Loading...
2001-09-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION September 11, Z001 6:30 p.m. —Large Conference Room 1. Call to Order 2. Roll Call 3. August 14, 2001 Minutes 4. Pazk Bench Donation Program 5. Park Dedication Fee Increase Proposal 6. Location and Wording for Trail Signage (Bicyclists/Pedestrians) 7. City Budget for 2002/2001-2005 Parks Capital Improvement Plan 8. Updates • August Recreation Report • Police Report (Available Tuesday) 9. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at (651) 452-1850 with requests. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION iVHNUTES AUGUST 14, 2001 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, August 14, 2001, in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 p.m. The following Commissioners were present: Acting Chair Stan Linnell, and Commissioners Larry Craighead, Paul Portz, and Raymond Morris. City Staff present were Parks Project Manager Guy Kullander, Recreation Programmer Mary Hapka and Administrative Assistant Patrick C. Hollister. Also present were residents Kathy Elhers and John Simplot. Mr. Hollister took the minutes. MINUTES Commissioner Moms moved to approve the July 10, 2001 minutes with revisions. Commissioner Craighead seconded the motion. AYES: 4 NAYS: 0 REQUEST FOR IMPROVEMENTS AT MARIE AND VICTORIA HIGHLAND PARKS Ms. Kathy Elhers, 1751 Diane Road, introduced herself to the Commission. Ms. Elhers said that she is a nine-year resident of Mendota Heights and is representing the 34 families in her neighborhood. Ms. Elhers presented petitions signed by her neighbors asking for certain improvements to be made to Marie Park and Victoria Highlands Park: 1. V ictoria Highlands Park: the replacement of a broken picnic table and the addition of a second table. 2. Victoria Highlands Park: the expansion of the existing playground to include additional play equipment. 3. Victoria Highlands Park: the construction of picnic shelters similar to those at W"enrivorth and Friendly Hills Parks. 4. Marie Park: asphalt paving to the ice rink. Mr. Kullander informed the Commission that Item #1 had already been reported to the Public Works Department and was being addressed. Mr. Kullander added that as for Item 92, the playground equipment in Victoria Highlands Park was in quite good condition compared to several other parks in Mendota Heights, and that the Commission had made the replacement of playground equipment in bad condition its first priority. Mr. Kullander said that the shelters mentioned in Item #3 were added to the other parks due to the high demand for park reservations, and that they cost about $20,000 each. Mr. Kullander said that paving Marie Park would cost about $40,000 and that the paved rink at Friendly Hills was no longer receiving much use. The Commission told Ms. Elhers that all of her requests were worthy, but that money would not likely be available for them for another two or three years because of other needs in the parks system. Ms. Elhers thanked the Commission for their time. REQUEST FOR TRAIL SIGNAGE Mr. John Simplot, 1040 Douglass Road, introduced himself to the Commission and said that he has lived in Mendota Heights for 35 years. Mr. Simplot said that he had been referred to them by the Council to discuss signage on the trails advising bicyclists to be considerate of pedestrians. Mr. Simplot said that he and many other senior citizens like to walk on the trails, and that the bicyclists and even the rollerbladers sometimes rush past them at very high speeds. Mr. Simplot said that he has two artificial hips and is hard of hearing, which means that it is difficult for him to know when a bicycle is approaching and even more difficult for him to jump out of the way if he needed to. Mr. Simplot said that he is concerned that there may be an accident some day on one of the trails involving him or someone else. Commissioner Morris said that he has worked for many years for the National Park Service and that he is very familiar with this problem. Commissioner Morris said that a few strategically placed signs might persuade a few people to modify their behavior, but that many people will ignore the signs. Commissioner Morris suggested that other avenues of education might be more effective, such as police visiting the local schools or even literature at the Mendota Bike Shop. Mr. Hollister said that he would be placing an article about this issue in the nest Heights Hilites. The Commission asked Staff to return to the next meeting with some suggestions for sign locations and wording. At. Simplot thanked the Commission for their time. LILYDALE REQUEST FOR COOPERATION ON LEXINGTON AVENUE TRAIL Mr. Kullander told the Commission that Lilydale wished to add one small section of trail on the east side of Lexington Avenue between the Overlook Condominium driveway and Douglass Road. Mr. Kullander said that the Overlook Condominiums were within Lilydale and that Lilydale wished to provide the condominium residents better access to Mendota Heights' trail system. Mr. Kullander said that Lilydale needs the City of Mendota Heights' permission to construct this portion of the trail, and that they would also like the City of Mendota Heights to contribute to the cost of the trail. The Commission felt that the City of Mendota Heights should grant Lilydale permission to construct that portion of the trail system consistent with Mendota Heights' own engineering and trail design standards, but that Lilydale should bear the full cost since the trail addition would only benefit Lilydale residents. Mr. Kullander said that he would convey the Commission's thoughts on this matter to the Council. CITY BUDGET FOR 2002 Mr. Kullander presented the Commission with a draft version of an updated Parks Five Year 2002-2005 Capital Improvement Plan reflecting the $23,000 increase in 2001 resulting from the addition of funding for the Valley Park bridge and upgrading the Mendota Elementary School play equipment. Mr. Kullander said that the draft 2002 updated plan included a $35,000 item to reconstruct the Ivy Park tennis courts that city staff, preparing the 2002 City Budget, had moved from Park Maintenance to the Special Park Fund. The Commission discussed the implications of these unanticipated expenditures so early n the Five Year Plan which when developed included less than 5%for