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1989-09-12 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS PARK AND RECREATION COMMISSION AGENDA TUESDAY, SEPTEMBER 12, 1989 7:30 p.m. CITY HALL CONFERENCE ROOM 1. Call to Order. 2. Roll Call, 3. Approval of minutes of August 30, 1989. 4. Presentation of Consultants Proposal Barry Warner, Barton-Aschmann, Inc. 5. Introduction of City's Project Manager, Guy Kullander. 6. Scheduling of Parks Commission Implimentation Process. 7. Verbal Update- Mendakota Site MnDot R.O.W. - TH 149 8. Arbor Month. 9. Adjourn. MEMO CITY OF MENDOTA HEIGHTS PARK AND RECREATION COMMISSION September 7, 1989 To: Park and Recreation Commission Members From: Kevin Batchelder, Administrative Assistant Subject: Agenda for September 12th Commission Meeting INTRODUCTION As you can tell from glancing at this weeks agenda, most of the items are discussion oriented so there will not be much of a package with this agenda. I will attempt to summarize each of the items listed on the agenda. In addition, I will not be staffing the meeting as I will be busy attending the City's Budget Workshop that same evening. Jim Danielson will be present for the Park's Commission meeting, as well as Guy Kullander who we are recommending as the City's in-house project manager. The majority of this agenda consists of items that will be dealing with the who's, what's, when's and how's of the implementation process and schedule. Staff feels it imperative to define a schedule in which implementation can be carried out before we get down to brass tacks. ITEM 2 - CONSULTANT'S PROPOSAL Since the Park and Recreation Commission meeting of August 30, staff has met with Consultant Barry Warner, of Barton-Aschmann, Inc., to address some of the concerns expressed by the Commission about the roles of the City staff and the consultant. Mr. Warner's proposal does a good job of describing the results of that discussion and lists the tasks that we, as staff, felt should be done by the consultant. This proposal has been reduced substantially since the original estimates as City staff has decided to handle more of the design work. Also, the contingency fee has been reduced from 20% to 10% as design and related factors have been removed from it. Please look this proposal over carefully. Staff has reviewed it and will have some suggestions that we may wish to incorporate into it. ITEM 3 - PROJECT MANAGER At the last meeting it was concluded that it behooved the City to have an in Kullander, house Coordinator to Engineering Technician, carry out this will be present project. Guy to explain his role in overseeing the designing, bidding and construction of the Park's Referendum. ITEM 4 - IMPLEMENTATION SCHEDULE It is time to lay out a schedule for Commission meetings, neighborhood meetings, and design deadlines. Other items to discuss might be the publishing and advertising of Commission meeting schedules, neighborhood involvement and Open Houses, ITEM 5 - VERBAL UPDATE Jim Danielson will update the Commission on the progress of the Mendakota and MnDOT R.O.W. ballfield sites. ITEM 6 - ARBOR MONTH The State of Minnesota will be conducting Arbor Month next April and will be giving away millions of trees for use on school, community and civic properties. Staff suggest that this ties in extremely well with our Parks Referendum. It would be our recommendation that the Park and Recreation Commission acknowledge this by designating a member to work in conjunction with School District 197 to organize and Arbor Day in Mendota Heights. It is our understanding that Bob Doffing handled this for the School District last year. 1990 �1N ARBOR MONTH PREVIEW For those of us who love trees, 1990 will be an exceptional year. It is a year of special activities all across Minnesota, community improvement and beautification projects, sports events, festivals, arts experiences, and celebrations that showcase all that is outstanding about Minnesota. Why all the activity? Because the U.S. Olympic Festival—'90 will bring thousands of amateur athletes, trainers, and spectators to Minnesota from all across the nation during July of 1990. There will also be a border -to -border bicycle tour, a sailing regatta in Duluth harbor and a canoe voyage on the mighty Mississippi. There will be arts events ranging from a Jazz Festival to the opening of the Panza Project, a contemporary art exhibit. With all of the visitors coming to Minnesota for these events, we can showcase our state to the rest of the nation...show off how very special Minnesota is — to visit and to live in. That's why hundreds of communities are cleaning up and beautifying their downtowns, parks, riverbanks, town entrances and historic buildings. They want to put on our best face for the nation. They will invite old friends and relatives back to Minnesota in 1990 for a homecoming celebration. Arbor Day and Arbor Month will be key elements of Minnesota's celebration activities in 1990. After all, trees are one of the most wonderful things about Minnesota. From food and shelter for wildlife, to windbreaks to stop blowing snow and soil, to resources for our forest products industry, to shade and beauty for our cities, trees play a vital role in Minnesota's quality of life. Plans are being made to celebrate trees in 1990 in many ways: w Cities, towns and other "communities" are planning to plant trees in their parks, by their town entrances, and along their main streets. M The Minnesota Department of Transportation and the Iron Range Resources and Rehabilitation Board are working with groups across the state to plant trees, shrubs and wildflowers along many miles of state highways. m Drawing and photo contests will be held on the theme "Trees in the places we call home." We hope you will decide to be a part of Arbor Month and Arbor Day in 1989 in preparation for Minnesota's great celebration and homecoming in 1990. And then turn the page for a preview of the plans for 1990. MEMO CITY OF MENDOTA HEIGHTS August 3, 1989 TO: Parks and Recreation Commissioners FROM: Kevin Batchelder, Administrative Assistan SUBJECT: Meeting of August S. 1989 This memo is to provide information for agenda items 4, 5, 6 and 7. ITEM 4 - DISCUSSION OF IVY FALLS PARK AND THE REFERENDUM John Huber received a letter from Mary -Louise Clary regarding the Ivy Hills Park and the lack of play equipment included in the Parks Referendum. I have attached a copy of this letter. Ivy Hills Park is earmarked for additions to the Play Equipment line item at a cost of $51000. Sibley, Mendakota, Centex, Victoria -Highlands, Friendly Hills, Marie, Rogers Lake, Valley and Wentworth Parks are earmarked for new play structures at $20,000 each. I am attempting to contact Ms. Clary so that she, or a representative, can attend the meeting. I am recommending that the Parks Commission review this item and consider any action it may wish to recommend to City Council concerning the referendum. ITEM 5 - RENAMING CENTER PARK As you will recall, each Parks Commissioner was given the assignment of brainstorming and coming up with two names to propose for consideration. ITEM 6 - REVIEW OF 1990 PARKS BUDGET City Staff is currently in the process of constructing the 1990 budget and has reviewed the Parks and Recreation Budget with Tom Olund, Public Works Superintendent, and Jim Danielson, Public Works Director. I am requesting that you review the budget and we will attempt to answer any questions you may have. You may wish to consider a response, comments or an endorsement. I have enclosed a budget memo from Kevin Frazell to the Council. ITEM 7 - SIEVE PATRICK. SUBDIVISION As a result of the City Council/Commissioner Team Building Workshops held earlier this year it was decided that subdivision requests would be run through the Parks Commission if there were any Parks issues. There are no issues involving parks or park land with this subdivision, as it is a small 11 lot subdivision. However, there will be a Parks cash dedication as per City Ordinance and it was felt that the Parks Commission should acknowledge this. This requests involves an 11 lot subdivision immediately west of the current Kensington/Centex development on Mendota Heights Road. One lot is existing, so the dedication will be for the proposed 10 new lots. At $600 per lot this will be a $6,000 Parks Dedication. The dedications are handled in the Developer's Agreement which occurs after City Council gives preliminary subdivision approval.