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1999-11-09 Parks and Rec Comm Agenda Packet (2)CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION November 9,1999 6:30 p.m. -Large Conference Room 1. Call to Order 2. Roll Call 3. October 12, 1999 Minutes 4. Lexington Avenue Trail 5. Updates • Copperfield Pond Area Sumac • Play Equipment Replacement • Recreation Programmer's Report • Parks Facility Rental Fees • Tree Sale 2000 • Police Report (Available Tuesday) 6. Adjourn Auxiliary aids for persons with disabilities aze available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 4524850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES OCTOBER 12, 1999 The regular meeting of the Mendota Heights Pazks and Recreation Commission was held on Tuesday, October 12, 1999, in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Spicer and Commissioners Linnell, Libra, Conelly, and Craighead. Commissioners Damberg and Liberacki arrived late. City Staff present were Parks Project Manager Guy Kullander, Recreation Programmer Mary Hapka, and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes. MINUTES Commissioner Linnell moved to approve the September 14, 1999 minutes with revisions. Commissioner Damberg seconded the motion. AYES: 4 NAYS: 0 Commissioners Damberg and Liberacki arrived at this point. Mr. Dave Stegink of 2285 Field Stone Drive appeared before the Pazks and Recreation Commission with a sample of Sumac. Mr. Stegink said that the Copperfield Pond area near the trail was being overrun with the plant and that the Sumac could endanger other species. Mr. Stegink said that he had three questions for the Parks and Recreation Commission: 1. Would the City remove all or at least some of the Sumac? 2. If not, would the City allow resident volunteers to remove all or some of the Sumac? 3. If the residents could remove the Sumac, would the City pick up the wood? Staff made several points during the discussion: 1. The public works crew may object that they do not have sufficient time to thin out the Sumac. 2. Some residents around the pond area may object to the removal of the sumac, and thus the neighbors should be notified in advance. 3. If the sumac is removed in time, it could be used for the Halloween Bonfire, but even if it is not removed in time, storage of the plant material is not really a problem for public works. Commissioner Linnen moved to recommend that resident volunteers be allowed to selectively remove Sumac from the trail area of Copperfield pond for the purpose of protecting young native trees, using hand tools. Commissioner Linnell further moved that the neighbors around Copperfreld Pond be given proper notification of the intent to thin out the Sumac, and that some signage method be devised to inform the residents where sumac should or should not be removed. AYES: 7 NAYS: 0 GERALD JOHNSON, DNR: ROGERS LAKE GRANT OPPORTUNITIES Mr. Gerald Johnson of the Minnesota Department of Natural Resources introduced himself and said that he would like to talk to the Commission about opportunities for a fishing pier and aeration at Rogers Lake. Mr. Johnson said that this summer he had received many calls about the good quality of fishing at Rogers Lake and that citizens were concerned about the impact of winter kill. Mr. Pat Hickey, 7101 Swan Drive, said that people had been catching a lot of black crappies and sunfish at the lake this year. Commissioner Damberg asked why the fishing was so good this year as opposed to previous years. Mr. Johnson said that because of the periodic winter kill in the lake, this summer there were fewer fish and hence they had less competition for food and could grow larger. Mr. Hollister asked if the fertilizer or pesticide chemicals, which some people used on their lawns, would render the fish unsuitable for eating. Mr. Johnson said that lawn chemicals, while undesirable for other environmental considerations, did not pose any health concern for people eating fish from the lake. Chair Spicer asked if there were any downsides to installing an aerator system from the City's point of view. Mr. Johnson said that maintenance of the aeration system was light but did involve some manpower, and that some cities were concerned about liability. Mr. Johnson then showed slides demonstrating different types of aeration systems. Mr. Johnson said that the most likely location for an aerator on Rogers Lake would be at or near Rogers Park because of easy access for maintenance and proximity to a power supply. 2 Mr. Craighead asked why the aerator shouldn't be in the deepest part of the lake were the fish usually congregate. Mr. Johnson said that the purpose of the aeration system was not to aerate the entire lake, but merely to provide a "refuge" where the fish can come to get oxygen. Mr. Johnson said that fish are very aware of where there is the most oxygen in a lake. Mr. Johnson added that during the winter, even if the aeratora is in a part of the lake where fish are not normally found, they will move to that part of the lake as soon as more oxygen is available. Mr. Johnson also said that the DNR gives priority to lakes that have adequate parking and handicapped accessibility, and that he thought Mendota Heights had a good chance of getting both a fishing pier and an aeration system for Rogers Lake. Commissioner Liberacki moved to recommend that the Council apply for the installation of a DNR fishing pier, using the Special Parks Fund to build the trail to the pier, without offering a monetary contribution for the fishing pier at this time. Commissioner Libra seconded the motion. AYES: 5 NAYS: 0 ABSTENTIONS: I (Linnell) Commissioner Linnell explained that he abstained from the vote because he works for the Minnesota DNR and that while he did not think he had any conflict of interest in this matter, he wanted to avoid any misperceptions to that effect. Commissioner Damberg moved to recommend that the Council request a temporary aerator this winter from the DNR for Rogers Lake, observe its effectiveness, and decide in the spring whether or not to pursue a permanent aeration system for the lake, with appropriate notification to and input from the neighbors around Rogers Lake and an announcement in the City newsletter if possible. Commissioner Liberacki seconded the motion. AYES: 5 NAYS: 0 ABSTENTIONS: I (Linnell) COMPREHENSIVE PLAN REVIEW AND COMMENTS The Commission made suggestions for revisions to the draft Comprehensive Plan. Mr. Hollister said that these proposed revisions would be presented to the Council before final approval of the Comprehensive Plan. UPDATES Mr. Hollister and Ms, riapka provided updates on the following items: • Recreation Programmer's Update • Parks Report • Police Report OTHERITEMS Chair Spicer suggested that Staff look into applying for a grant from the Minnesota Twins for youth ball field renovation. Chair Spicer also suggested that Staff look into cameras in the parks for bathroom facility security against vandalism. Motion made to adjourn by Linnell and seconded by Spicer. AYES: 6 NAYS: 0 The meeting adjourned at 9:00 p.m. Respec�lly Submitted, Patrick C. Hollister 4 City of 1Aendota Heights October 20, 1999 Mr. Dave Stegink 2285 Fieldstone Drive Mendota Heights, MN 55120 Dear Mr. Stegink: Last night the City Council approved your request to selectively remove sumac along the trail area in the Copperfield Pond Park. ( See attached Council memo dated October 13, 1999) Please coordinate removal of cut materials with the Public Works Supervisor, Tom Olund. He can be reached at the Public Works Facility Monday thru Friday, 7:00 am to 3:30 pm. If he not available, ask for Dave Sorby. The phone number is 6514544059. If I can be of any further assistance, please call. Sincerely, �/ Gam, Guy Kullander Parks Project Manager GK/ag Attachment: Council Memo dated October 13, 1999 cc: Tom Olund, Public Works Supervisor Park & Recreation Commission packet for November 9, 1999 MN •�SSllS � (651)452-1850 • Ell- 452-S9-}0' ll01 Victoria Curve •Mendota Heights, CITY OF MENDOTA HEIGHTS MEMO October 13, 1999 TO: Mayor, City Council and City Admar FROM: Guy Kullander, Parks Project Manager - f1 SUBJECT: Request from Resident to remove "Staghorn Sumac" in Copperfield Pond Park BACKGROUND: Mr. Dave Stegink of 2285 Fieldstone Drive contacted staff requesting the dense growth areas of Staghorn Sumac be removed in the Copperfield Pond Park along the existing gravel pathway. He said that if the City crew did not have the time that he would voluntarily remove the plants if the City would pick up the debris and dispose of it. Staff directed Mr. Stegink to present his concerns, regarding the thick growth of these plants endangered development of more desirable trees, to the Parks and Recreation Commission. The following is a excerpt from the draft copy of the minutes from the October 12`h regular meeting of the Parks and Recreation Commission: Mr. Dave Stegink of 2285 Fieldstone Drive appeared before the Parks and Recreation Commission with a sample of Sumac. Mr. Stegink said that the Copperfield Pond area near the trail was being overrun with this plant and that the Sumac could endanger other species. Mr. Stegink said that he had three questions for the Parks and Recreation Commission: 1. Would the City remove all or at least some of the Sumac? 2. If not, would the City allow resident volunteers to remove all or some of the Sumac? 