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1996-02-13 Parks and Rec Comm Agenda PacketCTTY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION February 13, 1996 * 6*30 p.m. - City Council Chambers 1. Call to Order. � 2. Roll Call. 3. Approval of January 99 1996 Minutes. 4. Introducfion of Patrick Hollister, Administrative Intern Feasibility Report for Lights at Mendakota Park , Guy Kullander, Parks Project Manager Review Spring Recreation Activities Updates * Police and Parks Department Reports for January * Friends of the Parks Tree Program - February Newsletter * Par 3 Golf Course - Ski Trail Discussion * Friendly Marsh Park Trail - Senior Housing * Harriett Island Interpretative Center - Invitation by MNRRA 8. Adjourn. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short no tice. Please contact City Administration at 4524850 with requests. CITY OF MENDOTA HEIGHTS MEMO February 13, 1996 TO: Parks and Recreation Commission FROM: Patrick Hollister, Administrative Intern SUBJECT: Add -On Agenda Items for February 13 Parks and Recreation Commission Meeting One new item has been added to tonight's calendar -Election of Officers. Additional items have been added to the Feasibility Report for Lights at Mendakota Park and Verbal Updates. 1. Election of Officers -Chair, Vice Chair and Secretary Please see attached memo regarding the election of a Chairperson, Vice Chairperson and Secretary for the 1996 Parks and Recreation Commission year. 2. Feasibility Report for Lights at Mendakota Park. Please see attached letter from a Mendota Heights resident regarding lights at Mendakota Park. 3. Verbal Updates Please see attached information regarding City of West St. Paul Park Facilities and Locations. PH:kkb CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES JANUARY 9, 1996 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, December 9, 1996, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 7:00 o'clock P.M. The following members were present: Spicer, Kleinglass, Damberg, Liberacki, Norton, Libra and Linnell. Also present were Interim City Administrator Kevin Batchelder, Parks Project Manager Guy Kullander and Parks Leadperson Terry Blum. Commissioner Kleinglass moved to approve the December 12, 1995 minutes with corrections. Commissioner Linnell seconded the motion. AYES: 7 NAYS: 0 Parks Project Manager Kullander introduced Parks Leadperson Terry Blum to the Commission. Chair Spicer stated that the minutes should reflect the wonderful job that the Parks Crew have been doing with the ice rinks this winter as well as their general overall maintenance of the City park system and the trails. Commissioner Kleinglass stated that the Parks Crews have been very responsive on a recent request from the Commission to plow the trail along Victoria Curve by Walsh Lane. The Commission was pleased with the performance that had been done on the City trails over the winter and also with the ice rinks. Parks Leadperson Terry Blum provided an update on park activities for the month of December including snow removal, hockey and ice rink maintenance including flooding, and the opening of the ice rinks including hooking up phones and bringing in satellites. Blum stated this was the earliest the ice rinks had been open since 1983. Commissioner Linnell inquired about lights at the Wentworth Park ice rink to 1 Grading plan is being revised. Council has approved prairie grass concept of original design. Rebid of grading and landscape work to be in March. Revised plan to be presented to Parks and Recreation Commission at February meeting. Layout and plan will be presented to Parks and Recreation Commission at the February meeting for review. Work is in progress. Plan to be presented to Parks and Recreation Commission in February/March for review and recommendation to Council. Feasibility report to be prepared for review by Parks and Recreation Commission in June, 1996, 11 Trees, shrubs, etc., installed last fall. Touch up edging acid mulch areas in spring. Wildflower plantings scheduled for early spring. Preliminary work has begun. Draft maps for Parks and Recreation Commission review expected in March or April depending on other work loads or priorities. Commissioner Damberg stated that people are again doing a poor job of picking after their pets along City trails and it is a particular problefn in the winter as the trail is the only place where pets and people walk. the suggested that City staff again put a "pooper scooper" article in the February newsletter. 3 CITY OF MENDOTA HEIGHTS MEMO February 12, 1996 TO: Parks and Recreation Commission .