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1990-05-08 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION AGENDA MAY 8, 1990 - 7:00 P.M. 1. Call to Order. 2. Roll Call, 3. Approval of Minutes of April 11 and May 1 Minutes. 4. Sibley Comfort Station Sketch Plans Ed Kodet, Kodet Architecture 5. Final Plans - Sibley Park Barry Warner, Barton-Aschman 6. Verbal Updates. a. Lock Box at Civic Center Ballfield b. Tennis Sign - Valley Park c. Dakota County Bike Map d. Summer Adventure e. Update Status of Parks Issues 7. Discussion Items. a. Mendakota Neighborhood Park b. Dedication or Opening Ceremonies CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES APRIL 11, 1990 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Wednesday, April 11, 1990 in the City Hall Conference Room, 1101 Victoria Curve. Vice Chair Katz called the meeting to order at 7:05 o'clock P.M. The following members were present: Damberg, Hunter, Lundeen, Katz,_Kleinglass and Spicer. Councilmember Blesener was present. Staff members present were City Administrator Tom Lawell, Parks Project Manager Guy Kullander and Administrative Assistant Kevin Batchelder. APPROVAL OF After some minor corrections, Commission MINUTES Damberg moved approval of the March 13th Parks and Recreation Commission minutes. Commissioner Kleinglass seconded the motion. AYES: 6 NAYS: 0 TRAIL SIGN Mike Dorsey and Doc Johnson of Earl Anderson PRESENTATION and Associates, Inc., presented options for a trail sign system for the new bicycle/pedestrian trails. Mr. Dorsey stated that signage systems for bike trails are a relatively new product with not many role models to follow. He stated that White Bear Lake and Minnetonka are -in the process of signing their trail systems. Doc Johnson previewed the types of signs available and the materials to chose from. He stated that there are basically three types of signs that you need in your trail system. 1) A regulatory/warning sign, 2) A trail informational sign, 3) An area map. He also stated that you want the City's design or logo on the sign. Mr. Johnson described the tic- tac-toe sign approach that allows updating of the sign without replacing the whole sign. He stated it was approximately $800 for a sign with all of the graphics work done for a cabinet sign that would use this tic-tac-toe approach. He stated tubular post signs are appropriate for regulatory and warning type signs. Doc Johnson described the costs for the City April 11, 1990 Page 3 Splendor Crab Apple tree. She stated this is a pretty tree when it flowers in the spring and it provides fruit for the birds and animals in the fall and winter. Commissioner Spicer stated he felt the City should provide a plaque to recognize the dedication. The Commission discussed the scheduling of the dedication ceremony and decided that Arbor Day was the appropriate day to have a dedication. They discussed City Hall's landscape plan and the plaque to go along with the dedication. Commissioner Spicer moved that the Parks and Recreation Commission accept the generous offer of the Mendota Heights Garden Club to donate a Red Splendor Crab Apple tree on Arbor Day. He also included in his motion a direction for staff to work with the Mendota Heights Garden Club in siting an appropriate location for the donated tree in front of the City Hall building and for the City to provide a plaque to honor the dedication. Commissioner Damberg seconded the motion. AYES: 6 NAYS: 0 The Commission also directed staff that a news release would be appropriate announcing the dedication and stating that the intent is to create a community effort for the Garden Club. SIBLEY SKETCH Barry Warner of Barton-Aschman stated that he PLANS has met with staff and officials from the Independent School District No. 197 to discuss the preferred alternatives of site plans for Sibley Park. Mr. Warner stated that the site has several constraints. 1) Delaware and Marie Avenue have to meet the grade of the park. 2) There will be bicycle trails running along the north edge and the east edge of Sibley Park. 3) The park will have to tap into utilities such as sanitary sewer, water, electricity and storm sewer. 4) The grading of the site has constraints. Mr. Warner described the fields that would be built at Sibley Park. He stated that there would be two softball fields, one with a 280 AYES: 6 NAYS: 0 April 11, 1990 Page 5 equipment be as sturdy and durable as possible. Parks Project Manager Kullander stated that if the Parks and Recreation Commission approves this plan then the City Council will see the sketch plan for input. Barton-Aschman will then draw the final plans which would be approved by the Parks and Recreation Commission at their May 8th meeting and forward to Council for approval and advertise for bids on the 15th. Mr. Warner stated that a preliminary cost estimate for the site was $295,570 with a 10 percent contingency included in that figure. He stated that this figure does not contain the