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2021-09-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION Tuesday, September 14, 2021- 6:30 P.M. Mendota Heights City Hall-Council Chambers AGENDA 1.Call to Order 2.Roll Call 3.Pledge of Allegiance 4.Approval of Agenda 5.Approval of Minutes a.August 10, 2021 Regular Meeting Minutes 6.Citizen Comment Period (for items not on the agenda) *See guidelines below 7.Acknowledgement of Reports a.Par 3 Update b.Recreation Update c.Park Improvement Update 8.New Business a.Swing Set Discussion 9.Unfinished Business a.October Parks Tour Agenda b.Strategic Planning Update 10.Staff Announcements 11.Student Representative Update 12.Commission Comments and Park Updates 13.Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to address the commission on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the Recreation Program Coordinator to appear on a future Parks and Recreation commission agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Chair may assign staff for follow up to the issues raised. 1 CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING AUGUST 10, 2021 The August meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, August 10, 2021, at Mendota Heights City Hall, 1101 Victoria Curve. 1.Call to Order – Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Steve Goldade, Commissioners: Jaffrey Blanks, Patrick Cotter, Bob Klepperich, Stephanie Meyer, Dan Sherer and Amy Smith; absent: Student Representative Nico Hess. Staff present: Recreation Program Coordinator, Meredith Lawrence, Assistant City Administrator, Cheryl Jacobson and Public Works Director, Ryan Ruzek. 3.Pledge of Allegiance The Pledge of Allegiance was recited. 4.Approval of Agenda Motion Meyer/second Klepperich, to approve the agenda AYES 7: NAYS 0 5.a Approval of Minutes from July 13, 2021 Regular Meeting Motion Klepperich/second Blanks to approve the minutes of the July 13, 2021 Parks and Recreation Commission Regular Meeting. Further discussion: Commissioner Sherer referenced the comment from a resident relating to a desire for more grills at the parks and asked staff for an update. Recreation Program Coordinator Meredith Lawrence replied that the grill that was taken out at Marie Park has been reinstalled. She stated that if the Commission is interested in purchasing additional grills for installation that should be added to a future agenda. AYES 7: NAYS 0 5.b Approval of Minutes from July 15, 2021 Work Session Meeting Motion Meyer/second Cotter to approve the minutes of the July 15, 2021 Parks and Recreation Commission Work Session Meeting. AYES 7: NAYS 0 6.Citizen Comment Period (for items not on the agenda) None. 7.Acknowledgement of Reports Chair Goldade read the titles of the three updates (Par 3, Recreation, and Park Improvement Updates) and polled the Commissioners for questions. 7.a Par 3 Update Recreation Program Coordinator Meredith Lawrence briefly reviewed the report noting that the Par 3 had been busy. She noted that the extreme drought is impacting the golf course in multiple ways and provided an update. She stated that staff hopes to aerate this fall but that will 2 be dependent on the amount of rain received. She stated that the golf camp programs have been very popular and continue to receive positive feedback. She stated that the future is bright for the Par 3 with continued use and the highest registration for recreational programming. Chair Goldade asked if watering is done at the times suggested by Saint Paul Regional Water. Ms. Lawrence stated that because the course is on a well, it follows the recommendations of the DNR and waters overnight. She stated that there are times when a quick watering is done during the day, but only when necessary. 7.b Recreation Update Recreation Program Coordinator Meredith Lawrence commented that this is a busy but fun week for recreation and highlighted some of the upcoming activities. She commented that staff is in the process of planning fall and winter recreation opportunities. She highlighted the new events that are part of the Parks Celebration weekend. Commissioner Smith stated that the flyer did a great job of highlighting and communicating the new events included in the Parks Celebration. Ms. Lawrence noted that the flyer was created in-house and is part of the mission to increase communication. Chair Goldade invited the members of the public to participate in the events this weekend. He also complimented City staff on the flyer and tent signs throughout the community. 7.c Parks Improvement Update Recreation Program Coordinator Meredith Lawrence reviewed the update related to the Marie Park Playground project. She stated that the basketball hoop was installed at Valley Park and is being enjoyed by the children. She stated that there was contractor work completed at the skate park. She stated that the Commission reviewed a request for recreational light usage at Marie Park this fall, and the Council approved the pilot program for nightlight pickleball and basketball play this fall. She asked that the Commission track any positive and negative feedback it may receive related to the light use for the review discussion that will occur following the pilot program. Commissioner Smith asked when the pickleball lines would be painted at Friendly Hills. Ms. Lawrence replied that the contractor hopes to complete that in September. Commissioner Cotter asked if the basketball relining was limited to the parks listed. He noted that the hoop at Rogers Lake could use relining. Ms. Lawrence stated that was deferred to a future year, but the Commission could direct staff to add that to the list. Chair Goldade stated that the local paper did an article on skateboard parks and asked if staff could address some of the issues that were mentioned in that article. Ms. Lawrence stated that there has been a lot of discussion related to skate parks in the Twin Cities recently. She stated that there was a DNR grant and an opportunity to have the Commissions and Councils from West Saint Paul, Saint Paul, and Mendota Heights to come 3 together to join into a JPA for a regional skate park but the cities did not qualify as they are not a special parks district. She stated that the cities will keep their eye on the opportunity for options in the future. She stated that the City Council is going to be reviewing the budget and will review the recommendations provided by the Park and Recreation Commission. She stated that there have not been final decisions related to a new skate park and noted that discussions are ongoing. Chair Goldade stated that the City continues to invest in the current skate park and continues to have discussions related to the possibility of a new skate park. 8.New Business 8.a Natural Resources Update Recreation Program Coordinator Meredith Lawrence stated that the Commission had requested an update on natural resources. Natural Resources Technician Krista Spreiter provided an update on natural resources activities including; Valley Park forest enhancement, Valley Park pollinator corridor, Great River Greening continuing restoration work, Rogers Lake Curly Leaf Pondweed (CLP) treatment, AIS education program, EAB management update, Oheyawahe/Pilot Knob Historic Site, municipal separate storm sewer system (MS4) permit renewal, and new requirements for the MS4 permit. Commissioner Sherer stated that about 18 months ago there was a study completed on the ponds, specifically the issues related to water quality for Augusta Lake and asked for an update. Ms. Spreiter stated that they are continuing to work on that issue. She noted that the study is still ongoing, and they are awaiting the results. Public Works Director Ryan Ruzek stated that a WRAP study was completed on Lake Augusta and Rogers Lake. He stated that improvements are needed for Augusta Lake and an alum treatment was applied in 2017 or 2018, which severely reduced the phosphorus levels in the lake, but there are still ongoing issues with the lake. He noted that the City has been awarded additional clean water funds from the State to do additional study of the lake. He noted that the