1999-12-14 Parks and Rec Comm Agenda Packet (2)CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
December 14, 1999
6:30 p.m. -Large Conference Room
1. Call to Order
2. Roll Call
3. November 9,1999 Minutes
4. Jim Adams of Sting Soccer - 2000 Soccer Season
5. Field Reservation Policy
6. Updates
• Recreation Programmer's Report
• Spring/Summer 1999 Program Evaluations
• Celebrate Mendota Heights Parks 2000
• Police Report (Available Tuesday)
7. Adjourn
Auxiliary aids for persons with disabilities aze available upon request at least 120 hours
in advance. If a notice of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on short
notice. Please contact City Administration at 452-1850 with requests.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION COMMISSION MINUTES
NOVEMBER 9, 1999
The regular meeting of the Mendota Heights Parks and Recreation Commission was held
on Tuesday, November 9, 1999, in the Council Chambers at City Hall, 1101 Victoria
Curve. The meeting was called to order at 6:30 p.m.
The following Commissioners were present: Chair Spicer and Commissioners Linnell3
Conelly, and Craighead, Damberg and Liberacki. Commissioner Libra arrived late. City
Staff present were Parks Project Manager Guy Kullander, Recreation Programmer Mary
Hapka, and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes.
MINUTES
Commissioner Damberg moved to approve the October 12, 1999 minutes.
Commissioner Liberacki seconded the motion.
AYES: 6
NAYS: 0
(Commissioner Libra arrived at this point.)
UPDATES
Staff provided the Parks Commission with updates on the following items:
• Copperfield Pond Area Sumac
• Play Equipment Replacement
• Recreation Programmer's Report
• Parks Facility Rental Fees
• Tree Sale 2000
• Police Report
LEXINGTON AVENUE TRAIL
Jr
Hollister told the Commission that at the October 19, 1999 meeting of the City
Council, the Council discussed the four options for the Lexington Avenue Trail and that
the Council preferred Option #3. Mr. Hollister clarified that Option #3 places the trail
along the east side of Lexington Avenue between Mendota Heights Road and Wagon
Wheel Trail and along the south side of Wagon Wheel Trail from Lexington Avenue to
CITY OF MENDOTA HEIGHTS
MEMO
December 10, 1999
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: November 9, 1999 Minutes
This item will be available Tuesday evening.
CITY OF MENDOTA HEIGHTS
MEMORANDUM
TO: Parks and Recreation Commissioners
FROM: Mary L. Hapka, Recreation Programmer
RE: Jim Adams -Sting Soccer to present concerns regarding soccer field usage
DATE: December 99 1999
DISCUSSION
Mr. Jim Adams of The Sibley Area Sting will present concerns regarding the use of soccer
fields in our community. Mr. Adams has expressed concerns that granting soccer field permits
to the Twin Cities Fire traveling soccer club, will reduce field availability for the community
based Sibley Area Sting soccer program.
Mr. Adams has requested to present his concerns to the Commission, and will attend
December 14,
ACTION REQUIRED
Advise commission to listen and discuss concerns of Mr. Jim Adams.
Leiter to Mendota Heights
Parks and Recreation Board
Page 2
The , roblem: If The Fire, a non -community based traveling soccer
program, is granted field space in our community, this would result in
reduced field availability for our community -based traveling soccer
program The Sibley Area Sting.
i:2amificat'sons
The Sibley Area Sting was organized 14 years ago to provide a traveling soccer
program to the children of School District 197 (which of course includes Mendota
Heights), The Sting's Bylaws clearly state that it is a School District 197 based
traveling soccer program.
During its 14-year history, The Sting has grown from 4 teams to 24 teams.