3. If the residents could remove the Sumac, would the City pick up the wood? Staff made several points during the discussion: 1. The Public Works Crew may not have sufficient time to thin out the Sumac. I Some residents around the pond area may object to the removal of the Sumac, and thus the neighbors should be notified in advance. 3. If the Sumac is removed in time, it could be used for the Halloween Bonfire, but even if it is not removed in time, storage of the plant material is not really a problem for Public Works, Commissioner Linnell moved to recommend that resident volunteers be allowed to selectively remove Sumac from the trail area of Copperfield Pond for the purpose of protecting young native trees, using hand tools. Commissioner Linnell further moved that the neighbors around Copperfield Pond be given proper notification of the intent to thin out the Sumac, and that some signage method be devised to inform the residents where Sumac should or should no be removed. DISCUSSION: The Commission agreed that selective cutting and removing Staghorn Sumac in a five foot radius around desirable trees would benefit development of those trees. They also agreed with Mr. Stegnik that use of hand tools in lieu of a chain saw was desirable. ACTION REQUIRED: If City Council accepts the Parks and Recreation Commission recommendation, they should direct staff to coordinate with Mr. Stegink on clean up of the removed plant materials and City staff should prepare and install temporary signage explaining the work proposed. The signage would be display at several locations along the walking path. Attachments: Excerpt from Minnesota Trees regarding Staghorn Sumac Map of Copperfield Pond Park MINNESOTA EXTENSION SERVICE 1Jti1VERSITY OF MINN-ESOT.A COLLEGE OF N ATI: RAL RESOURCES MINNESOTA TREES David M. Rathke Assistant Extension Specialist Department of Forest Resources University of Minnesota STAGHORN SUMAC (Rhus typhina) Tall shrub or small tree, 10' - 20' tall; open, irregular, flat-topped crown; trunk up to 6" diameter. Leaves: Alternate, pinnately compound. 12" - 24" long; leaflets, 11 - 317 43/4"long, 1/4" - 1'M' wide, sharply toothed margins, dark green (often with red hairs below); bright orange, red, or purple in autumn; reddish, hairy leafstalk. Twigs: Brown, dense velvet' -brown hairs, ven'stout; lateral buds, small, cone -shaped, surrounded by horseshoe -shaped leaf scar. Fruit: Mul- tiple of drupes, cone -shaped, dark red with long hairs, mature in autumn. Bark: Dark brown to yellowish -brown, smooth or slightly scaly. Range: Native, southeastern and east - central Minnesota; hardy to Zone 4a. Remarks: Shade -intolerant; fast-growing; short-lived. Forms dense thickets in aban- doned fields or at forest edges. Berrylike fruits can be used to brew a sour lemon -tasting drink. Common name, staghorn, is based on the fuzzy twigs, which feel like the velvety antlers on a buck deer. SMOOTH SUMAC (Rhus glabra) Tall shrub or small tree, similar to staghorn sumac; distinguished by its hairless twigs and leafstalks. Range: Native throughout Minne- sota; hardy to Zone 3a. Sumac is a Native Plant to Minnes Shade Tolerance, Growth Rate, and Life Span The tree descriptions in this book include remarks about tree uses, habitat, landscape limita- tions, and unique characteristics. They also note shade tolerance, heieht erowth rate prior to maturity, and typical life span. Shade Tolerance Shade tolerance describes the species' ability to establish and survive in various decrees of shade. Shade -intolerant species require full sunlight. Intermediate species can survive in partial shade. Shade -tolerant species can survive in dense shade. These classes not only provide impor- tant species selection information for planting, they also can help you differentiate species growins in a�shaded forest from [hose erowinc in full sunlight. Growth Rate Growth rates are based on the heieht increase of a tree growine under averase conditions in the Upper Midwest prior to maturity. Stow-growine is defined as 12 inches or less per year; moder- ate-erowins, 13 to 24 inches per year; and fast growine, 25 inches or more per year. Trees Brow continuously, but growth usually slows after maturity. Life Span Trees are described as short-lived (less than 76 years), intermediate (76 to (50 years), or long- lived (longer than I�0 years). A tree's life span is influenced by many factors (e.g., disease, damage). Downtown urban trees, for example, on averace Live only 10 percent as long as trees in rural areas. Therefore, the classes provided should only be viewed as potential aces. Figure 5. Leaf characteristics. !� I Alternate Simple Palmately Compound Leaf Arrangements Opposite Leaf Types Leaf Margins Whorled � leaflet r Smooth Coarsely Lobed Toothed Finely Doutrly - Toothed Toothed Leaf Lobes m C�O� �.� d. 1�Iendota COPPERFIELD POND PARK Heights . 1101 VICTORUI CURVE • MENDOTA HEIGHTS, MN 55118 (612) 452-18W CITY OF MENDO I A HEIGHTS MEMO TO: Mayor, City Council and City Administrator FROM: Guy Kullander, Parks Project Manager SUBJECT: Replacement of Play Equipment at Mendakota Pazk BACKGROUND: October 14, 1999 C� �p A resident stopped in at City Hall with her injured son to make staff aware that children can be injured on the "roller slide" at Mendakota Park. The injury occurred when the son went down the slide on his stomach and the rollers pinched and tore his skin. The resident also reported that another child received pinched fingers from the rollers. To date, no insurance claims have been filed against the City. Jim Danielson and Tom Olund examined the equipment and determined that the slide could cause injuries and ordered that the slide be removed. I contacted Earl F. Anderson, the firm that installed the play equipment in 1991 and asked that they remove the slide and install a temporary barrier from the platform at the tope of the slide. This operation was completed on October 0. Eazl F. Anderson provided the Pazks and Recreation Commission with four options of replacement slides that would "fit" into the area formally occupied by the roller slide which is attached/supported by a 48" high platform. DISCUSSION: The Parks and Recreation Commission recommended the replacement be a "Double Wave Poly" slide to be installed by Eazl F. Anderson for the quoted price of $1,828,00. Funding for this replacement would come from the Park Maintenance Budget Item "Play Equipment Repair". ACTION REQUIRED: If the City Council agrees with the Pazks and Recreation Commission recommendation to install a replacement slide at Mendakota Park, they should accept the price quotation from Earl F. Anderson in the amount of $1,828.00 and direct staff to issue a purchase order. CITY OF MENDOTA HEIGHTS 1VIEMORANDUM TO: Parks and Recreation Commission FROM: Mary L. Hapka, Recreation Programmer RE: November Parks and Recreation Report DATE: November 2, 1999 Programs The following programs were offered by the Parks and Recreation Department during the month of October. October 22 - Diamond T Ranch and Open Swim at the Inver Grove Middle School. The City of Mendota Heights had two children register for this trip. Advertised program in local papers & Heights Highlites (distribution delayed until November). October 22 -Youth Advisory Council - St. Croix YMCA challenge course. Eleven youth from district 197 participated in this program. October 25 -Pumpkin Potpourri Due to lack of response class was canceled. Advertised program in local papers for three weeks prior to program and was also listed in the Heights Highlites (distribution delayed until November). Meetings And Other Activities • Meeting with Barb Kasai of West St. Paul Parks & Recreation and Stan Eskierka of Dist. #197 Community Education to discuss goals of the Youth Advisory Council. • Met with the Inver Grove Heights, West St. Paul and So. St. Paul Recreation Programmers to finalize summer billings for summer youth trips and transportation. • Attended PULSE meeting at the District #197 Learning Center. • Meeting with Renee Sorenson to discuss adjustments to skating lesson schedule. • Contacted Scott Miller to discuss the possibility of coordinating the Celebrate Mendota Heights Parks celebration with a youth athletic tournament. • Distributed Rink Attendant job announcements to local schools including, St. Thomas Academy, Sibley High School, Inver Hills Community College as well as several local businesses and churches. • The "Use Of Cell Phone" contract will be signed by each rink attendant before the start of season. The contract will hopefully deter rink attendants from using the cell phones for non -emergency use. • Scheduled skating lessons and hockey practice on outdoor ice. • Changed park permits format. Permit now includes conflict instructions as well as advises permit holders that they will need to enclose a stamped envelope for return of damage deposit or they will need to pick up damage deposit at city hall. Outdoor athletic facilities Due to an increase in the demand of outdoor athletic facilities, there may be a need to review current city rules and rental fee policies. Currently, the department lacks a comprehensive plan regarding priority commensurate with the actual percentage of Mendota Heights residents registered for adult or youth programs. The departments current policy addresses priority of programs. However, the policy does not appear to address the actual percentage of Mendota Heights residents needed to give a program priority. Nor does it appear to address profit vs. non-profit programs. The installation of a fee scale for facilities requested by programs consisting of high vs. low percentages of Mendota Heights residents may be one possible way to address these issues. Facility rental fees The commission may also want to review current facility rental fees. Upon reviewing policies from surrounding communities it does appear that these communities are charging at least a minimal fee to both residents and non-residents to cover costs of additional expenses the cities incur due to additional staff time, maintenance and rubbish removal. Attached please find samples of rental fee policies our neighboring communities have or hope to implement in the future. 