■ 1 N■nnn Nil■I - --■ -1 1 iN, N ■■1 IN 1N =-Mil mill Mll 1 E_S n _. ■NII N INIII �'�- -J -..� . �� 1 - NNI ■1 1 I �II� N ■■ 1 4N61EMiIN IN 1. ENN i 1 iNl IN- 1 11- ■s psi■■SS NI INII-■ ' INIII--M11 N■--- �V/N■-�--__ ��71 ■=r noon■. 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NIIIRa11 Fi- / SLl1 I�ININIi�IN�11N1� ► y 51'�' fin■ . 1�JII�SJ: - � yI1111NINI I - rr 1N10- N IRWA FA' N 1 !J , I■fir■ page 51 9a. 1101 Victoria Curve I Mendota Heig , 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com CITY OF MENDaTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: October 19, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Resolution 2021-83 Public Hearing on Right-of-Way Vacation for Mohican Court INTRODUCTION The Council is asked to hold proceedings for Resolution 2021-83, a public hearing on a right-of- way vacation commenced by petition for Mohican Court. BACKGROUND The city of Mendota Heights received a petition for vacating a portion of Mohican Court adjacent to 736 Mohican Court. A copy of the petition and plat are attached which shows the areas of right- of-way that were dedicated for public use. DISCUSSION State Statute governs the procedure for vacating a public way. A petition for vacating a public way requires signatures from a majority of the abutting land owners having an interest in the land. In this case, staff identified four properties that abut this specific portion of the vacation request. Three of the four properties signed the petition constituting a majority. When considering a vacation, a city is may vacate only if it is in the best interest of the public. Specific to this petition request, the Council should consider if this right-of-way may serve a purpose in the future which if the right-of-way is vacated, would no longer be feasible. If the Council desires to proceed with the vacation, a drainage and utility easement would be necessary for maintenance of existing private utilities, if they exist. At the time of writing this memo, no responses were received. BUDGET IMPACT The Mendota Heights fee schedule includes a required $250 application fee to cover mailing and recording fees and staff time which was received from the petitioner. page 52 RECOMMENDATION Staff recommends that Council open the hearing and hear any comments. ACTION REQUIRED Staff recommends that the City Council pass a motion adopting Resolution No. 2021-83, "RESOLUTION APPROVING A RIGHT-OF-WAY VACATION COMMENCED BY PETITION". This action requires a simple majority vote. page 53 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-83 RESOLUTION APPROVING A RIGHT-OF-WAY VACATION COMMENCED BY PETITION WHEREAS, The Friendly Hills Rearrangement Plat, Dakota County, Minnesota was approved in 1956 and identified dedicated right-of-way for Mohican Court; and WHEREAS, an area of Mohican Court Right-of-Way described below is not required for roadway purposes: Mohican Court starting from the southeastern corner of Lot 1, Block 21, Friendly Hills Rearrangement, Dakota County, Minnesota then east along a line with a bearing of N89d5l'13"E a distance of 35.99 feet, then NOd55'59"E a distance of 38.38 feet, then N24d6'36"W a distance of 24.18 feet then N48d9'47"W a distance of 33.89 feet to the northeast corner of said lot 1, Block 21; and WHEREAS, said described area is added to Lot 1, Block 21, Friendly Hills Rearrangement, Dakota County, Minnesota; and WHEREAS, a notice of hearing on said vacation has been duly published and posted more than two weeks before the date