1996-05-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
May 14, 1996
6:30 p.m. - City Council Chambers
1. Call to Order
2, Roll Call
3. Approval of April 9, 1996 Minutes
4. Umpire Absence Reimbursement (Esser)
5. Basketball Program Funding Consideration (Esser)
6. Summer Program Review (Esser)
7. Wentworth Park Shelter(s) (Kullander)
8. Valley View Park Half -Court Basketball (Kullander)
9. Summer Adventure Funding (Hollister)
10. Updates
• T-Ball
• at. Thomas Tennis
• Bethel Baptist Softball
• Information Sharing Meeting
• Mendakota Lights Task Force
• Parks Report
• Police Report
11. Adjourn
Auxiliary aids for disabled persons are available upon request at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights will
make every attempt to provide the aids. This may not, however, be possible on short
notice. Please contact City Administration at 4524850 with requests.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION COMMISSION MINUTES
APRIL 9, 1996
The regular meeting of the Mendota Heights Parks and Recreation Commission was held
on Tuesday, April 9, 1996, in the Council Chambers at City Hall, 1101 Victoria Curve.
The meeting was called to order at 6:30 PM.
The following members were present: Libra, HIeinglass, Spicer, Norton, and Liberacki.
Linnel and Damberg were excused. Also present were Parks Project Manager Guy
Kullander, Recreation Programmer Chris Esser, and Administrative Intern Patrick C.
Hollister.
Commissioner Libra moved to approve the January 9, 1996 Mmutes. Commissioner
Norton seconded the motion.
AYES:
NAYS:
MENDOTA HEIGHTS ATHLETIC ASSOCIATION T-BALL UPDATE
The following people were present to discuss this agenda item:
• Norm Gellerman, MHAA Executive Director
• Sue Hanson, MHAA Executive Director
• Ruth Lowenthall, Resident
Ms. Lowenthall stated that she is considering suing the MHAA and/or the City for
discrimination because the MHAA will not permit her 4-yeaz-old daughter to play T-Ball.
Norm Gellerman provided an overview of the MFIiAA T-Ball program. Mr. Gellerman
said that there are three levels of T-ball, one for 5-year-olds, one for 6-year-olds, and one
for 7-year olds. Mr. Gellerman said that eight -year olds are eligible for baseball. Mr.
Gellerman explained that children must be 5-years-old as of July 31st to be eligible for the
first level of T-Ball. Mr. Gellerman recalled that the MHAA used to allow even younger
kids to play T-ball, and that this was not successful. He also remarked that many children
younger than 5 were not ready to play T-Ball, leading some critics to refer to the program
as "Diaper Ball."
Chairman Spicer asked if any exceptions could be made to the July 31st cut-off date,
Ms. Lowenthall stated that her 4-year old daughter, by misfortune of having been born
between July 31 and August 31, was to be excluded for life from playing T-Ball with the
same children in her school classes. Ms. Lowenthall inquired as to the purpose of T-Ball.
Was not the ,primary purpose, she asked, to teach sportsmanship, rather than training for
higher -level sports? Ms. Lowenthall complained that if her daughter were to join T-ball,
all her classmates in school would be on a different team.
Ms. Lowenthal) said that the T-Ball program was on shaky legal ground. Ms. Lowenthal)
said that the system is set up for boys to the detriment of girls such as her daughter. She
said that she has arranged for a coach to train her daughter in T-Ball if she is allowed in
the MHAA program.
Ms. Lowenthall complained that the MHAA was too argumentative with her on the
phone. She said that she was in favor of a September 1 cut-off to coincide with the school
system. She said that there are many kids like hers who were born in a "bad month".
Ms. Lowenthal) declared that she is a lawyer. She said that the MHAA T-Ball program,
and hence the City of Mendota Heights which subsidizes it, are in violation of Title 7. She
said that she understands the need for a cut-off date, but that this particular date favors
boys over girls.
Commissioner Libra said that the same situation exists in soccer. He said that he coaches
his daughter, and that discrepancies between age limits cause problems in that sport as
well.
Commissioner Norton suggested that making the sports cut-off dates consistent with the
schools would solve these problems.
Commissioner Libra stated that some parents want to hold their child back for a year from
school, and at the same time push their child ahead in sports.
Commissioner Norton said that such things are the parents' choice, and that they are not
the sport's programs concerns.