�/ FROM: Patrick Hollister, Administrative Intern! "r� SUBJECT: Elections of Officers -Chair, Vice Chair and Secretary At the February meeting each year, the Commission elects from itS membership a Chairperson and Vice Chairperson. The Secretary to the Parks and Recreation Commission may or may not be a member of the Commission. The terms of such officer shall be for a period of one year. (Please see attached Ordinance No. 109). Currently, Dick Spicer is the Chair and Ann Norton is the Vice Chair. Elect a Chairperson, Vice Chairperson and Secretary for the 1996 Parks and Recreation Commission year. NOTE: Commission members Dick Spicer and Jay Liberacki were reappointed by City Council to serve another three year term, at the February 6, 1996 City Council meeting. KLB:kkb The Commission shall, in performing the aforementioned duties and responsibilities, exhibit the initiative in formulating policies which will be responsive to the anticipated need and objectives of the community. SECTION 4. MEETINGS The Commission shall hold at least one meeting each month at a time regularly esta- blished and approved by the Village Council and shall hold such special meetings as may be necessary for the conduct of its business. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions and findings, which record shall be maintained vs a public record. The Commission shall submit to the Village Council a true and correct copy of all of its minutes, recommen- dations and other reports. SECTION 5. COMPENSATION The members of the Parks and Recreation Commission shall serve without compensation but shal I have the right to be reimbursed for expenses incurred in the performance of their duties. SECTION 6. VACANCIES Any of the following may mouse the office of a member to become vacated: 6.1 Death; 6.2 Disability or failure to serve, as shown by failure to attend four regularly scheduled meetings in any one calendar year; 6.3 Removal of residence from the Village, or 6.4 Resignation in writing. Vacancies shall be filled as soon as possible for the unexpired portion of the term by the Mayor with the consent of the majority of the members of the Village Council. CITY Or MENDOTA HEIGHTS Febmary 8, 1996 To: Parks and Recreation Commission From: Kevin Batchelder, Interim City AdmOor Subject: Introducfion of Patrick Hollist@r, Administrative Intern Patrick Hollister was appointed by City Council on January 2, 1996 to serve a six month appointment as Administrative Intern. Among the many duties that Patrick will assume is the liaison duties for the Parks and Recreation Commission. This means that Patrick will be preparing agendas, taking minutes, and providing general staff, research and administrative duties for the Commission. Patrick was the unanimous choice of the interview panel who were impressed with his initiative and enthusiasm for local government administration and planning. Patrick has served past internships at the City of Lauderdale, MN and the Village of Schaumberg, IL. (Please see attached cover letter and resume.) Welcome Patrick Hollister to the Parks and Recreation Commission and make introductions. I use the following software at work on a daily basis: Microsoft Word, Microsoft Excel, and Microsoft Access. At the Humphrey Institute I have also used WordPerfect, Lotus, and SPSS, a statistical software package. I am familiar with Mapinfo GIS software, which is very similar to Arcinfo. At my internship in Lauderdale, my internship in Schaumburg, Illinois, and my courses at the Humphrey Institute I have acquired a great deal of experience working with very large databases and spreadsheets. I received a Bachelor of Arts degree in Mathematics from Macalester College in 1990. This quantitative background has served me well in all my endeavors. I have included a resume and the completed application form with this letter. I eagerly await your reply. Sincerely, Patrick C. Hollister 2707 Lake Court Circle Mounds View, Minnesota 55112 (612)780m3242 Fall 1990 - Summer 1991 Assistant English Teacher Shinmachi Junior High School Shinmachi, Gunma-ken, Japan Primary Duties: Helping Japanese teachers of English prepare and present material for the teaching of English to students. Education 1993 - 1995 University of Minnesota I have completed all the coursework for the Master of Planning degree at the Hubert H. Humphrey Institute. I am currently finishing my Master's paper. 1991 - 1995 University of Minnesota I have completed all the coursework for the Master of Arts degree in East Asian Studies. I am currently finishing my Master's papers. 1986-1990 Macalester Colleee Graduated with a Bachelor of Arts degree. Major: Mathematics. Minor: Japan Studies. 