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2021-10-05 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA Tuesday, October 5, 2021 6:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approve the September 23, 2021 City Council Minutes b. Acknowledge the August 10, 2021 Parks and Recreation Commission Meeting Minutes c. Approve Adoption of Revised Bylaws for Fire Department Relief Association d. Approval of Assistant City Administrator Hire e. Approve Resolution 2021-82 Accept Project and Approve Final Payment for the Marie Avenue Street Improvements f. Approve Contract for Grading Baseball Fields at Mendakota Park g. Award Professional Services Contract for the Rogers Lake and Park Place Pond Improvements h. Approval of August 2021 Treasurer’s Report i. Approval of Claims List 6. Citizen Comment Period (for items not on the agenda) *See guidelines below 7. Public Hearing - none 8. New and Unfinished Business a. Approve Purchase of a Brine Maker b. Award Professional Services Contract for the Centre Pointe Street Improvements c. Approve the Purchase of Speed Camera System 9. Community Announcements 10. Council Comments 11. Adjourn Guidelines for Citizen Comment Period: “The Citizen Comments section of the agenda provides an opportunity for the public to address the Council on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Mayor. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the City Clerk to appear on a future City Council agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Council members will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Council will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Mayor may assign staff for follow up to the issues raised.” CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Thursday, September 23, 2021 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 6:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Levine called the meeting to order at 6:00 p.m. Councilors Duggan, Paper, Mazzitello were also present. Councilor Miller arrived at 6:42 p.m. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Levine presented the agenda for adoption, stating that she would like to move Consent Calendar item m. to New and Unfinished Business. Councilor Mazzitello moved adoption of agenda as amended. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Mayor Levine presented the consent calendar and explained the procedure for discussion and approval. Councilor Duggan moved approval of the consent calendar as presented, pulling item e. for a separate discussion. a.Approval of September 9, 2021 City Council Minutes b. Acknowledge May 19, 2021 Airport Relations Commission Meeting Minutes c.Acknowledge June 3, 2021 Airport Relations Commission Work Session Meeting Minutes d. Acknowledge July 13, 2021 Airport Relations Commission Work Session Meeting Minutes e.Acknowledge July 13, 2021 Airport Relations Commission Joint Meeting Minutes with the City of Eagan ARC f.Approve Resolution 2021-76 Accepting a Tree Donation for Victoria Road g.Approve Purchase of Replacement Plow Truck h.Approve Resolution 2021-78 Order Feasibility Report – Centre Pointe Street Improvement Project i.Approve Purchase of a Replacement Fire Truck j.Approve Resolution 2021-80 Provide for Sale of $2,630,000 in General Obligation Bonds, Series 2021A September 23, 2021 Mendota Heights City Council Page 2 of 7 k. Approve the August 2021 Building Activity Report l. Approve Claims List m. Recognition of City Administrator Mark McNeill item moved to end of meeting Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 PULLED CONSENT AGENDA ITEMS E) ACKNOWLEDGE JULY 13, 2021 AIRPORT RELATIONS COMMISSION JOINT MEETING MINUTES WITH THE CITY OF EAGAN ARC Mayor Levine stated that four items on the Consent Agenda included minutes from the Airport Relations Commission’s meetings. She commented that they have been doing strategic planning and have done a lot of work on behalf of the community. Councilor Duggan moved to acknowledge JULY 13, 2021 AIRPORT RELATIONS COMMISSION JOINT MEETING WITH THE CITY OF EAGAN ARC. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS Michelle O’Connor, 2263 Fieldstone Drive, spoke on behalf of Dan and Denise Quinlan, and Judy and Bob Klepperich, regarding concerns about the proposed homeless shelter for youth being considered for 2031 Victoria Road. She read a written statement from Denise Quinlan who is a neighbor to the current Living Well disability home at this location. She noted that the potential new owner stated that most of the youth would be court appointed and would stay an average of 14 days. She noted the high number of police calls to the facility in the city of Hastings. The home is zoned for 12 occupants, with a lack of recreational space, and the location is a half mile from an elementary school. She asked that the City Council review the proposal and share information with the residents that would be impacted. She summarized the concerns of Bob and Judy Klepperich, noting the high cost to update the property, the impact on adjacent property values, and the proposed correctional use for minors. Councilor Duggan stated that he attended one of those meetings and there is a long way to go in the process before any determinations are made. He thanked Ms. O’Connor for sharing those concerns. PUBLIC HEARINGS No items scheduled. September 23, 2021 Mendota Heights City Council Page 3 of 7 NEW AND UNFINISHED BUSINESS A) RESOLUTION 2021-77 CALLING FOR A PUBLIC HEARING ON A RIGHT-OF-WAY VACATION Public Works Director Ryan Ruzek explained that the Council was being asked to approve Resolution 2021-77 calling for a public hearing on a right-of-way vacation request by petition. Councilor Mazzitello stated that he understands there are no public utilities in this location, and asked if staff is aware of any private utilities. Mr. Ruzek replied that he is not aware of any private utilities but noted that a drainage and utility easement would remain in this location. Mayor Levine asked if the additional property would allow the parcel to have additional accessory structures or other related actions. Mr. Ruzek confirmed the additional land would not cause a change. Councilor Paper asked what the original intent was for this right-of-way. Mr. Ruzek replied that when the Friendly Hills area was installed, the south portion of Mendota Heights had its own water tower and water service which was removed in 1978 when the City constructed its own water tower and service. He noted that this vacation would align with the other right-of-way in the area. He confirmed that the City would still own 60 feet of right-of-way. Councilor Duggan moved to approve RESOLUTION 2021-77 CALLING FOR A PUBLIC HEARING ON AN EASEMENT VACATION COMMENCED BY PETITION – MOHICAN COURT. Councilor Mazzitello seconded the motion. Ayes: 4 Nays: 0 B) RESOLUTION 2021-79 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE RIDGE PLACE SANITARY SEWER AND STREAMBANK REPAIR PROJECT Public Works Director Ryan Ruzek introduced Resolution 2021-79, accepting bids and awarding a contract for the Ridge Place Sanitary Sewer and Streambank Repair Project. Councilor Mazzitello stated it is his understanding that the stream has left the existing easement and asked if a new easement would be established once the repair work has been completed. He asked how the area would be accessed during construction. Mr. Ruzek confirmed that the property owner has stated that he would be willing to provide a new easement. He stated that the City does have an undeveloped right-of- way along Ridge Place. He noted that some contractors expressed concern with the sloped access during the pre-bid meeting. He stated that the homeowners were mailed a right of entry form and three of the four had been signed and returned to the City. Councilor Paper asked if the equipment would be using the pedway for access. Mr. Ruzek confirmed that the pedway would not be used. September 23, 2021 Mendota Heights City Council Page 4 of 7 Councilor Paper asked if frozen ground conditions would make the slope difficult. Mr. Ruzek stated that contractors prefer frozen ground for this type of work and the contractor would be responsible for having the appropriate equipment. Mayor Levine commented that the City will likely be able to use ARPA funds for the project. City Administrator Mark McNeill confirmed that is an available source of funds. Councilor Mazzitello moved to adopt RESOLUTION 2021-79 ACCEPTING BIDS AND AWARDING CONTRACT FOR RIDGE PLACE SANITARY SEWER AND STREAMBANK REPAIR PROJECT. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 C) PROFESSIONAL SERVICES CONTRACT FOR THE WENTWORTH WARMING HOUSE REPLACEMENT Public Works Director Ryan Ruzek stated the Council is being asked to authorize a professional services contract with Barbeau Architects, Inc. for the architectural design for the replacement building of the Wentworth Park warming house. Councilor Mazzitello asked if this contract would be only for the design of the building and would not include the parking lot or trails. Mr. Ruzek confirmed that this would only be for the building and concrete sidewalk around the building. He noted that staff will develop the parking lot and trail plans. Councilor Mazzitello asked if the parking lot would include paving of the hockey rink. Mr. Ruzek stated that has not yet been bid. Councilor Paper asked if staff would site the location with the architect. Mr. Ruzek confirmed that and noted that they are still looking at the same building dimensions and pole barn style. Councilor Paper asked if there is a large grade difference between the building and the parking lot. Mr. Ruzek stated there is a slope in the front and the access would come from the back. Councilor Paper asked if soil samples would be taken. Mr. Ruzek confirmed that a geotechnical report would be required. Mayor Levine commented that it is being called a warming house, but it is actually planned to be a building that could be used in all seasons and would include an indoor classroom. She asked staff to clarify the vision of the building. Public Works Director Ryan Ruzek replied that the building would be 30 by 40 feet, and the main room would be about half of that space. It could be used as a warming house or a recreational programming area. He noted that restrooms would be accessible during the spring, summer, and fall. He stated that there would also be a storage area. September 23, 2021 Mendota Heights City Council Page 5 of 7 Councilor Duggan noted that the bathrooms accessible from the outside are only proposed to be open during three seasons. He asked if those could be accessible during all seasons. Mr. Ruzek commented that the biggest factor is maintenance and the locking and unlocking of the doors. He stated that the building would be constructed and insulated, therefore the restrooms could be used in the wintertime. Councilor Mazzitello moved to authorize AN AGREEMENT WITH BARBEAU ARCHITECTS, INC. FOR THE DESIGN OF THE WENTWORTH PARK WARMING HOUSE FOR A FEE OF $15,600. Councilor Duggan seconded the motion. Ayes: 4 Nays: 0 D) CONSIDER THE ADOPTION OF ORDINANCE NO. 568 – THE NEW MISSISSIPPI RIVER CORRIDOR CRITICAL AREA OVERLAY DISTRICT Community Development Director Tim Benetti provided background information on Ordinance No. 568, which would replace (in its entirety) the existing City Code Title 12, Chapter 3, Critical Area Overlay District, with a new Mississippi River Corridor Critical Area Overlay District chapter. Councilor Paper referenced the language “as amended from time to time” and asked how often that would be expected to happen. City Attorney Elliott Knetsch stated that the reference was made to different documents. He was unsure how often each of those documents would be updated, noting that it is not annually, but perhaps every five years. Councilor Duggan referenced section 12-3-4, A. Purpose, and commented that he likes that the character of the City is referred to. Councilor Mazzitello stated that the City received a letter from the DNR stating that they agreed with the draft. He asked if any additional changes would require another review by the DNR. Mr. Benetti commented that the conditional letter from the DNR included the updates being reviewed tonight. Councilor Mazzitello stated that plans such as this tend to go through periodic reviews. He stated that he can accept the statement “from time to time” in this context but would like to see it removed from other portions of City Code. He asked if it would be more appropriate to use “the most current form of the document”. City Attorney Elliott Knetsch commented that the language would have the same intent. Councilor Mazzitello referenced section 12-3-10, F. 7., and stated that he believed the reference “as it may be amended or revised from time to time.” should be added to this paragraph. Councilor Mazzitello referenced section 12-3-11: B.6.b., changing “will” to “may”. He stated he would prefer firm language to provide guidance to applicants. Mr. Benetti stated that the DNR accepted the change from “will” to “may”, and he does not believe it would be an issue. He believed the use of “may” would provide more flexibility to the Council. Councilor Mazzitello stated that he is okay with using the word ‘may’ in this instance but noted that in the future he does not prefer to use that language as it does not provide guidance to an applicant. September 23, 2021 Mendota Heights City Council Page 6 of 7 Mayor Levine thanked Mr. Benetti and the Planning Commission for their thorough review of the document. She commented that the City ended up with a good revision as a result. Councilor Duggan moved to adopt ORDINANCE NO. 568 THE NEW MISSISSIPPI RIVER CORRIDOR CRITICAL AREA OVERLAY DISTRICT with the changes as noted. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 Councilor Mazzitello moved to adopt SUMMARY PUBLICATION OF ORDINANCE NO. 568. Councilor Duggan seconded the motion. Ayes: 5 Nays: 0 E) RECOGNITION OF CITY ADMINISTRATOR MARK MCNEILL Assistant City Administrator Cheryl Jacobson stated that the Council is asked to acknowledge the retirement of City Administrator Mark McNeill. She expressed appreciation from the staff for the leadership that City Administrator Mark McNeill has provided during his time with Mendota Heights. The City Council members read aloud a draft resolution. Councilor Mazzitello stated that he has had the rare opportunity of being a Council member and a previous staff member. He commented that Administrator McNeill is one of a few people he considers mentors. Councilor Miller commented that Administrator McNeill shepherded the City through some dark and tough times and was involved in hiring some critical leaders of the City. He thanked him for his leadership. Councilor Paper commented that the community has benefited greatly from Mark’s experience and mentorship. He commented that he has made a tremendous difference in the community, and he has appreciated the mentorship Administrator McNeill provided and he is fortunate to have learned from him. Councilor Duggan commented that the finances and bond rating of the City have improved during the time City Administrator Mark McNeill has been with the City. He wished him well in retirement. Mayor Levine stated that very few mayors come into their job with a City Administrator with 45 years of experience. She commented that he mentored Assistant City Administrator Cheryl Jacobson and she was the clear choice during the interview process and will do an amazing job for the City. She stated that Mark’s legacy to the City is not only the six years he was in Mendota Heights but also those that will continue to lead in his absence. She stated that she is grateful that she has had the opportunity to work with City Administrator Mark McNeill. City Administrator Mark McNeill thanked each member of the Council and staff for the kind words. He stated that his first City Council meeting was November 17, 1983 in Savage and at that time the City Council met in the fire training room with folding chairs and tables. He stated that since that time he has schedule his life around City Council meetings, estimating over 1,1100 regular City Council meetings and September 23, 2021 Mendota Heights City Council Page 7 of 7 over 4,000 evening meetings. He appreciated that in February of 2015, the City Council at that time took a chance on him. He stated that they have accomplished a number of things together over that time and highlighted some of those accomplishments. He stated that life and circumstances change but that is not something to be afraid of. He thanked everyone for allowing him to be a part of it. Councilor Duggan moved to adopt RESOLUTION 2021-81 RECOGNITION OF MARK MCNEILL FOR OUTSTANDING SERVICE TO THE CITY OF MENDOTA HEIGHTS. Councilor Mazzitello seconded the motion. Ayes: 5 Nays: 0 COMMUNITY ANNOUNCEMENTS City Administrator Mark McNeill stated that information on recreation events can be found on the website. COUNCIL COMMENTS Councilor Duggan congratulated the City for hosting the Police and Fire tournament at the Par 3. Councilor Paper congratulated City Administrator Mark McNeill and wished him a fulfilling retirement. Councilors Miller and Mayor Levine echoed the well wishes. Councilor Mazzitello stated that he will continue to be in touch with City Administrator Mark McNeill in his retirement. He commented on a renewed high school football rivalry that he is excited about. ADJOURN City Administrator Mark McNeill moved to adjourn. Councilor Paper seconded the motion. Ayes: 5 Nays: 0 Mayor Levine adjourned the meeting at 7:19 p.m. ____________________________________ ATTEST: Stephanie Levine Mayor _______________________________ Lorri Smith City Clerk CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING AUGUST 10, 2021 The August meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, August 10, 2021, at Mendota Heights City Hall, 1101 Victoria Curve. 1.Call to Order – Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Steve Goldade, Commissioners: Jaffrey Blanks, Patrick Cotter, Bob Klepperich, Stephanie Meyer, Dan Sherer and Amy Smith; absent: Student Representative Nico Hess. Staff present: Recreation Program Coordinator, Meredith Lawrence, Assistant City Administrator, Cheryl Jacobson and Public Works Director, Ryan Ruzek. 3.Pledge of Allegiance The Pledge of Allegiance was recited. 4.Approval of Agenda Motion Meyer/second Klepperich, to approve the agenda AYES 7: NAYS 0 5.a Approval of Minutes from July 13, 2021 Regular Meeting Motion Klepperich/second Blanks to approve the minutes of the July 13, 2021 Parks and Recreation Commission Regular Meeting. Further discussion: Commissioner Sherer referenced the comment from a resident relating to a desire for more grills at the parks and asked staff for an update. Recreation Program Coordinator Meredith Lawrence replied that the grill that was taken out at Marie Park has been reinstalled. She stated that if the Commission is interested in purchasing additional grills for installation that should be added to a future agenda. AYES 7: NAYS 0 5.b Approval of Minutes from July 15, 2021 Work Session Meeting Motion Meyer/second Cotter to approve the minutes of the July 15, 2021 Parks and Recreation Commission Work Session Meeting. AYES 7: NAYS 0 6.Citizen Comment Period (for items not on the agenda) None. 7.Acknowledgement of Reports Chair Goldade read the titles of the three updates (Par 3, Recreation, and Park Improvement Updates) and polled the Commissioners for questions. 7.a Par 3 Update Recreation Program Coordinator Meredith Lawrence briefly reviewed the report noting that the Par 3 had been busy. She noted that the extreme drought is impacting the golf course in multiple ways and provided an update. She stated that staff hopes to aerate this fall but that will be dependent on the amount of rain received. She stated that the golf camp programs have been very popular and continue to receive positive feedback. She stated that the future is bright for the Par 3 with continued use and the highest registration for recreational programming. Chair Goldade asked if watering is done at the times suggested by Saint Paul Regional Water. Ms. Lawrence stated that because the course is on a well, it follows the recommendations of the DNR and waters overnight. She stated that there are times when a quick watering is done during the day, but only when necessary. 7.b Recreation Update Recreation Program Coordinator Meredith Lawrence commented that this is a busy but fun week for recreation and highlighted some of the upcoming activities. She commented that staff is in the process of planning fall and winter recreation opportunities. She highlighted the new events that are part of the Parks Celebration weekend. Commissioner Smith stated that the flyer did a great job of highlighting and communicating the new events included in the Parks Celebration. Ms. Lawrence noted that the flyer was created in-house and is part of the mission to increase communication. Chair Goldade invited the members of the public to participate in the events this weekend. He also complimented City staff on the flyer and tent signs throughout the community. 7.c Parks Improvement Update Recreation Program Coordinator Meredith Lawrence reviewed the update related to the Marie Park Playground project. She stated that the basketball hoop was installed at Valley Park and is being enjoyed by the children. She stated that there was contractor work completed at the skate park. She stated that the Commission reviewed a request for recreational light usage at Marie Park this fall, and the Council approved the pilot program for nightlight pickleball and basketball play this fall. She asked that the Commission track any positive and negative feedback it may receive related to the light use for the review discussion that will occur following the pilot program. Commissioner Smith asked when the pickleball lines would be painted at Friendly Hills. Ms. Lawrence replied that the contractor hopes to complete that in September. Commissioner Cotter asked if the basketball relining was limited to the parks listed. He noted that the hoop at Rogers Lake could use relining. Ms. Lawrence stated that was deferred to a future year, but the Commission could direct staff to add that to the list. Chair Goldade stated that the local paper did an article on skateboard parks and asked if staff could address some of the issues that were mentioned in that article. Ms. Lawrence stated that there has been a lot of discussion related to skate parks in the Twin Cities recently. She stated that there was a DNR grant and an opportunity to have the Commissions and Councils from West Saint Paul, Saint Paul, and Mendota Heights to come together to join into a JPA for a regional skate park but the cities did not qualify as they are not a special parks district. She stated that the cities will keep their eye on the opportunity for options in the future. She stated that the City Council is going to be reviewing the budget and will review the recommendations provided by the Park and Recreation Commission. She stated that there have not been final decisions related to a new skate park and noted that discussions are ongoing. Chair Goldade stated that the City continues to invest in the current skate park and continues to have discussions related to the possibility of a new skate park. 8. New Business 8.a Natural Resources Update Recreation Program Coordinator Meredith Lawrence stated that the Commission had requested an update on natural resources. Natural Resources Technician Krista Spreiter provided an update on natural resources activities including; Valley Park forest enhancement, Valley Park pollinator corridor, Great River Greening continuing restoration work, Rogers Lake Curly Leaf Pondweed (CLP) treatment, AIS education program, EAB management update, Oheyawahe/Pilot Knob Historic Site, municipal separate storm sewer system (MS4) permit renewal, and new requirements for the MS4 permit. Commissioner Sherer stated that about 18 months ago there was a study completed on the ponds, specifically the issues related to water quality for Augusta Lake and asked for an update. Ms. Spreiter stated that they are continuing to work on that issue. She noted that the study is still ongoing, and they are awaiting the results. Public Works Director Ryan Ruzek stated that a WRAP study was completed on Lake Augusta and Rogers Lake. He stated that improvements are needed for Augusta Lake and an alum treatment was applied in 2017 or 2018, which severely reduced the phosphorus levels in the lake, but there are still ongoing issues with the lake. He noted that the City has been awarded additional clean water funds from the State to do additional study of the lake. He noted that the lake will likely need an outlet. Chair Goldade referenced the Rogers Lake Improvement Association and asked for additional details. Ms. Spreiter commented that is a private lake association composed of residents that live on or around the lake. She noted that the association sometimes cost shares for improvements on the lake. Chair Goldade stated that the Oheyawahe work is exciting noting that he could perhaps help to increase the indigenous voices through connections. He stated that perhaps someone from that committee could make a presentation at some time. He thanked Ms. Spreiter for her continued hard work. 8.b Review Dugout Options and Priority Recreation Program Coordinator Meredith Lawrence stated that the project priority list was discussed at the work session and covered dugouts for Mendakota arose. She noted that the project could use special park fund dollars and would not have to be levied for. She stated that in 2019 quotes were received and the total project cost was estimated at $100,000 but was put on hold when COVID-19 hit. She asked for feedback to determine if there is interest in moving forward, noting that updated quotes would be needed. She estimated that the project cost would increase by 10 to 15 percent. She stated that staff would propose something similar to what exists at Hagstrom King Park. She stated that at the work session the Commissioners present also expressed interest in adding dugouts at other parks throughout the community and asked that the Commission prioritize the fields if that is something the full Commission is supportive of. Chair Goldade suggested that Commission begin with direction on Mendakota and then prioritize the other parks. Commissioner Sherer referenced the Hagstrom King dugouts and asked if staff recalled the cost for that project. Public Works Director Ryan Ruzek believed the range was $16,000 to $18,00 for that project. He noted that more work would be required at Mendakota. He noted that Hagstrom King already had fenced in dugouts and tops were just added. Commissioner Sherer stated that it is helpful for context as other fields may have a cost more similar to Hagstrom King. Commissioner Smith stated that the Commission should also consider the fields that service both baseball and softball, rather than only baseball. Commissioner Klepperich stated that dugouts at Mendakota have been discussed a number of times and believed that it is time to move this forward to the City Council. Motion Klepperich/second Meyer to recommend to the City Council that construction of dugouts move forward at Mendakota. AYES 7: NAYS 0 Commissioner Smith stated that perhaps Ivy Hills is the only softball field. Ms. Lawrence clarified which parks are used for softball. Commissioner Sherer noted that historically Friendly Hills is a practice field and therefore should have lower priority. He noted that baseball and fall softball use Marie Park. Commissioner Cotter stated that it seems that those parks are different than Mendakota as there is only one field at each park, which would result in two dugouts. Commissioner Sherer stated that the group should also consider the number of teams that use the park and how much shade is already available at the park. Ms. Lawrence stated that she discussed this project with Parks maintenance staff and it was noted that the scope of the project would be significantly different in certain parks and provided examples. She was unsure of the exact price for each project, noting that it would be difficult to predict because each project would be different. She suggested that perhaps the prioritization be based on use and equity. Commissioner Cotter asked if there is any way to review the statistics for requests to get a better sense of the usage of each field. Ms. Lawrence stated that she has the permit data, but they will run into the situation of blanket permitting. She stated that based on maintenance and trash, Civic Center, Marie, Valley, and Victoria Highlands are highly used. She noted that softball struggles to get fields because of the baseball reservations already in place. Commissioner Sherer commented that usage varies year to year based on the number of children playing for each age group. He stated that about 450 kids signed up for baseball and about 200 for girls’ softball. Commissioner Cotter asked if Commissioner Sherer has additional knowledge on field