2021-05-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Tuesday, May 11, 2021- 6:30 P.M.
Virtual Meeting-WebEx
MN Stat. 13D.021 - Meeting by telephone or other electronic means: Conditions - MN stat. 13D.021 provides that a meeting of a public
body may be conducted via telephone or other electronic means if meeting in a public location is not practical or prudent because of a
health pandemic or declared emergency.
At its meeting on March 17, 2020, the Mendota Heights City Council declared a local emergency due to the COVID-19 pandemic. As a
part of this action, until further notice all Parks and Recreation committee meetings will be held by telephone or through other
electronic means, with social distancing measures in place. All public meetings will continue to follow the requirements of the
Minnesota Open Meeting Law.
With both the log-in or dial-in options, the line will be muted. Observers wishing to make comments on any of the agenda items will
need to contact the Recreation Program Coordinator (meredithl@mendota-heights.com) no later than noon on the day of the meeting,
and provide their contact information and the agenda item which they want to address. Note that any applicable long-distance
telephone charges may apply.
Public Attendance is available via telephone at: +1-312-535-8110
Access Code: 133-236-0017
AGENDA
1.Call to Order
2.Roll Call
3.Pledge of Allegiance
4.Approval of Agenda
5.Approval of Minutes
a.April 13, 2021 Regular Meeting Minutes
6.Citizen Comment Period (for items not on the agenda)
*See guidelines below
7.Acknowledgement of Reports
a.Par 3 Update
b.Recreation Update
c.Park Improvement Update
8.New Business
a.Par 3 Senior Golf Pass Discussion
b.Request for the Usage of Lights at Marie Park
9.Unfinished Business
a.Asset Management Plan Review
b.Park Strategic Planning Update
10.Staff Announcements
11.Student Representative Update
12.Commission Comments and Park Updates
13.Adjourn
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Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is
received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to
address the commission on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which
are longer than five minutes will need to be scheduled with the Recreation Program Coordinator to appear on a future Parks
and Recreation commission agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for
political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor will any decisions be made at that
presentation.
Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or
reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Chair may assign
staff for follow up to the issues raised.
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CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
April 13, 2021
The April meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, April 13, 2021, at Mendota Heights City Hall, 1101 Victoria Curve.
1.Call to Order – Acting Chair Bob Klepperich called the meeting to order at 6:30 p.m.
Chair Goldade joined the meeting.
2. Introduction of Student Representative
Recreation Program Coordinator Meredith Lawrence introduced the new Student
Representative Niko Hess and provided background information on Mr. Hess.
Chair Goldade welcomed Student Representative Hess to the Commission and thanked the
other students that applied for the position as well. He stated that Mr. Hess’s experience with
the City’s nature areas and wetlands really set his application apart.
Student Representative Hess introduced himself and provided background information on his
experience with the nature center and wetland initiative.
3. Roll Call – The following Commissioners were present: Chair Steve Goldade,
Commissioners: Jaffrey Blanks, Patrick Cotter, Pat Hinderschied, Bob Klepperich, Stephanie
Meyer, Dan Sherer and Amy Smith; and Student Representative Niko Hess. Staff present:
Recreation Program Coordinator, Meredith Lawrence, Assistant City Administrator, Cheryl
Jacobson and Public Works Director, Ryan Ruzek.
4. Pledge of Allegiance
The Pledge of Allegiance was recited.
6. Approval of Agenda
Motion Klepperich/second Cotter, to approve the agenda.
A roll call vote was performed:
Commissioner Smith aye
Commissioner Blanks aye
Commissioner Cotter aye
Commissioner Sherer aye
Commissioner Meyer aye
Commissioner Klepperich aye
Chair Goldade aye
6.a Approval of Minutes from March 9, 2021 Regular Meeting
Motion Klepperich/second Cotter to approve the minutes of the March 9, 2021 Parks and
Recreation Commission Regular Meeting.
A roll call vote was performed:
5a.3
Commissioner Sherer aye
Commissioner Meyer aye
Commissioner Klepperich aye
Chair Goldade aye
Commissioner Smith aye
Commissioner Cotter aye
Commissioner Blanks aye
7. Citizen Comment Period (for items not on the agenda)
None.
8.Acknowledgement of Reports
Chair Goldade read the titles of the three updates (Par 3, Recreation, Park Improvement, and
Skate Park Updates) and polled the Commissioners for questions.
8.a Par 3 Update
Recreation Program Coordinator Meredith Lawrence reported that the course opened early this
season compared to other years but has had times when it has been closed due to snow. She
stated that there are COVID-19 procedures in place and the City is following all regulations.
She stated that the well rehabilitation project is almost complete. She stated that it was a good
winter and while they will continue to address thatch issues; there are no turf issues. She stated
that the new logo is being utilized with marketing items updated. She stated that there is a
family kickoff golf event coming up.
Chair Goldade commented that the Par 3 continues to be an asset to the community, its
residents, and residents of surrounding communities. He stated that he is pleased to see the
family event offering on May 1st.
8.b Recreation Update
Recreation Program Coordinator Meredith Lawrence noted that recreation program registration
is open. She encouraged residents to register for the waitlist if all spots are taken at this time as
additional spots may become available if orders from the Governor are changed. She stated
that MHAA submitted a request to the City for a tournament waiver for both basement and
softball at Mendakota Park. She stated that the Council reviewed the request and approved it
on April 6th. She stated that the Council also made a decision related to the field and facility use
policy related to tennis court reservations and provided an update. She stated that canoe rack
rental spaces have all been reserved by Mendota Heights residents. She provided an update
on the “See-a-Truck” event that is scheduled for May 15th.
Commissioner Cotter asked if there was greater interest from residents in canoe rack rentals
above the allotted spaces.
Ms. Lawrence commented that she has not received any other requests but noted that
additional requests may come forward in the future.
Commissioner Meyer asked if there have been problems with tennis court reservations.