unforeseen contingencies. The Commission agreed that they did not wish to displace the Parks Commission's first priority of the replacement of two wooden play structures in 2002 and two in 2003. Commissioner Craighead moved to recommend that the Council either postpone the reconstruction of Ivy Park tennis courts to 2003 or 2004 or budget for this project out of the General Fund so as not to displace the Parks Commission's first priority of replacement of wooden play structures. Commissioner Morris seconded the motion. AYES: NAYS: 2001-2005 PARKS CAPITAL IMPROVEMENT PLAN Acting Chair Linnell asked Staff to bring this item back to the September meeting in order to provide Chair Spicer and the other Commissioners an opportunity to be present. Acting Chair Linnell also asked Staff to bring back the issue of raising the Park Dedication Fee to the September meeting. UPDATES Staff provided updates on the following items: • MAHA Interest in Park Improvements • July Recreation Report (Available Tuesday) • MAHA Presentation to Council on August 7, 2001 • Mendota Heights Road Trail Maintenance • Police Report ADJOURN Motion made to adjourn by Linnell and seconded by Portz. AYES: 4 NAYS: 0 The meeting adjourned at 9:00 p.m. September 5, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager JK Subject: Selection of Typical Park Bench Design Background Council member Mary Jeanne Schneeman has requested the Commission recommend a "Typical" park bench design for use along the City trails or a park. It has been suggested to her that individual residents may be interested in donating a bench(s) to the City. The Commission would determine the final location for each bench donated/installed. For ease of maintenance, by the Public Works Department, each bench will be placed on a concrete or asphalt pad. Discussion: The Commission should review the attached bench/products and designate one or more as the standard "Typical" bench design for use in the City. woulD You l_ KF= To DEDICATE A BENCH To A F=RIi=ND OP LOVED ONEE? DuMor offers custom cast bronze plaques available for installation on any style bench with back. Contact your local DuMor representative for additional information and price quote, 'S 5 a l� tit � - V _ �a � a �. �^ �� IF OF,IF ILI�Q : i �� �.IF q r f r W 9 Z I IL '� I- 9 i : *y ALF III ��IF Age G - a x tor r}r -Yor dog Fort .E f F z f [�, r tIF y Ofz� 3 r .- r3 ,z,� 'f - 'zt IF IF do 11 1 � � ✓n IF OF 7�� S FL o It Ford., Fol IF m u no {4X IF g IF 9vr IF t`s`s�vr ° r __ a _ _ 1 lYto a, . FILL IF, "Coggg IF -- ti =. �_ . 9 _ _.. -- - 1 "INAJ V l CITY OF MENDOTA HEIGHTS MEMO September 6, 2001 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Park Dedication Fee Increase Proposal Discussion At the August 14, 2001 meeting of the Parks and Recreation Commission, Acting Chair Linnell asked Staff to bring back the issue of raising the Park Dedication Fee to the September meeting. Background The issue of raising the Park Dedication Fee was last seriously discussed in 1997. At the August 12, 1997 meeting of the Parks and Recreation Commission, the Commission directed Staff to present to the City Council a revised Park Dedication Policy. The Parks Commission felt that our current exaction of $750 per residential lot was low in comparison to that of other comparable cities. Staff presented the park dedication policies from several other cities in the metro area, and the Commission arrived at a new draft for Mendota Heights after reviewing these policies. Recommendation At the August 12, 1997 meeting of the Parks and Recreation Commission, the Commission voted 6-0 (with Commissioner Kleinglass absent) to recommend that the City Council adopt the attached revised Park Dedication Policy. Council Action The City Council discussed this proposed ordinance at its August 19, 1997 meeting. The Council was concerned about fairness to property owners and the danger of "double - taxation" or "double -exaction." The Council directed Staff to bring this issue back to the September 16, 1997 meeting with a statement of previous practice in the collection of Park Dedication Fees. Staff returned with the information provided below. The Council discussed the issue briefly again at the September meeting, but did not change the fee policy. Previous Practice The City currently collects Park Dedication Fees within the following guidelines: The Citv does not collect a Park Dedication Fee for development of an undeveloped parcel or redevelopment of an existing parcel from a less intensive to a more intensive use. For example, when George's Golf Tee was redeveloped into an office - warehouse facility, the City did not require any park dedication because the redevelopment did not involve any further subdivision of the property. 2. The City does not collect Park Dedication Fees on lots that have already paid fees, even if the fee paid was lower than the current fee required. 3. The City does not collect Park Dedication Fees on lots that were platted before a Park Dedication was required. 4. The City usually charges Park Dedication fees only at the time of subdivision, not at the time of building permit issuance. 5. The City charges the same per -lot dedication fee for multi -family and single-family housing. Draft Ordinance Revision In order to be consistent with practices 1-4 above, staff revised the draft ordinance by making the following language change in Subdivision 2: This pazagraph shall apply to all additional lots created through plats or subdivisions. It shall not apply to previously existing lots that develop or redevelop without requiring a replat or further subdivision. Thus redevelopment of sites, and development on existing lots would not trigger a Park Dedication. "Per -Lot" vs. "Per -Unit" Fees for Residential Development The attached Draft Ordinance represents a departure from policy #� above, because multi -family housing would be charged on a per -unit basis rather than aper-lot basis. The Park Commission felt that this was appropriate because presumably a duplex would create twice as many households, or families, in the City as would a single-family home and would therefore place twice the demand on the City park system. Therefore, reasoned the Parks Commission, the duplex should require twice the fee of a single- family home. Under the City's current policy, a new lot for a 75-unit apartment building would require the same fee as a new lot for a single-family home, even though their impacts on the parks system would presumably differ. Action Required Discuss the attached draft Resolution amending the City's Park Dedication Policy. If the Parks and Recreation Commission wishes to again recommend to the Council that they change the Park Dedication Fee policy, they may wish to once again make such a motion. Staff will then convey this recommendation to the City Council. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 97- RESOLUTION AMENDING RESOLUTION 91-94, ESTABLISHING A PARK CONTRIBUTION FORMULA BE IT RESOLVED by the City Council of the City of Mendota Heights that Resolution No. 91-94 be amended in its entirety to read as follows: PARK DEDICATION FEE POLICY Subdivision 1 The City Council recognizes it is essential to the health, safety and welfare of the residents of Mendota Heights that the character and quality of the environment be considered to be of major importance to the planning and development of the City. In this regard, the manner in which land is developed and used is of high priority. The presentation of land for park, playground, and public open space purposes as it relates to the use and development of land for residential, commercial, and industrial purposes is essential to the maintaining of a healthful and desirable environment for all citizens of the City. We must not only provide these amenities for our citizens today, we must also be mindful of our future citizens. It is recognized by the City Council that the demand for park, playground and public open space within a municipality is directly related to the density and intensity of development permitted and allowed within any given area. Urban -type developments mean greater numbers of people and higher demands for park, playground and public open space. To disregard this principle is to inevitably over -tax existing facilities and thus diminish the quality of the environment for all. It is the policy of the City of Mendota Heights that the following standards and guidelines for the dedication of land for park, playground and open space purposes (or cash contributions in lieu of such dedication) in the subdividing and developing of land within the City shall be directly related to the density and intensity of each subdivision and development. Subdivisiou 2 The owners of land being subdivided shall dedicate to the City a reasonable portion of the land for use as public parks, playgrounds, trails or open space. The reasonable portion shall not be less than 10% of the total land in the proposed subdivision. The City may determine the location and configuration of any land dedicated, taking into consideration the suitability of the land for its intended purpose and future needs of the community for spacepark, playground, trail, or open pro development, redevelopment, let Gombinations1revisions me!,ant to ll�-Pijjta-tc and expansion of Go�V�l which do not increase the number of singlG family fesidential 1 otsGeRl 'Grsion of apartments to condominiums, or internal 1pasehold improvements. This paragraph shall apply to all additional lots created through plats or subdivisions. It shall not apply to previously existing lots that develop or redevelop .. Subdivision 3 At the City's option, the subdivider shall contribute an amount in cash, in lieu of all or a portion of the land required under subdivision 1, according to the following fee guidelines: Single Family Residential Townhomes/Duplexes/Condos Apartments Office/Industrial Property Commercial Subdivision 4 $1000 per dwelling unit $1000 per dwelling unit $1000 per dwelling unit 10% of current market value of the unimproved land as determined by the County Assessor 10% of current market value of the unimproved land as determined by the County Assessor Prior to the dedication of the required property, the subdivider shall provide the City with an acceptable title opinion or title insurance policy addressed to the City that insures the title and the City's proposed interest in the property. In any dedication of required land, the subdivider must transfer good and marketable title to the City, free and clear of any mortgages, liens, encumbrances or assessments, except easements or minor imperfections of title acceptable to the City. If this land is not formally dedicated to the City with the final plat, the subdivider shall record all deeds of conveyance of the property to the City at the same time as the final plat or other appropriate division documents. Subdivision 5 At the City'soption, the following properties shall not be accepted for purposes of the owner's compliance with Subdivisions 1 or 2 of this Resolution: a) Land dedicated or obtained as easements for storm water retention, drainage, roadway and other utility purposes. b) Land which is unusable or of limited use, and c) Land that is protected wetlands/floodplain area. Subdivision 6 Cash contributions for single-family residential development will be due and payable at the time of final plat approval by the City. Cash contributions for multi -family residential or commercial, office or industrial development will be due and payable at the time of final plat approval by the City, or at the option of the City, all or a portion of such. Payment may be deferred until building permits are issued at the option of the City. Cash contributions for single-family residential developments will be based on the number of new developable lots created and for multi -family residential developments will be based on the number of units included in the complex. Cash contributions for commercial, office and industrial developments will be based on the fair market value of the gross area created as a result of the development. Subdivision 7 Any cash contribution received pursuant to Subdivision 2 of this Section shall be placed in a separate City fund and used only for park, playground, trail or open space purposes. Subdivision 8 The City Council, at its discretion, may waive or reduce the requirements of this Resolution when the subdivision includes a City -assisted development or redevelopment area or achieves some other public purpose and the requirements would create a financial hardship for the project. Adopted by the City Council of the City of