lake will likely need an outlet. Chair Goldade referenced the Rogers Lake Improvement Association and asked for additional details. Ms. Spreiter commented that is a private lake association composed of residents that live on or around the lake. She noted that the association sometimes cost shares for improvements on the lake. Chair Goldade stated that the Oheyawahe work is exciting noting that he could perhaps help to increase the indigenous voices through connections. He stated that perhaps someone from that committee could make a presentation at some time. He thanked Ms. Spreiter for her continued hard work. 8.b Review Dugout Options and Priority Recreation Program Coordinator Meredith Lawrence stated that the project priority list was discussed at the work session and covered dugouts for Mendakota arose. She noted that the project could use special park fund dollars and would not have to be levied for. She stated that 4 in 2019 quotes were received and the total project cost was estimated at $100,000 but was put on hold when COVID-19 hit. She asked for feedback to determine if there is interest in moving forward, noting that updated quotes would be needed. She estimated that the project cost would increase by 10 to 15 percent. She stated that staff would propose something similar to what exists at Hagstrom King Park. She stated that at the work session the Commissioners present also expressed interest in adding dugouts at other parks throughout the community and asked that the Commission prioritize the fields if that is something the full Commission is supportive of. Chair Goldade suggested that Commission begin with direction on Mendakota and then prioritize the other parks. Commissioner Sherer referenced the Hagstrom King dugouts and asked if staff recalled the cost for that project. Public Works Director Ryan Ruzek believed the range was $16,000 to $18,00 for that project. He noted that more work would be required at Mendakota. He noted that Hagstrom King already had fenced in dugouts and tops were just added. Commissioner Sherer stated that it is helpful for context as other fields may have a cost more similar to Hagstrom King. Commissioner Smith stated that the Commission should also consider the fields that service both baseball and softball, rather than only baseball. Commissioner Klepperich stated that dugouts at Mendakota have been discussed a number of times and believed that it is time to move this forward to the City Council. Motion Klepperich/second Meyer to recommend to the City Council that construction of dugouts move forward at Mendakota. AYES 7: NAYS 0 Commissioner Smith stated that perhaps Ivy Hills is the only softball field. Ms. Lawrence clarified which parks are used for softball. Commissioner Sherer noted that historically Friendly Hills is a practice field and therefore should have lower priority. He noted that baseball and fall softball use Marie Park. Commissioner Cotter stated that it seems that those parks are different than Mendakota as there is only one field at each park, which would result in two dugouts. Commissioner Sherer stated that the group should also consider the number of teams that use the park and how much shade is already available at the park. Ms. Lawrence stated that she discussed this project with Parks maintenance staff and it was noted that the scope of the project would be significantly different in certain parks and provided examples. She was unsure of the exact price for each project, noting that it would be difficult to predict because each project would be different. She suggested that perhaps the prioritization be based on use and equity. 5 Commissioner Cotter asked if there is any way to review the statistics for requests to get a better sense of the usage of each field. Ms. Lawrence stated that she has the permit data, but they will run into the situation of blanket permitting. She stated that based on maintenance and trash, Civic Center, Marie, Valley, and Victoria Highlands are highly used. She noted that softball struggles to get fields because of the baseball reservations already in place. Commissioner Sherer commented that usage varies year to year based on the number of children playing for each age group. He stated that about 450 kids signed up for baseball and about 200 for girls’ softball. Commissioner Cotter asked if Commissioner Sherer has additional knowledge on field usage. Commissioner Sherer stated that based upon his knowledge, Mendakota is heavily used by many different groups. He also provided details on usage of Marie Park, Valley Park, Hagstrom King, Victoria Highland, Ivy Hills, Wentworth, and Civic Center. He noted the Friendly Hills was used for practice. Commissioner Klepperich asked if this part of the discussion could be tabled in order to compile that usage data. He noted that he would be uncomfortable making a recommendation on prioritization until that information is compiled for easy review. He stated that if money is spent on dugouts, money should be invested into the fields. He noted that Civic Center could use some work in terms of field refurbishing. Commissioner Smith asked if there would be a conflict with the budget discussion for the Council. Ms. Lawrence stated that the budget review session dates were listed in the packet and are open to the public. She noted that the dugouts would use the special parks fund and therefore there is not a link to the budget discussions. She stated that extensive field work would be costly and would have to be budgeted through the levy as it is maintenance and not an enhancement. She noted that she could attempt to compile the data that she has based on permitting. Commissioner Smith noted that Friendly Hills Park has mature trees for shade and therefore should not be a high priority. Ms. Lawrence stated that in 2019 dugouts were recommended for Friendly Hills, but that project was not approved by the Council at that time. Commissioner Sherer stated that he talked with representatives from the local baseball and softball organizations and their top recommendations were for Victoria Highlands, Ivy Hills, and Valley Park because there is not shade available at those locations. Commissioner Cotter commented that it is helpful to have that input from the people using the fields. Chair Goldade asked if Friendly Hills were removed from the list, would it then be accurate to estimate $150,000 to $200,000 to put dugouts at the other six parks. He stated that in his mind the number one reason for dugouts would be safety and not shade. He stated that if the 6 Commission is not ready to make that recommendation, he would support tabling the discussion to have that additional information compiled. Ms. Lawrence stated that the decision would be of the Commission as to how to move forward. She stated that the Commission has $750,000 in the special parks fund and it is the recommendation of the Commission as to how to spend those funds. Commissioner Sherer stated that it would have been nice to take advantage of the slightly depressed economy and complete these projects last year but recognized the uncertainty in 2020. He noted that the material costs are not favorable at this time, which would be his concern. He noted that the fields would benefit from covered dugouts as that is a common field amenity. He stated that there is a lack of extended fence lines at some of the parks, which is a safety concern as well as people are hit by balls. He stated that perhaps the fence extension could be included in the projects. Commissioner Meyer suggested tabling this until there is a full listing of shade trees, structures that exist, usage data, and other field needs. She believed that a smarter decision could be made on how to spend funds with that data. Commissioner Klepperich stated that he would also like to table this item and place it on the September agenda. Commissioner Blanks agreed. Commissioner Cotter also agreed that it would be helpful to have additional data and a general estimate of cost. Commissioner Smith stated that the Commissioners know the three parks without shade and perhaps the decision could be made to move forward on those three parks. She commented that there is a need and suggestion was made by those using the fields. Commissioner Sherer asked the economy of scale benefit that would be gained by completing additional fields. Mr. Ruzek stated that he did not see an economy of scale because of the low mobilization cost to do the work. Commissioner Cotter stated that he could support moving forward on the three parks. He noted that perhaps the question would then be why all the parks are not done. Motion Smith/second Sherer to move forward with dugouts for Ivy Hills, Victoria Highlands, and Valley Park. AYES 5: NAYS 2 (Klepperich and Meyer) 8.c Schedule September Parks Tour Recreation Program Coordinator Meredith Lawrence stated that the Chair and Vice Chair have recommended a parks tour for September and reviewed the list of recommended parks. She stated that the meeting would be posted and would be open to the public. She stated that two dates were mentioned in the packet that would be available for staff. 