usage. Commissioner Sherer stated that based upon his knowledge, Mendakota is heavily used by many different groups. He also provided details on usage of Marie Park, Valley Park, Hagstrom King, Victoria Highland, Ivy Hills, Wentworth, and Civic Center. He noted the Friendly Hills was used for practice. Commissioner Klepperich asked if this part of the discussion could be tabled in order to compile that usage data. He noted that he would be uncomfortable making a recommendation on prioritization until that information is compiled for easy review. He stated that if money is spent on dugouts, money should be invested into the fields. He noted that Civic Center could use some work in terms of field refurbishing. Commissioner Smith asked if there would be a conflict with the budget discussion for the Council. Ms. Lawrence stated that the budget review session dates were listed in the packet and are open to the public. She noted that the dugouts would use the special parks fund and therefore there is not a link to the budget discussions. She stated that extensive field work would be costly and would have to be budgeted through the levy as it is maintenance and not an enhancement. She noted that she could attempt to compile the data that she has based on permitting. Commissioner Smith noted that Friendly Hills Park has mature trees for shade and therefore should not be a high priority. Ms. Lawrence stated that in 2019 dugouts were recommended for Friendly Hills, but that project was not approved by the Council at that time. Commissioner Sherer stated that he talked with representatives from the local baseball and softball organizations and their top recommendations were for Victoria Highlands, Ivy Hills, and Valley Park because there is not shade available at those locations. Commissioner Cotter commented that it is helpful to have that input from the people using the fields. Chair Goldade asked if Friendly Hills were removed from the list, would it then be accurate to estimate $150,000 to $200,000 to put dugouts at the other six parks. He stated that in his mind the number one reason for dugouts would be safety and not shade. He stated that if the Commission is not ready to make that recommendation, he would support tabling the discussion to have that additional information compiled. Ms. Lawrence stated that the decision would be of the Commission as to how to move forward. She stated that the Commission has $750,000 in the special parks fund and it is the recommendation of the Commission as to how to spend those funds. Commissioner Sherer stated that it would have been nice to take advantage of the slightly depressed economy and complete these projects last year but recognized the uncertainty in 2020. He noted that the material costs are not favorable at this time, which would be his concern. He noted that the fields would benefit from covered dugouts as that is a common field amenity. He stated that there is a lack of extended fence lines at some of the parks, which is a safety concern as well as people are hit by balls. He stated that perhaps the fence extension could be included in the projects. Commissioner Meyer suggested tabling this until there is a full listing of shade trees, structures that exist, usage data, and other field needs. She believed that a smarter decision could be made on how to spend funds with that data. Commissioner Klepperich stated that he would also like to table this item and place it on the September agenda. Commissioner Blanks agreed. Commissioner Cotter also agreed that it would be helpful to have additional data and a general estimate of cost. Commissioner Smith stated that the Commissioners know the three parks without shade and perhaps the decision could be made to move forward on those three parks. She commented that there is a need and suggestion was made by those using the fields. Commissioner Sherer asked the economy of scale benefit that would be gained by completing additional fields. Mr. Ruzek stated that he did not see an economy of scale because of the low mobilization cost to do the work. Commissioner Cotter stated that he could support moving forward on the three parks. He noted that perhaps the question would then be why all the parks are not done. Motion Smith/second Sherer to move forward with dugouts for Ivy Hills, Victoria Highlands, and Valley Park. AYES 5: NAYS 2 (Klepperich and Meyer) 8.c Schedule September Parks Tour Recreation Program Coordinator Meredith Lawrence stated that the Chair and Vice Chair have recommended a parks tour for September and reviewed the list of recommended parks. She stated that the meeting would be posted and would be open to the public. She stated that two dates were mentioned in the packet that would be available for staff. Chair Goldade stated that perhaps October would work better to prevent a situation where there are two meetings in one week. He asked and confirmed that the Commission would be interested in a parks tour. Ms. Lawrence reviewed potential October dates. The Commission set the date of October 6, 2021 for the parks tour at 4:30 p.m. 9. Unfinished Business 9.a Park Celebration Commissioner Involvement Recreation Program Coordinator Meredith Lawrence stated that the events were included within the packet and asked the Commission for input on involvement with the events. Chair Goldade stated that perhaps the Commission could alert staff to the time they would be at the event rather than staffing a table. He stated that he would suggest an informal presence. Ms. Lawrence stated that she believed that other Commissions will be staffing tables at the coffee event, so perhaps a representative of this Commission would want to attend that event as well. She noted that if more than three members are going to attend, she would want to notice that as a possible quorum. Commissioner Meyer noted that she could attend the coffee event and perhaps there could be flyers and materials used at previous events. Commissioner Smith also agreed to staff the booth at the coffee event with Commissioner Meyer. Chair Goldade stated that members of the Commission could alert staff if they plan to attend, and the Commission could avoid gathering in groups of four to avoid the need to notice. He stated that he could attend the second portion of the coffee event. 9.b Strategic Planning Update Recreation Program Coordinator Meredith Lawrence stated that an update was provided in the packet related to strategic planning. She stated that the work session was hosted on July 15th to prioritize the park and recreation needs for budgeting purposes. She stated that there will be two City Council review meetings on August 16th and 17th. She encouraged members of the Commission to attend in order to get a bigger picture of the budgeting needs of all the departments. She stated that the final documentation from the planning session facilitator was included in the packet as well. She stated that after the preliminary budget is adopted there will be another update. Chair Goldade thanked staff for all their work, recognizing that sometimes the hardest work comes after the meetings. 10. Staff Announcements Recreation Program Coordinator Meredith Lawrence shared the following announcements: • Summer recreation programs are wrapping up • Parks Celebration weekend occurring this weekend • Other events can be found on the city’s website 11. Student Representative Update None. 12. Commission Comments and Park Updates Commissioner Smith • Received a complaint about Kensington not being mowed but has since been mowed • A section of fencing is missing near the Kensington soccer field • Asked the dimensions of the Friendly Hills soccer field Ms. Lawrence replied that Kensington was not mowed during that time because it was aerated. She stated that the fence will be addressed. She provided details on the soccer field at Friendly Hills. Commissioner Smith stated that the current soccer field slopes down to a pond and asked if it could be shifted towards the parking lot. Ms. Lawrence replied that staff could review that. She stated that the 9V9 is extremely difficult to fit into that space. Commissioner Cotter • Another awesome summer in the parks with heavy use by sports teams and recreational use • Rogers Lake is an incredible park, and the vegetation restoration work is beautiful and hopefully the City could continue to work on vegetation restoration in other areas • There is a large pine that appears to be completely dead at Rogers Lake in the middle of the park area • There is weeding that could be done near the entrance sign at Rogers Lake Commissioner Blanks • Valley Park is great, and the basketball hoop has been installed and is being used even though the court is not yet lined • Mendakota has the new compost drop off site Chair Goldade mentioned the sighting of coyotes at Valley Park. Mr. Ruzek commented that the police department would be the responding agency. He noted that coyotes are a natural animal that may be in the parks. He noted that there are safety precautions that could be taken by the public. Commissioner Klepperich • Ivy Hills is in great condition and continues to be a hidden gem that receives a large amount of use during prime time • Thanked City staff members present at the meeting • Congratulated Cheryl Jacobson for her promotion to the City Administrator position Commissioner Meyer • Marie Park has been hopping with activity with the new playground equipment and many positive comments have been received • The Night to Unite event at Marie Park was well attended and the kids were loving the new equipment • She enjoyed the new compost bin at Mendakota that is available to residents • Thanked staff for all their hard work and is excited about the upcoming Parks Celebration events this weekend Commissioner Sherer • Market Square Park appears to be in good shape, but does not seem to have the same level of activity as it did during the pandemic • Hagstrom King has a lot of activity between the playground, baseball field, and basketball court • Conditions are very dry at Hagstrom King and hopes the new trees survive • Complaints were received about the mound at Hagstrom King, and he took it upon himself to meet the Superintendent on site to review what could be done to improve the mound and field; it was noted that perhaps public works staff could work on the fields when not mowing • Hagstrom King is the only field that does not have bleachers for seating Chair Goldade • Suggested drop-in activities for Market Square Park next summer for kids • It is great to see grandparents at Marie Park • Thanked police, fire, and EMS services for attending Night to Unite events • Wentworth and his other parks are in great condition 13. Adjourn Motion Klepperich/Second Smith to adjourn the meeting at 8:31 PM AYES 7: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. DATE: October 5, 2021 TO: Mayor, City Council and City Administrator FROM: Tom Mattaini, Mendota Heights Fire Department Relief Association President SUBJECT: Adoption of Revised Bylaws for Fire Department Relief Association Bylaws INTRODUCTION The City Council is asked to acknowledge and approve revised bylaws for the Fire Department Relief Association. DISCUSSION The Mendota Heights Fire Department Relief Association operates under a set of bylaws, filed with the City and the State, which govern its structure, activities, and the management of all affairs related to operation of the Relief Association. From time to time, laws and regulations pertaining to relief associations at the local, state and federal levels are updated or revised, requiring that the Relief Association bylaws be updated periodically in order to maintain compliance with those laws and to operate under currently accepted best practices. Throughout 2020 and early 2021, a committee of members of the Relief Association Board of Trustees worked to review the current bylaws and drafted a proposal for revised bylaws using a guideline published by the State of Minnesota Office of State Auditor Pension Division. This guideline was specifically created to assist Defined Contribution Pension Plans, such as the Mendota Heights Fire Department pension plan, in drafting updated bylaws. The draft of the proposed bylaws were reviewed by the department’s general membership in January through March of this year and the revised bylaws were approved to be adopted by majority vote at the Relief Association General Membership meeting in April 2021. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the Mendota Heights Fire Department Relief Association bylaws dated March 11, 2021. ACTION REUQIRED: If the City Council concurs, it should, by motion, approve the Mendota Heights Fire Department Relief Association bylaws dated March 11, 2021 This action requires a simple majority vote. Request for City Council Action DATE: October 5, 2021 TO: Mayor and City Council FROM: Cheryl Jacobson, City Administrator SUBJECT: Assistant City Administrator Hire INTRODUCTION The City Council is asked to approve the hiring of Kelly Dumais for the position of Assistant City Administrator. BACKGROUND The hiring of a new Assistant City Administrator was authorized at the August 4, 2021 city council meeting. Staff completed the recruitment process and received 24 applications for the position. Staff is pleased to recommend the hiring of Kelly Dumais for the position. Kelly is currently the Assistant City Administrator for the City of Wyoming, Minnesota. She holds a Bachelors of Arts in Political Science from Gustavus Adolphus College and a Masters of Public Administration from the University of Kansas. Ms. Dumais has also worked for Dakota County as an Administrative Project Coordinator in the Physical Development Division and was an ICMA City Management Fellow with the City of Edina. BUDGET IMPACT The Assistant City Administrator position is a budgeted position and is ranked at pay grade 17 on the City’s 2021 Compensation Plan. The position’s full pay range is $102,653 to $126,186 annually. ACTION RECOMMENDED It is recommended that Kelly Dumais be hired at Step 2 of Pay Grade 17, which is $106,246 annually. It is also recommended that Ms. Dumais be credited with one week (40 hours) of vacation leave effective upon the start of her employment. ACTION REQUESTED If the Council concurs, it should, by motion, approve the hiring of Kelly Dumais as Assistant City Administrator, with the provisions listed above. REQUEST FOR COUNCIL ACTION DATE: October 5, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Final Payment and Acceptance of the Marie Avenue Street Improvement Project - Project #201803 INTRODUCTION The City Council is asked to approve Resolution 2021-82, to accept the work and approve the final payment for the Marie Avenue Street Improvements. The contract work for the Marie Avenue Street Improvements has been completed, inspected, and approved. The project is ready for final payment. This will start the one-year guarantee period. All required paperwork needed before the final payment can be issued has been submitted. BACKGROUND The City Council awarded the contract to S.M. Hentges & Sons, Inc., at their April 21, 2020, City Council meeting for their low bid of $3,177,819.30. DISCUSSION The final payment for this contract is $106,077.85, including retainage. The total costs for the project were $3,239,404.82. BUDGET IMPACT The project costs were covered by assessments on the properties, bonding, state aid and utility funds. There are sufficient funds in the utility fund to cover the final payment. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve Resolution No. 2021-82 “RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR PROJECT 201803, MARIE AVENUE STREET IMPROVEMENTS” ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 2021-82 “RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR PROJECT 201803, MARIE AVENUE STREET IMPROVEMENTS” by simple majority vote. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2021-82 RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR PROJECT 201803, MARIE AVENUE STREET IMPROVEMENS WHEREAS, pursuant to a written contract signed with the City of Mendota Heights on April 21, 2020, with S.M. Hentges & Sons, Inc. of Jordan, MN, has satisfactorily completed the improvements for the Marie Avenue Street Improvements- Project #201803, in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved. BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract in the amount of $106,077.85, taking the contractor’s receipt in full. Adopted by the City Council of the City of Mendota Heights this 5th day of October 2021. CITY COUNCIL CITY OF MENDOTA HEIGHTS ___________________________ ATTEST: Stephanie Levine, Mayor ____________________________ Lorri Smith, City Clerk REQUEST FOR COUNCIL ACTION DATE: October 5, 2021 TO: Mayor, City Council, and City Administrator FROM: John Boland, Public Works Superintendent Ryan Ruzek, Public Works Director SUBJECT: Approve Contract for Grading Baseball Fields at Mendakota Park INTRODUCTION The City Council is asked to approve a contract for grading the baseball fields at Mendakota Park. DISCUSSION The Parks and Recreation Commission and the local athletic association have discussed the need for removing the lip which has formed at the transition area between the infield and outfield. This lip can create unsafe conditions for the users. Staff solicited two quotes for performing this work. The work involves removing the sod 5-8 feet in width outside of the infield and removing the material that is creating the lip. The arc of the infield will be graded to correct the elevations for a safe transition and allowing for drainage. New sod will then be placed. City staff will be required to adjust the irrigation and dispose of the excavated material. Two quotes were received. The assumed low quote from Minnesota Sodding Company is for an estimated fee of $18,000. This fee is currently an estimate and will be refined once the fields are surveyed which is included in the above quote. The second quote has an estimated fee of $21,550. BUDGET IMPACT The 2021 budget includes funds for parks maintenance. There is presently a $105,000 balance in the park maintenance line item due to underspending within the current budget year. City staff is not projecting any major expenditures and is proposing that the field maintenance be funded from this line item. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the quote from Minnesota Sodding Company for re-grading the fields at Mendakota Park. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion authorizing the quote from Minnesota Sodding Company for $18,000. This action requires a simple majority vote. REQUEST FOR COUNCIL ACTION DATE: October 5, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Award of a Professional Services Contract for the Rogers Lake and Park Place Pond Improvements INTRODUCTION The Council is asked to award a contract for the design, surveying, testing and construction management for the Rogers Lake and Park Place Pond Improvement Project. BACKGROUND Staff has received a number of calls regarding the pond in Rogers Lake Park having excessive algae growth. Staff assessed the pond and discovered that the pond has an accumulation of sediment. Mendota Heights initiated a study of Park Place pond in 2010 and it was determined at that time that the pond had an accumulation of sediment. The inlet and outlet structures of both ponds will be assessed in the project design phase. DISCUSSION Staff prepared a Request for Proposals (RFP) and issued to three professional consulting firms. Two firms submitted a quote for this service. The proposed consulting work will include a topographic survey, bathymetric and soft sediment survey, sediment sampling, pond design, contract documents and administration, construction administration. The low quote from Barr Engineering is for a not-to-exceed amount of $41,100. The second quote provided the same services for a quote of $48,900. BUDGET IMPACT The dredging of the pond would be paid for through the Storm Water Utility Fund. The project costs will be further analyzed once an engineer’s estimate is developed. The project currently has $120,000 identified in the 2022-2026 CIP. RECOMMENDATION Staff recommends that Council accept the proposal from Barr Engineering for the proposed not- to-exceed amount of $41,100. ACTION REQUIRED If Council wishes to enact the staff recommendation, it should pass a motion authorizing staff to enter in to a contract with Barr Engineering for the pond improvement at Rogers Lake and Park Place. This action requires a simple majority vote. Barr Engineering Co. 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com September 15, 2021 Ryan Ruzek Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Proposal for Consulting Services Rogers Lake Pond & Park Place Pond Improvements Project Dear Ryan: Thank you for requesting our proposal for consulting services related to Rogers Lake Pond and Park Place Pond Improvements. We understand the City is requesting engineering assistance to assess the sediment volume and restore the ponds to the original design elevations. We have prepared our proposal based on our understanding of the RFP and our knowledge and experience working with the City of Mendota Heights. The following sections provide our proposed scope of work, schedule and estimated budget. Scope of Services 1.0 Site Survey Barr staff will survey the locations of existing features and set vertical control near Rogers Lake Pond and Park Place Pond including, but not limited to inverts and dimensions of all storm sewer inlet and outlet pipes, the edge of nearby roads/trails/curb, and any marked utilities such as sanitary sewer, water, gas, cable and fiber. We assume the City will provide Barr any pertinent drawings/information within one week of notice to proceed. 2.0 Bathymetric and Soft Sediment Survey Barr staff will perform a detailed bathymetric and soft sediment survey of the pond to identify the depth and volume of accumulated sediment. We assume dredging of accumulated sediment only (no dredging of native soils). 3.0 Sediment Sampling: Barr staff will collect two sediment cores/samples at each pond, in accordance with the MPCA guidance. The sediment samples will be submitted to Pace Analytical to be tested for arsenic, copper, PAHs (polycyclic aromatic hydrocarbons), Resource Conservation and Recovery Act (RCRA) metals, diesel range organics (DRO), and gasoline range organics (GRO). Results of sediment testing will be summarized in a table that compares results to the most current Minnesota Soil Reference Values, and Minnesota’s Unregulated Fill guidance. We will make a recommendation as to whether the sediment could be reused as fill or should be disposed at a landfill. We assume analytical results are provided within two weeks. A sediment characterization memorandum is not included in the scope. Ryan Ruzek September 15, 2021 Page 2 W:\Business Units\WR\Proposals\2021\P193.21 City of Mendota Hgts Rogers Lk Pk Pl Pond Imp\Proposal Rogers Lake and Park Place Pond Improvements_final.docx 4.0 Wetland Delineation/Threatened & Endangered Species Review We assume that these are constructed stormwater ponds and are not regulated under the Wetland Conservation Act (WCA), and that no wetland delineation or permitting is required. We also understand that these ponds are not public waters and would not require any permitting through the Minnesota Department of Natural Resources (MDNR). Barr staff will perform federal, and state threatened and endangered (TE) species desktop review. This review would be performed using publicly available data from the U.S. Fish and Wildlife Service (USFWS) website for federal reviews; and Minnesota Natural Heritage Information System (NHIS) data licensed to Barr by the Minnesota Department of Natural Resources (MNDNR) for state reviews. We will provide notification and required actions and recommendations designed to avoid TE species if present. More detailed evaluations, such as site surveys or agency consultations, are not included in the scope of task. Although not required in the RFP, we believe this is an important due-diligence exercise. This task could be removed from the scope, if desired. 5.0 Final Design and Contract Documents Barr will prepare final design drawings (cover, site plans, and detail sheets) utilizing Civil 3D, as well as technical specifications. We understand that we will utilize the City of Mendota Heights standard front- end specifications and bid documents. The scope does not include preparation of an engineer’s opinion of probable cost but could be added, if desired. We will incorporate one (1) round of plan/spec edits based on comments from City staff. 6.0 Bid Administration Barr will advertise the project on QuestCDN electronic bidding, addressing prospective bidder questions during the bidding period. We will prepare and issue addenda as appropriate to interpret, clarify, or expand the bidding documents. We will host a virtual bid opening, prepare a bid tabulation, assist the City of Mendota Heights in evaluating bids. We assume a pre-bid meeting is not required. We assume the City will advertise the project in the local paper, as required (likely the Saint Paul Pioneer Press). 7.0 Construction Administration and Project Closeout Barr will schedule and attend a pre-construction meeting and prepare meeting notes, as necessary. We will review shop drawings, submittals and other requests for information. We will prepare field orders, change orders, and process applications for payment. We will perform required construction surveying for all components of the dredging work. We will visit the project as appropriate to observe that the progress and quality of the work conforms in general to the contract documents. Our scope assumes up to 48 hours onsite for construction observation. Construction activities will be documented with photographs and notes. We will perform a final inspection of the completed work, prepare punch lists as necessary, and coordinate with the City and Contractor for final contract closeout. This Scope does not include a record survey and preparation of record drawing. Ryan Ruzek September 15, 2021 Page 3 W:\Business Units\WR\Proposals\2021\P193.21 City of Mendota Hgts Rogers Lk Pk Pl Pond Imp\Proposal Rogers Lake and Park Place Pond Improvements_final.docx 8.0 Meetings and Project Management We will provide project management services to coordinate and manage our work, keep you apprised of project status, resolve project issues, and prepare for and facilitate project meetings. Our scope includes one in-person project kickoff / site visit meeting with City of Mendota Heights staff, and one virtual meeting to review and discuss final design plans and contract documents. We will provide meeting minutes and project updates via email, as required. Schedule We have developed the following estimated schedule for the project which assumes we will receive a signed work order and/or notice to proceed by September 21, 2021. Task Description Estimated Schedule 1-4 Site Investigation and Characterization September 22 – October 1 5 Final Design and Contract Documents September 22 – November 2 6 Bidding Administration November 2 – December 7 7 Construction Administration and Project Closeout December 8 – Spring 2022 8 Meetings and Project Management Ongoing Estimated Budget We have developed an estimated budget, based on our experience and judgement and the available information. All work covered by this scope of work will be charged on a time and expenses basis and invoiced approximately every month. We will not exceed the estimated total budget shown in the following table, without prior written authorization from you. Task Task Description Estimated Budget 1 – 5, 8 Investigation and Design $28,000 6 - 7 Bidding and Construction Administration $13,100 Total $41,100 We appreciate the opportunity to continue providing engineering services to the City of Mendota Heights and look forward to working with you on this project. Please contact Jim Herbert (952-832-2784, jherbert@barr.com) or Patrick Brockamp (612-710-2836, pbrockamp@barr.com) if you have any questions about the scope of work, schedule, or budget. Sincerely, Patrick Brockamp, PE Project Manager Jim Herbert, PE Vice President, Principal-in-Charge REQUEST FOR COUNCIL ACTION DATE: October 5, 2021 TO: Mayor, City Council, and City Administrator FROM: John Boland, Public Works Superintendent SUBJECT: Approve Purchase of a Brine Maker INTRODUCTION The Council is asked to approve the purchase of a brine maker. DISCUSSION In 2021, the city took delivery of a new plow truck that has brine pre-wetting capabilities. Prior to this, staff retrofitted an old herbicide sprayer to be used for applying brine to the roadway prior to a snow event for anti-icing purposes. Staff will be retrofitting the herbicide tank with a bigger one for additional pre-snow application for anti-icing. In addition, the city has ordered a replacement plow truck for 2022 that will have brine capabilities. As the city transitions to more brine use to assist in keeping the road clear of snow and ice in the winter, while reducing our salt usage, staff will need to have the capabilities of making and storing brine on site. Presently the city acquires brine locally, and has researched the purchase of a brine maker. The unit desired is made by Cargill and can be kept outdoors. The unit can produce and store 700 gallons of brine in 20 minutes. This unit would work for the city now and into the future. The goal is to have all future plow trucks to be fitted with brine tanks. BUDGET IMPACT The 2021 budget includes a line item for salt and sand. There is presently an $80,000 balance in the line item due to the mild winter and reduction of salt usage this past winter. The Accubatch brine maker from Cargill is $29,289.00 and includes delivery fees. The Accubatch is on the Sourcewell Cooperative Purchasing Agreement that that the city belongs to, and would not need to be competitively bid. This would leave the present line item with sufficient funds to purchase salt in December, if needed. RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the purchase of an Accubatch brine maker in the amount of $29,289.00 as quoted from the Sourcewell Cooperative Purchasing Agreement. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion authorizing staff to purchase an Accubatch brine maker as quoted from the Sourcewell Cooperative Purchasing Agreement, in the amount of $29,289.00. This action requires a simple majority vote. REQUEST FOR COUNCIL ACTION DATE: October 5, 2021 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Award of a Professional Services Contract for the Centre Pointe Street Improvements. INTRODUCTION The City Council is asked to award a contract for the design, surveying and construction services for the Centre Pointe Street Improvement Project. BACKGROUND The Centre Pointe Street Improvement project proposes to rehabilitate Acacia Boulevard, Carmen Lane, Centre Pointe Boulevard, Centre Pointe Curve, Centre Pointe Drive, Commerce Drive, Dakota Drive, Lemay Avenue, Pilot Knob Road, and Waters Drive. Design elements include pavement replacement or mill and overlay, curb and gutter repair, widening of Carmen Lane, storm sewer improvements, and constructing a bituminous trail from Pilot Knob to the Off-Leash Dog Park on Acacia Blvd. Alternate items that could be included would be improvements to Oheyawahe park entrance. DISCUSSION Staff developed a Request for Proposals (RFP) on the project and invited five firms from the pre- approved consultant pool to submit proposals. Four firms submitted quotes for this project. Consultant Design Fee Construction Fee Total Fee TKDA $76,995 $100,843 $177,838 Bolton & Menk $102,702 $121,920 $224,622 SRF $105,041 $129,034 $234,075 WSB $129,968 $157,328 $287,296 All firms submitted thorough and complete proposals and each addressed concerns and gave ideas on proceeding with the project. Staff would be comfortable awarding the project to any of the firms but is recommending TKDA based on the lower cost of their proposal. BUDGET IMPACT The proposed contract price of $177,838 will be charged to the project. The CIP identifies construction costs of $3,562,500 for the Centre Pointe Street Improvement Project. The costs will be refined during the feasibility process. The project is proposed to be funded by special assessments, municipal bonds, municipal state aid, and utility funds. RECOMMENDATION Staff recommends that Council accept the proposal from TKDA for the proposed not-to-exceed amount of $177,838. Adding additional scoping to the project would require an amendment to the contract. Additional areas for storm water improvements will be identified in the feasibility report. Staff is also looking into retrofitting street lighting to LED and possible improvements to the Centre Pointe lift Station which may add to the design costs. ACTION REQUIRED If Council wishes to enact the staff recommendation, it should pass a motion authorizing staff to enter in to a contract with TKDA from St. Paul, Minnesota. This action requires a simple majority vote. City of Mendota Heights, MN CENTRE POINTE STREET IMPROVEMENTS Larry Poppler, PE Project Manager larry.poppler@tkda.com | 952.292.1098 444 Cedar Street, Suite 1500 Saint Paul, Minnesota 55101-2140 www.tkda.com | 1 TKDA® | 444 Cedar Street Suite 1500 | Saint Paul, MN 55101 651.292.4400 • tkda.com An employee-owned company promoting affirmative action and equal opportunity. September 30, 2021 Mr. Ryan Ruzek, Public Works Director City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Consulting Services – Centre Pointe Street Improvements Dear Mr. Ruzek: Thank you for your request for TKDA to provide a proposal for consulting services for the Centre Pointe Street Improvements Project – we are excited for the possibility of working with you again! TKDA has delivered quality projects for the City over the last two years due not only to the expertise of our staff but to the familiarity we have working on your projects. This same team would be honored to serve the City for this project. Larry Poppler will be the project manager, Steve Bunch will provide final design and Nathan Kock will provide day-to-day construction observation services. We feel that we stand apart from others through: Proven Local Experience – TKDA has worked with the City of Mendota Heights on numerous projects, most recently the Marie Avenue Street Improvements (Design and Construction Administration) and the Ivy Falls East Neighborhood Improvements (Construction Administration). We understand the City’s design standards and quality requirements. TKDA is a local team that has a broad range of experience working with the City of Mendota Heights, and we have a deep understanding of the unique needs of this area. Extension of Staff – Because of our familiarity with the community and your staff, TKDA is readily available to be an extension of City staff. As a member of the City of Mendota Heights team, we will work diligently to provide detailed communication, responsive service, and accountability for the quality and cost of our services. Good engineering is not good enough if the message is not communicated correctly. This is where we will provide that extra value that does not readily show up in qualifications or cost proposals. One Stop Shop – Even though this project seems fairly straightforward, there may be unforeseen issues that pop up and need to be addressed. No problem! TKDA offers experts in a broad range of disciplines, including experienced professionals for street, utility, traffic, storm sewer, signal, ADA, traffic control, watermain, sanitary sewer, etc. – everything needed for a project such as yours. Our local staff is accustomed to interdisciplinary coordination for successful delivery of complex projects. We are proud of the work we have completed for the City of Mendota Heights over the last few years and are excited to work again with the City for construction services for the Centre Pointe and 2022 Street Improvements Program. If you have any questions regarding this proposal please contact Larry Poppler at 952.292.1098 or larry.poppler@tkda.com. Sincerely, Larry Poppler, PE Douglas W. Fischer, PE Project Manager Vice President, Municipal, Utility, and Planning Division TKDA | City of Mendota Heights Centre Pointe Street Improvements | 2 Project Understanding and Approach PROJECT UNDERSTANDING The City of Mendota Heights is planning street improvements for Acacia Boulevard, Carmen Lane, Centre Pointe Boulevard, Centre Pointe Curve, Centre Point Drive, Commerce Drive, Dakota Drive Lemay Avenue, Pilot Knob Road, and Waters Drive. The street work will involve a mix of reclamation and mill and overlay, curb repair, trail rehabilitation, and storm sewer. Widening of Carmen Lane may be a possibility as well as adding new trail along Acacia Boulevard. The City plans to assess property owners for the street work and will follow the MN Statutes 429 process. Consultant services needed to deliver this project include: feasibility study, preliminary design, final design, field engineering, and construction administration. Work must follow City and MNDOT State Aid standards. APPROACH While this project is a more straightforward pavement project, TKDA will provide the appropriate attention to detail to deliver a quality project for the City. While every street project is unique and different, the following virtues apply: ☐Develop Mindful Rapport with Residents ☐Clear and Concise Communication ☐Responsive Follow-up ☐Quality Reports ☐Attention to Detail It is with these virtues that we propose to assist the City of Mendota Heights. Considering our recent work in the City, we believe we are the best team to maintain these standards and deliver a quality project. ☐Experience – The TKDA team has quality experience within the City of Mendota Heights but also has recent experience with commercial street improvements. Recent projects in the Cities of Rosemount and Minneapolis and in White Bear Township included complicated assessment calculations and work to minimize disruption to local businesses. ☐Communication – Communication for this project will be a little different than a single family residential neighborhood. Communication during feasibility study and design would focus on working with property owners and property managers for the commercial businesses. During construction, communication needs to also involve employees for these businesses. Portable message signs should be considered as well as a project website. Care and consideration during construction are needed to minimize disruption to local businesses. ☐Proximity – The TKDA offices are very close to this project, and TKDA will be able to respond quickly to the needs of this project. TKDA | City of Mendota Heights Centre Pointe Street Improvements | 3 Project Team Firm Overview TKDA® is committed to providing our clients with exceptional service while managing time and budget expectations. Our expert team of engineers, architects, and planners work collaboratively on designs and deliverables that are comprehensive, effective, efficient, and stand the test of time. As a 100 percent employee-owned S Corporation founded in 1910, TKDA has a local and national reputation for excellence built on over 111 years of industry experience. Our 300-plus employee owners bring the same attention to detail and high standards to every project, no matter the scope or size. Local community projects, public agencies, and private industries are all served well by our multidisciplinary teams ready to implement the vision of our clients and stakeholders, while upholding rigorous safety standards and industry guidelines. Headquartered in Saint Paul, Minnesota, with offices across the country, our employee owners build our brand by investing their talents to help our communities where we work and live. Project Team Organizational Chart Project Manager Larry Poppler, PE Final Design Steven Bunch, EIT Surveyor Craig Rylander Construction Observation Nathan Kock, EIT Geotechnical Braun Intertec TKDA | City of Mendota Heights Centre Pointe Street Improvements | 4 Steve Bunch, EIT Designer Steve Bunch has experience with feasibility report preparation, roadway design, and construction observation for local roadways, state aid roads, and county roadway projects. He is versed in AutoCAD Civil 3D. By having experience in both design and construction observation, Steve brings a “contractor’s perspective” to the preparation of reports, plans, and specifications. Steve seeks to understand property owner perspectives and works with the contractor to address access concerns, mail delivery, driveway or yard restoration, or any other resident concerns on neighborhood reconstruction project. Similar Experience: ☐Ivy Falls Street Improvements, Mendota Heights ☐Marie Avenue Street Improvements (State Aid), Mendota Heights ☐Wesley Lane Neighborhood Improvements (State Aid), Mendota Heights ☐Lexington Parkway Realignment, Ramsey County ☐Three Oaks Development, White Bear Township Project Team Wesley Lane Neighborhood Improvements, Mendota Heights, MN Marie Avenue Street Improvements, Mendota Heights, MN Larry Poppler, PE Project Manager/Civil Engineer Larry Poppler has served as city engineer, project manager, inspections director, and project engineer on street, water supply systems, and civil site design projects for over 24 years, with 15 of those years at the City of Prior Lake. He has developed and implemented capital improvements for communities; established policies and standards; and provided MnDOT State Aid administration and asset management. He has managed multiple consultants and staff members to assist with project design, inspection, surveying, studies, and infrastructure management. He is a skillful communicator with extensive experience in city council and neighborhood meetings. Similar Experience: ☐SE Area Reconstruction, White Bear Township ☐Marie Avenue Street Improvements (State Aid), Mendota Heights ☐2019 Street Improvements (State Aid), Rosemount ☐2018 Street Improvements, Rosemount ☐2019 Street Improvements, White Bear Township ☐Wesley Lane Neighborhood Improvements (State Aid), Mendota Heights ☐TH 10 Watermain and Frontage Road Improvements, Arden Hills TKDA | City of Mendota Heights Centre Pointe Street Improvements | 5 Craig Rylander Surveyor Craig Rylander has been supporting civil engineering projects for over 30 years. Craig serves as Crew Chief and Instrument Operator for TKDA’s field crews. He is experienced in topographic surveys, benchmark loops, photo control, point layouts, and retaining walls. Similar Experience: ☐Marie Avenue Street Improvements (State Aid), Mendota Heights ☐Wesley Lane Neighborhood Improvements (State Aid), Mendota Heights ☐Lexington Parkway Realignment, Ramsey County ☐SE Area Street Improvements Phase 1, White Bear Township, MN ☐2019 Street Improvements, City of Rosemount, Rosemount, MN ☐Marylane Drainage Improvements, Stillwater, MN ☐Hornsby Street Realignment, Anoka County, Columbus, MN Marylane Drainage Improvements project in Stillwater, MNPeterson Road Street project in White Bear Township, MN Nathan Kock, EIT Construction Observer Nathan Kock has experience on municipal street and utility improvements. He has experience with plan preparation for street and utility projects using AutoCAD Civil 3D. He is also versed in Microstation and ArcGIS. Nate also has strong experience with construction observation including work on complicated first time improvements. Nathan understands that going the extra mile for property owners is needed to assure a successful project. Construction Observation Experience: ☐Peterson Road Street and Utilities, White