1996-06-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
June 11, 1996
6:30 p.m. - City Council Chambers
1. Call to Order
2. Roll Call
3. Approval of May 14, 1996 Minutes
4. Mendakota Lights Task Force (Hollister)
5. NSP Substation (Hollister)
6. Summer Under the Sun Funding (Hollister)
7. Umpire Absence Reimbursement from 1995 Season (Esser)
8. Updates
• MHAA Tournament Request
• Basketball Program Funding Consideration
• Wentworth Park Shelter(s)
• Valley View Park Half -Court Basketball
• St. Thomas Ski Course
• Ivy Falls Park
• Kensington Bid
• 5-Year CIP Plan
• Parks Report
• Police Report (available Tuesday)
9. Adjourn
Auxiliary aids for disabled persons are available upon request at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights will
make every attempt to provide the aids. This may not, however, be possible on short
notice. Please contact City Administration at 452-1850 with requests.
CITY OF MEN DOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION COMMISSION MINUTES
MAY 149 1996
The regular meeting of the Mendota Heights Parks and Recreation Commission was held
on Tuesday, May 14, 1996, in the Council Chambers at City Hall, 1101 Victoria Curve.
The meeting was called to order at 6:35 PM.
The following members were present: Libra Kleinglass, Spicer, Norton, Liberacki,
Linnell and Damberg. Also present were Parks Project Manager Guy Kullander,
Recreation Programmer Chris Esser, and Administrative Intern Patrick C. Hollister.
APPROVAL OF MINUTES
Commissioner Kleinglass moved to approve the Apri19, 19961�Imutes. Commissioner
Libra seconded the motion.
AYES: 7
NAYS: 0
UMPIliE ABSENCE REIMBURSEMENT
Mr. Esser explained that the City still held $4,743 in unpaid umpire fees from last year's
softball leagues due to the absence of many umpires at scheduled games.
Mr. Kleinglass moved to instruct Staffto return to the Parks and Recreation Commission
with an equitable "pro -rated" plan to reimburse all leagues for the frequent absence of
umpires last year. Ms. Norton seconded the motion.
AYES: 7
NAYS: 0
BASKETBALL PROGRAM FUNDING CONSIDERATION
Lou Schatz was present to discuss this request.
As.
Schatz explained that this basketball program is a summer youth program for Middle -
School aged kids. Ms. Schatz also said that this program would not compete with any
existing basketball program in the community.
location for the whole day. Mr. Esser responded that in his experience with the City of
Woodbury, the half -day programs were even more popular than the full -day programs,
and since in some ways Woodbury is a similar community to Mendota Heights, he
expected the same results in Mendota Heights.
Mr. Esser explained the request for fields by the MHAA for a series of tournaments. Mr.
Esser explained that under the current field reservation policy, fees paid by the MHAA
were negotiable.
Mr. Esser explained that the MHAA would like the City to rake and chalk the fields
between games. Mr. Spicer asked how much that would cost the City in terms of labor.
Mr. Kullander responded that using two full-time regular employees would cost about
$400 per day, and using one regular employee and one temporary summer employee
would cost about $260 per day.
Mr. Spicer estimated that the total costs for all the tournaments would be from $3000 to
$4500.
Mr. Kleinglass moved to direct Staffto give the MHAA the choice of either raking and
chalking the fields themselves (without the use of any motorized equipment from the
City), or paying the full cost of labor for the City to provide the same services. Ms.
Norton seconded the motion.
AYES:
NAYS:
Mr. Kullander explained that the Council had the following concerns about the Park
Cormnission's recommendation for Wentworth Park Shelters:
1. That the. proposed 16' x 16' park shelters were too small and thus not functional
2. That the columns of the park shelters were too wide
3. That the shelters lacked eaves (overhangs)
Mr. Kullander explained that the Council had directed Staff to seek bids on designing a
16' x 24' foot shelter.
Ms. Damberg moved to direct Staff to resubmit the Parks and Recreation Commission's
original recommendation in favor of two 16' x 16' shelters, with more complete
documentation. Mr. Liberacki offered a friendly amendment that the Parks and Recreation
Commission emphasize the need for architectural consistency in the City's parks. This
amendment was accepted. Ms. Norton seconded the motion.
ADJOURNMENT
Motion to adjourn made by HIeinglass and seconded by Damberg.
AYES:
NAYS:
The meeting adjourned at 8:15 PM.
