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2021-04-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION Tuesday, April 13, 2021- 6:30 P.M. Virtual Meeting-WebEx MN Stat. 13D.021 - Meeting by telephone or other electronic means: Conditions - MN stat. 13D.021 provides that a meeting of a public body may be conducted via telephone or other electronic means if meeting in a public location is not practical or prudent because of a health pandemic or declared emergency. At its meeting on March 17, 2020, the Mendota Heights City Council declared a local emergency due to the COVID-19 pandemic. As a part of this action, until further notice all Parks and Recreation committee meetings will be held by telephone or through other electronic means, with social distancing measures in place. All public meetings will continue to follow the requirements of the Minnesota Open Meeting Law. With both the log-in or dial-in options, the line will be muted. Observers wishing to make comments on any of the agenda items will need to contact the Recreation Program Coordinator (meredithl@mendota-heights.com) no later than noon on the day of the meeting, and provide their contact information and the agenda item which they want to address. Note that any applicable long-distance telephone charges may apply. Public Attendance is available via telephone at: +1-312-535-8110 Access Code: 133 053 0741 AGENDA 1.Call to Order 2.Introduction of Student Representative 3.Roll Call 4.Pledge of Allegiance 5.Approval of Agenda 6.Approval of Minutes a. March 9, 2021 Regular Meeting Minutes 7. Citizen Comment Period (for items not on the agenda) *See guidelines below 8.Acknowledgement of Reports a.Par 3 Update b.Recreation Update c.Park Improvement Update d.Skate Park Update 9.New Business a.Parks, Recreation, and Par 3 Annual Report b.Park Bench Donation c.Park Strategic Planning d.Ivy Hills Park – Trail Connection 10.Unfinished Business 11.Staff Announcements 12.Commission Comments and Park Updates 13.Adjourn 1 Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to address the commission on items which are not on the agenda. All are welcome to speak. Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which are longer than five minutes will need to be scheduled with the Recreation Program Coordinator to appear on a future Parks and Recreation commission agenda. Comments should not be repetitious. Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor will any decisions be made at that presentation. Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Chair may assign staff for follow up to the issues raised. 2 DATE: April 13, 2021 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Introduction of Student Representative The Parks and Recreation Commission Student Representative serves in an advisory capacity and is a communication link for ideas, observations, concerns, satisfactions and questions to the Commission. The Student Representative is a non-voting member of the Commission and the position is open to Mendota Heights residents who attend a high school located in Mendota Heights. On December 16, 2020, the City opened applications for the Student Representative position within the City of Mendota Heights Parks and Recreation Commission. As of the close of the application period on February 1, three students had indicated their interest. On March 15, an interview panel made up of Park and Recreation Commission Chair Steve Goldade and Vice Chair Bob Klepperich interviewed each of the candidates. At the completion of the interviews, the panel reached a consensus that Niko Hess would be recommended to be appointed by the Council to fill the vacancy and was approved at the April 6 City Council meeting. Mr. Hess is a Junior at Henry Sibley High School. He is a member of the National Honor Society and is a Varsity member of the “Lightning Turtles” robotics team. Heavily involved in the community, Mr. Hess volunteers for the Minnesota STEM partnership, Neighborhood House, Wetland Health Evaluation Program, and the Dodge Nature Center. STAFF RECOMMENDATION: Informational Only. ACTION REQUESTED: Informational Only. 3 2. CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING MARCH 9, 2021 The March meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, March 9, 2021, at Mendota Heights City Hall, 1101 Victoria Curve. 1. Call to Order – Chair Steve Goldade called the meeting to order at 6:30 p.m. 2. Roll Call – The following Commissioners were present: Chair Steve Goldade, Commissioners: Jaffrey Blanks, Patrick Cotter (arrived at 6:32 p.m.), Bob Klepperich, Stephanie Meyer (arrived at 6:32 p.m.), Dan Sherer and Amy Smith; absent: none. Staff present: Recreation Program Coordinator, Meredith Lawrence, Assistant City Administrator, Cheryl Jacobson and Public Works Director, Ryan Ruzek. 3. Pledge of Allegiance The Pledge of Allegiance was recited. Commissioners Meyer and Cotter arrived. 4. Approval of Agenda Motion Klepperich/second Blanks, to approve the agenda. A roll call vote was performed: Chair Goldade aye Commissioner Klepperich aye Commissioner Meyer aye Commissioner Sherer aye Commissioner Blanks aye Commissioner Cotter aye Commissioner Smith aye Motion carried. 5.a Approval of Minutes from February 9, 2021 Regular Meeting Motion Klepperich/second Blanks to approve the minutes of the February 9, 2021 Parks and Recreation Commission Regular Meeting. A roll call vote was performed: Commissioner Smith aye Commissioner Blanks aye Commissioner Cotter aye Commissioner Sherer aye Commissioner Meyer aye Commissioner Klepperich aye Chair Goldade aye 4 6a. Motion carried. 6. Citizen Comment Period (for items not on the agenda) None. 7.Acknowledgement of Reports Chair Goldade read the titles of the updates (Par 3, Recreation, Park Improvement, Park Volunteer Program, City Council Priorities, and Student Representative Updates) and polled the Commissioners for questions. 7.a Par 3 Update Recreation Program Coordinator Meredith Lawrence stated that staff is beginning prep work for the 2021 season. She stated that with the changing weather they are working to open the course as soon as possible as well as updating the COVID-19 plan. She stated that staff has been working on irrigation box wiring and other maintenance updates. She stated that the City Council approved a new well pump, motor and other components and she has been working with the contractor to ensure the irrigation system will mesh with the computer system and well pump motor. She stated that registration opened this morning for programs, noting over 400 people registered with a record of over $36,000 generated in funds for recreation and Par 3 programs. Chair Goldade congratulated staff on the success of the recreation registration. Commissioner Smith asked if there is a tournament of golf outing for families scheduled for May 1st. Ms. Lawrence confirmed there is a Par 3 family kick-off event on May 1st at 9 a.m. She stated that there is another youth tournament scheduled for June 18th. Chair Goldade stated that the City mailed a $5 off coupon since the last meeting and commended staff for following the input from the Commission. He noted that there were comments on social media today related to league play. Ms. Lawrence replied that there are weekly leagues for youth, in groups of four. She stated that instruction is not provided but staff is on the course to ensure play runs smoothly. She stated that many of the golf league tee times received full capacity through registration today. Chair Goldade asked for additional details on the use of the well. Ms. Lawrence explained that the well is used for the maintenance building, irrigation and other water sources needed for maintenance. She clarified that the Clubhouse is connected to City water. 