2021-02-09 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Tuesday, February 9, 2021- 6:30 P.M.
Virtual Meeting-WebEx
MN Stat. 13D.021 - Meeting by telephone or other electronic means: Conditions - MN stat. 13D.021 provides that a meeting of a public
body may be conducted via telephone or other electronic means if meeting in a public location is not practical or prudent because of a
health pandemic or declared emergency.
At its meeting on March 17, 2020, the Mendota Heights City Council declared a local emergency due to the COVID-19 pandemic. As a
part of this action, until further notice all Parks and Recreation committee meetings will be held by telephone or through other
electronic means, with social distancing measures in place. All public meetings will continue to follow the requirements of the
Minnesota Open Meeting Law.
With both the log-in or dial-in options, the line will be muted. Observers wishing to make comments on any of the agenda items will
need to contact the Recreation Program Coordinator (meredithl@mendota-heights.com) no later than noon on the day of the meeting,
and provide their contact information and the agenda item which they want to address. Note that any applicable long-distance
telephone charges may apply.
Public Attendance is available via telephone at: +1-312-535-8110 United States Toll (Chicago)
Access Code: 177 435 4913
AGENDA
1.Call to Order
2.Roll Call
a.Introduction of New Commissioner
3.Election of Chairperson and Vice-Chairperson
4.Pledge of Allegiance
5.Approval of Agenda
6.Approval of Minutes
a.January 5, 2021 Regular Meeting Minutes
7.Citizen Comment Period (for items not on the agenda)
*See guidelines below
8.Acknowledgement of Reports
a.Par 3 Update
b.Recreation Update
9.New Business
a.Rules of Order
b.Assign Commissioner Parks
c.Marie Park Playground Recommendation
d.Dakota County Big Rivers Regional Trail Improvement
10.Unfinished Business
a.Park Volunteer Program Concept
b.Student Representative Update
c.Skate Park Work Group Update
d.Funding of Projects-CIP
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11.Staff Announcements
12.Commission Comments and Park Updates
13.Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is
received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Guidelines for Citizen Comment Period: The Citizen Comments section of the agenda provides an opportunity for the public to
address the commission on items which are not on the agenda. All are welcome to speak.
Comments should be directed to the Chair. Comments will be limited to 5 minutes per person and topic; presentations which
are longer than five minutes will need to be scheduled with the Recreation Program Coordinator to appear on a future Parks
and Recreation commission agenda. Comments should not be repetitious.
Citizen comments may not be used to air personal attacks, to air personality grievances, to make political endorsements, or for
political campaign purposes. Commissioners will not enter into a dialogue with citizens, nor will any decisions be made at that
presentation.
Questions from the Commission will be for clarification only. Citizen comments will not be used as a time for problem solving or
reacting to the comments made, but rather for hearing the citizen for information only. If appropriate, the Chair may assign
staff for follow up to the issues raised.
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DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Introduction of New Commissioner
BACKGROUND
On February 2, the City Council appointed Jaffrey Blanks to the Parks and Recreation Commission.
Jaffrey and his wife moved to Mendota Heights from Saint Paul when they chose to start their
family. He and his family live on Willow Lane. Jaffrey is married to Laura and they have 4
children; Jaxon (Somerset), Ryker (Dodge Nature PreK), Harper (in Heaven) and Isla who just
turned 7 months. Jaffrey returned to MN after graduating from Drake University and began his
career as a recruiter. Jaffrey is excited to have the opportunity to give back to the community by
serving on the Park and Recreation Commission.
ACTION REQUESTED
New commissioners are invited to introduce themselves to the Parks and Recreation Commission
at the first meeting they attend.
3 2a.
DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Election of Chairperson and Vice-Chairperson
BACKGROUND
Section 2.3 of the Mendota Heights Parks and Recreation Commission Rules of Order states: “At
the February meeting each year, the commission elects from its membership a Chairperson and
a Vice-Chairperson.” The terms of both officers will last one year and become effective at the
February meeting. According to Section 2.4 of the Mendota Heights Parks and Recreation
Commission Rules of Order, “The Chairperson and Vice-Chairperson take office immediately
following their election and hold office until their successors are elected and assume office.”
The duties of officers are as follows:
The Chairperson, or if absent, the Vice-Chairperson presides at meetings, appoints
committees and performs other duties as may be ordered by the commission.
The Chairperson conducts meetings so as to keep them moving rapidly and efficiently as
possible and reminds members, witnesses, and petitioners to discuss only the subject at
hand. The Chairperson is a voting member of the commission.
REQUESTED ACTION
Staff requests that the Commission accept nominations and elect a Chair and Vice-Chair. This
matter requires a majority vote. The Chairperson and Vice-Chairperson will be elected separately.
4 3.
CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
JANUARY 5, 2021
The January meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, January 5, 2021, at Mendota Heights City Hall, 1101 Victoria Curve.
1. Call to Order – Chair Steve Goldade called the meeting to order at 6:30 p.m.
2. Roll Call – The following Commissioners were present: Chair Steve Goldade,
Commissioners: Patrick Cotter, Pat Hinderscheid (arrived at 6:44pm), Bob Klepperich,
Stephanie Meyer, Dan Sherer and Amy Smith; absent: none. Staff present: Recreation
Program Coordinator, Meredith Lawrence, Assistant City Administrator, Cheryl Jacobson, Public
Works Director, Ryan Ruzek, Natural Resource Technician, Krista Spreiter.
3. Pledge of Allegiance
The Pledge of Allegiance was recited.
4. Approval of Agenda
Motion Cotter/second Klepperich, to approve the agenda
A roll call vote was performed:
Commissioner Smith aye
Commissioner Hinderscheid absent
Commissioner Cotter aye
Commissioner Sherer aye
Commissioner Meyer aye
Commissioner Klepperich aye
Chair Goldade aye
Motion carried.
5.a Approval of Minutes from December 8, 2020 Regular Meeting
Motion Klepperich/second Cotter to approve the minutes of the December 8, 2020 Parks and
Recreation Commission Regular Meeting.
A roll call vote was performed:
Commissioner Sherer aye
Commissioner Meyer aye
Commissioner Klepperich aye
Chair Goldade aye
Commissioner Smith aye
Commissioner Cotter aye
Commissioner Hinderscheid absent
Motion carried.
5 6a.
6.Citizen Comment Period (for items not on the agenda)
Chair Goldade read aloud an email received from a former Commission member who
suggested cost effective options that could be added for winter amenities, such as shoveling a
rink on Rogers Lake.
7.Acknowledgement of Reports
Chair Goldade read the titles of the three updates (Par 3, Recreation, Park Improvement, and
Natural Resources Updates) and polled the Commissioners for questions.
7.a Par 3 Update
Recreation Program Coordinator, Meredith Lawrence, stated that an update was provided but
the financial report was not available prior to tonight’s meeting. She stated that they have
begun planning for the 2021 season.
7.b Recreation Update
Ms. Lawrence reported that skating rinks are open for the season but warming houses have not
been opened per the Governor’s most recent Executive Order. She stated that the lights for the
rinks are set on timers and encouraged residents to call City staff if the lights are not operating
correctly. She stated that the Governor is set to provide an update the following day and if
things change, the City will continue to pivot to follow those guidelines. She stated that the
Quarantine Cup is still underway and encouraged residents to continue to look for Facebook
posts from the City. She stated that she has begun to plan for the summer of 2021,
acknowledging that there are a lot of “what ifs” with COVID-19.
Chair Goldade thanked the staff members who are working to flood the ice rinks.
7.c Parks Improvement Update
Ms. Lawrence noted that the update was included in the packet and included information on the
Marie Park RFP process. She stated that this project is one that staff would like to continue
moving forward for 2021. She noted that there are nine proposals, and she would like the
Playground Subcommittee, along with staff, to review those proposals in order to narrow it down
to three. She stated that those three proposals would then be presented for public input. She
stated that she will contact the members of the subcommittee to schedule that meeting. She
recognized that Commissioner Hinderscheid will leave the Commission at the end of January,
but she would like him to continue to be involved on the Subcommittee because of his
experience with this process.
6:44pm- Commissioner Hinderscheid was able to connect to the meeting with audio after having
technical difficulties.
Commissioner Sherer asked if the funding for the Wentworth improvements is still held up
related to funding and the use of park dedication fees.
Ms. Lawrence confirmed that she met with the Finance Director and City staff leadership and
will continue to review those projects. She stated that the Council will soon meet for a goal
setting session at which time they will discuss funding. She stated that after receiving this input
she will bring an update back to the Commission. She confirmed that the Wentworth project is
at the top of the priority list because of the funds available through the DNR grant.
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Chair Goldade stated that the funding is an issue for Wentworth along with the increased cost of
the anticipated structure due to increased material costs. He asked for an estimated timeline for
Marie Park.
Ms. Lawrence stated that part of the RFP was a 90-day window for a vendor to be selected, so
the timeline will need to move quickly. She stated that she anticipates bringing this forward to
the Council and Commission in February.
Chair Goldade asked that the Commission be alerted to the date of the community meeting.
Ms. Lawrence confirmed that the public meeting would be well publicized to the public and she
would include the Commission.
Commissioner Hinderscheid asked if there would be concerns related to Marie Park and it’s
financing.
Ms. Lawrence stated that staff believes there would be adequate funding to complete the project
in 2021 but noted that it would need to be approved by the City Council.
Commissioner Hinderscheid asked if there are any grant possibilities for that project.
Ms. Lawrence noted that it would be difficult to apply for a grant within the 90-day window. She
stated that she is comfortable with the prices received through the RFP.
Commissioner Cotter stated that perhaps there be a priority for the Commission to learn more
about its role in attempting to find other sources of revenue for parks at one of the upcoming
meetings. He commented that the change in how funds can be allocated does not just impact
the Wentworth project, but many projects moving forward.
8.New Business
8.a Valley Park Eagle Scout Service Project Presentation
Chair Goldade thanked Wyatt Cook for his contribution to the parks.
