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2021-06-08 Joint Council-PRC Work Session packet
CITY OF MENDOTA HEIGHTS CITY COUNCIL and PARKS & RECREATION COMMISSION WORK SESSION AGENDA JUNE 8, 2021 3:15 pm Fire Station 2121 Dodd Road, Mendota Heights 1. Call to Order 2. Continuation of Parks and Recreation Strategic Planning Discussion 3. Adjourn DATE: June 8, 2021 TO: Mayor, City Council, and City Administrator FROM: Cheryl Jacobson, Assistant City Administrator Kristen Schabacker, Finance Director SUBJECT: Strategic Planning Session 2-Background Information The following information is provided as background in support of the June 8 strategic planning work session: 1. Work Session Agenda 2. Funding Background Handout 3. City FY2021 Budget Pages for Parks, Recreation, the Par 3 and Special Parks Fund 4. City Council Memo from June 15, 1989 Re: 1989 Parks Referendum Parks and Recreation Strategic Planning Session 2 City Council and Parks & Recreation Commission TIMELINE 3:15 - Welcome, Introductions and Context 3:30 - Review Previous Work 3:45 - Strategic Directions Workshop What two-year substantial actions will deal with our blocks and move toward our vision? 5:00 - Break 5:30 - Finish Strategic Directions Workshop 6:15 - Focused Implementation Workshop What are the specific, measurable accomplishments for the first year? 7:30 - Break 7:45 - Calendar What are our first-year timeline and assignments and what are our 90-day implementation steps and priorities? 8:45 - Reflection and Closing PARKS DEPARTMENT 70 2018 2019 2020 2021 % ACTUAL ACTUAL BUDGET FINAL CHANGE PW - PARKS 4110 SALARIES-REGULAR $315,333 $332,791 $305,559 $343,912 12.55% 4115 SALARIES-OVERTIME $22,403 $25,304 $10,000 $10,000 0.00% 4130 SALARIES-TEMPORARY $46,513 $43,055 $60,000 $50,000 -16.67% 4131 INSURANCE $77,229 $85,922 $104,227 $104,227 0.00% 4133 WORKERS COMPENSATION $18,495 $24,579 $21,960 $24,156 10.00% 4134 PERA $23,912 $26,454 $23,667 $26,543 12.15% 4135 FICA $29,312 $32,573 $28,731 $30,900 7.55% TOTAL HUMAN RESOURCES $533,197 $570,678 $554,144 $589,738 6.42% 4200 RENTALS AND LEASES $11,704 $17,798 $15,000 $18,000 20.00% 4210 TELEPHONE $3,189 $4,747 $3,500 $4,000 14.29% 4211 ELECTRICAL-PW/WARMING HOUSES $2,292 $2,210 $3,000 $3,000 0.00% 4211 ELECTRICAL-COMF. STAT./AERATOR $6,491 $4,842 $6,000 $6,000 0.00% 4212 GAS SERVICE $4,787 $5,026 $7,500 $7,500 0.00% 4213 SOLAR LEASE $1,818 $1,902 $1,983 $2,079 4.84% 4220 PROFESSIONAL SERVICES CITY ATTORNEY $285 $1,697 $500 $500 0.00% HR TRAINING/TESTING $1,549 $1,575 $1,000 $1,600 60.00% 