7.b Recreation Update Recreation Program Coordinator Meredith Lawrence stated that a postcard was mailed to residents with more information provided on the City website regarding recreation programs. She expressed appreciation to the Communications Coordinator that created the mailer. She noted that there are plenty of programs that still have availability and encouraged residents to explore the website to find those offerings. She stated that field and facility permits were issued, noting that group meetings were held with priority group three and four users. She stated that 6,200 hours were requested for the City fields noting that staff reviewed the requests 5 and mailed the appropriate approved permits to the user groups. She stated that the canoe rack rental is now available, noting that 11 of the 12 rental space have been reserved by Mendota Heights residents. Commissioner Cotter asked for input from staff on how the permit process went this year. Ms. Lawrence commented that the community and user groups meetings that were conducted were successful and helped to better explain the process for permitting. She stated that staff did still receive blanket permits from users, which is understandable as groups are not yet sure of their registration. She hoped that schedules will be better known by those user groups soon and that the City would also be updated which could potentially open up additional time for additional users. She believed that the communication has been improved between the user groups and staff. She noted that she would provide an update once the season gets underway. Commissioner Sherer stated that he has heard from the baseball and fast pitch organizations they have stated that they would like to know tournament dates earlier for planning and suggested that perhaps there be a separate permitting for those events. Ms. Lawrence stated that she has not heard that comment from the organization but would welcome the opportunity to discuss that if the group reaches out to her with that input. She reinforced that City events receive first priority, and those dates have to be known before dates can be reserved for other activities. 7.c Parks Improvement Update Recreation Program Coordinator Meredith Lawrence stated that at the last meeting the Commission made a recommendation to the City Council related to the Marie Park playground update. She noted that staff met with the contractor and feels that could be done without further encroaching upon the baseball field, reporting that the City Council authorized the playground and shade structure; totaling $133,004. She stated that the playground will be double the size of the existing playground and hoped for construction to be completed by June 1st. She commented that she is proud of the process for this project and the amount of community interest and input received. Commissioner Meyer asked if staff has a drawing of the layout, as she would assume that has changed from the Commission meeting in order to not encroach on the baseball field. Ms. Lawrence stated that she does not yet have the drawing but noted that staff is going to walk the site with the vendor and will then have a final rendering to provide to the Commission. Commissioner Meyer asked if the subcommittee could participate in the walkthrough. Ms. Lawrence noted that she could let the group know when the walkthrough will occur. She stated that the elements of the playground included in the RFP must be included, therefore the walkthrough will simply be to determine where items can fit. Chair Goldade stated that he has received comments from residents as to why the playground was being replaced as it did not appear to be in disrepair. Ms. Lawrence stated that playgrounds have a typical lifespan of 15 years. She noted that certain items had been replaced but the swings were close to 30 years old and therefore are becoming a safety concern. She stated that staff was also completing more maintenance on 6 the playground than other similar playgrounds, therefore the equipment was being replaced related to safety and maintenance concerns and in order to stay up to date with changing standards. 7.d Park Volunteer Program Update Recreation Program Coordinator Meredith Lawrence stated that an update on the park volunteer program was included in the packet on the development of a program. She stated that staff is refining the concept using the input received from the Commission as well as several City departments. She stated that staff will bring the concept back for Commission review once additional information is available. Chair Goldade stated that this item will remain on the agenda in order to continue to provide updates as staff continues to work on this program concept. 7.f Student Representative Update Recreation Program Coordinator Meredith Lawrence commented that there were three applicants for the student representative position. She stated that staff has been in contact with the applicants, and that City Administrator Mark McNeill and Mayor Levine recommended that Chair Goldade and Commissioner Klepperich interview the candidates and provide a recommendation to the City Council for appointment. Commissioner Blanks asked the number of representatives that would be selected. Ms. Lawrence stated that although it had been considered to have three representatives, the decision had been made not to do so. Chair Goldade commented that he felt strongly that there not be three representatives as that would create a Commission of 10 members. He commented that while student representatives provide valuable insight, they also tend to have busy schedules and therefore it could be beneficial to have two members. He asked for input from the Commission on the desired number of student representatives. Commissioner Blanks agreed that students tend to have busy schedules and therefore it could be helpful to have two members or a second alternate, or even a third member. Commissioner Klepperich stated that when he first joined the Commission there were two student representatives and that worked well but commented that three could be too many. He stated that two students would provide a better opportunity to have at least one student in attendance at a meeting. Commissioner Cotter agreed that two students would help to provide rotating attendance between the two students to accommodate schedules. Chair Goldade stated that one additional member of the Commission could join he and Commissioner Klepperich for the interviews if desired. 