7 Chair Goldade stated that perhaps October would work better to prevent a situation where there are two meetings in one week. He asked and confirmed that the Commission would be interested in a parks tour. Ms. Lawrence reviewed potential October dates. The Commission set the date of October 6, 2021 for the parks tour at 4:30 p.m. 9.Unfinished Business 9.a Park Celebration Commissioner Involvement Recreation Program Coordinator Meredith Lawrence stated that the events were included within the packet and asked the Commission for input on involvement with the events. Chair Goldade stated that perhaps the Commission could alert staff to the time they would be at the event rather than staffing a table. He stated that he would suggest an informal presence. Ms. Lawrence stated that she believed that other Commissions will be staffing tables at the coffee event, so perhaps a representative of this Commission would want to attend that event as well. She noted that if more than three members are going to attend, she would want to notice that as a possible quorum. Commissioner Meyer noted that she could attend the coffee event and perhaps there could be flyers and materials used at previous events. Commissioner Smith also agreed to staff the booth at the coffee event with Commissioner Meyer. Chair Goldade stated that members of the Commission could alert staff if they plan to attend, and the Commission could avoid gathering in groups of four to avoid the need to notice. He stated that he could attend the second portion of the coffee event. 9.b Strategic Planning Update Recreation Program Coordinator Meredith Lawrence stated that an update was provided in the packet related to strategic planning. She stated that the work session was hosted on July 15th to prioritize the park and recreation needs for budgeting purposes. She stated that there will be two City Council review meetings on August 16th and 17th. She encouraged members of the Commission to attend in order to get a bigger picture of the budgeting needs of all the departments. She stated that the final documentation from the planning session facilitator was included in the packet as well. She stated that after the preliminary budget is adopted there will be another update. Chair Goldade thanked staff for all their work, recognizing that sometimes the hardest work comes after the meetings. 10.Staff Announcements Recreation Program Coordinator Meredith Lawrence shared the following announcements: •Summer recreation programs are wrapping up •Parks Celebration weekend occurring this weekend •Other events can be found on the city’s website 8 11.Student Representative Update None. 12.Commission Comments and Park Updates Commissioner Smith •Received a complaint about Kensington not being mowed but has since been mowed •A section of fencing is missing near the Kensington soccer field •Asked the dimensions of the Friendly Hills soccer field Ms. Lawrence replied that Kensington was not mowed during that time because it was aerated. She stated that the fence will be addressed. She provided details on the soccer field at Friendly Hills. Commissioner Smith stated that the current soccer field slopes down to a pond and asked if it could be shifted towards the parking lot. Ms. Lawrence replied that staff could review that. She stated that the 9V9 is extremely difficult to fit into that space. Commissioner Cotter •Another awesome summer in the parks with heavy use by sports teams and recreational use •Rogers Lake is an incredible park, and the vegetation restoration work is beautiful and hopefully the City could continue to work on vegetation restoration in other areas •There is a large pine that appears to be completely dead at Rogers Lake in the middle of the park area •There is weeding that could be done near the entrance sign at Rogers Lake Commissioner Blanks •Valley Park is great, and the basketball hoop has been installed and is being used even though the court is not yet lined •Mendakota has the new compost drop off site Chair Goldade mentioned the sighting of coyotes at Valley Park. Mr. Ruzek commented that the police department would be the responding agency. He noted that coyotes are a natural animal that may be in the parks. He noted that there are safety precautions that could be taken by the public. Commissioner Klepperich •Ivy Hills is in great condition and continues to be a hidden gem that receives a large amount of use during prime time •Thanked City staff members present at the meeting •Congratulated Cheryl Jacobson for her promotion to the City Administrator position 9 Commissioner Meyer •Marie Park has been hopping with activity with the new playground equipment and many positive comments have been received •The Night to Unite event at Marie Park was well attended and the kids were loving the new equipment •She enjoyed the new compost bin at Mendakota that is available to residents •Thanked staff for all their hard work and is excited about the upcoming Parks Celebration events this weekend Commissioner Sherer •Market Square Park appears to be in good shape, but does not seem to have the same level of activity as it did during the pandemic •Hagstrom King has a lot of activity between the playground, baseball field, and basketball court •Conditions are very dry at Hagstrom King and hopes the new trees survive •Complaints were received about the mound at Hagstrom King, and he took it upon himself to meet the Superintendent on site to review what could be done to improve the mound and field; it was noted that perhaps public works staff could work on the fields when not mowing •Hagstrom King is the only field that does not have bleachers for seating Chair Goldade •Suggested drop-in activities for Market Square Park next summer for kids •It is great to see grandparents at Marie Park •Thanked police, fire, and EMS services for attending Night to Unite events •Wentworth and his other parks are in great condition 13. Adjourn Motion Klepperich/Second Smith to adjourn the meeting at 8:31 PM AYES 7: NAYS 0 Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. 