Bear Township, MN ☐SE Area Street Improvements Phase 2, White Bear Township, MN ☐48th Street North and Normandale Avenue North Reclamation and Overlay Street Improvements, Baytown Township ☐51st Street North, Normandale Avenue and McDonald Drive Reclamation and Overlay, Baytown Township ☐2019 Street Improvements, White Bear Township Project Team TKDA | City of Mendota Heights Centre Pointe Street Improvements | 6 Similar Projects Marie Avenue and Wesley Neighborhood Improvements Mendota Heights, MN The City of Mendota Heights retained TKDA for feasibility study, design development, bidding services, construction administration, construction observation, and construction staking for street improvements for the Wesley Lane Neighborhood and Marie Avenue between Lexington Avenue and Dodd Road. Both projects followed Minnesota Statutes 429 and involved assessments. State Aid funding was used on both projects and therefore needed to meet State Aid standards. Pavement reclamation included placement of 1” rock over the existing pavement that was mixed during the pavement reclamation. This process produced a quality aggregate base for the new roadway. Excess material was used for trail and sidewalk base. Project Included: ☐Reclamation of pavement and spot curb replacement ☐Traffic calming (bumpouts, digital speed sign) ☐Watermain replacement ☐Land bridge repair ☐Pond cleanout ☐Trail rehabilitation ☐Dakota County regional trail extension ☐Dakota County regional trail tunnel rehabilitation ☐Updated signage and striping ☐Valley Park parking lot paving SE Area Reconstruction White Bear Township, MN TKDA completed a pavement condition review of the entire White Bear Township pavement system and prepared a “Pavement Management Booklet.” The SE Area Reconstruction project includes four miles of neighborhood streets and was defined for improvements over a period of three years starting in 2020. TKDA has completed the following steps for the first phase of this project: Feasibility Report, Topographic Survey, Public Engagement, Resident Questionnaire, Public Hearings, Design Drawings, Bidding Services, Construction Administration, Construction Inspection, and Construction Staking. All streets within the first phase of the 1.4-mile project area were originally constructed in 1962. The width of each street varied between 14 feet and 30 feet and was constructed with bituminous curb. The narrow streets were widened as much as possible, but were restricted by the narrow existing right-of-way. The new bituminous street for Phase I was reconstructed with concrete curb and gutter to improve drainage and functioning of the roadway. Additional storm sewer pipe was added to address existing drainage problems, including an underground stormwater treatment structure to treat stormwater before it discharged into White Bear Lake. In addition, TKDA worked with the Rice Creek Watershed District and its cost share program to add in Rain Gardens at individual properties. TKDA held multiple neighborhood meetings, sent out residential flyers, and worked with individual residents to meet the community’s and residents’ expectations. The next phase has been ordered and construction will start in the spring of 2021. TKDA | City of Mendota Heights Centre Pointe Street Improvements | 7 Similar Projects 2019 Street Improvements Rosemount, MN As part of the City of Rosemount’s pavement management program, TKDA was hired to provide feasibility study, design, and construction services for the 2019 Street Improvements which were constructed in 2019 and 2020. All eight of the roadways were Municipal State Aid streets totaling over two miles. The street improvements consisted of removal and replacement of any damaged curb, mill and overlay of the bituminous pavement, full depth pavement replacement in areas, over 100 ADA pedestrian ramps, sidewalk improvements, signing and striping, and restoration. Digital signage was installed at a critical intersection. The project was funded with a mix of State Aid Funding and assessments. The assessments were complicated due to the mix of single family residential, multi-family, and commercial property. Public engagement was an important part of the project to communicate assessment information and project details. Individual meetings with business owners were necessary to communicate and coordinate business access restrictions during construction. TKDA | City of Mendota Heights Centre Pointe Street Improvements | 8 TASK 1: Feasibility Report Stage – The TKDA team will core the pavement and complete soil borings. This information will be used to determine appropriate street improvement methods, depths of reclamation, and possible soil corrections. The cost estimates will be prepared based on the information completed for the pavement and soil analysis, site evaluation information, and discussions with the City. The Mendota Heights 2022 Street Improvement project includes a wide mixture of land uses but mostly commercial property. TKDA will utilize the City’s Assessment Policy as we prepare the feasibility study. For this project, a front footage assessment calculation may be most appropriate considering the diff ering frontages and land uses. TKDA will prepare a feasibility report for the Centre Point Street Improvements. TKDA will review the assessment policy and prepare a preliminary assessment map and assessment roll. The report will follow the MN Statutes 429 process. At a minimum the report will discuss the following: 1. Introduction 2. Existing Conditions 3. Proposed Improvements 4. Public Involvement 5. Estimated Cost and Funding 6. Project Schedule 7. Feasibility and Recommendations 8. Appendix* *The appendix will include at a minimum: location map, storm sewer map, typical section, cost estimates, questionnaire summary, preliminary assessment map, preliminary assessment roll, geotechnical evaluation report, and coring report. Deliverables: Public Meetings (7) Pavement Coring and Soil Borings Feasibility Report TASK 2: Project Design – TKDA will complete topographic survey of the project focusing on the pavement areas (between the curbs). For Carmen Lane, additional survey data will be collected to allow for the possible widening and appurtenant work. Using the topographic survey data, TKDA will prepare plans and specifi cations for the Centre Pointe Street Improvements. The plans will include street improvements as described in the project understanding. Steve Bunch will prepare these drawings with assistance from other designers and guidance from Larry Poppler. Deliverables: Topographic Survey Project Design Final Cost Estimate Specifi cations Public Meetings (3) TASK 3: Bidding Services – TKDA will upload the bidding documents to QuestCDN and assist contractors with bidding questions. It is assumed that the City will advertise the bid in the local paper. If any addendums to the bidding documents are needed, TKDA will complete the addendums. When the bid opening occurs, TKDA will attend the bid opening and tabulate the bids to prepare a recommendation letter. Deliverables: Bidding Services Attending the Bid Opening Bid Tabulations Award Recommendation Letter TASK 4: Construction – TKDA will provide construction observation for the Centre Pointe Street Improvements project. Nathan Kock is proposed for this work, with guidance and support from Larry Poppler and Steve Bunch. Steve has other assigned fi eld responsibilities in 2022, but will be utilized to assure the Mendota Heights standards for construction observation are upheld. This project does not involve signifi cant utility work, and it is therefore assumed the work can be completed over an eight-week period. The construction estimate assumes eight weeks at 50 hours per week. The construction progress is fully dependent on the Contractor’s forces. Deliverables: Construction Staking Construction Observation Construction Administration TASK 5: Post Construction – TKDA will complete fi nal and warranty walkthroughs, complete as-built drawings, and work with the Contractor and the City to close out the project. Deliverables: Walkthroughs As-Builts Final Close-out Work Plan TKDA | City of Mendota Heights Centre Pointe Street Improvements | 9 Work Plan Project Schedule Task Description Completion Feasibility Report Completion December 2021 Neighborhood Meetings January 2022 Public Hearing January 19, 2022 Approve Plans and Specifications/Authorize Bidding March 15, 2022 Bid Opening April 13, 2022 Award Bid April 19, 2022 Begin Construction May 2022 Complete Construction September 2022 TKDA | City of Mendota Heights Centre Pointe Street Improvements | 10 Proposed Fee TKDA proposes to complete the work described in the work plan for a not-to-exceed fee of $177,900.00. We will work with the City during the course of the project to provide the appropriate level of service the City desires. Detailed project fee estimate is included in the Appendix. Task Description Hours Fee Feasibility Stage 156 $ 18,454.00 Design Stage 486 $ 71,547.00 Bid Solicitation Stage 19 $ 2,430.00 Construction Stage 524 $ 80,948.00 Post Construction Stage 36 $ 4,459.00 Appendix TKDA | City of Mendota Heights Centre Pointe Street Improvements | Appendix 1 LARRY P. POPPLER, JR., PE GROUP MANAGER, MUNICIPAL ENGINEERING Civil Engineer Larry Poppler has served as city engineer, project manager, inspections director, and project engineer on street, water supply systems, and civil site design projects for over 24 years, with 15 of those years at the City of Prior Lake. He has developed and implemented capital improvements for communities; established policies and standards; and provided MnDOT State Aid administration and asset management. He has managed multiple consultants and staff members to assist with project design, inspection, surveying, studies, and infrastructure management. He is a skillful communicator with extensive experience in city council and neighborhood meetings. SIMILAR EXPERIENCE ☐Project Manager | Marie Avenue and Wesley Neighborhood Improvements; City of Mendota Heights, Mendota Heights, MN. Street reclamation of Marie Avenue (State Aid) and Wesley Neighborhood which also included new trail along Dodd Road (Trunk Highway), rehabilitation of a land bridge, watermain replacement, storm sewer extension, trail rehabilitation, pond cleanouts, bumpouts, regional trail crossing, and ADA pedestrian improvements. TKDA prepared a feasibility report, completed design drawings, and performed construction inspection and administration. ☐Project Manager | Lexington Parkway Realignment; Ramsey County, Saint Paul, MN. TKDA facilitated the realignment of Lexington Parkway with West 7th Street, removing Lexington Parkway from the five-way intersection of West 7th Street and Montreal Avenue. The project also reconstructed Elway Street from West 7th Street to one block south. A new one-way roadway was built between Elway Street and Albion Avenue. The project included storm sewer, tree trenches, watermain, sanitary sewer, lighting, signage, pavement markings, trail and sidewalks, signal interconnect, and signal systems. ☐Project Engineer | SE Area Street Improvements, Phase 1; White Bear Township, MN. Using the pavement management plan, the SE Area Streets Phase 1 were reconstructed to include concrete curb and gutter and storm sewer extension. TKDA completed the feasibility report, conducted neighborhood meetings, prepared engineering drawings, and provided construction inspection and administration. ☐Project Manager | 2019 Street Improvements; City of Rosemount, Rosemount, MN. Municipal State Aid street mill and overlay and reclamation with many pedestrian ramp up- grades. Work involved feasibility report, neighborhood meetings, design, bidding, and construction administration. ☐Project Manager | 2018 Street Improvements; City of Rosemount, Rosemount, MN. The City of Rosemount has developed a program to address aging pavement within the City. In 2017, TKDA was hired to provide engineering services for 2018 Street Improvements. The City assesses property owners for street improvements, so the engineering services had to follow Minnesota Statutes 429. TKDA’s work included the preparation of the feasibility report and project design including ADA improvements with three new dedicated crosswalks. ☐Project Manager | TH 10 Watermain Relocation and Frontage Road Reconstruction; City of Arden Hills, Arden Hills, MN. TH 10 noise wall construction by MNDOT was in conflict with the existing watermain system along the frontage road. TKDA reviewed options, prepared drawings for watermain and street reconstruction, and performed construction administration. ☐Project Engineer | 2019 Street Improvements; White Bear Township, MN. Using the pavement management plan, mill and overlay of four neighborhoods was performed. TKDA completed the feasibility report, conducted neighborhood meetings, prepared engineering drawings, and provided construction inspection and administration. ☐Project Manager | Marylane Drainage Improvements; Stillwater, MN. Development within a 64-acre watershed put additional demand on the stormwater network. Resumes TKDA | City of Mendota Heights Centre Pointe Street Improvements | Appendix 2 The City commissioned TKDA to study the watershed, model a solution, conduct a neighborhood meeting, prepare design drawings, and provide construction inspection and administration. ☐Project Engineer | 61st Street West Reconstruction; Minneapolis, MN. The City of Minneapolis commissioned TKDA to design the reconstruction of 61st Street from Lyndale Avenue to Nicollet Avenue. The street is a Municipal State Aid MSA street with a variety of uses from single-family and multifamily residential to commercial and industrial. The street was narrowed and bumpouts added, ADA improvements at six intersections and two rail crossings, sidewalk added in segments where lacking, the Nicollet signal replaced and the Lyndale signal modified. A concrete street alternate bid was prepared and ultimately chosen for construction. ☐Project Engineer | Hornsby Street North Realignment; Anoka County, Columbus, MN. Working with the City of Columbus and Anoka County, funding was secured to realign Hornsby Street away from Interstate 35 at Trunk Highway 97. A new signalized intersection at Hornsby and TH 97 was approved. TKDA provided preliminary and final design for the work and performed construction inspection and administration. PREVIOUS EXPERIENCE ☐City Engineer | 2002-2005, 2008-2009, and 2011-2016 Neighborhood Reconstruction Projects; averaging $2.0M designed by in-house staff under Larry’s direction. Prior Lake, MN. ☐City