Ms. Hanson said that the MHAA cannot change the state sports associations' cut-off
dates. She said that the MHAA thought about coinciding with the school date, but
decided against it. She said that in some years a Transitional program has been created for
kids in the "gap". Ms. Hanson told Ms. Lowenthall that she was sorry if she sounded
harsh, that she did not intend to give that impression. Ms. Hanson said she sympathizes
with Ms. Lowenthall's situation.
Ms. Lowenthal) said that she objects to using the Boys' Baseball cut-off date for T-Ball.
She suggested that if the softball cutoff date were in August, participants could have the
options of either petitioning or evaluation to move up.
Ms. Lowenthal) asked Mr. Gellerman to explain that grievance procedure.
Mr. Gellerman provided Ms. Lowenthall with a copy of the MHAA bylaws.
Ms. Lowenthal) asked to be placed on the City Council agenda.
Chairman Spicer advised her to either contact City Staff if she wanted to be put on the
April 16 Council meeting agenda or to participate in the Public Comment portion of the
next Council meeting.
Commissioner Norton asked what the consequences would be of changing the cut-off
date.
Mr. Gellerman said that it would conflict with national cut-off dates.
Commissioner Norton expressed concern that the existing cut-off date means that girls
who miss the "time window" will miss out on the experience.
Ms. Lowenthall asked how many kids were in T-Ball and how many kids were in
Traveling Baseball,
Mr. Gellerman responded that in 1995 there were 55 Kids in traveling baseball and 339
kids in tournament baseball. Mr. Gellerman added that everyone was welcome to try out
and that evaluations were done to determine eligibility for these teams.
Ms. Lowenthall asked for figures for Girls' Softball
Mr. Gellerman responded that in 1995 there were 383 girls in "in-house" softball,
including 2 or three tournament teams.
Commissioner Kleinglass asked what the age of these girls were.
Mr. Gellerman said that they were from eight to fifteen year old.
Chairman
Spicer said that the teams were always "mixed -age."
Mr. Gellerman said that the MHAA does not guarantee that kids can play with their
classmates.
Commissioner Kleinglass suggested that Ms. Lowenthal) talk to the M13AA on Monday.
Ms. Hanson said that no matter what policy the MIHAA adopted, someone would be
upset.
Commissioner Norton said that the MHAA should look at gender issues more closely.
consumption of alcohol or tobacco at games. Pastor Delich said that he is willing accept
any arrangements for fields that the City can provide.
Chairman Spicer asked if the Church needed at least 2 fields.
Pastor Delich responded that the Church would like to use all four fields at $10 per field.
He added that he understood that the Coed league scheduled to use the fields on Friday
evening was dropped from the schedule due to lack of interest.
Recreation Programmer Chris Esser interjected that there is currently no provision for
churches in the Field Reservation Policy,
Chairman Spicer said that priority must be given to Mendota Heights youth. Mr. Spicer
asked for a motion to allow the Church to use the fields for $10 per field, with the caveat
that priority be given to MHAA in case of conflict.
Commissioner Norton made the motion.
Liberacki seconded the motion.
AYES: 5
NAYS: 0
Motion carried.
Chairman Spicer directed Staff to notify Norm Gellerman of the M[-lAA of the
Commission's vote and to resolve any conflicts with the MHAA.
Commissioner Kleinglass asked Parks Project Coordinator Guy Kullander if the Church's
use of the fields involved any cost to the City.
Mr. Kullander responded that it did not.
Commissioner Linnel asked Pastor Delich if the Church would be using the fields every
Friday.
Pastor Delich responded that yes, they would.
Mr. Esser said that as of this meeting, no other activities had been scheduled for the fields
on Friday nights.
Pastor Delich stated that his Church intended to use all four fields for about 150 people.
SAINT THOMAS REQUEST FOR TENNIS COURTS
[The Commission agreed that the City Council should approve the request by St. Thomas
Academy for the reservation of Roger's Lake Park and Valley Park tennis courts from
April 1, 199f to June 1, 1996, from 3:15 pm to 5:15 pm, Monday through Friday, under
the conditiork that if a reservation at Valley Park proves to be problematic, then St.
Thomas would use Marie or Wentworth Park instead. No formal motion was made on
this matter.]