Mendota Heights this 16th day of September, 1997. ATTEST: SIGN: City Clerk Mayor Charles E. Mertensotto CITY OF MENDOTA HEIGHTS MEMO September 6, 2001 TO: Parks and Recreation Commission FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Trail Signage Location and Wording (Bicyclists' Courtesy to Pedestrians) Discussion Mr. John Simplot, 1040 Douglass Road, met with the Commission on August 14, 2001 to discuss signage on the trails advising bicyclists to be considerate of pedestrians._ Mr. _ Simplot said that he and many other senior citizens like to walk on the trails, and that the bicyclists and even the rollerbladers sometimes rush past them at very high speeds. Mr. Simplot said that he has two artificial hips and is hard of hearing, which means that it is difficult for him to know when a bicycle is approaching and even more difficult for him to jump out of the way if he needed to. Mr. Simplot said that he is concerned that there may be an accident some day on one of the trails involving him or someone else. Commissioner Moms said that he has worked for many years for the National Park Service and that he is very familiar with this problem. Commissioner Morris said that a few strategically placed signs might persuade a few people to modify their behavior, but that many people will ignore the signs. Commissioner Morris suggested that other avenues of education might be more effective, such as police visiting the local schools or even literature at the Mendota Bike Shop. The Commission asked Staff to return to the next meeting with some suggestions for sign locations and wording. Please see the attached map of the Mendota Heights Trail System. Staff will attempt to provide suggested wording of the signs and possible sign locations on Tuesday evening. Action Required Discuss the possible wording and location of signs on the City's trail system. City gflVlendota Hei�►fits Parks & Recreation Commission September 6, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager ./k Subject: Status of projects included in the 2002 City Budget Background: At last months meeting the Commission discussed the Parks Five Year (2001-2005) Capital Improvement Plan and what changes, if any, should be made to project priorities originally intended for completion in 2002. City staff, preparing the Draft 2002 City Budget for the Council, moved the cost ($35,000) of reconstructing the Ivy Park double tennis courts from the Parks Maintenance (General Fund) to the Special Park Fund. Attached is a copy of an Information Only memo included in the last City Council Agenda packet along with the memos included in last months Commission packet. Recommendation /Action Required: The City Council acknowledged receipt of the Draft 2002 City Budget at their last regular meeting held on September 4" A tentative date for a Council Workshop on the 2002 Budget will be in October or November at which time the projects to be funded from the Special Park Fund will be known. City of Mendota Heights MEMORANDUM August 17, 2001 Memo to: Mayor, City Council members, and City Administrator From: Guy Kullander, Parks Project Manager Subject: Parks &Recreation Commission Recommended Projects to be funded from the Special Park Fund in 2002 Background: In December 2000 the Parks Commission presented the Parks Five Year (2001-2005) Capita/ Improvement Plan to the City Council "...as a guide and reference for the annual budget process... and to serve as a working document and budget forecasting tool for the Commission..." During 2001 two unanticipated projects/expenditures were added increasing the 2001-projected budget by $23,000,00 ($15,000 in matching funds to install a bridge in Valley Park to replace washed out storm culverts and $8,000 towards upgrading the play equipment at Mendota Elementary School). The Parks Commission has been informed that staff, preparing the Draft 2002 Budget, has moved a $35,000.00 funding request for the reconstruction of the Ivy Park double tennis court from the Parks Maintenance Budget to the Special Park Fund. Historically the City Council has approved $5,000 or $6,000 annually in Park Maintenance for resurfacing of one double tennis court per year. The courts in Ivy Park have settled and cracked requiring a total reconstruction of the courts estimated to cost $35,000. Discussion /Recommendation The Commission discussed the impacts on the Parks Five Year Capital Plan budget and recommended that in order to maintain the commission's primary goal of replacing the older wood timber play structures that if this project must be funded from the Special Park Fund that it be postponed until 2003 or 2004. They further recommend that if the Council wishes to proceed with this project in 2002 that it be funded from the General Fund. Action Required: No action is required. This memo is for information only. Attachments: Park Commission memo dated August 8, 2001 Citl o 'Alendota Heights Par kv As Recreation CQUIMISsion August 8, 2001 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager�]� Subject: Updating the Parks Five Year 2001-2005 Capital Improvement Plan Background: On December 5, 2000 the Commission recommended to the City Council that they ..."acknowledge and accept the Parks Five Year 2001-2005 Capital Improvement Plan as a working guide and budget forecasting tool that would be annually updated to recognize the needs of the park system." (see attachment A-1 ) Attached to that memo was a copy of a memo I prepared for the Commission regarding projected revenues of the Special Park Fund through 2005. In that memo I suggested that total capital improvement expenditures through 2005 should be held to approximately $400,000.00 or an average of $80,000.00 per year. The Commission used these figures when developing the Parks Five Year plan. (see attachment A-2) Discussion: During the past few months the Commission has recommended expenditures from the Special Park Fund, which were subsequently approved by the City Council, which had not been included in the Parks Five Year 2001-2005 Capital Improvement Plan developed by the Commission in November 2000. The washed out culverts in Valley Park led to a $1 5,000 commitment in matching funds to install a bridge at this problem location. A donation of $8,000 towards playground upgrades at Mendota Elementary School was recently approved