1995 University of Minnesota Received Winter 1995 Graduate Tuition Fellowship, 19864990 Macalester Colleee Received Dewitt Wallace Scholarship. Computer Software I am familiar with Microsoft Word, Microsoft Excel, Microsoft Access, WordPerfect, Lotus, SPSS, and Mapinfo GIS software. Languages I speak Spanish and Japanese. References furnished upon request. CITY OF MENDOTA HEIGHTS MEMO February 9, 1996 TO: Parks and Recreation Commission and Interim City Administrator FROM: Patrick C. Hollister, Administrative Intern SUBJECT: Lights for Fields at Mendakota Park Discussion City Staffhas been discussing the issue of lighting the fields at Mendakota Pazk with the softball leagues and the Mendota Heights Athletic Association, A Joint Workshop between the City Council and the Parks Commission took place at the regularly scheduled Parks Commission meeting on January 9, 1996. At that meeting the Council directed Staff to put together a feasibility study for lights at Mendakota Park and present this study to the Parks Commission at their February meeting for review. Please see the attached report by Guy Kullander, Parks Project Manager. Mr. Kullander will provide a presentation to the Parks Commission meeting on February 13 and answer any questions you may have. The study addresses the following issues: 1. Various lighting options for the fields at Mendakota Park. 2. The estimated costs of these options. 3. Funding/financing possibilities for these options. 4. Possible construction timelines for these options. Action Required Please review and discuss the attached report and make a recommendation to the City Council. I inmaliol Y11•l.`1111i1.11i1 BALLFIELD L U" IING AI MENDAK®IA PARK Table of Contents 1. Background and History..................................................1 2. Description of Park.......................................................2 3. Design Considerations....................................................2 4. Construction Costs........................................................4 5. Operating Costs...* *4 peel pot efeet Ot 6604* **$V set 06 tell *eve*@@ %0 6. Funding Options...........................................................4 7. Project Timeline...........................................................10 8. Constmction Effects on 1996 Play......................................11 9. Other Items for Consideration............................................11 Illustrations 2. Luminaire Design..........................................................5 3. Light Pole Design Options...............................................6 4. Light Pole Location Design Criteria. . 7 5. Sample of Photometric Calculations. . a & % q 4 9 0 0 9 * 0 9 0 0 0 0 0 6 * t 6 6 a * * 0 * q * q 6 0 0 08 6. Pole Location in Hub Area. 9 Appendix A-1 thru A-8 BACKGROUND/HISTORY 1. When the Park and Recreation Facility Needs Study was completed (fall, 1985), the City maintained six youth size softball fields and three, overlay youth soccer fields. 2. The Needs Study recommended the addition of baseball, adult softball and full-size dedicated soccer fields to the City's Park facilities. To accomplish this, planning for a referendum began in 1986 with a $2.5 million proposal, which was rejected by the voters on May 3, 1988, 3. Park supporters and the City Council formed a Citizens Review Committee to evaluate park needs and to recommend improvements to be included in a second referendum. 4. The second referendum, for $3.4 million, passed in August, 1989. The first improvement project was begun in 1990, with remaining funds to be used to complete North Kensington Park in 1996 (approximately $20,000 +). Improvements accomplished with Referendum funds include: - New and upgraded play equipment in ten parks - Installed hard courts in nine parks Constructed five new parks (Mendakota, Kensington, Victoria Highlands, Hagstrom King & Sibley) Made improvements to six existing ballfields (Ivy, Wentworth, Friendly Hills, Valley, Marie and Civic Center) - Constructed nine new ballfields • One baseball (Sibley) ' • Two youth softball (Victoria Highland & Hagstrom King) • Two youth baseball (Sibley) • Four adult softball (Mendakota) Improved three youth soccer fields (Wentworth, Friendly Hill, & Ivy Parks) Constructed one youth soccer field (Mendakota) and three dedicated full size soccer fields (Sibley 1 and Kensington 2) Enlarged trail system. Currently over twenty miles of trails are maintained by City Maintenance crews. All facility objectives of the referendum were accomplished and all of the play field needs identified by the Citizens Review Committee were achieved. Mendakota fields were first used during the 1992 season for adult softball games. In 1994 and 1995 the expansion of youth ball programs and loss of fields in 1996 used by, the Mendota Heights Athletic Association outside the city have resulted in a shortage of playing fields. Council directed Staff to meet with the adult softball team coaches and local youth associations SCALE 1"=200' -_• L r� N„� tg I II rr-1 02T41 Arrows indicate distance I'I�_ from proposed lights poles to adjacent homes. One design recommends eight poles per field which gives the desired illumination required for the anticipated level of play. Light levels recommended by the Amateur Softball Association for fast pitch softball and baseball are 50 foot candies infield and 30 foot candles outfield. Outfield pole heights would be 70 feet and infield poles 60 feet. Four poles, in the center hub would have fights mounted to cover two fields resulting in a total of 