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1991-03-12 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION AGENDA MARCH 12, 1991 - 7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of February 12, 1991 Minutes 4. Mendakota Community Park - Recommendation on Bid Award for Park Construction 5. Mendakota Community Park - Information on Park Buildings - Information on Play Structure Proposal - Bid Alternates on Tennis Court 6. St. Thomas Academy - Request for Use of Tennis Courts (Roger's Lake Park and Friendly Hills Park) 7. Verbal Updates - Council Actions 8. Adjourn CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES FEBRUARY 12, 1991 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 12, 1991 in the City Hall Conference Room, 1101 Victoria Curve. Chair John Huber called the meeting to order at 7:03 o'clock p.m. The following members were present: Huber, Spicer, Lundeen, Hunter and Katz. Kleinglass and Damberg were excused. Staff members present were Parks Leadperson Terry Blum, Parks Worker Mike Mackzo, Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. Guests present were Mike Dorsey, Earl Anderson Co., Inc., Keith Sjoquist, Station 19 Architects, and Jim Kilburg, resident. APPROVAL OF MINUTES Commissioner Lundeen moved approval of the.January 8, 1991 Parks and Recreation Commission minutes. Commissioner Hunter seconded the motion. AYES: 4 NAYS: 0 ELECTION OF OFFICERS Chair John Huber turned the meeting over to Administrative Assistant Kevin Batchelder for conducting the elections of officers. Batchelder stated that every February the Commission elects officers for the year and that these offices consist of Chair, Vice -Chair and Secretary. Batchelder stated that the Secretary does not have to be a Commission member. Batchelder called for nominations. Commissioner Spicer nominated John Huber for the position of Chair of the Parks and Recreation Commission for 1991. Commissioner Hunter seconded the motion. AYES: 4 NAYS: 0 Commissioner Huber nominated Vicki Katz for the position of Vice -Chair of the Parks and Recreation Commission for 1991. Commissioner Lundeen seconded the motion. AYES: 4 NAYS: 0 a high school. Huber stated that the Commission had also been concerned that there has not been a demand from local residents to provide play equipment in this area of town and that the site is not easily accessible to neighborhood children. Commissioner Spicer asked when Sibley Park would come on line. Parks Project Manager Guy Kullander stated that it would be mid to late summer. Spicer stated that this would be after the Mend -Eagan season and that it was reasonable to defer this part of the project until it could be seen how the Sibley Park was coming along. Spicer stated that school officials had indicated to him that the play equipment is inappropriate and would be an inviting target for misuse and vandalism. Commissioner Hunter inquired i£ there was an area nearby that could serve this part of town where the play equipment could be built instead. Kullander stated that there was none that the City currently owned, however land might be developed north of Marie that could involve park dedications, or land could be purchased from the Dodd Road highway R.O.W. turnbacks in the North East corner of Dodd and Hwy. 110. Commissioner Spicer stated that he felt Mendakota Park would be the place for adults, with families, to play softball and that Sibley no longer has the demand for play equipment now that Mendakota Park is the premier softball site. He stated Sibley would be more youth oriented field use. Spicer stated that should it be determined that Sibley needs the play equipment it could always be built in the future, that the site accommodates it and the money has been set aside. Commissioner Lundeen inquired about the number of houses in the area and if there were a lot of children in the area. Kullander stated there were 18 houses within a quarter mile. Spicer stated his opinion would be different if Sibley was the only site we had, but now that Mendakota was being developed it might not be necessary to put play equipment at Sibley. Chair John Huber stated that the kids will be at Sibley whether it is youth or adult oriented. Chair John Huber stated that he senses the Commission wishes to stick with their original recommendation. He stated this recommendation was to defer the play equipment project because the Sibley Park was not on line yet, and wouldn't be until the Mend -Eagan season was over, that Mendakota would be a primary site, that a need for cost. Kullander stated that when this was determined he would draft specifications and that the City would go out for competitive bids. Kullander described the handicapped accessible element envisioned for this park. Kullander stated that he feels the estimate might be high for bleachers. If the City provides the type of bleachers similar to the Civic Center ballfield, Kullander stated that eight similar bleachers would cost approximately $6,000. The Commission concurred that this was the appropriate type of bleachers to provide. Kullander stated that the plan shows one main play equipment area for the handicapped accessible play equipment and one area for neighborhood tykes. Kullander introduced Mike Dorsey, of Earl Anderson Co., Inc whose firm supplied the play equipment installed in seven city parks last summer.. Mr. Dorsey explained how the area designated for play equipment by Barton-Aschman's plans could be used to accommodate handicapped accessible play equipment and able bodied play equipment. Mr. Dorsey stressed that the handicapped accessible