7.e City Council Priorities Update Assistant City Administrator Cheryl Jacobson stated that the priority summary list created by the City Council was included in the packet as an update. She explained that this process is completed each year in order to identify City Council priorities and provide direction for staff. She stated that this year was developed as a two-year process and provided background 7 information on the process. She stated that staff worked with the City Council to develop the action items for each priority and worked further to identify a timeline. She stated that a “parked” column was added for items that are dependent upon the completion of another item. She referenced the items related to parks and natural resources. Chair Goldade commented that this is a great document and acknowledged the work of the City Council and staff. He recognized the link to the Park and Recreation Commission for those two items and stated that perhaps the group stay updated on those items bi-monthly. Ms. Jacobson commented that the City Council was clear that the Commission should be involved in the work on the related items. Commissioner Sherer stated that the Skate Park is shown as a priority and asked for additional context. He noted that seems to have taken priority over projects discussed the previous year. Ms. Jacobson noted that further discussion will occur later on the agenda for that item. Motion Klepperich/second Blanks to acknowledge the staff reports. A roll call vote was performed: Commissioner Sherer aye Commissioner Meyer aye Commissioner Klepperich aye Chair Goldade aye Commissioner Smith aye Commissioner Cotter aye Commissioner Blanks aye Motion carried. 8.New Business None. 9.Unfinished Business 9.a Skate Park Work Group Update Recreation Program Coordinator Meredith Lawrence commented that the subcommittee has been working diligently on how to keep the Skate Park safe, both operationally and structurally. She stated that some ideas for remodeling opportunities have been developed using a potential budget of $125,000. She stated that there have been questions related to priority, location, and funding. She noted that both the Skate Park and the Wentworth W arming House were discussed at the worksession the previous night and the decision was made to pause the projects. She stated that the City Council directed staff to conduct strategic planning in order to ensure both projects are done correctly and the right decisions are made for the park system and community. She noted that staff will continue to provide updates as they arise. Commissioner Smith asked if there was discussion related to the existing Skate Park and what would be needed to keep that safe for this summer. 8 Ms. Lawrence replied that some maintenance will occur at the park to ensure that it will be safe for this summer. She stated that staff will meet with a contractor to determine the work that would be needed to ensure the park is in compliance and safe. She stated that there will not be additional features added, but the City wants to ensure the safety of the users. Chair Goldade asked the role of the subcommittee moving forward. Ms. Lawrence replied that the subcommittee will be paused until there is further direction from the City Council. She stated that staff will notify the members of the subcommittee this week. Chair Goldade stated that he received a memorandum from concerned citizens on Mendakota Court, dated February 19, 2021. He thanked the City Council for their leadership and looked forward as to how the Commission can support this topic moving forward. He agreed that this should be done right, and additional research should be done. 9.b Asset Management Plan Draft Review Recreation Program Coordinator Meredith Lawrence stated that a park asset management plan was included in the Commission packet with the intent of providing a framework for park improvement projects and the parks system as a whole. She stated that this plan includes regularly scheduled projects, such as playground replacements. She noted that the document is a draft and additional information will continue to be added. She stated that the document will provide long range plans, goals and policies working on a five-year rolling period. She stated that this will allow staff to plan and provide the City Council and Commission with the appropriate information to plan for future projects. She stated that this information will be used for budget purposes as well. Assistant City Administrator Cheryl Jacobson commented that this will be a forecasting tool for the parks system that includes both scheduled maintenance and planned improvements. She noted that this will be a comprehensive document that will continue to evolve over time and will assist in budgeting for those improvements and maintenance. She stated that the Commission has discussed funding quite often and stated that this document will help to identify the desired improvements and maintenance, available funding, and appropriate timing. She stated that a referendum and the Par 3 bonds have been discussed as a potential opportunities for parks funding and this asset management plan will help to provide input on whether those would be appropriate funding sources or whether those items should be budgeted for. She stated that strategic planning will be used to gather information and input and to develop the timing. Commissioner Sherer commented that it is great to see progress on this topic. He noted that the Commission has discussed this concept in the past year and thanked staff for their efforts. He asked if there would be opportunity to help shape the document as it was mentioned that this is a draft, or whether that input would be provided from the City Council. He stated that he noticed a few items missing from the list. Ms. Jacobson stated that the draft plan was to serve as an example of a plan and is by no means finished and will be an evolving document. She stated that staff is completely open to additional enhancements or scheduled maintenance needs. She stated that they would like this to be very comprehensive as this will be used as a tool in the larger strategic planning process for the City and its budgeting. She expected that this would repeatedly appear on the Commission agenda as the versions of the document progresses. Commissioner Smith asked for clarification on what a regional sporting venue is. 9 Ms. Jacobson replied that there have been a lot of suggestions for Bourn Lane. She stated that her understanding of a regional sporting venue would be a large destination park with baseball and soccer fields. Ms. Lawrence replied that there are three categories for parks: neighborhood parks, destination parks, and regional sports complex parks. She noted that a regional sports complex would be larger than Mendakota and typically has multiple fields with seating for larger crowds to accommodate events that draw more users and spectators. She stated that this process will help to determine if there is a need for that type of use. She stated that the document will help everyone and provide guidance moving forward. Ms. Jacobson commented that it is not decided that Bourn Lane would be a regional sporting venue. She noted that the property could be sold to a private developer as well and that decision will be based on the input of the City Council. Chair Goldade stated that the proposal came from residents while others have proposed other uses as well. He stated that perhaps the Commission members would be interested in walking the property in April or May to discuss whether that should become a park. He stated that a need for a park was identified for that area of the City but also recognized that there is other interest for that property as well. Commissioner Smith noted that there is also a need for indoor basketball courts and a walking track. Ms. Jacobson stated that she would encourage the Commission to wait to provide input on the Bourn Lane property until the strategic plan is developed. Chair Goldade stated that his concern in delaying input would be that he is aware there is pressure from developers for that property. Ms. Lawrence commented that the City has received calls from developers for the past few years, so