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1998-04-14 Parks and Rec Comm Agenda Packet (2)CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Apri114, 1998 6:30 p.m. -Large Conference Room Call to Order 2. Roll Call Approval of the March 10, 1998 Minutes 4. Pazkview Plaza Residents Association 1998 Pazks Capital Improvement Plan 6. Updates • Second Comprehensive Planning Workshop 4/14/98 • Recreation Programmer's Update • Spring Clean Up • Recycling Information • Commissioners' Per -Diem • Native Plantings Seminar • Wentworth Park Shelters • Parks Report (Available Tuesday) ?. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES MARCH 10, 1998 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, March 10, 1998, in the Large Conference Room at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Spicer, Kleinglass, Norton, and Linnell, and Libra. Commissioners Liberacki and Damberg were excused from the meeting. Also present were City Planner Meg McMonigal of MIT A, Recreation Programmer Bill Bird, and Administrative Assistant Patrick C. Hollister, APPROVAL OF FEBRUARY 10, 1998 PARK AND RECREATION MINUTES Commissioner Libra moved to approve the February 10, 1998 Parks and Recreation Commission Minutes with no corrections. Commissioner Linnell seconded the motion. AYES: 5 NAYS: 0 PARK SHELTERS Mr. Hollister presented a memo from Mr. Kullander updating progress on Wentworth Park Shelters. Commissioner Libra moved to recommend that the Council direct Staff to build both park shelters at Wentworth for a total cost not to exceed $40,000 and to come to the Parks Commission with a proposal for a similar sized or slightly larger shelter for Friendly Hills. AYES: 5 NAYS: 0 PARKS PROJECT MANAGER'S PRIORITIES Mr. Hollister presented a list of projects for 1998 from Mr. Kullander and asked the Commission to prioritize them. Chairman Spicer said that his top five priorities would be: 1. Wentworth Park Shelters 2. Trail Segments for Senior Housing, City Hall, and the Middle School 3. Parks Maps except prescribed burns. Commissioner Linnell also asked if there should be an exotic animal ordinance covering lions, tigers and bears. Birdhouses Mr. Hollister reported that at the last meeting of the City Council, the Council approved $500 for birdhouses. Senior Club Mr. Hollister reported that at the last meeting of the City Council, the Council approved $500 for the Senior Club, Commissioners' Per -Diem Mr. Hollister reported that all Commissioners in the City would now receive a $25 per diem as reimbursement for time and expense incurred in serving on Commissions. Chairman Spicer said that as a County Judge, accepting the per -diem would be problematic and that he wished to decline his payment. Commissioner Meinglass said that as a federal employee, acceptance of the per -diem would be problematic for him also, and that he also wished to decline his payment. Commissioner Libra moved to ask the Council to allow the Parks Commission to create a special Parks Commission Fund which the Parks Commission could use at their discretion with each Commissioner having the option of contributing thew per -diem payments to the fund. Commissioner Kleinglass seconded the motion. AYES: 5 NAYS: 0 Parks Report There were no comments on this item. Motion made to adjourn by Kleinglass and seconded by Libra. AYES: 7 NAYS: 0 The meeting adjourned at 8:00 p.m. Respectfu Submitted, Patrick C. Hollister City of Mendota Helight CITY OF 1V1JPDi1q-" HEIGHTS MEMORANDUM TO: PARKS AND RECREATION COMMISSION FROM: BILL BIRD, RECREATION PROGRAMMER 3 RE: PARKVIEW PLAZA DONATION REQUEST DATE: APRIL 7, 1998 Mr. Ralph Schroepfer, President and- Ms: Evelyn Fischer, Secretary of the Parkview Plaza Residents Association have requested a donation from the city to be used for the purchase of a public address system and/or a television and -VCR. These items would be used in the Parkview Plaza Community Rfom during meetings and events: You will fInd the official request in the attached letter. Several representatives from the Parkview Plaza Residents Association will be attending the meeting to discuss this - request with the Parks and Recreation Commission: I: - PARKVIEW PLAZA RESIDENTS ASSOCIATION 730 SOUTH PLAZA DRIVE MENDO"I'A HEIGHTS, MN 