and the inclusion of the project to reconstruct the Ivy Park tennis courts, in the Draft 2002 City Budget, adds a $35,000 expenditure not in the original plan. These three items, combined with all of the original projects, raises the projected five-year total expenditures from $394,000 to $452,000. Attached for your review (attachment A-3) is an updated version of the Five Year Plan, with summary, that includes the above three mentioned projects. Discussion — continued: In addition I have prepared a list of projects not currently included in the Five Year Plan with an estimated cost for implementation. I prepared this list so the if the commission chooses to add additional projects, when updating the Five Year Plan, they would be aware of the potential funding impacts. (see attachment A-4) Recommendation: I recommend the Commission update the Parks Five Year 2001-2005 Capital Improvement Plan and submit it to the City Council. I further recommend that the Commission consider asking the Council to provide additional revenue to enhance the Special Park Fund. (Note: the City Council directed that the Cell Tower revenue of $60,000 per year be placed in the Special Park Fund for only three years (2000, 2001, & 2002). Action Required: 1 . Update the Five Year Plan and submit to Council 2. Consider a request for additional revenue from the Council so that additional projects can be funded in coming years. CITY OF MENDOTA HEIGHTS MEMO December 1 , 2000 Memo to: Mayor, City Council, and Interim City Administrator From: Guy Kullander, Parks Project Manager Subject: Parks Five Year (2001-2005) Capital Improvement Plan Introduction: In June, the Parks and Recreation Commission postponed developing a capital improvement plan due to uncertainties in future revenue dedications to the Special Park Fund. On January 1 , 2000 the Special Park Fund balance stood at $263,000.00, well below the minimum balance of $300,000.00 the commission had voted to maintain. In late fall the City Council offered to transfer cell tower revenues, in the amount of $60,000.00 per year for three years, to the Special Park Fund for infrastructure improvements in the park system. The Commission renewed their efforts and reviewed the capital improvement, infrastructure and. maintenance needs of every park, trail and open space component of the system. A final draft plan was reviewed and approved by the Commission at their November meeting. The Commission has recommended that City Council acknovvledge the Mendota Heights Parks Five Year 12001-2005) Capital Improvement Plan as a working guide and budget document that is intended to recognize the needs of the parks system and ensure its preservation. Discussion: The Parks and Recreation Commission's thorough rev(evv of the park system involved many details and conflicting priorities. Generally, most items that are considered repair, maintenance or replacement of existing facilities are scheduled from the General Fund and vvere not included in this plan. I he Special Park Fund has been considered the appropriate place for "new" facilities or upgrades in the system. Attachment A-7. 1 0 0� �o The American with Disabilities Act (ADA) is a federal mandate that rzquires the City to review its services and facilities so that they are accessible to all people. ADA upgrades or requirements have been categorized as "nevv" facilities and have therefore been proposed as Special Park Fund expenditures. Removal of the outdated thirty -year -old wood timber play structures from five of the thirteen play areas is considered a top priority. In addition each play area will see some new components added along with resilient surface/walks to conform to ADA standards. Replacement of the warming house at Wentworth Park and replacement of the hockey boards at Marie Park also received high priority rankings. , Funding for improvements would come from the Special Park Fund. The commissioners re -affirmed that the Special Park Fund balance should not dip below $300,000.00 and that projected dedications to the fund should allow the expenditure of $400,000.00 during the next five years. lSee attached memo: Projected Revenues to Special Park Fund 2001-2005) The Commission also realized that City Council is not going to automatically approve every item on the list and that these items will have to be annually budgeted for approval. The Commission hopes City Council will acknowledge this Five Year Capital Improvement Plan as a guide and reference for the annual budget process. It is intended to serve as a working document and budget -forecasting tool for the Commission and should be annually updated to recognize the needs of the park system. (See attached Parks Five Year (2001-2005) Capital Improvement Plan). Note: One or more members of the Parks and Recreation Commission and myself will be in attendance at tonight's meeting to respond to Council inquiries. Recommendation: The Parks and Recreation Commission voted unanimously to recommend that City Council acknowledge the proposed Five Year Capital Improvement Plan as a working guide and budget document that is intended to recognize the needs of the parks system and to ensure its preservation. Action Required: Review the proposad Parks Five Year (2001-2005) Capital Improvement Plan for the park system. If the Council desires to implement the Parks and Recreation Commission's recommendation, they should pass a motion to acknowledge the proposed Parks Five Year (2001-2005) Capital Improvement Plan as a working guide and budget document that is intended to recognize the needs of the parks system and to ensure its preservation. Attachment A-7.2 City of Mendota Heights MEMO November 10. 2000 Memo to: Parks and Recreation Commission From: Guy Kullander, Parks Project Manager Subject: Projected Revenue —Special Park Fund 2001-2005 Introduction: The balance in the Special Park Fund has "historically" been maintained at a level in excess of $300,000,00, Do to the dwindling increases from development of single family lots or re -plats in the Industrial Park the fund has been drawn down below this level. Balance as of December 31, 1999 was $262,822.00. Discussion: When Town Center is developed it is assumed that the normal revenues from Park dedications for residential and commercial development will be used for trail, park or similar amenities within the project development area therefore any revenue from this source was not included in the following projections. Five Year Fund Projection 2001-2005 1 Fund balance December 31, 1899 $263,000 . 