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2001-02-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION February 13, 2001 6:30 p.m. -Large Conference Room Call to Order 2. Roll. Call 3. Welcome and Congratulations to Commissioners Paul Portz and Dave Libra 4. January 9, 2001 Minutes 5. Celebrate Mendota Heights Parks 6. Rogers Lake Park Play Equipment 7. DNR Environmental Partnership Grant 8. Ivy Park Warming House 9. Updates • January Recreation Report • Status of Special Park Fund • Status of 2001 Park Projects • Natural Resource Inventory and Management Plan • Town Center Update • Police Report (Available Tuesday) 10. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at (651) 452A 850 with requests. CITY OF MENDOTA HEIGHTS MEMO January 6, 2001 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Cones atulations and Welcome to Commissioners Portz and Libra Discussion The City Council, at their regular meeting on February 6, 2000, appointed Paul Portz and re -appointed Dave Libra to the Parks and Recreation Commission. (Please see attached materials.) Action Required Welcome Commissioner Portz to the City of Mendota Heights and Congratulate Commissioner Libra on his reappointment. January 4, 2001 Charles E. Mertensotto Mayor, City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Chuck: I am writing this letter to express my interest in serving on a Mendota Heights commissions. Per the local newspapers, I understand that applications are being accepted for the Mendota Heights Planning Commission, the Parks and Recreation Commission and the Airport Relations Commission. I would be willing to serve on any of the commissions but I have a particular interest in the Parks and Recreation Commission. I have lived in Mendota Heights for 14 years and have been very pleased with the conservative approach that the City Council has followed. My wife and I have been active in the community and are members of Royal Redeemer Lutheran Church. My volunteer experience in Mendota Heights includes being a coach and manager for Mendota Heights Athletic Association for baseball, softball, hockey and soccer for a 10- year period. I am familiar with some of the issues that the commissions face and would be willing to bring my broad background and positive attitude to the process of planning the future of Mendota Heights. I am particularly interested in the Parks and Recreation Commission because I am familiar with many of the parks from living in the community. Also through my coaching I have used most of the athletic facilities we have in the community. I am a Certified Public Accountant with a broad background including industry, teaching and government. While in industry, I supervised staffs of up to 32 people. Also, I taught for three years as a full time faculty member for the University of Minnesota. Teaching helped my communication and presentation skills. Currently, I am working for the Minnesota State Colleges and Universities as an Audit Coordinator. My broad business background gives me an in depth understanding of what needs to be accomplished. I lilr starting new projects and getting the job done. I will be happy to supply you with any further information you may need. Sincerely, Paul Portz 1058 Avanti Drive Mendota Heights, ivy 55118 (H) 651-452 ?154 (W) 651-649-5751 B-mail: oaui.00rtz@so.mnscu.edu LAPP, LIBRA, THOMSON, STOEBNER cot PUSCH CHARTERED ATTORINTYS AT LAW \VICLIA,M S. L.APP DAVID A. LIBRA•' RJCHARD T. THOMSON IOHN R. STOEBNER" GREGORY D. PUSCH MIA A. CHRISTIANS IACQUELJNE A. MRACHEK DAVID A. HARBECK LEONDRA M. HANSON GLENDA S. STRUTHERS CHRISTOPHER A. CA.NIARDELLO \V (LLIA.M S. GLEN, OF COUNSEL January 10, 2001 BY FAX AND iVL�IL Mayor Charles E. Mertensotto City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 ONE FINANCIAL PLAZA SUITE'_500 120 SOUTH SIXTH STREET MINNEAPOLIS. MINNESOT.A 55402 TELEPHONE (61'_) 7JS-SS75 F.1CSL\MILE (612) 33S-6651 "REAL PROPERTI' LA\V SPECIALIST CERTIFIED BY THE MINNESOTA STATE BAR ASSOCIATION SUBJECT: Reappointment —Parks and Recreation Commission Dear Mayor Mertensotto: DIAECT DIAL (61'_) JJJ-i961 E-VUIL: DAL�gLLTSP.COM I have been a member of the IVfendota Heights Parks and Recreation Commission since 1994, and my term is currently expiring. I have enjoyed serving on the Commission and actively participating on the many matters that have come before the Commission during my tenure. I have resided in Mendota Heights since 1984, and at various times I have served as the Soccer Commissioner and a Board Member for the Mendota Heights Athletic Association, President and Board Member of the Sibley Area Sting, coach of various youth athletic teams, advisor to the District 197 Community Education Department, and Parks and Recreation Commissioner. I an, interzsted in continuing to serve for an additional term on the Commission; and I request that you consider my reappointment. Regardless of your decision, I appreciate the opportunity to have served on the Commission in the past, and the City residents are currently enjoying excellent park facilities as a result of the efforts by yourself and past and present individuals serving on the City Council, City staff, and Parks and Recreation Commission. Sincerely, David A. Libra DAL:rnm m February 7, 2001 Mr Paul Portz 1058 Avanti Drive Mendota Heights MN 55118 Dear Mr. Portz: City of 1Aendota Heights On February 6, 2001 the Mendota Heights City Council voted unanimously to appoint you to the Parks & Recreation Commission. Your appointment is for a three-year term, which runs through January 31, 2004. The Parks &Recreation Commission meets on the second Tuesday of each month at 6:30 p.m. Therefore, your first meeting will be February 13, 2001. Patrick Hollister and the City staff put together a packet of information for each Parks & Recreation Commissioner meeting describing each Parks & Recreation issue. This packet is either sent to you or hand delivered to your home on the Friday preceding the Tuesday meeting for you to prepare for the meeting. We are very pleased that you will be able to join the Parks &Recreation Commission. Should you have any questions prior to the meeting, please do not hesitate to contact Patrick Hollister or me. Sincerely, CITY OF MENDOTA HEIGHTS Cari Lindberg City Administrator KLB:IIs cc: Patrick Hollister. Administrative Assistant ll01 �ictona Curve •Mendota heights, niN • 57118 (651) 452-1850 Ell 452 89-0 City of MiAimilij, Mendota Heights