that is not new. She stated that the City Council is not making an immediate decision on that property and confirmed that the Commission would provide input. Commissioner Sherer stated that he would be interested in walking the property when appropriate. Commissioner Cotter commented that he is very excited with this document and being involved in shaping this process and the ability to take a step back to look at the bigger picture as the Commission is often involved in more details for the individual projects. Chair Goldade asked for input on the special park fund money. Ms. Lawrence replied that the special park fund money would remain for new improvements or enhancements for existing projects. She used the example of the Marie Park playground noting that because the size of the playground is double compared to the existing one, special park fund monies could be used for that expansion portion of the project. She stated that the funds simply cannot be used for maintenance or replacement of an existing park feature that does not expand recreational offerings. She stated that when more information is available in the plan that will be used in forecasting the funding. She stated that input will be solicited from a wide 10 variety of residents and stakeholders to determine future parks needs. She stated that the strategic plan process will help to ensure everyone is on the same page in identifying needs and wants as well as the vehicle to get to that outcome. Commissioner Klepperich noted that it appears that striping will occur at Friendly Hills tennis for pickleball this year and resurfaced next year and asked for input. Ms. Lawrence noted that the pickleball lines will be striped on the ice rink and the tennis courts will be resurfaced in 2022. Commissioner Sherer commented that he is under the impression that special park fund dollars cannot be used for maintenance of the paved trails and asked for clarification on the type of funding that would be used for that maintenance. Public Works Director Ryan Ruzek confirmed that trails would be included in the discussion for a potential referendum. Chair Goldade commented that the asset management plan draft review may not occur on the April agenda, but will come back on a future agenda and will be a guiding document for both the City Council and Park and Recreation Commission. Ms. Lawrence stated that staff is looking forward to the opportunities this document will provide. 10.Staff Announcements Recreation Program Coordinator Meredith Lawrence shared the following announcements: •Applications are being accepting for golf and tennis instructors, additional information is available on the City website. •Par 3 Golf Course will be opening soon, and staff continues preparations to ensure the course could be opened once weather and COVID-19 procedures allow. •Program registration is open on the City website and residents can browse available programs on the City website. •Other events can be found on the city’s website 11. Commission Comments and Park Updates Commissioner Sherer •He has not visited Market Square Park recently •Snow is melting at Hagstrom King Park and activity is increasing •Basketball courts are beginning to see use with the melting snow and warmer weather Chair Goldade commented that he noticed that Market Square Park has seen increased use in people meeting up for coffee or lunch this past year. Commissioner Klepperich asked where the materials from the ponds was hauled. Public Works Director Ryan Ruzek commented that the contractor hauled that material out in trucks. Commissioner Klepperich 11 •Ivy Hills Park is a gem and a tremendous asset to the City •Woodchips are needed for distribution in different areas as the snow melts •He commended staff for their work allocating 6,200 hours in field permits. He also thanked City staff for their continued participation in the Commission meetings Commissioner Smith •Kensington Park has increased activity with the melting snow •The Friendly Hills ice rink had a lot of use this season but has been melting with the warmer weather •Mendota Heights and West Saint Paul are offering an Adult Beanbag League and that is a fun addition to programming Commissioner Blanks •It is great to see the start of spring. He visited Valley Park and noticed many vehicles but no children which he believed meant that people were out walking in the park Commissioner Cotter •He is thrilled with the canoe rack rental at Rogers Lake and was pleased to see residents secure 11 of those spots •He has visited the dog park a number of times and it is wildly popular. It is a great amenity for the area •He recognized the work of the Marie Park Playground Subcommittee and the Skate Park Subcommittee, noting the hours that those members have contributed and extra work that was put in Commissioner Meyer •There have been more children out at Marie Park and people are very excited about the coming improvements Chair Goldade •He noticed the portable bathroom disappeared from Valley Park •He asked the members to think about the potential to return to in-person meetings at some time in the future, noting that is also dependent upon the direction of the City Council Ms. Lawrence commented that each Commission has the right to choose whether they would like to meet virtually or in-person. She stated that staff would need some advance time in order to notice the meeting appropriately and schedule the video coverage. Chair Goldade asked that members come to the April meeting with a decision on whether they would like to return to in-person meetings in May. 12.Adjourn Motion Cotter/Second Klepperich to adjourn the meeting at 7:52 P.M. A roll call vote was performed: Commissioner Cotter aye Commissioner Smith aye Commissioner Blanks aye 12 Commissioner Klepperich aye Chair Goldade aye Commissioner Sherer aye Commissioner Meyer aye Motion carried. Minutes drafted by: Amanda Staple TimeSaver Off Site Secretarial, Inc. 13 DATE: April 13, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Par 3 Update Course is Open Staff officially opened the course for play on March 13. The course has been busy despite some unpredictable weather for the month of March. The clubhouse is open to the public, but COVID- 19 safety measures are in place that reflect the City’s COVID-19 plan. Gas carts have been delivered and pull carts are available this year. Well Rehabilitation Project Staff has been working with Keys Well Drilling, the City’s Well contractor to complete the well rehabilitation project at the Par 3. Staff intends to turn on the irrigation system in late April and the well pump will be inspected and calibrated which will complete the project. Turf Conditions The turf is in good condition this Spring as the course had a mild Winter. Staff is working to address some thatch issues. The course will be aerated in late April or early March to address this ongoing issue. Rebranding Initiatives The City Council approved a new logo and directed staff to execute a rebranding program to help promote the Par 3 going forward. New flags, scorecards, interior signage, hats, balls and staff clothing have been ordered and implemented. An exterior monument sign has been ordered and will be installed this Spring. Par 3 Family Golf Season Kick Off Join us on Saturday, May 1 at 9:00am for a family-friendly start to the 2021 Golf Season. Tee times can include family and friends. Cost $20 per person (each person registers separate and tee times will be coordinated prior to the event). Registration