estimates for the comfort station. Kullander stated that $373,000 had been budgeted for the facility improvements which includes trails, amenities and play structure in Sibley Park. Councilmember Blesener discussed the need of a trail along the south edge of the park and having permanent bituminous pads on which to put the portable bleachers. Mr. Warner responded that he would take a look at this in the sketch plan. Commissioner Spicer moved that Alternative F be the preferred plan and to recommend that City Council should authorize Barton-Aschman to proceed with plans and specifications for the Sibley Park Athletic Complex based upon Alternative F. Commissioner Lundeen seconded the motion. The Commissioners discussed the siting of the play equipment. Consensus was that the appropriate place for the play equipment was in the northeast area of the center by the outfield of the northeast softball field. Parks Project Manager Kullander discussed the comfort station building that Kodet Architecture was going to be designing. The Parks Commission provided direction on what to include in the comfort station. This included instructions on the facilities in the mens and womens restroom areas, concessions, storage, April 11, 1990 Page 7 Commissioner Spicer moved that the Park Commission formally acknowledge that the trail through Valley Park is a bituminous paved trail. Commissioner Lundeen seconded the motion. AYES: 5 NAYS: 1, Damberg BUDGET WORK - The Parks and Recreation Commission decided on SHOP holding a budget workshop on April 25th at 7:00 o'clock P.M. in order to review all the cost estimates and the budget for the referendum items. Commissioners Kleinglass and Lundeen announced that they would be unable to attend this meeting. COURSES ON Commissioner Damberg made a motion that no WALKING TRAILS horses should be allowed on the bicycle/pedestrian trail. Commissioner Hunter seconded the motion. AYES: 5 NAYS: 0 ABSTAIN: Spicer Staff was directed to pursue this motion to change the Parks Ordinance regarding bicycle/pedestrian trails. There being no further business to conduct, the Parks and Recreation Commission adjourned its meeting at 10:05 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS DAKOTA COUNTY PARRS AND RECREATION COMMISSION MINUTES MAY 1, 1990 The special budget workshop meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, May 1, 1990 in the City Hall Conference Room, 1101 Victoria Curve. Chairperson Huber called the meeting to order at 7:15 o'clock p.m. The following members were present: Hunter, Huber and Spicer. Damberg, Kleinglass, Lundeen and Katz were excused. Staff members present were Parks Project Manager Guy Kullander and Administrative Assistant Batchelder. COMFORT STATION PLANS FOR SIBLEY PARK Parks Project Manager Guy Kullander explained the timeline for construction and completion of the Comfort Station for Sibley Park. Ed Kodet, of Kodet Architecture, stated that he had been guided by City Council to design a $50,000 comfort station for Sibley Park and in that vein he had three sketch options to discuss. He stated that for the needs and the amenities asked for in the building it would be tough to design and build for under $50,000. He listed the features as the size of the building, the requested overhang, the patio, the picnic tables, a concession area and a vandal proof brick exterior. Mr. Kodet presented the three options of buildings ranging in price from $46,000 to $76,000. The size of the covered area, size of storage area, exterior materials and the design of the restrooms are the main difference in costs he explained. He stated that there were certain building and safety codes that constrained the limiting of space. The Parks Commission discussed the storage needs of Mend -Eagan, the City and the School District and whether the storage space and the mechanical room could be joined. The size of necessary concession space was discussed. STORAGE BOX AT CIVIC CENTER SENIOR TENNIS PLAYERS CLUB ADJOURN decided not to purchase any maps. The members present at the meeting concurred that a metal storage lock box should be provided at the Civic Center softball field for storage of bases and equipment. They agreed that Mend -Eagan would pay 1/3 of the cost and the Park Fund would pay 2/3 of the cost. Staff was directed to receive quotes. Kullander stated he had received a request from the Senior Tennis Players Club to reserve the Valley Park tennis courts on Tuesday and Wednesday mornings from 8 a.m. to 9:30 a.m. The Commission accepted this and directed staff to provide a sign paid for from the Parks Fund. There being no further business the meeting was adjourned at 9 o'clock p.m. Respectfully submitted, Kevin Batchelder Administrative A �/ s t CITY OF MENDOTA HEIGHTS MEMO To: Parks and Recreation Commission From: Kevin Batchelder, Administrative Subject: DISCIISSION May 3, 1990 qvnt Sibley Comfort Station Sketch Plans Ed Kodet, Kodet Architecture At the May 1, 199 Mr. Ed Kodet, of Kodet designs for the comfort The Commission reviewed Kodet return at the May plan based upon: meeng, 0 Parks and Recreation Commission ti Architecture, presented three preliminary station to be built at the new Sibley Park, these three designs and requested that Mr. 8, 1990 meeting with a preliminary sketch 1. Two unisex handicap accessible toilets. 