Ms. Lawrence commented that people want to reserve the new courts at Marie Park and there
were residents concerned that they would not be able to use the courts because they were
reserved for a large portion of the day. She stated that some of the reservation requests were
related to lessons and there were no parameters around that type of use. She explained that
4
under the policy there was a $25 application fee, but outside of that someone could reserve the
court throughout the summer to provide lessons and only pay $25 for unlimited use. She stated
that in addition to the application fee, reservations now have a $5 fee per time reserved and
reservations can only be submitted by residents and not by coaches.
Chair Goldade asked how someone would know a court is reserved.
Ms. Lawrence commented that a permit holder must bring the permit with them. She stated that
there is no formal training for someone that obtains a permit. She stated that if someone is
using the court at time of reservation the permit holder is instructed to show their permit
respectfully and if there is an issue, the Recreation Program Coordinator can come to the court
to address the issue. She stated that there have not been issues that could not be addressed.
She commented that there is not a public listing of reservations, as it would be difficult to keep
those records accurate.
Chair Goldade asked if the See-a-Truck event is a standalone event or meant to replace the
Parks Celebration event that typically occurs in June.
Ms. Lawrence replied that staff has been discussing that prior to the meeting, noting that a
formal decision has not been made on the Parks Celebration, as they are still awaiting further
guidance from the Governor. She stated that currently park events are limited to 250
participants, and being that MHAA has a tournament the weekend of the Parks Celebration, the
event would exceed that limit and most likely will not occur in June this year.
Chair Goldade asked if the Officer Scott Patrick 5K will be held virtually or in person this year.
Ms. Lawrence replied that she has been working with Neil Garlock on the 5K and they are
hoping to hold the event in person, as long as the proper CDC and Department of Health
guidelines can be followed. She stated that if the event cannot be held in person, the event
could continue virtually.
8.c Parks Improvement Update
Recreation Program Coordinator Meredith Lawrence noted that demolition will begin the
following day for the Marie Park playground. She provided an update on tree removal at
Mendakota Park and Wentworth Park. She stated that staff has been working on the Park
Asset Management Plan and hoped to present a draft to the Commission at the May meeting.
Commissioner Meyer commented that when she was at Marie Park the previous weekend some
of the neighbors asked if there are plans for the existing mulch, specifically if neighbors could
take the mulch for use in their yards.
Ms. Lawrence commented that staff is not planning to utilize the mulch for the new playground.
She stated that the contractor is in charge of the process, therefore she was unsure if residents
could go to the park to take mulch. She said she could look into it more.
Chair Goldade asked for a review on why the Marie Park playground is being replaced for those
residents that may be watching tonight and have not heard previous presentations.
Ms. Lawrence replied that the playground is being replaced because it is at the end of its useful
life. She stated that they are spending more time on maintenance for those playground items,
5
and playground safety regulations have changed and need to be complied with. She
commented that the deceased tree will also be removed as part of the project.
8.d Skate Park Update
Recreation Program Coordinator Meredith Lawrence commented that the workgroup has been
put on hold as the City is undergoing strategic planning in order to prioritize park projects,
budgeting, and long-term goals. She stated that strategic planning will be discussed later on
tonight’s agenda. She stated that a future project is not canceled but has been put on hold.
She noted that staff is working to address the existing maintenance issues at the existing Skate
Park until the time an improvement project could move forward.
Chair Goldade commented that he continues to be impressed with the ideas he receives from
residents related to the Skate Park. He thanked the members of the work group for their work
and continued participation in the future.
Commissioner Klepperich commented that one of the main accomplishments of the work group
was to create an excellent sign with expectations and rules. He stated that the sign will be
installed for this season at the Skate Park.
Motion Sherer/second Klepperich to acknowledge the staff reports.
A roll call vote was performed:
Commissioner Cotter aye
Commissioner Smith aye
Commissioner Blanks aye
Commissioner Klepperich aye
Chair Goldade aye
Commissioner Sherer aye
Commissioner Meyer aye
9.New Business
9.a Park, Recreation, and Par 3 Annual Report
Recreation Program Coordinator Meredith Lawrence presented that Park, Recreation and Par 3
Annual Report. She reviewed the impacts of COVID-19, field and facility use, recreational
program review, and 2021 plans related to parks and recreation. She also reviewed the impacts
of COVID-19, usage review, financial review, and 2021 plans for the Par 3.
Chair Goldade asked if there is an app families could use to prepay for golf. He asked if there is
a way to find families of four who could golf during a weekday for under $40. He commended
the City for its practices during the challenges of COVID-19.
Student Representative Hess asked how advertising and outreach is done for the youth golf
leagues.
Ms. Lawrence reviewed the different marketing that is done, including flyers at the schools. She
welcomed additional ideas.
Chair Goldade asked the definition of youth.
6
Ms. Lawrence replied that there are different age ranges for the different program offerings in
order to provide programming to everyone.
Commissioner Sherer thanked staff for the presentation and recap of the last year. He stated
that when golfing recently his son pointed out the solar panels on the maintenance shed that
appear shattered and asked for details on how those could be repaired.
Ms. Lawrence commented that she also noticed the damage and will reach out to the vendor to
address that issue.
Commissioner Cotter asked if there were more than 250 residents attending the movies and
concerts in the park last summer.
Ms. Lawrence replied that she does have attendance numbers, but not in front of her. She
stated that there was only one event where residents had to be turned away because capacity
had been reached.
Chair Goldade thanked staff for the report and continued hard work.
9.b Park Bench Donation
Public Works Director Ryan Ruzek provided details on the City’s park donation policy and stated
that a resident has provided a request to donate a park bench. He stated that this is the
resident’s second park bench donation request. He stated that this resident is requesting to
place the bench next to the original park she donated at Rogers Lake. He commented that
Public Works would plan to install a table between the benches.
Chair Goldade asked the distance between the benches.
Mr. Ruzek commented that the table would be small and estimated about three feet between
the benches.
Commissioner Cotter thanked the resident for her donation. He stated that an additional bench
and table will provide another asset to that park. He also thanked Public Works for their
willingness to make this project work.
Motion Cotter/second Smith to accept the park bench donation as proposed.
