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1996-07-09 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION July 9, 1996 6:30 p.m. - City Council Chambers 1. Call to Order 2. Roll Call 3. Approval of June 11, 1996 Minutes 4. MHAA "BIF" Payment Proposal (Esser) 5. S-Y-"ear CIP Plan 6. Valley Park Cross -Country Ski Trail Feasibility Report 7. Updates • MHAA Tournament • Basketball Program Funding • Wentworth Park Shelter(s)G • Valley View Park Half -Court Basketball • St. Thorflas Ski Course • Ivy Falls Park • Kensington Bid • Victoria Curve Trail • Mendakota Lights Task Force • NSP Substation • Summer Under the Sun Funding • Umpire Absence Reimbursement from 1995 Season • Park Reservation Policy • New Middle School Soccer Field • Parks Report (available Tuesday) • Police Report (available Tuesday) 8. Adjourn Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. T7us may not, however, be possible on short notice. Please contact City Administration at 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES JUNE 11,1996 The regulaz meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, June 11, 1996, in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:35 PM. The following members were present: Libra, Kleinglass5 Spicer, and Damberg. Liberacki was excused from the meeting. (Norton and Linnell arrived late.) Also present were City Administrator Kevin Batchelder, Parks Project Manager Guy Kullander, Recreation Programmer Chris Esser, and Administrative Intern Patrick C. Hollister, APPROVAL OF MIlVIITES Commissioner Damberg moved to approve the May 14, 1996 Minutes. Commissioner Libra seconded the motion. AYES: NAYS: SUMMER UNDER THE SUN (Both Ms. Norton and Mr. Linnell amved at this point.) Ms. Jennifer Ready/of ISD 197 Community Education gave a brief overview of the Summer Under the Sun program. Ms. Ready explained that West St. Paul and Mendota Heights have traditionally contributed to the program in equal amounts, although fewer Mendota Heights children have been involved in the program than West St. Paul children. Ms. Ready explained that part of this discrepancy may arise from the fact that the program has been based at Grass Junior High in West Saint Paul. Ms. Ready added that the program would move to the new Friendly Hills middle school by 1998. W. Spicer asked if anyone would like to make a motion that the Commission recommend continued funding of this program on a yeamo-year basis at a level commensurate with the level of involvement of Mendota Heights children for 1997 and beyond, with an annual ceiling of $3,000. Ms. Norton offered this motion. Ms. Damberg seconded this motion. AYES: 5 NAYS: 0 ABSTENTIONS: 1 (Linnell) NORTHERN STATES POWER - ROGERS LAKE SUBSTATION Pat Cline of NSP introduced his colleagues Dave Callahan, Sheldon Silverman, and Joe Mansur. Mr. Cline said that he would allow Mr. Callahan to explain NSP's intentions and then entertain any questions the Commission may have. Mr. Callahan explained that NSP does not intend to change the footprint or size of the NSP substation. Mr. Callahan explained that there are currently 2 hills within the NSP fence, and that NSP intends to excavate one hill and install sheet piling in its place. Mr. Callahan also said that NSP intends to install 3 additional power poles for the rerouting of a power line. Mr. Callahan said that NSP is asking the City for temporary easements for working space within the park to make these changes. W. Callahan elaborated that NSP may need the temporary easement for vehicle turning and maintenance of the substation during this project. Mr. Callahan explained that NSP had been directed to come before the Parks and Recreation Commission by the Planing Commission to present their landscape plan. Mr. Callahan showed the Commission two photos of the substation as one looks south: 1. A composite of three photographs showing the current view of the substation. Z. A computer -enhanced simulation of the same view with the new berming, trees, and poles. Mr. Callahan also showed the Commission a photo of the two types of poles NSP could install. Mr. Callahan explained that the preferred pole is 75 feet high and stacks the wires vertically, which reiults in a cleaner, less busy appearance than the 55 foot pole which uses a horizontal T support to hang the wires. Mr. Callahan then referred the Commission to their packets, wherein they had been given maps of the proposed berming and landscaping. Mr. Callahan explained that although the map showed a culvert running through a berm, this could be eliminated by making some minor alterations. Mr. Callahan said that the NSP property line ran just north of the substation fence. Mr. Callahan added that NSP intended to remove about 760 cubic