February 7, 2001 Mr. Dave Libra 737 Knollwood Court Mendota Heights, MN 55118 Dear Mr. Libra: This is to advise you that the City Council, in action taken on Tuesday, February 6, 2001, reappointed you to a three-year term on the Parks & Recreation Commission. This new term will be effective from February 1, 2001 through January 31, 2003. Thank you for patience with the reappointment process. Your input and dedication on addressing parks and recreation issues affecting our community is greatly appreciated. We look forward to your continued contributions in the coming years. Sincerely, CITY OF MENDOTA HEIGHTS Cari Lindberg City Administrator CEL:IIs 1101 Victoria Curve • Diendota Ae� hts, MN • SS11S (651) 452 1550 FAk 4�2-S9-}0 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES JANUARY 9, 2001 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, January 9, 2001, in the Large Conference Room at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Chair Spicer and Commissioners Stan Linnell, Jay Liberacki, Lawrence Craighead, Raymond Morris, Dave Libra and Ann Connelly. City Staff present were City Administrator Cari Lindberg, Parks Project Manager Guy Kullander, Recreation Programmer Mary Hapka and Administrative Assistant Patrick C. Hollister. Mr. Hollister took the minutes. INTRODUCTION AND WELCOME TO CITY ADMINISTRATOR Mr. Hollister introduced City Administrator Cari Lindberg to the Commission. The Commission welcomed Ms. Lindberg to the City of Mendota Heights. MINUTES Commissioner Libra moved to approve the minutes from the December 12, 2000 meeting with revisions. Commissioner Moms seconded the motion. AYES: 7 NAYS: 0 NATURAL RESOURCE INVENTORY AND MANAGEMENT PLAN Mr. Kullander introduced Ms. Diane Hellekson of Barr Engineering. Mr. Kullander reminded the Commission that one of the items for the year 2001 on the recently adopted Parks Capital Improvement Plan was a Natural Resource Inventory and Management Plan. Mr. Kullander explained that he and City Engineer Marc Mogan had met with Barr Engineering since the last Parks Commission meeting and that they were very impressed with Barr Engineering's experience and expertise in this area. Nis. Hellekson gave a brief presentation of what a Natural Resource Inventory and Management Plan would contain. Ms. Hellekson said that the process would begin with an examination of aerial photos of the entire City to identify plant communities and preliminarily assess the quality of natural areas. Ms. Hellekson said that the second phase would be to create a management plan to resist the invasion of exotic or unwanted species OTHER COMMENTS OR CONCERNS Commissioner Craighead said that he would like Carolyn Krall of A Studio to come to a future Parks and Recreation Commission meeting to discuss the open space and recreational amenities proposed for the Town Center Development, Mr. Hollister said that Staff would discuss this request with the Council. ADJOURN Motion made to adjourn by Liberacki and seconded by Moms. AYES: 7 NAYS: 0 The meeting adjourned at 8:00 p.m. Respectfully Submitted, PatrickC. Hollister CITY OF MENDOTA HEIGHTS MEMORANDUM February 5, 2001 TO: Mayor, City Council and City Administrator FROM: Mary L. Hapka, Recreation Programmer RE: Tenth Annual Celebrate Mendota Heights Parks! Contingency Planning DISCUSSION Celebrate Mendota Heights Parks will be held on Saturday, June 2, from 10:00 a.m. to 1:00 p.m. Many events have been scheduled including the Alpha Bits Band, Teddy Bear Band and Walton's Petting Zoo. Plans for events including a Moon Walk, an In -line skating show, the Sibley Area Sting Soccer Shoot-out, clowns, a caricature, face painting and fire truck rides provided by the Mendota Heights Fire Department have been finalized. Several community businesses will provide a variety of demonstrations including Boltz's Tae Kwon Do, Turner's Gymnastics and Mendakota Animal Hospital. The Mendota Heights Athletic Association will be hosting a ball tournament and Ziggy's Deli and Ice Cream will be providing concessions on the day of the event. Involving community groups and businesses plays a major role in making this event the success it S. Donations are currently being accepted from city businesses and volunteers from the community are being recruited. Fund raising efforts are well underway and advertising for the celebration has begun. Historically, City Council has awarded the Celebrate Mendota Heights Parks committee seed money. This seed money covers costs associated with reserving musical acts and deposits on entertainers and equipment. We are proposing that the City Council authorize expenditures of up to $1,500 from the City Council budget for contingency purposes with the intent that donations will reimburse all expenditures. As in past }'ears we are recruiting individuals to volunteer on the day of the event. Anyone interested should contact me at 452-1350. Any volunteer assistance will be greatly appreciated. ACTION REQUIRED Consider authorizing $1,500 for contingency purposes for the Tenth Annual Celebrate Mendota Heights Parks event to be held on Sahrrday, June 2, 2001. Mendota Heights Parks & Recreation Commission February 5, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Roger's Lake Park —Remove and Replace Play Equipment Background: The Commission decided that removal of the thirty year old Wood Timber Play Equipment components from five parks would be given the highest priority in the recently adopted Parks Five Year (2001-2005) Capital Improvement Plan. Marie Park received new equipment in 2000 and will receive a resilient access path and transfer point to the replacement components in 2001. Roger's Lake Park is also scheduled for improvements in 2001, with Valley and Friendly Hills Parks in 2002 and Wentworth Park in 2003. (Five Year Plan attached) Discussion: I have received four proposals from three firms. I also received, from all three companies, proposals for Valley, Friendly Hills, and Wentworth Parks. I told each supplier that if the City was successful in obtaining a DNR matching grant that all four could be done in 2001, if unsuccessful, the City would follow the replacement schedule of the Five Year Plan. To date, ! have not submitted a matching grant application. The plans submitted are interesting, but some of the concepts are not acceptable in their current design. This is due to the snow cover, which hides the location of the existing timber edging and terrain constraints. The Roger's Lake site is the most "troubling" because no old site drawings existed showing current conditions. The proposals submitted are interesting, but two of them show the new components incorporated into the westerly site and not at the current location of the timber units to be removed. For this reason, I have prepared a scaled drawing of the existing timber components and the location of the timber edging which I will send, following the Parks and Recreation Commission meeting, to the three companies. I intend to request they submit a new proposal with components that will "fit" into the Mendota Heights Parks Five Year 2001-2005 Capital Improvement Plan 2001 Roger's Lake Park -Replace wood timber play equipment $20,000 Marie Park -Install resilient surface walk to play structure. 