4240 LEGAL PUBLICATION $214 $287 $0 $0 0.00% 4268 OTHER CONTRACT SERVICES SIBLEY PARK MAINTENANCE $19,722 $21,153 $22,500 $22,500 0.00% 4280 RUBBISH REMOVAL $1,418 $1,751 $2,500 $2,500 0.00% TOTAL CONTRACTUAL SERVICES $53,469 $62,988 $63,483 $67,679 6.61% 4300 OFFICE SUPPLIES $1,777 $1,134 $1,750 $1,750 0.00% 4305 OPERATING SUPPLIES $14,402 $15,536 $18,000 $18,000 0.00% 4306 RECRUITMENT COSTS $0 $315 $2,000 $2,000 0.00% 4318 POSTAGE $129 $150 $150 $150 0.00% 4320 GAS AND OIL $15,340 $15,472 $17,500 $17,500 0.00% 4330 EQUIPMENT REPAIRS AND MAINTENANCE EQUIPMENT REPAIRS/MAINTENANCE $43,784 $34,698 $47,500 $46,500 -2.11% PARKS MAINTENANCE SUPPLIES $67,629 $67,603 $50,000 $60,000 20.00% CHEMICALS AND FERTILIZER $0 $0 $14,000 $14,000 0.00% PARK MAINTENANCE COSTS $3,353 $0 $19,000 $19,000 0.00% ERADICATE INVASIVE PLANTS $10,000 $21,096 $30,000 $30,000 0.00% TOWN CENTRE LANDSCAPE MAINT. $5,726 $0 $9,000 $9,000 0.00% PILOT KNOB RESTORATION $10,700 $5,000 $11,000 $11,000 0.00% 4331 MISC OFFICE/COMPUTER EQUIP $895 $523 $1,000 $1,000 0.00% 4335 BUILDING MAINTENANCE BUILDING MAINTENANCE $7,185 $10,766 $6,000 $7,500 25.00% CUSTODIAL SERVICES $800 $800 $1,750 $1,600 -8.57% TOTAL COMMODITIES $181,720 $173,093 $228,650 $239,000 4.53% 4400 TRAINING $1,952 $2,973 $7,000 $7,000 0.00% 4404 MEMBERSHIP DUES $615 $864 $750 $750 0.00% 4410 CLOTHING AND EQUIPMENT $2,840 $4,734 $2,500 $5,000 100.00% 4415 MILEAGE AND AUTO ALLOWANCE $79 $17 $250 $250 0.00% 4425 WATER SERVICE PUBLIC WORKS $303 $273 $500 $500 0.00% PARKS $12,888 $15,008 $15,000 $16,000 6.67% CAT OBJ DESCRIPTION PARKS DEPARTMENT 70 4490 MISCELLANEOUS $501 $2,759 $1,000 $1,000 0.00% 4490 COMMISSIONER PER DIEM $1,925 $0 $2,100 $2,100 0.00% 4500 TREE REMOVAL $11,628 $20,958 $25,000 $30,000 20.00% TOTAL OTHER CHARGES $32,731 $47,587 $54,100 $62,600 15.71% 4600 CAPITAL OUTLAY $19,330 $0 $0 $0 0.00% TOTAL CAPITAL OUTLAY $19,330 $0 $0 $0 0.00% TOTAL EXPENDITURES $820,447 $854,346 $900,377 $959,017 6.51% CAPITAL OUTLAY ITEMS REQUESTED APPROVED RECREATION DEPARTMENT 70 2018 2019 2020 2021 % ACTUAL ACTUAL BUDGET FINAL CHANGE RECREATION RECREATION CIVICREC SOFTWARE $0 $7,500 $0 $0 0.00% 4435 SOFTBALL LEAGUES $7,017 $7,034 $7,750 $7,750 0.00% 4435 TENNIS LESSONS $1,341 $3,010 $3,000 $3,000 0.00% 4435 SUMMER CONCERTS $2,091 $4,657 $4,000 $4,750 18.75% 4435 SAFETY CAMP $1,616 $231 $1,700 $1,700 0.00% 4435 PRINCESS BALL/SUPERHERO $1,029 $1,189 $1,500 $1,500 0.00% 4435 TOUR DE REC $0 $0 $1,000 $1,000 0.00% WORKOUTS IN THE PARK $0 $0 $500 $0 -100.00% CONTRACTED PROGRAMS $0 $7,390 $3,000 $11,250 