2. A small storage room. 3. A mechanical room. 4. A concession area. 5. An overhang patio area of ten feet (10'). A possible alternative of brick exterior was also requested. At this meeting it was estimated that the cost of the building would be approximately $100 per square foot. Mr. Kodet will appear at tonights meeting to discuss the preliminary sketch in the hopes that the Parks and Recreation Commission will recommend that City Council order the preparation of final plans and specifications at their May 15, 1990 meeting. Staff has also invited Mr. Dean Verdoes, Athletic Director at Sibley High School, to attend the meeting so that the School District is represented. ACTION REOIIIRED Meet with Mr. Kodet and Mr. Verdoes and confider making a recommendation to City Council about the preparation of final plans and specifications for the Sibley Comfort Station. To: From: Subject: DISCUSSION CITY OF MENDOTA HEIGHTS MEMO May 3, 1990 Parks and Recreation Commission Kevin Batchelder, Administrative( tant S B ibley Park Final Plans and Specifications arry Warner, Barton-Aschman Barry Warner, of Barton-Aschman, at the direction of City Council and the Parks and Recreation Commission, has prepared final plans and specifications for the Sibley Park ballfield facility. He will appear at tonights meeting to present these final plans to the Commission for consideration. These final plans are based onthe consultation of the Parks and Recreation Commission at their March and April meetings and in staff and school district meetings. If the Parks and Recreation Commission approves of the plans, the next step is to recommend that City Council approve the final plans and specifications and order staff to advertise for bids based upon these final plans. ACTION REQUIRED Review and consider the final plans and specifications with Mr. Warner and consider making a recommendation to City Council for approval of the final plans and specifications for Sibley Park and a recommendation that Council direct staff to advertise for bids based upon the plans. i J H OBarton-Aschman Ass1 PREFERRED ALTERNATIVE F To: From: Subject: CITY OF MENDOTA HEIGHTS MEMO May 3, 1990 Parks and Recreation Commission Kevin Batchelder, Administra i istant Verbal Updates Parks Project Manager Guy Kullander and myself will lucidly and briefly update the Commission on all the wonderful goings on in the park world. The members who were not present at the budget workshop special meeting will receive the handouts from that evening in their agenda packets. We will quickly run through the items discussed at that meeting. They include: 1. A storage lock box at the Civic Center Site. 2. A sign for the Senior Tennis Players Club at Valley Park to reserve the courts from 8-9:30 a.m. Tuesday and Wednesday. 3. Dakota County Bicycle Path maps. I have also included a copy of the Summer Adventure Program brochure that the School District is conducting as part of the After School Program that we agreed to fund. I will attempt to answer any questions you may have about this recreation program that the City and School District are cooperating in. The update on current parks issues will cover items concerning the status of the Mendakota site negotiations, Kensington, play structures, etc. ACTION REQUIRED These are informational items. Provide staff with any appropriate direction. CITY OF MENDOTA HEIGHTS MEMO April 30, 1990 TO: Parks & Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Metal Lock Box For Softball Equipment I have found a metal security storage chest that could be used to store softball equipment in)which we could secure to the backstop fence. The box is in stock and costs $290.000 City crew would have to pick it up and also chain and lock it to the backstop. A security lock with several keys must also be purchased. I estimate the locks and chains will cost an additional $30 to $40. ACTION REQUIRED If the Commission so desires, direct staff to buy and install a security storage chest at the Civic Center Ballfield. SECURITY STORAGE CHESTS FLAT TOP BOX Heavy dnln�N6. ❑ ��I -. _: 'OI..