551M February 2G, 1998 William Bird City of Mendota Heights 1101 Valley Curve Drive Mendota Heights, 55118 Deaz Mr. Bird: Last. fall the residents. of Parkview Plaza established. a "Residents Association". The association conducts monthly Association Meetings, monthly Board Meetings together with numerous other social activities throughout the month. The interest and participation of our residents in the meetings and various social activities has been overwhelming. Due to the azchitectural design and layout of our community room. we find it essential to acquire a public address system to effectively conduct our various meetings and activities. A public address system would also be beneficial to other community events that takes place in our building, i.e. the Mendota Heights Seniors which meet monthly in our Commuhity Room. Also we see the need for a T V and VCR for the Community Room. This could be used to play tapes of Council Meetings and Candidates Meetings as most of the residents are new to Mendota Heights and Dakota County_ This again could be used not only by members of Parkview Plaza but other groups in Mendota Heights. We would be most grateful if the Mendota Heights City Council would consider a donation or grant to purchase such equipment. The City Council and others may also find the equipment beneficial at times in which they may find it appropriate to address our residents. We would greatly appreciate your utmost consideration and look forward to your response. Sin elv, ��� 1ph chroepfer, Pre ent, 905-208 Evelyn Fi cher, Secretary, 454-1 I50 CITY OF MENDOTA HEIGHTS MEMO April 1Q 1998 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Parks Five Year (1997-2001) Capital Improvement Plan Discussion The Parks and Recreation Commission last reviewed and modified the Capital Improvement Plan (CIP) for fiscal years 1997 through 2001 in July of 1996. Most of the expenditures proposed for 1997 were a continuation of annual maintenance and improvement programs. Significant changes from the previous CIP were: 1. Item #10 requested $6,000 to make improvements to the Wentworth Park warming house. 2. The picnic shelter(s) for Friendly Hills Park were moved to fiscal year 1998. 3. Item #17 requested funds for playground maintenance, replacement of worn out or outdated units, and for the addition of new items or play events. 4. Item 95 was for reroofing the picnic shelters in Rogers Lake and Valley Parks. The Commission recommended that the Council review the Five Year Capital Improvement Plan as presented and to incorporate the recommended improvements in the 1997 City Budget. At their regular meeting on July 16, 1998, the Council accepted the Parks and Recreation Commission's recommendation subject to the inclusion of tennis courts at Hagstrom-King and passed a motion to accept the Parks Capital Improvement Plan for 1997-2001 and direct Staff to include the proposed projects or items in 1997 for consideration in the City Budget for fiscal year 1997. Action Required Discuss the attached Capital Improvement Plan and provide Staff direction in revising the plan, including tennis courts at Hagstrom-King, for recommendation to the Council at the May 12, 1998 meeting of the Parks and Recreation Commission. MENDOTA HEIGHTS PARK SYSTEM FIVE YEAR 1997-2001 CCAPITAL IMPROVEMENT PLAN Expenditures Proposed for 1998 GENERAL FUND 1. Enhance trees and landscape plantings in two parks $500,00 2. Maintain and expand wildflower plantings $500.00 000,00 $500.00 $6,000.00 $500,00 $2 12. Trail seal coating and crack repairs $8,000.00 13. Paint/stain structures at Kensington Park $2,500.00 Proposed 1998 Expenditures $28,000,00 SPECIAL PARK $1,500.00 $2,000.00 $25,000.00 $28,500.00 MENDOTA HEIGHTS PARK YSTEM FIVE YEAR 19 7-2001 CAPITAL IMPROVEMENT PLAN Expenditures Proposed for 2000 ENERA F ND 1. Enhance trees and landscape planting in parks $500,00 2. Wildflower maintenance $500,00 3. Enclosures for port-a-poties $2,000400 4. Resurface 1 double tennis court in City Park $4,000,00 5. Seal coat trails $8,000,00 6. Maintenance, replace, improve play equipment in 11 parks $6,000.00 7. Upgrade play equipment in Valley View Heights Park Proposed 2000 Expenditures I $21,000000 SPECIAL PARK $4,000.00 $107000000 $14,000.00