DAKOTA COUNTY ANNUAL INFORMATION SHARING MEETING
Chairman Spicer asked if any Commissioner would volunteer to attend the meeting.
Commissioner Norton volunteered herself.
Chairman Spicer thanked Commissioner Norton and asked her to lobby at the meeting for
a cross-country ski trail at Visitation and St. Thomas.
FORT SNELLING STATE PARK ADVISORY CONIlIIITTEE
Mr. Esser explained that the Committee has revealed its new Master Plan, projected
through to the year 2009. Mr. Esser said that he is part of the Committee, and that he
attended the first meeting which included a tour of Fort Snelling. He said that he learned
about the plant in the park where they process deer meat and send it to food shelves. He
concluded that he will keep the Commission updated as more meetings occur.
Mr. Kullander explained that the new plan for the trail contains primarily revisions for trail
alignment changes in West Saint Paul, and consequently has no impact on Mendota
Heights. Mr. Kullander added that there is still no Metropolitan Council approval of
funding for the trail. Mr. Kullander added that until such funding was approved, there
would be no detailed design of the various trail segments.
ARCHITECT FOR WENTWORTH PARK SHELTER
Mr. Kullander said that the current candidate for the project has requested a fee of $2500
to $3000 to design a 16' x 24' shelter similar in design to the Mendakota and Kensington
Park shelters..
Chairman Spicer asked if the City could get someone else to design the shelters.
Mr. Kullander suggested instead that it might be better to get the current candidate to
lower his price. Mr. Kullander added that he thought the existing design used in
Kensington Park could be built for $12,000 per shelter.
AYES: 5
NAYS: 0
Motion Carried.
.A
Libra moved !to amend his motion that the price not exceed $25,000.
Commissioner Norton seconded the motion.
AYES: 5
NAYS: 0
Motion Carried.
FUNDING SOURCE FOR REPLACEMENT OF FIVE PARK BRIDGES IN 1995
Mr. Kullander reported that Treasurer Shaugnessy recommended that the Council fund the
Park Bridge Replacement project with unused contingency funds in the 1995 Budget.
This was approved at the March 19, 1996 meeting. Trail segments will be restored out of
the Special Park Fund in 1996.
Chairman Spicer directed Staff to thank the Council.
UPDATES
Staff provided updates of the following items:
• Dakota County Parks and Recreation Council Committee Meeting
• Proposal for Partnership -Mississippi River Coordinating System
• Parks Report
• Police Report
• Mendakota Litthts Task Force
City of
1Viendota Heights
TO: Park and Recreation Commissioners
FROM: Chris Esser, Recreation Programmer
RE: 1995 Softball Umpires
DATE: May 6, 1996
Per your request, I have researched the softball umpire information from the 1995 season.
According to Shelli's records, officials that were paid per league because Metro Umpires
Association didn't show were:
Mens' Over 30 = $306 (18 games)
Women's D = $34 (2 games)
Co-Rec. _ $204 (12 games)
Men's D = $136 (8 games)
TOTAL = $680 (40 games)
Games paid when Metro Umpires showed were:
253 = $4,301 in paid umpire wages out of a 572 game season.
As stated above, 40 games were paid for, using other umpires. This reflects a total of:
253 Metro paid umpire games + 40 miscellaneous umpired games =
293 paid umpire games out of a 572 game season.
Our records therefore show that 279 games of the 1995 season for all leagues were not
officiated by a paid umpire. This is a total of $4,743 ($17 per game x 279 games).
Shelli's records do not specifically state which games were not officiated in which leagues. If
a refund or credit is pending, it would have to equally cover all teams in all leagues from the
1995 season.
Review 1995 softball umpire deficiency and make a recommendation to City Council.
1101 Victoria Curve •Mendota Heights, MN • 55118 452.1850
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City of
Mendota Heights
TO: Parks and Recreation Commissioners
FROM: Chris Bsser, Recreation Programmer
RE: Basketball Subsidy Request
DATE: May 6, 1996
Lou Schatz, MHAA Basketball Commissioner, has submitted a request for the City of
Mendota Heights to subsidize a community youth basketball program. The amount of the
subsidy request is $2,0000
The program is a summer youth basketball league designed to provide children the opportunity
to play basketball, free of charge or at a very low fee, provide constructive activities,
mentoring and leadership opportunities, and, basically, provide a drop -in place to play
basketball. The program would be located at Sibley High School and the South Branch
YMCA.