price includes a round of golf, a beverage, snack, tournament golf ball, and chance to win great prizes! Register on the city’s website: www.mendota-heights.com 14 8a. DATE: April 13, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Recreation Update Summer Recreation Programs Registration Registration for Summer recreation programs opened on Tuesday, March 9 at 9:00am on the city’s website and in person at City Hall. The recreation offerings have received positive responses and many are at maximum capacity. All programs will have a COVID-19 plan that will be provided to participants prior to the first day of the program. MHAA Tournament Waiver The City Council approved a waiver to MHAA for their baseball and softball tournaments scheduled at Mendakota Park to ensure tournament weekends do not exceed $498 for field usage and preparation. By reducing the costs of tournaments for MHAA in 2021, the City will receive $1,494 in reimbursement for maintenance supplies, equipment and labor compared to the $3,060 billed originally for the tournaments. Field and Facility Use Policy Amendment The City Council approved a Field and Facility Use Policy Amendment in regards to tennis court reservations. The amendment has put parameters on reservations for tennis courts to ensure there is enough access for residents to be able to utilize the courts for public open play. The City Council also directed staff to post a notice to consider the implementation of a $5 per hour fee for tennis court reservations on a trial basis for 2021. The fee change will be considered for final adoption at the April 20 City Council meeting. Canoe Rack Rentals at Rogers Lake Staff opened up the application process for canoe rack rental spaces in February. The deadline for resident first priority was March 1. All 12 canoe rack rental spaces have been accounted for by Mendota Heights residents. See A Truck Event Join us on Saturday, May 15 from 10:00am-Noon for a behind the scene tour and get up and close to tons of big rigs—fire trucks, police squads, mowers, plow trucks, and more! Activities will include: kid’s games, photo opportunities, and refreshments. The event is free and will be held at Mendakota Park. 15 8b. DATE: April 13, 2021 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Park Improvement Update Marie Park Playground Renovation Demolition is set to begin Monday, April 12 for the Marie Park playground remodel. Once the demolition is complete, the deceased tree will be removed and stump work will be completed. The contractor anticipates the new playground will be installed by June 1. Staff is working to add new mulch to existing playground structures to ensure safety for users. This is done many times throughout the year as needed. Wentworth/Mendakota Park Tree Project Staff completed removing 15 dead ash trees from the Mendakota parking lot in early April. On April 9 staff temporarily shut down the Wentworth parking lot to remove trees infested with emerald ash borer. Our contractor, SavATree provided three crews to expedite the work and ensure the park was open to users as quickly as possible. Park Asset Management Plan Staff has been working on inventorying the parks and categorizing necessary park maintenance projects and optional park enhancements going forward in consultation with our public works team. Staff is refining the document and hope to have an update to the plan available at the May Parks and Recreation Commission meeting. 16 8c. DATE: April 13, 2021 TO: Parks & Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Skate Park Update During February and early March, the City Council established priorities and strategies to pursue over the next two years. One priority is to Encourage and Support Park Opportunities and Improvements and includes strategies focusing on determining dedicated funding sources to support Mendota Heights parks, upgrading existing park and recreation facilities, and reimagining park/public space to maximize use. Many of the Council’s strategies and resulting action items are interrelated and outcomes will depend on city budgets and funding and how the City Council will want to proceed overall. Given the connection between plan strategies (such as those relating to parks and natural resources), the City Council has advised staff to put on hold, for now, any recommendations related to capital improvements at city parks. This direction includes potential improvements to the City’s skatepark. This pause does not include annual maintenance and upkeep to the skatepark, however. Staff will assess what maintenance is needed to ensure that the skatepark is usable and safe. As well, the signage that the group developed will move forward and an order has been placed. For the time being, the work group will be put on hiatus until the larger planning work is completed. STAFF RECOMMENDATION: Informational Only. ACTION REQUESTED: Informational Only. 17 8d. DATE: April 13, 2020 TO: Parks and Recreation Commission FROM: Meredith Lawrence, Recreation Program Coordinator SUBJECT: Parks, Recreation, and Par 3 Annual Report BACKGROUND At its regular meeting on April 13, the Commission will hear a presentation on the 2020 accomplishments in park improvements, recreation programs and the Par 3 golf course. The update will be presented to the City Council on April 20. REQUESTED ACTION This presentation is for informational purposes only. However, the commission is welcome to provide feedback and ideas for the 2021 year to staff. Attachments: Park and Recreation Program Offerings 2021 18 9a. with friendship & fun Parks & Recreation Registration opens 9 a.m. Tuesday, March 9 your City of Mendota Heights | Page 1 Register Early Watch for deadlines and register at least one week prior to the program start. To accommodate social distancing, capacities may be limited and programs may fill quickly. Cancellations occur if there are not enough participants for an activity. Fro m tots to tns and in betwn Keep everyone enriched, engaged, and energized – all summer long. How to Register Online https://secure.rec1.com/MN/mendota-heights-mn/catalog In Person Mendota Heights City Hall, M-Th: 7am-4:30pm, F: 7-11:30am Printed catalogs are available at City Hall; you can also request that one be mailed to you by calling 651-452-1850. Fee Assistance Program Residents with a parent on active military duty or who receive free and reduced meals through ISD 197 may be eligible for 50% o of golf lessons, tennis lessons, or Safety Camp (up to $150). Contact Park & Rec for details. Stay Safe Modifications have been made to programs in accordance to current public health guidelines, and will be adjusted when guidance changes. COVID-19 Preparedness Plans will be provided before the start of each program. facebook.com/MHParksandRec Mendota Heights Parks & Recreation | 651-255-1354 Subscribe to e-News on the City’s website ? Stay Connected Rev 02/26/2021 19 9a1. Teis Program City of Mendota Heights | Page 2 2021summer Little’s Tennis Lessons · Ages 4-6 This is an introduction to tennis using mini nets and junior tennis balls. Parents and chaperones are encouraged to stay. $50 per participant Day Dates Time Session Location Th June 17, 24, July 1, 15, 22, 29 8-8:45am 1 Visitation Th June 17, 24, July 1, 15, 22, 29 8:50-9:35am 2 Visitation Th June 17, 24, July 1, 15, 22, 29 9:40-10:25am 3 Visitation Th June 17, 24, July 1, 15, 22, 29 10:30-11:15am 4 Visitation Th June 17, 24, July 1, 15, 22, 29 11:20am-12:15pm 5 Visitation M June 14, 21, 28, July 12, 19, 