1987-01-27 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
ar_�+aTnn
TUESDAY, JANUARY 27TH, 1987 - 7:00 P.M.
ENGINEERING CONFERENCE ROOM
ROOM 214 ) q
1. Call to Order
2. Introduction o new member - Vicki Katz (term commences
February 1)
3. Approval of January 13, 1987 minutes
4. Review of City Treasurer's updated estimate of tax
implications of bond issue (see attached memo)
5. Consider plans for marketing bond referendum to the
public (see attached memos)
\6. Consider resolution requesting Council to call for
Parks Bond Referendum (see attached)
7. Any further discussions
8. Adjourn
Page No. 2363
January 13, 1987
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Special Meeting
Held Tuesday, January 13, 1987
Pursuant to due call and notice thereof, the special meeting of
the City Council and Park and Recreation Commission was held at
7:00 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota
Heights, Minnesota.
The meeting was called to order by Mayor Mertensotto at 7:05 P.M.
The following members were present: Mayor Mertensotto,
Councilmembers Blesener, Cummins, Hartmann and Witt. Also present
from the Parks Commission were Marsha Knittig, Carol Damberg,
Robert Leffert, and Robert Doffing. Planning Commissioners
present included Jerry Morson, Dorothy McMonigal, Bill Burke,
Ultan Duggan. City staff members present included Treasurer Larry
Shaughnessy, -Administrator Kevin Frazell, Public Works Director
Jim Danielson, and Barton-Aschman consultant Barry Warner.
APPROVAL OF Minutes of the December 9, 1986 Park and Recreation
MINUTES
Commission meeting were approved by the Commission
members as previously submitted.
DISCUSSION OF
Mr. Barry Warner indicated that the Henry Sibley
ATHLETIC
site had ranked highest on their survey of
COMPLEX
potential facility sites, mainly because the
property already exists and is available at minimal
or no cost. He then decribed the proposed
development program, which includes two softball
fields, a junior -high size baseball field and
soccer field, all lighted, then a second unlighted
soccer field, corrections to existing soccer fields
south of the high school, lighting of existing
tennis courts, and construction of a comfort
station and storage building. Mr. Warner said the
cost of this development, including design and
contingencies, is estimated at $1,300,792.
He then went over aspects of the memo describing
the discussions between the school district and
City of Mendota Heights staff, including scheduling
compatibility, coordination, maintenance, control'
by a joint committee, and liability.
Mr. Warner's memo included an estimate that the
existing school property and facilities already in
place have a value of approximately $660,000.
He then went over an attachment showing the time
needed to complete construction of a useable field,
Page No. 2365
January 13, 1987
cost estimates were about a year old now, and
should probably be increased by about 5%.
There was some discussion among those present about
which numbers should be used for the purposes of a
bond issue. City Administrator Frazell indicated
that it would be possible to go to the voters^
seeking authorization for the total amount, but as
the trails are developed, and if and when outside
funding becomes available, the City would simply
choose not to issue the full allocation of bonds.
Mayor Mertensotto said that he thought we should
try to go with off -road trails as much as possible
for safety reasons.
NEIGHBORHOOD Barry Warner went through his memo of June 13,
PARK IMPROVE- 1986, which detailed a minor amount of improvements
MENTS to existing neighborhood parks. He said that with
an 8% design fee, the City should probably
anticipate about $105,000 for these improvements.
There was discussion about the need to develop
parks in the south east area of the City, on land
to be dedicated by Tandem Corporation in connection
with their residential developments. However, it
wa generally decided not to include money for that
development in the bond issue, but to use existing
and receivable funds in the Park Improvement Fund.
Commissioner Bob Leffert said that the proposed
park development plan was meeting basic needs as
determined by the survey done by the Commission a
couple of years earlier. Commissioner Doffing
added that the highest priority of citizens
responding to that survey was trails and scenic
nature opportunities.
TOTAL COST OF
City Treasurer Larry Shaughnessy went over his memo
BOND ISSUE &
outlining the tax implications of various sizes of
TAX CONSEQ-
bond issues and the operating costs connected with
UENCES
maintaining an expanded park system. A copy of
that memo is attached hereto and made a part of
these minutes. He said that debt service for the
existing bond issue expires in 1992, and it would
be possible to stagger the new bond issue to lessen
the initial impact on homeowners and other property
taxpayers.
Barry Warner said that the total bond issue needed
to complete the athletic complex, trails plan, and
neighborhood park improvements would range from
$1,605,000 to $1,860,000, depending on assumptions
about outside assistance for the bike trail plan.
CITY OF MENDOTA HEIGHTS
MEMO
JANUARY 7, 1987
TO: Mayor, City Council, City Administrator & Park Commission
FROM: Larry Shaughnessy, Treasurer
SUBJECT: Future Tax Estimates
Attached is a tabulation of future tax estimates which could be
expected for the approval of a Park Bond issue.
Two changes from our tabulation of last year have affected the figures.
1. Valuation growth has been and is expected to be at a higher leval
over the next two to three years.
