Loading...
1990-05-08 Parks and Rec Comm MinutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY PARKS AND RECREATION COMMISSION MINUTES MAY 81 1990 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday May 81 1990 in the City Hall Conference Room, 1101 Victoria Curve. Chairperson Huber called the meeting to order at 7:10 o'clock p.m. The following members were present: Damberg, Huber, Hunter, Lundeen, and Kleinglass. Katz and Spicer were excused. Councilmember Blesener was present. Staff members present were Parks Project Manager Guy Kullander and Administrative Assistant Batchelder. Guests included Ed Kodet, Dean Verdoes and Barry Warner. APPROVAL OF MINUTES Commissioner Damberg moved approval of the April 11, 1990 and May 1, 1990 Parks and Recreation minutes. Chairperson Huber seconded. AYES: 5 NAYS: 0 Commissioner Ramberg reported that she had noticed quite a bit of activity on the new play equipment that had been installed in some of the parks. Parks Project Manager Guy Kullander stated that there is a lot of child activity on the new equipment, and that the structures are finished with the exception of the scoopers which are on backorder. SIBLEY COMFORT STATION Ed Kodet, of Kodet Architecture, submitted his presentation of the building design for the comfort station at Sibley Park. He discussed the overhang area and the two options, one of 10' and one of 20'. He stated the concessions area would be pointed towards the baseball field. The 20' by 20' patio along the east edge was eliminated. He stated that the design showed individual restrooms that are handicapped accessible. Chair Huber explained that the patio and the overhang were reduced because of budget constraints. Mr. Kodet explained that this is a very small project for most contractors and that the estimated 23% overhead is very high. Mr. Kodet distributed cost estimates. He stated that he erred on the high side for overhead. He stated that a brick exterior as an add on would be an extra $4,400 on top of the $49,703 cost estimate. He stated that it was his opinion that the brick is worth the extra cost for the quality obtained. He stated that wood would be less costly than concrete block but that possible vandalism and maintenance would make it more costly in the long run. Chair Huber stated that nicer buildings are treated with more respect and that he felt brick would tie in better with a class facility and that the brick should be included in the bid as an alternate. Mr. Kodet showed and discussed the drawings of the design plan. He stated that building has a concession area with a hand sink, a 10' patio with an overhang, a mechanical room with a service sink, irrigation controls, electrical outlets, two restrooms, an eight foot ceiling and a concrete foundation. He explained the surface material as being concrete rock face with a protective surfacing. Councilmember Blesener queried about the size of the overhang around the building. Mr. Kodet stated that it was 5' on perimeter as a rain shelter. The Commission discussed the overhang, the storage area and shelving inside, the oversized door to the storage area, the floor materials (epoxy painted floor vs. ceramic tile), the handsink in the concession area. The Commission discussed the intended use of the concession area, as a vending area or food preparation area that would require higher food and health code requirements. The Commission discussed the design of the concession area and the stainless steel countertop. They concurred on a ceramic floor, a hand sink, a stainless steel countertop and that it would be vending use only. The Commission discussed the storage area and the possibility of having an indent into the storage area to provide space for a pop vending machine outside. The Commission discussed the storage needs of Mend -Eagan, the school district and the City. The Commission discussed the design of the restroom area. Parks Project Manager Guy Kullander discussed the construction timelines and the coordination with the Sibley Park construction. He also stated that the bidding can include options and decisions can be made at the time regarding upgrades or cost cuts. He stated that a July 1 construction date would allow the building to be in before the seeding needs to be done for Sibley Park. Councilmember Blesener suggested that an enlarged canopy be included as a second alternate in the bid. Commissioner Lundeen moved that the Parks and Recreation Commission recommend that City Council approve the final plans and specifications and that the City Council ordered that bids be advertised. Commissioner Kleinglass seconded the motion. AYES: 5 NAYS: 0 SIBLEY PARK Barry Warner, of Barton-Aschman, presented the final plans and specifications for Sibley Park based on the directives of the Park and Recreation Commission, School District 197 and city staff. He stated that plans were considered a 1190%" plan package and were ready for bidding. He stated that if approval were obtained that the plans could move forward for City Council approval in time to construct and seed the project by September 1, 1990. Mr. Warner explained the detailed plans package. He discussed the existing conditions, the removals plan, the construction details, and the layout and dimension plans. He gave the Commission a brief overview of the elements in the plan that have changed since the preliminary plans were presented to the Park and Recreation Commission, the School Board and the City Council. Mr. warner presented the ballfield layout and dimensionsI the grading, drainage and utility plans, the irrigation panels, the construction details, the landscape plans, the bituminous surfaces plan, the "furniture", the play structure, the bleachers, the capping of wells and the removal of existing trees. The Commission discussed the design as it relates to intended uses. Mr. Warner and Mr. Verdoes discussed the School District's concerns with the design. The soils and irrigation needs were discussed. Commissioner Kleinglass moved that the Parks and Recreation Commission recommend that City Council approve the final plans and specifications for the Sibley Park and advertise for bids. Commissioner Hunter seconded. AYES NAYS: VERBAL UPDATES MENDAKOTA PARK ADJOURN Parks Project Manager Guy Kullander provided an update on the construction progress of the Trails and Park improvements. Parks Project Manager Guy Kullander stated that $53,000 is included in the parks referendum for construction of the neighborhood amenities in the park dedicated at the Mendakota site. He stated this was a seperate project from the on -going attempts to purchase an active ballfield site there. He stated that the neighborhood park could be constructed and the ballfield could be done at a later date depending on if the City was successful in obtaining the Mendakota site. He also stated that it could be put off and constructed in concert with any larger ballfield site. He stated the only difference would be the grading costs. Kullander stated that he had been approached by a Mendakota resident about the play structure for the children in the neighborhood. It was the Commissions opinion that the construction of the neighborhood park should be put on hold until the ballfield acquisition question is answered. There being no further business, the meeting was adjourned at 9:30 o'clock p.m. Respectfully submitted, Kevin Batchelder t h-� Administrative Assist