The $2,000 request would cover minimal program costs and pay the salary for a Program
Supervisor. The Supervisor will be responsible for organizing teams, resolving problems, and
generally supervising the facility. Ms. Schatz has submitted a letter and budget (see attached).
This subsidy will be "seed money" and not an annual request.
Recommendation for approval or denial of $2,000 basketball pmgiam subsidy.
1101 Victoria Curve •Mendota Heights, MN • 55118 452.1850
be an annual request. We anticipate that the program will be so successful that we will be
able to attract funds from other sources in future years.
Almost 55% of the participants in our current basketball program are residents of
Mendota Heights, 35%from West St. Paul and the remainder from other parts of the
school district. In addition to providing direct benefits to the residents of your
community, this program will provide opportunities to other kids who have fewer
constructive options. Both the short term and long range benefits of programs such as this
in preventing crime, chemical abuse and a host of other problems has been shown. We
appreciate your consideration of this request.
Very truly yours,
Lou Schatz, MHAA Basketball
City of
1Viendota Heights
TO: Parks and Recreation Commissioners
FROM: Chris Esser, Recreation Programmer 0
RE: Review Of Summer Programs
DATE: May 8, 1996
The City newsletter, the Heights Highlights, will be delivered to each mailing address in
Mendota Heights in late May. Included in this edition of the newsletter will be articles
announcing the Summer recreation programs and registration details. This Summer, we will
be offering a variety of programs, including, "Natural Wonders" preschool/parent program,
youth field trips, "Performances in the Park", Safety Camp, Co-Rec. Adult sand volleyball
league, and on -going golf leagues and softball leagues.
Our Spring programs were very successful. Our "Build a Birdhouse" program attracted the
maximum of 21 participants and appeared in the Sun -Current newspaper. The In -Line Skating
class had 12 participants and very positive feedback. Currently, we have 122 participants
registered in our 5 golf leagues. They will be getting underway in early June. We have also
maximized our 4 softball leagues with 32 teams. They have been playing for three weeks,
with no complaints about umpires! All of these programs were very successful and I intend to
offer them all in future years.
I have attached detailed. descriptions of all of our Summer programs. Please review, I would
enjoy hearing your feedback.
Review of the Summer Parks and Recreation programs.
1101 Victoria Curve •Mendota Heights, MN • 55118 452.1850
bIINNESOTA TWINS VS. CMCAGO W11M SOX
WEDNESDAY, JULY 17
Join us to watch our Twins in action. Game time is 12:15 p.m. The bus will depart at 9:45
a.m. and return at approximately 4:00 p.m. The trip fee includes a game ticket, a hot dog or
popcorn, and pop. Come along to cheer the Twins on to victory!
Ages: 742 years old
Date: Wednesday, July 17
Bus Pick Up: Mendakota Park Pavilion Departs: Returns:
9:45 a.m. 4:00 p.m. (Approx.)
Deadline: Registration due by Wednesday, July 10
Fee: $9.00 per participant, includes ticket, hot dog or popcorn, and pop
Get wet this summer with a trip to Beaver Mountain. This trip will include unlimited water
slides and a round of mini -golf. Remember to bring your swim suit and towel. You can also
bring a bag lunch, or purchase lunch at the concession stand. Join us for a fun -filled day of
sliding down the mountain!
Ages: 7-12 years old
Date: Thursday, July 25
Bus Pick Up: Mendakota Park Pavilion Departs: Returns:
9:15 a.m. 1:15 p.m.
Deadline: Registration due by Thursday, July 18
Fee: $13.00 per participant
What To Bring: Swim suit, towel, and a bag lunch or money for concessions
NATURAL WONDERS
Nature Explorations for Preschoolers and their Parents
Session 1: Tuesdays, June
10:00 a.m. - 11:00 a.m.
Session 2: Tuesdays, July 2, 99 16, 23
10:00 a.m. -11:00 a.m.
Rxplore nature with your preschooler! This four part series is designed to introduce children
aged 3-5 with the delights of nature, hands-on and face-to-face. Together, adults and children
share stories, songs, simple crafts, and trail walks. Be sure to dress for the weather, rain or
shine!