A roll call vote was performed:
Commissioner Blanks aye
Commissioner Klepperich aye
Commissioner Meyer aye
Commissioner Sherer aye
Commissioner Smith aye
Chair Goldade aye
Commissioner Cotter aye
Chair Goldade thanked the resident for her donation. He stated that if other residents are
interested in donating park benches, they can reach out city staff via email or telephone.
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9.c Park Strategic Planning
Assistant City Administrator Cheryl Jacobson asked for the participation of the Commission in
an upcoming strategic planning session with the Council and City staff related to parks. She
provided details on the facilitator, location, potential dates, length of sessions, and topics for
discussion.
It was the consensus of the Commission to support the dates of June 2nd and June 8th.
Ms. Jacobson stated that she will work with the Council and the City Administrator to schedule
the dates of June 2nd and June 8th from 3:15 to 9:15 p.m. She thanked the members of the
Commission for their participation in these planning sessions.
Chair Goldade asked for details on Huelife and whether a residents owns that company.
Ms. Jacobson commented that Huelife is a local company, and the City received that referral
from another municipality that recently completed parks strategic planning using that firm.
Chair Goldade asked if this could be groundwork for a future park referendum.
Ms. Jacobson confirmed that to be true. She stated that this information would be used in the
financial and budgeting discussions that would be necessary to come to a conclusion related to
a possible referendum.
9.d Ivy Hills Park – Trail Connection
Public Works Director Ryan Ruzek provided an update on the street rehabilitation the City will
be completing this year, noting that this section is adjacent to Ivy Hills Park. He noted that the
City received a comment from a resident in that area related to a lack of trail connections in that
area. He noted that this project would propose to provide an eight-foot trail connection to Ivy
Hills Park that would utilize an existing 60-foot right-of-way. He noted that staff would work with
adjacent property owners to address any concerns related to screening. He estimated a cost of
$50,000 for the trail connection noting that the City would bond for the cost of the trail
connection in conjunction with the road project.
Commissioner Sherer asked if the project would be put out to bid or completed in-house using
staff.
Mr. Ruzek confirmed that this would be a line item within the overall project that would be out for
bid.
Chair Goldade asked if there are any other projects within the park that could be done in
conjunction with the project.
Mr. Ruzek replied that the existing trails and parking lot were overlaid about 10 years ago and
do not require additional maintenance at this time. He confirmed that the basketball court is
concrete and therefore would not be eligible for pavement improvements using asphalt.
Commissioner Sherer recognized the desire to make the paths ADA accessible. He referenced
the slope, which would not meet ADA requirements.
Mr. Ruzek stated that the grade would simply require a landing pad in order to be ADA
compliant and confirmed that element is included in the plans.
8
Commissioner Klepperich commented that he will review the area where the trail is to be
constructed prior to the next meeting as that is his assigned park.
10.Unfinished Business
None.
11.Staff Announcements
Recreation Program Coordinator Meredith Lawrence shared the following announcements:
•Positions are posted for golf and tennis instructors on the City website
•Other events can be found on the city’s website
12. Student Representative Update
No comments.
13. Commission Comments and Park Updates
Commissioner Blanks
•Residents have asked about the basketball hoop at Valley Park that was removed
Public Works Director Ryan Ruzek commented that Public Works purchased a new adjustable
hoop and noted that he could follow up on when installation will occur.
Commissioner Blanks commented that it is nice to see more activity in the parks with the
warmer weather.
Commissioner Sherer
•Market Square Park has a lot of activity with people having coffee and enjoying social
activity
•The container border is loose for the playground, the basketball courts are heavily used,
the grading of the basketball courts cause balls to roll towards the ponds and perhaps a
small fence/barrier would assist, and attention is needed in the areas where seeding was
completed at Hagstrom King
•The weed barrier fabric at Mendakota has been pulled up and needs attention
•Kensington is due for new mulch and the digger area could use attention
•A ladder rung appears crooked at Wentworth
Commissioner Smith
•Agreed that the digger area needs attention, and more wood chips would be helpful at
Kensington
•Updates to the Friendly Hills basketball court could take pressure off Hagstrom King
•Asked when the hockey court would be striped for pickleball
Ms. Lawrence replied that she is hopeful that the City would go out for quotes on that project
soon. She stated that new mulch has been purchased and all of the playgrounds in need of
attention will receive mulch.
9
Commissioner Cotter
•Hopefully more ability to fish and use the dock and canoe rack amenities at Rogers Lake
this summer
•He is optimistic that the Skate Park could have a good year in its existing location
•It is incredible to see the increased use of the parks throughout the community
•The Dog Park continues to be extremely popular
Commissioner Klepperich
•Civic Center Park baseball field has been used for batting practice by some residents
•A resident commented that Ivy Hills Park is in wonderful condition and the Commission
should be proud of it
•Thanked staff for the excellent reporting and continued efforts to prepare for meetings
Commissioner Meyer
•Victoria Highlands will be a new destination for residents that typically use Marie Park
•The neighborhood is excited about the Marie Park playground construction to begin
Chair Goldade
•Tennis, pickleball, and basketball users continue to have great interaction at Marie Park
with users in a wide range of ages
•A resident asked that the landscaping near the sign be updated
•Was the plastic lining from the hockey rink saved for Wentworth
Ms. Lawrence commented that lining was unable to be saved and the City would likely purchase
a new liner next year.
Chair Goldade commented that he will be gather input from elementary students on the Valley
View Heights Park playground.
14.Adjourn
Motion Blanks/Second Sherer to adjourn the meeting at 8:19 PM
A roll call vote was performed:
Commissioner Cotter aye
Commissioner Meyer aye
Chair Goldade aye
Commissioner Blanks aye
Commissioner Smith aye
Commissioner Klepperich aye
Commissioner Sherer aye
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
10
DATE: May 11, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Par 3 Update
Turf Conditions
The turf for the month of April was in good condition. As of now there are no signs of snow mold
or other Winter disease on the course. Staff is working to address thatch issues by transplanting
plugs from the putting green.
Irrigation System Turned On
Staff turned on the irrigation system on April 22. Minor irrigation maintenance and head
replacement has occurred. Staff has worked to flush out the system the past few weeks.