10 DATE: September 14, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Par 3 Update Fall Aeration Planning Staff is planning to aerate the golf course greens on Monday, September 13. This procedure is done twice per year to ensure surfaces are healthy and in good condition. Aeration is completed to control decaying roots and grass stems. By aerating we help stimulate root growth and allow for air to be able to get into the soil beneath the green. The course has a severe thatch issue and this helps to remedy this issue. July Financial Report Attached is the July Par 3 Financial Report. In the month of July, the course had a total of 2,673 rounds of golf played. In July, the Par 3 had a total of $40,161 in monthly revenue. The 2021 year- to-date revenue total including July is $171,439. The course’s July expenditures totaled $25,446. The year-to-date expenditure total is $124,257. As of now the course is showing a $47,182 operating surplus for FY 21. Fall Rates Due to aeration, the Par 3 will have reduced rates to $10 per round of golf and $6 per round of footgolf effective September 17. The prices will be valid until the end of the season. The season’s end date will be determined due to weather conditions and amount of play. 11 7a. MONTHLY EXPENDITURE REPORT JULY 2021 MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT July 2021 (58.33% OF YEAR) July REVENUES July YTD YTD YTD BUDGET 2021 2021 %2020 GREENS, LEAGUE & TOURN FEES $100,000 $32,590 $107,942 107.94%$95,538 RECREATION PROGRAMS $35,000 $1,725 $47,954 137.01%$23,507 CONCESSIONS $19,000 $5,799 $14,375 75.66%$0 SUNDRY REVENUE $0 $47 $1,168 0.00%$52 INTEREST $450 $0 $0 0.00%$0 CAPITAL CONTRIBUTIONS $0 $0 $0 0.00%$0 PAR 3 FUND REVENUE TOTAL $154,450 $40,161 $171,439 111.00%$119,097 EXPENDITURES July YTD YTD YTD BUDGET 2021 2021 %2020 CLUBHOUSE SALARIES $34,300 $8,408 $23,131 67.44%$7,572 ADMINISTRATIVE SALARIES $24,676 $1,809 $12,873 52.17%$13,104 FICA/PERA $10,596 $1,285 $5,186 48.95%$3,439 MEDICAL INSURANCE $6,653 $554 $3,881 58.33%$3,326 U/E & W/C INSURANCE $2,750 $0 $3,217 116.99%$3,258 RENTALS $4,750 $2,376 $4,705 99.06%$1,124 UTILITIES $13,945 $1,126 $6,467 46.38%$5,689 PROFESSIONAL FEES - AUDIT $2,850 $909 $2,850 100.00%$2,866 PROF FEES - CONSULTING FEES $1,100 $0 $0 0.00%$0 PROF FEES - GROUNDS MGMT $4,500 $0 $0 0.00%$0 PROF FEES - GROUNDS WAGES $22,000 $2,880 $10,831 49.23%$8,585 PROF FEES - TREE MAINTENANCE $1,500 $0 $0 0.00%$0 ADVERTISING/NEWSLETTER $0 $0 $0 0.00%$0 LIABILITY/AUTO INSURANCE $4,800 $0 $3,997 83.28%$3,893 OPERATING COSTS/SUPPLIES $7,650 $1,609 $6,934 90.64%$2,350 FUEL $1,750 $272 $947 54.11%$594 REPAIRS & MAINTENANCE $39,350 $2,326 $28,091 71.39%$20,516 SUNDRY/DUES/MILEAGE/CLOTHING $4,500 $784 $7,879 175.10%$775 CONTINGENCY $0 $0 $0 0.00%$0 ONLINE REG & CREDIT CARD FEES $4,275 $1,108 $3,266 76.39%$3,940 PAR 3 EXPENDITURES TOTAL $191,945 $25,446 $124,257 64.74%$81,031 8/31/2021 12 7a1. DATE: September 14, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Recreation Update Park Celebration Recap The 34th annual Mendota Heights Parks Celebration was the weekend of August 13 through August 15. After cancelling last year's event due to the pandemic, this year’s celebration was extra special – bigger and better than ever – with free events for the community to reconnect all weekend long. On Friday night the City hosted its first ever Food Truck Festival in addition to a concert by the Rockin’ Hollywoods. This event was well attended and many residents contacted staff requesting similar events in the future. Saturday morning the City hosted a Community Coffee Connection. This event did not cultivate as much participation as staff had hoped for. Staff is recommending hosting this event at Market Square Park next summer. Later in the day Saturday, the City hosted the traditional Park Celebration kids event at Mendakota Park. This event was well attended. In the evening the City hosted a magic show. This event was popular and was a wonderful way to end the day. Sunday kicked off with a pickleball tournament. There were twenty-two teams from Mendota Heights that participated. Many neighbors and other pickleball enthusiasts within the City attended as fans as well. This tournament had a great atmosphere and helped to promote our courts. The weekend ended with a Community Bike Ride. This event can be better organized next year to better communicate the start time, as we had some participants that did not arrive on time for the start. Cliff Timm Memorial Fishing Derby On August 12 the City hosted the Cliff Timm Memorial Fishing Derby. There were 40 participants that attended. Tour De Rec Update This school year youth and families are invited to join us the first Thursday of every month at local spots in Mendota Heights and West St. Paul. Staff will set up activities and provide 13 7b. equipment for youth and families to enjoy. There will be games, sports, crafts, and more! This is a drop-in program -- no registration required. •October 7 (6:00-7:00pm)-West Saint Paul Dome •November 4 (6:00-7:00pm)-Thompson County Park-Thompson Activity Center •December 9 (6:00-7:00pm)-Harmon Park Neighborhood Center •January 6 (6:00-7:00pm)-Southview Park •February 3 (6:00pm-7:00pm)-Marie Park •March 3 (6:00pm-7:00pm)-Garlough Elementary Gymnasium •April 7 (6:00pm-7:00pm)-Mendakota •May 5 (6:00pm-7:00pm)-Mendota Elementary Gymnasium Bogey with the Red and Blue On September 11 the Recreation, Police, and Fire Department collaborated to host Bogey with the Red and Blue, an event for residents to play golf with police officers and fire fighters. Fall/Winter Programs This Fall and Winter staff is offering many different recreation opportunities including: Youth field trips, sports camps, art camps, gymnastics, glow dash run, camping skills class, and superhero masquerade. 14 DATE: September 14, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Park Improvement Update Marie Park Playground Benches Staff has been working with the contractor to put the finishing touches on the Marie Park playground. The two benches are the last items that the contractor is waiting to install. They are backordered due to a Steel slowdown. Basketball Re-Lining Project Staff worked with a contractor to re-line the basketball courts at the following parks: Friendly Hills, Ivy Hills, Victoria Highlands, Wentworth, and Rogers Lake. The project also added lines to the Valley View Heights and Valley Park basketball courts. This project was funded through the maintenance (levy) budget. Recreational Light Usage at Marie At its July 20 City Council meeting the City Council reviewed the Commission’s recommendation for the pilot program to enable nighttime pickleball and basketball play at Marie Park in the Fall. The City Council approved a pilot program from September 15-October 31 until 8:00pm. Staff will document citizen feedback and this program will be reviewed by the Commission and City Council at the commencement of the pilot program. Baseball Mound Field Discussion Commissioner Sherer has asked the commission to discuss adding a baseball mound to Victoria Highlands. Commissioner Klepperich would like to address some baseball field maintenance issues. This item will be addressed at the November meeting, as the athletic association will be presenting at the October commission meeting. Oheyawahe/Historic Pilot Knob Bonding Application At a Special Meeting on August 19 the City Council approved a commitment of up to $50,000 from the Special Parks Fund as a local match for the $1.2 million state bonding request for capital improvements to the park. The project would address existing safety and accessibility concerns with additional/improved trails, parking, development of two gathering areas with kiosks and additional interpretive signage, natural resource enhancements and the design and construction 15 7c. of a new shelter building. Historically grant applications have a higher likelihood of Legislative approval if there is a local match. 16 DATE: September 14, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Swing Set Discussion Commissioner Meyer contacted City staff to look at the swing set at Victoria Highlands Park and determine its condition and safety. City staff inspected the integrity of the pipe. At this time it is still safe and staff will work on scraping and painting the surface. The last time Victoria Highlands was remodeled the existing swing set was not replaced. This same practice was followed at many of our other parks. Thus, many of the swing sets at parks will likely need to be replaced before other equipment. Commissioner Meyer wanted to know if we could justify using Special Parks Funds for this type of expense. After reviewing, staff feels that would not be a justifiable expense, unless the swing set was expanded with more swings than the existing feature. If this was the case, a portion of the fee could be justified utilizing Special Park Fund dollars. 