2. The interest rate used in the calculations has been reduced from
8 1/2% to-6 3/4% by virtue of improvement in the bond market and
our improved credit rating.
NOTE: The Parks Fund balance currently stands at $230,.160, and there are
$91,000 of receivables from approved plats.
LES:madlr
attachment
CITY OF MENDOTA HEIGHTS
MEMO
JANUARY 21, 1987
TO: Mayor, City Council and City Administrator
FROM: Larry Shaughnessy, Treasurer
SUBJECT: Park Bond Issue
PARK BOND ISSUE: $1,860,000
1st issue 2nd issue
$1,1501000 $710,000
Issue 1987 1990
000
Maximum Mill Rate - 1991 $198,000 $125,000 tax. assd. value
Max. $ debt service 2003 $210,000
Max. Mill Rate 1.584
1986 Rate/1987 .441
1.143 mills for new issue
Mkt.
sales price
$80M
$110M
Tax.
assd. value
11,520
18,720
1.14
mills =
$13.13
$21.34
Opr.
Exp. 50M
4.84
7.86
Total Cost
$17.97
$29.20
- HO
CR
Applic.
8.75
0
Net
Tax
Increase
$
9.22
$29.20
City '86 Tax
Total 186 Tax
LES:madlr
$83.13 $193
$489 $1134
$125M
$150M
$175M
$200M
22,320
28,320
34,320
40,320
$25.44
$32.28
$39.12
$45.96
9.37
11.89
14.41
16.93
$34.81
$44.17
$53.53
$62.89
0
0
0
0
$34.81
$44.17
$53.53
$62.89
$253
$352
$452
$552
$1487
$2075
$2663
$3251
MEMO
CITY OF MENDOTA HEIGHTS
January 22, 1987
To: Parks and Recreation Commission
From: Kevin Frazell, City Administrator
Re: Preparation for Bond Referendum
At the joint meeting on January 13th, Council requested that
the Commission begin to put together a program for marketing
the bond referendum to the public. The purpose of this memo
is to give some information and staff thoughts for that
discussion.
Barry Warner has indicated that Barton -Ashman can prepare
flyers of size 8 1/2" X 11" or 20" X 30". The cost would
run from $3,000 - $5,000 for 2,000 copies. Barry also
suggested a slide show of approximately 40 slides, at a cost
of $50 - $65 per slide, or $2,000 - $3,000.
Attached is list of staff thoughts on activities and time
line for promoting and carrying out the referendum.
JANUARY 22, 1987
CITY OF MENDOTA HEIGHTS
MEMO
PARK BOND ISSUE
SUGGESTED TIME LINES
1. Printed Material
2. Slide Show
3. Set Meetings
4. Heights Highlites
5. Resolution Calling Sale
6. Legal Publications
7. Sample Ballot
8. Vote, April 21, Hours?
9. Council Statement on Need
10. Press Releases for
11. Polling Places
3/1 to 3/5
3/5
3/10 (between 3/23 & 4/14)
4/10 special issue
3/17
4/6 & 4/13 (post 10 days)
post Clerks office 4 days, polling
place day of election, publish prior
7:00 A.M.-8:00 P.M., 3 hrs. minimum
3/ 17
3/23, 3/30, 4/6, 4/13, 4/20
Regular precincts (6)
SUGGESTED MEETINGS:
1. Somerset School
2. Mendota Elementary School
3. City Hall
4. Sibley High School
5. Lexington Heights Apts. Recreation Building
NEIGHBORHOOD MEETINGS:
1. As interest develops, should be covered by at least two people.
HELP FOR MEETINGS AND PROMOTIONS:
Softball League, Mend/Eagan Athletic Association, Park Commission,
Staff and City Council.
LES:madlr
RESOLUTION
CITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Whereas, the Parks and Recreation Commission has completed a
major study of recreation facilities needs in the
community; and
Whereas, the study revealed as highest needs a
bicycle/pedestrian trail system, a community
athletic complex, and various neighborhood park
improvements; and
Whereas, it has been determined that the approximate cost to
acquire land and complete development for such
improvements is approximately $1,860,000; and
Whereas, securing such level of funding will require going to
the voters of the community with a referendum
authorizing issuance of general debt obligations.
NOW, THEREFORE BE IT RESOLVED by the Mendota Heights Parks
and Recreation Commission, that the Commission hereby
requests that the Mendota Heights City Council call for a
referendum to be held on Tuesday, April 21st, 1967, for the
purpose of submitting to the voters the question of whether
the City should issue up to $1,860,000 of general
obligation bonds for the purpose of carrying out the
described parks acquisition and development program.
Adopted by the Parks and Recreation Commission of the City of
Mendota Heights this 27th day of January, 19870
PARKS AND RECREATION COMMISSION
CITY OF MENDOTA HEIGHTS
By
James Stein, Chair
ATTEST:
Kevin Fraze
City Administrator
CITY OF MENDOTA HEIGHTS
PARKS AND RECREATION
TUESDAY, JANUARY 27TH, 1987 - 7:00 P.M.