Respectfully Submitted,
Patrick C. Hollister f 6 H
CITY OF MENDOTA HEIGHTS
MEMO
June 5, 1996
TO: Parks and Recreation Commission and City Administrator
FROM: Patrick C. Hollister, Administrative Intern
SUBJECT: Lights for Fields at Mendakota Park
Discussion
The Mendakota Lights Task Force, having met for the last time on June 10, will give a
presentation to the Parks and Recreation Commission on June 11 regarding their findings
and provide copies to the Commission of their final report.
The City has been approached about the possibility of lighting the fields at Mendakota
Park by the Mendota Heights Athletic Association and the adult softball leagues. A Joint
Workshop between the City Council and the Parks Commission took place at the regularly
scheduled Parks Commission meeting on January 9, 1996. At that meeting the Council
directed Staff to put together a feasibility study for lights at Mendakota Park and present
this study to the Parks Commission at their February meeting for review.
The Parks and Recreation Commission held their regularly scheduled meeting on Tuesday,
February 13, 1996. Mr. Kullander presented the Draft Feasibility Study for Lights at
Mendakota Park.
The study addressed the following issues:
1. Various lighting options for the fields at Mendakota Park.
2. The estimated costs of these options.
3. Funding/financing possibilities for these options.
4. Possible construction timelines for these options.
After Mr. Kullander's presentation, Commissioner Spicer invited questions and comments
from the residents in attendance. The residents expressed concerns about light spillage
onto their properties, the cost of the lights, the extra traffic generated, parking problems,
and the under -utilization of current facilities, especially on weekends. Many residents also
had the understanding that they were "promised" by the City that lights would never be
put on the fields of Mendakota Park.
The following attached information was generated for the Task Force:
1. Ay memo from Chris Esser on Adult Softball League Growth
2. May 9 memo from Kevin Batchelder on Agenda Items for May 13
3. March 14 memo from Guy Kullander on Field Costs
4. May 8 memo from Guy Kullander on Field Options
5. May 8 memo from Chris Esser on Scheduling Scenarios
6. Information from the MHAA
7. Information on field usage
Guy Kullander will bring a brief promotional video from a manufacturer of light bafrling
systems to show to the Commission. The Task Force has already seen this video.
Staff also wishes to know if the Commission would be interested in touring a lighted
ballfield complex in a neighboring community.
Action Required
Acknowledge the presentation of the Task Force and consider making a recommendation
to the City Council regarding the installation of lights at Mendakota Park fields.
TO: Ballfield Lights Task Force Committee Members
FROM: Chris Esser, Recreation Programmer
RE: City -Sponsored Adult Softball League Growth
DATE: Apri13, 1996
The adult softball program sponsored by the City of Mendota Heights has grown steadily in
the number of leagues, teams, and participants over the past decade. Before 1993, only one
league existed. This one league was comprised of eight teams and approximately 120 players
annually.
In 1993, the program was expanded to four leagues including, Men's C, Men's D, Men's over
30, and Women's C. All of the Men's leagues were comprised of eight teams each. The
women's league contained four teams. This reflected an increase of total teams from 8 to 28.
The number of participants increased from 120 players to 420 players, approximately.
From 1993 to 1996, the adult program has steadily increased in number of leagues, teams, and
participants. Refer to the chart below for specific increases. Adult softball is still in demand.
We anticipated community interest and increasing participants levels to continue for future
seasons.
1985-1992 1 Men's League 8 Teams 120 Participants
1993 a r� 28 Teams 420 Participants
Men's D
Men's Over 30
Women's C
1994 a r Pa ,er. 28 Teams 450 Participants
Men's C (+30)
Men's D
Men's Over 30
Women's D
CITY OF MENDOTA HEIGHTS
May 9, 1996
To: Mendakota Park - Ballfield Lights Task Force
From: Kevin Batchelder, Interim City AdZtr for
Subject: Agenda Items for May 13, 1996 Meeting
At the last meeting on April 22, 1996, the Task Force discussed the number of youth
teams and participants with IVIHAA officials, scheduling with and without lights, and the potential
of other alternatives, especially construction of a new athletic field complex. The Task Force
desired more definitive information on these topics and requested that the May 13, 1996 meeting
cover the following issues:
1. Demographics -School District projections
2. The cost of lights at Mendakota Park - Presentation by Guy Kullander
3. Construction of athletic complex - Costs/land availability/timing - Presentation by Guy
Kullander
4. Cost comparisons of the various alternatives
Demographics
Attached to this memo you will find an Enrollment Projection for Independent School
District 197 for the years of 1996 through 2001. This enrollment projection is based upon both
census and enrollment and uses a cohort survival ratio to project future class sizes. Ms. Ann
Frenchick, of District 197, will be present between 7 p.m. and 7:30 p.m. to explain the school
districts methodology and to answer any questions the Task Force may have.