Age: 3-5 years old
Location: Valley Park Picnic Shelter
Deadline: Registration due by Friday, May 31
Fee: $25.00 per Adult/Child pair/session
Please add $12.50 for additional children
*When registering, please indicate the name of the child and Adult that will be attending.
Minimum enrollment: 6 pairs Maximum enrollment: 12 pairs
ADULT CO-REC SAND VOLLEYBALL LEAGUES
Mendota Heights Parks and Recreation is sponsoring three adult Co-Rec sand volleyball
leagues to be offered this summer. These leagues will be played evenings at the sand
volleyball court located at Roger's Lake Park. These games are geared towards recreation and
fun, there will be no officials. Leagues being offered include:
Advanced: Mondays
Beginners: Tuesdays
Intermediates: Wednesdays
Games will begin the week
of June 3 and will continue
through
mid -August. League packets
are available at City Hall.
If interested, please contact
Chris
at
4524850.
Ages: Adults (18 and over)
Dates: June 3 - August 14
Deadline: Team registration due by Wednesday, May 29
Fee: $50.00 per team
CITY OF MENDOTA HEIGHTS
MEMO
May 10, 1996
TO: Parks and Recreation Commission
FROM: Guy D. Kullander, Parks Project Manager, 4
SUBJECT: Picnic Shelters in Wentworth Park
The Commission recommended to Council to authorize the use of Special
Park Funds for the construction of two picnic shelters similar to those built in
Kensington Park. The estimated cost per shelter was $12,000 for a total project
cost not to exceed $25,000.
Council did not approve the Commission's recommendation.
Questions raised by the Council included why a shelter was needed in this
park, the columns were too large, there was not enough overhang, and where
would the shelters be located in the park?
Attached are the draft minutes from the April 16 Council meeting.
� •1.
I was not in attendance at the Council meeting and only the attached memo
(dated April 12, 1996► was presented to the Council. The recommendation to use
the same design elements and materials as were used in Mendakota and
Kensington Parks for the shelters in Wentworth Park seemed appropriate,
however, Council feels they are not functional.
I cannot seek bids fora 16' by 24' shelter until an architect has been hired
to design and prepare specifications. The Commission should discuss what
element the architect could include in the design of a larger shelter. Possible use
of a "kit" design would speed the process up, but again what design elements and
size would the Council approve.
The Commission should review its reasons for providing picnic shelters in
Wentworth Park so that they may establish findings to justify this proposal.
*01
Page No. 6
April 16, 1996
CASE NOS. 96-OS AND 96-06," as amended this evening.
Councilmember Koch seconded the motion.
Ayes: 4
Nays: 0
CASE N0. 96-01, SUPER Council acknowledged a memo from Public Works Director
AMERICA Danielson regarding the application from SuperAmerica for
conditional use permit and variances for a motor fuel
station/convenience store at Highway 55 and Mendota Heights
Road, along with a proposed approving resolution.
Mayor Mertensotto informed Council that the proposed resolution
which had been submitted in the agenda has been revised to provide
that Council reserves the right to approve either a pylon or
monument sign at a later date and to specifically prohibit outside
storage.
Councilmember Koch moved adoprion of Resolution No. 96-21, "A
RESOLUTION APPROVING A CONDITIONAL USE PERMIT
AND VARIANCES TO ALLOW THE CONSTRUCTION OF A
SUPERAMERICA MOTOR FUEL STATION AND
CONVENIENCE STORE AT THE SOUTHEAST QUADRANT
OF TRUNK HIGHWAY 55 AND MENDOTA HEIGHTS ROAD
(PLANNING CASE NO. 96-01)."
Councilmember Huber seconded the motion.
Ayes: 4
Nays: 0
PARK SHELTERS Council acknowledged a memo from Parks Project Manager
Kullander regarding Wentworth Park shelters.
Mayor Mertensotto asked how the city could get the architect who
designed the Mendakota and Kensington Park shelters to release the
building plans without payment.
Interim Administrator Batchelder responded that Station 19
designed the park shelter plans for the city and staff will ask them
for release to allow the city to use the same design without a fee.