09/21/99 TUE 11:43 FAX 651 450 2490 Park and Rec Dept. Z 002 Memo City of Inver Grove Heights To: Park and Recreation Comntissio�� From: Mark C. Mayer, Director Park and Recreation Department Date: June 2, 1998 Subj_ StatiRecommendations for Outdoor Facility Use Policies and Fees 1) ACTION REQUESTED: Review and provide imput into the establishment of comprehensive fees and policies for the use of City outdoor facilities under the Department's jurisdiction. 2) BACKGROUND: With the athletic complex at Rich Valley Park scheduled for play to begin as early as Suly 1, 1998, the need to establish a comprehensive policy that would address field usage and fees needs to be established. Currently, the Department lacks a comprehensive policy regarding the use and cost of outdoor facilities. It seems likely that these fees and resultant policies have "evolved" over time and as new facilities and requests came forward. The recommendztion's by staff are designed to accomplish the following: a) Establish policies and fees reflective of service delivery costs. b) Easy for staff to understand and interpret to the users. c) That the fees be reviewed on a periodic basis to remain current. 3) PRLtiLgRY ISSLES Ati-D t>VNALYSIS: For purposes of analysis three categories have been established, i.e. Athletic Fac lities ,Shelter Reservations and Ofhcr. A brief description of each follows: 09/21/99 TUE 11:43 F4S 651 450 2490 Park and Rec Dept. 003 Athletic Facilities - Primarily turfed athletic fields including baseball, softball and soccer sites. There are different levels of quality between facilities that range from Rich Valley Park to those in neighborhoods. These differences need to be taken into account when setting fees. Shelters - These are our facilities located in several neighborhood parks. Other - This is a composite of facilities that we receive requests for that currently have no fee structure in place. These facilities would include the disc golf course, cross country trail, sand volleyball courts, Simley Island and extended hours use. It is likely that future facilities may be added to this list. Attachment A prioritizes how field usage would be determined and the level of service. Rich Pelletier, ot'r Park Supervisor, has estmated the costs associated with the hgher maintenance costs that will be required at Rich Valley Park and staff makes the following recommendations for fees. Athletic Facilities -Rich Valley Park Class "A' site Tournaments Softball Per FielrLDay S55 Z� ith four fields mirrimum wllights Per Field/Hr. or Game $25 Soccer Per Field(Day S35 With four fields minimum ;. t, Baseball Per Game S40 `' Class "B" sites -Same as Class "A" site {internal leagues only) l� c Leagues - (Class "A" and "B" sites) Softball Pet Game $25 i Soccer Per Game S>> Baseball Per Game S40 09/21 i99 UE 11:43 FAX 6 1 450 2490 Park and Rec UePE. 4L 004 Shelters '/•- Day (10 a.m.- 4 p.m. and 4 p.m.-10 p.m.) Full Day ( 10 a.m. - 10 p.m.) Key/Damage Deposit (refundable) Payment due when making the reservation (2 bus. day hold) No refund within 30 days of the reservation Other Facilities - Tournaments Events or Rescrvativns Disc Golf X-Country Meets �utdonr Rinks Simley Island Sand Volleyball Courts (per court) Tennis Courts per court) Full day (8 a.m.-8 p.m.) Trail grooming costs as per contract with County Double rink sites only Non -scheduled -scheduled times - attendant staffed day (8 a.m.- 2 p.m. and 2 p.m.- 8 p.m.) Full day (8 a.m.- 8 p.m.) day (8 a.m.- 2 p.m. and 2 p.m.- 8 p.m.) Full day (8 a.m.- 8 p.m.) /z day (8 a.m.- 2 p.m. and 2 p.m.- 8 p.m.) Full day (8 a.m.- 8 p.m.) N Extended Hours Use In addition to facility fee (usage outside regular hours) Implementation of the fees policies would be as follows: Athletic Facilities Class "A" (Rich V Class "B" S50 S75 550 S3 S50 S50 S75 0/hr /hr. SCC15 J2� S15 7uh' 1, 19S8 January 11 1999 Shelter Reser<auons---------- - Other----------------- ---------- -------------- ----- 7a:-,uary 1. 1999 U y'c1'ny 1L.t 11: 44 t.'._ 0J1 4 J U C4`JU rnCii ana i<ec UCPL_ _, UUJ Class "B" Facilities These are athletic facilities found in neighborhood parks. Generally these facilities are for in-house youth leagues, where the participants are from the surrounding neioriborhood. These facilities do not have the support facilities Coarking, irrigation, field lia'r_una etc, associated with To=ament (Class A) facilities, and tournaments are not allowed.. Similarly independent adult leagues (4 or more teams playing 8 or more games per year) are not allowed_ Individual games are allowed for The same per game fee as the Class A facilities (DasebalUsoftball S40.00, Soccer 335.00) with no minimum and the damage deposit waived_ 09/21/99 TtiE 11:44 FAX 651 450 2490 Park and Rec Dept. �006 4) CONCLUSIONS AND RECONINIENDATIONS: Receive the recommendations of staff regarding outdoor facility fees and policies. Consider these recommendations at your June 10, 1998 regular meeting. Ultimately, this matter gill be considered by the City Council at their June 22, 1998 meeting. Attachments 09�?1i99 TPE 11:14 FA-X 651 450 2190 Park and Rec Derr. CLASS "A" SITE(S) Fish Valley Athletic Complex Tournament Guide Lines Tournaments shall be assigned according to the following priority system: 1. Activities spon__=ored by the City 2. Adult League Playoffs (City Leagues) 3. IGH Youth Athletic Association Sponsored Events 4. Local adult sponsors who hosted a tournament the preceding year - Other adult sponsors or Youth Athletic Associations Individuals or groups in categories 1 through 4 may reserve tournament weeker_d dates beginning October 1.5 for tournaments the following year_ After January 1, the facilities are reserved on a first come/first served basis. ,One-half of the tournament fee is required with the toumament request. This is non-refundable after January 1, however, it may be applied to an alternate weekend in the same calendar year. A $200 damage deposit per facility (4 field, wheel or soccer facility) is also required at time of reservation. Requests should be submitted to the Parks and Recreation Dept., 8055 Barbara Avenue, Tnver Grove Heights, MN 55077. The Inver Grove Heights Parks and Recreation Department will provide t11e following services: I. Infields will be dragged and lined, bases will be sent out. Soccer fields will be striped and access provided to toner flags. 2. Parks and Recreation staff will coordinate with the room anent director to ensure adequate maintenance. a) ADULT SOFTBALL 1. Bases will be set out and fields dragged and lined prior to the first game each day. 2. A maximum of four games allowed per field before they are "turned -over" (dragged and relined). Additional services may be contracted at a rate of S25 per hour (2 hour minimum) pending City staff availability. These additional services must be arranged in advance. Rakzs, lin ng equipment and hand drag= will be provided to the tournament dircctors. 4. \o mechanical equipment (vehicles, garden tractors, ATV's etc.) are al!cwed on site. N dditional serti'ices may be contracted at a rate of 525.00 per hour (2 hr. minimum.) pending staff availability. 6. i rz_e additional services must be arranged in advance. G 00i V01 41 U7 ILL 11:44 r:A OJ1 4DU LdyU rein cite nee. UC?L b) YOUTH SOFTBALUBASEBALL 1. Bases will be set out and fields dragged and lined prior to the first game each day. 2. A maximum of four games allowed per field before they are "turned-ove' (dragged and relined). Additional services may be contracted at a rate of S25 per hour (2 hour minimum) pending City staff availability. These additional services must be arranged in advance. 3. Rakes, lining equipment and hand drags will be provided to the tournament directors. 4. No mechanical equipment (vehicles, garden tractors, ATV's etc.) are allowed on site. 5. Additional services may be contracted at a rate of $25.00 per hour (2 hr. minimum) pending staff availability. 6. "These additional services must be arranged in advance. c) SOCCER Fields will be lined and goal standards in place. Access to nets and corner flags w 11 be provided_ d) HOST/SPOINSORRESPONSIBILITIES. The following procedures must be complied with by all facility users, regardless of activity. 1) A tournament application must be filled out and all fees paid prior to the tournament. 2) A tournament schedule must be on file with the Parks and Recreation Office 2 business days prior to the event. 3) No game may start before 8:00 a.m. or after 9:00 p.m. 4) All field lights must be out by 10:00 p.m. 5) The park and parking lot must be cleared by 10:30 p.in. (Park closed) 6) The Park must be cleaned at the end of each days use, litter disposed of and shelters cleaned. A damage/key deposit must be made when reserving facilities. Parking is restricted to the parking lot only, and is to be enforced by the tournament director. No cars may be parked arotmd the shelters, concession, or field common areas! Use of the pathways by motorized vehicles is to be minimized and only to drop off supplies. The costs of repairing any turf or irrigation damage will be deducted from the deposit. 