In summary, the school district expects present levels of children to remain stable or
experience slight growth for the foreseeable future.
Cost and Design of Lights
Guy Kullander will be prepared to present the design criteria and the installation of lights
at Mendakota and how the design for the lights determines the cost.
Construction of Athletic Fields
Guy Kullander will be prepared to present information on the costs of ballfield
construction, the availability of land within Mendota Heights, potential sites and the timing of
constructing fields and their availability.
Cost Comparisons
At the last meeting, the Task Force discussed comparing the costs of installing lights at
Mendakota Park to the costs of constructing a new athletic complex, or new fields. City staff will
be prepared to discuss cost and benefit analysis of these two alternatives on Monday evening.
Attached you will find a May 8, 1996 memorandum from Chris Esser, Recreation Programmer
that explores different scenarios of use at Mendakota Park, with and without lights, in order to
arrive at a figure for the number of games that are possible at this facility. This can be compared
with the cost of new field construction.
The Task Force should discuss these scenarios and arrive at some findings about the
potential number of increased games that would be allowed with lighting, in order to compare to
an increased number of games with new fields, as was suggested at the last meeting.
March 14, 1996 A
Memo to: Kevin Batchelder q�/�
From: Guy Kullander, Parks Project Manager Yam!./'
Subject: Ballfield development costs and possible siteslocations
Z have compiled
an estimated cost to develop a
four
field
pinwheel complex
similar to the Mendakota Park
play
fields.
Also included are the land requirements for a one field and
a two field development concepts.
Also I have included site maps of six areas in the City that
have been mentioned as possible ballfield sites. A rough
estimate of land and development costs are included with
each site drawing.
1. George's Golf -west of Hwy 55 in industrial park
2. Centre Pointe -south of Hwy 110 & west of Lexington
___ 3. Acacia Blvd.-T.I.F. purchased land. Zoned Industrial
4. Tousignant Property-soth of Mendota Heights Road
5. Freeway Road/City dump site -east of Dodd Rd.
6. Friendly Marsh Park & Unused STH 149 Right -of -Way
BALLFIELD PINWHEEL COMPLEX
ADD ON EXTRAS
1. Additonal signage and info ................ $ 2,000
2. Sub soil drainage system -if necessary...... 40,000
3. Topsoil for four fields........ ............. 40,000
4. Paved parking lot ...................'...... 24,000
5. Paved pedestrian trails ................... 12,000
6. Irrigation system for fields ............... 30,000
7. Water service to site ..................... 20,000
8. Sanitary sewer to site .................... 20,000
9. Concrete curb around backstops ............. 5,000
10. Outfield fencing .......................... 35,000
11. Ag lime warning track...... ................. 8,000
12. Parking and internal security lights....... 15,000
13. Picnic shelter ............................. 25,000
14. Playground area similar to Mendakota...... 100,000
15. Concession/storage/toilet building......... 80,000
16. Paved "Hub area" ......................... 35,000
17. Bleachers (70 people/one per field)........ 12,000
$503,000
Low estimate: $275,000 + $'S03,000 = $ 778,000
Plus contingency and
design fees for add-ons 106,000
•, ::� ��►
High estimate: $517,000 + $503,000 = $ 1,020,000
Plus contingency and
design fees for add-ons 10�,000
$ 1,126,000
These estimates assume that ALL of the add -on items listed
above were required for the development of the complex.
NOTE: Land costs must be added to development amounts.
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May 8, 1996
Memo to : Kevin Batchelder
From : Guy Kullander
Subject : Ballfield Options for
Friendly Marsh Park
A field observation and rough measuring indicates that one or
possibly two full size softball fields would fit in the old
archery range.
PRO: 1. City owned land
2. Isolated location, only neighbors at end of Apache
3. Adds five games per week during "prime playing time",
per new field constructed.
4. If ok'd for 1996 construction fields could be ready
for play in 1997 (assumes good grass weather this
late summer and fall)
CON: 1. Loss of 50 to 100 boxelder and cottonwood trees and
some other scrub vegatation. No desirable tree species
were noted in my brief site recon.
2. If right of way for STH 149 was obtained from MnDot in
the future the field configurations might not not be
asthetically pleasing when additional fields added.
3. Blending parking and the trail to shopping center
would be touchy but not a detriment to the plan.
