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1992-03-10 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISS] March 10, 1992 - 7*00 P.M. 1. Call to Order. 2. Roll Call. 3. Approval of February 11, 1992 minutes. 4. Kensington Park - Progress Update * Station 19 Final Plans for Park Buildings * Grass Establishment - Sod or Seed * Trail Extension through North Park * Play Equipment Guy Kullander, Parks Project Manager 5. Selection of Amenities for Mendakota and Sibley Park * Benches, signs, picnic tables, etc. Guy Kullander, Parks Project Manager G. Park Dedication Consideration * Rottlund Homes' Winterwood PUD Proposal 7. Planning Committee for Mendakota Grand Opening Dedication Ceremony 8. Verbal Updates * Wildflowers Along Trailways * Ivy Falls Park - Storm Sewer Pond * Inventory of Parks 9. Adjourn. CITY OF MENDOTA HEIGHTS �R* s DAKOTA COUNTY, MINNESOTA 4 PARKS AND RECREATION COMMISSION MINIITES FEBRUARY 11, 1992 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 11, 1992, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 7:08 o'clock P.M. The following Commission members were present: Huber, Katz, Hunter, Spicer, Kleinglass. Commissioner Lundeen arrived late. Commissioner Damberg was excused. Also present were Parks Project Manager Guy Kullander and Administrative Assistant Batchelder. ELECTION OF OFFICERS Commissioner Spicer moved to appoint officers for the 1992 Parks and Recreation Commission as follows: John Huber - Chair Vicki Katz - Vice Chair Kevin Batchelder - Secretary Commissioner Hunter seconded the motion. AYES: 5 NAYS: 0 APPROVAL OF MINOTES AYES: 5 - NAYS: 0 Commissioner Spicer moved approval of the January 14, 1992, Parks and Recreation Commission minutes as corrected. Commissioner Kleinglass seconded the motion. The correction involved Commissioner Hunter's desire to let it be known that he was not opposed to a wild flower planting program. TENNIS RESERVATION Commissioner Spicer explained that Bob Eng, Commissioner of Mend -Eagan tennis, had informed him the Sib1F_fields would be used this year for the youth tennis _,;. igram run by Mend -Eagan. Commissioner Spicer sta`f. •lend -Eagan tennis formally withdraws their reques" reserve the Valley Park tennis courts. The Commisb_�si discussed the City's first come, first served policy on reserving February 11, 1992 Page 7 figure out the costs and staff time involved in beginning a recreation coordination program. The Parks and Recreation Commission desired to see this permanent part time recreation coordinator included in the 1993 Budget process. CONCESSION STAND Administrative Assistant Batchelder stated the City Council had desired to have a concession stand policy that allows access to community, civic and recreation groups as opposed to a single contracted vendor. He stated that instead of a contract with a single vendor it would be necessary for the City to have a policy regulating the reservation and use of the concession stands both at Mendakota and Kensington. He stated the policy would have to include provisions for worker's compensation insurance and general liability insurance. Administrative Assistant Batchelder asked the Commission if they desired to allow alcohol (3.2 beer) to be sold at the concession stand. The Commission was of a consensus that no alcohol should be served from the City concessions. The Commission indicated that a rent should be charged and that vending machine operators should pay a percentage to the City. The Commission stated that any revenues due to recreation activities should be considered expenses recovered to pay for recreation activities in the General Fund. The Commission stated they desire to see a deposit or bonding in order to make users of the concession stand accountable. In response, the Commission stated the approval process for users of the concession stand should be done by City staff based on criteria that protects the City for damages, risk management and has revenue provisions, SOFTBALL FIELD Administrative Assistant Batchelder stated the neighborhood parks softball fields are currently used on a first come, first served basis except for Mend, -pagan reservations for little league. Typically these fields are not reserved but when they are reserved they are usually on an as requested basis without a fee, The Commission concurred that this approach should continue with the neighborhood parks. The Commission discussed fees for non-residents using the neighborhood parks fields and felt that a fee for non-residents was appropriate. The Commission also felt it was appropriate a fee should be charged when the City park crews get requests for moving picnic tables. CITY OF MENDOTA HEIGHTS MEMO March 5, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assista Subject: Kensington Park - Progress Update DISCUSSION Parks Project Manager Guy Kullander will be providing an update on the progress of the final plans and specifications for Kensington Park. He will also be seeking approvals, or direction, from the Commission on a number of items. This includes whether to seed or sod the soccer fields to achieve a certain level of grass establishment, to seek direction about the installment of the trail through the North park area, and to explain the level of play equipment to be installed. ACTION REQUIRED Discuss the Kensington -Park details with Parks Project Manager Kullander and provide direction or recommendations on the items discussed. CITY OF MENDOTA HEIGHTS MEMO March 6, 1992 T0: Parks and Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Amenities for Sibley and Mendakota Parks DISCUSSION I am preparing proposals to seek bids for the purchase of picnic tables, bleachers and signage. I am asking the Parks and Recreation Commissioners to provide direction on the quality and quantity of items to be acquired. I recommend the following items: Sianage Sibley Park: Building identification: 1 sign on building Ballfield identification: 8 signs Outfield distance markers: 7 to 9 signs Civic Center Fields: Outfield distance markers: 3 signs Field identification: 1 sign Mendakota Park: Address/identification on buildings: 1 sign No motorized vehicles allowed: 6 signs Kiosk bulletin boards: 2 Kiosk Park rules: 2 signs Kiosk park map of site: 1 sign Outfield distance markers: 12 signs Ballfield identification: 4 signs Picnic Tables Mendakota Park: Observation deck: 6-8' tables Picnic pads: 4-8' tables Shelter: 8-8' tables Parks Department: Terry needs 10-6' tables (from regular park funds) CITY OF MENDOTA HEIGHTS March 5, 1992 To: Parks and