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1993-02-09 Parks and Rec Comm Agenda Packet (2)CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION FEBRUARY 9, 1993 - 7:00 P.M. 1. Call to Order. 2. Roll Call, 3. Introduction of New Commission Members * Stan Linnell * David Libra 4. Approval of January 12, 1993 Parks and Recreation Commission Minutes. 5. Election of New Officers for 1993 * Chair * Vice -Chair * Secretary 6. 1993 Softball League Rules * Michelle Morgan, Recreation Programmer 7. Partnerships in Trail Connections 8. St. Thomas Request for Tennis Court Reservations 9. National Sports Training Center - Minneapolis 10. Verbal Updates. 11. Adjourn. .sPo PARRS AND RECREATION COMMISSION MINUTES JANUARY 121 1993 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 12, 1993, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 7:.00 o'clock P.M. The following members were present: Katz, Kleinglass, Spicer and Hunter. Commissioners Damberg and Norton were excused. Also present were Administrative Assistant Kevin Batchelder and Recreation Programmer Michelle Morgan. Mr. Stan Linnell, a resident, was also in attendance. APPOINTMENT OF ACTING CHAIR Commissioner Spicer moved to appoint Commissioner Katz as acting chair for the remainder of the current term. Commissioner Hunter seconded the motion. AYES: 4 NAYS: 0 APPROVAL OF MINUTES Commissioner Hunter moved to approve the November 10, 1992 Minutes. Commissioner Kleinglass seconded the motion. AYSS: 4 NAYS: 0 Commissioner Spicer inquired if the City had been in recent contact with the owners of the Par 3 Golf Course regarding possible future land acquisition. Administrative Assistant Batchelder stated he was not aware that any additional contacts have been made in recent months. Commissioner Spicer moved to recommend that the City contact the Par 3 Golf Course to inform them that the City is interested in discussing possible acquisition of this site. Chair Katz seconded the motion. AYES: 4 NAYS: 0 January 12, 1993 Page 3 to request increased funding due to the fact that they are generating these revenues. Recreation Programmer Morgan described her approach to the upcoming softball season. Morgan stated the City would be advertising in the Heights Highlites around the first week in February for softball registrations and she had wanted to discuss details of the league and the league rules with the Parks Commission prior to proceeding with those advertisements. Morgan stated the two existing leagues, the men's Over 30 League and the Kittenball League would remain the same as last year. Morgan stated the City would be putting out feelers in their advertisements for four leagues instead of the three leagues that were budgeted. She stated these would be a men's industrial C league, women's D league and a men's C and D leagues. Morgan stated she is not quite sure where the demand for adult softball is in Mendota Heights, however these leagues that are being offered are based upon inquiries last year that were received by the City for these types of leagues. Morgan stated a D league is considered recreational, a C league is considered recreational/competitive, a B league is considered competitive and A leagues are considered top flight competition leagues. Recreation Programmer Morgan stated the leagues would all play at Mendakota Park and depending on the number of Leagues that are operated, Mendakota Park could be used four to five nights a week for adult softball. Morgan stated all of the softball programs would be supported by the fees for the program. Commissioner Spicer inquired if Mend -Eagan athletics would have use of the fields for their youth baseball programs. Administrative Assistant Batchelder stated Mendakota Park had been designed as an adult softball complex and the fields at Sibley were intended for youth use. Morgan stated the use of Mendakota fields would be dependent on the number of adult softball leagues that we operate in 1993 and that she would discuss possible use of those fields with Mend - Eagan. Recreation Programmer Morgan inquired about the eligibility issue forthe softball leagues. She stated she is considering allowing only those people that live or work in Mendota Heights to be in the adult softball leagues with the exception of three non-residents per team. Demand for adult softball was discussed. The Parks Commission felt the stated eligibility requirements were appropriate. Morgan stated, for example, if Mendota Heights received requests for five teams from Mendota January 12, 1993 Page 5 PARR VIDEO Administrative Assistant Batchelder stated he had received a final draft of the park video entitled "Celebrate Mendota Heights Parks" from Paul Pieper the freelance producer hired by Northern Dakota County Cable Commission to produce the park video. Batchelder stated this park video had been produced under a grant from Northern Dakota County Cable Commission's Government Access Department. Batchelder stated NDC-4 would eventually air this video on Government Access Channel 18 for information for Mendota Heights residents. Batchelder stated this final draft was being previewed for the Commission tonight in order for them to provide input and comments on the production. Batchelder stated the master copy is essentially complete at this time and final comments could be incorporated into the video. The Parks Commission viewed the video and provided comments to staff on technical aspects of the video. Several Commissioners were concerned about the length of the video which is 27 minutes. Batchelder stated he would be meeting with Judy Skiei-Voss of NDC-4 to review the final draft video and make any appropriate changes to dress up the video prior to public airing. ADJOURNMENT There being no further business, the Parks and Recreation Commission adjourned at 8:30 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS MEMO February 4, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assis Subject: Election of Officers - 1993 DISCUSSION The terms of officers for the Parks and Recreation Commission commence on February 1st and continue through January 31st of the next year. Each year in February the officers of the Commission are elected by the members of the Commission to serve a one year term. The offices that need to be elected are .those of the Chair, the Vice -Chair, and the Secretary. I have attached ordinance No. 109 that describes the Parks and Recreation Commission. ACTION REQUIRED Elect officers to the position of Chair, Vice -Chair and Secretary for 1993. Note: Commissioners Katz and Spicer's terms expired on 1-31-93 and both Commissioners were then reappointed by City Council to another three year term at the February 2, 1993 City Council meeting. The Commission shall, in performing the aforementioned duties and responsibilities, exhibit the initiative in formulating policies which will be responsive to the anticipated need and objectives of the community. SECTION 4. MEETINGS The Commission shall hold at least one meeting each month at a time regularly esta- blished and approved by the Village Council and shall hold such special meetings as may be necessary for the conduct of its business. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions and findings, which record shall be maintained as a public record. The Commission shall submit to the Village Council a true and correct copy of all of its minutes, recommen- dations and other reports. SECTION 5. COMPENSATION The members of the Parks and Recreation Commission shall serve without compensation but shal I have the right to be reimbursed for expenses incurred in the performance of their duties. SECTION 6. VACANCIES Any of the following may cause the office of a member to become vacated: 6.1 Death; 6.2 Disability or failure to serve, as shown by failure to attend four regularly scheduled meetings in any one calendar year; 6.3 Removal of residence from the Village, or 6.4 Resignation in writing. Vacancies shall be filled as soon as possible for the unexpired portion of the term by the Mayor with the consent of the majority of the members of the Village Council. CITY OF MENDOTA HEIGHTS February 4, 1993 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assist_ rald lllS ) Subject: 1993 Softball League Rules Michelle Morgan, Recreation Programmer DISCUSSION At the January meeting, the Parks and Recreation Commission discussed softball league rules and regulations with the Recreation Programmer. Advertisements for registrations were then placed in the Mendota Heights Highlites for distribution to residents regarding our upcoming summer softball leagues. Based on the direction provided by the Parks and Recreation Commission, a set of League Rules has been prepared. This set of rules and regulations will govern the operation and management of the sanctioned leagues that will begin play for the first time in 1993. As discussed in January, the City intends to use the United States Slo-Pitch Softball Association (USSSA) as a sanctioning body for the new leagues to provide umpires, balls, liability insurance, and tournament options. Shelli Morgan, Recreation Programmer, will be present to answer any questions you may have about the proposed league rules. Please see attached Softball League Rules. ACTION REQUIRED Please review the proposed set of Softball League Rules and provide staff with any appropriate direction. II. ROSTERS A. In order to register a team, a preliminary roster must be submitted including: 1. Player's name 2. Home address 3. Home phone 4. Work phone 6. Birthdate 7. Driver's license number B. Preliminary rosters that are not complete will not be accepted and that team will not be considered as registered until complete. C. A final roster is due by June 4, 1993. It will list the same information as on the preliminary roster plus each of the player's signatures. Changes can be made to the preliminary roster until June 4, 1993. D., A team must be composed of not more than twenty eligible players. E.' Any "outside" players rostered must be listed first before any Mendota Heights residents or workers. II2. EOIIIPMENT A. Metal spikes are illegal. B. Bat rings or "donuts" are prohibited. C. Teams are required to have matching colored shirts or uniforms. A player that does not comply to this rule will not play until the situation has been corrected to the satisfaction of the umpire. D. Game balls are provided by the league. The home team provides one new and one good used ball. A team's first home game will require two new game balls which will be provided for. The official softball will be the Dudley Blue Thunder 12" and 11". IV. GAME PLAY A. A game can be played with nine players. A tenth player may be added at anytime. If the team begins with ten players and must go to nine, that player's spot in the batting order may be appealed as an out. A team must have ten players on the field for the entire game during play-offs. B. Each team manager must submit their team line-up to the umpire and the opposing team before the. game begins. The batting order submitted must be followed throughout the game, unless a substitute replaces a player in which the substitute must take the turn at bat of the player replaced. C. The home team (team listed first on the schedule) is responsible for keeping the official scorebook. VI. SPORTSMANSHIP (CONTINUED) Be A player will be ejected for abusive language, arguing judgement calls, violent behavior, and physical aggression. If a player is ejected from a game, he or she will automatically be suspended for the next game and possibly games thereafter depending upon the reason for the ejection. C. If a player is ejected from a game, he or she must leave the park. If a player chooses not to respond to the ejection and/or suspension, their team will forfeit the games involved. D. Any player, manager or coach that is ejected for the second time during the season for unsportmanshiplike conduct shall be prohibited from participating in the remaining season, play-off, district or state tournament games. E.. The individual will have the right to a hearing when action to be taken is expulsion from participation in the league. The player must provide a written explanation of the situation that resulted in his/her ejection from the game. VII. MENDOTA HEIGHTS PARR REGIILATIONS A. The City of Mendota Heights park hours are 6:00 A.M. to 10:00 P.M. B. Glass beverage containers and'keg beer are prohibited in City parks. Please inform all team members and spectators. C. Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any public park is prohibited. D. The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to park property. Pet owners are also required to clean up any droppings left by their animals. E. Please use the trash and recycling receptacles that are provided at the parks. VIII. HEATHER A. If there is a question of poor weather, only team managers should call City Hall after 4:00 P.M. Players should call their respective managers to determine game status. If the game is not postponed at 4:00 P.M., the umpire will make a decision at the field at each scheduled game time. If the game does not start within 15 minutes of the scheduled game time, the game will be postponed.