4. Neighbors on Apache and Decorah would probably not
like an additional 150 trips per day that the ball
fields would attract. (vehicle traffic)
Cost. estimate:
Cost per field to construct to samergfieldY as Mendakota
Park would be $65,000 to $80,000 p
This would include outfield fencing and aglime warning
track. Sanitation would be provided by 2 or 3 port-a-poties.
Fields would be "sheet drained" towards marsh, only parking
area would require storm sewer. Fountain could be provided
when water brought in for irrigation system.
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TO: Mendakota Ballfield Lights Task Force Committee
FROM: Chris Esser, Recreation Programmer
RE: Mendakota Scheduling Scenarios
DATE: May 8, 1996
Per your request, I have listed various scheduling scenarios for the use of the Mendakota
ballfields:
1. No Lights -Adult use only
4 Days a week - Evenings:
*Games scheduled between 6:00 and 8:00 p.m. (dusk), 55 minute time limit.
2 Games per field x 4 fields = 8 Games per evening.
8 Games/evening x 4 days a week = 32 Adult Evening Games per week.
2. No Lights -Separate use (adults playing on a different night than youth)
7 Days a week - Evenings:
*Games scheduled between 6:00 and 8:30 p.m. (dusk)
Youth - 1 Game per evening x 4 fields = 4 Games per evening.
4 Games/evening x 4 days a week = 16 Youth games per week.
Adult - 2 Games per evening x 4 fields = 8 Games per evening.
8 Games/evening x 3 days a week = 24 Adult games per week.
*40 Total evening games per week.
3. Lights -Mixed use (adult softball and youth leagues)
6 Days aweek -Evenings:
*Games scheduled between 6:00 and 10:00 p.m.
Youth - 1 Game per field x 4 fields = 4 Youth games per evening.
4 Games/evening x 6 days a week = 24 Youth games per week.
Adults - 1 Games per field x 4 fields = 4 Adult games per evening.
4 Games/evening x 6 days a week = 24 Adult games per week.
*48 Total games per (6 day) week.
4. Lights - mixed use (adult softball and youth leagues)
7 Days a week - Evenings:
*Games scheduled between 6:00 and 10:00 p.m.
Youth - 1 Game per field x 4 fields = 4 Youth games per evening.
4 Games/evening x 7 days a week = 28 Youth games per week.
Adults - 1 Game per field x 4 fields = 4 Adult games per evening.
4 Games/evening x 7 days a week = 28 Adult evening games per week.
*56 Total games per week.
5. Lights -Separate use (adults playing on different nights than youth)
7 Days a week - Evenings:
*Games scheduled between 6:00 and 10:00 p.m., 55 minute time limit (adults only).
4 Games per field x 4 fields = 16 Adult games per evening.
2 Games per field x 4 fields = 8 Youth games per evening.
Adults: 16 Games per evening x 3 Evenings per week = 48 Adult games per week.
Youth: 8 Games per evening x 4 Evenings per week = 32 Youth games per week.
*80 Total games per week.
6. Lights -Mixed use (adult and youth leagues)
6 Days a week - Evenings:
*Games scheduled between 6:00 and 10:00 p.m.
Adults - 4 Games per field x 4 fields = 16 Games per evening.
16 Games/evening x 3 days a week = 48 Adult games.
Youth - 1 Game per field x 4 fields = 4 Games per evening.
4 Games/evening x 3 days a week = 12 Youth games.
*One adult game following each evening of youth games = 4 Additional adult games.
4 Adult games/evening x 3 days a week = 12 Additional adult games a week.
48 Adult games/week + 12 Additional/week = 60 Total adult games/week.
*82 Total games per week.
-Adding a 7t1% night a week for scenario 46 = 8-16 more games per week.
*80-88 Total games per week.
The Mendota Heights Athletic Association (aka The Mend as Eagan Athlectic
Association) has been providing athletic programs for the youth of Mendota Heights
and ISD 197 for 35 years.
Approximately 1400 families were active members during the last year.
Ahnost 1300 youths are cun-entiy playing spring sports (baseball, softball, t-ball,
track and tennis) with MHAA.
Number of volunteer hours (coaches, parents, etc.): incalculable .
Number of volunteer hours Commissioners spend in meetings with District 197
officials, representatives of the private schools, the Eagan Park and Recreation
Dept. and the Mendota Hts Park and Rec coordinator; to exchange countless phone
calls with them; to exchange info with other Commissioners; to match facilities with
skill levels and size of players; and to schedule leagues and teams so that 98 weekly
games can take place is difficult to calculate but 1000 hours would be a minimum
figure.