Recreation Commission �2y From: Kevin Batchelder, Administrative Assist% Subject: Park Dedication Consideration Rottlund Homes' Winterwood PUD Proposal When Subdivision proposals come before the City it is our policy to have the Parks and Recreation Commission review the project for its proposed park dedication and to make a recommendation to City Council. I have attached a copy of the Subdivision Ordinance 301, Section 6 that discusses park dedications and a copy of Resolution No. 91-94 which was recently adopted for cases in which cash dedications are accepted. Rottlund Homes is proposing a 68 unit townhouse project on 10 acres at the corner of Mendota Heights Road and Dodd Road as a Planned Unit Development. Attached is a map that shows the outline of the proposal and its landscape plan. Also enclosed is the Planner's Report prepared by Tim Malloy, of Dahlgren, Shardlow and Uban, that discusses the proposal. Rottlund Homes is proposing a cash dedication for this Planned Unit Development instead of a park land dedication. A cash dedication would fund the Special Parks Fund and for this project would be as follows: (68 units) x $750 = $51,000 The Parks and Recreation Commission should decide if a cash dedication is the appropriate park dedication for this parcel of land and make a recommendation to the City Council. The Planner's Report discusses the park dedication in the Miscellaneous section of the report. ACTION REQUIRED Discuss the proposed cash dedication for the Winterwood PUD project and make a recommendation to City Council. CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 91- 94 RESOLUTION AMENDING RESOLUTION 80-16, ESTABLISHING A PARK CONTRIBUTION FORMULA WHEREAS, pursuant to Minn. Statute, Section 462.358, Subd. 2, and Mendota Heights Subdivision Ordinance, Section 6, the City Council is authorized to require a park contribution for the platting or replatting of land; and WHEREAS, said park contribution may be either in the form of a cash contribution or a percentage of the gross area of the plat, whichever is deemed most appropriate by the City Council of the City of Mendota Heights; and WHEREAS, said open space contributions or cash contributions must be used for the purpose of maintaining and protecting open space or developing existing public open space, and WHEREAS, it is deemed advisable that the cash contribution be based on a standard contribution formula. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 80-16 be amended in its entirety, and BE IT FURTHER RESOLVED that the following park contribution formula shall apply to all requests for platting, replatting or division of existing lots for which a cash contribution is deemed appropriate by the City Council: a. Property owner or .developer shall contribute a minimum of $750 for each residential lot created as a result of plat, replat or lot division approval; and b. Cash contributions in the case of commercial/industrial plats, replats or lot divisions shall be at least ten (lo) percent of fair market value of the gross area created as a result of the plat, replat or lot division; and /111� i �� i I ---;i I 1 / � / HB t I 1I�NB 1 ' � I 1 / � _ ___� I 1 1 � I l 1 1 11 11 � 1 / I1� I I .\ 1 i .1� 1' ' �� - .� \ I I � � 1 i�il .. � I 111 I ( I 1 �n � �I i C 1 I 1�� -- _� V �`'li i a 1 1 LI �i11 i ¢ ' � �� - .; i'ii � � i 1 ; II11 I � i ! ` _ y `Ilj � -1 C 1 j l �� i III I I O7. 1 1( _ 1111 I 1 � 1 1 11_ 1 I v 11811i I � 1 1 _ II« I I � I - 1 I• it lllj i I � ' II�j11 I 1 ti 1;1111�1 j - COMMON NAME �m wamea•s � wma umaaAr c oa®uEr art rp taTtsT mrtlesr uuniul m¢ tm2s PtMe I macro erne sew 6 Y12 BDLS �Pi ML4AII Flt ' '. a1! tlD SflffiQ QIB ApYOtIPl ' lM,11� DLC 1P6 B.1YMN d1691R MWR lVAE MJIHiI,IMISE S�If dINPEfi..NYGWOEN PoTENiY-lA. J11C101.ft1 .. DNEEQ 81« e�6 .,�.. ,�.. w� � i I �� `. \\ � � � \\\�\ 5`` �� .� a+ , \ �`\ \ \ `� `� � 1-�MS� ' I 1 \ \ � _ �- � \ `� _ \``` ``_\ t__ �`\ `` ```_ �_=`Sp I_ i -- �� 9HEE1 5 «.......«..« «« ...« . � eNOSCAPE PLAN � 8 SHEETS t c l:'ell iLll f�c:; ',VL12.ti I IItn -iT .. .k .,rllclI! DATE: 25 February 1992 CASE NUMBER: 92-02 APPLICANT: The Rottlud Company, Inc. LOCATION: Mendota Heights Road and Dodd Road ACTION REQUESTED: Rezoning to HRlPUD, CUP for PUD, Sketch Plan Approval Background The subject property is located in the southeast quadrant of Mendota Heights Road and Dodd Road. This property is within the region known as the Southeast Area. This area was the subject of an extensive planning study that was conducted in 1985. As a result of this study, the Land Use Guide Plan for the area was amended in 1989. The subject property was previously guided for low density residential use. The current plan designates the property as HR/PUD. This district is intended for multi -family residential use at a density of eight units per acre or less. The area has not been rezoned in accordance with the plan. The intent was to allow the property to remain in the R4 Zoning District until it was ready to be developed. In the years since the Southeast Area Study was completed, the owner of this property has twice submitted applications requesting that the land use designation for the property be amended to allow a convenience commercial development on the site. On both occasions, the Applicants request was denied. The most recent of these requests was in October 1990. The Applicant now proposes to rezone the bulk of the property in accordance with the Comprehensive Land Use Guide Plan and develop it for multi -family housing. A small parcel (.94 acres) at the corner of Mendota Heights Road and Dodd Road is being excluded from the proposed multifamily project and is intended to be developed at a later date for a different use not yet defined. The Applicant (The Rottland Company, Inc.) proposes to develop the property as a planned unit development consistent with the intent of the Guide Plan for this area. While the total area of the site does not meet the 10-acre minimum generally required for PUD projects, Section 13.1(1) of the Mendota Heights Zoning Ordinance allows this requirement to be waived in areas designated for PUD zoning(Southeast Area). All properties within the southeast area are intended to be processed as planned unit developments under Section 13 in the Zoning Ordinance. Section 13.2(4) states that the submission requirements and approval process shall be the same as that required for PUDs under Section 22. PUD Criteria Section 22 in the Ordinance lists the criteria for considering a planned unit development. The first three of these