1999-12-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
December 14,1999
6:30 p.m. -Large Conference Room
Call to Order
2. Roll Call
3. November 9, 1999 Minutes
4. Jim Adams of Sting Soccer - 2000 Soccer Season
5. Field Reservation Policy
6. Updates
• Recreation Programmer's Report
• Sprir Summer 1999 Program Evaluations
• Celebrate Mendota Heights Parks 2000
• Police Report (Available Tuesday)
7. Adjourn
Auxiliary aids for persons with disabilities are available upon request at least 120 hours
in advance. If an ce of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on short
notice. Please contact City Administration at 452-1850 with requests.
CITY OF MENDOTA HEIGHTS
MEMO
December 10, 1999
TO: Parks and Recreation Commission
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: November 9, 1999 Minutes
This item will be available Tuesday evening.
CITY OF MENDOTA HEIGHTS
MEMORANDUM
TO: Parks and Recreation Commissioners
FROM: Mary L. Hapka, Recreation Programmer
RE: Jim Adams -Sting Soccer to present concerns regarding soccer field usage
DATE: December 9. 1999
DISCUSSION
Mr. Tim Adams of The Sibley Area Sting will present concerns regarding the use of soccer
fields in our community. Mr. Adams has expressed concerns that granting soccer field permits
to the Twin Cities Fire traveling soccer club, will reduce field availability for the community
based Sibley Area Sting soccer program.
Mr. Adams has requested to present his concerns to the Commission, and will attend
December 14,
ACTION REQUIRED
Advise commission to listen and discuss concerns of Mr. Jim Adams.
Letter to Mendota Heights
Parks and Recreation Board
Pane 2
The Problem: If The Fire, a non -community based traveling soccer
program, is granted field space in our community, this would result in
reduced field availability for our community -based traveling soccer
program The Sibley Area Sting.
'r2amifications
The Sibley Area Sting was organized 14 years ago to provide a traveling soccer
program to the children of School District 197 (which of course includes Mendota
Heights). The Sting's Bylaws clearly state that it is a School District 197 based
traveling soccer program.
During its 14-year history, The Sting has grown from 4 teams to 24 teams.
These teams include boys and girls from ages 8 —18, The Sting caters tG all the
Of 1! kill el / Cl''d� ..nildren of our ommunity by fielding teams u a s levels c dhtch i, s
Recreation Plus, Classic Ill, Classic ll, Classic 1, and Premier). In fact, in 1998,
i 90 (47 /o) of our 409 players rived in Mendota Heights. Also, 30 (41:1) of our
coaches lived in Mendota Heights. In 1999, 189 (46%) of our 414 players live in
Mendota Heights as do 38 (43%) of our 89 coaches. Historically, one of The
Sting's predominant constituencies has been the residents of Mendota Heights.
Our current Co -President, Jim Adams, lives in Mendota Heights. The bottom -line
is The Sting has been and continues to be our community -based program.
On the other hand, as indicated on the previol is page of this letter, The Fief :s
not a Mendota Heights community based program and it does not primarily focus
on the children of our cG unity. Recently, The Fire asked the Vl lendota Heights
AtilietlC ASSGCI81lGn If the ASJGGlatiGl l would recognize The Fire a lis L cvEiiny`
program. However, after reviewing The Fire's Bylaws and much discussion w,th
T ie Fire and The Sting, the Association's Board voted not to recognize The Fire.
Rather, they affirmed their recognition of The Sting as the traveling soccer
program for Mendota Heights.
•.f The Fire use Mendota Heights soccer fields then many of the children of
vlendota Heiahts will no longer be able to play soccer in our community. The
raasnn is that as The Fire nrn%,ys and ar!rtic Mnre tnr% le\,rcl teams'wh,ich wni ;l:i
consist y t! ,, v i y car this dil re Ce fleid., ila,'Cllir r Tne
cons or , 1cs y non community p of s), s vs. c� ova, ,�,
Sti4ia. is MC') a1:Er acocuntina'Ior oames acid practlne ol$Z Gt x ite{'.�.lJ
alre2dy have reached sear ma=um capGcity usage. As field space diminishes
further, The Stina will[ not be able t0 accGmri OOP 'tc aS riiairy leaMS aS we do
today. This will result in fewer playerS being able to play, Sting SGCccr. We will be
CITY OF MENDOTA HEIGHTS
MEMORANDUM
TO: Parks and Recreation Commissioners
FROM: Mary L. Hapka, Recreation Programmer
RE: Suggested changes to Exhibit "C" of the current park resolution.
DATE: December 9, 1999
Due an increase in demand of outdoor athletic facilities, a revisal of Exhibit "C", of the
current resolution establishing rules for use of city parks and property as it relates to priorities,
appears necessary. The attached working document has been drafted for review and discussion
by the commission.