MHAA also participates in the expenses involved with the use of these fields. Some
of the expenses we have paid are:
1994 1995
Donations to private schools: $1,600 $1,100
Maintenance (chalk, etc.): 60 ??
Biffs: 788 ??
District 197 (Super Saturday): 524 ??
It should also be noted that we have no guarantees for use of any of these fields. St.
Croix Lutheran, St. Thomas Academy and the City of Eagan all reduced our usage
after making committments for fields. Furthermore, we have no quarantee that any
of these fields will be available to us next year.
UMendota Heights Athletic Associatio
MENDOTA HEIGHTS BASEBALL
TRANSITIONAL "TNT" LEAGUE - AGE 7
(Under Direction of MHAA t-Ball)
* Games played Monday and Thursday with some week -end practices.
* Emphasis is on learning to bat & catch a thrown ball; Field ground balls; Run
bases; proper throwing mechanics.
* Director: Sue Hanson 688-2938
COACH PITCH -AGE 8 & 9
` Games•played on Tuesday and Thursday with some weekend practices and
an occasional weekend game are possible..
* Emphasis is on batting a thrown ball; Fielding grounders and fly balls;
Throwing and covering bases; Playing catcher.
* Directors: Greg Lentsch 686=8238 and Ken Kaiser 687-9276
AMERICAN LEAGUE -'Age 10 & 11
* Games played Monday and Wednesday with practice on weekends.
Occasional weekend games are possible.
*Emphasis is on pitching with speed and control; Batting to all fields; Bunting;
Stealing bases; Team defense.
* Director: Marty Willow 456=9082
* Tournament teams are available for 10 & 11 yr olds.
NATIONAL LEAGUE -Age 12 & 13 (14 yr that are not on "B" traveling)
* Games are Tuesday, Wednesday, Thursday, and some weekends; Practices
on weekends.
* Emphasis is on more competitive play with development of all baseball skills
and knowledge. Rules are similar to State High School Rules.
* Director: Tom Glynn 450-5644
* Tournament & Travel teams are available at ages 12 , 13.
Mendota Heights Athletic Association
MENOTA HEIGHTS BASEBALL
AGE GROUP EVALUATIONS
EVERY ONE MUST ATTEND
Age 8 - 9 Saturday April 1
Age 10-11 Saturday April 8
Age 12-13 Sunday April9
All players must attend their designated evaluation sessions. These sessions are also
for traveling team candidates.
WHERE : SIBLEY HIGH SCHOOL GYM
WHEN: REPORT AT THE FOLLOWING TIMES. LAST NAME BEGINS WITH:
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DISTRICT 197
15-May-95
FIELD USED BY # GAMES PRACTICE
IN HOUSE BB & SB
M-T-W-Th
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IN HOUSE BB & SB
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GAMES PER WEEK: 38
WEEK NIGHT PRACTICES FOR ANYONE OVER 8 YRS: NONE
(NOTE: SIBLEY 1,3 & 4 ARE PART OF SIBLEY PARK),
CITY OF EAGAN
FIELD USED BY #GAMES PRACTICE
LEX./ McKEE IN HOUSE BB M-W
PILOT KNOB IN HOUSE BB T T1�
GAMES PER WEEK: 3
PRACTICES (OVER 8): 1
PRIVATE SCHOOLS
FIELD F7 USED BY # GAMES PRACTICE
ST CROIX SOUTH
TRAVEL
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CITY OF MENDOTA HEIGHTS
MEMO
June 5, 1996
TO: Parks and Recreation Commission and City Administrator
FROM: Patrick C. Hollister, Administrative Intern
SUBJECT: Planning Case No. 96-18: NSP Substation
Conditional Use Permits
Discussion
The Planning Commission on May 28, 1996, requested that the Parks and Recreation
Commission review the landscape plans which NSP has submitted in conjunction with its
application for two Conditional Use Permits
Mr. Cline and Mr. Mansur of NSP plan to remove one of the three existing transformers
from the NSP substation near Mendakota Park. In addition, their plans include adding
three capacitor banks and a control house and excavating and replacing part of the fence
around the property. Mr. Cline said that the project may involve parking trucks and other
machinery on City park property, and that NSP will repair any damage to sod or other
landscaping incurred during construction.
Mr. Mansur said that the transformer targeted for removal is the noisiest of the three, and
that by NSP's rough calculations removal of this transformer would reduce the noise level
at the north fence line from its current 49db level to approximately 47db. (These numbers
include all noise in the immediate environment, not merely substation noise.) Since
decibels are measured on a logarithmic scale, this represents a more significant drop in
noise than merely 2/49ths. Mr. Mansur suggested that removal of the transformer may
even cut the perception of the substation noise in half for nearby neighbors.