2. Park dedication fees during 2000 $ 79,000 3. Donation from MHAA (matching funds) $ 81000 4. Cell Tower fees ($60 K x 3 yrs) $1 MOM 5. Interest on fund (avg. $20 K x 5 yrs) $100,000 6. Residential/Commercial/Industrial dedicated fees -Infill residential (est. 50 x $750) $ 37,000 -Pilot KnoblAcacia Area (Res. or Comm.) $ 75,000 Estimated Five Year Fund Revenues $742,000 Working capital.... ......... $442,000 Less 10°ro staff time........................................................._...$ �2,000 Funds Available for Improvement Projects -Five Year Total....... $400, 000 (Average of $80,000 per year) Artachment A-2 Parks 5 Year 2001-2005 Capital Improvement Plan Update: August 7, 2001 2001 Roger's Lake Park - 520,000 Replace wood timber play equipment Marie Park - $7,000 Install resilient surface walk to play structure. Marie Park - $25,000 Replace hockey boards, site grade, ADA upgrades Hire Planning Consultant - $10,000 -Prepare natural resource plan & grant applications Matching Funds For Federal or DNR Grants - $5,000 -Park improvements Ivy Hill Park - $2,000 Demolish warming house Trail Safety &Info Signage - $6,000 21 miles of trails Roger's Lake Park - $6,000 Bit path to DNR fishing pier Wentworth Park Warming House Build new structure Work in progress-80°% Work in progress-80% (Combined with Roger's-above) Work in progress-5% Work in progress-10% (Completion due in 2002) Work in progress-10% (Combined with above) Completed-100% Work not yet begun-0% Work in progress-5% Work in progress-5% *}Mendota Elementary Play Equipment - $8,000 Matching funds-900% Approved by Council 7-31-01 *Install bridge in Valley Park to replace washed Matching funds-30% out culverts - $15,000 Total: $ 129,000.00 (plus staff time) (Originally $106,000) * *Expenditure added to original 5 Year Plan presented to Council 92/5, 2000 Attachment A-3. 9 Parks 5 Year 2001-200 Update: August 7, 2001 2002 Friendly Hills Park - $17,000 Replace wood timber play equipment Valley Park - $20,000 -Replace wood timber play equipment Matching Funds for Federal or DNR Grants - $10,000 Park Improvements Valley Park - $5,000 Cross-country ski trail Wentworth Park- $10,000 ADA upgrades Friendly Hills Park - $4,000 Replace wood ped bridge to tennis courts w/culvert Tennis Courts ADA Upgrade to fence - $2,000 First of six Capital Improvement Plan * *Reconstruct lvy Park Tennis Court - 535, 000 From General Fund Total: $103,000.00 (plus staff time) (Originally 568,000) Expenditure added to original 5 Year Plan presented to Council- 12/5/2000 Attachment A-3.2 Park 5 Year 2001-2005 Capital Improvement Plan Updated., August 7, 2007 2003 Wentworth Park - 517,000 Replace wood timber play equipment Hagstrom-King Park - 522,000 Replace wood timber play equipment Ivy Hill Park - S 12,000 ADA upgrades to play equipment Friendly Hills Park - 57,000 -ADA and safety upgrades vicinity of skating rinks Valley View Heights-517,000 Replace wood timber play equipment Matching Funds for Federal or DNR Grants - $10,000 Park improvements Tennis court ADA Upgrades to fence - $2,000 Second of six courts Total: $87,000.00 (plus staff time) Attachr;�ent A-3.3 Parks 5 Year 2001-2005 Capital Improvement Plan Updated: August 7, 2001 2004 Victoria Highlands - 514,000 -ADA upgrades to play equipment Mendakota Park - 510,000 -Upgrades to play equipment area -add components, etc. Kensington Park - $9,00.0 -Upgrades to play equipment area -add components, etc. Valley Park Cross Country Ski Trail Extension - S 10,000 -Phase II. Extend trails Mendakota Park - $6,000 -Sand volleyball court Tennis court ADA upgrades to gate/fence - 54,00 -Third &Fourth of six Wentworth Park - 55,000 -Install fountain in pond ball field fencing Upgrades at Mendota & Somerset Elementary Schools - 516,000 -Matching funds from Sch. Dist. 197 Total: $74,000.00 (plus staff time) A:?achment A-3.4 Parks 5 Year 2001-2005 Capital Improvement Plan Updated: August 7, 2001 �On_5 Youth softball fields - $ l 0,000 -Replace backstops at three parks Mendakota Park - $25,000 -Foul ball netting over Hub Hagstron-King - $15,000 -Full size B-ball court Kensington Park - $5,000 -Install fountain in pond Tennis court ADA Upgrades Fence/ gates - $4,000 -Fifth &sixth parks total: $ 59,000.00 (plus staff time) Attachment A-3.5 Parks 5 Year 2001-2005 Capital Improvement Plan Updated: August 7, 2001 Summary of projected costs: ORIGINAL PLAN REVISED PLAN 2001...0 $ 06, 000 129 000 2002.... 68, 000 103, 000 2003.... S 87, 000 87, 000 2004.... $ 74, D00 74, 000 2005.... $ 59,000 $ 59, 000 Totals: $394,000 $452,000*�* * * *Shortfall in funding available may occur in later years (2003 to 2005) unless additional revenues are contributed to Special Park Fund. Council provided "cell tower rental fees" for Special Park Fund use in 1999, 2000, and 2001. If extended for additional year(s) fund balance would be secure for additional capital improvements. Attachment A-3.6 Capital Improvement Projects 'NOT" Included in Current Five Year 2001-2005 Plan List compiled: August 7, 2001 The following improvement projects have been suggest by residents, staff, Commission members or City Council members. 1 . Install asphalt surfacing at Marie Park 540,000 2. Install asphalt surfacing at Wentworth Park 540,000 3. Install fountain in Ivy Park Pond S 8,000 4. Construct "typical" picnic shelter in Neighborhood 520,000 Parks. Estimated costs is per shelter. a. Victoria Highlands Park b. Ivy Park c. Marie Park d. Hagstrom-King Park 5. Construct tennis courts) in Hagstron-King Park (single) $45,000 (double) 60,000 6. Various trail segments $unknown 7. Possible Ice Arena S unknown 8. Town Center Development S unknown 9. Dugouts at Sibley Baseball Field $ 20,000 10. Drinking fountains in parks with play fields (per park) $ 10,000 -Friendly Hills, Wentworth, Marie, Ivy, Victoria Highlands, Hagstrom-King, and Civic Center 1 1 . Replace hockey rink lights in two parks (per park) $ 1 3,000 1 2. Practice pitching mound &safety fencing (each) S 2,500 Attachment A-4 CITY OF MENDOTA HEIGHTS TO: Park & Recreation Commission FRONT: Mary L. Hapka, Recreation Programmer SUBJECT: August Recreation Report DATE: September 4, 2001 Youth Trips August 9 — Taylor Falls Wild Mountain Water Slides, alpine slides & go-carts — 4 participants. August 23 —Valley Fair — 8 participants 2001 SAFETY CAtNiP Safety Camp 2001 was held August 14, 15, 16 at Kaposia Park in South St. Paul. The South St. Paul, West St. Paul, Mendota Heights and Inver Grove Heights Parks and Recreation Departments organize safety Camp in coordination with the South St. Paul VFW (Gallagher Hansen Post 295). Safety Camp teaches children how to reduce the risk of accidents and increase safety in their everyday lives. The camp focuses on building safety skills, while at the same time providing a fun environment in which to learn. Instructors of the camp are volunteers from local police & fire department, utility companies, paramedics as well as other professionals whose jobs deal with personal and public safety. 