He informed Council that the Park and Recreation Commission
discussed the needs for Wentworth Park and feels that two smaller
shelters would be more appropriate for the park, since two groups of
people could be accommodated. He explained that the shelters
CITY OF MENDOTA HEIGHTS
Apri112, 1996
TO: Mayor, City Council and City A for
FROM: Guy Kullander, Parks Project Manager ✓V' \
RE: Park Shelters for Wentworth Park
The Five Year Parks Capital Improvement Plan designated Wentworth Park to receive
a Picnic Shelter in 1996. The Parks and Recreation Commission had discussed this item for
several years and had directed Staff to research the cost of a shelter, similar in design and
materials to those constructed in Mendakota and Kensington Parks. The Commission felt that
a single shelter similar to the 16' by 16' shelters in Kensington Park was too small for
Wentworth Park which is extensively used for picnicking and is reserved by residents most
weekends during the summer.
Staff contacted the Architect that designed the shelters in Mendakota and Kensington
Parks to determine fees to design a 16' by 24' shelter. The estimated fees were $2,500 to
$3,000.
The Commission felt that the architectural fees of $3,000 were rather high for a shelter
estimated to cost from $16,000 to $17,000 that would only accommodate six to ten more
people than the 16' by 16' shelters in Kensington Park.
Funding for this improvement would be from the Special Park Fund. The current
balance is approximately $463,000.
40MV010ID101
1 • ►
The Parks and Recreation Commission recommends that Council direct Staff to contact
the Architect who designed the Kensington Pazk 16' by 16' shelters and secure a Release to
reuse the same design plan and specifications as used for the Kensington Park shelters. The
Commission further recommends that Council direct staff to prepare bid packages for the
construction of TWO 16' by 16' shelters in Wentworth Park for an estimated constructions
cost of $25,000. (The Kensington shelters cost $11,500 a piece when constructed in 1992).
• ► t • PA 01 oil
If the Council so desires they should accept the Park and Recreation Commission
recommendation to construct two 16' by 16' picnic shelters in Wentworth Park and to further
direct Staff to prepare a bid package and advertise this project for construction in the summer
of 1996.
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Roof Cover = 660 Sq. Ft.
Picnic tables in shelter = 4
Additional 6 tables on site
Electric available in shelter
Grills available
Constructed in 1973
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Toilets, fountain, telephone and
Concession stand at ground level.
Constructed in 1991
'ER LEA
Deck Area = 720 Sq. Ft.
Picnic Tables = 6
Electric available
MENDAKOTA PARK 4/96
lHeights COMFORT STATION
Vol vlororm cufm . MOO= LS! - 3
HEIGHTS, MN 65H8 (bt2) 452.1850
Constructed in 1992
o •,
Roof Cover = 400 sq.ft. Each Shelter
Picnic tables under shelter = 3 each
Grills = 2
Electric, toilets, fountain at
Comfort Station
�°f SOUTH KENSINGTON PARK 4/96
.. . 1Viendoia
Heighft TWO SHELTERS rJ
1101 VICIOHIA CURVE 0 MMOM HEIGHTS, MN 55H0 ($q 4624650 S _ /6
CITY OF MENDOTA HEIGHTS
May 9, 1996
TO: Parks and Recreation Commission
FROM: Guy D. Kullander, Parks Project Manager
SUBJECT: Half Court Basketball Court at Valley View Heights Park
This issue has been before the Commission and the Council for several
years. In December, 1994 and in March, 1995 a group of residents requested the
Commission to include this improvement in the 1996 Parks Capital Improvement
Plan. In April of 1995 a petition signed by 71 property owners, including the three
most adjacent lots to the park, was presented to the Council requesting the
construction of a basketball half court. The Council decided that the City could
make improvements to this parcel, but their consensus was that the park should
not formally be added to the park system.
The Curley Neighborhood Street Reconstruction Project is set to begin in a
week or two and the contractor submitted a bid of 53,650 to install a 48' x 40'
bituminous mat with an eight foot wide trail connected to the existing bituminous
trail. The backboard will be installed by the City Park crew. Total costs should
not exceed $4,500 which includes turf restoration.
Funding for this improvement would best come from the Special Park Fund.
The Commission should discuss .how this improvement on such a small
parcel fits into the overall park system. If the Commission approves of this
improvement, a motion should be passed recommending that the Council approve
funding from the Special Park Fund for this improvement.
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CITY OF MENDOTA HEIGHTS
MEMO
May 8, 1996
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Intern
SUBJECT: Summer Under the Sun (Summer Adventure) Funding
Discussion
The City of Mendota Heights has budgeted $3000/year for the last several years to help
fund the Summer Under the Sun program, formerly known as Summer Adventure. This
funding is contingent upon two conditions:
1. that the City of West Saint Paul continue to participate in the program, and
2. that the Summer Under the Sun program submit an Evaluation Report to the City at
the end of each summer.