28 poles. Each pole would mount either four or five luminaries for a total of 126 light fixtures. Controls for the light system would include timers, light sensors and the ability to illuminate only one, two, or three fields if necessary. CONSTRUCTION COSTS Approximate cost to install a four field sports lighting system at Mendakota Park is $180 to $230,000. Range is high due to several variables: type of system, add on "extras", desired light levels and possible use of a consultant for design of the system. I have received one proposal for a complete system at $223,000. I also have a manufactures fixture cost estimate and approximate install cost of $215,000. A third proposal is in the $180,000 to the $200,000 range. This third proposal is for a light level less than the first two using 16-60' poles and 136 fixtures. OPERATION COSTS Annual cost to light the four field complex for five months per year should be approximately $6,500 to $7,500. This is based on a twenty week (May thru mid September) playing season. Average use of lights would be two hours per night. Three hours in spring and fall one to two at mid summer for an estimated operating use of fifty hours per month. Fields will only be lit until 10:00 P.M. (Park hours are from 6:00 A.M. to 10:00 PaMb) NSP would charge a Demand Charge of $1,000 per month plus a usage charge for actual power consumption. Actual consumption costs per month would range from $350 to $750. The estimate final cost to install a complete lighting system for Mendakota would be from $180,000 to $230,000. A. CONSTRUCTION FUNDING OPTIONS 1. Float Equipment Certificates for 1996 - Police = $ 47,000 Parks = $ 23,000 TWENTY POLE PLAN �� Pole Heighth = 60 ft. ,� Luninaires = 144 fixtures � Estimated cost = $ 223,000 � � l� MOVNTING HEIGHTH The mounting heighth is selected to keep normal play below the line of sight of the luminaires. This also depresses the flood- light aiming to avoid glare. The larger the field the higher the mounting height must be to keep the same average aiming angles. Recommended heighth of poles is twice the distance from pole to aiming point. No luminai¢e will provide all the light at any given point. Each point on the field will be lighted From two o more locations to eliminate shadows. r X ® �* W4 GF' y° ,. � ,�� �� �s 11�5: TWENTY EIGHT POLE PLAN � J Pole Heighth = 16-70 ft. = 12-60 ft, �? � Luninaires = 126 � Estimated cost = $212,000 � ,� i POLE LOCATION Locating poles as shown on the diagram insures the ball will be lighted on both sides anywhere on the field. The illumination extends from the ground to the highest point reached by a hit ball. To eliminate glare, no poles should be located in'line or on the diagoal between any of the baselines. This insures that the ball w11 never pass between a player and a light. W4 4�' h0 0 0 r�s� � 'lJ' �_ _ _ _ _ _ _ �City LIGHT POLE DESIGN � H e � OPTIONS/LOCATIONS . nm v�croFua+6+cuave • r�rtoou tmctrts, �N � � �se.,eso � � r SOFTBALL — INDUSTRIAL LEAGUE BASEBALL — JUNIOR LEAGUE CLASS I za TYF 260 W = 20'- 30' r I X = 25'. 50' c, 1 Y = 5'- 15' z = 90'-110' I %� • 1 M1° Cz A, Y X A2 B2 A, Z OUTFIELD 240' 200' 185' 28 Pole Design., Proposal number three recommends a 16 pole, 136 fixture lighting system. The pole layout is shown on the graphic. One drawback with this layout is along the first and third base lines in the outfield. 101' The above graphic indicates the existing Hub area. Placing one pole in the middle creates a possible conflict with the bituminous pathaim i MenI �oz EXISTING HUB AREA Heigh AT MENDAKOTA PARK . not WMMA CURVE • enOD= HEIGHTS, MN rtJHa � (612) +sate5o 5- - Road/Bridge = $ 32,000 $102,000 The balance of construction would come from Special Park Fund. The Council would need to levy taxes over the next five yeazs to retire Equipment Certificates. Add to project cost Certificate Issuance Fees and interest payments amount unlmown. 2. Use Special Pazk Fund to pay for lighting system. Current balance of fund is $463,000. Council options on future of fund: a. Levy taxes to replenish fund b. City or private fund raising efforts c. Ballfield user fees to replenish fund d. Revenues from concession stand profits to fund e. Do not replenish fund 3. _ Combinaflon of private and Special Pazk Fund Contributions to fund lighting improvements. Council would "match" private fund raising efforts and when sufficient funds were accumulated the project would be constructed. B. OPERATING COSTS FOR LIGFITING SYSTEM Estimate of additional costs to park operations if lights are installed. a. Electrical charges $'7,500 per season b. Employee to prep fields for late games $1,800 (4 hours per day x 6 days x $7.50 x 15 weeks) c. Weaz and tear on fields with additional usage = $???? d. Light system maintenance for first 5 yeazs would be minimal, thereafter possibly $1,500 to $2,000 per year. Systems comes with 5 to '7 yeaz warranties. PROJECT TIME LINE Feasibility Reported presented to Park and Recreation Commission on February 13, 1996. 