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1991-06-11 Parks and Rec Comm Agenda Packetle CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARRS AND RECREATION COMMISSION JUNE 11F 1991 - 7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of May 14, 199, Minutes 4. Mayfield Heights Trail Request 5. The Role of the Parks Commission Follow Up Discussion from Team Building Session 6. Park Ordinance/Trail Policies - Discussion of Parks Policies 7. Sibley Park Joint Powers Agreement - Summary Presentation/Discussion 8. Mendakota Park Concession Building - Discussion of Leasing Policy 9. Neighborhood Park Improvements 10. Verbal Updates - Soccer Fields - Adopt -A -Park - Mendakota Park Construction - Maintenance of Ballfields 11. Adjourn CITY OF MENDOTA HEIGHTS DAROTA COUNTY, MINNESOTA PARRS AND RECREATION COMMISSION NAY 14, 1991 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 14, 1991, in the City Hall Conference Room, 1101 Victoria Curve. Chair John Huber called the meeting to order at 7:15 p.m. o'clock p.m. The following members were present: Huber. Commissioners Kleinglass, Katz, Damberg and Hunter were excused. Commissioners Lundeen and Spicer were absent. Staff members present were Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. APPROVAL OF MINUTES Chair John Huber stated that no formal action could be taken tonight due to lack of a quorum. Huber stated that he was disappointed in the attendance of the Parks Commission, especially as tonight's agenda had quite a number of action items for recommendations to City Council. Batchelder stated that some action items would proceed to City Council without a recommendation because of time constraints, others would be held over. The April 9, 1991 minutes were held over until the June meeting. HAYFIELD HEIGHTS TRAZL LINR Ms. Judith Phillips, of Mayfield Heights neighborhood, was present to inquire about staff progress on exploring trail options for the Mayfield Heights neighborhood. Batchelder stated that he and James Danielson, Public Works Director, had identified a trail section from Mayfield Heights through the City holding pond, through Overlook Condominiums, through a single family lot to Douglas Road as being the next best feasible option after the original attempt. Batchelder stated that he had made a proposal and presentation to the Overlook Condominium Homeowner's Association on Friday evening about acquiring trail easements through their property. Batchelder stated that they had thanked him for the proposal and stated they would consider it. Batchelder stated that it did not appear hopeful, but that the Overlook Association would be contacting him and that a response in writing would be forthcoming. Ms. Phillips inquired what would happen next if this option is not feasible. Batchelder stated that staff would look at other trail possibilities and bring it to the June Parks Commission meeting. City operation with employees and an inventory; 3) allowing civic groups, such as Mend -Eagan or the Fire Department, to rent for given occasions; 4) a simple reservation and check out the key program. Kullander stated that he felt a contract situation would be the easiest to supervise. Huber referred this discussion until the June meeting. CHANGE ORDERS TO MENDAROTA CONTRACT Kullander stated that he was presenting two change orders for consideration. First, he stated was the need for a three compartment sink at the comfort station, and, second, was the reconsideration of a drinking fountain at the picnic pavilion. Kullander stated that the State Health Inspectors would insist on the three compartment sink if the concessions area operates on a regular basis with the ability to sell more than canned pop; wrapped candy and bagged chips, for example hot dogs, sno- cones and popcorn. Kullander stated that he had received a quote of $700 for the sink plus installation. He was seeking direction to prepare the necessary change order documents for City Council approval. Chair Huber inquired if this could wait until the June meeting. Kullander responded that the plumber would be working there next week. Huber directed Kullander to proceed to City Council. Kullander stated that the second change order involved the reconsideration of the second drinking fountain to be located at the picnic pavilion/band shell area. Kullander stated that this would serve the people using the picnic area and the children on the play equipment. He stated there would also be a hose bib for the parks maintenance crews. Kullander stated this was considered once before at a time prior to the low bids that were received and costs were being trimmed. He estimated the cost at $2,500. Huber directed staff to proceed to City Council for approval with direction that the fountain and installation not exceed $2,500. POLICE DEPARTMENT REQUEST Kullander presented a request for $1,000 of funding to provide the Police Department with three bicycles for the purpose of patrolling the bicycle trails in the City. Kullander stated that Police Chief Delmont had raised the possibility of the Parks Fund providing the funds for this item. Chair Huber stated that he felt this should proceed through the 1992 budgeting process. He stated that he felt that if this was an enforcement issue it Chair Huber stated that Earl Anderson Co. had a good track record with last years play equipment construction and that it would take an evidently superior proposal to outbid them. Huber stated he felt Anderson's bid supplied the City with the best all around product. Kullander stated that he had scheduled this item for City Council consideration on May 21 and that he would work with Earl Anderson and Company to add some additional components before the bid details are finalized. THE ROLE OF THE PARR COMMISSION Chair Huber continued this item until the June meeting. VERBAL UPDATES Batchelder stated that the