NSP will need Conditional Use Permits for both Essential Services and Mining.
At the Planning Commission meeting on May 28, NSP agreed to meet with the Parks and
Recreation Commission on June 11 to discuss their landscaping proposals. Attached is the
appropriate portion of the (unapproved) minutes from the Planning Commission meeting
on May 28. (The landscape plans will be mailed separately.)
Action Required
Review the landscape plans submitted by NSP and provide any comments to the Planning
Commission.
HEARING:
CASE NO. 96-18:
NORTHERN STATES POWER -
CUP FOR ESSENTIAL SERVICE,
CUP FOR MINING
Mr. Pat Cline, Community Service Manage for NSP, was present along with
NSP representatives, Joe Mansur, Sheldon Silverman and Dave Callahan, to
discuss NSP's request for a Conditional Use permit for Essential Service and
a Conditional Use Permit for Mining which would allow alterations to the
existing utility substation off of Dodd Road near the Mendakota Estates
subdivision (2201 Dodd Road).
Mr. Callahan, Senior Right -of -Way Agent, discussed the scope of work in
the proposed Roger's Lake Substation project:
1. Excavation of the northeast corner of the substation and installation
of a retaining wall to make room for additional electrical equipment.
2. installation of a new 115kV steel bay with associated bus -work,
insulators, breakers and switches.
3. Installation of three 80 MVAR, 115kV Capacitor Banks with
associated breakers and switches.
4. Expansion of the existing control house to add the protection and
controls for the new electrical equipment being added.
5. Removal of a 115kV/69kV, 47 MVA Transformer Bank and associated
69kV bus work and line termination.
Callahan stated the new 115kV steel bay will provide load -relief to NSP's
69kV transmission system in Dakota County. He stated that its addition will
also result in a more reliable transmission service to Rogers Lake Substation
and its customers.
Callahan explained the 115kV capacitor bank additions will provide much
needed voltage support for the metro east 115kV transmission system
under normal as well as contingency operating conditions.
7
Planner Rabuse inquired about the location of the three new poles. Mr.
Callahan reviewed a computer image indicating that the poles will be placed
in a triangular position with each pole being seventy five feet (near an
existing pole that is ninety five feet).
In response to a question from Planner Rabuse, Mr. Callahan stated that an
existing six foot high chain link fence with barb wire will be re -installed on
top of the retaining wall once that work is completed.
Vice Chair Duggan noted his concern with the fifteen foot drop on the
northeast corner of the property and also his concern with softening the site
line as you are looking from the west to east. Mr. Callahan stated that
there are trees and that they would need to review this further. Mr.
Callahan stated that NSP has been working with Mr. Frank Friedmann,
Mendakota Estates resident, to help soften Mr. Friedmann's site line
concerns with landscape.
Commissioner Tilsen noted that NSP plans are not all signed by engineers.
He suggested that NSP submit signed plans for City Council review.
Commissioner Tilsen noted his concern regarding the fifteen foot high wall
-- and the height of the equipment. Tilsen inquired about the retaining wall
material. Callahan responded that it will be a steel sheet pile type retaining
wall.
Tilsen inquired if there will be any hazardous materials removed from the
site. Mr. Callahan responded no.
Tilsen inquired if NSP has reviewed alternative designs. Mr. Callahan stated
that there is only a small area that can be graded in the compound area for
their use and that they intend to utilize that property in terms of locating the
needed equipment.
Vice Chair Duggan inquired if NSP will be using the gravel road to access
the site and he inquired if the road size/width is sufficient to handle
equipment. Public Works Director Danielson informed the Commission that
the gravel road is a private road owned and maintained by NSP.
Vice Chair Duggan stated that NSP will need to discuss with the City its
intentions for utilizing City owned park property. Mr. Callahan responded
that they intend to ask for a temporary construction permit and that they
will restore any damage to the property.
11
Commissioner Lorberbaum suggested that the City require NSP to check the
noise levels before and after construction. She inquired when the NSP site
was initially constructed. Silverman responded that the land was purchased
in 1923. Mr. Callahan stated that they are unclear as to when the
equipment was constructed. A discussion ensued about the dates on the
NSP plans. It was noted that one plan is dated 1982. Mr. Callahan
responded that revision dates have been indicated on the plans.
Commissioner Lorberbaum inquired if NSP has been granted a CUP for the
existing fence. Planner Rabuse stated that the fence is an existing non.
conforming use. Lorberbaum felt that the fence should be include in the
Conditional Use Permit approval process. She cited Section 4.8(3)b of the
Zoning Ordinance.
