1996-05-14 Parks and Rec Comm Agenda Packet (2)CITY OF MENDOILA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA (AMENDED)
PARKS AND RECREATION COMMISSION
May 14, 1996
6:30 p.m. - City Council Chambers
Call to Order
2. Roll Call
3. Approval of Apri19, 1996 Minutes
4. Umpire Absence Reimbursement (Esser)
5. Basketball Program Funding Consideration (Esser)
6. Summer Program Review (Esser)
7. MHAA Tournament Request (Esser)
8. Wentworth Park Shelters) (Kullander)
9. Valley View Park Half -Court Basketball (Kullander)
10. Summer Adventure Funding (Hollister)
11. Updates
• T-Ball
• St. Thomas Tennis
• Bethel Baptist Softball
• Information Sharing Meeting
• Mendakota Lights Task Force
• Parks Report
• Police Report
12. Adjourn
Auxiliary aids for disabled persons are available upon request at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights will
make every attempt to provide the aids. This may not, however, be possible on short
notice. Please contact City Administration at 452-1850 with requests.
City of
1Viendota Heights
TO: Parks and Recreation Commissioners
DATE: May 13, 1996
The Mendota Heights Athletic Association has scheduled six weekend tournaments to be
played at Mendakota Pazk this summer season. Their tournament schedule has been
accompanied by a request for field maintenance.
The maintenance of the fields during these tournaments raises a fee issue. Please refer to
section IV, item G of the City Pazks and Property Rental Fee Ordinance (attached).
According to this item, fees for field preparation for Mendota Heights Athletic Association
events "will be determined and negotiated on a case to case basis." MHAA has requested that
all fields be dragged and chalked after each game and that the restrooms be periodically
cleaned. This will require at least two public works employees to be present all day for each
day of these weekend tournaments.
I have attached a copy of the request.
Review Mendota Heights Athletic Association Tournament request and make a
recommendation for field maintenance fee.
2
Mendota Heights J
May 9, 1996
Chris Esser
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
Dear Chris,
This letter is to confirm your conversation with Jun Lackner concerning the week -end
tournaments that MHAA will be playing this summer:
Tournament Dates
In-house baseball June 1 .2
11 yr olds June 8 - 9
In-house baseball June 15 - 16
12 yr olds June 21 - 23
-Ball Super Sat. June 29
Softball Super Sat. July 13
We are requesting that facility maintenance be provided during the above tournaments. This
maintenance to include dragging and chalking the fields after each game and periodic cleaning of
the bathrooms. It is our understanding that the city has provided this service in other tournament
free in the past. Please inform us of the Park Board's decision.
We are also requesting that we be permitted to use our volunteers to run the concession stand
during these tournaments. Please inform us of any relevant Park Board policy concerning this
matter.
Please call me at 454-0433 if you have any questions.
Thank you,
�l1�Vv
Norm Gellerman
Executive Director, MHAA
CITY OF IM NDOTA HEIGHTS
DAKOTA COUNTY, MIIVNESOTA
RESOLUTION NO.95- 09
1I a :il 1 1 0 /'
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ovo
schedule for use of City parks ... r A
NOW THEREFORE BE ITHEREBY RESOLVED by the City Councilof the
of MendotaHeights,1.t Resolution No 67 be amended in its entirety;I.
FURTHERBE IT 1 III thatfollowing policy of theof Mendota
Heights,forth belo• shall."adopted:
:1 �' ' LDINQ RENTAL
A. The fee to reserve space in the picnic areas, or picnic shelters of city parks shall
be:
Resident -Private
Non -Resident -Private
Resident - Corporate(business
Non -Resident - Corporate/business
no charge
$25.00 for groups of 50 or larger
$25.00 per day
$5).00 per day
$100.00 per day
B. Churches, synagogues and other religious congregations in Mendota Heights or
adjacent communities whose membership consists of Mendota Heights residents
will be considered Resident -Private Groups.
" I I. 1 I. :1 • 1 .. 1 ...
Parks" can be reserved for picnics by their respective neighborhood groups at no
I.
D. Park Permits shall be submitted for pazk reservations and shall contain the
following information:
1. Name of the park
2. Date
3. Time
4. Event (such as family picnic, softball game)
5. Number of people attending
6. Name of person/contact responsible for event.
CI 1 MFJ 1 j
E. Reservations will be tentatively recorded in the reservation book when called in.
Applicants will have hree working days to submit deposits and fees or then
reservation may be canceled.
shehers in the patim, with the exception of nonprofit youth service organizations.