�:. length pkno Rugged dosed ands tapped andfor clapped for ostlers ❑ ❑ Heavy duty 16 gauge slael owaWdlon. ❑ Fold down fur hen - die., Rood 9dp max- imum kverega. ❑ Rolled overlapping edges for strength, weather proteabn an salary. Ideal for in shop, in plant storage & protection of tools & materials. Ali flat top boxes feature 16 gauge steel con- struction & bolt cutter free locking, systems. All boxes accept casters for mobility. Green enamel finish. MODFL NO- L W N Wi sJ36f6 8J 4220 SJ 4824 1, 1- &14830 48 30 30 175 SJ 6024 May 2, 1900 Earl F. Andersen & Assoc., Inc. 9808 James Circle Bloomington, MN 55431 Attn: Mike Dorsey Dear Mr. Dorsey: Please make the following information sign which we can install on tennis court fencing. Size: 12" high by 18" wide. COURTS RESERVED EVERY WEEKDAY 8:00-9:30 AM MAY 1 THRU OCT. 1 FOR SENIOR TENNIS PLAYERS CLUB, INC. Please refer the billing to my attention. Any problems or questions, please feel free to call me. Thank you. Sincerely, Guy ullander Parks Project Manager 1101 Victoria Curve -Mendota Heights, MN • 55118 452.1850 Join us for a Summer Adventu children kindergarten through grade eight 181 West Butler Avenue, West L. Paul, MN 55118 681-2389 Community Education Staff Session I: June 18-July 3 —12 days Fee, $52.00 Session II: July 9-July 27 —15 days Fee, $65.00 Monday through Friday: 12:30-5:00 P.M. This program is co -sponsored by the City of Mendota Heights and the City of West St. Paul What is Summer Adventure? This is a new offering of the I.S.D. 197 Commu- nity Education Department with the cities of Men- dota Heights and West St. Paul. It is designed to provide children with a wholesome learning envi- ronment, individual attention and instruction by a caring staff. Summer Adventure is planned to encourage chil- dren to explore the world of physical activity and personal enrichment. The program offers young- sters a curriculum with a broad range of experi- ences. About the Program Summer Adventure consists of three groups of activities: 1) Physical 2) Enrichment and 3) Ex- travaganza/Production. Each child is involved in a series of activities over the period of 12:30 to 5:00 P.M. including one of these groups of activities. The activities vary depending upon the age of the child and the day. Benefits of Summer Adventure: • Develops motor skills • Fosters creativity • Emphasizes safety • Motivates expression • Builds self-confidence • Promotes self -understanding and acceptance • Stimulates social development Special Note: The program will coordinate with Summer School and summer music. Students attending Summer School can ride the bus to Grass from Somerset after Summer School. Students who need to leave during Summer Adventure to attend a music lesson should indicate this on the registration form. Age Groups Summer Adventure is designed for children from kindergarten through 8th grade. Children will be grouped by age and ability. Each group of children will be accompanied by the same group leader during the day. Groups will move from one activity to another where there will be an activity leader in addition to the group leader. The student to staff ratio will be 10 to one. Junior High Students who are currently in Junior High will attend a special leadership class each day, This class will include skills in communication, decision making, creative thinking and peer helping. These students will be involved in service to some of / the other students as part of this program. Summer Adventure Staff The staff for Summer Adventure consists of certi- fied teachers and specialized instructors. Group leaders are college students. Junior leaders are high school students. Special features: Tee shirt for each participant Certificate of attendance Swimming lessons Meet new friends IJ Orientation Meeting Join us on Monday May 14, 1990 at 7:00 p.m. in the Community Center 1037 Bidwell St. West St. Paul for a parent's orientation meeting to answer your ques- tions about Summer Adventure. CITY OF MENDOTA HEIGHTS MEMO May 3, 1990 To: Parks and Recreation Commission From: Kevin Batchelder, Administratiistant Subject: Discussion Items Mendakota Neighborhood Park Parks Project Manager Guy Kullander wishes to discuss the Mendakota neighborhood park with the Commission. The neighborhood park portion of Mendakota Park was included in the referendum and is a separate and distinct part of the referendum from the attempts to acquire the property as a ballfield site. It is a possiblity that this neighborhood park could be designed and built with or without the ballfield facility that would cover the remaining property beyond the dedicated land. Dedication or Grand Opening or Ribbon Cuttina Ceremony We have begun construction of the play structures, in fact Rogers Lake, Valley Park and Marie Park are finished. The neighborhood park improvements will begin on May 7. The Commission may wish to consider some type of dedication ceremony or referendum celebration. MM CITY OF MENDOTA HEIGHTS MEMO April 5, 1990 To: Parks and Recreation Commission Members From: Kevin Batchelder, Administrative Assistant Subject: Rescheduling of April Meeting DISCUSSION At the request of Parks and Recreation Chair John Huber the regularly scheduled meeting of the Parks and Recreation Commission has been changed to Wednesday, April li, 1990 at 7 o'clock p.m. to avoid a conflict with Passover. Please be notified that the meeting date has been changed. If you cannot make the new date, please contact me at 452-1850.