5. Consider wiring certain light poles for public address system. 6. Consider wiring for electronic scoreboard in one or more fields. '7. The maintenance storage room at the comfort station is very small and does not allow storage of chemicals, equipment, or other large supplies. Everything must be hauled or driven over from the Public Works Garage. A storage building at the pazk that could accommodate one or two vehicles and bulk storage would be very beneficial to park maintenance crews. Estimated 24' x 40' building would be adequate. Appmxi�ate cost $25,000. 8. Consider adding additional light at play area. Two or three poles approximately 25 feet high similar to the parking lot lights (estimate $10,000). 72 FR01•I John J Norton DDS TEL: 612 459 7614 DEC. 15. 1995 11:39 R1 P 2 , D:ecember..15, 1'995 9. City 01 Mendota Dear city cpuncit . •Jim Rilberg,. wl:o represents the softball' consnrtf.i:m fcr Mendakota fields', John Norton, incoming Baseball CUnlllliSuialler.,' and Dave Ayres,..Softball COmmi Ssi oner,L have worked out••& achedule .that . should reasonably •accommodate the ever growing bisahall, and softball •teams in this area. That schedule would also include . the adult softball teams that are presently using the Mendakota fiol.ds, as well as., some .of: our youth teams., 'it •should be understood. hawPVPr, that this can'•only be: done 'If oY. .one more year because of the size of*the programs,.' They have gotten 1:n the point where they are going burst at the seams. The dehedule will result in very tight scheduling fdr;'tiie fields both. in hours and days, it`'is imperative' that the City Council make i;t'their number one ' priority for 'the abort term solution by putting lights In the Mdndakota fields. This is the most. cost .effective solution :because it will effectively double the potential use of hours, particularly for the adult softball' league. TlieFr by_allowing our children to have fields to play on for. the rapidly expanding baaeball and softball plogram. We''(-ba'seball; softball', adult softball, and park board) request a workshop to go over, our'short tecui and long term Plans in depth so that we may proceed poet haste in thio matter. Respect€ally% John J. Norton Appendix AF Summer and the backstops have been raised by ten feet (10% which will prevent foul balls from entering the upper deck of the concession stand. In July and August, city staff held meetings with representatives from both the softball teams and MHAA. On August 9, 1995, a joint meeting was held with both groups for the purpose of exchanging viewpoints and to look for possible solutions that would accommodate both groups. (Please see attached August 9, 1995 agenda.) At the meeting, each presented their viewpoints on the use of Ivlendakota Park fields. Many different options were explored by the participants and a number of alternatives, both long term and short term, were suggested. MHAA is particularly interested in the availability of these fields for 1996 as they begin their scheduling in January and February for their softball and baseball seasons, which cowmence the fast week of May. Synopsis of Each Side's Viewpoint 1. Softball Interests The softball representatives feel strongly that a main component of the 1989 referendum was to provide a complex for adult softball teams, who had been playipg on makeshift fields at Sibley High School. The Citizen's Park Review Committee, which designed the referendum, included a ballfield subcommittee that examined the need for fields and determined a four field adult complex was needed. The softball interests feel they participated in a two year process to obtain this complex through: the referendum, and they don't want to see their use of these fields scaled back. They feel the adult softball program is growing each year and are aware that the city's Recreation Programmer is turning away teams. Adult softball has grown from 10 teams (Men's Over 301eague) in 1989 to 38 teams with over 400 participants in 1995. Adult softball programs require sanctioning by a softball association (currently the American Softball Association - ASA) and need to play on fields that meet the standards and regulations of the sanctioning body. Residency of softball players has been an issue that has been discussed. Softballis a sport in which teams are made up of friends, relatives and those that you work with, not necessarily your neighbors. It is not unusual for softball teams to be comprised of members from neighboring cities. For example, we know that there were approximately 150 Mendota Heights adults in the West St. Paul softball program in 1995. It stands to reason that softball teams in Mendota Heights would have Eagan, West St. Paul; Inver Grove Heights, and St. Paul members. (Please see attached Mendota Heights Softball team status and resident summaries.) APPeruii.x A-4 1' 'is 1. / I 111 1 1- 1Am 4 However, they