Wyatt Cook, local student, stated that part of being an Eagle Scout is giving back and provided
different examples that his group participates in. He stated that he created this project, which
took a little over one year to develop, plan and complete. He stated that the process began in
November 2019 with discussions on potential projects and then was focused more on February
towards a potential project in Valley Park. He stated that planning took place in July and
August. He stated that on September 12th he met with Natural Resources Technician Spreiter
to mark out areas and complete a demo tree together. He stated that he coordinated with his
group to then dig the holes and plant the trees in Valley Park. He reviewed before and after
pictures of the project.
Chair Goldade congratulated Mr. Cook on earning his Eagle Cook badge.
Commissioner Cotter thanked Mr. Cook for his efforts, noting that this is a good educational
opportunity. He asked the number of trees planted.
Mr. Cook replied that they planted nine trees.
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Commissioner Hinderscheid also thanked Mr. Cook. He asked how the trees were acquired.
Mr. Cook replied that the trees and supplies were donated by the City.
Chair Goldade asked if there is signage acknowledging Mr. Cook’s work and his group’s work.
Mr. Cook replied that there was not signage.
Chair Goldade stated that perhaps staff could develop signage as that is a nice way to remind
residents and other groups that the City is interested in partnering in these opportunities.
Natural Resources Technician Krista Spreiter thanked Mr. Cook. She stated that you never
know how these projects will go but it was amazing to work with him and he did a great job.
She stated that staff has discussed signage and noted that she will follow up with Mr. Cook.
7.Acknowledgement of Reports (Continued)
7.d Natural Resources Update
Natural Resources Technician Krista Spreiter reviewed the natural resources update and
highlighted ongoing and upcoming projects and programs. She provided an update on Emerald
Ash Borer, noting that most ash trees in the City have been infected and the City will continue to
remove diseased trees. She stated that the first phase of the Natural Resources Management
Plan has been completed and a presentation will be provided to the Council at its February 2nd
meeting. She reviewed upcoming events including the resident tree sale and the rain barrel and
compost bin sale.
Chair Goldade thanked Ms. Spreiter for her update and for the work she and her team
complete.
Commissioner Hinderscheid asked if there is something done following buckthorn removal to
prevent it from growing back.
Ms. Spreiter confirmed that they treat the area after cutting to prevent it from resprouting.
Commissioner Hinderscheid stated that he heard there were about 10,000 ash trees in Mendota
Heights and asked if that is correct.
Ms. Spreiter replied that the number is closer to 13,000 and noted that there are about 1,300
municipal/public ash trees. She commented that it is a lot to manage. She noted that not all the
trees are near roads and would not necessarily need to be removed at this point.
Commissioner Hinderscheid commented that he would imagine that it would be difficult to lose
that canopy, environmentally.
Ms. Spreiter confirmed that the loss will be noticeable and could be similar to the removal of the
Dutch Elm trees that were removed in the past.
Commissioner Cotter thanked Ms. Spreiter for her presentation. He asked the likely timeline for
the removal of the ash trees.
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Ms. Spreiter stated that the process typically ramps up in year four, which is where the City is.
She commented that the loss will be significant and noticeable in the next three to four years.
Commissioner Cotter asked what would be likely to grow in the place of ash trees. He
commented that it would not be likely that the City would be able to plant 10,000 trees.
Ms. Spreiter commented that they will encourage residents to plant trees, especially if they are
losing trees on their private property. She stated that something will take the place of the trees
within the natural areas and open space. She stated that some deliberate planting could occur
in attempt to avoid invasive species. She stated that there is also an importance in planting
diverse species to avoid a similar situation where too many of one type of tree are planted and a
disease comes along that takes out that population. She stated that she does have a DNR-
suggested replacement list that could be shared.
Commissioner Hinderscheid asked if the treatment for EAB is a viable way to treat the tree and
avoid further damage.
Ms. Spreiter commented that treatment is good for mitigation but is more of a delay in order to
allow people to save funds to remove the tree and replace it. She confirmed that the program is
still available to residents.
Chair Goldade asked if it would be possible to have someone from Great River Greening come
to make a presentation. He stated that perhaps a Valley Park work group could be formed as a
collaboration between this Commission and the Natural Resources Group. He asked if there
could be a connection formalized between the Pilot Knob Task Force and the Commission/
School District. He commented that he would be happy to help form those connections. He
commented that this amenity is a wonderful asset to both the community and the schools.
Ms. Spreiter commented that those are great suggestions and agreed that the more
connections the better.
Motion Hinderscheid/second Klepperich to acknowledge the staff reports.
A roll call vote was performed:
Commissioner Cotter aye
Commissioner Smith aye
Commissioner Klepperich aye
Chair Goldade aye
Commissioner Hinderscheid aye
Commissioner Sherer aye
Commissioner Meyer aye
Motion carried.
8.New Business (Continued)
8.b Par 3 Vision Discussion
Recreation Program Coordinator Meredith Lawrence stated at the December meeting it was
requested to continue this discussion on to the January agenda. She stated that she plans to
bring forward the recommendations for the logo to the Council at its January meeting. She
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noted that once approved, the logo will be carried on to the Par 3 to refresh the brand. She
welcomed any additional suggestions from the Commission.
Chair Goldade welcomed any ideas from the Commission for the 2021 season of the Par 3.
Commissioner Klepperich commented that there was a record year in 2020, even with COVID-
19 and the procedures that had to be in place. He believed that the influence of COVID-19 will
continue into the 2021 season and therefore careful planning will need to continue. He stated
that the rate structure is right, and the course is in wonderful condition. He stated that new
equipment continues to be added and believes that the course is on the right path for success.
Commissioner Hinderscheid stated that when he types in the Par 3 course, it brings him to the
City website.
Ms. Lawrence confirmed that the Par 3 does not have its own website and is instead part of the
City website. She stated that most municipal golf courses do not have their own website and
are part of the City website because it is managed by City staff. She agreed that the page for
the Par 3 course could be updated.
Commissioner Hinderscheid confirmed that he would support updating the Par 3 page on the
City website.
Commissioner Cotter stated that once the rebranding is completed, perhaps a proposed update
for the Par 3 page could be brought forward to the Commission for review.
Commissioner Smith stated that perhaps there could be a kickoff weekend with a scramble,
noting that perhaps the season could end with a scramble as well. She asked commented on
the yardage and placement of the tee boxes.
Chair Goldade asked if there is a family special offered; a time of the week when families
receive a special rate.
Ms. Lawrence replied that they do not currently offer that. She stated that staff is looking into
opportunities to engage families. She stated that currently they utilize the punch card, as that
provides a reduced rate. She stated that the biggest problem was that they were so busy in
2020 that they could not always accommodate the crew that wanted to come out. She stated
that they have done a kickoff event in the past, which has been packed. She stated that in
2020, once the Governor announced that golf courses could be open, it was difficult to find a tee
time because the courses were packed.
Chair Goldade suggested that perhaps on Sundays after 3 p.m. a child plays free with a paid
adult. He stated that he received an idea to increase the number of electric carts from a
resident.
Commissioner Hinderscheid asked if the sign on Dodd Road would be replaced with the new
logo.
Ms. Lawrence stated that she plans to have a new sign on Dodd. She stated that she will not
be replacing the tee markers as those do not have the logo and are in good shape.
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Commissioner Hinderscheid stated that perhaps solar lighting could be used for the sign, as that
would catch the eye of passersby.
8.c Park Volunteer/Adopt-A-Park Program Discussion
Recreation Program Coordinator Meredith Lawrence stated that the Commission has discussed
an adopt-a-park program for the past few years and residents and businesses have reached out
wanting to contribute. She stated that staff began to research how an adopt-a-park or volunteer
program could be established. She stated that she has spoken to staff from other cities to
determine how a program of that nature has been implemented. She stated that Mendota
Heights is smaller than many of the surrounding communities and in turn has less staff. She
stated that there are a lot of residents that want to give back to the community and believes this
would be a good time for the Commission to discuss that opportunity. She asked how this
program could be made successful in the City. She stated that she can use the suggestions
tonight to develop a program that could be brought back for consideration/adoption by the
Commission.
Chair Goldade asked if an adopt-a-park program is a national program under a larger umbrella
or whether it is a term passed from city to city.
Ms. Lawrence commented that every city has a different formal name for this type of program.
She stated that there is not a formal nationwide program to follow.
Chair Goldade asked how willing Eagan would be to share its program, noting that it is easier to
start with something and then make it your own.
Ms. Lawrence stated that the programs are public knowledge/information. She stated that she
has researched programs from other communities, but they are all so different. She stated that
she would like guidance on how the program would be most successful within Mendota Heights.
Commissioner Klepperich asked if there would be liability issues. He stated that perhaps a few
of the best practices for this type of program would be a helpful place to start. He asked if the
plan would be to start this in 2021.
Ms. Lawrence stated that in order to protect the City from liability, the groups would sign a
waiver. She stated that there is recreational immunity that can be utilized through the League of
Minnesota Cities. She stated that she would be estimating a start for the program of the end of
2021 or in 2022. She confirmed that she could provide some best practices, noting that she has
started a document with how a program could be run in Mendota Heights. She stated that she
will provide additional information at the next meeting, if desired, but would like feedback this
evening to prepare.
Commissioner Smith asked if the idea for an adopt-a-park program would be to utilize
community groups to clean up litter and assist with other tasks.
Ms. Lawrence stated that she is looking for input from the Commission on what that would be.
She stated that many cities have groups that adopt a park and hold clean-up events three or
four times per year and advise the City of improvements that may be needed. She stated that
this is a large, broad opportunity noting that the intent would be to develop a program tailored to
the desire of the Commission.
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Commissioner Sherer asked if this would be for local residents and businesses or whether it
would expand to larger groups/businesses that may be outside the community.
Commissioner Hinderscheid stated that perhaps public works would have suggestions on where
the public could provide assistance.
Ms. Lawrence confirmed that public works has been involved in the discussions and would
continue to provide guidance.
Motion Meyer/second Klepperich to continue to investigate and discuss a volunteer/adopt-a-
park program.