ACTION REQUIRED
Please review and comment on the attached amendments to Exhibit "C".
1) The group primarily serves Mendota Heights residents (51% of the
participants live in Mendota Heights).
2) The group is registered non-profit with the State of Minnesota or can
provide budget information to verify their intent as non-profit.
3) The program being offered is made available to all Mendota Heights
residents.
If the group
cannot meet all of the above requirements,
the
fields are then provided,
if available,
with fees determined on a case
by case basis.
FOURTH PRIORITY will be given to organized Adult programs in Mendota Heights.
The larger the number of Mendota Heights residents in the organized adult program, the
higher the priority for field reservations.
FIFTH PRIORITY will be given to Resident/Private Groups.
SIXTH PRIORITY will be given to non-resident youth or adult programs.
PROCEDURE
Requests for use of fields are received in writing by the Parks and Recreation
Department. First priority youth athletic association needs are first fulfilled as
appropriate. If fields remain available, requests from other user groups and the
general public will be considered on a first come, first serve basis.
CITY OF MENDOTA HEIGHTS
MEMORANDUM
TO: Parks and Recreation Commissioners
FROM: Mary L. Hapka, Recreation Programmer
RE: Spring/Summer 1999 Program Evaluations
DATE: December 9, 1999
DISCUSSION
Attached please fmd program evaluations for all programs organized by the Parks and
Recreation Department for the Spring/Summer 1999 season. Here is a list of recreation
programs, and participation numbers for the 1999 spring/summer season
Program
Total Participants
6
1.
Women's Golf League
41
2.
Junior Golf League
72
3.
Adult Golf Lessons
10
4.
Youth Golf Lessons
7
5.
Men's D Softball
99
6.
Men's Over 30 Softball
157
7.
Women's D Softball
109
8.
Summer Youth Trips
47
9.
Safety Camp
13
10.
Friendly Hills Summer Program
(Approx. # of users of park - 85)
Approx. # of users checking out equipment
10
11.
Performance in the Park (Paul Heffron)
20
12.
Performance in the Park (Kit & Kaboodle)
60+
13.
Performance in the Park (Urban Bluegrass Renewal)
25
14.
Performance in the Park (Bob The Beachcomber)
20
15.
Performance in the Park (The Wonderful World of Woody)
18
16.
Performance in the Park (LeRoy's River Minstrels)
22
17,
Celebrate Mendota Heights Parks!
200
18.
Imagination Station (Mendakota - 5 performances)
97
19.
Imagination Station (Wentworth - 5 performances)
191
TOTAL= 1,218
CTTY OF MENDOTA HEIGHTS
RECREATI/O�NPROGRAIM EVALUATION
PROGRAM:
U
PROGRAM I "FORMATION:
A.aes Served: � i� /L41LAtiiie7�
Days:
Date (s) & Times: Y97ez p4el
# of Participants: Guedxx=r o
Locationn-lat
Cost: S7l2 A
AChVity
II1StrliCt S (S): /
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAM:
PROGRAM INFORMATION:
Ages Served: % U Gt,�L✓ -
Days:—
�hen� 49
Date (s) & Times: 1c.4e d
# of Participants:
Instructors (s):
CITY OF MENDOTA HEIGHTS
RECREATIO,/N PROGRAINI QEV///ALUAT1OON
Mj R A• . /,l`"/� / / / 4 , ) /f/
Ades Szrved:
Date (s) & Times: ? I J `? % i C� 1—TZ�-)
# of Participants: A) PQ/Zfi`C�
Location: �GCJZ_ t\3 �T' //�
Cost: ��. 00 �,r7 c//571aJ6�1 _ OO f0 CAG�� �)
Activity Content:
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Instructors (s): / /C-P �/m Q/i 1�7 l r ��/J �( C
CITY OF MENDOTA HEIGHTS
RECREA�,T7ION PROGRA,�iIMe' /J�
EVALUATION
PROGRAM: yG C.11h fiz",)
Date (s) & Times: % / 7 7 7
# of Participants: �1egazEC w /� �j
Location: ;(lZ-
Cost: S, D o s
Activity Content:
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Instructors (s): L �rU /� �lh Z - �y Zp.1;7�6L bt l
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAM: /77%
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Ages Served:
Days:
Date (s) & Times:
# of Participants:
Location:
Cost:` S• 60
Activity Content:
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Instructors (s):
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRANI EVALUATIJON
PROGRANI:O)XC0�I
PROGRAM INFORMATION:
Ages Served:
Days:
Date (s) & Times: P GAP 3�j • h ,
# of Participants:
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Cost: $ �7 • ' �
