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1995-09-12 Parks and Rec Comm Agenda Packet (2)r CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMNHSSION September 12, 1995 - 5:30 p.m. 1. Call to Order. 2. Roll Call. 3. Approval of August 8, 1995 Minutes. * Ms. Peggy Lynch, Friends of the Park 5. Review and Discussion of Thompson Park Map and Brochure 6. Review Mendota Plaza Ballfield Proposal 7. Updates * Police Report for August * Men Over 30 League - Umpires * Recreation Report * Burrow's Farm * Trail Segment - Dodd/110 * Others. 8. Adjourn to Stencil Trails. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on - short notice. Please contact City Administration at 4524850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES AUGUST 8, 1995 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, August 8, 1995, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:30 o'clock P.M. The following members were present: Spicer, Liberacki, Linnell and Norton. The following members were excused: Damberg, Libra and Kleinglass. Also present were Administrative Assistant Kevin Batchelder and Parks Project Manager Kullander. APPROVAL OF MINUTES Commissioner Linnell moved to approve the June 13, 1995 minutes with corrections. Commissioner Norton seconded the motion. AYES: 4 NAYS: 0 Commissioner Linnell moved to approve the July 11, 1995 minutes. Commissioner Norton seconded the motion. AYES: 4 NAYS: 0 DISCUSSION OF MINUTES The Parks and Recreation Commission discussed the nature of the minutes. The Commission expressed a concern about the consistency in the minutes where some comments are very detailed on some issues and other issues are more of a summary nature. The Commission was of the consensus that verbatim quotes are not necessary in the minutes and that they desired the minutes to be more summary in nature. 1 Commissioner Liberackl seconded the motion. AYES: 4 NAYS: 0 VERBAL UPDATES Administrative Assistant Batchelder stated that the City Council had recently approved the installation of higher backstops at Mendakota Park for all four softball fields. He stated that the winning bid was approximately $8,400 and that the fences had been installed within the last week. Commissioner Linnell inquired if a contractor had been chosen for the work at Ivy Falls Park and North Kensington Park. Parks Project Manager Kullander stated that he is having a difficult time in getting bids for the stone work in both these parks. He stated he has a bid from a contractor which appears to be a very good bid but there is no second bid to compare it to. He stated he does not want landscaping to be installed and then torn up by the stone workers and he wants to arrange this work to occur first. The Commission decided to conduct their September meeting at 5:30 o'clock p.m. until 6:30 o'clock p.m. and then at 6:30 o'clock p.m. they would venture out onto the trail system in order to stencil trail distances on the trails. The Commission discussed the potential plans for two youth size fields at the Mendota Plaza. Administrative Assistant Batchelder stated that in order to build fields this fall and have them potentially open for play next year, the City would have to move quickly. He stated that there is a possibility the funds for this ballfield construction could come out of the Special Park Fund before the Parks Commission has a chance to meet again. The Commission discussed possible field sizes and amenities. The Commission was of the consensus that Mendota Heights Athletic Association be brought into the planning process. Chair Spicer stated that the City should consider building large infields with adjustable outfields and collapsible fences. Commissioner Linnell inquired if the Parks Commission wanted to set some parameters for spending out of the Special Park Fund for ballfields at the Mendota Plaza. The Commission discussed getting a five year lease if the City is going to be spending money in this area. The Commission was of a 3 neighborhood petitioning the City for this improvement and he feels this facility would be used if installed. Parks Project Manager Kullander stated this could be tied in with the street project in order to save money and install an asphalt court. Spicer stated that if the basketball court is installed, there will not be as big of a concern about mowing the grass. The Commission discussed notifying the neighborhood about the possibility of installing a basketball court and changing the nature of this park. Commissioner Liberacki moved that the Parks and Recreation Commission recommends that an asphalt basketball court be included in the 1996 Capital Improvement Budget to be funded from the Special Park Fund in an amount not to exceed $6,000, and that the immediate neighbors be notified. Commissioner Linnell seconded the motion. AYES: 4 NAYS: 0 The Commission discussed installing higher safety nets at the Friendly Hills Park ice rink because the new free skating area is closer to one of the goals. The Commission decided it is not necessary at this time until more complaints or incidences occur in this area. The Commission discussed the area at Sibley High School where the old tennis courts had been removed and directed staff to contact the School District to find out the plans for this area. The Commission felt this would be an ideal location to install transitional t-ball fields with skinned infields. The Commission discussed installing a tennis court at Hagstrom-King Park and that this discussion had been put on hold until such time as it was determined if the new middle school will include tennis courts. ADJOURNMENT There being no further business, the Parks and Recreation Commission moved to adjourn its meeting until 5:30 P.M. on September 12, 1995 for their regular meeting with trail stenciling to follow afterwards. The meeting was adjourned at 7:50 o'clock p.m. Respectfully submitted, Kevin Batchelder Administrative Assistant 5