Engineer, Mushtown Road, Sunset Ave, CSAH 12, and Ida Circle Improvements; (100% Assessed) Prior Lake, MN. ☐City Engineer | Downtown Prior Lake (Ridgemont/ Main Avenue/Trunk Highway 13) Construction Project; Prior Lake, MN. ☐City Engineer | Downtown Prior Lake (Arcadia and County Road 21) Construction Project; Prior Lake, MN. ☐City Engineer | 150th Street and TH 13 Construction Project; Prior Lake, MN. ☐City Engineer | County Road 21 Extension Project; Prior Lake, MN. Project won 2011 County Project of the Year Award. ☐City Engineer | County Road 12 Project; Prior Lake, MN. Project won 2014 MPWA Environmental Stewardship Award. ☐City Engineer | County Road 82; Prior Lake, MN. Provided construction administration of the City infrastructure. ☐Project Engineer | TH 120; MnDOT Metro Division, MN. Prepared the staff approved layouts for preliminary and final roadway design. Developed the MnDOT Project Memorandum. ☐Project Engineer | CSAH 19; Crow Wing County, MN. Prepared the staff-approved layouts for preliminary and final roadway design. Developed the MnDOT Project Memorandum. PREVIOUS EMPLOYERS ☐Staff Engineer | Maxim Technologies - Twin City Testing; MN. 1995-1997 ☐Project Engineer | Progressive Consulting Engineers, Inc.; Brooklyn Center, MN. 1997-2002 Designed and managed projects spanning multiple civil engineering disciplines for communities throughout Minnesota. ☐Assistant City Engineer/City Engineer/Inspections Engineer | City of Prior Lake; Prior Lake, MN. 2002-2017. Led a team in the engineering department, building department, and code enforcement for a community of 25,000. Designed and managed yearly reconstruction of 1-2 miles of streets and utilities. Guided community growth including a yearly average of 120 new single family homes, commercial development, industrial development, and apartment dwelling construction. Education Bachelor of Science Civil Engineering University of Minnesota Registrations Engineer – MN #41005 Affiliations City Engineers Association of Minnesota MPWA TKDA | City of Mendota Heights Centre Pointe Street Improvements | Appendix 3 STEVEN P. BUNCH, EIT GRADUATE ENGINEER Graduate Engineer Steven Bunch has experience with the full cycle of 429 street improvements from feasibility report preparation, roadway design, and construction observation. His experience includes street improvements for local roadways, state aid roads, and county roadway projects. He is versed in AutoCAD Civil 3D. In addition to street improvements, Steven has designed and inspected watermain, sanitary sewer, storm sewer, trail, sidewalk, ADA improvements, erosion control, and drainage plans. Steven has a strong understanding of construction and can anticipate and prepare for next steps with the contractor. He works with the contractor to address resident concerns and expectations. SIMILAR EXPERIENCE ☐Graduate Engineer and Construction Observer | Marie Avenue and Wesley Neighborhood Improvements; Mendota Heights, MN. The rehabilitation of Marie Avenue from Lexington Avenue to Dodd Road and the rehabilitation of Mager Court, Spring Creek Circle, Wesley Court, Wesley Lane, and South Lane. ☐Construction Observer | Three Oaks Development; White Bear Township, MN. Twenty-eight lot residential subdivision including water, sanitary sewer, storm sewer, stormwater improvements, curb and gutter, and bituminous pavement. ☐Construction Observer (part time) | Lexington Parkway Realignment; Ramsey County, Saint Paul, MN. TKDA facilitated the realignment of Lexington Parkway with West 7th Street, removing Lexington Parkway from the five-way intersection of West 7th Street and Montreal Avenue. The project also reconstructed Elway Street from West 7th Street to one block south. A new one-way roadway was built between Elway Street and Albion Avenue. The project included storm sewer, tree trenches, watermain, sanitary sewer, lighting, sign-age, pavement markings, trail and sidewalks, signal interconnect, and signal systems. ☐Graduate Engineer | Street Improvements; Rosemount, MN. In 2017, TKDA was hired to provide engineering services for 2018 Street Improvements. TKDA was again hired for 2019 Street Improvements. The City assesses property owners for street improvements, so the engineering services had to follow Minnesota Statutes 429. TKDA’s work included the preparation of the feasibility report, project design including ADA improvements, and construction inspection. ☐Graduate Engineer | West St. Paul Forcemain Replacement; West St. Paul, MN. The City of West St. Paul hired TKDA to provide engineering services for replacement of forcemain in conjunction with lift station upgrades. ☐Graduate Engineer | River Falls North Interceptor Kinnickinnic River Lift Station Elimination; River Falls, WI. Installation of large diameter sanitary sewer to eliminate the Kinnickinnic River lift station. PREVIOUS EMPLOYER EXPERIENCE ☐Civil Engineering Intern (Erosion Control and Stormwater) | City of Burnsville Civil Engineering Department; Burnsville, MN. 05/2017 – 08/2017. ☐Civil Engineering Intern (Surveying and Construction Inspection) | City of Burnsville Civil Engineering Department; Burnsville, MN. 05/2016 – 08/2016. Resumes Education Bachelor of Science Civil Engineering South Dakota State University MnDOT Certifications Bituminous Streets (Levels I and II) Concrete Field (Levels I and II) Grading and Base (Levels I and II) Construction Site Management Aggregate Production (Level I) ADA Construction Certification Railroad Safety Certifications SMS UPRR Safety TKDA | City of Mendota Heights Centre Pointe Street Improvements | Appendix 4 NATHAN D. KOCK, EIT GRADUATE ENGINEER Graduate Engineer Nathan Kock has experience on municipal street and utility improvements. He has experience with plan preparation for street and utility projects using AutoCAD Civil 3D. He is also versed in Microstation and ArcGIS. Nate also has strong experience with construction observation including work on complicated fi rst time improvements. Nathan understands that going the extra mile for property owners is needed to assure a successful project. SIMILAR EXPERIENCE Graduate Engineer and Construction Observer | Peterson Road Street and Utility Improvements; White Bear Township, MN. Extension of water and sewer to established neighborhood along with curb and gutter, storm sewer, pond construction, and paving of this previously gravel roadway. This project followed the MN Statutes 429 process and included high assessments. TKDA prepared the feasibility study, plans and specifications, construction staking, construction observation, and construction administration. Graduate Engineer and Construction Observer | SE Area Phase 2 Street and Utility Improvements; White Bear Township, MN. Street reconstruction, storm sewer extension, and par tial watermain replacement. TKDA followed MN Statutes 429 for this project including feasibility study, plan preparation, and construction services. Graduate Engineer and Constructor Observer | 2019 Street Improvements; White Bear Township, MN. Project included mill and overlay for White Bear Park way, Weston Woods Way, Moon Lake Court, Parkview Drive, Fenway Court, Hobe Lane, West Hobe Court, and North Hobe Court. Full depth replacement was planned for Gilfillan Court. In addition to road resurfacing, work included pedestrian curb ramps, driveway aprons, sidewalks, and roadway striping. Graduate Engineer and Construction Observer | 48th Street and Normandale Avenue Reclamation and Overlay Improvements; Baytown Township, MN. Graduate Engineer | Lexington Parkway Realignment; Ramsey County, Saint Paul, MN. TKDA facilitated the realignment of Lexington Park way with West 7th Street, removing Lexington Parkway from the five-way intersection of West 7th Street and Montreal Avenue. The project also reconstructed Elway Street from West 7th Street to one block south. A new one-way roadway was built between Elway Street and Albion Avenue. The project included storm sewer, tree trenches, watermain, sanitary sewer, lighting, signage, pavement markings, trail and sidewalks, signal interconnect, and signal systems. Graduate Engineer | 2019 Street Reclaim Improvements Design and Construction Administration; City of Columbus, Columbus, MN. Graduate Engineer | Heritage Farms Street and Utility Improvements; City of Lake Elmo, Lake Elmo, MN. Graduate Engineer and Construction Observer | 51st Street, Normandale Avenue, and McDonald Overlook Drive; Baytown Township, MN. Graduate Engineer | 30th Street Circle, Muir Avenue, and McDonald Drive Place and Circle; Baytown Township, MN. Resumes Education Bachelor of Science Civil Engineering North Dakota State University MnDOT Certifi cations Aggregate Production Level I Bituminous Street Levels I and II Concrete Field Levels i and II Grade and Base Levels I and II Construction Site Management (for Erosion and Stormwater Management) Affi liations American Society of Civil Engineers TKDA | City of Mendota Heights Centre Pointe Street Improvements | Appendix 5 CRAIG V. RYLANDER ENGINEERING SPECIALIST I Engineering Specialist Craig Rylander has been supporting civil engineering projects for over 30 years, serving as Crew Chief and Instrument Operator for TKDA’s field crews. His duties include the staking of utilities, new street developments, roads, wastewater disposal sites, water storage tanks, railroad trackage, and bridges throughout Minnesota, Iowa, South Dakota, and Nebraska. He also is experienced in topographic surveys, benchmark loops, photo control, point layouts, and retaining walls. SIMILAR EXPERIENCE ☐Engineering Specialist | Marie Avenue and Wesley Neighborhood Improvements; City of Mendota Heights, Mendota Heights, MN. Street reclamation of Marie Avenue (State Aid) and Wesley Neighborhood which also included new trail along Dodd Road (Trunk Highway), rehabilitation of a land bridge, watermain replacement, storm sewer extension, trail rehabilitation, pond cleanouts, bumpouts, regional trail crossing, and ADA pedestrian improvements. TKDA prepared a feasibility report, completed design drawings, and performed construction inspection and administration. ☐Engineering Specialist | Lexington Parkway Realignment; Ramsey County, Saint Paul, MN. TKDA facilitated the realignment of Lexington Parkway with West 7th Street, removing Lexington Parkway from the five-way intersection of West 7th Street and Montreal Avenue. The project also reconstructed Elway Street from West 7th Street to one block south. A new one-way roadway was built between Elway Street and Albion Avenue. The project included storm sewer, tree trenches, watermain, sanitary sewer, lighting, signage, pavement markings, trail and sidewalks, signal interconnect, and signal systems. ☐Engineering Specialist | SE Area Street Improvements, Phase 1; White Bear Township, MN. Using the pavement management plan, the SE Area Streets Phase 1 were reconstructed to include concrete curb and gutter and storm sewer extension. TKDA completed the feasibility report, conducted neighborhood meetings, prepared engineering drawings, and provided construction inspection and administration. ☐Construction Observer | 2018 Street Improvements; City of Rosemount, Rosemount, MN. The City of Rosemount has developed a program to address aging pavement within the City. In 2017, TKDA was hired to provide engineering services for 2018 Street Improvements. The City assesses property owners for street improvements, so the engineering services had to follow Minnesota Statutes 429. TKDA’s work included the preparation of the feasibility report and project design including ADA improvements with three new dedicated crosswalks. ☐Engineering Specialist | Marylane Drainage Improvements; Stillwater, MN. Development within a 64-acre watershed that put additional demand on the stormwater network. The City commissioned TKDA to study the watershed, model a solution, conduct a neighborhood meeting, prepare design drawings, and provide construction inspection and administration. ☐Engineering Specialist | Hornsby Street North Realignment; Anoka County, Columbus, MN. Working with the City of Columbus and Anoka County, funding was secured to realign Hornsby Street away from Interstate 35 at Trunk Highway 97. A new signalized intersection at Hornsby and TH 97 was approved. TKDA provided preliminary and final design for the work and performed construction inspection and administration. Resumes Education Civil Engineering Technology Program, Saint Paul Technical Vocational Institute Railroad Safety Certifications eRailSafe Project Fee Estimate City of Mendota Heights Date: 9/29/2021 Centre Pointe Street Improvements By:LPP Sr Reg Eng Registered Engineer Graduate Engineer Const. Obs / Survey Tech II 202$ 116$ 94$ 128$ 78$ 1 Feasibility Stage Kickoff Meeting 2 2 4 592$ Site Evaluation 2 6 8 969$ Review City Assessment Policy 1 1 2 296$ Prepare Construction Cost Estimate 1 24 25 2,462$ Prepare Feasibility Report 4 40 8 52 5,196$ Prepare Questionaire for City Mailing 1 4 8 13 1,200$ Assessment Calculation 4 10 14 1,749$ Prepare Graphics (Location Map and Typical Section)8 8 753$ Public Meetings (7)14 8 22 3,579$ Project Management 8 8 1,615$ SUBTOTAL HOURS 37 - 103 - 16 156 SUBTOTAL COST 7,468$ -$ 9,701$ -$ 1,242$ 18,411$ Expenses: Travel & Subsistence (TS)43$ Subtotal 18,454$ 2 Design Stage Topographic Survey 60 60 120 13,352$ Project Mapping and Setup 8 8 753$ Pilot Knob Area (Pilot Knob, Acacia, Commerce, Waters)2 4 40 46 4,635$ Carmen Area (Reconstruction)2 8 54 64 6,417$ Centre Area (Centre Pointe Dr, Blvd,Cur, Dakota)2 4 40 46 4,635$ Storm Sewer Design 1 2 16 19 1,941$ Trail Improvements 1 2 40 43 4,201$ Front End Drawings (Title, SEQ, Details, Typicals 2 32 34 3,418$ Specifications 4 8 24 24 60 5,858$ Update Cost Estimate 4 16 20 2,314$ Meetings with City Staff 4 4 8 1,184$ Public Meetings (3)6 6 1,211$ State Aid Administration 4 4 464$ Project Management 8 8 1,615$ SUBTOTAL HOURS 36 32 334 60 24 486 SUBTOTAL COST 7,266$ 3,709$ 31,458$ 7,700$ 1,863$ 51,996$ Expenses: Travel & Subsistence (TS)171$ Survey Equipment Rental 2,400$ Geotechnical Exploration Subconsultant (Braun)15,436$ Subconsultant Mark-up 10%1,544$ Subtotal 71,547$ 3 Bid Solicitation Stage Advertisement for Bids 2 2 155$ Total Dollars Estimated Person Hours Required Total Hours Project: Client: Task Task Description 2022 Billing Rate/Hr x Multiplier Project Fee Estimate City of Mendota Heights Date: 9/29/2021 Centre Pointe Street Improvements By:LPP Sr Reg Eng Registered Engineer Graduate Engineer Const. Obs / Survey Tech II 202$ 116$ 94$ 128$ 78$ Total Dollars Estimated Person Hours Required Total Hours Project: Client: Task Task Description 