yards of dirt from the substation which would be used to enlarge the two existing berms. Mr. Linnell had several concerns to share with NSP. Mr. Linnell commented that two of the new poles would be near the soccer field, where he regularly coaches, and thus would increase the park. general impact of the substation on the Mr. Linnell also commented that he presumed the reason why NSP was choosing to use sheet piling inside the substation was the presence of a propane 5as line. Mr. Linnell Mr. Kullander said that the City would like to save those pine trees if they would be destroyed. Mr. Silverman explained that NSP would we from inside the substation to the greatest extent possible and not disturb these trees. Ms. Damberg asked NSP what size trees they intended to plant for their landscaping. Mr. Callahan replied that spruce trees in the 4'-6' range had the best survival rate and grew faster than larger trees. Mr. Callahan added that the Colorado Spruce can grow to be 45' high and that NSP did not want to have to prune such tall trees in the future if they 11 conflicted with the power line. Mr. Batchelder observed that the Commission had raised two very important issues this evening: the potential disruption of vegetation at the northeast of the substation and the issue of noise from sheet piling. Mr. Callahan said that sheet piling would only occur during normal business hours. Mr. Silverman added that total excavation and sheet piling would take about 2-3 weeks. Mr. Silverman said that NSP did not yet have a contract for the sheet piling, and thus there was still an opportunity to restrict the sheet piling activity to, for example, 7:30am- 4:30 pm for four days/week. Mr. Silverman added that however the hours were restricted, the sheet piling would still have to occur for at least 40 hours/week in order to get it done in a timely manner. Mr. Spicer asked about the fate of the northeast vegetation. Mr. Silverman said that NSP would not be cutting down trees, and instead would bring the dirt through the NSP site. Mr. Silverman added that the new berming may disrupt traffic on the existing bike trail when the dirt is being moved onto the berm areas. Mr. Spicer asked for a motion to recommend approval ofNSP's plans, subject to the creation of a better landscape plan by a committee consisting of NSP, City Staff, and Mr. Linnell, Mr. Linnell offered to make the above motion with an amendment that the landscape plan include restrictions on hours of operation for sheet piling. Mr. Libra offered to second the motion with another amendment that the committee include someone from the Neighborhood Association. (Ms. Blesener later that evening offered to be this person.) Mr. Cline said that NSP wishes to present this new landscape plan to the Planning Commission on the 25th of June. Mr. Black elaborated that the data shows an increase in MHAA participation between 1990 and 1995, but a slight decrease between 1995 and 1996. Thus, Mr. Black observed, this document gives "talking points" to both sides of the debate. Mr. Black said that MHAA was not clear on how many fields it was losing. Mr. Black continued that MI -IAA has lost fields in West Saint Paul and a middle school, but will gain fields with the new Friendly Hills Middle School in Mendota Heights. Mr. Black said that the new Friendly Hills Middle School will have one "whole" field and one field shared with soccer. Mr. Black also said that recent scheduling changes at Mendakota have allowed it to play 6 additional games per week, including each Sunday night. Mr. Black explained that Monday -Thursday at 6:00 or 6:30 was considered "prime time" for games. Mr. Black said that the benefit of lights would be a total of 16 youth games/week, whereas currently the youth are playing 6 games/week at Mendakota. Thus, said Mr. Black, lights would provide an increase of 10 games/week, or 100 games for one 10-week season. Mr. Black said that those who are opposed to the lights feel that there are other ways to achieve the same benefit that would be superior to installing lights at Mendakota Park. Mr. Black also pointed out that the last sentence in John Norton's memo pointed out that while a 75' field was sufficient for younger kids, older kids needed at least 90'. Mr. Spicer said that the City only had one 90' field. Mr. Black responded that the 90' field`'shortage would not be solved by lights. Mr. Black said that those who favor lights argue that lights cost less than new fields. But, Mr. Black countered, the CityAlready owns property which it could use for fields. Mr. Black also asked if perhaps four to six games a week could be played at the new Middle School. Mr. Black suggested that fields be built at Friendly Marsh Park or Highway 149 