The deposit is due when maldng the written reservation. The facility will be
inspected immediately after the event and provided there are no damages, or
cleane,up costs, the deposit will be returned promptly,
notified of all reservations.
regulations and a copy of the park permit will be issued by the City to the
sponsor setting forth the terms for the use of the shelter. The attached rules and
regulations are identified as "Exhibit A*.
I. Mendota Heights schools, nonprofit civic organizations and City of Mendota
Heights employee organizations are fee exempt. These groups must, however,
pay a damage deposit.
There will not be a pazk attendant on duty. The reserving group is responsible
for supervising the event and for cleaning the reserved area.
K. The refund policy for canceled reservations shall be:
Cancellation
14 days in advance
100%refund
Cancellation
1 to 13 days in advance
50%
refund
Refunds due to inclement weather on the day of the event will not be considered.
There will be no additional charge for rescheduling of events postponed due to
weather.
A. Volleyball Nets $ 5.00 per day
B. Bxtra picnic tables $ 5.00 each
(limited quantity available)
C. Horseshoes $5.00 per set
A deposit of $10.00 will be required for equipment rentals excluding picnic tables.
I11 1gr I RNE111"ZO&I-Dikiy
A. Fees for a two day weekend tournament: Mendota Heights team currently
participating in a Mendota Heights adult softball league: $200600
For all others a flat rate of: $350.00
For any additional days: $25.00 per field
All tournaments . adhere to Mendota Heightsand regulations
governing park facilities.
• 111 1 > I \ 1 11 11 ' 1 " :1 :I 1 1 11 / " 1 11 1 :1 1 1 • 1
the tournament fee two weeks prior 1 the scheduled event. 1 additionaldamage
depositmay1" required for 1 ♦ 1 1circumstances,determined I the
City 1 MendotaHeights,
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1 . l UPW 1W11111ral1 I I
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I1 carliTTELron or I' reservation si,. 1"executed mwe" 1 me sponsor
n the City setting forth the fee and terms for 1" use 1 the park.1' attached
rules 11 regulationsidentified as :XI113
G. The refund policy for canceled reservations shall be:
Cancellation 14 days in advance 10070 refund
Cancellation 1 to 13 days in advance 50% refund
IV. EIEI DJSITE RESERVATIONS
A. Softball fields:
Adult Standard Fields
(Mendakota, Civic Center)
Neighborhood park fields
Field preparation
(For all user groups except
City sponsored programs)
$25.00 per field for non-residents
First come, first served except for
authorized seasonal reservations
$25.00 per field (this excludes weekday
prep for Mendota Heights youth
organizations)
All requests for field reservations will be made in writing between January 1 and
March 15. Field reservations will be confirmed by April 1 and any requests
received after March 15 will be handled on a first come, first served basis. The
field reservation priorities are identified as Exhibit "C".
B. Soccer $35.00 per field for non-residents
Field preparation $25.00 per field for weekend
tournaments
1" 11 . I 1 . 1 1: 1 1 , 1 1 . 1
I./ 1 11 :1 , 1 1 1 : I :1 1 1-
1. 1 1 :I 1 1jj; .1 11 - :1 6:1 1 1 11 1 1
une 1 and July 15. Field reservations for the fWl season will be confirmed by
100
1 1 :1 1- 1 1 1 :1 11 Y 111
:1 I. 1" 1 I/ 1 1 / A 1 I A :1 1
C. Ice Rinks
$20.00 per site per hour for non -residents
$5.00 per rink per hour for lights.
There will be no reservations between 12:00-6:00 p.m. on weekends and School
Holidays.
D. Volleyball Courts First come, first served, except City
First come, fast served
F. Tennis Courts -Tennis courts are available on a first come, fast served basis for
Mendota Heights residents and are not to be reserved. The following community
groups may reserve tennis courts with the permission of the Parks and Recreation
Commission and the City Council - Mendota Heights Athletic Association, the
Mendota Heights Senior Tennis Association, and all public and private schools
in Mendota Heights,
G. The following groups are exempted from the above described fees, excluding field
preparations which willbe determined and negotiated on a case by case basis:
Mendota Heights Parks and Recreation Department, Mendota Heights Athletic
Association, Sibley Area Girls Fast -pitch, Sibley Sting Soccer and nonprofit*
organizations within Mendota Heights city limits. *Proof of non-profit status is
required.
VI. FIELD/SITE RESERVATIONS (continued)
H. The Parks and Recreation Commission, with City Council approval, reserves the
right to waive fees or to limit or deny reservation requests at their discretion.
ADOPTED by the City Council of the City of Mendota Heights this 7th day of Feb ,
1995.
CITY COUNCIL
CITY OP MENDOTA HEIGHTS
Charles E. Mertensotto, Mayor
ATTBST:
Kathleen M. Swanson, City Clerk