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1992-03-10 Parks and Rec Comm MinutesCITY OF MENDOZA HEIGHTS DAROTA COUNTY, MINNESOTA PARRS AND RECREATION COMMISSION MINUTES MARCH 10, 1992 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, March 10, 1992, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 7:05 p.m.. The following members were present: Huber, Damberg, Lundeen, Kleinglass, Spicer and Hunter. Commissioner Katz was excused. Also present were Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. AGENDA APPROVAL Chair John Huber requested that the original agenda be revised to reflect three add -on items, one, a request from ISD-197 for funding for the Summer Adventure Program, two, a request from St. Thomas Academy to reserve Friendly Hills and Rogers Lake tennis courts for the 1992 Boys Tennis season, and three, a request from Parks Superintendent Terry Blum to pave a strip along the north edge of the hockey rinks for better ice. Chair Huber also requested that the Park Dedication Consideration for Rottlund Homes be removed from the agenda for consideration at a later date. The Commission concurred with the agenda requests. APPROVAL OF MINUTES AYES: NAYS: RENSINGTON PARR Commissioner Spicer moved approval of the February 11, 1992 minutes. Commissioner Lundeen seconded the motion. Parks Project Manager Guy Kullander presented the final drawings of the Kensington Park buildings prepared by Station 19 Architects at the direction of the Parks Commission and the City Council. Kullander stated that the City would serve as the general contractor and would sub the work out to sub -contractors based upon bids that would be requested after Council approval of the final plans and specifications. Kullander stated that the City has saved approximately $10,000 per building using this process at both Sibley and Mendakota. Commissioner Hunter moved to recommend that City Council approve the final plans and specifications for the Kensington buildings and direct staff to advertise for bids. Commissioner Spicer seconded the motion. AYES: 6 NAYS: 0 GRASS SEEDING OR SOD Kullander inquired if the Commission would prefer to see Kensington Park sodded or seeded. Kullander stated that the sod would take faster thus enabling earlier use of the fields. Kullander stated sod would cost approximately $8,000 to $14,000 more than seeding the site. Commissioner Spicer stated that the City had always seeded the other parks. Commissioner Spicer moved fields be seeded for less Dambera seconded the motion. AYES: NAYS: TRAIL EXTENSION AYES: NAYS: PLAY EQUIPMENT to recommend that the cost. Commissioner Kullander inquired if the Commission desired to see the trail extension through the North Park be constructed this summer. Kullander stated the trail would be constructed along the east edge of the park so as not to affect any future plans for the use and development of this area. The Commission inquired if there would be cost savings by doing the trail construction this summer. Kullander stated that the asphalt crews would be mobilized and have the equipment on site to do the trail. Kullander stated this would be towards the end of the summer, if it was to be done this year. Commissioner Spicer moved to recommend to City Council that the trail extension through the North Park be constructed this summer. Commissioner Lundeen seconded the motion. Kullander presented a preliminary proposal by Earl Anderson Company that designed a play equipment layout for Kensington Park. Kullander stated the proposal incorporated all the Americans with Disabilities Act requirements. Kullander displayed the proposed events for people with disabilities. Kullander stated that the budget for this play equipment was $20,000 and that the proposal provided would cost $25,000. Kullander stated that the City would have to bid the project, but that Earl Anderson had submitted a drawing based on their past work with the City. Commissioner Damberg inquired if this was an equivalent amount of play equipment compared to other parks. Kullander stated yes, and that if Earl Anderson equipment was chosen it has a 5 year guarantee for parts and installation. The Commission discussed the individual play events. Commissioner Spicer moved that the City Council authorize staff to advertise for bids for the Kensington Park play equipment at price not to exceed $20,000. Commissioner Damberg seconded the motion. AYES: 6 NAYS: 0 PARR AMENITIES - SISLEY AND MENDAROTA Kullander explained the proposal to address signage at Sibley and Mendakota Parks. Kullander stated that Sibley would need 1 informational sign on the building, 6 field identification signs for the backstops, 9 outfield distance signs, 4 no motorized vehicles signs, and one "Park Rules" sign. Kullander stated that Civic Center Park would need 