7) Alcohol is prohibited. 8) Concessions arc: Provided by the City, unless by permit. 9) Bcer sales ate prohibited. 10) Liability insurance is the rc�ponsibility of the tournament director'sponsor. The City of Inver Grove Heights insurance does not cover anyone involved with your event! 1 1) No smoking or alcohol is allowed on the playing fields or pla}'ea bench 12) No pets are allowed in the fenced areas or any buildings. 09i21i99 TLE 11:45 FAX 651 450 2490 Park and Rec Dept. Gf o09 13) All Park regulations/ordinances are in effect and enforced (no parkins on grass, no glass containers allowed, etc.) 14) The hiring of officials for the Tournament/Games is the responsibility of of the Director of the Toumament. There are no restrictions or regulations except that the officials andlor tournament are fully insured. Certificate of Insurance may be required. e) Non Toumament/League use of Rich Valley (Class A) Facilities. Generally, non -tournament or non-league use of Class A facilities aze not allowed. These sites are heavily utilized, and any unscheduled time allows the turf to recuperate. Requests for non-toumament/non-league use (Company picnics, challenge games, etc.) will be evaluated individually and if allowed subjected to the same fees and requirements as outlined in the "Tournament Guidelines." Class "B" Facilities These are athletic facilities found in neighborhood parks. Generally these facilities are for in-house youth leagues, where the participants are from the surrounding neighborhood. These facilities do not have the support facilities (parking, irrigation, field lightina etc. associated with Toumament (Class A) facilities, and tournaments are not allowed. Similarly independent adult leagues (4 or more teams playing 3 or more games per year) are not allowed. Individual games are allowed for the same per game fee as the Class A facilities (Baseball/softball $40.00, Soccer $35.00) with no minunwn and the damage deposit waived. U;:Y�lf yy 1L'Z 11:4J r: A 001 iJU 44U fait. ti11i1 nc� LeVL. UlU City of Inver Grove Heights/ arks & Recreation Department 8055 Barbara Avenue East Inver Glove Heights, MN 55077 (450-2585) ++�+.+� l�.i1 iAJt rrt, l-u1v1YA1ttJVt'f'.� Ab tJl' JAiVUA.EZY 20IA99 city Youth Assoc. Lights, etc. Adult Field Lights, etc. misc- Field Fee I Fee APPLE VALLEY S201field= hours $15/field/hour S20/field • 4 hours Free with Included with 550.00/fzld •all Assoc. 5M/field • all day tourney - tourney; day & maintenance responsible tournament: 5 fields supplies for field S425/Saturdays full maintenance maintenance S325/Sundays use of concessions BLOOMINGTONTS20/rieldC,-non-profit Included 5650/bo[h days S20/field-non-profit Included field supervisor S200 - daytime S25/field - daytime da^tage deposit for - evening 550/field - evening tournaments nt field Tournament field /teamI rectal S20/team I3U NSVILLE S25/field Fret- S285/Saturday Free 6 fields S2M max/day I includes field S210/Sundaynance mainte COTTAGE GROVE 1 day/weekend $55 per field 1 day/weekend S55 per field Satellites S60/unit S50/100 Class 2A per day $50/100 Class 2A per day Clean out S25/unit S175rn0 Class 3 S175/300 Class 3 Chalk S5/bag S225/400 Class 4 S225/400 Class 4 5100-150 deposit EAGAN 535 per field per S30/hour S55 per field per day S30/hour S55/day day (resident) (resident) Building cleanina S45/(non-resident) S75/(non•res!dent) gee t.DEN PRAIRIE S351fie1d day Free S35/field day Free High maintenance High maintenance included for included for 565/neld1day S65/field/day EDINA S 100/per neId per inctudes lights S150/per field per includes lights Fled ma day & field I day I ntenance I and materials are HOPKLNS/ 525.00/game maintenance 1-3 fields - S25/game I.3 fields:_ extra I S 150/day includes field tl S150/day ncludes field I maintenance maintenance INVER GROVE Leagues: Tournaments: Leagues: Tournaments: S200 damage HEIGHTS S25.00 /game Lights 325 $25.00 /game Lights S25 deposit Additional Tournaments: 555 per fiieldihour Tournaments: S55 per fieldihour Services maybe per field/day or game per field/day or game contracted at 4 fields min- 4 fields min. I S25/hour (Min-2 hrS) LAKEViLLE 5300 tours: tournament S10 per field S300 tournament per S 10 per field 1-9 fields, per weekend per day wee'send per day concession stand 535/field-wec.end day S35/field-wc3and day Field ma;r,<en aacc S25!fie!d - weekday S25/field - wee'sday &: cie=n up are r,:.t provided - Nlaint. hIAPLEWOOD 2 day tournament S7-17 hour 2 day roumament Si5-17 hour Fee: S22.55Grour S I OC • Class A (SS S100 - Class A per tea charg Pius 51 OC-5 00 S200 - Class B S200 - Class B cleanup Class 5225 - Class C S225 - Class C depos!t tiIENDOTA e'day Tournament: S25 per user 2-dav tournament S25 per user S2 C0 damaac S IGHTS S200 • :esiderii team group - Park - S200 - resident team group - Park deposit v S350 - non-residents prep. & 5350 - non-residents prep. & S251'field per day for maintenance S25/field per day for mzintenance ❑or. -residents fees are extra non-residents `ers are extra PLYNI OUTH S 12. nocr per field S20 hour S12/nour per field S20 hour y,fay be S70 per d_y 570 per day I assessed nain'enance {ee fnr ...cic per day ricia namt. - I S_Git:c!d per day I Pizld nainC • ladep ender[ lea�uc 51 lrnour Sllihaur Portable'foBet I Portable 7oilct field fee S75/team 555/Additional S55%Addiiionai unit unit SOUTH ST. PA UL 535/tizid (!caguz pla;-; 525/field F3'ifidd (lesguc play) 525/field Touir.cy fcc Inc. S4nti3hlcd ficld•inc. I $cilcghmd 6z!d•inc. percalzs, vash rcr..o�a1 serviez g lights /5250- c cc Il�hts /S]50- fe matt; iuL / $! $ 415 teurn;mcm fee I al-c rez hui Id renecl / Ieo-700 dcyusil ;EST ST. PA11T, 550rday -5100 Includes 1 5175 ecr cay TIncludes Iights I Includes 3 fields, weekend I lights 5350 aieeicend I caai!c -bathrooms WOODBURY S45/ilela M-F, Sun S15 hour( I S4:ifi�!d M-PSun SIS/hour/TWorker c./naintenence 56Q/fie!d - Sat. - ( field i S60/feid - Sscurdsy fieldYouth charged fortournev use onlyOQ damaga po51t CITY OF MENDOTA HEIGHTS MEMO November 3, 1999 TO: Mayor, City Council and City Administrator FROM: Guy Kullander, Pazks Project Manager SUBJECT: Lexington Avenue Trail (Mendota Heights Road to State Trunk Highway 110) DISCUSSION: The Engineering Staff presented to the City Council on October 19, 1999, five options pertaining to the construction of a bike trail along Lexington Avenue from Mendota Heights Road to State Trunk Highway 110 and along Wagon Wheel Trail, The Pazks Commission had recommended Option 1 as the preferred route. Council preferred Option 3, and directed the Parks and Recreation Commission to hold an open house for the property owners along Lexington Avenue from Wagon Wheel Trail to State Trunk Highway 110 to workout safety, access and other concerns with the homeowners impacted by the proposed trail. Attached for your information is a copy of the Engineering memo to City Council, Council minutes from October 19, 1999, a news article from the Sun Current, and a copy of all the property owners along Lexington and Wagon Wheel Trail that would be effected if the trail was constructed. ACTION REQUIRED: Discuss the options described in the Engineering memo, and if the Parks and Recreation Commission still prefers Option 1, they should set a date for an open house with the effected property owners along the trail route. CITY OF MENDOTA HEIGHTS MEMO October 14, 1999 TO: Mayor, City Council and City Adm(ZmstFator FROM: James E. Danielson, Public Works Director SUBJECT: Lexington Avenue Trail Update DISCUSSION: The Engineering Staff along with members of the Parks and Recreation Commission and the Dakota County Engineer held an open house before the July 20, 1999 City Council meeting to inform affected neighbors about plans to install a pedestrian trail along Lexington Avenue. Based on my observations, there was unanimous opposition to the project by these neighbors. Several of them stated that they felt that the pedestrian traffic in this area is minimal or non-existent and that consequently a trail construction project is not warranted. They pointed out that the addition of a trail on the east side of Lexington Avenue would have further adverse affects on safety at several locations. Council listened to the neighbor's concerns and tabled anv final consideration on its construction subject to further study by the Engineering Department that addresses their concerns. Engineering has had an extremely busy summer and has not been able to complete additional design work on this proposal. On October 5`" Council asked for an update, so we have reviewed where we were and analyzed what the various courses of action might be: 1. Build the trail as originally proposed and address the individual concerns raised in the best possible way (Option 1 map attached). 2. Build the trail in the ditch on the west side of Lexington Avenue between Tom Thumb Boulevard and Wagon Wheel Trail (this is where the neighbors abutting Lexington Avenue are impacted the greatest). and continue trail construction as planned along Lexington Avenue south of Wagon Wheel Trail and along the south side of Wagon Wheel Trail from Lexington Avenue to I-=5E. - We are unsure if Dakota County or VISA will approve of constructing a trail in the ditch on the west side of Lexington Avenue. Without Dakota County's approval we could not complete the work. The Countv Engineer indicated that he would be willing to consider the possibility depending on the results of further engineering design. If MSA disapproves we lose that funding source. A walk of the ditch revealed areas with deep ditches with much erosion that would make construction of a trail difficult. This option would also require pedestrians to cross Lexington Avenue at two locations. 