Mendakota Estates neighborhood, through their representative Keith Heaver, had decided not pursue the tennis court they had originally desired to have constructed as part of the City park construction. Batchelder stated that Mr. Heaver had indicated that the neighborhood may wish to consider this in the future when there are more neighbors to help spread the cost of the construction. Batchelder stated that City Administrator Tom Lawell had met with ISD-197 Superintendent Bruce Anderson about providing backstops and benches for the ballfields at the schools. Batchelder stated that it was the City's intention to consider providing these amenities at Mendota and Somerset elementary schools but that the school district was interested in additional sites at Sibley. He stated that the school district would be putting a request together and presenting it to the City. Kullander provided a description of the Sibley touch ups and the construction status of the 1990 projects in the neighborhood parks and trails. Kullander described the progress at Mendakota Park. Kullander stated he had been contacted by a soccer group from West St. Paul/Mendota Heights outside of Mend -Eagan who decried the City's undersized soccer fields. He stated this organization claimed 500 soccer players and that they desired larger soccer fields. Kullander stated he had advised them to submit their concerns in writing and that they would be contacted when the SE Area park is developed. CITY OF MENDOTA HEIGHTS MEMO June 7, 1991 To: Parks and Recreation Commissions From: Kevin Batchelder, Administrative Assik Subject: Mayfield Heights Trail Request Discussion of Feasibility HISTORY The Parks and Recreation Commission directed engineering staff to investigate the feasibility of a trail link to the Mayfield Heights neighborhood at their August 14, 1991 meeting, for the purpose of including this trail section with 1991 trail construction. At the January 8, 1991 meeting, the Parks and Recreation Commission re-established construction priorities for 1991 because of the scope of constructing a community oriented park - Mendakota Park - and decided not to pursue any trail construction in 1991. However, the Commission directed staff to fulfill the Mayfield Heights trail, if possible. (Please see attached August and January meeting minutes.) At the April 9, 1991 meeting, the Parks and Recreation Commission reviewed a proposal to establish a trail link from Mayfield Heights to Douglas Road and met with all the neighbors involved. The Parks Commission refused to recommend this option because the affected property owners would not consent to providing trail easements. They directed staff to explore the possibility of easement acquisition from other property owners. (April minutes are attached.) Engineering staff recommends that the only other feasible location to provide a trail link for the Mayfield Heights neighborhood would be to construct a trail through the western edge of our holding pond, across Overlook Condominium property and through Lot 4 to Douglas Road. (See attached map.) Staff made a presentation to Overlook Condominium Association's Board of Directors on May 10, 1991 and they have also refused to provide a trail easement across their property. (See attached letter dated May 17, 1991.) L E X I N G T O N A V \ \ 4 � L I o 9 w � m I d s (♦ G� C oJ7 o o \ o c oT �"•\\\ p S m 0 MAYFI LD HEIGHTS R OAD mn \ -Im 0046 c I � _ _t -- VICTORIA -- RO -A D ----- -- ---� CITY OF MENDOTA HEIGHTS DAKOTA COUNTY PARRS AND RECREATION COMMISSION MINUTES AUGUST 14, 1990 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday August 14, 1990 in the City Hall Conference Room, 1101 Victoria Curve. Vice Chair Vicki Katz called the meeting to order at 7:15 o'clock p.m. The following members were present: Hunter, Katz, Lundeen and Spicer. Damberg, Huber and Kleinglass were excused. Staff members present were Parks Project Manager Guy Kullander, Parks Leadperson Terry Blum and Administrative Assistant Batchelder. APPROVAL OF MINUTES Commissioner Spicer moved approval of the June 12, 1990 Parks and Recreation minutes. Commissioner Lundeen seconded. AYES: 4 NAYS: 0 TROPHY Commissioner Spicer presented the trophy that the Mend -Eagan Under 12 Traveling Baseball Team won when they placed fourth in the National Tournament held earlier in the month in Des Moines, Iowa. Commissioner Spicer also stated that the team was awarded with a banner from the nationals that they could hang on the backstop at the Civic Center field. Commissioner Lundeen suggested that the Mayor and City Council should honor the team at a Council meeting with a trophy presentation. The Commission recommended that this be placed on an appropriate future Council agenda and that they would attend. HAYFIELD HEIGHTS TRAIL REQUEST The Commission briefly discussed a request by petition from 27 Mendota Heights residents in the Mayfield Heights area for the City to add a link to their neighborhood as part of the Trail project in the 1989 referendum. Parks Project Manager Guy Kullander stated that engineering staff had done a rough cost estimate for a link to Douglas Road that is $6,000 to $10,000. Kullander stated that the City has a sewer easement from Mayfield Heights Road to Douglas Road, but that it may be difficult to acquire trail easements from the adjoining property owners. Kullander stated that the other constraints are steep slopes and poor soils next to • lyI (�4o Commissioner Spicer moved to direct staff to investigate the feasibility of this trail section and to consider it for the 1991 trail improvement program. Commissioner Lundeen seconded the motion. AYES: 4 NAYS: 0 A resident stated that the trail did not have to be bituminous if the extra cost was going to .kill doing the segment at all. Parks Project Manager Kullander stated that for erosion purposes it would be bituminous, however, staff would