feel it is imperative that the City Council address some of the long term solutions to this issue. A detailed discussion of each of the proposed short term and long term solutions discussed by the groups follows. Short Term Solutions The softball managers have maintained that changes to the existing softball schedule would cause teams to drop out and this would threaten the survival of that league. (Please see attached Mendakota Park Field Reservation schedule for 1995.) However, there are a number of options that could be pursued,to provide fields for MHAA. These include: have - the lowest residency 1ratiosI the softball ptogram and if moving rtightsK aues these Programs to lapse, less Mendota Heights residents would be affected. suggestedthattheCossRec seasoncould be shortened . eight with doubleheaders) and couldstart in mid4uly, after the NEIIAA season. 3. Move the Women's D league #o Sunday or Friday night. It is not certain the league would survive this move. More Flexible Scheduling by MHAA I 1:'I _ :I 1 i' . I. II i. 1. 1• • 1 1 1:1 11- 1 1 / 1 • I' / 11 11 1/- 1. 11 / 1 1� - i l 1 1/ 1 1 - 1 / 1 1/ 1 11 - I1 1' 1. i •. 1 1 1 1 1 11 ' 1' / 1 1/ 1 1 1 Weekend Youth Tournaments at Mendakota Park 1. With the construction of the higher backstops at Mendakota Park, it has been assumed by staff that weekend youth tournaments would be allowed at Mendakota Park for both youth baseball and softball. This will not alleviate MHAA's need for fields for their regular season schedules, however, it does open the facility for MHAA on the weekends for use by Mendota Heights families. , Appendix A-6 Y 1 ♦ .1 11: 1 It appears that MHAA and the softball groups have worked out a flexible schedule at Mendakota Park for the 1996 season. City Council should review this schedule with representatives from both groups. If appropriate, the Council should pass a motion directing staff to assist in implementing the proposed schedule. A workshop has been requested by the groups to discuss long term solutions, in particular, lighted ballfields at Mendakota Park A suggested date would be Tuesday, January 9, 1996 at 6:30 p.m. to be held in conjunction with the regularly scheduled Parks and Recreation Commission meeting as a Joint City Council/Parks and Recreation Commission workshop. City Council should provide staff with direction regarding the requested workshop, re�-s. srta*i�l February 9, 1996 Mendota Heights City Council 1101 Victoria Curve Mendota Heights, MN 551184167 Dear Sirs: This letter is in regards to the proposal of lighting the softball fields in the Mendota Height Park on Dodd Road. I am unable to attend the February 13, 1996 meeting, but want to strongly protest this proposal. I feel the lighted fields would adversely impact on our property with lights, noise, and activity far into the night. Also, in selling our property, the plus of being next to a park quickly diminish into a minus with the increase in late night camaraderie and drinking that seems to follow adult sporting events. I would also like to point out, that when the ball sites were being proposed concerned residents whose property was adjacent or near this area were assured that the fields would not be lighted. I can only trust that the City does not want to force anything on the residents who will be the most impacted and not agreeable with this proposal. Very truly yours, � Mary Lou J h on 2215 Dodd Road Mendota Heights, MN 55120 as ationai fields and smaller athletic faclli- ties that seat fewer than 2,000 specta- tors, where the mounting structures are located less than 80 feet from the area to be lighted. Baseball and softball fields have somewhat different requirements from other athletic facilities, in that two levels Of lighting are required, one level for the infield and one for the outfield. Major- league stadiums are often lit at 300400t- candle levels in the infield and 200 in the outfield. The newest minimum stan- dards for AAA and AA -ball are 10o foot- candles in the infield and 70 outfield, and 70 Meld/50 outfield for lower clas- sifications. little League Baseball has upgraded its recommended lighting lev els for tournament sites from 30 infield/ 20 outfield to 50/30. Recreational lighting Is usually30 infield/20 outfield. The other factor in determining good quality lighting is the uniformity ratio, which establishes the smoothness of in the lighting. Uniformity is, based upon the comparison of the darest location to the brightest location of the area to be lighted. Recreational and participant require ments are met with a 34o-1 ratio. When he facility is to attain a lighting level of i0 footcandles or higher, it should have t ratio of 2-to-4 or better. The newest 1AA lighting -level requirements of 100 ootcandles in the infield requires a L2. 