criteria deal with the general issues surrounding whether the proposed project is Rottlund, Inc., Case No. 92-02 Landscaping Page 3 A significant amount of landscaping is proposed for the site as partof the project, which is indicated on the landscape plan. Generally, the proposed landscaping meets the requirements of the recently revised landscape standards in the Ordinance. The size of the trees and shrubs indicated on the plans meet or exceed those required. The selected species, spacing of plants and plant massings are all acceptable. There are four small parking areas along the south side of Mendota Heights Road, which should be screened with additional shrubs. The retention pond in the northeast comer of the site could also be planted in more of a park -like manner. This depression does not need to be delineated and trees could be planted in the low area as long as they are species that can tolerate intermittent wet conditions. While the plant species and massing are generally acceptable, the overall scheme of the plantings is somewhat random. The appearance of the -landscaping would be stronger if areas were planted with clusters of a single species. The site improvements also include landscaped berms along Mendota Heights Road and adjacent to the freeway ramps. The berms adjacent to the freeway ramps behind the three units on the east end of the property are very small due to the close proximity of the access drives for these units. These berms are intended to help attenuate the noise associated with the accelerating and decelerating traffic on the ramps. One factor that reduces the needed height for these berms is that the ramps are depressed 12 to 16 feet below the elevation of the subject property. However, the berm adjacent to the twelve -unit building in the southeast corner of the site offers little screening or noise attenuation for that structure. Bulk Regulations The proposed project meets or exceeds all of the density, setback and building spacing requirements in the R-3 district. There are no height limitations in this district. The density of the project (7.1 units/acre) is within the eight units/acre identified in the Comprehensive Plan. The proposed density also satisfies the minimum lot area standard in the R-3 District as required by Section 13.2(2). Parking The parking provided for the project exceeds the minimum requirements in the Ordinance. Section 12.5(1) requires 2.5 parking spaces per unit of which one must be enclosed. This translates to 170 stalls for the 68 units proposed. The project would provide 197 spaces, if we assume one parking space in the driveway of each unit (the developer assumed one space in front of each garage). The project also meets the 40400t minimum setback to parking wherever parking is adjacent to a public street. Also, the proposed driveway width of 24 feet is consistent with the Ordinance requirement. One issue related to the on site circulation is the fact that some of the end units are located on very long access drives. This is due to the shape of the property and the desire to avoid orienting all of the buildings with the ends facing Mendota Heights Road. The longest of these drives, as measured from the cuWe-sac, is roughly 400 feet. If we include the length of the cul-de-sac, these units are 660 feet from the public street. We would suggest that the City's fire chief review the site plans to ensure adequate access for emergency vehicles. Utilities The City's engineering staff has reviewed the drawings for the proposed project and has determined that the existing utility mains in the area are adequate to serve the development. The Applicant will have to petition the City to extend those utilities to serve the site. E N SP I G W Ais Ya s. MENDAKOTA GOLF COURSE B COUNTRY CLUB (PRIVATE) II @ [IL. n ■ •III r`'• Mal ) 1 OODGE NATURE ITATES a _• NI Y ---MnRsn •A vo -PARKIss ,� • 1^•• • ti / _ �tr. mm o 1 v° q ire ��— 1 1 w IWELL 1 •I 44 lie Vl= low —ROAD_� NEI TS ROAD - n (..... 10 `'E�/ /i\)row e///k T✓ O '>>'>v SUBJECT PROPERTY �\ NORTH SCALE 1 "=800' If CITY OF MENDOTA HEIGHTS MEMO March 5, 1992 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assist n Subject: Mendakota Grand Opening Dedication Ceremony Planning Committee DISCUSSION There has been some discussion among City officials and staff that it would be appropriate to have a Grand Opening Dedication ceremony for Mendakota Park. This park has been referred to as the "center piece or crown jewel or flagship" of the park system in the City. Many people feel it would be appropriate to have a ceremony that would recognize the opening of this park as it symbolizes the successful referendum and is tangible evidence of all the hard work and effort of the community members responsible for the fruition of a great park system. As such, it is also appropriate that this celebration be a community event. Therefore, I am asking that the Parks and Recreation Commission be represented on a Planning Committee for this event. I don't believe that this should be an event planned by staff for the City, I believe it should be a community event planned by members of the community. I will be asking City Council members to participate, Citizen Park Review Committee members or will be accepting suggestions about willing community volunteers. Any and all volunteers are welcome. It is likely that early June would be the best time for this event. (Not too cold, not too muddy, the grass will have had a chance to grow, school is getting out and will follow Memorial Day weekend.) There are many wonderful ideas already generated such as having the Sibley band play, having a homerun contest, barbecue, family events, formal dedication, softball games, volleyball, three point shooting contest, etc. ACTION REQUIRED Discuss the staging of a dedication event and provide volunteers to serve on a planning committee. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA February 110 1992 - 7:00 P.M. 1. Call to Order. 2. Roll Call. 3. Election of Officers Chair Vice -Chair Secretary 4. Approval of January 14, 1991 minutes. 