17 8a. DATE: September 14, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Parks Tour Agenda Background At the August meeting the Commission set Wednesday, October 6th for the next Parks Tour. The parks visited will include the following: Pilot Knob (Oheyawahe) Park, Dog Park, Wentworth Park, Ivy Hills Park. The tour will begin at 4:30 pm and the order will be the following: •Pilot Knob (Oheyawahe) o Gail Lewellen from the Task Force will be available to answer questions and will provide information to the commission regarding the following topics: Brief history of the park Role of the task force Projects the task force is working on •Bonding bill request Goals for the park in the future •Dog Park •Wentworth Park •Ivy Hills Park The Parks Tour will be posted as a possible notice of a quorum. Members of the community are welcome to attend. 18 9a. DATE: September 14, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Park Strategic Planning Update In June the Parks and Recreation Commission participated in 12 hours of strategic planning with Hue Life, the City’s consultant. At the strategic planning sessions members of the Commission and City Council discussed goals for the future of Parks and Recreation in Mendota Heights. The commission participated in a work session on Thursday, July 15 to discuss prioritizing park and recreation needs for budget purposes moving forward. The FY2022 budget was discussed and staff brought forth recommendations to the City Council in August for preliminary review. Included in the PRC packet is the Park, Recreation and Par 3 FY2022 proposed budget. On Thursday, September 9, the City Council considered approval of the proposed preliminary budget. Final budget approval will occur in December. Some notable items from the proposed budget will be discussed at the meeting. Also included is the planning calendar staff is utilizing to ensure progress. Staff is compiling the documentation and working on narrative information for a working document for the Commissioners, City Council and staff to work off of. Each month staff will provide an update on the 2021-2022 strategic planning calendar. 19 9b. BUDGET AND REVENUE SUMMARY CITY OF MENDOTA HEIGHTS 2022 BUDGET BUDGET AND REVENUE SUMMARY 2019 2020 2021 2022 BUDGET ACTUAL ACTUAL BUDGET BUDGET % CHANGE GENERAL FUND $8,604,822 $9,116,821 $9,751,636 $10,368,395 6.32% GENERAL FUND CONTINGENCY $30,358 $13,436 $40,000 $40,000 0.00% UTILITY FUND $1,996,426 $2,033,872 $2,242,662 $2,363,247 5.38% STORM WATER UTILITY FUND $275,607 $227,398 $260,750 $268,839 3.10% PAR THREE FUND $217,932 $193,603 $191,945 $207,556 8.13% CITY HALL FUND $225,421 $235,224 $301,452 $302,032 0.19% EMERGENCY PREPAREDNESS FUND $9,277 $14,574 $43,600 $43,600 0.00% FACILITY/INFRASTUCTURERESERVE FUND $5,162 $80,971 $0 $0 0.00% FIRE RELIEF FUND $256,876 $264,259 $286,000 $291,000 1.75% SPECIAL PARK FUND $388,515 $84,889 $631,750 $449,250 -28.89% DEBT FUND $1,277,214 $1,989,351 $2,175,549 $2,301,189 5.78% EQUIPMENT RESERVE FUND $293,169 $129,517 $469,200 $1,513,539 222.58% STREETLIGHT MAINTENANCE FUND $42,686 $42,670 $53,000 $53,000 0.00% TOTAL BUDGET $13,623,464 $14,426,585 $16,447,544 $18,201,647 10.66% REVENUE GENERAL FUND $9,472,089 $9,518,571 $9,751,636 $10,368,395 6.32% GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 $40,000 0.00% UTILITY FUND $2,061,290 $2,323,716 $2,192,152 $2,300,592 4.95% STORM WATER UTILITY FUND $533,814 $574,402 $541,850 $541,850 0.00% PAR THREE FUND $162,979 $173,929 $154,450 $169,450 9.71% CITY HALL FUND $219,826 $218,056 $216,075 $216,075 0.00% EMERGENCY PREPAREDNESS FUND $28,129 $26,247 $25,000 $25,000 0.00% FACILITY/INFRASTUCTURERESERVE FUND $30,942 $22,311 $0 $0 0.00% FIRE RELIEF FUND $268,186 $292,557 $281,000 $291,000 3.56% SPECIAL PARK FUND $278,348 $202,797 $5,000 $5,000 0.00% DEBT FUND $1,277,214 $1,989,351 $2,175,549 $2,301,189 5.78% EQUIPMENT RESERVE FUND/RESERVES $333,570 $167,154 $469,200 $1,513,539 222.58% STREETLIGHT MAINTENANCE FUND $51,293 $53,000 $53,000 $53,000 0.00% TOTAL REVENUE $14,757,679 $15,602,090 $15,904,912 $17,825,090 12.07% 20 9b1. GENERAL FUND REVENUE SUMMARY GENERAL FUND FUND 01 REVENUE SOURCE 2020 ACTUAL 2020 BUDGET 2021 BUDGET 2022 BUDGET % CHANGE TAXES CURRENT TAX LEVY $7,741,230 $7,761,373 $8,009,068 $8,642,981 7.91% LICENSES AND PERMITS CIGARETTE LICENSES $900 $1,800 $1,800 $1,800 0.00% RUBBISH LICENSES $1,420 $1,400 $1,400 $1,400 0.00% LIQUOR LICENSES $16,012 $30,000 $25,000 $25,000 0.00% BUILDING PERMITS $309,972 $270,000 $235,000 $235,000 0.00% HEATING PERMITS $38,892 $40,000 $30,000 $30,000 0.00% PLUMBING PERMITS $20,010 $25,000 $20,000 $20,000 0.00% RIGHT OF WAY PERMITS $17,462 $15,000 $15,000 $15,000 0.00% MASSAGE PERMITS $708 $1,500 $1,000 $1,000 0.00% TOTAL LICENSES AND PERMITS $405,376 $384,700 $329,200 $329,200 0.00% FINES AND FORFEITS COURT FINES $87,857 $80,000 $100,000 $100,000 0.00% FALSE ALARMS FINES $1,225 $3,000 $3,000 $2,000 -33.33% DOG IMPOUNDING $0 $1,000 $300 $0 -100.00% TOTAL FINES AND FORFEITS $89,082 $84,000 $103,300 $102,000 -1.26% CHARGES FOR SERVICES RECREATION PROGRAMS $14,151 $40,000 $35,000 $35,000 0.00% PARK USE FEES $5,816 $5,500 $5,500 $5,500 0.00% FIELD USE FEES $0 $10,000 $10,000 $10,000 0.00% SOFTBALL LEAGUES $8,168 $10,000 $10,000 $8,000 -20.00% MAPS AND ORDINANCES $34 $0 $0 $0 0.00% SURCHARGES $101 $0 $0 $0 0.00% PLANNING FEES $12,418 $18,000 $15,000 $15,000 0.00% FIRE CONTRACTS $190,244 $193,551 $170,606 $184,466 8.12% LILYDALE POLICING $268,632 $273,249 $296,850 $248,350 -16.34% MENDOTA POLICING $59,532 $60,558 $66,992 $48,328 -27.86% POLICE SECURITY (OFF DUTY OT)$8,329 $10,000 $10,000 $10,000 0.00% STREET MAINT. CHARGES $1,050 $1,000 $1,000 $1,000 0.00% ENGINEERING CHARGES $31,777 $30,000 $40,000 $30,000 -25.00% FILING FEES $30 $20 $0 $20 100.00% LEASE MAINTENANCE CHARGES $4,601 $4,000 $4,000 $4,500 12.50% TOTAL CHARGES FOR SERVICES $604,882 $655,878 $664,948 $600,164 -9.74% 21 GENERAL FUND REVENUE SUMMARY INTERGOVERNMENTAL MSA MAINTENANCE $167,813 $150,000 $150,000 $165,000 10.00% POLICE STATE AID $181,932 $135,000 $145,000 $180,000 24.14% SCHOOL RESOURCES OFFICER $104,819 $105,000 $105,000 $105,000 0.00% FEDERAL AND STATE GRANTS $921,091 $20,000 $40,000 $40,000 0.00% DAKOTA COUNTY GRANT $5,550 $10,000 $10,000 $10,000 0.00% PERA AID $0 $9,070 $9,070 $0 -100.00% PEACE OFFICER INSUR REIMBURSE $19,862 $10,000 $10,000 $18,000 80.00% ELECTION REIMBURSEMENT $15,386 $10,000 $0 $0 0.00% TOTAL INTERGOVERNMENTAL $1,416,454 $449,070 $469,070 $518,000 10.43% MISCELLANEOUS REVENUE SUNDRY REVENUE $16,826 $5,000 $5,000 $5,000 0.00% DONATIONS $21,425 $0 $0 $0 0.00% CELL TOWER REVENUE $75,000 $75,000 $70,000 $70,000 0.00% INTEREST $92,379 $35,000 $30,000 $30,000 0.00% TOTAL MISCELLANEOUS $205,630 $115,000 $105,000 $105,000 0.00% DAKOTA COUNTY WASTE MANAGEMENT $22,061 $21,000 $23,500 $23,500 0.00% TOTAL DAKOTA COUNTY $22,061 $21,000 $23,500 $23,500 0.00% OTHER REVENUE UNAPPROPRIATED FUND TRANSFER $47,550 $47,550 $47,550 $47,550 0.00% TOTAL OTHER REVENUE $47,550 $47,550 $47,550 $47,550 0.00% TOTAL GENERAL FUND REVENUE $10,532,264 $9,518,571 $9,751,636 $10,368,395 6.32% 22 PARKS DEPARTMENT 70 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE PW - PARKS 4110 SALARIES-REGULAR $332,791 $346,943 $343,912 $460,705 33.96% 4115 SALARIES-OVERTIME $25,304 $16,034 $10,000 $15,000 50.00% 4130 SALARIES-TEMPORARY $43,055 $15,706 $50,000 $50,000 0.00% 4131 INSURANCE $85,922 $96,754 $104,227 $128,089 22.89% 4133 WORKERS COMPENSATION $24,579 $28,093 $24,156 $27,215 12.66% 4134 PERA $26,454 $30,795 $26,543 $35,678 34.42% 4135 FICA $32,573 $35,497 $30,900 $40,217 30.15% TOTAL HUMAN RESOURCES $570,678 $569,821 $589,738 $756,904 28.35% 4200 RENTALS AND LEASES $17,798 $18,871 $18,000 $24,000 33.33% 4210 TELEPHONE $4,747 $3,845 $4,000 $4,000 0.00% 4211 ELECTRICAL-PW/WARMING HOUSES $2,210 $1,814 $3,000 $3,000 0.00% 4211 ELECTRICAL-COMF. STAT./AERATOR $4,842 $4,048 $6,000 $6,000 0.00% 4212 GAS SERVICE $5,026 $3,505 $7,500 $6,000 -20.00% 4213 SOLAR LEASE $1,902 $1,983 $2,079 $2,172 4.47% 4220 PROFESSIONAL SERVICES CITY ATTORNEY $1,697 $1,226 $500 $1,500 200.00% TESTING/COMMISSION MINUTES $1,575 $1,679 $1,600 $2,000 25.00% NATURAL RESOURCES PLAN $0 $58,878 $0 $0 0.00% 4240 LEGAL PUBLICATION $287 $287 $0 $500 100.00% 4268 OTHER CONTRACT SERVICES SIBLEY PARK MAINTENANCE $21,153 $21,265 $22,500 $21,500 -4.44% 4280 RUBBISH REMOVAL $1,751 $1,826 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $62,988 $119,227 $67,679 $73,172 8.12% 4300 OFFICE SUPPLIES $1,134 $1,004 $1,750 $1,750 0.00% 4305 OPERATING SUPPLIES $15,536 $9,588 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $315 $0 $2,000 $500 -75.00% 4318 POSTAGE $150 $121 $150 $150 0.00% 4320 GAS AND OIL $15,472 $10,386 $17,500 $17,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $34,698 $21,779 $46,500 $46,500 0.00% PARKS MAINTENANCE SUPPLIES $67,603 $48,469 $60,000 $60,000 0.00% CHEMICALS AND FERTILIZER $0 $2,303 $14,000 $14,000 0.00% PARK MAINTENANCE COSTS $0 $0 $19,000 $19,000 0.00% ERADICATE INVASIVE PLANTS $21,096 $34,122 $30,000 $40,000 33.33% TOWN CENTRE LANDSCAPE MAINT.