Further discussion: Commissioner Meyer stated that several community members have
approached her on this topic, and this is a great way to get people involved. She noted that a
lot of park projects focus on specific things, such as a playground or other amenity, and do not
look at the park holistically or the areas around the edges. She stated that there is a lot of
interest in Marie and that would be her suggestion to begin as a pilot.
Chair Goldade stated that perhaps the program could be discussed more at the next meeting.
A roll call vote was performed:
Commissioner Hinderscheid aye
Commissioner Klepperich aye
Commissioner Meyer aye
Commissioner Sherer aye
Commissioner Smith aye
Chair Goldade aye
Commissioner Cotter aye
Motion carried.
9.Unfinished Business
9.a Skate Park Work Group Update
Commissioner Klepperich stated that the group met on December 21st and will meet again on
January 25th. The Committee has agreed to have Ms. Lawrence work with the State authorized
contractor to complete a 3D rendering. He noted that the suggestion was made to create the
concrete pad large enough to add additional features in the future. He stated that wood has
been selected as a material for the features, while metal and concrete were also discussed. He
noted that the renderings will be shared with the work group at its January meeting. He stated
that several potential sites were reviewed by the group and highlighted some of the
considerations that were taken into account for each site. He stated that if the park is moved
from Rogers Lake, Mendakota was the other possible location, noting that the other locations
reviewed were not favorable. He stated that once the recommendations of the work group are
complete, it will come forward to the Commission for review and then the City Council.
Commissioner Smith commented that two students were instrumental in creating the
renderings. She stated that while the features would be wooden and quite simple, it would be
an improvement from the current condition of the skate park.
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Commissioner Hinderscheid asked how the issue of funding would apply if the skate park were
to stay at Rogers Lake compared to moving it to Mendakota.
Ms. Lawrence replied that this new interpretation by the Attorney is continually reviewed and
discussed. She stated that if the skate park stays at Rogers Lake it would need to be funded
with maintenance funds. She stated that if the size were increased and moved to Mendakota,
some special parks funds could be used. She stated that if the skate park were moved to
Mendakota, but the size remained the same, it would not change the recreational offerings and
therefore would need to be funded through maintenance funds.
Chair Goldade thanked Commissioners Klepperich and Smith, Ms. Lawrence, and the other
members of the work group for their continued contributions to this topic.
10.Staff Announcements
Recreation Program Coordinator Meredith Lawrence shared the following announcements:
•Staff awaits the announcement from the Governor the following day which could possibly
increase the recreational opportunities that could be offered.
•One Student Representative application has been received. She encouraged interested
students to apply on the website.
•Staff is researching new recreational opportunities, as suggested in the email shared
during the open forum tonight.
•Many applications were received for the Commission seat that will be vacant at the end
of the month when Commissioner Hinderscheid’s term expires. A new member will be
appointed and join the Commission in February.
•She thanked Commissioner Hinderscheid for his contributions to the Commission and
community.
•Other events can be found on the city’s website
11.Student Representative Update
None.
12.Commission Comments and Park Updates
Commissioner Klepperich
•Thanked Commissioner Hinderscheid for his work on the Commission
•Mendakota Park had nicely cleaned paths
•It has been a wonderful winter to get outside and use the trails
Commissioner Smith
•Thanked Commissioner Hinderscheid, as he helped her to learn as a new Commissioner
•Friendly Hills has had people skating on the rink each night and the sledding hill is well
used
•The northeast side of the ice rink drains and hits the trail, which causes an icy spot on
the trail
Commissioner Meyer
•Thanked Commissioner Hinderscheid for his help and for making her feel welcome as a
Commissioner when she started
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•Marie Park is still very busy, and it is great to see people outside with the nice weather
Commissioner Cotter
•Thanked Commissioner Hinderscheid noting that he has a great sense of humor that
helps to lift the mood. It is clear he has a lot of knowledge on the parks in Mendota
Heights
•He asked if the idea for Rogers Lake skating would be feasible
Commissioner Sherer
•The moderate winter weather has been great to let people get outside and enjoy the
parks
•Thanked Commissioner Hinderscheid noting that it has been a pleasure to work with him
and the legacy that he leaves
Chair Goldade
•Wentworth and Valley parks are both doing great and great places to hike through
•Thanked Commissioner Hinderscheid for the knowledge, expertise, and humor he has
brought to the Commission
Commissioner Hinderscheid
•Thanked the Commission for the kind words. He stated that he has enjoyed working
with Ms. Lawrence and commented that she does an excellent job. He stated that nine
years is a long time, but this has been a rewarding experience.
•Ivy Hills does not have a skating rink, but the sledding hill continues to be used
•The dog park continues to have a lot of use
13. Adjourn
Motion Klepperich/Second Hinderscheid to adjourn the meeting at 8:11 PM
A roll call vote was performed:
Commissioner Cotter aye
Commissioner Meyer aye
Chair Goldade aye
Commissioner Hinderscheid aye
Commissioner Smith aye
Commissioner Klepperich aye
Commissioner Sherer aye
Motion carried.
AYES 7: NAYS 0
Minutes drafted by:
Amanda Staple
TimeSaver Off Site Secretarial, Inc.
14
DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Par 3 Update
Financial Report
A December financial report will be available at the February 9 meeting. Staff will review the
current financial forecast of the Par 3 and answer any questions the commissioners may have. A
final 2020 financial report will be available after the city’s financial audit is complete.
Rebranding Efforts
At the January 5 City Council meeting the recommended logo for rebranding efforts was
approved. Staff has begun utilizing the new logo throughout print materials, clothing, and
signage.
Updating Policies/Procedures
Staff has been updating the turf management practices and weekly procedures, instant response
plan for chemicals and COVID-19 operational plans.
Seasonal Par 3 Employment Opportunities
The City is now accepting applications for the following Par 3 seasonal positions: Clubhouse
Worker, Golf Assistant, Golf Course Maintenance Worker, and Golf Instructor. Positions are open
until filled, with first consideration given to applications received by February 19. Application
materials are available for download from the City’s website or at city hall.
15 8a.
DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Recreation Update
Ice Rinks/Warming Houses
Based on guidance from the Governor in Executive Order 21-01, the City opened the Friendly
Hills and Marie warming houses for the season on January 15. Due to capacity limits, Wentworth
Warming House will not be opened. The warming houses are supervised by staff on a rotating
basis during warming house hours of operation. Based on the state mask mandate, masks are
required at all times within the warming house. Both warming houses have a capacity limit of 9
individuals. The warming houses have sanitizing stations available inside and staff will be
sanitizing high-touch surfaces regularly throughout the day.
Summer Recreation Programs Registration
Registration for Summer recreation programs will open on Tuesday, March 9 at 9:00am on the
city’s website and in person at City Hall. Information regarding offerings will be mailed to
residents via a postcard and more information will be available on our website and in person. All
programs will have a COVID-19 plan that will be provided to participants prior to the first day of
the program.
Adult Softball
Registration for Summer adult softball is open. Returning teams have priority and will have until
March 1 to register. After the March 1 deadline, the City will accept registrations from new teams
to the league. The City offers both men’s and women’s softball leagues at the “D” level.
User Group Meetings/Field and Facility Allocation
Permit requests to use City athletic fields and facilities from March through July 2021 were due
Monday, February 1 for first priority review. Reservations received after the deadline will be
handled on a first-come, first-serve basis. The City met with frequent user groups in January to
review policies and procedures and answer any questions each group had.
16 8b.
DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Rules of Order
Background
Each year in February it is recommended the commission review the Parks and Recreation
Commission Rules of Order so that all commissioners are up-to-date and informed.
Attachments: Parks and Recreation Rules of Order
Requested Action
Informational Only.
17 9a.
Rules of Order – Mendota Heights Parks and Recreation Commission, March 8, 2015
MENDOTA HEIGHTS PARKS AND RECREATION COMMISSION
RULES OF ORDER
In accordance with the City of Mendota Heights Ordinance No. 109, “Establishing A Parks
and Recreation Commission,” the following rules of order are adopted by the parks and
recreation commission to facilitate the performance of its duties and the exercising of its
functions as a Commission created by the city council.
SECTION 1. MEETING
1.1 – Time. Regular meetings of the commission are held on the second Tuesday
of each month at 6:30 p.m., unless otherwise agreed to and so stated in the agenda.
When the regular meeting day falls on a legal holiday, there is no meeting that month
unless otherwise noted.
1.2 - Special Meetings. Special meetings may be called by the Chairperson or
the Secretary.
1.3 – Place. Meetings are held in the City Hall Council Chambers, 1101
Victoria Curve.
1.4 – Public. All meetings and hearings, and all records and minutes are open to
the public.
1.5 – Quorum. Four parks and recreation commission members, at the beginning of
the meeting, constitute a quorum for the transaction of business.
When a quorum is not present, the Chairperson may adjourn the meeting for the
purpose of hearing interested parties on items on the agenda. No final or official
action is taken at such a meeting. However, the facts and information gathered at such
a meeting may be taken as a basis for action at a subsequent meeting at which a
quorum is present.
1.6 – Vote. Voting is by voice. Commission members voice votes on each issue are
recorded. In the event that any member shall have a financial interest in a matter
before the commission, the member shall disclose the interest and refrain from voting
upon the matter, and the secretary shall so record in the minutes that no vote was cast
by such member.
SECTION 2. ORGANIZATION
2.1 – Membership. The number of members of the Parks & Recreation Commission is
established by the City Council. Three-year appointments are made by the Mayor and
approved by the City Council.
18
9a1.
Rules of Order – Mendota Heights Parks and Recreation Commission, March 8, 2015
2.2 – Absenteeism. A Commission member with four unexcused absences from
regular meetings is dropped from the commission and the Secretary then informs the
City Council so that another appointment is made.
An absence is excused if the member notifies the Secretary or Chairperson before 4:00
p.m. of the day of the meeting that the member will be unable to attend. Minutes of
the meetings will record whether the absent member was excused or not excused.
2.3 – Election of Officers. At the February meeting each year, the commission elects
from its membership a Chairperson and a Vice-Chairperson.
If the Chairperson retires from the commission before the next organizational
meeting, the Vice-Chairperson becomes Chairperson. If both Chairperson and Vice-
Chairperson retire, new officers are elected at the next meeting.