Rebranding Update
The rebranding update is complete, as the final piece to the project, installing the sign was
completed on May 3. Staff has received positive feedback regarding the new logo.
Spring Aeration Scheduled
Staff is planning to aerate the course on May 12. Aeration usually occurs in the Fall, but due to
increased thatch staff is intending to aerate both in the Spring and Fall of 2021.
Family Golf Tournament Cancelled
The Family Golf Tournament scheduled for May 1 at the Par 3 was cancelled due to a lack of
interest. The next tournament scheduled is a Junior Tournament for June 19.
7a.11
DATE: May 11, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Recreation Update
Summer Recreation Programs Registration
Registration for Summer recreation programs opened on Tuesday, March 9 at 9:00am. The
response from the community has been positive and many classes have waitlists. Thus far there
have been 555 individuals that have registered for programs. The total revenue for programming
is $61,047.
Fireworks
At the April 6 City Council meeting the 4th of July Fireworks display was approved. The cost is
$16,000 which is included in the budget. The fireworks display is consistent with the Council’s
goal to, “Enhance Connections with Community Partners, Businesses, and Residents.”
See A Truck Event
Join us on Saturday, May 15 from 10:00am-Noon for a behind-the-scenes tour and get up and
close to tons of big rigs; fire trucks, police squads, mowers, plow trucks, and more! Activities
will include: kid’s games, photo opportunities, and refreshments. The event is free and will be
held at Mendakota Park.
7b.12
DATE: May 11, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Park Improvement Update
Marie Park Playground Renovation
Demolition of the existing playground is complete. The diseased ash tree has been removed. The
contractor plans to start the site work for the new playground install on May 12. The playground
is still slated to be installed and the project complete by June 1.
Pickleball Court Addition
Staff is working to solicit quotes for two additional courts to be lined within the Marie Park
Hockey Rink and six courts to be constructed within the Friendly Hills Hockey Rink. These costs
would be covered by the Special Parks Fund.
Basketball Re-Lining Project
Staff is working to solicit quotes to re-line the basketball courts at the following parks: Friendly
Hills, Ivy Hills, Victoria Highlands, and Wentworth. Part of this project will be to add lines to the
Valley View Heights and Valley Park basketball courts. This project will be funded through the
maintenance (levy) budget.
7c.13
DATE: May 11, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
Cheryl Jacobson, Assistant City Administrator
SUBJECT: Par 3 Senior Golf Pass Discussion
INTRODUCTION:
The City Council has asked that the Commission discuss the possibility of offering an annual senior
golf pass for use at the Mendota Heights Par 3 Golf Course.
BACKGROUND:
Greens fees for juniors (age 11 and under) and seniors (age 65 and older) are discounted from
regular greens fees depending on the day of play (i.e. weekday versus weekend).
In addition to per round greens fees, the course offers a 10 round greens fee punch card for $100.00.
This punch card is available to any golfer, in any age category. The punch card may be used by
groups, households, or multiple golfers such as those playing in informal golf “leagues” to pay for
rounds of golf during any available tee time. Current course rates are as follows:
Greens Fees Weekday Rate Weekend Rate 10 Round Punch Card
Round of golf $12.00 $14.00 $100.00
($10.00 per round) Junior/Senior $11.00 $13.00
Second Round $6.00 $6.00
Available point of sale data shows that the Par 3 course has seen, with only a slight decrease from
2018 to 2019 in senior weekend rounds, an increase in senior play on weekdays and weekends:
Year Weekday Senior
Rounds
Weekend Senior
Rounds
2018 1,033 230
2019 1,273 216
2020 1,438 275
14
8a.
Punch card sales for the past three years are as follows:
As of Tuesday, May 3 the course has sold 91 punch cards sold thus far in 2021.
As incentive for seniors to play the course, the City Council has suggested adding an annual
senior golf pass to the greens fees offerings. The following is presented for consideration and
discussion:
Senior Golf Pass:
Cost $200 for the remainder of the 2021 golf season; greens fees only carts
not included.
Hours of play/use: Monday through Friday from 7:30am – 1:00pm.
Tee times are available first come, first serve and may not be made more than 7
days in advance. Golfers/senior pass holders will not be able to play on the course
when a portion of the holes or the entire course is closed due to weather, course
maintenance, city programming or other special events.
One round per pass holder per day; identification and season pass is required at
check- in.
Passes are not transferable or refundable.
All other course rules apply.
If the decision is to institute an annual pass the City’s fee schedule would need to be
amended. The anticipated initial availability date of the pass would be the first full week in
June.
BUDGET IMPACT:
At this time, it is unclear what impact an annual senior golf pass would have on the Par 3 budget.
Results will be dependent on the level of interest from seniors in purchasing the card and the
number of rounds played by a senior user. This season would be a demonstration/test year.
ACTION REQUESTED:
The Commission is asked to review the idea of a Senior Golf Pass at the Par 3 and make a formal
recommendation to the City Council regarding the matter.
Year Punch Cards Sold
2018 55*
2019 112
2020 190
*in 2018 punch cards were offered in denominations of 5 and 10
rounds pass options. That season the course sold 55 10-round
passes and 115 5-round passes.
15
DATE: May 11, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Request for the Usage of Lights at Marie Park
INTRODUCTION:
Staff has been approached by a resident who is interested in the City utilizing the hockey lights
at Marie Park to enable night time pickleball play.
BACKGROUND:
Currently the City utilizes the lights at Marie Park for the hockey season, which typically runs from
December-February. Due to early sunset times, rink lights are on from 5:00pm-9:00pm, which
enables the rink to be used into the evening. During ice rink use, warming houses are typically
staffed and staff has started utilizing timers for the lights. The past Winter staff experienced some
issues with the timers where they weren’t working properly resulting in lights not turning on and
off when programmed. Although staff believes this issue has been addressed, the City would not
plan to staff the site.
The City Code established park hours from 6:00am-10:00pm. The resident has asked that the
lights stay on until 10:00pm. Based on sunset times the time the lights would need to be on would
vary based sunset times, the later in the summer the earlier the lights would need to be on. In
May sunset times are as late as 8:52pm, thus play can go later into the evening without the need
for lights.