5. Kensington Park - Final Plan Details * Station 19 Plans for Park Buildings * Site Design for Building/Play/Picnic Area * Landscape Plan * Trail Connection * Protective Barriers Guy Kullander, Parks Project Manager 6. Discussion of Recreation Programming and Staffing 7. Tennis Reservation Request Mendota/Eagan Youth Tennis 8. Concession Stands Policy - Discussion of Rough Draft 9. Discussion of Softball Field Reservation Policy 10. Wildflowers Along Trailways 11. Verbal Updates * Commission Reappointments * Lilydale/Harriet Island Regional Park * Purchase of Cushman Truck * Mendota Heights Road Construction/New Trail 12. Adjourn. CITY OF MENDOTA HEIGHTS MEMO February 7, 1992 TO: Parks and Recreation Commission FROM: Kevin Batchelder, Administrative Ass SUBJECT: Election of Officers - 1992 Chair Vice Chair Secretary The terms of officers for the Parks and Recreation Commission commence on February 1 and continue through January 31st of the next year. Each year in February the officers of the Commission are elected by the members of the Commission to serve a one year term. The offices that need to be elected are those of the Chair, the Vice Chair and the Secretary. I have attached Ordinance No. 109 that describes the Parks and Recreation Commission. ACTION REQUIRED Elect officers to the position of Chair, Vice Chair and Secretary for 1992. MTL:kkb The Commission shall, in performing the aforementioned duties and responsibilities, exhibit the initiative in formulating policies which will be responsive to the anticipated need and objectives of the community. SECTION 4. MEETINGS The Commission shall hold at least one meeting each month at a time regularly esta- blished and approved by the Village Council and shall hold such special meetings as may be necessary for the conduct of its business. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions and findings, which record shall be maintained as a public record. The Commission shall submit to the Village Council a true and correct copy of all of its minutes, recommen- dations and other reports. SECTION 5. COMPENSATION The members of the Parks and Recreation Commission shall serve without compensation but shall have the right to be reimbursed for expenses incurred in the performance of their duties. SECTION 6. VACANCIES Any of the following may cause the office of a member to become vacated: 6,1 Death; 6.2 Disability or failure to serve, as shown by failure to attend four regularly scheduled meetings in any one calendar year; 6,3 Removal of residence from the Village, or 6,4 Resignation in writing. Vacancies shall be filled as soon as possible for the unexpired portion of the term by the Mayor with the consent of the majority of the members of the Village Council. (109) 2 Num CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES JANUARY 14, 1992 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 14, 1992, in the City Hall Large conference Room, 1101 Victoria Curve. The meeting was called to order at 7:10 o'clock P.M. The following Commission members were present: Huber, Spicer, Damberg, Lundeen, Commissioner Hunter arrived late. Commissioners Katz and Kleinglass were excused. Also present were Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. Guests at the meeting included Dave Libra, Mend -Eagan Soccer; Keith Campbell, Sting Soccer and John Steffi of the Mendota Heights Jaycees. APPROVAL OF MINUTES Commissioner Damberg moved approval of the December 10, 1991 Parks and Recreation Minutes. Commissioner Spicer seconded the motion. AYES: NAYS: KENSINGTON BUILDINGS Chair Huber introduced Keith Sjoquist, of Station 19 Architects, who was present to discuss the preliminary designs of the Kensington buildings. Parks Project Manager Kullander explained that the City Council had contracted Station 19 for the design of the Kensington buildings and that Station 19 Architects had met with staff and Councilmember Blesener last week to discuss preliminary designs. Chair Huber stated the plans that Mr. Sjoquist is presenting are based on input from that meeting and from the City Council meeting in December. Mr. Sjoquist presented drawings showing a site plan and the building elevations. Mr. Sjoquist explained how the parking lot and soccer field locations affected the design and location of the comfort station area. Mr. Sjoquist described the location of the comfort station as being in the southwest area of the triangular shaped parcel north of the soccer field. Mr. Sjoquist explained that most users of the comfort station will be present for soccer games. He stated that not as many people using the trails would be users of the comfort station. Mr. Sjoquist stated the location of the comfort station is based on an attempt to reduce any activity in the goal areas behind the soccer fields. The location of the January 14, 1992 Page 3 Chair Huber inquired about plumbing for the concession area. Mr. Sjoquist stated this could be easily stubbed in from the maintenance area.: Mr. Sjoquist stated that Health Department regulations would require significantly increased costs, were a three tub sink and plumbing required for food dispensing. Chair Huber inquired about the difference in having a dutch door verses a roll down window for concession service. Parks Project Manager Kullander estimated it would cost an extra $1,200 to $1,600 to install a roll down window. He stated the building has to be structurally built now to have the window and this would be expensive if done at a later date. The Commission discussed concessions windows verses dutch door. Parks Project Manger Kullander estimated it would cost approximately $800 to $1,000 additionally for a half window opening. Chair Huber inquired about the total estimate for the building. Mr. Sjoquist stated he does not have final figures at this point but would estimate approximately $60,000 for the three buildings. Chair Huber inquired how this compared to the original estimate for the first plan shown for buildings. Parks Project Manager Kullander stated that the fixed plumbing cost had significantly increased the costs of the building. He stated his original design had shown a $30,000 building and now it is a $60,000 building. He stated we could stub in for a sink in the concessions area and, at a later date, it would cost approximately $1,000 to purchase a single compartment sink plus labor costs for installation. Mr. Campbell stated the soccer groups will be using the concession areas for tournaments and scheduled games and it is highly likely there would be two people serving or selling concessions at one time. He stated he felt a three foot wide dutch door was not adequate. Parks Project Manager Kullander stated either the dutch door or the half window option provides a three foot opening. Mr. Sjoquist suggested a wider four foot dutch door could be used and this would provide adequate room for two people to serve concessions. Mr. Sjoquist stated electric outlets would be available in the concession area to accommodate portable