57,000 Hire Planning Consultant -Prepare natural resource plan &grant applications S 10,000 Marie Park -Replace hockey boards, site grade, ADA upgrades 525,000 Matching Funds For Federal or DNR Grants -Park improvements $5,000 Ivy Hill Park -Demolish warming house 52,000 Trail Safety &Info Signage -21 miles of trails $ 6,000 Roger's Lake Park -Bit path to DNR fishing pier S 6,000 Wentworth Park Warming House -Build new structure $25,000 Total: $ 106,000.00 plus staff time 2002 Friendly Hills Park -Replace wood timber play equipment $17,000 Valley Park -Replace wood timber play equipment $20,000 Matching Funds for Federal or DNR Grants -Park Improvements S 10,000 Valley Park -Cross-country ski trail S 5,000 Wentworth Park -ADA upgrades $10,000 Friendly Hills Park -Replace wood ped bridge to tennis courts w/culvert $4,000 Tennis Courts ADA Upgrade to fence -First of six 52,000 Total: $68,000.00 plus staff time 2003 Wentworth Park -Replace wood timber play equipment S 17,000 Hagstrom-King Park -Replace wood timber play equipment $22,000 Ivy Hill Park -ADA upgrades to play equipment S 12,000 Friendly Hills Park -ADA and safety upgrades vicinity of skating rinks 57,000 Valley View Heights -Replace wood timber play equipment $17,000 Matching Funds for Federal or DNR Grants -Park improvements $10,000 Tennis court ADA Upgrades to fence-2nd of 6 52,000 Total: $87,000.00 plus staff time page 9 of 2 ✓Ylendota Heyhfs Parks �� Recreation Commission February 2, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager �xw Subject: DNR Environmental Partnership Grant (Educational) The DNR Environmental Partnerships Grant Program provides matching funds for environmental educational efforts. (See attached description) Barr Engineering is suggesting the City consider applying for an additional DNR matching grant (application due March 315`) which would include production of informational materials, cooperative efforts with local schools, etc. (See attached memorandum from Barr Engineering) The matching costs required from the City would be in the $8 to $11.000.00 range. Discussion This type of effort is the logical first step in implementing a Natural Resource Management an. or on the inventory and management plans will occur during this summer and if an educational effort is launched it would be most intensive in the fall to winter. Recommendation If the Commission desires to pursue a second DNR grant this year they should make a recommendation to the City Council to authorize Barr Engineering to prepare the necessary grant application. Environmental Partnerships Grant Program Information Sheet - 2001 Application Cvcle Program Purpose: To encourage environmental service projects and related education activities through public and private partnerships. Eligible Projects: Eligible projects include but are not limited to: community environmental service projects to clean up natural areas such as streams, lakes and wetlands; prepare and produce environmental education products such as handbooks, manuals, videos and newsletters; and develop educational sites and exhibits that demonsttate environmental conservation principles. Creative project ideas that meet the program purpose above are encouraged. Grant funds cannot be used to fund curricula, existing staff and program activities or capital development such as buildings and trails. tiVho May Apply: Private organizations, counties, cities, townships, school districts, and native American bands. Priorities: Cooperative efforts among local governments, school districts, and private organizations and creative projects that meet the program purpose. Projects are selected based on regional priorities. Level of Assistance: A maximum of 50% of the total eligible project costs not to exceed a maximum grant of S20,000. The minimum grant amount is S 1,000. Costs must be incurred and paid before reimbursement can be made. General Information: Applications are due by March 31, 2001. Grant awards will be announced in the summer. Projects must ordinarily be completed within 18 months. Iotii to Apply: To receive an application or for more information, contact the g ant coordinator for the region where the project will be located (listed on the back of this sheet). More information about this and other D-iR grant programs is also available at wxnv.dnr.state.mn.us. Click on the Financial Assistance link near the bottom of the page. s Barr Engineering Company 4700 West 77th Street • Minneapolis. MN 55435-4803 Phone :952-832-2600•Fax -952-832-2601 Minneapolis. MN • Hibbing. MN • Duluth. MN • Ann Arbor, MI • Jefferson City, MO Memorandum To: Guy Kullander From: DianeHelleksonl, II Subject: Next grant application Date: January 28, 2001 Project: 2319724 c: Hi Guv. I enclose a copy of the Grzenways Planning Grant. I've emailed Sharon Pfeifer asking when the decisions will be made, and will let you know as soon as I've heard. Also wanted to jot down my thoughts on preparing for the next gran[ while all is still fresh in my mind. I enclose a very rough outline of some possible activities for your consideration. Please let me know of any other ideas you have. (One or more schools may be good to add to list of programs.) As you start investigating collaborators. other programs or activities may well pop up. Some rood folks to consider as partners for thz next, education phase. Some of these may be able to contribute funds as well as time, expertise, mailing lists, venues... • SWCD: Jay Rims • Dakota County Planning: Kurt Chatfield 9�2-891-7022. • Friends of the Mississippi (suggested by Kurt) —they organize cleanups, etc. alone river. Dodge Nature Center. You