1992-05-12 Parks and Rec Comm MinutesCITY OF MENDOTA HEIGHTS
DAROTA COUNTY, MINNESOT2
PARRS AND RECREATION COMMISSION MINUTES
MAY 12, 1992
The regular meeting of the Mendota Heights Parks and Recreation
Commission was held on Tuesday, May 12, 1992, in the City Hall
Large Conference Room, 1101 Victoria Curve. The meeting was called
to order at 7:10 o'clock P.M. The following members were present:
Huber, Hunter, Kleinglass and Spicer. Commissioner Katz arrived
late. Commissioner Damberg was excused. Also present were Parks
Project Manager Guy Kullander and Administrative Assistant Kevin
Batchelder.
APPROVAL OF MINUTES
Commissioner Kleinglass moved approval of the April 14,
1992, Minutes.
Commissioner Spicer seconded the motion.
AYES: 4
NAYS: 0
PARR RESERVATION POLICY
Administrative Assistant Batchelder presented a proposed
resolution for park reservations in the City of Mendota
Heights. The Parks and Recreation Commission spent
approximately one hour reviewing and revising the
proposed resolution. The Parks Commission felt the fees
established in the resolution should not charge residents
for reserving parks. The Parks Commission felt a user
fee was appropriate for non-residents and commercial or
business reservations for parks and facilities. The
proposed resolution includes the following items:
1. Park rental fees
2. Park reservation procedures
3. Damage deposits
4. Rules and regulations for reserving parks
5. Equipment rentals
6. Field reservations
7. Site reservations
S. Fee exemptions
Commissioner Spicer moved that the Parks and Recreation
Commission recommend that City Council adopt the
Resolution Establishing Rules and Rental Fees for Use of
the City Parks and Property as revised.
Commissioner Hunter seconded the motion.
May 12, 1992
Page 2
AYES:
NAYS:
JOINT CITY COUNCIL/
PARRS COMMISSION WORKSHOP
Administrative Assistant Batchelder reported that the
City Council, at their May 5, 1992, meeting, had decided
the time was right to meet with the Parks Commission in
a joint workshop. The Parks Commission was of a
consensus that they would offer their next regularly
scheduled meeting of June 9, 1992, as a possible option
to conduct the City Council/Parks Commission Joint
Workshop should the Council desire to attend that
evening.
BIDS FOR SIBLEY, MEN
AND KENSINGTON PARRS
Parks Project Manager Kullander reported on the low bids
that he had received for signage, picnic tables and
bleachers for Sibley, Mendakota and Kensington Parks.
Kullander reported he had received separate bids for each
of the three items and was presenting the low bids as
follows: Bleachers with a bid of $12,540 from Seating
and Athletic Facility Enterprises; signage bid for $6,521
from Earl F. Anderson Company and tables bid for $6,059
from Flannagan Sales Company. Kullander stated the total
of the three low bids combined was $25,210 and this was
underneath the original estimate of $30,900.
Parks Project Manager Kullander discussed the trail signs
that were included with the sign bid to identify the
trail system and parks. Kullander stated these trail
signs comprised $1,335 of the sign bid. The Parks
Commission was of an unanimous consensus that these trail
system signs should be included.
Commissioner Spicer moved that the Parks and Recreation
Commission recommend that City Council approve the low
bids that had been received for bleachers, signage and
picnic tables.
Commissioner Hunter seconded the motion.
AYES:
NAYS:
LIGHT POLES AT HOCKEY RINKS
This item
appeared as
a follow up
to a
request
for
installing
new lights at
the Friendly
Hills
hockey
rink
May 12, 1992
Page 3
made by Parks Leadperson Terry Blum at a previous Parks
and Recreation Commission meeting several months ago.
The Commission felt this was a maintenance item and that
referendum funds not be used to upgrade lighting at the
hockey rinks. The Parks and Recreation Commission felt
that no recommendation was necessary for this item as it
was a maintenance item that the Public Works Director
should consider in the 1993 Budget.
PLAY EQUIPMENT BIDS
AYES: 4
NAYS: 0
The Parks and Recreation Commission discussed the bid for
Kensington Park play equipment. Parks Project Manager
Kullander stated he intended to have this bid awarded
before July 1st to avoid the 6.5 percent sales tax the
City would be obligated to pay after that date. The
Commission discussed the budget of $20,000 for play
equipment in Kensington Park that they had established at
the March meeting. The Commission discussed the extra
requirements due to the Americans with Disabilities Act
in providing "equal" equipment in all parks.