3. Build the trail along the east side of Lexington Avenue between Mendota Heights Road and Wagon Wheel Trail, and along the south side of Wagon Wheel Trail to the existing trail to the Curley neighborhood which continues through the neighborhood over an on street trail to Tom Thumb Boulevard. - This completes the loop with the Roger's Lake and Mendota Heights Road trails. - The residents abutting this area also object, but constructing it does not adversely impact safety when either entering or using Lexington Avenue and Wagon Wheel Trail and there are no significant construction barriers. - There is an existing trail between Wagon Wheel Trail and Curleys neighborhood that eventually connects to Tom Thumb and the existing trail along Lexington Avenue to Highway 110. However, there was a concern that there was inadequate lighting between Curley's and Wagon Wheel Trail. - The tendency will be for pedestrians to follow the shortest distance between Tom Thumb and Wagon Wheel Trail by walking over this least safe segment along Lexington Avenue. 4. Construct wide shoulders along Lexington Avenue to include an "on road" trail. - This option does not eliminate the safety concerns of residents living along Lexington Avenue who have steep driveways onto Lexington Avenue with limited sight distance. The construction of a widened pavement section would probably promote faster average vehicular travel speeds and further compromise safety. 5. Do Nothing. The City has received only one complaint and the residents directly involved maintain that there is not an overwhelming safety problem to address. Constructing a trail still leaves safety concerns. Each option has its own shortcomings and some very legitimate safety concerns. RECOiViitiENDATION: I recommend that consideration for the construction of this trail be postponed until conditions change in light of the information presented. ACTION REQUIRED: Review the courses of action and, if Council is unable to select a trail construction option and concurs with this recommendation, pass a motion directing staff to notify the Parks and Recreation Commission and residents that the City will postpone consideration of a pedestrian trail from Tom Thumb Boulevard to Mendota Heights Road along Lexington Avenue until further notice, or determination of an alternative course of action. Proposed Trail (Option #1) N ME s Al .. A.1 900 0 900 1800 Feet City Of -- 10/14/99 Mendota Heights T o �dLL ddds� �_ k 4� ef Yk �.; le LL /ter - \�\NN el v = i F,.- Need 1 CROSSWALK 1 lk del it r kj 34 ef �c = / -- --J i N Proposed Trail E m (Option #2) i` ' A' s t 00 0 900 1800 FeeCity Of -- '� Q/'j 4/gg Mendota Heights G _ z CROSSWALKS r11, r77771 1 - - _ ON NO I ON rL \ _`\If IN jk k IN ` -- it —; \ — f` c it i it If 1 \\ _/ __ uNt ' u u _19 CROSSWALK II -IN, NO,CROSSWALKIN J NO \ u _ _ Proposed Trai I (Option #3) of 900 0 �900 1800 Feet 10/1city4/99 Mendota Heights it - _-- r..,,. -... - / 7r / . -= _it to two Nk rit 111 it r ---- ----- rr -IN too joero to ---It, oII go IL It; JA or It 41 fool III VL 1 � / It I to CROSSWALK Is III, Pi \ ,\ If ikk It `3��it ZZ - Sto, 0 =cam �r � 41 -- -_ 01 =� Proposed Trai I (Option #4) N I�E s .�.. �.� 900 0 900 1800 Feet City Cfi .�_ 10/14/99 nne„dota Heights a" �\ :,y,,— ,, �\\ � ,_ �� '�"" �- ,, � IUD f� �� - � '� 1 '/ , �; I �y ._ ,� �� l _ -- - a ;: � � ' � '_ r -'— _—� i- - — °— _ = / -� — _�� — �' ::� —� — �� ' �� ; �� C3- �� - � '� 1 '/ , �; I �y ._ ,� �� l _ -- - a ;: � � ' � '_ r -'— _—� i- - — °— _ = / -� — _�� — �' ::� —� — �� ' �� ; �� C3- `. — � __, — �� — «_ — _ _— __ -- � � i ;, ,� _ _ _ =�, � _ ,� „ , �" � — ._ � � : ,� �� _, � — ... _. — � --_ .4 _ - -- — -- — -.—-- ,� ;;: Page No. 25 October 19. 1999 LEXINGTON TRAIL Council acknowledged a memo from Public Works Director Danielson updating Council on the status of the Lexington Avenue Trail, Public Works Director Danielson reviewed his memo and discussed with Council the five available options delineated in the memo. Mayor Mertensotto stated that Council will probably have to wait for the section between Tom Thumb and Wagon Wheel until the county upgrades Lexington Avenue. In the meantime, he felt that option 3, to build the trail on the east side of Lexington between Mendota Heights Road and Wagon Wheel, is the best option. Park Commission member Larry Craighead stated he speaks on behalf of the commission rather than as an individual. The commission has been looking at the comprehensive plan upgrade, as has Council, and it shows many segments of trail that start and stop. There are many areas of the city that are not easily accessible by bike or walking, Lexington is one that is the commission's first priority for improvement (the entire length). He stated that traffic on the south side of the intersection has increased 70% since 1991 and the commission has discussed many times that something should be done on Lexington. The commission has voted seven times in the past several months to construct a Lexington Avenue trail and believes it should be considered a high priority to have a trail all along Lexington, in view of more traffic and the proposed public housing on South Lexington. Also. washouts have had to be filled in i vice along Lexington this summer. He stated that one of the commissioners interviewed people after the Jul' 20 meeiing and the fellow with the concerned house made some suggestions that he could compromise on the issues. He felt that the cisv should go back and address the issues because the Park Commission feels that the general public of the city strongly encourages recre2tion and walking Page No. 26 October 19, 1999 paths and the greater community believes that this would be an ideal pathway to complete between 110 and Mendota Heights Road and the whole community supports it even though there are some home owners who are concerned.. Mayor Mertensotto stated that it is obvious that VLr. Crain head supports option one but option 3 is a better alternative than getting into a free for all with the property owners. He suggested that the city invite the 18 or 19 property owners to come to the next commission meeting to discuss the necessity for the trail and let them know that Council is not going to do battle with the owners and get them upset if they don't want the trail. The Commission could let them know that Council would exercise the next best option (3) and the issue would be raised again when the County improves Lexington. Then the commission would find out if the homeowners aze willing to cooperate. If they are, the commission can give Council the results. Otherwise, Council does not want to take on that many homeowners who object to the trail. Mr. Craighead stated that there was a discussion like that on July 20 and the homeowners along that stretch at that meeting were concerned that they did not want the trail vfayor Mertensotto stated that the commission should decide when it would like to meet with the property owners, either at a regular or special meeting, and then direct Assistant Hollister to put together a list of the owners of property along Lexington. Councilmember Dwyer stated that 95% of the property owners object to the proposed trail and they were uniformly opposed to it on Julv 20, Mavor Mertensotto stated that if Council is going to do anything, Option 3 is the best way to proceed. Councilmember Krebsbach stated that she supports Option 3. Her only concern would be putting more people on this trail and then have them continue walking on Lexington walking in the ditch. Responding to a question from Mr. Craighead about whether the shoulders can be widened, Mayor Mertensotto stated that would create another situation like the one on Dodd Road. He coinied out that Lexington has a =:0 mph limit and it is v,cn wide `und There is little margin for error. w ,=Sun.com Council sends trail plan back to park board Mendota Heights unwilling to support Lexington route at this time By Eric Flower Sun Newspapers A controversial plan to extend a pedestrian path down Lexington Av- enue -was sent .back to thedrawing board by the Mendota Heights City Council. Council members voted at their Oct. 19 meeting to send plans for the trail back to the Parks and Recreation Commission for revi- sion. An alternative route proposal that would keep the trail off the east side of Lexington Av- enue between Tom Thumb Boulevard and Wagon Wheel Trail was supported by council members. Parks and Recreation Commission Chair Larry Craighead, who has been an avid supporter of the trail extension, said he agreed with the council's deci- sion. "It's a nice wav of delaying the issue for a few months," said Craighead. The council directed the Parks and Recreation staff to conduct additional meetings with neighbors and other inter- ested residents. Craighead said the meetings will offer a chance for more people to offer their views on the trail extension. Last summer, numerous residents along Lexington Avenue showed up at the City Council chambers to express their displeasure with the city's propos- al. Residents cited numerous objections to the trail proposal, including safety, aesthetic impact, and cost. The cost of the less than two-mile trail extension was estimated at close to $300,000. The difficulty of the terrain and the need to acquire land for the trail were two factors that drove the trail's price up. However, none of the funds were to come directI V out of the city's coffers. The money for the project would come from Dakota County and a city gas tax ac- count, which has money earmarked for this tune of road Rather than construct the entire trail on the east side of Lexington, the council supported a proposal to use an existing trail on the west side of the freeway which runs behind some homes on Lex= ington Avenue. The trail runs from the Curley neigh- borhood to Wagon Wheel Trail. From there, the council proposed the trail might be extended along the east side of Lexington Avenue to Mendota -Heights Road. This proposal includes the construc- tion of a second path along Wagon Wheel Trail, connecting to pedestrian trails in -the Rogers Lake area. _ - - - Craighead said he and other board members continue to support a trail run- ning along Lexington Avenue. He said the Parks and Recreation Commission wilI try to open the planning process to the rest of the city's residents who use the trail system. "I feel, for the good of the community, .