also be exploring other access alternatives. He stated that Victoria Trail was going to be rerouted and Highway 13 widened and that may provide other alternatives. TENNIS COORT RESERVATION The Parks and Recreation Commission considered a request from the Convent of the Visitation School to reserve the Friendly Hills and Rogers Lake tennis courts for the fall tennis season practice schedule. The request was to reserve the courts from 3 to 5 p.m. Monday through Friday from August 13 until October 12. Commissioner Lundeen stated that this was similar to St. Thomas Academy's request in the Spring and that it should be granted. He inquired if it was necessary to have signs made and posted for the reservation. Kullander stated that the St. Thomas signs had cost the City $170 and that this expense was a burden for the City or for Visitation if they were to pay it. Batchelder stated that the Convent of the Visitation desired only letters from the City that their coaches could use that designate the reserved times. Commissioner Spicer moved to approve the requested court reservations and direct staff to prepare the letters of reservation and that the City consider signage should there be complaints or problems with the use of the courts. Commissioner Lundeen seconded the motion. AYES: 4 NAYS: 0 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARRS AND RECREATION COMMISSION MINUTES APRIL 9, 1991 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, April 9, 1991, in the City Hall Expansion Room, 1101 Victoria Curve. Chair John Huber called the meeting to order at 7:15 o'clock P.M. The following members were present: Huber, Hunter, Damberg and Spicer. Commissioners Kleinglass, Lundeen and Katz were excused. Staff members present were Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. APPROVAL OF MINUTES Commissioner Hunter moved approval of 991 Minutes. the March 12, 1 Commissioner Spicer seconded the motion. AYES: 4 NAYS: 0 HAYFIELD HEIGHTS TRAIL Chair John Huber introduced Commission and staff to the Mayfield Heights residents in attendance for this agenda item. Chair Huber summarized the request for a trail by the neighborhood and the work that the engineering staff has completed this winter. Parks Project Manager Guy Kullander explained the Feasibility Report to the audience. He explained that the cost for connecting Mayfield Heights trail had been estimated by the engineer's department at between $14,000 to $241000. Mr. Kullander explained that the price range differential was based on easement acquisitions being friendly or the City pursuing condemnation. He stated that Public Works Director Jim Danielson had contacted the two homeowners, the Hoffman's and the Nonnemacher's and that their response had been that they were not interested in providing the City with a trail easement through their property. Mr. Kullander explained that City engineering staff had examined other options. -to link Mayfield Heights Lane with the City trail system. He explained theseother options would require more than two easements as they would cross numerous properties' in order to get either to James Court, James Road April 9, 1991 Page 3 Commissioner Damberg inquired if the apartment building adjacent to the Mayfield Heights neighborhood was in Lilydale. Mr. Kull.ander responded that, yes it was, and that it would be difficult to take the trail through the Lilydale property as there would be a lot of mature. trees that would need to be taken down and a joint powers agreement between the two Cities would be necessary as well as the condominium association agreement. Mr. Stu Steinman stated that he lives across the road from Mr. Nonnemacher. He stated before Mr. Nonnemacher developed that property there had been a "for sale" sign on it and that it had been an unsightly swamp. He stated that very little foot traffic came through this empty lot because of steep slopes. Mr. Steinman stated that the Nonnemacher's have improved the lot with a beautiful house and fixed what was blight on the neighborhood. Mr. Steinman stated that he did not want this trail and felt that it was dangerous for him to back out of his driveway with bicycle and foot traffic coming from this trail onto Douglas Road. He stated that there will be motorcycles, bicycles and skate boards using this trail and he did not want this in his neighborhood. Mr. Hoffman stated that there have been incidents of motorcycles going through the woods on his lot. Ms. Phillips stated that if the cost was too expensive it was not necessary to have the trail be bituminous. Mr. Kullander responded that a bituminous trail is less costly for maintenance and that the City liability requirements emphasize maintainable hard surface for a trail. Mr. Hoffman stated that he appreciates Mayfield Heights concern, however, he felt that this was not a reasonable solution to put a path through someone else's yard. He stated that he chose to live in the suburbs because of a desire for privacy. Ms. Andrea Larson, 1666 Mayfield Heights Road stated that the City of Mendota Heights should be concerned about the well being of the value of Mendota Heights as a community and the value of its property. She stated that the only draw back to the location of Mayfield Heights Road is a lack of access to the rest of the community. She stated that she cannot access any of the new parks with her baby stroller. She stated that she currently April 9, 1991 Page 5 two easements to acquire in this area and that it Ls a short section of trail. Commissioner Spicer suggested that the engineering staff check other areas to link this neighborhood and perhaps the Mayfield Heights neighborhood could talk to these neighbors to see if they are willing to have a trail easement through their property. Chair Huber stated that he felt it was more appropriate that the City approach property owners about trail