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1994-06-14 Parks and Rec Comm Agenda Packet (2)CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOT1 AGENDA PARRS AND RECREATION COMMISS JUNE 14, 1994 - 6930 P.M. 1. Call to Order. 2. Roll Call. 3. Approval of May 10, 1994 Parks and Recreation Commission Minutes. 4. Invitation for Joint Parks Committee's Picnic 5., Presentation of Dakota County Park Policy Plan * Steve Sullivan, Dakota County Parks Department * 6:30 to 7:00 p.m. . 6. Presentation of Development Proposal for Lebanon Hills Regional Park * John Forrest and Eric Evenson, Dakota County Office of Planning * 7:00 p.m. to 7:30 p.m. 7. Capital Improvements Plan for Park System * Discussion of Final Draft CIP List * Recommendation to City Council 8. Landscape Architect for North Kensington Park * Appoint Parks Commissioner to Ad -Hoc Committee 9. Verbal Updates * Celebrate Mendota Heights Parks! * Monthly Report from Terry Hlum * North Urban Trail * Archery Range at Friendly Marsh Park 10. Adjourn. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARRS AND RECREATION COMMISSION MINUTES MAY 10, 1994 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 10, 1994, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:30 o'clock P.M. The following members were present: Spicer, Kleinglass, Libra, Norton and Linnell. Commissioner Katz had informed staff she would be late. Commissioner Damberg was excused. Also present were Parks Project Manager Guy Kullander, Recreation Programmer Michelle Morgan and Senior Secretary Kim Blaeser. Commissioner Libra moved approval of the April 12, 1994 minutes with corrections. Commissioner Norton seconded the motion. AYES: 5 NAYS: 0 RESERVATION REQUEST FOR RENSINGTON PARR Recreation Programmer Morgan explained that she has received a request to reserve Kensington Park for a graduation party on Tuesday, June 14, 1994. She stated she is seeking a recommendation from the Parks and Recreation Commission on whether or not to issue this permit. She stated that she had request the Police Chief to review this request because of concerns with potential noise and parking problems to nearby residents. Morgan explained that Chief Delmont is concerned with possible noise and nuisance citations due to the live band, the possibility of uninvited guests, the inability to control the size of the crowd, parking and the mixing of high school students from rival high schools. Morgan stated Chief Delmont is extremely concerned about the resulting effect on the community and that the City has had serious problems every year with graduation parties that are held in homes and involve much fewer people than this request for a party. Morgan stated that Chief Delmont has requested that the Parks and Recreation Commission deny the request. Commissioner Norton stated she is concerned with the effects of a live band playing music in the park. She stated there are a number of homes near Kensington Park. Parks and Recreation Commission May 10, 1994 Page 3 A brief discussion ensued regarding the use of Mendakota Park on June 14th and the times the softball games are held and the time of the graduation party. Commissioner Libra stated that these parks have been constructed to be used by its residents. He stated that limitations can be worked out between the parents and the City in allowing them to have this party at Kensington Park. In response to a question from Mrs. Stillman, Recreation Programmer Morgan stated that the police officers will most likely be dressed in uniform and that there is a fee charged. Commissioner Linnell stated that this request is a good idea and that Kensington Park is a public park. He stated that a band is apt to draw additional people and that limitations can be stipulated in order to allow this party to happen. Commissioner Norton stated that noise is an issue. She stated amplified noise is different than crowd noise. Norton stated the Commission should have consideration for the residents in the area. She stated the Commission should consider limiting the hours of play. A brief discussion ensued regarding changing the date of the graduation party and moving it to Mendakota Park. Recreation Programmer Morgan pointed out there are softball games played during all nights of the week at Mendakota Park. Commissioner Kleinglass stated the parents have requested to use Kensington Park on June 14 and that the Commission should not be changing the date and time of the graduation party. He suggested that no live music be played after 9:30_P.M. and that off duty police officers be hired. In.xesponse to a question from the Commission, Morgan stated that Sibley Sting is not scheduled to use the soccer fields at Kensington on June 14. She stated she would contact Sue Hanson, of Sibley Area Sting, to verify that they are not playing on the night of the graduation party. Commissioner Norton moved to recommend that Council grant the request to reserve Kensington Park on June 14 from 6:00 P.M. to 10:00 P.M. conditioned upon the following: 1. That the parents hire off duty police officers as directed by Police Chief Delmont; and 2. That no live music be played after 9:00 