- it should be decided by all of the resi- dents, not just the people who live in that area," he said. The Park and' Recreation Commis- sion will discuss plans for the trail at its November meeting. Craighead said the commission will likely wait until after the holiday season to begin meeting with city residents regarding the trail proposal. Twin City Turners Gymnastics Center Assoc Genl Cont Of Mn Inc Freeman Ent 2500 Lexington Avenue So. 111 Kellogg Blvd. E 275 Marie Ave. Mendota Heights, Mn 55120-1260 Saint Paul, Mn 55101-1237 Saint Paul, MN 55118-4007 Riley Family Lexington Hts Lmtd Ptshp Paul E. Anderson Timothy as Attn: Mr. James R. Riley 2226 Lexinton Aven. S. Hanske-Wies Cathy A 4445 77th St. W. Mendota Heights, Mn 55120-1212 2234 Lexington Ave. S. Edina, Mn 55435-5133 Saint Paul, Mn 55120-1212 Paul D. Elias Jerold &Lois Hobbs Patricia Grabowski 2242 Lexington Ave. S. 1065 Wagon Wheel Trail Bohrer Edward Saint Paul, Mn 55120-1212 Saint Paul, Mn 55120-1319 3307 Lower 67th St. Inver Grove Hts, Mn 55076 Sheila A. McDonough Roger D. Manthey Timothy M. Gillespie 1053 Wagon Wheel Trail 2258 Lexington Ave. S. Larkin Robert E. Saint Paul, Mn 551120-1319 Mendota Heights, Mn 55120-1214 2370 Lexington Ave. S. Mendota Heights, Mn 55120-1261 Eugene J. &Phyllis Stettner Marvin O. &Dorothy Askildson Thomas Wohlers 2250 Lexinton Ave. S. 2106 15th St. SE 2218 Lexington Ave. S. Saint Paul, Mn 55120-1214 Rochester, Mn 55904-5722 Saint Paul, Mn 55120-1212 Ca,_,nes Lake View Inc. Shirley Nielsen Timothy & Kathleen Wilburn 321 Cleveland Ave. 2180 Lexington Ave. S. 2124 Lexington Ave. S. Saint Paul, Mn 55105-1251 Saint Paul, Mn 55120-1212 Mendota Heights, Mn 55120-1210 Valdis & Velta Mikelsons Dennis Zoff Mark T. &Karen L. Burns 2146 Lexington Ave. S. 2150 Lexington Ave. S. 2158 Lexington Ave. Saint Paul, Mn 55120-1210 Saint Paul, Mn 55120-1210 St. Paul, Mn 55120-1210 Mary Lou Covey Marilyn Hays Karl W. &Tamara A. Trochu 2170 Lexington Ave. 2085 Patricia St. 2095 Patricia St. Saint Paul, Mn 55120-1210 Saint Paul, Mn 55120-1326 Mendota Height, Mn 55120-1326 Muriel A. Kane Sara Jo Peotter Paul J. &Margaret M. Ryan 2101 Patricia lane 2111 Patricia St. 2119 Patricia St. Saint Paul, Mn 55120-1326 Saint Paul, Mn 55120-1326 Saint Paul, Mn 55120-1326 De�� O. &Debra J. Smith 10L Jilliam Ct. Saint Paul, Mn 55120-1330 Sep 17 99 12:29p SSP Parks and Rec 651-455-6352 p-2 1999 PARKS AND RECREATION SCHEDULE OF FEES AND CHARGES Attachment A Pro posed:September S, 1998 Adopted: With the exception of the proposed 1999 fee increases, the rates herein are reflected within the 1999 Proposed Budget and should be reviewed in conjunction with the entire Parks and Recreation Department Budget. If the new rates are adopted, there will be an increase to the Park and Recreation Department revenue. A. ADULT SOFTBALLBASEBALL PROGRAM (Fees &Charges) 1998 1. Field Rental Fee (league play) $35.00 2. Lights -Field 921, C & D, McGuire Field `"` ��$15.00 3. Rental of lighted field (includes use of building, $40.00 bases, line -marking equipment & materials, lights) 1L 1999 $35.00 �/W�- ((1 vq $25.00 A $40.00 4. Tournament fee (gives exclusive use of fields for an approved TO) 50-$415 $250-$415 sponsoring organization to run a softball tournament.) Includes portable toilets, trash removal and materials. 5. Building rental (gives exclusive use of buildings). $15-$35 $15-S35 6. Tournament deposit (covers minor damages & possible ,..$1004300 $1004300 need for pickup of debris). 7. Non-resident adult softball player $25.00 $150.00 ma�c/team B.SWIMMING POOL PROGRAM (Fees & Charges) Resident Non/Res Resident Non/Res Oven Swimming 1998 1998 1999 1999 Family Season Ticket $65 *$95 $65 *$95 *$10 additional fee for every pass over 5 per family. Single Season Ticket $35 $65 $35 $65 Daily Admission �,�/G McLain/Splash Pool $3.50 $350 $4.00 $4.00 Northview Pool $2.50 $2.50 $3.00 $3.00 Special Programs at Splash Pool Tot Swim (10-12:00 Noon/Nlon-Fri) $2.00 $2.00 $2.50 $2.00 Senior Swim (10-12:00 Noon/Nfon-Fri) $2.00 $2.00 $2.50 $2.00 Northview Kiddie Pool Swim 10:00 - 12:00 Noon Mon -Fri. $1.00 $1.00 $1.00 $1.00 Sep 17 SS 12:30p SSP Parks and Rec 651-455-6352 p.3 C• PLAYGROUND PROGRAM Resident Resident Non -Res. Non -Res. 1998 1999 1998 1999 Playground Membership $18 $18 $20 S20 Day Camp $28 $28 $30 $30 Tot/PIe-School $18 S18 $20 $20 T-Ball $13 $13 $15 S15 D. SUMMER PROGRAMS Fees and charges shall be based upon program costs, plus a 10% administrative fee (13 % for trips and tours). E. SKATING PROGRAM Resident Non -Res. Warming House rental $30 $55 F. FALL -WINTER -SPRING PROGRAMS 1. Fees and charges shall be based upon program costs, plus a 10% administrative fee (15 % for trips & tours). 2. An additional $2.00 non-resident fee will be placed on all programs. G. RENTALS Resident Resident Non -Res. Non -Res. 1998 1999 1998 0 $225 $225 Kaposia Park Pavilion (+$50 deposit) $125 $12j ry�� $225 Lorraine Park Shelter (no deposit) .435--=., $35 $60 $60 �{L� Kaposia Park Shelter (no deposit) $35 $35 $60 S60 U Warminghouse (+$10 deposit) $35 $35 S50 $50 (Includes rink w/lights) Picnic Kits $5 $5 $10 $10 U � (Includes volleyball, net, soccer balls, frisbee, softball bat and softball) Equipment ($15 minimum deposit) (When keys are issued for access to equipment, add an additional $10,00.) 1' V� F Community Gardens $10 $10 $12 $12 •pl-l� (L Seniors (55 & over) $8 S8 $10 $10 Pool Rentals 1998 1999 NVP/MCL $40 per hr/$40 Deposit $40 per hr/$40 Deposit Based on 0-30 people Based on 0-30 people $40 per hr/$40 Deposit $50 per hr/$50 Deposit Based on 31-60 people Based on 3 1 -60 people Splash Pool S75 per hr/$75 Deposit $75 per hr/$75 Deposit Based on 0-30 people Based on 0-30 people $100per hr/$100Deposit S100per hr/$100Deposit Based on 3 1 -60 people Based on 31-60 people ': 1998fees CITY OF EAGAN 6516814612 09/20 '99 17:05 N0.667 01/01 1999 FEE Parks and Reti The following facility rental fees are subject to 6.50) devosit payable at the time of registration: Post-ir- Fax NotGeJJ 7671 oat0 �� IaaS�'os► / From /J i"af1G co mept co. ahone B ahcne ,7 471' S7 F.3xn c -� J -aza G/1 CILITY FFTraPP RESIDENTS j NON,-RESIDENFTS Farm, Thomas Lake and Blackhawk Park pavilions: AlI day rental (IOam — 1Opm) $100,00 S120.00 Half' --day rental (I Oa m- 4 pm, or 5-10 pm) 70.00 90,00 lackhawk kitchen 30.00 30,00 osed park shelter buildings: All day rental (IOam — IOpm) S100.00 S120.00 • Half -day rental (10am-4pm, or 5-I0pm) 70,00 90,00 Athletic facilities/shelters: • Fields — youth tournaments (per field per day) S35.00 45.00 • Fields — all other users (per field per day) 55,00 75,00 • Lights, if required (per field per hour) 30.00 30.00 • Building cleaning (per day) 55.00 55,00 Community Room — City Hall (NOTE: after hours rental is 2-hour minimum): • Youth groups (Sam = 4:30 pm) Deposit only N/A • Youth groups — after hours (per hour) 9,00 N/A • Local civic groups (8am — 4:30 pm) Deposit only N/A • Local civic groups — after hours (per hour) 20.00 N/A • Other citizen groups -Per hour rental 20.00 50.00 -Maximum one-dav rental 200,00 350,00 • For profit organizations -Per hour rental 50,00 50,00 -Maximum one-dav rental 350,00 350A0 The following charges are subject to 6.5% State sales tax: Sunshelters (per day) 330.00 550,00 Picnic kit: • 3 items 7,00 ( 10,00 • Each additional item 3,00 5,00 Chuckwagon grill (per day) ( 30.00 50.00 Canopy (per day) 55.00 75.00 Extra picnic tables - up to 6 (per day) 25.00 N; A Athletic Facilities Restrooms%bases/chalking (per reservation) 30,00 50.00 Trapp Farm reserved tubing facility: 1-25 people (per hour rate) 25,00 • Each add'1 > 25 (per person per hour) 1,00 1,00 (Note: maximum capacity is 100 people) Field/facility maintenance fees: Traveling youth teans (per team) 70.00 N/A Adult — up to 9 games (per team) 175,00 N/A • Adult —more than 9 games (per team) 325,00 N/A Concessions permit (maximum of 3) 215.00 N/A orothyljvvs Ice sch ule C'TTY OY N�A AFTC ]= N11 MQR A�!MI i�Yt TO: Mayor, City Council, City Adminis' cf It/ gra2,' FROM: Chris Esser, Recreation Programmer 40 RE: Par Reservation Policy DATE: November 1�3 1996 T)TS ('T TS CTC)ti Staff and the Parks and Recreation Commission have rerammended some chances to the Pazk Rental and Reservation Policy. This City policy is intended to be an evolving document. Following are a list of proposed changes and additions: Fees: 1. The $25 charge for resident groups over 50 has changed to a $25 deposit for all rental groups, refundable after use. Rationale: residents should not be required to pay to use facilities. The deposit ensures the group will be present for their reservation or cancel in a timely manner in order that another group may be scheduled. 