easements. Mr. Nonnemacher stated that they chose this lot as an area they wanted to live in and that they had the foresight to buy a lot and a half to provide a private yard for their house and now they potentially will lose it. He stated that,a trail through his yard would open the area up to all residents in the Lilydale condominiums and apartments and that he is opposed to this extra traffic coming through his property. Chair Huber asked the Parks Commissioners to give the neighborhood a direction or some indication of a direction in which to pursue. Commissioner Spicer stated that he has sympathy with the Mayfield Heights residents and that is why they had asked the City engineering staff to find a reasonable way to link a trail system to their neighborhood. He stated, however, there may not be an alternative that is reasonable. Commissioner Spicer stated that he would not recommend a condemnation proceeding in order to acquire a trail to Douglas Road from Mayfield Heights Road. He stated that the best option would be to have staff pursue other easement possibilities. Commissioner Hunter agreed. Commissioner Hunter stated that there may be other property owners who would want the easement fee and not mind having a bike trail through their property. He stated that he is also reluctant to force a condemnation. Commissioner Damberg stated that she thinks the best option is to explore other routes for possible easements and that she would recommend the engineering staff do SO* Chair Huber inquired that, if there were not any other friendly easements available what would the Parks and Recreation Commission like to tell the people of the Mayfield Heights neighborhood. He stated that he would be disinclined to force a trail to provide a link up Mayfield Heights CITY OF MENDOTA HEIGHTS May 7, 1991 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant(4B) Subject: The Role of the Park Commission Follow-up Discussion of the Team Building Session DISCUSSION At the recent City Council, Commissions and Staff Team Building session there was discussion that focused on role clarity and communications in order to enhance the teamwork at the City of Mendota Heights. In the near future staff will be providing a synopsis of the communications recommendations made that evening and suggestions for implementing better communications. The other piece, role clarity, is a carry over from the 1988 Team Building Session where each Commission, the City Council and staff produced a written description of their roles and then ranked the items. The attachment provides a description of the Role of the Park Commission that was made at that time. The numbers in the second column represent a degree of consensus on each item. At the recent Team Building Session, it was suggested that each Commission review the role descriptions for changes that have occurred since 1988 and make any revisions, additions, subtractions or modifications necessary. ACTION REQUIRED Review the "Role of the Parks Commission" for revisions and make a recommendation to City Council for formal adoption. To: CITY OF MENDOTA HEIGHTS MEMO Parks and Recreation Commission From: Kevin Batchelder, Administrative June 7, 1991 Assistani( P Subject: Park Ordinances - Discussion of Park Policies At previous meetings, the Commission has discussed the need for a comprehensive Park Ordinance that addresses and updates the rules, regulations and policies in the Parks and Recreation system in Mendota Heights. At tonight's meeting I would like to review the Ordinances that we currently are operating under. Attached are copies of: 1. Ordinance No. 109, AN ORDINANCE ESTABLISHING THE PARKS AND RECREATION COMMISSION; 2. Ordinance No. 913, AN ORDINANCE REGULATING THE USE OF PUBLIC PARKS IN THE CITY OF MENDOTA HEIGHTS AND IMPOSING PENALTIES FOR VIOLATION THEREOF; 3. Ordinance No. 1101, Section 4. VEHICLES ON PARKWAYS, IN PARKS OR UPON PUBLIC GROUNDS; 4. Ordinance No. 301, Section 6. PARKS, OPEN SPACE AND PUBLIC USE of the Subdivision Ordinance; 5. Ordinance No. 915, AN ORDINANCE REGULATING THE OPERATION OF SKATE BOARDS ON PUBLIC AND PRIVATE PROPERTY IN THE CITY OF MENDOTA HEIGHTS. In addition to reviewing the current Park Ordinances, the Parks and Recreation Commission should begin planning to review park policies. With the addition of new park facilities throughout the City of Mendota Heights there is a need to consider new policies to address the myriad of park issues that we will be faced with, new and old, from the reservation of tennis courts to the issue of field rental. The intent of tonight's meeting is to take the first step in the direction of establishing a comprehensive set of goals and objectives, policies, rules and regulations, operating procedures and ordinances. We certainly won't be able to discuss all Park policies this evening, however, we can begin to list policies that need to be addressed, revised or established so that they can be tackled in upcoming meetings. ACTION REQUIRED Review Ordinances and begin to plan for comprehensive policy review for the Mendota Heights Parks and Recreation System. - The Commission shall, in performing the aforementioned duties and responsibilities, exhibit the initiative in formulating policies which will be responsive to the anticipated need and objectives of the community. SECTION 4. MEETINGS The Commission shall hold at least one meeting each month at a time regularly esta- blished and approved by the Village Council and shall hold such special meetings as may be necessary for the conduct of its business. The Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions and findings, which record shall be maintained as a public record. The Commission shall submit to the Village Council a true and correct copy of all of its minutes, recommen- dations and other reports. SECTION 5. COMPENSATION The members of the Parks and Recreation Commission