26 5:30-6:15pm 6 Marie Park M June 14, 21, 28, July 12, 19, 26 6:30-7:15pm 7 Marie Park W June 16, 23, 30, July 14, 21, 28 5:30-6:15pm 8 Marie Park W June 16, 23, 30, July 14, 21, 28 6:30-7:15pm 9 Marie Park Sat June 19, 26, July 10, 17, 24, 31 8:30-9:15am 10 Marie Park Sat June 19, 26, July 10, 17, 24, 31 9:20-10:05am 11 Marie Park Youth Tennis Lessons · Ages 7-12 Join us to learn the game and have fun improving your skills while doing drills and playing matches. Children will be divided into groups based on ability: beginner, intermediate, advanced. $50 or $100 per participant depending on session Day Dates Time Session Cost Location M/Tues/W June 14-July 29 8-8:55am 1 $100 Visitation M/Tues/W June 14-July 29 9-9:50am 2 $100 Visitation M/Tues/W June 14-July 29 10-10:50am 3 $100 Visitation M/Tues/W June 14-July 29 11-11:50am 4 $100 Visitation Sat June 19, 26, July 10, 17, 24, 31 10:15-11:15am 5 $50 Marie Park Sat June 19, 26, July 10, 17, 24, 31 11:30-12:20pm 6 $50 Marie Park (No class the week of July 5) In-House Tennis League · Ages 8-14 Instructors will divide participants into singles and doubles play each day and will be on hand to keep the matches moving. Instructors will provide coaching on serving, strokes, footwork, scoring and strategy. $125 per participant Day Dates Time Location M/Tues/W June 14-July 29 Noon-12:55pm Visitation (No class July 5-7) YOUTH 20 Tiger Tots Lessons · Ages 4-6 This program features the basics of golf strokes and etiquette, while focusing on the love of the game. Each participant will receive a souvenir ball and hat. All participants must have their own golf clubs. Mondays · $35 per participant Day Dates Time Session Class Location Mondays June 14-28 8-8:40am 1 Class 1 MH Par 3 Mondays June 14-28 8:50-9:30am 1 Class 2 MH Par 3 Mondays June 14-28 9:40-10:25am 1 Class 3 MH Par 3 Mondays July 12-26 8-8:40am 2 Class 4 MH Par 3 Mondays July 12-26 8:50-9:30am 2 Class 5 MH Par 3 Mondays July 12-26 9:40-10:25am 2 Class 6 MH Par 3 Mondays Aug 2-16 8-8:40am 3 Class 7 MH Par 3 Mondays Aug 2-16 8:50-9:30am 3 Class 8 MH Par 3 Mondays Aug 2-16 9:40-10:25am 3 Class 9 MH Par 3 Golf Program City of Mendota Heights | Page 3 2021summer Beginner Junior Golf · Ages 6-12 This course is meant for students new to golf or with very little experience. All participants must have their own golf clubs. Each Session is Monday through Thursday (Fridays are designated makeup dates). $90 per week Days Week Time Location M-Th June 21-24 ∙ Week 1 10:30am-12:15pm MH Par 3 M-Th June 28-July 1∙ Week 2 10:30am-12:15pm MH Par 3 M-Th July 12-15 ∙ Week 3 10:30am-12:15pm MH Par 3 M-Th July 19-22 ∙ Week 4 10:30am-12:15pm MH Par 3 M-Th July 26-29 ∙ Week 5 10:30am-12:15pm MH Par 3 M-Th Aug 2-5 ∙ Week 6 10:30am-12:15pm MH Par 3 M-Th Aug 9-12 ∙ Week 7 10:30am-12:15pm MH Par 3 Intermediate Junior Golf · Ages 8-14 Play rounds of golf while perfecting strokes and techniques. This program is meant for students with golf experience who are familiar with the rules and able to play a round of golf. All participants must have their own golf clubs. Each Session is Monday through Thursday (Fridays are designated makeup dates). $90 per week Days Week Time Location M-Th June 21-24 ∙ Week 1 1-2:45pm MH Par 3 M-Th June 28-July 1∙ Week 2 1-2:45pm MH Par 3 M-Th July 12-15 ∙ Week 3 1-2:45pm MH Par 3 M-Th July 19-22 ∙ Week 4 1-2:45pm MH Par 3 M-Th July 26-29 ∙ Week 5 1-2:45pm MH Par 3 M-Th Aug 2-5 ∙ Week 6 1-2:45pm MH Par 3 M-Th Aug 9-12 ∙ Week 7 1-2:45pm MH Par 3 Junior Golf League Ages 6-15 Children must know the game of golf and be able to play unsupervised. Children will play in groups of four. All participants must have their own golf clubs. $125 per participant Wednesdays June 16-Aug 4 · 9-10:45am · MH Par 3 Fridays June 18-Aug 6 · 9-10:45am · MH Par 3 Junior Tournament Ages 15 and under Join us for a recreational tournament for juniors. Players must be familiar with golf rules and etiquette. An adult may walk the course with the child. All participants must have their own golf clubs. $20 per participant Saturday June 19 · 9am shotgun start · MH Par 3 YOUTH 21 Mayer Arts Musical Theater Camps Mayer Arts believes teaching the arts is not only providing training for those who are serious about learning but also to just have fun! They teach proper technique, terminology, body awareness, and an appreciation for the arts so that students will not only find a love for the arts but also build healthy habits and self-esteem. Anastasia · Ages 4-8 What if you were royalty and didn’t know it? Let’s take a journey to the past and find out! We will learn music and choreography from Anastasia and create our own musical. Everyone will learn how to put together a professional show from start to finish. Learn how to properly speak your lines, block a scene, develop your character and much more. We will also play fun creative games. No experience necessary. All that is needed are comfortable clothing and lightweight tennis shoes or dance shoes. Friends and family are invited to a special performance beginning the final 30 minutes of the last class. $97 per participant Mon thru Thurs Aug 2-5 9am-noon HPNC Hamilton · Ages 7-12 Wait for it! Let’s create our own version of one of the most popular musicals today. Everyone will learn songs and choreography from Hamilton and put on a show. Learn how to properly speak your lines, block a scene, develop your character and much more. We will also play fun creative games! No experience necessary. All that is needed are comfortable clothing and lightweight tennis shoes or dance shoes. Friends and family are invited to a special performance beginning the final 30 minutes of the last class. $97 per participant Mon thru Thurs Aug 2-5 1-4pm HPNC ARTrageous Adventures Camps ARTrageous Adventures unleases the creative power within people of all ages by creating programs that connect people to themselves, their community, and the diversity of the world. They believe that living is an art and that you should live life ARTrageously! Diggin’ for Dinos · Ages 3-6 Travel back to the land before time and learn all about dinosaurs in this fun art camp! $70 per participant Yellow Submarine Beatles · Ages 5-11 Dive under the sea and create art while listening to some of the best Beatles songs. Paint a yellow submarine, collage an octopus garden and decorate a huge peace symbol with a little help from your friends. $70 per participant Rocking Out in the Rainforest · Ages 5-11 Zipline through the Amazon forest and create art inspired by this colorful place. Design a Brazilian Carnival mask, sculpt a jungle animal, paint a morpho butterfly and create a rock garden display. $70 per participant Famous Friday · Ages 5-11 Discover some of the greatest artists in history by creating art inspired by their styles, techniques and culture. Draw in the style of Keith Haring. Paint an up close monochromatic canvas inspired by Georgia O'Keefe and sculpt a heART to commemorate Romero Britto. $40 per participant Day Dates Time Ages Cost Location Yellow Submarine Beatles Art Camp M/Tues July 12&13 10am-12:30pm 5-11 $70 HPNC Rocking Out in the Rainforest W/Th July 14&15 10am-12:30pm 5-11 $70 HPNC Famous Friday F July 16 10am-12:30pm 5-11 $40 HPNC Diggin’ for Dinos M/Tues July 26&27 9:30am-noon 3-6 $70 HPNC HPNC=Harmon Park Neighborhood Center City of Mendota Heights | Page 4 2021summer Art & TheaterYOUTH22 City of Mendota Heights | Page 5 2021summer Sports CampsYOUTH Sports Unlimited Camps Ninja Warrior · Ages 4-9 Get ready for a challenge! This exciting