'l � When it comes to PROTECTIVE FIELD WALL PADDING, BALL STOP PADDING, AND RAILING PADDING, PROMATS is the industry leader. PROMATS has designed and manufactured protective field wall padding for over 70 major stadiums and arenas nationally. to-1 uniformity ratio. Generally speaking, a uniformity ratio of 3to-1 for smaller facilities and recreational facilities is acceptable, and 2-to-I for larger facilities. For recreational lighting the stan- dards set above — which follow the IFSIs Recommended Practices for Sports lighting — can be modified. The major rr in that ttm levels Of one for 4the infield and one for the outfieU ti odification can be in defining the mary and secondary lighting areas, so that the design Includes grid points starting 15 feet In fair territory in the out If and no grid points within 15 feet of the outfield fence. The infieib areas can be from foul fine to foul fine. By spelling out the exact dimensions of the primary azea, a less expensive installation occurs and less spillage results, since there is no need to design for the perimeter areas. This is a very Intelligent design for pri- PROMATS will provide custom mats For your fatlity at an affordable price. CALL 1-800-678-MATS for. product information, prices, and literature. QUALITY PROMATS PRODUCTS: • Protective Field Wall Padding •Top Rail and Post Pads • Railing Padding • Pole and Custom Pads • Ball Stop Padding recreational facilities. In spite of the similarity of all ball - fields, there are plenty of different light ing design options. One design recently undertaken, for a youth softball field, uti- lizes four poles, a relatively standard design option. On these poles, however, is sid the a smaller assortment of fixtures than would usually be found on a baseball/ softball lighting system — one fixture on each of the two 40400t poles on either e of home plate, and four fixtures on each of two 40-foot poles 125 feet down lines. This design, the least expen- sive option imaginable, proved to be very acceptable for this youth field — Ihough you won't find it in any book. The system utilizes 1,OOo watt fixtures and costs the facility owner about a dol- 1an hour to operate. By far the most important considera. on when specifying recreational -field ligh ting is the quality of the light — all other considerations are secondary, Many people, even those with a good working knowledge of lighting design, [ail to keep in mind why they're putting up lights In the first place. As an example, consider a softball complex owner who wants to light a Held with 30400tcandle intensity in the in and 20 in the outfield. Whatever else the lighting system can accom- plish, it must at a minimum accomplish this. if the owner asks 15 lighting manu- ELLERBE BECR:ET America's Leading Sports Architect Selected Project Experience ty Wake Forest Universi Lawrence Joel Memoriil Coliseum Southeast Missouri State University Show Me Center Notre Dame University Athletic & Convocation Center Tennis Pavilion Madison Square Garden Renovation America West Arenas Mfo'canto Twins Spring Training Facility And over 50 additional sports, recreation and athletic projects 605 West 47th Streeq Suite 200 Kansas City, Miasouti 64112 Telephone 816 561.4443 50 AIH(E0C BUSINESS Seppem6er 1993 Circle 34 on Reply Card Circle 35 on CITY OF MENDOTA HEIGHTS February 8, 1996 To: Parks and Recreadon Commissions From: Kevin Batchelder, Interim City Aiisirator Subject: Review of Spring Recreation Programs The City newsletter, the Heights Highlites, will be delivered to each mailing address in Mendota Heights in February. Included in this edition of the newsletter will be articles announcing the Spring recreation programs and the details for registration. This Spring we will be offering golf leagues, adult softball, sand volleyball, Build a Bird House and In -Line Skating safety techniques. Attached are some league summaries that provide more detail. On February 21, 1996, and interview panel will be meeting with the finalists for the Recreation Programmer. We hope to make a recommendation to City Council for appointment to fill this position on March 71 1995. In the interim, various staff members have been fulfilling the recreation programmer's duties. Review the Spring Recreation programs. DATES TO REMEMEBER FOR 1996 MENDOTA HEIGHTS SoFTBALL February 26 - March 1 Priority registration for Mendota Heights teams will be at City Hall. Preliminary rosters and $100.00 deposit due. March 4 - March 8 Returning non-resident teams may register at City Hall. Preliminary rosters and $100.00 deposit due. March 11 -March 15 All other teams may register at City Hall. Preliminary rosters and $100.00 deposit due. WILL FORFEIT YOUR SPOT IN THE IEAGUE AND YOUR April 3 MANDATORY Managers Meeting at Mendota Heights City Hall for the following teams: 6:30 - 7:00 p.m. Men's C 7:00 - 7:30 p.m. Men's D 7:30 - 8:00 p.m. Women's D 8:00 - 8:30 p.m. Co-Rec D April 22 Men's C Begins April 23 Men's D Begins Women's D Begins April 26 Co-Rec D Begins May 24 Final Roster Due July 1,2,3* Make-up Games (if needed) July 27-28 Men's C league tournament/piayoff July 29 -August 2* Make up Games (if needed) August 4-5* Men's D and Women's D league tournament/playoff August 9-11 Men's C District Tournament Women's D District Tournament August 16-18 Men's D District Tournament ' *Tentative AC1SV7 iY' t i-fl 3;ikiIW-i 'i �Rh:S IIV� I D E H I I- R G:`c�CRIP7LON 1'?I�d: PU[.LIC—Ai_!