mentioned new director (Metzen?). Their educational mission seems to dovetail very well with the programs Mendota Heights has in mind St. Thomas Academy • Other schools Think about what role you'd like Barr [o play in [he comir,e months —whether you'd like us to help you forge the partnerships (calling prospective partner organizations, discuss strategy} and roles) or just set up the tasks and budget and write the grant. (I'm getting the sense that the more and stronL er the partnerships, the happier the DNR.) Let me know the scope you'd prefer, and I'll come up with some numbers for your consideration. FYI, it doesn't look like we'll be too far over budget for this first grant despite the rejiggerine. As for the Rogers Lake wetland restoration, I think that may be an excellent candidate for a Conservation Partners Grant. (Sze DNR web page for other grants for which a wetland resrocuion may qualify—www.dnr.state.mn.us/omb/financial assistance!matrix.html) I did not indicate (in the Mendota Heights Management Plan Implementation and Education Initial Meetings & Presentation Planning Meet with city & community task force - set goals Management Plan and Corridor ed. Ecological Yard Design Buckthorn Eradication Expenses Subtotal Preparation and Materials Production Management Plan/Corridor Graphics Ecological Yard Design Graphics for presentation Handouts --plant list Handouts --design Buckthorn Eradication Demo handouts Expenses Subtotal Public Education and Action Presentation Management Plan and Corridor Primer (x 2) Ecological Yard Design Valley Park and bluffs area Friendly Marsh/Copperfield Ponds j Other neighborhoods Buckthorn Eradication Demo and Field Day. Expenses!, Subtotal does 22332%1120/01 Mendota Hei hls Parks 'Recreation Commission February 2, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager 40, Subject: Demolition of Ivy Park Warming House History: The warming house was constructed in this park around 1970. It is fourteen feet by 26 feet, wood construction resting on three six by six inch timbers (no foundation), two metal doors and heated by a gas space heater. The hockey rink was removed from this park in 1995 and the pleasure rink was last flooded in 1997. In 1997 the daily average number of skaters, reported by the rink attendant, was zero to two. Usage in prior years was also very low. The soil conditions in this area can best be described as very poor, consisting mostly of wet heavy clay fill deposits with high ground water conditions. Maintaining safe skate able ice conditions at this park was always difficult. The old hockey rink area was re -graded to improve drainage in 2000 and the telephone poles used for lighting were removed in 1999. The only response from a resident (to my knowledge) regarding the loss of skating in this park was a letter received in 2000 criticizing the wild flower and natural plantings around the pond and lamenting the loss of the original pond (enlarged in 1 994) and the loss of the skating rink. To correct the soils in an area large enough for both a free skating and a hockey rink would require removal and replacement of approximately 3000 cubic yards of material. Installation of a drainage system, new hockey boards, lighting, and site work would bring the rink development cost beyond $40 or $50,000.00. Discussion: During the past several years the idea of moving this warming house to another park was considered. The structure is the same age as those in Marie and Friendly Hills Parks, which are still in use, although average yearly maintenance costs for these two structures requires significant expenditures of both time and money. In discussions with contractors that "move" buildings it was recommended that the costs outweighed the risks. There are no guarantees on the soundness of the structure after relocation due to its age and the deterioration of the wood sub structure of the building that has been in contact with the soil for many years. Recommendation The Commission included $2,000.00 in the Parks Capital Five Year (2001 to 2005) Improvement Plan for removal of this structure and restoration of the site. All work will be done by the Public Works Department during winter when the ground is frozen. The only expenditures anticipated would be for dumping fees and utility disconnects. If the Commission desires to remove this structure they should make a recommendation to the City Council. CITY OF MENDOTA HEIGHTS MEMO Date: February 7, 2001 To: Park & Recreation Commission From: Mary L. Hapka, Recreation Programmer Subject: January Recreation Report Rink/Warmin� House Update Weather conditions and ice conditions have been good this season with the exception of the last week of January. Due to the large amount of freezing rain received on January 30 rinks were closed for repairs on January 31. Softball 2001 Packets were mailed to all of last year's softball teams. Softballs fees did increase this year. The Men's Over 30 rate increased to $460.00 per team plus non-resident fees. Men's D increased to $445.00 plus non-resident fees. Women's D is $415.00 plus non- resident fees (same fee as 2000) as the Minnesota Sports Federation will not be offering a Women's D District Tournament in 2001. Learn To Skate Four classes began on Sunday, January 7. Classes are being held at the Friendly Hills Park pleasure rink. All four classes were full. Youth Ski Trips Due to low enrollment we have not yet been able to nm a youth ski trip program. Flyers were sent to both elementary schools and the trips were displayed on the video monitors at Friendly Hills Middle School. The Parks and Recreation Department with the approval of Friendly Hills Middle School will be using the video display monitors at the school to market youth/teen programs. Mendakota Concession Stand —See attached memo I met with Pam Steinbach of the Minnesota Department of Health on January 10. NIs. Steinbach inspected the Mendakota Concession stand for approval of a seasonal health permit. In past years the Mendota Heights Athletic Association has been applying for the health permit for the concession stand. As there are several groups other than the athletic association using the facility the city will be the applicant for future health permits. Spring/Summer Programs Spring/Summer Youth Trips — I met with the recreation programmers of West St. Paul, South St. Paul and Inver Grove Heights. Youth Trips were planned for spring break and the summer