2022 Billing Rate/Hr x Multiplier Distribute Plans and Specifications to Bidders 4 4 311$ Maintain Plan Holder List 2 2 155$ Respond to Bidder's Questions; Issue Addenda 1 2 3 357$ Bid Opening and Tabulate Bids (@ Mendota Hts CH)3 2 5 761$ Prepare Contract Award Recommendation Letter 1 1 2 279$ Project Management 1 1 202$ SUBTOTAL HOURS 6 - - - 13 19 SUBTOTAL COST 1,211$ -$ -$ -$ 1,009$ 2,220$ Expenses: Travel & Subsistence (TS)10$ Reproduction & Reprographics (RR)200$ Subtotal 2,430$ 4 Construction Stage Walk Project Corridor to Determine Curb Removal 12 12 1,540$ Construction Staking 40 40 80 8,901$ Construction Observation 400 400 37,674$ Administration 8 8 1,615$ Project Management 24 24 4,844$ SUBTOTAL HOURS 32 - 440 52 - 524 SUBTOTAL COST 6,458$ -$ 41,441$ 6,674$ -$ 54,573$ Expenses: Travel & Subsistence (TS)620$ Survey Equipment Rental 1,280$ Materials Testing Subconsultant (Braun)22,250$ Subconsultant Mark-up 10%2,225$ Subtotal 80,948$ 5 Post Construction Stage As-Builts Survey and Plan preparation 2 16 8 26 2,937$ Warranty Claims 2 8 10 1,157$ SUBTOTAL HOURS 4 - 24 8 - 36 SUBTOTAL COST 807$ -$ 2,260$ 1,027$ -$ 4,094$ Expenses: Travel & Subsistence (TS)45$ Equipment Rental 320$ Subtotal 4,459$ TOTAL HOURS 115 32 901 120 53 1,221 TOTAL LABOR COST 23,210$ 3,709$ 84,860$ 15,401$ 4,114$ 131,294$ TOTAL EXPENSES 46,543$ TOTAL PROJECT 177,837$ TOTAL (ROUNDED)177,900$ Request for City Council Action DATE: October 5, 2021 TO: Mayor, City Council, and City Administrator FROM: Kelly McCarthy, Chief of Police SUBJECT: Purchase of a Speed Measuring Camera INTRODUCTION The Council is asked to approve the purchase of a TrafficLogix Guardian Pro speed camera system for an amount not to exceed $20,000. BACKGROUND Speeding and traffic concerns continue to be are the most frequent complaints voiced by Mendota Heights residents. In December of 2017, MHPD started identifying and tracking areas where citizens complained about unsafe driving and speeding. In addition to traffic enforcement throughout their shift (table 1), each MHPD officer is required to spend 30 minutes per shift in one of the identified targeted patrol areas. Officers have conducted over 3,000 individual traffic details in which 1,613 stops were made and 510 citations were issued at an estimated cost of $68,175 in staff time (table 2). In total, since December of 2017, there have been 12,163 traffic stops in Mendota Heights resulting in 3,999 citations (table 3). Since this targeted enforcement began, we still receive complaints about driving conduct in the target areas. DISCUSSION According to the Minnesota Department of Public Safety Office of Traffic Safety, as of September 1 of this year, 308 people have died on Minnesota roads in 2021, compared to 249 this time last year. This is the fastest that Minnesota has reached that milestone since 2007. The Office of Traffic Safety reports that speed is the contributing factor in 106 of those fatalities (compared to 56 in 2020). While statewide numbers are grim, Mendota Heights is trending in a different direction from the state. Since 2018, we are declining in both the total number of accidents and the number of accidents with injuries (see table 3). Traffic enforcement is difficult in any year, but the past two years have been particularly challenging. With COVID 19 and equity issues in mind, departments are reconsidering how to safely and justly enforce traffic laws when it seems as though the only tool is more frequent stops. The MHPD wants to innovate and find additional methods of traffic enforcement that increase traffic safety and can speak to citizen concerns and complaints. If the Council approves purchase of the speed camera, the MHPD will work with the Department of Public Safety Office of Traffic Safety to conduct a study in Mendota Heights. We would use covert speed measuring devices to determine the 85th speed percentile of a length of road. We would then place the speed camera in the same area with signs advising motorists that the camera is in use. The camera identifies the speed of a vehicle and captures images of the vehicle that include the license plate. Staff would mail warning advisories to vehicles observed traveling at speeds in excess of the 85th percentile. We will follow up with the covert speed measuring devices to learn if there was an impact on speeds. We are also planning follow up surveys with drivers who have received the written warnings. BUDGET IMPACT This is an expense not included in the budget, but there should be no budget impact. The cost will be made up from unspent dollars in the 20-4223 Contractual Services fund and the 20-4220 Professional Services fund. ACTION RECOMMENDED Staff recommends that the Mendota Heights City Council approve the purchase of a TrafficLogix Guardian Pro system. ACTION REQUESTED If Council concurs, it should, by motion, approve the purchase of a TrafficLogix Guardian Pro system by simple majority vote. Supplemental Information Table 1 Stops Made During Routine Patrol Year Stops Citations Dec-17 96 27 2018 3,065 1,234 2019 3,292 1,166 2020 2,358 706 YTD 2021 1,739 356 Totals 10,550 3,489 Table 2 Targeted Patrol Data Year Details Stops Citations Arrests Dec-17 63 32 13 0 2018 446 301 133 3 2019 657 424 155 7 2020 1413 576 151 12 YTD 2021 612 280 58 4 Totals 3,191 1,613 510 26 3,191 details at a minimum of 30 minutes each = 95,730 minutes or 1,595.5 hours 2019 base rate of pay for an officer who has more than 3 years on = $42.73 1,595.5*$42.73 = $68,175 Opportunity cost of other order preserving activities are not factored in. Table 3 Total Stops (Routine and Targeted) Year Stops Citations Dec-17 128 40 2018 3366 1367 2019 3716 1321 2020 2934 857 YTD 2021 2019 414 Totals 12,163 3,999 Table 4 Accident Data Year With injuries or medics requested No Injuries Total 2018 52 158 210 2019 45 164 209 2020 33 89 120 YTD 25 65 90 Traffic uwixCorporation AW Page 11 anomett Lane spnncvuUe»mY�oo77os^ Quote Number {�UO 18208 B3Q7C3 / Tel:(866)91*644e Created Date 9/30/2021 T[�/���|�~| ' ' .j' Fax:(oo«)4os'a44e Expiration Date11/1/2O21 TRAFFIC— Prepared by Mark Gilmer QUOTATION Contact: Kelly McCarthy Mendota Heights Police Phone: 65l.2S5.1141 11O1 Victoria Curve Emai|: keUym@mendota-heightnzom Mendota Heights, IVINS5118 USA Shipping Address: Mendota Heights Police 1lO1 Victoria Curve Mendota Heights, K8NSS118 USA Standard Features (Included) — 3P Guardian Pro and Rear Guardian Cameras * Camera Includes-All universal mounting hardware. ` * 12 Months Cloud access and data fees (Renewable annually). * Online set up and support. Special Notes Galvanized trailer Option-upgraded battery option- NwS5 Quote Line Items — A|| Prices shown are in $USD TraMic/u«ix Corporation' Page 12 s Harriett Lane Spring Valley,NY 10977 USA Quote Number OW[-18208-B3O7C3 Tel:(uoo)yzs-o44y Created Date 9/30/2021 TRAFFIC Fax:(a14)4»s-»449 Expiration Date 11/1/20Z1 Prepared by Mark Gilmer Models Except Galvanizing Battery Upgrade 'Commission.(max Camera of 2 cameras)- Commission Labor DOESN'T incl. electric, ladder work, cable trenching Totals Subtotal $17,247.00 Discount $1,724.00 Total $15,522.00 Freight $800.00 Grand Total $16,322.00 Sales Tax (if applicable) $1,285.85 Terms: 1%' 1O Days'Net 3OVVe also accept: K8C-VISA'AMEX IF TAX EXEMPT: Please Provide Tax Exempt Certificate with Order Delivery Requirements Please Indicate the availability of the following as this determines the freight costs: l. Do You have o Loading Dock? Yes/No l Do you have o Fork Lift and Pallet Jack to unload?-Yes/No 3. Can access be gained bya53 foot truck for delivery? Yes/No 4. |s the delivery address a Construction site?-Yes/No 5. |u the delivery address a Military site?-Yes/No 6. |f shipping to Military site, icaU.S. Driver required? Yen/No Quote Acceptance Information Signature Name Traffic Lnnmcurpvmtiun PaDe13 a Harriett Lane Quote Number QUO 18208 B3[VC3 / spnnovaUc»wYzny77us� Tel:(na0s15-n4o9 Created Date 9/30/2021 TRAFFT��/��A�~i , . .j ` Fax:(a44)4»s-«1*e Expiration Date 11/�2OZl IC' � � — Prepared by Mark Gilmer Date Thank you for choosing TrofficLogix. Please sign and return to: mQi|mer@tmMldogix.com Mark Gilmer Please complete to set up new account: Traffic LogixCorporation a Harriett Lane Page 14 Spring Valley,mYzny7/USA Quote Number ON[+1820}83070 Tel:(000)y1s-so4s Created Date 9/30/2021 TRAFFIC 1 Fax:(o44)*»»-»44» Expiration Date 11/1/2O21 Prepared 6y Mark Gilmer Onsite Commissioning Details Please note-we NEVER: m Run AC Electricity w Make Electrical Connections * Trench Cables ° Install poles We ALWAYS require: * Pole/Post to be installed in advance at a suitable location for mounting the equipment * Optimal Location for use (straight roads (not on curves), not shade covered (for solar), on the same side of the street you wish to capture tickets for, etc. $1500 Price tag includes:(additional cams$250 per) UptoZcameras The Commissioning Manager will send a required checklist when scheduling the date and time with the customer The customer is responsible for the disposal of all shipping materials Customer provides ladder atthe site for use by the engineer We will mount the Cam and IR and connect to power box(power must be done beforehand) Customer confirms with Commissioning Manager that all necessary equipment has been received and undamaged in transit Full onsite set up and calibration for optimal use with training of staff should they decide to move the camera Connection toVVD and connectivity set up (VVifi/Ethernet/S|K4 Card) Full onboardinQ process (Remote within 48/7Z hours of set up) preferably within 24or]ust prior to commission dote Bose ticket template creation and upload to VVDfor use (6to choose from for customization and sent to customer prior to commissioning dote) Lifetime Tech Support This applies to AC cameras/AC cameras with battery backup-Tri-Pod mount only—(AC is pre-installed as above) Traffic Locmcunpomdon axamcmLane Page � � ./ Spring Valley,mY1ns77USA Quote Number UWO'18208'133O7{3 Tel:(oes)yo-s44y Created Date 9/30/2021 T��4�A/~ | , ' [ Fax:(»44)^os-«44e � ExpimtinnDate 11/�2O21 TRAFFIC� Prepared by Mark Gilmer $1800 Price Tag includes:(additional cams at$300 per) Upto2cameras Commissioning Manger will send the required checklist when scheduling the date and time with the customer The customer is responsible for the disposal of all shipping materials Solar cams with solar panel and Trailer vers\onxofuamerasNVED0NOTUNCRATEtheTrai|erord|spoxe uf the shipping crate) Customer provides ladder at the site for use by engineer and an assistance to aide with solar panel mountingimneoeouory We will mount ALL necessary equipment (Cam/|R/bottery box and solar panel) and make all connections. Customer confirms with Commissioning Manager that all necessary equipment has been received and undamaged intransit Full onsite set up and calibration for optimal use with graining of staff should they decide to move the camera Connection tuVVD and connectivity set up (VVifi/Ethernet/S|MCard) Full onboardin8 process (Remote within 48/72 hours of set up) preferably within 24or just prior to commission date Base ticket template creation and upload tuVVD for use (Gto choose from forcustomixabon and sent to customer prior to commissioning date) Lifetime Tech Support This applies to all cameras on trailers,ornate portable posts, and solar and battery powered cameras. $0 Price Tag includes: Customer is responsible for set up and is aware that this is NOT recommended Support staff will assist in the basics of the set up via phone/weblink Full onboarding process (Remote within 48/72 hours of set up)- preferably within 24 or just prior to commission date Base ticket template creation and upload toVVDfor use (6to choose from for customization and sent to customer prior to commissioning date) Lifetime Tech Support .. r 1 OUR 0 1 SPEED. . A O • • i �iMi 1 ✓1 2;i/'✓/i✓ i/ ✓'%'✓ The SafePace Cruiser LT trader allows you to use your SafePace „ ✓, ✓✓ %eft ' sign for traffic calming on the ga ✓✓✓ �%; ,��� `��'�� ��, ,;s . .; ,, Sri , ii/✓i/�✓/✓i �A � ��1/l/lu fi%f�j/j% ` The unique Cruiser LT allows you to rotate your 'r ✓/r SafePace sigri ;ialiminating the need for precise'_ parking and protecting the sign face during travel Built to last, the compact, affordable Cruiser LT trailer JAv �i/ io%/✓///f�/ will let you get the most out of your SafePace signs: / ✓ij✓l�✓�i��irr4" ���j�✓fi,,. Can be deployed in under 3 minutes by a single operator. Width 51" Length 92„ Ideal for rotating in high traffic neighborhoods, school zones, work zones, or for special events. Height in deployed position 118" Low profile and light weight mal<es it easy to tow and Travel Height, down position 77" transport. Weight 425 Ibs Rotating system allows you to direct sign toward traffic ITire Size 12" and protects face during travel. - - - Trailer Lights Sealed Beam Limited maintenance, cost effective solution for years of - continuous use. Warranty 2 Years rem�r 0 Polyester powder coat finish for rust-proof protection. Compatible with all SafePace signs. ��, Torflex axle for cushioned ride, Interchangeable speed limit sign included. WVP ` Traffic Logix I T 866.915.6449 F 844.405.6449 P• � I ) , I Cloud Lased—Secure, remote access for simple to use sign management from anywhere over the internet. Real Time Data—See live performance data updated every five minutes. User Friendly—Streamlined,easy-to-use interface. Comprehensive Reporting—Use data to generate detailed reports you can use to �- better improve safety on your roads. Mapping Mapping fool—Map unlimited sign locations and create and apply parameters for each. Update sign location whenever a sign or trailer is moved. One-Screen Management—Manage alerts,messages,and display settings all from one screen. One-click Scheduling—One click lets you schedule and program multiple signs simultaneously. / Complete Control—Manage all aspects of sign configuration including schedules, messages, blinking limit strobe limit and display range. Tools Layout Scheduling—Display settings can be constant or schedule based.Signs and beacons can be scheduled based on daily,weekly,and holiday schedules. - At a Glance Update—Statistics snapshot provides at-a-glance data updates including j 1 tt, vehicle count,85 percentile,and maximum and minimum speed. Real Time Alerts—Receive email notification for alerts such as high or low speed or when batteries are low. g fSafePace Compatible—Compatible for use with all SafePace radar speed signs. Zero Footprint—Nothing to install all you need is an internet connection. Weekly Report-Vehicle Count-Dail Values Y p Y Traffic Logix Product Catalog I T 866.915.6449 r 844.405.6449