The commission should also consider that with lights on past sunset the noise from pickleball
could be more noticeable and there could be complaints from neighbors. Additionally, as the
pickleball courts are completed at Friendly Hills, the Commission should also consider utilizing
the lights at this location as well.
BUDGET IMPACT:
The Finance Director has estimated the cost to utilize the lights would be approximately $30 per
month at Marie Park.
RECOMMENDATION:
8b.16
At this time staff is not recommending utilizing the lights at Marie based on possible concerns
from neighbors and the precedence it could set for other sites within the City. The commission
should review this request and make a recommendation to the City Council.
17
DATE: May 11, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Asset Management Plan Review
BACKGROUND:
The past few months parks administrative staff has been compiling a Park Asset Management
plan in conjunction with the parks maintenance staff as a guiding document for the Parks
Commission and City Council. The plan lists the city’s current park amenities and when
replacements will need to be completed due to end of useful life and safety purposes. The plan
also lists items that have been discussed in the past as possible capital improvement projects for
consideration moving forward.
The goal is for the City’s Park Asset Management plan to be a tool that forecasts the city’s needs
over a five-year rolling period based on city-adopted long-range plans, goals, and policies. Staff
plans to update this document regularly to ensure consistency and reflect trends, changing
demands, and financial resources.
City staff will work with the Parks and Recreation Commission and City Council to execute the
organization of this plan based on the results from the City’s Park Strategic Plan that will be
completed in June.
Staff will utilize the details from this plan in order to organize the Budget Improvement Packages
(BIPs) for the following year’s budget. Those Budget Improvement Packages will be submitted to
the City Council for preliminary review in August. The final budget is adopted in December for
the next year.
This plan will routinely be brought to the Parks and Recreation Commission for review in order
to plan accordingly for future projects and budgeting purposes.
Attachment: Asset Management Plan
ACTION REQUESTED:
The Commission is asked to review the document and provide staff with any feedback.
9a.18
MENDOTA HEIGHTS PARK ASSET MANAGEMENT PLAN
(TITLE PAGE)
9a1.19
Purpose: This Park Asset Management Plan is a planning tool that forecasts the city’s needs over a five-year rolling
period based on city-adopted long-range plans, goals, and policies. This plan includes detailed descriptions of park
improvement projects and maintenance projects the city anticipates to initiate during the five-year period. The plan is
updated annually to ensure consistency and reflect changing demands and financial resources.
History: The City of Mendota Heights enjoys an extensive park system. In 1989, a voter approved park referendum
was passed, which funded upgrading eight existing neighborhood parks, constructing five new parks, and constructing
7.8 miles of trails. In addition to city parks, the City purchased the 17-acre Mendota Heights Par 3 Golf Course by a
separate referendum in 2007.
Each year included in the Parks Budget is funding for ongoing park maintenance that will not be addressed in this
plan. Maintenance projects that fall into this category include water fountain work, toilet and sink replacement, foul
ball post painting and replacement, retaining wall work, parking lot lighting replacements and maintenance, picnic
table maintenance and replacement, softball and baseball plate/base replacements, soccer and lacrosse goal
replacement, tennis sport tile replacements, playground surfacing replacement, swing and playground maintenance,
volleyball sand material replacement, volleyball net/basketball hoop replacement, bleacher repair and replacement,
bridge repair, irrigation work, pitching mound maintenance, safety lighting replacement on trails, tennis net
replacement, etc. Projects less than $2,500 are not included in this document and are considered routine
maintenance included in the Parks Budget.
The goal of this plan is to:
•Provide a balanced program for park improvements given anticipated funding revenues over a five-year
planning period
•Enable the Mendota Heights Parks and Recreation Commission and the City Council the ability to evaluate the
needs of the entire city
•Anticipate needed park improvements in advance, rather than being overlooked until critically needed
•Provide a plan for park improvements that can be used in preparing the budget for the coming year
•Support and provide guidance for the City’s Capital Improvement Project document for future planning
Included in this plan is information regarding enhancements and maintenance projects for the next five years. Park
dedication fees are collected and transferred into the City’s Special Parks Fund. The Special Parks Fund has
restrictions and can only be utilized when park projects are providing an enhancement or new benefit to the
community based on the improvement conducted. Maintenance projects which include reconstruction, resurfacing,
or remodeling of existing park infrastructure is not eligible for Special Parks Fund and must be included in the city’s
yearly levy.
City staff classifies parks based on the following criteria:
20
Park Classification System
Park Type Description Typical Uses Service Area
Mini-Park Pocket park that main goal is
to provide a place for
community socialization.
Seating area, benches, green
space, etc.
¼-1/2 Mile Radius
Neighborhood Park Provide informal park space
and amenities for
neighborhood-based
recreational activities.
Playground, basketball court,
open green space, picnic
area, baseball field,
volleyball court, etc.
1-2 Mile Radius
Community Park Larger park with more
structured recreational
opportunities and draws
members from throughout
the City.
Active play facilities
including baseball
complexes, soccer
complexes, large
playgrounds, large gathering
spaces, etc.
Citywide
Regional Park Large multi-use park that
draws users city-wide and
throughout the Twin Cities.
Large park space consisting
of tournament eligible
facilities, recreation centers,
gathering spaces for large
events, etc.
Regional
Natural Area Parks established to conserve
open space or heritage assets.
Low-impact passive areas
that include green space,
environmental education
opportunities, etc.