$0 $3,000 $9,000 $9,000 0.00% PILOT KNOB RESTORATION $5,000 $7,828 $11,000 $11,000 0.00% NATIVE PLANTINGS $0 $0 $0 $10,000 100.00% 4331 MISC OFFICE/COMPUTER EQUIP $523 $1,766 $1,000 $1,500 50.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $10,766 $7,891 $7,500 $8,500 13.33% CUSTODIAL SERVICES $800 $200 $1,600 $1,000 -37.50% TOTAL COMMODITIES $173,093 $148,458 $239,000 $258,400 8.12% 4400 TRAINING $2,973 $7,236 $7,000 $7,000 0.00% 4404 MEMBERSHIP DUES $864 $610 $750 $1,000 33.33% 4410 CLOTHING AND EQUIPMENT $4,734 $3,295 $5,000 $5,000 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $17 $36 $250 $250 0.00% 4425 WATER SERVICE PUBLIC WORKS $273 $349 $500 $500 0.00% PARKS $15,008 $19,246 $16,000 $20,000 25.00% CAT OBJ DESCRIPTION 23 PARKS DEPARTMENT 70 4490 MISCELLANEOUS $2,759 $1,039 $1,000 $1,500 50.00% 4490 COMMISSIONER PER DIEM $0 $1,350 $2,100 $4,200 100.00% 4500 TREE REMOVAL $20,958 $28,392 $30,000 $40,000 33.33% TOTAL OTHER CHARGES $47,587 $61,553 $62,600 $79,450 26.92% 4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00% TOTAL EXPENDITURES $854,346 $899,059 $959,017 $1,167,926 21.78% CAPITAL OUTLAY ITEMS REQUESTED APPROVED WENTWORTH WARMING HOUSE $250,000 WENTWORTH PARKING LOT REPLACEMENT $200,000 SKATE PARK REDESIGN AND RENNOVATION $175,000 WENTWORTH TENNIS COURT REPLACEMENT $85,000 VALLEY VIEW HEIGHTS PLAYGROUND $55,000 FRIENDLY HILLS TENNIS COURT RESURFACING $25,000 JOHN DEERE GATOR $22,250 JOHN DEERE GATOR $17,865 24 RECREATION DEPARTMENT 70 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE RECREATION RECREATION CIVICREC SOFTWARE $7,500 $4,500 $0 $0 0.00% 4435 SOFTBALL LEAGUES $7,034 $4,509 $7,750 $8,000 3.23% 4435 TENNIS LESSONS $3,010 $0 $3,000 $3,150 5.00% 4435 SUMMER CONCERTS $4,657 $6,598 $4,750 $25,000 426.32% WINTERFEST $0 $0 $0 $5,000 100.00% FARMERS MARKET $0 $0 $0 $3,000 100.00% 4435 SAFETY CAMP $231 $297 $1,700 $1,700 0.00% 4435 PRINCESS BALL/SUPERHERO $1,189 $63 $1,500 $4,000 166.67% 4435 TOUR DE REC $0 $0 $1,000 $1,000 0.00% WORKOUTS IN THE PARK $0 $0 $0 $500 100.00% CONTRACTED PROGRAMS $7,390 $3,300 $11,250 $11,250 0.00% SENIORS PROGRAMMING $0 $0 $1,000 $3,000 200.00% 4435 SUMMER PLAYHOUSE $0 $0 $0 $0 0.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $2,785 $3,003 $1,800 $3,500 94.44% 4435 FIELD TRIPS $3,086 $0 $5,000 $4,000 -20.00% 4435 SUMMER PLAYGROUND PROGRAM $2,285 $0 $1,500 $1,500 0.00% 4435 RECREATION OFFICE SUPPLIES $0 $66 $550 $550 0.00% 4435 KIDS FISHING DERBY $1,719 $986 $1,750 $1,750 0.00% 4435 YOUTH AND STAFF SHIRTS $2,455 $0 $2,500 $2,750 10.00% 4435 SKATEBOARD CAMPS/CLINICS $0 $1,125 $0 $0 0.00% 4435 SCHOLARSHIP PROGRAM $0 $1,000 $1,000 0.00% PARK CELEBRATION EVENTS $1,973 $0 $2,000 $5,000 150.00% TRANSLATION SERVICES $0 $0 $900 $0 -100.00% MARKETING & COMMUNICATIONS $0 $0 $0 $6,000 100.00% 4435 MISCELLANEOUS $0 $0 $1,000 $1,000 0.00% 4436 ONLINE REGISTRATION FEES $2,004 $1,132 $2,250 $2,250 0.00% 4400 CONFERENCES AND SCHOOLS $0 $0 $2,450 $4,000 63.27% 4400 TUITION REIMBURSEMEN $0 $0 $3,000 $0 -100.00% TOTAL RECREATION CHARGES $47,317 $25,580 $57,650 $98,900 71.55% BUDGET IMPROVEMENT REQUESTS REQUESTED APPROVED SUMMER CONCERT SERIES $25,000 SENIOR PROGRAMMING $3,000 CAT OBJ DESCRIPTION 25 PAR THREE REVENUE SUMMARY PAR 3 REVENUES 2022 PRELIMINARY REVENUE SOURCE 2019 ACTUAL 2020 ACTUAL 2020 BUDGET 2021 BUDGET BUDGET % CHANGE GREEN FEES $93,078 $150,063 $100,000 $100,000 $110,000 10.00% RECREATION PROGRAMS $33,229 $23,251 $40,000 $35,000 $40,000 14.29% CONCESSIONS $19,538 $0 $19,000 $19,000 $19,000 0.00% SUNDRY REVENUE $280 $195 $0 $0 $0 0.00% INTEREST $1,067 $420 $450 $450 $450 0.00% TOTAL PAR THREE FUND REVENUE $147,192 $173,929 $159,450 $154,450 $169,450 9.71% 26 PAR THREE FUND 45 DEPARTMENT 45 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE PAR 3 4110 SALARIES-ADMIN $18,480 $21,612 $24,676 $25,807 4.58% 4115 SALARIES-OVERTIME(HOLIDAY)$29 $478 $300 $300 0.00% 4110 SALARIES-CLUBHOUSE $27,146 $20,528 $34,000 $34,000 0.00% 4110 SALARIES - MAINTENANCE $17,187 $18,106 $22,000 $22,000 0.00% 4131 INSURANCE $6,653 $6,653 $6,653 $6,851 2.98% 4133 WORKERS COMPENSATION $2,794 $3,196 $2,750 $3,100 12.73% 4134 PERA $2,206 $2,344 $4,401 $4,486 1.93% 4135 FICA $4,671 $4,578 $6,195 $6,282 1.40% 4138 UNEMPLOYMENT $403 $106 $0 $0 0.00% TOTAL HUMAN RESOURCES $79,568 $77,602 $100,975 $102,826 1.83% 4200 RENTALS AND LEASES $3,832 $2,486 $4,750 $4,750 0.00% 4210 TELEPHONE $3,981 $3,589 $3,200 $4,000 25.00% 4211 ELECTRIC SERVICE CLUBHOUSE $826 $482 $850 $875 2.94% MAINTENANCE $1,800 $1,771 $4,500 $2,000 -55.56% 4212 GAS SERVICE $564 $484 $800 $800 0.00% 4213 SOLAR LEASE $1,751 $1,826 $1,915 $2,000 4.44% 4220 PROFESSIONAL SERVICES CITY AUDIT $2,776 $2,866 $2,850 $2,900 1.75% CITY ATTORNEY $0 $0 $0 $0 0.00% SYSTEM INSPECTIONS $531 $0 $1,000 $1,000 0.00% DEPT OF AG LICENSE $0 $0 $100 $100 0.00% 4250 LIABILITY AND AUTO INSURANCE $4,739 $4,445 $4,800 $4,800 0.00% 4268 CONTRACT SERVICES IRRIGATION SYSTEM SERVICES $0 $0 $4,500 $4,500 0.00% IRRIGATION SOFTWARE $0 $0 $0 $2,550 100.00% CITY NEWSLETTER $235 $0 $0 $0 0.00% 4280 RUBBISH REMOVAL $736 $459 $800 $800 0.00% TOTAL CONTRACTUAL SERVICES $21,772 $18,407 $30,065 $31,075 3.36% 4300 OFFICE SUPPLIES $103 $276 $600 $600 0.00% 4305 GOLF SUPPLIES $1,597 $2,631 $1,500 $3,000 100.00% 4310 CONCESSIONS FOOD $1,697 $215 $3,300 $2,500 -24.24% POP $1,659 $0 $2,250 $1,750 -22.22% 4320 GAS AND OIL $1,554 $1,027 $1,750 $1,750 0.00% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $4,342 $6,802 $10,000 $10,000 0.00% REEL SHARPENING $0 $0 $0 $2,000 100.00% 4334 COURSE MAINTENANCE MISCELLANEOUS $0 $906 $3,500 $3,500 0.00% CHEMICALS AND FERTILIZER $12,086 $14,291 $15,000 $16,000 6.67% IRRIGATION SYSTEM REPAIR $2,225 $4,242 $2,750 $5,000 81.82% COURSE BEAUTIFICATION $2,568 $351 $1,500 $2,000 33.33% SOIL/SAND $510 $550 $600 $1,000 66.67% 4335 BUILDING MAINTENANCE $7,752 $6,039 $6,000 $8,000 33.33% TOTAL COMMODITIES $36,093 $37,329 $48,750 $57,100 17.13% CAT OBJ DESCRIPTION 27 PAR THREE FUND 45 DEPARTMENT 45 4400 TRAINING $266 $0 $300 $1,000 233.33% 4404 MEMBERSHIP DUES $90 $455 $450 $500 11.11% 4410 CLOTHING AND EQUIPMENT $901 $64 $1,750 $1,750 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $0 $0 0.00% 4425 WATER SERVICE $316 $288 $480 $480 0.00% 4427 SEWER SERVICE $1,366 $1,582 $1,400 $1,600 14.29% 4436 ONLINE REGISTRATION FEE $1,169 $1,055 $1,475 $1,475 0.00% 4437 CREDIT CARD FEES $2,588 $6,199 $2,800 $6,000 114.29% 4490 MISCELLANEOUS $2,080 $2,097 $2,000 $2,250 12.50% 4500 TREE REMOVAL $0 $0 $1,500 $1,500 0.00% TOTAL OTHER CHARGES $8,776 $11,740 $12,155 $16,555 36.20% 4620 CAPITAL OUTLAY $71,723 $48,526 $0 $0 0.00% TOTAL CAPITAL OUTLAY $71,723 $48,526 $0 $0 0.00% TOTAL EXPENDITURES $217,932 $193,603 $191,945 $207,556 8.13% CAPITAL OUTLAY ITEMS REQUESTED APPROVED CLUBHOUSE FURNITURE REPLACEMENT $3,500 SAND PRO $15,000 TOP DRESSER $55,000 AERATOR $26,000 CLUBHOUSE HVAC $10,000 28 SPECIAL PARK FUND FUND 10 DEPARTMENT 0 2019 2020 2021 2022 % ACTUAL ACTUAL BUDGET Preliminary CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CITY AUDIT $1,205 $1,257 $1,250 $1,250 0.00% 4220 PROFESSIONAL SERVICES $0 $25,000 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $1,205 $26,257 $1,250 $1,250 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4460 CONSTRUCTION COSTS $32,249 $3,814 $5,000 $5,000 0.00% 4490 MISCELLANEOUS $26,364 $0 $500 $500 0.00% TOTAL OTHER CHARGES $58,613 $3,814 $5,500 $5,500 0.00% 4620 CAPITAL OUTLAY $328,696 $54,818 $625,000 $442,500 -29.20% TOTAL CAPITAL