2. The damage deposit has been re:iuced from $100 to �5. Rationale: User groups, especially residents, were reluctant to deposit $100. $75 damage deposit balances the new user deposit explained above. Residents placing reservations can then write out one check incorporating both deposits. 3. Neighborhood groups reserving neighborhood parks are fee exempt. Rationale: we want to encourage neighborhood groups to get to ether and use their neighborhood par Fees were prohibitive in the past for some neighborhood groups. 4. Maintenance and extraordinary fees have been added to be charged on a case by case basis Rationale: some events, such as tounaments and large picnic reservations, require additional arention by our parks crew. User groups that need extrordinary set-up, take -down, or maintenance will be charged for the park crew's extra time. Cancellations: 1. Refund pocy has been changed to 100 o rfurd 7 days in advance and no refund for cancellations less than that. Rationale: Lest minute conflicts arise, we understand, how. el some wee end rese <,ations are very pooular and we have to tum groups away a lot oc the time. Eoeen MIS row policy w ll help groups to realize the nvestment they ha. e L� the r resen'atier.. Aete: this does not apply to the damage deposit. Volleyball Court Reservation: 1. The new revision allows the volleyball court to be reserved for picnics. Rationale: Many picnic groups that use Rower's Lake Park choose that site because of the adjacent volleyball court. T"nis will allow them to reserve the court alon.g with their picnic reservation. Please refer to the attached redline copy for proposed change ciarincations. The Parks and Recreation Commission re ommends that the City Council adopt the chances to the Resolution Estabiishin.g Rules and Rental Fees For Use of City Parks and Property No. 95- 09. If Council agrees with the Par's Commission and the proposed changes, it should adopt Resolution No. 96- , A Resolution Establishing Rules and Rental Fees For Use Of City Parks and Property. CITY OF NIENDOTA E=GHTS DAKOTA COUNTY, NMM t�ESOTA RESOLUTION NO. 96- A RESOLE LION E0.1t LD SFEES FOR USE OF CITY PARKS AND PROPERTY WIIE2F A S, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities. NOSiT THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 95-09 be amended in its entirety; and BE IT FIIRTHF�2 RESOLYm that the following policy of the City of Mendota h'ei�hts, as set forth below, shall be adopted: I Ot Y�1. 1' t t t► : thY a A. Tne fee. to reserve space in the picnic areas, or picnic shelters of city parxs shall be: Resident -Private �'�'� .. 2AfFul O -. Ca�Ip�l2iiQ12 �-Qea3r�,r�.. �C: e^ .EF i"u€32 LTA S 7F' advaFc-� Q ?S2'42i-1i331 i Non -Resident - Private?` S2 ' per day SSvt Q Resident - Corporate/business 550.00 per day Non -Resident - Corporate/business" SIGO.00 per day B. Churches, synagogues, and other religious congregations in Mendota Heiehts or adiacent communities whose. membership consss of Mendota Heiarts rsidents will be considered Resident -Private Groups. C. shekers are available for reservation including Menda'cota P r';, Ro2e:s La>;e .`>i F -'_:, Ii�nsing:on Par:. and V"aLey Far:;. itieiohbor�ocd Far'.;s; Fre::dly Hills, Friendly Marsh, Hagstrom king, Ivy Hills, care, Victoria Hi2l�l=ds, and ent,o<<h Pa? ,can be reserved for picncs by their rzspective Tle=oornooa Ts at no chz2`eigrbOrl.ct4 Oups aeXeMilpt fr?at zpesi: _ r r • r D. Park Permits shall be submitted for par'.t reservations and shall contain the following information: i . Name of the park 2. Date 3. Time 4. Event (such as family picnic, softball game) 5. Number of people attending 6. Name of person/contact responsible for event. E. Reservations will be tentatively recorded in the reservation book when called in. Applicants will have three working days to submit deposits and fees or their reservation may be canceled. F. A damage deposit of �d£$:'E0 will be rewired by all groups reserving picnic shelters in the parks, with the exception of nonprofit youth service organizations avEF_%r=Feadbro?sse�YYir_hen gnaocilatxw The deposit is due when maldng the written reservation. The facility will be inspected immediately after the event and provided there are no damages, or clean-up costs, the deposit will be returned promptly. G. The Mendota Eeights Police Department and Para Maintenance crews will be notified of all reservations. H. Groups wishing to res.�rve shelters shall abide by the attached rules ar_d regulations and a copy of the park permit will be issued by the City to the sponsor serdng forth the terms for the use of the shelter. The attached rules and regulations are identified as "Exhibit A. I. liendota Heights schools, nonprofit civic organizations and City of ivlendota I-Ieights employee organizations are f exempt. Tres groups must, however, pay a damage deposit. J. "id:eire will net be a park attendant on duty. The reserving group is re .�uonsible for supervising the event and for cleaning the reserved area. The refund policy for canceled reszrvations shall be: Cancellation i=` 7 days in advance Cancellation 1 to i3 q days in advance e ands due to Liclement Feather on the l rl re will be no additional charge for 100 a nfiund ftr=a ?tip rzfund day of the event will not be cor'<idQf ed. rescheduling events pos- enzc due tc .,.ather. A. Volleyball Nets S 5.00 per day B. Extra picnic tables S 5.00 each (limited quantity available) A deposit of $10.00 will be required for equipment rentals excluding -picnic tables. 1�� • OIYG _ • �: � It1A.Y A . Fees for a two day weekend tournament: Mendota Heights team currently participating in a Mendota Heights adult softball league: $200.00 0 For all others a flat rate of: $350.00 For any additional days: S25.00perfeld All aduk softball tournamens will be governed by ASA rules and regulations. All w cn at€ tournaments will also adhere to Mendota Heights rules and rzgulations governing park facilities. C. A damage deposit of $200.00 will be require3 and must be submitted along with the tournament fee two weeks prior to the scheduled event. An additional damage depot may be required for extraordinary circumstances, as determined by the City of Mendota Heights. D. All City recreation sponsored tournaments will be exempt from all fz�s and deposits. E. No mor than thrre tournaments per month will be allowed with approval of the Recmation Proagrammer4 F. Each tournament and sponsor shall abide by the attached rules and rzgulations and a written confimation of the reservation shall be executzd between the sponsor and the City ser`ing forth the fee and terms for the use of the park. The a� schzd riles a_nd rezulations are identified as "ED IT B". G. T;:z rzfund policy for cancelzd tounarnznt reservations shall he: C�:collation 1-: days in advance 100 o rzfund C :collation 1 to 13 days in advance. 50 o refund no r • A. Softball fields: Adult Standard Fields (Mendakota, Civic Center) Neighborhood parr fields Field preparation For all user groups except City sponsored programs) �n>;e�:fees �2ut�r�n �e.-novat e:c S25.00 per field for non-residents First come, firs s rved with the exception of seasonal reservations. 525.00 per user group (this excludes weekday prep. for Mendota Heights Athletic Association) Finn a �sr All requests for field reservations will be made in writing between January 1 and March 15. Field reservations will be confirmed by April 1 and any requests received after March 15 wU be handled on a first come, first served basis. The field reservation priorities are identified as Exhibit "C". B. Soccer S35.00 per field for non-residents Field preparation S25.00 per field for weeke.,d tournaments A11 i yues's for field nservations for the summer season (iviay 1 through August 15) will be made in writinz between January 1 and March 15. Fie'.d reservations will be confirmed by April 1 and any requests r.. eived after March 15 will be handled on a first come, first served basis. All requests for field reservations for the fall season (.August 16 through October 31) will be made in writing between June 1 and July 15. Field reservations for the fall season will be confirmed by August 1 and any requests after July 15 will be handled on a first come, fist served basis. The field reservation priorities are identified as Exhibit "C". C. Ice F�in'_Fs 520.00 per site per hour for ron-residents SS.CO per rr': per hour for lishts These will be no reservations berneen 12:C0-6:00 p.m. on wee%ends end School I:olic�;s. IV. MI Tl/STTF RFSFRVA'nQNS (continued) D. Volleyball Cour-rs Firs come, firs served, except City sroa orzd programs and 4per 1 p�G llc r°� vet ons_ E. Basketball COnrtS First come, firL served F. Te mis Courts -Tennis courts are available on a fnsY come, fast served basis for Mendota Heights residents and are not to be reserved. The following community groups may reserve tennis courts with the permission of the Parks and Recreation Commission and the City Council - Mendota Heights Athletic Association, the Mendota Heights Senior Tennis Association, and all public and private schools in Mendota Heights. G. Tne following groups are exempted from the above described fees, excluding fiEid preparations Mntewhich will be determined on a case by case basis: Mendota Heights Paeks and R=reation Department, Mendota Heights Athletic Association $iey„G�IsFax;`?r zgr and normrofit* organizations within Mendota Heights city limits. *Proof of non-profit status is required. H. Tne Parrs and Recreation Commission, with City Council approval, reserves the right to waive fees or to limit or deny reservation requests at their discretion. ADOPTED by the City Council of the City of Mendota Heights this day of , 1996. CITY COIT�TCIL CITY OF 1�I�i IOTA HEIG n'TS By Charier E. biertensotto, Tvlavor ATTEST: Iiathle�n �i. Swanson, City Clerk YES PND REGDZATIONS FOR IISE OF CITY Pa�4S -. Rental croups will use only those areas designated Por croup picnics. Facilities such as the horseshoe pit, volleyball courts and softball fields will be available on a first come, first served basis unless specifically reserved. 