right-of- way which is not built upon and which the City could acquire. Mr. Black also suggested that two fields could be created in Friendly Marsh Park for less than the cost of lights at Mendakota. Mr. Black said that these two new fields could add 8 games/week, or 10 games/week with Sundays. Mr. Black repeated that those who are opposed to the lights feel that other ways would be better to achieve the same result. Mr. Black said that if lights were installed, kids could use the fields from 6:30-8:00 and adults could use the fields at 8:00 and 9:00. Mr. Black said that the lights would only be used until the end of July and would be out at IOpm. Mr. Black said that the lights would only be used for aten-week period, and that new fields would not have the same restrictions. Mr. Black also suggested that the Army could do the grading for any new field construction. 7 Mr. Black responded that there would be no recommendation, and that the purpose of the Task Force was to "provide the battlefield". Mr. Spicer recommended a 5-minute intermission to allow the Commission time to read the Findings document. Mr. Friedman stated that some of John Norton's figures were too high: • 555 > 509 (Baseball) • 356 > 339 (T-Ball) • 350>342 (Girls', Softball) Mr. Friedman also objected to the way Mr. Norton calculated the "Annual Increase" in participation. Mr. Friedman said that taking the percentage increase over a five-year period and dividing it by five does not render the "Annual increase". Mr. Black reiterated that the Task Force had no recommendation. Ms. Norton asked how much the lights would cost. Mr. Kullander responded about $225,000 maximum. Mr. Batchelder stated that the lights would be designed by a professional firm on a competitive basis and the estimated range was $150,000 to $225,000, Mr. Spicer than called for afive-minute recess to provide the Commission time to read the findings document. (Intermission) After the intermission, Mr. Spicer asked Jan Blesener if she would be interested in serving on the committee to design the landscaping for NSP. Ms. Blesener responded that yes, she would, since her house was among the closest to the NSP substation. Ms. Blesener said that the decibel reading at her house was at 50 dB, the same level as at the fence of the substation, and that the hum in her house sounded like "a broken florescent light". Mr. Spicer commented that NSP claims that the dB level would go from 49 to 47 after the project, which is a more significant drop than it sounds like since dB is a logarithmic scale. Mr. Spicer then asked for a motion on Mendakota Lights, Jr. Kleinglass suggested tabling the discussion to the July Park and Recreation Commission meeting. Mr. Spicer said all of the above options would cost more than lights. Mr. Kim lass then asked if the only choice the Commission faced was lights or no lights. Mr. Linnell said that both creating two fields at Friendly Marsh and buying MnDOT land would cost too much. Mr. Linnell asked if the City could construct another field at the City -owned site on Freeway Road, Mr. Kullander said that the City would have to buy 4 acres, that the underlying fee owners were not clear, and that the grading costs would be higher. Mr. Kullander said that land costs could be as high as $40,000/acre for a total acquisition cost of $160,000, Mr. Linnelll said that the total cost would be over $300,000 which would be too much for the Special Park Fund, But, Mr. Linnell added, the Freeway Road site would have the advantage of not being an objectionable location. Ms. Blesener said that if the ROW was required by the City for a road, they could get a better price from MnDOT. Ms. Blesener suggested that the Park could be an interim use. Ms. Blesener added that the Army could do the grading for a lower cost. Ms. Norton made a motion that the Commission recommend that no lights be put in at this time, and that Staff look at the Freeway Road site and other options for the most cost- effective way to create more ballfields. Ms. Damberg said that the Park Fund should not be depleted because it was needed elsewhere. Ms. Damberg added that she was not convinced that all had been done to fix the current NI AA schedule. Mr. Kilburg said that he plays adult softball and coaches youth baseball. Mr. Kilburg said that the Task Force has looked at all the other land acquisition options. Mr. Kilburg added that Mr. Kullander had provided the Task Force with land acquisition options and their costs, and that the most cost-effective way to increase field capacity was to put up lights at Mendakota. Jr Kilburg said that better scheduling could not be done unless the City took MIiAA over. Mr. Kilburg expressed regrets that Mr. Norton was not present, since he was busy coaching. Mr. Kilburg said that there isn't even enough field time available for practicing, and that it was rare to have a field open, as all the fields are scheduled for games. Mr. Kilburg insisted that Lights would address the long-term needs of the community, except for the need for one more 90' field. Mr. Kilburg added that a lot of people would benefit from the lights, both youth and adults. 