If both Chairperson and Vice-Chairperson are absent from a meeting, the commission
elects a temporary Chairperson by voice vote.
The Secretary to the parks and recreation commission is appointed by the city
administrator from the city staff.
2.4 – Tenure of Officers. The Chairperson and Vice-Chairperson take office
immediately following their election and hold office until their successors are elected
and assume office.
2.5 – Duties of Officers. The Chairperson, or if absent, the Vice-Chairperson presides
at meetings, appoints committees and performs other duties as may be ordered by the
commission.
The Chairperson conducts meetings so as to keep them moving as rapidly and
efficiently as possible and reminds members, witnesses and petitioners to discuss only
the subject at hand.
The Chairperson is a voting member of the commission.
The Secretary is responsible for recording the minutes, keeping records of commission
actions, conveying commission recommendations to the city council and providing
general administrative and clerical service to the commission.
SECTION 3. PUBLIC COMMENT
3.1 – Public Input on Agenda Items. The following procedure is followed when
citizens wish to provide input into a parks and recreation commission discussion.
a.Staff shall make presentation
b. The commission asks questions
c. The applicant shall make a presentation
19
Rules of Order – Mendota Heights Parks and Recreation Commission, March 8, 2015
d. The commission asks questions
e.The audience is allowed to speak in favor of the request
f.The audience is allowed to speak against the request
g.The applicant and/or staff responds
h. Commission members may ask questions throughout the discussion
3.2 – Public Comment. The parks and recreation commission does not hold public
hearings, but may from time to time have public comment.
SECTION 4. MISCELLANEOUS
4.1 Amendments. These Rules of Order may be amended with the approval by voice
vote by a majority (four) of the members of the parks and recreation commission.
4.1 Adoption. These Rules of Order were duly adopted by the Parks and Recreation
Commission of the City of Mendota Heights on the 13th day of April, 2010.
20
DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Assign Commissioner Parks
Background
In the past commissioners have been assigned parks to visit and report any problems to the
Recreation Program Coordinator. Examples of what to look for include: conditions of trails,
playground equipment, ball fields, tennis courts, and basketball courts. Commissioners are asked
to visit their parks monthly.
Below is a list of the parks to be assigned:
Victoria Highlands
Roger’s Lake
Valley View Heights
Ivy Hills
Dog Park
Marie Park
Valley Park
Wentworth
Friendly Hills
Hagstrom-King
Kensington
Mendakota
Market Square Park
Civic Center
Requested Action
The commission should decide if there are any other parks in Mendota Heights they see fit to be
on the list and assign parks to the commissioners.
21
9b.
DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
Ryan Ruzek, Public Works Director
SUBJECT: Marie Park Playground Recommendation
BACKGROUND:
Based on age and current condition, the Marie Park playground is in need of replacement. The
majority of the existing playground was built in 2005, although some pieces were existing from a
prior remodel and were not replaced in 2005. A standard life expectancy for playgrounds is
typically between 15-20 years of service.
The Parks and Recreation Commission established a work group in 2020 that met with staff and
developed criteria for an RFP (Request for Proposals) to solicit proposals to remodel the
playground site. The Parks and Recreation Commission reviewed the RFP at their October 13
meeting and recommended approval. The City Council formally approved the RFP at their
October 20 meeting.
Features that were requested to be included in all proposals for reconstruction included:
•At least two vinyl coated steel benches with backs anchored in the ground within the
container area
•Two diggers
•One spring rider
•Swings (Example: parent child swing, baby swing, standard swings)
•At least three slides
•Covered canopy over the deck area (a bid alternate)
All proposals were required to include demolition and disposal of the existing playground
equipment, any necessary sitework, a new container, playground equipment, engineered wood
fiber surfacing, and installation of the playground equipment. The RFP also requested a color
pallet of earth tones be utilized on the new playground equipment.
22 9c.
The RFP included a not to exceed budget of $125,000 for the project that included all costs
associated with the project, including all demolition of existing equipment, a new container,
surfacing, structures, delivery, installation, construction permits, taxes and other service charges.
Not included in the budget amount is the cost of removing an existing dead tree near the
container. This will cost approximately $2,000 for removal of the tree and stump work. Once a
new playground is constructed staff will work to plant a new tree near the playground to replace
the existing tree.
Included in the RFP was a map that outlined the maximum container space available for the
playground. The existing playground’s exterior container has an irregular shape that the Public
Works Superintendent is requesting be changed in order to ensure safety and to ease
maintenance protocols for staff.
Staff invited reputable playground contractors to submit responses and use their professional
expertise and creativity to develop a unique play structure plan within the budget. The City
received proposals from nine different qualified vendors. The Parks and Recreation Commission
directed staff to work with the commission appointed playground subcommittee to review the
proposals and provide the top three proposals to engage the community for their feedback.
The subcommittee ranked the top three proposals from the following vendors: Finnegan
Playground Adventures (Playground A), Midwest Playscapes (Playground B), and Northland
Recreation (Playground C).
Finnegan Playground Adventures represents Playcraft Systems, Midwest Playscapes represents
Playworld and Northland Recreation represents Little Tikes.
The Finnegan Playground Adventures Playground (Playcraft Systems) features a 2-5 year old play
structure and a 5-12 year old play structure with a hex net bay and wall, two sand diggers, two
toad spring riders (one toddler size), a spin max tower, four swings, slides, shade structures, and
two benches. The cost for this proposal is $124,932.17. There was no bid alternate for this
proposal, as the design includes shade structures within the total cost.
The Midwest Playscapes Playground (Playworld) features a 2-5 year old play structure and a 5-12
year old play structure (including a branch out cargo net, hammock, and zig zag), two sand
diggers, a duck spring rider, five swings, slides, shade structures, and two benches. The cost for
this proposal is $125,000. There was no bid alternate for this proposal, as the design includes
shade structures within the total cost.
The Northland Recreation Playground (Little Tikes) features a 2-5 year old play structure and a 5-
12 year old play structure, two sand diggers, a two person grasshopper spring rider, a revolution
spinner, track ride, five swings, climbers, slides, and two benches. The total cost for this proposal
is $125,000. The shade structures were provided in a bid alternate that is an additional $8,004
cost. The total for this proposal including the shade structures is $133,004.
23
In order to receive community input staff provided three opportunities to obtain feedback from
residents. A virtual open house was hosted by staff on Tuesday, January 26. There were five
residents in attendance. The results from this engagement session are provided below:
•Virtual Open House Playground Preference Votes:
o Playground A (Finnegan Playground Adventures): 0
o Playground B (Midwest Playscapes): 2
o Playground C (Northland Recreation): 3
Staff also hosted an in-person open house to solicit feedback on Thursday, January 28. There
were 11 residents who voted at this event. The results from this engagement session are
provided below:
•In Person Open House Playground Preference Votes:
o Playground A (Finnegan Playground Adventures): 4
o Playground B (Midwest Playscapes): 2
o Playground C (Northland Recreation): 5
Lastly, staff posted a survey on Polco, the city’s online community engagement platform. The
survey was promoted on the City’s website, Friday News, and on Facebook. The survey results
are provided below:
•Polco Survey Playground Preference Votes:
o Playground Design A (Finnegan Playground Adventures): 18
o Playground Design B (Midwest Playscapes): 28
o Playground Design C (Northland Recreation): 91
Staff has included maps that show the design locations of each of the playground structures.
The original proposal from Northland Recreation did not fit into the topography of the location
and staff had some safety concerns based on the layout. Staff worked with the contractor to
rearrange the same pieces of equipment originally provided in a way that would better utilize the
space available at the park. Still, with the updated layout the Northland Recreation playground
footprint encroaches further into the Marie Park baseball field than staff had originally planned.
This is something the commission must consider when making their recommendation to the City
Council.
Installation of the playground structure at Marie Park is scheduled to be completed by June 1,
2021.
Attachments:
•Finnegan Playground Adventures Playground Proposal
•Map of Footprint of Finnegan Playground Adventures Playground Proposal
•Midwest Playscapes Playground Proposal
•Map of Footprint of Midwest Playscapes Playground Proposal
•Northland Recreation Playground Proposal
•Map of Northland Recreation Playground Proposal
•Polco Results
•Marie Park Playground RFP
24
STAFF RECOMMENDATION:
Staff recommends that the Parks and Recreation Commission review the playground renderings
for the Marie Park playground and make a recommendation to the City Council.
ACTION REQUESTED:
If the Parks and Recreation Commission concurs, it should, by motion, make a recommendation
to the City Council regarding the playground remodel for Marie park.
25
DATE: 12/8/2020
QUOTE VALID FOR:90 days
QUOTE #: FPA-12082020
BILL TO
Name Name
Company Name Company Name
Street Address Street Address
City, ST ZIP Code City, ST ZIP Code
Phone 651-255-1354 Phone
PART NUMBER DESCRIPTION QUANTITY RETAIL DISCOUNT TOTAL
NF54AC1AB CUSTOM R5 PLAY STRUCTURE, 5-12 1 $41,430.72 10%$37,287.65
R507DA29B CUSTOM R5 PLAY STRUCTURE, 2-5 1 $17,329.75 10%$15,596.78
PC-1501 SAND DIGGER (ADA)1 $924.94 10%$832.45
PC-1502 SAND DIGGER W/ SEAT 1 $1,119.61 10%$1,007.65
PC-1383 TOAD SPRING RIDER 1 $1,078.41 10%$970.57
PC-1341 TODDLER TOAD SPRING RIDER 1 $1,078.41 10%$970.57
PC-2476 SPIN MAX TOWER 1 $5,521.83 10%$4,969.65
PC-2123 +AB 2-BAY ARCH SWING (1PS, 1FB, 2B)1 $4,787.44 10%$4,308.70
4286-6G 6FT BENCH W/ BACK 2 $607.70 10%$1,093.86
1305 Safety Sign, 2-5 1 $294.58 10%$265.12
1306 Safety Sign, 5-12 1 $294.58 10%$265.12
MISC (2) SWING MATS, (5) SLIDE MATS 1 $1,583.11 10%$1,424.80
SURFACING
200 CY EWF, 300 LF EDGING, PIP TO
TRANSFER STATION 1 $17,863.63 10%$16,077.27
SITE WORK DEMOLITION & AUDIT 1 $11,122.22 10%$10,010.00
INSTALLATION
INSTALLATION OF PLAY EQUIPMENT AND
SITE AMENITIES 1 $26,502.23 10%$23,852.01
$118,932.17
SALES TAX 0.000%$0.00
$6,000.00
$124,932.17
123 NORTH VALLEY DRIVE, GRANTS PASS, OR 97526
1-800-333-8519
WWW.PLAYCRAFTSYSTEMS.COM
TERMS & CONDITIONS
Shipping estimate is based upon truck costs at the time of the quote. It is the customer's responsibility to arrange unloading of the equipment. Lift gate
services are available for an additonal fee and may be billed separately. Mechanical assistance (ie. Forklift, etc.) may be needed.