OUTLAY $328,696 $54,818 $625,000 $442,500 -29.20% TOTAL EXPENDITURES $388,515 $84,889 $631,750 $449,250 -28.89% CAPITAL OUTLAY ITEMS REQUESTED APPROVED COVERED DUGOUTS MENDAKOTA $100,000 DOG PARK IMPROVEMENTS $7,500 TRAIL MARKERS AND MAPPING $20,000 WENTWORTH WARMING HOUSE $215,000 WENTWORTH PAVING HOCKEY RINK $100,000 CAT OBJ DESCRIPTION 29 Capital Items Requested and Recommended Amount Depreciation Required Marked Ford Explorer - Police Dept 26,947$ 8 Squad Radios/1 Building Radio - Police Dept 55,800$ Police/City Hall Preliminary Design 420,000$ 3 Thermal Imaging Cameras - Fire Dept (10 years)21,000$ 2,100$ ATV - Fire Dept (10 years)32,500$ 3,250$ Ladder 10 - Fire Dept (20 years)-$ 47,500$ Replace Mobile Radios - Fire Dept 70,000$ Utility Vehicle Upgrades - Fire Dept 17,000$ Computer Equipment for Training Lab - Fire Dept 12,000$ 2022 Mack Plow - Street Dept (15 years)205,000$ 13,667$ John Deer Gator Diesel (replace Kubota) - Parks Dept (1 22,250$ 2,225$ Replace Gated Parking Lot Area - Public Works 125,000$ Salt Storage Bin - Public Works 250,000$ Friendly Hills Tennis Court Resurfacing 25,000$ Par 3 Aerator (20 years)26,000$ 1,300$ Wentworth Warming House (to be reimbursed by grant)35,000$ Wentworth Parking Lot (to be reimbursed by grant)100,000$ Depreciation to Equipment Reserve 70,042$ TOTAL 1,513,539$ 70,042$ Capital Items Requested from Specific Funds Amount Council Chambers AV 60,000$ Cable Fund Update City Website 60,000$ Cable Fund Trail Markers & Signage 20,000$ Special Park Fund Wentworth Warming House 215,000$ Special Park Fund Wentworth Pave Hockey Rink 100,000$ Special Park Fund Par 3 Clubhouse Furniture 3,500$ Par 3 Sand Pro Replacement - Par 3 (20 Years)15,000$ Par 3 Top Dresser Replacement - Par 3 (20 Years)55,000$ Par 3 Capital Item Requested - Equipment Certificates Issued Amount Replace Ladder 10 950,000$ Capital Items Requested - Possible Referendum Expenses Amount Wentworth Tennis Court Reconstruction 85,000$ Rogers Lake Skate Park Redesign & Renovation 175,000$ Valley View Heights Playground Replacement 55,000$ Capital Items Requested but not Recommended Amount John Deere Gator - Park Dept 17,865$ 2021 Ford Pickup Truck - Engineering Dept 31,590$ New Generator at Main Lift Station - Utility Dept 60,000$ Par 3 Clubhouse Furnace & AC Replacement 10,000$ Requests that have been moved to Levy Amount Recreation Requests 157,642$ Reclassify K. Speiter to Natural Resources Coordinator 2,110$ 30 2022-2026 Capital Improvement Plan Streets 2022 2023 2024 2025 2026 Carmen Lane/Dakota Drive/Waters Drive Reconstruction 1,200,000$ CenterPoint/Commerce Rehabiltation 2,240,500$ Sylvandale/Emerson Neighborhood Rehabilitation 1,325,000$ Victoria Curve Reconstruction 1,700,000$ Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)4,641,000$ Decorah/Wagon Wheel Realignment 575,000$ Delaware Reconstruction 75,000$ 250,000$ 420,000$ Wachtler/Sibley Memorial Roundabout 8,000$ Bunker Hills Neighborhood Rehabilitation 1,275,000$ Mendota Heights Road Streets/Friendly Hills2 2,950,000$ Curleys Valley View 1,200,000$ Tilsen Neighborhood 1,200,000$ 3,440,500$ 3,100,000$ 5,474,000$ 4,645,000$ 2,400,000$ Sanitary Sewer 2022 2023 2024 2025 2026 Culligan/STA Lift Stations Pumps $55,000 $55,000 Main Lift Station - Generator $60,000 Sanitary Sewer Trunk Main Reconstruction - NW of Dodd/62 315,000$ Annual Cleaning 62,000$ 62,000$ 62,000$ 62,000$ 62,000$ Annual Lining 200,000$ 250,000$ 250,000$ 250,000$ 250,000$ 577,000$ 427,000$ 367,000$ 312,000$ 312,000$ Storm Sewer 2022 2023 2024 2025 2026 Streambank Stabilization 150,000$ 100,000$ 50,000$ 50,000$ 100,000$ Centre Point/Carmen Lane/Waters Dr/Dakota Dr 122,000$ Victoria Curve Reconstruction 50,000$ Sylvandale Neighborhood Rehabilitation 50,000$ Friendly Hills Neighborhood Rehabilitation 200,000$ MHR Streets/Friendly Hills 2 50,000$ Delaware Reconstruction 100,000$ Bunker Hills 100,000$ Curly's/Valley View Rehabilitation 50,000$ Tilsens Neighborhood Rehabilitation 50,000$ Pond Maintenance 120,000$ 100,000$ 100,000$ 100,000$ 100,000$ 392,000$ 300,000$ 350,000$ 400,000$ 300,000$ 31 2022-2026 Capital Improvement Plan Parks/Trails 2022 2023 2024 2025 2026 Friendly Hills Tennis Court Resurfacing 25,000$ Covered Chainlink Dugouts - Mendakota 100,000$ Dog Park Table with Shade Trail Markers and Mapping 20,000$ Civic Center Foul Line Fencing Replacement 15,000$ Mendakota Fencing/Maintenance 50,000$ Covered Dugouts - Civic Center/Ivy Hills 40,000$ Park Security - Mendakota 29,000$ Baseball fencing - Ivy Hills 25,000$ Roger's Lake Fishing Pier Maintenance 15,000$ Covered Dugouts - Friendly Hills 20,000$ Park Security - Rogers Lake 33,650$ Basketball Expansion - Ivy Hills 17,500$ Warming House Replacement - Wentworth Park 250,000$ Wentworth Parking Lot & Hockey Rink Paving 200,000$ Skate Park Improvements 175,000$ Wentworth Park Tennis Court Resurfacing 85,000$ Valley View Heights Playground Replacement 55,000$ Mendakota Parking Lot and Trail Resurfacing 275,000$ Valley Park Playground Remodel 130,000$ Ivy Hills Playgound Remodel 140,000$ Roger's Lake Playground Remodel 140,000$ Playground Replacement - Friendly Hills 140,000$ Ivy Hills Backstop Replacement 27,000$ Kensington Soccer Field Fence Replacement 120,000$ 145,000$ 174,000$ 71,150$ 1,737,000$ -$ City Hall/Facilities 2022 2023 2024 2025 2026 Police Dept Expansion/City Hall Remodel 420,000$ 5,000,000$ Council Chambers AV 60,000$ City Website Upgrade 60,000$ Salt Storage Facility (Public Works)250,000$ Parking Lot (Public Works)125,000$ 125,000$ 915,000$ -$ 5,000,000$ 125,000$ -$ 32 2022-2026 Capital Improvement Plan Equipment 2022 2023 2024 2025 2026 John Deere Gator (Parks)22,250$ Plow Truck - Mack (Streets)205,000$ Natural Resources Vehicle (Engineering)31,590$ John Deere Gator (Parks)17,865$ 1 Ton Truck (Streets)60,000$ 1 Ton Truck - (Parks)70,000$ Tool Cat - (Streets/Parks) - New to fleet 70,000$ Engineering Vehicle (Engineering)30,000$ Plow Truck - Mack (Streets)220,000$ 3/4 Ton Pickup (Parks)60,000$ Park & Recreation Vehicle 30,000$ Brush Chipper 60,000$ 510 John Deere 25,000$ Loader 150,000$ Parks Trailer 10,000$ 3/4 Ton Pickup (Parks)60,000$ Facility Vehicle 30,000$ Squad Replacements (Police)35,000$ 35,000$ 35,000$ 35,000$ Ford Explorer (Police)26,947$ Replace Ladder 10 (Fire)950,000$ Police Radios 55,800$ Thermal Imaging Scanner (Fire)21,000$ ATV (Fire)32,500$ Mobile Radios (Fire)70,000$ Utility Vehicle Upgrades (Fire)17,000$ Computer Equipment (Fire)12,000$ Par 3 Clubhouse Furniture 3,500$ Par 3 Sand Pro Replacement 15,000$ Par 3 Top Dresser 55,000$ Par 3 Aerator Replacment 26,000$ Par 3 HVAC System 10,000$ Par 3 Windows 10,000$ Par 3 Sidewalk Work/ADA Compliance Work 25,000$ Par 3 Parking Lot Maintenance 7,500$ Par 3 Clubhouse Security System 5,000$ Par 3 Patio Furniture 5,000$ Par 3 Soffit/Fascia 20,000$ 33 2022-2026 Capital Improvement Plan Par 3 Back Up Generator 15,000$ Par 3 Water Heater 5,000$ 1,511,997$ 336,955$ 480,000$ 285,000$ 65,000$ Streetlight 2022 2023 2024 2025 2026 Cabinet Replacement $30,000 $30,000 $30,000 $30,000 LED Upgrades $40,000 $40,000 $40,000 Pole Painting 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 95,000$ 95,000$ 95,000$ 55,000$ Totals 7,006,497$ 4,432,955$ 11,837,150$ 7,599,000$ 3,132,000$ 34 2022-2026 Capital Improvements Plan (CIP) Draft by Funding Year 2022 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Carmen Lane/Dakota Drive/Waters Drive Rehabilitation 1,000,000$ 200,000$ 50,000$ 1,250,000$ Centre Pointe Drive/Commerce Rehabilitation 1,279,100$ 400,000$ 561,400$ 72,000$ 2,312,500$ Annual Cleaning 62,000$ 62,000$ Annual Lining 200,000$ 200,000$ Ridge Place Sewer Replacement 315,000$ 315,000$ IVC Streambank Stabilization 150,000$ 150,000$ Pond Maintenance 120,000$ 120,000$ Covered Chainlink Dugouts - Mendakota 100,000$ 100,000$ Trail Markers and Mapping 20,000$ 20,000$ Friendly Hills Tennis Court Resurfacing 25,000$ 25,000$ Council Chambers AV 60,000$ 60,000$ City Website Upgrade 60,000$ 60,000$ Police Dept Expansion/City Hall Remodel 420,000$ 420,000$ Material and Salt Storage Bins 250,000$ 250,000$ Public Works Parking Lot - Rear 125,000$ 125,000$ John Deere Gator (Parks)22,250$ 