These teams include boys and girls from ages 8 —18. The Sting eaters to all the
children of our community by fielding teams of all skill levels (which includes
Recreation Plus, CIaSSIC Ill, Classic II, Classic I, and Pre3micr). In fact, In i 998;
i 90 (47%) of our 409 players rived in Mendota Heights. Also, 30 (49%) of our
coaches lived in Mendota Heights. in 1999, 189 (46%) of our 414 players live in
Mendota Heights as do 38 (43%) of our 89 coaches. Historically, one of The
Sting's predominant constituencies has been the residents of Mendota Heights.
Our current Co -President, Jim Adams, lives in Mendota Heights. The bottom -line
is The Sting has been and continues to be our community -based program.
On the Gtilef Eland, as indicated on the prey101 S pages of this letter, Thte. Fire is
not a Mendota Heights community based ^regram a,^,d t does net pri4 ;k.ril0T ccu
cn ti"ie Children of C r Community. Recently, , The Fire asked the Mendota t a i 2igh`5
At; llletic Association if the Association would recognize The Fire as its traveling
program. However, after reviewing The Fire's Bylaws and much discussion with
The Fire and The Sting, the Association's Board voted not to recognize The Fire.
Rather, they affirmed their recognition of T he Sting as the traveling soccer
program for Mendota Heights.
iI The Fire use Mendota Heights soccer fields then many of the children of
Mendota Heights will no longer be able to play soccer in our community. The
raagnn is that gc Tile F!rc grows and adds more too level teams (which wnUid
consist of mostly non -community players), this will rod;.... field availability for -ne
.g 11Vlg. lit laei, after accounting for games and' pra..L �C SeSSie{SS, oGf I;eIJs
already have reached gear maXimum CapaCity uSaY ge. .s field spaces diminishes
further, The Stlilg wlil not be able IL o aCC^vmrTiedate a$ made LcC% S a$ we do
today. This will result in fewer players being able to play Sting Soccer. Wee will be
CITY OF MENDOTA HEIGHTS
MEMORANDUM
TO: Parks and Recreation Commissioners
FROM: Mary L. Hapka, Recreation Programmer
RE: Suggested changes to Exhibit "C" of the current park resolution.
DATE: December 9, 1999
Due an increase in demand of outdoor athletic facilities, a revisal of Exhibit "C", of the
current resolution establishing rules for use of city parks and property as it relates to priorities,
appears necessary. The attached working document has been drafted for review and discussion
by the commission.
ACTION REOUII2ED
Please review and comment on the attached amendments to Exhibit "C".
1) The group primarily serves Mendota Heights residents (51% of the
participants live in Mendota Heights).
2) The group is registered non-profit with the State of Minnesota or can
provide budget information to verify their intent as non-profit.
3) The program being offered is made available to all Mendota Heights
residents.
If
the group
cannot meet all of the above requirements,
the
fields are then provided,
if
available,
with fees determined on a case
by case basis.
FOURTH PRIORITY will be given to organized Adult programs in Mendota Heights.
The larger the number of Mendota Heights residents in the organized adult program, the
higher the priority for field reservations.
FIFTH PRIORITY will be given to Resident/Private Groups.
SIXTH PRIORITY will be given to non-resident youth or adult programs.
PROCEDURE
Requests for use of fields are received in writing by the Parks and Recreation
Department. First priority youth athletic association needs are first fulfilled as
appropriate. If fields remain available, requests from other user groups and the
general public will be considered on a first come, first serve basis.
CITY OF MENDOTA HEIGHTS
MEMORANDUM
TO: Parks and Recreation Commissioners
FROM: Mary L. Hapka, Recreation Programmer
RE: Spring/Summer 1999 Program Evaluations
DATE: December 9, 1999
Attached please fmd program evaluations for all programs organized by the Parks and
Recreation Department for the Spring/Summer 1999 season. Here is a list of recreation
programs, and participation numbers for the 1999 spring/summer season
Program
Total Participants
6
1.
Women's Golf League
41
2.
Junior Golf League
72
3.
Adult Golf Lessons
10
4.
Youth Golf Lessons
7
5.
Men's D Softball
99
6.
Men's Over 30 Softball
157
7.
Women's D Softball
109
8.