months. Spring/Summer Golf — The Parks and Recreation Department will be offering a number of golf programs including; • Youth and child golf lessons beginning in April. • Junior golf leagues to begin in June. • Women's golf leagues to begin in May. • Senior golf leagues to begin in May. • Youth golf camps (new program) • Parent/Child Friday Night League (new program) Celebrate Mendota Heights Parks —Saturday, June 22 10:00 am to 1:00 pm Planning for the tenth park celebration is well under way. All performances have been scheduled. This year's performances will include the Alpha Bits Band, The Teddy Bear Band, Walton's Petting Zoo and Team Ramp. Several local businesses will provide demo's including Turner's Gymnastics, Boltz's Tae Kwon Do and the Mendakota Animal Hospital. Events will include a Mendota Heights Athletic Association ball tournament, Sibley Area Sting Soccer Shoot -Out, Mendota Heights Fire Department will provide fire truck rides, and other events will include a moonwalk, a caricature, and face painting. Ziggy's Deli and Ice Cream will be providing concessions. Involving community groups and businesses plays a major role in making this event the success it is. Volunteers will be needed on the day of the event any commissioners interested should contact me at 452-1850. Any volunteer assistance will be greatly appreciated. CITY OF MENDOTA HEIGHTS 1VIEMORANDUM TO: Mayor, City Council, City Administrator FROM: Mary L. Hapka, Recreation Programmers RE: Tournament Reservation and Concession Stand Use Policy DATE: January 105 2001 Information Only The Parks & Recreation Department facility permit and policy will remain the same as last year with exception of the following: The Parks &Recreation Department will be applying for a Minnesota Department of Health License for seasonal operation of the Mendakota Concession Stand. The City of Mendota Heights will maintain this license for a seasonal fee of $130.00. The Parks and Recreation Department will be charging a fee of $25.00 to all user groups completing a permit for use of the Mendakota Concession Stand. The $25.00 fee will assist the City in recouping a portion of the cities expenses as they relate to the licensing fee, use of city water, electric and other miscellaneous products. A certificate of insurance evidencing liability coverage is also required of all tournament sponsors. This memo will also advise council that The Parks & Recreation Department will be enforcing the $200.00 softball tournament damage deposit for use of the softball fields and concession stand. Any fees and damage deposits will be due when making a written reservation. The facility will be inspected after the event and provided there are no damages, or clean-up costs, the deposit will be returned promptly. The Mendota Heights Athletic Association will, as established in the existing park policy, be exempt from the concession stand rental and damage deposit fees. Action Required No action required information only. If council has questions regarding the above park policy please refer questions to Guy Kullander who will be in the audience at the January 16 council meeting. lty of Mendota MENDAKOTA PARK RESERVATION APPLICATION Date: January 25, 2001 Dear: Thank you, for submitting a park permit for the use of the Mendakota Park. Your permit has been approved for: Group: Date: Time: Facilities: ballfield # 1 #2 _ballfield #3 _ _ballfield #4 _ soccer field_ shelter _ _ballfield basketball court _ sand volleyball _ concession stand _other The following services will be charged accordingly, please check all that apply. SERVICES REQUESTED Field Preparation: Equipment Rental: Chalk: Turface: Rubbish Removal: Concession Stand: $25.00 per field per request Please list times you would like fields prepped (please include AM/PM). Fees determined on a case -by -case basis. $3.50/bag $7.00/bag (drying agent for field) $85.00 per event (with concession stand use only) $25.00 fee + $200.00 damage deposit per event � The tournament sponsors will need to provide the City of Mendota Heights with a certificate of insurance evidencing liability coverage. l understand that issuance of a permit will be the official indication that the space is reserved. The permit will also indicate if applicable, estimated facility rental costs. Final billing, of actual costs, will be forwarded after the event to the undersigned and payment must be made within 10 days of receipt of nvoice. The undersigned agrees to defend, indemnify and hold harmless the city, its agents and employees from any and all claims, losses or damages of any kind arising directly or indirectly out of the use by the undersigned of the cities facilities including specifically, but not limited to, any and all claims for which the City of Mendota Heights may be or may not be claimed to be liable. Permit Approval: Applicant Signature/Date Facility/Recreation Programmer�'Date Please sign one copy and return to the City of Mendota Heights Parks &Recreation Department and keep [he second copy for your records. Be prepared to present this contract to public works employees on the day of your event. 1101 Victoria Curve • 1•lendota Hetbhts, lY1N • 55ll8 (651) 452-IMO •FAX 452 S940 Mendota Heights Parks & Recreation Commission February 5, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager YKI Subject: Status of Special Park Fund -January 2001 The City Treasurer has informed me that pre/iminary figures indicate the Special Park Fund, as of December 31 ", 2000, has a balance of $366,833.15, Expenditures in 2000 1. Mendakota Utility assessments $ 5,652.08 2, Marie Play Equipment $17,849.02 3. Roger's Lake Storm Improvements $ 3,693.09 4. Administrative & Professional fees $ 2,581.00 5. Staff time & expenses $15,772.66 Total expenditures $45,547,85 Revenues in 2000 Balance as of December 31, 1999 $262,822.00 1. Cliff Timm Donations ($4K & $2K) $ 6,000.00 2. MHAA "matching" donation W of 3) $ 41334,00 3. Augusta Shores 46 lots @ $750 $ 34,500,00 4, Alice Lane 2"d Add. 5 lots @ $750 $ 3,750.00 5, HRA Housing 24 units @ $750 $ 18,000.00 6. Small lot splits 2 @ $750 $ 11500,00 7. "Cell Tower" rentals $ 65,475.00 8. Interest (preliminary estimate) $ 16,000,00 Total revenue $412,381,00 Balance as o4 December 31, 2000: $412,381 .00 - $45,547.85 = $ 366,833. 