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAIII: tY (��a Ai" liUa Fit 1 U. z ,2
PROGRAiyi TIYFORiV1ATION:
Aaes Served: %� a
Days:
Date (s) & Times:
# of Participants: (� U
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Cost: % (P . 00
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGR�YI Iyi �'ORr1ATION:
Acres Served:
Days: —
Date (s) & Times:
# of Participants:
Location: (ir,
Cost: /G
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CITY OF MENDOTA HEIGHTS
RECREATIION PROGRAM EVALLU�ATIONN
PROGRAM: (Ih n
Aees Served: /— 1
Days:
Date (s) & Times: ci� �� 31 / sr-�
# of Participants: �� n
Location:
Cost: G/ D C
Activity Content: �1�4S�Lru 6�cr�s It �Va Q
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAM: Z -EAV CA
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Ales Served:
Days: ,�p
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# of Participants: (/
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRANI: ValC-f_ 4 (%Z-
PROGRAiy1 LYFORti1ATION:
Ages Served: IQ ll D
Days:/h r s/.icy th
Date (s) & Times: , ft 4. ! IeD / L%°/ % . 7-
# of Participants: �� �� E �0
Location: • cri
Cost: �3 ,/m
Activity Content: UZI tt,7 uyi4t
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CITY OF MENDOTA HEIGHTS
RECREATION PROGRAMM EVALUATION
PROGRAM:
PROGRAM LNTORMATION:
Ages Served: y7 —
Days: //�L/0rl A b
Date (s) & Times: �/cGl�e (?�'i �y�y /g �T� 21, kSI�'�'
# of Participants:
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Cost: 1�200
Activity Content:
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Instructs (s):
CITY OF MENDOTA HEIGHTS
RECREATION PROGRAM EVALUATION
PROGRAM: cup l61.
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ASes Served: % /a
Days:
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Date (s) & Times: // � �� C/ C/ rl y Oor"�
# of Participants: CA
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RECREATION PROGRAM EVALUATION
Ages Served:
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Days:
Date (s) & Times: 411a-X,99 — :71,
# of Participants: % {�1� /e;,� ZS
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RECREATIONPROGRAM EVALUATION
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RECRRATION PROGRAbI EVALUATION
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# of Participants: / � o u � .e.x u�io ,¢ !o >
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RECREATION PP�ROGRAINI EVALUATION
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Date (s) & Times:U
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Ages Served: Days: Ll// / iw ��f�/i�d✓/{�_G� iC__Q/�%
Date (s) & Times: 1 t tt1� I�P_l t� LTAt1lGVi� 11 67 O0194 fl�A)
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Cost:
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RECREATION PROGRAM EVALUATION
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CELEBRATE MENDOTA HEIGHTS PARKS! 1999
EXPENDITURES
Revenue
Donations
Expenditures
Super Jump
Alpha Bits
Animal's of Waltons Hollow
Tune Into Kids
River Heights, Inc.
Donor Board
Poster Board
Balloons 4 @ 0.50
Total Expenditures
Total carried over to 2000
$170.40
$130000
$450.00
$350000
$45.00
$4.02
$2.13
$2,030.00
$1.151.55
$878A5
MENDOTA HEIGHTS ATHLETIC
$25.00
ASSOC. 1948 DODD RD
MENDOTA HEIGHTS ANIMAL
$100,00
HOSPITAL DR, TOM KOEPKE
MENDOTA HEIGHTS AMOCO
$50.00
2030 DODD RD 55120
M.H. MCDONALD'S
$30.00
2020 DODD ROAD 55120
MENDOTA LIQUOR
$150,00
SOPATH & PATRICK SOEUN
750 HWY 110 55120
RIDGE SOUTH CONDO'S ASSOC
$25.00
1850 EAGLE RIDGE DR, 55118
JOHN M ROSZAK
$25.00
1235 CULLIGAN LANE 55118
DONNA A SCHROER
$10.00
1689 LILAC LANE
ST PAUL MN 55118
SIGNART COMP., INC
$20.00
2170 DODD RD MH 55120
SOMERSET TRAVEL
-. $20.00
817 SIBLEY MEMORIAL HWY
LILYDALE, MN 55118
SPECIALTY FIBERS & COMPOSITES
$100,00
JOHN VANDER LOUW
3M CENTER BLDG 220-9E-10
ST PAUL, 55144-1000
RICHARD G. SPICER
$30.00
835 PARK PLACE DRIVE 55118
MR, DANIEL J TILSEN
$25.00
1653 VICTORIA RD SO
ST PAUL MN 55118
UNITED PROPERTIES
$100,00
3500 W 80TH ST #200
BLOOMINGTON, MN 55431
TOTAL DONATIONS - 1999
$27030,00
TOTAL EXPENDITURES - 1999
$1,151,55
*Note attached sheet for actual expenditures.