refrigerating units. The Parks Commission came to a consensus that the concession area should be the wider four foot dutch door. The vending area was discussed and it was determined that if no vending machines were placed in the vending area this would make an appropriate area to install a bench for use as a sheltered sitting space. January 14, 1992 Page 5 Parks Project Manager Kullander stated the City had also met with Centex representatives about possibly extending the park boundaries further to the west. He stated Option 4 had a design based on the City purchasing a 23 foot wide strip from Centex. He explained the site plan shows Bedford Court moving to the west and the buildings moving to the west and would require setback variances from the City Council. He stated Centex estimated $13,000 in planning and replatting costs and would be willing to sell the 23 foot strip of land for about $2.00 per square foot. Parks Project Manager Kullander estimated the cost for the 23 foot wide strip at $35,000, He mentioned Centex had indicated they be willing to discuss the acquisition of this 23 foot wide strip at a reduced or zero cost if the City would consider surmountable curbs throughout the project. Parks Project Manager Kullander stated Option 5 would have the City purchase Lots 1 and 2 which is approximately 2.6 acres of land including 22 units. He stated Centex would want to be reimbursed for lost profit and land costs. Centex estimated this Option at $400,000. Chair Huber stated it appears Options 1, 3 and 5 are out of the question and are too expensive to consider. Parks Project Manager Kullander stated the power lines are cutting across 50 feet of the eastern field and if the City were able to move the soccer site plan over 23 feet under Option 4 it would still be underneath the high wires. Parks Project Manager Kullander stated the existing H structure for the power lines are 65 foot structures with 25 feet of the structure being buried and the structure being 40 feet above ground. He stated the new H structure that NSP would use to replace the old structure was 85 feet in height of which about approximately 30 feet would be buried depending on soils. He stated this would provide an extra 15 or 25 feet in height of the powerlines and would eliminate the sag point being over the fields. Chair Huber inquired amongst the Parks Commissioners about support for various options. Commissioner Spicer stated the option to raise the powerlines for $25,000 was his preferred option. Chair Huber stated that the space in setbacks between the fields had been a Council consideration as a safety issue. Mr. Keith Campbell stated it would be necessary to have 50 feet between the fields, that it would be nice to have an additional 10 feet from the 40 feet shown on the current plans. Mr. Campbell stated the west side of the west field could hold bleachers instead of placing them between the two fields. Parks Project Manager Kullander stated retaining January 14, 1992 Page 7 is currently working on an inventory of what neighboring communities are providing for park services in order to compare this inventory with what organizations are providing currently in Mendota Heights. He stated this comparison should enable the City to look at where gaps in service for recreation programming exist and determine what gaps in service the City might wish to fill. He stated at this point the City could 'then begin to look at recreation staffing after determining what gaps in recreation service we decide to fill. Commissioner Damberg stated she had requested this item be placed on the agenda because she feels the City needs to be prepared for an increase in recreation demands with the new fields and facilities we have recently built. She stated that upon reviewing brochures of other cities that she was aware that they provide a full range of recreation services including programs of a non athletic nature such as enrichment and arts and crafts. Commissioner Damberg also stated that in the winter time she does not see much use of the park system outside of skating and hockey. She stated she feels the City should consider winter time enhancements for parks including skiing and other activities. Chair Huber stated softball programming will be the first area of need the City will have to address. He stated the City should maybe put its "toe" in the water by offering a late summer softball league or fall league to promote our new fields and to allow the City to get an idea of what type of softball demand exists in our community. Commissioner Lundeen stated he would not like to force use on our new fields at Mendakota too early if the grass is not ready. He stated however a fall softball league would draw attention to our programs and help the City determine demand. Commissioner Damberg stated she would also like to see the City look at nature opportunities for recreation programming and suggested that this could be done in conjunction with Dodge Nature Center. She stated that Valley Park is a significant natural amenity and there are many people in the community that would interested in nature programs. Administrative Assistant Batchelder stated he would be prepared to have a softball field reservation policy, a concessions use policy and the recreation inventory prepared for the February meeting. January 14, 1992 Page 9 and Co identify a few areas where it could possibly be done. She stated it would take some evaluation to determine the appropriate flowers and native grasses. Parks Project Manager Kullander stated the soil preparation was the most difficult aspect of establishing wild flowers. Chair Huber stated the City's Operating Budget would be the preferred funding method for a pilot project. A figure of $2,000 annually was discussed. Commissioner Spicer and Commissioner Lundeen stated they are in favor of a pilot project. Commissioner Lundeen stated he would like to see something like this work, however, he feels that this type of project would need a lot of nurturing. Commissioner Hunter stated he was not a big fan of wild flowers along the trails, however, if there was interest he would not get into the Commission's way. Chair Huber directed staff to investigate how the budget for parks finished in 1991 and had there been enough money left over in the 1991 Budget to have done a project of this nature. Commissioner Damberg stated there was a possibility of volunteers from the community helping the City implement this project. The Commission directed staff to provide more information at the next meeting. SIBLEY PLAY EQUIPMENT Commissioner Spicer inquired if the City could realize savings by doing two park equipment contracts at one time? Parks Project Manager Kullander stated there would not likely be significant savings as Sibley will be built on an industrial strength basis with mostly metal verses the plastic equipment that has been placed at other parks. The consensus of the Parks Commission was to defer the Sibley play equipment for discussion at the July 1992 meeting. C+I�i 7 7 �Ri17�7 V 0af.