22,250$ Plow Truck - Mack (Streets)205,000$ 205,000$ Replace Ladder 10 (fire)950,000$ 950,000$ Police Radios 55,800$ 55,800$ Thermal Imaging Scanner (Fire)21,000$ 21,000$ ATV (Fire)32,500$ 32,500$ Mobile Radios (Fire)70,000$ 70,000$ Utility Vehicle Upgrades (Fire)17,000$ 17,000$ Computer Equipment (Fire)12,000$ 12,000$ Ford Explorer (Police)26,947$ 26,947$ Par 3 Clubhouse Furniture 3,500$ 3,500$ Par 3 Sand Pro Replacement 15,000$ 15,000$ Par 3 Top Dresser 55,000$ 55,000$ Par 3 Aerator Replacment 26,000$ 26,000$ Street Light Pole Painting 25,000$ 25,000$ -$ 1,311,997$ 2,279,100$ 400,000$ 761,400$ 577,000$ 392,000$ -$ 120,000$ -$ 1,165,000$ -$ 7,006,497$ 35 2022-2026 Capital Improvements Plan (CIP) Draft by Funding Year 2023 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Victoria Curve Reconstruction 1,260,000$ 400,000$ 40,000$ 50,000$ 1,750,000$ Sylvandale/Emerson Rehabilitation 888,200$ 436,800$ 50,000$ 1,375,000$ Delaware Reconstruction 75,000$ 75,000$ Annual Cleaning 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ Main Lift Staton Generator 60,000$ 60,000$ Culligan Lift Station 55,000$ 55,000$ IVC Streambank Stabilization 100,000$ 100,000$ Pond Maintenance 100,000$ 100,000$ Civic Center Foul Line Fencing Replacement 15,000$ 15,000$ Mendakota Fencing/Maintenance 50,000$ 50,000$ Covered Dugouts - Civic Center/Ivy Hills 40,000$ 40,000$ Park Security - Mendakota 29,000$ 29,000$ Baseball fencing - Ivy Hills 25,000$ 25,000$ Roger's Lake Fishing Pier Maintenance 15,000$ 15,000$ Natural Resources Vehicle (Engineering)31,590$ 31,590$ John Deere Gator (Parks)17,865$ 17,865$ 1 Ton Truck (Streets)60,000$ 60,000$ 1 Ton Truck (Streets)70,000$ 70,000$ Tool Cat (Streets/Parks)70,000$ 70,000$ Squad Replacements (police)35,000$ 35,000$ Par 3 Windows 10,000$ 10,000$ Par 3 Sidewalk Work/ADA Compliance Work 25,000$ 25,000$ Par 3 Parking Lot Maintenance 7,500$ 7,500$ Par 3 HVAC System 10,000$ 10,000$ Street Light Pole Painting 25,000$ 25,000$ Street Lighting LED Upgrades 40,000$ 40,000$ Street Lighting Cabinets 30,000$ 30,000$ 416,955$ -$ 2,148,200$ 475,000$ 476,800$ 427,000$ 300,000$ -$ 65,000$ -$ 124,000$ -$ 4,432,955$ 36 2022-2026 Capital Improvements Plan (CIP) Draft by Funding Year 2024 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)1,772,800$ 853,200$ 200,000$ 2,015,000$ 4,841,000$ Decorah/Wagon Wheel Realignmnet 75,000$ 500,000$ 575,000$ Delaware Reconstruction 250,000$ 250,000$ Wachtler/Sibley Memorial Roundabout 8,000$ 8,000$ St. Thomas Lift Station 55,000$ 55,000$ Annual Cleaning 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ IVC Streambank Stabilization 50,000$ 50,000$ Pond Maintenance 100,000$ 100,000$ Covered Dugouts - Friendly Hills 20,000$ 20,000$ Basketball Expansion - Ivy Hills 17,500$ 17,500$ Park Security - Rogers Lake 33,650$ 33,650$ City Hall Expansion/Remodel 5,000,000$ 5,000,000$ Plow Truck - Mack (Streets)220,000$ 220,000$ 3/4 Ton Truck (Parks)60,000$ 60,000$ Park & Recreation Vehicle 30,000$ 30,000$ Engineering Vehicle 30,000$ 30,000$ Brush Chipper 60,000$ 60,000$ Squad Replacements (police)35,000$ 35,000$ Par 3 Clubhouse Security System 5,000$ 5,000$ Par 3 Patio Furniture 5,000$ 5,000$ Par 3 Soffit/Fascia 20,000$ 20,000$ Par 3 Back Up Generator 15,000$ 15,000$ Street Light Pole Painting 25,000$ 25,000$ Street Lighting LED Upgrades 40,000$ 40,000$ Street Lighting Cabinets 30,000$ 30,000$ 480,000$ -$ 1,847,800$ 758,000$ 853,200$ 367,000$ 350,000$ 2,015,000$ 37,500$ -$ 5,128,650$ -$ 11,837,150$ 37 2022-2026 Capital Improvements Plan (CIP) Draft by Funding Year 2025 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Bunker Hills Rehabilitation 870,000$ 405,000$ 100,000$ 1,375,000$ MHR Streets/Friendly Hills 2 1,950,000$ 1,000,000$ 50,000$ 3,000,000$ Delaware Reconstruction 420,000$ 100,000$ 520,000$ Annual Cleaning 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ IVC Streambank Stabilization 50,000$ 50,000$ Pond Maintenance 100,000$ 100,000$ Warming House Replacement - Wentworth Park 250,000$ 250,000$ Wentworth Parking Lot & Hockey Rink Paving 200,000$ 200,000$ Skate Park Improvements 175,000$ 175,000$ Wentworth Park Tennis Court Resurfacing 85,000$ 85,000$ Valley View Heights Playground Replacement 55,000$ 55,000$ Mendakota Parking Lot and Trail Resurfacing 275,000$ 275,000$ Valley Park Playground Remodel 130,000$ 130,000$ Ivy Hills Playgound Remodel 140,000$ 140,000$ Roger's Lake Playground Remodel 140,000$ 140,000$ Playground Replacement - Friendly Hills 140,000$ 140,000$ Ivy Hills Backstop Replacement 27,000$ 27,000$ Kensington Soccer Field Fence Replacement 120,000$ 120,000$ Public Works Parking Lot - Front 125,000$ 125,000$ 510 John Deere 25,000$ 25,000$ Loader 150,000$ 150,000$ Parks Trailer 10,000$ 10,000$ 3/4 Ton Truck (Parks)60,000$ 60,000$ Squad Replacements (police)35,000$ 35,000$ Par 3 Water Heater 5,000$ 5,000$ Street Light Pole Painting 25,000$ 25,000$ Street Lighting LED Upgrades 40,000$ 40,000$ Street Lighting Cabinets 30,000$ 30,000$ 557,000$ -$ 2,820,000$ 420,000$ 1,405,000$ 312,000$ 400,000$ -$ -$ -$ 95,000$ 1,590,000$ 7,599,000$ 2026 General Levy Reserves Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Referendum Totals Curleys Valley View 705,000$ 495,000$ 50,000$ 1,250,000$ Tilsen Neighborhood 625,000$ 575,000$ 50,000$ 1,250,000$ Annual Cleaning 62,000$ 62,000$ Annual Lining 250,000$ 250,000$ IVC Streambank Stabilization 100,000$ 100,000$ Pond Maintenance 100,000$ 100,000$ Facility Vehicle 30,000$ 30,000$ Squad Replacements (police)35,000$ 35,000$ Street Light Pole Painting 25,000$ 25,000$ Street Lighting Cabinets 30,000$ 30,000$ 65,000$ -$ 1,330,000$ -$ 1,070,000$ 312,000$ 300,000$ -$ -$ -$ 55,000$ -$ 3,132,000$ 38 STRATEGIC PLANNING CALENDAR 2021-2022 Priori�zing Needs, Securing Funding, and Execu�ng the Plan Building a Connected Community Atrac�ng and Retaining Qualified Employees and Volunteers What Who When 2021 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Beyond Update Rela�onship w/Mendota Heights Founda�on City Staff, Commissioners, City Council Establish Natural Resources Commission Ryan/Krista Timeline for creation of Commission structure, necessary approvals, and implementation of Commission began in August with Commission readiness by Q1-2022. Priori�ze wants and needs City Staff, Commissioners City Council Work session held in July to priori�ze requests to City Council for FY 2022 budget. This will be an ongoing project. Research Parks Referendum City Staff Staff is working to research details for a parks referendum. Staff will be mee�ng with other ci�es that have been successful. City Council will need to determine if this is moved forward. Commit to alloca�ng Par 3 expiring funding to Parks and Rec City Council Community engagement list of mee�ngs Meredith, Commissioners Staff will meet with commissioners Meyer and Smith (previously interested) to compile a possible list of community engagement mee�ng possibili�es for 2022. This will be brought to the Commission to review. Bike and pedestrian plan ini�ated with consultant Ryan Applica�on for grant funding is due to Dakota County by October 15. Staff is working to get quotes from consultants. Website remodel-secure funding, hire contractor Cheryl Included in the preliminary FY 2022 budget is $60,000 for a website redesign. If approved in the final budget for 2022 staff will con�nue on in the process. Demographics-obtain data and start analyzing Meredith Staff is working on compiling a narra�ve for a more formal Parks and Recrea�on Strategic Plan based on informa�on from Hue Life. Included in the narra�ve will be informa�on regarding demographics and data. Programming-develop calendar of events and funding Meredith Staff is wai�ng to see if addi�onal funding for Recrea�on is included in the final FY 2022 budget along with addi�onal staffing to carry out this goal. Establish volunteer program City Staff Add staff to address addi�onal programming needs/wants City Administrator Included in the FY 2022 budget was a request for a Park and Recrea�on Manager to work with the Recrea�on Program Coordinator. The new posi�on would allow for addi�onal Recrea�on programming and coordinate CIP projects. 399b2.