'the City of Mendota Heights had thirteen children participate in this year's program. Leaders from the City of Mendota Heights included Detective Mar o Reyes and Firefighters Ken Weisenburger and Bill Redding. Ken and Bill also gave a presentation on Fire Safety. Officer Brian Convery gave a presentation on Bike Safety and Sergeant Neil Garlock presented Seat BeltNehiele Safety to the campers. It was great to see support from the City of Mendota Heights staff. Fall Pads &Recreation Programs Fall recreation program information was submitted to City Clerk, Kathy Swanson late August and will be included in the September issue of the "Heights Highlites' (See attached) Learn To Skate Rebecca Rehn has agreed to return as the Learn To Skate Director/Instructor. Rebecca did a fabulous job last year (her 1" year): the recreation department received several compliments from the parents who classes have been rescheduled from January 5 — February 9, 2002. had children attending the classes. Learn Sunday afternoons to Saturday mornings to Skate and will run Rink/Warmina House Attendants The Parks & Recreation Department is currently accepting applications from anyone interested in working as a rink attendant at one of the cities three skating rinks located at Wentworth Park, Marie Park & Friendly Hills Park. This is a part-time position and is ideal for students, adults or seniors or any church or civic Group that would like to fundraise. Rink Attendant experience is not needed to apply. Applications are available at Mendota Heights City Hall. FALL/WINTER REC. PROGRAMS Join us on your school days off. The trips listed below are the perfect opportunity for kids and their friends, brothers and sisters to participate in FUN activities. The day trips are sponsored by the Parks and Recreation Departments of Mendota Heights, West St. Paul, South St. Paul and Inver Grove Heights. All trips depart from West St. Paul City Hall, 1616 Humboldt Ave., and also return there. To register, either come to Mendota Heights City Hall or mail in the registration form from this issue of "Heights Highlights" and payment to "City of Mendota Heights" (1101 Victoria Curve, Mendota Heights, MN 55118). Registrations received after the deadlines are subject to a $2.00 late fee per participant. Anyone interested in chaperoning youth trips or ski trips should contact Mary at 651-452-1850. Cinema Cafe Movie & the Ntaplewood Community Center —Thursday, Oct. 18"' A daylong adventure! First of all, a feature movie, at the Cinema Cafe, followed by pizza/pop Lunch. Then a "day of play" at the awesome Maplewood Community Center open -gym, swimming and waterslide. Children may bring $S for snacks at the Community Center concession stand. Don't forget your swimsuit, towel, and gym clothes/shoes. Join us for a great "day -off -school"! Date: Monday, October 18 Time: Pickup 8:30 AD'I/Return 3:30 PM Depart/Return location: West St. Paul City Hall, 1616 Humboldt Ave., WSP Ages: 7-12 years of age Fee: $14.50 Registration Deadline: Thursday, October 11 Diamond T Ranch and Skateville —Friday, October 19 Join us fora morning at the ranch. Take a horseback trail ride and afterwards, relax by a warm bonfire. The Diamond T Ranch will provide lots of fun for everyone who loves horses. Nest, roller-skate at Skateville. Pack a bag lunch. Date: Friday, October 19 Time: Pickup 8:35 ANI/Return 3:00 PNI Depart/Return location: Mendota Heights City Hall, 1101 Victoria Curve Ages: 7-12 years of age Fee: S25.00 Registration Deadline: Thursday, October 11 Lava Links &Shoreview Community Center —Friday, December 28 Join us for a terrific day of games &swimming! Trip includes 18 holes of Mini Golf, 4 arcade tokens, and a pizza & pop lunch. Children should bring their swimsuit, towel and extra money for concessions or arcade. Date: Friday, December 28 Time: Pickup 10:00 AM/Return 3:30 PM Depart/Return location: West St. Paul City Hall, 1616 Humboldt Ave., WSP Ages: 7-12 years of age Fee: 518.00 Registration Deadline: Friday, December 21. Drkula's Bowl & Movie at Inver Grove Heights Showplace —Thursday, December 27 Have a "bowling" good time at Drkula's Bowl. Then, off to Showplace movie theatre. Tons of fun!!! Kids should bring a bag lunch and money for concessions. Date: Thursday, December 27 Time: Pickup 9:15 AIVUReturn 3:15 PM Depart/Return location: West St. Paul City Hall, 1616 Humboldt Ave., WSP Ages: 7-12 years of age Fee: $13.00 Registration Deadline: Thursday, December 20 After School Youth SKI TRIPS To: Hyland Hills Ski Area NOTE: Buses for the after school field trips will pick up at 3:45 PM at the West St. Paul City Hall. Buses will return to the West St. Paul City Hall at 10:00 PM: Parents please pick up your children promptly at 10:00 PM at West St. Paul City Hall (1616 Humboldt Ave., WSP) Ski Trips aze scheduled after school until 10:00 PM. After a long week of studies, catch our bus at West St. Paul City Hall (1616 Humboldt Avenue, WSP). These ski trips are for all abilities from Beginners to Advanced. Prices include: lift tickets, bus transportation, Adult Chaperones, and equipment rental (if needed). Bring money for dinner/snacks or bring a bag dinner. Students are dropped off at West St. Paul City Hall at 10:00 PM; please pick up your children on time! Anyone interested in chaperoning should contact Mary at 651-452-1850. Chaperones will be paid and will also have their lift ticket and equipment rental paid for. Registration deadline for all ski trips: Air onday before each trip. LOCATION.. .... Hyland Hills Ski Area (Bloomington) DAY/DATES.....Fridays, December 14, 2001, January 11 & February 1, 2002. FEES ............... With equipment rental: $35.00 per trip Without equipment rental: $20,00 per trip Snowboarding total cost is $42.00 ($20.00 per trip + $22.00 snowboard rental). Please advise us at the time of registration if you will be renting a snowboard. Ski lessons: Add $7.00 per trip (fee must be paid at time of registration). AGES .............grades 3-3 PICKUP-TINIES 3:45 PM West St. Paul City Hall 1616 Humboldt Ave. RETURN ........ 