Any cancellation after purchase authorization will be subject to a 30% restocking fee.
Credit Card payments for invoices over $1000 will incur a 3.5% service fee. AMEX is not accepted.
PLAYCRAFT SYSTEMS, LLC
IMPORTANT: PLEASE REVIEW ALL DETAILS OF THIS QUOTE. PLAYCRAFT SYSTEMS IS NOT RESPONSIBLE FOR UNREPORTED ERRORS.
Please Note: This quote may not contain freight, sales tax or equipment installation. Taxes will be billed where required by law.
Price quotations are valid for 90 days.
Construction liens and notices may be issued.
Payment Terms: TBD by contract / Credit references may be required.
FREIGHT
GRAND TOTAL
SHIP TO
MARIE PARK - OMNIA #R170304 PAYMENT TERMS: PER CONTRACT
MARIE PARK
PURCHASE AGREEMENT
CITY OF MENDOTA HEIGHTSCITY OF MENDOTA HEIGHTS
1101 VICTORIA CURVE
MENDOTA HEIGHTS, MN 55118
1780 LILAC LANE
MENDOTA HEIGHTS, MN 55118
PLEASE AUTHORIZE THIS ORDER BY SIGNING AND RETURNING BY FAX (541-
955-6130) OR EMAIL (sales@playcraftsystems.com)
SUB TOTAL
QUOTATION
26 9c1.
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This playground system design meets the
requirements for access under the Accessibility
Guidelines when properly installed over
accessible surfacing.
IMPORTANT: The colors shown are for illustration purposes only.
Actual colors may vary. Contact your Playcraft Rep for accurate color samples.
WARNING: An impact absorbing safety
surface is required under and around
all playground equipment.
MARIE PARK
TOP VIEW
STRUCTURE#: NF54AC1AB
PROJECT#: FPA20620FAB
DATE: 12/2/2020 | DRAWN BY: Connor
PLAYCRAFT REP:
Finnegan Playground Adventures
MIN. USE ZONE: 34' x 38'
GENERAL NOTES:
This conceptual plan is based
on information provided prior
to construction. Detailed site
information, including the
following, should be obtained,
evaluated, and utilized in the
final project design. Exact site
dimensions, topography, existing utilities, soil conditions
and drainage solutions.
WARNING: Accessible safety
surfacing material is required
beneath and around this
equipment that has a critical
height value (Fall Height)
appropriate for the highest accessible part of this
equipment. Refer to the CPSC'S
Handbook For Public
Playground Safety, Section 4:
Surfacing.
R5 FOR KIDS
AGES
5-12
ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE
ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES
7 7/4 0 10/2 5/2
2-12For Kids
Ages
R-5System
Type MARIE PARK
Project # : FPA20620FAB
34
MARIE PARKTOP VIEW
STRUCTURE#: NF54AC1AB
PROJECT#: FPA20620FAB
DATE: 12/1/2020 | DRAWN BY: Connor
PLAYCRAFT REP:
Finnegan Playground AdventuresMIN. USE ZONE: 34' x 38'
GENERAL NOTES:
This conceptual plan is based
on information provided prior
to construction. Detailed site
information, including the
following, should be obtained,
evaluated, and utilized in the
final project design. Exact site
dimensions, topography,
existing utilities, soil conditions
and drainage solutions.
WARNING: Accessible safety
surfacing material is required
beneath and around this
equipment that has a critical
height value (Fall Height)
appropriate for the highest
accessible part of this
equipment. Refer to the CPSC'S
Handbook For Public
Playground Safety, Section 4:
Surfacing.
R5
FOR KIDS
AGES
5-12
ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE
ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES
7 7/4 0 10/2 5/2
35
MARIE PARKTOP VIEW
STRUCTURE#: R507DA29B
PROJECT#: FPA20620FAB
DATE: 12/1/2020 | DRAWN BY: Connor
PLAYCRAFT REP:
Finnegan Playground AdventuresMIN. USE ZONE: 23' x 36'
GENERAL NOTES:
This conceptual plan is based
on information provided prior
to construction. Detailed site
information, including the
following, should be obtained,
evaluated, and utilized in the
final project design. Exact site
dimensions, topography,
existing utilities, soil conditions
and drainage solutions.
WARNING: Accessible safety
surfacing material is required
beneath and around this
equipment that has a critical
height value (Fall Height)
appropriate for the highest
accessible part of this
equipment. Refer to the CPSC'S
Handbook For Public
Playground Safety, Section 4:
Surfacing.
R5
FOR KIDS
AGES
2-5
ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE
ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES
5 5/3 0 2/2 2/2
36
Bill of Materials
12/1/2020
Project# FPA20620FABMARIE PARK
Item Description Quantity
NF54AC1AB
HS-1004-R Collars 61
GF-7002 Dome Cap, R5 4
S-1012-R5-12ft Post, 12ft R5 2
S-1013-R5-13ft Post, 13ft R5 2
S-1020-R5-20ft Post, 20ft R5 6
S-1101-R5 Square Deck 1
S-1106-R5 Hex Deck, Half (4 Post)2
S-1206-36R5 ADA Stairs, 36in Rise w/ Walls 1
S-1209-48-R5 Transfer Station, 60in-L (W)1
S-1213-8R Climber, Firepole 90-96in 1
S-1237-5R5 Climber, Vertical Rock 54-60in 1
S-1306-R5 Double Slide SitDown Hood 1
S-1309-2-R5 Half Walls (Pair) R5 2
S-1310-R5 Transition Wall 1
S-1600-R5GC Crawl Thru Panel 1
S-1618-Bug-R5G Seek Panel (Bug)1
S-1630-R5G Hourglass Panel 1
S-1631-R5 Pinball Panel 1
S-1702-5R5 Slide, Double 60in 1
S-1706-S8R-R5 Slide, Twister Spiral 96in (R)1
S-18026-R5 Shade Canopy, Hex 1
S-1910-R5 Talk Tube (Post Mounted, Left)1
S-1910-R5 Talk Tube (Post Mounted, Right)1
S-1945-R5 Orbit Wheel 1
S-1948-R5 Surf Rider 1
Page 1 of 3
37
Bill of Materials
(continued)
Item Description Quantity
S-5101 Open Frame 2
S-5103 Geo-Hex Wall 1
S-5201-DL Hex Net Bay (Deck)1
S-5204-DL Molecule Bay (Deck)1
HS-1100-3 Deck to Deck Hardware 2
R507DA29B
HS-1004-R Collars 23
GF-7002 Dome Cap, R5 4
S-1009-R5-09ft Post, 09ft R5 2
S-1010-R5-10ft Post, 10ft R5 2
S-1015-R5-15ft Post, 15ft R5 4
S-1101-R5 Square Deck 2
S-1206-24R45 ADA Stairs, 24in Rise w/ Walls 1
S-1209-12-R5 Transfer Station, 24in-R 1
S-1233-4-HW Climber, Disc 42-48in (w/ HW)1
S-1309-2-R5 Half Walls (Pair) R5 1
S-1316-RE-R5 Roto Twister Entry Panel 1
S-1614-R5 Slider Panel 1
S-1615-R5 Store Panel 1
S-1616-R5 Tic-Tac-Toe Panel 1
S-1701-2R5V2 Slide, Single 24-30in (Straight)1
S-1710-4-L Slide, Twister 48in (L)1
S-18021-10R5 Shade Canopy, 10ft Square 1
S-1812-R5 Driver Wheel (Post Mounted)1
HS-1007-R5 Extra Hardware 2
FREPC1501+1502
A2-1501 PC 1501 Sand Digger (ADA)1
A2-1502 PC 1502 Sand Digger w/ Seat 1
FREPC1383
A2-1383 PC 1383 Toad Spring Rider 1
Page 2 of 3
38
Bill of Materials
(continued)
Item Description Quantity
FREPC1341
A2-1341 PC 1341 Spring Rider, Toddler Toad 1
FREPC2476
A2-2476 PC 2476 Spin Max, Tower 1
FREPC2123+AB
A2-2123-2B-AB PC 2123 Arch Swing (Left, 2B)1
A2-2123-PS-FB PC 2123 Arch Swing (1PS, 1FB)1
STAPC4286(2)
A3-4286-6G 4286-6G 6ft Bench (w/ Back, GM)2
STAPC1305
A2-1305 1305 Safety Sign (2-5, Roto)1
STAPC1306
A2-1306 1306 Safety Sign (5-12, Roto)1
Page 3 of 3
39
Marie Playground-Finnegan
Property Information
February 1, 2021
0 50 10025 ft
0 10 205 m
1:600
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.
419c3.
42
43
44
45
46
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48
20-4014A.MID
Equipment ManufacturerSales RepresentativeMarie Park
Mendota Heights, MN
POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR
SHADE ROPE
49
20-4014A.MID
Equipment ManufacturerSales RepresentativeMarie Park
Mendota Heights, MN
50
20-4014A.MID
Equipment ManufacturerSales RepresentativeMarie Park
Mendota Heights, MN
51
20-4014A.MID
Equipment ManufacturerSales RepresentativeMarie Park
Mendota Heights, MN
52
20-4014A.MID
Equipment ManufacturerSales RepresentativeMarie Park
Mendota Heights, MN
53
20-4014A.MID
Equipment ManufacturerSales RepresentativeMarie Park
Mendota Heights, MN
54
Marie Playground-Midwest Playscapes
Property Information
February 1, 2021
0 50 10025 ft
0 10 205 m
1:600
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.