equipment could be used by all children, that they don't distinguish or even notice they are using handicapped equipment. Mr. Dorsey stated anyone interested in seeing the type of equipment he was describing could visit Veterans Memorial Park at 64th and Portland Ave. in Richfield. The Commission discussed the various pieces of play equipment. The Commission considered the feasibility of having two separate sites for play equipment in the same park. After a lengthy discussion, the Commission concurred that only one main area should be provided for play equipment and it should be full service for all ages and abilities. The Commission felt that dollars could be saved by compressing it into one main area, and that this would provide a nicer main facility. The Commission discussed the estimated cost of $70,000 for play equipment. Commissioner Katz noted this amount was significantly higher than other parks. Commissioner Lundeen stated that if the two play equipment areas are combined and if Mendakota was the premier city park site that $70,000 would provide an excellent play structure for the whole City. Kullander stated that this amount was reviewed by City Council when they approved the final plans and specifications for the a telephone line for a pay phone and one line for future use should this comfort station ever be leased, or a private line needed. The Commission discussed the railings, the grading of the picnic shelter, the cost of the shingles and the bathroom fixtures. It was suggested that asphalt shingle could be bid as a deduct. Kullander stated that if the Commission felt comfortable with the schematics, then the building plans would proceed with the intention of having working drawings and specifications by the end of the month, at which time he would seek bidders. Commissioner Hunter moved to recommend that all three buildings have the same 8:12 pitch to the roof, and that the architect should proceed to complete the final plans and specifications based upon the presented schematics which are acceptable. Commissioner Lundeen seconded the motion. AYES: 5 NAYS: 0 Guy Kul the lander stated that staff had begun calling park "Mendakota Community Park". He stated that last year the Commission had named the park "Mendakota Park", but now that the scope of the park had changed and the community focus had been emphasized by the Commission and Council that this seemed an appropriate name for the park. The Commission discussed possible names and decided there was no preference now and that this should be revisited. VERBAL UPDATES Kullander described the two alternatives for light standards in the parking lot and picnic area. He described them as 13' high, with one alternative being a round globe and the other a shoe box design similar to parking lot lights used at City Hall. After discussion the Commission felt the round globe light was appropriate on a 2-1-1 vote. Kullander stated that a water line to the picnic shelter for a drinking fountain would cost $5,000. The Commission felt this was not a priority and should be a bid alternate. Batchelder stated that the recent state budget decisions had affected the City to the tune of $44,000 in cuts for the first half of 1991 and that the Recreation Contingency line item is being CITY OF MENDOTA HEIGHTS MEMO March 7, 1991 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assi Subject: Mendakota Community Park Recommendation on Bid Award for Park Construction Based on the Park and Recreation Commission's recommendation to approve the final plans and specifications for Mendakota Community Park, the City Council authorized staff to advertise for bids. The bid opening will occur on Monday, March 11, 1991. Staff is anticipating competitive bidding, over fifty bid plans have been requested by contractors and subs. After the bids are opened, staff will review and make recommendations on an award. The Parks and Recreation Commission will also review the bids and will provide comments and recommendations to the City Council. The timetable calls for the City Council to award the bid at their meeting on March 19, 1991. Parks Project Manager Guy Kullander will be prepared to present the bids to the Parks and Recreation Commission on Tuesday evening. ACTION REQUIRED Review bid proposals for Mendakota Community Park and make any recommendations to City Council for the awarding of a construction contract for the park. CITY OF MENDOTA HEIGHTS MEMO March 7, 1991 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assis& Subject: Mendakota Community Park * Park Buildings * Play Structure * Bid Alternate on Tennis Courts Parks Project Manager Guy Kullander will be presenting information Tuesday evening on the park buildings, the play structures and the bid alternate for the tennis courts at Mendakota Community Park. 1. Park Buildings Guy will provide an update on the current status of the plans and specifications and the bidding procedures for the comfort station, pavilion and kiosk. 2. Plav Structure Guy will have the City proposal Package for the Parks and Recreation Commission's review and comments. The proposal will be sent to a number of various play equipment providers in the next week with the anticipation of supplier responses bei ng received in time for next month's meeting. 