scheduled for the hearing on said vacation, all in accordance with the applicable statutes; and WHEREAS, a public hearing was held on said vacation on October 19, 2021, at the City Hall of Mendota Heights; and WHEREAS, the City Council then proceeded to hear all persons interested in said vacation and all persons were afforded an opportunity to present their views and objections to the granting of said vacation. NOW THEREFORE, BE IT RESOLVED,by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the vacation of the described portion of Mohican Court Right-of-Way, is in the best interest of the public and the City, and it is not detrimental to the health, safety and welfare of the community. 2. That the above described right-of-way be and the same is hereby vacated. 3. That the vacated area be covered under a drainage and utility easement. 4. That the City Clerk be and is hereby authorized and directed to prepare and present to the proper Dakota County officials notice of completion of these vacation proceedings, all in accordance with the applicable Minnesota Statutes. page 54 Adopted by the City Council of the City of Mendota Heights this nineteenth day of October, 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS Stephanie Levine,Mayor ATTEST Lorri Smith, City Clerk Res 2021-58 Page 2 of page 55 736 Mohican Court City of ROW Vacation N Mendota 006� Tj 40 Heights Date: 8/5/2021 SCALE IN FEET A 744 735 731 µ v 750 rt IOU 729 "7 2 �.732 I j� e « 754 �r 728 - — — — — — ----------- .. — GIS Map Disclaimer: This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat, survey,or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained in this data. The City of Mendota Heights, or any other entity from which data was obtained,assumes no liability for any errors or omissions herein.If discrepancies are found, please contact the City of Mendota Heights. Contact"Gopher State One Call"at 651-454-0002 for utility locations,48 hours prior to any excavation. page 56 Petition summary and To:The City of Mendota Heights, Minnesota background The undersigned, being a complete list of the property owners as set forth opposite their respective names, abutting onMohican Court, respectfully petition the City Council to vacate a portion of the aforesaid Mohican Court Right-of-Way. Map of area to be vacated attached. Vacation of aforementioned portion of Mohican Court is in the best interest of the City and Public and is not detrimental to the Health,safety and wellness of the City of Mendota Heights. Action petitioned for Petition for a vacation of a portion of Mohican Court right-of-way adjacent to Lot 21, Block 1 of Friendly Hills Rearrangement plat in the City of Mendota Heights, County of Dakota,State of Minnesota. Printed Name Signature Address Date Debra Kelly 736 Mohican Ct. 3 /ac' Daniel Kelly -4 736 Mohican Ct. 732 Mohican Ct Thomas Kramer . 93 -Z,e Shirley Kramer 732 Mohican Ct. -rb C':� Douglas Newberg 731 Mohican Ct, Terry Newberg-Hackett 731 Mohican Ct. Steven Mager 729 Mohican Ct. Jennifer ONeill-Mager 729 Mohican Ct. J Received on the day of 2021 City Clerk i A' ```o � Q Ay a.n ,«�K '^r, ...„-ar o�V�Moa•,R.� \�✓/ ;��• n o�\\ f�.` 'b `ry • a i C'i � a .z ryau a \� a,^ c w.ti�'+ e. 3 `" �b \. r ��'!. ~4� N s. s `�� a' A W :a+)`d�e`. Rg 'Ie '�qW,ds•'Sv ,hrG y ?^'NNE FRlENOLY H/LLS RE—Ae MEND E OTN N /ONTS, A41NNES OTA o/xe��rw lc.x Mex✓nnvr SCALf ,�=/' I i i � o0 55z e9 to oas N � 90 OOY M�85.FE G 4 u'Q IL ------- ! tfi .5 3 B.