P.M.; and Parks and Recreation Commission May 10, 1994 Page 5 Mrs. Phillips stated she wants the children in the neighborhood to access the trails safely. She stated she wants a healthy atmosphere for the children in the neighborhood. Commissioner Katz arrived at 7:06 o'clock P.M. Mrs. Phillips stated there have been five dogs hit in the neighborhood and that there is a real safety concern for children in the area. She stated there has been an informal easement created from Mayfield Heights Road to Douglas Road. She stated the owner of this property, who was not willing to give an easement, has now moved. Commissioner Norton stated that this is an important issue and that it should be reconsidered by the Parks and Recreation Commisison and the City Council. Mrs. Phillips stated that this is a safety issue. Commissioner Spicer stated there is not a lot the City can do at this point. He suggested that the neighbors get together and discuss this issue. It was the consensus of the Parks and Recreation Commission that the Mayfield Heights neighborhood residents discuss this issue amongst themselves and determine -if the area residents are willing to volunteer easements to allow the connection of the trail to Douglas Road. The Commission directed staff to make past correspondence regarding the Mayfield Heights Trail request available to the residents of this neighborhood. CAPITAL -IMPROVEMENTS PLAN FOR PARK SYSTEM Parks Project Manager Kullander introduced this item by sul?lnitting a reduced version of the preliminary list of capital improvements for the park system. Kullander stated the Parks and Recreation Commission should establish and review funding sources, priority of improvements, time lines, etc. Kullander asked the Commission if funding for ADA upgrades should come from the General Fund or Special Park Fund. The Commission agreed that the Special Park Fund was for new capitol improvements and that ADA mandated upgrades could come from the General Fund. Parks and Recreation Commission May 10, 1994 Page 7 see more irrigation placed in the park (berm area). Kullander stated additional irrigation could cost approximately $5,000 to $6,000. The Commission felt that this should be funded through the General Fund. Kullander explained that Parks Leadperson Blum would like to switch the warming house from Ivy Park to Wentworth Park sometime in 1994, Kullander stated that Wentworth Park skating rinks gets a lot of use and the current warming house is too small. Kullander stated that ADA improvements will need to meet (i.e. access, railings, ramps). The Commission was of the consensus that this should be funded through the General Fund. Kullander stated he had done some research regarding soccer bang boards for the Kensington soccer field. He stated the Commission should decide if they would like to see permanent or portable boards. He stated permanent boards will cost approximately $2,000 per bang board installation. Commissioner Libra stated the Commission should wait one year as the soccer program will be utilizing these fields for the first time this year. Commissioner Katz stated that permanent boards could become a real eye sore. Commissioner Libra stated that more sod is needed at Kensington Park as there are several muddy spots in the field._ Kullander inquired if the Commission is open to considering T- Ball fields at the public works facility. He stated there is open space near Medallion Drive and Lexington Avenue. He stated that possibly two backstops and ag-lime could be placed there. He stated the approximate cost could be $3,000. Commissioner Spicer inquired how soon this could be. -done. Commissioner Spicer moved to recommend that the City Council approve the installation of backstops and ag-lime at -the public works facility, using the Special Park Fund as the funding source with a cap of $2,500. Commissioner Norton seconded the motion. AYES: 6 NAYS: 0 Commissioner Libra moved to the Kensington soccer field exceed $450. Commissioner Norton seconded AYES: 6 NAYS: 0 direct staff to add more sod to with an expenditure cap not to the motion. Parka and Recreation Commission May 10, 1994 Page 9 landscaping in North Kensington Park. Commissioner Linnell stated he has volunteered his time to work on this project along with a member from City staff and Councilmember Smith. Commissioner Spicer stated at their last board meeting, Mend - Eagan Athletic Association has requested that a member from City staff be in attendance for their monthly meetings. He stated that the board has requested Recreation Programmer Morgan to attend the meetings. He stated he would be in contact with Administrative Assistant Batchelder regarding this issue. Commissioner Linnell informed the Parks and Recreation Commission that he had attended the recent joint workshop between the City the Highway 55 Commission have Council corridor a lot of and the Planning Commission issue. He stated ideas regarding use regarding the Council and in this area. There being no further business, the Parks and Recreation Commission adjourned its meeting at 8:22 o'clock P.M. Respectfully submitted, Kimberlee K. Blaeser Senior Secretary