Commissioner Spicer stated the Parks Commission had
budgeted $18,000 for play equipment in each neighborhood
park in the 1989 Referendum and that if you added $3,000
for meeting the standards of the Americans with
Disabilities Act you would end up with a $21,000 budget
for the play equipment at Kensington Park.
Commissioner Spicer moved that the play equipment budget
for Kensington Park be established at $21,000.
Chair Huber seconded the motion.
Commissioner Katz arrived at 8:00 P.M.
PARR UPDATES
Administrative Assistant Batchelder informed the Parks
and Recreation Commission that City staff had received a
number of complaints regarding the removal of the Curley
Trail. Batchelder stated the City Council had taken
action on April 21st and had endorsed the Parks and
Recreation Commission recommendation that no advertising
panels be allowed in parks. Batchelder stated he has had
inquiries for two more park adoptions, Cub Pack 198
desired to adopt Ivy Park and ERA Dufresne Realty desired
to adopt Friendly Hills Park.
May 12, 1992
Page 4
Batchelder stated the Planning staff had met with Dean
Verdoes and Lois Rockney of Independent School District
No. 197 to discuss the scoreboards donated for Sibley
Park by Pepsi Cola. Batchelder stated staff reviewed
lighting, distance, placement and proportion of
advertising to scoreboard. Batchelder stated the staff
determination on the Sibley scoreboards had been that
they were park equipment and a permitted use within the
R-1 District. The Parks Commission discussed the need
for underground wiring to serve the scoreboards with
electricity and scoreboard control wires. Kullander
stated it was likely the School District would be
approaching the City about sharing the cost for this
additional underground wiring. Kullander stated the
Joint Powers Agreement called for annual meeting in June
to discuss budget items and future improvements.
Batchelder stated the Planning Commission reviewed the
Arndt Subdivision at their April meeting and had carried
the item over to their May meeting. Batchelder stated a
number of residents in that neighborhood had testified at
the Planning Commission meeting that they would like to
see the City acquire that parcel for park space.
Batchelder discussed the wildflowers along trails project
and ongoing discussions with vendors and volunteers.
Batchelder described the action City Council had taken
regarding the Kensington Park assessments for Centex
Homes. Parks Project Manager Kullander discussed the
collapse and the projected repair cost for the
Copperfield walking bridge. Kullander stated the trail
bridge would be replaced with a culvert and permanent
trail and that this work would be completed soon.
Parks Project Manager Kullander discussed the use of
Mendakota Park restrooms with the Parks Commission.
Kullander presented a list compiled by Diane Ward, the
staff person responsible for the City softball programs,
that indicates the level of interest received at the City
in using the Mendakota complex.
1992
July - Men's Thursday Night Over 30" Softball
Tournament (10 teams)
August -September - Company League - Co-ed Incrediball
Thursdays (S teams)
May 12, 1992
Page 5
1993
Men's
Leagues
Expressed Interest
Class
"A"
1
Team
Class
"B"
5
Teams
Class
"B" Industrial
5
Teams
Class
"C"
3
Teams
Class
"D"
4
Teams
Over
1130"
10
Teams (Current Thur.
NightLeague)
Over
1130"
2
Teams
Over
1155" (non -sanctioned)
1
Team
Women' s Leac,Lue
Class "C:
Industrial
Co -Ed Softball
Kittenball
3 Teams
1 Team
4 Teams
6 Teams (Current Sunday
Night League)
These are not confirmed bookings but genuine interest in
using Mendakota facility. Ms. Ward has indicated that if
the City were to accommodate the leagues with the most
interest (Men's Class "B" Industrial, Over 113011, Women's
Class "C" and Co -Ed Softball and Kittenball) the facility
could be used six out of seven evenings, one league per
night.
Leagues Interested in Reserving Fields
Two Church Leagues - 12 teams on each league
West Publishing Company League - Men 16 Teams
Women 6 Teams
Kullander reported the City has had a few calls regarding
reserving courts for volleyball and tennis but it has
been the City's policy to not reserve these facilities.
It has been a first come first served basis.
May 12, 1992
Page 6
ADJOURNMENT
There being no further business the Parks and Recreation
Commission adjourned the meeting at 8:55 o'clock P.M.
Respectfully submitted,
Kevin Batchelder
Administrative Assistant