`1 Administrative Assistant Batchelder stated he had a request to reserve tennis courts by an instructor working for Mend -Eagan. He stated the instructor desired to reserve Valley Park on Tuesday and Thursday evenings from 4:00 P.M. to 7:15 P.M. and on Saturday and Sundays from 10:00 A.M.until 1:00 P.M. for boys and girls ages 4 to 15. Administrative Assistant Batchelder stated Valley Park was the most popular court in town and that in the past, Mend -Eagan had used Sibley Courts. He stated the City's policy was first come, first serve except for institutional or civic groups such as Mend -Eagan, St. Thomas Academy and Visitation. Commissioner Spicer CITY OF MENDOTA HEIGHTS February 6, 1992 To: Parks and Recreation Commissioners From: Kevin Batchelder, Administrative Assista4 W ) Subject: Kensington Park - Final Plan Details �_� DISCUSSION At its January 21, 1992 meeting, City Council accepted the Parks and Recreation Commission's recommendation on the concept design for Kensington Park and directed staff and Station 19 Architects to prepare Final Plans and Specifications based upon the approved concept designs. City Council made some modifications in the plans during the approval discussion and Guy Kullander will be prepared to outline these modifications on Tuesday evening. Guy will be presenting the Final Plans for the park buildings as prepared by Station 19 Architects. Guy will also be seeking direction from the Parks and Recreation Commission on plan details including: a. The layout of the play components, locations of the picnic shelters, and the location of the comfort station. b. Preliminary landscape plan. c. The trail connection to Mendota Heights Road through the North Park area. d. The protective barriers behind the soccer goals adjacent to I- 494. Guy will also be prepared to discuss the progress of the final plans and when they will be available for review and approval, the bidding dates and the projected construction schedule for Kensington Park. ACTION REQUIRED Discuss final plans. and specifications with Parks Project Manager Kullander and provide any direction necessary for their preparation. CITY OF MENDOTA HEIGHTS MEMO February 6, 1992 To: Parks and Recreation Commissioners /j/��`�^�'p�� From: Kevin Batchelder, Administrative ASsista4g) Subject: Discussion of Recreation Programming and Staffing DISCUSSION The Parks and Recreation Commission has been discussing recreation programming and staffing at recent meetings as an issue that needs to be addressed following the addition of numerous park facilities in the City. Staff indicated at the January meeting that an inventory was being prepared that would indicate what neighboring cities are providing for park and recreations services, as well as what level of service local community organizations are offering. That inventory has been prepared and is attached. It was hoped that this inventory of recreation services would enable the City to discover where gaps in service for recreation programming exist and then conduct a needs analysis to determine what areas of recreation programming the City may wish to provide. By determining what level of recreation programming Mendota Heights may wish to provide, we can begin to explore staffing levels, program costs, budget implications and funding. Other options would include joint powers agreements, cooperation and consolidation with neighboring municipalities or providers. Please look carefully at the recreation programming inventory that is attached so that we may discuss and determine areas of recreation service that we can analyze. ACTION REQUIRED Discuss recreation programming and level of service in Mendota Heights. Should the Commission wish to pursue any areas of recreation programming, they should direct staff to begin analyzing those areas. SUMMER ACTIVITIES OFFERED BY CITIES Type of ActivitX I.G.H. Eagan Activities open to all ages Archery X X Bicycle Club X Family programs in the park Arts X Bands X X Clowns X Magic X X Movies X X Plays X X Puppet Show X X Sing -a -long X X Ventriloquist X Golf Lessons X Horseback Riding - Lessons X Rollermania X Tennis X X Trips X Volleyball (Sand) X Walk Club X Adult Activities Disc Golf X Golf Lessons X Horseshoes X Kittenball Softball-Men's Tennis X Trips X Volleyball Co -Ed X Preschool Activities Classroom X X Fitness X Games X Sports X Senior Activities Meetings X Youth Activities Babysitting Clinic X Clinics Baseball X Gymnastics X Tennis X Dance, Drama, & Arts X X Fitness X Gymnastics X Karate X W. St. Paul Not Available Men. Hts. X X FALL ACTIVITIES OFFERED BY CITIES Type Of Activity I.G.H. Eagan W. St. Paul Activities open:to all ages Adventure Programs x Ballet x Bicycling Club x CPR x x Dog Obedience Training x Horseback Lessons x x Special Events Halloween Bonfire x Halloween Spook House x Halloween Spook Trail x Trips & Tours x Walking Club x Adult Activities Basketball Men's x x Open (Co -Ed) x Broomball Co -Ed x Men's x Hockey Boot x Men's x Soccer (Co -Ed) x Softball Co -Ed x Men's x Women's x Tennis (Co -Ed) x Touch Football Co -Ed x Men's x Volleyball Co -Ed x x Men's x x Open (Co -Ed) x Women's x x Preschool Activities Classroom x x Fitness x x Games x Parties x Senior Activities Citizens Club x x Youth Activities Babysitting Clinic x Basketball Skills x Disc Golf x Fitness x Men. Hts. WINTER ACTIVITIES OFFERED BY CITIES Type of Activity I.G.H. Ea an W. St. Paul Activities open to all ages Ballet X Bicycling Club X CPR X Dog Obedience X Home Videos X Horseback Lessons X Ice Skating Lessons X Special Events Beach Party X Christmas Fantasy X House Decorating X Skate with Santa X Snow Tubing X Walking Club X Winter Weekend Boot Hockey Tournament X Family Ice Fishing X Family Skate X Family Ski X Snow Sculpture X Tubing Party & Picnic X Adult Activities Basketball 3-Man X Open (Co -Ed) X Cross Country Ski Lessons X Hockey 4-Man X Boot X X Snow Softball Tournament Co -Ed X Men's X Women's X Snow Volleyball Tournament X Volleyball Co -Ed X X X Men's X X Women's X Preschool Activities