2. Rental croups will be responsible for clean up of trash and debris in the area reserved for their activity. 3. Facilities such as picnic tables, benches and other park facilities will remain in their present locations. The movinc of any facilities will require permission. A rental croup will be responsible for controlling all me. hers of said croup. Any violations to City ordinances will result in i_*n:;ediate cancellation of the rental croup contract end the group will be removed from City property. , Be P?1 motor vesicles will be parked in designated parkins areas unless prior arrangements have been made. If an event is - being catered, a group leader must make arrangements in aavance with a member of the part staff for specific instructions on entering the park, parking, etc. G. Only groups consisting of 200 people or less will he considered for rental of desicnated areas. 7. Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any Public park is prohibited. so GLr�SS F7 R`_GE C014TP=bRS and/or KEG BEER are prohibited in City parks. °. The City of Mendota Heights park hours are 6:00 a.m. to 10:00 p.m. 1o. Fires are allowed only in desiccated receptacles. Fi',e= - _t he c07= ete-V extinguished hefore leaJFrg the area. _-- The Cites' of idendota Heights ordinances reccire all dace City tc he leashed. This also pertains to par?: propertv-r _ cw-ers --- -Iso required to clean up any d_oppI'd nc_= _e= - -- FULES ANC REGi�ZATIONS FOR LEAG7JE AND NON-LEAGUE SO=AI,L TOURNAMENT'S 1 • The City of 1�Seadota Heights will provide foar ball fields, bases, trash removal, chalking equipment and bathroom materials. 2. The sponsoring organization will be responsible for pick up all trash at the end of Saturday's and Sunday's games. Trash is to be placed in containers provided by the City. Failure to properly clean up will cause forfeit of deposit. S. The sponsoring o*gan;mat on will be responsible for traffic and parting conL Only city vehicles used for maintenance will be allowed past the paring Iot All other vehicles will be restricted to the parting lot. �• Ali pares faciities such as picnic tables, playground equipment and bleachers shall remain in their present locations. The moving of any facilities will require additional perni'vssion. 5. It is raluired that the sponsoring organization purchase a ASA liability policv to properly protect themselves from possible suit as a result of the tournament. A certificate of insurance must be furnished to the City. 6. The sale of be r or any other alcoholic beve^ges is prohibited. Excessive use of alcoholic beverages in any public parks is also prohibited. %. A formal leer of r�uest must be submitted to the Re: reatiou Pro,rariimer, City of Mendota Eei.ahts that will include the following information: �:e Of S'OnSOri712 Orz".inlZar .• T`"""^ t,'!'=t it r:,S'OGcibe iJi Lie Dares of the tournament. iti=Iocr of fields and appro;dmate times they will be used. hl'.eo�iiiCi7i1 First priority will be given to programs sponsored by the Mendota Heights Recreation Department, 2. Second priority will be given to ordPanize3 youth programs of Mendota Heights, including, but not limited to, Mendota Heights Athletic Association, Sibley Area Girls Fast pitch, and Sibley Sting Soccer. Organized youth programs are those programs with the following characteristics: a• The program is offered on a community wide basis for open participation by the general youth public; and b. The program is offered on an o¢going, annual basis; and c• The program is targeted to similar age brackets on an annual basis; and d. The intent of the program is to serve a broad range of youths in the community and not be exclusive in nature. e. Community is defined as pertaining to Mendota Heights residents. 3. ThiTd Priority will be given to youth programs of Mendota Heights that are not considered ores nized youth programs. 4. Fourth priority will be given to organized adult programs in Mendota Heights. The larger the number of Mendota Heights residents in the organized adult program, the higher the priority for field reservations. 5. Fif[h prMriry will be given to Resident/Private Groups. 6. Sixth priority will be given to non-resident youth or adult programs. G � � �1 f ♦ � � CITY OF MENDOTA HEiGNTS I � DAKOTA COUNTY, MINNESOTA CITY COUNCIL AGENDA NOVEMBER 19, 1996 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of October 15 and November 5 Minutes. 5. Consent Gal .radar a. Acknowledgment of the November 12 Parks and Recreation Commission Minutes. ' b:` Acknowledgment of the "i'reasurer s�Report for October: - c. Acknowledgment of the Fire Department Report for August. ,._, d. Acknowledgment of the Fire Department Report fo�.September: " e• Approval to Transfer Fund to Equipment Reserve. `•--. _ . f. Approval to`Issue �a Temporary On -Sale Liquor License to Visitation '" Convent for March 7 and March 8, 1997 iri Cdnnaction`with Nlerrie Market Auction, along with Waiver of License Fee. g. Approval of the Sale of Parcel No. 27-i 64-00-133-00 by Dakota County at Public Auction for Non -Payment of Property Taxes. h. Approval of 1996/97 Property and Liability Insurance Coverage and Deductible. i• Acknowledge Receipt of Information Regarding Apache Street and Decorah Lane Stop Sign Request Investigation. j. Approval to Call Public Hearing on December i7, 1996 regarding the Refunding of the Revenue Bonds Issued for the Lexington Heights Apartments -RESOLUTION NO. 96-89. k. Acknowledge Receipt of Information Regardir,a St. Paul Water Rate Increase. I. A.cknowledae Receipt of an Update Regarding Bunker Hills Street Reconstruction. m. Approval of Sian Permit Request for Oasis Market - 1960 Dodd Road. n. Approval of Amended Parks Reservation Policy Resolution - RESOLUTION NO. 96-90 'J ; o� Approval of Manna Freight Plan Revision for a Ladder. '\ � gyp/ Approval to Purchase Eneineerina Road Design Soft�,vare Purchase. + � *I. �q. Approval of List of Claims. (Available Tuesday) { � �'�� `- r. Approval of the List of Contractors. �LLCI of Consent Calendar St. Paul and Namsev Coin, 1621 Beechwoad Ave. St. Paul, MN 55116 651-698-4543 www.fd endsofthepaftorg President Perry R. Bolin Vice Presidents Jeanne Weigum Treasurer James R. Bricher Directors Craig Andresen Dan Collins Thomas T. Dwight Neil Franey William Frank Elaine Johnson Esther Kellogg Marilyn Lundberg Robert Nethercut Mark M. Nolan net Olson Scott Ramsay Pierre Regnier Jerry Seck Marsha Soucheray Vice President Emeritus Samuel H. Morgan Director Emeritus David Lilly Truman W. Porter Es Offrcio Dennis Asmussen Thomas Eggum Marc Guess Greg Mack Terry Noonan Vic Wittgenstein Executive Director and Secretary Peggy Lynch October 28, 1999 To: Park Directors/Foresters RE: Trees for 2000 sale. Enclosed is a list of trees we will be selling for our Tree Sale 2000. Pickup will be at the end of April. These trees are being offered for sale for private use and also to donate to parks and public places. Please let me know if all trees are acceptable to you, or you want to limit the species and the parks they go into. If people want them as a gift for someone (wedding, memorial, etc.) and wish a certificate and a map showing the location, the flat fee is $50. Otherwise they pay the price listed. I will have tree brochures ready sometime in February, 2000 for distribution. We do not promote the purchase of shrubs for parks. Many of the orders I receive for gift trees are for Christmas and Valentine's Day. Many businesses are looking for gifts to give their customers. I am looking for help from you to promote these trees in your community. Does your city or county have a web site or a cable hookup. Could you help me advertise the trees for your community in this way? I will also send out press releases soon promoting the trees for Christmas. Please let me know what I can do to help you promote the trees for your community. Please let me know if you will accept any of the trees for any park in you community, or you wish to pick certain species for specific parks. Thanks for all of your help and cooperation in the past. Call me with any questions. Sincerely, PC�� lYch �I��A gg�Y FRIENDS OF THE PARKS AND TRAILS OF ST. PAUL AND RAMSEY COUNTY '21 Beachwood Ave. _. Paul, MN 55116 651-698-4543 Name TREES: Bur Oak - Sugar Maple birch �b ab nornless is ;nkerbell Compact Cranbenybush ant Serviceberry rdinal Red Osier Dogwood EVERGREENS White Fir Black Hills spruce TREE SALE 2000 Size Selling price #5 container $40.00 1" light branch $35.00 bare root #5 container $35.00 #1 - 42 in. $28.00 #5 container $30.00 #5 container $33.00 #5 container $32.00 18" bare root $12.00 24" bare root $15.00 #2 container $15.00 12" baze root $6.00 #5 - 24" - 30" $32.00