�fLO i t co _ z � w W 22, Llj (D z o_ m J Cn2'"^- t�6.9y Z oz mI-oxw ClQ m ms I E l E t �r �w 'KAb" Y 0 _ UA IV It y i, mt� 0 _Ir�' 45 cl _ w � 5 of e �G m m m -• � �^ o0 mCNcn $, 58"TH MAE,9f.00N IA _ o � g GS 96Z 3 9E r96 A99 N page 59 9b. 1101 Victoria Curve I Mendota Heights,MN »na 651.452.1850 phone 1651.452.8940 fax www.mendota•heights.com * CITY OF MENDOTA HEIGHTS REQUEST FOR COUNCIL ACTION DATE: October 19, 2021 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator SUBJECT: City Council Strategic Priorities—Third Quarter Update INTRODUCTION Staff will provide the City Council with a strategic priorities progress report for the third quarter. BACKGROUND During February and early March, the City Council established priorities and strategies to pursue over the next two years (2021-2022). The resulting list, which includes five priority areas, 20 strategies and a number of example action items, serves as a framework to plan and budget city activities, services, amenities and facilities. As reflected in the update, strategies and action items are in varying stages of being addressed. Some are not yet started; some are parked/paused for future consideration and/or action; and some are in process or work is ongoing. Progress and outcome details are noted, as well. The update document is a flexible document. Information such as timing and status may change from time-to-time, depending on other strategies and action items, staff workload, and City Council decisions. Staff will report to the City Council on a quarterly basis progress made on identified strategic priorities. Attachment: 2021-2022 City Council Strategic Priorities Q3: 2021 Report BUDGET IMPACT None. However, many of the Council's strategies and resulting action items are interrelated and outcomes will depend on city budgets and funding and how the City Council will want to proceed overall. Potential costs and budget impacts will occur as individual action items are developed and proceed. REQUESTED ACTION Informational item. Council may choose to discuss items as needed. 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BACKGROUND The Q1 and Q2 Budget to Actual Financial Reports are provided in your packet. Staff will review the Q2 report and update the Council on the revenues and expenditures as compared to budgeted amounts. At this time, the Q3 report is not yet available so we will update on the 2Q report. BUDGET IMPACT None. REQUESTED ACTION Informational item. Council may choose to discuss items as needed. BUDGET TO ACTUAL REPORT page 64 June 2021 CITY OF MENDOTA HEIGHTS BUDGET TO ACTUAL REPORT June 2021 (50% of the Year) REVENUES June YTD YTD BUDGET 2021 2021 % PROPERTY TAX $8,009,068 $0 $0 0.00% LICENSES AND PERMITS $329,200 $78,039 $307,997 93.56% FINES AND FORFEITURES $103,300 $6,503 $45,911 44.44% CHARGES FOR SERVICES $664,948 $11,487 $272,641 41.00% INTERGOVERNMENTAL $469,070 $1,500 $78,763 16.79% MISCELLANEOUS $105,000 $1,185 $66,696 63.52% DAKOTA COUNTY $23,500 $0 $0 0.00% OTHER $47,550 $0 $47,550 100.00% GENERAL FUND TOTAL $9,751,636 $98,714 $819,559 8.40% June YTD YTD BUDGET 2021 2021 % UTILITY $2,192,152 $602,978 $1,167,134 53.24% STORM UTILITY $541,850 $144,998 $290,253 53.57% PAR THREE GOLF $154,450 $28,769 $120,438 77.98% CITY HALL $216,075 $0 $216,940 100.40% EMERGENCY PREPAREDNESS $25,000 $0 $0 0.00% FIRE RELIEF $286,000 $0 $0 0.00% SPECIAL PARK FUND $5,000 $1,000 $10,000 200.00% STREET LIGHT FUND $53,000 $0 $0 0.00% OTHER FUND TOTAL $3,473,527 $777,744 $1,804,765 51.96% GRAND TOTAL $13,225,163 $876,458 $2,624,324 