camp is three hours each day. This new class will give participants an opportunity to have fun testing their skills and abilities while going through various obstacles: tunnel crawl, cones weave, noodles crawl, mat rolls, parachute run, fitness ladders, hula hoop jump and hurdles. Dierent course set-up each day: Who will be Ninja Warrior of the day? $80 per participant Backyard Games · Ages 5-10 Come join us and learn about fun games you can play in your backyard! These activities will help your child develop coordination, flexibility and are also beneficial for each child’s physical and mental development. Some of the backyard games oered will include Wieball, Bocce Ball, and Croquet. $80 per participant Basketball · Ages 6-10 Learn the rules of basketball while working on team play and sportsmanship through skill development and small group games. The following individual skills will be taught: shooting, passing, dribbling, oense and defense. $80 per participant Flag Football · Ages 6-10 This camp is designed to introduce the young athlete to the sport of flag football through skill development and small group games. Learn the rules of flag football while working on team play and sportsmanship. Individual skills taught: passing, catching, kicking along with learning the strategies of oense and defense. $80 per participant Multi-Sport · Ages 7-10 The multi-sport atmosphere helps children explore soccer, flag football, and non-contact lacrosse and basketball or baseball in a day program setting. No pressure, just lots of fun while these young athletes participate in all four sports through unique games. $80 per participant Day Dates Time Ages Cost Location Backyard Games M/Tu/W/Th June 21-24 9am-noon 5-10 $80 Marie Park Basketball M/Tu/W/Th June 28-July 1 9am-noon 6-10 $80 St. Thomas Academy Flag Football M/Tu/W/Th July 12-15 9am-noon 6-10 $80 Kensington Ninja Warrior M/Tu/W/Th July 19-22 9am-noon 4-9 $80 Harmon Park Multi-Sport M/Tu/W/Th Aug 2-5 9am-noon 7-10 $80 Sports Complex YOUTHSafetyCamps Little Tykes Grade K-2 Join the West St. Paul and Mendota Heights Police, Fire, and Recreation Departments for a day filled with fun activities, while learning how to be safe in our daily lives. We will learn about fire safety, stranger danger, boat safety and much more. All participants will receive snacks and a Safety Camp t-shirt. Parents: join us at 3 p.m. for our graduation ceremony. $15 per participant FRIDAY July 30 · 9-3:30pm · HPNC Safe Kids Grade 3-5 Join the West St. Paul and Mendota Heights Police, Fire, and Recreation Departments for our exciting Safe Kids Camp. Each day is filled with safety topics and activities from electric safety, fire safety, severe weather safety, water safety and much more. All participants will receive a lunch and snacks each day, along with a Safe Kids t-shirt. $40 per participant Tuesday & Wednesday Aug 10&11 · 8am-4:30pm · HPNC HPNC=Harmon Park Neighborhood Center 23 FascinangFridays YOUTH FRI Ages 6-12 Join us at Harmon Park on Fridays throughout the summer for action-packed, all day activities, and games with age-appropriate curriculum. This program will promote the development of friendships, good sportsmanship, and positive peer interactions. Each day will include the splash pad. $20 per participant per Friday Date Time Cost Location Aloha Summer June 18 8am-4:30pm $20 Harmon Park Warming House Space is the Place June 25 8am-4:30pm $20 Harmon Park Warming House Just Add Water July 9 8am-4:30pm $20 Harmon Park Warming House Sports of all Sorts July 16 8am-4:30pm $20 Harmon Park Warming House Mad Science July 23 8am-4:30pm $20 Harmon Park Warming House Inventors Workshop Aug 6 8am-4:30pm $20 Harmon Park Warming House Kickball with Cops and Firefighters Aug 13 8am-4:30pm $20 Harmon Park Warming House City of Mendota Heights | Page 6 2021summer Free Drop-In Program Ages 6-12 Join us for the City’s traveling program that brings recreation to local neighborhood spots. Sta will set up activities and equipment for youth to enjoy. There will be games, sports, arts, crafts and more! FREE - no registration required Day Date Time Location Tues June 15 1:30-2:30pm Mendakota Park Tues June 22 12:30-1:30pm CCA Greenspace Tues June 29 1:30-2:30pm Mendakota Park Tues July 6 12:30-1:30pm Harmon Park Tues July 13 1:30-2:30pm Mendakota Park Tues July 20 12:30-1:30pm CCA Greenspace Tues July 27 1:30-2:30pm Mendakota Park Tues Aug 3 12:30-1:30pm Harmon Park Tues Aug 10 1:30-2:30pm Mendakota Park Tues Aug 17 12:30-1:30pm Harmon Park CCA Greenspace = Covington Court Apartments Greenspace 24 City of Mendota Heights | Page 7 2021summer Adult Bags League Join us for a six-week bean bag league. • There will be a max of 10 teams per league • Each team can roster up to two players with two players on a sub list; only two compete in each match • Co-ed league • Rosters must be age 21+ • League standings are maintained • Team champions will receive an end-of-season trophy • All game equipment is provided (each team will get a set of eight bean bags to keep for the season) The team captain should register each team. Team members will be required to sign a waiver the first day of the program. Thursdays · $60 per team Dates Time July 15-Aug 19 6-7:30pm West St. Paul Sports Complex - Horseshoe Pit Area Women’s Golf League Take some “me time” and stay fit at the Par 3 Golf Course. Sign up on your own or with a foursome for league play. All levels of experience are welcome! You will have a standing tee time from 3 to 7 p.m. for the entire season. Available league times can be seen on our website. All participants must have their own golf clubs. $145 per participant Wednesdays May 26-Aug 11 · 3-7pm standing tee time · MH Par 3 Adult Beginner Golf Lessons Join us at the Par 3 Community Golf Course. Lessons will teach players golf etiquette, basic strokes, and strategy. Each class will be limited to six players to ensure one-on-one attention. All participants must have their own golf clubs. Tuesday evenings · $75 per participant Day Dates Time Class Location Tuesdays June 8, 15, 22, 29 5:30-6:25pm 1 MH Par 3 Tuesdays June 8, 15, 22, 29 6:30-7:30pm 2 MH Par 3 Tuesdays July 6, 13, 20, 27 5:30-6:25pm 3 MH Par 3 Tuesdays July 6, 13, 20, 27 6:30-7:30pm 4 MH Par 3 Tuesdays Aug 3, 10, 17, 24 5:30-6:25pm 5 MH Par 3 Tuesdays Aug 3, 10, 17, 24 6:30-7:30pm 6 MH Par 3Adult Tennis Lessons All classes are taught by USTA-trained instructors. Thursdays · $75 per participant per session Beginner Classes are for those who have little to no tennis experience. Learn the basic strokes and begin to rally. All participants will be given a new Wilson tennis racquet. Day Dates Time Session Location Th June 3-July 8 6-7pm 1 Marie Park Th July 22-Aug 26 6-7pm 2 Marie Park Advanced Beginner Classes are for those who know the basic strokes and are working further on ball tracing, movement, and consistency. Players are ready for introductory social match play. Day Dates Time Location Th June 3-July 8 7-8pm Marie Park Intermediate Classes are for those continuing to develop stroke consistency and accuracy while learning net play, court coverage, and match strategy. Players are ready for formal, organized play if they choose. Day Dates Time Location Th July 22-Aug 26 7-8pm Marie Park Adult Programs25 Special Events See-a-Truck Join us for a behind the scene tour and get up and close to tons of big rigs—fire trucks, police squads, mowers, plow trucks and more! Activities will include: kids games, photo opportunities, and refreshments. FREE Saturday May 15 · 