ENGINEERING CONFERENCE ROOM
ROOM 214
1. Call to Order
2. Introduction of new member - Vicki Katz (term commences
February 1)
3. Approval of January 13, 1987 minutes
4. Review of City Treasurer's updated estimate of tax
implications of bond issue (see attached memo)
5. Consider plans for marketing bond referendum to the
public (see attached memos)
6. Consider resolution requesting Council to call for
Parks Bond Referendum (see attached)
7. Any further discussions
8. Adjourn
CITY OF MENDOTA HEIGHTS
MEMO
JANUARY 21, 1987
TO: Mayor, City Council and City Administrator
FROM: Larry Shaughnessy, Treasurer
SUBJECT: Park Bond Issue
PARK BOND ISSUE: $1,860,000
1st issue 2nd issue
$11150,000 $710,000
Issue 1987 1990
000
Maximum Mill Rate - 1991 $198,000 $125,000 tax. assd. value
Max. $ debt service 2003 $210,000
Max. Mill Rate 1.584
1986 Rate/1987 .441
1.143 mills for new issue
Mkt.
sales price
Tax.
assd. value
1.14
mills =
Opr.
Exp. 50M
Total
Cost
$80M
$110M
11,520
18,720
$13.13
$21.34
4.84
7.86
$17.97
$29.20
- HO CR
Applic.
8.75
0
Net Tax
Increase
$
9.22
$29.20
City '86 Tax
Total 186 Tax
LES:madlr
$83.13 $193
$489 $1134
$125M
22,320
$25.44
9.37
$34.81
$150M $175M
28,320 34,320
$32.28 $39.12
11.89 14.41
$44.17 $53.53
0 0
$34.81 $44.17
$253 $352
$1487 $2075
$200M
40,320
$45.96
16.93
0 0
$53.53 $62.89
$452 $552
$2663 $3251
CITY OF MENDOTA HEIGHTS
January 22, 1987
To: Parks and Recreation Commission
From: Kevin Frazell, City Administrator
Re: Preparation for Bond Referendum
At the joint meeting on January 13th, Council requested that
the Commission begin to put together a program for marketing
the bond referendum to the public. The purpose of this memo
is to give some information and staff thoughts for that
discussion.
Barry Warner has indicated that Barton -Ashman can prepare
flyers of size 8 1/2" X 11" or 20" X 301'. The cost would
run from $3,000 - $5,000 for 2,000 copies. Barry also
suggested a slide show of approximately 40 slides, at a cost
of $50 - $65 per slide, or $2,000 - $3,000.
Attached
is list of
staff thoughts
on activities and time
line for
promoting
and carrying out
the referendum.
JANUARY 22, 1987
CITY OF MENDOTA HEIGHTS
MEMO
PARK BOND ISSUE
SUGGESTED TIME LINES
1.
Printed Material
2.
Slide Show
3.
Set Meetings
4.
Heights Highlites
5.
Resolution Calling Sale
6.
Legal Publications
7.
Sample Ballot
8. Vote, April 21, Hours?
9. Council Statement on Need
10. Press Releases for
11. Polling Places
3/1 to 3/5
3/5
3/10 (between 3/23 & 4/14)
4/10 special issue
3/17
4/6 & 4/13 (post 10 days)
post Clerks office 4 days, polling
place day of election, publish prior
7:00 A.M.-8:00 P.M., 3 hrs. minimum
3/17
3/23, 3/30, 4/6, 4/13, 4/20
Regular precincts (6)
SUGGESTED MEETINGS:
1. Somerset School
2. Mendota Elementary School
3. City Hall
4. Sibley High School
5. Lexington Heights Apts. Recreation Building
NEIGHBORHOOD MEETINGS:
1. As interest develops, should be covered by at least two people.
HELP FOR MEETINGS AND PROMOTIONS:
Softball League, Mend/Eagan Athletic Association, Park Commission,
Staff and City Council.
LES:madlr
RESOLUTION
CITY OF MENDOTA HEIGHTS
PARKS AND RECREATION COMMISSION
Whereas, the Parks and Recreation Commission has completed a
major study of recreation facilities needs in the
community; and
Whereas, the study revealed as highest needs a
bicycle/pedestrian trail system, a community
athletic complex, and various neighborhood park
improvements; and
Whereas, it has been determined that the approximate cost to
acquire land and complete development for such
improvements is approximately $1,860,000; and
Whereas, securing such level of funding will require going to
the voters of the community with a referendum
authorizing issuance of general debt obligations.
NOW, THEREFORE BE IT RESOLVED by the Mendota Heights Parks
and Recreation Commission, that the Commission hereby
requests that the Mendota Heights City Council call for a
referendum to be held on Tuesday, April 21st, 1987, for the
purpose of submitting to the voters the question of whether
the City should issue up to $1,860,000 of general
obligation bonds for the purpose of carrying out the
described parks acquisition and development program.
Adopted
by the
Parks
and Recreation Commission of the City of
Mendota
Heights
this
27th day of January, 1987.
PARKS AND RECREATION COMMISSION
CITY OF MENDOTA HEIGHTS
By
James Stein, Chair
ATTEST:
Kevin Fraze
City Administrator