10:00 PM (WSP City Hall) Positions Available Warming House Attendant This is a part-time position and is ideal for students, adults or seniors. Rink Attendant experience is not a requirement to apply. Applications and job descriptions are available at Mendota Heights City Hall. City Hall is located at 1101 Victoria Curve and is open Monday through Friday from 8:00 a.m. to 4:30 p.m. For additional information contact Mary at 651-452-1850. ICE RINK WARMING HOUSE SCHEDULE Weather permittine, the City's ice rinks and warming houses will open on Friday, December 21. ✓ Rink rules will be posted at each warming house. A rink attendant will be on duty at each of the warming houses during the regular warming house hours (listed below). The Outdoor rinks and warming houses will be CLOSED and outdoor programs will be canceled when the air temperature is -5 degrees or lower. Please keep children home on these days. For more information concerning ice rinks, call the ice rink/warming house hotline at 651-255-1173 WARMING HOUSE LOCATIONS Friendly Hills Park South of Decorah Lane on Pueblo Drive Marie Park West of Victoria on Marie Avenue Wentworth Park Between Dodd Road and Wachtler Avenue. WARMING HOUSE HOURS: Sundays ........................12:00 (noon) to 6:00 p.m. School Vacation Days as staff is available 12:00 (noon) to 8:30 p.m. otherwise note regular hours.) Christmas /New Year's Eve .... 12:00 (noon) to 4:00 p.m. Christmas /New Year's Day.............................CLOSED LEARN TO SKATE ICE SKATING LESSONS Join us for some old fashioned outdoor fun. Outdoor ice skating lessons will be offered at Friendly Hills Park. A variety of classes will be offered for all ages and abilities. This is a good opportunity to improve your skating skills and have some outdoor fun. Classes are limited to 5-7 participants, so register early. A waiting list will be made for overflow registrations. Please watch for flyers that will be distributed to all schools in early -November. Smalls and Talls Parents or other responsible adults participate with their first time skaters. Adults will learn tips on how to help their children skate. This class is fun for parents and children! Ages 3-5 years old Saturdays, Jan 5 - Feb 9 Section I: 9:00 — 9:30 am Beginners Skaters with no previous experience will have a super time being introduced to basic skills of skating. Ages 6 and older Saturdays, Jan 5 - Feb 9 Section I: 9:30 —10:00 am Advanced Beginners Skaters who can skate forward or who have previously been in the Beginners class. Ages 6 and older Saturdays, Jan 5 - Feb 9 Section I: 10:00 am —10:30 am Funsrile/Freestyle This is for intermediate skaters who can do forward and backward crossovers and turns. Skaters will learn jumps and spins. Saturdays, Jan 5 - Feb 9 Section I: 10:30 am —11:00 am Adults This class is perfect for adults vvho want to begin skating for the first time, improve skating skills or just get outside and enjoy the fresh air! It's never to late to learn!!! Ages 17 and older Saturdays , Jan 5 — Feb 9 Section I: I1:00 am —11:30 am CELEBRATE MENDOTA HEIGHTS PARKS! The Parks and Recreation Department, the City Council and the City of Mendota Heights would like to express our deepest gratitude to all sponsors of the Tenth Annual Celebrate Mendota Heights Parks event. As in the past the residents of this community were able to enjoy various activities during the celebration on Saturday, June 2, 2001. This years donations allowed the community to enjoy entertainment by the Teddy Bear Band & The Alpha Bits, Face painting by ProTec, and the Animal's of Walton's Hollow. Drawing were held for prizes donated by Sun Country Airlines, Mendakota Country Club & the Mendota Heights Par 3. We are extremely appreciative of your generosity as your donation provided valuable assistance in making this event possible and an experience for all to enjoy. 2001 CELEBRATE MENDOTA HEIGHTS PARKS SPONSORS & PARTICIPANTS J. Liberacki & Associates Dakota Bank Dave Libra, Lapp, Libra Law Firm TAJ Technologies United Properties All Tech Engineering Corp Children's Country Day School Convent of Visitation School GP Companies Mendota Liquor Hudson Co., Inc. LCS Company Mendota Heights Amoco Mendota Heights Athletic Association Annex Cleaners Bemard Friel Esslinger &Company Judge Richard Spicer Ridge South Condominium Association Sally & Mark Lorberbaum Mayflower Distributing Co., Inc. Steve & Nessa Kleinglass Lilydale Amoco Mendakota Animal Hospital Mendota Heights McDonalds ROGER'S LAKE FISHING DERBY The I" Annual Roger's Lake Fishing Derby was held on Saturday, July 28". A special thank you goes to Mr. Ira Kipp and Mr. Clifford Timm for their donations of prizes and trophies. There were several prizes and trophies awarded for the biggest fish (I 1"), most fish caught (12), a casting contest, ugliest fish (lot's of catfish & bullheads) and more. Several Mendota Heights children, parents and grandparents attended the event and all had a wonderful time. 55 +CARD CLUB A room is available at the Mendota Heights City Hall (1101 Victoria Curve) for any individuals 55 years of age or older that are interested in starting a card club. Group members will be responsible to organize a play schedule and choice of game(s). Any individuals interested in organizing a card club should contact the Parks & Recreation Dept. at 651-452-1850 for assistance and additional information. SOUTH REGION "STARS" The area 12 Special Olympics "Stars" are "in training" and participating in a wide variety of Fall/Winter sports and activities. The activities include bowling, floor hockey, swimming and basketball. New athletes can be registered at any time during the year. Call IGH Parks and Recreation 651-450-2588 for more programs, dates and times.