shall serve without compensation but steal I have the right to be reimbursed for expenses incurred in the performance of their duties. SECTION 6. VACANCIES Any of the following may cause the office of a member to become vacated: 6.1 Death; 6.2 Disability or failure to serve, as shown by failure to attend four regularly scheduled meetings in any one calendar year; 6.3 Removal of residence from the Village, or 6.4 Resignation in writing. Vacancies shall be filled as soon as possible for the unexpired portion of the term by the Mayor with the consent of the majority of the members of the Village Council. SECTION 5. OPEN FIRES PROHIBITED No person shall build a fire in any area in a public park except in fireplaces or receptacles duly provided for said purpose or in such areas as may be specifically designated or marked for open fires. Fires must be attended at all times and extinguished aftep-_use. SECTION 6. RULES OF CONDUCT 6.1 Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any public park is prohibited. 6.2 No person shall behave in a reckless manner which would endanger any person within a public park or the property of any such person. 6.3 No person shall disobey any responsible lawful order or direction of any park employee, police officer, or other person designated by the City Council to give such orders or directions. SECTION 7. CERTAIN EQUIPMENT AND ACTIVITIES PROHIBITED 7.1 In all areas where swimming and wading are permitted the City Council, with the advice of the Parks and Recreation Commission, shall by resolution prohibit the use of such equipment as it deems dangerous to persons engaging in such activities. 7.2 The Council or its.duly designated agent shall determine what activities are dangerous and shall be authorized to prohibit such dangerous activities. 7.3 No person shall participate in any scheduled group activity without written permission. Any group wishing use of any park facility for a particular purpose shall first obtain a permit from the City Council or its designated representative. The Council may adopt an application form to be used for this purpose which may contain a requirement for an indemnity bond to protect the City from any liability or property damage. 7.4 No person involved in any park event or in any use of the public parks shall commit an unfair discriminatory practice, deny another person access to, admission to, utilization of, or benefit from any such events or park use because of race sex, color, creed, religion or national origin. SECTION 8. ANIMALS IN PARKS _ Within a public park: 8.1 No person shall kill, trap, hunt, pursue, or in any manner (913) 2 3.3 Signs. The Police Department of the City may post signs at any entrance to a parking lot from a public street which shall designate one-way traffic for entrance and exit and the driver of any vehicle entering or leaving such lot shall comply with any signs so posted. 3.4 Notice of Collision. In the event that any person who drives a motor vehicle upon such a parking lot or parking area becomes involved in a collision between the vehicle he is driving and any other .vehicle or vehicles, parking upon said lot or area, such driver shall leave a notice upon each unattended vehicle with which he has collided, giving his name, address and license number. Failure on the part of any person to comply with this paragraph shall constitute a violation of this ordinance. SECTION VEHICLES ON PARKWAYS, .IN PARKS OR UPON PUBLIC GROUNDS Regulations. The operator, driver, owner or person in charge of any vehicle propelled, used or driven over or upon the streets and roads of the City must observe all of the following regulations upon all .parkways and within the limits of all parks and upon any publicly owned grounds in said municipality: 4.1(1) No vehicle shall be left standing or parked except in designated parking spaces, and vehicles must be parked so that an unobstructed view into the interior of the vehicle may be had at all times, and no curtains, papers or coverings of any kind shall cover or conceal the front, rear, or side windows of any parked vehicle. 4.1(2) No vehicle shall be left standing or parked upon any foot path or in any area in which parking is restricted. 4.1(3) No person shall be in any park, and no person shall remain in or leave any vehicle in any park, or upon any parkway or public grounds between the hours of eleven o'clock p.m, and six o`clock a.m, of the following morning. Nothing in this section shall apply to persons traveling upon established driveways of parks, or upon parkways. SECTION 5. PERSON 5.1 The term "person" as used in this ordinance shall mean and include individuals, partnerships, associations or corporations. SECTION 6: Any person failing to comply with the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be punished by a fine of not to exceed Five Hundred Dollars ($500.00) or by imprisonment for not to exceed ninety (90) days. CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 80-16 RESOLUTION AMENDING RESOLUTION 79-31, ESTABLISHING A PARK CONTRIBUTION FORMULA WHEREAS, pursuant to Mn. Statutes, 1971, Sec. 462. 358, Subd. 2, as amended in Chapter 176, Mn. Statutes, 1973, and Section 6 of the Subdivision Ordinance of the City of Mendota Heights, the City Council is authorized to require a park contribution for the platting or replatting of land; and WHEREAS, said park contribution may be ,either in the form of a cash contribution or a percentage of.the gross area of the plat, whichever is deemed most appropriate by the City Council; and WHEREAS, said open space contributions or cash contributions must be used for the purpose of maintaining and protecting open space or developing existing public open space; and WHEREAS, it is deemed advisable that the cash contribution be based on a standard contribution formula; _ NOW.- THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution 79-31 be amended in its entirety; and BE IT FURTHER RESOLVED that the following park contribution formula shall apply to all requests for platting, replatting or .division of existing lots for which a cash contribution is deemed appropriate by the City Council: a. Property owner or developer shall contribute a minimum of $600 for each standard sized lot created as a -result of plat, replat or lot division approval; b. Cash contribution for larger than standard sized lots shall be based on size, amenities, and other factors affecting the value of such larger lots; and BE IT FURTHER RESOLVED that the contribution shall be payable upon approval of the plat or lot division or in a manner as outlined in the Sub- division Ordinance. Adopted by the City Council of the City of Mendota Heights this 19th day of February, 1980. CITY COUNCIL CITY OF MENDOTA HEIGHTS Robert G. Lockwood ATTEST: Mayor.— -- -c��x/� .cam leen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS MEMO June 7, 1991 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assist Subject: Sibley Park Joint Powers Agreement DISCUSSION At the previous Parks and Recreation meeting, Commission Chair John Huber expressed a desire to review the Joint Powers Agreement that spells out the terms and conditions for the joint use of the new Sibley Park. The City of Mendota Heights and Independent School District 197 are the co-signers of the Agreement. A copy is attached. I will be prepared to give a brief summary of the agreement at the meeting and to discuss the background and the future of Sibley Park. ACTION REQUIRED There is no action required. This item is informational only. 2.1 By this agreement, the parties create a joint power and use program for public education and recreation purposes within the boundaries of each political subdivision. Section 3. Conduct of Acreement 3.1 This agreement will become effective when executed by both parties. 3.2 In the event that controversies regarding this agreement arise, the City and the District agree to submit their controversy to binding arbitration before the American Arbitration Association or other dispute resolution process mutually acceptable to the City and the School District. Provided, however, that controversies respecting the property interests of either party or the payment of funds above the agreed upon amount set forth in Section 6.3 by either party shall not be subject to arbitration. Section 4, Contributions 4.1 The District agrees to make available the District property upon which a portion of Sibley Park will be located (Exhibit A), and the City agrees to make available the City property upon which a portion of Sibley Park will be located (Exhibit B). 4.2 During the duration of their agreement; ownership of the property is and shall remain in the names of the present owners of the property. 4.3 The City consents to provide the payment for the construction of: (1) a softball field immediately north of the high school parking lot, (2) a soccer field east of the softball field, (3) a baseball field north of the soccer field, (4) a second softball field north of the first softball field, and (5) a comfort station. The City agrees to pay up to $354,000.00 for the construction of such facilities and is responsible for the design, planning and construction of the facility subject to review by the District. In the event the amount committed is insufficient to complete all the proposed facilities, the facilities will be completed in the numbered sequence above set forth. The District is not obliged to contribute funds for facilities construction. Section 5. Use and Availability 5.1. The City and the District agree that the District shall employ a scheduler. The District and the City shall schedule their events by April 15th for the following 12 months. The scheduler may then schedule non -District or non -City group or team activity if neither the District nor the City has expressed a desire to use the Complex. The Complex scheduler may deny access privileges to a group or individual for noncompliance with regulations governing the use of the Complex. to the athletic facility. For such repairs and maintenance, each party agrees to contribute in each fiscal year a minimum of $15,000,00, adjusted annually in accordance with changes in Consumer Price Index -Urban (C.P.I.U.) as of May 1st or as mutually agreeable. Once each party has approved the proposed budget, the District shall invoice the City for its agreed upon share in two separate installments due and payable one half in January of the following year and one half due and payable the next following July. 6.4 The School District and the City hereby each grant to the other party and its constituents easements across all parcels owned by each and comprising a part of the athletic facilities for purposes of constructing, maintaining and using the facilities, including parking areas serving the facilities. 7.1 Liability: Liability Insurance. Independent School District No. 197 shall obtain a comprehensive liability insurance policy covering any loss, damage or injury to any person or property arising out of the use of the athletic facilities. The limits of the policy shall not be less than Three Hundred Thousand ($300,000) Dollars per person and Six Hundred Thousand ($600,000) Dollars per occurrence, or such other limits as may from time to time be required under the provisions of Minnesota Statutes 466.04 and amendments thereto. The City of Mendota Heights shall be named as an additional insured insofar as this joint agreement is concerned. The parties shall share equally the cost of such policy. This cost is in addition to that covered by paragraph 6.2 herein. 