Commissioner Betlej stated that he would like to not see three seventy five
foot poles erected. He inquired if the lines could be rerouted to allow less
poles. Mr. Callahan responded that NSP does not want to bring in any lines
over the capacitor bank. Betlej stated that the poles are an intrusion to the
park and Dodd Road. He felt that one pole could be erected near.the
equipment building around the new capacitor. Mr. Silverman stated that
that pole would then be seventy five to eighty feet high. Betlej stated that
-- there is already a seventy five foot pole constructed on top of a berm. Mr.
Silverman stated that NSP could eliminate two poles with a higher, more
massive structure. Betlej reiterated his concern with the pole profile and
height.
Commissioner Betlej inquired about installing evergreen trees on top of the
berm. Mr. Callahan stated that NSP landscape designer is flexible. Betlej
suggested that NSP install deciduous trees with larger canopies. Mr.
Callahan noted his concern with planting trees with leaves. He explained
that these trees do not screen well, particularly during the winter time. Mr.
Callahan recommended that coniferous trees be planted. Planner Rabuse
suggested that NSP submit a detailed landscape plan for City review.
Commissioner Betlej stated that he would like to see a combination of
different type trees.
Betlej inquired about security during the construction process. Mr. Callahan
stated that the site will be secure at all times.
Betlej cited Section 20.12 of the Zoning Ordinance regarding Electric
Emissions. Mr. Callahan stated that NSP must comply with all government
regulatory guidelines. He stated that the normal transformer operation is 60
cycles which is low relative to radio and television frequency.
13
Vice Chair Duggan inquired if the berm could be raised an additional three
feet. Mr. Callahan responded that he is uncertain as it depends upon the
footprint. He stated the south berm is confined.
Jack Blesener, 848 Mendakota Park, stated there is plenty of room to
construct a berm between the pathway and the fence area. Mr. Callahan
stated that there may be some limitations. Mr. Callahan stated that NSP is
willing to work with the City to mitigate noise and aesthetics.
Commissioner Tilsen stated that NSP should look at landscaping at all four
sides with adding berming and vegetation which should all be aesthetically
pleasing both on City property and other private properties. He stated the
City needs to look at the whole project.
Vice Chair Duggan inquired about extending the wood wall barrier. Mr.
Callahan stated that they will need to review this further.
In response to a question from the Commission, Mr. Joe Mansur, NSP,
explained what areas the substation serves.
Vice Chair Duggan inquired about the construction timeline. Mr. Callahan
stated that they would like to move as fast as possible.
Ms. Blesener suggested that NSP work with not only the City in developing
a landscape plan but also with the Mendakota Estate neighborhood.
The Commission discussed tabling this request in order to allow time for
NSP to appear before the Parks and Recreation Commission to discuss
landscape possibilities. Administrative Intern Hollister informed the Planning
Commission that June 11 is the next Parks and Recreation Commission
meeting.
Commissioner Tilsen moved to close the public hearing.
Commissioner Koll seconded the motion.
Commissioner Betlej noted his concern for closing the public hearing since
there seems to be a lot of loose ends left to discuss. He stated that the
Planning Commission needs to research this request further.
AYES: 5
NAYS: 0
Vice Chair Duggan moved to recommend that the City Council grant a
15
CITY OF MENDOTA HEIGHTS
MEMO
June 5, 1996
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Intern
SUBJECT: Summer Under the Sun (Summer Adventure) Funding
Discussion
At the May 14, 1996 meeting of the Parks and Recreation Commission, the Commission
recommended that the Council pay the invoice for the 1995 Summer Under the Sun
program. The Commission also decided to table discussion of the future of the City's
participation in the program until a future meeting when a representative from the
program could be available. Jennifer Ready from ISD 197 Community Education will be
attending the June 11 meeting to answer any questions the Commission may have about
the Summer Under the Sun program.
The City of Mendota Heights has budgeted $3000/year for the last several years to help
fund the Summer Under the Sun program, formerly known as Summer Adventure. This
funding is contingent upon two conditions:
1. that the City of West Saint Paul continue to participate in the program, and
2. that the Summer Under the Sun program submit an Evaluation Report to the City at
the end of each summer.
Attached is the following:
1. An Evaluation Report of the 1995 Summer Under the Sun program
2. A chart summarizing the history of the program
The City has already paid the invoice for 1995, and has also budgeted to assist this
program for the summer of 1996. Staff has brought this program to the attention of the
Parks and Recreation Commission, however, because Staff wishes to hear the
Commission's and the Council's thoughts on whether or not we should continue to fund
this program for 1997 and beyond at our current level.