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Marie Playground-Northland Recreation
Property Information
February 3, 2021
0 50 10025 ft
0 10 205 m
1:600
Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal, survey, or for zoning verification.
2/2/2021 Polco
https://polco.us/n/admin/content/ef724db2-a098-4926-8fdc-4c76d4100556/report 1/7
Marie Park Playground
Replacement
Survey Results
FINAL
02/02/2021
69
9c7.
2/2/2021 Polco
https://polco.us/n/admin/content/ef724db2-a098-4926-8fdc-4c76d4100556/report 2/7
Which playground design is your favorite?
13% (18)
20% (28)
66% (91)
Do you have children 12 or under living in your household?
72% (99)
28% (39)
A Playground Design A is my favorite
B Playground Design B is my favorite
C Playground Design C is my favorite
A Yes
B No
70
2/2/2021 Polco
https://polco.us/n/admin/content/ef724db2-a098-4926-8fdc-4c76d4100556/report 3/7
Which playground design is your favorite?
Overview
13% (18)
20% (28)
66% (91)
Breakdowns
Gender
Responses broken down by the gender of the respondent. Currently, most public data only supports
male, female, and unknown.
8% (5)
20% (12)
72% (44)
Female
23% (8)
9% (3)
69% (24)
Male
12% (5)
32% (13)
56% (23)
unknown
Age Range
Responses broken down by age of the respondent. Respondents for whom age are unknown are not
included in these breakdowns.
0%
0%
100% (2)
18-29
6% (2)
12% (4)
82% (27)
30-39
12% (4)
21% (7)
67% (22)
40-49
14% (1)
0%
86% (6)
50-59
A Playground Design A is my favorite
B Playground Design B is my favorite
C Playground Design C is my favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
71
2/2/2021 Polco
https://polco.us/n/admin/content/ef724db2-a098-4926-8fdc-4c76d4100556/report 4/7
25% (3)
17% (2)
58% (7)
60-69
25% (2)
25% (2)
50% (4)
70-79
100% (1)
0%
0%
80-89
12% (5)
32% (13)
56% (23)
unknown
Precinct
The geographic area in which the respondent lives. This is determined by the location of the reported
household.
0%
0%
100% (1)
BLOOMINGTON W-4 P-04
0%
0%
100% (1)
COTTAGE GROVE P-10
0%
0%
100% (1)
EAGAN P-06A
0%
0%
100% (1)
EAGAN P-14
0%
100% (1)
0%
MENDOTA CITY
30% (3)
20% (2)
50% (5)
MENDOTA HTS P-1
25% (3)
0%
75% (9)
MENDOTA HTS P-2
7% (3)
16% (7)
77% (33)
MENDOTA HTS P-3
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
72
2/2/2021 Polco
https://polco.us/n/admin/content/ef724db2-a098-4926-8fdc-4c76d4100556/report 5/7
0%
40% (4)
60% (6)
MENDOTA HTS P-4
21% (3)
7% (1)
71% (10)
MENDOTA HTS P-5
100% (1)
0%
0%
WEST ST PAUL W-1 P-2
0%
0%
100% (1)
WEST ST PAUL W-3 P-1
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
A Playground Design A is my
favorite
B Playground Design B is my
favorite
C Playground Design C is my
favorite
73
2/2/2021 Polco
https://polco.us/n/admin/content/ef724db2-a098-4926-8fdc-4c76d4100556/report 6/7
Do you have children 12 or under living in your household?
Overview
72% (99)
28% (39)
Breakdowns
Gender
Responses broken down by the gender of the respondent. Currently, most public data only supports
male, female, and unknown.
77% (47)
23% (14)
Female
67% (24)
33% (12)
Male
68% (28)
32% (13)
unknown
Age Range
Responses broken down by age of the respondent. Respondents for whom age are unknown are not
included in these breakdowns.
100% (2)
0%
18-29
91% (30)
9% (3)
30-39
88% (29)
12% (4)
40-49
63% (5)
38% (3)
50-59
25% (3)
75% (9)
60-69
25% (2)
75% (6)
70-79
0%
100% (1)
80-89
68% (28)
32% (13)
unknown
Precinct
The geographic area in which the respondent lives. This is determined by the location of the reported
household.
0%
100% (1)
BLOOMINGTON W-4 P-04
100% (1)
0%
COTTAGE GROVE P-10
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
74
2/2/2021 Polco
https://polco.us/n/admin/content/ef724db2-a098-4926-8fdc-4c76d4100556/report 7/7
0%
100% (1)
EAGAN P-06A
0%
100% (1)
EAGAN P-14
100% (1)
0%
MENDOTA CITY
73% (8)
27% (3)
MENDOTA HTS P-1
83% (10)
17% (2)
MENDOTA HTS P-2
81% (35)
19% (8)
MENDOTA HTS P-3
50% (5)
50% (5)
MENDOTA HTS P-4
71% (10)
29% (4)
MENDOTA HTS P-5
0%
100% (1)
WEST ST PAUL W-1 P-2
100% (1)
0%
WEST ST PAUL W-3 P-1
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
A Yes
B No
75
REQUEST FOR PROPOSAL
MARIE PARK
PLAY STRUCTURE
CITY OF MENDOTA HEIGHTS
1780 Lilac Lane
Mendota Heights, MN 55118
I.GENERAL INFORMATION
A. OBJECTIVE
The purpose of the Request for Proposal (RFP) is to obtain site plan design and quotes to include
demolition and disposal of current playground equipment, any necessary sitework, a new
container, playground equipment, engineered wood fiber surfacing and installation for the
playground site at Marie Park, 1780 Lilac Lane, Mendota Heights, MN 55118.
B.ISSUING OFFICE
The RFP is issued by the City of Mendota Heights Parks & Recreation Department. All
correspondence regarding the RFP should be addressed to: Meredith Lawrence, Mendota Heights
Parks & Recreation, 1101 Victoria Curve, Mendota Heights, MN 55118.
C.CONTRACT ADMINISTRATOR
All communications concerning the contract should be directed to Meredith Lawrence, Recreation
Program Coordinator at 651-255-1354 or meredithl@mendota-heights.com
D. INCURRING COSTS
The City of Mendota Heights is not liable for any cost incurred by the prospective firms prior to
the signing of the contract.
E.PROPOSALS
To be considered, each firm must submit a complete response to this RFP, using the format
provided in Section IV. The proposal must be signed in ink by an official authorized to bind the
submitter to its provisions. The proposal must include a statement as to the period during which
the proposal remains valid. This period must be at least ninety (90) days from the due date for this
proposal. Respondents shall include 1 digital and 1 hard copy of their proposal document.
F.ACCEPTANCE OF THE PROPOSAL CONTENT
The contents of this proposal will become contractual obligations if a contract ensues. Failure of
the selected consultant to accept these obligations may result in cancellation of the award.
G.SELECTION CRITERIA
Responses to this RFP will be evaluated based on a three-step selection process:
1. Staff will review the firm’s response to the RFP, including a computerized drawing of the
proposed project and determine if the proposal meets all criteria for consideration.
2. A neighborhood meeting will be held in conjunction with the Parks and Recreation
Commission, so residents can review the proposed play structure options and provide
feedback on a preferred plan.
3.City staff will present the Parks and Recreation Commission’s recommendation to the City
Council for a final decision.
76
9c8.
H.PROPOSAL RECEIPT
Proposals must arrive at the Mendota Heights City Hall, 1101 Victoria Curve, Mendota Heights,
MN 55118 on or before 10:00 AM Wednesday, December 8, 2020.
I.RIGHT TO REJECT BIDS
The City of Mendota Heights reserves the right to award the total proposal, to reject any and all
proposals in whole or in part, and to waive any informality or technical defects, in the City’s
judgment. In determination of award, the qualification of the proposal submitter, the conformity
with the specifications of services to be supplied and delivery terms will be considered.
J.COST LIABILITY
The city assumes no responsibility or liability for costs incurred by the firms prior to the
submission of a proposal. Total liability of the City of Mendota Heights is limited to the terms
and conditions of this agreement.
K. OWNER
The City of Mendota Heights is designated as Owner. All work shall be on public property. The
contractor shall confine operations, at all times staying within the limits of the property. Any
repairs or restorations required outside the property limits due to the Contractor’s carelessness
shall be repaired by the Contractor at their expense.
L.AWARD OF CONTRACT
The City of Mendota Heights will award one contract for this entire project to a responsible bidder
submitting the Quote meeting all performance and required criteria as set forth by this set of
contract documents, plans and specifications.
M.INSURANCE
The successful respondent will be required to furnish appropriate certificates of insurance as part
of the final contract negotiations.
N. TAXES
The contractor shall pay all sales, consumer, use and other taxes required to be paid by them in
accordance with the law of the place where the work is to be performed.
O. TEMPORARY ENCLOSURES, BARRICADES AND FENCES
The Contractors shall provide and maintain all necessary temporary enclosures and barricades to
adequately protect the work and materials from the elements and persons not involved with
construction. The Contractor shall remove all temporary enclosures, barricades and fences upon
completion of the work.
P.PROTECTION OF EXISTING FACILITIES
The Contractor shall provide for and be responsible for protection of existing pavements, utilities,
fencing, etc. In general, all existing materials, surfaces, sod, etc., to remain which are affected by
the work shall be repaired and restored to an original and functional condition.
Q.SHIPMENT OF MATERIALS
Before making any shipment of materials to the site, Contractor shall ascertain whether the site is
in a condition to receive the shipment. Where this provision is neglected and material is delivered
to the site when the latter is not in condition to receive it, such materials shall be properly stored
elsewhere at the Contractor’s expense and adequate insurance coverage provided for off-site
storage.