Attached is the following:
1. A cover letter from Bev Fritz
2. An Evaluation Report of the 1995 Summer Under the Sun program
3. An Invoice from ISD 197 Community Education for $2,768.01
4. A chart summarizing the history of the program
The City has already committed to paying the invoice for 1995, and has also budgeted to
assist this program for the summer of 1996. Staff has brought this program to the
attention of the Parks and Recreation Commission, however, because Staff wishes to hear
the Commission's and the Council's thoughts on whether or not we should continue to
fund this program for 1997 and beyond at our current level.
The City of West Saint Paul has recently been substituting a "mixed" contribution of both
cash and "in -kind" Staff labor for a fully matching cash contribution to the program. The
City of Mendota Heights is not prepared to make such an "in -kind" contribution.
INDEPENDENT SCHOOL DISTRICT 197
1 THE BEST PLACE TO LEARN 1N NORTHERN DAKOTA COUNTY
Beverly J. Fritz
Director of Community Education
(612)405-2484 Fax (612) 6865501
452-1537 TDD
,4 AW19'
I
MEMORANDUM
TO: Kevin Batchelder
FROM: Bev Fritz
DATE: May6, 1996
SUBJECT: Summer Under the Sun Invoice
Second.Notice
As we are preparing for our Summer Under the Sum program for the Summer of 1996, my records
indicate that the invoice we sent the City of Mendota Heights on October 16, 1995 has not been paid. I
am attaching the memorandum and the invoice along with the second notice.
It is our hope that the City of Mendota Heights will to continue to contribute to this joint effort to
program efforts for elementary age children. Call me if you have a question regarding any of
this.
attached
DISTRICT OFFIGE9 • 1$97 DELAWARE AVENUI: • MENUOTA HEIGHTS, MIN'NESGTA • 55118
(612) 681-2300 FAX (612) 681-9102 TDD (612) 452-1537
SERVING WEST ST. PAVE, MENDOTA II EICIITS, EAGAN, MENDOTA, SUNFISH LAKE, LII.YDAI.E, AND INVER GROVE }11!IG nI
m salaries to staff. It is my understanding that the arrangement with Mendota
Heights has been for you to reimburse ISD 197 for the same amount West St.
Paul contributed for staff salaries. Therefore, I have also attached an invoice for
your records. Please feel free to contact me if you should have further questions
regarding the program Summer Under the Sun.
CITY OF MENDOTA HEIGHTS
May 8, 1996
TO: Parks and Recreation Commission
FROM: Terry Blum, Parks I.eadperson
SUBJECT: April Monthly Park Status Report
The following maintenance activities were completed by the Parks crew during the
month of February.
• Finished trimming trees in park, brushed out wooded area in Wentworth Park as
requested by the Park & Recreation Commission. Made eight foot wide path through
the middle of the woods.
• Prepared all ballfields for upcoming baseball, softball, and soccer play; grading,
leveling and turf replacement.
• Started up sprinkler systems at Civic Center, Kensington, and Mendakota Parks and
repaired lines and heads where needed.
• Graded out Friendly Hills general ice skating rink and seeded.
• Swept all pedways.
• Topdressed Kensington East soccer field and also topdressed Mendakota soccer field.
The Mendakota soccer field has settled in several areas. The field will be narrower
(10-15') and shorter (40') during the summer while turf restoration work is in progress.
• Inspected all playground equipment. The newer equipment installed in nine parks in
1990 92 shows minor wear and should require only minimal maintenance in 1996. The
wood play structures at Valley View Heights and Hagstrom-King Parks will need to be
evaluated further. Weather conditions "age" this type of equipment faster than steel
and some timber border edge adjustments need to be addressed.
TB:dfw
CITY OF MENDOTA HEIGHTS
MEMO
Apri15, 1996
TO: Parks and Recreation Commission and Interim City Administrator
FROM: Patrick C. Hollister, Administrative Intern
SUBJECT: Add -On Items for Parks and Recreation Agenda
Please see the attached revised agenda and add -on items for the Parks and Recreation
Committee meeting on April 9, 1996,