3. Bid Alternates for Tennis Court The bids that we receive for Mendakota Community Park will include prices to construct a tennis court. This tennis court was discussed with the Mendakota Estates homeowner association's representative, Keith Heaver, and was included in our plans if they desired to dedicate a lot and pay for construction of the court. The City would do all future maintenance and provide a parking area and trail connection as it would become a City facility. ACTION REOOIRED Acknowledge the presentations by the Parks Project Manager and provide direction on each item to guide staff action. CITY OF MENDOTA HEIGHTS MEMO March 7, 1991 To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Assistant Subject: St. Thomas Academy - Request for Use of Tennis Courts Rogers Lake Park Friendly Hills Park DISCUSSION Mr. Jack Zahr, Dean of Athletics at St. Thomas Academy, has again requested the use of two City tennis courts for the boys tennis season beginning April 1, 1991. Please see attached letter of request. The times and courts that they are requesting are identical to last year. This would be Rogers Lake and Friendly Hills courts from 3:15 p.m. to 5:15 p.m., Monday through Friday, beginning on April 1 and ending on June 1, 1991. As the Commission will recall, the City authorized signs posting the reservations of the courts by the St. Thomas tennis teams. These signs are available for use this year and because the request is the same there is no need to change the times posted on the signs. In addition, the City would provide the coaches with letters authorizing the reservations. As Mr. Zahr indicates in his letter, the arrangement worked well last year. There have been no complaints received by the City. RECOMMENDATION I recommend that the Parks and Recreation Commission request that City Council approve the use of the courts for the times specified for the 1991 St. Thomas tennis season. ACTION REQUIRED Consider the request and make a recommendation to City Council on the reservation of the Rogers Lake Park and Friendly Hills Park tennis courts. CITY OF MENDOTA HEIGHTS MEMO February 13, 199 To: Mayor, City Council and City Adminis From: Kevin Batchelder, Administrative ASSls� Subject: Mendakota Community Park Progress The.purpose of this memo is to..keep Council up to'date and seek their approval, on.the progress,of the plans and -details of- Mendakota Community Park as it proceeds. At the last City. Council meeting on February 5th, Parks Project Manager Guy Kullander presented the final plans and specifications for the park and discussed estimated costs. Since that time the Parks and Recreation Commission has acted on two detail items, the schematic, designs. of:the�park ibuildings (the comfort station, .the pavilion, and .the kiosk) and the>'play` equipment. (Please see February 12, ::'1991 -Parks'._minutes, in your packet for the discussion ofthese°two items ), ?,s , 1. Play Equipment When City Council approvedthe, .iinal,plans and specifications. for the construction .of Mendakota Community Park, Guy presented cost estimates of the overall project, including the play equipment that would be placed in the two areas set aside in the design that was approved. The figure for the play equipment was presented as $70,000. Mendakota Community Park has been targeted for a community sized play structure and was envisioned to incorporate handicapped accessible play equipment. The final plans that Council approved provided for one main area to encompass the community sized, handicapped accessible play structure and one area further to the west for a smaller, toddler type neighborhood scale play structure. Recommendation After much discussion, the Parks and Recreation Commission recommended that the two areas be combined into one site at a total of $70,000 for a community sized, handicapped accessible play structure that would serve all ages and abilities. YT� - T,, vim( U CITY OF MENDOTA HEIGHTS MEMO February 1, 1990 To: Mayor, City Council and City Adminis--�V` From: Kevin Batchelder, Administrative Assist( � Guy Kullander, Parks Project Manage/ �q✓/�� ��/ Subject: Mendakota Community Park Approval of Final Plans and Specifications and Ordering Advertisment for Bids DISCUSSION Barry Warner, of Barton-Aschman, at the direction of City Council and the Parks and Recreation Commission, has prepared final plans and specifications for the Mendakota Community Park. These final plans are based upon discussions with City Council, the Park and Recreation Commission and City staff throughout December and January. Guy Kullander will be prepared to present color detailed plans for the proposed amenities and layout at the Council meeting. Barton-Aschman cost estimates will be available Tuesday evening also. Since Council last saw the preliminary plans minor changes have occurred including the addition of lighting in the parking lot, the enlargement of the picnic shelter into a dual purpose picnic shelter/pavillion/band shell and the confirmation of the loop trail. The Parks and Recreation Commission unanimously recommended that City Council approve the Mendakota Community Park plans according to the preliminary plans they reviewed and approved with the knowledge that the final plans would incorporate minor changes. Councilmember Blesener has overseen the incorporation of these changes into the final plans, has reviewed the plans with staff and given her recommendation of approval. ACTION REQUIRED If Council so desires, they should pass a motion accepting the Final Plans and Specifications for Mendakota Community Park and authorize staff to advertise for bids based upon the plan. Note: We propose that staff open bids on March 11, 1991 for Parks and Recreation Commission review on March 12, 1991 in order that their recommendation proceeds to City Council for consideration of bid award on March 19, 1991. �✓t U `� 10 N cc.�� f0 V'e�J S C7