Classroom X Fitness X Games X Recreation X Senior Activities Group Meetings X X Mature Driving X Men. Hts0 DODGE NATURE CENTER Type of Activity Spring Summer Fall Winter Air Pollution Class Apple Harvest Basket Weaving X Bee Class Bird Classes X Butterfly Class Cave Exploring X Creating Natural Dyes Cross Country Skiing Lessons Films Fishing Clinic X Fossils & Rocks Gardening X Hiking X Insect Safari Learning about Farms Maple Syruping Miscellaneous Trips Natural Food Tasting X Picnics Snowshoeing Special Events Easter Event X Halloween Hike Prairie Day New Year's Eve Hike Star Gazing State Park Trips X Tales by the Hearth Tracking Deer Twilight Tales for Kids (Ages 2-6 with parent) Whittling (Adults) Winter Day Camp Winter Games X X X X X X X X X X X X X X X X X X X X X X X X X X G! X X X X X Activities are open to all age groups except where noted. COMMUNITY EDUCATION ACTIVITIES Type of Activity Spring Activities -open to all ages Access Project (For people w/ disabilities) X Aquatics X Early Childhood Family Educ. X Adult Activities Adult Enrichment X Basic Education X Senior Activities Older Adults Program X Youth Activities Extended Day X Summer Adventure Youth Enrichment X Summer Fall Winter X X X X X X X X X X X X X X X X X X X X X X X X X CITY OF MENDOTA HEIGHTS MEMO February 6, 1992 To: Parks and Recreation Commissioners From: Kevin Batchelder, Administrative Assista4 Subject: Tennis Reservations - Mend -Eagan Youth Tennis Instructors DISCUSSION This item was discussed during Verbal Updates at the January Parks and Recreation Commission meeting. Instructors representing Mend -Eagan had contacted the City about reserving Valley Park Tennis Courts for youth tennis lessons two days a week. The City's policy is first -come, first -serve on tennis courts, especially Valley Park courts which seem to be very popular. The exceptions to the City's policy are institutional users, such as St. Thomas Academy, Visitation and Mend -Eagan who have reciprocal relationships with our park and recreation activities. In year's past, these tennis instruction sessions were conducted at the courts at Henry Sibley High School where reservations are made through the Community Education office. We have received a schedule of the tennis sessions being offered and it appears that Henry Sibley High School tennis courts are the site for the program. (See attached flyer.) It is not clear whether the attached flyer is for 1992 or from last year. Commissioner Spicer stated he would discuss Mend-Eagan's need for reserved tennis courts at the Mend -Eagan board meeting on Monday evening and report back the Parks and Recreation Commission. While it appears from the flyer that Mend -Eagan may not need to reserve City tennis courts this year, it may be a good time to review our policy on tennis court reservations. ACTION REQUIRED Receive report from Commissioner Spicer and provide staff with any direction necessary for tennis court reservations. CITY OF MENDOTA HEIGHTS February 6, 1992 To: Parks and Recreation Commissioners From: Kevin Batchelder, Administrative Assis►hrtj} Subject: Concessions Stands Policy �j Softball Field Reservation Policy DISCUSSION Both of the above agenda items will be discussed at the Tuesday night Parks and Recreation Commission meeting, however, due to time constraints (I have been out of town for two weeks) rough drafts have not been prepared in time for review in your packets. I apologize for the tardiness. I do intend to have rough drafts of both policies prepared for your review on Tuesday evening for discussion at that time. ACTION REQUIRED Discuss the Concessions Stands Policy and the Softball Field Reservations Policy and direct staff on preparation of final drafts. CITY OF MENDOTA HEIGHTS February 6, 1992 To: Parks and Recreation Commissioners From: Kevin Batchelder, Administrative Assistap Subject: Wildflowers Along Trailways DISCUSSION At the January meeting, the Parks and Recreation Commission discussed the possibility of planting and maintaining wildflowers along portions of the trail system in the City. The Commission discussed funding a pilot project to explore the feasibility of this program. The funding sources discussed included the Special Parks Fund and the general operating budget. The Commission directed st operating budget for Parks had b if the 1992 budget could al is $2,000 to plant < trailways. Based upon the 1991 1992 Parks budget could absorb operating supplies item, should aff to investigate if the general aen underspent in 1991 to determine sorb a small pilot program of nd maintain wildflowers along the expenditures for Parks, I feel the this program as a maintenance and it be desired. Should the pilot program prove to be successful, it would be appropriate to approach the City Council for inclusion of wildflower plantings as an annual budgeted item, similar to the Tree Planting program. As discussed at the January meeting, wildflowers may need a few years of nurturing and maintaining before they "take", and it may take a few years to determine the success of a pilot program. The Commission also briefly discussed inclusion of volunteers and other community resources as a possible approach to a wildflower planting program. Staff has not, as yet, taken the liberty of designing a possible pilot program and has not investigated in detail any cost, staff time, seeding, site locations, equipment, or contracting with vendors that might be necessary. All information on the implementation of a pilot program for wildflower plantings is preliminary at this point. ACTION REQUIRED Discuss the budget implications with staff, and if the Commission desires to recommend implementation of a program, they should direct staff to prepare a budget and implementation scheme for a pilot program. m 0 01 Q m 0 rn O F U) O) i) fll r � m J Q W M 07 F U Q J co T f U Q 0 0 0 0 0 (7 N M N (D (7 'd' M (O h M (0 M 01 (0 Co f9 N N O O O O O 0) OD )o0) (O N M M V M N 0 0 0 0 0 v n N n o v_ 0) o (m 0) M th N CO M M 0 0 0 0 0 0) 00 to o v_ ' n . (o (O •— N N co st (o N O O O O O M M 0) (0 V N �t O O (O (O d O n .- N * CO O O o 0 0 e- (0 r% N V O . N .— N U N > U m N T in C) (y 7 lz �.0=0 U o cd 0 m m E L a n. U U 0 U M V' O v N N N 0 O 0 CO a N D D O O N (0 O .