275.00% SENIORS PROGRAMMING $0 $0 $1,000 $1,000 0.00% 4435 SUMMER PLAYHOUSE $455 $0 $0 $0 0.00% 4435 PROGRAM SUPPLIES/EQUIPMENT $0 $2,785 $1,600 $1,800 12.50% 4435 FIELD TRIPS $2,130 $3,086 $6,000 $5,000 -16.67% 4435 SUMMER PLAYGROUND PROGRAM $970 $2,285 $2,700 $1,500 -44.44% 4435 RECREATION OFFICE SUPPLIES $191 $0 $550 $550 0.00% 4435 KIDS FISHING DERBY $1,470 $1,719 $1,750 $1,750 0.00% 4435 YOUTH AND STAFF SHIRTS $2,497 $2,455 $2,500 $2,500 0.00% 4435 SKATEBOARD CAMPS/CLINICS $4,188 $0 $3,750 $0 -100.00% 4435 SCHOLARSHIP PROGRAM $0 $1,000 $1,000 0.00% PARK CELEBRATION $910 $1,973 $4,000 $2,000 -50.00% TRANSLATION SERVICES $0 $0 $0 $900 100.00% MISCELLANEOUS $0 $1,000 $1,000 0.00% 4436 ONLINE REGISTRATION FEES $1,801 $2,004 $1,900 $2,250 18.42% 4400 CONFERENCES AND SCHOOLS $842 $0 $2,450 $2,450 0.00% 4400 TUITION REIMBURSEMEN $0 $0 $3,000 $3,000 0.00% TOTAL RECREATION CHARGES $28,548 $47,317 $55,650 $57,650 3.59% BUDGET IMPROVEMENT REQUEST CAT OBJ DESCRIPTION PAR THREE FUND 45 DEPARTMENT 45 2018 2109 2020 2021 % ACTUAL ACTUAL BUDGET FINAL CHANGE PAR 3 4110 SALARIES-ADMIN $17,775 $18,480 $23,601 $24,676 4.55% 4115 SALARIES-OVERTIME(HOLIDAY) $1,557 $29 $300 $300 0.00% 4110 SALARIES-CLUBHOUSE $26,963 $27,146 $34,000 $34,000 0.00% 4110 SALARIES - MAINTENANCE $16,160 $17,187 $22,000 $22,000 0.00% 4131 INSURANCE $6,336 $6,653 $6,653 $6,653 0.00% 4133 WORKERS COMPENSATION $2,103 $2,794 $2,500 $2,750 10.00% 4134 PERA -$16,164 $2,206 $4,320 $4,401 1.88% 4135 FICA $4,688 $4,671 $6,113 $6,195 1.34% 4138 UNEMPLOYMENT $0 $403 $0 $0 0.00% 4139 OPEB $297 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $59,715 $79,568 $99,487 $100,975 1.50% 4200 RENTALS AND LEASES $2,819 $3,832 $4,750 $4,750 0.00% 4210 TELEPHONE $3,652 $3,981 $3,750 $3,200 -14.67% 4211 ELECTRIC SERVICE CLUBHOUSE $751 $826 $800 $850 6.25% MAINTENANCE $3,409 $1,800 $5,500 $4,500 -18.18% 4212 GAS SERVICE $786 $564 $800 $800 0.00% 4213 SOLAR LEASE $1,578 $1,751 $1,700 $1,915 12.65% 4220 PROFESSIONAL SERVICES CITY AUDIT $2,725 $2,776 $2,850 $2,850 0.00% CITY ATTORNEY $0 $0 $0 $0 0.00% SYSTEM INSPECTIONS $3,455 $531 $1,000 $1,000 0.00% DEPT OF AG LICENSE $0 $0 $100 $100 0.00% 4250 LIABILITY AND AUTO INSURANCE $3,834 $4,739 $4,200 $4,800 14.29% 4268 CONTRACT SERVICES IRRIGATION SYSTEM SERVICES $0 $0 $3,000 $4,500 50.00% CITY NEWSLETTER $284 $235 $400 $0 -100.00% 4280 RUBBISH REMOVAL $658 $736 $700 $800 14.29% TOTAL CONTRACTUAL SERVICES $23,951 $21,772 $29,550 $30,065 1.74% 4300 OFFICE SUPPLIES $467 $103 $600 $600 0.00% 4305 GOLF SUPPLIES $2,876 $1,597 $1,500 $1,500 0.00% 4310 CONCESSIONS FOOD $1,460 $1,697 $3,300 $3,300 0.00% POP $2,126 $1,659 $2,250 $2,250 0.00% 4320 GAS AND OIL $1,614 $1,554 $1,750 $1,750 0.00% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPAIR $9,928 $4,342 $10,000 $10,000 0.00% 4334 COURSE MAINTENANCE MISCELLANEOUS $0 $0 $3,500 $3,500 0.00% CHEMICALS AND FERTILIZER $7,155 $12,086 $11,000 $15,000 36.36% IRRIGATION SYSTEM REPAIR $1,151 $2,225 $2,750 $2,750 0.00% COURSE BEAUTIFICATION $1,555 $2,568 $1,500 $1,500 0.00% SOIL/SAND $510 $510 $600 $600 0.00% 4335 BUILDING MAINTENANCE $3,922 $7,752 $6,000 $6,000 0.00% TOTAL COMMODITIES $32,764 $36,093 $44,750 $48,750 8.94% CAT OBJ DESCRIPTION PAR THREE FUND 45 DEPARTMENT 45 4400 TRAINING $0 $266 $100 $300 200.00% 4404 MEMBERSHIP DUES $290 $90 $300 $450 50.00% 4410 CLOTHING AND EQUIPMENT $0 $901 $1,750 $1,750 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $0 $0 0.00% 4425 WATER SERVICE $340 $316 $480 $480 0.00% 4427 SEWER SERVICE $1,366 $1,366 $1,400 $1,400 0.00% 4436 ONLINE REGISTRATION FEE $1,192 $1,169 $1,475 $1,475 0.00% 4437 CREDIT CARD FEES $2,639 $2,588 $2,800 $2,800 0.00% 4490 MISCELLANEOUS $2,712 $2,080 $2,000 $2,000 0.00% 4480 CONTINGENCY $0 $0 $0 $0 0.00% 4491 DEPRECIATION $12,358 $0 $8,000 $0 -100.00% 4500 TREE REMOVAL $0 $0 $1,500 $1,500 0.00% TOTAL OTHER CHARGES $20,897 $8,776 $19,805 $12,155 -38.63% 4620 CAPITAL OUTLAY $0 $71,723 $0 $0 0.00% TOTAL CAPITAL OUTLAY $0 $71,723 $0 $0 0.00% TOTAL EXPENDITURES $137,327 $217,932 $193,592 $191,945 -0.85% CAPITAL OUTLAY ITEMS REQUESTED APPROVED SPECIAL PARK FUND FUND 10 DEPARTMENT 0 2018 2019 2020 2021 % ACTUAL ACTUAL BUDGET FINAL CHANGE SPECIAL PARK 4110 SALARIES-REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00% 4220 CITY AUDIT $1,226 $1,205 $1,250 $1,250 0.00% 4220 CITY ENGINEER $0 $0 $0 $0 0.00% TOTAL CONTRACTUAL SERVICES $1,226 $1,205 $1,250 $1,250 0.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 $0 $0 $0 0.00% 4460 CONSTRUCTION COSTS $10,549 $32,249 $5,000 $5,000 0.00% 4490 MISCELLANEOUS $0 $26,364 $500 $500 0.00% TOTAL OTHER CHARGES $10,549 $58,613 $5,500 $5,500 0.00% 4620 CAPITAL OUTLAY $140,981 $328,696 $610,000 $625,000 2.46% TOTAL CAPITAL OUTLAY $140,981 $328,696 $610,000 $625,000 2.46% TOTAL EXPENDITURES $152,756 $388,515 $616,750 $631,750 2.43% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Pickleball Court $25,000 Wentworth Warming House $175,000 Wentworth Parking Lot/Trails $90,000 Wentworth Tennis Court Resurfacing $85,000 Marie Park Playground $125,000 Skate Park Improvements $125,000 CAT OBJ DESCRIPTION