N/A (Not Demand Driven)
21
PARK NAME: CIVIC CENTER (Mertensotto Field)
LOCATION: 1101 Victoria Curve
SIZE: 17.6 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Parking Lot (Shared with City Hall) Poor condition
Irrigation System
Baseball Field-250 Feet
Backstop w/safety net
Pitching Mound Reconstruction maintenance in 2021
Fencing Foul baseline fencing in poor condition
Bench Seating (no dugouts)
Batting Cages with Electric (2)
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Parking Lot Reconstruction (Shared Expense with City Hall)•Field Lighting
•Foul Baseline Fencing Replacement •Dugout Covers
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Parking Lot Reconstruction (Shared Expense w/ City Hall) $50,000
Foul Ball Fencing Replacement $15,000
Expense Total: $65,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Field Lights $180,000
Dugout Covers $18,000
Expense Total: $180,000 $18,000
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $65,000
Special Parks Fund $180,000 $18,000
Grants
Donations
Other
Total: $180,000 $83,000
On the Radar:
Backstop safety net and batting cage net replacement
22
PARK NAME: DOG PARK
LOCATION: 1360 Acacia Blvd
SIZE: 8.2 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Signage (Rules/Entry Sign)
Fence (Separate Large/Small Dog Areas) Small Dog Fence Installed in 2020
Sun Shelter Table Installed in 2020
*Staff is working on a new entry identification sign/rules*
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Additional Shade Tables Added $7,500
Expense Total: $7,500
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $7,500
Special Parks Fund
Grants
Donations
Other
Total: $7,500
On the Radar:
Water source addition, security lighting added to the park
23
PARK NAME: FRIENDLY HILLS
LOCATION: 2360 Pueblo Lane
SIZE: 15.5 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Playground Replacement •Add Pickleball Lines to Hockey Rink
•Re-line Basketball Court •Add Adjustable Basketball Hoop
•Resurface Tennis Courts •Add Dugouts
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Re-line Basketball Court $2,500
Resurface Tennis Courts $20,000
Expense Total: $2,500 $20,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Paint and Add Pickleball Lines to Hockey Rink $20,000
Add Adjustable Basketball Hoop $2,500
Add Dugouts $20,000
Expense Total: $20,000 $2,500 $20,000
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $2,500 $22,500
Special Parks Fund $20,000 $20,000
Grants
Donations
Other
Total: $22,500 $22,500 $20,000
On the Radar:
Parking lot reconstruction, tennis court reconstruction and fencing, playground replacement in 2026
ASSET FINDINGS
Park Identification Signage
Parking Lot (North, South) Fair condition
Paved Walking Trails
Bike Rack (2)
Playground Partial Remodel in 2009, swings in need of
replacement
Picnic Shelters (2)
Softball Field-220/250/225 (No Outfield Fence)
Backstop Replaced in 2020
Bench Seating (no dugouts)
Fencing
Tennis Court (2) Asphalt surface replaced in 2009, in need
of resurfacing
Basketball Court (Half Court, Concrete) Re-lining Needed
Hockey Rink (192’x80’) Asphalt Surface
Hockey Rink Lighting Replaced in 2017
Hockey Rink Boards
Warming House Replaced in 2017
24
PARK NAME: FRIENDLY MARSH
LOCATION: 2191 Apache Street
SIZE: 34.5 Acres
DESCRIPTION: Natural Area
Park Assets:
ASSET FINDINGS
Paved Walking Trails Fair Condition
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Potential Site for Additional Park Use
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Potential Site for Additional Park Use
Expense Total:
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual)
Special Parks Fund
Grants
Donations
Other
Total:
On the Radar:
Council will need to determine the use for this land if there is a desire.
25
PARK NAME: HAGSTROM KING
LOCATION: 555 Mendota Heights Road
SIZE: 9.6 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Park Identification Signage
Parking Lot Small for size and use of park
Paved Walking Trails Good Condition
Map Kiosk Refreshed in 2021
Playground Area Partial Remodel in 2019, Rest Original
2003
Baseball Field-240 Feet
Fencing
Outfield Fence
Backstop
Pitching Mound
Dugout Covers Added in 2020
Bench Seating
Basketball Court (Full Court, Concrete) Expanded in 2020
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual)
Special Parks Fund
Grants
Donations
Other
Total:
On the Radar:
None.
26
PARK NAME: IVY HILLS
LOCATION: 645 Butler Ave
SIZE: 9.1 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Park Identification Signage
Parking Lot
Paved Walking Trail
Pond
Trail Retaining Wall
Bike Rack
Playground Equipment Replaced in 2007, Swings Not Replaced
Softball Field-180/240/180 Feet (No Fence)
Backstop Fair condition
Bench Seating (no dugouts)
Tennis Courts (Sport Tiles)-2 Installed in 2015
Basketball Court (Half Court, Concrete)
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Playground Replacement •Foul Ball Line/Outfield Fencing
•Backstop Replacement •Dugout Covers
•Re-line Basketball Court •Extend Basketball Court (Full Court)
•Adjustable Basketball Hoops
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Playground Replacement $135,000
Backstop Replacement $27,000
Re-line Basketball Court $2,500
Expense Total: $2,500 $135,000 $27,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Foul Ball Line/Outfield Fencing $25,000
Dugout Covers $20,000
Extend Basketball Court (Full Court) $17,500
Adjustable Basketball Hoops $5,000
Expense Total: $45,000 $22,500
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $2,500 $25,000 $135,000 $32,000
Special Parks Fund $20,000 $17,500
Grants
Donations
Other $2,500
Total: $45,000 $135,000 $49,500
On the Radar:
Tennis Court Fencing Replacement
27
PARK NAME: KENSINGTON
LOCATION: North-640 Mendota Heights Road, South-2627 Concord Way
SIZE: 14.5 Acres
DESCRIPTION: Community Park
Park Assets:
ASSET FINDINGS
Park Identification Signage
Parking Lot
Paved Walking Trails/Concrete Sidewalk
Retaining Wall
Bike Rack
Irrigation
Playground Last replaced in 2011
Picnic Shelters (2)
Running Water Bathrooms (2)
Water Fountains
Concessions Stand
Indoor Storage Closet
Soccer Fields (2)-330x230’ and 360’x234’
Fencing Fence Facing South of Soccer Fields in
Fair Condition
Bleachers
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•South Facing Fence of Soccer Fields Replacement
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
South Facing Fence Replacement $120,000
Expense Total: $120,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $120,000
Special Parks Fund
Grants
Donations
Other
Total: $120,000
On the Radar:
Playground Replacement in 2028
28
PARK NAME: MARIE
LOCATION: 1780 Lilac Lane
SIZE: 6.6 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Park Identification Signage
Parking Lot
Bike Rack
Playground Replacement in 2021
Softball Field-180/210/200 feet-Not
Outfield/Foul Ball Fence
Backstop Good
Tennis Courts (2) Asphalt Replaced in 2019, including fence
Tennis Backboard
Basketball (Full Court, Concrete) w/adjustable
hoops
Addition of Full Court in 2019
Hockey Rink (200x84’) Asphalt Surface
Hockey Rink Lined with Pickleball Courts (4) Lines added in 2019
Hockey Boards
Hockey Lights Replaced in 2017
Warming House Replaced in 2015
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Add Two Additional Pickleball Courts to Rink
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Add Two Additional Pickleball Courts to Rink $5,000
Expense Total: $5,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $5,000
Special Parks Fund
Grants
Donations
Other
Total: $5,000
On the Radar:
Backstop replacement
29
PARK NAME: MARKET SQUARE
LOCATION: Village of Mendota Heights
SIZE: .24 Acres
DESCRIPTION: Mini Park
Park Assets:
ASSET FINDINGS
Neighborhood Commons (Grass/Concrete
Area)
Fountain
Paved Walking Trails
Natural Area
Picnic Tables/Seating
Bike Racks
Shrubs
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual)
Special Parks Fund
Grants
Donations
Other
Total:
On the Radar:
Concert Venue with Stage and Sound System to fulfill Council’s goal of, “enhance connections with community partners, businesses, and residents
thru community and social events.”