77
R.STORAGE OF MATERIALS ON OR OFF-SITE
1. Contractor shall provide storage as required to protect and preserve all materials stored at
the site. Materials are not to be stored directly on the ground. Storage of materials is to be
confined to areas designated by the City. City will not sign for or be responsible for
materials delivered to the site.
2. Equipment delivered early will not be paid in full. Full payment of structure and
installation will be paid when installation is complete and a compliance audit has been
received.
S.WORKING HOURS
Working hours shall be from 7:00am- 8:00pm on Monday-Friday and 9:00am-5:00pm on
Saturday and Sundays.
T.CLEANUP
All work areas shall be returned to a condition equal to or better than was in existence at the
beginning of the project. All construction debris, including excavated soil, shipping materials
including cardboard, pallets, etc. shall be removed and disposed of in a manner satisfactory to the
City.
II.SELECTION PROCESS
A.Staff will use the feedback from the resident groups and a recommendation from the Parks and
Recreation Commission to enable the City Council to make a formal decision.
B.If necessary, an interview/informational meeting may be requested by staff.
III.SPECIFICATIONS
A.Structure shall meet and comply with all current ADA Legislation and ASTM F1487 and include
demolition and disposal of current playground equipment, any necessary sitework, a new
container, playground equipment, engineered wood fiber surfacing and installation for the
playground site.
B.All equipment must meet age related design criteria suitable for 2-5-year olds and 5-12 year olds
and be IPEMA certified.
C.Treated timber wood container must be included to meet the design of the updated enclosure
attached and replacement of the container.
D.Play structure quote must include the following features:
a.At least two vinyl coated steel benches with backs anchored in the ground within the
container area
b.Two diggers
c. One spring rider
d. Swings (Example: parent child swing, baby swing, standard swings)
i.Existing swing frame may be considered to remain with new hardware
e.At least three slides
f.Covered canopy over the deck area (bid alternate)
g.Engineered wood fiber surfacing
78
E.Other amenities shall include, but not be limited to, plastic slides, climbing walls/units, ladders,
play panels, transfer deck, fire pole, spinner, overhead glider, play accessories, etc.
F.Wear pads must be installed below bottom of slides and swings.
G.The current container for the play structure is irregularly shaped. The playground currently is
approximately .08 acres in size. The current perimeter of the container is approximately 300 feet
in length. The attached map outlines the maximum container space available for the playground.
H.Site shall have signage information provided appropriate to the structure/area. If signage includes
photos of individuals, the photo must include a diverse group of users.
I.All plastic and coating products must be UV and color stabilized to resist fading.
J.Supplier must be able to provide a tool kit for fasteners, parts manual (both hard copy and
electronic) and touch up paint kit for all structure colors.
K.All parts must have a corrosion resistant finish and be capped on the top end.
L.All metal decks must be manufactured from sheet steel conforming to ASTM specification A-569
and be finished with a vinyl coating.
M.All connecting hardware used must be zinc plated or stainless steel, free of protrusions, vandal
resistant and have a tamper proof design. Service kit for tamper proof fasteners must also be
provided.
N.The color pallet for the playground is requested to portray earth tones.
IV.PROPOSAL
A.PROPOSAL FORMAT
The firm will be responsible for submitting a written proposal listing outline of equipment and
cost for equipment/container/surfacing, demolition, delivery and installation.
B.FEE QUOTATIONS
The fee proposal not to exceed $125,000 for the project will include all costs associated with the
project, including all demolition of existing equipment, new container, surfacing, structures,
delivery, installation, construction permits, taxes and service charges. Each firm is requested to
provide the maximum amount of play activities for that fee.
C.SUBMITTAL REQUIREMENTS
Each of the following items shall be considered an integral part of the Contractor’s proposal and
shall be submitted to the City on or before the date and time as stated on the Proposal Form:
1. One copy of a completed and signed Proposal Form.
2.List all base materials
3.List of all equipment included in the plans, with quantities.
4. One copy of a play area equipment layout drawing to scale showing layout, safety zones,
accessibility, border and outside dimensions.
5. One bound notebook or plan size sheet of all components and features specific to the
project.
79
6.One complete copy of all warranty information.
7.The contractor shall indicate all deviations from the specifications.
8. Provide a letter from the manufacturer or an independent consulting firm stating all
equipment meets the current ASTM F1487 standards.
9.Installation of the entire playground must be completed by paid professional staff. Any
deviation from the use of paid professional installers must be approved by the Recreation
Program Coordinator.
10.Estimated timeline for construction
11.Documentation that all equipment quoted is covered by product liability insurance.
D.SITE REVIEW
Consultants desiring a pre-bid on-site visit should contact Meredith Lawrence at 651-255-1354 to
set up an appointment to meet with staff prior to submitting a proposal.
E.REGULATORY COMPLIANCE
1. All equipment provided and all areas around and between equipment must comply with
most current Consumer Product Safety Commission (CPSC) guidelines and The American
Society for Testing and Material (ASTM) standards. It is the responsibility of each bidder
and manufacturer to be aware of these guidelines. Please list all deviations where your
proposal does not comply totally and explain each in detail when submitting the proposal.
Equipment that requires labor intensive measures or modifications, after installation, such
as the cutting of bolts, to bring equipment into conformance with CPSC and ASTM will
not be accepted. As recommended by CPSC, a project specific maintenance manual shall
be provided at the end of the project.
2.The entire playgrounds must meet the current requirements of the Americans with
Disabilities Act and ASTM F1487.
3.All equipment must be IPEMA certified.
4. All surfacing materials must meet current CPSC guidelines, ASTM F1951 and ASTM
F1292 standards, as well as be IPEMA certified.
5.Once installation is complete on all equipment, supplier must provide a formal safety
audit of the installed equipment. Audit must document that equipment meets all
current standards listed above. Final ½ payment for structure, payment for base
materials and installation will not be processed until after the safety audit inspection
and document has been completed and delivered from a certified playground
inspector. CPSI documentation must be included.
6. Supplier must invoice City for all payments.
F.PROJECT PHASING
The Parks and Recreation Department is challenging various playground manufacturers to use
their professional expertise and creativity to develop a unique play structure.
G.TENTATIVE TIMETABLE
1. Proposal submittal deadline December 8, 2020 at 10:00AM.
2.Review by residents and Parks and Recreation Commission by December 18, 2020
3. Notification of contract award week of January 4, 2021.
4. Delivery of playground TBD (contact Meredith Lawrence)
5. Installation of playground structure at Marie Park must be completed by June 1,
2021.
80
864863862866865867861860868869870859
86
4
864147Marie ParkPlayground Replacement
Date: 10/14/2020
City of
Mendota
Heights030
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
Tree removed by others
Bike racks to remain
Maximum playground space
81
DATE: February 9, 2021
TO: Parks & Recreation Commission
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Dakota County Big Rivers Regional Trail Improvements
COMMENT:
INTRODUCTION
Dakota County is proposing to construct and install a number of new improvements to the Big
Rivers Regional Trail park, located at 1498 Mendota Heights Road. This park is also referred to
as Scenic Overlook Park on the city parks map.
The current park/trailhead area is accessed off the intersection of Mendota Heights Road and
Sibley Memorial Highway, and contains a small surface parking lot with 24 spaces. From this
lot a short paved trail connection leads out to the half-circle shaped, lookout area, with picnic
benches scattered throughout. The lookout area has a short (3-ft. high) rock wall along the out
perimeter, the site also contains a public information/map board, and a single portable toilet
inside a fenced enclosure.
The Big Rivers Regional Trail (BRRT) extends north from I-494 in Eagan, through Mendota
Heights, Mendota, and to Lilydale where it enters Lilydale Regional Park in Saint Paul. The
primary access point to the BRRT is an existing trailhead located at 1498 Mendota Heights Road
in Mendota Heights. The site lacks several desired features such as drinking water, permanent
restrooms, and sufficient parking. In addition to correcting these deficiencies, the site’s unique
characteristics provide numerous opportunities to enhance the visitor experience and promote
natural and cultural resource stewardship at the trailhead and along the greenway corridor.
The proposed project includes a new restroom/picnic shelter facility; a new information center
kiosk; parking lot addition; new trail connections; charging station; WiFi technology; and some
special event use area and other natural resource improvements.
One significant improvement will be a new, raised earthen berm to accommodate a new 30”
high (ADA compliant) viewing platform
82 9d1.
The site plans call for the placement of the new shelter/restroom building near the flat piece of
land located just north of the walled, lookout area. The shelter facility measures approximately
38’ x 55’, and will be opened on three sides, with a 24’ x 17.5’ fully enclosed restroom. A number
of picnic tables will be placed under the shelter.
The site plan includes a considerable expansion of the surface parking lot on the north side of the
existing lot. The expansion will increase the current 24 space layout to 58 total spaces, with an
additional driveway/entrance leading out to the north and back on to Sibley Memorial Highway.
A proposed storm water pond is planned near the northeast corner of the expanded parking lot.
The County is also proposing to extend a trail from the parking lot to connect to the existing trail
on Mendota Heights Road which has been identified as a trail gap on the Mendota Heights Capital
Improvement Plan.
ACTION REQUIRED
The Commission is asked to comment on the improvements and recommend if improvements
should be made to the basketball court.
83
Big Rivers Regional Trail Trailhead - Site Concept
Dakota County
October 21, 2020 Big Rivers Regional TrailExpanded
Parking
Mendota Heights RdGathering + Picnic
New Entrance
Sidewalk +
Pedestrian Crossings
Interpretive
GardensViewing Platform
Constructed Berm
ADA Ramp
Reading + Small
Gatherings
Contemplation
Garden
Interpretive Path
Picnic
ADA Gravel Path
Stormwater
Treatment
Trail User
Plaza
Existing
Parking
Entry Plaza +
Visitor Building
84 9d2.