95 Projected Revenue Increases in 2001 1. MHAA Donation (#2 of 3) 2. Lot splits & plats 6 @ $750 3. "Cell Tower" rentals (yr 2 of 3) 4. Interest (estimate) Tota/ revenue Projected Expenditures in 2001 1. Mendakota Utility Assessment 2. Admin & Professional fees 3. Staff time & expenses sub -total = $27, 500, 00 4. Play equipment replacements 5. Marie Hockey Boards -replace 6, Natural Resource Plan 7, Demo Ivy Park Warming House 8, Roger's Lake Bituminous path 9. Wentworth Park Warming House 10. Signage projects Projected expenditures $ 41334,00 $ 41500,00 S 65,000.00 $ 16,000.00 S 89,834.00 (estimated) $ 5,000.00 $ 21500,00 $ 20,000.0O $ 27,000.00 $ 25,000,00 $ 15,000,00 $ 21000,00 $ 6,000.00 $ 25,000,00 $ 6.500.00 $934,000.00 (estimated) Mendota Heigh& Parks A' Recreation Commission February 2, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Status of 2001 Park or Park Related Projects Note: Staff time on projects funded from the Special Park Fund is charged to the Fund and are not part of any estimated or Council authorized budget. Staff time on projects funded from the Genera/ Fund are included as part of the project budget. FUNDING STAFF TIME PROJECT DESCRIPTION SOURCE BUDGET %COMPLETE 1. Maintain wildflowers @ Ivy Park General $1,000 0% 2. Maintain bituminous trails General $8,000 0% -Crack seal/overlay/seal coat 3. Resurface double tennis court (Ivy ?) General $12,000 2% -Remove/replace fence-5% -Mill off and relay bituminous-15% -Resurface/striping-5% -Prepare 3 bid packets-75% 4. Enhance tree plantings @ Kensington Donation $ 750 0% 5. Roger's Lake -replace play equipment Spec Park $20,000 20% -Request proposals-80% -Contract administration-10% -Installation coordination-10% 6. Marie Park -Play area-ADA pathway Spec Park $7,000 10% 7. Marie Park -Replace hockey boards Spec Park $25,000 5% -Remove/replace boards-5% -Bid proposal s/contracts-75% -ADA pathways/grade site-20% PROJECT DESCRIPTION FUNDING SOURCE BUDGET STAFF TIME %COMPLETE 8. Natural Resource Plan Spec Park $15,000 15% -Grant application-20% -Inventory Plan-30% -Management Plan-35% -Final presentations-1 5% 9. Demolish warming house -Ivy Park Spec Park $2,000 25% 10. Trail signage Spec Park $6,000 5% -Safety/informational-5% -Contracts/bids-20% -Location survey-75% 11. Roger's Lake Bituminous Path Spec Park $6,000 5% -Bid documents -Contract coordination 12. Replace Wentworth Warming House Spec Park $25,000 8% -Construction drawings-25% -Council & P/Rec presentation-5% -Specs and bid documents-1 5% -Contract administration-25% -Construction management-30% 13. "You Are Here" signage (from 2000) Spec Park $2,500 25% -Assemble "kits"-80% -Installation-10% -Complete colored Park & Trail Map for use in sign-85% complete-10% Mendota Heights Park & Recreation Commission February 7, 2009 Memo to: Park and Recreation Commission From: Guy Kullander, Parks Project Manager A Subject: Current Status of Natural Resource Inventory and Management Plan At the January 16"', 2001 regular meeting, the City Council accepted the Commission's recommendation to authorize Barr Engineering to prepare an application for a DNR Metro Greenways Planning Grant, which had a submittal deadline of January 261', 2001. (See attached memo dated January 1 1 , 2001) On Monday January 22nd, Barr Engineering had completed a final draft of the grant application and project budget, which I planned to distribute to Commissioners Linnell and Morriss for review and comments, when we (Barr Engineering and myself) were informed that the Dakota County Soil and Water Conservation Department also were submitting a grant application for Natural Resources Inventory mapping that included substantial areas of Mendota Heights. In fact, the SWCD had completed mapping portions of Mendota Heights, had partial funding to continue the work, and were asking Mendota Heights to "support" their grant application. The inventory mapping task was a major component of the City / Barr Engineering grant objectives and if our application was not altered to "incorporate" the mapping and analysis done by the Dakota County SWCD the success of our funding request was doubtful. Barr rewrote the application changing the objectives, budget, etc. and sent me a draft on Thursday afternoon to review. I met with Barr on Friday morning to complete a final draft. The application was completed by Barr and submitted to the DNR. (Copy of application attached) Action Required None. Memo to: From Subject CITY OF MENDOTA HEIGHTS MEMO January 1 1, 2001 Mayor, City Council and City Administrator Guy Kullander, Parks Project Manger Park &Recreation Commission Recommendation to engage Barr Engineering to prepare a DNR Metro Greenway Grant Application History: The "Mendota Heights Plan for Recreation and Open Space" developed by Beckman, Swenson, Yoder and Seay, Inc. in 1971 recommended the acquisition of nine sites, totaling 111 acres, for recreation purposes. This plan also explored the potential of each site and how they could be unified with other existing City owned areas into an overall park system. Improvements at Roger's Lake, Friendly Hills, Marie, Valley, and Wentworth Parks were constructed in 1973. In 1985, Barton-Aschman Associates prepared "The Park and Recreation Facility Needs Study". The purpose of this study was to develop a coordinated program for park and recreation facility improvements based on existing facilities and projected needs. The successful 2.7 million dollar Parks Bond Referendum, approved in 1989, enabled the City to upgrade existing neighborhood parks, enlarge the trail system, develop two new neighborhood parks, build four ball fields at Sibley, and construct the Kensington and Mendakota complexes. Currently the Public Works Department provides maintenance for 13 parks covering 242 acres of developed and undeveloped areas. Few opportunities exist in the City for acquisition of new park or open space areas. Discussion: For several years the Commission has discussed the challenges of preserving natural areas to meet the recreational and aesthetic needs of current and future residents. The outdoors connection rewards us with social, economic and environmental benefits that make Mendota Heights a desirable place to do business and raise families. The City's good fortune in having many fine natural amenities to enjoy is largely the result of foresight and stewardship on the part of our predecessors. The Commission desires to build on their efforts through a renewed vision that draws upon the understanding of the links between natural systems and healthy communities. Last summer the commission received