30
PARK NAME: MENDAKOTA
LOCATION: 2171 Dodd Road
SIZE: 19.7 Acres
DESCRIPTION: Community Park
Park Assets:
ASSET FINDINGS
Park Identification Signage
Parking Lot Poor condition
Paved Walking Trails
Safety Lighting on Path
Bike Racks
Map Kiosk
Irrigation
Playground with Shade Structure
Picnic Shelter with Electricity
Running Water Bathrooms (2)
Water Fountains
Concessions Building and Viewing Deck
4 Softball Fields (290’/300’ with Fencing)
Backstop w/safety net
Fencing Foul baseline/Outfield/Soccer Fencing
in poor condition
Bench Seating (no dugouts)
Batting Cages (2) with Electricity
Youth Soccer Field (240’x120’)
Basketball Court (Full Court, Asphalt) Resurfaced in 2016
Grass Volleyball Court
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
• Parking Lot Reconstruction • Field Lighting
• Dugouts
• Adjustable Basketball Hoops
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Parking Lot Reconstruction $250,000
Fence Work $50,000
Expense Total: $50,000 $250,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Field Lights $790,000
Dugouts $75,000
Adjustable Basketball Hoops $5,000
Expense Total: $865,000 $5,000
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $50,000 $250,000 $5,000
Special Parks Fund $865,000
Grants
Donations
Other
Total: $865,000 $50,000 $250,000 $5,000
On the Radar:
Garage Space for Public Works, Bathroom Improvements, Replacement of Pour in Place Rubber surface on Playground, Backstop Netting
Replacement, Additional Parking, Safety Lighting on Trails Replacement
31
PARK NAME: ROGERS LAKE
LOCATION: 1000 Wagon Wheel Trail
SIZE: 8.7 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Park Identification Signage (Park)
Rules Signage (Skate Park)
Parking Lot (North and South) Fine condition
Paved Walking Trails Fine condition
Bike Rack
Map Kiosk
Playground Swings need replacement, mats in poor
condition
Picnic Shelter with Electricity In need of renovation
Basketball Court (Half Court, Concrete)
Sand Volleyball Court-Timber Border
Skate Park-Tier 1 Asphalt base in poor condition,
equipment at end of useful life
Fishing Pier/Wood Rails In need of replacement, some flotation
tubes cracked
Canoe Racks (2) 1 New Rack installed in 2020 due to
interest
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Skate Park Reconstruction •Picnic Shelter Renovation
•Fishing Pier Replacement •Add Bathrooms
•Playground Replacement •Adjustable Basketball Hoop
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Skate Park Reconstruction $150,000
Fishing Pier Replacement $15,000
Playground Replacement $140,000
Expense Total: $15,000 $150,000 $140,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Picnic Shelter Renovations $50,000
Add Bathrooms $175,000
Adjustable Basketball Hoop $5,000
Expense Total: $55,000 $175,000
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $15,000 $150,000 $50,000 $140,000
Special Parks Fund $5,000 $175,000
Grants
Donations
Other
Total: $15,000 $150,000 $55,000 $315,000
On the Radar:
Additional Canoe Racks for Rental, Lack of Parking, Basketball Re-Lining
32
PARK NAME: SIBLEY
LOCATION: 1819 Delaware Ave
SIZE: 10.8 Acres
DESCRIPTION: School Property
Park Assets:
ASSET FINDINGS
Paved Walking Trails
Concession Building with Restrooms
2 Softball Fields (280’ and 300’)
Baseball Field (330/380/330’)
Batting Cage (2) Foul baseline fencing in poor condition
Soccer Field (330’x195’)
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Annual Maintenance Contribution
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Annual Maintenance Contribution $22,000 $22,000 $22,000 $22,000 $22,000
Expense Total: $22,000 $22,000 $22,000 $22,000 $22,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $22,000 $22,000 $22,000 $22,000 $22,000
Special Parks Fund
Grants
Donations
Other
Total: $22,000 $22,000 $22,000 $22,000 $22,000
On the Radar:
Park is maintained and scheduled by ISD 197. A maintenance and use agreement was formalized in 1990 which expires in 2030.