11 Ms. Blesener said that when the referendum was passed, many people said that the City could not coordinate field usage with the school district, and that this fear had proven to be groundless. Ms. Blesener suggested that the City look at industrial land for fields, even outside of City borders. Mr. Spicer said that he is tired of talking about ballfields, and that they have discussed this for two years. Mr. Spicer added that the City Council does whatever it wants to anyway. Mr. Spicer insisted that the City had already been creative in searching for alternatives for ballfields. Mr. Kilburg said that in the previous two years the City had considered all available options. Mr. Spicer said that no matter what you do, you always make somebody mad. Mr. Kilburg said that it would be a waste of a great facility to not put up lights. Ms. Blesener insisted that her opposition to the lights is not just parochial, and that she felt lights anywhere were bad for Mendota Heights, Mr. Spicer countered that the only people he had heard object to lights were neighbors of the park. Ms. Norton again offered her motion that lights not be put in, and that the City investigate using the Freeway Road site. Mr. Kleinglass offered to second the motion if he could amend it to investigating any site, not just the Freeway/ Road site. Ms. Norton accepted the amendment and second. AYES: Norton, Damberg, Kleinglass NAYS: Spicer, Linnell, Libra Motion Fails. Mr. Linnell said that he didn't like the idea of borrowing from the Park Fund, and that the City couldn't buy Mr. Slovinski's property for $400,000. Mr. Linnell said that the City may only have about 5 years left to buy whatever remaining land there is. Mr. Linnell said that the question the City faces is whether or not the community could live with the existing fields or whether the City should increase the services it provides. Mr. Linnell stated that some additional demand could be met by improved scheduling. Mr. Linnell offered a motion that the Commission recommend first investigating the construction of a field at the Freeway Road site, and only if this is not feasible, install 13 obsolete in two years. Mr. Norton said that in two years the kids could play at all existing fields, and that the Army could do the grading for one field at the Freeway Road site. Mr. Kleinglass asked if the City could install lights at a new field at the Freeway Road site. Mr. Norton said that would be possible, and that it would cost about one-fourth the cost of installing lights at Mendakota. Mr. Norton added, however, that he did not want kids thirteen or under at the Freeway Road site. Mr. Morton said that but for lack of fields, he could have 3 traveling teams of thirteen -year -olds. Mr. Norton said that he could squeeze in two games at the Freeway Road site per night if it were lit. Mr. Spicer said that the fastest -growing segment of baseball was 19+, and that kids want amateur baseball which requires the full size baseball field with 90' baselines. Mr. Norton said that the Freeway Road site would be an excellent site, and that MI -IAA was willing to contribute to Mendakota Lights. Mr. Norton pointed out that other cities admire the complex at Mendakota, and that the AAU regional tournament will be held there this year. Ms. Norton asked if there was still unmet demand for 13+ baseball. Mr. Norton answered yes, that the "population wedge" will keep coming, and that girls softball is also growing. Mr. Spicer pointed out that one of the reasons there was so little girls' baseball is that girls' fast -pitch softball has become sd'f5opula'r. Mr. Norton said that there were 91 girls in fast pitch softball this year. i Ms. Damberg asked about baseball in junior High. Mr. Norton confirmed its existence. Ms. Damberg asked if the City would be duplicating Junior High baseball. Mr. Spicer said no, because the schools are done in mid -May. Ms. Damberg said that that still represented some experience in baseball for kids. Mr. Meinglass pointed out that at Sibley High School 35 kids are enrolled in three sports. Mr. Spicer said that during the school year kids play 12-13 games, but that Mr. Norton's teams play 40 games during the summer season. Mr. Meinglass added that school sports are also more competitive than MHAA sports. 