8.1 The term of the agreement shall extend from the date hereof to June 30, 2030, and shall be automatically renewed thereafter on an annual basis unless either parry elects to terminate the agreement subject to the provisions of paragraph 8.2 8.2 Six months prior to June 30, 2030, and thereafter six months prior to each annual renewal date, either parry may terminate this agreement by written notice to the other party. 8.3 Upon termination of this agreement, the underlying property shall be conveyed as follows: If the City desires to continue to use an approximately 360' x 360' parcel, or a parcel modified in size as mutually agreeable, in the northeast corner of the Park for park or recreational purposes, the District shall convey to the City for $1.00 District property adjoining the City's property sufficient to comprise such a parcel. If however, the City does not desire to continue to use such a parcel for park or recreational purposes, the City shall convey to the District for $1.00 the City's property in the northeast corner of the Park, as Legal Description of District Property: The North 480 feet of the East 473 feet of section 25, township 28 North, range 23 West, except the North 230 feet of the East 234 feet of said section. EXHIBIT C Unit Item Quantity Unit Description Price Amount — 1. 40,000 C( Common Excavation @ $2.00 $80,000 2. 5 Acre Topsoil, Seed, @ $2,000 $10,000 Fertilizer, Mulch 3. 2 Each Softball Field @ $24,000 $48,000 - Fully Fenced .Seeded 4. 1 Each Soccer Field, Large @ $4,000 $4,000 - Movable Goals -Seeded 5. 1 Each Baseball Field @ $369000 $36,000 - Fully Fenced 6. 1 Each Comfort Station @ $501000 $50,000 . Approx. 1,000 S.F. = Restrooms and Concession Area - City Equipment Storage - Drinking Fountain 7. 1 Each Storm Sewer @ $5,000 $5,000 8. 4 Each Irrigation @ $6,000 $24,000 9. 4 Each Bleachers @ $2,000 $8,000 10. 1 Each Playground @ $20,000 $20,000 11. 1 Each Landscaping @ $10,000 $10,000 12. Sibley Park Construction $295,000 13. Contingencies and Engineering (20%) $59,000 14. Subtotal $354,000 15. Property Acquisition Expense $1159000 16. Total Cost $4699000 CITY OF MENDOTA HEIGHTS MEMO June 7, 1991 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant Subject: Mendakota Park Concession Building Discussion of Leasing Policy DISCUSSION At the May Parks and Recreation Commission meeting, this item appeared on the agenda and Commission Chair John Huber held it over until the June meeting for further discussion. At the May 21, 1991 City Council meeting, the Council also reviewed the request to lease Mendakota Park's concession area for the purpose of providing direction to the Commission as this item is discussed. City Council expressed a desire to allow community, civic and recreation groups access to the concession area for the short term future should it be workable and the possibility of a sole exclusive vendor in the future when the field use reaches capacity. (Please see attached memos and lease request for background information on this item.) Staff desires to do more research on how other cities operate their concessions and to draft a request for proposals. This item is being brought to your attention tonight so the Parks and Recreation Commission can discuss the options for use of the concessions area and direct staff to proceed on preparing policies or requests for proposals for the July meeting. The intention would be to go to the City Council with a recommendation after the July meeting. ACTION REQUIRED Discuss the use of the Mendakota Park concession area and direct staff on the appropriate use of the facility. CITY OF MENDOTA HEIGHTS MEMO May 10, 1991 TO: Parks and Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Lease of Concession Building at Mendakota Park I have received a request from Gene and Harriet Will (see attached letter) to operate the concession building at the ball fields. They live in the Copperfield area and have sons attending Sibley High School. The specific operation or use of the concession area has not been fully discussed by this Commission. Any rental monies the City receives could offset operating costs of the park. ACTION REOIIIRED Make a recommendation to the City Council regarding use of this facility. GK:kb J. We will provide the City with a complete listing of menu and other items for sale for approval. K. All merchandise and food provided will be supplied by us. L. We will be responsible for acquiring all vending licenses and payment of Minnesota sales taxes. 4. Experience A. Both of us have been involved in the management of food industry for 20+ years. B. Involved in food service at Minnesota State Fair for several years. 5. Reasons for our level of interest. A. Lived in the City of Mendota Heights for the past five years. B. Very active in various community activities during the past several years. 1) Volunteers at Mendota Elementary School. 2) Coach various baseball and T-ball teams. 3) Support our children in Mendota Heights hockey and baseball programs. C. Interested in providing our children and other children their first opportunity to be involved in their community. We are dedicated to our community and believe we offer the maturity and conscientiousness necessary to provide Mendota Heights with a successful and respected concession stand. We look forward to the opportunity to discuss this proposal with you, and we are confident that our working relationship will be successful and prosperous for all parties involved. Sincerely, Harriet and Gene Will 454-8657 May 6, 1991 CITY OF MENDOTA HEIGHTS MEMO June 7, 1991 To: Parks and Recreation commission From: Kevin Batchelder, Administrative Assist/ Subject: Neighborhood Park Improvements DISCUSSION Parks Project Manager Guy Kullander desires to address two areas of neighborhood parks improvements that were identified in the referendum that have not yet been implemented. They are backstop hoods that were proposed for two parks and the benches and amenities scheduled for Valley View Heights Park in the Curley neighborhood. The backstop hoods were requested