33
PARK NAME: TOT LOT
LOCATION: 2191 Apache Street
SIZE: .9 Acres
DESCRIPTION: Natural Area
Park Assets:
ASSET FINDINGS
Open Space
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Potential Gardening Plot Site
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Expense Total:
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual)
Special Parks Fund
Grants
Donations
Other
Total:
On the Radar:
Potential Gardening Plot Site
34
PARK NAME: VALLEY
LOCATION: 821 Marie Avenue
SIZE: 93.5 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Park Identification Signage
Parking Lot Replaced in 2020
Paved Walking Trails
Bike Rack
Map Kiosk
Playground Replaced in 2006
Picnic Shelter (no electricity) In need of renovation, add electricity
Softball Field (175 feet) No Fence
Backstop
Tennis Court (2-Sport Tile Surface) Installed in 2012
Half Court Basketball (Asphalt) w/Adjustable
Hoop
Resurfaced in 2020
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Playground Replacement •Picnic Shelter Renovation
•Outfield/Foul Ball Line Fence
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Playground Replacement $130,000
Expense Total: $130,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Picnic Shelter Renovation $50,000
Outfield/Foul Ball line Fence $15,000
Expense Total: $65,000
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $130,000 $65,000
Special Parks Fund
Grants
Donations
Other
Total: $55,000 $65,000
On the Radar:
Trail work needed, tennis fencing replacement, backstop replacement
35
PARK NAME: VALLEY VIEW HEIGHTS
LOCATION: 1056 Cullen Ave
SIZE: 0.6 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Park Identification Signage Installed in 2020
Paved Walking Trails
Bike Rack
Playground Replaced in 2006
Basketball Court (Half Court, Asphalt) Need to be lined
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Playground Replacement •Adjustable Basketball Hoop
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Playground Replacement $55,000
Re-line Basketball Court $2,500
Expense Total: $2,500 $55,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Adjustable Basketball Hoop $2,500
Expense Total:
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $2,500 $55,000 $2,500
Special Parks Fund
Grants
Donations
Other
Total: $2,500 $55,000
On the Radar:
None.
36
PARK NAME: VICTORIA HIGHLANDS
LOCATION: 1700 Diane Road
SIZE: 6.7 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Park Identification Signage
Parking Lot
Paved Walking Trails
Bike Rack
Map Kiosk
Playground Equipment with Shade Structure Partial replacement in 2009, swings
need to be replaced
Softball Field (270/285/270’)-no baseline fence
Backstop
Outfield Fence
Bench Seating
Basketball Court (Concrete, Half Court)
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Reline Basketball Court •Adjustable Basketball Hoop
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Reline Basketball Court $2,500
Expense Total: $2,500
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Adjustable Basketball Hoop $2,500
Expense Total: $2,500
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $2,500 $2,500
Special Parks Fund
Grants
Donations
Other
Total: $2,500 $2,500
On the Radar:
Playground replacement scheduled for 2027
37
PARK NAME: WENTWORTH
LOCATION: 739 Wentworth Ave
SIZE: 10.4 Acres
DESCRIPTION: Neighborhood Park
Park Assets:
ASSET FINDINGS
Park Identification Signage
Parking Lot (North/South) Poor condition
Paved Walking Trails Poor condition
Pond
Bridge
Kiosk Map
Playground Equipment Partial replacement in 2019
Picnic Shelter (2)
Softball Field (220/235/210’) No Outfield/Foul
Ball Fence
Backstop
Tennis Courts (2) Asphalt Fence and courts poor condition
Basketball Court (Half Court, Concrete) Needs to be re-lined
Hockey Rink (200’x94’) Grass Base
Hockey Boards
Hockey Lights Replaced in 2018
Warming House Poor Condition
Asset Maintenance and Enhancements:
MAINTENANCE NEEDS ENHANCEMENTS
•Reline Basketball Court •Warming House Replacement
•Tennis Court Reconstruction •Adjustable Basketball Hoop
•Pave Hockey Rink
•Parking Lot Replacement/Trail Work
Maintenance Costs:
ITEM 2021 2022 2023 2024 2025
Reline Basketball Court $2,500
Tennis Court Reconstruction $85,000
Pave Hockey Rink $25,000
Parking Lot Reconstruction/Trail Work $90,000
Expense Total: $92,500 $85,000 $25,000
Projected Enhancement Costs:
ITEM 2021 2022 2023 2024 2025
Warming House Replacement $300,000
Adjustable Basketball Hoop $2,500
Expense Total: $300,000 $2,500
Funding for Projects:
FUNDING SOURCE 2021 2022 2023 2024 2025
General Levy (Annual) $92,500 $385,000 $25,000 $2,500
Special Parks Fund
Grants ($180,000)
Donations
Other
Total: $92,000 $205,000 $25,000 $2,500
On the Radar:
Backstop replacement, bridge replacement
38
DATE: May 11, 2021
TO: Parks and Recreation Commission
FROM: Cheryl Jacobson, Assistant City Administrator
Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Park Strategic Planning Update
BACKGROUND:
For many years, the City has heard of needs for recreation facilities which are beyond what it is
able to provide—more recreation space, enhancements to or the updating of existing facilities,
and the accommodation of additional programs. Typically, the rationale for the City not being
able to accommodate the requests is a lack of space, personnel, and funding; there is no overall
plan to meet those needs.
At the April 6 City Council meeting the Council approved a contract with Huelife to provide Park
Strategic planning services.
The past few weeks, key staff worked with Huelife to establish a broad group of individuals from
the community to be involved in the first part of the park strategic plan process, which are virtual
skateholder listening sessions. Facilitators from Huelife will engage these community members
to gain pertinent feedback that will be utilized throughout the strategic planning process.
In addition to establishing the external stakeholder list staff has also worked with Huelife to
develop a survey to engage all residents via POLCO. Survey results will be provided to the City
Council and Commissioners to aid in the strategic planning process.
The next step of the process will be the in-person facilitation with the City Council, Parks and
Recreation Commissioners and key staff. Those dates have been established and calendar invites
have been sent out to the commissioners. These two sessions will be hosted at the fire station
and a working dinner will be provided. Confirmed dates are:
•Wednesday, June 2-3:15pm-9:15pm
•Tuesday, June 8-3:15pm-9:15pm (in place of the regularly scheduled Parks and Recreation
Commission meeting)
9b.39
The intended outcome from the process will include a report from Huelife that outlines a shared
vision for the next 3-5 years, key priorities and goals to accomplish in year one and a work plan
and timeline for implementation.
40