Summer Youth Trips
47
9.
Safety Camp
13
10.
Friendly Hills Summer Program
(Approx. # of users of park - 85)
Approx. # of users checking out equipment
10
11.
Performance in the Park (Paul Heffron)
20
12.
Performance in the Park (Kit & Kaboodle)
60+
13.
Performance in the Park (Urban Bluegrass Renewal)
25
14.
Performance in the Park (Bob The Beachcomber)
20
15.
Performance in the Park (The Wonderful World of Woody)
18
16.
Performance in the Park (LeRoy's River Minstrels)
22
17.
Celebrate Mendota Heights Parks!
200
18.
Imagination Station (Mendakota - 5 performances)
97
19.
Imagination Station (Wentworth - 5 performances)
191
TOTAL= 1,218
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
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PROGRAM: `%'""ram d /f G�Cti c D �wo72�c�
PROGRANI INFORMATION:
A.aes Served:
Days: /fz ,;2 cK 7 //
7uzo eatip/ ��
Date (s) & Times: G�dn_c"o zr� eh��� a� ✓ �� 3
# of Participants: tvu
Instruct s
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAb1 INFORMATION:
A.aes Served: % U
Days: Ai
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Date (s) & Times: Gc�dA_t< hP 9— COr
# of Participants:
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Activity Content:
Instructors (s):
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAINI pEV��A--LUATION
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Ades Served:
Days: ALA �,, Z �—
)ate (s) & Times:
# of Participants: 'c- nazi =�� �� m
Location: rUZ_AW77
Cost: 00 crTP
Activity Content:
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Instructors (s): J ICE l _l'J/�Yt Q/i / /" 1 N � tLu C7�c
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
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PROGRAM: 4G Ll �h � / �� o�X-.Qj
PROGRAM INFORMATION:
A.aes Served:
Days:
Date (s) & Times: — 2 l `� �d �� ✓ i° r - �"
# of Participants:
Location:
Cost: , D 0 r7o c, is C 1zG<_ dY7 � SO • G o a ceu rSe {-oi ZC4-J 4L)
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Instructors (s): eU (�/l/7 t FiZ� �� �Z p. Lu G-fVL
CITY OF MENDOTA ImIGIITS
RECREATION PROGRAM EVALUATION
PROGRAM: ��qq
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Ages Served: ja r y� acf-2
Days: -PS' - �e�• �C44
Date (s) &Times: /6T/ // U
# of Participants: /Ca
Location: -ed. 06 erg 42L— So . s�
Cost: .�7 Q O
Activity Content: �� 0 �.(/n� �/ n a' '� �
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Instructors (ss): c-�ZRa a A p s oAx �n o
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATIiON
PROGRAM:
PROGRAM INFORMATION:
Ages Served: % a
Days:
Date (s) & Times: e�kn.