15 Ms. Damberg said that the parents in the community do a lot for kids. Mr. Spicer stated that the Council had ignored repeated pleas by the Parks and Recreation Commission for a full-time Recreation Coordinator. Ms. Norton added that the Council doesn't listen to the Parks and Recreation Commission, Mr. Kleinglass commented that the conversation had drifted beyond the topic of lights. Mr. Spicer said that the City should do more for recreation for kids. Mr. Libra again moved the same motion that the Commission passed in February. Mr. Spicer asked for a second to this motion. There was none. Mr. Spicer said that there should be some closure on this issue. Mr. Linnell made a motion that the Parks and Recreation Commission express its belief that additional field capacity is needed, but that it was unable to come to a decision as to how to address this concern. Mr. Kleinglass seconded the above motion. AYES: 6 NAYS: 0 PARK RESERVATION POLICY Ms. Damberg recommended sending a letter to Ms. Weisenburger. Mr. Meinglass said Ms. Weisenburger should have called the police. Mr. Esser responded that he had suggested calling the police to Ms. Weisenburger. Mr. Libra said that residents can only reserve the pavilion, not the park itself. Mr. Spicer asked for a motion directing Staff to purchase a sign box with Plexiglas to post pavilion reservations in and mount it at Mendakota Park. Ms. Damberg offered to make the motion with the amendment that Staff should advise people in the fixture to call the police. Ms. Norton seconded the amended motion. 17 CITY OF MENDOTA HEIGHTS MEMORANDUM TO: Park and Recreation Commissioners FROM: Chris Esser, Recreation Programmer RE: MHAA "BIF" Payment Proposal DATE: June 28, 1996 In past years, the City of Mendota Heights has paid for the portable BIF toilets at all City Parks. Other fields where BIFs have been requested and installed by the City are District 197 fields and private fields, such as, St. Thomas, Visitation, and St. Peter's Church. The MHAA proposes two payment responsibility options for the BIFs 1. The City continue to pay for all BIFs on public and private sites. 2. The MHAA and the City will share the cost of the BIF's on the three private sites of St. Thomas, Visitation, St. Peter's Church and the School District 197 sites. The City will then pay for the remaining sites in City parks. If any cost is incurred by the MHAA, they request that it is effective for the 1997 season, because they did not budget for it for this season. Per MHAA request, any costs would be itemized and deducted from the T-Ball subsidy they receive from the City. Staff requests that your recommendation apply to future years, so that the Commission will not have to review this every season. Note: Staff recommends that our BIF policy include a surcharge for the full cost of any additional BIFs requested by MHAA for special events such as tournaments. The cost of a BIF is about $45/month/location. All City expenditures for BIFs come from the Parks Maintenance Budget. I have attached the request letter submitted by Norm Gellerman, MHAA Executive Director (see attached). Please review and make a recommendation to City Council about an annual payment policy for the BiF portable toilet rental between the City of Mendota Heights and the Mendota Heights Athletic Association. CITY OF MENDOTA HEIGHTS MEMO July 5, 1996 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Intern SUBJECT: 5-Year CII' Plan Staffwill present information on this item at the July 9, 1996 Parks and Recreation Commission meeting. CITY OF MENDOTA HEIGHTS MEMO July 5, 1996 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Intern SUBJECT: Valley Park Cross -Country Ski Trail Feasibility Report Staff will present information on this item at the July 9, 1996 Parks and Recreation Commission meeting. July 3, 1996 Memo to: Park and Recreation Commission From: Guy Kullander A Subject: Soccer fields at new Middle School City Council requested School District 197, at the request of the adjacent neighbors, to make grading modifications to the north side of the'new Middle School site. What has been adopted by the of the "buffer" area between to the north resulting in the 195 feet playing width plus a slope of 4 to 1 to a drainage School District is a widening the soccer fields and the homes soccer fields being narrowed to 10 foot runout area and then a ditch/swale. This 195 foot width is the same as the field constructed by the City at Sibley High School which resulted in criticism of the "small field size" The architect for the School District stated that 195 feet wide field is the minimun field allowed by State guidelines and is sometimes referred to as a practice size field. ACTION REQUIRED No action is required. This_s fbr information only.