19.84% 1 BUDGET TO ACTUAL REPORT page 65 June 2021 EXPENDITURES June YTD YTD BUDGET 2021 2021 % CITY COUNCIL $47,586 $2,205 $24,899 52.32% ADMINISTRATION $1,251,740 $110,028 $714,374 57.07% ELECTIONS $44,452 $2,554 $16,571 37.28% IT $206,630 $12,228 $82,426 39.89% POLICE $4,501,180 $421,149 $2,098,493 46.62% FIRE $553,906 $82,947 $282,807 51.06% CODE ENFORCEMENT $118,625 $12,618 $49,700 41.90% PUBLIC WORKS-STREETS $1,202,882 $163,386 $514,507 42.77% PUBLIC WORKS- PARKS/RECREATION $1,016,667 $103,895 $450,685 44.33% PLANNING $208,965 $11,387 $88,861 42.52% RECYCLING $31,600 $0 $0 0.00% ENGINEERING $567,403 $44,327 $306,634 54.04% GENERAL FUND TOTAL $9,751,636 $966,725 $4,629,958 47.48% June YTD YTD BUDGET 2021 2021 % UTILITY $2,242,662 $165,822 $1,131,674 50.46% STORM UTILITY $260,750 $5,612 $63,784 24.46% PAR THREE GOLF $191,945 $31,572 $97,485 50.79% CITY HALL $301,452 $20,417 $101,437 33.65% EMERGENCY PREPAREDNESS $43,600 $0 $12,503 28.68% FIRE RELIEF $286,000 $0 $0 0.00% SPECIAL PARK FUND $631,750 $852 $3,672 0.58% EQUIPMENT RESERVE FUND $469,200 $51,060 $484,557 103.27% STREETLIGHT MAINTENANCE FUND $53,000 $1,971 $9,648 18.20% OTHER FUND TOTAL $4,480,359 $277,306 $1,904,760 42.51% GRAND TOTAL $14,231,995 $1,244,031 $6,534,717 45.92% 2 BUDGET TO ACTUAL REPORT page 66 March 2021 CITY OF MENDOTA HEIGHTS BUDGET TO ACTUAL REPORT March 2021 (25% of the Year) REVENUES March YTD YTD BUDGET 2021 2021 % PROPERTY TAX $8,009,068 $0 $0 0.00% LICENSES AND PERMITS $329,200 $40,054 $83,491 25.36% FINES AND FORFEITURES $103,300 $5,665 $14,794 14.32% CHARGES FOR SERVICES $664,948 $126,873 $139,126 20.92% INTERGOVERNMENTAL $469,070 $0 $77,263 16.47% MISCELLANEOUS $105,000 $15,986 $39,166 37.30% DAKOTA COUNTY $23,500 $0 $0 0.00% OTHER $47,550 $0 $47,550 100.00% GENERAL FUND TOTAL $9,751,636 $188,577 $401,390 4.12% March YTD YTD BUDGET 2021 2021 % UTILITY $2,192,152 $551,516 $554,376 25.29% STORM UTILITY $541,850 $145,256 $145,256 26.81% PAR THREE GOLF $154,450 $42,077 $43,014 27.85% CITY HALL $216,075 $0 $216,940 100.40% EMERGENCY PREPAREDNESS $25,000 $0 $0 0.00% FIRE RELIEF $286,000 $0 $0 0.00% SPECIAL PARK FUND $5,000 $9,000 $9,000 180.00% STREET LIGHT FUND $53,000 $0 $0 0.00% OTHER FUND TOTAL $3,473,527 $747,848 $968,585 27.88% GRAND TOTAL $13,225,163 $936,425 $1,369,975 10.36% 3 BUDGET TO ACTUAL REPORT page 67 March 2021 EXPENDITURES March YTD YTD BUDGET 2021 2021 % CITY COUNCIL $47,586 $2,390 $8,491 17.84% ADMINISTRATION $1,251,740 $72,242 $415,854 33.22% ELECTIONS $44,452 $2,554 $7,629 17.16% IT $206,630 $16,428 $43,100 20.86% POLICE $4,501,180 $276,206 $976,747 21.70% FIRE $553,906 $38,166 $125,514 22.66% CODE ENFORCEMENT $118,625 $7,305 $20,085 16.93% PUBLIC WORKS-STREETS $1,202,882 $71,736 $203,634 16.93% PUBLIC WORKS- PARKS/RECREATION $1,016,667 $66,445 $207,264 20.39% PLANNING $208,965 $11,004 $32,263 15.44% RECYCLING $31,600 $0 $0 0.00% ENGINEERING $567,403 $36,569 $173,101 30.51% GENERAL FUND TOTAL $9,751,636 $601,046 $2,213,685 22.70% March YTD YTD BUDGET 2021 2021 % UTILITY $2,242,662 $25,784 $456,996 20.38% STORM UTILITY $260,750 $2,057 $42,827 16.42% PAR THREE GOLF $191,945 $9,201 $20,813 10.84% CITY HALL $301,452 $18,835 $47,067 15.61% EMERGENCY PREPAREDNESS $43,600 $0 $0 0.00% FIRE RELIEF $286,000 $0 $0 0.00% SPECIAL PARK FUND $631,750 $0 $2,820 0.45% EQUIPMENT RESERVE FUND $469,200 $0 $196,144 41.80% STREETLIGHT MAINTENANCE FUND $53,000 $3,264 $3,264 6.16% OTHER FUND TOTAL $4,480,359 $59,142 $769,931 17.18% GRAND TOTAL $14,231,995 $660,188 $2,983,615 20.96% 4