_ uTHER �Ar?__ rzr�;� _r�cATion! nE��:c�zr�Tz�ri: rH���r 2c7i�-soo r�s � r-;rT �ra�o�. c�rr����a �s����� CITY OF MENDOTA HEIGHTS MEMO January 23, 1996 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Intem SUBJECT: Par 3 Golf Course DISCUSSION On Monday, January 22, Kevin Batchelder, Patrick Hollister, and Diane Ward met with Mike Cashill from the Par 3 Golf Course in Mendota Veights to discuss the upcoming golf season. Once again the golf course will cooperate with the City in providing Women's, Juniors', and Seniors' golf leagues. The prices have increased slightly from last year (see attached sheet). The registration period for all leagues will be from March 1 to April 3. Mr. Cashill indicated that staff from the Par 3 Golf Course may be willing to help with the registration process. Mr. Cashill expressed interest in recruiting adult supervisors for the Juniors' leagues. These volunteers would be given complementary "green time" in exchange for helping to supervise one or two sessions during the season. Mr. Cashill also explained that this year, "rain dates" would be rescheduled instead of refunded. Staff also discussed with Mr. Cashill the possibility of starting an evening Mixed Adult league and the possibility of allowing cross-country skiing at the golf course during the winter. Mr. Cashill agreed that both may be possible. MEETING NOTICE The Mississippi National River and Recreation Area (MNRRA) and the Science Museum of Minnesota (SMM) will hold two community forums to take public comment on educational partnership options. February 20 3:30 - 9:00 p.m. at St. Matthews Church, 490 Hall Ave. St. Paul, MN. February 22 3:30 - 9:00 p.m., Kellogg I, Radisson Hotel, 11 E Kellogg Blvd. St. Paul, MN. At 3:30, 5*00, and 7:00 pm, MNRRA and SMM staff will describe the options for a partnership in a short presentation. Following the presentation, staff will be available to meet informally with the public to answer questions and take comments. The ideas and comments received during these informal meetings will be used in preparing partnership options for presentation to the Mississippi River Coordinating Commission (MRCC) at a meeting late in March. At this meeting, MRCC will decide whether to pursue one of the new options, or affirm its support for the Harriet Island Interpretive Center concept as described in the Comprehensive Management Plan for MNRRA. 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IN I \1'. it o �sAda `w til:0 Re /aqY rw: = Re POPri•} SitTests �fl r, anusPP 0r\ 'A'Ve) %.�t'�?_i�C3 e• z 0 N F- W v W 19 ic, d N 3 W J JO J N Q Li W N r-i W H Q J Z JO Li Q W N (n �-1 W i JZ J O Wa W N N J Q W Z iO M N ~ W J N L.I.O I O i-1e-1 W � J N Q E... Z O J VN J Q W t+. N 1 WEST ST. PAUL PARKS AND RECREATION DEPARTMENT Department Overview Staff- 5 FT Office/Administrative Staff 4 FT Park Maim. Staff Numerous seasonal staff- pool, arena, programs, grounds, golf course Park Systrn- 13 Parks, and 2mtni-parks, of acres maintained- 125 park acres, plus maintain grounds at City Hall, Ice Arena and other public areas. Department Program Areas Program Offerings and Services- (year round) Park Maintenance Municipal Swimming Pool- (June -Aug) Ice. Arena- (Oct -March) Forestry- disease trees control, planting Golf Course Ice Skating kinks- 9 Department Relationships -VTest St. Paul Athletic Association- Footbaif, Soccer, Hockey, Baseball -Dist 197 Community Education Department- facility use, joint programs -Dakota County Parks Department -WSP Horseshoe Club 61 - a7SP Senior Club -Minnesota Sports Federation- Adult Softball Affiliation- slojv/fast -St. Croix Lutheran High School- facility use -Minnesota Recreation & Park Association- professional affiliation -Neighboring Communities- Inver Grove Heights & So. St. Paul- joint programs -Community Financial Supporters- Nest, St. Paul Commercial Club, Sibley Hockey Boosters, So. Robert Street Business Association, & others -Iafisc. Others Major Program Areas Senior Club- 600+ members Gymnastics- Spring/Summer- 107, Fall- 109, Minter 100+ Adult Softball Leagues- 24 men's, 8 women's, 12 fast pitch Youth T-Ball- 270 daytime, 70 evening Harmon Summer Recreation- drop in program- 100+ Golf Leagues- junior-85, Women's (2)-1451 Senior- 80, Couples- 48 Safety Camp- 60+ Youth/Teen Trips- offered year round- ski, swim, horseback riding, etc. Ice Skating Rinks- drop in, 7 days a week Skating Lessons- 80 Fall, 80 Winter Gals Get -a -Way Trips- 90+ Winter Skating Party- 150+ Halloween Bonfire- 600+ Easter Egg Hunt- 2 00+ Public Services Offered- Picnic Shelters, Field Maintenance for Athletic Association, Field Scheduling, ete.