information of recently completed natural resource plans prepared by consultants for several metro area communities. Recommendation: The Parks and Recreation Commission recommends the City Council engage the services of Barr Engineering Company, at a cost not to exceed $2,200,00, to prepare a Minnesota Department of Natural Resources Metro Greenway Grant Application for preparation of a Natural Resource Inventory and Management Plan for Mendota Heights, Action Required: If the Council desires to implement the Parks and Recreation Commission's recommendation they should authorize staff to execute the attached agreement with Barr Engineering Company. In addition, the City Council should adopt Resolution No. 01-_, (attached) which must accompany the grant application, which must be submitted on January 26"', 2001, METRO GREENWAYS PLANNING GRANT PROGRAM FY 2001 REQUEST FOR PROPOSALS DEADL9NE: 25 January 2001 • Please refer to the Metro Greenways Planning Grants brochure before completing this application. • Direct any pre -application questions to Sharon Pfeifer, Metro DNR (651-772-7982). • Submit the completed application form and attachments in triplicate to: Metro Greenways Planning Grants Program Metro DNR, Attention: Sharon Pfeifer 1200 Warner Road, St, Paul, MN 55106 1. Project Title Mendota Heights Natural Resources Management Plan 2. Lead Implementing Agency City of Mendota Heights 3. Lead Agency Contact Guy Kullander, Parks Project Manager 4. Phone 651-452-1850 Fax 651-452-8940 Email mhts2@mtn.org 5. Address 1101 Victoria Curve, Mendota Heights, MN 55118 6. Total Project Cost $ 21,520 7. Amount of Funding Requested $ 9,490 (Cannot exceed 50 % of #6) PROJECT SUMMARY 8. Project Objectives -Explain the overall project goal and list the major objectives of your project in fewer than 100 words.) A citywide Natural Resources Management Plan will help Mendota Heights conserve and restore public open land before it is irrevocably altered and encourage private commitment of green space that will further contribute to the region's ecological health. Major objectives are to help the city of Mendota Heights: • employ Natural Resources Inventory mapping being completed by Dakota County SWCD • help implement the Suburban Dakota County Greenway, under study by SWCD • forge connections with existing greenways, such as Fort Snelling State Park, Dodge Nature Center and Big Rivers Regional Trail. integrate significant private green space in city planning better manage its 11 parks and undeveloped right-of-ways for habitat functions pave way for citizen education programs and restoration efforts. focus on identifying and prioritizing significant natural areas and setting out specific conservation and restoration plans to benefit both the immediate community and the region's ecology. Such factors as function, vulnerability, quality, rarity and range of impact will inform the management of the city's various resources. The project builds on natural area initiatives identified in DNR Metro Greenpr nt: Metro Mississippi Trails and Open Space Partnership, Greening the Great River Park and Redefining a River Corridor as a River Community. In terms of both habitat and hydrology, Mendota Heights is an important connection to existing Mississippi River greenways, such as Fort Snelling State Park and Big Rivers Regional Trail. The management of Valley Park, in particular, will affect both watershed and county greenway efforts • The project will begin to implement the Suburban Dakota County Greenway under study by Dakota County Soil and Water Conservation District. The management of Friendly Marsh Park has implications for the ecological function of the Dodge Nature Center area, as well as potential value as a habitat corridor to the Mississippi River and associated natural areas. • Mendota Heights is a link in the multi -city North Urban Regional Trail, recommended by the Metropolitan Council Parks and Open Space Commission B 8c C. Collaboration and Public Sunoort. The City of Mendota Heights has the support of three partner organizations: Dakota County SWCD, Dakota County Planning and the Lower Mississippi River WMO. It anticipates that these groups, especially SWCD, will participate in meetings, offer advice and data and communicate their concerns about the area's natural resources and how they fit into the Mendota Heights plan. The city has had contact with the following organizations in regard to natural resources in the area. A copy of the fmal Natural Resources Management Plan will be distributed to each of these groups. • Dakota County Soil and Water Conservation District Dodge Nature Center Lower Mississippi River Water Management Organization, whose 2000 Management Plan encourages member cities to "identify and map existing and future greenway areas." Gun Club Lake Water Management Organization • Lower Minnesota River Watershed District • St. Thomas Academy, where an ecology class monitors water quality in Rogers Lake and surrounding ponds and makes annual reports.to the City Council. The City Parks and Recreation Commission, which became informed about the process and goals of an NRI and then expressed their support of the project to the City Council. D. Implementation In order to make implementation as easy as possible, the Natural Resources Management Plan will be mapped and communicated in a manner accessible to community groups as well as city staff or consultants. City staff will use the plan in general city planning efforts and to create and manage natural areas and buffer zones surrounding existing parks and right-of-ways. The city will organize youth groups and interested citizens to help eradicate invasive species in specific high -priority areas, while city staff would implement other management plan. 15, Project Partners - List key partners involved with the applicant in project implementation. Partner Activity Lead Persons) Phone/Fax Oroanization* Resnonsibilitv on Activitv(ies) of Mendota Heights Attend meetings, Guy Kullander 651-452-1850 communicate fax 651-452-8940 with citizens group, advise consultant Citizens Advisory Group Attend meetings, (to be appointed) advise consultant, communicate efforts to other city residents Barr Engineering Co. Project coordination, Fred Rozumalski 952-832-2733 (consultant) mapping, plan writing, fax 952-832-2601 report production and presentation Dakota SWCD Attend meetings, provide Jay Riggs 651-480-7779 GIS data, advise consultant fax 651-480-7775 and city Lower Mississippi River Attend meetings, John Sachi 651-450-8704 Watershed Mgmt.Org, advise consultant and city fax 651-450-5447 Dakota County Office Attend meetings, Kurt Chatfield 952-891-7022 of Planning advise consultant and city fax 952-891-7031 *Please attach one page resumes of individuals conducting natural resource inventories and land cover mapping. 