by Mend -Eagan to keep foul balls out of the ponds at Wentworth and Civic Center parks. The neighborhood parks improvements budget still includes approximately $14,700. These two improvements are estimated to be: 1. Backstop hoods (2 Parks) $2,500 2. Valley View Heights $11000 Guy Kullander will be prepared to present details on these two scheduled improvements at the meeting. He is requesting that you direct him to seek bids and go to City Council for approval in order that these improvements may be constructed this summer. ACTION REQUIRED Meet with the Parks Project Manager and make a recommendation to seek bids for approval by City Council on these two neighborhood park improvement items. CITY OF MENDOTA HEIGHTS MEMO June 7, 1991 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Ass sti Subject: Verbal Updates I have attached some information about the recent discussions between the City, the School District and the Sting soccer program that occurred last week. The May 31, 1991 memo from Tom Lawell, City Administrator provides a good summary of this issue. Also attached is a news article from the Pioneer Press on our new Adopt -A -Park program that City Council approved. Guy and I will be providing additional verbal updates. Based on advice from our engineering staff, the earliest date we should make the new fields available is July 1, 1991. The Sting Soccer Program concludes at the end of July, thus the new fields would only have to be used for thirty days. Subsequent conversations with Dr. Bruce Anderson resulted in his sending the attached letter wherein he agrees to make space available at Sibley with two minor conditions. 1. The practice field should be oriented north -south to avoid goal areas utilized by fall varsity soccer. 2. The City is to provide the temporary soccer goals. The first condition causes no concern at all, and the second condition is easily met through the purchase of two sets of soccer goals. Two portable goals were already included in the specifications and budget for Mendakota Park, and an additional goal set would certainly be needed by the City in the future. RECOMMENDATION I believe that the arrangement described above satisfies the short term needs of all concerned, and I recommend that we accept the offer set forth by Dr. Anderson in his letter. In addition, I recommend that the Council authorize staff to issue a purchase order for two additional goals in an amount not to exceed $1,200. ACTION REOIIIRED Should the Council wish to adopt the staff recommendation, direction should be ,given to staff to work with the School District in rescheduling the activities at Sibley High School for the month of July, and to purchase two additional goal sets in an amount not to exceed $1,200. MTi:kkb JUN 03 191 16:15 MN MUTUAL-GRP SALES P.212 June 3, 1991 Mendota Heights City Hall Mayor and City Council 1101 Victoria Curve Mendota Heights, MN 55118 To: Mayor and City Council Thank you for listening and giving your attention to our problem addressed at the May 21st City Council meeting. As we pointed out, we have over 150 Mendota Heights residents playing Soccer in the summer leagues and Mendota Heights does not provide one soccer field. This is a critical problem, as we currently are essentially without practice space and have had to cancel games due to field shortages. On Friday Tom Lawell completed negotiations with Bruce Anderson of the Sibley Area School District for a very nice soccer field relief package. Starting July 1 we will be able to use the field directly south of Sibley School as a practice field only. On two previous occasions, we had been turned down for use of this field. However, Ton's proposal of help from Mendota Heights in the event the fields became too compact due to over -usage was apparently enough to get movement on the issue. Tom also agreed to provide portable goals and nets which can later be used at Kennsington. While we are still short of meeting our field needs, this arrangement helps significantly in dealing with what was a real crisis for our program. Tom did an outstanding job in serving as a catalyst to solve this crisis. We also want to thank others who provided a helping hand with this4 We are very pleased with the short-term outcome. In the long haul, we will have to work more closely with the City to solve our space needs. Changes at Mendakota, while nice for us, are not worth the cost. Thanks again, Keith Campbell Representing the Sibley Sting Program and Coaches Clearly, our teams are at a huge disadvantage play against. Cottage Grove, Apple Valley, Edina, Rosem=rt, Iakeville, and others in facilities with two to four adjacent fields on rjeams we eague have splendid sitne West St. Paul has one Between June and August 4, we would like to request som practice areas from you with appropriate sized goal posts. shooting at correct sized goal posts with a net is an absolute necessity if our teams are to.ccupete. C. The next oo�Iex, un3eY aonsttucEion, should pirovide afield sized -for - players age 12 and up, like that ford in other.coumaunties. It needs to be 120 yards long and about 80 yards or more wide. In stmo aiy, about one-third of the players in the Sibley Sting program and the West St. Paul House program are Mendota Heights players. Yet, Mendota Heights provides no fields. The new Sibley field will be an acceptable practice field next year, but we need help this summer. The Sibley field will not be a good game field due to the small size and the constant problem of balls going over the fences for players 12 and up. it makes for a congested eXperieWe and riot fun for the players. It is also a safety hazard playing in a congested area, It is analogous to playing hodW on 2/3 sized rink. It is dangerous and m fun! 1 1 Guy, we really need your help on this. We'll contact you in a few days. Sibley Sting Coaching Staff ; 9a }\/ /(( ({ / { 7