1 field identification sign and 3 outfield distance signs. Kullander stated that Mendakota Park would need 1 building sign, 6 "no motorized vehicles" signs, 2 drop off zone signs, 2 Playground rules signs, 2 kiosk bulletin boards, 2 "Park Rules" signs, 2 kiosk park map/address signs, 12 outfield distance signs, 4 back to back field identification signs, 1 lights out policy sign, and 1 "rules" sign for the observation deck. Kullander estimated the cost of signs at $5,000 to $7,000, as budgeted in the referendum. Kullander inquired if the Commission preferred nicer sign posts for those signs needing posts in Mendakota AYES: 6 NAYS: 0 AYES: 6 NAYS: 0 PICNIC TABLES Park. Kullander explained the options as metal highway posts, decorative wood posts, or rounded off metal posts. Kullander stated the wood posts would cost approximately $10 to $12 per post as compared to $5 for a metal post. Kullander stated the wood posts would be 4 by 4's treated to last at least 10 years. Commissioner Spicer moved that City Council approve the signs as proposed with the decorative wood posts to be used in Mendakota Park. Commissioner Damberg seconded the motion. Kullander described the proposal for bleachers at Sibley and Mendakota Parke Kullander stated that Mendakota Park would need 8 sets of bleachers, each with three rows and 21 feet long that would seat 42 people. Kullander stated that at $800 per unit, the cost would be $6,400. Kullander described a larger unit for Sibley that would have 5 rows and be 21 feet in length to seat 70 people. Kullander stated Sibley would need 3 or 4 and that the estimated cost was $9,600 for four units plus $500 for the portability unit. Commissioner Spicer moved to recommend that City Council approve the bleachers as proposed for $6,400 at Mendakota Park and not to exceed $10,000 at Sibley Park. Kullander stated that Terry Blum, Parks Superintendent needed to purchase 10 six foot picnic tables for the park system and that this would be included in the bid for Mendakota picnic tables to achieve a lower per unit price. Kullander stated that this would be paid for out of Park maintenance money, but that the 18 tables for Mendakota Park would be paid for by the referendum. Kullander described the tables proposed for Mendakota Park as heavier eight foot long tables. He stated that the tables would be located as follows: six in the observation deck, eight in the picnic shelter and four on the concrete picnic pads adjacent to the shelter and play area. Commissioner Hunter left the meeting at 7:45 o'clock p.m. for another meeting. The Commission discussed a more expensive table made out of redwood and decided that the regular pine tables would be appropriate. Commissioner Spicer moved to recommend that City Council approve the purchase of picnic tables as proposed, 10 six foot tables and 18 eight foot tables. Commissioner Damberg seconded the motion. AYES: NAYS: PAVING STRIP IN ICE RINRS Rullander stated that. Terry Blum had requested that an eight foot strip of asphalt be placed along the north side of the ice rinks and painted white to alleviate the effect of the sun on the ice and the ground's ability to frost. Rullander stated that the park crews have a hard time maintaining ice along the north edge of the rinks. Chair Huber stated this did not appear to be cost efficient. The Commission directed staff Co explore all the options to address this problem. Maintenance of the light poles at the hockey rinks was discussed and staff was directed to get estimates for their replacement. Administrative Assistant Aevin Batchelder stated that a grand opening ceremony for Mendakota Park has been discussed among various city officials. Batchelder stated that this park is considered the "flagship or center piece" of the park system and it might be appropriate to honor this park as a symbol of the successful referendum. Batchelder stated as such that he felt this should be a community event planned by members of the community and that he was asking for volunteers to help plan, organize and staff the event, if it was felt to be a good idea. Commissioners Spicer and Damberg volunteered to be on the Planning Committee and Commissioners Huber and Rleinglass volunteered to help staff the event. Batchelder stated he would be recruiting other volunteers and would be in VERBAL UPDATES touch to begin planning for the event. Batchelder stated that the City staff was still receiving advice and proposals from vendors regarding the possible Wildflowers Along Trailways project. Batchelder described the progress of the Ivy Falls Storm Sewer project and its possible impact on the pond in Ivy Falls Park. Batchelder stated an updated parks inventory would be mailed to the Commissioners. There being no further business the Commission adjourned at 8:10 o'clock p.m.