16. Support -Please attach appropriate dated and signed resolution (see example provided) guaranteeing the amount and source of matching funds. Required Attachment #3: A minimum of two letters of support from partners (excluding consultants) must accompany this application. Required Attachment #4: Signed and dated resolution (example provided) 17. Application and/or Dissemination of Project Outputs Required Attachment #5: As explicitly as possible describe how the final products of this project will be stored (e.g., report, G15), disseminated (e.g., publication, videos), and applied to future decisions about greenways or natural resource management. 18. Budget - 50:50 (minimum) match REQUIRED ATTACHMENT #1 - PROJECT AREA MAPS �Ity of Mendota Heights PROJECT AREA = CITY BOUNDARY M v ST. PAUL 141 rw A' 71 In If LILYD If ;ayY „Valle _ Park -r-• s vi 44 J - �;$'-- H�Marsh par7F -4 y aos E' LL Z. If 1 � N EAGAN PROJECT AREA IN CONTEXT of Suburban Dakota County Greenway Legend foaK tuned ho ars a5P a ra City Pan Land Water .vAendoia Heights uydaie a Mendota 30 oPen fioaee Parks Yaua Park n m Pan 5 ling Part 4) Yy H113 Park 57 enmangton Park fi7 Mane T Mandakota Park Regers Lake Pan 9)vadz Park 5)Vk=nna Kgrand Part 1 ) Wen ft Part rnn�ro �fr,enr.. l vAcn I sT Pain sr� J ROTA - `r.l .• - •• .. t,Greenway Boundary mAm �IF i , REQUIRED ATTACHMENTS #3 a, b, c: Letters of Support a. Dakota County Office of Planning b. Dakota Soil and Water Conservation District DAKOTA COUNTY SOIL AND WATER CONSERVATION DISTRICT Dakota County Extension and Conservation Center 4100 220th Street West, Suite 102 Farmington, iVtN 55024 Phone: (651) 480-7777 FAX: (651) 480-7775 www.dakotaswcd.org 7anuary 25, 2001 its -Sharon Pfeifer vfetro DNR 1200 Warner Road St. Paul, MN 55106 RE: Letter of Support for the City of Mendota Heights Metro Greenway Planning Grant Dear Sharon: The Dakota County Soil & Water Conservation District strongly supports the City of Mendota Heights efforts to create a natural resources management plan. These efforts are crucial in conserving and restoring public open land before it is irrevocably altered and encourage private commihnent of green space that will further contribute to the region's ecological health. Further, the Project Partners form the type of unique and effective coalition that is necessary to protect and preserve the remaining natural areas and greenway corridors in the Twin Cities Metropolitan Area. This project contributes greatly to natural resource protection and we enthusiastically encourage the DNR to fund these efforts. Think you for your time and attention. Please call me if you have any questions. Sincerely, ay Riggs Dakota SWCD Cc: Diane Hellekson, BARB Engineering AN EQUAL OPPORTllN1T'( EMPLOYER REQUIRED ATTACHMENT #4 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 01-04 A RESOLUTION APPROVING AN AGREEMENT MADE AND ENTERED INTO WITH THE STATE OF MINNESOTA DEPARTMENT OF NATUREAL RESOURCES FOR A METRO GREENWAYS PLANNING GRANT BE IT RESOLVED that the City of Mendota Heights act as legal sponsor for the project contained in the Metro Greenways Planning Grant application to be submitted on January 26, 2001 and that Barr Engineering Company is hereby authorized to apply to Metro DNR for a planning grant. BE IT FURTHER RESOLVED that the City of Mendota Heights has the legal authority to apply for financial assistance, and the institutional, management, and financial capability to ensure that all aspects of the proposed project are completed as detailed in the final grant agreement. BE IT FURHTER RESOLVED that the City of Mendota Heights will share in the costs of the proposed project with the DNR by providing an equal match in dollars or in - kind services. BE IT FURTHER RESOLVED that upon approval of its application, Barr Engineering Company may enter into agreement with the State of Minnesota for the above project and that the City of Mendota Heights certifies that it will comply with all aspects of the grant agreement. NOW BE IT FURTHER RESOLVED that Barr Engineering Company is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted by the City Council of the City of Mendota Heights this 1 6" day of January, 2001 ATTEST: Kath%en Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS Charles E. Metensotto, Pita%/ m _ .0 _ _ _ _ O y o> 0 00 i> n. J 0 0 0 0 Op N N N rft r � r O O O O C L m O R C U N 00 .6 N N z^ - 'o en oo�o �oo m o 0 o m 0 s Cl N N O O C N a7 O U � f9 V3 i M f9 69 W 9 - ¢N od R 0 0 0 0 A t 7 m N d U N W � � � d3 (A f9 f9 W f9 d3 s � rn a - ¢a� 16 e _ = N tfOJ f9 U .Y 3 » n » a d i�¢ IN b: I- INN,0INN NNW, R C V h O n 0 � G R � M fA E9 fN f9 N C _ C a vi IT m > ou cRm� U H Mendota Heights Parks *Recreation Commission February 7, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager R Subject: Town Center Workshop —Tuesday, February 7`" @ 7:00 pm The City Council will hold a Town Center Workshop (see attached memo) beginning at 7:00 pm. in the council chambers. The timeline for the Town Center project includes a presentation by Carolyn Krall to the Park and Recreation Commission. This presentation will occur following Council adoption of a final site plan. Action Required: None. This memo is for information only. TO: FROM: SUBJECT: DISCUSSION: CITY OF MENDOTA HEIGHTS MEMORANDUM Mayor and City Council Cari Lindberg, City Administrator Town Center Workshop Date January 30, 2001 The City Council tentatively set the date for the next Town Center workshop for Tuesday, February 13`h at 7:00 PM, pending determination of full Council attendance. Mary Bujold of Maxfield Research will present the market study analyzing Town Center and Carolyn Krall of Studioworks will present her recommended amended site plan at this meeting. Residents who wish to provide input at the meeting have been asked to submit their comments in writing. RECOMMENDATION: If Tuesday, February li is available for all of the City Council, staff recommends that this date be confirmed. ACTION REQUIRED: Confirm February 13`h, 7:00 PM as the date for the next Town Center Workshop.