Big Rivers Regional Trail Trailhead - Overlook Perspective
Dakota County
October 21, 2020
85
Big Rivers Regional Trail Trailhead - Plant Palette
Dakota County
October 21, 2020
Spring - Early Summer Mid Summer Late Summer - Autumn
86
Big Rivers Regional Trail Trailhead - Site Materials
Dakota County
October 21, 2020
Bicyle Fix-it Station Bicycle RackWaste Receptacle Drinking Fountain Bench
Concrete Paving Cut Stone Block Seating Lighting Bollard Parking Lot Light
87
Big Rivers Regional Trail Trailhead - Site Furnishing + Lighting
Dakota County
October 21, 2020 Big Rivers Regional TrailEntry Plaza + Visitor Building
•4 Picnic Tables
•4 Bike Racks
•2 Waste + Recycling
Stations
•Limestone Block Seating
•Drinking Fountain
•Info Kiosk
Trail User Plaza
•Bike Fix-it Station
•4 Bike Racks
•Waste + Recycling Station
•Power Pedestal
•2 Existing Benches (Relocate)
•2 Existing Picnic Tables
Gathering + Picnic
•1 Bench
•4 Existing Picnic Tables
•3 Grills
•Fire Ring w/ Seating Ring
•Limestone Block Seating
South Picnic
•2 Picnic Tables
•Waste + Recycling Station
Reading +
Small Gatherings
•4 Benches
Parking Lot Light
Lighting Bollard
88
89
90
91
92
DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Park Volunteer Program Concept
BACKGROUND:
The Parks and Recreation Commission and local residents/businesses have expressed an interest
in establishing a formalized Park Volunteer Program within the City. Mendota Heights has many
residents and local organizations who donate their time for various projects within our parks.
Staff has researched the volunteer programs offered within other cities and is developing a
program framework specific to Mendota Heights. In order to maximize efforts and opportunities,
a number of city staff are working on the program concept.
At the January Parks and Recreation Commission meeting, staff presented the idea to the
Commission seeking input to aide in the program development process. The commission briefly
discussed the topic and tabled the discussion until the Commission’s February meeting.
Attachment: Park Volunteer Program concept
ACTION REQUESTED:
The commission is asked to provide input regarding the Park Volunteer Program concept.
93 10a.
CITY OF MENDOTA HEIGHTS
PARK VOLUNTEER PROGRAM
CONTACT: Mendota Heights Parks and Recreation
1101 Victoria Curve
Mendota Heights, MN 55118
651-452-1850
94
10a1.
Page 2
City of Mendota Heights
PARK VOLUNTEER PROGRAM
PURPOSE
The City of Mendota Heights takes pride in the cleanliness and safety of its parks. The objective
of the City’s Park Volunteer program is to create community and neighborhood involvement
and unity, while beautifying city parks, trails, recreational amenities and other natural areas.
The goal of the program is to provide residents, businesses, schools, other groups and
individuals the ability to give back to the community. This program provides an opportunity to
promote civic responsibility and generate community pride within the City.
PROGRAM ELIGIBILITY
This program is open to individuals and groups who have a genuine interest in the Mendota
Heights parks system.
Individuals under the age of 18 interested in participating must have an adult
supervisor/sponsor present when volunteering. Groups should designate a group leader to
organize the outings, communicate with the designated city staff, and arrange for the pickup of
any necessary materials and supplies.
Those programs in conjunction with Great River Greening are not included in this program, as
this organization partners with the City on large events sponsored by their organization.
VOLUNTEER ACTIVITIES AVAILABLE
There are a number of volunteer activities in the program and include, but are not limited to:
picking up litter, piling up branches, raking leaves, cleaning playground equipment, pulling
weeds, raking playground mulch, cleaning catch basins near parks, maintaining existing flower
beds, and removing buckthorn.
Interested volunteers are encouraged to propose projects for consideration not identified in
the list of typical activities.
PROGRAM REQUIREMENTS
Participation in the Park Volunteer program will be considered on a first-come, first-serve basis.
Adopt-A-Park: Individuals and groups wishing to “adopt-a-park” will be expected to keep an eye
on their adopted park and report unsafe conditions that are observed or vandalism. The group
will be expected to organize four park clean up days per year within their designated park.
Clean up is especially important during the early spring after the snow melts and in the fall
before it snows.
Volunteers may adopt a park of their choice, providing that it has not already been chosen. A
commitment of two years is desired, with first priority to sign up for another two-year
commitment.
95
Page 3
If a group determines they are no longer interested or able to be part of the program, they are
asked to notify the City with as much advance notice as possible. The City reserves the right to
revoke volunteer responsibilities from individuals or groups that do not comply with program
rules and safety requirements.
One-time Activities/Events: For individuals and groups looking to complete one-time volunteer
activities or events, requirements and outcomes will be determined based on the proposed
event. Groups interested in specific projects that will not be re-occurring are asked to contact
the city’s volunteer coordinator. Projects of this nature will be completed in conjunction with
city staff and in certain cases the adopt-a-park group leader.
From time to time, and on an as needed basis, city staff may contact individuals and/or adopt-
a-park groups for special projects or needs within each designated park. The City welcomes
suggestions for special projects or events located within the city’s parks system. The City
reserves the right to reject or accept any and all suggested projects.
CLEANUP PROCEDURES/SAFETY GUIDELINES
Prior to each group’s chosen clean-up day, groups will be required to contact the city staff to
schedule each clean-up day and other events. Group leaders will work with staff on cleanup
processes and will be provided with safety guidelines.
PARKS ELIGIBLE
The parks eligible for the program include the following:
•Dog Park
•Friendly Hills
•Hagstrom-King
•Ivy Hills
•Kensington
•Market Square
•Marie
•Mendakota
•Roger’s Lake
•Valley
•Valley View Heights
•Victoria Highlands
•Wentworth
•Par 3-Garden
If groups are interested in volunteering at a different recreational site within the City, they are
asked to contact the city’s Volunteer Coordinator regarding this possibility.
96
DATE: February 9, 2021
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Student Representative Update
The City posted the Parks and Recreation Student Representative position in December with
applications closing on February 1.
The City received three applications. City staff will work with the City Council to determine next
steps for the process.
STAFF RECOMMENDATION:
Informational Only.
ACTION REQUESTED:
Informational Only.
97
10b.
DATE: February 9, 2021
TO: Parks & Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Skate Park Work Group Update
The skate park work group has been meeting in order to address operational issues at the skate
park. Commissioners Smith and Klepperich have attended the meetings and are able to answer
questions and provide an update at the meeting.
STAFF RECOMMENDATION:
Informational Only.
ACTION REQUESTED:
Informational Only.
98
10c.
DATE: February 9, 2021
TO: Parks and Recreation Commission
FROM: Meredith Lawrence, Recreation Program Coordinator
SUBJECT: Funding of Projects-CIP
BACKGROUND:
The Parks and Recreation commission requested that staff provide more information regarding
the usage of the Special Parks Fund and the City’s Maintenance Fund (Levy) and its impact on our
current park project list.
Minnesota Statute 462.358, subd.2b(a) states that, “Cities may by ordinance require developers
dedicate a reasonable portion of land within a development to public use for such things as
streets, utilities, drainage and parks and recreational facilities.”
Minnesota Statute 462.358, subd.2b(c) states that, “In lieu of land dedication for parks,
recreational facilities, playgrounds, trails, wetlands or open space, cities may require developers
to pay to the city cash fees -- commonly referred to as park dedication fees.”
Mendota Heights Park Dedication Fees are:
•Single and multifamily residential development = $4,000 per unit
•Commercial/industrial development is 10% of the assessed value of unimproved land
as determined by the County Assessor.
The City’s Attorney recommended that staff consider whether new projects are a replacement
or an enhancement when determining which fund to utilize for funding each project. Projects
that are strictly a 1:1 replacement should utilize the Maintenance Fund (Levy), while new projects
that are an enhancement (either a new facility, amenity, or recreational opportunity) could utilize
the Special Parks Fund.
For the 2021 budget, there were no park capital improvement projects included, thus, any
Maintenance Fund (Levy) projects will have to come from alternative sources if completed in
2021.
99
10d.
Staff in conjunction with the City Administrator and Finance Director have prioritized the
following projects for completion in 2021, if alternative sources are available:
1.Wentworth Warming House Reconstruction and Parking Lot Renovation (Awarded DNR
$180,000 grant funding is dependent on finishing these projects this year)
2.Marie Park Playground Remodel
3.Skate Park Reconstruction
The Capital Improvement Plan (CIP) will be an important tool for the Parks and Recreation
Commission to utilize in making budget recommendations for the Council for FY2022.
Attached is a spreadsheet of projects that have been requested and an estimate of costs based
on where funding could be utilized based on state statute.
Attachment: CIP Spreadsheet
STAFF RECOMMENDATION:
Staff recommends that the Parks and Recreation Commission review the Capital Improvement
Plan Spreadsheet. Staff will return to the Commission when a more formal Capital Improvement
Project document is complete.
ACTION REQUESTED:
None.
100
PARK:PROJECT:YEAR:SPECIAL PARKS FUND:MAINTENANCE FUND:REQUESTED BY:NOTES:Wentworth Warming House Reconstruction 2021$30,000$145,000StaffPriority #1 to obtain $180,000 DNR grantWentworthParking Lot Renovation 2021$90,000StaffPriority #1 to obtain $180,000 DNR grantMariePlayground Remodel 2021$125,000StaffNeed to determine new playground square footage for fund determinationMendakotaSkate Park2021$125,000Subcommitee/CouncilSubcommittee was recommended to utilize $125,000 budgetMendakotaDugouts2021$96,000MHAAStaff has one quote, will need more if pursuing projectFriendly Hills/Marie Pickleball Lines Installed2021$25,000StaffCity Council directed staff to get quotesTotal$151,000$485,000Wentworth Tennis Court Reconstruction 2022$85,000StaffCourt is getting unsafeValley Basketball Lines Installed2022$2,500StaffValley View HeightsPlayground Remodel 2022$95,000StaffFriendly HillsTennis Court Resurfacing 2022$20,000StaffTotal0$202,500Valley ParkPlayground Remodel 2023$130,000StaffRogers LakeFishing Pier 2023$20,000StaffWentworthPave Hockey Rink2023$15,000StaffTotal0$165,000Ivy Hills Playground Remodel 2024$135,000StaffTotal0$135,000Rogers LakePlayground Remodel 2025$140,000StaffTotal0$140,00010110d1.