# of Participants:
Location: �� a
Cost: �7 . SZ�
Activity
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRIII: ( < /% la �J� C z� Ua %7e F" Xa.�,�
PROGRAitiI TIYFORiVIATION:
Ases Served: %— a
Days: ✓ h GVL� d� a
Date (s) & Times:_
# of Participants: 41 v
Location: Ir» CrS, e. %� w7
Cost:
Activity Content: �Yi ���
Ins ors (s):
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGR��I IVF'ORVIATION:
Acres Served: �—
Days:
Date (s) & Times:
# of Participants: (I
Location:
Cost: /(7 - Oa
Activity Content:
Instructor�(s):
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CITY OF NIENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
Ases Served: /— ( �
Days:
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CITY OF NIENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAM: <A() -CA , l//ou. /t_chcty
PROGRAM P1i-FOR�VIATION:
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CITY OF MENDOTA HEIGIITS
RECREATION PROGRAM EVALUATION
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PROGRAM I] iFORMATION:
A.aes Served: l d fa-C_c A 0,j G l c
Days:
Date (s) & Times: (o / 2- 2 S r •
# of Participants: �p
Location: "�
Cost: y1 �523 ,00
Activity Content: C c f i1 L4
Instru ors (s):
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM[ EVALUATION
PROGRAINI: {�P- � �� --/�"G � :2 / ?� �CA
PROGRAM Plx OR vl TI N:
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Date (s) & Times: t ,+lZe i�', % � �/ ' V F� 3' ksP rn
# of Participants: i
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Cost: 1�?e o Q
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAM: eU 161t
PROGRAM INFORMATION:
A.aes Served:
Days:
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAM INFORMATION:
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAINI EVALUATION
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Date (s) & Times:
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION 4
PROGRAM:
AQes Served: j ZYI
Days:
Date (s) & Tunes:
of Participants:
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Cost: /S U0 �7- AJon
Activity
CITY OF MENDOTA HEIGHTS
RECRPATION PROGRAMM EVALUATION
PROGRAM:
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRANI EVALUATION
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Date (s) & Times: W t 30 , ���� 2t�<<y
# of Participants: ez eC ), a 190aW,P_ 0
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CITY OF MENDOTA HEIGHTS
RECREAT N PROGRANI EVALUATION %� q PROGRANI: Oli
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PROGRAINI L F ORIiATION:
Aees Served:
Days: -(�(l%Fit J/1-
Date (s) & Times: 1 �uyye 1� �( - 1 `� , Jh,( fft,+ C QO "
# of Participants:
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Location:
Cost:
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION I
PROGRAM:O-e Le,
PROGRAM Ii iFORNIATION:
A.aes Served: Can t I
Days: Sa4it � 6tu—
Date (s) & Times: Ct• Vl —f t7 , rn
# of Participants:
Location: a( LA LG(,1 6
Cost: f e f' 4
Activity Content: � ��y �C
Instru ors (s):
CELEBRATE MENDOTA HEIGHTS PARKS! 1999
Revenue
Donations $2,030.00
Expenditures_
Super Jump $170.40
Alpha Bits $130.00
Animal's of Waltons Hollow $450.00
Tune Into Kids $350.00
River Heights, Inc.
Donor Board $45.00
Poster Board $4.02
Balloons 4 @ 0.50 $2.13
Total Expenditures $1,151.55
Total carried over to 2000 $878,45
MENDOTA HEIGHTS ATHLETIC
$25.00
ASSOC. 1948 DODD RD
MENDOTA HEIGHTS ANIMAL
$100,00
HOSPITAL DR, TOM KOEPKE
MENDOTA HEIGHTS AMOCO
$50.00
2030 DODD RD 55120
M.H. MCDONALD'S
$30.00
2020 DODD ROAD 55120
MENDOTA LIQUOR
$150,00
SOPATH & PATRICK SOEUN
750 HWY 110 55120
RIDGE SOUTH CONDO'S ASSOC
$25.00
1850 EAGLE RIDGE DR. 55118
JOHN M ROSZAK
$25*00
1235 CULLIGAN LANE 55118
DONNA A SCHROER
$10.00
1689 LILAC LANE
ST PAUL MN 55118
SIGNART COMP., INC
$20.00
2170 DODD RD ME 55120
SOMERSET TRAVEL
$20.00
817 SIBLEY MEMORIAL HWY
LILYDALE, MN 55118
SPECIALTY FIBERS & COMPOSITES
$100.00
JOHN VANDER LOUW
3M CENTER BLDG 220-9E-10
ST PAUL, 55144-1000
RICHARD G. SPICER
$30.00
835 PARK PLACE DRIVE 55118
MR, DANIEL J TILSEN
$25.00
1653 VICTORIA RD SO
ST PAUL MN 55118
UNITED PROPERTIES
$100,00
3500 W 80TH ST #200
BLOOMINGTON, MN 55431
TOTAL DONATIONS - 1999
$2,030.00
TOTAL EXPENDITURES - 1999
$1,151,55
*Note attached sheet for actual expenditures.