10am-noon Mendakota Park Parking Lot Parks Celebration The annual City of Mendota Heights Parks Celebration brings the community together to reconnect with neighbors and celebrate the beauty of our city. FREE Friday Night | Movie in the Park June 4 · 8:30pm · Mendakota Park Saturday | Parks Celebration June 5 · 11am-2pm · Mendakota Park Summer Concert Series Get a blanket and circle up for outdoor music. Concerts take place at Mendakota Park. Please note this is a tentative schedule; events may be subject to change. FREE Wednesday June 23 · Kids Dance Wednesday July 14 · Teddy Bear Band Wednesday August 25 · TBD Par 3 Family Golf Season Kicko Join us for a family-friendly start to the 2021 Golf Season at the Mendota Heights Par 3. Tee times can include family and friends. $20 per participant Saturday May 1 · 9am shotgun start · MH Par 3 Ocer Scott Patrick Memorial 5K Register for the 16th Annual Ocer Scott Patrick Memorial 5K Walk/Run to benefit Special Olympics. Registration is $25 before June 5 or $30 on the day of the event. Registration forms are available at City Hall or online at mendota-heights.com. Awards will be given for the first three males and female winners in the following age categories: 19 and under, 20-49 (Open Division), and 50 & over (Master Division). Award ceremony and prize drawing will take place upon conclusion of the race near the finish line. $25 per participant before June 5 Saturday June 5 · 9am · Market Square Park Cli Timm Memorial Fishing Derby Ages 14 & under Bring your fishing pole and come down to the fishing pier to catch “the big one!” Prizes will be provided for all participants. Each child should bring an adult with to help them fish and to supervise. We will be providing snacks and beverages. One lucky participant will win a Minnesota Lifetime Fishing License. $10 per participant Thursday Aug 12 · 4-7pm Rogers Lake Pier City of Mendota Heights | Page 8 2021summer FrEvents 26 DATE: April 13, 2021 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Park Bench Donation – Karen Baeudette INTRODUCTION The Park Bench Donation program was adopted in 2001. Through the program, a resident may donate $1000 to the city to offset the costs to purchase and install a park bench. Any costs above the donated amount would be the responsibility of the city from the parks maintenance budget. Mendota Heights received a second bench donation from Ms. Beaudette to be installed next to her original bench donation at Rogers Lake Park. Public Works has also assessed the site and is proposing a small end table to be constructed and installed between the two benches. The desired language for the plaque has not been submitted by the family as of the date of the meeting. ACTION REQUIRED If the Commission agrees with this request, a formal resolution of acceptance will be brought to City Council. A motion should be made to accept or reject the donation. 27 9b. 1000 994 1000 99471172129 2 6 24 22 20 16 24 24 26 22 Park Bench DonationRogers Lake Park Date: 4/8/2021 City of Mendota Heights030 SCALE IN FEET GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights. Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation. Launch Area Proposed Bench Location 28 9b1. DATE: April 13, 2021 TO: Parks & Recreation Commission FROM: Cheryl Jacobson, Assistant City Administrator Mark McNeill, City Administrator SUBJECT: Parks Strategic Planning INTRODUCTION The Commission is asked to respond to an invitation from the City Council to participate in a strategic planning exercise for the Parks system in Mendota Heights. BACKGROUND For many years, the City has heard of needs and wants (i.e. more recreation space, enhancements to or updating of existing facilities, the accommodation of additional programming) from a variety of users for parks and recreation facilities which are beyond what the city is able to provide or immediately respond to. In defining the 2021-2022 City Council strategic priorities, the City Council identified several strategies and recommended action items relating to parks and recreation and felt that a focused planning effort was needed in order to determine direction now and into the future. At its meeting on April 6, the City Council approved a proposal from Huelife to provide strategic planning facilitation services for parks and recreation. The purpose of the parks strategic plan will be to establish a course of action and set in place a practical vison for a system of parks, recreation facilities, programs and services. Huelife facilitators will lead the City Council, Parks and Recreation Commission, key city staff and external stakeholders through facilitated conversations. For the City Council, Parks and Recreation Commission and City staff, the process will include two 6-hour sessions during the months of either May or June. For effectiveness, the sessions are planned to be in-person and held at the Fire Station, with social distancing measures in place. Each session would be scheduled from 3:15 pm to 9:15 pm, with a working dinner planned. The Commission will be presented with possible dates for this at the April 13 Commission meeting. For external stakeholders (e.g. schools, MHAA, specific sport advocates, and other interested residents), the process will include one 90 minute listening session. This external stakeholder session is planned to be held virtually and a date is yet to be determined. 29 9c. STAFF RECOMMENDATION Members of the Parks and Recreation Commission advise the City Council on matters pertaining to parks and recreation. The Commission represents residents and serves as a voice for the community in regards to city parks and recreation, amenities and services. Staff acknowledges that the strategic planning sessions represent a significant time commitment from city decision leaders including the Commission. Commission members are asked to commit their time to attending both evenings for participation in the strategic planning exercises. ACTION REQUESTED Staff will present possible dates at the Commission meeting on April 13 for Commission discussion. 30 DATE: April 13, 2021 TO: Parks & Recreation Commission FROM: Ryan Ruzek, P.E., Public Works Director SUBJECT: Ivy Hills Park – Trail Connection INTRODUCTION The Commission is being presented the 95 percent draft plan for the Ivy Hills Park trail connection from Sylvandale Road. The Mendota Heights City Council ordered the preparation of plans for the Ivy Falls East Neighborhood Improvement project at their April 6, 2021 meeting. This neighborhood improvement project includes a trail connection from Sylvandale Road into Ivy Hills Park. The city has a short segment of undeveloped right-of-way on Sylvandale Road that will be utilized for this trail connection. The existing trail connection on Maple Park Drive is approximately 1600 feet away. The trail is meant to serve as a neighborhood connection to the park for the Ivy Falls neighborhood. The cost of the trail is estimated at approximately $50,000 and is proposed to be funded through bonding in connection with the street improvements. The City Council directed staff to work with the adjacent properties owners on adding vegetated screening if they so desire. ACTION REQUIRED The Commission may provide feedback on the Ivy Hills Park Trail connection. 31 9d. 6</9$1'$/(5'%87/(5$9(:22'5,'*('5,Y\)DOOV(DVW1HLJKERUKRRG,PSURYHPHQWV 0+ ,Y\)DOOV3DUN7UDLO,PSURYHPHQWV)HEUXDU\&LW\RI0HQGRWD+HLJKWV6&$/(,1)((7/HJHQG%LWXPLQRXV7UDLO3HGHVWULDQ5DPS([LVWLQJ5LJKWRI:D\,Y\)DOOV3DUN32 9d1. 339d2. 34 9d3.