- co ui v D a :V 0 0 `o F- U7 � N U O F m C cd 0 ci E C L h N Oo 47 d Q L FORM 0-4A BACK-UP DETAIL FOR CONTRACTUAL SERVICE X. COMMODITIES _ OTHER CHARGES _ (CHECK ONE) FUNCTION DEPT. DEPT. NO ACTIVITY SERVICE LEVEL Public Works I Park & Recreation 1 70 Maintenance I Maintenance LINE ITEM LINE ITEM DETAIL COST 4200 Rentals & Leases 41500 4210 4211 Telephone Electric Service 21080 4,370 Public Works Garage 2,600 4212 Warming Houses 11770 Gas Service 71030 Public Works Garage 59980 Warming Houses 1,050 4221 4224 Engineering Retainer Labor Negotiations 19840 100 4280 Rubbish Removal 500 Sibley Park Maintenance Agreement 15,000 4220 Architect Fees, P.W. Garage Expansion 19000 TOTAL 36,420 FORM O-4C BACK-UP DETAIL FOR CONTRACTUAL SERVICES _ COMMODITIES _ OTHER CHARGES X (CHECK ONE) FUNCTION DEPT, DEPT. NO ACTIVITY SERVICE LEVEL Public Works I Park & Recreation 70 Maintenance I Maintenance LINE ITEM LINE ITEM DETAIL COST 4400 Conferences & Schools 200 4404 Membership Dues 50 4410 Clothing Allowance 600 4415 Street Maintenance Material 11600 4422 Water Readings 11300 4425-315 Public Works Garage 100 4425-470 Hydrant Water Readings 11200 4490 Sundry 870 4490 Tree Removal 21500 4500 Recreation Management Contingency 149500 TOTAL 21,620 CITY OF MENDOTA HEIGHTS February 6, 1992 To: Parks and Recreation Commissioners ��--��,--�--�� From: Kevin Batchelder, Administrative AssistCAi�Ydi!J/ Subject: Verbal Updates DISCUSSION The following items are updates for your information: Commission Reappointments The first City Council meeting in February is always the time for Commission reappointments as some terms expire on January 31st. Commission terms are for three years and are overlapping so not every commission term expires in any given year. John Huber and Mike Lundeen were reappointed for another term on a unanimous vote by the City Council. Congratulations John and Mike! Lilydale/Harriet Island Regional Park If the Commission will recall, following our discussion of the proposed regional park in Lilydale, a letter was sent to the Metropolitan Council and the City of St. Paul expressing some minor concerns about lighting, traffic, noise and the proximity of single family neighborhoods to the campground included in the plan. Attached is a response from Tim Agness, Park Planner for the City of St. Paul. You will note they have invited us to have a representative on the campground advisory committee. Parks Capital Equipment Recently, City Council has authorized two purchases for the Parks Department that were included in the 1992 budget. They are the Toro Snow Blower and Cab attachment for clearing the bicycle/pedestrian trails and a Cushman (4) Wheel Turf Truckster and Groomer for servicing and maintaining the increased park acreage. Both items were bid under the City estimate and we are anxiously awaiting delivery. Mendota Heights Road Construction and New Trail The reconstruction of Mendota Heights Road from I-35E to Dodd Road as a Municipal State Aid (MSA) project will occur this summer. This project includes new eight foot bituminous trails along the new section of the road and also from Highway 55 to Pilot Knob Road along Mendota Heights Road through the business park. Guy Kullander will be prepared to provide more details at the meeting. DEPARTMENT OF COMMUNITY SERVICES DIVISION OF PARKS AND RECREATION CITY OF SAINT PAUL 300 City Hall Annex James Scheibel, Mayor 25 West Fourth Street Saint Paul, MN 55102 Telephone: 612-292-7400 January 21, 1992 Mr. Kevin Batchelder Administrative Assistant City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 Dear Mr. Batchelder: This letter is in response to your letter dated December 5, 1991 to Mr. Arne Stefferud of the Metropolitan Council. Thank you for providing me with a copy of the letter so I can respond directly to you, and also for expressing your feeling that the park appears to be a very desirable improvement. I am sure that we can respond to the concerns you raised. First, regarding process and participation, it is the policy of the Division of Parks and Recreation to include user input, including local neighborhood residents, in the design of our park and recreation facilities. The Division works with design advisory committees in developing specific designs as funding becomes available, and we will certainly invite your participation on a campground advisory group. As with all our facilities, the campground and the lakeside activity area will be designed, programed and managed to avoid negative impacts on the surrounding area. We achieve this through proper staffing, adequate security, information signs, gates at entrances, and proper location of major ingress and egress. Also, facilities such as a lakeside activity center have limited hours, usually a maximum of from sunup to 10 p.m. We currently have existing examples of facilities like this at other parks such as Phalen Regional Park. In the case of Phalen, the facility -to -neighborhood relationship is far more direct and does not create the impacts identified as concerns in your letter. We do not have campground examples to draw upon nor can we predict the type of campground which may be installed without further study. However, other campgrounds in the region do provide examples for comparison. Baker Park in Hennepin County has several hundred campsites of various types. In some cases, the sites are located within three to four hundred feet from a residential area. The campground is heavily used and I have been told that conflicts between camping and residential uses are not a problem. I do not cite this example as an exact comparison but only to illustrate that successful local examples do exist which will aid in the acilpropitieser . design, programming and operation of our proposed f CITY OF MENDOTA HEIGHTS MEMO January 29, 1991 T0: Mayor, City Council and City Administrator FROM: Tom Olund Public Works Superintendent SUBJECT: Purchase of 1992 Cushman (4) Wheel Turf Truckster and Groomer DISCUSSION: The 1992 Parks Department budget included $15,000 for the purchase of a Cushman (4) Wheel Turf Truckster and Groomer. This vehicle is a small versatile two person vehicle which can be used to haul approximately 1,600 pounds of equipment, material, etc and includes several attachments for grooming ball diamond infields, spreading fertilizers, applying liquid products etc. I have obtained three quotes and they are as follows: Cushman Motor Company, Inc. $12,539 Horst Distributing, Inc. 14,060 Reinders Turf Equipment 14,624 RECObIIQENDATION I recommend that Council award a purchase order to Cushman Motor Company, Inc. for a Cushman (4) Wheel Turf Truckster and Groomer. ACTION REOIIIRED• If Council concurs with the recommendation they should pass a motion authorizing the preparation of a purchase order to Cushman Motor Company, Inc. for their low bid of $12,539, TJO:dfw