Beverly J. Fritz
Director of Community Education
(612)681-2337 Fax (612)68&5501
4524537 M
MEMORANDUM
TO: City of Mendota Heights
c/o Kevin Batchelder
RE: Report on 1995 Summer Under the Sun
(formerly Summer Adventure)
This year marks the second summer Independent School District 197 Community
Education and Dodge Nature Center have collaborated to provide a joint program
for children who have just completed kindergarten through eighth grade (sixth
through eighth graders serving as junior camp counselors). Again Summer
Under the Sun provided parents with the option to sign their children up for a
full day of programming beginning at 8:00 a.m. and concluding at 5:00 p.m. or
just the morning only at Dodge Nature or just the afternoon only at Grass Junior
High (Community Education). Again we offered three two -week sessions with
the first session beginning on June 19th and the third session concluding on July
27th. Throughout these six weeks we had 81 students enrolled in the day -long
program and 60 students enrolled for the afternoon only. Altogether 23 students
enrolled for all of the three sessions with a total of 32% listing Mendota Heights
as the city of residence.
In addition to the field trips and the special presentations that were provided for
each session we were able to provide the children with three daily enrichment
classes. These enrichment classes consisted of Science, Physical Education, and
Drama. Lead by three very experienced teachers these classes provided hands on
experiences to learning and were highly successful. In the evaluations for the
afternoon program 82% of those responding felt the overall impression of the
program was excellent. For your information I have attached the summary of
the parent/guardian evaluations for 1995.
The West St. Paul Parks and Recreation again this summer has paid the salaries
and benefits for the Group Leader positions who also fulfill the morning Pre-
school playground positions. Barb Kasal from the West St. Paul Parks and
Recreation has notified me that they contributed $2,768.01 for the afternoon
Group Leader salaries. In addition, Community Education paid out $9,067.17
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TO: Parks and Recreation Commissioners
FROM: Chris Esser, Recreation Programmer&p
RE: Fair and Equitable Umpire Reimbursement For 1995 Softball Teams
DATE: June 5, 1996
Per your request, I have formulated a fair and equitable reimbursement amount for the umpire
deficiency of the 1995 adult softball season. The majority of teams from all leagues last year
claim that "about half" of their league games were not officiated by Metro Umpire Association
or officiated at all. Using half of the league game total, I came up with a fair reimbursement:
*Each umpire was paid $17.00/game. Each team, therefore, paid $8.50/game for the umpire.
Men's C and D League =
Women's D League
Co-Rec League
Men's Over 30 League =
14 Total Games x 50 % = 7 Games Unofficiated
7 Games x $8.50/team/umpire/game = $59.50 per team.
18 Total Games x 50% = 9 Games Unofficiated
9 Games x $8.50/team/umpire/game = $76,50 per team.
28 Teams x $59.50 = $1,666.00 Total Reimbursement for Men's C and D, Women's D,
and CO-Rec Leagues,
10 Teams x $76.50 per team = $765.00 Total Reimbursement for Men's Over 30 League.
$1,666.00 + $765.00 = $2,431.00 Total Reimbursement for all 1995 Softball Teams.
This would change the 1995 Softball League Net Total from $5,464.72 to $3,033.72 (see
attached).
Review fair and equitable softball reimbursement total and, if satisfactory, make a
recommendation to City Council for reimbursement to 1995 adult softball teams.
CITY OF MENDOTA HEIGHTS
June 6, 1996
TO: Parks and Recreation Commission
FROM: Terry Blum, Parks Leadperson
SUBJECT: May Monthly Park Status Report
The following maintenance activities were completed by the Parks crew during the
month of May.
• General maintenance -Mowing grass, dragging ballfields, striping soccer fields and
foul lines on baseballlsoftball fields.
• Painted over vandalism to the front of Marie Park warming house.
• Installed fire ring on beach at Rogers Lake. In the past people have had fires on the
beach in one general area. After discussing this issue with the fire department, I felt
that in order to prevent a fire hazard we should install a fire ring to keep fires in one
place.
• Installed curb stoppers at Ivy Falls. Neighbors complained about cars making wide
turns and leaving ruts in the yards. The Park and Recreation Commission should
discuss the possibility of putting curb stoppers in all the parks.
• Restriped lines to basketball courts in parks.
• Fertilized Mendakota bailfields and Kensington soccer fields. Started spraying for
dandelions all parks.